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Agenda Packet 05/06/2014
P I'll . QRT NGLS CITY COUNCIL MEETING 321 East 51' Street May 6, 2014 SPECIAL MEETING — 5:00 p.m. REGULAR MEETING — 6:00 p.m. The Mayor may determine the order of business for a particular City Council meeting. The agenda should be arranged to best serve the needs and/or convenience of the Council and the public. Mayor to determine time of break. The items of business for regular Council meetings may include the following: A. CALL TO ORDER - SPECIAL MEETING AT 5:00 P.M. — Executive Session under authority ofRCW 42.30.110(1)(i), to discuss potential litigation with legal counsel. CALL TO ORDER - REGULAR MEETING AT 6:00 P.M. B. ROLL CALL PLEDGE OF ALLEGIANCE CEREMONIAL MATTERS, PROCLAMATIONS & EMPLOYEE RECOGNITIONS 1. Washington Parks & Recreation Association Award — Janet Young 2. Older Americans Month Proclamation......................................................................................................................................... B-1 3. Public Works Week...................................................................................................................................................................... B-2 C. PUBLIC COMMENT - D. LATE ITEMS TO BE PLACED ON THIS OR FUTURE AGENDAS - E. CONSENT AGENDA / Approve 1. City Council Minutes March I 11 and April 15`h2014...........................................................................................................E-1 2. Expenditure Approval List:4/5/2014 to 4/18/2014 for $2,246,847.14...................................................................................E-8 3. Purchase of 4WD Flatbed Truck l Award and authorize the City Manager to sign a contract and appropriate documents to purchase the 4WD Flatbed Truck from Ruddell Auto Mall, Port Angeles, WA.................................................................. E-63 4. Port Angeles Forward Appointments l Appoint George Bergner, Mark Ohman and Mike Edwards ..................................E-64 5. Board of Adjustment/ Appoint Paul Roess..........................................................................................................................E-79 6. Board of Ethics l Appoint Jerry Dean..................................................................................................................................E-82 7. Surplus Vehicles & Equipment / Declare list of vehicles and equipment as surplus and authorize Director of Public Works and Utilities to dispose of them in the most efficient manner............................................................................................... E-86 8. City Clerk, Police Department and Mechanical Remodel — Project No. PDO1-2011 and IT03-2011 — Professional Services Agreement with Lindberg and Smith Architects, Amendment 3 / Approve and Authorize the City Manager to sign Amendment No. 3 to the Architectural Services agreement with Lindberg and Smith Architects, in the amount not to exceed $40,846, which increases the maximum compensation under the agreement for the project from $60,500 to $101,346, and to extend the contract time to December 31, 2014, and to make minor modifications to the agreement, if necessary ............................. E-87 9. Feiro Marine Life Center / NOAA Olympic Coast National Marine Sanctuary — Revisions to Memorandum of Agreement / Approve revisions to the Memorandum of Agreement and authorize City Manager to make minor modifications ............ E-90 10. Interlocal Agreement with Olympic Memorial Hospital District / Approve and authorize the City Manager to sign an Interlocal Agreement with OMH District to transfer ownership of the District's medium voltage electrical system to the City, and to make minor modifications to the agreement, if necessary.......................................................................................E-100 Mayor to determine time of break / Hearing devices available for those needing assistance. May 6, 2014 Port Angeles City Council Meeting Page - 1 F. QUASI-JUDICIAL MATTERS — REQUIRING PUBLIC HEARINGS (6:30 P.M. or soon thereafter)................................................................................................................................................None G. PUBLIC HEARINGS — OTHER (6:30 P.M. or soon thereafter 1. Financial Policy Revisions / 1st Reading of Resolution / Continue to May 20t.................................................................... G-1 H. ORDINANCES NOT REQUIRING PUBLIC HEARINGS 1. Utility Billing Ordinance Amendment /Conduct 2"a Reading/Adopt................................................................................. H-1 2. Port Angeles Forward Committee Ordinance Amendment/ Conduct 1st Reading / Continue to May 20th ........................... H-6 3. Rezone Proposal — REZ 14-01 — Phillips Et al — Race Street between 4"'/5"' Streets / 1st Reading / Continue to May 20th H-11 4. Purchasing Policies & Procedure Ordinance Amendment / Conduct Pt Reading/ Continue to May 20th ........................... H-34 I. RESOLUTIONS NOT REQUIRING PUBLIC HEARINGS 1. Resolution Authorizing Investment in Local Government Investment Pool l Approve..........................................................I-1 J. OTHER CONSIDERATIONS....................................................................................................................................None K FINANCE 1. WTIP West End Park - Professional Services Agreement - Vanir Construction Management / Approve ............................. K-1 2. Landfill Stabilization Construction Project / Approve............................................................................................................ K-5 L. COUNCIL REPORTS - M. INFORMATION City Manager Reports: 1. Parks, Recreation & Beautification Commission Meeting Minutes......................................................................................M-1 2. Building Report .....................................................................................................................................................................M-4 3. Planning Commission Minutes..............................................................................................................................................M-5 4. Taipei Economic and Cultural Office in Seattle — Thank You Letter..................................................................................M-10 N. EXECUTIVE SESSION O. ADJOURNMENT - PUBLIC HEARINGS Public hearings are set by the City Council in order to meet legal requirements. In addition, the City Council may set a public hearing in order to receive public input prior to making decisions, which impact the citizens. Certain matters may be controversial, and the City Council may choose to seek public opinion through the public hearing process. Mayor to determine time of break / Hearing devices available for those needing assistance. May 6, 2014 Port Angeles City Council Meeting Page - 2 PROCLAMATION In Recognition of NATIONAL PUBLIC WORKS WEEK May 18, 2014 — May 24, 2014 As Mayor of the City of Port Angeles, it is my pleasure to honor Public Works professionals, engineers, administrators, and trades workers who have not only added to the health, safety, and welfare of our citizens, but they have also added greatly to the quality of life in our city. WHEREAS, Public Works services provided in the community are an integral part of our citizens' everyday lives; and WHEREAS, the support of an understanding and informed citizenry is vital to the efficient operation of public works electric, water, sewer, stormwater, and solid waste utilities, as well as services such as roadway and sidewalk maintenance, fleet management, and engineering; and WHEREAS, the health, safety, and comfort of this community greatly depend upon public works facilities and services; and WHEREAS, the quality and effectiveness of these facilities, as well as their planning, design, and construction is vitally dependent upon the effort and skill of its Public Works employees; and WHEREAS, the efficiency of the qualified and dedicated personnel who staff the Public Works & Utilities Department is materially influenced by the public's attitude and understanding of the importance of the work these people perform. NOW, THEREFORE, I, Dan Di Guilio, Mayor, ON BEHALF OF THE CITY COUNCIL OF PORT ANGELES, do hereby declare the week of May 18 through May 24, 2014, shall be known as "NATIONAL PUBLIC WORKS WEEK." I urge all citizens and civic organizations to acquaint themselves with the issues involved in providing public works services and to recognize the contributions that public works and utilities employees make every day to our health, safety, and co ort. aimwkc May 6, 2014 Dan Di Guilio, Mayor PROCLAMATION In Recognition of OLDER AMERICANS MONTH - MAY 2014 WHEREAS, the City of Port Angeles includes over 32% residents 55 years of age and above; and WHEREAS, in 1950 President Truman initiated the first National Conference on Aging; and WHEREAS, in 1961the First White House Conference on Aging was held in Washington, D.C.; and WHEREAS, when Older Americans Month was established in 1963 to recognize and honor our Nation's Older Adults, about one third of older Americans lived in poverty with few programs to meet their needs; and WHEREAS, in 1965 the Older Americans Act was signed into law; and WHEREAS, historically, Older Americans Month has been a time to acknowledge the contributions of past and current older persons to our country and community; and WHEREAS, Older Adults strengthen our Community through involvement in volunteering, mentoring, arts and culture, and civic engagement; and WHEREAS, the City of Port Angeles values and recognizes the successes, participation, and accomplishments of our Community's Older Adults; and WHEREAS, the City of Port Angeles appreciates the valuable asset of Older Adults in leadership roles in our Community; and WHEREAS, our Community can provide opportunities to allow older citizens to continue to flourish and enjoy a positive quality of life; and WHEREAS, through the efforts of the City of Port Angeles, the Port Angeles Senior Center Board of Directors, Olympic Area Agency on Aging, tribal organizations, service and healthcare providers, caregivers, and thousands of dedicated volunteers working together to present opportunities for older citizens of Port Angeles to share their wisdom, experience, and skills: NOW, THEREFORE, I, Dan Di Guilio, Mayor, ON BEHALF OF THE CITY COUNCIL OF PORT ANGELES; do hereby proclaim May 2014 as OLDER AMERICANS MONTH in Port Angeles and I further urge City of Port Angeles officials, business people, community leaders, educators, and all other citizens of the City of Port Angeles to celebrate the contributions Older Americans have made throughout their lives. May 6, 2014 Dan Di Guilio, Mayor B-1 PROCLAMATION In Recognition of NATIVE AMERICAN INDIAN DAY - MAY 139 2014 WHEREAS; From the Alaskan Mountain peaks to the Florida Everglades, American Indians have contributed immensely to our country's heritage. We honor their vibrant cultures and commemorate their enduring achievements and reaffirm the vital role American Indians play in enriching the character of our Nation and City. WHEREAS; We must not ignore the painful history Native Americans have endured. Through generations of struggle, American Indians held fast to their traditions and preserved their tribal communities and governance; eventually the United States began to renounce its damaging policies and to embrace the right of Tribes to self-government and self-determination. WHEREAS; We recognize the legacy that American Indians have created through their accomplishments. We serve together in this community as veterans, artists, leaders, authors, and recognize the accomplishments of all to build a better future for our children. WHEREAS; We must work together to educate our entire population on the rights of tribal governments to build and strengthen their own communities. It is a goal to strengthen our government - to -government relationships by establishing better communication and healthier working relationships locally. WHEREAS; It is time to shape a future worthy of a bright generation, and together, let us ensure that the American Dream is achievable for all in our community. NOW, THEREFORE, I, Dan Di Guilio, Mayor, ON BEHALF OF THE CITY COUNCIL OF PORT ANGELES; do hereby proclaim May 131h 2014 as NATIVE AMERICAN INDIAN DAY in Port Angeles and further call upon all citizens to commemorate this day with appropriate programs and activities, and to celebrate Native American Indian Day. May 6, 2014 Dan Di Guilio, Mayor I PQRTNGELES A W A S H I N G T 0 N, U. S. A. DATE OF MEETING: May 6, 2014 You are encouraged to sign below if: LOCATION: City Council Chambers 1. You are here to listen to the City Council discussion on a particular agenda item; 2. You want to speak during the Public Comment period of the agenda. If several members of the public are interested in a particular agenda item, the Mayor may move that item so it is discussed earlier in the meeting. Also, the Mayor may use the information provided to organize the Public Comment period. During the Public Comment portion of the meeting, the Mayor will invite citizens to talk with the Council about topics that are not scheduled for public testimony on the evening's agenda. Prior to the start of the "Public Comment" portion of the public hearing, all persons wishing to be heard are asked to sign in with the Clerk, giving their names and addresses, and topic. The Mayor may arrange the order of speakers so that testimony is heard in the most logical groupings. To allow time for the Council to complete its legislative agenda, comments should be limited to no more than 5 minutes per person and a total of 15 minutes for this comment period. At the discretion of the Mayor, these time periods may be lengthened or shortened. Following any public comment, the Mayor may allow time, limited to five minutes, for response from City Council members and/or City staff. No speaker may convey or donate his or her time for speaking to another speaker. If many people wish to speak to a particular issue, the Mayor may limit the total amount of time dedicated to that single issue. Written comments may be submitted into the record of a Council meeting by presenting the written document to the Clerk prior to the meeting, in which case a copy of the document will be provided to each Council Member, but the document will not be read aloud; or a document may be distributed to the City Council, with a copy to the Clerk, by a speaker while the speaker is addressing the Council. G:\Group\C1erk\Fonns\Counci1 Attendance Roster.doe )60 'Sa S i - N -; r"? 4 �Y)/ N LA 61 q (4 (4 of V 1 �(,, bq/, 6Y)/ N ["'�-)Jl V� -7-)o G'4` (Y)/ N N G:\Group\C1erk\Fonns\Counci1 Attendance Roster.doe Dear City Council, My name is Ron Johnston and I am one of the owners of Green Orchard, a medical marijuana dispensary onfirst and Peabody that isowned, operated bvdisabled military veterans. |twas brought tornyattention that the city is going todiscuss amoratorium nnmedical marijuana access points inthe city ormoving them out ofthe city. |just want to say that | was one ofthe people calling the city asking for atemporary moratorium onany "nemydispensaries. | did this because there were already enough safe locations for the people of Port Angeles to access their medication. If we did not put a moratorium on any "new" locations they would continue to pop up and may not be as transparent as we were with the city orfollow State law. I emailed the city months ago to protect what we have here in Port Angeles. I am happy this is going to be discussed by the city and I am sure we can meet at some kind of middle ground. |thinkputtinQatemmponarynnoratoriunmonany"new"|ocadnnsvvou|dbeenoughtocontro|the medical marijuana dispensaries intown. |fany changes are going tocome xveare asking that itcome from State level and | will give you several reasons why: *We, the owners and our employees, have families and mortgages that would be devastated if we were told to close down. We have 600 patients that have safe access to their medication. These patients have seen Physicians, and paid out of pocket fees for their medical card so they could simply come to our location. You will have to explain this to them in an open forum as well. *Since opening, we remodeled the building even though we are only leasing (great for building owner John St Laurent). We go out to eat nightly at one of the local restaurants (Bushwacker, Tendys Garden, etc). We pay taxes and insurance like any other business. We have hired several employees that live in the city of Port Angeles with homes and families. We donate money to several non profits such as loctV VA and shelter. What. I arn saying is we are doing nothing negative, only positive things for this city. *We also called and spoke with city officials (Sue Roberds)and city authorities to be ver-Vclear what we were doing atour location before signing alease, security contract, and marketing agreement, We did this toensure noissues with our location orthe city,and toprotectOur families. Thankyouforyourdnneandpleasetakeusamdourpatiemtsiotocnnskderationbeforechandngcity Dear Port Angeles City Council members, City Manager Dan McKeen, and DirectorofPublic Works Craig Fulton: Please review this printout, the bulk ofmycomments this evening. As an American living under the law as stated in the U.S. {|onedbdion. | du not give consent to the removal of my 38 -year old analog meter, nor do I give consent to the installation of a smart meter on my home. 8inmere|y, I� VirginiaLeinod 3OO28.Peabody Port Angeles, VVAS8362 The following information has been copied from this website — http:/kxmvw.aobvis¢xost.00m/2O14/O2/uti|iden-deep*raby-to- OM 0 � I =I! I � 1011 5��= � Josh del Sol is the director and producer of Take Back Your Power, a revelatory documentary featurt film uncovering the worldwide 'smart'metering and grid agenda. Watch the film and subscribe to updates at www. takebackyourpower net, and follow him via twitter@ TB YPfilm. City Council Meeting ng EMFsare present everywhere and they are causing ugtohave harmful bio -logical reactions. Especiallypeople who have medical devices bosustain their lives. | would like to explain in detail about one medical device that | rely on. It's known as aOne Touch Ping Insulin Pump which uses RIF waves. Let mashow you the two devices used. v The Insulin Pump ° The Remote Meter/Glucose Monitor The Insulin Pump delivers two ways: a continuous, 24-hour "basal" rate and "bolus". |fmore insulin inneeded due hostress, food intake, or other elements then the remote Meter will calculate amount needed. The two way communication through RFwill tell the pump how much insulin ieneeded. Because there are many devices that use RIF technology, it is possible to experience communication interference between the pump and meter remote from other RF devices. Examples ofdevices that use RF technology and may cause communication interference with my One Touch Ping System include cell phones, baby monitors, cordless phones, Smart Meters, WI -FI and wireless Local Area Network (LAN) routers. Mvlife support "one touch ping system" recommends separation distance from other RIF devices under Ogauss (eunit of magnetic induction.) Here's what I experienced while having a Smart Awareness Group Meeting in the very small room located at the Library's Carver Room onthe North side. I was only present in the room for 10-15 minutes when I started having these symptoms: Headache. |ightheadednese, extremely dry mouth, loss ofbalance hnthe point ofbeing forced to sit because my peers were concerned about me. There were many who observed that I was not myself. After sitting down | tried tocheck rnyblood glucose only tofind that mymeter gave maerror messages: w RFcommunication deactivated. ~ Unable [ocommunicate with pump indicates the meter remote and pump are unable tocommunicate. Possible causes are that the devices are not within RF range or there is RIF interference (WI -FI). You will not be able to use your meter remote to deliver insulin from your pump when devices are unable to communicate. I identified that there was more to this than just having a problem with my pump so I decided to leave the library and return home and research my owner's manual on what was the separation and distance requirements. | have attached these requirements. Conclusion: |'m very concerned on how many children and other adult's rely on this life support system, and the possibility of experiencing communication interference between their pump and meter remote from other RF devices. Your decision regarding the type of meter that Port Angeles purchases needs to be harmless renewable energy. Examples: bioenergy, geothermal energy, hydropower, ocean energy, solar energy, wind energy The AMI meters are adeath sentence tomany. There ienofederal mandate requiring them. These AMI meters are money makers for vendors/manufactures and the local government entities. Will you knowingly endanger my |ih* and potentially thousands ofothers who rely onmedical devices? Use your past decisions to help guide you into making the correct choices now and in doing so you will set up an easier life for the future. References: ht httr)://www.eciuilibrauk.com/EMF Health Effects PDF Ver2Epdf Attachment: One jouch Ping Systqm Communication Technical Specifications JudiHangoMner Separation Distance Because there are many devices that use RFtechnology, hispossible to experiencecommunication interference between your pump and meter remote from other RF devices. Examples of devices that use RFtechnOi0XyandmaycauseConnmunicationinterfenencevvithyOurOneTnuchO�Ping~Systemindudu cell phones, baby monitors, cordless phones and wireless Local Area Network (LAN) routers. The OneToucWl Ping'" System is intended for use in an electromagnetic environment in which radiated RF disturbances are controlled. The user of the OneTouch"I Ping" System can help prevent electromagnetic interference by maintaining a minimum distance between portable and mobile RF communications equipment (transmitters) and the 0neTouchI9 Ping" System as recommended in the table below. For devices with output power greater than what is listed below, please contact Customer Service. Device Output 12.1 feet (3.69 meters) 12.1 feet (3.69 meters) 24.2 feet (7.38 meters) 38.3 feet (11.67 meters) 38.3 feet (11.67 meters) 76.5 feet (23.33 meters) Operating Range Minimum 3.3 feet (1 meter) obstructed Minimum 9.8 feet (3 meters) unobstructed Communication Time Minimum 0.5seconds (appmximate|y) Maximum 10.5 seconds (approximately) Frequency Range 902-928 MHz 221 To Port Angeles City Council for May 6, 2014 I am Eloise Kailin, a retired physician residing at 160 Kane Lane, Sequim. I have two action requests: 1. Please stop deployment of smart meters until it can be demonstrated that there will be no increase in electromagnetic pollution in residences beyond that from analog meters. 2. Please consider use of a health effects consultant: who has no substantial ties to the metering or energy—related industry. I would like to recommend Dr. Samuel Milman, an epidemiologist formerly employed by Wa. State Department of Health, who is an expert on electromagnetic pollution. Contact: is smilham@dc.rr.com tel.(760)775-5878 Due to time constraints I will hit the high points of today's message, and rely on this written document to fill in the blanks. My Number One message is: Congratulations! Your decision to hire West Monroe Partners to assess performance of Mueller Inc. for smart meter installation paid off. Monroe Partners established without doubt that the contract of Mueller with you has been breached. You can and must walk away from their contract. SECOND: You were mistakenly told that Smart Meters produce no adverse health effects: "such a small amount of radiation", "Meets standards." The inconvenient truth is that permitted electromagnetic radiation (EMR) from the Smart Meter causes release of electromagnetic waves along the existing electric lines through out the interior of the home This radiates into the rooms and is picked up by the bodies of occupants,; Real illness of a variety of types results. DNA is damaged. Toxins are allowed past the blood brain barrier into the working brain cells. Auto immune diseases are created. Cancer and leukemia clusters appear around radio and microwave transmission towers, their incidence in the population ("frequency) being related to distance from the radiation source.. THIRD; Current standards for radiation are not adequate to protect the more vulnerable people in our population because people are getting obviously and immediately sick on. exposure despite those standards. For those questioning the validity of their neighbors' reports we n ' ote that double blind studies have been done. Rea WJ, Pan Y, Fenyves EJ, et al. Electromagnetic field sensitivity. Journal of Bioelectricity. 1991; 10(1 &2): 243-256. ) In the past two decades EMR exposure has sky rocketed thanks to the electronic wonders of wireless computers, TV, cell phones and microwave ovens . Port Angeles added a large radiation load when it added Wi Fi The delicate electric systems that run the human body are disrupted by these signals, Damage is cumulative. Some populations exposed to heavy doses of EMR experience widespread illness of a variety of types. I have interviewed six electro -sensitive people whose experiences with Wi Fi and smart meters provide good evidence that EMR levels currently considered safe actually created harm. In two people insulin pumps malfunctioned at the library, leading to faintness: Symptoms were relieved on leaving the premises., Two individuals have noted improvement when smart meters were removed; from their homes. The coincidences of reduction of symptoms with timing of removal of meters was dramatic. What happened to Helen and Mury Sears when installation of the Wi Fi system drove them out of their hoped for forever retirement home. on Milwaukee Avenue tells us a lot about the smart meter problem. Helen offers her story to benefit others. As soon as the Wi Fi system was turned on (Sept. 2012) Helen was in trouble Severe headache, "wired", ringing in ears so loud s he could not sleep, Could not think coherently. She fled to family in California. On return she could not stay in PA for more than a few hours at a time. She slept in Sequim . Symptoms consistently appeared within minutes of every return to PA, intensifying with time. Recovery to near normal brain function depended on length of exposure, sometimes requiring 2 or 3 days, One transmitter outside her bedroom window in P.A. was turned off for a day or so: this helped but only for the time it was off. The Sears sold their house and moved to Mendocino, CA. In Mendocino they discovered on their first night she could not sleep: their new house had a smart meter. Removal and replacement with a non transmitting meter provided relief starting immediately . Avoidance of EMR is difficult and expensive. Another EMR sensitive person resides in the county with 4 children. She eventually correlated exposure to electric magnetic pollution and symptoms, ringing ears, disorientation, and weakness. Clallam PUD was good enough to replace her digital meter which had transmission capacity with a meter lacking this feature. Symptoms were immediately lessened. A year later residual symptoms were further relieved almost instantly when this meter was replaced with an analog meter. P0014IN[AFT11 You can and should cancel the contract with Mueller. 2. ElectroMagnetic Radiation from many sources harms real people here and now. SMART METERS PROVIDE SIGNIFICANT RADIATION AS EVIDENCED BY HUMAN REACTION AND BY INTERFERENCE WITH INSULIN PUMPS. Some sources are avoidable, a matter of choice. A meter on the home is a necessity, and should not add an unnecessary radiation burden , Who would disagree that home should be a safe refuge? Fvflmwqa��M "From the moment Port Angeles flipped on its state-of-the-art, citywide wi-fi system, it decimated sleep, concentration, physical stamina, and any sense of well being for me. Besides exhausted, I was constantly dizzy, thoughts evaporating mid -way, and had the general wonkiness of a high fever. I thought I was going crazy, or about to die." She fled to her daughter in California. On return she moved to a rental in Sequim. ; it took days to recover from hours spent in PA., One of the transmitters was outside her bedroom windo on N St. City Manager Dan McKeen arranged for this to be turned off over a week end which helped noticibly, but the city did not offer to turn it off or, relocate it, the cost for which being $20,000. Cost of shielding the house from neighborhood signals was estimated at from $4,000 to $8,000. There are now 17 towers and antennas within a 5 -mile radius of our PA house, and that doesn't include the wi-fi transmitters On 11/10/12 Helen wrote: Mury drove around our neighborhood and discovered 7 wi-fi transmittors within a half -block of our house. The effects seem to be cumulative, beginning when the city boundary is crossed, and if I stay longer than three hours at the house, it takes a couple days to recover. On 1217/12 : The buzzing and brain vibrations were back to being severe today, though they've been better for a about three days recently (and I could stay for four hours instead of two), which makes Mury and me wonder if the city has been changing the settings on the transmitters near us. He's written a letter asking that two of the four within half a block of us be moved. The Sears sold the house and moved to Mendocino We were allowed to move into our new place the night before escrow closed, a night I couldn't sleep and felt wonky and terrible. The next morning we discovered a smart meter on the outside wall of the garage. We had it and our neighbor's removed, but I was still getting zapped, though not as much.. On 6/16/13 Helen e mails: I discovered a smart meter at the cottage the day before escrow recorded. Fortunately, there's an opt -out program here, and our neighbors (we have only one close by) are willing to let us bankroll getting theirs out, too. The radiation was devastating, but recovery surprisingly and consistently rapid. After One dreadful day and night, both meters were "disabled" - they will be swapped out this vY88k with digital Ol8L8[S that have DO tGaOSrnitt8[S or transmitting chips .Helen reports: ", I can now feel things lnever used to, including ^^dirty=electricity, and my ears screamed all the time. We've had to replace our portable phones with \and\ines`get cable connections for everything including the computer mouse, besides experimenting until finding six breakers we could turn off permanently. Plus, we hired an EMF consultant to first measure what levels of radiation we were dealing with and iowhat parts ofthe house, then rewire several circuits toeliminate the dirtiest ofthe "dirty" electricity.k took him and a helper three days. 4/20/14/ EMR sensitivity has increased, but I found (through LessEMF.com) a baseball hat with stainless steel threads iDthe cap and bill, which really helps. | can now gointo Fort Bragg, which has many cell phone towers and antennas, plus stores with large banks Offluorescent lights (whose dirty electricity | can now fee|} and not get wonky. I've also been experimenting with screening.neighbor's neighbors'we're still getting hit with more distant And | can now also feel our neighbor's VViFi router iDtheir living nOO[D. (They're kind enough tOturn itoff 8tOighL) So we put Up@ temporary aluminum screen over the kitchen window to see what would happen, and my symptoms turned severe instantly. Then Mu[vthought tOground the screen with aDalligator clip tU8meter box, and the symptoms disappeared. Double blind studies OfElectromagnetic Field (EMF) hypersensitivity h]various EMF frequencies, demonstrated reproducible reactions tDthat frequency tOwhich they were most sensitive. This was published iDJournal OfBiOe|eCt[iCity'1991;1O(1 @2)243-25O.Authors Rea VV',Pan Y'F8nyveSEJ et a| The peer [8Vievv8d scientific |it8[8tU[9 iDC|Ud8S reports linking 8variety Of illnesses to EMF eXpOSU[B This iOC|UdeS 8DlVDt[OphiC \81e[8| SC|e[OSiS' P8[kinSOO`S disease and Alzheimer's.. Studies of even non -thermal exposures show chromosomal instability, altered gene expression, gene DlUt8ti0OS' DNA fragmentation and St[UCiU[G| breaks in DNA. 888ZU S 'B[8\n R8Se@[Ch 2010;1311. 18A-19O(also other publications) EpideOliO|OgiCStUdieS show impressive relationship Ofincidence Ofleukemia and malignancies to distance from broadcasting towers/.Many studies have been done Some of the story was generated by.L}[. 880 M}|h8OO M.D. MPH who worked for VVAState Dept OfHealth as epidemiologist 1968- 1992 His book "Dirty Electricity" was published iO2O1O. Nittby H., Brun A, Eberhardt J et al in a statistically significant study showed increased blood -brain barrier permeability in mammalian brain 7 days after exposure to the radiation from a GSM 900 mobile phone. Pathophysiology 2009; 16: 103-112 Decreased litter size has been reported in mice from RIF exposures well below EMF safety standards. Published in Bioelectromagnetics, 2003; 24: 82-90 ATTACHMENTS 1. CONTRACT WITH MUELLER:, ADVANCED METERING INFRASTRUCTURE SYSTEM AGREEMENT. PAGE 2. "If the City rejects the Implementation Plan, the City may elect to terminate this Agreement." 2. Two Scientists Break Silence "Major Flaws", Safety of Cell Phones Report criticized, published April 14,20143. LTE Cell Phone Radiation Affects Brain Activity in Cell P hone Users. Published in Clinical Neurology. 3. LTE Cell Phone Radiation Affects Brain Activity in Cell Phone Users. Clinical Neurology A double blind testing. 3 pp. 4.. Electromagnetic and Radiofrequency Fields. Effect on Human Health. From American Academy of Environmental Medicine. Website 5/16/14 4 pages. ADVANCED MIJTERING INFRASTRUCTURE SYSTEM AGREEMENT THIS ADVANCED METERING INFRASTRUCTURF SYSTEM AGREEMENT (the "Agreement") between the City ofPort Angeles, a Washington municipal corporation, hereinafter the "City", and Mueller Systems, JILC, existing under the laws of.Dclaware, registered to do business in Washington State, hereinafter the "Vendor" sets forth the terms and conditions for provision by Vendor of an Advanced Metering Infrastructure System (the AMI System), Said AMI System shall consist of the installation of an advanced meter infrastructure for the City's electric and water utilities and the integration of a meter data management system with the City's existing Customer Infionnation System (CIS) for use by the City in accordance with the terms, conditions and specifications set forth in this Agreement. DEFINITIONS Except when a word or phrase is given a specific meaning by the express terms ofthis Agreement, words and terms shall be given their ordinary and usual meanings. The meanings shall be applicable to the singular, plural, masculine, feminine and neuter of the words and terms. 2. A,GR:I,'.EMENT TERM This Agreement shall commence as of the date it is fully executed by both Parties, and this Agreement shall continue in effect until it is terminated as provided below or until the Vendor has fully performed all of its duties and responsibilities in accordance with the terms of this Agreement. 3. AGREEMENT 3.1 Performance by the Vendor This Agreement requires the Vendor to perform the following: I Develop an Implementation Plan. The Vendor shall develop an Implementation Plan in accordance with Section 43 below. The City, in its discretion, may accept or reject the Implementation Plan. If the City rejects the Implementation Plan, the City may elect to i - ' event � this AgreeTi�ent —shall he treated as—vo—jd ab —FnWio; terminate this Agreernei t. In that re anTne-i"Te—r party —sfall have any rights or obligations under this A�7eement. 2. If the City approves the Implementation Plan, the Vendor shall proceed to perform the obligations required to complete Phase I of the Implementation Plan. Phase I requires the Vendor to install and implement a fully functioning AMI System to one thousand (1,000) of the City's utility customers designated by the City. This work shall include, but [lot be limited to the following: a. Electric meter replacement, installation, and repairs, except as provided in 3.2.1. b. Water meter replacement, installation, and repairs. Page 2 Two Scientist Break Silence "Major Flaws" - Smart Meters Por... http://wNA,w.smai'tawareness.org/two—scieiitist—break—silence—ni — K -- Two Scientists Break Silence on "Major Flaws" in Royal Society's Recent Report on Safety of Cell Phones and Towers, Smart Meters and Wi-Fi OTTAWA, April 14, 2014 /CNW/ - Two peer reviewers involved in this month's Royal Society report on wireless safety say the results cannot be trusted, because the Panel ignored evidence that wireless radiation is harmful to humans. The scientific reviewers also said key panelists were in conflict of interest as they regularly accept funding from wireless and energy companies. One of the reviewers, Dr. Martin Blank, holds two PhD's and has published more than 200 papers at Columbia University on the health effects of wireless radiation. The other reviewer, Dr. Anthony Miller MD, is Professor Emeritus at the Dalla Lana School of Public Health at the University of Toronto. Both say the Royal Society panel ignored scientific evidence published over the past five years. As peer reviewers, they noted some panelists were conflicted and others lacked sufficient expertise. "The Royal Society panel has failed in its obligation to the public," said Dr. Miller. "It ignored recent evidence that wireless radiation is a probable carcinogen." Dr. Miller said he is most concerned about involuntary exposure, such as children exposed to Wi-Fi in schools. Dr. Blank said the Royal Society dismissed definitive studies that prove wireless radiation causes harm to human cells, including sperm cells when men carry phones in their pockets. "We don't need further study to lower safety limits," said Dr. Blank. "There is already enough evidence to recommend lower limits for wireless radiation in Canada." The Royal Society's panel has been mired in controversy. Last summer, the original Chair resigned after a conflict of interest was exposed in the media. The Royal Society promised to publish the remaining scientists' conflicts in its final report, but did not. SOURCE Canadians for Safe Technology (C4ST) (index.php) (sitemap.php) 6 of 7 5/6/14 Lf E Cell Phone Radiation Affects Brain Activity in Cell Phone... IiLtp://www.prlog.org/12215083-Ite-cell-pliorie.-radiatiori-affects... PRLOG Press Release Distribution II G�Do F—Latest Newsl Submit Press Release FIR Home Latest New* Feeds Alerts Submit Free Press Release Journalist Account PRNewswire Distribution I of 3 10/13/13 LTE Cell Phone Radiation Affects Brain Activity in Cell Similar? Country News Phone Users Did Tom Wheeler, Nominee I — 1 United States for FCC Chair, Subvert Australia I India New peer-reviewed research finds that 30 minutes' exposure to LTE cellphone radiation Research Showing Harm From Cell Phone Rad'ation? affects brain activity on both sides of the brain. Hong Kano Brain Cancer Risk Increases United Kinotlam FOR IMMEDIATE RELEASE with the Amount of Wireless Phone Use: Study i More Countries PRLog (Press Release) - Sep. 23, 2013 - BERKELEY Calif. The first study on the short-term effects Polaris Networks & Atnena of Long Term Evolution (LTE), the fourth Wireless Announce generation cell phone technology, has been Top 7 Laptops -Sale. Completion of IOT between LnduAtry News LTE EPC & Small Cell published online in the peer-reviewed journal, solution Cornpii 6.0r,, n(n Clinical Neurophysiology. (1) Brain States and the AJENeWs! Up to 55% Off on Laptops Sale Find Psychology of Dreams In a controlled experiment, researchers exposed Best Deals of October 2013. Polaris Networks Announces the light ear of 18 participants to LTE cellphone the NeIEPC-PS: LTE Packet radiation for 30 minutes. The source of the Core for Public Safety Deployment October 2013 O radiation was 1 centimeter from the ear, and the kf.:) Su Sa -r Th "'Ve Tu absorbed amount of radiation in the brain was Daily News! 14 13 12 11 10 9 8 well within international (ICNIRP) cell phone legal limits. The researchers employed a double-blind, BLACK HOLLYWOOD crossover, randomized and counter -balanced Welcomes the First Ever design to eliminate any possible study biases, Black Music Awards at Center Stage Theater The resting state brain activity of each participant was Emmy Award Winner and Casting DirectorStevie , measured by magnetic resonance imaging (fMR1) at two 160 Valiance Visits Atlanta times -- after exposure to LTE microwave radiation, and after a sham exposure. November 10th. 2013 National Food Drive Islamic Food Pantry Baitul Salaam _tl._ The results demonstrated that LTE exposure affected 001h 4, Network. Inc. brain neural activity not only in the closer brain region but also in the remote region, including the left hemisphere of ,040,— do Arizona Downtown Alliance to hold downtown & neiahborhood revitalization the brain. The study helps explain the underlying neural forum in Prescott. Nov. 7 Brain images pre• and post -LTE exposure mechanism for the remote effects of microwave radiation Erica Collins Media/PR in the brain. Canada Enterprises moderates at Rutgers Food 0 In 2011, Dr. Nora Volkow, Director of the National Institute on Drug Abuse, published a similar study in Innovation Center November the Journal of the American Medical Association that received worldwide news coverage. Dr. Volkow 19th reported that a 50 minute exposure to CDMA, a second generation cell phone technology, increased brain activity in the region of the brain closest to the cell phone. (2) Most Viewed Weekly 2012 Awarded Eco -Designer The current study establishes that short-term exposure to LTE microwave radiation affects the users' Aros Crystos Launches brain activity. Although LTE is too new for the long-term health consequences to have been studied, we Urgent campaign on the have considerable evidence that long-term cell phone use is associated with various health risks Critical Pliaht of the Oceans - 4608 views including increased risk of head and neck cancers, sperm damage, and reproductive health consequences for offspring (i.e., ADHD)_ Public Forum on Living With Macular Degeneration To B Held in Wilton. Connecticut, - Cell phone users, especially pregnant women and children, should limit their cell phone use. Moreover, 4546 views cell phone users should not keep their phones near their head, breasts or reproductive organs when RecruitMilitary and MFV using the phone or whenever the phone is turned on unless it is in airplane mode. Expositions Partnership Aims to Connect Franchisers with Qualified Veterans - 2674 For more information about the health effects of cell phone radiation see my Electromagnetic Radiation views Safety Web site at hftp://www.saferemr.com/. Best Alien Invasion Contest: Win free copy of Eden's Joel M. Moskowitz, Ph -D. Revenge - 2559 views School of Public Health Health First Paraplegic Skydiver to University of California, Berkeley Compete at International Competition - 1084 views Electromagnetic Radiation Safety Sep 23. 2013 News I of 3 10/13/13 UT Cell Phone Radiation Affects Brain Activity in Cell Phone... http://www.prlog.org/12215083-Ite-cell-phone-radiation-aft'ects... Website: hftp:1/www.saferemrcom Facebook: http:// v.facebook.comtSaferEMRSaferEMR Twitter: @berkeleyprc References (1) Bin Lv, Zhiye Chen, Tongning Wu, Ding Shao, Duo Yan, Lin Ma, Ke Lu, Yi Xie. The alteration of spontaneous low frequency oscillations caused by acute electromagnetic fields exposure. Clinical Neurophysiology, Published online 4 September 2013. Abstract Objective The motivation of this study is to evaluate the possible alteration of regional resting state brain activity induced by the acute radiofrequency electromagnetic field (RF -EMF) exposure (30 min) of Long Term Evolution (LTE) signal. Methods We designed a controllable near -field LTE RF -EMF exposure environment. Eighteen subjects participated in a double-blind, crossover, randomized and counterbalanced experiment including two sessions (real and sham exposure). The radiation source was close to the right ear. Then the resting state fMRI signals of human brain were collected before and after the exposure in both sessions. We measured the amplitude of low frequency fluctuation (ALFF) and fractional ALFF (fALFF) to characterize the spontaneous brain activity. Results We found the decreased ALFF value around in left superior temporal gyrus, left middle temporal gyrus, right superior temporal gyrus, right medial frontal gyrus and right paracentral lobule after the real exposure. And the decreased fALFF value was also detected in right medial frontal gyrus and right paracentral lobule. Conclusions The study provided the evidences that 30 min LTE RF -EMF exposure modulated the spontaneous low frequency fluctuations in some brain regions. Significance With resting state fMRI, we found the alteration of spontaneous low frequency fluctuations induced by the acute LTE RF -EMF exposure. hr,f):/,,'",vv.ncbi.nlm.nih.govipubmed!24012322 (2) Volkow ND, Tomasi D, Wang GJ, Vaska P, Fowler JS, Telang F, Alexoff D, Logan J, Wong C. Effects of cell phone radiofrequency signal exposure on brain glucose metabolism. JAMA. 2011 Feb 23;305(8):808-13. doi: 10.1001/jama.2011.186. Abstract CONTEXT., The dramatic increase in use of cellular telephones has generated concern about possible negative effects of radiofrequency signals delivered to the brain. However, whether acute cell phone exposure affects the human brain is unclear. OBJECTIVE: To evaluate if acute cell phone exposure affects brain glucose metabolism, a marker of brain activity. DESIGN, SETTING, AND PARTICIPANTS: Randomized crossover study conducted between January I and December 31, 2009, at a single US laboratory among 47 healthy participants recruited from the community. Cell phones were placed on the left and right ears and positron emission tomography with ((18)F) fluorodeoxyglucose injection was used to measure brain glucose metabolism twice, once with the right cell phone activated (sound muted) for 50 minutes ("on" condition) and once with both cell phones deactivated ("off condition). Statistical parametric mapping was used to compare metabolism between on and off conditions using paired t tests, and Pearson linear correlations were used to verify the association of metabolism and estimated amplitude of radiofrequency -modulated electromagnetic waves emitted by the cell phone. Clusters with at least 1000 voxels (volume >8 cm(3)) and P < .05 (corrected for multiple comparisons) were considered significant. MAIN OUTCOME MEASURE: Brain glucose metabolism computed as absolute metabolism (pmol/100 g per minute) and as normalized metabolism (region/whole brain). RESULTS: Whole -brain metabolism did not differ between on and off conditions. In contrast, metabolism in the region closest to the antenna (orbitafrontal cortex and temporal pole) was significantly 2 of 3 10/13/13 UIT Cell Phone Radiation Affects Brain Activity in Cell Phone... http://www.priog.org/ I 2215083-Ite-cel I -phone- mdiati on -affects... higher for on than off conditions (35.7 vs 33.3 pmol/100 g per minute; mean difference, 2.4 [95% confidence interval, 0.67-4.21; P = .004). The increases were significantly correlated with the estimated electromagnetic field amplitudes both for absolute metabolism (R = 0.95, P < .001) and normalized metabolism (R = 0,89; P < .001). CONCLUSIONS: In healthy participants and Compared with no exposure, 50 -minute Cell phone exposure was associated with increased brain glucose metabolism in the region closest to the antenna. Thisfinding is of unknown clinical significance. http://www.ncbi.nim-nih.gov/pmclarticles/PMC3184892/ Photo: htto:/Aw . area. oro/1 2215083/1 End — LEnnaIljq LikeShare! Tweet Contact Email Contact Authgt71 I —@berkeley.edu k011" Source UC Berkeley Center for Family and Community Health Phone 510-643-7314 City/Town Berkeley - California - United States Industry Telecom, Health Tags Ite, cell phone radiation, health effects, brain Last Updated Sep 23, 2013 Shortcut httpJ/pdog.org/12215083 Disclaimer. Issuers of the press releases are solely responsible for the Content of their press releases. PRI-og can't be held liable for the content posted by others. Pepon Abuse Latest Press Releases By "UC Berkeley Center for Family and Community Health" • Brain Cancer Risk Increases with the Amount ol"vVireless Phone Use: Stud • FCC Needs Input about Radiot'reguency Radiation • San Francisco Updates Cell Phone Safety Warning • Did Tom Wheeler Nominee for FCC Chair, Subvert Research Showincl Hamn From Cell Phone Radiation? • Cell Phone Use, Acoustic Neuroma and Cancer of the Pituitary Gland More... 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P8.81<:2AK: :2.6K: 3 of 3 10/13/13 Etc I ctromagnetic and Radiofrequency Fields Effect on Human H... http://www.aaemonline.org/emf—rf—position.litnil AMERICAN ACADEMY OF ENVIRONMENTAL MLDIC[NE home About lis (onfafentes � , Wine Education Me Amedcon Am fimy of Invimornenfal Medicine 6505 L (entl'cl Avenue, #296 ra Wichita, KS 67206 316.684.5500 eki- Rachwirrot rnftmirmav Rpmewtm foroorote Partners Click here for PDF format Find AAEM Member Select State I Country All Member Types i Electromagnetic and Radiofrequency Fields Go. Effect on Human Health Search Site For over 50 years, the American Academy of Environmental Medicine (AAEM) has been studying and treating the effects of the environment on human health. In the last 20 years, our physicians Go! began seeing patients who reported that electric power lines, televisions and other electrical devices caused a wide variety of symptoms. By the mid 1990's, it became clear that patients were adversely affected by electromagnetic fields and becoming more electrically sensitive. In the last Quick Links five years with the advent of wireless devices, there has been a massive increase in • Valued Exhibitors radiofrequency (RF) exposure from wireless devices as well as reports of hypersensitivity and • Member Resources diseases related to electromagnetic field and RF exposure. Multiple studies correlate RF exposure • Donate here with diseases such as cancer, neurological disease, reproductive disorders, immune dysfunction, and electromagnetic hypersensitivity. Membership The electromagnetic wave spectrum is divided into ionizing radiation such as ultraviolet and X-rays • About AAEM and non -ionizing radiation such as radiofrequency (RF), which includes WiFi, cell phones, and Smart Meter wireless communication. It has long been recognized that ionizing radiation can have a negative impact on health. However, the effects of non -ionizing radiation on human health recently have been seen. Discussions and research of non -ionizing radiation effects centers around thermal and non -thermal effects. According to the FCC and other regulatory agencies, only thermal effects are relevant regarding health implications and consequently, exposure limits are based on thermal effects only.1 While it was practical to regulate thermal bioeffects, it was also stated that non -thermal effects are not well understood and no conclusive scientific evidence points to non -thermal based negative health effects.1 Further arguments are made with respect to RF exposure from WiFi, cell towers and smart meters that due to distance, exposure to these wavelengths are negligible.2 However, many in vitro, in vivo and epidemiological studies demonstrate that significant harmful biological effects occur from non -thermal RF exposure and satisfy Hill's criteria of causality.3 Genetic damage, reproductive defects, cancer, neurological degeneration and nervous system dysfunction, immune system dysfunction, cognitive effects, protein and peptide damage, kidney damage, and developmental effects have all been reported in the peer-reviewed scientific literature. Genotoxic effects from RF exposure, including studies of non -thermal levels of exposure, consistently and specifically show chromosomal instability, altered gene expression, gene mutations, DNA fragmentation and DNA structural breaks.4-11 A statistically significant dose response effect was demonstrated by Maschevich et al. , who reported a linear increase in aneuploidy as a function of the Specific Absorption Rate(SAR) of RF exposure." Genotoxic effects are documented to occur in neurons, blood lymphocytes, sperm, red blood cells, epithelial cells, hematopoietic tissue, lung cells and bone marrow. Adverse developmental effects due to non -thermal RF exposure have been shown with decreased litter size in mice from RF exposure well below safety standards.12 The World Health Organization has classified RF emissions as a group 2 B carcinogen.13 Cellular telephone use in rural areas was also shown to be associated with an increased risk for malignant brain tumors. 14 The fact that RF exposure causes neurological damage has been documented repeatedly. Increased blood -brain barrier permeability and oxidative damage, which are associated with brain cancer and neurodegenerative diseases, have been found.4,7,15-17 Nittby et al. demonstrated a statistically significant dose -response effect between non -thermal PF exposure and occurrence of albumin leak across the blood -brain barrier.15 Changes associated with degenerative neurological I of 4 5/6/14 Electromagnetic and Radiofrequency Fields Effect on Human H... http://www.aaei-nonline.org/emLrLpositioti.httnl diseases such as Alzheimer's, Parkinson's and Amyotrophic Lateral Sclerosis (ALS) have been reported .4,10 Other neurological and cognitive disorders such as headaches, dizziness, tremors, decreased memory and attention, autonomic nervous system dysfunction, decreased reaction times, sleep disturbances and visual disruption have been reported to be statistically significant in multiple epidemiological studies with RF exposure occurring non-locally.18-21 Nephrotoxic effects from PF exposure also have been reported. A dose response effect was observed by Ingole and Ghosh in which RF exposure resulted in mild to extensive degenerative changes in chick embryo kidneys based on duration of RF exposure. 24 RF emissions have also been shown to cause isomeric changes in amino acids that can result in nephrotoxicity as well as hepatotoxicity. 25 Electromagnetic field (EMF) hypersensitivity has been documented in controlled and double blind studies with exposure to various EMF frequencies. Rea et al. demonstrated that under double blind placebo controlled conditions, 100% of subjects showed reproducible reactions to that frequency to which they were most sensitive.22 Pulsed electromagnetic frequencies were shown to consistently provoke neurological symptoms in a blinded subject while exposure to continuous frequencies did not.23 Although these studies clearly show causality and disprove the claim that health effects from RF exposure are uncertain, there is another mechanism that proves electromagnetic frequencies, including radiofrequencies, can negatively impact human health. Government agencies and industry set safety standards based on the narrow scope of Newtonian or "classical" physics reasoning that the effects of atoms and molecules are confined in space and time. This model supports the theory that a mechanical force acts on a physical object and thus, long-range exposure to EMF and RF cannot have an impact on health if no significant heating occurs. However, this is an incomplete model. A quantum physics model is necessary to fully understand and appreciate how and why EMF and RF fields are harmful to humans.26,27 In quantum physics and quantum field theory, matter can behave as a particle or as a wave with wave-like properties. Matter and electromagnetic fields encompass quantum fields that fluctuate in space and time. These interactions can have long-range effects which cannot be shielded, are non-linear and by their quantum nature have uncertainty. Living systems, including the human body, interact with the magnetic vector potential component of an electromagnetic field such as the field near a toroidal Coil.26,28,29 The magnetic vector potential is the coupling pathway between biological systems and electromagnetic fields.26,27 Once a patient's specific threshold of intensity has been exceeded, it is the frequency which triggers the patient's reactions. Long range EMF or RF forces can act over large distances setting a biological system oscillating in phase with the frequency of the electromagnetic field so it adapts with consequences to other body systems. This also may produce an electromagnetic frequency imprint into the living system that can be long lasting.26,27,10 Research using objective instrumentation has shown that even passive resonant circuits can imprint a frequency into water and biological systems.31 These quantum electrodynamic effects do exist and may explain the adverse health effects seen with EMF and RF exposure. These EMF and RF quantum field effects have not been adequately studied and are not fully understood regarding human health. Because of the well documented studies showing adverse effects on health and the not fully understood quantum field effect, AAEM calls for exercising precaution with regard to EMF, RF and general frequency exposure. In an era when all society relies on the benefits of electronics, we must find ideas and technologies that do not disturb bodily function. It is clear that the human body uses electricity from the chemical bond to the nerve impulse and obviously this orderly sequence can be disturbed by an individual -specific electromagnetic frequency environment. Neighbors and whole communities are already exercising precaution, demanding abstention from wireless in their homes and businesses. Furthermore, the AAEM asks for: • An immediate caution on Smart Meter installation due to potentially harmful RF exposure. • Accommodation for health considerations regarding EMF and RF exposure, including exposure to wireless Smart Meter technology. • Independent studies to further understand the health effects from EMF and RF exposure. • Recognition that electromagnetic hypersensitivity is a growing problem worldwide. 2 of 4 5/6/14 Electromagnetic and Radiofrequency helds Efied on Human ff... fLtp://w",w.aaeiiiuiiliiic.oig/eiiif-if-position.htmI • Understanding and control of this electrical environmental bombardment for the protection of society. • Consideration and independent research regarding the quantum effects of EMF and RF on human health. • Use of safer technology, including for Smart Meters, such as hard -wiring, fiber optics or other non -harmful methods of data transmission. Submitted by: Amy L. Dean, DO, William J. Rea, MD, Cyril W. Smith, PhD, Alvis L. Barrier, MD Bibliography: Electromagnetic and Radiofrequency Fields Effect on Human Health 1. California Council on Science and Technology. (Internet). (2011). Health impacts of Radiofrequency Exposure from Smart Meters. Available from: htti)://www,ccst.us /PLiblicatioris/2011/2011sr'nartA.Ddf 2. Electric Power Research Institute. (Internet). (2011). Radio -Frequency Exposure Levels from Smart Meters: A Case Study of One Model. Available from: https://www.nvener(.Iy.coni /NVEnergize/docLifTients/`EPRI,._1022270 caseStudy.pdf 3. Hill, AB. The Environment and Disease: Association or Causation? Proceedings of the Royal Society of Medicine. 1965; 58: 295-300. 4. Xu S, Zhou Z, Zhang L, et al. Exposure to 1800 MHZ radiofrequency radiation induces oxidative damage to mitochondrial DNA in primary cultured neurons. Brain Research. 2010; 1311: 189-196. 5. Phillips JL, Singh NP, Lai H. Electromagnetic fields and DNA damage. Pathophysiology. 2009; 16: 79-88. 6. Ruediger HW. Genotoxic effects of radiofrequency electromagnetic fields. Pathophysiology. 2009; 16(2): 89-102. 7. Zhao T, Zou S, Knapp P. Exposure to cell phone radiation up -regulates apoptosis genes in primary cultures of neurons and astrocytes. Neurosd Lett. 2007; 412(1): 34-38. 8. Lee S, Johnson D, Dunbar K. 2.45 GHz radiofrequency fields alter gene expression on cultured human cells. FEBS Letters. 2005; 579: 4829-4836. 9. Dernsia G, Vlastos D, Matthopoulos DR Effect of 910 -MHz electromagnetic field on rat bone marrow. The Scientific World Journal. 2004; 4(S2): 48-54. 10. Lai H, Singh NP. Magnetic -field -induced DNA strand breaks in brain cells of the rat. Environmental Health Perspectives. 2004; 112(6): 687-694. Available from: littp://eliDO3.niehs.nils .00v/article/info:doi 10.1289 ehn 635'.9 11. Mashevich M, Foldman D, Kesar, et al. Exposure of human peripheral blood lymphocytes to electromagnetic fields associated with cellular phones leads to chromosomal instability. Bioelectromagnetics. 2003; 24: 82-90. 12. Magras IN, Xenos TD, RF radiation-induced changes in the prenatal development of mice. Bioelectromagnetics. 1997; 18:455-461. 13. Ban R, Grosse Y, Laulby-Secretan B, et al. Carcinogenicity of radiofrequency electromagnetic fields. The Lancet Oncology. 2011; 12(7): 624-626. Available from: http,://www.tt)elancet,corri/iournals/lanaric/arlig]eZ,PITS1470-20,15(11)70147-4 /fulltext? eventl , =login 14. Hardell L, Carlberg M, Hansson Mild K. Use of cellular telephones and brain tumour risk in urban and rural areas. Occup. Environ. Med. 2005; 62: 390-394. 15, Nittby H, Brun A, Eberhardt J, et al. increased blood -brain barrier permeability in mammalian brain 7 days after exposure to the radiation from a GSM -900 mobile phone. Pathophysiology. 2009; 16: 103-112. 3 of 4 5/6/14 I I El6etiornagnetic and Radiofrequency Fields Effect on Human 14... fittp://www.aaemontine.org/emt-ti-position.hti°tif 16. Awad SM, Hassan NS. Health Risks of electromagnetic radiation from mobile phone on brain of rats. J. Appl. Sci. Res, 2008; 4(12): 1994-2000. 17. Leszczynski D, Joenvaara S. Non -thermal activation of the hsp27/p38MAPK stress pathway by mobile phone radiation in human endothelial cells: Molecular mechanism for cancer - and blood -brain barrier - related effects. Differentiation. 2002; 70: 120-129. 18. Santini R, Santini P, Danze JM, et al. Study of the health of people living in the vicinity of mobile phone base stations: 1. Influences of distance and sex. Pathol Biol. 2002; 50: 369-373. 19. Abdel-Rassoul G, Abou El-Fateh 0, Abou Salem M, et al. Neurobehavioral effects among inhabitants around mobile phone base stations. Neurotox. 2007; 28(2): 434-440. 20. Flutter HP, Mosharnmer H, Wallner P, Kundi M. Subjective symptoms, sleeping problems, and cognitive performance in subjects living near mobile phone base stations. Occup. Environ. Med. 2006; 63: 307-313. 21. Kolodynski AA, Kolodynska VV. Motor and psychological functions of school children living in the area of the Skrunda Radio Location Station in Latvia. Sci. Total Environ. 1996; 180: 87-93. 22. Rea W3, Pan Y, Fenyves E3, et al. Electromagnetic field sensitivity. Journal of Bioelectricity. 1991; 10(1 &2): 243-256. 23. McCarty DE, Carrubba S, Chesson AL, et al. Electromagnetic hypersensitivity: Evidence for a novel neurological syndrome. Int. J. Neurosci. 2011; 121(12): 670-676, 24. Ingole IV, Ghosh SK. Cell phone radiation and developing tissues in chick embryo - a light microscopic study of kidneys. J. Anat. Soc. India. 2006; 55(2): 19-23. 25. Lubec G, Wolf C. Bartosch B. Amino acid isomerisation and microwave exposure. Lancet. 1989; 334: 1392-1393. 26. Smith CW. Quanta and coherence effects in water and living systems. Journal of Alternative and Complimentary Medicine. 2004; 10(1): 69-78. 27. Smith CW (2008) Frohlich's Interpretation of Biology through Theoretical Physics. In: Hyland GI and Rowlands P (Eds.) Herbert Frohlich FRS: A physicist ahead of his time. Liverpool: University of Liverpool, 2nd edition, pp 107-154. 28. Del Giudice E, Doglia S, Milan! M, et al. Magnetic flux quantization and Josephson behavior in living systems. Physica Scripta. 1989; 40: 786-791. 29. Tonomura A, Osakabe N, Matsuda T, et al. Evidence for Aharonov-Bohm effect with magnetic field completely shielded from electron wave. Phys, Rev. Let. 1986; 56(8):792. 30. Del Giudice E, De Ninno A, Fleischmann, et al. Coherent quantum electrodynamics in living matter. Electromagn. Biol. Med. 2005; 24: 199-210. 31. Cardella C, de Magistris L, Florio E, Smith C. Permanent changes in the physic -chemical properties of water following exposure to resonant circuits. Journal of Scientific Exploration. 2001; 15(4): 501-518. Home :: About Us :: Conferences :: Online Education :: Member Resources :: Community Resources :: Corporate Partners :: Siternap This website is copyright @2008 by AAEM. All rights reserved. 4 of 4 5/6/14 Special City Council Meeting Utility Advisory Committee Jack Pittis Conference Room Port Angeles, WA 98362 March 11, 2014 3:00 p.m. L Call To Order Acting Chairman Sissi Bruch called the meeting to order at 3:00 p.m. IL Roll Call UAC Assigned Councilmembers Present: Sissi Bruch, Dan Gase, Lee Whetham Other Councilmembers Present: Patrick Downie Other Councilmembers Absent: Cherie Kidd, Dan Di Guilio, Brad Collins UAC Members Present: Betsy Wharton, Lynn Bedford UAC Members Absent: Paul Elliott, John LeClerc Staff Present: Dan McKeen, Craig Fulton, Mike Puntenney, Byron Olson, Sondya Wray, Bill Bloor, Gregg King, James Burke, Maher Abed, (3:20) Other Present: Shannon Greene — Bonneville Power Administration via Phone IIL Approval Of Minutes Chairman Sissi Bruch asked if there were any corrections to the minutes of February 11, 2014. Lee Whetham moved to approve the minutes. Dan Gase seconded the motion, while Betsy Wharton abstained. IV. Late Items: None. V. Procedural Items: A. Committee Chair and Vice -Chair Selection by Members A motion was passed to nominate Lynn Bedford as Committee Chairwoman and Lee Whetham as Committee Vice -Chairman VL Discussion Items: A. Bonneville Power Sales Agreement Revision No. 1, Exhibit H (Renewable Energy Certificates and Carbon Attributes) 1 E-1 Gregg King, Power Resource Manager, introduced Shannon Greene from Bonneville Power Administration via phone conference. Revision No. 1, Exhibit H for Renewable Energy and Carbon Attributes implements a portion of the 2012 Settlement Agreement that awarded a portion of the Renewable Energy Certificates and any future carbon credits associated with Federal system resources. This would put the City of the same legal footing as parties that settled with the Bonneville Power Administration in 2011. There was a lengthy discussion. Lee Whetham moved to recommend forward to City Council to approve and authorize the City Manager to sign Revision No. 1, Exhibit H (Renewable Energy Certificates and Carbon Attributes) to the City's power sales agreement with the Bonneville Power Administration. Dan Gase seconded the motion, which carried unanimously. B. Consumer Confidence Water Quality Report Maher Abed, Deputy Director of Public Works & Utilities reviewed the 2013 Consumer Confidence Water Quality Report. The Environment Protection Agency requires community water systems to provide each of their customers with a report every twelve months. The report references the 2013 calendar year and is available to the public on the City's website. There was a brief discussion. Information only, no action required. C. Electric Utility Membership Gregg King, Power Resources Manager, discussed the Northwest Public Power Association membership renewal. The City of Port Angeles has been a member of NPPA since 1980, and a City representative is currently on the organization's Board of Trustee's. Annual dues are $29,410 and are already budgeted in the 2014 electrical utility budget. The membership provides several benefits, including savings on education and training used to maintain and/or improve City's staff skills and professional certifications. There was a brief discussion. Lee Whetham moved recommend City Council to authorize the City Manager to renew the annual membership to the Norwest Public Power Association. Sissi Bruch seconded the motion, which carried unanimously. VIL Information Only Items A. Utility Billing Practices (verbal report only) Information only. No action taken. B. Landfill Cell Stabilization Project Update (verbal report only) Information only. No action taken. C. Morse Creek Hydroelectric Facility (verbal report only) Information only. No action taken. VIIL Next Meeting Dates: April 8, 2014 VIIL Adjournment: 5:16 p.m. Dan DiGuilio, Mayor Janessa Hurd, City Clerk 2 E-2 CITY COUNCIL MEETING Port Angeles, Washington April 15, 2014 CALL TO ORDER SPECIAL MEETING: Mayor Di Guilio called the special meeting of the Port Angeles City Council to order at 5:00 p.m. ROLL CALL: Members Present: Mayor Di Guilio, Deputy Mayor Downie, Councilmembers Bruch, Collins, Gase, Kidd and Whetham. Members Absent: None. Staff Present: City Manager McKeen, Attorney Bloor, Clerk Hurd, T. Gallagher, M. Puntenney and N. West. 1. Interview Jerry Dean for Board of Ethics City Council interviewed Jerry Dean for a position on the Board of Ethics. 2. Interview Paul Roess for Board of Adjustment City Council interviewed Paul Roess for a position on the Board of Adjustment. EXECUTIVE SESSION: 1. Based on input from Attorney Bloor, Mayor Di Guilio announced the need for an Executive Session, under the authority of RCW 42.30.110(1)(i) for the purpose of discussing potential litigation with legal counsel, for approximately 40 minutes. The Executive Session convened at 5:15 p.m. RETURN TO OPEN SESSION: The Executive Session concluded at 5:55 p.m. No action was taken. ADJOURNMENT: Mayor Di Guilio adjourned the Special Meeting at 5:55 p.m. CALL TO ORDER -REGULAR MEETING: Mayor Di Guilio called the regular meeting of the Port Angeles City Council to order at 6:00 p.m. ROLL CALL: Members Present: Mayor Di Guilio, Deputy Mayor Downie, Councilmembers Bruch, Collins, Gase, Kidd and Whetham. Members Absent: None. Staff Present: City Manager McKeen, Attorney Bloor, Clerk Hurd, C. Delikat, K. Dubuc, T. Gallagher, B. Olson, N. West, R. Hostetler, M. Abed, H. Greenwood, H. Freilich, D. Homan, M. O'Connor, B. Smith, D. Bellamente, K. Malone, J. Powless, D. Morse and T. Bicker. PLEDGE OF ALLEGIANCE: Mayor Di Guilio led the Pledge of Allegiance to the Flag. CEREMONIAL MATTERS, PROCLAMATIONS & EMPLOYEE RECOGNITIONS 1. Police Department Promotions Police Chief Gallagher recognized Kori Malone and Joshua Powless for their promotion to Police Corporal. He also recognized Deb Homan in the PenCom Division for her promotion to Supervisor. He discussed the rigorous testing each individual needed to complete to be promoted and commended each of them for their hard work. E-3 PORT ANGELES CITY COUNCIL MEETING — April 15, 2014 2. Sexual Assault Awareness Month Mayor Di Guilio presented Becca Korby, Executive Director of Healthy Families of Clallam County, with a proclamation in recognition of Sexual Assault Awareness Month. Becca Korby thanked the City Council and staff for their support. 3. Earth Day Proclamation Mayor Di Guilio presented Helen Freilich, the City's Waste Reduction Specialist with a proclamation in recognition of Earth Day as April 22, 2014. Helen Freilich spoke regarding the success of Clallam Spring Clean -Up Day. She also informed everyone of an upcoming workshop on back yard composting at the Port Angeles Farmers' Market later this month. PUBLIC COMMENT: Vicci Rudin spoke on behalf of the Port Angeles Fine Arts Center and presented the City with a check for $37,005, a contribution to the Fine Arts Center operations account from the Port Angeles Fine Arts Center Foundation. Priscilla Schloss spoke in opposition to smart meters and fluoridating the City's water. Judi Hangartner and Virginia Leinart spoke in opposition to smart meters. Zoe Apisdorf invited everyone to the upcoming open house for Volunteers In Medicine of the Olympics. LATE ITEMS TO BE PLACED ON THIS OR FUTURE AGENDAS as determined by City Manazer or Councilmember — Councilmember Whetham requested the addition of a discussion regarding the salvage of materials from the Landfill Bluff Stabilization project. CONSENT AGENDA: Council discussion followed regarding Consent Agenda items 43 and 44. It was moved by Gase and seconded by Kidd to approve the Consent Agenda to include: 1. City Council Minutes: March 4th, 18th, and April 1 st, 2014 2. Expenditure Approval List: 03/08/14 to 04/04/14 for $5,097,859.47 3. Accept Additional Funds from Recreation and Conservation Office for WTIP Project /Approve and authorize the City Manager to sign the RCO grant contract amendment #2 and make minor modifications as necessary to accept future such amendments 4. Purchase of Pool Hybrid Car and Water Division 4X4 Pickup / Reject the nonresponsive bids for the Hybrid 4 - Door Sedan for the City vehicle pool and a Y2 Ton 4WD Regular Cab Pick-up Truckfrom Price Ford. Award and authorize the City Manager to sign contracts and appropriate documents to purchase the listed vehicles from Ruddell Auto Mall: Hybrid 4 -Door Sedan for a total price of $26,502.14 and'/ Ton 4WD Regular Cab Pick-up Truckfor a total price of $26,964.12. Motion carried 7-0. ORDINANCES NOT REQUIRING PUBLIC HEARINGS: 1. Utility Billing Ordinance Amendment Customer Service Manager Hostetler introduced the proposed ordinance amendment regarding the utility billing due dates. He stated the proposed amendments would clarify billing due dates for the City's utility customers. Council discussion followed. Mayor Di Guilio conducted a first reading of the ordinance by title, entitled, AN ORDINANCE of the City of Port Angeles, Washington making changes to Chapters 3.64 and 13.16 of the Port Angeles Municipal Code relating to utility billing. Page 2 of 5 E-4 PORT ANGELES CITY COUNCIL MEETING — April 15, 2014 RESOLUTIONS NOT REQUIRING PUBLIC HEARINGS: 1. Purchase of a Used Wheel Loader Deputy Director of Engineering Puntenney introduced Deputy Director of Operations Abed who conducted a brief presentation regarding the recommended purchase of a used wheel loader for the Public Works and Utilities Department. Council discussion followed. Mayor Di Guilio conducted a reading of the ordinance by title, entitled, RESOLUTION NO. 02-14 A RESOLUTION of the City Council of the City of Port Angeles, Washington, declaring a special market condition and authorizing the City Manager to approve a Purchase Order to purchase a used 2006 Caterpillar Model 962H loader. It was moved by Collins and seconded by Bruch to: Adopt the resolution as read by title to purchase one Caterpillar 962H loader from NC Machinery for $119,240 and accept the trade-in offer of $29,375 for the City owned Caterpillar 950F loader. Motion carried 7-0. OTHER CONSIDERATIONS: 1. William Shore Memorial Pool Update Executive Director Steve Burke conducted a PowerPoint presentation regarding the updates to the William Shore Memorial Pool since the Pool District was formed. Council discussion followed. 2. Salvage of Materials at Landfill — Late Item Added to Agenda Councilmember Whetham spoke regarding his concerns materials will be profited from by the contractor during the material removal process of the Landfill Bluff Stabilization project. Council discussion followed. Deputy Director Puntenney stated this issue was covered under the contract and there were specific requirements regarding the recycling of materials and disposal of special waste materials. He stated the Washington State Department of Ecology required nothing from the site be resold. Council discussion followed. Councilmember Whetham expressed his concerns regarding funding for the Landfill Bluff Stabilization project. Council discussion followed. Manager McKeen spoke regarding funding from the State Legislature. Chief Financial Officer spoke regarding the upcoming bond ordinances. Council discussion followed. Mayor Di Guilio recessed the meeting for a break at 7:47 p.m. The meeting reconvened at 7:55 p.m. Deputy Mayor Downie left the Council Chambers to welcome an incoming Cruise ship. FINANCE: 1. Department of Ecology FY 2012 Supplemental Statewide Stormwater Grant Acceptance — Peabody Water Quality Project Deputy Director Puntenney introduced the proposed stormwater grant from the Washington State Department of Ecology for assistance with stormwater improvements in the city. He stated these improvements center around decreasing contamination in Peabody Creek. Council discussion followed. It was moved by Kidd and seconded by Bruch to: Authorize the City Manager to sign the grant agreement with the Department of Ecology under the FY2012 Supplemental Statewide Stormwater Grant Program in the amount of up to $150,000, and to make minor modifications to the grant agreement, if necessary. Motion carried 6-0. Page 3 of 5 E-5 PORT ANGELES CITY COUNCIL MEETING — April 15, 2014 Deputy Mayor Downie returned to the Council Chambers. 2. Landfill Cell Stabilization —Phase 1, Project SW02-2012 —Professional Services Agreement with Herrera Environmental Consultants, Amendment 7, for Construction Engineering Deputy Director Puntenney introduced the amendment for continued design services from Herrera Environmental Consultants during the construction phase of the project. He also described the construction timeline, with construction bids being opened in late April and a hopeful construction timeframe of May through October. Council discussion followed. It was moved by Downie and seconded by Gase to: Approve and authorize the City Manager to sign Amendment 7 to the Professional Services Contract with Herrera Environmental Consultants in an amount not to exceed $426,000, which will increase the total contract amount to $3,364,057, and to make minor modifications to the agreement if necessary. Council discussion followed. Motion carried 7-0. 3. Professional Services Agreement for Landfill Cell Stabilization — Project SW02-2012 —Professional Services Agreement with Anchor QEA, LLC Deputy Director Puntenney introduced the proposed agreement for construction management services for the Landfill Cell Stabilization project. He stated Anchor QEA, LLC, came in first and was the only company with experience in a similar project. Council discussion followed. It was moved by Downie and seconded by Bruch to: Approve and authorize the City Manager to sign the professional services agreement with Anchor QEA, LLC., of Seattle, Washington in an amount not to exceed $1,429,000, and to make minor modifications to the agreement if necessary. Council discussion followed. Motion carried 5-2, with Kidd and Collins against. Council discussion followed. 4. Professional Services Agreement for Construction Management Services, Combined Sewer Overflow (CSO) Phase 11, Project WWI 008 — Vanir Construction Management Deputy Director Puntenney presented the proposed agreement for construction management services regarding Phase II of the Combined Sewer Overflow project. He stated Vanir Construction had done a great job on Phase I, and staff wanted to continue using them for Phase IL Council discussion followed. It was moved by Gase and seconded by Downie to: Approve and authorize the City Manager to sign the professional services agreement with Vanir Construction Management, Inc. of Bellevue, Washington, in an amount not to exceed $1,563,726.00, and to make minor modifications to the agreement if necessary. Motion carried 6-1, with Bruch voting in opposition. CITY COUNCIL REPORTS: Deputy Mayor Downie spoke regarding cruise ship season and the 22-24 stops planned this spring and summer here in Port Angeles. Councilmember Bruch stated the Skating Rink may be selling and suggested this may be an opportunity for the Senior Center to expand. Councilmember Kidd spoke regarding her attendance at the WA State Parks & Recreation Association meeting and their honoring of the William Shore Memorial Pool, and Janet Young for her participation in the development of Shane Park. Councilmember Gase spoke regarding his attendance at numerous meetings including the Utility Advisory Committee, Real Estate Committee, the Port Angeles Chamber Board and the Council table at the Saturday Farmers Market. He also asked for a proactive conversation to take place at a future Council meeting regarding whether or not the City continues to fluoridate the water after our ten year time requirement has been fulfilled. Page 4 of 5 E-6 PORT ANGELES CITY COUNCIL MEETING — April 15, 2014 Mayor Di Guilio spoke regarding the 2014 Golden Generation Thousand Miles Ride Bike Tour that came to Port Angeles last week, and the recent dedication of the Lauridsen Blvd. Bridge. He also expressed his offense regarding an email sent to Council from Dale Wilson that threatened the Council if they didn't take a position regarding the Port Angeles United meetings. Council discussion followed regarding this email. No other reports were given. INFORMATION: Manager McKeen spoke regarding the reports in the packet and the upcoming worksessions this month on April 22nd and 29`x'. EXECUTIVE SESSION: Based on input from Attorney Bloor, Mayor Di Guilio announced the need for an Executive Session, under the authority of RCW 42.30.110(1)(i) for the purpose of discussing potential litigation with legal counsel, for approximately 10 minutes. The Executive Session convened at 9:08 p.m. RETURN TO OPEN SESSION: The Executive Session concluded at 9:15 p.m. No action was taken. ADJOURNMENT: Mayor Di Guilio adjourned the meeting at 9:15 p.m. Dan Di Guilio, Mayor Page 5 of 5 Janessa Hurd, City Clerk E-7 Vendor Date: 4/30/2014 City of Port Angeles Account Number Invoice Amount AUTOMATIC WILBERT VAULT CO INC City Council Expenditure Report 001-0000-239.96-00 210.00 From: 4/5/2014 To: 4/25/2014 Vendor Description Account Number Invoice Amount AUTOMATIC WILBERT VAULT CO INC WFT FOUNDATIONS 001-0000-239.96-00 210.00 WFT FOUNDATIONS 001-0000-239.96-00 210.00 BILL'S PLUMBING & HEATING INC SANIKAN RAYONIER MILL SIT 001-0000-239.96-00 85.00 CLALLAM CNTY TREASURER CVCA TO CLALLAM CO TREASU 001-0000-229.40-00 191.27 CONNEY SAFETY PRODUCTS HARDWARE,AND ALLIED ITEMS 001-0000-237.00-00 -8.26 ELECSYS INT'L CORP RADIX MAINTENANCE 001-0000-237.00-00 -21.34 METROPOLITAN TRANS COMMISSION COMPUTER SOFTWARE FOR MIC 001-0000-237.00-00 -210.00 DELANEY RONISH Unclaimed Prop/Chk 133566 001-0000-263.90-10 98.18 Peninsula College Tim Tucker BANNER RENTAL REFUND TIM 001-0000-237.10-00 10.67 PORT ANGELES FINE ARTS CENTER FNCOFFICE SUPPLIES, GENERAL 001-0000-237.00-00 -36.85 US BANK CORPORATE PAYMENT SYSTEICity Credit Card Pmt 001-0000-213.10-95 -13,848.98 City Credit Card Pmt 001-0000-213.10-95 8,912.47 Equipment ID Labels 001-0000-237.00-00 -7.78 Seminar Book - Dubuc 001-0000-237.00-00 -2.10 Cleaner 001-0000-237.00-00 -8.82 Cable Covers 001-0000-237.00-00 -7.83 Projector Screen 001-0000-237.00-00 -2.12 Projector Screen 001-0000-237.00-00 -2.12 Projector Screen 001-0000-237.00-00 -2.12 Projector Screen 001-0000-237.00-00 -2.12 Projector Screen 001-0000-237.00-00 -2.12 Labels 001-0000-237.00-00 -0.96 Labels 001-0000-237.00-00 -0.96 Labels 001-0000-237.00-00 -0.96 Labels 001-0000-237.00-00 -0.96 Labels 001-0000-237.00-00 -0.96 Labels 001-0000-237.00-00 -3.26 Labels 001-0000-237.00-00 -3.26 Labels 001-0000-237.00-00 -3.26 Labels 001-0000-237.00-00 -3.26 Labels 001-0000-237.00-00 -3.26 Lanyards 001-0000-237.00-00 -14.49 Banner 001-0000-237.00-00 -1.00 Promotion Hand Outs 001-0000-237.00-00 -29.14 Holster/Magazine Pouch 001-0000-237.00-00 -11.92 Name Badge/Pants 001-0000-237.00-00 -9.62 VERIZON WIRELESS City Credit Card Pmt 001-0000-213.10-95 8,912.47 City Credit Card Pmt 001-0000-213.10-95 -8,912.47 WASHINGTON (DOR) REVENUE, DEPT OF2014 1ST QUARTER LEASEHOL 001-0000-237.50-00 3,577.74 WASHINGTON STATE TREASURER BUILDING SURCHARGES 001-0000-229.10-00 94.50 DIST CT REV TO STATE TREA 001-0000-229.30-00 7,555.13 Division Total: $6,695.13 Page 1 E - 8 Date: 4/30/2014 City of Port Angeles City Council Expenditure Report From: 4/5/2014 To: 4/25/2014 Vendor Description Account Number Invoice Amount Department Total: $6,695.13 PORT ANGELES CITY TREASURER Oly Comm on Tourism - Che 001-1160-511.31-01 10.82 Legislative Mayor & Council Division Total: $10.82 Legislative Department Total: $10.82 ADVANCED TRAVEL Meeting - McKeen 001-1210-513.43-10 112.93 CANON USA, INC FIELD PURCHASE ORDER 001-1210-513.45-31 116.84 CENTURYLINK-QWEST 03-14 A/C 3604570968343B 001-1210-513.42-10 2.53 03-14 A/C 3604570411199B 001-1210-513.42-10 56.46 03-23 A/C 206T310164584B 001-1210-513.42-10 27.82 03-23 A/C 206T302306084B 001-1210-513.42-10 20.39 COMMUNICATIONS/MEDIA SERV 001-1210-513.42-10 1.19 04-05 A/C 3604529882811 B 001-1210-513.42-10 1.21 04-05 A/C 3604525109623B 001-1210-513.42-10 1.21 04-05 A/C 3604525834211 B 001-1210-513.42-10 1.38 04-05 A/C 3604529887652B 001-1210-513.42-10 1.25 04-05 A/C 3604523877817B 001-1210-513.42-10 1.21 04-14 A/C 3604570831558B 001-1210-513.42-10 1.21 04-14 A/C 3604571535571 B 001-1210-513.42-10 2.11 04-14 A/C 3604570968343B 001-1210-513.42-10 2.50 04-14 A/C 3604576687085B 001-1210-513.42-10 7.01 COMPUCOM SYSTEMS, INC COMPUTERS,DP & WORD PROC. 001-1210-513.31-60 131.04 CONSOLIDATED TECH SERVICES March SCAN Charges 001-1210-513.42-10 1.62 INSIGHT PUBLIC SECTOR COMPUTER HARDWARE&PERI PHI 001-1210-513.31-60 74.06 PACIFIC OFFICE EQUIPMENT INC FIELD PURCHASE ORDER 001-1210-513.45-31 33.32 US BANK CORPORATE PAYMENT SYSTEISympathy/Get Well Cards 001-1210-513.31-01 11.87 Business Lunches - McKeen 001-1210-513.31-01 131.67 Travel Expenses - McKeen 001-1210-513.43-10 67.15 VERIZON WIRELESS City Blackberry Bill 001-1210-513.42-10 109.44 City Manager Department City Manager Office Division Total: $917.42 ADVANCED TRAVEL Summit - Gates 001-1220-516.43-10 60.60 CENTURYLINK-QWEST 03-14 A/C 3604570968343B 001-1220-516.42-10 0.51 03-14 A/C 3604570411199B 001-1220-516.42-10 11.29 03-23 A/C 206T310164584B 001-1220-516.42-10 5.56 03-23 A/C 206T302306084B 001-1220-516.42-10 4.08 COMMUNICATIONS/MEDIA SERV 001-1220-516.42-10 0.24 04-05 A/C 3604529882811 B 001-1220-516.42-10 0.24 04-05 A/C 3604525109623B 001-1220-516.42-10 0.24 04-05 A/C 3604525834211 B 001-1220-516.42-10 0.28 04-05 A/C 3604529887652B 001-1220-516.42-10 0.25 04-05 A/C 3604523877817B 001-1220-516.42-10 0.24 04-14 A/C 3604570831558B 001-1220-516.42-10 0.24 04-14 A/C 3604571535571 B 001-1220-516.42-10 0.42 Page 2 E - 9 Vendor Date: 4/30/2014 City of Port Angeles Account Number Invoice Amount CENTURYLINK-QWEST City Council Expenditure Report 001-1220-516.42-10 0.50 From: 4/5/2014 To: 4/25/2014 Vendor Description Account Number Invoice Amount CENTURYLINK-QWEST 04-14 A/C 3604570968343B 001-1220-516.42-10 0.50 04-14 A/C 3604576687085B 001-1220-516.42-10 1.40 CONSOLIDATED TECH SERVICES March SCAN Charges 001-1220-516.42-10 15.62 OLYMPIC STATIONERS INC HR SUPPLIES 001-1220-516.31-01 10.25 HR SUPPLIES 001-1220-516.31-01 39.99 PACIFIC OFFICE EQUIPMENT INC HR SUPPLIES 001-1220-516.31-01 122.49 US BANK CORPORATE PAYMENT SYSTEITape Measure 001-1220-516.31-01 6.49 Conf. Reg. - Gates 001-1220-516.43-10 125.00 VERIZON WIRELESS City Blackberry Bill 001-1220-516.42-10 109.43 City Manager Department Human Resources Division Total: $515.36 CENTURYLINK-QWEST 03-14 A/C 3604570968343B 001-1230-514.42-10 0.25 03-14 A/C 3604570411199B 001-1230-514.42-10 5.65 03-23 A/C 206T310164584B 001-1230-514.42-10 2.78 03-23 A/C 206T302306084B 001-1230-514.42-10 2.04 COMMUNICATIONS/MEDIA SERV 001-1230-514.42-10 0.12 04-05 A/C 3604529882811 B 001-1230-514.42-10 0.12 04-05 A/C 3604525109623B 001-1230-514.42-10 0.12 04-05 A/C 3604525834211 B 001-1230-514.42-10 0.14 04-05 A/C 3604529887652B 001-1230-514.42-10 0.13 04-05 A/C 3604523877817B 001-1230-514.42-10 0.12 04-14 A/C 3604570831558B 001-1230-514.42-10 0.12 04-14 A/C 3604571535571 B 001-1230-514.42-10 0.21 04-14 A/C 3604570968343B 001-1230-514.42-10 0.25 04-14 A/C 3604576687085B 001-1230-514.42-10 0.70 CONSOLIDATED TECH SERVICES March SCAN Charges 001-1230-514.42-10 81.03 DATA BASE FIELD PURCHASE ORDER 001-1230-514.41-50 227.54 SOUND PUBLISHING INC FIELD PURCHASE ORDER 001-1230-514.44-10 37.92 VERIZON WIRELESS City Blackberry Bill 001-1230-514.42-10 54.69 WENNER-DAVIS &ASSOCIATES FIELD PURCHASE ORDER 001-1230-514.49-01 50.00 WMCA-WA MNCPL CLERKS ASN FIELD PURCHASE ORDER 001-1230-514.49-01 75.00 City Manager Department City Clerk Division Total: $538.93 City Manager Department Department Total: $1,971.71 CENTURYLINK-QWEST 03-14 A/C 3604570968343B 001-2010-514.42-10 1.72 03-14 A/C 3604570411199B 001-2010-514.42-10 39.50 03-23 A/C 206T310164584B 001-2010-514.42-10 19.47 03-23 A/C 206T302306084B 001-2010-514.42-10 14.28 COMMUNICATIONS/MEDIA SERV 001-2010-514.42-10 0.76 04-05 A/C 3604529882811 B 001-2010-514.42-10 0.88 04-05 A/C 3604525109623B 001-2010-514.42-10 0.85 04-05 A/C 3604525834211 B 001-2010-514.42-10 0.94 04-05 A/C 3604529887652B 001-2010-514.42-10 0.87 04-05 A/C 3604523877817B 001-2010-514.42-10 0.85 Page 3 E - 10 Vendor Date: 4/30/2014 City of Port Angeles Account Number Invoice Amount CENTURYLINK-QWEST City Council Expenditure Report 001-2010-514.42-10 0.85 From: 4/5/2014 To: 4/25/2014 Vendor Description Account Number Invoice Amount CENTURYLINK-QWEST 04-14 A/C 3604570831558B 001-2010-514.42-10 0.85 04-14 A/C 3604571535571 B 001-2010-514.42-10 1.46 04-14 A/C 3604570968343B 001-2010-514.42-10 1.71 04-14 A/C 3604576687085B 001-2010-514.42-10 4.94 CONSOLIDATED TECH SERVICES March SCAN Charges 001-2010-514.42-10 27.26 FOSTER PEPPER PLLC FINANCIAL SERVICES 001-2010-514.41-50 5,403.50 NIPPON SETTLEMENT 001-2010-514.41-50 428.00 PORT ANGELES CITY TREASURER PABA Lunch Mtg - Byron OI 001-2010-514.31-01 12.00 Ability to Pay Lunch mtg 001-2010-514.31-01 40.65 US BANK CORPORATE PAYMENT SYSTEIStacking Sorters 001-2010-514.31-01 78.87 Shuttle Ticket 001-2010-514.43-10 35.00 Travel Expenses - Olson 001-2010-514.43-10 464.20 VERIZON WIRELESS City Blackberry Bill 001-2010-514.42-10 54.84 Finance Department Finance Administration Division Total: $6,633.40 CENTURYLINK-QWEST 03-14 A/C 3604570968343B 001-2023-514.42-10 2.27 03-14 A/C 3604570411199B 001-2023-514.42-10 50.81 03-23 A/C 206T310164584B 001-2023-514.42-10 25.04 03-23 A/C 206T302306084B 001-2023-514.42-10 18.35 COMMUNICATIONS/MEDIA SERV 001-2023-514.42-10 1.07 04-05 A/C 3604529882811 B 001-2023-514.42-10 1.09 04-05 A/C 3604525109623B 001-2023-514.42-10 1.09 04-05 A/C 3604525834211 B 001-2023-514.42-10 1.24 04-05 A/C 3604529887652B 001-2023-514.42-10 1.12 04-05 A/C 3604523877817B 001-2023-514.42-10 1.09 04-14 A/C 3604570831558B 001-2023-514.42-10 1.09 04-14 A/C 3604571535571 B 001-2023-514.42-10 1.90 04-14 A/C 3604570968343B 001-2023-514.42-10 2.25 04-14 A/C 3604576687085B 001-2023-514.42-10 6.31 COMPUCOM SYSTEMS, INC COMPUTERS,DP & WORD PROC. 001-2023-514.31-60 262.09 CONSOLIDATED TECH SERVICES March SCAN Charges 001-2023-514.42-10 5.16 INSIGHT PUBLIC SECTOR COMPUTER HARDWARE&PERI PHI 001-2023-514.31-60 148.12 OLYMPIC STATIONERS INC OFFICE SUPPLIES, GENERAL 001-2023-514.31-01 23.03 US BANK CORPORATE PAYMENT SYSTEIFerry Tickets 001-2023-514.43-10 15.70 WASHINGTON (AUDITOR), STATE OF BUILDING MAINT&REPAIR SER 001-2023-514.41-50 -90.72 FINANCIAL SERVICES 001-2023-514.41-50 459.80 Finance Department Accounting Division Total: $937.90 CENTURYLINK-QWEST 03-14 A/C 3604570968343B 001-2025-514.42-10 3.28 03-14 A/C 3604570411199B 001-2025-514.42-10 73.40 03-23 A/C 206T310164584B 001-2025-514.42-10 36.17 03-23 A/C 206T302306084B 001-2025-514.42-10 26.51 COMMUNICATIONS/MEDIA SERV 001-2025-514.42-10 1.54 04-05 A/C 3604529882811 B 001-2025-514.42-10 1.57 Page 4 E - 11 Vendor Date: 4/30/2014 City of Port Angeles Account Number Invoice Amount CENTURYLINK-QWEST City Council Expenditure Report 001-2025-514.42-10 1.58 From: 4/5/2014 To: 4/25/2014 Vendor Description Account Number Invoice Amount CENTURYLINK-QWEST 04-05 A/C 3604525109623B 001-2025-514.42-10 1.58 04-05 A/C 3604525834211 B 001-2025-514.42-10 1.79 04-05 A/C 3604529887652B 001-2025-514.42-10 1.62 04-05 A/C 3604523877817B 001-2025-514.42-10 1.58 04-14 A/C 3604570831558B 001-2025-514.42-10 1.58 04-14 A/C 3604571535571 B 001-2025-514.42-10 2.74 04-14 A/C 3604570968343B 001-2025-514.42-10 3.25 04-14 A/C 3604576687085B 001-2025-514.42-10 9.12 CONSOLIDATED TECH SERVICES March SCAN Charges 001-2025-514.42-10 9.87 DATABAR INCORPORATED CYCLES 16-20 3/28/14 001-2025-514.41-50 1,743.47 CYCLES 1-5 4/3/14 001-2025-514.41-50 2,133.92 CYCLES 6-10 4/10/14 001-2025-514.41-50 2,101.14 CYCLES 11-15 4/17/14 001-2025-514.41-50 2,147.77 ELECSYS INT'L CORP RADIX MAINTENANCE 001-2025-514.48-10 275.34 FEDERAL EXPRESS CORP Shipping Chgs 001-2025-514.48-10 20.12 LEXISNEXIS PERSON SEARCHES 001-2025-514.41-50 54.20 PEN PRINT INC DELINQUENT NOTICES 001-2025-514.31-01 975.60 PORT ANGELES CITY TREASURER Keys for Meter readers - 001-2025-514.31-01 2.68 Flaslh for Meter readers 001-2025-514.31-01 4.20 SHARP ELECTRONICS CORP OFFICE MACHINES & ACCESS 001-2025-514.45-31 208.58 US BANK CORPORATE PAYMENT SYSTEIBankers Boxes 001-2025-514.31-01 352.92 Finance Department Customer Service Division Total: $10,195.54 CANON USA, INC OFFICE MACHINES & ACCESS 001-2080-514.45-31 351.55 OFFICE MACHINES & ACCESS 001-2080-514.45-31 365.51 PACIFIC OFFICE EQUIPMENT INC OFFICE MACHINES & ACCESS 001-2080-514.45-31 113.00 OFFICE MACHINES & ACCESS 001-2080-514.45-31 35.71 SHARP ELECTRONICS CORP OFFICE MACHINES & ACCESS 001-2080-514.45-31 145.10 OFFICE MACHINES & ACCESS 001-2080-514.45-31 374.04 UNITED PARCEL SERVICE Shipping Chgs 001-2080-514.42-10 67.80 Finance Department Reprographics Division Total: $1,452.71 CLALLAM CNTY TREASURER Weed Control/Stmwater 001-2099-519.49-90 304.23 Weed Control/Stmwater 001-2099-519.49-90 577.79 Weed Control/Stmwater 001-2099-519.49-90 33,585.91 Finance Department General Unspecified Division Total: $34,467.93 Finance Department Department Total: $53,687.48 ADVANCED TRAVEL Seminar/Mtg - Bloor 001-3010-515.43-10 35.50 CENTURYLINK-QWEST 03-14 A/C 3604570968343B 001-3010-515.42-10 1.52 03-14 A/C 3604570411199B 001-3010-515.42-10 33.88 03-23 A/C 206T310164584B 001-3010-515.42-10 16.69 03-23 A/C 206T302306084B 001-3010-515.42-10 12.23 COMMUNICATIONS/MEDIA SERV 001-3010-515.42-10 0.71 04-05 A/C 3604529882811 B 001-3010-515.42-10 0.73 Page 5 E - 12 Vendor Date: 4/30/2014 City of Port Angeles Account Number Invoice Amount CENTURYLINK-QWEST City Council Expenditure Report 001-3010-515.42-10 0.73 From: 4/5/2014 To: 4/25/2014 Vendor Description Account Number Invoice Amount CENTURYLINK-QWEST 04-05 A/C 3604525109623B 001-3010-515.42-10 0.73 04-05 A/C 3604525834211 B 001-3010-515.42-10 0.83 04-05 A/C 3604529887652B 001-3010-515.42-10 0.75 04-05 A/C 3604523877817B 001-3010-515.42-10 0.73 04-14 A/C 3604570831558B 001-3010-515.42-10 0.73 04-14 A/C 3604571535571 B 001-3010-515.42-10 1.26 04-14 A/C 3604570968343B 001-3010-515.42-10 1.49 04-14 A/C 3604576687085B 001-3010-515.42-10 4.21 COMPUCOM SYSTEMS, INC COMPUTERS,DP & WORD PROC. 001-3010-515.31-60 393.20 CONSOLIDATED TECH SERVICES March SCAN Charges 001-3010-515.42-10 7.22 GREAT AMERICA LEASING CORP COPIER LEASE FOR MARCH 001-3010-515.45-31 163.47 INSIGHT PUBLIC SECTOR COMPUTER HARDWARE&PERI PHI 001-3010-515.31-60 222.18 James, Sanderson & Lowers TANYA HULL MED.BILLS 001-3010-515.49-90 72.00 QUILL CORPORATION BINDERS,CDS,FOLDERS 001-3010-515.31-01 236.23 SUMMIT LAW GROUP PLLC PD ARBITRATION EXPENSE 001-3010-515.41-50 3,446.41 THOMSON REUTERS -WEST WESTLAW CHARGES -MARCH 001-3010-515.31-01 292.15 US BANK CORPORATE PAYMENT SYSTEITravel -Hotel - Bloor 001-3010-515.43-10 151.75 3 Attys - Conf Registrati 001-3010-515.43-10 370.00 VERIZON WIRELESS City Blackberry Bill 001-3010-515.42-10 54.69 Attorney Attorney Office Division Total: $5,521.29 CHINOOK PHARMACY 00130125985123 001-3012-598.51-23 36.24 CITY OF FORKS FORKS JAIL BILL 001-3012-598.51-23 9,585.00 CLALLAM CNTY SHERIFF'S DEPT CL.CO.JAIL FOR MARCH 001-3012-598.51-23 68,730.80 CL.CO.JAIL BILL -MARCH 001-3012-598.51-23 66,619.26 FRIENDSHIP DIVERSION SERVICES FRIENDSHIP DIV.MARCH 001-3012-598.51-23 821.50 Attorney Jail Contributions Division Total: $145,792.80 BLACK, JOHN D PLLC 3ZO965526 001-3021-515.41-50 120.00 3ZO965526 001-3021-515.41-50 180.00 CONFLT.ATTY RE 3ZO916302 001-3021-515.41-50 300.00 CENTURYLINK-QWEST 03-14 A/C 3604570968343B 001-3021-515.42-10 1.01 03-14 A/C 3604570411199B 001-3021-515.42-10 22.58 03-23 A/C206T310164584B 001-3021-515.42-10 11.13 03-23 A/C206T302306084B 001-3021-515.42-10 8.16 COMMUNICATIONS/MEDIA SERV 001-3021-515.42-10 0.48 04-05 A/C 3604529882811 B 001-3021-515.42-10 0.48 04-05 A/C 3604525109623B 001-3021-515.42-10 0.49 04-05 A/C 3604525834211 B 001-3021-515.42-10 0.55 04-05 A/C 3604529887652B 001-3021-515.42-10 0.50 04-05 A/C 3604523877817B 001-3021-515.42-10 0.49 04-14 A/C 3604570831558B 001-3021-515.42-10 0.49 04-14 A/C 3604571535571 B 001-3021-515.42-10 0.84 04-14 A/C 3604570968343B 001-3021-515.42-10 1.00 Page 6 E - 13 Vendor Date: 4/30/2014 City of Port Angeles Account Number Invoice Amount CENTURYLINK-QWEST City Council Expenditure Report 001-3021-515.42-10 2.80 CLALLAM PUBLIC DEFENDER From: 4/5/2014 To: 4/25/2014 Vendor Description Account Number Invoice Amount CENTURYLINK-QWEST 04-14 A/C 3604576687085B 001-3021-515.42-10 2.80 CLALLAM PUBLIC DEFENDER Public Defender Fees 001-3021-515.41-50 3,684.75 COMPUCOM SYSTEMS, INC COMPUTERS,DP & WORD PROC. 001-3021-515.31-60 393.13 CONSOLIDATED TECH SERVICES March SCAN Charges 001-3021-515.42-10 1.40 GREAT AMERICA LEASING CORP COPIER LEASE FOR MARCH 001-3021-515.45-31 163.47 INSIGHT PUBLIC SECTOR COMPUTER HARDWARE&PERI PHI 001-3021-515.31-60 222.18 MYERS, STAN Indigent Legal Fees 001-3021-515.41-50 3,684.75 OLYMPIC STATIONERS INC NOTARY STAMP.R.MAHLUM 001-3021-515.31-01 52.85 QUILL CORPORATION END TABS LABELS-D.CT. 001-3021-515.31-01 11.70 END TAB FASTERNER,FOLD. 001-3021-515.31-01 236.24 THOMSON REUTERS -WEST WESTLAW CHARGES -MARCH 001-3021-515.31-01 292.14 US BANK CORPORATE PAYMENT SYSTEISeminar Reg - W Bloor 001-3021-515.43-10 395.00 3 Attys - Conf Registrati 001-3021-515.43-10 370.00 VERIZON WIRELESS City Blackberry Bill 001-3021-515.42-10 109.38 Attorney Prosecution Division Total: $10,267.99 Attorney Department Total: $161,582.08 CENTURYLINK-QWEST 03-14 A/C 3604570968343B 001-4010-558.42-10 1.89 03-14 A/C 3604570411199B 001-4010-558.42-10 42.34 03-23 A/C 206T310164584B 001-4010-558.42-10 20.87 03-23 A/C 206T302306084B 001-4010-558.42-10 15.30 COMMUNICATIONS/MEDIA SERV 001-4010-558.42-10 0.89 04-05 A/C 3604529882811 B 001-4010-558.42-10 0.91 04-05 A/C 3604525109623B 001-4010-558.42-10 0.91 04-05 A/C 3604525834211 B 001-4010-558.42-10 1.03 04-05 A/C 3604529887652B 001-4010-558.42-10 0.94 04-05 A/C 3604523877817B 001-4010-558.42-10 0.91 04-14 A/C 3604570831558B 001-4010-558.42-10 0.91 04-14 A/C 3604571535571 B 001-4010-558.42-10 1.58 04-14 A/C 3604570968343B 001-4010-558.42-10 1.87 04-14 A/C 3604576687085B 001-4010-558.42-10 5.26 COMPUCOM SYSTEMS, INC COMPUTERS,DP & WORD PROC. 001-4010-558.31-60 131.04 CONSOLIDATED TECH SERVICES March SCAN Charges 001-4010-558.42-10 16.35 INSIGHT PUBLIC SECTOR COMPUTER HARDWARE&PERI PHI 001-4010-558.31-60 74.06 BEN BRAUDRICK APA CHAPTER DUES BRAUDRIC 001-4010-558.49-01 106.00 OLYMPIC PRINTERS INC BUSINESS CARDS ROBERDS 001-4010-558.31-01 52.03 OLYMPIC STATIONERS INC OFFICE SUPPLIES, GENERAL 001-4010-558.31-01 42.25 PORT ANGELES CITY TREASURER PABA Breakfast Meeting - 001-4010-558.31-01 13.61 SOUND PUBLISHING INC COMMUNICATIONS/MEDIA SERV 001-4010-558.44-10 55.30 US BANK CORPORATE PAYMENT SYSTEIConf Reg - West 001-4010-558.43-10 545.00 Summit Reg - Johns 001-4010-558.43-10 75.00 VERIZON WIRELESS City Blackberry Bill 001-4010-558.42-10 54.69 Community Development Planning Division Total: $1,260.94 Page 7 E - 14 Vendor Date: 4/30/2014 City of Port Angeles Account Number Invoice Amount CENTURYLINK-QWEST City Council Expenditure Report 001-4020-524.42-10 0.66 From: 4/5/2014 To: 4/25/2014 Vendor Description Account Number Invoice Amount CENTURYLINK-QWEST 03-14 A/C 3604570968343B 001-4020-524.42-10 0.66 03-14 A/C 3604570411199B 001-4020-524.42-10 14.68 03-23 A/C 206T310164584B 001-4020-524.42-10 7.23 03-23 A/C 206T302306084B 001-4020-524.42-10 5.30 COMMUNICATIONS/MEDIA SERV 001-4020-524.42-10 0.31 04-05 A/C 3604529882811 B 001-4020-524.42-10 0.31 04-05 A/C 3604525109623B 001-4020-524.42-10 0.32 04-05 A/C 3604525834211 B 001-4020-524.42-10 0.36 04-05 A/C 3604529887652B 001-4020-524.42-10 0.32 04-05 A/C 3604523877817B 001-4020-524.42-10 0.32 04-14 A/C 3604570831558B 001-4020-524.42-10 0.32 04-14 A/C 3604571535571 B 001-4020-524.42-10 0.55 04-14 A/C 3604570968343B 001-4020-524.42-10 0.65 04-14 A/C 3604576687085B 001-4020-524.42-10 1.82 CONSOLIDATED TECH SERVICES March SCAN Charges 001-4020-524.42-10 1.99 PORT ANGELES CITY TREASURER Office Supplies - Ben Bra 001-4020-524.31-01 24.98 SHARP ELECTRONICS CORP OFFICE MACHINES & ACCESS 001-4020-524.45-31 208.59 SUNSET DO -IT BEST HARDWARE STAPLE GUN 001-4020-524.31-01 20.58 US BANK CORPORATE PAYMENT SYSTEI Recertification - Lierly 001-4020-524.49-01 60.00 Community Development Building Division Total: $349.29 CENTURYLINK-QWEST 03-14 A/C 3604570968343B 001-4030-559.42-10 0.10 03-14 A/C 3604570411199B 001-4030-559.42-10 2.26 03-23 A/C 206T310164584B 001-4030-559.42-10 1.11 03-23 A/C 206T302306084B 001-4030-559.42-10 0.82 COMMUNICATIONS/MEDIA SERV 001-4030-559.42-10 0.05 04-05 A/C 3604529882811 B 001-4030-559.42-10 0.05 04-05 A/C 3604525109623B 001-4030-559.42-10 0.05 04-05 A/C 3604525834211 B 001-4030-559.42-10 0.06 04-05 A/C 3604529887652B 001-4030-559.42-10 0.05 04-05 A/C 3604523877817B 001-4030-559.42-10 0.05 04-14 A/C 3604570831558B 001-4030-559.42-10 0.05 04-14 A/C 3604571535571 B 001-4030-559.42-10 0.08 04-14 A/C 3604570968343B 001-4030-559.42-10 0.10 04-14 A/C 3604576687085B 001-4030-559.42-10 0.28 CONSOLIDATED TECH SERVICES March SCAN Charges 001-4030-559.42-10 4.79 WACE ROBERDS MEMBERSHIP RENEW/001-4030-559.49-01 40.00 BARTHOLICK MEMBERSHIP REN 001-4030-559.49-01 40.00 Community Development Code Compliance Division Total: $89.90 SWCA ENVIRONMENTAL CONSULTANTS CONSULTING SERVICES 001-4062-558.41-50 3,138.71 CONSULTING SERVICES 001-4062-558.41-50 1,332.98 CONSULTING SERVICES 001-4062-558.41-50 985.49 Community Development Cultural Resources Division Total: $5,457.18 Page 8 E - 15 Vendor Date: 4/30/2014 City of Port Angeles Account Number Invoice Amount City Council Expenditure Report Department Total: $7,157.31 BLUMENTHAL UNIFORMS & EQUIP From: 4/5/2014 To: 4/25/2014 Vendor Description Account Number Invoice Amount Community Development Department Total: $7,157.31 BLUMENTHAL UNIFORMS & EQUIP CLOTHING & APPAREL 001-5010-521.20-80 54.19 BRATWEAR CLOTHING & APPAREL 001-5010-521.31-11 938.74 CAPACITY PROVISIONING INC DATA PROC SERV &SOFTWARE 001-5010-521.42-12 66.96 CENTURYLINK-QWEST 03-14 A/C 3604570968343B 001-5010-521.42-10 4.04 03-14 A/C 3604570411199B 001-5010-521.42-10 90.33 03-20 A/C 206Z200017790B 001-5010-521.42-10 199.03 03-23 A/C 206TO31979835B 001-5010-521.42-10 64.74 03-23 A/C 206T411918873B 001-5010-521.42-10 57.46 03-23 A/C 206T310164584B 001-5010-521.42-10 44.52 03-23 A/C 206T302306084B 001-5010-521.42-10 32.63 COMMUNICATIONS/MEDIA SERV 001-5010-521.42-10 1.90 04-05 A/C 3604529882811 B 001-5010-521.42-10 1.93 04-05 A/C 3604525109623B 001-5010-521.42-10 1.94 04-05 A/C 3604525834211 B 001-5010-521.42-10 2.21 04-05 A/C 3604529887652B 001-5010-521.42-10 2.00 04-05 A/C 3604523877817B 001-5010-521.42-10 1.94 04-14 A/C 3604570831558B 001-5010-521.42-10 1.94 04-14 A/C 3604571535571 B 001-5010-521.42-10 3.37 04-14 A/C 3604570968343B 001-5010-521.42-10 3.99 04-14 A/C 3604576687085B 001-5010-521.42-10 11.22 CLINICARE OF PORT ANGELES INC HEALTH RELATED SERVICES 001-5010-521.41-50 32.00 COMPUCOM SYSTEMS, INC COMPUTERS,DP & WORD PROC. 001-5010-521.31-60 393.13 CONSOLIDATED TECH SERVICES March SCAN Charges 001-5010-521.42-10 44.32 INSIGHT PUBLIC SECTOR COMPUTER HARDWARE&PERI PHI 001-5010-521.31-60 74.06 OLYMPIC PENINSULA HUMANE SOCIETY 1Q 2014 PET LICENSING 001-5010-322.30-11 650.00 1Q 2014 PET LICENSING 001-5010-322.30-12 40.00 PACIFIC OFFICE EQUIPMENT INC COMPUTERS,DP & WORD PROC. 001-5010-521.31-01 106.03 PETEK, THOMAS C PHD HUMAN SERVICES 001-5010-521.41-50 300.00 QUILL CORPORATION OFFICE SUPPLIES, GENERAL 001-5010-521.31-01 56.57 OFFICE SUPPLIES, GENERAL 001-5010-521.31-01 269.74 US BANK CORPORATE PAYMENT SYSTEITravel Expenses 001-5010-521.43-10 266.33 VERIZON WIRELESS City Blackberry Bill 001-5010-521.42-10 283.13 VIVID LEARNING SYSTEMS -WA DATA PROC SERV &SOFTWARE 001-5010-521.49-01 1,320.58 WCIA (WA CITIES INS AUTHORITY) EDUCATIONAL SERVICES 001-5010-521.43-10 50.00 WHEELER, CORAL REIMB C WHEELER,PSAB MTG. 001-5010-521.31-01 76.88 WHEELER, DEBORAH LLC HEALTH RELATED SERVICES 001-5010-521.41-50 155.00 Police Department Police Administration Division Total: $5,702.85 ADVANCED TRAVEL Training - Malone 001-5021-521.43-10 157.60 Training - Martin 001-5021-521.43-10 502.36 Training - Martin 001-5021-521.43-10 235.07 Training - Peninger 001-5021-521.43-10 472.11 Page 9 E - 16 Vendor BLUMENTHAL UNIFORMS & EQUIP 167-1100611rau 1601ylei 0u0[H10lei CENTURYLINK-QWEST CLALLAM CNTY SHERIFF'S DEPT COMPUCOM SYSTEMS, INC CONSOLIDATED TECH SERVICES INSIGHT PUBLIC SECTOR NITV FEDERAL SERVICES THOMSON REUTERS -WEST VERIZON WIRELESS Police Department ANGELES COMMUNICATIONS INC BLUMENTHAL UNIFORMS & EQUIP CENTURYLINK-QWEST Description Date: 4/30/2014 City of Port Angeles Invoice Amount CLOTHING & APPAREL 001-5021-521.20-80 City Council Expenditure Report CLOTHING & APPAREL 001-5021-521.20-80 282.92 From: 4/5/2014 To: 4/25/2014 Vendor BLUMENTHAL UNIFORMS & EQUIP 167-1100611rau 1601ylei 0u0[H10lei CENTURYLINK-QWEST CLALLAM CNTY SHERIFF'S DEPT COMPUCOM SYSTEMS, INC CONSOLIDATED TECH SERVICES INSIGHT PUBLIC SECTOR NITV FEDERAL SERVICES THOMSON REUTERS -WEST VERIZON WIRELESS Police Department ANGELES COMMUNICATIONS INC BLUMENTHAL UNIFORMS & EQUIP CENTURYLINK-QWEST Description Account Number Invoice Amount CLOTHING & APPAREL 001-5021-521.20-80 319.73 CLOTHING & APPAREL 001-5021-521.20-80 282.92 CLOTHING & APPAREL 001-5021-521.31-01 332.73 DATA PROC SERV &SOFTWARE 001-5021-521.42-12 202.03 03-14 A/C 3604570968343B 001-5021-521.42-10 2.53 03-14 A/C 3604570411199B 001-5021-521.42-10 56.46 03-23 A/C206T310164584B 001-5021-521.42-10 27.82 03-23 A/C206T302306084B 001-5021-521.42-10 20.39 COMMUNICATIONS/MEDIA SERV 001-5021-521.42-10 1.19 04-05 A/C 3604529882811 B 001-5021-521.42-10 1.21 04-05 A/C 3604525109623B 001-5021-521.42-10 1.21 04-05 A/C 3604525834211 B 001-5021-521.42-10 1.38 04-05 A/C 3604529887652B 001-5021-521.42-10 1.25 04-05 A/C 3604523877817B 001-5021-521.42-10 1.21 04-14 A/C 3604570831558B 001-5021-521.42-10 1.21 04-14 A/C 3604571535571 B 001-5021-521.42-10 2.11 04-14 A/C 3604570968343B 001-5021-521.42-10 2.50 04-14 A/C 3604576687085B 001-5021-521.42-10 7.01 REAL PROPERTY, RENT/LEASE 001-5021-521.49-90 2,848.00 COMPUTERS,DP & WORD PROC. 001-5021-521.31-60 131.04 March SCAN Charges 001-5021-521.42-10 10.62 COMPUTER HARDWARE&PERI PHI 001-5021-521.31-60 74.06 EDUCATIONAL SERVICES 001-5021-521.43-10 350.00 POLICE EQUIPMENT & SUPPLY 001-5021-521.49-01 202.71 City Blackberry Bill 001-5021-521.42-10 582.92 Investigation Division Total: $6,831.38 BUILDINGMAINT&REPAIR SER 001-5022-521.31-01 1,225.54 CLOTHING & APPAREL 001-5022-521.20-80 141.46 03-14 A/C 3604570968343B 001-5022-521.42-10 7.07 03-14 A/C 3604570411199B 001-5022-521.42-10 158.08 03-23 A/C 206T310164584B 001-5022-521.42-10 77.91 03-23 A/C 206T302306084B 001-5022-521.42-10 57.10 COMMUNICATIONS/MEDIA SERV 001-5022-521.42-10 3.33 04-05 A/C 3604529882811 B 001-5022-521.42-10 3.38 04-05 A/C 3604525109623B 001-5022-521.42-10 3.40 04-05 A/C 3604525834211 B 001-5022-521.42-10 3.86 04-05 A/C 3604529887652B 001-5022-521.42-10 3.50 04-05 A/C 3604523877817B 001-5022-521.42-10 3.40 04-14 A/C 3604570831558B 001-5022-521.42-10 3.40 04-14 A/C 3604571535571 B 001-5022-521.42-10 5.90 04-14 A/C 3604570968343B 001-5022-521.42-10 6.99 04-14 A/C 3604576687085B 001-5022-521.42-10 19.64 Page 10 E-17 Vendor Date: 4/30/2014 City of Port Angeles Account Number Invoice Amount CLALLAM CNTY SHERIFF'S DEPT City Council Expenditure Report 001-5022-521.49-90 5,000.00 CONSOLIDATED TECH SERVICES From: 4/5/2014 To: 4/25/2014 Vendor Description Account Number Invoice Amount CLALLAM CNTY SHERIFF'S DEPT REAL PROPERTY, RENT/LEASE 001-5022-521.49-90 5,000.00 CONSOLIDATED TECH SERVICES March SCAN Charges 001-5022-521.42-10 21.29 FREEMAN, DENISE CLOTHING & APPAREL 001-5022-521.20-80 672.70 GRAINGER HOSP SURG ACCES & SUNDRIS 001-5022-521.31-80 952.53 INSIGHT PUBLIC SECTOR COMPUTER HARDWARE&PERI PHI 001-5022-521.31-60 74.06 LINCOLN STREET STATION SHIPPING AND HANDLING 001-5022-521.42-10 40.56 LYNN PEAVEY COMPANY POLICE EQUIPMENT & SUPPLY 001-5022-521.31-01 98.10 Chinook Medical Gear Inc TOURNIQUET CASE EMT'S 001-5022-521.31-80 47.97 OLYMPIC MEDICAL CENTER LAB EQUIP,BIO,CHEM,ENVIR 001-5022-521.49-90 162.50 PORT ANGELES POLICE DEPARTMENT Bridge Toll 001-5022-521.43-10 5.25 US BANK CORPORATE PAYMENT SYSTEIDigital Cameras (3) 001-5022-521.31-01 493.15 Magnetic Tags 001-5022-521.31-80 54.40 Holster/Magazine Pouch 001-5022-521.31-80 153.88 Postage 001-5022-521.42-10 17.15 Conf Reg - Morse 001-5022-521.43-10 275.00 Conf Reg - Fernie 001-5022-521.43-10 420.00 VERIZON WIRELESS City Blackberry Bill 001-5022-521.42-10 2,232.30 Police Department Patrol Division Total: $12,444.80 SQUAD ROOM EMBLEMS CLOTHING & APPAREL 001-5026-521.31-11 260.29 US BANK CORPORATE PAYMENT SYSTEIPromotion Hand Outs 001-5026-521.44-30 374.45 VERIZON WIRELESS City Blackberry Bill 001-5026-521.42-10 34.70 Police Department Reserves & Volunteers Division Total: $669.44 ADVANCED TRAVEL Boca Raton Conf-Jacobi 001-5029-521.43-10 414.24 CENTURYLINK-QWEST 03-14 A/C 3604570968343B 001-5029-521.42-10 2.53 03-14 A/C 3604570411199B 001-5029-521.42-10 56.46 03-23 A/C 206T310164584B 001-5029-521.42-10 27.82 03-23 A/C 206T302306084B 001-5029-521.42-10 20.39 COMMUNICATIONS/MEDIA SERV 001-5029-521.42-10 1.19 04-05 A/C 3604529882811 B 001-5029-521.42-10 1.21 04-05 A/C 3604525109623B 001-5029-521.42-10 1.21 04-05 A/C 3604525834211 B 001-5029-521.42-10 1.38 04-05 A/C 3604529887652B 001-5029-521.42-10 1.25 04-05 A/C 3604523877817B 001-5029-521.42-10 1.21 04-14 A/C 3604570831558B 001-5029-521.42-10 1.21 04-14 A/C 3604571535571 B 001-5029-521.42-10 2.11 04-14 A/C 3604570968343B 001-5029-521.42-10 2.50 04-14 A/C 3604576687085B 001-5029-521.42-10 7.01 COMPUCOM SYSTEMS, INC COMPUTER HARDWARE&PERI PHI 001-5029-521.31-60 524.18 CONSOLIDATED TECH SERVICES March SCAN Charges 001-5029-521.42-10 11.38 INSIGHT PUBLIC SECTOR COMPUTER HARDWARE&PERI PHI 001-5029-521.31-60 296.24 PACIFIC OFFICE EQUIPMENT INC OFFICE SUPPLIES, GENERAL 001-5029-521.45-31 164.32 OFFICE SUPPLIES, GENERAL 001-5029-521.45-31 55.41 Page 11 E-18 Vendor Date: 4/30/2014 City of Port Angeles Account Number Invoice Amount PORT ANGELES POLICE DEPARTMENT City Council Expenditure Report 001-5029-521.42-10 22.54 QUILL CORPORATION From: 4/5/2014 To: 4/25/2014 Vendor Description Account Number Invoice Amount PORT ANGELES POLICE DEPARTMENT Shipping 001-5029-521.42-10 22.54 QUILL CORPORATION OFFICE SUPPLIES, GENERAL 001-5029-521.31-01 172.56 US BANK CORPORATE PAYMENT SYSTEIDivision Clothing 001-5029-521.31-11 182.07 Travel Lodging - Schilke 001-5029-521.43-10 81.27 Police Department Records Division Total: $2,051.69 LEGACY TELECOMMUNICATIONS, INC EQUIP MAINT & REPAIR SERV 001-5050-521.48-10 402.67 Police Department Facilities Maintenance Division Total: $402.67 Police Department Department Total: $28,102.83 ADVANCED TRAVEL Seminar - Dubuc 001-6010-522.43-10 99.00 CAPACITY PROVISIONING INC DATA PROC SERV &SOFTWARE 001-6010-522.42-12 334.80 CENTURYLINK-QWEST 03-14 A/C 3604570968343B 001-6010-522.42-10 3.54 03-14 A/C 3604570411199B 001-6010-522.42-10 79.04 03-23 A/C 206T310164584B 001-6010-522.42-10 38.95 03-23 A/C 206T302306084B 001-6010-522.42-10 28.55 COMMUNICATIONS/MEDIA SERV 001-6010-522.42-10 1.66 04-05 A/C 3604529882811 B 001-6010-522.42-10 1.69 04-05 A/C 3604525109623B 001-6010-522.42-10 1.70 04-05 A/C 3604525834211 B 001-6010-522.42-10 1.93 04-05 A/C 3604529887652B 001-6010-522.42-10 1.75 04-05 A/C 3604523877817B 001-6010-522.42-10 1.70 04-14 A/C 3604570831558B 001-6010-522.42-10 1.70 04-14 A/C 3604571535571 B 001-6010-522.42-10 2.95 04-14 A/C 3604570968343B 001-6010-522.42-10 3.50 04-14 A/C 3604576687085B 001-6010-522.42-10 9.82 03-14 A/C 3604570968343B 001-6010-522.42-11 1.01 03-14 A/C 3604570411199B 001-6010-522.42-11 22.58 03-23 A/C 206T310164584B 001-6010-522.42-11 11.13 03-23 A/C 206T302306084B 001-6010-522.42-11 8.16 COMMUNICATIONS/MEDIA SERV 001-6010-522.42-11 0.48 04-05 A/C 3604529882811 B 001-6010-522.42-11 0.48 04-05 A/C 3604525109623B 001-6010-522.42-11 0.49 04-05 A/C 3604525834211 B 001-6010-522.42-11 0.55 04-05 A/C 3604529887652B 001-6010-522.42-11 0.50 04-05 A/C 3604523877817B 001-6010-522.42-11 0.49 04-14 A/C 3604570831558B 001-6010-522.42-11 0.49 04-14 A/C 3604571535571 B 001-6010-522.42-11 0.84 04-14 A/C 3604570968343B 001-6010-522.42-11 1.00 04-14 A/C 3604576687085B 001-6010-522.42-11 2.81 CLALLAM CNTY FIRE DISTRICT AWARDS BANQUET MEALS 001-6010-522.31-01 25.00 COMPUCOM SYSTEMS, INC COMPUTERS,DP & WORD PROC. 001-6010-522.31-60 262.09 CONSOLIDATED TECH SERVICES March SCAN Charges 001-6010-522.42-10 0.66 March SCAN Charges 001-6010-522.42-11 9.06 Page 12 E-19 Vendor Date: 4/30/2014 City of Port Angeles Account Number Invoice Amount INSIGHT PUBLIC SECTOR City Council Expenditure Report 148.12 OLYMPIC STATIONERS INC OFFICE SUPPLIES From: 4/5/2014 To: 4/25/2014 Vendor Description Account Number Invoice Amount INSIGHT PUBLIC SECTOR COMPUTER HARDWARE&PERIPHI 001-6010-522.31-60 148.12 OLYMPIC STATIONERS INC OFFICE SUPPLIES 001-6010-522.31-01 7.26 PACIFIC OFFICE EQUIPMENT INC CONTRACT 001-6010-522.45-31 30.93 PORT ANGELES CITY TREASURER Family shirts - Ken Debuc 001-6010-522.20-80 15.66 Family shirts - Ken Debuc 001-6010-522.20-80 12.53 PORT ANGELES FIRE DEPARTMENT STAFF MEETING SUPPLIES 001-6010-522.31-01 27.80 US BANK CORPORATE PAYMENT SYSTEIEquipment ID Labels 001-6010-522.31-01 93.26 Leadership Sem - Dubuc 001-6010-522.43-10 275.00 Seminar Book - Dubuc 001-6010-522.43-10 27.10 VERIZON WIRELESS City Blackberry Bill 001-6010-522.42-10 54.69 WSAFC MEMBERSHIP DUES 001-6010-522.49-01 1,000.00 Fire Department Fire Administration Division Total: $2,652.45 BAXTER AUTO PARTS #15 CAR WASH 001-6020-522.31-02 63.12 CENTURYLINK-QWEST 03-14 A/C 3604570968343B 001-6020-522.42-10 3.28 03-14 A/C 3604570411199B 001-6020-522.42-10 73.40 03-23 A/C 206T310164584B 001-6020-522.42-10 36.17 03-23 A/C 206T302306084B 001-6020-522.42-10 26.51 COMMUNICATIONS/MEDIA SERV 001-6020-522.42-10 1.54 04-05 A/C 3604529882811 B 001-6020-522.42-10 1.57 04-05 A/C 3604525109623B 001-6020-522.42-10 1.58 04-05 A/C 3604525834211 B 001-6020-522.42-10 1.79 04-05 A/C 3604529887652B 001-6020-522.42-10 1.62 04-05 A/C 3604523877817B 001-6020-522.42-10 1.58 04-14 A/C 3604570831558B 001-6020-522.42-10 1.58 04-14 A/C 3604571535571 B 001-6020-522.42-10 2.74 04-14 A/C 3604570968343B 001-6020-522.42-10 3.25 04-14 A/C 3604576687085B 001-6020-522.42-10 9.12 CLALLAM CNTY FIRE DISTRICT AWARDS BANQUET MEALS 001-6020-522.31-01 175.00 RADIO & TELECOMMUNICATION 001-6020-594.64-10 25,624.56 CONSOLIDATED TECH SERVICES March SCAN Charges 001-6020-522.42-10 1.33 Mike Sanders REIMBURSE CLOTHING ALLOWA 001-6020-522.20-80 43.30 PORT ANGELES FIRE DEPARTMENT SUPPLIES 001-6020-522.31-01 3.98 SEAWESTERN INC STREAMLIGHT 001-6020-522.20-80 59.61 SUNSET DO -IT BEST HARDWARE Duplicate invoice/pmt 001-6020-522.31-02 -14.07 TRNSP CHAIN 001-6020-522.31-02 156.08 Dup pmt 001-6020-522.31-02 -14.07 Corr d u p credit 001-6020-522.31-02 14.07 SWAIN'S GENERAL STORE INC TRASH BAGS 001-6020-522.31-02 22.29 ELEC CORD 001-6020-522.49-90 14.06 US BANK CORPORATE PAYMENT SYSTEIITAC Supplies 001-6020-522.31-02 228.39 Equipment Tags 001-6020-522.31-02 24.53 WASHINGTON AUDIOLOGY SVCS INC HEALTH RELATED SERVICES 001-6020-522.41-50 279.51 Page 13 E - 20 Vendor Date: 4/30/2014 City of Port Angeles Account Number Invoice Amount WSAFC City Council Expenditure Report 001-6020-522.43-10 50.00 Fire Department From: 4/5/2014 To: 4/25/2014 Vendor Description Account Number Invoice Amount WSAFC EVAP - M KARJALAINEN 001-6020-522.43-10 50.00 Fire Department Fire Suppression Division Total: $26,897.42 CENTURYLINK-QWEST 03-14 A/C 3604570968343B 001-6021-522.42-10 0.25 03-14 A/C 3604570411199B 001-6021-522.42-10 5.65 03-23 A/C206T310164584B 001-6021-522.42-10 2.78 03-23 A/C206T302306084B 001-6021-522.42-10 2.04 COMMUNICATIONS/MEDIA SERV 001-6021-522.42-10 0.12 04-05 A/C 3604529882811 B 001-6021-522.42-10 0.12 04-05 A/C 3604525109623B 001-6021-522.42-10 0.12 04-05 A/C 3604525834211 B 001-6021-522.42-10 0.14 04-05 A/C 3604529887652B 001-6021-522.42-10 0.13 04-05 A/C 3604523877817B 001-6021-522.42-10 0.12 04-14 A/C 3604570831558B 001-6021-522.42-10 0.12 04-14 A/C 3604571535571 B 001-6021-522.42-10 0.21 04-14 A/C 3604570968343B 001-6021-522.42-10 0.25 04-14 A/C 3604576687085B 001-6021-522.42-10 0.70 CLALLAM CNTY FIRE DISTRICT AWARDS BANQUET MEALS 001-6021-522.31-01 302.80 Kyle Flotto-Myers REIMBURSE FIRE AC EXP - F 001-6021-522.43-10 95.00 Shaunna Olson REIMBURSE EMT CLASS OLSON 001-6021-522.43-10 623.35 BARB WILSON Superior Performance Awd 001-6021-522.31-01 75.00 GAIL WHEATLEY Superior Performance Awd 001-6021-522.31-01 75.00 GLENN DOUGLAS Superior Performance Awd 001-6021-522.31-01 75.00 JERRY DEAN Superior Performance Awd 001-6021-522.31-01 75.00 JONATHAN FETRICK Superior Performance Awd 001-6021-522.31-01 75.00 PATRICK LOVEJOY Superior Performance Awd 001-6021-522.31-01 75.00 TIM HUGHES Superior Performance Awd 001-6021-522.31-01 75.00 VINCENT MURRAY Superior Performance Awd 001-6021-522.31-01 75.00 OLYMPIC STATIONERS INC PENS 001-6021-522.31-01 48.56 PORT ANGELES FIRE DEPARTMENT FOOD FOR PERSONNEL AT FIR 001-6021-522.31-01 43.91 US BANK CORPORATE PAYMENT SYSTEIName Badge/Pants 001-6021-522.31-11 124.10 Fire Department Fire Volunteers Division Total: $1,850.47 CENTURYLINK-QWEST 03-14 A/C 3604570968343B 001-6030-522.42-10 0.51 03-14 A/C 3604570411199B 001-6030-522.42-10 11.29 03-23 A/C 206T310164584B 001-6030-522.42-10 5.56 03-23 A/C 206T302306084B 001-6030-522.42-10 4.08 COMMUNICATIONS/MEDIA SERV 001-6030-522.42-10 0.24 04-05 A/C 3604529882811 B 001-6030-522.42-10 0.24 04-05 A/C 3604525109623B 001-6030-522.42-10 0.24 04-05 A/C 3604525834211 B 001-6030-522.42-10 0.28 04-05 A/C 3604529887652B 001-6030-522.42-10 0.25 04-05 A/C 3604523877817B 001-6030-522.42-10 0.24 04-14 A/C 3604570831558B 001-6030-522.42-10 0.24 Page 14 E - 21 Vendor Date: 4/30/2014 City of Port Angeles Account Number Invoice Amount CENTURYLINK-QWEST City Council Expenditure Report 001-6030-522.42-10 0.42 From: 4/5/2014 To: 4/25/2014 Vendor Description Account Number Invoice Amount CENTURYLINK-QWEST 04-14 A/C 3604571535571 B 001-6030-522.42-10 0.42 04-14 A/C 3604570968343B 001-6030-522.42-10 0.50 04-14 A/C 3604576687085B 001-6030-522.42-10 1.40 OLYMPIC PRINTERS INC EXT CHECK TAGS 001-6030-522.31-01 482.24 OLYMPIC STATIONERS INC PRESS BOARD COVERS 001-6030-522.31-01 87.41 PORT ANGELES FIRE DEPARTMENT POSTAGE 001-6030-522.42-10 3.30 WA STATE ASSN OF FIRE MARSHALS MEMBERSHIP 001-6030-522.49-01 90.00 Fire Department Fire Prevention Division Total: $688.44 CENTURYLINK-QWEST 03-14 A/C 3604570968343B 001-6040-522.42-10 0.51 03-14 A/C 3604570411199B 001-6040-522.42-10 11.29 03-23 A/C 206T310164584B 001-6040-522.42-10 5.56 03-23 A/C 206T302306084B 001-6040-522.42-10 4.08 COMMUNICATIONS/MEDIA SERV 001-6040-522.42-10 0.24 04-05 A/C 3604529882811 B 001-6040-522.42-10 0.24 04-05 A/C 3604525109623B 001-6040-522.42-10 0.24 04-05 A/C 3604525834211 B 001-6040-522.42-10 0.28 04-05 A/C 3604529887652B 001-6040-522.42-10 0.25 04-05 A/C 3604523877817B 001-6040-522.42-10 0.24 04-14 A/C 3604570831558B 001-6040-522.42-10 0.24 04-14 A/C 3604571535571 B 001-6040-522.42-10 0.42 04-14 A/C 3604570968343B 001-6040-522.42-10 0.50 04-14 A/C 3604576687085B 001-6040-522.42-10 1.40 CLALLAM CNTY FIRE DISTRICT AWARDS BANQUET MEALS 001-6040-522.31-01 25.00 VERIZON WIRELESS 04-10 a/c 571099962-00001 001-6040-522.42-10 32.84 Fire Department Fire Training Division Total: $83.33 LEGACY TELECOMMUNICATIONS, INC SERVICE GENERATOR 001-6050-522.48-10 910.56 M & P GARAGE DOORS OPENER & LABOR 001-6050-522.48-10 2,252.56 MRS CLEAN MONTHLY JANITORIAL SERVIC 001-6050-522.41-50 425.00 OLYMPIC PARTY & CUSTODIAL SUPPLIE:JANITORIAL SUPPLIES 001-6050-522.31-01 25.83 PORT ANGELES FIRE DEPARTMENT SUPPLIES 001-6050-522.31-01 4.33 SUPPLIES 001-6050-522.31-01 9.75 SUNSET DO -IT BEST HARDWARE ROUNDUP 001-6050-522.31-20 17.06 Fire Department Facilities Maintenance Division Total: $3,645.09 CENTURYLINK-QWEST 03-14 A/C 3604570968343B 001-6060-525.42-10 2.27 03-14 A/C 3604570411199B 001-6060-525.42-10 50.81 03-23 A/C 206T310164584B 001-6060-525.42-10 25.04 03-23 A/C 206T302306084B 001-6060-525.42-10 18.35 COMMUNICATIONS/MEDIA SERV 001-6060-525.42-10 1.07 04-05 A/C 3604529882811 B 001-6060-525.42-10 1.09 04-05 A/C 3604525109623B 001-6060-525.42-10 1.09 04-05 A/C 3604525834211 B 001-6060-525.42-10 1.24 04-05 A/C 3604529887652B 001-6060-525.42-10 1.12 Page 15 E - 22 Vendor Date: 4/30/2014 City of Port Angeles Account Number Invoice Amount CENTURYLINK-QWEST City Council Expenditure Report 001-6060-525.42-10 1.09 From: 4/5/2014 To: 4/25/2014 Vendor Description Account Number Invoice Amount CENTURYLINK-QWEST 04-05 A/C 3604523877817B 001-6060-525.42-10 1.09 04-14 A/C 3604570831558B 001-6060-525.42-10 1.09 04-14 A/C 3604571535571 B 001-6060-525.42-10 1.90 04-14 A/C 3604570968343B 001-6060-525.42-10 2.25 04-14 A/C 3604576687085B 001-6060-525.42-10 6.31 WHEELER, CORAL SUPPLIES 001-6060-525.31-01 64.45 Fire Department Emergency Management Division Total: $179.17 Fire Department Department Total: $35,996.37 ADVANCED TRAVEL Correction - Puntenney 001-7010-532.43-10 -0.10 Training - Pozernick 001-7010-532.43-10 61.00 Training - Walrath 001-7010-532.43-10 61.00 CANON USA, INC RENTAL/LEASE EQUIPMENT 001-7010-532.45-31 784.44 RENTAL/LEASE EQUIPMENT 001-7010-532.45-31 270.21 CAPACITY PROVISIONING INC DATA PROC SERV &SOFTWARE 001-7010-532.42-12 108.40 CENTURYLINK-QWEST 03-14 A/C 3604570968343B 001-7010-532.42-10 7.83 03-14 A/C 3604570411199B 001-7010-532.42-10 175.02 03-23 A/C 206T310164584B 001-7010-532.42-10 86.26 03-23 A/C 206T302306084B 001-7010-532.42-10 63.22 COMMUNICATIONS/MEDIA SERV 001-7010-532.42-10 3.68 04-05 A/C 3604529882811 B 001-7010-532.42-10 3.75 04-05 A/C 3604525109623B 001-7010-532.42-10 3.76 04-05 A/C 3604525834211 B 001-7010-532.42-10 4.27 04-05 A/C 3604529887652B 001-7010-532.42-10 3.87 04-05 A/C 3604523877817B 001-7010-532.42-10 3.76 04-14 A/C 3604570831558B 001-7010-532.42-10 3.76 04-14 A/C 3604571535571 B 001-7010-532.42-10 6.53 04-14 A/C 3604570968343B 001-7010-532.42-10 7.74 04-14 A/C 3604576687085B 001-7010-532.42-10 21.74 COMPUCOM SYSTEMS, INC COMPUTERS,DP & WORD PROC. 001-7010-532.31-60 393.13 CONSOLIDATED TECH SERVICES March SCAN Charges 001-7010-532.42-10 77.50 FEDERAL EXPRESS CORP Shipping Chgs 001-7010-532.42-10 51.38 INSIGHT PUBLIC SECTOR COMPUTER HARDWARE&PERI PHI 001-7010-532.31-01 177.77 COMPUTER HARDWARE&PERI PHI 001-7010-532.31-60 296.24 METROPOLITAN TRANS COMMISSION COMPUTER SOFTWARE FOR MIC 001-7010-532.49-01 2,710.00 Jordyn Owen MILEAGE REIMBURSEMENT 001-7010-532.31-01 29.95 MAHERABED MILEAGE REIMBURSEMENT 001-7010-532.31-01 140.00 OFFICE DEPOT PAPER (OFFICE,PRINT SHOP) 001-7010-532.31-01 85.48 SUPPLIES 001-7010-532.31-01 15.65 PACIFIC OFFICE EQUIPMENT INC OFFICE MACHINES & ACCESS 001-7010-532.45-31 627.05 PROGRESSIVE BUSINESS PUBLCTNS LIBRARY SERVICES(EXCL 908 001-7010-532.49-01 432.00 QUILL CORPORATION SUPPLIES 001-7010-532.31-01 327.54 SHARP ELECTRONICS CORP OFFICE MACHINES & ACCESS 001-7010-532.45-31 368.28 Page 16 E - 23 Vendor Date: 4/30/2014 City of Port Angeles Account Number Invoice Amount SHARP ELECTRONICS CORP City Council Expenditure Report 001-7010-532.45-31 222.18 SWAIN'S GENERAL STORE INC From: 4/5/2014 To: 4/25/2014 Vendor Description Account Number Invoice Amount SHARP ELECTRONICS CORP OFFICE MACHINES & ACCESS 001-7010-532.45-31 222.18 SWAIN'S GENERAL STORE INC COMPUTER ACCESSORIES&SUPF001-7010-532.31-01 32.49 US BANK CORPORATE PAYMENT SYSTEITravel Expenses 001-7010-532.43-10 1,330.72 VERIZON WIRELESS City Blackberry Bill 001-7010-532.42-10 109.38 03-28 a/c 271138138-00002 001-7010-532.42-10 37.50 03-22 a/c 571136182-00001 001-7010-532.42-10 104.43 Public Works -Gen Fnd Pub Wks Administration Division Total: $9,248.81 Public Works -Gen Fnd Department Total: $9,248.81 ASM SIGNS SIGNS, SIGN MATERIAL 001-8010-574.41-50 1,084.00 CENTURYLINK-QWEST 03-14 A/C 3604570968343B 001-8010-574.42-10 0.76 03-14 A/C 3604570411199B 001-8010-574.42-10 16.94 03-23 A/C 206T310164584B 001-8010-574.42-10 8.35 03-23 A/C 206T302306084B 001-8010-574.42-10 6.12 COMMUNICATIONS/MEDIA SERV 001-8010-574.42-10 0.36 04-05 A/C 3604529882811 B 001-8010-574.42-10 0.36 04-05 A/C 3604525109623B 001-8010-574.42-10 0.36 04-05 A/C 3604525834211 B 001-8010-574.42-10 0.41 04-05 A/C 3604529887652B 001-8010-574.42-10 0.38 04-05 A/C 3604523877817B 001-8010-574.42-10 0.36 04-14 A/C 3604570831558B 001-8010-574.42-10 0.36 04-14 A/C 3604571535571 B 001-8010-574.42-10 0.63 04-14 A/C 3604570968343B 001-8010-574.42-10 0.75 04-14 A/C 3604576687085B 001-8010-574.42-10 2.10 COMPUCOM SYSTEMS, INC COMPUTERS,DP & WORD PROC. 001-8010-574.31-60 131.04 CONSOLIDATED TECH SERVICES March SCAN Charges 001-8010-574.42-10 8.91 INSIGHT PUBLIC SECTOR COMPUTER HARDWARE&PERI PHI 001-8010-574.31-60 74.06 Peninsula College Tim Tucker BANNER RENTAL REFUND TIM 001-8010-347.90-15 127.00 OLYMPIC STATIONERS INC OFFICE SUPPLIES, GENERAL 001-8010-574.31-01 13.15 OFFICE SUPPLIES, GENERAL 001-8010-574.45-31 27.96 PACIFIC OFFICE EQUIPMENT INC OFFICE MACHINES & ACCESS 001-8010-574.45-31 17.55 SEW & SEW'S UPHOLSTERY BANNER REPLACEMNETS 001-8010-574.31-99 398.92 US BANK CORPORATE PAYMENT SYSTEIOffice Supplies 001-8010-574.31-01 66.09 Projector Screen 001-8010-574.31-01 27.32 Labels 001-8010-574.31-01 12.38 Labels 001-8010-574.31-01 42.07 Reframe Vern Burton Photo 001-8010-574.49-60 181.60 Lanyards 001-8010-574.49-60 186.99 VERIZON WIRELESS City Blackberry Bill 001-8010-574.42-10 54.69 03-22 a/c 571136182-00005 001-8010-574.42-10 19.62 Parks Dept Parks Administration Division Total: $2,511.59 CANON USA, INC OFFICE MACHINES & ACCESS 001-8012-555.45-31 181.94 CENTURYLINK-QWEST 03-14 A/C 3604570968343B 001-8012-555.42-10 0.76 Page 17 E - 24 Vendor Date: 4/30/2014 City of Port Angeles Account Number Invoice Amount CENTURYLINK-QWEST City Council Expenditure Report 001-8012-555.42-10 From: 4/5/2014 To: 4/25/2014 Vendor Description Account Number Invoice Amount CENTURYLINK-QWEST 03-14 A/C 3604570411199B 001-8012-555.42-10 16.94 03-14 A/C 3604577004947B 001-8012-555.42-10 43.14 03-20 S/C 206T217227465B 001-8012-555.42-10 57.46 03-23 A/C 206T310164584B 001-8012-555.42-10 8.35 03-23 A/C 206T302306084B 001-8012-555.42-10 6.12 COMMUNICATIONS/MEDIA SERV 001-8012-555.42-10 0.36 04-05 A/C 3604529882811 B 001-8012-555.42-10 0.36 04-05 A/C 3604525109623B 001-8012-555.42-10 0.36 04-05 A/C 3604525834211 B 001-8012-555.42-10 0.41 04-05 A/C 3604529887652B 001-8012-555.42-10 0.37 04-05 A/C 3604523877817B 001-8012-555.42-10 0.36 04-05 A/C 3604529861819B 001-8012-555.42-10 47.61 04-02 A/C 3604171942413B 001-8012-555.42-10 42.19 04-14 A/C 3604577004947B 001-8012-555.42-10 43.92 04-14 A/C 3604570831558B 001-8012-555.42-10 0.36 04-14 A/C 3604571535571 B 001-8012-555.42-10 0.63 04-14 A/C 3604570968343B 001-8012-555.42-10 0.75 04-14 A/C 3604576687085B 001-8012-555.42-10 2.10 CONSOLIDATED TECH SERVICES March SCAN Charges 001-8012-555.42-10 1.62 OLYMPIC STATIONERS INC OFFICE SUPPLIES, GENERAL 001-8012-555.45-31 27.97 PACIFIC OFFICE EQUIPMENT INC OFFICE MACHINES & ACCESS 001-8012-555.45-31 15.79 OFFICE MACHINES & ACCESS 001-8012-555.45-31 18.41 US BANK CORPORATE PAYMENT SYSTEIOffice Supplies 001-8012-555.31-01 66.09 Projector Screen 001-8012-555.31-01 27.33 Labels 001-8012-555.31-01 12.38 Labels 001-8012-555.31-01 42.07 Parks Dept Senior Center Division Total: $666.15 ANGELES CONCRETE PRODUCTS ROAD/HWY MAT NONASPHALTIC 001-8050-536.31-20 363.68 ANGELES MILLWORK & LUMBER CO LUMBER& RELATED PRODUCTS 001-8050-536.31-20 99.97 AUTOMATIC WILBERT VAULT CO INC BURIAL LINERS 001-8050-536.34-01 3,090.00 CAPACITY PROVISIONING INC DATA PROC SERV &SOFTWARE 001-8050-536.42-12 202.03 CENTURYLINK-QWEST 03-14 A/C 3604570968343B 001-8050-536.42-10 0.51 03-14 A/C 3604570411199B 001-8050-536.42-10 11.29 03-23 A/C 206T310164584B 001-8050-536.42-10 5.56 03-23 A/C 206T302306084B 001-8050-536.42-10 4.08 COMMUNICATIONS/MEDIA SERV 001-8050-536.42-10 0.24 04-05 A/C 3604529882811 B 001-8050-536.42-10 0.24 04-05 A/C 3604525109623B 001-8050-536.42-10 0.24 04-05 A/C 3604525834211 B 001-8050-536.42-10 0.28 04-05 A/C 3604529887652B 001-8050-536.42-10 0.25 04-05 A/C 3604523877817B 001-8050-536.42-10 0.24 04-14 A/C 3604570831558B 001-8050-536.42-10 0.24 Page 18 E - 25 Vendor Date: 4/30/2014 City of Port Angeles Account Number Invoice Amount CENTURYLINK-QWEST City Council Expenditure Report 001-8050-536.42-10 0.42 From: 4/5/2014 To: 4/25/2014 Vendor Description Account Number Invoice Amount CENTURYLINK-QWEST 04-14 A/C 3604571535571 B 001-8050-536.42-10 0.42 04-14 A/C 3604570968343B 001-8050-536.42-10 0.50 04-14 A/C 3604576687085B 001-8050-536.42-10 1.40 COMPUCOM SYSTEMS, INC COMPUTERS,DP & WORD PROC. 001-8050-536.31-20 131.04 CONSOLIDATED TECH SERVICES March SCAN Charges 001-8050-536.42-10 5.45 HEARTLINE HARDWARE,AND ALLIED ITEMS 001-8050-536.35-01 55.23 INSIGHT PUBLIC SECTOR COMPUTER HARDWARE&PERI PHI 001-8050-536.31-20 74.06 George & Elizabeth Dawson NICHE 001-8050-343.60-12 470.00 NAME PLAQUES 001-8050-343.60-13 250.00 OPEN & CLOSING 001-8050-343.60-14 170.00 PEN PRINT INC PAPER (OFFICE,PRINT SHOP) 001-8050-536.31-01 21.68 PORT ANGELES POWER EQUIPMENT SPRAYING EQUIPMENT 001-8050-536.35-01 1,450.27 QUIRING MONUMENTS INC CEMETERY MARKERS 001-8050-536.34-01 100.00 CEMETERY MARKERS 001-8050-536.34-01 780.00 SOUND PUBLISHING INC COMMUNICATIONS/MEDIA SERV 001-8050-536.44-10 230.64 SUNSET DO -IT BEST HARDWARE WELDING EQUIPMENT/SUPPLY 001-8050-536.45-30 -182.12 WELDING EQUIPMENT/SUPPLY 001-8050-536.45-30 182.12 WELDING EQUIPMENT/SUPPLY 001-8050-536.45-30 182.12 SWAIN'S GENERAL STORE INC CLOTHING & APPAREL 001-8050-536.31-01 123.33 VERIZON WIRELESS 03-22 a/c 571136182-00005 001-8050-536.42-10 39.79 Parks Dept Ocean View Cemetery Division Total: $7,864.78 ADVANCED TRAVEL Training - Moore 001-8080-576.43-10 15.25 AMSAN JANITORIAL SUPPLIES 001-8080-576.31-20 55.50 ANGELES CONCRETE PRODUCTS ROAD/HWY MAT NONASPHALTIC 001-8080-576.31-40 874.93 ANGELES MILLWORK & LUMBER CO BRUSHES (NOT CLASSIFIED) 001-8080-576.31-20 57.63 BUILDER'S SUPPLIES 001-8080-576.31-20 29.48 LUMBER& RELATED PRODUCTS 001-8080-576.31-20 21.53 BRUSHES (NOT CLASSIFIED) 001-8080-576.31-20 30.19 PLUMBING EQUIP FIXT,SUPP 001-8080-576.31-20 44.01 PAINTS, COATI NGS, WALLPAPER 001-8080-576.31-20 21.77 HARDWARE,AND ALLIED ITEMS 001-8080-576.31-20 11.19 BRUSHES (NOT CLASSIFIED) 001-8080-576.31-20 116.04 PLUMBING EQUIP FIXT,SUPP 001-8080-576.31-20 13.44 ARROW SEPTIC INC BUILDING MAINT&REPAIR SER 001-8080-576.48-10 401.08 BILL'S PLUMBING & HEATING INC SANI CANS LINCOLN PARK 001-8080-576.49-90 280.00 CAPACITY PROVISIONING INC DATA PROC SERV &SOFTWARE 001-8080-576.42-12 305.92 CED/CONSOLIDATED ELEC DIST INC ELECTRICAL EQUIP & SUPPLY 001-8080-576.31-20 47.87 HARDWARE,AND ALLIED ITEMS 001-8080-576.31-20 7.20 CENTURYLINK-QWEST 03-14 A/C 3604570968343B 001-8080-576.42-10 2.53 03-14 A/C 3604570411199B 001-8080-576.42-10 56.46 03-23 A/C 206T310164584B 001-8080-576.42-10 27.82 03-23 A/C 206T302306084B 001-8080-576.42-10 20.39 Page 19 E - 26 Vendor CENTURYLINK-QWEST ls]A 49191A91aA1 7nleg n[N CONNEY SAFETY PRODUCTS FERGUSON ENTERPRISES INC HEARTLINE MATHEWS GLASS CO INC Richard Foster PORT ANGELES POWER EQUIPMENT PSIC PUGET SAFETY EQUIPMENT INC QUARRY, THE PORT ANGELES, LLC SKAGIT GARDENS INC SOUND PUBLISHING INC SUNSET DO -IT BEST HARDWARE SWAIN'S GENERAL STORE INC Description Date: 4/30/2014 City of Port Angeles Invoice Amount COMMUNICATIONS/MEDIA SERV 001-8080-576.42-10 City Council Expenditure Report From: 4/5/2014 To: 4/25/2014 Vendor CENTURYLINK-QWEST ls]A 49191A91aA1 7nleg n[N CONNEY SAFETY PRODUCTS FERGUSON ENTERPRISES INC HEARTLINE MATHEWS GLASS CO INC Richard Foster PORT ANGELES POWER EQUIPMENT PSIC PUGET SAFETY EQUIPMENT INC QUARRY, THE PORT ANGELES, LLC SKAGIT GARDENS INC SOUND PUBLISHING INC SUNSET DO -IT BEST HARDWARE SWAIN'S GENERAL STORE INC Description Account Number Invoice Amount COMMUNICATIONS/MEDIA SERV 001-8080-576.42-10 1.19 04-05 A/C 3604529882811 B 001-8080-576.42-10 1.21 04-05 A/C 3604525109623B 001-8080-576.42-10 1.21 04-05 A/C 3604525834211 B 001-8080-576.42-10 1.38 04-05 A/C 3604529887652B 001-8080-576.42-10 1.25 04-05 A/C 3604523877817B 001-8080-576.42-10 1.21 04-02 A/C 3604175328784B 001-8080-576.42-10 42.19 04-14 A/C 3604570831558B 001-8080-576.42-10 1.21 04-14 A/C 3604571535571 B 001-8080-576.42-10 2.11 04-14 A/C 3604570968343B 001-8080-576.42-10 2.50 04-14 A/C 3604576687085B 001-8080-576.42-10 7.01 PROSTHETIC, HEARING AID ET 001-8080-576.31-01 422.76 HARDWARE,AND ALLIED ITEMS 001-8080-576.31-01 106.54 PLUMBING EQUIP FIXT,SUPP 001-8080-576.31-20 445.62 PLUMBING EQUIP FIXT,SUPP 001-8080-576.31-20 173.29 ROAD/HWY MAT NONASPHALTIC 001-8080-576.31-40 43.36 GLASS & GLAZING SUPPLIES 001-8080-576.31-20 16.24 PRIVATE VEHICLE MILEAGE F 001-8080-576.43-10 31.92 HARDWARE,AND ALLIED ITEMS 001-8080-576.31-01 112.64 ELECTRONIC COMPONENTS 001-8080-576.31-20 252.14 CLOTHING & APPAREL 001-8080-576.31-01 162.33 FIRST AID & SAFETY EQUIP. 001-8080-576.31-01 -169.38 HARDWARE,AND ALLIED ITEMS 001-8080-576.31-20 280.71 NURSERY STOCK & SUPPLIES 001-8080-576.31-40 2,543.61 COMMUNICATIONS/MEDIA SERV 001-8080-576.44-10 101.90 PIPE FITTINGS 001-8080-576.31-01 53.35 HARDWARE,AND ALLIED ITEMS 001-8080-576.31-20 40.93 HARDWARE,AND ALLIED ITEMS 001-8080-576.31-20 11.68 HARDWARE,AND ALLIED ITEMS 001-8080-576.31-20 13.21 WELDING EQUIPMENT/SUPPLY 001-8080-576.45-30 -273.17 WELDING EQUIPMENT/SUPPLY 001-8080-576.45-30 273.18 WELDING EQUIPMENT/SUPPLY 001-8080-576.45-30 273.17 SHOES AND BOOTS 001-8080-576.31-01 116.96 SHOES AND BOOTS 001-8080-576.31-01 138.64 SHOES AND BOOTS 001-8080-576.31-01 138.64 CLOTHING & APPAREL 001-8080-576.31-01 129.80 SHOES AND BOOTS 001-8080-576.31-01 134.31 CLOTHING & APPAREL 001-8080-576.31-01 64.90 HARDWARE,AND ALLIED ITEMS 001-8080-576.31-01 19.38 HARDWARE,AND ALLIED ITEMS 001-8080-576.31-20 39.85 HARDWARE,AND ALLIED ITEMS 001-8080-576.31-20 58.12 HARDWARE,AND ALLIED ITEMS 001-8080-576.31-20 55.19 Page 20 E - 27 Vendor Date: 4/30/2014 City of Port Angeles SWAIN'S GENERAL STORE INC HARDWARE,AND ALLIED ITEMS FAIRCHILD FLOORS City Council Expenditure Report THURMAN SUPPLY HARDWARE,AND ALLIED ITEMS HARTNAGEL BUILDING SUPPLY INC From: 4/5/2014 To: 4/25/2014 Vendor Description SWAIN'S GENERAL STORE INC HARDWARE,AND ALLIED ITEMS FAIRCHILD FLOORS HARDWARE,AND ALLIED ITEMS THURMAN SUPPLY HARDWARE,AND ALLIED ITEMS HARTNAGEL BUILDING SUPPLY INC PLUMBING EQUIP FIXT,SUPP TOMARK HARDWARE,AND ALLIED ITEMS US BANK CORPORATE PAYMENT SYSTEICIeaner HARDWARE,AND ALLIED ITEMS VERIZON WIRELESS 03-22 a/c 571136182-00003 WA STATE PATROL MANAGEMENT SERVICES WASHINGTON AUDIOLOGY SVCS INC HEALTH RELATED SERVICES WINFIELD SOLUTIONS, LLC PLUMBING EQUIP FIXT,SUPP Parks Dept Park Facilities Facilities Maintenance Parks Dept Account Number 001-8080-576.31-20 001-8080-576.31-40 001-8080-576.31-20 001-8080-576.31-20 001-8080-576.31-20 001-8080-576.31-20 001-8080-576.42-10 001-8080-576.49-90 001-8080-576.49-90 001-8080-576.31-40 Division Total: Department Total: Invoice Amount 39.39 67.05 48.05 78.55 50.92 113.78 136.12 80.00 228.96 306.56 $9,463.90 $20,506.42 AIR CONTROL INC AIR CONDITIONING & HEATNG 001-8112-555.31-20 729.81 FAIRCHILD FLOORS BRICKS & CLAY PRODUCTS 001-8112-555.31-20 43.36 HARTNAGEL BUILDING SUPPLY INC HARDWARE,AND ALLIED ITEMS 001-8112-555.31-20 58.32 SWAIN'S GENERAL STORE INC HARDWARE,AND ALLIED ITEMS 001-8112-555.31-20 50.86 THURMAN SUPPLY ELECTRICAL EQUIP & SUPPLY 001-8112-555.31-20 12.53 PIPE FITTINGS 001-8112-555.31-20 37.01 Facilities Maintenance Senior Center Facilities Division Total: $931.89 AMSAN HARDWARE,AND ALLIED ITEMS 001-8131-518.31-01 -68.29 JANITORIAL SUPPLIES 001-8131-518.31-01 35.12 JANITORIAL SUPPLIES 001-8131-518.31-01 19.77 JANITORIAL SUPPLIES 001-8131-518.31-01 -12.75 ANGELES COMMUNICATIONS INC COMPUTER HARDWARE&PERI PHI 001-8131-518.48-10 749.82 ANGELES MILLWORK & LUMBER CO HAND TOOLS ,POW&NON POWER 001-8131-518.31-20 11.72 HARDWARE,AND ALLIED ITEMS 001-8131-518.31-20 10.80 HARDWARE,AND ALLIED ITEMS 001-8131-518.31-20 51.79 BUILDER'S SUPPLIES 001-8131-518.31-20 11.79 HARDWARE,AND ALLIED ITEMS 001-8131-518.31-20 16.69 CED/CONSOLIDATED ELEC DIST INC ELECTRICAL EQUIP & SUPPLY 001-8131-518.31-20 110.35 ELECTRICAL EQUIP & SUPPLY 001-8131-518.31-20 40.29 ELECTRICAL EQUIP & SUPPLY 001-8131-518.31-20 85.82 ELECTRICAL EQUIP & SUPPLY 001-8131-518.31-20 168.01 ELECTRICAL EQUIP & SUPPLY 001-8131-518.31-20 94.73 HARDWARE,AND ALLIED ITEMS 001-8131-518.31-20 27.92 ELECTRICAL EQUIP & SUPPLY 001-8131-518.31-20 78.77 ELECTRICAL EQUIP & SUPPLY 001-8131-518.31-20 31.19 CENTURYLINK-QWEST 03-14 A/C 3604570968343B 001-8131-518.42-10 0.50 03-14 A/C 3604570411199B 001-8131-518.42-10 11.30 03-23 A/C206T310164584B 001-8131-518.42-10 5.56 03-23 A/C206T302306084B 001-8131-518.42-10 4.08 COMMUNICATIONS/MEDIA SERV 001-8131-518.42-10 0.24 Page 21 E -28 Vendor Date: 4/30/2014 City of Port Angeles Account Number Invoice Amount CENTURYLINK-QWEST City Council Expenditure Report 001-8131-518.42-10 0.24 From: 4/5/2014 To: 4/25/2014 Vendor Description Account Number Invoice Amount CENTURYLINK-QWEST 04-05 A/C 3604529882811B 001-8131-518.42-10 0.24 04-05 A/C 3604525109623B 001-8131-518.42-10 0.24 04-05 A/C 3604525834211 B 001-8131-518.42-10 0.28 04-05 A/C 3604529887652B 001-8131-518.42-10 0.25 04-05 A/C 3604523877817B 001-8131-518.42-10 0.24 04-02 A/C 3604170786905B 001-8131-518.42-10 33.24 COMMUNICATIONS/MEDIA SERV 001-8131-518.42-10 86.89 04-14 A/C 3604570831558B 001-8131-518.42-10 0.24 04-14 A/C 3604571535571 B 001-8131-518.42-10 0.42 04-14 A/C 3604570968343B 001-8131-518.42-10 0.50 04-14 A/C 3604576687085B 001-8131-518.42-10 1.40 DAVE'S HEATING & COOLING SVC AIR CONDITIONING & HEATNG 001-8131-518.31-20 363.14 FERGUSON ENTERPRISES INC PLUMBING EQUIP FIXT,SUPP 001-8131-518.31-20 187.43 HARTNAGEL BUILDING SUPPLY INC HARDWARE,AND ALLIED ITEMS 001-8131-518.31-20 175.61 LUMBER& RELATED PRODUCTS 001-8131-518.31-20 6.89 BRUSHES (NOT CLASSIFIED) 001-8131-518.31-20 53.39 JOHNSTONE SUPPLY INC AIR CONDITIONING & HEATNG 001-8131-518.31-20 637.68 ELECTRICAL EQUIP & SUPPLY 001-8131-518.31-20 54.23 LEGACY TELECOMMUNICATIONS, INC EQUIP MAINT & REPAIR SERV 001-8131-518.48-10 805.35 MATHEWS GLASS CO INC BUILDING MAINT&REPAIR SER 001-8131-518.31-20 43.32 OTIS ELEVATOR COMPANY INC BUILDING MAINT&REPAIR SER 001-8131-518.48-10 3,943.57 SARGENT ENGINEERING, INC ENGINEERING SERVICES 001-8131-518.48-10 3,899.00 SUNSET DO -IT BEST HARDWARE HARDWARE,AND ALLIED ITEMS 001-8131-518.31-20 33.72 FASTENERS, FASTENING DEVS 001-8131-518.31-20 11.68 SWAIN'S GENERAL STORE INC PLUMBING EQUIP FIXT,SUPP 001-8131-518.31-20 5.79 HARDWARE,AND ALLIED ITEMS 001-8131-518.31-20 23.28 HARDWARE,AND ALLIED ITEMS 001-8131-518.31-20 73.37 ELECTRICAL EQUIP & SUPPLY 001-8131-518.31-20 75.41 HARDWARE,AND ALLIED ITEMS 001-8131-518.31-20 19.48 LUMBER& RELATED PRODUCTS 001-8131-518.31-20 9.72 THURMAN SUPPLY ELECTRICAL EQUIP & SUPPLY 001-8131-518.31-20 40.32 PLUMBING EQUIP FIXT,SUPP 001-8131-518.31-20 12.88 ELECTRICAL EQUIP & SUPPLY 001-8131-518.31-20 67.66 PIPE FITTINGS 001-8131-518.31-20 267.90 PIPE FITTINGS 001-8131-518.31-20 12.75 US BANK CORPORATE PAYMENT SYSTEICable Covers 001-8131-518.31-20 101.09 VERIZON WIRELESS 03-22 a/c 571136182-00005 001-8131-518.42-10 38.22 Facilities Maintenance Central Svcs Facilities Division Total: $12,572.04 Facilities Maintenance Department Total: $13,503.93 ANDERSEN, BRIAN L OFFICIAL'S PAYMENT FOR AP 001-8221-574.41-50 198.00 AT&T MOBILITY 03-26 a/c 994753890 001-8221-574.42-10 12.23 BAKER, LARRY OFFICIAL'S PAYMENT FOR AP 001-8221-574.41-50 132.00 Page 22 E - 29 Vendor Date: 4/30/2014 City of Port Angeles Account Number Invoice Amount BAXLEY, HAYLEYALYSE City Council Expenditure Report 001-8221-574.41-50 120.00 BOE, MADELINE M. From: 4/5/2014 To: 4/25/2014 Vendor Description Account Number Invoice Amount BAXLEY, HAYLEYALYSE SCOREKEEPER PAYMENT FOR A 001-8221-574.41-50 120.00 BOE, MADELINE M. SCOREKEEPER PAYMENT FOR A 001-8221-574.41-50 100.00 BOWERS, EDWARD J JR OFFICIAL'S PAYMENT FOR MA 001-8221-574.41-50 66.00 CAPTAIN T'S CLOTHING & APPAREL 001-8221-574.31-01 177.65 CLOTHING & APPAREL 001-8221-574.31-01 552.84 CENTURYLINK-QWEST 03-14 A/C 3604570968343B 001-8221-574.42-10 0.25 03-14 A/C 3604570411199B 001-8221-574.42-10 5.65 03-23 A/C206T310164584B 001-8221-574.42-10 5.56 03-23 A/C206T302306084B 001-8221-574.42-10 4.08 COMMUNICATIONS/MEDIA SERV 001-8221-574.42-10 0.24 04-05 A/C 3604529882811 B 001-8221-574.42-10 0.24 04-05 A/C 3604525109623B 001-8221-574.42-10 0.24 04-05 A/C 3604525834211 B 001-8221-574.42-10 0.28 04-05 A/C 3604529887652B 001-8221-574.42-10 0.25 04-05 A/C 3604523877817B 001-8221-574.42-10 0.24 04-14 A/C 3604570831558B 001-8221-574.42-10 0.24 04-14 A/C 3604571535571 B 001-8221-574.42-10 0.42 04-14 A/C 3604570968343B 001-8221-574.42-10 0.50 04-14 A/C 3604576687085B 001-8221-574.42-10 1.40 CONSOLIDATED TECH SERVICES March SCAN Charges 001-8221-574.42-10 4.66 DRAKE'S PIZZA & SUBS FOODS: PERISHABLE 001-8221-574.31-01 119.88 EDGAR, KELSEY OFFICIAL'S PAYMENT FOR AP 001-8221-574.41-50 198.00 FAIRCHILD, NICK SCOREKEEPER PAYMENT FOR A 001-8221-574.41-50 120.00 FREEMAN, MITCH PAYMENT FOR RUNNING BASKE 001-8221-574.41-50 712.50 HENSEN, JAMES C OFFICIAL'S PAYMENT FOR AP 001-8221-574.41-50 176.00 HOLLOWAY, MICHAEL OFFICIAL'S PAYMENT FOR AP 001-8221-574.41-50 132.00 MACKLIN, CHRISTOPHER TODD OFFICIAL'S PAYMENT FOR AP 001-8221-574.41-50 66.00 MUDGE, KRISTA OFFICIAL'S PAYMENT FOR AP 001-8221-574.41-50 66.00 OLYMPIC STATIONERS INC OFFICE SUPPLIES, GENERAL 001-8221-574.45-31 27.97 PACIFIC OFFICE EQUIPMENT INC OFFICE MACHINES & ACCESS 001-8221-574.45-31 131.55 PORT ANGELES SCHOOL DISTRICT BUILDING MAINT&REPAIR SER 001-8221-574.41-50 114.68 SADDLER, CHARLES M OFFICIAL'S PAYMENT FOR AP 001-8221-574.41-50 220.00 THAYER, JEFFREY OFFICIAL'S PAYMENT FOR AP 001-8221-574.41-50 132.00 US BANK CORPORATE PAYMENT SYSTEIOffice Supplies 001-8221-574.31-01 66.09 Projector Screen 001-8221-574.31-01 27.33 Labels 001-8221-574.31-01 12.38 Labels 001-8221-574.31-01 42.07 VISELL, JOSEPH F. OFFICIAL'S PAYMENT FOR AP 001-8221-574.41-50 66.00 WILSON, DONALD L OFFICIAL'S PAYMENT FOR AP 001-8221-574.41-50 132.00 Recreation Activities Sports Programs Division Total: $3,945.42 ADVANCED TRAVEL Awards Banquet -Kidd 001-8224-574.43-10 318.35 Award Winner - J Young 001-8224-574.43-10 262.19 Page 23 E - 30 Vendor Date: 4/30/2014 City of Port Angeles Account Number Invoice Amount BILL'S PLUMBING & HEATING INC City Council Expenditure Report 001-8224-574.31-01 250.00 CENTURYLINK-QWEST From: 4/5/2014 To: 4/25/2014 Vendor Description Account Number Invoice Amount BILL'S PLUMBING & HEATING INC SANI CANS LINCOLN PARK KI 001-8224-574.31-01 250.00 CENTURYLINK-QWEST 03-14 A/C 3604570968343B 001-8224-574.42-10 0.25 03-14 A/C 3604570411199B 001-8224-574.42-10 5.65 03-23 A/C 206T310164584B 001-8224-574.42-10 2.78 03-23 A/C 206T302306084B 001-8224-574.42-10 2.04 COMMUNICATIONS/MEDIA SERV 001-8224-574.42-10 0.12 04-05 A/C 3604529882811 B 001-8224-574.42-10 0.12 04-05 A/C 3604525109623B 001-8224-574.42-10 0.12 04-05 A/C 3604525834211 B 001-8224-574.42-10 0.14 04-05 A/C 3604529887652B 001-8224-574.42-10 0.13 04-05 A/C 3604523877817B 001-8224-574.42-10 0.12 04-14 A/C 3604570831558B 001-8224-574.42-10 0.12 04-14 A/C 3604571535571 B 001-8224-574.42-10 0.21 04-14 A/C 3604570968343B 001-8224-574.42-10 0.25 04-14 A/C 3604576687085B 001-8224-574.42-10 0.70 DELL MARKETING LP COMPUTER HARDWARE&PERI PHI 001-8224-574.31-60 1,659.02 Alexis Cariello FOOD & SUPPLIES FOR KIDS 001-8224-574.31-01 81.07 Delanie Critchfield LIFEGUARDING FOR FISHING 001-8224-574.31-01 25.63 N.V. Music Enterprises CONCERT AT THE VERNBURTO 001-8224-574.31-01 4,500.00 Patrick Singhose LIFEGUARDING FOR KIDS FIS 001-8224-574.31-01 25.63 OLYMPIC RESTAURANT EQUIPMENT HARDWARE,AND ALLIED ITEMS 001-8224-574.31-01 119.07 OLYMPIC STATIONERS INC OFFICE SUPPLIES, GENERAL 001-8224-574.31-01 6.45 OFFICE SUPPLIES, GENERAL 001-8224-574.45-31 27.97 SOUND PUBLISHING INC COMMUNICATIONS/MEDIA SERV 001-8224-574.44-10 611.25 UNITED PARCEL SERVICE Shipping Chgs 001-8224-574.42-10 67.94 US BANK CORPORATE PAYMENT SYSTEIOffice Supplies 001-8224-574.31-01 66.08 Table Covers 001-8224-574.31-01 24.94 Projector Screen 001-8224-574.31-01 27.33 Labels 001-8224-574.31-01 12.38 Labels 001-8224-574.31-01 42.07 File Cabinet 001-8224-574.31-01 86.71 Banner 001-8224-574.31-01 12.95 VERIZON WIRELESS 03-22 a/c 571136182-00005 001-8224-574.42-10 19.11 Recreation Activities Youth/Family Programs Division Total: $8,258.89 Recreation Activities Department Total: $12,204.31 General Fund Fund Total: $350,667.20 PORT ANGELES CHAMBER OF COMM CONSULTING SERVICES 101-1430-557.50-83 8,143.79 Lodging Excise Tax Lodging Excise Tax Division Total: $8,143.79 Lodging Excise Tax Department Total: $8,143.79 Lodging Excise Tax Fund Fund Total: $8,143.79 A-1 PERFORMANCE, INC BUILDING MAINT&REPAIR SER 102-7230-542.41-50 86.34 BUILDING MAINT&REPAIR SER 102-7230-542.41-50 86.34 Page 24 E - 31 Vendor Date: 4/30/2014 City of Port Angeles Account Number Invoice Amount ADVANCED TRAVEL City Council Expenditure Report 102-7230-542.43-10 30.50 From: 4/5/2014 To: 4/25/2014 Vendor Description Account Number Invoice Amount ADVANCED TRAVEL Workshop - Cameron 102-7230-542.43-10 30.50 Workshop - Romero 102-7230-542.43-10 65.45 Grader Review -Wheatley 102-7230-542.43-10 53.25 ANGELES MILLWORK & LUMBER CO PAINTING EQUIPMENT & ACC 102-7230-542.31-20 10.42 HARDWARE,AND ALLIED ITEMS 102-7230-542.31-20 11.83 HARDWARE,AND ALLIED ITEMS 102-7230-542.31-20 10.48 HARDWARE,AND ALLIED ITEMS 102-7230-542.31-20 8.06 ROAD/HWY MAT NONASPHALTIC 102-7230-542.31-20 5.90 PAINTS, COATI NGS, WALLPAPER 102-7230-542.31-25 16.74 BAXTER AUTO PARTS #15 FUEL,OIL,GREASE, & LUBES 102-7230-542.31-01 23.11 CAPACITY PROVISIONING INC DATA PROC SERV &SOFTWARE 102-7230-542.42-12 117.18 CENTURYLINK-QWEST 03-14 A/C 3604570968343B 102-7230-542.42-10 1.26 03-14 A/C 3604570411199B 102-7230-542.42-10 28.23 03-23 A/C 206T310164584B 102-7230-542.42-10 13.91 03-23 A/C 206T302306084B 102-7230-542.42-10 10.20 COMMUNICATIONS/MEDIA SERV 102-7230-542.42-10 0.59 04-05 A/C 3604529882811 B 102-7230-542.42-10 0.60 04-05 A/C 3604525109623B 102-7230-542.42-10 0.61 04-05 A/C 3604525834211 B 102-7230-542.42-10 0.69 04-05 A/C 3604529887652B 102-7230-542.42-10 0.62 04-05 A/C 3604523877817B 102-7230-542.42-10 0.61 04-14 A/C 3604570831558B 102-7230-542.42-10 0.61 04-14 A/C 3604571535571 B 102-7230-542.42-10 1.05 04-14 A/C 3604570968343B 102-7230-542.42-10 1.25 04-14 A/C 3604576687085B 102-7230-542.42-10 3.51 CERTIFIED HEARING INC PROSTHETIC, HEARING AID ET 102-7230-542.31-01 281.84 COMPUCOM SYSTEMS, INC COMPUTER HARDWARE&PERIPH1102-7230-542.31-60 131.04 CONSOLIDATED TECH SERVICES March SCAN Charges 102-7230-542.42-10 3.54 DELL MARKETING LP COMPUTER HARDWARE&PERIPH1102-7230-542.31-60 28.77 DRAKE'S PIZZA & SUBS FOODS: FROZEN ,PREPARED 102-7230-542.31-01 88.81 FASTENAL INDUSTRIAL FIRST AID & SAFETY EQUIP. 102-7230-542.31-01 72.10 HARDWARE,AND ALLIED ITEMS 102-7230-542.31-25 106.00 HARTNAGEL BUILDING SUPPLY INC LUMBER& RELATED PRODUCTS 102-7230-542.31-20 16.95 PAINTS, COATI NGS, WALLPAPER 102-7230-542.31-20 121.94 HEARTLINE HARDWARE,AND ALLIED ITEMS 102-7230-542.31-01 43.36 HOME DEPOT SUPPLY INC, THE FURNITURE, OFFICE 102-7230-542.31-20 70.45 INSIGHT PUBLIC SECTOR COMPUTER HARDWARE&PERIPHI 102-7230-542.31-60 74.06 LAKESIDE INDUSTRIES INC ROAD/HWY MATERIALS ASPHLT 102-7230-542.31-20 179.76 ROAD/HWY MATERIALS ASPHLT 102-7230-542.31-20 179.76 ROAD/HWY MATERIALS ASPHLT 102-7230-542.31-20 159.35 ROAD/HWY MATERIALS ASPHLT 102-7230-542.31-20 441.74 ROAD/HWY MATERIALS ASPHLT 102-7230-542.31-20 1,156.63 Page 25 E - 32 Vendor Date: 4/30/2014 City of Port Angeles Account Number Invoice Amount OWEN EQUIPMENT City Council Expenditure Report 102-7230-542.45-30 6,521.29 From: 4/5/2014 To: 4/25/2014 Vendor Description Account Number Invoice Amount OWEN EQUIPMENT RENTAL/LEASE EQUIPMENT 102-7230-542.45-30 6,521.29 ROAD/HGWY HEAVY EQUIPMENT 102-7230-542.45-30 813.00 PAINT & CARPET BARN, THE FLOOR COVERING, INSTALLED 102-7230-542.31-20 158.34 PAPE' MATERIAL HANDLING PAINTS, COATI NGS, WALLPAPER 102-7230-542.31-20 33.56 PORT ANGELES POWER EQUIPMENT LAWN MAINTENANCE EQUIP 102-7230-542.31-20 6.49 PUD #1 OF CLALLAM COUNTY 101 & Euclld 102-7230-542.47-10 17.25 Lauridsen Blvd 102-7230-542.47-10 15.78 Golf Course Lite 102-7230-542.47-10 8.88 PUGET SAFETY EQUIPMENT INC SHOES AND BOOTS 102-7230-542.31-01 186.12 SARGENT ENGINEERING, INC PW CONSTRUCTION & RELATED 102-7230-542.41-50 1,322.56 SHARP ELECTRONICS CORP RENTAL/LEASE EQUIPMENT 102-7230-542.45-31 85.45 SUNSET DO -IT BEST HARDWARE JANITORIAL SUPPLIES 102-7230-542.31-01 36.17 HARDWARE,AND ALLIED ITEMS 102-7230-542.31-20 47.33 LAWN MAINTENANCE EQUIP 102-7230-542.31-20 3.56 FASTENERS, FASTENING DEVS 102-7230-542.31-20 26.18 PLUMBING EQUIP FIXT,SUPP 102-7230-542.31-20 18.60 PAINTING EQUIPMENT & ACC 102-7230-542.31-20 24.33 HAND TOOLS ,POW&NON POWER 102-7230-542.31-25 17.98 FASTENERS, FASTENING DEVS 102-7230-542.31-25 78.87 HARDWARE,AND ALLIED ITEMS 102-7230-542.31-25 27.28 HARDWARE,AND ALLIED ITEMS 102-7230-542.35-01 19.35 HAND TOOLS ,POW&NON POWER 102-7230-542.35-01 7.11 HARDWARE,AND ALLIED ITEMS 102-7230-542.35-01 102.66 HAND TOOLS ,POW&NON POWER 102-7230-542.35-01 211.80 HAND TOOLS ,POW&NON POWER 102-7230-542.35-01 35.12 SWAIN'S GENERAL STORE INC SHOES AND BOOTS 102-7230-542.31-01 150.00 SHOES AND BOOTS 102-7230-542.31-01 134.31 CLOTHING & APPAREL 102-7230-542.31-01 136.45 FASTENERS, FASTENING DEVS 102-7230-542.31-25 72.74 HAND TOOLS ,POW&NON POWER 102-7230-542.35-01 86.54 TAPE(NOT DP,SOUND,VIDEO) 102-7230-542.35-01 21.61 HAND TOOLS ,POW&NON POWER 102-7230-542.35-01 38.99 TRAFFIC SAFETY SUPPLY CO MARKERS, PLAQUES,SIGNS 102-7230-542.31-25 3,230.27 VERIZON WIRELESS City Blackberry Bill 102-7230-542.42-10 2.14 03-22 a/c 571136182-00003 102-7230-542.42-10 103.90 WASHINGTON (DOT), STATE OF CONSTRUCTION SERVICES,GEN 102-7230-542.48-10 2,106.64 WASHINGTON AUDIOLOGY SVCS INC HEALTH RELATED SERVICES 102-7230-542.49-90 228.96 Public Works -Street Street Division Total: $19,883.05 Public Works -Street Department Total: $19,883.05 Street Fund Fund Total: $19,883.05 ADVANCED TRAVEL Training - Bartholick 103-1511-558.43-10 150.34 Conf Ctr Tours - West 103-1511-558.43-10 56.60 Page 26 E - 33 Vendor Date: 4/30/2014 City of Port Angeles Account Number Invoice Amount CENTURYLINK-QWEST City Council Expenditure Report 103-1511-558.42-10 0.13 From: 4/5/2014 To: 4/25/2014 Vendor Description Account Number Invoice Amount CENTURYLINK-QWEST 03-14 A/C 3604570968343B 103-1511-558.42-10 0.13 03-14 A/C 3604570411199B 103-1511-558.42-10 2.82 03-23 A/C 206T310164584B 103-1511-558.42-10 1.39 03-23 A/C 206T302306084B 103-1511-558.42-10 1.02 COMMUNICATIONS/MEDIA SERV 103-1511-558.42-10 0.06 04-05 A/C 3604529882811 B 103-1511-558.42-10 0.06 04-05 A/C 3604525109623B 103-1511-558.42-10 0.06 04-05 A/C 3604525834211 B 103-1511-558.42-10 0.07 04-05 A/C 3604529887652B 103-1511-558.42-10 0.06 04-05 A/C 3604523877817B 103-1511-558.42-10 0.06 04-14 A/C 3604570831558B 103-1511-558.42-10 0.06 04-14 A/C 3604571535571 B 103-1511-558.42-10 0.11 04-14 A/C 3604570968343B 103-1511-558.42-10 0.12 04-14 A/C 3604576687085B 103-1511-558.42-10 0.35 SHREFFLER ENVIRONMENTAL ENV CONSULT WSDOT GRANT W 103-1511-558.41-50 135.00 PORT ANGELES CITY TREASURER Chamber of Commerce Mtg - 103-1511-558.31-01 15.00 Business Assoc Meeting - 103-1511-558.31-01 12.91 US BANK CORPORATE PAYMENT SYSTEISeminar Reg - N West 103-1511-558.43-10 395.00 Conf Hotel - West 103-1511-558.43-10 246.96 Economic Development Economic Development Division Total: $1,018.18 Economic Development Department Total: $1,018.18 Economic Development Fund Total: $1,018.18 QUALITY LOGO PRODUCTS SCHOOL EQUIP& SUPPLIES 107-0000-237.00-00 -224.36 US BANK CORPORATE PAYMENT SYSTEIComputer KVM Switch 107-0000-237.00-00 -1.69 Division Total: -$226.05 Department Total: -$226.05 ADVANCED TRAVEL Meeting - Homan 107-5160-528.43-10 99.80 E911 Mtg -Brooks 107-5160-528.43-11 120.05 Boca Raton Conf - Brooks 107-5160-528.43-11 384.30 Boca Raton Conf VanSickle 107-5160-528.43-11 448.89 CAPTAIN T'S CLOTHING & APPAREL 107-5160-528.20-80 193.91 CENTURYLINK 04-06 a/c 46063845 107-5160-528.42-11 160.22 04-06 A/C 300539444 107-5160-528.42-11 90.48 04-06 A/C 300509854 107-5160-528.42-11 101.57 CENTURYLINK-QWEST 03-14 A/C 3604570968343B 107-5160-528.42-10 6.82 03-14 A/C 3604570411199B 107-5160-528.42-10 152.44 03-23 A/C 206T310164584B 107-5160-528.42-10 75.13 03-23 A/C 206T302306084B 107-5160-528.42-10 55.06 COMMUNICATIONS/MEDIA SERV 107-5160-528.42-10 3.21 04-05 A/C 3604529882811 B 107-5160-528.42-10 3.26 04-05 A/C 3604525109623B 107-5160-528.42-10 3.27 04-05 A/C 3604525834211 B 107-5160-528.42-10 3.72 Page 27 E - 34 Vendor Date: 4/30/2014 City of Port Angeles Account Number Invoice Amount CENTURYLINK-QWEST City Council Expenditure Report 107-5160-528.42-10 3.37 From: 4/5/2014 To: 4/25/2014 Vendor Description Account Number Invoice Amount CENTURYLINK-QWEST 04-05 A/C 3604529887652B 107-5160-528.42-10 3.37 04-05 A/C 3604523877817B 107-5160-528.42-10 3.27 04-14 A/C 3604570831558B 107-5160-528.42-10 3.27 04-14 A/C 3604571535571 B 107-5160-528.42-10 5.69 04-14 A/C 3604570968343B 107-5160-528.42-10 6.74 04-14 A/C 3604576687085B 107-5160-528.42-10 18.93 04-02 A/C 360ZO20380301 B 107-5160-528.42-11 1,085.64 COMMUNICATIONS/MEDIA SERV 107-5160-528.48-10 108.40 COMPUCOM SYSTEMS, INC COMPUTERS,DP & WORD PROC. 107-5160-528.31-60 131.04 CONSOLIDATED TECH SERVICES March SCAN Charges 107-5160-528.42-10 80.68 INSIGHT PUBLIC SECTOR COMPUTER HARDWARE&PERIPHI 107-5160-528.31-60 74.06 LEGACY TELECOMMUNICATIONS, INC EQUIP MAINT & REPAIR SERV 107-5160-528.48-10 402.66 PORT ANGELES POLICE DEPARTMENT Cable part 107-5160-528.31-01 4.01 QUALITY LOGO PRODUCTS SCHOOL EQUIP& SUPPLIES 107-5160-528.31-61 2,895.28 US BANK CORPORATE PAYMENT SYSTEIToner & Drum 107-5160-528.31-01 427.08 Credit for Drum Return 107-5160-528.31-01 -202.70 Computer KVM Switch 107-5160-528.31-60 21.82 Fuel 107-5160-528.43-10 53.50 Ferry Tickets 107-5160-528.43-10 6.75 APCO Dues for 3 107-5160-528.43-11 207.00 VERIZON WIRELESS City Blackberry Bill 107-5160-528.42-10 164.07 WESTEK MARKETING MANAGEMENT SERVICES 107-5160-528.48-10 3,267.18 Pencom Pencom Division Total: $10,669.87 Pencom Department Total: $10,669.87 Pencom Fund Fund Total: $10,443.82 CAPACITY PROVISIONING INC DATA PROC SERV &SOFTWARE 156-8630-575.42-12 202.03 CENTURYLINK-QWEST 03-14 A/C 3604570968343B 156-8630-575.42-10 0.76 03-14 A/C 3604570411199B 156-8630-575.42-10 16.94 03-23 A/C 2067418577331 B 156-8630-575.42-10 57.46 03-23 A/C 206T310164584B 156-8630-575.42-10 8.35 03-23 A/C 206T302306084B 156-8630-575.42-10 6.12 COMMUNICATIONS/MEDIA SERV 156-8630-575.42-10 0.36 04-05 A/C 3604529882811 B 156-8630-575.42-10 0.36 04-05 A/C 3604525109623B 156-8630-575.42-10 0.36 04-05 A/C 3604525834211 B 156-8630-575.42-10 0.41 04-05 A/C 3604529887652B 156-8630-575.42-10 0.38 04-05 A/C 3604523877817B 156-8630-575.42-10 0.36 04-14 A/C 3604573532775B 156-8630-575.42-10 43.28 04-14 A/C 3604570831558B 156-8630-575.42-10 0.36 04-14 A/C 3604571535571 B 156-8630-575.42-10 0.63 04-14 A/C 3604570968343B 156-8630-575.42-10 0.75 04-14 A/C 3604576687085B 156-8630-575.42-10 2.10 Page 28 E - 35 Vendor Date: 4/30/2014 City of Port Angeles Account Number Invoice Amount COMPUCOM SYSTEMS, INC City Council Expenditure Report 156-8630-575.31-01 131.04 DEX MEDIA WEST, INC From: 4/5/2014 To: 4/25/2014 Vendor Description Account Number Invoice Amount COMPUCOM SYSTEMS, INC COMPUTERS,DP & WORD PROC. 156-8630-575.31-01 131.04 DEX MEDIA WEST, INC COMMUNICATIONS/MEDIA SERV 156-8630-575.44-10 521.73 Carol Gouthro ART WORKSHOP 156-8630-575.41-50 343.20 Sheila Sondik LECTURE & DEMONSTRATION O 156-8630-575.41-50 484.50 OLYMPIC STATIONERS INC OFFICE SUPPLIES, GENERAL 156-8630-575.45-31 27.97 PACIFIC OFFICE EQUIPMENT INC OFFICE MACHINES & ACCESS 156-8630-575.45-31 10.53 PORT ANGELES FINE ARTS CENTER FNCOFFICE SUPPLIES, GENERAL 156-8630-575.31-01 42.36 MEMBERSHIPS 156-8630-575.44-10 10.00 OFFICE SUPPLIES, GENERAL 156-8630-575.49-60 687.58 SUNSET DO -IT BEST HARDWARE HARDWARE,AND ALLIED ITEMS 156-8630-575.31-20 21.52 US BANK CORPORATE PAYMENT SYSTEIOffice Supplies 156-8630-575.31-01 66.09 Projector Screen 156-8630-575.31-01 27.33 Labels 156-8630-575.31-01 12.38 Labels 156-8630-575.31-01 42.07 WHITE, KAREN L. EDUCATIONAL SERVICES 156-8630-575.41-50 1,337.50 Esther Webster/Fine Arts Esther Webster/Fine Arts Division Total: $4,106.81 Esther Webster/Fine Arts Department Total: $4,106.81 Fine Arts Center Fund Total: $4,106.81 2 GRADE, LLC CONSTRUCTION SERVICES,HEA 310-7930-595.65-10 64,733.12 EXELTECH CONSULTING INC CONSULTING SERVICES 310-7930-595.65-10 2,225.18 CONSULTING SERVICES 310-7930-595.65-10 69,156.19 HERRERA ENVIRONMENTAL CONSULTAPENVIRONMENTAL&ECOLOGICAL 310-7930-595.65-10 34,289.67 ENVIRONMENTAL&ECOLOGICAL 310-7930-595.65-10 197.83 SCARSELLA BROS, INC PW CONSTRUCTION & RELATED 310-7930-595.65-10 631,251.87 PW CONSTRUCTION & RELATED 310-7930-595.65-10 611,353.07 Capital Projects -Pub Wks GF -Street Projects Division Total: $1,413,206.93 PRIMO CONSTRUCTION INC ARCHITECT&OTHER DESIGN 310-7961-595.65-10 824.00 STUDIO CASCADE, INC MANAGEMENT SERVICES 310-7961-595.65-10 1,030.00 MANAGEMENT SERVICES 310-7961-595.65-10 15,000.00 MANAGEMENT SERVICES 310-7961-595.65-10 13,970.00 ENGINEERING SERVICES 310-7961-595.65-10 10,739.41 Capital Projects -Pub Wks ST -Sidewalk Improvement Division Total: $41,563.41 Capital Projects -Pub Wks Department Total: $1,454,770.34 ANGELES MILLWORK & LUMBER CO BUILDING MAINT&REPAIR SER 310-8985-594.65-10 47.43 BUILDING MAINT&REPAIR SER 310-8985-594.65-10 47.42 BUILDING MAINT&REPAIR SER 310-8985-594.65-10 47.18 BUILDERS HARDWARE & SUPPLY CO PUSHBUTTON LOCK 310-8985-594.65-10 192.07 PUSHBUTTON LOCK 310-8985-594.65-10 192.07 HARTNAGEL BUILDING SUPPLY INC BUILDING MAINT&REPAIR SER 310-8985-594.65-10 65.10 BUILDING MAINT&REPAIR SER 310-8985-594.65-10 65.09 BUILDING MAINT&REPAIR SER 310-8985-594.65-10 23.61 BUILDING MAINT&REPAIR SER 310-8985-594.65-10 23.61 Page 29 E - 36 Date: 4/30/2014 City of Port Angeles City Council Expenditure Report From: 4/5/2014 To: 4/25/2014 Vendor Description Account Number Invoice Amount Capital Proj-Parks & Rec Misc Parks Projects Division Total: $703.58 Capital Proj-Parks & Rec Department Total: $703.58 Page 30 E -37 Capital Improvement Fund Total: $1,455,473.92 ASPLUNDH TREE EXPERT CO Release Retainage 401-0000-223.40-00 5,061.42 CED/CONSOLIDATED ELEC DIST INC ELECTRICAL EQUIP & SUPPLY 401-0000-141.42-00 234.14 ELECTRICAL EQUIP & SUPPLY 401-0000-141.42-00 556.09 GENERAL PACIFIC INC ELECTRICAL EQUIP & SUPPLY 401-0000-141.41-00 336.52 ELECTRICAL EQUIP & SUPPLY 401-0000-141.44-00 1,487.86 HD SUPPLY POWER SOLUTIONS, LTD ELECTRICAL EQUIP & SUPPLY 401-0000-141.41-00 243.25 ELECTRICAL EQUIP & SUPPLY 401-0000-141.41-00 5,770.28 ELECTRICAL CABLES & WIRES 401-0000-141.41-00 1,383.18 HERITAGE MANUFACTURING, INC ELECTRICAL EQUIP & SUPPLY 401-0000-237.00-00 -316.63 MCMASTER-CARR SUPPLY CO ELECTRICAL EQUIP & SUPPLY 401-0000-237.00-00 -31.69 ELECTRICAL EQUIP & SUPPLY 401-0000-237.00-00 -48.92 ACTION PROPERTY MANAGEMENT OVERPAYMENT -307 E 13TH ST 401-0000-122.10-99 149.16 AMSDILL, KAREN FINAL BILL REFUND 401-0000-122.10-99 22.61 APISDORF, ZOE H FINAL BILL REFUND 401-0000-122.10-99 94.24 BAXTER, DICK OVERPAYMENT -2215 S CHASE 401-0000-122.10-99 3.20 BECKETT, NASON J UTILITY DEPOSIT REFUND 401-0000-122.10-99 250.00 UTILITY DEPOSIT REFUND 401-0000-122.10-99 250.00 CAULKINS, ESTATE OF EDWARD FINAL BILL REFUND 401-0000-122.10-99 18.24 COLLIER, ESTATE OF PHILLIP C FINAL BILL REFUND 401-0000-122.10-99 372.18 CROSS, DEANA M FINAL BILL REFUND 401-0000-122.10-99 9.89 DIRE, PEGGY B FINAL BILL REFUND 401-0000-122.10-99 13.44 DURHAM, THELMA OVERPAYMENT -417 E FRONT B 401-0000-122.10-99 59.93 FOWLES, MITCHELL K FINAL BILL REFUND 401-0000-122.10-99 21.05 GAO, BO FINAL BILL REFUND 401-0000-122.10-99 90.92 GATES, DAKOTA FINAL BILL REFUND 401-0000-122.10-99 39.27 GIBBS, ROBERT L FINAL BILL REFUND 401-0000-122.10-99 179.89 GREEN CROW PROPERTIES FINAL REFUND -1332 ROOK DR 401-0000-122.10-99 214.85 GREENBERG LEINAAR TRUST OVERPAYMENT -111 W 5TH ST 401-0000-122.10-99 238.36 HABITAT FOR HUMANITY FINAL REFUND -1209 CAMPBEL 401-0000-122.10-99 147.13 OVERPAYMENT -1209 CAMPBELL 401-0000-122.10-99 187.15 HUNT, THOMAS N FINAL BILL REFUND 401-0000-122.10-99 381.34 ING, JONATHON W FINAL BILL REFUND 401-0000-122.10-99 60.47 JAMES, SAVANNA FINAL BILL REFUND 401-0000-122.10-99 53.51 JENNINGS, SAMUEL P FINAL BILL REFUND 401-0000-122.10-99 76.09 KENNEDY, ANDREW S OVERPAYMENT -903 B ST 401-0000-122.10-99 158.91 LENTZ, KATHRYN E FINAL BILL REFUND 401-0000-122.10-99 74.21 LINK, DARREN A FINAL BILL REFUND 401-0000-122.10-99 57.98 MACINTOSH, ALEXANDER FINAL BILL REFUND 401-0000-122.10-99 0.38 MAXWELL, DONALD JAMES FINAL BILL REFUND 401-0000-122.10-99 96.78 Page 30 E -37 Vendor Date: 4/30/2014 City of Port Angeles Account Number Invoice Amount MONGAR, RYAN ANDREW City Council Expenditure Report 401-0000-122.10-99 75.05 OTTELE, CARA LYNN From: 4/5/2014 To: 4/25/2014 Vendor Description Account Number Invoice Amount MONGAR, RYAN ANDREW FINAL BILL REFUND 401-0000-122.10-99 75.05 OTTELE, CARA LYNN FINAL BILL REFUND 401-0000-122.10-99 97.48 PAGE, ESTATE OF MILDRED FINAL BILL REFUND 401-0000-122.10-99 64.48 PROPERTIES BY LANDMARK INC FINAL REFUND -1404 CHERRY 401-0000-122.10-99 51.46 RAMEY, ERIKA FINAL BILL REFUND 401-0000-122.10-99 77.98 RILEY, TIMOTHY C OVERPAYMENT -605 CHAMBERS 401-0000-122.10-99 106.34 SCOTT, SHANNON L FINAL BILL REFUND 401-0000-122.10-99 91.87 SIMMS, ROBERT FINAL BILL REFUND 401-0000-122.10-99 24.81 SIMONS, BRANDIE M FINAL BILL REFUND 401-0000-122.10-99 33.13 STARK, TED FINAL BILL REFUND 401-0000-122.10-99 61.96 SWINFORD, NAOMI A OVERPAYMENT -2913 S PEABOD 401-0000-122.10-99 157.14 TWINSTAR CREDIT UNION OVERPAYMENT -529 W 10TH ST 401-0000-122.10-99 300.00 VANWINKLE, DARCY R FINAL BILL REFUND 401-0000-122.10-99 56.53 WALDE, SHAUNA L FINAL BILL REFUND 401-0000-122.10-99 53.53 WATERS, LYNNETTE M FINAL BILL REFUND 401-0000-122.10-99 64.64 WHITAKER, ERIN C FINAL BILL REFUND 401-0000-122.10-99 44.67 WINDERMERE PROPERTY MANAGEMEWOVERPAYMENT-2315 LINCOLN 401-0000-122.10-99 183.95 WINDERMERE REAL ESTATE CR REFUND -3119 MT ANGELES 401-0000-122.10-99 116.60 ZEDELLA, JOSEPH A FINAL BILL REFUND 401-0000-122.10-99 35.00 US BANK CORPORATE PAYMENT SYSTEI Construction Tools 401-0000-237.00-00 -28.20 Hazardous Disposal Signs 401-0000-237.00-00 -7.84 55 Gal Drum Liners 401-0000-237.00-00 -9.59 Paper Punch 401-0000-237.00-00 -5.71 Copy Stamp 401-0000-237.00-00 -1.71 US LIGHTING TECH ELECTRICAL EQUIP & SUPPLY 401-0000-141.41-00 6,023.03 ELECTRICAL EQUIP & SUPPLY 401-0000-237.00-00 -466.73 SHIPPING AND HANDLING 401-0000-237.00-00 -13.38 WESCO DISTRIBUTION INC ELECTRICAL EQUIP & SUPPLY 401-0000-141.41-00 128.14 ELECTRICAL EQUIP & SUPPLY 401-0000-141.41-00 583.72 LUMBER& RELATED PRODUCTS 401-0000-141.41-00 901.45 ELECTRICAL EQUIP & SUPPLY 401-0000-141.41-00 1,109.47 ELECTRICAL CABLES & WIRES 401-0000-141.42-00 4,154.69 Division Total: $32,060.64 Department Total: $32,060.64 CAPACITY PROVISIONING INC DATA PROC SERV &SOFTWARE 401-7111-533.42-12 100.44 CENTURYLINK-QWEST 03-14 A/C 3604570968343B 401-7111-533.42-10 0.76 03-14 A/C 3604570411199B 401-7111-533.42-10 16.94 03-23 A/C206T310164584B 401-7111-533.42-10 8.35 03-23 A/C206T302306084B 401-7111-533.42-10 6.12 COMMUNICATIONS/MEDIA SERV 401-7111-533.42-10 0.36 04-05 A/C 3604529882811 B 401-7111-533.42-10 0.36 04-05 A/C 3604525109623B 401-7111-533.42-10 0.36 Page 31 E - 38 Vendor Date: 4/30/2014 City of Port Angeles Account Number Invoice Amount CENTURYLINK-QWEST City Council Expenditure Report 401-7111-533.42-10 0.41 From: 4/5/2014 To: 4/25/2014 Vendor Description Account Number Invoice Amount CENTURYLINK-QWEST 04-05 A/C 3604525834211B 401-7111-533.42-10 0.41 04-05 A/C 3604529887652B 401-7111-533.42-10 0.37 04-05 A/C 3604523877817B 401-7111-533.42-10 0.36 04-14 A/C 3604570831558B 401-7111-533.42-10 0.36 04-14 A/C 3604571535571 B 401-7111-533.42-10 0.63 04-14 A/C 3604570968343B 401-7111-533.42-10 0.75 04-14 A/C 3604576687085B 401-7111-533.42-10 2.10 CONSOLIDATED TECH SERVICES March SCAN Charges 401-7111-533.42-10 2.80 NORTHWEST PUBLIC POWER ASSN HUMAN SERVICES 401-7111-533.43-10 330.00 OFFICE DEPOT PAPER (OFFICE,PRINT SHOP) 401-7111-533.31-01 85.44 JANITORIAL SUPPLIES 401-7111-533.31-01 41.56 QUILL CORPORATION SUPPLIES 401-7111-533.31-01 13.65 VERIZON WIRELESS 03-22 a/c 571136182-00001 401-7111-533.42-10 53.08 Public Works -Electric Engineering -Electric Division Total: $665.20 BDUB RELATIONS CONSULTING SERVICES 401-7120-533.41-50 120.00 CAPACITY PROVISIONING INC DATA PROC SERV &SOFTWARE 401-7120-533.42-12 100.44 CENTURYLINK-QWEST 03-14 A/C 3604570968343B 401-7120-533.42-10 0.76 03-14 A/C 3604570411199B 401-7120-533.42-10 16.94 03-23 A/C 206T310164584B 401-7120-533.42-10 8.35 03-23 A/C 206T302306084B 401-7120-533.42-10 6.12 COMMUNICATIONS/MEDIA SERV 401-7120-533.42-10 0.36 04-05 A/C 3604529882811 B 401-7120-533.42-10 0.36 04-05 A/C 3604525109623B 401-7120-533.42-10 0.36 04-05 A/C 3604525834211 B 401-7120-533.42-10 0.41 04-05 A/C 3604529887652B 401-7120-533.42-10 0.37 04-05 A/C 3604523877817B 401-7120-533.42-10 0.36 04-14 A/C 3604570831558B 401-7120-533.42-10 0.36 04-14 A/C 3604571535571 B 401-7120-533.42-10 0.63 04-14 A/C 3604570968343B 401-7120-533.42-10 0.75 04-14 A/C 3604576687085B 401-7120-533.42-10 2.10 COLUMBIA TELECOMMUNICATIONS COR CONSULTING SERVICES 401-7120-533.41-50 1,007.50 CONSOLIDATED TECH SERVICES March SCAN Charges 401-7120-533.42-10 18.19 EES CONSULTING INC MISC PROFESSIONAL SERVICE 401-7120-533.49-86 325.65 FCS GROUP CONSULTING SERVICES 401-7120-533.41-50 320.64 INSIGHT PUBLIC SECTOR COMPUTER HARDWARE&PERIPHI 401-7120-533.31-60 74.06 LAUREL BLACK DESIGN ARCHITECTURAL&ENGINEERING 401-7120-533.41-50 345.00 MARSH MUNDORF PRATT SULLIVAN CONSULTING SERVICES 401-7120-533.49-01 1,139.25 CONSULTING SERVICES 401-7120-533.49-01 180.00 PUD #1 OF CLALLAM COUNTY PW CONSTRUCTION & RELATED 401-7120-533.33-50 12,117.08 Public Works -Electric Power Systems Division Total: $15,786.04 A-1 PERFORMANCE, INC BUILDING MAINT&REPAIR SER 401-7180-533.41-50 177.45 BUILDING MAINT&REPAIR SER 401-7180-533.41-50 177.45 Page 32 E - 39 Vendor Date: 4/30/2014 City of Port Angeles Account Number Invoice Amount ALDERGROVE CONSTRUCTION INC City Council Expenditure Report 401-7180-533.48-10 1,325.74 ANGELES MILLWORK & LUMBER CO From: 4/5/2014 To: 4/25/2014 Vendor Description Account Number Invoice Amount ALDERGROVE CONSTRUCTION INC ROADSIDE,GRNDS,REC, PARK 401-7180-533.48-10 1,325.74 ANGELES MILLWORK & LUMBER CO ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 6.89 BHC CONSULTANTS, LLC ELECTRICAL EQUIP & SUPPLY 401-7180-533.41-50 270.00 ENGINEERING SERVICES 401-7180-533.41-50 220.77 CAPACITY PROVISIONING INC DATA PROC SERV &SOFTWARE 401-7180-533.42-12 2,826.96 CAPTAIN T'S FIRE PROTECTION EQUIP/SUP 401-7180-533.48-10 26.06 CED/CONSOLIDATED ELEC DIST INC FIRE PROTECTION EQUIP/SUP 401-7180-533.31-01 143.63 ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 54.25 ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 964.76 ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 197.83 ELECTRICAL CABLES & WIRES 401-7180-533.34-02 450.94 ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 151.76 ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 24.41 ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 53.59 ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 55.72 ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 47.62 ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 26.76 ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 80.39 ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 73.29 ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 227.64 ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 803.89 ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 26.47 ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 14.15 CENTURYLINK-QWEST 03-14 A/C 3604570968343B 401-7180-533.42-10 6.06 03-14 A/C 3604570411199B 401-7180-533.42-10 135.50 03-23 A/C 206T310164584B 401-7180-533.42-10 66.78 03-23 A/C 206T302306084B 401-7180-533.42-10 48.94 COMMUNICATIONS/MEDIA SERV 401-7180-533.42-10 2.85 04-02 a/c 206ZO20411942B 401-7180-533.42-10 96.69 04-02 a/c 3604178095336B 401-7180-533.42-10 45.45 03-16 a/c 206T322760994B 401-7180-533.42-10 54.54 04-05 A/C 3604529882811 B 401-7180-533.42-10 2.90 04-05 A/C 3604525109623B 401-7180-533.42-10 2.91 04-05 A/C 3604525834211 B 401-7180-533.42-10 3.31 04-05 A/C 3604529887652B 401-7180-533.42-10 3.00 04-05 A/C 3604523877817B 401-7180-533.42-10 2.91 04-05 a/c 3604529541353B 401-7180-533.42-10 42.19 04-14 A/C 3604570831558B 401-7180-533.42-10 2.91 04-14 A/C 3604571535571 B 401-7180-533.42-10 5.05 04-14 A/C 3604570968343B 401-7180-533.42-10 5.99 04-14 A/C 3604576687085B 401-7180-533.42-10 16.83 CERTIFIED HEARING INC PROSTHETIC, HEARING AID ET 401-7180-533.31-01 281.84 Page 33 E - 40 Vendor Date: 4/30/2014 City of Port Angeles Account Number Invoice Amount CERTIFIED HEARING INC City Council Expenditure Report 401-7180-533.31-01 140.27 From: 4/5/2014 To: 4/25/2014 Vendor Description Account Number Invoice Amount CERTIFIED HEARING INC PROSTHETIC, HEARING AID ET 401-7180-533.31-01 140.27 HEALTH RELATED SERVICES 401-7180-533.48-10 50.00 HEALTH RELATED SERVICES 401-7180-533.49-90 26.97 CLALLAM CNTY TREASURER Weed Control/Stmwater 401-7180-533.49-50 289.63 COLUMBIA RURAL ELECTRIC ASSN, INC EDUCATIONAL SERVICES 401-7180-533.41-50 2,841 .00 COMPUCOM SYSTEMS, INC COMPUTERS,DP & WORD PROC. 401-7180-533.31-60 262.09 CONSOLIDATED TECH SERVICES March SCAN Charges 401-7180-533.42-10 11.42 FASTENAL INDUSTRIAL JANITORIAL SUPPLIES 401-7180-533.31-01 46.51 FASTENERS, FASTENING DEVS 401-7180-533.34-02 44.08 FIRST AID RESOURCES HUMAN SERVICES 401-7180-533.43-10 2,700.00 GENERAL PACIFIC INC ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 -1,557.51 GRAINGER RAGS,SHOP TOWELS,WIPING 401-7180-533.31-01 240.65 HD SUPPLY POWER SOLUTIONS, LTD ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 1,040.64 HERITAGE MANUFACTURING, INC ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 4,086.04 MATCO TOOLS FIRST AID & SAFETY EQUIP. 401-7180-533.31-01 41.41 MCMASTER-CARR SUPPLY CO ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 408.93 ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 631.34 NORTH COAST ELECTRIC COMPANY ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 151.15 NORTHWEST PUBLIC POWER ASSN HUMAN SERVICES 401-7180-533.43-10 1,040.00 HUMAN SERVICES 401-7180-533.43-10 1,040.00 HUMAN SERVICES 401-7180-533.48-10 1,040.00 OLYMPIC LAUNDRY & DRY CLEANERS LAUNDRY/DRY CLEANING SERV 401-7180-533.41-50 82.79 LAUNDRY/DRY CLEANING SERV 401-7180-533.41-50 82.79 LAUNDRY/DRY CLEANING SERV 401-7180-533.41-50 82.79 LAUNDRY/DRY CLEANING SERV 401-7180-533.41-50 82.79 OLYMPIC SYNTHETIC PRODUCTS LUMBER& RELATED PRODUCTS 401-7180-533.48-10 591.06 MATERIAL HNDLING&STOR EQP 401-7180-533.48-10 378.97 PACIFIC OFFICE EQUIPMENT INC RENTAL OR LEASE SERVICES 401-7180-533.45-31 25.07 PLATT ELECTRIC SUPPLY INC ELECTRICAL EQUIP & SUPPLY 401-7180-533.31-01 38.33 ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 110.45 ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 88.58 PORT ANGELES CITY LIGHT Key/battery/oven/gas 401-7180-533.31-01 40.30 PORT OF PORT ANGELES Lease Fees -Light Ops 401-7180-533.45-30 4,100.00 PUD #1 OF CLALLAM COUNTY MISC PROFESSIONAL SERVICE 401-7180-533.41-50 122.40 QUILL CORPORATION COPYING MACHINE SUPPLIES 401-7180-533.31-01 48.13 ROHLINGER ENTERPRISES INC ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 529.70 ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 168.06 SECURITY SERVICES NW, INC COMMUNICATIONS/MEDIA SERV 401-7180-533.41-50 650.00 SNAP-ON TOOLS - CHUGGER DEANE ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 512.62 ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 112.74 SUNSET DO -IT BEST HARDWARE ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 11.70 ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 13.62 Page 34 E - 41 Vendor SUNSET DO -IT BEST HARDWARE THURMAN SUPPLY Description FUEL,OIL,GREASE, & LUBES ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY FASTENERS, FASTENING DEVS ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY US BANK CORPORATE PAYMENT SYSTEIPaper Punch Copy Stamp Hazardous Disposal Signs 24V Trickle Charger 55 Gal Drum Liners Construction Tools US LIGHTING TECH SHIPPING AND HANDLING UTILITIES UNDERGROUND LOC CTR MISCELLANEOUS SERVICES VERIZON WIRELESS City Blackberry Bill 03-22 a/c 571136182-00002 03-28 a/c 271138138-00003 WAGNER-SMITH EQUIPMENT CO ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY WASHINGTON AUDIOLOGY SVCS INC HEALTH RELATED SERVICES HEALTH RELATED SERVICES WESCO DISTRIBUTION INC ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY WESTERN SYSTEMS, INC ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY ZEE MEDICAL SERVICE CO FIRST AID & SAFETY EQUIP. Public Works -Electric Electric Operations Public Works -Electric US BANK CORPORATE PAYMENT SYSTEIManual Electric Utility Fund Account Number 401-7180-533.34-02 401-7180-533.34-02 401-7180-533.34-02 401-7180-533.34-02 401-7180-533.34-02 401-7180-533.34-02 401-7180-533.34-02 401-7180-533.34-02 401-7180-533.34-02 401-7180-533.35-01 401-7180-533.35-01 401-7180-533.34-02 401-7180-533.34-02 401-7180-533.31-01 401-7180-533.31-01 401-7180-533.34-02 401-7180-533.34-02 401-7180-533.34-02 401-7180-533.35-01 401-7180-533.34-02 401-7180-533.49-90 401-7180-533.42-10 401-7180-533.42-10 401-7180-533.42-10 401-7180-533.34-02 401-7180-533.35-01 401-7180-533.49-90 401-7180-533.49-90 401-7180-533.34-02 401-7180-533.34-02 401-7180-533.34-02 401-7180-533.34-02 401-7180-533.35-01 401-7180-533.34-02 401-7180-533.34-02 401-7180-533.34-02 401-7180-533.31-01 Division Total: Department Total: Invoice Amount 25.71 6.42 78.03 9.63 -78.03 18.51 41.44 61.95 16.55 29.25 39.00 19.48 7.78 73.72 22.30 101.20 341.94 123.78 363.90 172.63 26.95 55.20 158.20 60.52 136.54 374.96 24.00 279.84 214.63 321.95 310.89 455.21 7,998.84 992.85 638.05 277.41 74.68 $45,578.49 $62,029.73 Fund Total: $94,090.37 402-0000-237.00-00 Division Total: -8.61 -$8.61 Page 35 E -42 Date: 4/30/2014 City of Port Angeles City Council Expenditure Report From: 4/5/2014 To: 4/25/2014 Vendor SUNSET DO -IT BEST HARDWARE THURMAN SUPPLY Description FUEL,OIL,GREASE, & LUBES ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY FASTENERS, FASTENING DEVS ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY US BANK CORPORATE PAYMENT SYSTEIPaper Punch Copy Stamp Hazardous Disposal Signs 24V Trickle Charger 55 Gal Drum Liners Construction Tools US LIGHTING TECH SHIPPING AND HANDLING UTILITIES UNDERGROUND LOC CTR MISCELLANEOUS SERVICES VERIZON WIRELESS City Blackberry Bill 03-22 a/c 571136182-00002 03-28 a/c 271138138-00003 WAGNER-SMITH EQUIPMENT CO ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY WASHINGTON AUDIOLOGY SVCS INC HEALTH RELATED SERVICES HEALTH RELATED SERVICES WESCO DISTRIBUTION INC ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY WESTERN SYSTEMS, INC ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY ZEE MEDICAL SERVICE CO FIRST AID & SAFETY EQUIP. Public Works -Electric Electric Operations Public Works -Electric US BANK CORPORATE PAYMENT SYSTEIManual Electric Utility Fund Account Number 401-7180-533.34-02 401-7180-533.34-02 401-7180-533.34-02 401-7180-533.34-02 401-7180-533.34-02 401-7180-533.34-02 401-7180-533.34-02 401-7180-533.34-02 401-7180-533.34-02 401-7180-533.35-01 401-7180-533.35-01 401-7180-533.34-02 401-7180-533.34-02 401-7180-533.31-01 401-7180-533.31-01 401-7180-533.34-02 401-7180-533.34-02 401-7180-533.34-02 401-7180-533.35-01 401-7180-533.34-02 401-7180-533.49-90 401-7180-533.42-10 401-7180-533.42-10 401-7180-533.42-10 401-7180-533.34-02 401-7180-533.35-01 401-7180-533.49-90 401-7180-533.49-90 401-7180-533.34-02 401-7180-533.34-02 401-7180-533.34-02 401-7180-533.34-02 401-7180-533.35-01 401-7180-533.34-02 401-7180-533.34-02 401-7180-533.34-02 401-7180-533.31-01 Division Total: Department Total: Invoice Amount 25.71 6.42 78.03 9.63 -78.03 18.51 41.44 61.95 16.55 29.25 39.00 19.48 7.78 73.72 22.30 101.20 341.94 123.78 363.90 172.63 26.95 55.20 158.20 60.52 136.54 374.96 24.00 279.84 214.63 321.95 310.89 455.21 7,998.84 992.85 638.05 277.41 74.68 $45,578.49 $62,029.73 Fund Total: $94,090.37 402-0000-237.00-00 Division Total: -8.61 -$8.61 Page 35 E -42 Date: 4/30/2014 City of Port Angeles City Council Expenditure Report From: 4/5/2014 To: 4/25/2014 Vendor Description Account Number Invoice Amount Department Total: -$8.61 AIRPORT GARDEN CENTER SEED,SOD,SOIL&INOCULANT 402-7380-534.31-20 119.22 ANDERSON & SONS GRAVEL ROAD/HWY MAT NONASPHALTIC 402-7380-534.31-20 298.10 ANGELES CONCRETE PRODUCTS ROAD/HWY MAT NONASPHALTIC 402-7380-534.31-20 678.70 ROAD/HWY MAT NONASPHALTIC 402-7380-534.31-20 887.91 ROAD/HWY MAT NONASPHALTIC 402-7380-534.31-20 909.13 ROAD/HWY MAT NONASPHALTIC 402-7380-534.31-20 859.62 BAXTER AUTO PARTS #15 PAINTING EQUIPMENT & ACC 402-7380-534.35-01 328.19 CAPACITY PROVISIONING INC DATA PROC SERV &SOFTWARE 402-7380-534.42-12 1,261.69 CENTURYLINK-QWEST 03-14 A/C 3604570968343B 402-7380-534.42-10 2.27 03-14 A/C 3604570411199B 402-7380-534.42-10 50.81 03-23 A/C 206T310164584B 402-7380-534.42-10 25.04 03-23 A/C 206T302306084B 402-7380-534.42-10 18.35 COMMUNICATIONS/MEDIA SERV 402-7380-534.42-10 1.07 03-10 a/c 360zl00240955B 402-7380-534.42-10 161.97 03-23 a/c 206T411255315B 402-7380-534.42-10 64.59 04-05 A/C 3604529882811B 402-7380-534.42-10 1.09 04-05 A/C 3604525109623B 402-7380-534.42-10 1.09 04-05 A/C 3604525834211B 402-7380-534.42-10 1.24 04-05 A/C 3604529887652B 402-7380-534.42-10 1.12 04-05 A/C 3604523877817B 402-7380-534.42-10 1.09 04-05 a/c 3604525230978B 402-7380-534.42-10 133.87 04-05 a/c 3604524587479B 402-7380-534.42-10 100.78 04-10 a/c 360Z1 00240955B 402-7380-534.42-10 162.12 04-05 a/c 3604523712585B 402-7380-534.42-10 73.29 04-14 A/C 3604570831558B 402-7380-534.42-10 1.09 04-14 A/C 3604571535571 B 402-7380-534.42-10 1.90 04-14 A/C 3604570968343B 402-7380-534.42-10 2.25 04-14 A/C 3604576687085B 402-7380-534.42-10 6.31 CERTIFIED HEARING INC PROSTHETIC, HEARING AID ET 402-7380-534.31-01 140.92 PROSTHETIC, HEARING AID ET 402-7380-534.31-01 280.52 CH2M HILL INC CONSULTING SERVICES 402-7380-534.41-50 3,548.11 COMPUCOM SYSTEMS, INC COMPUTERS,DP & WORD PROC. 402-7380-534.31-60 393.13 CONSOLIDATED TECH SERVICES March SCAN Charges 402-7380-534.42-10 2.06 DRY CREEK WATER ASSN, INC MISC PROFESSIONAL SERVICE 402-7380-534.33-10 278.76 MISC PROFESSIONAL SERVICE 402-7380-534.33-10 614.58 EDGE ANALYTICAL TESTING&CALIBRATION SERVI 402-7380-534.41-50 1,068.00 TESTING&CALIBRATION SERVI 402-7380-534.41-50 1,068.00 EVERGREEN RURAL WATER OF WA MEMBERSHIPS 402-7380-534.49-01 145.00 FASTENAL INDUSTRIAL FUEL,OIL,GREASE, & LUBES 402-7380-534.31-01 75.77 FCS GROUP CONSULTING SERVICES 402-7380-534.41-50 177.41 FEDERAL EXPRESS CORP Shipping Chgs 402-7380-534.42-10 61.69 Page 36 E -43 Vendor Date: 4/30/2014 City of Port Angeles Account Number Invoice Amount GRANTS PASS WATER LABORATORY, IN(WATER City Council Expenditure Report 2,425.00 INSIGHT PUBLIC SECTOR COMPUTER HARDWARE&PERI PHI 402-7380-534.31-60 From: 4/5/2014 To: 4/25/2014 Vendor Description Account Number Invoice Amount GRANTS PASS WATER LABORATORY, IN(WATER SEWAGE TREATMENT EQ402-7380-534.35-01 2,425.00 INSIGHT PUBLIC SECTOR COMPUTER HARDWARE&PERI PHI 402-7380-534.31-60 222.18 L & L TOOL SPECIALTIES CHEMICAL LAB EQUIP & SUPP 402-7380-534.35-01 22.70 N C MACHINERY CO BUILDER'S SUPPLIES 402-7380-534.35-01 2,814.06 NAPA AUTO PARTS LAWN MAINTENANCE EQUIP 402-7380-534.31-01 68.81 PLATT ELECTRIC SUPPLY INC HAND TOOLS ,POW&NON POWER 402-7380-534.31-01 54.48 ELECTRICAL EQUIP & SUPPLY 402-7380-534.31-20 720.85 PORT ANGELES POWER EQUIPMENT FIRST AID & SAFETY EQUIP. 402-7380-534.31-01 60.67 LAWN MAINTENANCE EQUIP 402-7380-534.35-01 35.76 PUD #1 OF CLALLAM COUNTY Reservoir Rd 402-7380-534.47-10 117.75 QUILL CORPORATION COPYING MACHINE SUPPLIES 402-7380-534.31-01 48.13 SHARP ELECTRONICS CORP RENTAL/LEASE EQUIPMENT 402-7380-534.45-31 85.44 SUNSET DO -IT BEST HARDWARE PAINTS, COATI NGS, WALLPAPER 402-7380-534.31-01 82.71 ELECTRONIC COMPONENTS 402-7380-534.31-20 37.42 FUEL,OIL,GREASE, & LUBES 402-7380-534.34-01 21.05 LAWN MAINTENANCE EQUIP 402-7380-534.35-01 8.07 HARDWARE,AND ALLIED ITEMS 402-7380-534.35-01 82.77 HAND TOOLS ,POW&NON POWER 402-7380-534.35-01 30.72 HARDWARE,AND ALLIED ITEMS 402-7380-534.35-01 122.08 HARDWARE,AND ALLIED ITEMS 402-7380-534.35-01 13.19 SWAIN'S GENERAL STORE INC SHOES AND BOOTS 402-7380-534.31-01 138.64 TWISS ANALYTICAL LABORATORIES TESTING&CALIBRATION SERVI 402-7380-534.41-50 22.50 TESTING&CALIBRATION SERVI 402-7380-534.41-50 215.00 TESTING&CALIBRATION SERVI 402-7380-534.41-50 215.00 TESTING&CALIBRATION SERVI 402-7380-534.41-50 173.00 TESTING&CALIBRATION SERVI 402-7380-534.41-50 215.00 US BANK CORPORATE PAYMENT SYSTEI Manual 402-7380-534.31-01 1 1 1 .1 1 UTILITIES UNDERGROUND LOC CTR MISCELLANEOUS SERVICES 402-7380-534.49-90 26.95 VERIZON WIRELESS City Blackberry Bill 402-7380-534.42-10 54.69 03-28 a/c 271138138-00005 402-7380-534.42-10 75.00 WASHINGTON AUDIOLOGY SVCS INC HEALTH RELATED SERVICES 402-7380-534.49-90 228.96 Public Works -Water Water Division Total: $22,557.54 Public Works -Water Department Total: $22,557.54 Water Fund Fund Total: $22,548.93 ENVIRONMENTAL RESOURCE ASSN CHEMICAL LAB EQUIP & SUPP 403-0000-237.00-00 -52.43 Division Total: -$52.43 Department Total: -$52.43 ADS, LLC CONSULTING SERVICES 403-7480-535.41-50 4,829.30 ADVANCED TRAVEL Repair Shop - Divelbiss 403-7480-535.43-10 33.00 Repair Shop - Divelbiss 403-7480-535.43-10 99.00 Training - J Hart 403-7480-535.43-10 177.43 Training - J Hart 403-7480-535.43-10 165.43 Page 37 E - 44 Vendor Date: 4/30/2014 City of Port Angeles Account Number Invoice Amount ADVANCED TRAVEL City Council Expenditure Report 403-7480-535.43-10 33.00 From: 4/5/2014 To: 4/25/2014 Vendor Description Account Number Invoice Amount ADVANCED TRAVEL Vehicle Repair - Hartley 403-7480-535.43-10 33.00 Training - Richmond 403-7480-535.43-10 459.50 Training - T Wright 403-7480-535.43-10 562.14 ALDERGROVE CONSTRUCTION INC ROADSIDE,GRNDS,REC, PARK 403-7480-535.48-10 520.32 ANGELES COMMUNICATIONS INC BUILDING MAINT&REPAIR SER 403-7480-535.35-01 89.09 ANGELES MILLWORK & LUMBER CO HARDWARE,AND ALLIED ITEMS 403-7480-535.31-01 58.32 HARDWARE,AND ALLIED ITEMS 403-7480-535.31-01 81.82 WATER SEWAGE TREATMENT EQ403-7480-535.31-20 279.15 SUPPLIES 403-7480-535.31-20 312.19 SUPPLIES 403-7480-535.31-20 112.74 ASSOCIATED PETROLEUM PRODUCTS, IIFUEL,OIL,GREASE, & LUBES 403-7480-535.32-11 1,894.87 FINANCIAL SERVICES 403-7480-535.49-90 156.48 BRANOM INSTRUMENT COMPANY TESTING&CALIBRATION SERVI 403-7480-535.48-10 3,138.13 CAPACITY PROVISIONING INC DATA PROC SERV &SOFTWARE 403-7480-535.42-12 1,459.48 CED/CONSOLIDATED ELEC DIST INC ELECTRICAL EQUIP & SUPPLY 403-7480-535.31-20 460.70 CENTURYLINK-QWEST 03-14 A/C 3604570968343B 403-7480-535.42-10 2.02 03-14 A/C 3604570411199B 403-7480-535.42-10 45.17 03-23 A/C 206T310164584B 403-7480-535.42-10 22.26 03-23 A/C 206T302306084B 403-7480-535.42-10 16.31 COMMUNICATIONS/MEDIA SERV 403-7480-535.42-10 0.95 04-02 a/c 3604170190080B 403-7480-535.42-10 42.19 04-02 a/c 3604170591196B 403-7480-535.42-10 42.19 03-16 a/c 206T329544912B 403-7480-535.42-10 54.40 03-16 a/c 206T325585090B 403-7480-535.42-10 54.40 04-05 A/C 3604529882811B 403-7480-535.42-10 0.97 04-05 A/C 3604525109623B 403-7480-535.42-10 0.97 04-05 A/C 3604525834211 B 403-7480-535.42-10 1.10 04-05 A/C 3604529887652B 403-7480-535.42-10 1.00 04-05 A/C 3604523877817B 403-7480-535.42-10 0.97 04-05 a/c 3604529911834B 403-7480-535.42-10 86.89 04-08 a/c 3605650365696B 403-7480-535.42-10 42.19 04-14 A/C 3604570831558B 403-7480-535.42-10 0.97 04-14 A/C 3604571535571 B 403-7480-535.42-10 1.69 04-14 A/C 3604570968343B 403-7480-535.42-10 2.00 04-14 A/C 3604576687085B 403-7480-535.42-10 5.61 CERTIFIED HEARING INC PROSTHETIC, HEARING AID ET 403-7480-535.31-01 281.84 PROSTHETIC, HEARING AID ET 403-7480-535.31-01 563.68 COMPUCOM SYSTEMS, INC COMPUTERS,DP & WORD PROC. 403-7480-535.31-60 262.09 CONSOLIDATED TECH SERVICES March SCAN Charges 403-7480-535.42-10 9.87 DELL MARKETING LP COMPUTER HARDWARE&PERI PHI 403-7480-535.31-60 58.95 COMPUTER HARDWARE&PERI PHI 403-7480-535.31-60 199.00 EDGE ANALYTICAL TESTING&CALIBRATION SERVI 403-7480-535.41-50 817.00 Page 38 E - 45 Vendor Date: 4/30/2014 City of Port Angeles Account Number Invoice Amount EDGE ANALYTICAL City Council Expenditure Report 403-7480-535.41-50 406.00 From: 4/5/2014 To: 4/25/2014 Vendor Description Account Number Invoice Amount EDGE ANALYTICAL TESTING&CALIBRATION SERVI 403-7480-535.41-50 406.00 TESTING&CALIBRATION SERVI 403-7480-535.41-50 1,899.00 TESTING&CALIBRATION SERVI 403-7480-535.41-50 392.00 ENVIRONMENTAL RESOURCE ASSN CHEMICAL LAB EQUIP & SUPP 403-7480-535.31-01 676.51 FCS GROUP CONSULTING SERVICES 403-7480-535.41-50 175.15 FEDERAL EXPRESS CORP Shipping Chgs 403-7480-535.42-10 96.05 FERGUSON ENTERPRISES INC PIPE FITTINGS 403-7480-535.31-01 52.59 PIPE FITTINGS 403-7480-535.31-20 774.67 PIPE FITTINGS 403-7480-535.31-20 -140.64 PIPE FITTINGS 403-7480-535.31-20 890.53 PIPE FITTINGS 403-7480-535.31-20 538.67 PLUMBING EQUIP FIXT,SUPP 403-7480-535.31-20 889.61 GRAINGER MARKERS, PLAQUES,SIGNS 403-7480-535.31-01 125.27 MARKERS, PLAQUES,SIGNS 403-7480-535.31-20 622.04 GRANICH ENGINEERED PRODUCTS INC PUMPS & ACCESSORIES 403-7480-535.31-20 2,818.43 HACH COMPANY DENTAL EQUIP & SUPPLIES 403-7480-535.31-20 2,803.50 HEARTLINE ROAD/HWY MAT NONASPHALTIC 403-7480-535.31-01 178.86 ROAD/HWY MAT NONASPHALTIC 403-7480-535.31-01 143.09 ROAD/HWY MAT NONASPHALTIC 403-7480-535.31-01 143.09 ROAD/HWY MAT NONASPHALTIC 403-7480-535.31-01 143.09 HUBER TECHNOLOGY, INC. WATER SEWAGE TREATMENT EQ403-7480-535.31-20 8,776.80 INSIGHT PUBLIC SECTOR COMPUTER HARDWARE&PERI PHI 403-7480-535.31-60 148.12 LEGACY TELECOMMUNICATIONS, INC EQUIP MAINT & REPAIR SERV 403-7480-535.41-50 728.45 LEITZ FARMS, INC POISONS:AGRICUL & INDUSTR 403-7480-535.31-01 130.06 LINCOLN STREET STATION SHIPPING AND HANDLING 403-7480-535.42-10 31.14 NATIONAL SAFETY INC MISC PROFESSIONAL SERVICE 403-7480-535.41-50 552.30 NORTHSTAR CHEMICAL, INC WATER&SEWER TREATING CHEM403-7480-535.31-05 3,350.34 NORTHWEST BIOSOLIDS MGMT ASSN MEMBERSHIPS 403-7480-535.49-01 124.00 OLYMPIC LAUNDRY & DRY CLEANERS RAGS,SHOP TOWELS,WIPING 403-7480-535.31-01 30.35 OLYMPIC STATIONERS INC SUPPLIES 403-7480-535.31-01 13.84 PACIFIC OFFICE EQUIPMENT INC OFFICE MACHINES & ACCESS 403-7480-535.45-31 48.56 PORT ANGELES CITY TREASURER Certified Mail - Jason Ha 403-7480-535.42-10 15.16 Certified Mail - Jeff You 403-7480-535.42-10 31.64 PUD #1 OF CLALLAM COUNTY Brook Ave 403-7480-535.47-10 217.06 Masters Rd 403-7480-535.47-10 429.08 QUILL CORPORATION COPYING MACHINE SUPPLIES 403-7480-535.31-01 48.12 S & B INC DATA PROC SERV &SOFTWARE 403-7480-535.48-02 1,835.00 DATA PROC SERV &SOFTWARE 403-7480-535.48-02 -1,835.00 WinCC Software Service 403-7480-535.48-02 1,989.14 SNAP-ON TOOLS - CHUGGER DEANE HAND TOOLS ,POW&NON POWER 403-7480-535.35-01 431.43 SUNSET DO -IT BEST HARDWARE HARDWARE,AND ALLIED ITEMS 403-7480-535.31-01 38.83 POISONS:AGRICUL & INDUSTR 403-7480-535.31-01 70.69 Page 39 E - 46 Vendor Date: 4/30/2014 City of Port Angeles Account Number Invoice Amount SWAIN'S GENERAL STORE INC City Council Expenditure Report 403-7480-535.31-01 138.64 From: 4/5/2014 To: 4/25/2014 Vendor Description Account Number Invoice Amount SWAIN'S GENERAL STORE INC FIRST AID & SAFETY EQUIP. 403-7480-535.31-01 138.64 FIRST AID & SAFETY EQUIP. 403-7480-535.31-01 138.64 HAND TOOLS ,POW&NON POWER 403-7480-535.31-01 93.57 BRUSHES (NOT CLASSIFIED) 403-7480-535.31-01 108.22 POISONS:AGRICUL & INDUSTR 403-7480-535.31-01 27.99 HARDWARE,AND ALLIED ITEMS 403-7480-535.31-01 55.46 HAND TOOLS ,POW&NON POWER 403-7480-535.35-01 59.46 TECHNICAL SYSTEMS, INC ELECTRICAL EQUIP & SUPPLY 403-7480-535.31-20 401.08 THURMAN SUPPLY PIPE FITTINGS 403-7480-535.31-01 60.82 PIPE FITTINGS 403-7480-535.31-01 16.44 USA BLUEBOOK PUMPS & ACCESSORIES 403-7480-535.31-01 218.96 CHEMICAL LAB EQUIP & SUPP 403-7480-535.31-01 216.95 UTILITIES UNDERGROUND LOC CTR ENVIRONMENTAL&ECOLOGICAL 403-7480-535.49-90 26.95 VERIZON WIRELESS City Blackberry Bill 403-7480-535.42-10 58.68 03-28 a/c 271138138-00006 403-7480-535.42-10 43.24 03-22 a/c 571136182-00004 403-7480-535.42-10 55.77 WASHINGTON AUDIOLOGY SVCS INC HEALTH RELATED SERVICES 403-7480-535.49-90 254.40 Public Works-WW/Storm% Wastewater Division Total: $50,346.66 Public Works-WW/Stormwtr Department Total: $50,346.66 Wastewater Fund Fund Total: $50,294.23 AMSAN JANITORIAL SUPPLIES 404-7538-537.31-20 23.19 ASM SIGNS MARKERS, PLAQUES,SIGNS 404-7538-537.44-10 25.97 CENTURYLINK-QWEST 03-23 A/C 206T302306084B 404-7538-537.42-10 8.16 COMMUNICATIONS/MEDIA SERV 404-7538-537.42-10 0.48 04-05 A/C 3604529882811B 404-7538-537.42-10 0.48 04-05 A/C 3604525109623B 404-7538-537.42-10 0.49 04-05 A/C 3604525834211B 404-7538-537.42-10 0.55 04-05 A/C 3604529887652B 404-7538-537.42-10 0.50 04-05 A/C 3604523877817B 404-7538-537.42-10 0.49 04-05 a/c 3604528100532B 404-7538-537.42-10 42.19 04-05 a/c 3604522245145B 404-7538-537.42-10 42.33 04-14 A/C 3604570831558B 404-7538-537.42-10 0.49 04-14 A/C 3604571535571 B 404-7538-537.42-10 0.84 04-14 A/C 3604570968343B 404-7538-537.42-10 1.00 CERTIFIED HEARING INC PROSTHETIC, HEARING AID ET 404-7538-537.31-01 140.92 CLALLAM CNTY SOLID WASTE DEPT BLDG CONSTRUC. SERVICES- 404-7538-537.41-50 1,401.00 BLDG CONSTRUC. SERVICES- 404-7538-537.41-51 1,963.65 BLDG CONSTRUC. SERVICES- 404-7538-537.49-90 1,658.02 BLDG CONSTRUC. SERVICES- 404-7538-537.49-90 1,593.00 CONSOLIDATED TECH SERVICES March SCAN Charges 404-7538-537.42-10 1.62 EDGE ANALYTICAL TESTING&CALIBRATION SERVI 404-7538-537.41-50 400.00 FEDERAL EXPRESS CORP Shipping Chgs 404-7538-537.42-10 87.05 Page 40 E - 47 Vendor Date: 4/30/2014 City of Port Angeles Account Number Invoice Amount TOM MCCABE City Council Expenditure Report 404-7538-537.49-90 81.85 From: 4/5/2014 To: 4/25/2014 Vendor Description Account Number Invoice Amount TOM MCCABE FOOD - CLALLAM CO CLEANUP 404-7538-537.49-90 81.85 REFRESH MENTS-CLALLAM CO C 404-7538-537.49-90 25.00 OFFICE DEPOT SUPPLIES 404-7538-537.31-01 5.57 SUPPLIES 404-7538-537.31-01 5.79 SUPPLIES 404-7538-537.31-01 39.70 PEN PRINT INC MISCELLANEOUS SERVICES 404-7538-537.44-10 27.10 PORT ANGELES CITY TREASURER Fedex box supplies - Hele 404-7538-537.31-20 20.87 QUILL CORPORATION SUPPLIES 404-7538-537.31-01 18.53 SEARS COMMERCIAL ONE LAWN MAINTENANCE EQUIP 404-7538-537.49-90 205.95 SHARP ELECTRONICS CORP RENTAL/LEASE EQUIPMENT 404-7538-537.45-31 85.45 SOUND PUBLISHING INC COMMUNICATIONS/MEDIA SERV 404-7538-537.44-10 224.00 SUNSET DO -IT BEST HARDWARE SUPPLIES 404-7538-537.31-20 75.82 SWAIN'S GENERAL STORE INC SUPPLIES 404-7538-537.31-20 12.05 TERRE-SOURCE, LLC CONSULTING SERVICES 404-7538-537.41-51 4,943.50 US BANK CORPORATE PAYMENT SYSTEIWebinar 404-7538-537.43-10 55.00 WA STATE DEPARTMENT OF ECOLOGY ENVIRONMENTAL&ECOLOGICAL 404-7538-537.49-90 325.50 WAK-IN MAN, INC ENVIRONMENTAL&ECOLOGICAL 404-7538-537.48-10 1,320.31 WASTE CONNECTIONS, INC BLDG CONSTRUC. SERVICES- 404-7538-537.41-51 219,575.37 ENVIRONMENTAL&ECOLOGICAL 404-7538-537.41-51 1,327.17 ENVIRONMENTAL&ECOLOGICAL 404-7538-537.41-51 1,327.17 BLDG CONSTRUC. SERVICES- 404-7538-537.41-51 241,559.58 ENVIRONMENTAL&ECOLOGICAL 404-7538-537.45-30 5,367.28 ENVIRONMENTAL&ECOLOGICAL 404-7538-537.45-30 5,367.27 ENVIRONMENTAL&ECOLOGICAL 404-7538-582.75-10 29,415.15 ENVIRONMENTAL&ECOLOGICAL 404-7538-582.75-10 29,562.23 ENVIRONMENTAL&ECOLOGICAL 404-7538-592.83-10 33,363.57 ENVIRONMENTAL&ECOLOGICAL 404-7538-592.83-10 33,216.50 Public Works -Solid Waste SW - Transfer Station Division Total: $614,945.70 A-1 PERFORMANCE, INC BUILDING MAINT&REPAIR SER 404-7580-537.41-50 86.33 BUILDING MAINT&REPAIR SER 404-7580-537.41-50 86.33 ADVANCED TRAVEL Sample Drop Off-Freilich 404-7580-537.43-10 21.55 BAILEY SIGNS & GRAPHICS MARKERS, PLAQUES,SIGNS 404-7580-537.44-10 70.46 CAPACITY PROVISIONING INC DATA PROC SERV &SOFTWARE 404-7580-537.42-12 319.21 CENTURYLINK-QWEST 03-14 A/C 3604570968343B 404-7580-537.42-10 1.26 03-14 A/C 3604570411199B 404-7580-537.42-10 28.23 03-23 A/C 206T310164584B 404-7580-537.42-10 22.26 03-23 A/C 206T302306084B 404-7580-537.42-10 8.16 COMMUNICATIONS/MEDIA SERV 404-7580-537.42-10 0.48 04-05 A/C 3604529882811B 404-7580-537.42-10 0.49 04-05 A/C 3604525109623B 404-7580-537.42-10 0.49 04-05 A/C 3604525834211B 404-7580-537.42-10 0.55 04-05 A/C 3604529887652B 404-7580-537.42-10 0.50 Page 41 E - 48 Vendor CENTURYLINK-QWEST CLALLAM CNTY FAIR BOARD CONSOLIDATED TECH SERVICES FCS GROUP OLYMPIC STATIONERS INC PORT ANGELES CITY TREASURER SOUND PUBLISHING INC SWAIN'S GENERAL STORE INC WASHINGTON AUDIOLOGY SVCS INC WASTE CONNECTIONS, INC Public Works -Solid Waste EDGE ANALYTICAL PORT ANGELES CITY TREASURER REED -JOSEPH INTERNATIONAL CO SOUND PUBLISHING INC SUNSET DO -IT BEST HARDWARE SWAIN'S GENERAL STORE INC VAN NESS FELDMAN, LLP Public Works -Solid Waste JAMES & ASSOCIATES COMPUCOM SYSTEMS, INC FEDERAL EXPRESS CORP INSIGHT PUBLIC SECTOR Description Date: 4/30/2014 City of Port Angeles 04-05 A/C 3604523877817B 404-7580-537.42-10 Mileage Reimbursement City Council Expenditure Report SONJACOVENTON Mileage Reimbursement 04-14 A/C 3604570831558B From: 4/5/2014 To: 4/25/2014 Vendor CENTURYLINK-QWEST CLALLAM CNTY FAIR BOARD CONSOLIDATED TECH SERVICES FCS GROUP OLYMPIC STATIONERS INC PORT ANGELES CITY TREASURER SOUND PUBLISHING INC SWAIN'S GENERAL STORE INC WASHINGTON AUDIOLOGY SVCS INC WASTE CONNECTIONS, INC Public Works -Solid Waste EDGE ANALYTICAL PORT ANGELES CITY TREASURER REED -JOSEPH INTERNATIONAL CO SOUND PUBLISHING INC SUNSET DO -IT BEST HARDWARE SWAIN'S GENERAL STORE INC VAN NESS FELDMAN, LLP Public Works -Solid Waste JAMES & ASSOCIATES COMPUCOM SYSTEMS, INC FEDERAL EXPRESS CORP INSIGHT PUBLIC SECTOR Description Account Number 04-05 A/C 3604523877817B 404-7580-537.42-10 Mileage Reimbursement 405-7538-537.31-01 SONJACOVENTON Mileage Reimbursement 04-14 A/C 3604570831558B 404-7580-537.42-10 SW - Transfer Station Division Total: HERRERA ENVIRONMENTAL CONSULTAPENGINEERING SERVICES 04-14 A/C 3604571535571 B 404-7580-537.42-10 ENGINEERING SERVICES 405-7585-537.41-50 Public Works -Solid Waste Solid Waste -Landfill 04-14 A/C 3604570968343B 404-7580-537.42-10 Public Works -Solid Waste Department Total: 04-14 A/C 3604576687085B 404-7580-537.42-10 REAL PROPERTY, RENT/LEASE 404-7580-537.44-10 March SCAN Charges 404-7580-537.42-10 CONSULTING SERVICES 404-7580-537.41-51 SUPPLIES 404-7580-537.31-01 Contract Mtg refreshments 404-7580-537.49-90 COMMUNICATIONS/MEDIA SERV 404-7580-537.44-10 SUPPLIES 404-7580-537.31-01 SCHOOL EQUIP& SUPPLIES 404-7580-537.44-10 HEALTH RELATED SERVICES 404-7580-537.49-90 ENVIRONMENTAL&ECOLOGICAL 404-7580-537.41-51 ENVIRONMENTAL&ECOLOGICAL 404-7580-537.41-51 Solid Waste -Collections Division Total: TESTING&CALIBRATION SERVI 404-7585-537.41-50 Postage permit documents 404-7585-537.42-10 SUPPLIES 404-7585-537.31-20 COMMUNICATIONS/MEDIA SERV 404-7585-537.49-90 SUPPLIES 404-7585-537.35-01 SUPPLIES 404-7585-537.31-20 CONSULTING SERVICES 404-7585-537.49-90 Solid Waste -Landfill Division Total: Public Works -Solid Waste Department Total: Solid Waste -Collections Fund Total: JAMES & ASSOCIATES 405-0000-213.10-90 Division Total: Department Total: COMPUTERS,DP & WORD PROC. 405-7538-537.31-60 Shipping Chgs 405-7538-537.42-10 COMPUTER HARDWARE&PERI PHI 405-7538-537.31-60 JORDYN OWEN Mileage Reimbursement 405-7538-537.31-01 MICHELLE HALE Mileage Reimbursement 405-7538-537.31-01 SONJACOVENTON Mileage Reimbursement 405-7538-537.31-01 Public Works -Solid Waste SW - Transfer Station Division Total: HERRERA ENVIRONMENTAL CONSULTAPENGINEERING SERVICES 405-7585-537.41-50 ENGINEERING SERVICES 405-7585-537.41-50 Public Works -Solid Waste Solid Waste -Landfill Division Total: Public Works -Solid Waste Department Total: Invoice Amount 0.49 0.49 0.84 1.00 5.62 571.00 14.29 148.00 9.28 12.34 44.24 54.86 48.73 101.76 47,147.62 53,457.13 $102,263.99 24.00 7.35 529.00 214.88 14.40 62.61 1,350.00 $2,202.24 $719,411.93 $719,411.93 13.61 $13.61 $13.61 131.04 74.07 222.18 32.77 6.16 84.22 $550.44 221,764.19 39,249.15 $261,013.34 $261,563.78 Solid Waste-LF/Trf Stn Fund Total: $261,577.39 Page 42 E -49 Vendor Date: 4/30/2014 City of Port Angeles Account Number Invoice Amount ADVANCED TRAVEL City Council Expenditure Report 406-7412-538.43-10 80.94 From: 4/5/2014 To: 4/25/2014 Vendor Description Account Number Invoice Amount ADVANCED TRAVEL Mtg. Poulsbo - Boehme 406-7412-538.43-10 80.94 Bremerton-Brockopp et al 406-7412-538.43-10 34.50 CENTURYLINK-QWEST 03-14 A/C 3604570968343B 406-7412-538.42-10 0.51 03-14 A/C 3604570411199B 406-7412-538.42-10 11.29 03-23 A/C 206T310164584B 406-7412-538.42-10 5.56 03-23 A/C 206T302306084B 406-7412-538.42-10 4.08 COMMUNICATIONS/MEDIA SERV 406-7412-538.42-10 0.24 04-05 A/C 3604529882811 B 406-7412-538.42-10 0.24 04-05 A/C 3604525109623B 406-7412-538.42-10 0.24 04-05 A/C 3604525834211 B 406-7412-538.42-10 0.28 04-05 A/C 3604529887652B 406-7412-538.42-10 0.25 04-05 A/C 3604523877817B 406-7412-538.42-10 0.24 04-14 A/C 3604570831558B 406-7412-538.42-10 0.24 04-14 A/C 3604571535571 B 406-7412-538.42-10 0.42 04-14 A/C 3604570968343B 406-7412-538.42-10 0.50 04-14 A/C 3604576687085B 406-7412-538.42-10 1.40 CLALLAM CNTY DEPT OF HEALTH TESTING&CALIBRATION SERVI 406-7412-538.41-50 494.00 CLALLAM CNTY ROAD DEPT TESTING&CALIBRATION SERVI 406-7412-538.41-50 484.80 TESTING&CALIBRATION SERVI 406-7412-538.41-50 1,423.14 CONSOLIDATED TECH SERVICES March SCAN Charges 406-7412-538.42-10 1.99 DATABAR INCORPORATED COMMUNICATIONS/MEDIA SERV 406-7412-538.41-50 838.98 OFFICE DEPOT PAPER (OFFICE,PRINT SHOP) 406-7412-538.31-01 85.44 PAPER (OFFICE,PRINT SHOP) 406-7412-538.31-01 117.73 SUNSET DO -IT BEST HARDWARE PAINTING EQUIPMENT & ACC 406-7412-538.35-01 38.92 HAND TOOLS ,POW&NON POWER 406-7412-538.35-01 19.50 UTILITIES UNDERGROUND LOC CTR MISCELLANEOUS SERVICES 406-7412-538.49-90 26.95 VERIZON WIRELESS 03-22 a/c 571136182-00001 406-7412-538.42-10 20.46 Public Works-WW/Storm% Stormwater Division Total: $3,692.84 Public Works-WW/Stormwtr Department Total: $3,692.84 Stormwater Fund Fund Total: $3,692.84 STATE OF WASHINGTON CLAIM AK11450 409-0000-213.10-90 176.05 CHURCH, JEREMY REIMB CLOTHING ALLOWANCE 409-0000-237.00-00 -5.67 US BANK CORPORATE PAYMENT SYSTEIHEPA Mask 409-0000-237.00-00 -8.54 Division Total: $161.84 Department Total: $161.84 BLUMENTHAL UNIFORMS & EQUIP CLOTHING 409-6025-526.20-80 237.13 BOUND TREE MEDICAL, LLC MEDICAL SUPPLIES 409-6025-526.31-02 493.13 MEDICAL SUPPLIES 409-6025-526.31-02 27.16 MEDICAL SUPPLIES 409-6025-526.31-02 2.93 MEDICAL SUPPLIES 409-6025-526.31-02 237.99 MEDICAL SUPPLIES 409-6025-526.31-02 565.86 MEDICAL SUPPLIES 409-6025-526.31-02 124.67 Page 43 E - 50 Vendor Date: 4/30/2014 City of Port Angeles Account Number Invoice Amount BOUND TREE MEDICAL, LLC City Council Expenditure Report 409-6025-526.31-02 3.45 From: 4/5/2014 To: 4/25/2014 Vendor Description Account Number Invoice Amount BOUND TREE MEDICAL, LLC MEDICAL SUPPLIES 409-6025-526.31-02 3.45 MEDICAL SUPPLIES 409-6025-526.31-13 1,843.38 MEDICAL SUPPLIES 409-6025-526.31-13 169.26 CENTURYLINK-QWEST 03-14 A/C 3604570968343B 409-6025-526.42-10 3.03 03-14 A/C 3604570411199B 409-6025-526.42-10 67.75 03-23 A/C 206T310164584B 409-6025-526.42-10 33.39 03-23 A/C 206T302306084B 409-6025-526.42-10 24.47 COMMUNICATIONS/MEDIA SERV 409-6025-526.42-10 1.43 04-05 A/C 3604529882811B 409-6025-526.42-10 1.45 04-05 A/C 3604525109623B 409-6025-526.42-10 1.46 04-05 A/C 3604525834211B 409-6025-526.42-10 1.65 04-05 A/C 3604529887652B 409-6025-526.42-10 1.50 04-05 A/C 3604523877817B 409-6025-526.42-10 1.46 04-14 A/C 3604570831558B 409-6025-526.42-10 1.46 04-14 A/C 3604571535571 B 409-6025-526.42-10 2.53 04-14 A/C 3604570968343B 409-6025-526.42-10 3.00 04-14 A/C 3604576687085B 409-6025-526.42-10 8.42 CHURCH, JEREMY REIMB CLOTHING ALLOWANCE 409-6025-526.20-80 73.14 FIRST AID CLASS 3/27 CRIES 409-6025-526.31-08 200.00 FIRST AID CLASS 3/29/14 409-6025-526.31-08 200.00 CLALLAM CNTY EMS Medic I Advisory 409-6025-526.41-50 600.00 CLALLAM CNTY FIRE DISTRICT AWARDS BANQUET MEALS 409-6025-526.31-01 125.00 Jake Patterson REIMBURSE CLOTHING ALLOW 409-6025-526.20-80 98.98 MOROZ, JAMES FIRST AID CLASS 4/14/14 P 409-6025-526.31-08 200.00 OLYMPIC MEDICAL CENTER MEDICAL SUPPLIES 409-6025-526.31-13 74.91 OLYMPIC OXYGEN OXYGEN TANK 409-6025-526.31-13 30.73 SEAWESTERN INC FLASHLIGHT, SREAMLIGHT 409-6025-526.20-80 134.91 RADIO HOLDER 409-6025-526.20-80 38.47 SYSTEMS DESIGN WEST, LLC AMULANCE BILLING 409-6025-526.41-50 2,816.54 US BANK CORPORATE PAYMENT SYSTEIHEPA Mask 409-6025-526.31-13 110.18 Fire Department Medic I Division Total: $8,560.82 Fire Department Department Total: $8,560.82 Medic I Utility Fund Total: $8,722.66 ADVANCED TRAVEL Seminar/Mtg - Bloor 413-7481-535.43-10 35.50 CASCADIA LAW GROUP MISC PROFESSIONAL SERVICE 413-7481-535.41-50 2,589.75 MISC PROFESSIONAL SERVICE 413-7481-535.41-50 3,570.62 MISC PROFESSIONAL SERVICE 413-7481-535.41-50 3,803.85 INTEGRAL CONSULTING, INC CONSULTING SERVICES 413-7481-535.41-50 1,788.54 CONSULTING SERVICES 413-7481-535.41-50 334.91 CONSULTING SERVICES 413-7481-535.41-50 539.00 CONSULTING SERVICES 413-7481-535.41-50 5,393.50 US BANK CORPORATE PAYMENT SYSTEITravel -Hotel - Bloor 413-7481-535.43-10 151.76 Page 44 E - 51 Vendor Date: 4/30/2014 City of Port Angeles Account Number Invoice Amount US BANK CORPORATE PAYMENT SYSTEITravel Lodging - West City Council Expenditure Report 120.85 WA STATE DEPARTMENT OF ECOLOGY ENVIRONMENTAL&ECOLOGICAL 413-7481-535.41-50 From: 4/5/2014 To: 4/25/2014 Vendor Description Account Number Invoice Amount US BANK CORPORATE PAYMENT SYSTEITravel Lodging - West 413-7481-535.43-10 120.85 WA STATE DEPARTMENT OF ECOLOGY ENVIRONMENTAL&ECOLOGICAL 413-7481-535.41-50 3,137.57 Public Works-WW/Storm% Wastewater Remediation Division Total: $21,465.85 Public Works-WW/Stormwtr Department Total: $21,465.85 Harbor Clean Up Fund Total: $21,465.85 AIR FLO HEATING COMPANY INC City Rebate 421-7121-533.49-86 1,500.00 CITY REBATE 421-7121-533.49-86 1,500.00 ALL WEATHER HEATING & COOLING City Rebate 421-7121-533.49-86 -1,500.00 CITY REBATE 421-7121-533.49-86 1,500.00 CITY REBATE 421-7121-533.49-86 1,500.00 CITY REBATE 421-7121-533.49-86 1,500.00 Rebate 421-7121-533.49-86 1,500.00 ALPHA BUILDER CORPORATION CITY REBATE 421-7121-533.49-86 3,642.24 ANGELES HEATING, INC CITY REBATE 421-7121-533.49-86 1,500.00 CENTURYLINK-QWEST 03-14 A/C 3604570968343B 421-7121-533.42-10 0.51 03-14 A/C 3604570411199B 421-7121-533.42-10 11.29 03-23 A/C206T310164584B 421-7121-533.42-10 5.63 03-23 A/C206T302306084B 421-7121-533.42-10 4.08 COMMUNICATIONS/MEDIA SERV 421-7121-533.42-10 0.24 04-05 A/C 3604529882811 B 421-7121-533.42-10 0.24 04-05 A/C 3604525109623B 421-7121-533.42-10 0.24 04-05 A/C 3604525834211 B 421-7121-533.42-10 0.28 04-05 A/C 3604529887652B 421-7121-533.42-10 0.25 04-05 A/C 3604523877817B 421-7121-533.42-10 0.24 04-14 A/C 3604570831558B 421-7121-533.42-10 0.24 04-14 A/C 3604571535571 B 421-7121-533.42-10 0.42 04-14 A/C 3604570968343B 421-7121-533.42-10 0.50 04-14 A/C 3604576687085B 421-7121-533.42-10 1.40 CONSOLIDATED TECH SERVICES March SCAN Charges 421-7121-533.42-10 5.16 DAVE'S HEATING & COOLING SVC CITY REBATE 421-7121-533.49-86 1,500.00 CITY REBATE 421-7121-533.49-86 1,500.00 CITY REBATE 421-7121-533.49-86 1,500.00 CITY REBATE 421-7121-533.49-86 1,500.00 CITY REBATE 421-7121-533.49-86 1,500.00 CITY REBATE 421-7121-533.49-86 1,500.00 EVERWARM HEARTH & HOME INC CITY REBATE 421-7121-533.49-86 216.00 GLASS SERVICES CO INC CITY REBATE 421-7121-533.49-86 2,748.00 EVAN MURPHY CITY REBATE 421-7121-533.49-86 100.00 JUAN MARTINEZ CITY REBATE 421-7121-533.49-86 50.00 KAROL ROBERTS CITY REBATE 421-7121-533.49-86 50.00 MARYSUE FRENCH CITY REBATE 421-7121-533.49-86 15.00 NATHAN FORREST CITY REBATE 421-7121-533.49-86 115.00 Page 45 E - 52 Vendor Date: 4/30/2014 City of Port Angeles Account Number Invoice Amount SEAN COOK City Council Expenditure Report 421-7121-533.49-86 50.00 Port Angeles Landing LLC From: 4/5/2014 To: 4/25/2014 Vendor Description Account Number Invoice Amount SEAN COOK CITY REBATE 421-7121-533.49-86 50.00 Port Angeles Landing LLC DEMAND RESPONSE PILOT PRO 421-7121-533.49-86 2,500.00 NIPPON PAPER INDUSTRIES USA, CO MISC PROFESSIONAL SERVICE 421-7121-533.49-86 29,573.75 MISC PROFESSIONAL SERVICE 421-7121-533.49-86 19,428.14 OFFICE DEPOT PAPER (OFFICE,PRINT SHOP) 421-7121-533.31-01 29.48 PAPER (OFFICE,PRINT SHOP) 421-7121-533.31-01 85.44 PENINSULA HEAT INC CITY REBATE 421-7121-533.49-86 1,500.00 CITY REBATE 421-7121-533.49-86 1,500.00 RADIO PACIFIC INC (KONP) COMMUNICATIONS/MEDIA SERV 421-7121-533.44-10 90.00 THOMAS BUILDING CENTER CITY REBATE 421-7121-533.49-86 1,685.00 US BANK CORPORATE PAYMENT SYSTEILED Light Bulb 421-7121-533.31-01 54.04 Public Works -Electric Conservation Division Total: $81,462.81 Public Works -Electric Department Total: $81,462.81 Conservation Fund Total: $81,462.81 CAPACITY PROVISIONING INC DATA PROC SERV &SOFTWARE 431-7130-538.41-50 2,365.26 DATA PROC SERV &SOFTWARE 431-7130-538.42-12 5,282.03 FCS GROUP CONSULTING SERVICES 431-7130-538.41-80 31.30 PUD #1 OF CLALLAM COUNTY Power Supply 1 431-7130-538.47-10 40.23 Public Works -Electric Telecommunications Division Total: $7,718.82 Public Works -Electric Department Total: $7,718.82 Telecommunications Fund Fund Total: $7,718.82 WEST MONROE PARTNERS, LLC MISC PROFESSIONAL SERVICE 451-7188-594.41-50 25,000.00 MISC PROFESSIONAL SERVICE 451-7188-594.64-10 4,000.00 Public Works -Electric Electric Projects Division Total: $29,000.00 Public Works -Electric Department Total: $29,000.00 Electric Utility CIP Fund Total: $29,000.00 DELL MARKETING LP COMPUTER HARDWARE&PERI PHI 453-7488-594.65-10 146.29 COMPUTER HARDWARE&PERI PHI 453-7488-594.65-10 1,016.20 TECHNICAL SYSTEMS, INC ENGINEERING SERVICES 453-7488-594.65-10 20,061.57 Public Works-WW/Storm% Wastewater Projects Division Total: $21,224.06 Public Works-WW/Stormwtr Department Total: $21,224.06 WasteWater Utility CIP Fund Total: $21,224.06 HERRERA ENVIRONMENTAL CONSULTAPENVIRONMENTAL&ECOLOGICAL 454-7588-594.65-10 256.76 Public Works -Solid Waste Solid Waste Coll Projects Division Total: $256.76 Public Works -Solid Waste Department Total: $256.76 Solid Waste Utility CIP Fund Total: $256.76 HERRERA ENVIRONMENTAL CONSULTAPENVIRONMENTAL&ECOLOGICAL 456-7688-594.65-10 108.42 ENVIRONMENTAL&ECOLOGICAL 456-7688-594.65-10 175.67 Public Works -Equip Svcs Stormwater Util CIP Projs Division Total: $284.09 Public Works -Equip Svcs Department Total: $284.09 Stormwtr Util Projects Fund Total: $284.09 Page 46 E - 53 Vendor Date: 4/30/2014 City of Port Angeles Account Number Invoice Amount BERGER/ABAM ENGINEERS INC City Council Expenditure Report 463-7489-594.65-10 18,330.26 BROWN AND CALDWELL From: 4/5/2014 To: 4/25/2014 Vendor Description Account Number Invoice Amount BERGER/ABAM ENGINEERS INC PW CONSTRUCTION & RELATED 463-7489-594.65-10 18,330.26 BROWN AND CALDWELL CONSULTING SERVICES 463-7489-594.65-10 1,767.62 CONSULTING SERVICES 463-7489-594.65-10 57,057.94 CONSULTING SERVICES 463-7489-594.65-10 133,509.15 CONSULTING SERVICES 463-7489-594.65-10 38,513.02 FEDERAL EXPRESS CORP Shipping Chgs 463-7489-594.41-50 47.88 SOUND PUBLISHING INC COMMUNICATIONS/MEDIA SERV 463-7489-594.65-10 79.00 VANIR CONSTRUCTION MGMT, INC CONSULTING SERVICES 463-7489-594.65-10 45,661.41 Public Works-WW/Storm% CSO Capital Division Total: $294,966.28 Public Works-WW/Stormwtr Department Total: $294,966.28 CSO Capital Fund Fund Total: $294,966.28 ALTEC INDUSTRIES, INC AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 75.88 ASSOCIATED PETROLEUM PRODUCTS, IIFUEL,OIL,GREASE, & LUBES 501-0000-141.20-00 8,244.52 FUEL,OIL,GREASE, & LUBES 501-0000-141.20-00 4,909.94 FUEL,OIL,GREASE, & LUBES 501-0000-141.20-00 -8,244.52 FUEL,OIL,GREASE, & LUBES 501-0000-141.20-00 8,118.94 BAXTER AUTO PARTS #15 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 25.21 FASTENAL INDUSTRIAL AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 28.11 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 19.30 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 38.11 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 36.75 KAMAN INDUSTRIAL TECHNOLOGIES AUTO BODIES & ACCESSORIES 501-0000-141.40-00 117.42 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 459.99 MASCO PETROLEUM, INC FUEL,OIL,GREASE, & LUBES 501-0000-141.20-00 1,033.84 FUEL,OIL,GREASE, & LUBES 501-0000-141.20-00 975.17 FUEL,OIL,GREASE, & LUBES 501-0000-141.20-00 816.04 MCMASTER-CARR SUPPLY CO AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 195.88 AUTO & TRUCK MAINT. ITEMS 501-0000-237.00-00 -15.18 AUTO & TRUCK MAINT. ITEMS 501-0000-237.00-00 -7.98 MOTOR TRUCKS INC AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 97.58 AUTO & TRUCK ACCESSORIES 501-0000-141.40-00 114.46 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 62.50 N C MACHINERY CO AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 786.98 NAPA AUTO PARTS AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 15.44 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 15.44 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 9.04 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 134.65 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 12.96 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 258.19 NEW PIG CORPORATION JANITORIAL SUPPLIES 501-0000-141.40-00 112.74 JANITORIAL SUPPLIES 501-0000-237.00-00 -8.74 O'REILLYAUTO PARTS AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 72.31 Page 47 E - 54 Vendor Date: 4/30/2014 City of Port Angeles O'REILLYAUTO PARTS HOSES, ALL KINDS BUILDING MAINT&REPAIR SER City Council Expenditure Report ALLDATA HOSES, ALL KINDS OWEN EQUIPMENT From: 4/5/2014 To: 4/25/2014 Vendor Description O'REILLYAUTO PARTS HOSES, ALL KINDS BUILDING MAINT&REPAIR SER AUTO & TRUCK MAINT. ITEMS ALLDATA HOSES, ALL KINDS OWEN EQUIPMENT AUTO & TRUCK MAINT. ITEMS RENTAL/LEASE EQUIPMENT AUTO & TRUCK MAINT. ITEMS ARAMARK AUTO & TRUCK MAINT. ITEMS PORT ANGELES TIRE FACTORY AUTO & TRUCK MAINT. ITEMS QUALITY 4X4 TRUCK SUPPLY AUTO & TRUCK MAINT. ITEMS RUDDELL AUTO MALL AUTO & TRUCK MAINT. ITEMS 501-7630-548.49-90 AUTO & TRUCK MAINT. ITEMS SIRENNET.COM AUTO & TRUCK MAINT. ITEMS FUEL,OIL,GREASE, & LUBES AUTO & TRUCK MAINT. ITEMS SIX ROBBLEES' INC AUTO & TRUCK MAINT. ITEMS SOLID WASTE SYSTEMS, INC AUTO & TRUCK MAINT. ITEMS 03-14 A/C 3604570968343B AUTO & TRUCK MAINT. ITEMS AUTO BODIES & ACCESSORIES SUNSET DO -IT BEST HARDWARE AUTO & TRUCK MAINT. ITEMS 03-23 A/C 206T310164584B AUTO & TRUCK MAINT. ITEMS US BANK CORPORATE PAYMENT SYSTE I Automotive Lift Standards 03-23 A/C 206T302306084B Cord Reel Propane Carburator Kit WESTERN EQUIPMENT DISTRIB INC LAWN MAINTENANCE EQUIP Account Number 501-0000-141.40-00 501-0000-141.40-00 501-0000-141.40-00 501-0000-141.40-00 501-0000-141.40-00 501-0000-141.40-00 501-0000-141.40-00 501-0000-141.40-00 501-0000-141.40-00 501-0000-141.40-00 501-0000-141.40-00 501-0000-237.00-00 501-0000-141.40-00 501-0000-141.40-00 501-0000-141.40-00 501-0000-141.40-00 501-0000-141.40-00 501-0000-141.40-00 501-0000-237.00-00 501-0000-237.00-00 501-0000-237.00-00 501-0000-141.40-00 Division Total: Department Total: A-1 PERFORMANCE, INC BUILDING MAINT&REPAIR SER 501-7630-548.41-50 BUILDING MAINT&REPAIR SER 501-7630-548.41-50 ALLDATA RENTAL/LEASE EQUIPMENT 501-7630-548.48-02 RENTAL/LEASE EQUIPMENT 501-7630-548.48-02 ARAMARK LAUNDRY/DRY CLEANING SERV 501-7630-548.49-90 LAUNDRY/DRY CLEANING SERV 501-7630-548.49-90 LAUNDRY/DRY CLEANING SERV 501-7630-548.49-90 ASSOCIATED PETROLEUM PRODUCTS, IIFUEL,OIL,GREASE, & LUBES 501-7630-548.32-13 FUEL,OIL,GREASE, & LUBES 501-7630-548.32-13 CAPACITY PROVISIONING INC DATA PROC SERV &SOFTWARE 501-7630-548.42-12 CENTURYLINK-QWEST 03-14 A/C 3604570968343B 501-7630-548.42-10 03-14 A/C 3604570411199B 501-7630-548.42-10 03-23 A/C 206T310164584B 501-7630-548.42-10 03-23 A/C 206T302306084B 501-7630-548.42-10 COMMUNICATIONS/MEDIA SERV 501-7630-548.42-10 04-05 A/C 3604529882811 B 501-7630-548.42-10 04-05 A/C 3604525109623B 501-7630-548.42-10 04-05 A/C 3604525834211 B 501-7630-548.42-10 Invoice Amount 15.47 61.02 36.96 159.92 91.65 184.56 76.56 301.07 54.71 109.42 327.27 -25.36 318.64 200.83 44.26 290.66 66.33 224.80 -1.76 -8.38 -14.27 318.08 $21,343.41 $21,343.41 103.94 103.94 119.24 -9.24 22.96 296.04 39.22 93.19 68.39 33.48 1.77 39.52 19.48 14.28 0.83 0.85 0.85 0.96 Page 48 E -55 Vendor Date: 4/30/2014 City of Port Angeles Account Number Invoice Amount CENTURYLINK-QWEST City Council Expenditure Report 501-7630-548.42-10 0.87 From: 4/5/2014 To: 4/25/2014 Vendor Description Account Number Invoice Amount CENTURYLINK-QWEST 04-05 A/C 3604529887652B 501-7630-548.42-10 0.87 04-05 A/C 3604523877817B 501-7630-548.42-10 0.85 04-14 A/C 3604570831558B 501-7630-548.42-10 0.85 04-14 A/C 3604571535571 B 501-7630-548.42-10 1.47 04-14 A/C 3604570968343B 501-7630-548.42-10 1.75 04-14 A/C 3604576687085B 501-7630-548.42-10 4.91 CERTIFIED HEARING INC PROSTHETIC, HEARING AID ET 501-7630-548.31-01 140.92 CLARY CHEVROLET, BUD AUTO MAJOR TRANSPORTATION 501-7630-594.64-10 35,423.85 COMPUCOM SYSTEMS, INC COMPUTERS,DP & WORD PROC. 501-7630-548.48-02 262.09 CONSOLIDATED TECH SERVICES March SCAN Charges 501-7630-548.42-10 4.20 FAR -WEST MACHINE & HYDRAULICS EXTERNAL LABOR SERVICES 501-7630-548.34-02 111.87 FERRELLGAS INC FUEL,OIL,GREASE, & LUBES 501-7630-548.32-12 1,821.04 GLASS ACTION, INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 185.37 EXTERNAL LABOR SERVICES 501-7630-548.34-02 98.64 HEARTLINE AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 132.19 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 205.91 HUGHES FIRE EQUIPMENT INC AUTO & TRUCK ACCESSORIES 501-7630-548.34-02 878.24 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 160.23 INSIGHT PUBLIC SECTOR COMPUTER HARDWARE&PERI PHI 501-7630-548.48-02 148.12 JOHN DEERE AT&T CBD GVT SALES LAWN MAINTENANCE EQUIP 501-7630-594.64-10 10,403.52 LES SCHWAB TIRE CENTER AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 103.80 EXTERNAL LABOR SERVICES 501-7630-548.34-02 48.78 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 894.95 EXTERNAL LABOR SERVICES 501-7630-548.34-02 45.53 EXTERNAL LABOR SERVICES 501-7630-548.34-02 45.53 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 972.17 EXTERNAL LABOR SERVICES 501-7630-548.34-02 91.06 LINCOLN INDUSTRIAL CORP METALS, BARS, PLATES, RODS 501-7630-548.34-02 77.34 METALS, BARS, PLATES, RODS 501-7630-548.34-02 28.00 METALS, BARS, PLATES, RODS 501-7630-548.34-02 23.65 METALS, BARS, PLATES, RODS 501-7630-548.34-02 90.95 MATCO TOOLS AUTO & TRUCK MAINT. ITEMS 501-7630-548.35-01 4.50 AUTO & TRUCK MAINT. ITEMS 501-7630-548.35-01 60.38 MCMASTER-CARR SUPPLY CO AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-01 102.91 AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-01 82.34 AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-01 -6.38 MOTOR TRUCKS INC EXTERNAL LABOR SERVICES 501-7630-548.34-02 174.67 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 397.27 N C MACHINERY CO AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 -437.56 SHIPPING AND HANDLING 501-7630-548.34-02 12.66 NAPA AUTO PARTS AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 2.59 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 89.43 Page 49 E - 56 Vendor NAPA AUTO PARTS NORTHEND TRUCK EQUIPMENT INC OWEN EQUIPMENT PORT ANGELES TIRE FACTORY Description AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS SHIPPING AND HANDLING AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS EXTERNAL LABOR SERVICES EXTERNAL LABOR SERVICES EXTERNAL LABOR SERVICES EXTERNAL LABOR SERVICES AUTO & TRUCK MAINT. ITEMS EXTERNAL LABOR SERVICES AUTO & TRUCK MAINT. ITEMS EXTERNAL LABOR SERVICES AUTO & TRUCK MAINT. ITEMS EXTERNAL LABOR SERVICES AUTO & TRUCK MAINT. ITEMS EXTERNAL LABOR SERVICES EXTERNAL LABOR SERVICES EXTERNAL LABOR SERVICES EXTERNAL LABOR SERVICES EXTERNAL LABOR SERVICES EXTERNAL LABOR SERVICES EXTERNAL LABOR SERVICES AUTO & TRUCK MAINT. ITEMS EXTERNAL LABOR SERVICES EXTERNAL LABOR SERVICES AUTO & TRUCK MAINT. ITEMS EXTERNAL LABOR SERVICES AUTO & TRUCK MAINT. ITEMS EXTERNAL LABOR SERVICES AUTO & TRUCK MAINT. ITEMS EXTERNAL LABOR SERVICES EXTERNAL LABOR SERVICES AUTO & TRUCK MAINT. ITEMS EXTERNAL LABOR SERVICES AUTO & TRUCK MAINT. ITEMS EXTERNAL LABOR SERVICES Account Number 501-7630-548.34-02 501-7630-548.35-01 501-7630-594.64-10 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 Invoice Amount 21.66 43.18 28,170.99 252.93 -19.60 68.56 553.27 24.33 158.57 41.52 127.86 29.27 10.84 28.19 17.12 83.96 21.67 81.79 4.20 83.96 123.24 13.01 20.54 86.50 86.50 86.50 86.50 86.50 18.63 118.11 86.50 83.35 174.52 161.53 239.57 8.73 174.52 86.50 71.36 92.14 41.00 83.96 Page 50 E - 57 Date: 4/30/2014 City of Port Angeles City Council Expenditure Report From: 4/5/2014 To: 4/25/2014 Vendor NAPA AUTO PARTS NORTHEND TRUCK EQUIPMENT INC OWEN EQUIPMENT PORT ANGELES TIRE FACTORY Description AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS SHIPPING AND HANDLING AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS EXTERNAL LABOR SERVICES EXTERNAL LABOR SERVICES EXTERNAL LABOR SERVICES EXTERNAL LABOR SERVICES AUTO & TRUCK MAINT. ITEMS EXTERNAL LABOR SERVICES AUTO & TRUCK MAINT. ITEMS EXTERNAL LABOR SERVICES AUTO & TRUCK MAINT. ITEMS EXTERNAL LABOR SERVICES AUTO & TRUCK MAINT. ITEMS EXTERNAL LABOR SERVICES EXTERNAL LABOR SERVICES EXTERNAL LABOR SERVICES EXTERNAL LABOR SERVICES EXTERNAL LABOR SERVICES EXTERNAL LABOR SERVICES EXTERNAL LABOR SERVICES AUTO & TRUCK MAINT. ITEMS EXTERNAL LABOR SERVICES EXTERNAL LABOR SERVICES AUTO & TRUCK MAINT. ITEMS EXTERNAL LABOR SERVICES AUTO & TRUCK MAINT. ITEMS EXTERNAL LABOR SERVICES AUTO & TRUCK MAINT. ITEMS EXTERNAL LABOR SERVICES EXTERNAL LABOR SERVICES AUTO & TRUCK MAINT. ITEMS EXTERNAL LABOR SERVICES AUTO & TRUCK MAINT. ITEMS EXTERNAL LABOR SERVICES Account Number 501-7630-548.34-02 501-7630-548.35-01 501-7630-594.64-10 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 Invoice Amount 21.66 43.18 28,170.99 252.93 -19.60 68.56 553.27 24.33 158.57 41.52 127.86 29.27 10.84 28.19 17.12 83.96 21.67 81.79 4.20 83.96 123.24 13.01 20.54 86.50 86.50 86.50 86.50 86.50 18.63 118.11 86.50 83.35 174.52 161.53 239.57 8.73 174.52 86.50 71.36 92.14 41.00 83.96 Page 50 E - 57 Vendor Date: 4/30/2014 City of Port Angeles Account Number Invoice Amount PORT ANGELES TIRE FACTORY City Council Expenditure Report 501-7630-548.34-02 20.54 From: 4/5/2014 To: 4/25/2014 Vendor Description Account Number Invoice Amount PORT ANGELES TIRE FACTORY EXTERNAL LABOR SERVICES 501-7630-548.34-02 20.54 EXTERNAL LABOR SERVICES 501-7630-548.34-02 20.54 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 17.58 EXTERNAL LABOR SERVICES 501-7630-548.34-02 81.79 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 320.50 EXTERNAL LABOR SERVICES 501-7630-548.34-02 429.75 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 17.86 EXTERNAL LABOR SERVICES 501-7630-548.34-02 81.79 EXTERNAL LABOR SERVICES 501-7630-548.34-02 86.50 EXTERNAL LABOR SERVICES 501-7630-548.34-02 77.40 PRICE FORD LINCOLN AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 56.67 QUALITY 4X4 TRUCK SUPPLY AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 23.88 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 460.27 RUDDELL AUTO MALL AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 69.22 EXTERNAL LABOR SERVICES 501-7630-548.34-02 851.84 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 60.74 RUDY'S AUTOMOTIVE AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 403.33 EXTERNAL LABOR SERVICES 501-7630-548.34-02 585.28 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 412.01 EXTERNAL LABOR SERVICES 501-7630-548.34-02 320.00 SEATTLE PUMP & EQUIPMENT AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 1,922.35 SHARP ELECTRONICS CORP RENTAL/LEASE EQUIPMENT 501-7630-548.45-31 85.44 SIX ROBBLEES' INC AUTO & TRUCK ACCESSORIES 501-7630-548.34-02 507.20 SME CORPORATION ENVIRONMENTAL&ECOLOGICAL 501-7630-548.49-90 640.00 SNAP-ON TOOLS - CHUGGER DEANE AUTO & TRUCK MAINT. ITEMS 501-7630-548.35-01 225.04 SOLID WASTE SYSTEMS, INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 909.63 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 2,456.92 SOUND PUBLISHING INC COMMUNICATIONS/MEDIA SERV 501-7630-548.44-10 44.24 COMMUNICATIONS/MEDIA SERV 501-7630-548.44-10 44.24 COMMUNICATIONS/MEDIA SERV 501-7630-548.44-10 39.50 STEVE'S MUFFLER SHOP AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 1,404.07 EXTERNAL LABOR SERVICES 501-7630-548.34-02 140.92 EXTERNAL LABOR SERVICES 501-7630-548.34-02 105.69 SUNSET DO -IT BEST HARDWARE AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-01 48.27 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 5.84 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 331.67 EXTERNAL LABOR SERVICES 501-7630-548.34-02 36.58 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 2.72 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 7.77 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 24.81 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 -7.77 SWAIN'S GENERAL STORE INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 6.44 Page 51 E - 58 Vendor Date: 4/30/2014 City of Port Angeles TACOMA DODGE CHRYSLER JEEP AUTO & TRUCK MAINT. ITEMS THURMAN SUPPLY City Council Expenditure Report TRANCO TRANSMISSIONS INC AUTO & TRUCK MAINT. ITEMS COMMUNICATIONS/MEDIA SERV From: 4/5/2014 To: 4/25/2014 Vendor Description TACOMA DODGE CHRYSLER JEEP AUTO & TRUCK MAINT. ITEMS THURMAN SUPPLY AUTO & TRUCK MAINT. ITEMS TRANCO TRANSMISSIONS INC AUTO & TRUCK MAINT. ITEMS COMMUNICATIONS/MEDIA SERV EXTERNAL LABOR SERVICES 04-05 A/C 3604529882811 B AUTO & TRUCK MAINT. ITEMS 04-05 A/C 3604525109623B EXTERNAL LABOR SERVICES UNITED RENTALS NORTHWEST INC ROAD/HWY EQUIP EARTH,GRD US BANK CORPORATE PAYMENT SYSTEICord Reel 04-05 A/C 3604523877817B Fuser Holder/Bttry relay 04-14 A/C 3604570831558B Propane Carburator Kit 04-14 A/C 3604571535571 B Test Site Recertification 04-14 A/C 3604570968343B Automotive Lift Standards VERIZON WIRELESS 03-22 a/c 571136182-00003 WASHINGTON AUDIOLOGY SVCS INC HEALTH RELATED SERVICES WESTERN EQUIPMENT DISTRIB INC AUTO & TRUCK MAINT. ITEMS Public Works -Equip Svcs Equipment Services EQUIP MAINT & REPAIR SERV Public Works -Equip Svcs Equipment Services US BANK CORPORATE PAYMENT SYSTEI Mounting Hardware Circuit Pack Card [H100611rau-.16.IAlel0u0[H10lei CENTURYLINK-QWEST CONSOLIDATED TECH SERVICES DUNN, RICKY J GLOBAL KNOWLEDGE NORDISK SYSTEMS, INC OLYMPIC STATIONERS INC Account Number 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-594.64-10 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.49-90 501-7630-548.49-90 501-7630-548.42-10 501-7630-548.49-90 501-7630-548.34-02 Division Total: Department Total: Fund Total: 502-0000-237.00-00 502-0000-237.00-00 Division Total: Department Total: DATA PROC SERV &SOFTWARE 502-2081-518.42-12 03-14 A/C 3604570968343B 502-2081-518.42-10 03-14 A/C 3604570411199B 502-2081-518.42-10 03-23 A/C 206T310164584B 502-2081-518.42-10 03-23 A/C 206T302306084B 502-2081-518.42-10 COMMUNICATIONS/MEDIA SERV 502-2081-518.42-10 04-05 A/C 3604529882811 B 502-2081-518.42-10 04-05 A/C 3604525109623B 502-2081-518.42-10 04-05 A/C 3604525834211 B 502-2081-518.42-10 04-05 A/C 3604529887652B 502-2081-518.42-10 04-05 A/C 3604523877817B 502-2081-518.42-10 04-14 A/C 3604570831558B 502-2081-518.42-10 04-14 A/C 3604571535571 B 502-2081-518.42-10 04-14 A/C 3604570968343B 502-2081-518.42-10 04-14 A/C 3604576687085B 502-2081-518.42-10 March SCAN Charges 502-2081-518.42-10 DATA PROC SERV &SOFTWARE 502-2081-518.41-50 DATA PROC SERV &SOFTWARE 502-2081-518.43-10 EQUIP MAINT & REPAIR SERV 502-2081-518.48-02 OFFICE SUPPLIES, GENERAL 502-2081-518.31-01 Invoice Amount 107.53 17.91 1,779.11 530.62 1,706.93 482.38 156,519.00 108.17 94.56 184.17 50.00 22.76 25.30 101.74 397.21 $261,181.59 $261,181.59 $282,525.00 -17.65 -19.39 -$37.04 -$37.04 300.00 2.27 50.81 25.04 18.35 1.07 1.09 1.09 1.24 1.12 1.09 1.09 1.90 2.25 6.31 26.52 1,941.67 3,325.50 18,075.20 9.54 Page 52 E - 59 Vendor Date: 4/30/2014 City of Port Angeles SUGA ESTRAIT CONFERENCE REGIST US BANK CORPORATE PAYMENT City Council Expenditure Report Circuit Pack Card From: 4/5/2014 To: 4/25/2014 Vendor Description SUGA ESTRAIT CONFERENCE REGIST US BANK CORPORATE PAYMENT SYSTEIVelcro Circuit Pack Card Mounting Hardware Data Safe Repair Travel Expenses -Harper Conf Rm Reservatrion Hold Shuttle for Conf. Shuttle Ticket VP CONSULTING INC DATA PROC SERV &SOFTWARE Finance Department Information Technologies SIGNAL PERFECTION, LTD EQUIP MAINT & REPAIR SERV Finance Department IT Capital Projects Finance Department AWC EMPLOYEE BENEFITS TRUST Self Insurance COMPUCOM SYSTEMS, INC FRANK GATES SERVICES CO Information Technology Med Den/Vis Premiums LT Disability Life Insurance L1 Med/Vis Premiums REIMBURSE MEDICARE -APRIL Disability Board -April REIMBURSE MEDICARE -APRIL Disability Board -April REIMBURSE MEDICARE -APRIL REIMBURSE MEDICARE -APRIL REIMBURSE MEDICARE -APRIL REIMBURSE MEDICARE -APRIL Disability Board -April REIMBURSE MEDICARE -APRIL Disability Board -April REIMBURSE MEDICARE -APRIL Disability Board -April REIMBURSE MEDICARE -APRIL REIMBURSE MEDICARE -APRIL Disability Board -April REIMBURSE MEDICARE -APRIL REIMBURSE MEDICARE -APRIL REIMBURSE MEDICARE -APRIL Disability Board -April Other Insurance Programs COMPUTERS,DP & WORD PROC TPA FEE WORKERS COMP Account Number 502-2081-518.43-10 502-2081-518.31-60 502-2081-518.31-80 502-2081-518.35-01 502-2081-518.41-50 502-2081-518.43-10 502-2081-518.43-10 502-2081-518.43-10 502-2081-518.43-10 502-2081-518.48-02 Division Total: 502-2082-594.65-10 Division Total: Department Total: Fund Total: 503-1631-517.46-30 503-1631-517.46-31 503-1631-517.46-32 503-1631-517.46-34 503-1631-517.46-35 503-1631-517.46-35 503-1631-517.46-35 503-1631-517.46-35 503-1631-517.46-35 503-1631-517.46-35 503-1631-517.46-35 503-1631-517.46-35 503-1631-517.46-35 503-1631-517.46-35 503-1631-517.46-35 503-1631-517.46-35 503-1631-517.46-35 503-1631-517.46-35 503-1631-517.46-35 503-1631-517.46-35 503-1631-517.46-35 503-1631-517.46-35 503-1631-517.46-35 503-1631-517.46-35 Division Total: 503-1661-517.49-09 503-1661-517.41-40 Invoice Amount 410.00 43.24 250.25 227.82 294.00 648.00 204.75 35.00 35.00 22,572.05 $48,513.26 35,999.26 $35,999.26 $84,512.52 $84,475.48 249,932.26 4,231.48 1,707.57 9,733.09 115.40 717.36 104.90 53.88 104.90 530.90 104.90 104.90 50.03 104.90 117.33 104.90 228.04 104.90 104.90 428.00 103.90 104.90 104.90 312.44 $269,310.68 131.04 4,215.00 Page 53 E -60 Vendor Date: 4/30/2014 City of Port Angeles Account Number Invoice Amount INSIGHT PUBLIC SECTOR City Council Expenditure Report 74.02 Self Insurance Worker's Compensation From: 4/5/2014 To: 4/25/2014 Vendor Description Account Number Invoice Amount INSIGHT PUBLIC SECTOR COMPUTER HARDWARE&PERI PHI 503-1661-517.49-09 74.02 Self Insurance Worker's Compensation Division Total: $4,420.06 WCIA (WA CITIES INS AUTHORITY) MARCH LIABILITY CLAIMS 503-1671-517.41-50 28,284.93 MARCH LIABILITY CLAIMS 503-1671-517.49-98 12,770.26 Self Insurance Comp Liability Division Total: $41,055.19 Self Insurance Department Total: $314,785.93 Self -Insurance Fund Fund Total: $314,785.93 AWC EMPLOYEE BENEFITS TRUST Retiree Premiums 602-6221-517.46-35 4,011.32 REIMBURSE MEDICARE -APRIL 602-6221-517.46-35 104.90 REIMBURSE MEDICARE -APRIL 602-6221-517.46-35 104.90 REIMBURSE MEDICARE -APRIL 602-6221-517.46-35 104.90 Disability Board -April 602-6221-517.46-35 38.42 Fireman's Pension Fireman's Pension Division Total: $4,364.44 Fireman's Pension Department Total: $4,364.44 Firemen's Pension Fund Total: $4,364.44 PA DOWNTOWN ASSN MAR 2014 DECAL SALES 650-0000-231.91-00 220.76 MAR 2014 PBIA DUES 650-0000-231.92-00 949.33 MAR 2014 1ST STREET PLAZA 650-0000-231.93-00 2,106.94 Division Total: $3,277.03 Department Total: $3,277.03 Off Street Parking Fund Fund Total: $3,277.03 COMPUCOM SYSTEMS, INC COMPUTER HARDWARE&PERI PHI 652-8630-575.31-60 131.04 INSIGHT PUBLIC SECTOR COMPUTER HARDWARE&PERI PHI 652-8630-575.31-60 74.06 VERIZON WIRELESS 03-22 a/c 571136182-00005 652-8630-575.42-10 21.89 Esther Webster/Fine Arts Esther Webster/Fine Arts Division Total: $226.99 Esther Webster/Fine Arts Department Total: $226.99 Esther Webster Fund Fund Total: $226.99 OLYMPIC COMMUNITY ACTION PRGMS PASS THE BUCK DISTRIBUTIO 657-0000-239.91-00 4,742.86 Division Total: $4,742.86 Department Total: $4,742.86 Util Vol Contrib Program Fund Total: $4,742.86 AFLAC AFLAC SUPP INSURANCE 920-0000-231.53-10 1,298.58 AFLAC SUPP INSURANCE 920-0000-231.53-10 1,298.58 AFSCME LOCAL 1619 PAYROLL SUMMARY 920-0000-231.54-40 306.00 BROWN & BROWN OF WASHINGTON PAYROLL SUMMARY 920-0000-231.53-40 1,375.92 EMPLOYEES ASSOCIATION PAYROLL SUMMARY 920-0000-231.55-30 535.00 FIREFIGHTER'S LOCAL 656 PAYROLL SUMMARY 920-0000-231.54-30 1,896.09 GUARANTEED EDUCATION TUITION PAYROLL SUMMARY 920-0000-231.56-95 263.50 PAYROLL SUMMARY 920-0000-231.56-95 263.50 IBEW LOCAL 997 PAYROLL SUMMARY 920-0000-231.54-20 1,468.82 LEOFF P/R Deductions pe 03-30 920-0000-231.51-21 23,948.74 Page 54 E - 61 Vendor Date: 4/30/2014 City of Port Angeles Account Number Invoice Amount LEOFF City Council Expenditure Report 920-0000-231.51-21 22,908.69 OFFICE OF SUPPORT ENFORCEMENT From: 4/5/2014 To: 4/25/2014 Vendor Description Account Number Invoice Amount LEOFF P/R Deductions pe 04-13 920-0000-231.51-21 22,908.69 OFFICE OF SUPPORT ENFORCEMENT P/R Deductions pe 03-30 920-0000-231.56-20 716.24 P/R Deductions pe 04-13 920-0000-231.56-20 716.24 P/R Deductions pe 03-30 920-0000-231.56-20 169.85 P/R Deductions pe 04-13 920-0000-231.56-20 169.85 PERS P/R Deductions pe 03-30 920-0000-231.51-10 1,619.44 P/R Deductions pe 04-13 920-0000-231.51-10 1,651.85 P/R Deductions pe 03-30 920-0000-231.51-11 11,994.59 P/R Deductions pe 04-13 920-0000-231.51-11 12,608.57 P/R Deductions pe 03-30 920-0000-231.51-12 50,258.01 P/R Deductions pe 04-13 920-0000-231.51-12 51,660.46 POLICE ASSOCIATION PAYROLL SUMMARY 920-0000-231.55-10 426.00 TEAMSTERS LOCAL 589 PAYROLL SUMMARY 920-0000-231.54-10 1,658.00 PAYROLL SUMMARY 920-0000-231.54-10 1,658.00 UNITED WAY (PAYROLL) PAYROLL SUMMARY 920-0000-231.56-10 469.00 PAYROLL SUMMARY 920-0000-231.56-10 469.00 VOLUNTEER FIRE ASSOCIATION PAYROLL SUMMARY 920-0000-231.55-20 17.00 WSCCCE AFSCME AFL-CIO PAYROLL SUMMARY 920-0000-231.54-40 4,880.88 PAYROLL SUMMARY 920-0000-231.54-40 -4,880.88 PAYROLL SUMMARY 920-0000-231.54-40 4,574.88 WSCFF/EMPLOYEE BENEFIT TRUST PAYROLL SUMMARY 920-0000-231.53-20 1,575.00 Division Total: $197,975.40 Department Total: $197,975.40 Payroll Clearing Fund Total: $197,975.40 Totals for check period From: 4/5/2014 To: 4/25/2014 $4,358,826.92 Page 55 E - 62 COUNCIL DATE: MAY 6, 2014 TO: CITY COUNCIL FROM: CRAIG FULTON, Director of Public Works and Utilities SUBJECT: PURCHASE OF 4WD FLATBED TRUCK Summary: Funds were included in the 2014 budget for a 4WD flatbed truck for the Light Operations Division. Bids were received from Ruddell Auto Mall, Price Ford and Grover Dykes Auto. Local auto dealers were invited to bid on this item. The bid prices have been adjusted to reflect the sales tax that will be received by the City to determine the lowest responsible bidder. Recommendation: Award and authorize the City Manager to sign a contract and appropriate documents to purchase the 4WD flatbed truck from Ruddell Auto Mall, Port Angeles, Washington. Background/Analysis: Funds in the amount of $40,000 were included in the 2014 budget to replace one (1) ton Light Operations flatbed truck, vehicle 4191, that is 19 years in age. The existing vehicle is at the end of its useful life and will be surplused. Bids were opened on April 15th, 2014. Three bids were received with Ruddell Auto Mall submitting the low responsive bid of $34,541.59, including sales tax. Per RCW 39.30.040 and the City Ordinance 3.05.050.£, the sales tax that will be received by the City from vehicle sale was calculated and subtracted from the final bid price. For ranking purposes, the final bid tabulation ranking applies a calculation credit for local vendors. Within the City limits applying a tax calculation credit of 0.84%, and in the City's Urban Growth Areas (UGA) a tax calculation credit of 0.42%. After the adjustment, the prices offered by Ruddell Auto Mall, Price Ford and Grover Dykes Auto were compared to determine the lowest responsible bidder. As detailed in the attached table, Ruddell Auto Mall was determined to be the lowest responsible bidder on the 4WD flatbed truck. 4WD Flatbed Truck 4WD Cab & Chassis Flatbed Truck Grover Dykes Auto Price Ford Ruddell Auto Mall outside Ci /UGA within UGA within Ci Total Bid Price $34,464.21 $34,487.35 $34,541.60 (including bid sales tax Calculated Tax received $0.00 $133.25 $266.93 by the Ci (0% credit) (0.42% credit) (0.84% credit) Final Adjusted Bid Tabulation for Ranking $34,464.21 $34,354.10 $34,274.67 Purposes It is recommended that City Council award and authorize the City Manger to sign appropriate documents for the purchase of a 4WD flatbed truck for the Light Operations Division, in the amount of 34,541.59, including sales tax. PW 101.01 [Revised 07/20/04] E -63 .70RT COUNCIL DATE: May 6, 2014 TO: CITY COUNCIL NGELES FROM: NATHAN A. WEST, DIRECTOR COMMUNITY & ECONOMIC DEVELOPMENT SUBJECT: PORT ANGELES FORWARD COMMITTEE CITIZEN -AT -LARGE POSITIONS Summary: Appointment of Port Angeles Forward Committee Citizen -At -Large Representatives. Recommendation: Council should appoint George Bergner, Mark Ohman, and Mike Edwards to the Citizen -At -Large positions of the Port Angeles Forward Committee. Background: In February of this year each of the three Citizen -At -Large positions on the Port Angeles Forward Committee expired. The City Clerk's office advertised the positions and notified those representatives previously seated on the Committee. A total of five (5) applications were received. In accordance with past practice the two Council representatives of Port Angeles Forward interviewed each of the applications. Cherie Kidd and Patrick Downie conducted the interviews and have recommended that George Bergner, Mark Ohman, and Mike Edwards be selected to fill the Citizen -At -Large positions. Staff recommends that Council concur with the recommendation of Council members Downie and Kidd and appoint George Bergner, Mark Ohman, and Mike Edwards to the Citizen -At -Large positions of the Port Angeles Forward Committee. Attachments: Applications E - 64 PNG ELEI kRT W A S H I N G T 0 N, U. S. A. 1111112111111111 1EEMM Board, Commission or Committee to which you are seeking appointment: Applicant Name and General Information First MI Last ,13 ARr`" 14 IVLDlf' 0 Home Street Address A -A) 4C' 8M City State Zip o "7Y7 /Y 7�` 2— A)IA- Home phone Work phone Cell phone "lq e"O Al C�O Ali E-mail Date of Birth (to be completed only by applicants for Public Safety Advisory Board for purposes of criminal history check to ensure compliance with Port Angeles Municipal Code 2.26.020) Certification and Location Information (circle one) Are you employed by the City of Port Angeles? Are you a citizen of the United States? Are you a Registered Voter? Are you a City resident? If so, how long_ Do you own/manage a business in the City? Do you hold any professional licenses, registrations or certificates in any field? If so, please list: Yes K-11 Cr) No No Ye No Yes No Yes E -65 Are you aware of any conflict of interest which might arise by your service on a City Board or Commission? If so, please explain: -'/� ,/- ( 7144 //V 0 'r /f��, /I /Sc),�) A'd olc� Work or Professional Experience - List most recent experience first, or attach a resume R,r- 7�'4 105 Employer Title From (M/Y) To (M/Y) Brief j DbIdescription XY ; /P6/ -10R. GA A/ Employer Title From (M/Y) To (M/Y) 6 1 Brief job description 1YF1 Employer Title From (M/Y) To (M/Y) Brief job description Education - List most recent experience first P 'M )N 5,7-4,0 ees 0 Institution/Location Degree earned/Major area of study --tra%atc -) No -y V,4A)III Institution/Location Degree earned/Major area of study '1-.4G-rMduated? 4 A4 11-"(.6ZA 1�6XI Institution/Location Degree earned/Major area of study Zd? Charitable, Social and Civic Activities and Memberships - List major activities you have participated in during the last five years 1� A- 1-„.11V4101&&.W< o 6 -( 11 XMIO /q/f XJ/1(/C15 C11rA))?F Organization/Location Brief description of your participation: 104 QAfs �A Group,'s purpose/objective /o t5f` iv A 41? J X -A Organization/Location A.01 7A, QS rkl-- Brief description of your participation: eL o4iq6"rX ev, d_g416A),J<- A Ao Group's purpose/objective of members of members E-66 "O�,Yhrk,-s Questions Why are you interested in serving on this particular Board or Commission? -11111:1b,11,1114 145 /111/1 1106. ee", A) XX— tete/ -4 I] 4 ('OAII'�11 z V ; What in your ba�ground or experience do you think would help you in serving on this Board? irKfiwO�T�f %A, t,c `7 -c)4, What is your understanding; of the responsibilities of this particular Board or Commissi ? x,C- et, Please feel free to add any additional comments you wish to make regarding your application. /775 Applicant Submit completed forms to: OFFICE OF THE CITY CLERK JAN ESSA HuRD, CITY CLERK 360-417-4634 orjhurd@cityofpa.us City of Port Angeles 321 E. 5`'' Street PO Box 1150 Port Angeles, WA 98362 In compliance with the Americans with Disabilities Act, if you need special accommodations because of a physical limitation, please contact the City Manager's Office at 417.4500 so appropriate arrangements can be made. 3 E-67 t1�19 . . ........ . .. 2014 APPLICATION FOR APPOINTMENT To BOARD, COMMISSION OR COMMITTEE Board, Commission or Committee to which you are seeking appointment: > ZU 00 tO A. Applicant Name and General Information ry J- 1 7 irst MI Last Lj —04&—c —Q Home Street Address bj 7 v) City State Zip 7-9 8 S' Home phone Work phone Cell phone E-mail address Date of Birth (to be completed only by applicants for Public Safety Advisory Board for purposes of criminal history check to ensure compliance with Port Angeles Municipal Code 2.26.020) Certification and Location Information (circle one) Are you employed by the City of Port Angeles? Yes Are you a citizen of the United States? (es) No Are you a Registered Voter? 655) No Are you a City resident? No If so, how long 7 �/)E-'tkks Do you own/manage a business in the City? Yes CD Do you hold any professional licenses, registrations or certificates in any field? No - L Lk If so, please list: —f_' C- k -.k, � 0 C-0 OA J -k 0 Q'-A�T t 0'�'v 's E - 68 Are you aware of any conflict of interest which might arise by your service on a City Board or Commission? If so, please explain: to /4 - Work or Professional Experience - List most recent experience first, or attach a resume L ATTACAV-i��- BID Employer Title From (M/Y) To (M/Y) Brief job description Employer Title From (M/Y) To (M/Y) Brief job description Employer Title From (M/Y) To (M/Y) Brief job description Education - List most recent experience first Institution/Location Degree earned/Major area of study Graduated? Yes No Institution/Location Degree earned/Major area of study Graduated? — Yes No lnstitutionYLoe—ation ---Degree earned/Major area of study Graduated? Charitable, Social and Civic Activities and Memberships - List major activities you have participated in during the last five years C. a"'"A Okt t a CJ7 P. 4, Organization/Location Group's purpose/objective ---hl of members I Brief description of your participation: C.44(kl-t,.--�, —7-4t-- e Y area a d i ,9 6 L c 1!' L 1-Y - , (4) --t - Urganization /Location Group's purpose/objective # of members Brief description of your participation: N E -69 Questions Why are you interested in serving on this particular Board or Commission? What in your background or experience do you think would help you in serving on this Board? What is Your understanding of the responsibilities of this particular Board or Commission? 0 /, � (".1 T 1, Please feel free to add any additional comments you wish to make regarding your application. k4 k5 t-, What in your background or experience do you think would help you in serving on this Board? What is Your understanding of the responsibilities of this particular Board or Commission? 0 /, � (".1 T 1, Please feel free to add any additional comments you wish to make regarding your application. ,H Submit completed forms to: i OFFICE m—rtlE CITY CLERK JANESSA Ht )RD, CITY CLERK 360-417-4634 orjhurdna ,cityofpa.us City of Port Angeles 321 E. 5th Street PO Box 1150 Port Angeles, WA 98362 I >� Date In compliance with the Americans with Disabilities Act, if you need special accommodations because of a physical limitation, please contact the City Manager's Office at 417.4500 so appropriate arrangements can be made. 3 E - 70 t-, ,H Submit completed forms to: i OFFICE m—rtlE CITY CLERK JANESSA Ht )RD, CITY CLERK 360-417-4634 orjhurdna ,cityofpa.us City of Port Angeles 321 E. 5th Street PO Box 1150 Port Angeles, WA 98362 I >� Date In compliance with the Americans with Disabilities Act, if you need special accommodations because of a physical limitation, please contact the City Manager's Office at 417.4500 so appropriate arrangements can be made. 3 E - 70 Mik,e Edwar(Js, General Manager Microsoft, MSN Service Quality Ma nagern fit, B10. 6/04 Mike Edwards iScunent|yGeneral Manager ofMSN Service Quality. "This role has him leading m series Of Quality of Service Virtual teams (QoS Vleamo) through data collection, an�|ysis and improvement activities for all K8SN major properties, The use of service aoonaoonds and proven qum|iLymaneOe0enimethodo|ogiosonakeytoyVISN'scumantServiceirnpruv�mentafforts. Custorncr surveys and SUpI.)oO incident rates validate the successes to date, Before focusing oil quality aianagement Mike was GM of IT E -Engineering at i0crosoft for, their, world-wide |Tinfraairuotun9. Leading IT' engineering atMicrosoft incorporates the dual role of deploying leading-edge technologies in Voice, Networking and COITIPLIter systerns as well as the `dnOfoodiAg' (Piloting) of all Microsoft software deve|opGVentintn an enterprise wide IT infrastructure. Prior to this, Mike was focused in [he ,-,inoas of corporate Networking and Internet connectivity. He star[ed his career at Microsoft converting IVISN to an Internet based service with the highest speed direct connectivity architec.ture of any cornrnercial sen/ice. He and histearn then cl�signed and implemented the IT network that Microsoft leverages today providing advanced featUres & furictionality to Microsoft's denianding sales, sI,,ipj,.)ort and developrilent communities. These designs have won the praise and recognition for advanced use of technologies with the Smithsonian Institute. Mike led the efforts iodesign and imp|ementthe worlds largest Wireless LANI (802.11 b) network covering 75 buildings domestically and 19 internationally. Prior tojoining h1itrosob in February Of 1995. Mike held several senior engineering and management titles at such conipanies as Boeing Corporation, NICC@W Ceftflaf-, Motorola, VVaSiern Inc. as well as his own 8(ad-UP Con)Ill unio@tioDo N*kworkServices- Starting withaBusineosAdVniniskgtivedegroefnomKASACondfouryearsinih8AirFoPoe.he attended several technical colleges for !TCoMmunioaiions 8, an EE degree. During his free U0e h8 enjoys ia8dinQ' sports fishing, antique CQns and OutdDOractivities with his wife (13, children. PQRTANGELE1 WAS H INGTON, U.S.A. MR 7 2014 ..d APPLICATION FOR APPOINTMENT To BOARD, COMMISSION OR COMMITTEE Board, Commission or Committee to which you are seeking appointment: �,c)Aaon�A-I'a-,A A(AVISCIWILA Applicant Name and General Information 111a P k' k, First MI Last Florne Street Address 1—or C' M 0 City State E Horne phone Work phone Cell phone E-mail address Date of Birth (to be completed only by applicants for Public Safety Advisory Board for purposes of criminal history check to ensure compliance with Port Angeles Municipal Code 2.26.020) Certification and Location Information (circle one) Are you employed by the City of Port Angeles? Yes No Are You a citizen of the United States? www No Are You a City resident? Yes No If so, how long_ ko V) Do you own/nianage a business in the City? Yes No Do you hold any professional licenses, registrations or certificates in any field? Yes No) If so, please list: E - 72 Are you aware of any conflict of interest which might arise by your set -vice on a City Board or Commission? If so, please explain: Work Experience - List most recent experience first, or attach a resume JZ41L 6e'v J 2-0 1,3 Employer Titl6J From (M/Y) To (M/Y) AQC'C)(41")t_ Brief job description Employer Title From (M/Y) To (M/Y) Brief job description Employer Title From (M/Y) To (M/Y) Brief job description Education - List most recent experience first a J)o Lryj i ne ss n 1) - Institution/Lochfion Degree earned/Major_are"a' Of Study Institution/Location Degree earned/Major area of study Institution/Location Degree earned/Major area of study ated? Graduated? Graduated? Charitable, Social and Civic Activities and Memberships - List major activities You have participated in during the last five years I SIA R, i A 0A LIF P12c)M)r�,ri-CF 6",n A)- F RUIL, 0 IAJ D(457-0 Organ ization/Location Group's purpose/objective # of members Brief description of your participation: 4E"t, fec S 67,U 7-E 'I-) rr) E,7t os' 1'°�')A () 67 Organization/Location Brief description of your participation: Group's purpose/objective I # of members E - 73 Questions Why are you interested in serving on this particular Board or Cornmission? - -" —~ ~p^ '(') k — ' ~ I k ~ _~d. —' —~� .� -e- — ' �� ~ Please feel free to add any additional COMMIAS You Wish to IT'regarding Your Applican(Signattire Date Submit completed forms to: OFFICE 0yTHE CITY MANAGER 1[6QESAPIERCE, DEPUTY CITY CLERK 300-417-4630or1pioce@ui(yofpoua City ofPort Angeles 321 E.5'' 81oeei 9OBox ||50 Port Angeles, VV/\ 98302 In compliance with the Americans with [}isubUibco /\c1, if you need special accommodations because of physical limitation, please contact the City Manager's Office at 417.4500 so appropriate arrangements can be inade. 3 y - What in your background or experience do you think would help you in serving on this Board? What iayour understanding ofthe responsibilities ofthis particular Board VrComnniaeion? - -" —~ ~p^ '(') k — ' ~ I k ~ _~d. —' —~� .� -e- — ' �� ~ Please feel free to add any additional COMMIAS You Wish to IT'regarding Your Applican(Signattire Date Submit completed forms to: OFFICE 0yTHE CITY MANAGER 1[6QESAPIERCE, DEPUTY CITY CLERK 300-417-4630or1pioce@ui(yofpoua City ofPort Angeles 321 E.5'' 81oeei 9OBox ||50 Port Angeles, VV/\ 98302 In compliance with the Americans with [}isubUibco /\c1, if you need special accommodations because of physical limitation, please contact the City Manager's Office at 417.4500 so appropriate arrangements can be inade. 3 1720 E Woodhaven Lane ■ Port Angeles 98362 ■ (360) 670 5912 ■ mohman7777@gmail.com ACCOUNT EXECUTIVE — REAL ESTATE ADVERTISING SALES Specializing in new business development and multimedia sales Award-winning and accomplished advertising sales leader offering over 20 years of success in print and digital space sales. Integrity -driven with a proven ability to cultivate profitable relationships with new prospects and existing customers. Excellent communication and presentation skills. Team player, with assertive demeanor and strong goal -orientation. Exceeds department goals by assessing the changing needs of the client and implementing creative solutions. SKILLS ■ Multimedia Sales Leader ■ Consultative Selling Style ■ Key Account Management Meticulous Attention To Detail ■ New Business Development ■ Responsive to Changing Customer Needs ■ Superior Customer Service Constantly Prospecting New Accounts PROFESSIONAL ACHIEVEMENT The Orange County Register, Santa Ana, CA Real Estate Advertising Account Executive, 1984 to 2013 Senior Sales Account Executive, focusing on New -Home Builders, Large Apartment Management and Land Development Companies such as The Irvine Company, one of the nation's largest and most successful community master planners and real estate investment firms. Regularly earns title of Real Estate Salesperson of the Month and has been nominated several times for Register Salesperson of the Year. Outcomes: e DEPARTMENT'S TOP REVENUE PRODUCER, OC Register Real Estate • SOLD UP TO $9M per year in print and online advertising revenue in current position • SOLD OVER 401)/0 of total monthly sales revenue into ONLINE PRODUCTS, utilizing expertise in digital advertising; this is among the highest online percentages in the company • SOLD OVER $300K in annual incremental revenue into "New Home Connection", a combination print and online real estate directory - played key role in its development • SOLD OVER $$240K per month in incremental revenue into Estate Homes, a high-end new home print product - also played key role in this product's development • HOLDS COMPANY RECORD for selling MOST REVENUE ($60,034), into "Best of Orange County", The Register's largest annual special section 9 Developed multiple -insertion rate schedules that made The Register's Nell) Houle Real Estate section share -of -field JUMP FROM 381'/0 to 59% in four years E - 75 R6sum6 ■ Page 2 PROFESSIONAL ACHIEVEMENT (CONT'D) Irvine Company, Newport Beach, CA Advertising Account Executive, 1981 to 1.984 Selling new accounts and growing territory. Creating proposals and tracking contract compliance Outcomes: ■ Developed and grew a Cable TV Guide for Cablevision Co. and The Irvine World News ■ Constantly grew sales revenue in assigned sales territory San Diego State University, San Diego, CA Bachelor of Science, Major in Psychology, Minor in Business PROJECTS June 2010 to November 2010 Created a proposal for an Educational Video Game Website Team Members: Mark Ohman, Cathy Taylor Created an extensive proposal to have The Register launch a pilot educational game website involving the OC Department of Education, a corporate sponsor to fund the program, and Tabula Digita, maker of educational video games that encourage algebraic exploration, engagement, and achievement to create local tournaments for kids. June 2002 to January 2003 Created EXACT, a Newspaper Rate Quoting Application Team Members: Mark Ohman Created EXACT, a custom newspaper rate quoting and contact management application which served to increase productivity by enabling representatives to provide real-time quotes to customers 3135 E. MARYW00t) DRIVE ■ ORANGE, CA 92867 ■ (714) 360-2556 ■ MOHMAN@SOCAL.RIZ.COM E -76 November, 2012 "I had the fortune of having Mark as part of my sales team during good times and bad times in the New Home market. Mark was always professional. He was an excellent seller who worked diligently to bring his clients creative and efficient solutions to their marketing challenges. Mark consistently achieved his revenue targets while being a positive force both inside and outside of our office. I would be happy to work with Mark again in any capacity and I know he would be a great addition to any sales team." Rick Riegle, VP/ Director of Advertising Orange County Register November, 2012 "When I first entered into the newspaper advertising space, Mark was one of those people I could count on to help me learn the business. He's extremely knowledgeable about the product, the process and the people who make things work. He always carried himself with integrity, thought creatively and worked intensely toward his revenue goals. He didn't just endure the changes that took place back then, but managed through them with a professional attitude and focus that set him apart. He was a pleasure to work with, and I'd consider it the same if we were to work together again!" Jack Nemeth, Director of Advertising Orange County Register November, 2012 "Mark is a sales professional who can be relied upon to exceed sales budgets, train others and exceed expectations. Mark has earned the respect of customers, coworkers and senior management. Mark has superior sales and customer relationship skills and is a consummate team player. I wholeheartedly recommend Mark." Gary Tackett, Director of Classified Advertising Orange County Register November, 2012 "Mark is an aggressive and creative sales rep that knows the real estate business really well. He is a smart, engaged and self -motivated individual that would add value to any organization. I highly recommend Mark!" Rick Sant, VP Operations Orange County Register November, 2012 "Mark is always looking out for our best interests and delivering on what he promises. He stays in touch regularly and is always available for questions or discussion. Mark is very knowledgeable about his business and always asks good questions to better understand his client's needs/ requirements. To top it all off Mark is a very nice person with whom to do business. Top qualities: Personable, Expert, High Integrity Phil Yasskin, Vice President Christopher Homes E -77 WASH0A, RT NGELES I N G T O N. U. S. A. CITY COUNCIL MEMO DATE: May 6, 2014 TO: CITY COUNCIL FROM: NATHAN A. WEST, DIRECTOR COMMUNITY & ECONOMIC DEVELOPMENT SUBJECT: APPOINTMENT TO BOARD OF ADJUSTMENT Summary: Appointment to Board of Adjustment. Recommendation: Council should appoint Mr. Paul Roess to the Board ofAdjustment for a full year term to March 1, 2018. Background: The City's Board of Adjustment is comprised of 5 members. Three (3) Board positions have remained unfilled for the past year due to a lack of applicants. Mr. Paul Roess was interviewed for an open Board position by Council on April 15. Staff recommends that Mr. Roess be appointed to the Board at this time. Attachments: Application E -78 PPR I�GELEI TA WAS HINGTO N, U.S. A. APPLICATION FOR APPOINTMENT To BOARD, COMMISSION OR COMMITTEE or Committee to which you are seeking appointment: --F us 7 /v1 ciQ--r Applicant Name and General Information 4 1) First MI E Last 1a A Home Street Address Cry State Zip I" Uo�3— _0 me phone Work phone Cell phone E-mail ad �ess MENEM_— - Date of Birth' (to be completed only by applicants for Public Safety Advisory Board for purposes of criminal history check to ensure compliance with Port Angeles Municipal Code 2.26.020) Certification and Location Information (circle one) Are you employed by the City of Port Angeles? Yes No Are you a citizen of the United States? Yes No Are you a Registered Voter? (yes No Are you a City resident? Yes No long I IJL7 If so, how Do you own/manage a business in the City? Yes No Do you hold any professional licenses, registrations or certificates in any field? Yes No If so, please list:_jz11Z_ I E - 79 Are you aware of any conflict of interest which might arise by your service on a City Board or Commission? If so, please explain: A-) Work or Professional Experience - List most recent experience first, o^rW attach a resume Fro -4 Employer �iLfle From To (MJ Brief lot tion 0 -- ) , Title From (M/Y) To Brie'job description (Z� L 41 r U -k, Employer Title From (NI/Y) To /Y) ' Brief M escriptio'n' Education - List most recent experience first /V G Institution/Location Deg ree earned/Major area of study r�Ye -7No—aduated? 610 ___—Yes*o re earned/M 'or Institutionkocation area Qf' udy Graduated?' No Yes o Degree f V U�A, L ---f Institutio /Location earn�(�Major ar a stud 'Gracibated? Charitable, Social and Civic Activities and Memberships - List major activities you have participated in during the last five years Organization/Location Group s purpose/objective # of members Brief description of your participation: _Llj Y a cf L -- 1 4 4---- f 7—L 4 Organization/Location Brief description of your participation: Group's purpose/objective # of members 2 E -80 M Questions Why are you interested in serving on this particular Board or Commission? 2� f z A IL V C, What in your backgrou d or experience do yo� think would help you in serving on this Board? �^`,.,ter, �, ,..,. "', ria' ti"'B"9""� � `,., ,,. ;�'.. ��_.� � �-�� _fir°""' 1 ""?�.',"r�"^�„'.,,,�` �. 1-7 0 e-szj— /0 A 11K, What is your understanding of the responsibilities of this particular Board or Commission? Please feel free to add any additional comments you wish to make regarding your application. Applicant Signature LVz Date Submit completed forms to: OFFICE OF THE CITY MANAGER TERESA PIERCE, DEPUTY CITY CLERK 360-417-4630 or tpierce@cityofpa.us City of Port Angeles 321 E. 5th Street PO Box 1150 Port Angeles, WA 98362 In compliance with the Americans with Disabilities Act, if you need special accommodations because of a physical limitation, please contact the City Manager's Office at 417.4500 so appropriate arrangements can be made. 3 E -81 NGELES DATE: May 6, 2014 TO: CITY COUNCIL FROM: JANESSA HURD, CITY CLERK SUBJECT: BOARD OF ETHICS APPOINTMENTS Summary: There has been one open position on the Board of Ethics Pool since the first eight applicants were appointed in October of 2013. On April 15, 2014, the City Council interviewed Jerry Dean for a position on the Board of Ethics Pool. City code dictates Council accept applications every odd year to compose a pool of nine approved applicants for the Board of Ethics. For each case of an ethics complaint, three members of the Pool will be chosen to review the complaint. Recommendation: Appoint Jerry Dean to the Board of Ethics Pool. Background / Analysis: The City Council approved the City of Port Angeles Code of Ethical Conduct at the end of 2012. The Code directed Council to accept applications at the beginning of every odd year to compose a pool of nine approved applicants. For each case of an ethics complaint, three members of the Pool will be chosen by a majority of the Council to review the complaint. The City appointed eight applicants in October of 2013. Recently the City received an additional application to fill the final opening of the Board of Ethics Pool, and Council conducted an interview of the applicant, Jerry Dean, on April 15, 2014. E -82 PqRTANGELEI WAS HINGTO N, U. S. A. Fj,. E; API'I:ICA,ri(.)N FOR APPOINTMENT TO BOARD, COMMISSION OR COMMITTEE Board, Commission or Committee to which you are seeking appointment: Applicant Name and General Information First - - --- MI Last -- I-3ome Street Address / City state MN Home phone Work phone Cell phone E-mail address Date of Birth'(to be completed only by applicants for Public Safety Advisory Board for purposes of criminal history check to ensure compliance with Port Angeles Municipal Code 2.26.020) Certification and Location Information (circle one) Are you employed by the City of Port Angeles? Yes �s Are you a citizen of the United States? es ) No Are you a Registered Voter? (Yes) No Are you a City resident?c'�s } No ll'so, how long—_ -G Do you own/manage a business in the City? Yes (149–) Do you hold any professional licenses, registrations or certificates in any field? Yes (10-) If so, please list: EA 83 Are you aware of any conflict of interest which might arise by your service on a City Board or Commission? If so, please explain: Work or Professional Experience - List most recent experience first, or attach a resume I Employer Title e From (M/Y) To (M/Y) Brief job description Employer Title From (M/Y) To (M/Y) Brief job description Employer Title From (M/Y) To (M/Y) Brief job description Education - List most recent experience first 0 M Institution/Location Degree earned/Major area of Degree earned/Major area of Degree earned/Major area of study Charitable, Social and Civic Activities and Memberships - List major activities you have participated in during the last five years ocat'ion Group's purpose/objective # of members Or d � �ation/L'��'�' '� Brief description of your participation: Ci I , k c - 0 44-14,:, Organization/Location -72 Group's purpose/objective Brief description of yourparticipation:--2--�-' �Jlk N I , ") S C # of members E4 82 Questions Why are you interested in serving on this particular Board or Commission? r 5' What in your background or experience do you think would help you in serving on this Board? d4eL What is your understanding of the responsibilities of this particular Board or Commission? Please feel free to add any additional comments you wish to make regarding your application. eo, eLJ---e 55' Jr Si �e b 'r �,e— e.,,z Date Submit completed forms to: OFFICE OF THE CITY MANAGER TERESA PIERCE, DEPUTY CITY CLERK 360-417-4630 or tpierce@cityofpa.us City of Port Angeles 321 E. 5"' Street PO Box 1150 Port Angeles, WA 98362 In compliance with the Americans with Disabilities Act, if you need special accommodations because of a physical limitation, please contact the City Manager's Office at 417.4500 so appropriate arrangements can be made. 3 E 83 W A S H I N G T O N, CITY COUNCIL MEMO DATE: 6 MAY 2014 To: CITY COUNCIL FROM: CRAIG FULTON, Director of Public Works and Utilities SUBJECT: SURPLUS OF VEHICLES AND EQUIPMENT Summary: The vehicles and equipment on the attached list have been depreciated, replaced or being replaced and are no longer needed by the City. Recommendation: Declare the vehicles and equipment on the attached list as surplus and authorize the Director of Public Works and Utilities to dispose of them in the most efficient manner. Background/Analysis: The vehicles and equipment on the following list should be declared surplus because they have been replaced by newer ones and are no longer needed to meet City requirements. Division/ Reason for Miles/ Estimated Vehicle Department Year Description Surplus Hours Market Value 41563 Street 1979 John Deere Replaced 5,818 $30,000.00 road grader hours 06106 Police 2006 Dodge Charger Non- economically 63,000 $5000.00 patrol car repairable miles John Deere Obsolete and 2,800 1338 Cemetery 1994 Gator utility due for hours $500.00 vehicle replacement Drinking Dodge 3/4 ton Obsolete and 109 000 1752 Water 1999 4x4 pickup due for miles $2,500.00 replacement Light Ford 1 ton 4x4 Obsolete and 88,940 191 Operations 1995 flatbed due for miles $2,500.00 replacement N/A Equipment 2008 Compressed Replaced N/A $200.00 Services air dryer Recommendation: The vehicles and equipment on the following list should be declared surplus because they have been replaced or being replaced by newer ones and are no longer needed to meet City requirements PW 101.01 [Revised 07/20/04] E -86 JORTI Date: May 6, 2014 To: CITY COUNCIL GELES From: Byron Olson, Chief Financial Officer Terry Gallagher, Police Chief Craig Fulton, Director of Public Works & Utilities Subject: City Clerk, Police Department, and Mechanical Remodel — Project No. PD01- 2011 and IT03-2011, Professional Services Agreement with Lindberg and Smith Architects, Amendment 3 Summary: Amendment 3 to the Lindberg and Smith Architects Professional Services Agreement provides for additional electrical design in order to complete needed improvements to the information technology (IT) facilities in the City Hall Data Center and Police Department. In addition, it provides for post award services during construction. Recommendation: Approve and authorize the City Manager to sign Amendment No. 3 to the Architectural Services agreement with Lindberg & Smith Architects, in the amount not to exceed $40,846.00, which increases the maximum compensation under the agreement for the project from $60,500 to $101,346.00, to extend the contract time to December 31, 2014, and to make minor modifications to the agreement, if necessary. Background/Analysis: In March 2012, Lindberg & Smith Architects was selected to provide professional services for remodel and renovation work at City Hall. The contract was structured so that, after conceptual design was completed, selected elements of the work would be authorized to proceed to final design through contract amendments. In September 2012, Council authorized Amendment 1, which addressed the critical air conditioning system capacity issues for the IT system server room and the Pencom equipment rooms as well as correcting select fire suppression deficiencies for Pencom. Amendment 2, authorized in August 2013, provided for electrical analysis and additional design for the added electrical load of the new HVAC system as well as to fully restore the emergency backup capability for City Hall, the Police Department, and Pencom. Amendment 3 will allow for the design of additional electrical upgrades requested by PENCOM and IT in order to provide Uninterrupted Power Systems (UPS). These units provide near - instantaneous protection from input power interruptions, by supplying energy stored in batteries and supercapacitors. While the on -battery runtime of uninterruptible power sources is relatively short, they are sufficient to allow the start of standby power generators and/or proper shut down of protected equipment. The minimum standard for a 9-1-1 center is a UPS capacity of 30 minutes run time. The UPS will also protect hardware such as computers, data centers, telecommunication E -87 May 6, 2014 City Council Re: Amendment No. 3, Professional Services Agreement for Clerk, PD, & Mechanical Remodel Page 2 equipment and other electrical components where an unexpected power disruption could cause serious consequences or data loss. Because of the critical functions support by PENCOM and IT, the UPS is fully necessary. In addition, the fire systems in both PENCOM and IT will be fully upgraded to meet current code requirements. This work will require designing the rooms to be sealed and function independently from the rest of City Hall and not harm the expensive electronic equipment. In addition, because of the highly technical nature of the equipment, post -award services during construction by the designer are included. Staff has negotiated with Lindberg & Smith Architects to provide for the additional services not to exceed amount of $40,846.00 which includes bidding and post award support fees. Design for these activities is approximately 6 weeks from completion, and the project is anticipated to be constructed in July/August, 2014. Below is a breakdown of the total costs of the design, analysis, bidding support and construction management support: Original Agreement $ 25,000.00 Amendment 41 $ 22,500.00 Amendment 42 $ 13,000.00 Amendment 43 $ 40,846.00 Total $101,346.00 The following shows the Amendment 43 elements: Design Phase $25,365 Bid Phase $ 2,691 Construction Administration $12,790 Total additional services $40,846 Funding for the this project is actually contained to two separate projects that have been combined into one unified task due to their highly similar nature. The two projects are: • IT9813 HVAC for Computer Room & Generator; and • PD9913 PenCom Generator During the early design work, PenCom over -contributed to the joint project costs. To correct for the over -contribution to ensure PenCom and the City are neither subsidized or are providing a subsidy to the other, the additional costs for this proposed change order are fully allocated to Project IT9813 and will be funded from reserves within IT Fund 4502. As of December 31, 2013, reserves in the IT fund were $1,019,838. E - 88 May 6, 2014 City Council Re: Amendment No. 3, Professional Services Agreement for Clerk, PD, & Mechanical Remodel Page 3 Costs or Costs or Total IT9813 - HVAC for Computer Room & Generator W0105504-01 Resources-- Resources-- Costs PD9913 - Pencom Generator W0164309-01 I Detail Detail IT PENCOM HVAC and GENERATOR Design 2013 Lindberg & Associates Lines 1 to 4 35,500 25,000 2014 UPS Costs Design - Lindberg 40,900 - Construction - 42,232 2014 Construction Estimate budgeted 359,200 44,800 TOTAL PROJECT EXPENDITURES 435,600 112,032 547,632 PROJECT FUNDING PLAN (RESOURCES): PENCOM .1% sales tax - transferred in 2013 - 87,000 Capital Reserves - 25,000 Increase in IT reserves needed 2014 42,000 IT Reserves - 2014 359,200 IT reserves -2013 34,400 TOTAL PROJECT RESOURCES / FUN DS 435,600 112,000 547,600 Funding to Identify - (32) Emergency replacement of generator and HVAC systems for Pencom and IT. aka IT9813 & PD9913 It is recommended that City Council approve and authorize the City Manager to sign Amendment No. 3 to the Architecture Services Agreement for Clerk Storage, Police Department, and Mechanical Remodel with Lindberg & Smith Architects, in the amount not to exceed $40,846.00, which increases the maximum compensation under the agreement from $60,500 to $101,346.00, to extend the contract time to December 31, 2014, and to make minor modifications to the agreement, if necessary. E -89 NGELES ITYCOUNCIL DATE: MAY 6, 2014 TO: CITY COUNCIL FROM: NATHAN A. WEST, DIRECTOR COMMUNITY AND ECONOMIC DEVELOPMENT SUBJECT: REVISIONS TO COUNCIL APPROVED FEIRO/NOAA MEMORANDUM OF AGREEMENT Summary: On July 16, 2013 City Council approved a Memorandum of Agreement between the City, Feiro Marine Life Center and Olympic Coast National Marine Sanctuary. Recommendation: Approve the revisions to the Memorandum of Agreement and authorize City Manager to make minor modifications as necessary. Background / Analysis: In 2013 City Council approved a Memorandum of Agreement (MOA) with the Olympic Coast National Marine Sanctuary (OCNMS) and Feiro Marine Life Center (FMLC). Prior to Council approval the MOA had been approved by Feiro and reviewed by OCNMS staff. At the time Council was informed that additional reviews were required by the National Ocean Service and U.S. Department of Commerce. Those reviews have now been completed and the MOA has been returned in a final form acceptable to those agencies. Considering these changes may not be deemed minor in nature staff felt it was important that the final agreement be again presented to Council for approval. The MOA is programmatic rather than monetary and contains no financial obligation to the City or other parties involved. The purpose of the agreement has been changed to "formalizing partnerships to address shared priorities." References to leases and subleases have been removed from the agreement. Staff is available to answer additional questions relative to MOA revisions. Attachment Memorandum of Agreement E -90 MEMORANDUM OF AGREEMENT PURSUANT TO THE NATIONAL MARINE SANCTUARIES ACT 16 U.S.C. 1442 (e) U.S. DEPARTMENT OF COMMERCE NATIONAL OCEANIC AND ATMOSPHERIC ADMINISTRATION NATIONAL OCEAN SERVICE OFFICE OF NATIONAL, MARINE SANCTUARIES CITY OF PORT ANGELES FOR THE PURPOSE OF FORMALIZING PARTNERSHIPS TOADDRE,SS SHARED PRIORITIES NOS, Agreement Cocle: MOA -2014-015/8864 E-91 NOS A„lee nresat Code: MOA -2014-015,/8864 1. PARTIES AND PURPOSE A. Tills Mernorandurn of Agreement (Agrecinent) is between the U.S. 1.)epartnient of Conimerce (DOC), National Occanic and Atmospheric Administration (NOAA), National Ocean Service (NOS), Office of National Marine Sanctuaries (ONNIS), through the Olympic Coast National Marine Sanctuary (OCNMS) and the City of Port Angeles (COPA or City) a municipal corporation of the state of Washington, an(] the Feiro Marine Life Center a not for profit corporation organized in tile state of Washington (Feiro), B. The Purpose of this Agreement is to identify each Party's responsibilities to: (1) increase and sustain environmental stewardship, with a focus oil Science, Technology, Engineering and Math (STEM) education opportunities in Port Angeles and the Olympic Peninsula; (2) promote and support Arnerica's, Great Outdoors initiative; and (3) better define programmatic linkages and associated needed infrastructure, and expand upon and formalize the existing partnerships among OC' MS, COPA and Feiro. 11. BACKGROUND A. NOAA's ONMS oversees the implementation of the National Marine Sanctuaries Act (NMSA), 16 LJ.&C. 1431 et seq. OHMS mission is to identify, protect, conserve, and enhance the natural and cultural resources, values, and qualities of the National Marine Sanctuary System for this and future generations throughout the nation. B. In 2011 CSC NMS completed revising its management plan. The updated management plan contains information about the Sanctuary's environment and resources, priority management issues and the prograrns and actions proposed to address critical issues. The management plan includes twenty action plans to guide Sanctuary management in the years ahead. Each action plan identifies partners and a series of activities to be implemented. "File action plans are grouped under the following priority issues: Achieve effective collaborative and coordinated niariagement; Conduct collaborative research,, assessments and monitoring to inform ecosysteni-based managen-lent; improve ocean literacy'. Conserve Natural resources in the sanctuary; and Understand the Sanctuary's cultural, historical and socioeconomic significance. C. One purpose of the City of Port Angeles (COPA) is to provide the citizens of Port Angeles with a variety of opportunities for environmental awareness in the most efficient and effective manner possible, The City Council has approved the Port Angeles' waterfront transportation improvement plan (WTIP). This investment includes areas that could serve as outdoor classroom space, including direct access to the marine environment, in support of OC NMS and Feiro outreach and education programming and focus oil redevelopment of the waterfront in downtown Port Angeles. Page 2 of 9 E - 92 NOS Agreement Code: MOA -2014-0 � 5/8864 DCOPA is also responsible for shoreline management, storm water regulation, and protection of FE,MA regulated floodplains and hazard areas. In this capacity COPA collaborates with Feiro on shared programmatic areas (e.g., storillwater, combined sewer outflow (CSO) and watershed education) with a goal of creating more informed citizens who support environmental protection, E. I�eiro Marine Life Center is a 501(c)(3) nonprofit organization with a mission to "Baster the understanding of and commitment to the health of the marine environment and related watersheds of the Olympic peninsula, and their importance to its communities." 1°. Feiro is the primary partner for expanding and implementing the Ocean Literacy Action Plan within the OCNM.S management plan. Feiro is specifically identified as a Key Partner for K-12 Education, Higher Education, Visitor Services, and Corni-nunity Outreach activities. The nature of these programs necessitates that Feiro and OC NMS remain in close proximity to (within a block of) each other. In addition, the OCNMS Management Plan specifically states that UUNM.!S will "coordinate and collaborate with the I-eiro Marine Life, Center—. as they develop a larger and more expansive coastal visitor and education center in Port Angeles." G. Recognizing their needs and common interests, in 2012 OCNMS, COPA and Feiro commissioned a study to assess the potential benefits that might be attained from development of a shared Marine Campus in Port Angeles. The result of that collaborative effort was aS'lien-M P-ocifilies Teasibility,51udy, released in April 2013. This Study concluded that "A shared facility will enable each organization's mission to be bigger than itself' and "tile opportunity to better collaborate and deliver services, make a shared facility the best option for each partner." 111. AUTHOM,r][ES A. 'rhe legal authority for OCNMS to enter into this Agreement is the National Marine Sanctuaries Act (NMSA), 16 US.0 1442 (c), which allows the Secretary of Commerce, whenever appropriate, to enter into an agreement with a State or other Federal agency to use the personnel, services, or facilities of such agency on a reimbursable or non -reimbursable basis, to assist in carrying out the purposes and policies of the NMSA. 13. "I'lie programmatic authority for OC NMS to enter into this Agreement is the NMSA, 16 U.S.C. 1.431 et sect, which includes among its purposes and policies: 16 U.S,C. 1431(b)(2) to provide authority for comprehensive and coordinated conservation and management of these marine areas, and activities affecting them, in a manner which complements existing regulatory authorities; 16 U.S,C, 143 1 (b)(4) to enhance public awareness, understanding, appreciation, and wise and sustainable use of the marine environment, and the natural, Page 3 of 9 E - 93 NOS A-reement Code: 94^t1)A-2014-015/8864 historical, cultural, and archaeological resources of the National Marine Sanctuary System; and 16 U.S.C, 1431(b)( ) to support, promote, and coordinate scientific research on, and long-term monitoring of, the resources of these marine areas. C The prograininatic authority for the Feiro to enter into this Agreement is its mission to "foster file understanding of and a commitment to the health of` the marine environment arid related watersheds of the Olympic Peninsula, and their importance to its communities." D. COP' A has approval to enter into this Agreement from the Port Angeles City Council given at an open public meeting held on December, 3, 20 13. IV. TERMS AND CONDITIONS A, The OCNMS will: Designate 0CNMS Superintendent, or designee, to work with COPA and Feiro to identify and coordinate the activities necessary to accomplish the tasks in this Agreement, as it may be modified or amended. The Superintendent niay designate additional staff or consultants to coordinate the day-to-day activities as necessary to meet the intent of this Agreement. 2. Enhance public u tide rstandi rig of wise and sustainable use of the marine environment through support of Science, Technology, Engineering and Matti (S'FEM) initiatives in Port Angeles and the Olympic Peninsula by: Expanding upon existing collaborations and educational programs with the Feiro Marine Life Center to further integrate and expand shared programmatic areas (e.g., enhanced Ocean Literacy and fostering a sense of ocean stewardship through outreach, education, and interpretation efforts). The nature of these programs necessitates that Feiro and OCNMS, remain in close proximity to each other arid have direct access to beaches and the marine environment; b. Collaborating to effectively develop and refine delivery and dissemination mechanisms (e.g., education and outreach displays) to create an ocean -literate public that will support increased and sustained engagement in snM programming and the marine sciences; c. Inspire ocean and cliniate literacy by actively promoting education activities to support and enhance I-1 classroom curriculum as well as focusing programs on experiences and resources at locations outside of the classroom to promote interest, relevance and rigor to associated curriculum. The outdoor, living classroom not only enhances programs, but helps bring cultural and personal relevance to the topic Page 4 of 9 E - 94 NOS Ap-eeme�it Code: NIOA-2014-015/8864 Z7 at hand. OCNMS will also work to incorporate prot"essionals eligaged, in STEM-rclated careers to reinforce community connections and provide hands-on, career -building opportunities not f0lind ill the classroom including, but not limited to, the following programs: Ocean Science,, North Olympic Watershed (NOW), Senior Culminating ProJect, Junior Oceanographer; and Underwater Remotely Operated Vehicle camp. Support America's Great Outdoors Initiative: by: a. Connecting both residents and visitors to the great outdoors by promoting as contemporary conservation ethic that builds oil local ideas and solutions for environmental stewardship and connecting to the historic, Cultural, and natural heritage of the Olympic Peninsula; b. Engaging people ofall ages in conservation and outdoor recreation through education and volunteer activities to cultivate as new generation of stewards to protect the outdoor places of the 01yrnpic Peninsula, ultimately enhancing understanding of the: importance of the Outdoors to, our region's fiscal and physical health. 4. Collaborate to create a more robust, collective visitor services program and promote fiar-reaching connections "with the public, supporting community development through efforts to increase visibility and visitation to Port Angeles and communities along the enter coast of the Olympic Peninsula.. 13. The COPA will: I Designate the Director of Community & Economic Development, or designee, to work with Feiro and OCNMS to identify and coordinate the activities necessary to accomplish the tasks in this Agreement, as it may be modified or amended. The City may designate additional staff or consultants to coordinate the day-to-day activities as necessary to meet the intent of this Agreement, 2. Foster collaborations and education prograilis with Feiro to further integrate, and expand, shared program niatic areas (e.g,, storinwater, combined sewer outflow (CSO), watershed education), and further collaborate to impact opportunities that improve STEM education and provide opportunities for Students in Port Angeles. Create accessible parks and community green spaces through continue(] ii-riplementation of the Waterfront & Transportation Improvement Plan, subjiect to the availability of funds, including the Phase 11 effort between Oak Street and the Valley Creek Estuary. Collectively these efforts align with America's Great Outdoors Initiative. Page 5 of 9 E - 95 NOS Agreenmit Code: NI(. A -2014 -CJI 4. Promote economic developnient and environmental awareness including a new natural resources sector that includes science and education, promoting national and international tourisin, and economic development opportunities in the City's downtown core that coincide with a major waterfront improvernent proJect (i.e., a confe:rence facility for Port Angeles). CThe Feiro will: Designate the Director, or designee, to work with COPA and OCNMS to identify and coordinate the activities necessary to accomplish the tasks in this Agreement, as it may be modified or amended. The Director may designate additional staff or consultants to coordinate the day-to-day activities as necessary to meet the intent of this agreement. 2, Improve STEM education in Port Angeles and the Olympic Peninsula by: a. Expanding upon existing collaborations and educational programs with OCNMS to ftirther integrate, and expand, shared programmatic areas (e.g., eithanced Ocean Literacy and fostering a sense of ocean stewardship through outreach, education, and interpretation efforts). forts). The nature of these prograii-is necessitates that Feiro and OCNMS remain in close proximity to each other and have direct access to beaches and the marine environment; b. Collaborating to effectively develop and reline delivery and dissemination mechanisms (e.g., education and outreach displays) to increase and sustain engagement in STEM and the marine sciences; c. Expanding upon existing collaborations and education programs Nvith COPA to ftinher integrate, and expand, shared programmatic areas (e.g., stormwater, CSO, watershed education) ;, and d. Actively prorrioting, education activities to support and enhance K-12 classroorn curriculum as well as focusing programs on experiences and resources at locations outside of the classroom to promote interest, relevance and rigor to associated curriculum, The outdoor, living classroom not only enhances prograrns, but helps bring cultural and personal relevance to the topic at hand, Feiro will also work to incorporate professionals engaged in STEM -related careers to reinforce community connections and provide hands-on, career - building, opportunities not found in the classroom including, but not limited to, the following programs: Ocean Science; North Olympic Watershed (,NOW); Senior Culminating.prqject; Junior Oceanographer; and Underwater Remotely Operated Vehicle camp. Support America's Great Outdoors Initiative by: a. Connecting both residents and visitors to the great outdoors by Page Cr of 9 E - 96 NOS Agreement Code: MOA-2014-Ot5/8864 proi-noting a contemporary conservation ethic that builds oil local ideas and solutions for environmental stewardship and connecting to our historic, Cultural, and natural heritage; and b. Engaging people of all ages in conservation and outdoor recreation through education and volunteer activities, to cultivate a new generation of stewards to protect the outdoor places of the Olympic Peninsula, ultimately enhancing understanding of the importance of the outdoors to the fiscal and physical health of the Olympic Peninsula. 4Collaborate to create a more robust, collective visitor services program and promote far-reaching connections with the public, supporting community developtnent through efforts to increase visibility and visitation to Port Angeles and communities along the Outer coast of the Olympic Peninsula, D. All Parties will: 1, Ensure the collaborative nature ofthis Agreement will: a. Champion environmental stewardship ft-OW111 marine conservation, education, advocacy and outreach and the importance ofthe outdoors to our fiscal and physical health; b. Provide public benefits and economic development opportunities; Improve each Party's ability to serve and educate the public; and d. Strengthen each organization's identity. 2. Manage and coordinate additional reasonably required activities necessary to meet the intent of this Agreement. V. FUNDING, PROGRAMMING, PAYMENT, AND REIMBURSEMENT ARRANGEMENTS This Agreement is not a fiscal or funds obligation document. Any activities involving, reimbursement or trans.fler of funds arnong the Parties to this Agreement will be handled in accordance with applicable laws, regulations, and procedures. Such activities will be documented in separate amendments to this Agreement. ff�411WVKUOM A. The points of contact for activities under this Agreement are: ONMS Page of 9 E - 97 NOS Aoreenient Code: N40A-2014-015/8864 Carol Bernthal Sanctuary Superintendent Olympic Coast NM.S 115 E. Railroad Ave, Suite 3011 Port Angeles,, WA 98363-2925 360-457-6622 x1 l(phone) 360-457-8496 (tax) .Carol. Bernt hat r_�.i)iioaa. go v COPA Nathan A, West Director ofComiritinity & Economic Development City of Port Angeles 321 East Fifth Street — P.0). Box 11501 Port Angeles, WA 98362-0217 3601-417-4751(phone) 360-417-4711 (fax) nwest,4i� -,cityotba.us Feiro Deborah Moriarty Director Feiro Marine Ufc :`enter 31511. Lincoln Street — P.O. Box 625 Port Angeles, WA 98362 360-417-6254 (phone) (iebor,aliil.,i((i,)t'eironiat'iiielifcc:eiitei-,or�,, B. The Parties agree that if there is a change regarding the information in this section, the Party making the change will notify the other Party in writing of such change. A change to this section will, not require an amendment. VIL DURATION OF AGREEMENT, AMENDMENTS,, OR TERMINATION A. This Agreement will become effective after execution by all Parties and will expire five (5) years, from the date of final signatory. B. The Agreement may be amended within its scope or renewed prior to the expiration date, through the written mutual consent of the Parties. C. The Agreement may be terminated by (1) written mutual consent or (2) 90 days advance written notice by any Party. DThe Parties will review this Agreement at least once every three years to determine whether it should be revised or terminated. Page 8 of 9 E - 98 VIII. APPROVALS ACCEPTED AND APPROVED FORTHE U.S. DEPARTMENTOFCOMMERCE NATIONAL OCEANIC AND ATMOSPHERIC ADMINISTRATION NATIONAL OCEAN SERVICE C BY: Daniel J. Basta Director 00"ice of Nation al.Marine Sanctuaries DATE: APR 18 20% ACCEPTED AND APPROVED FORTHF" l,'EIR(--).N4ARINE 1-11"E CENTER BY: Deborah Moriarty Director Ferro Marine Life Center I'My, NOS Agreenient Code: MOA -2014-015/8864 ACCEPTED AND APPROVE[) F'ORTIJE CITY Ol'PORTI' ANGI.I."LES BY: Dan McKeen City Manager City of Port Angeles DATE: Page 9 of 9 E - 99 NGELES DATE: May 6, 2014 To: CITY COUNCIL FROM: CRAIG FULTON, P. E., Director of Public Works & Utilities SUBJECT: Interlocal Agreement with Olympic Memorial Hospital District Summary: Olympic Memorial Hospital District (OMHD) no longer wishes to own and operate their medium voltage distribution equipment. An interlocal agreement has been negotiated with OMHD for the City to assume ownership and take over maintenance. Recommendation: Approve and authorize the City Manager to sign an Interlocal Agreement with Olympic Memorial Hospital District to transfer ownership of the District's medium voltage electrical system to the City, and to make minor modifications to the Agreement, if necessary. Background/Analysis: Over several decades of expansions and additions, ownership of the medium voltage distribution system at OMHD has been a largely undocumented and inconsistent mixture of some City installed and owned equipment and some owned by OMHD. In recent years, OMHD has been in the role of the owner of these facilities and has been billed at the lower billing rate that reflects ownership and maintenance responsibility by OMHD. Lacking the necessary expertise to operate 15kV equipment, OMHD has requested that the City to assume ownership and maintenance responsibility. An agreement has been negotiated to formally transfer ownership to the City, and assign OMHD to a different and more appropriate billing rate. In exchange for the value of the equipment being transferred, the City has agreed to install a second power source into the site to enhance service redundancy and reliability. Capital Project CL08-2007 budgeted $100,000 in 2014 to accomplish this. OMHD will contribute up to $100,000 to this effort, which includes replacing and disposing of two existing PCB contaminated transformers. It is recommended that Council approve and authorize the City Manager to sign an Interlocal Agreement with Olympic Memorial Hospital District to transfer ownership of the District's medium voltage electrical system to the City, and to make minor modifications to the Agreement, if necessary. Attachment: Interlocal Agreement G:ACNCLPKPPACKET ITEMS\2014\CC0506\01ympic Medical Hospital District Interlocal Agreement.doc E-100 INTERLOCAL AGREEMENT BETWEEN THE CITY OF PORT ANGELES AND CLALLAM COUNTY PUBLIC HOSPITAL DISTRICT NO. 2, d/b/a Olympic Medical Center REGARDING OWNERSHIP AND MAINTENANCE OF DISTRIBUTION FACILITIES THIS INTERLOCAL AGREEMENT ("Agreement") is entered into between the City of Port Angeles, a non -charter code city of the State of Washington, hereinafter referred to as "the City," and Clallam County Public Hospital District No.2 d/b/a Olympic Medical Center hereinafter referred to as "OMC," which are sometimes collectively referred to as the "Parties." Recitals A. Pursuant to Title 35A RCW, the City owns and operates a retail electric distribution system ("System") located in Port Angeles, Washington. B. Clallam County Public Hospital District No. 2, owns and operates Olympic Memorial Hospital located at 939 Caroline Street, in the City of Port Angeles. Olympic Memorial Hospital is supplied with electric service by multiple transformers through a single service point metered at 12,470 volts from the City distribution system. C. Neither the City nor OMC records are completely clear regarding ownership of much of the 12 kV cable and transformers in the distribution system on the load side of the primary meter. D. OMC does not have adequately trained staff to own, operate, or maintain 12 kV distribution equipment, also referred to as "medium voltage" equipment. E. OMC has long been billed at a rate as though OMC owned the medium voltage distribution equipment, and OMC wishes to maintain that current billing rate classification in the future. F. OMC is willing to pay for all expenses incurred by the City, as further defined herein, for all work and services performed on the medium voltage equipment as tracked by the City. G. The Parties desire to enter into this Agreement pursuant to RCW 39.34, the Interlocal Cooperation Act, to formally define ownership and assist OMC with continued reliable electrical service for the Hospital. NOW, THEREFORE, in light of the foregoing recitals, which are incorporated herein as part of the agreement of the Parties, and the mutual terms, conditions, and covenants set forth below, the Parties agree as follows: 1. OMC Obligations Page 1 of 5 E-101 A. OMC shall fully reimburse the City for all costs and expenses to remove and dispose of two existing 2,000 kVA pad mounted transformers and to acquire and install at the Hospital two new 1,500 kVA transformers that comply with City material specification MDUT-301. The costs and expenses include the following elements: • all costs and expenses to remove and dispose of two existing 2,000 kVA pad -mounted transformers, and • all costs and expenses to acquire and install at the Hospital two new 1,500 kVA transformers that comply with City material specification MDUT-301, and • all costs and expenses to install a second primary meter and source of power underground from the east property line on Chambers Street, and • all underground construction costs. The parties anticipate and believe that the total costs and expenses will not exceed One Hundred Thousand Dollars ($100,000). In the event it appears that, for any reason, the costs and expenses will exceed One Hundred Thousand Dollars ($100,000), the City shall cease work and the parties will negotiate in good faith the reimbursement for the costs in excess of One Hundred Thousand Dollars ($100,000). B. City agrees to plan and implement this operation with as little interruption as possible to the provision of electrical power to the Hospital. C. OMC has determined that two 1500 kVA transformers are adequate for the loads currently supplied by the two 2,000 kVA PCB transformers. D. OMC shall fully reimburse the City (within thirty (30) days of receipt of a detailed invoice), for all reasonable costs and expenses for future operation, maintenance, repair, or replacement of the medium voltage equipment. OMC and the City will meet once a year prior to annual expense and capital budgets to go over planned maintenance and any work that is foreseen and will place a budget cost to this. 2. City Obligations A. The City shall remove and dispose of two existing 2,000 kVA pad mounted transformers and simultaneously shall then install at OMC two new 1,500 Page 2 of 5 E-102 kVA transformers. OMC has determined two 1,500 kVA transformers are adequate for the loads currently supplied by the two 2,000 kVA PCB transformers. The new transformers shall comply with City material specification MDUT-301 and any other applicable code requirements. B. Upon the completion of the "City and OMC obligations" itemized above, the City will assume permanent ownership and control of all medium voltage equipment from the primary meter to and including the pad -mounted transformers. OMC ownership will begin with the cables on the transformer secondary bushings. C. City will transfer OMC to a primary -metered billing rate that provides for City ownership of the distribution facilities up to and including the pad -mounted transformers, as defined in the Port Angeles Municipal Code (PAMC) Section 13.12.065, or subsequent revisions, currently designated as schedule PS -04. The PS -04 billing rate and subsequent revisions are anticipated and intended in good faith to be consistent with the billing rate charged to customers who own their medium voltage equipment, currently designated as schedule PS -03. The City shall use best efforts to maintain parity between the PS -03 and PS -04 schedules and any variation between the two will only be for good cause. D. City will perform all future operation, maintenance, repair, or replacement of the medium voltage equipment and bill OMC for the costs incurred, including all labor, material, equipment charges, and sales tax at the rates established in PAMC 3.70.105 — Electric Utility Service Fees, or subsequent revisions. E City shall give notice to the OMC Plant Operations Manager at least 1 day prior to coming on site when possible. This to make sure that OMC has clear pathways for the City crews to get where they need to be and none of the man holes are blocked. 3. No Warranties or Guarantees Electric service to the Hospital will be subject to all provisions and conditions of service as defined in Title 13 of the PAMC. The City makes no warranties or guarantees that crews and/or equipment will be available to complete work requested by OMC. The City makes no warranties or guarantees as to the timeliness of the City's ability to respond to a request, the level of service in response to a request, or the ability to restore service within any particular time frame. It is agreed that while there are no warranties, City and OMC will work together toward the goal that OMC will have the most reliable medium voltage system as reasonably possible. City and OMC also understand and agree that keeping and maintaining power to OMC is a number one priority for both City and OMC, to which all reasonable efforts will be devoted, as established by past practice. OMC specifically agrees to this provision and the waiver of all warranties and guarantees set forth herein. Page 3 of 5 E-103 4. Term and Effective Date of Agreement This Agreement shall be effective on the date upon which it has been signed by both Parties, and will continue until cancelled or modified by mutual agreement in a written amendment. 5. Attorneys' Fees and Costs In the event it is necessary for either Party to utilize the service of an attorney to enforce any of the terms of this Agreement, such enforcing Party shall be entitled to compensation for reasonable attorneys' fees and costs. In the event of litigation regarding any of the terms of this Agreement, the substantially prevailing Party shall be entitled, in addition to other relief, to such reasonable attorneys' fees and costs as determined by the court. 6. Remedies In the event of default of any provision of this Agreement, the non -defaulting Party shall have all rights and remedies existing at law, including the right to recover monies paid and wrongfully expended, and to seek other damages allowed by law. 7. Notices Any notices shall be effective if personally served upon the other Party, or if mailed by registered or certified mail, return receipt requested, to the following addresses, or such other address as a Party may designate in, writing, and shall be deemed given on the date of mailing: City of Port Angeles c/o City Manager 321 E. Fifth St. Port Angeles, WA 98362 Olympic Medical Center c/o Administrator 939 Caroline St. Port Angeles, WA 98362 8. Entire Agreement This Agreement contains the entire agreement between the Parties with respect to medium voltage equipment ownership, and supersedes all prior Agreements or understandings between the Parties with respect thereto. Page 4 of 5 E-104 9. Venue Venue for any action brought on the arbitration award, including enforcement of such award, shall be in the Superior Court of Clallam County, and such action shall be governed by application of the laws of the state of Washington. The prevailing party in any such action on the arbitration award shall be entitled to its reasonable attorney fees and costs associated with such action. IN WITNESS WHEREOF, the Parties have executed this Agreement the 8 day of 2014. Clallam County Public Hospital District No. 2, d/b/a Olympic Medical Center CITY OF PORT ANGELES Eric Lewis, CEO/ Administrator City Manager Date Signed: -° `- °_ 1 y Date Signed: Approved as to Form: City Attorney Attest: City Clerk Page 5 of 5 E-105 NGELES DATE: May 6, 2014 To: CITY COUNCIL FROM: BYRON W. OLSON, CHIEF FINANCIAL OFFICER SUBJECT: A RESOLUTION of the City Council of the City of Port Angeles, Washing- ton, adopting Financial Policies for the City of Port Angeles. Summary: The City has been involved in an extended process to develop its Long -Range Finan- cial Plan. As part of that development process, was the consolidation of all financial policies into a single, unified document more readily accessible to Councilmembers, staff and the public. Included in the Financial Policies document are policies related to the City's Long -Range Finan- cial Plan as well as Operating Policies, Accounting & Reporting Policies, Budget Policies, Debt Management Policies, Investment Policies, Purchasing Policies and Post -Issuance Compliance for Governmental Bonds Policies. In a separate but related matter, there is a proposed ordinance recommending repeal of Section 3.05, Purchasing Policies and Procedures and Section 3.06, Investment Policies. They will be re- placed with similar policies included in the Financial Policies document proposed for adoption by Council. Recommendation: Conduct a public hearing and first reading on the Financial Policies and Reso- lution to adopt Financial Policies for the City of Port Angeles and continue the public hearing and first reading to the May 20, 2014 regular Council meeting Background / Analysis: Background / Analysis: The City has a variety of financial -related pol- icies that have been adopted by ordinance, resolution, or City Manager direction. They exist in a variety of forms and formats and have not been consolidated into a unified document for ease of use by Council, staff or the General Public. Combined with the efforts on the City's Long -Range Financial Plan, staff began to look at all ex- isting financial pronouncements of the City. Quickly, it became very evident that the lack of a single, comprehensive document created opportunity for confusion and lack of compliance with established policy direction for the City. G-1 The Long -Range Financial Planning process also facilitated the need to review the existing poli- cies to make sure that they could meet the existing and future needs of the City in conformance with the City's long-range vision and goals. The proposed Financial Policies include the following: 1. Financial Policies a. Goals & Objectives b. Fiduciary Responsibility c. Annual Review and Recommendations for Changes to Financial Policies 2. Long -Range Financial Policies 3. Operating Policies 4. Accounting & Reporting Policies 5. Budget Policies 6. Debt Management Policies 7. Investment Policies 8. Purchasing Policies 9. Post -Issuance Compliance for Governmental Bonds Policies We have held two (2) separate work sessions (January 28th and March 25th) with Council to review the proposed policies and gather input on recommend changes to the proposed policies. In addi- tion, we will be conducting public hearings on May 6th and May 20th as part of the resolution adop- tion process for the City of Port Angeles Financial Policies. In the attachments, you will see a "red -line" version that notes all of the changes made to the doc- ument following the March 25th Work Session with the City Council. Also attached is a "clean" copy of the Financial Policy manual that incorporates all of the changes noted in the "red -line" version. Many of the changes made were designed to help clarify intent of the policy or to remove some confusing language. A more substantive change, based on Council discussion and direction at the March 25th Work Session, resulted in a re -write of Section 8.22.3 on the change order approval process. In the proposed re -wording, we have re-inserted the limitations from our existing policy and pro- vided greater delineation on when Council approval is required as noted below: • General Purchasing: ✓ Council approval required for all change orders when they total more than $25,000 • Consultant Contracts between $25,000 - $100,000: ✓ Council approval required for all change orders when they total more than $25,000 • Architecture, Engineering or Land Surveying Contracts between $25,000 - $100,000: ✓ Council approval required for all change orders when they total more than $25,000 • Public Works Contracts between $25,000 - $100,000: ✓ Council approval required for all change orders when they total more than $25,000 • Public Works Contracts Greater than $100,000: ✓ 25% of the original contract authorization not to exceed $99,999.99 ✓ Council approval required if the total of changes orders exceeds 25% of the original contract award or $100,000 Four your reference, detailed below is the specific language proposed for change orders. G-2 GENERAL PURCHASING Total of All Change Order Authorizing Signatures & Amendment Amounts $0.01 -- $4,999.99 • Department Director (or as delegated in writ- ing to Finance Department) $5,000.00 -- $14,999.99 • Department Head —authorizing official • Chief Financial Officer— as to availability of funds & compliance with policy requirements $15,000.00 -- $24,999.99 • City Manager — authorizing official • Department Head — requesting official • Chief Financial Officer — as to availability of funds & compliance with policy requirements Greater than $25,000.00 • City Council approval required • City Manager — authorizing official • Department Head — requesting official • Chief Financial Officer — as to availability of funds & compliance with policy requirements CONSULTANT Note: Funding of any change orders must have been CONTRACTS WITH included in the original budget authorization approved ORIGINAL AWARD by the City Council. If additional funds beyond the original budget are required, the City Council must GREATER THAN approve the change order regardless of the amount. $25,000 BUT LESS THAN $100,000 Total of All Change Order Authorizing Signatures & Amendment Amounts $0.01 -- $4,999.99 • Department Director (or as delegated in writ- ing to Finance Department) $5,000.00 -- $14,999.99 • Department Head —authorizing official • Chief Financial Officer — as to availability of funds & compliance with policy requirements $15,000.00 — $24,999.99 • City Manager — authorizing official • Department Head — requesting official • Chief Financial Officer — as to availability of funds & compliance with policy requirements Greater than $25,000.00 • City Council approval required • City Manager — authorizing official • Department Head — requesting official • Chief Financial Officer—as to availability of funds & compliance with policy requirements G-3 CONTRACTS FOR Note: Funding of any change orders must have been ARCHITECTURAL, included in the original budget authorization approved ENGINEERING OR LAND by the City Council. If additional funds beyond the original budget are required, the City Council must SURVEYING WITH approve the change order regardless of the amount. ORIGINAL AWARD Note: Funding of any change orders must have been GREATER THAN included in the original budget authorization approved $25,000 BUT LESS THAN by the City Council. If additional funds beyond the $100,000 original budget are required, the City Council must Total of All Change Order Authorizing Signatures & Amendment Amounts $0.01 -- $4,999.99 • Department Director (or as delegated in writ- ing to Finance Department) $5,000.00 -- $14,999.99 • Department Head —authorizing official • Chief Financial Officer — as to availability of funds & compliance with policy requirements $15,000.00 — $24,999.99 • City Manager — authorizing official • Department Head — requesting official • Chief Financial Officer — as to availability of funds & compliance with policy requirements Greater than $25,000 • City Council approval required • City Manager — authorizing official • Department Head — requesting official • Chief Financial Officer — as to availability of funds & compliance with policy requirements PUBLIC WORKS Note: Funding of any change orders must have been CONSTRUCTION included in the original budget authorization approved CONTRACTS WITH by the City Council. If additional funds beyond the original budget are required, the City Council must ORIGINAL AWARD approve the change order regardless of the amount. GREATER THAN $25,000 BUT LESS THAN $100,000 Total of All Change Order Authorizing Signatures & Amendment Amounts $0.01 -- $4,999.99 • Department Director (or as delegated in writ- ing to Finance Department) $5,000.00 -- $14,999.99 • Department Head —authorizing official • Chief Financial Officer — as to availability of funds & compliance with policy requirements $15,000.00 — $24,999.99 • City Manager— authorizing official or 25% of the original • Department Head — requesting official contract award, whichev- • Chief Financial Officer — as to availability of er is less funds & compliance with policy requirements Greater than $25,000 • City Council approval required • City Manager — authorizing official • Department Head — requesting official • Chief Financial Officer — as to availability of funds & compliance with policy requirements Note: The City Council may grant specific additional authority to the City Manager as part of the original contract award approved by the City Council. G-4 PUBLIC WORKS Note: Funding of any change orders must have been CONSTRUCTION included in the original budget authorization approved CONTRACTS WITH by the City Council. If additional funds beyond the original budget are required, the City Council must ORIGINAL AWARD approve the change order regardless of the amount. GREATER THAN $100,000 Total of All Change Order Authorizing Signatures & Amendment Amounts $0.01 -- $4,999.99 • Department Director (or as delegated in writ- ing to Finance Department) $5,000.00 -- $14,999.99 . Department Head —authorizing official • Chief Financial Officer — as to availability of funds & compliance with policy requirements 25% of the original con- . City Manager — authorizing official tract authorization not to . Department Head — requesting official exceed $99,999.99, • Chief Financial Officer — as to availability of whichever is less funds & compliance with policy requirements Greater than 25% of the . City Council approval required original contract authori- . City Manager — authorizing official zation or $100,000 or • Department Head — requesting official more • Chief Financial Officer — as to availability of funds & compliance with policy requirements Note: The City Council may grant specific additional authority to the City Manager as part of the original contract award approved by the City Council. In addition, in a related Ordinance under consideration, we are requesting that the City Council repeal Section 3.05, Purchasing Policies and Procedures and Section 3.06, Investment Policies will be specifically addressed in the Financial Policies proposed for adoption by the City Council. If you have any questions prior to the meeting, please give me a call or send me an e-mail. BWO:mt G-5 RESOLUTION NO. A RESOLUTION of the City Council of the City of Port Angeles, Washington, adopting Financial Policies for the City of Port Angeles. WHEREAS, the need for policy direction by Council is imperative for the establishment of good government; and WHEREAS, the consolidation of all financial policies of the City of Port Angeles into a single, unified document that can easily be referenced by Councilmembers, staff and the General Public; and WHEREAS, included in the proposed Financial Policies of the City of Port Angeles are sections dealing with Goals & Objectives, Fiduciary Responsibility, Annual Review and Recommendations for Changes to Financial Policies, Long -Range Financial Policies; Operating Policies; Accounting & Reporting Policies, Budget Policies, Debt Management Policies, Investment Policies, Purchasing Policies, and Post -Issuance Compliance for Governmental Bonds Policies; WHEREAS, the City staff has conducted two workshop sessions with Council to review the proposed policies and to gather recommendations for changes and revisions to the proposed policies; and WHEREAS, the City Council will be holding public hearings at the May 6, 2014, and May 20, 2014, Council meetings to take public testimony and comment regarding the proposed Financial Policies; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of G-6 Port Angeles that they hereby adopt the attached Exhibit A — Financial Policies of the City of Port Angeles as the guiding policy document for the City related to its financial management. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the 20th day of May 2014. Dan Di Guilio, Mayor ATTEST: Janessa Hurd, City Clerk APPROVED AS TO FORM: William E. Bloor, City Attorney G-7 G-8 TABLE OF CONTENTS 1. FINANCIAL POLICIES..................................................................................................................4 1.1. Goals & Objectives: ........................................................................................................................................................................ 4 1.2. Fiduciary Responsibility: ................................................................................................................................................................ 4 1.3. Annual Review and Recommendations for Changes to Financial Policies: ................................................................................... 4 2. LONG-RANGE FINANCIAL POLICIES..........................................................................................5 2.1. Resolution of Conflict between Policies: ....................................................................................................................................... 5 2.2. Ability to Pay: ................................................................................................................................................................................. 5 2.3. Use of Reserves: ............................................................................................................................................................................. 5 2.4. Unassigned Fund Balance: ............................................................................................................................................................. 5 2.5. General Fund Subsidy to Street Fund and Medic I Utility Fund: ................................................................................................... 6 2.6. Issuance of New Debt and Ability to Pay: ...................................................................................................................................... 6 2.7. Considerations for Debt Financing: ................................................................................................................................................ 6 2.8. Disposition of Unused Property.....................................................................................................................................................6 2.9. Use of Highly Volatile Funding Sources: ........................................................................................................................................ 7 2.10. Potential for Segmenting Public Works Projects: .......................................................................................................................... 7 2.11. Capital Funding Priorities: .............................................................................................................................................................. 7 2.12. Use of One-time Revenues: ........................................................................................................................................................... 7 2.13. Property Tax and Future Budgets: ................................................................................................................................................. 7 2.14. Use of Banked Property Tax Capacity: ........................................................................................................................................... 9 2.15. Utility Excise Tax Rates: ................................................................................................................................................................. 9 2.16. Setting of Fees and Charges for Building Permits: ......................................................................................................................... 9 2.17. Setting of Fees and Charges for Parks and Recreation Programs and Services: ........................................................................... 9 2.18. Utility Rate Design: ........................................................................................................................................................................ 9 2.19. Economic Development Fund: ..................................................................................................................................................... 11 2.20. Implementation of Utility Rate Increases: ................................................................................................................................... 11 2.21. Annexation and Cost of Service Analysis: .................................................................................................................................... 11 2.22. Employee Salaries and Benefits: .................................................................................................................................................. 11 2.23. Employee Contributions for Health Insurance: ........................................................................................................................... 11 2.24. Payments by the City to Vendors and Employees: ...................................................................................................................... 12 3. OPERATING POLICIES..............................................................................................................13 3.1. Goals............................................................................................................................................................................................. 13 3.2. Revenue Policies.......................................................................................................................................................................... 13 3.3. Expenditure Policies..................................................................................................................................................................... 14 3.4. Capital Improvement Policies...................................................................................................................................................... 15 3.5. Reserve Fund Policies................................................................................................................................................................... 17 4. ACCOUNTING & REPORTING POLICIES...................................................................................20 4.1. Accounting Requirements: ........................................................................................................................................................... 20 4.2. BARS — Budgeting, Accounting and Reporting System: ............................................................................................................... 20 4.3. Requirements of the Finance Department: ................................................................................................................................. 20 4.4. External Auditing Requirement: .................................................................................................................................................. 20 5. BUDGET POLICIES....................................................................................................................21 5.1. Primary Budget Responsibility.....................................................................................................................................................21 5.2. Operating Budget......................................................................................................................................................................... 21 5.3. Budgetary Control........................................................................................................................................................................ 22 6. DEBT MANAGEMENT POLICIES..............................................................................................23 6.1. Goals............................................................................................................................................................................................. 23 6.2. Short -Term Debt.......................................................................................................................................................................... 23 6.3. Long -Term Debt............................................................................................................................................................................ 23 6.4. General Obligation Bond Policy................................................................................................................................................... 24 7. INVESTMENT POLICIES............................................................................................................25 7.1. Goals............................................................................................................................................................................................. 25 7.2. Objectives..................................................................................................................................................................................... 25 8. PURCHASING POLICIES...........................................................................................................31 G-9 8.1. 8.2. 8.3. 8.4. 8.5. 8.6. 8.7. 8.8. 8.9. 8.10. 8.11. 8.12. 8.13. 8.14. 8.15. 8.16. 8.17. 8.18. 8.19. 8.20. 8.21. 8.22. 8.23. 8.24. 8.25. 8.26. 9.1. 9.2. 9.3. 9.4. 9.5. 9.6. 9.7. 9.8. 9.9. 9.10. 9.11. Goal.............................................................................................................................................................................................. 31 Rightto Establish, Amend or Repeal...........................................................................................................................................31 Financial Information Provided to Council.................................................................................................................................. 31 PurchasingPolicy Definitions.......................................................................................................................................................32 PolicyRequirements.................................................................................................................................................................... 33 Requisitioned Purchase Orders (PO) ............................................................................................................................................ 33 BlanketPurchase Order (BPO)..................................................................................................................................................... 34 Receiptof Goods.......................................................................................................................................................................... 34 FPO(Field Purchase Order).......................................................................................................................................................... 34 Invoicing....................................................................................................................................................................................... 34 CheckSigning...............................................................................................................................................................................35 Approvalof Payment Claims........................................................................................................................................................35 Contracts...................................................................................................................................................................................... 35 BiddingRequirements..................................................................................................................................................................35 Lowest Responsible Bidder (PAMC 3.05.050)............................................................................................................................. 35 Bid Inspection (PAMC3.05.055).................................................................................................................................................. 37 Authority to Enter into Contracts, Leases or Rental Agreements (PAMC 3.05.050)................................................................... 37 Small Purchase Contracts (PAMC 3.05.070)................................................................................................................................ 37 MRSC Rosters (PAMC 3.05.080).................................................................................................................................................. 38 Small Works Rosters (PAMC 3.05.085)........................................................................................................................................ 38 Consulting Services Rosters (PAMC 3.05.090)............................................................................................................................. 40 Public inspection of purchase, small works roster, or limited public works awards (PAMC 3.05.100) .....................................40 Approval from the City Attorney on Change Orders: .................................................................................................................. 44 Change orders on construction contracts and amendments to professional service agreements (PAMC 3.05.110) ................44 Definition of credit card (PAMC 3.05.120).................................................................................................................................. 45 Issuance, use and control of credit cards (PAMC3.05.130)........................................................................................................ 45 POST ISSUANCE COMPLIANCE FOR GOVERNMENTAL BONDS..............................................47 G-10 FINANCIAL POLICIES 1.1. Goals & Objectives: 1.1.1. The Financial Policies assemble all of the City's key financial policies in one document. This comprehensive document provides the guidelines to ensure that the City is financially able to meet its immediate and long-term service objectives. The individual policies contained herein serve as guidelines for both the financial planning and internal financial management of the City. 1.2. Fiduciary Responsibility: 1.2.1. The City of Port Angeles is accountable to its citizens for the use of public funds. Municipal resources must be used prudently to ensure adequate funding for the services, public facilities, and infrastructure to meet the present and future needs of the community. These policies safeguard the fiscal stability required to achieve the City's goals and objectives. 1.3. Annual Review and Recommendations for Changes to Financial Policies: 1.3.1. The Chief Financial Officer shall, on an annual basis, prepare and deliver a report to the City Council and City Manager detailing the results of the review of the City of Port Angeles Financial Policies. In the report, the Chief Financial Officer shall make recommendations for revisions to existing policies, addition of new policies or the deletion of existing policies to accommodate any changes in generally accepted accounting principles (GAAP), changes in state regulations and laws or changes in federal regulations and laws. 1.3.2. Should a change be required in the City's Financial Policies as a result of a court decision or changes in state or federal laws before the City Council can review and take any action, the City Manager, upon recommendation by the Chief Financial Officer, is empowered to make any revisions to existing policies, creation of new policies or deletion of existing policies to allow the City of Port Angeles to be in compliance with governing authorities. 1.3.2.1. Provided that when the City Manager makes such change, the Chief Financial Officer shall immediately inform the City Council in writing of the change, the reason necessitating the change and the anticipated date the proposed revision will come before Council for their consideration. G-11 2. LONG-RANGE FINANCIAL POLICIES 2.1. Resolution of Conflict between Policies: 2.1.1. `should If„there d. , is any conflict between the Long -Range Financial Policies and an individual financial policy contained elsewhere in this document, the Long -Range Financial Policy shall govern. In such case, the Chief Financial Officer shall notify the City Council and the City Manager in writing of the conflict together with recommendations that will correct any conflict going forward. 2.2. Ability to Pay: 2.2.1. Council shall consider the overall impact on the community and its "ability to pay” against the need to enact any tax, utility rate or fee/charge increase. 2.3. Use of Reserves: 2.3.1. Council shall not use reserves/fund balance as a funding source for on-going operations except on an emergency, short-term basis. 2.3.1.1. The use of rate stabilization reserves to provide for a "phase-in" of a larger utility rate increase shall be permitted provided that Council has adopted a scheduled plan for the utility rate increases as well as a plan to replenish the rate stabilization reserve account for funds previously advanced. 2.4. Unassigned Fund Balance: 2.4.1. Council shall direct that General Fund unassigned fund balance ("reserves') be increased from its current minimum level of 10% of the current year General Fund expenditures to 25% of the current year General Fund expenditures. 2.4.1.1. To meet the additional funding requirement, Council shall consider the following actions in rank priority: 2.4.1.1.1. Allocation of any savings generated from prior year operations in the General Fund; 2.4.1.1.2. Allocation of :, addl li n al, utility excise tax revenues as a result of Council -adopted utility rate increases,- 2.4.1.1.3. ncreases;2.4.1.1.3. Allocation of new revenues to the General Fund resulting from levying the 1.0% increase in property tax as allowed by state law; 2.4.1.1.4. Allocation of any new sales tax revenue projected in the subsequent year operating budget for the General Fund; and 2.4.1.1.5. Reduction in overall spending in the General Fund necessary to generate the resources to be allocated to the General Fund unassigned fund balance as authorized by Council. 2.4.2. Council recognizes that the actions required to achieve a 25% unassigned fund balance in the General Fund may take an extended period to achieve. Therefore, the Council shall target a five-year horizon to achieve the desired funding level and Council shall review the target funding level on an annual basis as part of its deliberations for the next year's operating budget. G-12 2.5. General Fund Subsidy to Street Fund and Medic I Utility Fund: 2.5.1. Council shall consider implementing a "phase-out' of General Fund subsidy for the Street Fund (Fund #102) and the Medic 1 Utility Fund (Fund #409). 2.5.2. The phase-out shall be over a period of not less than three (3) years nor more than five (5) years. 2.5.3. kc ;ad c e c e t ofC(2ns doi � 11(21f,,,,Of 1212LL!112, funding currently provided by the General Fund for the Street Fund shall bo m&,Ph dhc,In li do Iho (22lrnn of Iho creation and implementation of a Transportation Benefit District (TBD). 2.5.4. Prior to consideration of either a Council -approved TBD or placement on the ballot for voter -approval, the Chief Financial Officer together with the Director of Public Works and Utilities shall prepare a report for consideration by the City Council and City Manager that: 2.5.4.1. Analyzes the proposed method of funding for the TBD, provide an estimate of the revenue for the next six (6) years to be generated if the TBD is approved, and provide a specific list of projects to be funded along with a timeline for completion of the identified projects. 2.5.5. Replacement funding for the Medic I Utility subsidy currently provided by General Fund for the Medic I Utility Fund shall be coordinated with an upward adjustment to applicable Medic I utility rates as provided in a Cost of Service Analysis (COSA). The COSA shall also include a time -line for the utility rate increases intended to replace funding support from the General Fund. 2.6. Issuance of New Debt and Ability to Pay: 2.6.1. Council shall consider, prior to the issuance of any new general government or utility debt, the overall impact of the City's ability to repay the debt obligation from existing taxes or utility rates. 2.6.2. If new taxes and/or increases in utility rates are necessary to generate revenue for the new debt service, the Chief Financial Officer shall provide the City Council and the City Manager a report detailing the annual and total estimated costs of the debt repayment and the plan or schedule for future tax and/or utility rate increases required to pay for the new debt. 2.7. Considerations for Debt Financing: 2.7.1. Council shall require the following for consideration of debt financing for projects: 2.7.1.1. If a long-term debt financing is proposed, a financial analysis shall be required prior to any approval of the project that analyzes the long-term sustainability of funding from City resources as well as the overall impact to the City's total debt obligation. 2.7.1.2. Any maintenance and operation (M&O) costs associated with the completed project must be identified along with the proposed source of funding for the M&O costs prior to seeking Council approval of the capital project. 2.8. Disposition of Unused Property. 2.8.1. Council shall consider selling of the Niichel property and other unused City properties to allow the City to have the resources to meet the debt service obligations of the 2005 Limited Term General Obligation Bond and its $1,000,000 balloon payment in 2021. G-13 2.9. Use of Highly Volatile Funding Sources: 2.9.1. Council shall prohibit the use of highly volatile funding sources such as Lodging Tax ("hotel -motel tax"), Real Estate Excise Tax I (REET-1), or Real Estate Excise Tax II (REET-11) for debt service or other long-term commitments. Preference for use of such volatile funding sources should be given to one-time capital expense, short-term funding commitments for a capital expense or saving to create a funding pool that can "cash - out" a capital project. 2.10. !Potauntw:MlV+fow Wgdi+nantuung IIlluyudbIliic WeAr Il ungaa+tc,Uounsi°i fou°dui°loon for Sinnxlllier Scalllo I:Iu.nlhlfPic Works If1110 o2 Vis,: 2.10.1. Council shall itgida,;Ihal Ihr1)rlaxit12io,iftofPublic Works and Utlli11 osrxam,iin Ihr,ilir 1a1,',222Z'U laial Uc W01-ks c0llsl"I'dion sr hodialo lar doi]llfy d', y r221221'1,,iaDilir s roquR,c OR aA,1(414S Pe'skl06! indar c care OPRcaIIY fc as! 910 yet uII op..SR"144,Igdr oi� phdsodhd; moy d.a , Wpa ,c tc cd -to encourage local contractors to bid on projects that are more in line with their company's economic resources and/or bonding capabilities. 2.11. Capital Funding Priorities: 2.11.1. Council shall require that first priority for funding of capital projects should be given to those projects designed to preserve and maintain existing infrastructure. 2.11.1.1. Council has established the rank order the following: 2.11.1.1.1. Legal and statutory requirements and mandates provided realistic and affordable sources of fund are available to the City. 2.11.1.1.2. Continuation of multi-year projects provided realistic and affordable sources of funding are available to the City. 2.11.1.1.3. Capital funding should shall be given to those projects that leverage City funding with grants from the State and/or federal agencies. 2.11.1.1.4. Capital funding should shall ,,,,,,,,,,,,, be given to public-private partnership projects whereby the City can leverage its contribution with private dollars to enable a more economically diverse project with the primary risk for the long-term financing is transferred to a private partner. 2.12. Use of One-time Revenues: 2.12.1. Council shall require that one-time revenues or revenues significantly above the budgeted revenue target be used for one-time expenses and not be utilized to fund recurring expenses such as salaries and wages or debt service. 2.13. Property Tax and Future Budgets: 2.13.1. Council shall require that in the development of all fe;d"FP 121-d11121i1iai y,,,annual operating budgets, the Chief Financial Officer should include a 1.0% property tax revenue increase for con s!dor� 11 on by C oianci;,1. 2.13.2. The Chief Financial Officer shall forward to the City Council and City Manager prior to any approval from Council for the 1.0% property tax increase a report that details the estimated revenue that may be generated if the 1.0% increase would be approved by G-14 Council. In addition, the report shall also include an analysis of the potential Ioi] tr,p.nm impact on the General Fund if Council decided not to levy the 1.0% increase. G-15 2.14. Use of Banked Property Tax Capacity: 2.14.1. Council shall not consider levying of any "banked" property tax levy capacity unless the following conditions exist: 2.14.1.1. The Council is considering adopting an annual budget that requires a reduction in core services as identified by Council; and 2.14.1.2. Council has voted to authorize the implementation of the 1.0% in property tax collections. 2.15. Utility Excise Tax Rates: 2.15.1. Council shall not consider any increase to the City's utility excise tax rates through at least the end of the 2019 fiscal year. 2.15.2. Prior to any proposal to Council for an increase in a utility excise tax rate, the Chief Financial Officer shall prepare a report the City Council and the City Manager noting the amount of the proposed tax increase, an estimate of new or additional annual revenues for the next six (6) years and the need for the additional funding to be derived from the increased utility excise tax rate. 2.16. Setting of Fees and Charges for Building Permits: 2.16.1. Council shall consider that the fees and charges for building permits shall include a total cost recovery of direct and indirect costs. 2.16.2. Should eoiaigcil dc,se c kc Counc l may consider potential reduction in the fees and charges for a building permit it shall only do so if a project ��ci 2a,1„r„,slong-term ] identifiable, nuo increase in sales tax as a family wage�obsand or�,i;,,,, Irnw tr�irovo result of the project's construction. 2.16.3. The Chief Financial Officer together with the Director of Community and Economic Development shall prepare 44-d4 a report to the City Council and City Manager � rri y t ]1,2 ,, (a�ndprior to consideration of the next yc ap' annual operating budget that compares the City's building permit fee and charges in comparison to fees and charges from other comparable cities together with an analysis of the net subsidy required of the General Fund to off -set any shortfall in revenues associated with the total building permit operating costs. 2.17. Setting of Fees and Charges for Parks and Recreation Programs and Services: 2.17.1. Council shall require that fees and charges imposed for parks and recreation shall be based on a cost recovery hierarchy. 2.17.2. The cost recovery hierarchy shall give consideration for potential subsidy from other parks and recreation fees and/or the General Fund for programs based on targeted audiences such and children and youth, special populations or broad-based community programs. 2.18. Utility Rate Design: 2.18.1. Council shall require that utility rates be designed to reflect the underlying nature of the costs for each respective utility. 2.18.2. Council may consider establishing differential utility rates for specified utility classes to achieve specific, identifiable goals such as reduced rates to encourage recycling of used tires or construction materials. G-16 G-17 2.19. Economic Development Fund: 2.19.1. Council shall consider creation and/or identification of a long-term, dedicated funding source for the Economic Development Fund (Fund #103) which, allows for funding of I41,4Iskl 14ryc! R� Ixram;rum as rso�d.d- 4� a reserve fund to allow for the collection of resources that could be used as a grant match and/or source of local government direct project funding. 2.20. Implementation of Utility Rate Increases: 2.20.1. Council shall give preference to more frequent but smaller, incremental increases to rates, fees, and charges rather than less frequent but larger increases. 2.20.2. In all cost of service analysis (COSA) efforts, preference should shall be given to utilizing a "phased -in" approach for all future rate increases even if it may be necessary to slow- down or delay planned capital project implementation as part of an overall "ability to pay" analysis within the COSA. 2.21. Annexation and Cost of Service Analysis: 2.21.1. Council should shA,lreq uire a Cost of Service Analysis (COSA) prior to any consideration of a potential annexation. Included in the COSA will be an estimation of costs associated with providing the current level of City services to an area under consideration for annexation as well as an estimate of all revenue that may be derived from the area included in the proposed annexation. 2.22. Employee Salaries and Benefits: 2.22.1. Council shall require a salary and benefit survey to assess that comparability of salaries, wages, and benefits paid by the City of Port Angeles in comparison to the market place for prospective City employees. Included in that analysis shall be the following: 2.22.1.1. The survey shall be done no more often than every three (3) years nor less often than every five (5) years. 2.22.1.2. The survey shall take into account internal comparability for responsibility and critical importance to the City for short and long-term decision-making. 2.22.1.3. The survey shall take into account external factors including comparable cities, private -sector jobs and other factors that influence the City's ability to recruit and retain qualified employees. 2.22.1.4. The Chief Financial Officer shall prepare and deliver a report in writing to the City Council and City Manager prior to any consideration of a change in salary, wages, or benefit levels for unionized and/or non -represented employees that details the estimated costs of any proposals that are under consideration for approval by Council. 2.22.1.5. The Mayor, with approval of the Council, may appoint a special, ad hoc Council Committee to work with the City Manager in the development of any proposals regarding salaries, wages, and benefits for employees of the City. 2.23. Employee Contributions for Health Insurance: 2.23.1. Council shall require that all employees contribute to the cost of their health insurance coverage for both the employee as well as any family coverage that may be required. G-18 2.23.2. Council recognizes that implementation oft his policy state ment may require amendments to collective bargaining agreements covering various groups of City employees and will need to be negotiated as part of a collective bargaining process. 2.24. Payments by the City to Vendors and Employees: 2.24.1. Council shall require that all payments made by the City be accomplished via electronic funds transfer wherever possible as a means of reducing costs to the City. G-19 3. OPERATING POLICIES 3.1. Goals 3.1.1. To ensure delivery of an exceptional level of municipal services by assuring reliance on ongoing resources and by maintaining a stable financial base. 3.1.2. To ensure that the City is in a position to respond to changes in the economy or new service requirements without an undue amount of financial stress. 3.1.3. To maintain an excellent credit rating in the financial community and assure taxpayers that the City is well managed financially and maintained in sound fiscal condition. 3.1.4. To adhere to the highest accounting and management policies as set by the Government Finance Officers' Association (GFOA), the Governmental Accounting Standards Board (GASB), and other professional standards for financial reporting and budgeting. 3.1.5. To ensure the legal use of financial resources through an effective system of internal controls. 3.2. Revenue Policies 3.2.1. The City will strive to maintain a diversified mix of revenues in order to maintain needed services during periods of declining economic activity. 3.2.2. General Fund revenue estimates should be prepared on a conservative basis in order to minimize fluctuations in service levels during periods of economic downturn. 3.2.3. As much as is reasonably possible, City services that provide private benefit shall be supported by fees and charges in order to provide maximum flexibility in the use of general revenues to meet the cost of services of broader public benefit. The City shall establish user charges as follows: 3.2.3.1. Building Permits: Fees shall be based on total cost recovery of direct and indirect expenses. 3.2.3.2. Parks & Recreation: Fees shall be based on a cost recovery hierarchy whereby adult programs help to subsidize programs for children, youth, and special populations. 3.2.3.3. Rental of City Facilities: Fees shall be based on 100% of total direct and indirect costs, plus an amount to be reserved for future major maintenance of assets utilized by the rental if the rental is for private business purposes. As a general requirement, the rental fees shall, at a minimum, cover the direct expenses associated with permitting and facilitating the rental unless the event is sponsored by the City of Port Angeles. 3.2.3.4. In the event that fees and charges kc crrrnot achieve their targeted cost recovery benchmarks, the City Manager shall recommend a plan for consideration by Council that either reduces programs and services to be offered or provides for a one-time subsidy from the General Fund for the current fiscal year's operation. 3.2.3.5. Consideration of any future subsidy from the General Fund shall be included in discussions by Council prior to the adoption of the next fiscal year's budget. G -20 ... Aw dnst Hsc p chUP,o�s 41sc p�vle s 191'ovikgc d L y Iho Qi Yy s o,esdPi Rds sholk l.d. �csk��c�r fu„ II eosds, incVeAhees�, ral-I here c1 GOSM s,in(,flF G� 60ss, iRd GOP! k460ss R the f(4144. r. w.n.d,,, The City shall systematically review user fees and rates and consider adjustments as necessary to take into account the effects of additional service costs and inflation. Rate studies shall .:, Iako info accoIInI direct and indirect costs of operations, administration, plant maintenance, debt service, depreciation of capital assets, and other related costs. Proceeds of specific revenue sources that are legally restricted to expenditures for specified purposes will be accounted for in separate special revenue funds unless the Chief Financial Officer issues a finding that directs the revenue to be accounted for in a different fund for a specific reason. Budgeted special revenue funds will be included and reviewed in the City's annual budget process. wPwA w.n.6............The City will follow an aggressive policy of collecting all monies due, to the extent that the collection efforts are cost effective. The City may elect to not collect minor amounts due the City if the costs of collection equal or exceed the amount of money to be collected. The Chief Financial Officer shall determine on an annual basis what constitutes a minor amount referenced above and shall Inform Iho Council yI]c City 1 ni c.xr i. as lar Iho dolor-111ina,lion of whal consl,lialr's a rrtinor Economic downturns and anticipated funding shortfalls will be analyzed by the Chief Financial Officer and City Manager for potential solutions. Deficit financing and borrowing to support on-going expenditures is not the policy of the City as a response to long-term revenue shortfalls. Revenue forecasts will be revised, and expenditures will be reduced to conform to the revised forecast. All potential grants shall be carefully examined for matching requirements and other City obligations prior to grant acceptance. Some grants may not be accepted if local matching funds cannot be justified. Grants may also be rejected if programs must be continued with local resources after grant funds are exhausted or place an unacceptable strain on local resources. Significant preference shall be given to rate and fee increases „I hal are smaller and applied more frequently than intermittent but significantly larger increases. 3.3. Expenditure Policies 3.3.1. The City will only propose operating expenditures, vehiGh Ihal ,,can be supported from on-going operating revenues. Before the City undertakes any agreements that would create fixed on-going expenses, the cost implications of such agreement will be fully determined for current and future years. Capital expenditures may be funded from one-time revenues, but the operating budget expenditure impacts of capital purchases will be reviewed for compliance with this policy provision. 3.3.2. Department directors are responsible for managing their budgets within the total appropriation for their department. 3.3.3. The City will assess charges for services provided internally by other funds. The estimated direct and indirect costs of service will be budgeted and charged to the fund receiving the service. Interfund service fees charged to recover these costs will be G-21 recognized as revenue to the providing fund. The allocation method will be reviewed annually. 3.3.4. Emphasis is placed on improving individual and work group productivity rather than adding to the work force. The City will invest in technology and other efficiency tools to maximize productivity. The City will hire additional staff only after the need of such positions has been demonstrated and documented. 3.3.5. All compensation planning and collective bargaining will focus on the total costs of compensation, including direct salary, healthcare benefits, pension contributions, educational and longevity pay, and other non -salary benefits which are a cost to the City. 3.4. Capital Improvement Policies 3.4.1. It is the City's policy to ensure that adequate resources are allocated to preserve existing infrastructure and other capital assets before targeting resources toward construction or acquisition of public facilities or major equipment. 3.4.2. The City will develop a multi-year Capital Facilities Plan (CFP) to identify and coordinate infrastructure, facility, and equipment needs in a way that maximizes the return to the community. All capital improvements will be made according to the adopted CFP. 3.4.3. The Capital Facilities Plan will be formulated using an analysis of long-term, overall resources and will include projected funding sources and ongoing operations and maintenance costs. Future changes in economic or demographic factors identified in the financial forecasting process will be incorporated in the capital budget projections. The plan will be updated annually. Any planned use of debt financing shall include an analysis of debt service costs and funding resources available to pay the associated debt. 3.4.4. The first year of the Capital Facilities Plan will constitute the capital budget for the ensuing budget year. The capital budget and the base operating budget will be reviewed at the same time to assure that the City's capital and operating needs are evaluated in a balanced manner. 3.4.5. A long-range Transportation Improvement Plan (TIP) will provide the framework for the City's future investment in transportation related infrastructure. This ensures that infrastructure projects incorporated into the Capital Facilities Plan (CFP) will be the embodiment of the officially stated direction of the City's Comprehensive Plan and supporting documents. 3.4.6. The City may administer a Local Improvement District (LID) program. For capital projects whose financing depends in part or wholly on an LID, interim financing may be issued to support the LID's portion of the project budget. The amount of the interim financing shall be the current estimate of the final assessment roll as determined by the administering department. 3.4.7. The Citywill determine the most cost effective financing method for all new projects. Whenever possible, the City will use intergovernmental assistance and other outside resources to fund capital projects. Additional funding may come from designated surpluses in the General Fund and certain special revenue funds as outlined in the operating budget policy. 3.4.8. An operating cost projection, including all funding sources, will be required for all projects proposed for funding within six (6) years. G -22 G -23 3.5. Reserve Fund Policies 3.5.1. Part of financial stability is to maintain adequate reserves and fund balances. The definition of Fund Balance is the net worth of a fund, measured by total assets minus total liabilities. 3.5.2. In the governmental funds, the City recognizes the following hierarchy of fund balance classifications, which are based primarily on the extent to which the City is bound by constraints placed on resources: 3.5.3. Nonspendable -- Amounts that cannot be spent due to form (such as inventories and pre -paid amounts), and amounts that must be maintained intact legally or contractually (including the corpus or principal of a permanent fund). In addition, long-term loan and notes receivables, and property held for resale would be reported here unless the proceeds are restricted, committed, or assigned. 3.5.4. Restricted -- Amounts constrained for a specific purpose by external parties, constitutional provision, or enabling legislation. 3.5.5. Committed -- Amounts constrained for a specific purpose as authorized by the City Council. Additional action by the Council is required in order to remove or change the constraints placed on the resources. The action to constrain resources must occur prior to year-end; however, the amount can be determined in the subsequent period. 3.5.6. Assigned -- For all governmental funds other than the general fund, any remaining positive amounts not classified as nonspendable, restricted, or committed. For the general fund, the City Manager has been delegated authority to assign amounts intended to be used for a specific purpose. All assigned fund balance requests from departments must be approved in writing by the City Manager and provided to the Finance Department by year-end in order to be officially considered assigned. Amounts reported as assigned should not result in a deficit in unassigned fund balance. 3.5.7. Unassigned -- For the general fund, amounts not classified as nonspendable, restricted, committed, or assigned and are available to use for any purpose. The general fund is the only fund that would report a positive amount in unassigned fund balance. For all other governmental funds, unassigned fund balance is the amount expended in excess of resources that are nonspendable, restricted, committed, or assigned. If this results in a deficit in unassigned fund balance, then assigned fund balance shall be reduced. 3.5.8. Special Revenue Funds will maintain sufficient fund balances to provide adequate cash flow and to withstand downturns in the economy. These fund balances will be analyzed annually. 3.5.9. The General Fund's targeted unassigned fund balance will be a minimum of 25% of expenditures, excluding capital expenditures. This fund balance will be established and maintained to: 3.5.9.1. Offset unanticipated economic downturns; 3.5.9.2. Provide a sufficient cash flow for daily financial needs at all times; 3.5.9.3. Establish adequate level of reserves to provide for the timely replacement of equipment; and 3.5.9.4. Sustain City services in the event of a catastrophic event such as a natural/manmade disaster or a major downturn in the economy. G -24 3.5.9.5. If unassigned fund balance falls below the required minimum level, the City Manager shall notify the Council immediately. The Council must adopt a plan to restore this balance to the target level within 60 months. 3.5.10. In addition, the general fund will maintain a committed fund balance to be used as a contingency as specified in PAMC 3.04.040. There are no minimum requirements on the level of contingency fund balance. 3.5.11. There are no specific requirements on the level of assigned fund balance in the general fund, unless future revenue streams are specified by the donor or source of funding. 3.5.12. The Citywill maintain the following reserves for the utility funds identified below: 3.5.12.1. An operating reserve will be established and maintained to provide sufficient cash flow to meet daily financial needs as recommended by the City's financial advisor. The reserve requirements will be reviewed every three years and will be based upon: 3.5.12.2. 60 days operating expenses: Electric, Water, and Wastewater Funds. 3.5.12.3. 90 days operating expenses: Solid Waste and Stormwater Funds. 3.5.12.4. Operating expenses exclude ending fund balances, capital purchases, construction costs, debt service payments, and transfers. 3.5.12.4.1. A rate stabilization reserve will be established and maintained for the Electric Fund to provide a means to mitigate wholesale power purchase cost increases. A rate stabilization reserve will be established and maintained for the Wastewater Fund to provide a means to mitigate retail rate increases based on unforeseen cost increases. These accounts will be analyzed annually to ensure an adequate amount is placed in reserves. 3.5.12.4.2. A post -closure maintenance reserve within the Solid Waste Transfer Station/Landfill fund will be established and maintained to provide sufficient cash flow to meet the anticipated cost of maintenance in accordance with State law. This reserve requirement will be reviewed annually. 3.5.12.4.3. Bond reserves will be created and maintained as required in utility funds in accordance with the provisions set forth in the bond covenants. 3.5.12.4.4. A contingencies and replacement reserve for the Electric fund will be established and maintained in accordance with bond covenants. 3.5.12.4.5. A water treatment plant operation and maintenance reserve will be established and maintained to offset its operating costs to the Water Fund. 3.5.12.4.6. The City will maintain reserve funds to meet requirements for the guarantee of debt service in compliance with bond indenture agreements. 3.5.12.4.7. The City will maintain the self-insurance funds at a sufficient level to provide health care and workers' compensation benefits and avoid catastrophic loss. G -25 3.5.12.4.8. The City will maintain equipment replacement reserves as specified in the City's Equipment Replacement and Vehicle Use Policy. 3.5.13. The Citywill maintain an actuarially funded Firemen's Pension Fund as determined by actuarial study. 3.5.14. The Citywill maintain adequate reserves in the Information Technology Fund to ensure timely replacement, upgrade, and/or additions to the City's technology infrastructure. G -26 4. ACCOUNTING & REPORTING POLICIES 4.1. Accounting Requirements: 4.1.1. The City's accounting and financial reporting systems will be maintained in conformance with current accepted principles and standards of the Governmental Accounting Standards Board (GASB), Generally Accepted Accounting Principles (GAAP), and the Government Finance Officers Association (GFOA). As a commitment to this policy, the Finance Department will periodically submit its Comprehensive Annual Financial Report (CAFR) for the GFOA Certificate of Achievement for Excellence in Financial Reporting. 4.2. BARS — Budgeting, Accounting and Reporting System: 4.2.1. The State Auditor's Office provides a standard account classification system through its Budgeting, Accounting and Reporting System (BARS). The City will maintain its records on a basis consistent with BARS and current BARS manuals will be maintained in the Finance Department. 4.3. Requirements of the Finance Department: 4.3.1. The Finance Department will maintain financial systems to monitor expenditures, revenue, and performance of all municipal programs on an ongoing basis. Regular monthly financial reports will present a summary of financial activity for the period and the cumulative data for the budget year. 4.3.2. All applicable standard governmental accounting practices will be used to maintain the City's financial records, including the appropriate uses of accrual and modified accrual methods of accounting, encumbrance accounting, current financial resources and economic resources focus for statement presentation, and the proper classification of funds. 4.3.3. The Finance Department will maintain fixed asset and depreciation records for all capital assets owned by the City. The threshold for capitalization of non -infrastructure assets is $7,500. 4.3.4. Under GASB Statement No. 34, infrastructure will be included as capital assets in the financial reports. The City will develop and follow a methodology of maintaining infrastructure records, including appropriate depreciation, under the guidelines of the statement. 4.4. External Auditing Requirement: 4.4.1. The State Auditor's Office will annually perform a financial and compliance audit and issue an audit report. Results of the annual audit will be provided to the City Council and public. G -27 5. BUDGET POLICIES 5.1. Primary Budget Responsibility 5.1.1. 11 he Q ily Vllan 4,;er is responsible for preparing and °rllhl"t1ltt.ing to the Council a lentafive budg,,el for the fiscal year. II he CilyIIVle'4nae.,4 r is also respon°viW for ICeepinLr the Council` fU[!y eickiIsed of the finandal condition of the City eind 11s Julure nl`4`d& 5.1.2. The City Council has final responsibility for approving the annual Operating Budget and Capital Budget. 5.1.3. tw,ap " �rwr a4 ^rix^aukaw k a pilar a ^ taka+tr tar ta, a aa� �„ s twrwR� 5.1.4. Department directors, under the direction of the City Manager, are responsible for proposing programs, recommending funding levels, and formulating budget proposals for implementing service programs in accordance with established goals and directives. 5.1.5. The Finance Department is responsible for coordinating the overall preparation and administration of the City's budget in compliance with applicable State of Washington statutes governing local government budgeting practices. 5.1.6. The Finance Department provides revenue budget estimates, assists department staff in identifying budget problems and formulating alternative solutions, and prepares and distributes the final budget document. 5.1.7. To facilitate and implement the budget process, the Chief Financial Officer will provide the Council with an annual budget calendar in accordance with State law. 5.2. Operating Budget 5.2.1. The operating budget will define the City's annual financial plan as developed by the City Council in establishing goals and objectives for the ensuing year. 5.2.2. Ongoing revenues should be equal to or greater than ongoing expenditures. Each City fund budget shall identify ongoing resources that at least match expected ongoing annual requirements. One-time cash transfers and non-recurring ending fund balances will be applied to reserves or to fund one-time expenditures; they will not be used to fund ongoing programs. 5.2.3. In accordance with State law, the City Manager is authorized to transfer budgeted amounts within any fund; however, any revisions that alter the total expenditure authority (appropriation) of a fund must be approved by the City Council. 5.2.4. Additional staff positions should be recommended only after the need has been fully substantiated. An increase in the number of full-time equivalent position must be approved by the City Council. The City Manager has the authority to approve additions and/or changes to temporary, seasonal, and part-time positions. Nothing in this paragraph is intended to diminish or interfere with the City Manager's right to control the appointment and removal of City employees. 5.2.4.1. Only the City Council can authorize an increase in the authorized City career staffing complement. Such approval is accomplished through the adoption of the annual operating budget or through subsequent budget amendments approved by the City Council. G -28 5.2.5. The City will maintain a level of expenditures, which will provide forth e public well- being and safety of the residents of the community. 5.2.6. The operating budget will provide for appropriate design, construction, maintenance and replacement of the City's capital infrastructure, plant, and equipment. 5.2.7. A multi-year vehicle and equipment maintenance and replacement schedule will be developed based on the City's projections of its future replacement and maintenance needs. The projections will be updated and the schedule revised on an annual basis. 5.2.8. The budget will provide sufficient levels of maintenance and replacement funding to ensure that all capital facilities and equipment are properly maintained and that such future costs will be minimized. 5.2.9. The following criteria must be met to qualify any portion of the year-end General Fund surplus for one-time operations, nonrecurring emergency capital expenditures, or dedicated to the Capital Facilities Plan: 5.2.9.1. There are surplus balances remaining after all reserve requirements and current expenditure obligations are met. 5.2.9.2. An analysis has occurred assuring that the City has an adequate level of short and long-term resources to support the proposed use of surplus balances. 5.2.9.3. The funds are specifically appropriated by the City Council. 5.2.10. Year-end surplus in the Street Fund shall be designated for use in the Capital Facilities Plan or be used for one-time capital expenditures for street and parks projects. Use of surplus for these purposes must be approved by the Council. 5.3. Budgetary Control 5.3.1. The budget will be developed and administered in compliance with applicable State of Washington budgetary statutes. 5.3.2. The Finance Department will maintain a system for monitoring the City's budget performance. The system will include provisions for amending the budget during the year in order to address unanticipated needs or emergencies. 5.3.3. Appropriations requested after the original budget is adopted will be approved only after consideration of the availability of current and future revenues. Such appropriations must be approved by City Council. 5.3.4. Accounting and reporting practices will be maintained to provide accurate and timely monitoring of the City's budget performance. 5.3.5. Monthly budget reports will be issued by the Finance Department to Department Heads regarding the department's actual performance compared to budget estimates. The department also assists in implementing any needed corrective action approved by the City Manager. 5.3.6. Current revenues and operating expenditures will be reviewed quarterly by the City Council, and the Chief Financial Officer will prepare a mid -year assessment of the City's financial position for presentation to the Council. G -29 6. DEBT MANAGEMENT POLICIES 6.1. Goals 6.1.1. All borrowing is subject to approval by the City Council. The basic objectives of the City's debt management policy are: 6.1.1.1. To achieve the lowest possible cost for borrowing. 6.1.1.2. To ensure access to the bond market to adequately provide the capital needed to finance public improvement and other long-term development objectives. 6.1.1.3. To maintain strong and sound credit, demonstrated by its commitment to meet all obligations in a timely fashion. 6.1.1.4. To maintain a level and structure of outstanding indebtedness that does not lead to excessive debt service requirements, thereby avoiding unnecessary strains on the operating budget. 6.1.1.5. To maintain the confidence of lending markets and the taxpayers. 6.1.1.6. To maintain adequate debt service coverage. 6.2. Short -Term Debt 6.2.1. Short-term debt covers a period of one (1) year or less. With careful monitoring and planning of cash inflow and outflow requirements, it is intended that the City will avoid the use of short-term indebtedness to the maximum extent possible. 6.2.2. The City may use short-term debt to cover temporary cash flow shortages resulting from delay in receipting tax revenues or issuing long-term debt or to finance capital construction. 6.2.3. Interfund loans with a repayment period of three years or less, may be used to meet short-term cash flow needs as an alternative to outside debt instruments. Interfund loans will be permitted only if an analysis of the lending fund indicates excess funds are available and that the use of these funds will not adversely affect current operations. 6.3. Long -Term Debt 6.3.1. Long-term debt is defined as debt, wh4i I hat;exceeds three years. The City will confine long-term borrowing to capital improvements that cannot be financed from current revenues. 6.3.2. Acceptable uses of bond proceeds will include items, wh4i Ihal ;can be capitalized and depreciated. Refunding bond issues designed to restructure current outstanding debt is an acceptable use of bond proceeds, provided an analysis is done which determines the net present value (NPV) of savings is favorable for the City. 6.3.3. Where possible, the City will use special assessment revenue, or other self-supporting bonds, instead of general obligation bonds. 6.3.4. The City will not use long-term debt for current operations. 6.3.5. The City will maintain communications with bond rating agencies regarding its financial condition. The City will follow a policy of full disclosure on financial reports and bond prospectuses including proactive compliance with disclosure to the Electronic Municipal Market Access (EMMA) according to guidelines established by the Municipal Securities Rulemaking Board (MSRB). G -30 6.4. General Obligation Bond Policy 6.4.1. Before general obligation bond propositions are placed before the voters, projects proposed for financing through general obligation debt should be included in the Capital Facilities Program and be accompanied by an analysis of the future operating and maintenance costs associated with the project. 6.4.2. Bonds will not be issued for a longer maturity schedule than a conservative estimate of the useful life of the asset to be financed. 6.4.3. Limited Tax General Obligation (LTGO) Bond Policy: 6.4.3.1. As a precondition to the issuance of limited tax general obligation bonds, alternative methods of financing should also be examined. 6.4.3.2. Limited tax general obligation bonds will be issued under certain conditions: 6.4.3.2.1. A project in progress which requires monies not available from alternative sources; 6.4.3.2.2. Matching fund monies are available which may be lost if not applied for in a timely manner; or 6.4.3.2.3. Catastrophic or emergency conditions exist. y doni flod nood Ihal 11,r1112s Council's y ,!; no wi l h l;lh oCouncil'scrr�siir�cl..visirn� fr{i;thr� yituncr is in I,.. 2i1IEII ('s aInlnmv ,d by lhr^. Cily yrriaiDglI,. 6.4.4. Unlimited Tax General Obligation (UTGO) Bonds and Legal Debt Limits: 6.4.4.1. Under RCW 39.36.020(2), the public may vote to approve UTGO bond issues for general government purposes in an amount not to exceed 2.5% of assessed valuation. Within the 2.5% limit, the Port Angeles City Council may approve LTGO bond issues and/or lease purchases up to 1.5% of the City's total assessed value (RCW 39.36.020(2) and RCW 35.42.200). In addition, state law provides for an additional 2.5% of assessed valuation for parks and open space purposes with a vote of the people. G-31 INVESTMENT POLICIES 7.1. Goals 7.1.1. The goal of the policy is to invest public funds in a manner, whleh thal ,,will provide the highest investment return with the maximum security, while meeting the daily cash flow demands and conforming to all Washington statutes governing the investment of public funds. 7.1.2. Available cash will be co -mingled into a common investment portfolio and earnings from such portfolio will be distributed monthly. This policy will apply to all financial assets of the City, which are accounted for in the City's annual financial report. 7.1.3. General standards. The following general standards shall govern the investment of City funds: {PAM 06 ca:4. 7.1.3.1. All funds not required for immediate expenditure are available for investment. 7.1.3.2. The �IiquReo Oeic,edr;;reChioI,,, vane al Officr,i;, or City Treasurer, ian c;!i n,i;dduRe� ;!, shall determine the amount of money available in each fund for investment purposes and shall make investments in accordance with State Statutes applicable thereto, including RCW 35A.40.050 and the policies of the City. 7.1.3.3. All monies available for investment shall be commingled when possible or practical within one common investment portfolio for the mutual benefit of all participating funds, and all income derived therefrom shall be apportioned among the various participating funds in direct proportion of the amount of money invested by each. 7.2. Objectives 7.2.1. The primary objectives, in priority order, of the City's investment activities shall be: 7.2.1.1. Legality: The City's investment will comply with all statutes governing the investment of public funds and the provision of all applicable bond ordinances. 7.2.1.2. Safety: Investments shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. The objective will be to mitigate credit risk and interest rate risk. 7.2.1.3. Credit Risk: The City of Port Angeles will minimize credit risk, the risk of loss due to the failure of the security issuer or backer, by: 7.2.1.3.1. Limiting investments to the safest types of securities. 7.2.1.3.2. Pre -qualifying the financial institutions, brokers/dealers, intermediaries, and advisers with which the City will do business. 7.2.2. Diversify the investment portfolio so that potential losses on individual securities will be minimized. 7.2.2.1. Interest Rate Risk: The City will minimize the risk that the market value of securities in the portfolio will fall due to changes in general interest rates, by: 7.2.2.1.1. Structuring the investment portfolio so that securities mature to meet cash requirements for ongoing operations, thereby avoiding G -32 the need to sell securities on the open market prior to maturity. 7.2.2.1.2. Investing operating funds primarily in shorter -term securities, money market mutual funds, or similar investment pools. 7.2.2.2. Liquidity: The City's investment portfolio shall remain liquid to enable the City to meet all operating requirements, which might be reasonably anticipated. Because all cash requirements cannot be anticipated, investments in securities with active secondary or resale markets are recommended. A portion ofthe portfolio also may be placed in money market mutual funds or local government investment pools, which offer same day liquidity for short-term funds. 7.2.3. Return on Investment (Yield): Yield should become a consideration only after the basic requirements of safety and liquidity have been met. The City's investment portfolio shall be managed in a manner to attain a market rate of return throughout budgetary and economic cycles, taking into account the investment risk constraints and liquidity needs. The core of investments are limited to relatively low risk securities in anticipation of earning a fair return relative to the risk being assumed. Securities shall not be sold prior to maturity with the following exceptions: 7.2.3.1. A security with declining credit may be sold early to minimize loss of principal. 7.2.3.2. A security swap would improve the quality, yield, or target duration in the portfolio. 7.2.3.3. Liquidity needs of the portfolio require that the security be sold. 7.2.4. Prudence 7.2.4.1. The standard of prudence to be applied by investment officials shall be the "prudent investor' rule, which states "...investments shall be made with judgment and care, under circumstances then prevailing, which persons of prudence, discretion and intelligence exercise in the management of their own affairs, not for speculation, but for investment, considering the probable safety of their capital as well as the probable income to be derived." 7.2.5. Delegation of Authority G -33 ,r. p. ). I. ?.'i. M. Authority for investment decisions shall be granted to the City Manager, Chief Financial Officer, and City Treasurer. Each is authorized to sign necessary agreements and documents for the purpose of carrying out this policy, which do not obligate the City for the expenditure of funds. Management responsibility for the investment program is hereby delegated to the Chief Financial Officer and/or City Treasurer. 7.2.6. Ethics and Conflicts of Interest 7.2.6.1. Officers and employees involved in the investment process shall refrain from personal business activity that could conflict with proper execution of the investment program, or which could impair their ability to make impartial investment decisions. Employees and investment officials authorized to place or approve investments shall not personally, nor through a close relative, maintain any accounts, interest, or private dealings with any firm with which the City places investments, except for regular savings accounts, checking accounts, money market accounts, or other similar transactions which are offered on a non-negotiable basis to the general public. All persons authorized or approved for investments shall disclose to the City Manager any material financial interest in financial institutions that conduct business within this jurisdiction. All personnel involved in the investment function shall adhere closely to the City's Code of Ethics. 7.2.7. Authorized Financial Dealers and Institutions 7.2.7.1. As required by the Public Deposit Protection Commission (PDPC) all authorized public depositories will be located in the State of Washington (RCW 39.58.080). 7.2.7.2. Authorized broker/dealers and financial institutions will be limited to those that meet one or more of the following: 7.2.7.2.1. Financial institutions approved by the Washington Public Deposit Protection Commission; or 7.2.7.2.2. Primary dealers recognized by the Federal Reserve Bank; or 7.2.7.2.3. Non -primary dealers or institutions qualified under U.S. Securities and Exchange Commission Rule 15c3-1 (Uniform Net Capital Rule), and a certified member of the National Association of Securities Dealers. 7.2.7.3. Whenever possible, the City shall make an effort to utilize brokers or dealers doing business in the State of Washington, or recognized adequately capitalized dealers on the west coast. 7.2.7.4. A current audited financial statement is required to be on file for each financial institution and broker/dealer in which the City invests. 7.2.8. Authorized Investments 7.2.8.1. All municipal corporations in Washington State, including the City of Port Angeles, are empowered by statute to invest in securities and deposits authorized by State statute as defined in RCW 35A.40.050. These eligible securities include: 7.2.8.1.1. Investment deposits, including certificates of deposit, with G -34 qualified public depositories as defined in RCW 39.58. 7.2.8.1.2. Certificates, notes, or bonds of the United States, or other obligations of the United States or its agencies, or of any corporation wholly owned by the government of the United States (such as the Government National Mortgage Association). 7.2.8.1.3. Obligations of government-sponsored corporations, which are eligible as collateral for advances to member banks as determined by the Board of Governors of the Federal Reserve System (these include, but are not limited to, Federal Home Loan Bank notes and bonds, Federal Farm Credit Bank consolidated notes and bonds, and Federal National Mortgage Association notes, bonds and guaranteed certificates of participation). 7.2.8.1.4. Bankers' acceptances purchased on the secondary market. 7.2.8.1.5. Bonds of the State of Washington and any local government in the State of Washington, which have, at the time of investment, one of the three highest credit ratings of a nationally recognized rating agency. 7.2.8.1.6. Repurchase agreements for securities listed in 2, 3, and 4 above, provided that the transaction is structured so that the City of Port Angeles obtains control over the underlying securities and a Master Repurchase Agreement has been signed with the bank or dealer. 7.2.8.1.7. State of Washington Investment Pool. 7.2.8.1.8. Commercial Paper purchased in the secondary market and having received the highest rating by at least two (2) Nationally Recognized Statistical Rating Organization (NRSROs) at the time of purchase and adhering to the investment policies and procedures adopted by the State Investment Board. 7.2.8.1.9. Mutual funds used specifically for debt issues related to arbitrage. 7.2.9. Safekeeping and Custody 7.2.9.1. All investment securities bought by the City, including collateral being held on repurchase agreements, will be held by the City or in safekeeping by the City's custodian bank. A third party bank trust department may be appointed as agent for the City under the terms of a custody or trustee agreement signed by both the bank and the City. The primary agent of the custodian bank will provide a safekeeping receipt to the City listing the specific instrument, its rate and maturity, and any other pertinent information. All security transactions, including collateral for repurchase agreements, entered into by the City will be conducted on a delivery -versus -payment (DVP) basis. 7.2.10. Diversification 7.2.10.1. It is the policy of Port Angeles to diversify its investment portfolios. To eliminate risk of loss resulting from the over -concentration of assets in a specific maturity, issuer or class of securities, all cash and cash equivalent assets in all funds shall be diversified by maturity, issuer, and by the class of G -35 security. In establishing specific diversification strategies, the following maximum percentage of the City's portfolio shall apply: 7.2.10.1.1. Washington State Local Government Investment Pool - 100% 7.2.10.1.2. U.S. Treasury Obligations -100% 7.2.10.1.3. Federal Agency securities -100% 7.2.10.1.4. Municipal Investment Accounts -40% 7.2.10.1.5. Certificates of Deposit (CDs) - 50% 7.2.10.1.6. Repurchase Agreements (Repos) - 40% 7.2.10.1.7. Bonds of State of Washington or any local government in the State of Washington — 20% 7.2.10.1.8. Bonds of other states or local governments of a state other than the State of Washington - 15% 7.2.11. Maturities 7.2.11.1. To the extent possible and to preclude sales of securities that could result in a loss, investments will be made to coincide with anticipated cash flow requirements. Because of inherent difficulties in accurately forecasting cash flow requirements, a portion of the portfolio should be continuously invested in readily available funds such as the Local Government Investment Pool and money market funds to ensure that appropriate liquidity is maintained to meet ongoing obligations. 7.2.11.2. To this extent, 10% of the portfolio, at the time of investment, will be comprised of investments maturing within a year. 7.2.11.3. Satisfying this requirement, remaining funds may be invested in authorized securities not to exceed five and a half years in maturity, except when compatible with specific investment needs. Maturities longer than five and a half years must have prior approval of the Chief Financial Officer. 7.2.11.4. To ensure additional liquidity and provide for ongoing market opportunity, the weighted average maturity and effective duration of the overall portfolio shall not exceed three years without the prior approval of the Chief Financial Officer. 7.2.12. Internal Control 7.2.12.1. The controls shall be designed to prevent losses of public funds arising from fraud, employee error, misrepresentation of third parties, unanticipated changes in financial markets, or imprudent actions by employees and officers of the City. 7.2.12.2. Controls deemed most important include: control of collusion, separating transaction authority from accounting and record keeping, custodial safekeeping, clear delegation of authority, specific limitations regarding securities losses and remedial action, written confirmation of telephone transactions, minimizing the number of authorized investment officials, documentation of transactions and strategies, and code of ethics standards. G -36 7.2.13. Performance Standards 7.2.13.1. The investment portfolio shall be designed to attain a market -average rate of return throughout budgetary and economic cycles, taking into account the City's investment risk constraints, the cash flow characteristics of the portfolio, and State and local laws and ordinances that restrict investments. The City will report investment yield benchmarked to the yield of the 6 - month Treasury Bill and/or the return provided by the State Investment Pool. 7.2.14. Reporting 7.2.14.1. The City Treasurer is charged with the responsibility of preparing a report on investment activity. 7.2.15. Distribution of Income 7.2.15.1. Interest income received shall be distributed monthly from the common portfolio to all participating funds based on the average cash balance included in the common portfolio for the earning period. G -37 8. PURCHASING POLICIES 8.1. Goal 8.1.1. This document establishes guidelines and clarifies the policies for purchasing supplies and materials, and contracting for services by the City of Port Angeles. The City of Port Angeles dedicates itself to purchasing goods and services seeking maximum operational value thereby assuring the prudent and economical use of public monies. The purpose of this policy is to ensure that authorized personnel approve purchases in advance whenever possible, that expenditures are recorded electronically as soon as possible, to maximize internal controls without sacrificing efficiency, and to provide management with the ability to analyze purchasing patterns and cash flow requirements. 8.2. MR1111 to Fct mlWwchm Aiinand of V' op.ao,all0ii ,teu°Il I!,eta l"iouri of tiff II olfiic ,., 8.2.1. 1 ho Chic f I alihaihe al Qrrlea,I' �Ignll have , 1igc c x lia�i,.I,,Y Pe hl k4 e'PPPUI; �i�4ryaryifVski,:.6M Rd n.RIV Pr;;ue-kOR 01P 6P 4dlge� I:HP Iqa�liq;,Ixar GIV'A dRy tii any aAIk�iq ony elgaean,a,s ks Wdao; a44:6c i144mc; dldc ly,.-I'Me h oPr h�tkhGI:ad RskdeCPI:ablc; G^ t (4 01919w'a VU1 (4 d he Gk IV ya; URG!I 19Y do crde;tecke . The Chief Financial Officer shall be responsible for interpretation of this Policy. 8.3. Financial Information Provided to Council 8.3.1. Prior to any consideration for approval of a motion, resolution, or ordinance that grants City Council authorization to purchase or acquire any goods or services, including professional services and construction contracts, for the City of Port Angeles, the Council shall be provided with a Fiscal Note prepared by the Chief Financial Officer or designee that details the source and amount(s) of revenues proposed to pay for the purchase together with a budget for the acquisition. 8.3.1.1. The Fiscal Note is required to be included in the Agenda packet delivered to the Council prior to the meeting as well as the packet posted on the City's website. 8.3.1.2. No proposed acquisition of goods or services may be considered by the Council without the inclusion of a Fiscal Note designed to allow the City Council to make an informed decision on the particular issue at hand. 8.3.1.3. If the proposed acquisition of goods or services is part of a larger project, the Fiscal Note shall include the total budget for the project, the source of funding and a summary of all expenditures made prior to the proposed acquisition. 8.3.2. On a quarterly basis, the Chief Financial Officer shall provide Council with a written report and analysis of the City's Operating and Capital budgets. The report shall be provided by the 25th day following the end of the quarter unless the Chief Financial Officer has informed the City Council and City Manager of the need for a delay in the delivery of the report. In the message from the Chief Financial Officer informing the City Council and City Manager ofthe delay in providing the quarterly report, the Chief Financial Officer shall provide the reason for the delay together with the projected date for the delivery of the quarterly report. 8.3.2.1. The quarterly report shall be posted to the City website following delivery to the City Council. G -38 8.4. Purchasing Policy Definitions Purchase Amount Authorizing Official/Entity $0.01- $4,999.99 Department Director $5,000.00 - $14,999.99 Department Head & Chief Financial Officer $15,000.00-24,999.99 City Manager, Department Head & Chief Financial Approval as to Form Officer $25,000.00+ City Council + City Manager, Department Head & Chief Financial Officer Any contract or agreement for the purchase of goods or services shall require authorizing signatures: Purchases of Less than $5,000: Purpose Authorizing Official/Entity Approval to purchase Department Director Purchases of Greater than $5,000 but less than $14,999.99: Purpose Authorizing Official/Entity Approval to Purchase Department Director Availability of Funds Department Director, Chief Financial Officer Purchases of Greater than $15,000: Purpose Authorizing Official/Entity Approval to Purchase City Manager Department Approval Department Director Availability of Funds Chief Financial Officer Approval as to Form City Attorney Blanket Purchase Order (BPO): Otherwise known as an "Open Purchase Order," a BPO is a purchase order used for purchases with local vendors or frequently utilized vendors. BPDs are created with a set dollar amount and are received and invoiced as purchases are made. BPDs are generally for items that are needed daily, but not always anticipated. BPDs are also used for annual agreements such as copier charges, maintenance agreements, etc. Emergency Purchases: An emergency purchase is created by an urgent need affecting the health and safety of citizens, which requires immediate action, and where the occurrence or condition is "unforeseen." Lack of anticipation or planning cannot be deemed as a cause for declaring an emergency. G -39 ?.,..........Field Purchase Order (FPO): FPOs can be used as a quick way to obtain goods or services. An FPO can also be used to request advance payments for legitimate business expenses such as travel, food, lodging, and conference fees. FPO's should not be used for purchases over $1,000 unless as specified in policy. Purchase Order (PO): Computer generated numbered document used to authorize a vendor to ship merchandise or to perform services for a proposed price. POs are generated by a requisition, or documentation that has been approved at all required approval levels. With regular purchase orders, you must add the line item information describing the merchandise or services when you create them. With blanket purchase orders, you can add the line items when you receive or invoice them. Y /" Requisition: A request to order goods that must be processed through approval levels before a purchase order can be generated. Funds are then pre -encumbered at this requisition phase of purchasing. Buyers then process items from approved requisitions onto purchase orders to selected vendors. ,RAA8.4.8. Sole Source & Single Source: A sole source can be a manufacturer, software developer or service provider that sells direct and there are no other sources offering an "equal" product or service. A single source could be a distributor/wholesaler/retailer that has a contractual agreement for a specific territory to the exclusion of others. 8.5. Policy Requirements 8.5.1. All employees making purchases on behalf of the City of Port Angeles shall maintain effective and professional public, vendor and customer relationships. Opportunity will be provided to all responsible suppliers to do business with the City of Port Angeles unless this purchase is required from a sole source. No official or employee will be interested financially in contracts or purchases entered into by the City of Port Angeles. 8.5.2. Most purchases will be processed with one of these options: 8.5.2.1. Requisitioned Purchase Orders (PO) 8.5.2.2. Blanket Purchase Order (BPO) 8.5.2.3. Field Purchase Order (FPO) 8.5.3. Finance will administer travel, credit card purchases, utility bills, phone charges, and petty cash in accordance with City policies and statutory requirements. 8.5.4. Authorization levels of purchases $5,000 and under will be determined by the Department Director. Each Department Director shall supply the Chief Financial Officer with departmental policy for individual authorization. Individuals authorized to approve requisitions for purchase orders will only have security set up for their level of approval and with those accounts as authorized. 8.6. Requisitioned Purchase Orders (PO) 8.6.1. Purchase Orders are created from an authorized requisition. Purchase Orders are for all purchases other than those authorized by blanket purchase orders and field purchase orders. All purchases for capital items, contracts that are subject to retainage, and inventory items need to be made with a purchase order. The requisition for purchase is processed and approved before the purchase is physically made, however this may not be the case in emergency purchases. With regular purchase orders, the line item must be added describing the merchandise or services from the authorized requisition. An authorized person creates the purchase orders, which includes: purchase order G -40 information, such as purchase order date, type, and buyer name; vendor information, such as vendor number, name, and terms; quantities of items ordered; unit cost of each item ordered; and inventory information for each item on the purchase order. 8.7. Blanket Purchase Order (BPO) 8.7.1. Approval levels established bye; 12211cy„are required as signatures on the Blanket Purchase Order (BPO) request form to authorize creation of a BPO. 8.7.2. BPDs are used for frequently purchased items from a frequently utilized vendor. BPDs are usually created at the beginning of the year with an annual anticipated dollar amount of expected purchases. Some department heads or directors may indicate the maximum dollar amount of a single purchase to be entered on a BPO. When a purchase exceeds the authorized maximum, a requisition/purchase order will need to be created for that purchase. The BPO request form includes a section to be completed authorizing the increase on a BPO when the initial balance requested is expended. On BPDs, line items are added as the items are received. 8.8. Receipt of Goods 8.8.1. When items are received from a vendor, the receipt is recorded against an open purchase order. Open purchase orders are purchase orders that are not canceled and still have items that are not fully received, invoiced, or both. All items on a purchase order can be received at once or individual items or quantities of an item received separately. The department that created the original purchase order is responsible to receipt all items on the purchase order. 8.9. FPO (Field Purchase Order) 8.9.1. An FPO can be used for smaller purchases that may be under $1,000, such as subscriptions, registrations, and routine budgeted transactions. All items previously posted to an account other than an expense account will be paid using an FPO. FPOs may also be used for larger transactions, insurance payments, debt redemption, other liabilities previously approved, and to request advance payments for legitimate business expenses. Contracts having retainage need to be processed using purchase orders. 8.10. Invoicing 4&Pw8. M0.M.Claims shall be processed for payment by the Finance Department after proper processing and receiving is completed at the department level. Invoices should be sent directly to the Finance Department from the vendor. All invoices should be complete with the following: (1) City purchase order number; (2) complete description of goods or service provided; (3) quantity; (4) unit prices and extensions; (5) discount terms; and (6) invoice number. M & +. g M 0,,2, Adequate documentation will be attached to City payment vouchers to assure that it supports a valid, legally authorized purchase. Payments will be made only on original invoices. Properly prepared and approved requisitions, purchase orders, and receiving reports will be attached when applicable. 8 My I.gM0 w All City claims approved by the Departments are certifying that the materials have been furnished, the services rendered or the labor performed, and that the claim is a G-41 just, due and unpaid obligation against the City, prior to submitting the claim to the Finance Department for payment. 84Q.g. M0,4,The department initiating the claim will be responsible for compliance and documentation for bid requirements, prevailing wages, approved change orders, and any additional statutory consideration related to the transaction. 8.11. Check Signing 8.11.1. To be valid, all checks in payment of claims must be signed by both the City Manager and the Chief Financial Officer. (PAMC3.05.030) 8.12. Approval of Payment Claims 8.12.1. It shall be the duty of the Chief Financial Officer to present not less frequently that once each month a list showing all claims paid and the date of such payment to enable the City Council to make inquiry on any item appearing thereon. Upon satisfaction of such inquiry, if any, the City Council shall by motion approve the report of claims paid and other the same filed as a permanent record. (PAMC3.05.040) 8.13. Contracts 8.13.1. The City Manager or his designee may sign contracts less than $25,000. 8.13.2. City Manager or his designee is authorized to enter into lease or rental agreements provided the agreement does not obligate the City of Port Angeles in excess of $25,000 and the agreement is for a period that does not exceed one year. 8.14. Bidding Requirements 8.14.1. Purchases of supplies, materials and equipment or services other than;ar �opvle �ardll I (Id iai'yl,, (I11r'Jiwr,,Il]i , � 1]] IyDd s yr,,yiiE sr,Eyilco� over $7,500 but less than $15,000 may be purchased after obtaining three written or telephone quotes. All purchasesover $15,000,other than ;aeofo6 sewae cerecc y,i l II:IdI,ona!nooiiinr, !yDsialz,yli1 sr iwi r s, are required to go through a formal bidding process. 8.15. Lowest Responsible Bidder (PAMC 3.05.050) 8.15.1. Before award of a public works contract, a bidder must meet the following responsibility criteria to be considered a responsible bidder and qualified to be awarded a public works project. The bidder must: 8.15.1.1. At the time of bid submittal, have a certificate of registration in compliance with chapter 18.27 RCW; 8.15.1.2. Have a current Washington state unified business identifier number; 8.15.1.3. If applicable, have industrial insurance coverage for the bidder's employees working in Washington as required in Title 51 RCW; and employment security department number as required in Title 50 RCW; and a state excise tax registration number as required in Title 82 RCW; and 8.15.1.4. Not be disqualified from bidding on any public works contract under RCW 39.12.065(3). 8.15.2. Supplemental criteria: In addition to the bidder responsibility criteria in 8.14.1 above, when the City receives bids or quotes and it is necessary to determine the lowest responsible bidder, the following shall apply: G -42 8.15.2.1. For a contract for purchase of supplies, material or equipment, the City may take into consideration the quality of the articles proposed to be supplied, their conformity with the specifications, and the times of delivery. 8.15.2.2. In determining "lowest responsible bidder", in addition to price, the following elements shall be given consideration: 8.15.2.3. The ability, capacity, and skill of the bidder to perform the contract; 8.15.2.4. The reputation, ability, experience, and efficiency of the bidder; 8.15.2.5. Whether the bidder can perform the contract within the time specified; 8.15.2.6. The quality of performance of previous contracts; 8.15.2.7. The previous and existing compliance by the bidder with laws relating to the contract; 8.15.2.8. Tax revenue that the City would receive from purchasing the supplies, materials, or equipment from a supplier located within the City's boundaries, so that the purchase contract would be awarded to the lowest bidder after such tax revenue has been considered. The tax revenues that the City may consider include sales taxes that the City imposes upon the sale of such supplies, materials, or equipment, from the supplier to the City, provided that if the City considers such tax revenues that it would receive from the imposition of taxes upon a supplier located within its boundaries, the City shall also consider tax revenues it would receive from taxes it imposes upon a supplier located outside its boundaries; 8.15.2.9. If products are available that meet the contract specifications and requirements and that are made from recycled materials or may be recycled, whether the products are specified in the bid are made from recycled materials or may be recycled or reused; and 8.15.2.10. Other criteria applicable to the particular contract and provided in the invitation to bid. 8.15.3. Supplemental criteria for determining bidder responsibility, including the basis for evaluation and the deadline for appealing a determination that a bidder is not responsible, must be provided in the invitation to bid or bidding documents. 8.15.4. In a timely manner before the bid submittal deadline, a potential bidder may request that the City modify the supplemental criteria. The City must evaluate the information submitted by the potential bidder and respond before the bid submittal deadline. Ifthe evaluation results in a change of the criteria, the City must issue an addendum to the bidding documents identifying the new criteria. 8.15.5. If the bidder fails to supply information requested concerning responsibility within the time and manner specified in the bid documents, the City may base its determination of responsibility upon any available information related to the supplemental criteria or may find the . �l n(21 r sla€?!.1sl.L'.. 8.15.6. If the City determines a bidder to be not responsible, the City must provide, in writing, the reasons for the determination. The bidder may appeal the determination within the time period specified in the bidding documents by presenting additional information to the City. The City must consider the additional information before issuing its final determination. If the final determination affirms that the bidder is not responsible, the G -43 City may not execute a contract with any other bidder until two business days after the bidder determined to be not responsible has received the final determination. 8.15.7. Subcontractors. A public works contractor must verify responsibility criteria for each first tier subcontractor, and a subcontractor of any tier that hires other subcontractors must verify responsibility criteria for each of its subcontractors. Verification shall include that each subcontractor, at the time of subcontract execution, meets the responsibility criteria listed in subsection A. and possess an electrical contractor license, if required by chapter 19.28 RCW, or an elevator contractor license, if required by chapter 70.87 RCW. This verification requirement, as well as the responsibility criteria, must be included in every public works contract and subcontract of every tier. 8.15.8. The Director of Public Works and Utilities shall apply the criteria established in this section and determine whether a bidder is responsible. An appeal shall be heard and determined by the City Manager, whose decision shall be final. 8.16. Bid Inspection (PA44c 46:9 8.16.1. Immediately after the award is made, the bid quotations obtained shall be recorded, open to public inspection, and available by written, telephonic, or electronic request. 8.17. Authority to Enter into Contracts, Leases or Rental Agreements (PAX4c cad., 0644 8.17.1. The City Manager or his designee is hereby authorized to enter into contracts and leases or rental agreements provided that the following conditions are met: 8.17.1.1. The contract does not obligate the City to expend in excess of $25,000. 8.17.1.2. The particular expenditure of City funds has been approved in the City Budget as approved by the City Council. 8.17.1.3. The lease or rental agreement is for a period that does not exceed one year and involves a total rental amount or value that does not exceed $25,000. As deemed appropriate by the City Manager, the City Council's Real Estate Committee may be consulted prior to executing any such lease or rental agreement. 8.17.1.4. The City Manager or his designee shall notify the Council in writing of contracts entered into pursuant to this section. 8.18. Small Purchase Contracts ¢PAX4c Cdr,:Cd4 8.18.1. Whenever the reasonably anticipated purchase price ofsupplies, material and equipment, except for public work or improvement, is more than $7,500 but less than $15,000.00, advertisement and formal sealed bidding for their purchase may be dispensed with if the uniform procedure provided in RCW 39.04.190 and in this section is followed. 8.18.2. At least twice per year, the City Clerk shall publish in a newspaper of general circulation within the City a notice stating the existence of vendor lists and soliciting the names of vendors for the lists. 8.18.3. Each City department that desires to award contracts for the purchase of supplies, material or equipment pursuant to this process shall do the following: 8.18.3.1. Obtain at least three written or telephone quotations from different vendors of the supplies, material or equipment to be purchased. G -44 8.18.3.2. Transmit the quotes to the City Manager or designee, accompanied by a recommendation for award of the purchase contract to one of the vendors, who shall be the lowest responsible bidder as defined in RCW 43.19.1911 or elsewhere in these policies. 8.18.3.3. If less than three quotes are obtainable due to factors beyond the control of the department, the recommendation to the City Manager or designee shall be accompanied by an explanation of the reasons for the lower number of quotes. 8.19. MRSC Rosters (PA44. 4,96:080) 8.19.1. The City has contracted with and hereby is authorized to use the Municipal Research and Services Center of Washington (MRSC) for the City use of state wide electronic databases for small works roster and consulting services developed and maintained by MRSC. In addition, paper and/or electronic rosters may be kept on file by appropriate City Departments. 8.20. Small Works Rosters (PAX444 Oa, 8.20.1. The following small works roster procedures are established for use by the City pursuant to RCW 39.04.155: 8.20.1.1. Cost. The City need not complywith formal sealed bidding procedures for the construction, building, renovation, remodeling, alteration, repair, or improvement of real property where the estimated cost does not exceed $300,000, which includes the costs of labor, material, equipment and sales and/or use taxes as applicable. Instead, the City may use the small works roster procedure for public works projects as set forth herein. The breaking of any project into units or accomplishing any projects by phases is prohibited if it is done for the purpose of avoiding the maximum dollar amount of a contract that may be let using the small works roster process. 8.20.1.2. Publication. At least once a year, on behalf of the City, MRSC shall publish in a newspaper of general circulation within the jurisdiction a notice ofthe existence of the roster or rosters and solicit the names of contractors for such roster or rosters. Responsible contractors shall be added to appropriate MRSC roster or rosters at any time that they submit a written request and necessary records. The City may require master contracts to be signed that become effective when a specific award is made using a small works roster. 8.20.1.3. Telephone or written quotations. The City shall obtain telephone, written or electronic quotations for public works contracts from contractors on the appropriate small works roster to assure that a competitive price is established and to award contracts to a contractor who meets the mandatory bidder responsibility criteria in Section 8.14 of this policies. 8.20.2. A contract awarded from a small works roster need not be advertised. 8.20.3. Invitations for quotations shall include an estimate of the scope and nature of the work to be performed as well as materials and equipment to be furnished. However, detailed plans and specifications need not be included in the invitation. 8.20.4. Quotations may be invited from all appropriate contractors on the appropriate small works roster. As an alternative, quotations may be invited from at least five contractors on the appropriate small works roster who have indicated the capability of performing G -45 the kind of work being contracted, in am an ner that will equitably distribute the opportunity among the contractors on the appropriate roster "Equitably distribute" means that the City may not favor certain contractors on the appropriate small works roster over other contractors on the appropriate small works roster who perform similar services. 8.20.5. If the estimated cost of the work is from $150,000 to $300,000, the City may choose to solicit bids from less than all appropriate contractors on the appropriate small works roster but must notify the remaining contractors on the appropriate small works roster that quotations on the work are being sought. The City has the sole option of determining whether this notice to the remaining contractors is made by: 8.20.5.1. Publishing notice in a legal newspaper in general circulation in the area where the work is to be done; 8.20.5.2. Mailing a notice to these contractors; or 8.20.5.3. Sending a notice to these contractors by facsimile or email. 8.20.6. At the time bids are solicited, the City representative shall not inform a contractor of the terms or amount of any other contractor's bid for the same project. 8.20.7. A written record shall be made by the City representative of each contractor's bid on the project and of any conditions imposed on the bid. Immediately after an award is made, the bid quotations obtained shall be recorded, open to public inspection, and available by telephone inquiry. 8.20.8. Limited public works process. If a work, construction, alteration, repair, or improvement project is estimated to cost less than $35,000, the City may award such a contract using the limited public works process provided under RCW 39.04.155(3). For a limited public works project, the City will solicit electronic or written quotations from a minimum of three contractors from the appropriate small works roster and shall award the contract to the lowest responsible bidder as defined under RCW 39.04.010. After an award is made, the quotations shall be open to public inspection and available by electronic request. 8.20.9. For limited public works projects, the City may waive the payment and performance bond requirements of Chapter 39.08 RCW and the retainage requirements of Chapter 60.28 RCW, thereby assuming the liability for the contractor's nonpayment of laborers, mechanics, subcontractors, materialmen, suppliers, and taxes imposed under Title 82 RCW that may be due from the contractor for the limited public works project. However, the City shall have the right of recovery against the contractor for any payments made on the contractor's behalf. 8.20.10. The City shall maintain a list of the contractors contacted and the contracts awarded during the previous 24 months under the limited public works process, including the name of the contractor, the contractor's registration number, the amount of the contract, a brief description of the type of work performed, and the date the contract was awarded. 8.20.11. Award. All of the telephone bids or quotations shall be collected and presented at the same time to the Council for consideration, determination of the lowest responsible bidder, and award of the contract. G -46 8.21. Consulting Services Rosters (PAMG�4Cis C06� 8.21.1. Consulting services. Consulting services are professional services that have a primarily intellectual output or product and include architectural and engineering services as defined in RCW 39.80.020. 8.21.2. Publication. At least once a year, on behalf of the City, MRSC shall publish in a newspaper of general circulation within the jurisdiction a notice of the existence of the consulting services roster or rosters and solicit statements of qualifications from firms providing consulting services. Such advertisements will include information on how to find the address and telephone number of a representative of the City who can provide further details as to the City's projects needs for consulting services. Firms or persons providing consulting services shall be added to appropriate MRSC roster or rosters at anytime that they submit a written request and necessary records. The City may require master contracts to be signed that become effective when a specific award is made using a consulting services roster. 8.21.3. Professional architectural and engineering services. The MRSC Rosters will distinguish between professional architectural and engineering services as defined in RCW 39.80.020 and other consulting services and will announce generally to the public the City's projected requirements for any category or type of professional or other consulting services. The City reserves the right to publish an announcement on each occasion when professional services or other consulting services are required by the agency and to use paper and/or other electronic rosters that may be kept on file by appropriate City departments. 8.22. Public inspection of purchase, small works roster, or limited public works awards (4,4449 47gb d00,1 8.22.1. Each department that makes an award for a purchase contract under the informal bidding process in section 8.14 of this chapter shall provide the City Clerk with the name of the contractor or vendor awarded the contract, the amount of the contract, a brief description of the type of work performed or items purchased under the contract, and the date it was awarded. 8.22.2. The City Clerk shall post a list of the contracts awarded under section 8.17 of this chapter at least once every two months. The lists shall contain the name of the contractor or vendor awarded the contract, the amount of the contract, a brief description of the type of work performed or items purchased under the contract, and the date the contract was awarded. The lists shall also state the location where the bid quotations for these contracts are available for public inspection. The quotations shall be available by written, telephonic, or electronic request. 8.'12.3. A22Ei Iv d L2; . Cb2Dgr, anrdors and amoncrlmonis shall b(I r,i� lLtr� t in Ln i-11inc, Iho offidals nolod Ian,!Janw GINLRM II':'UR a-o4,sumn 3 NAA awnCnllllsllgnggGs[dR[, LagknawjzhlgafgE2gukyirvs Ai ne nd'IIYn e%n0 <am cminns rn12]i^tU2 rLnrf l,,,n, I;l„nnLlruror,,;;L,rSi �nniLin L21 1nrnr2„1r212riLn712,n[„�. ,v L, ,,14,,,.31)q-1;5, � 1r2121Ln,;I,20L1i2;r1,,,,,, uLlirSiv„i„nsr5ffirihl, �” .... chirr I i n,r n r i r C7 .!.r v i n, Lr,,,.... avaIIn11111h„y n funrlc S,,,,r21111211 20M �n!Lli 122111!, Y i29Lu U212DLE G -47 1 a2121L=DL 1 VM!29 u2c LIDE 2LLID chirr I linnincial offirri a, Ln avallahilL nr fund' S C211112L= annLli 22LY =L�1!212DLE 61 rnkl� Linn QY LMEII 112IL2Y21 =L�1!2d Qty IVIl,n,nCCi rLlml 1 a2121LI20L 1 V21rl!29 u2c LEE 2HLI chirr I linnincial offirri as Ln avallahilL nr rUllcl' S C211112L= annLli 22LY =L�1!212DLE CONSUPANf CONMAUS �:ynEng 2tgfl� yfd gfl� gf been WMIII ORHMM AWARD includedin the originulbyE'E,6 gy�2rhution utMN2ME� GREMER NIM :�:: 2=M00 by Qy, QM QbyngjL !Ly4EGionulLfl� NL 4yiginulbyEnE,G Gk Nf gGy QTnfilMyq yppP2ME jkM, f�Nyngg ggkN , 2t jt un7ount, NAA q:21AIIII Changg 0[ R[ to am pwN m �MhUlls & AinendinoM Ana cmink 12121LI20L anniLinC,L2I u2]!= `"IL-P)qqq 1)212D�L=DLI�Md nuLhrai vel, chirr I linnincial offirri a, LnnvnlhhllL nr rUlICILS C0111121DOM aLL122ILY =L�UMCDL2 ,ILELE ClLlzlom2� 1 a2121LI20L 1 V21rl!29 u2c LEE 2HLI chirr I linnincial offirri as, Ln avallahilL nr rUlICILS C0111121DOM aLL122ILY =L�UMCDL2 61 rnklU all CityLMEII 112IL2Y21 =L1!2d Qty y2olm rLlml 1a212]L=DLIVCld 2992LDE21M! chirr I linnincial offirri a s �n ava I In 11111 Cy n r rUllcl' S C211112L= annLli 22LY =L�UMCDLE CONMAUS FOR V 6 .° ynEng 2tgfl� been ARC HIIUECRRF :, cuNa.6araan ,din ayiginulbyEME,6 gy6Pu2rhution utMu2ME� NGMUMNG OR OAND SURV1YM3WM10RKMM AWARD GREMER NIAN gpjj�2ME ��M, f�g22g�, 2t��M, un7ount, 521299 ERl LE'" ltlnN �iglgpp NAA ql[Ajjll ghgngg O[dR[ �<agkhgjzhlg afigo2g,ky!,vs & AinendinoM Amcmink ,MLII-P)qqq 1)2121LI20LLIrl chirr I linnincial offirri a, Ln ava I In 11111 Cy n r fund' S r 2 11 112l! 20 M an! Ll i 122 1 EY i 29 Lu U 21 2D LE G -48 fl fl{f `, �, 4,-1)-7 -7 �,) , LE � ..� � CiL IVI�n,n ,r'i nuL. y hrnvinnr5rnrinl„ CONSwMUCf ION'S 1 avrari L=DL 1 V21r1 i 29 2LEE rrffiCin,l, CON'S f RAC f R klM1f h N 11 Chir f I'I.n.rnrirl Uffi„rr i as Lr,MInvnilnhil!:,f.Y nr IRUG,a NIIRM, AWARD fund' c<,,,rrmanli !=annLli ynllry i�rluiin„n7vnL„n, Mlrnkli Lhall ,M.� QryCcrumlCnnrr,;S,vCIMgL� UM.rd ncrLaVa:wnA1111C'll°o,aunggGyn¢Naz„r, � City IVlnn,nCni nu;L. hrnvin rr;fflml Ai no ndi na%n0 <aRYncminn 1 anrani LI20L 1 Vnnrf i 29 2Linn attic] � Chinf I in,nnrinl CJffl,rni as Lr nvnilnhiliL,y rrf fund,' c<,,,,rrmanlin=annLli ynl,iry=Lr 1!212nLE Ifl° Dana IIC WORKS � arbbNuM ng ab,f nuaugr cdunxaunna° abP"�'a°b"o btixarbs6 Punxaaa',^ been CONSwMUCf ION'S includedin the 4bP'Aginul N.CN°CN�'E, CSN°d Gk PtlbP'A,Lution CSaeP'P&pNE° CRn°,Rf��aR:US kl MI II NnX GNC° Qm Qb8rCPNEiL l nSdndnAG'ANbPNtlSdpfB nen N.CmbPN�NC" ORMcMMAWARD 4bP'iginCSdpbyEC E, cP" nCAPpGkNC°gNy,Qb8CnfilP6y8q Ga IBCA. CER f 11 IIAN �Z5, QPQ gppSvapNa'',° 6PNa° f q Nga° 2t jt Na° Nsc67abarb'k Nfi,:,, EarLESS n!2�121999 ncrLa V p Cnllll gh g n,gm Gyn¢Naz„r, Lagkh!°opwxjimhlg a a figg2,u,0';y!,vR Ai no ndi no n0 <aRYncminn P12 Ln,20LIaunr,L,rai(raincrl„grinyn[nrli,r,7, anniLinn,Lrr 1 innnmJ;,annniLnann[„�. fMvCC��,CC ,M14,,,,-)1-)-)i�� � Ian niLn„7,nnLlVnnrl nuLliraiiii” y nn rrffirihl. � .... chic'r chic'I Inancial C7 .!.rni n, Lr,,,.... nvnIInhil1C„y rr,;f fund' a<,,,,rrananlinnn°y annLli 1221Ey i29Lu Un,nannLE ,1v,Cf,CCC ,M.';,,,4,,,d)dd,) � ...., CiLylVly,n,nnni ua;L,hrnvinnr5,;ffirinl. rn , �/ rrf [lin rrr,,I,niny„I„ nyni [n;7,nn[ Vnnrl „ nrLunc[i,nn rrffirih,l, mo Li 1CL nrnani r L,, r nvnilnhiliL,y rrf � .... Chinf I i,n,nnrinl CJff,i,rni n� Lr,,,.... anahirh,nvni is Inc„c, fLanrlc RA MILL= ynl,iry=Lr 1i212nLE 61nnLri Lnnv i,,.., yyf. Qi.... YLru,nriln12IL2vn1=L1!2d„ � City IVly,n,nCni nu;L. vin r5,;(firinl, 1 annni LEU20L I Vnnrl.:: nrnuncL DE attic! � Chinf I in,nnrinl CJffl,rni ns Lr nvnIInhil1C„y rr,;f fund' a<,,,,rrananlinnr°y an! Lli 1221Ey inrnunrnannLE j°f CC flxZg rgn,9aN6 jeffcfc axuM iM cv nun gy N'k N2P1y G2 GkNC° FFG nX hjg22tlSgpy gS agfP Nbf Gkf 2P19inulp fo G P'L'ui nSW7FnSn2 nSnCnCP'P&pG N m Ym Qz �4b8rCPNC.db'.,, ll::'U""•@: LIiC' ''C1'N2KS �"PA'Y"&G a".° L'' BrCPNnnCPNnn tibf nSCN�X CANnSC;N �nC° 4bP"CnC°P"n P6"kBrCb N' kNnSpNG''," N.CG"G°P'N CONSwMUCf ION'S included in the 4bP'AgCnul N.CN°Cn.�E, gy Gk PtlbP'A,Lution nSaeP'P&pNE° CON'S f RAC f R klM1f h N 11 N.C�X GkNC°�FG�X �4b8rCPNC.Ck'. �f nS nndnAG'ANbPNnSdpfBrCPNnn"s N.CG"�X4bPNnn Gk'NC''," IRUG,a NIIRM, AWARD 4bP'iginul N.CBrCI'rMdn , gSy P'a gBZiLe& N'k NC° SAN' y Q BrCncil nnBr"t G IRCA. CER f II IIA.Nn inn nDnDggpg ur�n�nb"vapNa'',° 6Pua° f Naxaunna° g arab" b"wya„Nsc"�'9a°sa tibf 6Pua° nxatixabarbbufi,:. ncrLaVa:wnA1111C'll°o,aunggGyn¢Naz„r, CfiM°n,u,WII'nen Ai no ndi na%n0 <aRYncminn a n 1'! n L n„ 7„ n n L nn,L,rr I innnrn J;,annni Lnann[„�. fMvCC�,CC ,M14,,,,-)1-)-)i�� � Ian niLn„7,nnLlVnnrl nuLliraiiii” y nn rrffirihl. � .... chirr I Inancial C7 .!.rvi nc LrS,. avaIInhil1C„y rr,;f G -49 fund' a<,,,,,r211112 rnr.n rnnLli Lnl,i,ry ivrLuiin„n7vnL„, �/ r5.,,; LIC, rci ILi.n.2.. *^ .... City IVID,n,rCvi ua;L. hrcivinLrl;fLri l moL srL ruLlir !x L2!2 nrc,,L .... 1 a212 L120L 1 V21r :, i vrLuv�LDE L Un rcffirinf, L2 vxr,nvrli-i,-i)-i -i1 Chir f I i,n,nnrial offirri as,off! 5 availhhil L.Y nr Whirh,gvvi IS Ivc„c, funrlc a<,,,,,MILL= Y Lli LnlLY ivrLuiin„n7vnL„�, 61 vnLni L an ,r�,% nr Lir,. .... City LME! l 11212 2Y21 i 29Lun rp,rd„ rz1E!n21 mlL22 L Q IiraumLt,�SfLr„In„I„ .... Ly IfLs„n,vLvi vu:�. u]LIInII/aLn11 n1..,v,1LL,LL , 1 ) 2121 L120L 1V21r :: !v29u2cLUDE 2fLrin,l. 2nrr,,,c!': g Chivf I in,nnrial Clff,ic , availnhihC„y n fund' a<,,,,,rrmrLlivnr°n rn!Lli 1221 ry i 29 Lu U 212!] LE gfvs6L.° jPf C`e6Z `asaruuucc@ utixgy gagfla 6 o,gt^cjAE uxguMs"bion y8 uxarc6Punb i°y Eva 6Puf C` z R4guxaucxg z igo sagf, 2L6f 2¢19iuuux,8 contract uxwvuxa°ur!uxsatuu°v Mp ,i L,.�M 62uf C` Z C`asaruuucaL, 8,,.22.4. I oi-aII cont„i,a c I s, sr2.11n 2 �H 2rp,rrrr'irls d11d I21.0fr^ss,!01ld1 sr i,Lncr r it r;p,i Lr irls, lls,r' Cil,y Formatted: Indent: Left: 1", Hanging: 0.5", vr: hunr„r r, Outline numbered + Level: 3 + Numbering I2Di�,xl rdIho11mofor2r,1121.11ssirc�r'r.irrirl Lirrrtlrr�ai0c0ch11-�f01 dllli,Intstlrnt llLr�rrrLli��,clrris�,r,i'r�r�rrrr�rl�ntlLrri'irr��,n ri r�i`srri' y 1- s i`i ar Style: 1, 2, 3, .. + Start at: 1 + Alignment: Left + Aligned at: 1.13” +Indent at: 1.48" 1lrr,i`r,is no silbsidill lal n11u0 ,2 iir sr 221 , or i t `r sr 1112, �� Iho cosl of Iho c2lI'srl crr r rr r Lr irl. A A. bodow% gg.uunage.QWeuv..Aiiw:,uudi 4 G -50 emdhlf hRaal R0 LdoatoA .... I )P;R idHORt I iava4.... I PCyHOG idI ARPRH� I �;Iolnf Qrka n1 2c tr„a 'av'4'4ek6y Ar fLrr1aIt-arrL7nI2LP0emdItd r*aRkRNVePHLe1cL7n1gtr d,eo2te1 LhRL ?kO','hLaf the 15ntaRetr<m0Lt I ia,R4.... 1 PCyHOG teI ARP HI �;Iolnf I Qrka n1 2c tr„a 'av'4'4ek6y Ar fLrr1aIt-arrL7nI2LP0emdItd r*aRkRNVePHLe1cL7n1gtr 8.23. .............................. "G;„,II„,.r,„. Approval from the City Attorney on Change Orders: I.h° A ° ,° a4l I °Any change order that amend, modifies, alters or otherwise changes the original contract document that required approval from the City Attorney as to form, except as noted in Section 8.21.3 above, shall also require authorization from the City Attorney on the change order. 44,815. Change Change orders on construction contracts and amendments to professional service agreements „(11112A.I1C..3,851,14.9.) +. A. r.,;1 °Upon subsequent approval by the City Council of a single or collective series of change orders requiring Council approval, the approval threshold shall be re -set based on the most recent Council —approved contract amount as the starting point. I..;°a° (;Iralan ' ce1'dcRra do Gone dre;clecair acalalFUERS OF larcefclaalcrladl �PI'REP an,eP rrac Iada dhal PXPlrA he deedac fare' lac rfcrrlraueacP car Gladan,cl the ;arcecc da,,;Fc fe F 0' 4iaa4Sa F,;11ce1a Of thc:.- cceladFacl c:ka., dbtic f hnadiae1L1 Lhfflco;r Lead Ql yI`daeaan Raw ✓fead a laaRn ' cardc;!Rra Llalal'ov d na GGRR4P1 diaeo; aa'�eth t h 1 S aP L lura ah°a11 hay 1Rei g.„dagat na dhcg kg -mo a4h ly Fag GoN dar the Q y (;o Il ad Formatted: Indent: Left: 0.5, Hanging: 0.5, Outline numbered + Level: 2 + Numbering Style: 1, 2, 3, ... + Start at: 1 + Alignment: Left + Aligned at: 0.25' + Indent at: 0.55' Formatted: Font: 10 pt, Bold, Not Italic G-51 dd ngoOodrm..Ai;w„rewuret;, e001.... ,n,ll11:,.p.ID 15ntaR4FH0Rtdr404(al (rre4olpgaLP4dr evI: I td LL.,6(D hg Lia YgapdOp21 LYi➢n.mq t.). e�,0000 �hlnf I er�ar egad L1fGe n1 2c tr„a 'av'4'4dk6y Ar rugds '& FART vI Rig FP VP It Iv P1➢1IR,R I P9LHI: PRI OR tr oyhlrhLGnI G�L ocRter+ �;Iolnf I L rkap1 2c tr„a 'av'4'4dk6y Ar fu 15 '& FA v-1 P1 I RR af^ VP I th Iv P1➢IR,Y 4 Pq LI olPg-1 P 19 tr d,eo2te1 LhRL 1�70ih rrf the CgLa GAH1 Fd affpR,,avR12 09L4I:Pd �;Iolnf Iirar ead Llf'fia nl 2c tr„a av44dk6y r,rG fLrrla v,u°-FAr-RP1I RRag, VPIth Y*"I➢°I°R,Y 4PgLI4I: -R P 19 t9 8.23. .............................. "G;„,II„,.r,„. Approval from the City Attorney on Change Orders: I.h° A ° ,° a4l I °Any change order that amend, modifies, alters or otherwise changes the original contract document that required approval from the City Attorney as to form, except as noted in Section 8.21.3 above, shall also require authorization from the City Attorney on the change order. 44,815. Change Change orders on construction contracts and amendments to professional service agreements „(11112A.I1C..3,851,14.9.) +. A. r.,;1 °Upon subsequent approval by the City Council of a single or collective series of change orders requiring Council approval, the approval threshold shall be re -set based on the most recent Council —approved contract amount as the starting point. I..;°a° (;Iralan ' ce1'dcRra do Gone dre;clecair acalalFUERS OF larcefclaalcrladl �PI'REP an,eP rrac Iada dhal PXPlrA he deedac fare' lac rfcrrlraueacP car Gladan,cl the ;arcecc da,,;Fc fe F 0' 4iaa4Sa F,;11ce1a Of thc:.- cceladFacl c:ka., dbtic f hnadiae1L1 Lhfflco;r Lead Ql yI`daeaan Raw ✓fead a laaRn ' cardc;!Rra Llalal'ov d na GGRR4P1 diaeo; aa'�eth t h 1 S aP L lura ah°a11 hay 1Rei g.„dagat na dhcg kg -mo a4h ly Fag GoN dar the Q y (;o Il ad Formatted: Indent: Left: 0.5, Hanging: 0.5, Outline numbered + Level: 2 + Numbering Style: 1, 2, 3, ... + Start at: 1 + Alignment: Left + Aligned at: 0.25' + Indent at: 0.55' Formatted: Font: 10 pt, Bold, Not Italic G-51 Formatted: Not Highlight Fc,� P ed0"'-d4:PUe'1hood o�i'c he ra,�l:y uiHhop!i c d d(4 and...�Igiq GhaR�n , opdc F, 1 hP dGk44 crlWP,4Cd UMGIk W 6S 6dyHA�d 44 es VeidhnR dhP 6etroaria.IRr bl+4�,0k:d fGP dhP,.PFarlc 6d� 4„4�.r...:.................................................Definition of credit card 4 Odd I 4. A. ,.26. I,As used in this chapter, "credit card" means a card or device issued under an arrangement pursuant to which the issuer gives to a cardholder the privilege of obtaining credit from the issuer. 4,,,.5.,1 ...:.................................................Issuance, use and control of credit cards PWW-XA-43(4 I. ,A wd. ? /.,;I.The City Council hereby adopts the following system for the issuance, use and control of credit cards by City officials and employees: I. ,A A .r',. 2 . 1. A. The Finance Department shall implement the following system for the distribution, authorization, control, credit limits and payment of bills related to the use of credit cards by City officials and employees: A. ,. I. I. A s. /. 1.1.:1. Distribution. Credit cards will be distributed to those City officials and employees who have job responsibilities which would be facilitated by the use of a credit card and the credit card use would benefit the City. This shall include the Formatted: Indent: Left: 1", Hanging: 0.5", Outline numbered + Level: 3 + Numbering Style: 1, 2, 3, ... + Start at: 1 + Alignment: Left + Aligned at: 1.13" + Indent at: 1.48" Formatted: Font: 10 pt, Bold, Not Italic Formatted: Font: 10 pt, Bold, Not Italic G -52 City Council, City Manager, Department Heads, Division Managers, and other officials and employees as determined by the City Manager. 1.'.I. I Pws. %7.:1.:1. %. Authorization and control. The Finance Department shall develop the implementation guidelines and accounting controls to ensure the proper usage of credit cards and credit card funds. 4w '. I . I . +:r',. ? /.1. 1.3. Credit limits. The Finance Department shall set credit limits on each credit card issued. The credit limit shall not exceed $2,500 without written approval of the City Manager. 1.'.I. I. ws. ?/.1. 1.4. Payment of bills. The Finance Department shall establish and implement a written procedure for the payment of all credit card bills. /.1. 1.1). Unauthorized charges. No employee shall use the City -issued credit card for non -City business use. Any employee who violates this policy by using a City- issued credit card for non -City business shall be subject to disciplinary action and shall be billed for all charges on the credit card. The City Manager or his/her designee is authorized and directed to make payroll deductions to recover any unauthorized charges. 1.'.I..LAws. ?/.:1.:1.(7. Cash advances. Cash advances on credit cards are ......................................................... prohibited. 7.,?.The Finance Department is authorized to adopt any additional procedures or policies necessary to implement the provisions of this section. G -53 2 2 POST ISSUANCE COMPLIANCE FOR GOVERNMENTAL BONDS Formatted: Indent: Left: 0", Hanging: 0.5, Outline numbered + Level: 1 + Numbering 2,"G,,,;GScope: Style: 1, 2, 3, ... + Start at: 1 + Alignment: Left + Aligned at: 0" + Indent at: 0.25' L., I. A. 9. A. A,This Post Issuance Compliance Policy addresses the City of Port Angeles, Washington's (the "City") compliance with federal tax, federal securities and state law requirements and contractual obligations applicable to the City's tax -advantaged governmental bond issues. The Post Issuance Compliance Policy applies generally to all of the City's tax-exempt governmental bonds, and other bonds subject to comparable requirements, such as taxable direct -pay bonds. As used in this Post Issuance Compliance Policy, references to "bonds" include bonds, lines of credit, bond anticipation notes, and equipment and other financing leases. 2,,.1T,...,......Purpose: L.,L. w9. 2. 1. This Post Issuance Compliance Policy is intended to improve the City's ability to: Prevent violations in bond requirements from occurring in the first place, L.L.I. .,I. Timely identify potential violations, and Correct identified violations through appropriate remedial steps. 13, 2.3. Schedule of Review: ................. L., +. Aw9. w.l. The Post Issuance Compliance Policy is to be reviewed at least annually and upon each issuance of new bonds, including refunding bonds. In connection with this periodic review, the Chief Financial Officer will consider whether the Post Issuance Compliance Policy should be amended or supplemented: To address any particular requirements associated with the new bond issue, or To reflect general changes in requirements since the prior bond issue. 2�„4,T.,„Requirements at Bond Closing: L4.I.9.4. 1. Numerous federal tax, federal securities, and state law requirements must be met in connection with a bond issue. In some circumstances (e.g., revenue bonds) rate and other covenant requirements will also need to be satisfied. These requirements are addressed in the bond transcript completed at bond closing, and confirmed in certain respects by the legal opinions included in the bond transcript. "9,5. Requirements after Bond Closing: A,Other federal tax, federal securities law and state law requirements and contractual obligations require on-going monitoring after the issuance of the bonds. 3,6,9,6. Officials or Employees Responsible for Review: PA A.9.6.,I,The following officers and employees of the City are identified as the responsible persons for reviewing compliance with the City's post -issuance obligations. Each responsible individual is to institute a calendaring system to track compliance with tasks in a timely manner. LA A.A.”-x.6.,1. A. Federal tax requirements, including arbitrage, use of proceeds, use of facilities and IRS filings: G -54 rbitra e IRS Filin s• Chief Financial Officer or as desi nated b Formatted: Font color: Auto .... P g g g Y Chief Financial Officer MI 6. 1. w. Use of Proceeds: Chief Financial Officer or as designated by Chief Formatted: Font color: Auto Financial Officer MI 6.:1.4. Use of Facilities: Department Director as designated by CitV Formatted: Font color: Auto Manager Continuing disclosure requirements: �.&P. 1.9.6.2. 1. Annual Filing: Chief Financial Officer or as designated in writing by the Chief Financial Officer Material Event Notices: Chief Financial Officer or as designated by Chief Financial Officer Prior to filing each annual filing or material event notice, the Chief Financial Officer is to circulate the draft filing or notice to bond counsel or to the City Attorney for review. The Chief Financial Officer is responsible for reviewing the other requirements under this policy. P. w9.6.4,The responsible persons identified above may need to confer, from time to time, with the City's bond counsel, and/or financial advisor (if any), to confirm the applicability and scope of the requirements outlined in this policy. For reference, the contact information for these advisors is provided below: �. I. 1.9.6.4. 1. Pacifica Law Group LLP, as bond counsel na Gregory at 206-245-1716 or Formatted: Font: (Default) Calibri Deanna.gregory@pacificalawgroup.com, or P.6.4. I P 9.6.4. 1.2. Stacey Crawshaw-Lewis at 206-245-1714 or Stacey.Lewis@pacificalawgroup.com P.6.4. I. 49.6.4. 1.3. Edward McCullough at 206-245-1727 or Edward.mccullough@pacificalawgroup.com Training of the responsible official/employee. The City provides opportunities for training to the responsible individuals, specifically including the following training opportunities: 1. At or after bond closing, a conference call or meeting with bond counsel to review the requirements applicable to a new bond issue. Identify other training activities, if applicable —such as participation in in-house training sessions, CPE seminars, or seminars conducted by professional organizations (e.g., GFOA, WFOA, WMTA) 7.G, &h 9.6.6. Records to be Maintained. The following documents are maintained in connection with each bond issue. The goal is to retain adequate records to substantiate compliance with federal tax, securities law, state law and other contractual requirements applicable to the City's bonds. Generally, records should be maintained for the term of the bonds (plus any refunding) plus four years. Unless otherwise specified, the following records are to be maintained in the office of the Chief Financial Officer. G -55 �.G,A I.Ul.(l I. Complete bond transcript (provided by bond counsel) in CD or hard copy. Records of investment of bond proceeds in a format showing the date and amount of each investment, its interest rate and/or yield, the date any earnings are received and the amount earned, and the date each investment matures and if sold prior to maturity, the sale date and sale price. �.G Aw w9.6.f . ;. Records of expenditure of bond proceeds in a format showing the amount, timing, and the type of expenditure. �A w9.6.f .4. Records of invoices or requisitions, together with supporting documentation showing payee, payment amount, and type of expenditure, particularly for projects involving multiple sources of funds. Records necessary to document the allocation of bond proceeds and other sources of funds to particular projects or portions of projects. �.G,A.&9.6.6.6. Records documenting the final allocation of bond proceeds to projects, including any reallocations of bond proceeds, in a format showing the timing and substance of the reallocation, if applicable. �.G,A.A9.6.6./. Records demonstrating compliance with arbitrage and rebate requirements, including arbitrage calculations, documentation of spending exceptions to rebate, rebate reports and IRS filings and payments. .G,. .f,.f. Copies of contracts relating to the use of the bond -financed facility including leases, concession agreements, management agreements and other agreements that give usage rights or legal entitlements with respect to the facility to nongovernmental persons (e.g., advertising displays, cell tower leases, and naming rights agreements). .G,. .S. .f,.f. Copies of contracts relating to ongoing compliance with respect to the bonds. P.G,A 1 M.67 6f 10. Copies of any filings or correspondence with the IRS, the SEC or other regulatory body. 14,93. Investment of Bond Proceeds: ................. P.441 - /.;I,,,,,In general, bond proceeds and certain other funds can only be invested at a rate that exceeds the yield on the bonds under limited circumstances. Furthermore, amounts earned by investing above the bond yield must be rebated to the IRS, unless the City qualifies as a small issuer or a spending exception is met. The arbitrage and rebate requirements for each bond issue are detailed in the federal tax certificate. The Chief Financial Officer (or the City Treasurer if assigned the responsibility in writing by the Chief Financial Officer) will monitor the investment and expenditure of the funds and accounts listed below. The Chief Financial Officer (or the City Treasurer if assigned the responsibility in writing by the Chief Financial Officer) determines whether the bond issue meets the requirement for one of the expenditure exceptions to arbitrage rebate. The Chief Financial Officer (or the City Treasurer if assigned the responsibility in writing by the Chief Financial Officer) in consultation with bond counsel will determine whether a rebate calculation is necessary and, if so, will perform the calculation or engage a rebate consultant. The Chief Financial Officer (or the City Treasurer if assigned the responsibility in writing by the Chief Financial Officer) will arrange for the payment of G -56 any required rebate to the IRS together with the appropriate IRS form on the dates described below. 2.4.,4.4,.w9J.1.1. Funds to Monitor. or debt service funds/accounts Formatted: Font: (Default) Calibri Project or construction funds/accounts Debt service reserve funds/accounts PwA4 A Aw9J. 1. 1.4,.Other accounts with bond proceeds or amounts pledged to pay bonds P4 1. w9 I.,I. ? Arbitrage Reports; Rebate May Be Due. ..............................During construction, monitor expenditures to confirm satisfaction of expected exception to rebate (such as six month exception, 18 month exception, 24 month exception) L4.1.p.L.,J J 1. 1. ?,, The first rebate payment is due five years after date of issue plus 60 days P4.1.p. +.,;M.1. 1. 1. w,,Rebate is due every succeeding five years, if there are unspent gross proceeds of the bonds 1. 1.4,,Final rebate payment is due 60 days after early redemption or retirement of the bonds L4 1. w9 I.,I. w. Limitations on Type of Investments. Bond proceeds must be Formatted: Indent: Left: 1.49", Hanging: invested as permitted understate law. In addition, the bond ordinance or 0.64", Outline numbered + Level: 4 + any bond insurance agreement may further limit the permitted investments. Numbering Style: 1, 2, 3, ... + Start at: 1 + Alignment: Left + Aligned at: 3.5 + Indent at: To monitor compliance with these investment restrictions, the City invests 3.95' bond proceeds in State Local Government Investment Pool as well as other investments authorized by the City's Investment Policy and Washington State law. /.,I.4. Use of Bond Proceeds During the Construction Period. 1.1.1..... ,Monitoring the expenditure of bond proceeds is Formatted: Font: (Default) Calibri necessary to assure that the required amount of bond proceeds are expended for capital expenditures and that not more than 10% of the bond proceeds are expended for projects that will be used for in a private trade or business (including by the federal government and nonprofit entities). 1. r. The Chief Financial Officer is responsible for reviewing the transcript for the bonds, and in particular, the authorizing documents and the federal tax certificate, as well as invoices and other expenditure records to monitor that the bond proceeds are spent on authorized project costs. L4.1.6.9J.,I.f7. If, at the completion of the project, there are unspent bond proceeds, the Chief Financial Officer, conferring with bond counsel, will direct application of the excess proceeds for permitted uses under federal tax law, state law, and bond authorization documents. Ifthe project involves bond proceeds and other sources of funds and included both governmental and nongovernmental use of the financed facilities the Chief Financial Officer will undertake a final reconciliation of G -57 bond proceeds expenditures with project costs no later than 18 months after the later of the date of expenditure or the date that the project is placed in service (but in no event more than five years after the date of issue). G -58 1&9,8. Use of Bond -Financed Facilities: Formatted: Indent: Left: 0.5, Hanging: 0.5, Outline numbered + Level: 2 + Numbering Monitoring (and limiting) any private use of the bond -financed facility is important Style: 1, 2, 3, ... + Start at: 1 + Alignment: Left to maintaining the federal tax treatment of governmental bonds. In general, no more + Aligned at: 0.25' + Indent at: 0.55' than 10% of the bond -financed facility can be used in a private trade or business (including by the federal government and nonprofit entities). Private use can arise through any of the following arrangements, either directly or indirectly. 7., Types of Private Use Selling all or a portion of the facility Leasing all or a portion of the facility Entering into a management contract for the facility (except for qualified management contracts under IRS Rev. Proc. 97-13) Use of all or a portion of the facility for research purposes under a research contract (except for qualified research contracts under IRS Rev. Proc. 97-14) Entering into contracts giving "special legal entitlement" to the facility (for example, selling advertising space or naming rights) Procedures for monitoring private use; procedures reasonably expected to timely identify noncompliance. All leases and other contracts involving bond -financed property will be sent prior to execution to the Chief Financial Officer for review. Procedures ensuring that the City will take steps to timely correct noncompliance. 1. If the City takes official action to sell, lease or otherwise change the use of bond -financed facilities to private use, action should be taken under Treas. Reg. § 1.141-12 within 90 days to apply net proceeds of the sale or lease of the facility to other qualifying capital expenditure or to redeem or defease bonds. Upon a determination that there has been or could be a change in use of a bond -financed facility under the monitoring procedures described above, the Chief Financial Officer shall consult with bond counsel and apply net proceeds of the change in use as required. "9,9. Continuing Disclosure: The City is required to make annual filings with the Municipal Securities Field Code Changed Rulemaking Board ("MSRB") as described in the continuing disclosure undertaking for each bond issue (which may include tax-exempt or taxable bonds), and to file notice of certain material events. Submissions will be made in electronic form through the MSRB's web -based system known as Electronic Municipal Market Access ("EMMA"), currently available at http://www.emma.msrb.org. Submissions will be made in word -searchable PDF. L.S.1. .,I. Annual filings to be made: S.I.L.1 .1,.,,,,,, Financial information and operating data about the Formatted: Font: (Default) Calibri City included in the Official Statement for the bonds II S.I.L. Change in fiscal year; other information described G -59 in the continuing disclosure undertaking 1.2.3. Audited financial statements I. 2.4,.These reports must be filed no later than nine months (e.g. September 30) for the majority of the City's bonds, and seven months (e.g. July 31) with respect to one issue, after the end of the City's fiscal year (the City's fiscal year currently ends December 31) 214Q,910" . Material event notices: .............................................................. 7., IQ. 19.1 Cl..1,. The City is required to provide or cause to be provided to the MSRB, in a timely manner, notice of certain events with respect to the bonds. Amendments to SEC Rule 15c2-12 (the "Rule") in 2010 expanded the list of events requiring disclosure and added a 10 -day compliance period for undertakings effective after December 1, 2010. 7., QwP. 9- 10,2,Generally, if any of the following events occur, the City shall provide, or cause to be provided, to the MSRB, in a timely manner not in excess of ten business days after the occurrence of the event, notice of the occurrence of the any of the following events with respect to the bonds: PAQwP. 19. 10, 2.1. Principal and interest payment delinquencies I0} 2 2 Non-payment related defaults, if material PAQwP. + 9. 10.2.3. Unscheduled draws on debt service reserves reflecting financial difficulties P::IQwP4.9. 10.2.4. Unscheduled draws on credit enhancements reflecting financial difficulties C 10.2.1). Substitution of credit or liquidity providers, or their failure to perform P:: QwP. G, 9.10. 2.6. Adverse tax opinions, the issuance by the IRS of proposed or final determinations of taxability, Notices of Proposed Issue (IRS Form 5701-TEB) or other material notices or determinations with respect to the tax status of the bonds, or other material events affecting the tax status of the bonds PAQ.P.A9. 10.2./. Modifications to the rights of bondholders, if material 10.2.8. Bond calls, if material, and tender offers P::IQ.P.'J.9.:10. 2.9. Defeasances PAQ.P. I@w9.10} 2. O. Release, substitution, or sale of property securing repayment of the Bonds, if material PAQwP. 11w9.10] 2 I,,Rating changes (both upgrades and downgrades) PAQ.P. I Pw9.102 2,Bankruptcy, insolvency, receivership or similar event of the City PAQwP. I +w9.10.2.13. The consummation of a merger, consolidation, or acquisition involving the City or the sale of all or substantially all of the assets of the City, other than in the ordinary course of business, the entry into a definitive agreement to undertake such an action or the termination of a definitive agreement relating to any such actions, other than pursuant to its terms, if material G -60 PAQwPA 4w9.I02 LI.,,,,,,,,,,Appointment of a successor or additional trustee or the change of name of a trustee, if material 2., A4 n 9� 10.3. Procedure for ensuring that notice of the above events is provided to the responsible individual(s) identified above: Chief Financial Officer (or the City Treasurer if assigned the responsibility in writing by the Chief Financial Officer) L., A@49.10.4,Periodic check of information regarding bonds on EMMA. Periodically and at least prior to each new bond issue, the City will search EMMA for its continuing disclosure filings to confirm proper filings have been made. 211.41,w.r..11:.............................................Compliance with Bond Covenants: L., A 4A.9- 1 I. I,,Particularly for revenue bond issues, the City has made rate and other covenants for the benefit of bond owners. The City monitors compliance with these bond covenants on an annual basis, as part of its annual audit process. These covenants are summarized below: Covenant Requirement Document; Section Timing Rates Insurance Sale or disposition of property Debt Service Reserve Fund Balance L., A 4wP.9.1 I. ,, Other Reports. Under the terms of bond insurance policies, letter of credit Formatted: Indent: Left: 1", Hanging: O.5", reimbursement agreements, debt service reserve surety agreements, financing Outline numbered + Level: 3 + Numbering agreements, loan agreements, and remarketing agreements, the City may be required Style: 1, 2, 3, ... + Start at: 1 + Alignment: Left + Aligned at: 1.13" + Indent at: 1.48" to send copies of budget, disclosure and other documents as well as notice of the issuance of additional bonds, events of default, redemptions or defeasances, or amendments to the bond documents. The following entities are required to receive copies of the following documents or notices. Entity Type Name/Contact Document; Section Requirement Timing Bond Insurer Letter of Credit Bank Underwriter/Remarketing Agent Bank G-61 G -62 r 4 uuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuu� Adopted by dae i ' ' ° / ', G -62 TABLE OF CONTENTS 1. FINANCIAL POLICIES..................................................................................................................4 I.I. Goals & Objectives: ........................................................................................................................................................................ 4 1.2. Fiduciary Responsibility: ................................................................................................................................................................ 4 1.3. Annual Review and Recommendations for Changes to Financial Policies: ................................................................................... 4 2. LONG-RANGE FINANCIAL POLICIES..........................................................................................5 2.1. Resolution of Conflict between Policies: ....................................................................................................................................... 5 2.2. Ability to Pay: ................................................................................................................................................................................. 5 2.3. Use of Reserves: ............................................................................................................................................................................. 5 2.4. Unassigned Fund Balance: ............................................................................................................................................................. 5 2.5. General Fund Subsidy to Street Fund and Medic I Utility Fund: ................................................................................................... 6 2.6. Issuance of New Debt and Ability to Pay: ...................................................................................................................................... 6 2.7. Considerations for Debt Financing: ................................................................................................................................................ 6 2.8. Disposition of Unused Property.....................................................................................................................................................6 2.9. Use of Highly Volatile Funding Sources: ........................................................................................................................................ 7 2.10. Potential for Segmenting Public Works Projects: .......................................................................................................................... 7 2.11. Capital Funding Priorities: .............................................................................................................................................................. 7 2.12. Use of One-time Revenues: ........................................................................................................................................................... 7 2.13. Property Tax and Future Budgets: ................................................................................................................................................. 7 2.14. Use of Banked Property Tax Capacity: ........................................................................................................................................... 8 2.15. Utility Excise Tax Rates: ................................................................................................................................................................. 8 2.16. Setting of Fees and Charges for Building Permits: ......................................................................................................................... 8 2.17. Setting of Fees and Charges for Parks and Recreation Programs and Services: ........................................................................... 8 2.18. Utility Rate Design: ........................................................................................................................................................................ 8 2.19. Economic Development Fund: ....................................................................................................................................................... 9 2.20. Implementation of Utility Rate Increases: ..................................................................................................................................... 9 2.21. Annexation and Cost of Service Analysis: ...................................................................................................................................... 9 2.22. Employee Salaries and Benefits: .................................................................................................................................................... 9 2.23. Employee Contributions for Health Insurance: ............................................................................................................................. 9 2.24. Payments by the City to Vendors and Employees: ...................................................................................................................... 10 3. OPERATING POLICIES..............................................................................................................11 3.1. Goals.............................................................................................................................................................................................11 3.2. Revenue Policies..........................................................................................................................................................................11 3.3. Expenditure Policies.....................................................................................................................................................................12 3.4. Capital Improvement Policies......................................................................................................................................................13 3.5. Reserve Fund Policies................................................................................................................................................................... 14 4. ACCOUNTING & REPORTING POLICIES...................................................................................17 4.1. Accounting Requirements: ........................................................................................................................................................... 17 4.2. BARS — Budgeting, Accounting and Reporting System: ............................................................................................................... 17 4.3. Requirements of the Finance Department: ................................................................................................................................. 17 4.4. External Auditing Requirement: .................................................................................................................................................. 17 5. BUDGET POLICIES....................................................................................................................18 5.1. Primary Budget Responsibility.....................................................................................................................................................18 5.2. Operating Budget.........................................................................................................................................................................18 5.3. Budgetary Control........................................................................................................................................................................19 6. DEBT MANAGEMENT POLICIES.............................................................................................. 20 6.1. Goals.............................................................................................................................................................................................20 6.2. Short -Term Debt.......................................................................................................................................................................... 20 6.3. Long -Term Debt............................................................................................................................................................................20 6.4. General Obligation Bond Policy...................................................................................................................................................21 7. INVESTMENT POLICIES............................................................................................................ 22 7.1. Goals.............................................................................................................................................................................................22 7.2. Objectives..................................................................................................................................................................................... 22 8. PURCHASING POLICIES........................................................................................................... 27 G - 63 8.1. Goal..............................................................................................................................................................................................27 8.2. Right to Establish, Amend or Repeal............................................................................................... Error! Bookmark not defined. 8.3. Financial Information Provided to Council.................................................................................................................................. 27 8.4. Purchasing Policy Definitions....................................................................................................................................................... 28 8.5. Policy Requirements.................................................................................................................................................................... 29 8.6. Requisitioned Purchase Orders(PO)............................................................................................................................................29 8.7. Blanket Purchase Order (BPO)..................................................................................................................................................... 29 8.8. Receipt of Goods.......................................................................................................................................................................... 30 8.9. FPO (Field Purchase Order)..........................................................................................................................................................30 8.10. Invoicing....................................................................................................................................................................................... 30 8.11. Check Signing............................................................................................................................................................................... 30 8.12. Approval of Payment Claims........................................................................................................................................................30 8.13. Contracts...................................................................................................................................................................................... 31 8.14. Bidding Requirements.................................................................................................................................................................. 31 8.15. Lowest Responsible Bidder (PAMC 3.05.050)............................................................................................................................. 31 8.16. Bid Inspection (PAMC 3.05.055)..................................................................................................................................................33 8.17. Authority to Enter into Contracts, Leases or Rental Agreements (PAMC 3.05.060)................................................................... 33 8.18. Small Purchase Contracts (PAMC 3.05.070)................................................................................................................................ 33 8.19. MRSC Rosters (PAMC3.05.080)..................................................................................................................................................34 8.20. Small Works Rosters (PAMC 3.05.085)........................................................................................................................................34 8.21. Consulting Services Rosters (PAMC 3.05.090)............................................................................................................................. 35 8.22. Public inspection of purchase, small works roster, or limited public works awards (PAMC 3.05.100) ..................................... 36 8.23. Approval from the City Attorney on Change Orders: .................................................................................................................. 39 8.24. Change orders on construction contracts and amendments to professional service agreements (PAMC 3.05.110) ................ 39 8.25. Definition of credit card (PAMC 3.05.120).................................................................................................................................. 39 8.26. Issuance, use and control of credit cards (PAMC 3.05.130)........................................................................................................ 39 9. POST ISSUANCE COMPLIANCE FOR GOVERNMENTAL BONDS..............................................41 9.1. Scope: ........................................................................................................................................................................................... 41 9.2. Purpose: ....................................................................................................................................................................................... 41 9.3. Schedule of Review: ..................................................................................................................................................................... 41 9.4. Requirements at Bond Closing: .................................................................................................................................................... 41 9.5. Requirements after Bond Closing: ............................................................................................................................................... 41 9.6. Officials or Employees Responsible for Review: .......................................................................................................................... 41 9.7. Investment of Bond Proceeds: ..................................................................................................................................................... 43 9.8. Use of Bond -Financed Facilities: .................................................................................................................................................. 45 9.9. Continuing Disclosure: ................................................................................................................................................................. 45 9.10. Material event notices: ................................................................................................................................................................ 46 9.11. Compliance with Bond Covenants: .............................................................................................................................................. 47 G -64 1. FINANCIAL POLICIES 1.1. Goals & Objectives: 1.1.1. The Financial Policies assemble all of the City's key financial policies in one document. This comprehensive document provides the guidelines to ensure that the City is financially able to meet its immediate and long-term service objectives. The individual policies contained herein serve as guidelines for both the financial planning and internal financial management of the City. 1.2. Fiduciary Responsibility: 1.2.1. The City of Port Angeles is accountable to its citizens for the use of public funds. Municipal resources must be used prudently to ensure adequate funding for the services, public facilities, and infrastructure to meet the present and future needs of the community. These policies safeguard the fiscal stability required to achieve the City's goals and objectives. 1.3. Annual Review and Recommendations for Changes to Financial Policies: 1.3.1. The Chief Financial Officer shall, on an annual basis, prepare and deliver a report to the City Council and City Manager detailing the results of the review of the City of Port Angeles Financial Policies. In the report, the Chief Financial Officer shall make recommendations for revisions to existing policies, addition of new policies or the deletion of existing policies to accommodate any changes in generally accepted accounting principles (GAAP), changes in state regulations and laws or changes in federal regulations and laws. 1.3.2. Should a change be required in the City's Financial Policies as a result of a court decision or changes in state or federal laws before the City Council can review and take any action, the City Manager, upon recommendation by the Chief Financial Officer, is empowered to make any revisions to existing policies, creation of new policies or deletion of existing policies to allow the City of Port Angeles to be in compliance with governing authorities. 1.3.2.1. Provided that when the City Manager makes such change, the Chief Financial Officer shall immediately inform the City Council in writing of the change, the reason necessitating the change and the anticipated date the proposed revision will come before Council for their consideration. G -65 LONG-RANGE FINANCIAL POLICIES 2.1. Resolution of Conflict between Policies: 2.1.1. If there is any conflict between the Long -Range Financial Policies and an individual financial policy contained elsewhere in this document, the Long -Range Financial Policy shall govern. In such case, the Chief Financial Officer shall notify the City Council and the City Manager in writing of the conflict together with recommendations that will correct any conflict going forward. 2.2. Ability to Pay: 2.2.1. Council shall consider the overall impact on the community and its "ability to pay" against the need to enact any tax, utility rate or fee/charge increase. 2.3. Use of Reserves: 2.3.1. Council shall not use reserves/fund balance as a funding source for on-going operations except on an emergency, short-term basis. 2.3.1.1. The use of rate stabilization reserves to provide for a "phase-in" of a larger utility rate increase shall be permitted provided that Council has adopted a scheduled plan for the utility rate increases as well as a plan to replenish the rate stabilization reserve account for funds previously advanced. 2.4. Unassigned Fund Balance: 2.4.1. Council shall direct that General Fund unassigned fund balance ("reserves") be increased from its current minimum level of 10% of the current year General Fund expenditures to 25% of the current year General Fund expenditures. 2.4.1.1. To meet the additional funding requirement, Council shall consider the following actions in rank priority: 2.4.1.1.1. Allocation of any savings generated from prior year operations in the General Fund; 2.4.1.1.2. Allocation of additional utility excise tax revenues as a result of Council -adopted utility rate increases; 2.4.1.1.3. Allocation of new revenues to the General Fund resulting from levying the 1.0% increase in property tax as allowed by state law; 2.4.1.1.4. Allocation of any new sales tax revenue projected in the subsequent year operating budget for the General Fund; and 2.4.1.1.5. Reduction in overall spending in the General Fund necessary to generate the resources to be allocated to the General Fund unassigned fund balance as authorized by Council. 2.4.2. Council recognizes that the actions required to achieve a 25% unassigned fund balance in the General Fund may take an extended period to achieve. Therefore, the Council shall target a five-year horizon to achieve the desired funding level and Council shall review the target funding level on an annual basis as part of its deliberations for the next year's operating budget. G -66 2.5. General Fund Subsidy to Street Fund and Medic I Utility Fund: 2.5.1. Council shall consider implementing a "phase-out" of General Fund subsidy for the Street Fund (Fund #102) and the Medic 1 Utility Fund (Fund #409). 2.5.2. The phase-out shall be over a period of not less than three (3) years nor more than five (5) years. 2.5.3. Consideration of replacing funding currently provided by the General Fund for the Street Fund shall include the option of the creation and implementation of a Transportation Benefit District (TBD). 2.5.4. Prior to consideration of either a Council -approved TBD or placement on the ballot for voter -approval, the Chief Financial Officer together with the Director of Public Works and Utilities shall prepare a report for consideration by the City Council and City Manager that: 2.5.4.1. Analyzes the proposed method of funding for the TBD, provide an estimate of the revenue for the next six (6) years to be generated if the TBD is approved, and provide a specific list of projects to be funded along with a timeline for completion of the identified projects. 2.5.5. Replacement funding for the Medic I Utility subsidy currently provided by General Fund for the Medic I Utility Fund shall be coordinated with an upward adjustment to applicable Medic I utility rates as provided in a Cost of Service Analysis (COSA). The COSA shall also include a time -line for the utility rate increases intended to replace funding support from the General Fund. 2.6. Issuance of New Debt and Ability to Pay: 2.6.1. Council shall consider, prior to the issuance of any new general government or utility debt, the overall impact of the City's ability to repay the debt obligation from existing taxes or utility rates. 2.6.2. If new taxes and/or increases in utility rates are necessary to generate revenue for the new debt service, the Chief Financial Officer shall provide the City Council and the City Manager a report detailing the annual and total estimated costs of the debt repayment and the plan or schedule for future tax and/or utility rate increases required to pay for the new debt. 2.7. Considerations for Debt Financing: 2.7.1. Council shall require the following for consideration of debt financing for projects: 2.7.1.1. If a long-term debt financing is proposed, a financial analysis shall be required prior to any approval of the project that analyzes the long-term sustainability of funding from City resources as well as the overall impact to the City's total debt obligation. 2.7.1.2. Any maintenance and operation (M&O) costs associated with the completed project must be identified along with the proposed source of funding for the M&O costs prior to seeking Council approval of the capital project. 2.8. Disposition of Unused Property. 2.8.1. Council shall consider selling of the Niichel property and other unused City properties to allow the City to have the resources to meet the debt service obligations of the 2005 Limited Term General Obligation Bond and its $1,000,000 balloon payment in 2021. G -67 2.9. Use of Highly Volatile Funding Sources: 2.9.1. Council shall prohibit the use of highly volatile funding sources such as Lodging Tax ("hotel -motel tax"), Real Estate Excise Tax I (REET-1), or Real Estate Excise Tax II (REET-11) for debt service or other long-term commitments. Preference for use of such volatile funding sources should be given to one-time capital expense, short-term funding commitments for a capital expense or saving to create a funding pool that can "cash - out" a capital project. 2.10. Consideration for Smaller Scale Public Works Projects: 2.10.1. Council shall require that the Department of Public Works and Utilities examine their proposed public works construction schedule to identify any opportunities to encourage local contractors to bid on projects that are more in line with their company's economic resources and/or bonding capabilities. 2.11. Capital Funding Priorities: 2.11.1. Council shall require that first priority for funding of capital projects should be given to those projects designed to preserve and maintain existing infrastructure. 2.11.1.1. Council has established the rank order the following: 2.11.1.1.1. Legal and statutory requirements and mandates provided realistic and affordable sources of fund are available to the City. 2.11.1.1.2. Continuation of multi-year projects provided realistic and affordable sources of funding are available to the City. 2.11.1.1.3. Capital funding shall be given to those projects that leverage City funding with grants from the State and/or federal agencies. 2.11.1.1.4. Capital funding shall be given to public-private partnership projects whereby the City can leverage its contribution with private dollars to enable a more economically diverse project with the primary risk for the long-term financing is transferred to a private partner. 2.12. Use of One-time Revenues: 2.12.1. Council shall require that one-time revenues or revenues significantly above the budgeted revenue target be used for one-time expenses and not be utilized to fund recurring expenses such as salaries and wages or debt service. 2.13. Property Tax and Future Budgets: 2.13.1. Council shall require that in the development of all preliminary annual operating budgets, the Chief Financial Officer should include a 1.0% property tax revenue increase for consideration by Council. 2.13.2. The Chief Financial Officer shall forward to the City Council and City Manager prior to any approval from Council for the 1.0% property tax increase a report that details the estimated revenue that may be generated if the 1.0% increase would be approved by Council. In addition, the report shall also include an analysis of the potential long-term impact on the General Fund if Council decided not to levy the 1.0% increase. G -68 2.14. Use of Banked Property Tax Capacity: 2.14.1. Council shall not consider levying of any "banked" property tax levy capacity unless the following conditions exist: 2.14.1.1. The Council is considering adopting an annual budget that requires a reduction in core services as identified by Council; and 2.14.1.2. Council has voted to authorize the implementation of the 1.0% in property tax collections. 2.15. Utility Excise Tax Rates: 2.15.1. Council shall not consider any increase to the City's utility excise tax rates through at least the end of the 2019 fiscal year. 2.15.2. Prior to any proposal to Council for an increase in a utility excise tax rate, the Chief Financial Officer shall prepare a report the City Council and the City Manager noting the amount of the proposed tax increase, an estimate of new or additional annual revenues for the next six (6) years and the need for the additional funding to be derived from the increased utility excise tax rate. 2.16. Setting of Fees and Charges for Building Permits: 2.16.1. Council shall consider that the fees and charges for building permits shall include a total cost recovery of direct and indirect costs. 2.16.2. Council may consider potential reduction in the fees and charges for a building permit it shall only do so if a project creates long-term family wage jobs and/or an identifiable long-term revenue increase in sales tax as a result of the project's construction. 2.16.3. The Chief Financial Officer together with the Director of Community and Economic Development shall prepare a report to the City Council and City Manager every three (3) years and prior to consideration of the next annual operating budget that compares the City's building permit fee and charges in comparison to fees and charges from other comparable cities together with an analysis of the net subsidy required of the General Fund to off -set any shortfall in revenues associated with the total building permit operating costs. 2.17. Setting of Fees and Charges for Parks and Recreation Programs and Services: 2.17.1. Council shall require that fees and charges imposed for parks and recreation shall be based on a cost recovery hierarchy. 2.17.2. The cost recovery hierarchy shall give consideration for potential subsidy from other parks and recreation fees and/or the General Fund for programs based on targeted audiences such and children and youth, special populations or broad-based community programs. 2.18. Utility Rate Design: 2.18.1. Council shall require that utility rates be designed to reflect the underlying nature of the costs for each respective utility. 2.18.2. Council may consider establishing differential utility rates for specified utility classes to achieve specific, identifiable goals such as reduced rates to encourage recycling of used tires or construction materials. G -69 2.19. Economic Development Fund: 2.19.1. Council shall consider creation and/or identification of a long-term, dedicated funding source for the Economic Development Fund (Fund #103) which, allows for funding of a reserve fund to allow for the collection of resources that could be used as a grant match and/or source of local government direct project funding. 2.20. Implementation of Utility Rate Increases: 2.20.1. Council shall give preference to more frequent but smaller, incremental increases to rates, fees, and charges rather than less frequent but larger increases. 2.20.2. In all cost of service analysis (COSA) efforts, preference shall be given to utilizing a "phased -in" approach for all future rate increases even if it may be necessary to slow- down or delay planned capital project implementation as part of an overall "ability to pay" analysis within the COSA. 2.21. Annexation and Cost of Service Analysis: 2.21.1. Council shall require a Cost of Service Analysis (COSA) prior to any consideration of a potential annexation. Included in the COSA will be an estimation of costs associated with providing the current level of City services to an area under consideration for annexation as well as an estimate of all revenue that may be derived from the area included in the proposed annexation. 2.22. Employee Salaries and Benefits: 2.22.1. Council shall require a salary and benefit survey to assess that comparability of salaries, wages, and benefits paid by the City of Port Angeles in comparison to the market place for prospective City employees. Included in that analysis shall be the following: 2.22.1.1. The survey shall be done no more often than every three (3) years nor less often than every five (5) years. 2.22.1.2. The survey shall take into account internal comparability for responsibility and critical importance to the City for short and long-term decision-making. 2.22.1.3. The survey shall take into account external factors including comparable cities, private -sector jobs and other factors that influence the City's ability to recruit and retain qualified employees. 2.22.1.4. The Chief Financial Officer shall prepare and deliver a report in writing to the City Council and City Manager prior to any consideration of a change in salary, wages, or benefit levels for unionized and/or non -represented employees that details the estimated costs of any proposals that are under consideration for approval by Council. 2.22.1.5. The Mayor, with approval of the Council, may appoint a special, ad hoc Council Committee to work with the City Manager in the development of any proposals regarding salaries, wages, and benefits for employees of the City. 2.23. Employee Contributions for Health Insurance: 2.23.1. Council shall require that all employees contribute to the cost of their health insurance coverage for both the employee as well as any family coverage that may be required. 2.23.2. Council recognizes that implementation of this policy statement may require amendments to collective bargaining agreements covering various groups of City employees and will need to be negotiated as part of a collective bargaining process. G -70 2.24. Payments by the City to Vendors and Employees: 2.24.1. Council shall require that all payments made by the City be accomplished via electronic funds transfer wherever possible as a means of reducing costs to the City. G-71 3. OPERATING POLICIES 3.1. Goals 3.1.1. To ensure delivery of an exceptional level of municipal services by assuring reliance on ongoing resources and by maintaining a stable financial base. 3.1.2. To ensure that the City is in a position to respond to changes in the economy or new service requirements without an undue amount of financial stress. 3.1.3. To maintain an excellent credit rating in the financial community and assure taxpayers that the City is well managed financially and maintained in sound fiscal condition. 3.1.4. To adhere to the highest accounting and management policies as set by the Government Finance Officers' Association (GFOA), the Governmental Accounting Standards Board (GASB), and other professional standards for financial reporting and budgeting. 3.1.5. To ensure the legal use of financial resources through an effective system of internal controls. 3.2. Revenue Policies 3.2.1. The City will strive to maintain a diversified mix of revenues in order to maintain needed services during periods of declining economic activity. 3.2.2. General Fund revenue estimates should be prepared on a conservative basis in order to minimize fluctuations in service levels during periods of economic downturn. 3.2.3. As much as is reasonably possible, City services that provide private benefit shall be supported by fees and charges in order to provide maximum flexibility in the use of general revenues to meet the cost of services of broader public benefit. The City shall establish user charges as follows: 3.2.3.1. Building Permits: Fees shall be based on total cost recovery of direct and indirect expenses. 3.2.3.2. Parks & Recreation: Fees shall be based on a cost recovery hierarchy whereby adult programs help to subsidize programs for children, youth, and special populations. 3.2.3.3. Rental of City Facilities: Fees shall be based on 100% of total direct and indirect costs, plus an amount to be reserved for future major maintenance of assets utilized by the rental if the rental is for private business purposes. As a general requirement, the rental fees shall, at a minimum, cover the direct expenses associated with permitting and facilitating the rental unless the event is sponsored by the City of Port Angeles. 3.2.3.4. In the event that fees and charges do not achieve their targeted cost recovery benchmarks, the City Manager shall recommend a plan for consideration by Council that either reduces programs and services to be offered or provides for a one-time subsidy from the General Fund for the current fiscal year's operation. 3.2.3.5. Consideration of any future subsidy from the General Fund shall be included in discussions by Council prior to the adoption of the next fiscal year's budget. G -72 3.2.4. The City shall systematically review user fees and rates and consider adjustments as necessary to take into account the effects of additional service costs and inflation. Rate studies shall take into account direct and indirect costs of operations, administration, plant maintenance, debt service, depreciation of capital assets, and other related costs. 3.2.5. Proceeds of specific revenue sources that are legally restricted to expenditures for specified purposes will be accounted for in separate special revenue funds unless the Chief Financial Officer issues a finding that directs the revenue to be accounted for in a different fund for a specific reason. Budgeted special revenue funds will be included and reviewed in the City's annual budget process. 3.2.6. The City will follow an aggressive policy of collecting all monies due, to the extent that the collection efforts are cost effective. 3.2.6.1. The City may elect to not collect minor amounts due the City if the costs of collection equal or exceed the amount of money to be collected. The Chief Financial Officer shall determine on an annual basis what constitutes a minor amount referenced above and shall inform the Council and City Manager as to the determination of what constitutes a minor amount. 3.2.7. Economic downturns and anticipated funding shortfalls will be analyzed by the Chief Financial Officer and City Manager for potential solutions. Deficit financing and borrowing to support on-going expenditures is not the policy of the City as a response to long-term revenue shortfalls. Revenue forecasts will be revised, and expenditures will be reduced to conform to the revised forecast. 3.2.8. All potential grants shall be carefully examined for matching requirements and other City obligations prior to grant acceptance. Some grants may not be accepted if local matching funds cannot be justified. Grants may also be rejected if programs must be continued with local resources after grant funds are exhausted or place an unacceptable strain on local resources. 3.2.9. Significant preference shall be given to rate and fee increases that are smaller and applied more frequently than intermittent but significantly larger increases. 3.3. Expenditure Policies 3.3.1. The City will only propose operating expenditures, that can be supported from on-going operating revenues. Before the City undertakes any agreements that would create fixed on-going expenses, the cost implications of such agreement will be fully determined for current and future years. Capital expenditures may be funded from one-time revenues, but the operating budget expenditure impacts of capital purchases will be reviewed for compliance with this policy provision. 3.3.2. Department directors are responsible for managing their budgets within the total appropriation for their department. 3.3.3. The City will assess charges for services provided internally by other funds. The estimated direct and indirect costs of service will be budgeted and charged to the fund receiving the service. Interfund service fees charged to recover these costs will be recognized as revenue to the providing fund. The allocation method will be reviewed annually. 3.3.4. Emphasis is placed on improving individual and work group productivity rather than adding to the work force. The City will invest in technology and other efficiency tools to G -73 maximize productivity. The City will hire additional staff only after the need of such positions has been demonstrated and documented. 3.3.5. All compensation planning and collective bargaining will focus on the total costs of compensation, including direct salary, healthcare benefits, pension contributions, educational and longevity pay, and other non -salary benefits which are a cost to the City. 3.4. Capital Improvement Policies 3.4.1. It is the City's policy to ensure that adequate resources are allocated to preserve existing infrastructure and other capital assets before targeting resources toward construction or acquisition of public facilities or major equipment. 3.4.2. The City will develop a multi-year Capital Facilities Plan (CFP) to identify and coordinate infrastructure, facility, and equipment needs in a way that maximizes the return to the community. All capital improvements will be made according to the adopted CFP. 3.4.3. The Capital Facilities Plan will be formulated using an analysis of long-term, overall resources and will include projected funding sources and ongoing operations and maintenance costs. Future changes in economic or demographic factors identified in the financial forecasting process will be incorporated in the capital budget projections. The plan will be updated annually. Any planned use of debt financing shall include an analysis of debt service costs and funding resources available to pay the associated debt. 3.4.4. The first year of the Capital Facilities Plan will constitute the capital budget for the ensuing budget year. The capital budget and the base operating budget will be reviewed at the same time to assure that the City's capital and operating needs are evaluated in a balanced manner. 3.4.5. A long-range Transportation Improvement Plan (TIP) will provide the framework for the City's future investment in transportation related infrastructure. This ensures that infrastructure projects incorporated into the Capital Facilities Plan (CFP) will be the embodiment of the officially stated direction of the City's Comprehensive Plan and supporting documents. 3.4.6. The City may administer a Local Improvement District (LID) program. For capital projects whose financing depends in part or wholly on an LID, interim financing may be issued to support the LID's portion of the project budget. The amount of the interim financing shall be the current estimate of the final assessment roll as determined by the administering department. 3.4.7. The City will determine the most cost effective financing method for all new projects. Whenever possible, the City will use intergovernmental assistance and other outside resources to fund capital projects. Additional funding may come from designated surpluses in the General Fund and certain special revenue funds as outlined in the operating budget policy. 3.4.8. An operating cost projection, including all funding sources, will be required for all projects proposed for funding within six (6) years. G -74 3.5. Reserve Fund Policies 3.5.1. Part of financial stability is to maintain adequate reserves and fund balances. The definition of Fund Balance is the net worth of a fund, measured by total assets minus total liabilities. 3.5.2. In the governmental funds, the City recognizes the following hierarchy of fund balance classifications, which are based primarily on the extent to which the City is bound by constraints placed on resources: 3.5.3. Nonspendable -- Amounts that cannot be spent due to form (such as inventories and pre -paid amounts), and amounts that must be maintained intact legally or contractually (including the corpus or principal of a permanent fund). In addition, long-term loan and notes receivables, and property held for resale would be reported here unless the proceeds are restricted, committed, or assigned. 3.5.4. Restricted -- Amounts constrained for a specific purpose by external parties, constitutional provision, or enabling legislation. 3.5.5. Committed -- Amounts constrained for a specific purpose as authorized by the City Council. Additional action by the Council is required in order to remove or change the constraints placed on the resources. The action to constrain resources must occur prior to year-end; however, the amount can be determined in the subsequent period. 3.5.6. Assigned -- For all governmental funds other than the general fund, any remaining positive amounts not classified as nonspendable, restricted, or committed. For the general fund, the City Manager has been delegated authority to assign amounts intended to be used for a specific purpose. All assigned fund balance requests from departments must be approved in writing by the City Manager and provided to the Finance Department by year-end in order to be officially considered assigned. Amounts reported as assigned should not result in a deficit in unassigned fund balance. 3.5.7. Unassigned -- For the general fund, amounts not classified as nonspendable, restricted, committed, or assigned and are available to use for any purpose. The general fund is the only fund that would report a positive amount in unassigned fund balance. For all other governmental funds, unassigned fund balance is the amount expended in excess of resources that are nonspendable, restricted, committed, or assigned. If this results in a deficit in unassigned fund balance, then assigned fund balance shall be reduced. 3.5.8. Special Revenue Funds will maintain sufficient fund balances to provide adequate cash flow and to withstand downturns in the economy. These fund balances will be analyzed annually. 3.5.9. The General Fund's targeted unassigned fund balance will be a minimum of 25% of expenditures, excluding capital expenditures. This fund balance will be established and maintained to: 3.5.9.1. Offset unanticipated economic downturns; 3.5.9.2. Provide a sufficient cash flow for daily financial needs at all times; 3.5.9.3. Establish adequate level of reserves to provide for the timely replacement of equipment; and 3.5.9.4. Sustain City services in the event of a catastrophic event such as a natural/manmade disaster or a major downturn in the economy. G -75 3.5.9.5. If unassigned fund balance falls below the required minimum level, the City Manager shall notify the Council immediately. The Council must adopt a plan to restore this balance to the target level within 60 months. 3.5.10. In addition, the general fund will maintain a committed fund balance to be used as a contingency as specified in PAMC 3.04.040. There are no minimum requirements on the level of contingency fund balance. 3.5.11. There are no specific requirements on the level of assigned fund balance in the general fund, unless future revenue streams are specified by the donor or source of funding. 3.5.12. The City will maintain the following reserves for the utility funds identified below: 3.5.12.1. An operating reserve will be established and maintained to provide sufficient cash flow to meet daily financial needs as recommended by the City's financial advisor. The reserve requirements will be reviewed every three years and will be based upon: 3.5.12.2. 60 days operating expenses: Electric, Water, and Wastewater Funds. 3.5.12.3. 90 days operating expenses: Solid Waste and Stormwater Funds. 3.5.12.4. Operating expenses exclude ending fund balances, capital purchases, construction costs, debt service payments, and transfers. 3.5.12.4.1. A rate stabilization reserve will be established and maintained for the Electric Fund to provide a means to mitigate wholesale power purchase cost increases. A rate stabilization reserve will be established and maintained for the Wastewater Fund to provide a means to mitigate retail rate increases based on unforeseen cost increases. These accounts will be analyzed annually to ensure an adequate amount is placed in reserves. 3.5.12.4.2. A post -closure maintenance reserve within the Solid Waste Transfer Station/Landfill fund will be established and maintained to provide sufficient cash flow to meet the anticipated cost of maintenance in accordance with State law. This reserve requirement will be reviewed annually. 3.5.12.4.3. Bond reserves will be created and maintained as required in utility funds in accordance with the provisions set forth in the bond covenants. 3.5.12.4.4. A contingencies and replacement reserve for the Electric fund will be established and maintained in accordance with bond covenants. 3.5.12.4.5. A water treatment plant operation and maintenance reserve will be established and maintained to offset its operating costs to the Water Fund. 3.5.12.4.6. The City will maintain reserve funds to meet requirements for the guarantee of debt service in compliance with bond indenture agreements. 3.5.12.4.7. The City will maintain the self-insurance funds at a sufficient level to provide health care and workers' compensation benefits and avoid catastrophic loss. G -76 3.5.12.4.8. The City will maintain equipment replacement reserves as specified in the City's Equipment Replacement and Vehicle Use Policy. 3.5.13. The City will maintain an actuarially funded Firemen's Pension Fund as determined by actuarial study. 3.5.14. The City will maintain adequate reserves in the Information Technology Fund to ensure timely replacement, upgrade, and/or additions to the City's technology infrastructure. G -77 4. ACCOUNTING & REPORTING POLICIES 4.1. Accounting Requirements: 4.1.1. The City's accounting and financial reporting systems will be maintained in conformance with current accepted principles and standards of the Governmental Accounting Standards Board (GASB), Generally Accepted Accounting Principles (GAAP), and the Government Finance Officers Association (GFOA). As a commitment to this policy, the Finance Department will periodically submit its Comprehensive Annual Financial Report (CAFR) for the GFOA Certificate of Achievement for Excellence in Financial Reporting. 4.2. BARS — Budgeting, Accounting and Reporting System: 4.2.1. The State Auditor's Office provides a standard account classification system through its Budgeting, Accounting and Reporting System (BARS). The City will maintain its records on a basis consistent with BARS and current BARS manuals will be maintained in the Finance Department. 4.3. Requirements of the Finance Department: 4.3.1. The Finance Department will maintain financial systems to monitor expenditures, revenue, and performance of all municipal programs on an ongoing basis. Regular monthly financial reports will present a summary of financial activity for the period and the cumulative data for the budget year. 4.3.2. All applicable standard governmental accounting practices will be used to maintain the City's financial records, including the appropriate uses of accrual and modified accrual methods of accounting, encumbrance accounting, current financial resources and economic resources focus for statement presentation, and the proper classification of funds. 4.3.3. The Finance Department will maintain fixed asset and depreciation records for all capital assets owned by the City. The threshold for capitalization of non -infrastructure assets is $7,500. 4.3.4. Under GASB Statement No. 34, infrastructure will be included as capital assets in the financial reports. The City will develop and follow a methodology of maintaining infrastructure records, including appropriate depreciation, under the guidelines of the statement. 4.4. External Auditing Requirement: 4.4.1. The State Auditor's Office will annually perform a financial and compliance audit and issue an audit report. Results of the annual audit will be provided to the City Council and public. G -78 5. BUDGET POLICIES 5.1. Primary Budget Responsibility 5.1.1. The City Manager is responsible for preparing and submitting to the Council a tentative budget for the fiscal year. The City Manager is also responsible for keeping the Council fully advised of the financial condition of the City and its future needs. 5.1.2. The City Council has final responsibility for approving the annual Operating Budget and Capital Budget. 5.1.3. Department directors, under the direction of the City Manager, are responsible for proposing programs, recommending funding levels, and formulating budget proposals for implementing service programs in accordance with established goals and directives. 5.1.4. The Finance Department is responsible for coordinating the overall preparation and administration of the City's budget in compliance with applicable State of Washington statutes governing local government budgeting practices. 5.1.5. The Finance Department provides revenue budget estimates, assists department staff in identifying budget problems and formulating alternative solutions, and prepares and distributes the final budget document. 5.1.6. To facilitate and implement the budget process, the Chief Financial Officer will provide the Council with an annual budget calendar in accordance with State law. 5.2. Operating Budget 5.2.1. The operating budget will define the City's annual financial plan as developed by the City Council in establishing goals and objectives for the ensuing year. 5.2.2. Ongoing revenues should be equal to or greater than ongoing expenditures. Each City fund budget shall identify ongoing resources that at least match expected ongoing annual requirements. One-time cash transfers and non-recurring ending fund balances will be applied to reserves or to fund one-time expenditures; they will not be used to fund ongoing programs. 5.2.3. In accordance with State law, the City Manager is authorized to transfer budgeted amounts within any fund; however, any revisions that alter the total expenditure authority (appropriation) of a fund must be approved by the City Council. 5.2.4. Additional staff positions should be recommended only after the need has been fully substantiated. An increase in the number of full-time equivalent position must be approved by the City Council. The City Manager has the authority to approve additions and/or changes to temporary, seasonal, and part-time positions. Nothing in this paragraph is intended to diminish or interfere with the City Manager's right to control the appointment and removal of City employees. 5.2.4.1. Only the City Council can authorize an increase in the authorized City career staffing complement. Such approval is accomplished through the adoption of the annual operating budget or through subsequent budget amendments approved by the City Council. 5.2.5. The City will maintain a level of expenditures, which will provide for the public well- being and safety of the residents of the community. 5.2.6. The operating budget will provide for appropriate design, construction, maintenance and replacement of the City's capital infrastructure, plant, and equipment. G -79 5.2.7. A multi-year vehicle and equipment maintenance and replacement schedule will be developed based on the City's projections of its future replacement and maintenance needs. The projections will be updated and the schedule revised on an annual basis. 5.2.8. The budget will provide sufficient levels of maintenance and replacement funding to ensure that all capital facilities and equipment are properly maintained and that such future costs will be minimized. 5.2.9. The following criteria must be met to qualify any portion of the year-end General Fund surplus for one-time operations, nonrecurring emergency capital expenditures, or dedicated to the Capital Facilities Plan: 5.2.9.1. There are surplus balances remaining after all reserve requirements and current expenditure obligations are met. 5.2.9.2. An analysis has occurred assuring that the City has an adequate level of short and long-term resources to support the proposed use of surplus balances. 5.2.9.3. The funds are specifically appropriated by the City Council. 5.2.10. Year-end surplus in the Street Fund shall be designated for use in the Capital Facilities Plan or be used for one-time capital expenditures for street and parks projects. Use of surplus for these purposes must be approved by the Council. 5.3. Budgetary Control 5.3.1. The budget will be developed and administered in compliance with applicable State of Washington budgetary statutes. 5.3.2. The Finance Department will maintain a system for monitoring the City's budget performance. The system will include provisions for amending the budget during the year in order to address unanticipated needs or emergencies. 5.3.3. Appropriations requested after the original budget is adopted will be approved only after consideration of the availability of current and future revenues. Such appropriations must be approved by City Council. 5.3.4. Accounting and reporting practices will be maintained to provide accurate and timely monitoring of the City's budget performance. 5.3.5. Monthly budget reports will be issued by the Finance Department to Department Heads regarding the department's actual performance compared to budget estimates. The department also assists in implementing any needed corrective action approved by the City Manager. 5.3.6. Current revenues and operating expenditures will be reviewed quarterly by the City Council, and the Chief Financial Officer will prepare a mid -year assessment of the City's financial position for presentation to the Council. G -80 6. DEBT MANAGEMENT POLICIES 6.1. Goals 6.1.1. All borrowing is subject to approval by the City Council. The basic objectives of the City's debt management policy are: 6.1.1.1. To achieve the lowest possible cost for borrowing. 6.1.1.2. To ensure access to the bond market to adequately provide the capital needed to finance public improvement and other long-term development objectives. 6.1.1.3. To maintain strong and sound credit, demonstrated by its commitment to meet all obligations in a timely fashion. 6.1.1.4. To maintain a level and structure of outstanding indebtedness that does not lead to excessive debt service requirements, thereby avoiding unnecessary strains on the operating budget. 6.1.1.5. To maintain the confidence of lending markets and the taxpayers. 6.1.1.6. To maintain adequate debt service coverage. 6.2. Short -Term Debt 6.2.1. Short-term debt covers a period of one (1) year or less. With careful monitoring and planning of cash inflow and outflow requirements, it is intended that the City will avoid the use of short-term indebtedness to the maximum extent possible. 6.2.2. The City may use short-term debt to cover temporary cash flow shortages resulting from delay in receipting tax revenues or issuing long-term debt or to finance capital construction. 6.2.3. Interfund loans with a repayment period of three years or less, may be used to meet short-term cash flow needs as an alternative to outside debt instruments. Interfund loans will be permitted only if an analysis of the lending fund indicates excess funds are available and that the use of these funds will not adversely affect current operations. 6.3. Long -Term Debt 6.3.1. Long-term debt is defined as debt, that exceeds three years. The City will confine long- term borrowing to capital improvements that cannot be financed from current revenues. 6.3.2. Acceptable uses of bond proceeds will include items, that can be capitalized and depreciated. Refunding bond issues designed to restructure current outstanding debt is an acceptable use of bond proceeds, provided an analysis is done which determines the net present value (NPV) of savings is favorable for the City. 6.3.3. Where possible, the City will use special assessment revenue, or other self-supporting bonds, instead of general obligation bonds. 6.3.4. The City will not use long-term debt for current operations. 6.3.5. The City will maintain communications with bond rating agencies regarding its financial condition. The City will follow a policy of full disclosure on financial reports and bond prospectuses including proactive compliance with disclosure to the Electronic Municipal Market Access (EMMA) according to guidelines established by the Municipal Securities Rulemaking Board (MSRB). G-81 6.4. General Obligation Bond Policy 6.4.1. Before general obligation bond propositions are placed before the voters, projects proposed for financing through general obligation debt should be included in the Capital Facilities Program and be accompanied by an analysis of the future operating and maintenance costs associated with the project. 6.4.2. Bonds will not be issued for a longer maturity schedule than a conservative estimate of the useful life of the asset to be financed. 6.4.3. Limited Tax General Obligation (LTGO) Bond Policy: 6.4.3.1. As a precondition to the issuance of limited tax general obligation bonds, alternative methods of financing should also be examined. 6.4.3.2. Limited tax general obligation bonds will be issued under certain conditions: 6.4.3.2.1. A project in progress which requires monies not available from alternative sources; 6.4.3.2.2. Matching fund monies are available which may be lost if not applied for in a timely manner; or 6.4.3.2.3. Catastrophic or emergency conditions exist. 6.4.3.2.4. A clearly identified need that helps achieve Council's desired vision for the City and is in line with the priorities approved by the City Council. 6.4.4. Unlimited Tax General Obligation (UTGO) Bonds and Legal Debt Limits: 6.4.4.1. Under RCW 39.36.020(2), the public may vote to approve UTGO bond issues for general government purposes in an amount not to exceed 2.5% of assessed valuation. Within the 2.5% limit, the Port Angeles City Council may approve LTGO bond issues and/or lease purchases up to 1.5% of the City's total assessed value (RCW 39.36.020(2) and RCW 35.42.200). In addition, state law provides for an additional 2.5% of assessed valuation for parks and open space purposes with a vote of the people. G -82 7. INVESTMENT POLICIES 7.1. Goals 7.1.1. The goal of the policy is to invest public funds in a manner, that will provide the highest investment return with the maximum security, while meeting the daily cash flow demands and conforming to all Washington statutes governing the investment of public funds. 7.1.2. Available cash will be co -mingled into a common investment portfolio and earnings from such portfolio will be distributed monthly. This policy will apply to all financial assets of the City, which are accounted for in the City's annual financial report. 7.1.3. General standards. The following general standards shall govern the investment of City funds: 7.1.3.1. All funds not required for immediate expenditure are available for investment. 7.1.3.2. The Chief Financial Officer or City Treasurer shall determine the amount of money available in each fund for investment purposes and shall make investments in accordance with State Statutes applicable thereto, including RCW 35A.40.050 and the policies of the City. 7.1.3.3. All monies available for investment shall be commingled when possible or practical within one common investment portfolio for the mutual benefit of all participating funds, and all income derived therefrom shall be apportioned among the various participating funds in direct proportion of the amount of money invested by each. 7.2. Objectives 7.2.1. The primary objectives, in priority order, of the City's investment activities shall be: 7.2.1.1. Legality: The City's investment will comply with all statutes governing the investment of public funds and the provision of all applicable bond ordinances. 7.2.1.2. Safety: Investments shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. The objective will be to mitigate credit risk and interest rate risk. 7.2.1.3. Credit Risk: The City of Port Angeles will minimize credit risk, the risk of loss due to the failure of the security issuer or backer, by: 7.2.1.3.1. Limiting investments to the safest types of securities. 7.2.1.3.2. Pre -qualifying the financial institutions, brokers/dealers, intermediaries, and advisers with which the City will do business. 7.2.2. Diversify the investment portfolio so that potential losses on individual securities will be minimized. 7.2.2.1. Interest Rate Risk: The City will minimize the risk that the market value of securities in the portfolio will fall due to changes in general interest rates, by: 7.2.2.1.1. Structuring the investment portfolio so that securities mature to meet cash requirements for ongoing operations, thereby avoiding the need to sell securities on the open market prior to maturity. G -83 7.2.2.1.2. Investing operating funds primarily in shorter -term securities, money market mutual funds, or similar investment pools. 7.2.2.2. Liquidity: The City's investment portfolio shall remain liquid to enable the City to meet all operating requirements, which might be reasonably anticipated. Because all cash requirements cannot be anticipated, investments in securities with active secondary or resale markets are recommended. A portion of the portfolio also may be placed in money market mutual funds or local government investment pools, which offer same day liquidity for short-term funds. 7.2.3. Return on Investment (Yield): Yield should become a consideration only after the basic requirements of safety and liquidity have been met. The City's investment portfolio shall be managed in a manner to attain a market rate of return throughout budgetary and economic cycles, taking into account the investment risk constraints and liquidity needs. The core of investments are limited to relatively low risk securities in anticipation of earning a fair return relative to the risk being assumed. Securities shall not be sold prior to maturity with the following exceptions: 7.2.3.1. A security with declining credit may be sold early to minimize loss of principal. 7.2.3.2. A security swap would improve the quality, yield, or target duration in the portfolio. 7.2.3.3. Liquidity needs of the portfolio require that the security be sold. 7.2.4. Prudence 7.2.4.1. The standard of prudence to be applied by investment officials shall be the "prudent investor" rule, which states "...investments shall be made with judgment and care, under circumstances then prevailing, which persons of prudence, discretion and intelligence exercise in the management of their own affairs, not for speculation, but for investment, considering the probable safety of their capital as well as the probable income to be derived." 7.2.5. Delegation of Authority 7.2.5.1. Authority for investment decisions shall be granted to the City Manager, Chief Financial Officer, and City Treasurer. Each is authorized to sign necessary agreements and documents for the purpose of carrying out this policy, which do not obligate the City for the expenditure of funds. Management responsibility for the investment program is hereby delegated to the Chief Financial Officer and/or City Treasurer. 7.2.6. Ethics and Conflicts of Interest 7.2.6.1. Officers and employees involved in the investment process shall refrain from personal business activity that could conflict with proper execution of the investment program, or which could impair their ability to make impartial investment decisions. Employees and investment officials authorized to place or approve investments shall not personally, nor through a close relative, maintain any accounts, interest, or private dealings with any firm with which the City places investments, except for regular savings accounts, checking accounts, money market accounts, or other similar transactions which are offered on a non-negotiable basis to the general public. All G -84 persons authorized or approved for investments shall disclose to the City Manager any material financial interest in financial institutions that conduct business within this jurisdiction. All personnel involved in the investment function shall adhere closely to the City's Code of Ethics. 7.2.7. Authorized Financial Dealers and Institutions 7.2.7.1. As required by the Public Deposit Protection Commission (PDPC) all authorized public depositories will be located in the State of Washington (RCW 39.58.080). 7.2.7.2. Authorized broker/dealers and financial institutions will be limited to those that meet one or more of the following: 7.2.7.2.1. Financial institutions approved by the Washington Public Deposit Protection Commission; or 7.2.7.2.2. Primary dealers recognized by the Federal Reserve Bank; or 7.2.7.2.3. Non -primary dealers or institutions qualified under U.S. Securities and Exchange Commission Rule 15c3-1 (Uniform Net Capital Rule), and a certified member of the National Association of Securities Dealers. 7.2.7.3. Whenever possible, the City shall make an effort to utilize brokers or dealers doing business in the State of Washington, or recognized adequately capitalized dealers on the west coast. 7.2.7.4. A current audited financial statement is required to be on file for each financial institution and broker/dealer in which the City invests. 7.2.8. Authorized Investments 7.2.8.1. All municipal corporations in Washington State, including the City of Port Angeles, are empowered by statute to invest in securities and deposits authorized by State statute as defined in RCW 35A.40.050. These eligible securities include: 7.2.8.1.1. Investment deposits, including certificates of deposit, with qualified public depositories as defined in RCW 39.58. 7.2.8.1.2. Certificates, notes, or bonds of the United States, or other obligations of the United States or its agencies, or of any corporation wholly owned by the government of the United States (such as the Government National Mortgage Association). 7.2.8.1.3. Obligations of government-sponsored corporations, which are eligible as collateral for advances to member banks as determined by the Board of Governors of the Federal Reserve System (these include, but are not limited to, Federal Home Loan Bank notes and bonds, Federal Farm Credit Bank consolidated notes and bonds, and Federal National Mortgage Association notes, bonds and guaranteed certificates of participation). 7.2.8.1.4. Bankers' acceptances purchased on the secondary market. 7.2.8.1.5. Bonds of the State of Washington and any local government in the State of Washington, which have, at the time of investment, one G -85 of the three highest credit ratings of a nationally recognized rating agency. 7.2.8.1.6. Repurchase agreements for securities listed in 2, 3, and 4 above, provided that the transaction is structured so that the City of Port Angeles obtains control over the underlying securities and a Master Repurchase Agreement has been signed with the bank or dealer. 7.2.8.1.7. State of Washington Investment Pool. 7.2.8.1.8. Commercial Paper purchased in the secondary market and having received the highest rating by at least two (2) Nationally Recognized Statistical Rating Organization (NRSROs) at the time of purchase and adhering to the investment policies and procedures adopted by the State Investment Board. 7.2.8.1.9. Mutual funds used specifically for debt issues related to arbitrage. 7.2.9. Safekeeping and Custody 7.2.9.1. All investment securities bought by the City, including collateral being held on repurchase agreements, will be held by the City or in safekeeping by the City's custodian bank. A third party bank trust department may be appointed as agent for the City under the terms of a custody or trustee agreement signed by both the bank and the City. The primary agent of the custodian bank will provide a safekeeping receipt to the City listing the specific instrument, its rate and maturity, and any other pertinent information. All security transactions, including collateral for repurchase agreements, entered into by the City will be conducted on a delivery -versus -payment (DVP) basis. 7.2.10. Diversification 7.2.10.1. It is the policy of Port Angeles to diversify its investment portfolios. To eliminate risk of loss resulting from the over -concentration of assets in a specific maturity, issuer or class of securities, all cash and cash equivalent assets in all funds shall be diversified by maturity, issuer, and by the class of security. In establishing specific diversification strategies, the following maximum percentage of the City's portfolio shall apply: 7.2.10.1.1. Washington State Local Government Investment Pool - 100% 7.2.10.1.2. U.S. Treasury Obligations —100% 7.2.10.1.3. Federal Agency securities —100% 7.2.10.1.4. Municipal Investment Accounts — 40% 7.2.10.1.5. Certificates of Deposit (CDs) - 50% 7.2.10.1.6. Repurchase Agreements (Repos) - 40% 7.2.10.1.7. Bonds of State of Washington or any local government in the State of Washington — 20% 7.2.10.1.8. Bonds of other states or local governments of a state other than the State of Washington - 15% G -86 7.2.11. Maturities 7.2.11.1. To the extent possible and to preclude sales of securities that could result in a loss, investments will be made to coincide with anticipated cash flow requirements. Because of inherent difficulties in accurately forecasting cash flow requirements, a portion of the portfolio should be continuously invested in readily available funds such as the Local Government Investment Pool and money market funds to ensure that appropriate liquidity is maintained to meet ongoing obligations. 7.2.11.2. To this extent, 10% of the portfolio, at the time of investment, will be comprised of investments maturing within a year. 7.2.11.3. Satisfying this requirement, remaining funds may be invested in authorized securities not to exceed five and a half years in maturity, except when compatible with specific investment needs. Maturities longer than five and a half years must have prior approval of the Chief Financial Officer. 7.2.11.4. To ensure additional liquidity and provide for ongoing market opportunity, the weighted average maturity and effective duration of the overall portfolio shall not exceed three years without the prior approval of the Chief Financial Officer. 7.2.12. Internal Control 7.2.12.1. The controls shall be designed to prevent losses of public funds arising from fraud, employee error, misrepresentation of third parties, unanticipated changes in financial markets, or imprudent actions by employees and officers of the City. 7.2.12.2. Controls deemed most important include: control of collusion, separating transaction authority from accounting and record keeping, custodial safekeeping, clear delegation of authority, specific limitations regarding securities losses and remedial action, written confirmation of telephone transactions, minimizing the number of authorized investment officials, documentation of transactions and strategies, and code of ethics standards. 7.2.13. Performance Standards 7.2.13.1. The investment portfolio shall be designed to attain a market -average rate of return throughout budgetary and economic cycles, taking into account the City's investment risk constraints, the cash flow characteristics of the portfolio, and State and local laws and ordinances that restrict investments. The City will report investment yield benchmarked to the yield of the 6 - month Treasury Bill and/or the return provided by the State Investment Pool. 7.2.14. Reporting 7.2.14.1. The City Treasurer is charged with the responsibility of preparing a report on investment activity. 7.2.15. Distribution of Income 7.2.15.1. Interest income received shall be distributed monthly from the common portfolio to all participating funds based on the average cash balance included in the common portfolio for the earning period. G -87 8. PURCHASING POLICIES 8.1. Goal 8.1.1. This document establishes guidelines and clarifies the policies for purchasing supplies and materials, and contracting for services by the City of Port Angeles. The City of Port Angeles dedicates itself to purchasing goods and services seeking maximum operational value thereby assuring the prudent and economical use of public monies. The purpose of this policy is to ensure that authorized personnel approve purchases in advance whenever possible, that expenditures are recorded electronically as soon as possible, to maximize internal controls without sacrificing efficiency, and to provide management with the ability to analyze purchasing patterns and cash flow requirements. 8.2. Interpretation of this Policy. 8.2.1. The Chief Financial Officer shall be responsible for interpretation of this Policy. 8.3. Financial Information Provided to Council 8.3.1. Prior to any consideration for approval of a motion, resolution, or ordinance that grants City Council authorization to purchase or acquire any goods or services, including professional services and construction contracts, for the City of Port Angeles, the Council shall be provided with a Fiscal Note prepared by the Chief Financial Officer or designee that details the source and amount(s) of revenues proposed to pay for the purchase together with a budget for the acquisition. 8.3.1.1. The Fiscal Note is required to be included in the Agenda packet delivered to the Council prior to the meeting as well as the packet posted on the City's website. 8.3.1.2. No proposed acquisition of goods or services may be considered by the Council without the inclusion of a Fiscal Note designed to allow the City Council to make an informed decision on the particular issue at hand. 8.3.1.3. If the proposed acquisition of goods or services is part of a larger project, the Fiscal Note shall include the total budget for the project, the source of funding and a summary of all expenditures made prior to the proposed acquisition. 8.3.2. On a quarterly basis, the Chief Financial Officer shall provide Council with a written report and analysis of the City's Operating and Capital budgets. The report shall be provided by the 25th day following the end of the quarter unless the Chief Financial Officer has informed the City Council and City Manager of the need for a delay in the delivery of the report. In the message from the Chief Financial Officer informing the City Council and City Manager of the delay in providing the quarterly report, the Chief Financial Officer shall provide the reason for the delay together with the projected date for the delivery of the quarterly report. 8.3.2.1. The quarterly report shall be posted to the City website following delivery to the City Council. G -88 8.4. Purchasing Policy Definitions 8.4.1. Approval Levels: Set by City Council, these are specific dollar levels of authorization for the approval of purchases and payments made on behalf of the City of Port Angeles as noted below. Purchase Amount Authorizing Official/Entity $0.01 - $4,999.99 Department Director $5,000.00 - $14,999.99 Department Head & Chief Financial Officer $15,000.00 — 24,999.99 City Manager, Department Head & Chief Financial Officer $25,000.00+ City Council + City Manager, Department Head & Chief Financial Officer 8.4.2. Any contract or agreement for the purchase of goods or services shall require authorizing signatures: Purchases of Less than $5,000: Purpose Authorizing Official/Entity Approval to purchase Department Director Purchases of Greater than $5,000 but less than $14,999.99: Purpose Authorizing Official/Entity Approval to Purchase Department Director Availability of Funds Department Director, Chief Financial Officer Purchases of Greater than $15,000: Purpose Authorizing Official/Entity Approval to Purchase City Manager Department Approval Availability of Funds Approval as to Form Department Director Chief Financial Officer City Attorney 8.4.3. Blanket Purchase Order (BPO): Otherwise known as an "Open Purchase Order," a BPO is a purchase order used for purchases with local vendors or frequently utilized vendors. BPOs are created with a set dollar amount and are received and invoiced as purchases are made. BPOs are generally for items that are needed daily, but not always anticipated. BPOs are also used for annual agreements such as copier charges, maintenance agreements, etc. 8.4.4. Emergency Purchases: An emergency purchase is created by an urgent need affecting the health and safety of citizens, which requires immediate action, and where the occurrence or condition is "unforeseen." Lack of anticipation or planning cannot be deemed as a cause for declaring an emergency. 8.4.5. Field Purchase Order (FPO): FPOs can be used as a quick way to obtain goods or services. An FPO can also be used to request advance payments for legitimate business expenses such as travel, food, lodging, and conference fees. FPO's should not be used for purchases over $1,000 unless as specified in policy. 8.4.6. Purchase Order (PO): Computer generated numbered document used to authorize a vendor to ship merchandise or to perform services for a proposed price. POs are G -89 generated by a requisition, or documentation that has been approved at all required approval levels. With regular purchase orders, you must add the line item information describing the merchandise or services when you create them. With blanket purchase orders, you can add the line items when you receive or invoice them. 8.4.7. Requisition: A request to order goods that must be processed through approval levels before a purchase order can be generated. Funds are then pre -encumbered at this requisition phase of purchasing. Buyers then process items from approved requisitions onto purchase orders to selected vendors. 8.4.8. Sole Source & Single Source: A sole source can be a manufacturer, software developer or service provider that sells direct and there are no other sources offering an "equal" product or service. A single source could be a distributor/wholesaler/retailer that has a contractual agreement for a specific territory to the exclusion of others. 8.5. Policy Requirements 8.5.1. All employees making purchases on behalf of the City of Port Angeles shall maintain effective and professional public, vendor and customer relationships. Opportunity will be provided to all responsible suppliers to do business with the City of Port Angeles unless this purchase is required from a sole source. No official or employee will be interested financially in contracts or purchases entered into by the City of Port Angeles. 8.5.2. Most purchases will be processed with one of these options: 8.5.2.1. Requisitioned Purchase Orders (PO) 8.5.2.2. Blanket Purchase Order (BPO) 8.5.2.3. Field Purchase Order (FPO) 8.5.3. Finance will administer travel, credit card purchases, utility bills, phone charges, and petty cash in accordance with City policies and statutory requirements. 8.5.4. Authorization levels of purchases $5,000 and under will be determined by the Department Director. Each Department Director shall supply the Chief Financial Officer with departmental policy for individual authorization. Individuals authorized to approve requisitions for purchase orders will only have security set up for their level of approval and with those accounts as authorized. 8.6. Requisitioned Purchase Orders (PO) 8.6.1. Purchase Orders are created from an authorized requisition. Purchase Orders are for all purchases other than those authorized by blanket purchase orders and field purchase orders. All purchases for capital items, contracts that are subject to retainage, and inventory items need to be made with a purchase order. The requisition for purchase is processed and approved before the purchase is physically made, however this may not be the case in emergency purchases. With regular purchase orders, the line item must be added describing the merchandise or services from the authorized requisition. An authorized person creates the purchase orders, which includes: purchase order information, such as purchase order date, type, and buyer name; vendor information, such as vendor number, name, and terms; quantities of items ordered; unit cost of each item ordered; and inventory information for each item on the purchase order. 8.7. Blanket Purchase Order (BPO) 8.7.1. Approval levels established by policy are required as signatures on the Blanket Purchase Order (BPO) request form to authorize creation of a BPO. G -90 8.7.2. BPOs are used for frequently purchased items from a frequently utilized vendor. BPOs are usually created at the beginning of the year with an annual anticipated dollar amount of expected purchases. Some department heads or directors may indicate the maximum dollar amount of a single purchase to be entered on a BPO. When a purchase exceeds the authorized maximum, a requisition/purchase order will need to be created for that purchase. The BPO request form includes a section to be completed authorizing the increase on a BPO when the initial balance requested is expended. On BPOs, line items are added as the items are received. 8.8. Receipt of Goods 8.8.1. When items are received from a vendor, the receipt is recorded against an open purchase order. Open purchase orders are purchase orders that are not canceled and still have items that are not fully received, invoiced, or both. All items on a purchase order can be received at once or individual items or quantities of an item received separately. The department that created the original purchase order is responsible to receipt all items on the purchase order. 8.9. FPO (Field Purchase Order) 8.9.1. An FPO can be used for smaller purchases that may be under $1,000, such as subscriptions, registrations, and routine budgeted transactions. All items previously posted to an account other than an expense account will be paid using an FPO. FPOs may also be used for larger transactions, insurance payments, debt redemption, other liabilities previously approved, and to request advance payments for legitimate business expenses. Contracts having retainage need to be processed using purchase orders. 8.10. Invoicing 8.10.1. Claims shall be processed for payment by the Finance Department after proper processing and receiving is completed at the department level. Invoices should be sent directly to the Finance Department from the vendor. All invoices should be complete with the following: (1) City purchase order number; (2) complete description of goods or service provided; (3) quantity; (4) unit prices and extensions; (5) discount terms; and (6) invoice number. 8.10.2. Adequate documentation will be attached to City payment vouchers to assure that it supports a valid, legally authorized purchase. Payments will be made only on original invoices. Properly prepared and approved requisitions, purchase orders, and receiving reports will be attached when applicable. 8.10.3. All City claims approved by the Departments are certifying that the materials have been furnished, the services rendered or the labor performed, and that the claim is a just, due and unpaid obligation against the City, prior to submitting the claim to the Finance Department for payment. 8.10.4. The department initiating the claim will be responsible for compliance and documentation for bid requirements, prevailing wages, approved change orders, and any additional statutory consideration related to the transaction. 8.11. Check Signing 8.11.1. To be valid, all checks in payment of claims must be signed by both the City Manager and the Chief Financial Officer. (PAMC3.05.030) 8.12. Approval of Payment Claims G-91 8.12.1. It shall be the duty of the Chief Financial Officer to present not less frequently that once each month a list showing all claims paid and the date of such payment to enable the City Council to make inquiry on any item appearing thereon. Upon satisfaction of such inquiry, if any, the City Council shall by motion approve the report of claims paid and other the same filed as a permanent record. (PAMC3.05.040) 8.13. Contracts 8.13.1. The City Manager or his designee may sign contracts less than $25,000. 8.13.2. City Manager or his designee is authorized to enter into lease or rental agreements provided the agreement does not obligate the City of Port Angeles in excess of $25,000 and the agreement is for a period that does not exceed one year. 8.14. Bidding Requirements 8.14.1. Purchases of supplies, materials and equipment or services other than architectural, engineering and land surveying services over $7,500 but less than $15,000 may be purchased after obtaining three written or telephone quotes. All purchases over $15,000, other than architectural, engineering and land surveying services, are required to go through a formal bidding process. 8.15. Lowest Responsible Bidder (PAMC3.05.050) 8.15.1. Before award of a public works contract, a bidder must meet the following responsibility criteria to be considered a responsible bidder and qualified to be awarded a public works project. The bidder must: 8.15.1.1. At the time of bid submittal, have a certificate of registration in compliance with chapter 18.27 RCW; 8.15.1.2. Have a current Washington state unified business identifier number; 8.15.1.3. If applicable, have industrial insurance coverage for the bidder's employees working in Washington as required in Title 51 RCW; and employment security department number as required in Title 50 RCW; and a state excise tax registration number as required in Title 82 RCW; and 8.15.1.4. Not be disqualified from bidding on any public works contract under RCW 39.12.065(3). 8.15.2. Supplemental criteria: In addition to the bidder responsibility criteria in 8.14.1 above, when the City receives bids or quotes and it is necessary to determine the lowest responsible bidder, the following shall apply: 8.15.2.1. For a contract for purchase of supplies, material or equipment, the City may take into consideration the quality of the articles proposed to be supplied, their conformity with the specifications, and the times of delivery. 8.15.2.2. In determining "lowest responsible bidder", in addition to price, the following elements shall be given consideration: 8.15.2.3. The ability, capacity, and skill of the bidder to perform the contract; 8.15.2.4. The reputation, ability, experience, and efficiency of the bidder; 8.15.2.5. Whether the bidder can perform the contract within the time specified; 8.15.2.6. The quality of performance of previous contracts; G -92 8.15.2.7. The previous and existing compliance by the bidder with laws relating to the contract; 8.15.2.8. Tax revenue that the City would receive from purchasing the supplies, materials, or equipment from a supplier located within the City's boundaries, so that the purchase contract would be awarded to the lowest bidder after such tax revenue has been considered. The tax revenues that the City may consider include sales taxes that the City imposes upon the sale of such supplies, materials, or equipment, from the supplier to the City, provided that if the City considers such tax revenues that it would receive from the imposition of taxes upon a supplier located within its boundaries, the City shall also consider tax revenues it would receive from taxes it imposes upon a supplier located outside its boundaries; 8.15.2.9. If products are available that meet the contract specifications and requirements and that are made from recycled materials or may be recycled, whether the products are specified in the bid are made from recycled materials or may be recycled or reused; and 8.15.2.10. Other criteria applicable to the particular contract and provided in the invitation to bid. 8.15.3. Supplemental criteria for determining bidder responsibility, including the basis for evaluation and the deadline for appealing a determination that a bidder is not responsible, must be provided in the invitation to bid or bidding documents. 8.15.4. In a timely manner before the bid submittal deadline, a potential bidder may request that the City modify the supplemental criteria. The City must evaluate the information submitted by the potential bidder and respond before the bid submittal deadline. If the evaluation results in a change of the criteria, the City must issue an addendum to the bidding documents identifying the new criteria. 8.15.5. If the bidder fails to supply information requested concerning responsibility within the time and manner specified in the bid documents, the City may base its determination of responsibility upon any available information related to the supplemental criteria or may find the bid not responsive. 8.15.6. If the City determines a bidder to be not responsible, the City must provide, in writing, the reasons for the determination. The bidder may appeal the determination within the time period specified in the bidding documents by presenting additional information to the City. The City must consider the additional information before issuing its final determination. If the final determination affirms that the bidder is not responsible, the City may not execute a contract with any other bidder until two business days after the bidder determined to be not responsible has received the final determination. 8.15.7. Subcontractors. A public works contractor must verify responsibility criteria for each first tier subcontractor, and a subcontractor of any tier that hires other subcontractors must verify responsibility criteria for each of its subcontractors. Verification shall include that each subcontractor, at the time of subcontract execution, meets the responsibility criteria listed in subsection A. and possess an electrical contractor license, if required by chapter 19.28 RCW, or an elevator contractor license, if required by chapter 70.87 RCW. This verification requirement, as well as the responsibility criteria, must be included in every public works contract and subcontract of every tier. G -93 8.15.8. The Director of Public Works and Utilities shall apply the criteria established in this section and determine whether a bidder is responsible. An appeal shall be heard and determined by the City Manager, whose decision shall be final. 8.16. Bid Inspection 8.16.1. Immediately after the award is made, the bid quotations obtained shall be recorded, open to public inspection, and available by written, telephonic, or electronic request. 8.17. Authority to Enter into Contracts, Leases or Rental Agreements 8.17.1. The City Manager or his designee is hereby authorized to enter into contracts and leases or rental agreements provided that the following conditions are met: 8.17.1.1. The contract does not obligate the City to expend in excess of $25,000. 8.17.1.2. The particular expenditure of City funds has been approved in the City Budget as approved by the City Council. 8.17.1.3. The lease or rental agreement is for a period that does not exceed one year and involves a total rental amount or value that does not exceed $25,000. As deemed appropriate by the City Manager, the City Council's Real Estate Committee may be consulted prior to executing any such lease or rental agreement. 8.17.1.4. The City Manager or his designee shall notify the Council in writing of contracts entered into pursuant to this section. 8.18. Small Purchase Contracts 8.18.1. Whenever the reasonably anticipated purchase price of supplies, material and equipment, except for public work or improvement, is more than $7,500 but less than $15,000.00, advertisement and formal sealed bidding for their purchase may be dispensed with if the uniform procedure provided in RCW 39.04.190 and in this section is followed. 8.18.2. At least twice per year, the City Clerk shall publish in a newspaper of general circulation within the City a notice stating the existence of vendor lists and soliciting the names of vendors for the lists. 8.18.3. Each City department that desires to award contracts for the purchase of supplies, material or equipment pursuant to this process shall do the following: 8.18.3.1. Obtain at least three written or telephone quotations from different vendors of the supplies, material or equipment to be purchased. 8.18.3.2. Transmit the quotes to the City Manager or designee, accompanied by a recommendation for award of the purchase contract to one of the vendors, who shall be the lowest responsible bidder as defined in RCW 43.19.1911 or elsewhere in these policies. 8.18.3.3. If less than three quotes are obtainable due to factors beyond the control of the department, the recommendation to the City Manager or designee shall be accompanied by an explanation of the reasons for the lower number of quotes. G -94 8.19. MRSC Rosters 8.19.1. The City has contracted with and hereby is authorized to use the Municipal Research and Services Center of Washington (MRSC) for the City use of state wide electronic databases for small works roster and consulting services developed and maintained by MRSC. In addition, paper and/or electronic rosters may be kept on file by appropriate City Departments. 8.20. Small Works Rosters 8.20.1. The following small works roster procedures are established for use by the City pursuant to RCW 39.04.155: 8.20.1.1. Cost. The City need not comply with formal sealed bidding procedures for the construction, building, renovation, remodeling, alteration, repair, or improvement of real property where the estimated cost does not exceed $300,000, which includes the costs of labor, material, equipment and sales and/or use taxes as applicable. Instead, the City may use the small works roster procedure for public works projects as set forth herein. The breaking of any project into units or accomplishing any projects by phases is prohibited if it is done for the purpose of avoiding the maximum dollar amount of a contract that may be let using the small works roster process. 8.20.1.2. Publication. At least once a year, on behalf of the City, MRSC shall publish in a newspaper of general circulation within the jurisdiction a notice of the existence of the roster or rosters and solicit the names of contractors for such roster or rosters. Responsible contractors shall be added to appropriate MRSC roster or rosters at any time that they submit a written request and necessary records. The City may require master contracts to be signed that become effective when a specific award is made using a small works roster. 8.20.1.3. Telephone or written quotations. The City shall obtain telephone, written or electronic quotations for public works contracts from contractors on the appropriate small works roster to assure that a competitive price is established and to award contracts to a contractor who meets the mandatory bidder responsibility criteria in Section 8.14 of this policies. 8.20.2. A contract awarded from a small works roster need not be advertised. 8.20.3. Invitations for quotations shall include an estimate of the scope and nature of the work to be performed as well as materials and equipment to be furnished. However, detailed plans and specifications need not be included in the invitation. 8.20.4. Quotations may be invited from all appropriate contractors on the appropriate small works roster. As an alternative, quotations may be invited from at least five contractors on the appropriate small works roster who have indicated the capability of performing the kind of work being contracted, in a manner that will equitably distribute the opportunity among the contractors on the appropriate roster "Equitably distribute" means that the City may not favor certain contractors on the appropriate small works roster over other contractors on the appropriate small works roster who perform similar services. 8.20.5. If the estimated cost of the work is from $150,000 to $300,000, the City may choose to solicit bids from less than all appropriate contractors on the appropriate small works roster but must notify the remaining contractors on the appropriate small works roster G -95 that quotations on the work are being sought. The City has the sole option of determining whether this notice to the remaining contractors is made by: 8.20.5.1. Publishing notice in a legal newspaper in general circulation in the area where the work is to be done; 8.20.5.2. Mailing a notice to these contractors; or 8.20.5.3. Sending a notice to these contractors by facsimile or email. 8.20.6. At the time bids are solicited, the City representative shall not inform a contractor of the terms or amount of any other contractor's bid for the same project. 8.20.7. A written record shall be made by the City representative of each contractor's bid on the project and of any conditions imposed on the bid. Immediately after an award is made, the bid quotations obtained shall be recorded, open to public inspection, and available by telephone inquiry. 8.20.8. Limited public works process. If a work, construction, alteration, repair, or improvement project is estimated to cost less than $35,000, the City may award such a contract using the limited public works process provided under RCW 39.04.155(3). For a limited public works project, the City will solicit electronic or written quotations from a minimum of three contractors from the appropriate small works roster and shall award the contract to the lowest responsible bidder as defined under RCW 39.04.010. After an award is made, the quotations shall be open to public inspection and available by electronic request. 8.20.9. For limited public works projects, the City may waive the payment and performance bond requirements of Chapter 39.08 RCW and the retainage requirements of Chapter 60.28 RCW, thereby assuming the liability for the contractor's nonpayment of laborers, mechanics, subcontractors, materialmen, suppliers, and taxes imposed under Title 82 RCW that may be due from the contractor for the limited public works project. However, the City shall have the right of recovery against the contractor for any payments made on the contractor's behalf. 8.20.10. The City shall maintain a list of the contractors contacted and the contracts awarded during the previous 24 months under the limited public works process, including the name of the contractor, the contractor's registration number, the amount of the contract, a brief description of the type of work performed, and the date the contract was awarded. 8.20.11. Award. All of the telephone bids or quotations shall be collected and presented at the same time to the Council for consideration, determination of the lowest responsible bidder, and award of the contract. 8.21. Consulting Services Rosters 8.21.1. Consulting services. Consulting services are professional services that have a primarily intellectual output or product and include architectural and engineering services as defined in RCW 39.80.020. 8.21.2. Publication. At least once a year, on behalf of the City, MRSC shall publish in a newspaper of general circulation within the jurisdiction a notice of the existence of the consulting services roster or rosters and solicit statements of qualifications from firms providing consulting services. Such advertisements will include information on how to find the address and telephone number of a representative of the City who can provide further details as to the City's projects needs for consulting services. Firms or persons G -96 8.22. providing consulting services shall be added to appropriate MRSC roster or rosters at any time that they submit a written request and necessary records. The City may require master contracts to be signed that become effective when a specific award is made using a consulting services roster. 8.21.3. Professional architectural and engineering services. The MRSC Rosters will distinguish between professional architectural and engineering services as defined in RCW 39.80.020 and other consulting services and will announce generally to the public the City's projected requirements for any category or type of professional or other consulting services. The City reserves the right to publish an announcement on each occasion when professional services or other consulting services are required by the agency and to use paper and/or other electronic rosters that may be kept on file by appropriate City departments. Public inspection of purchase, small works roster, or limited public works awards 8.22.1. Each department that makes an award for a purchase contract under the informal bidding process in section 8.14 of this chapter shall provide the City Clerk with the name of the contractor or vendor awarded the contract, the amount of the contract, a brief description of the type of work performed or items purchased under the contract, and the date it was awarded. 8.22.2. The City Clerk shall post a list of the contracts awarded under section 8.17 of this chapter at least once every two months. The lists shall contain the name of the contractor or vendor awarded the contract, the amount of the contract, a brief description of the type of work performed or items purchased under the contract, and the date the contract was awarded. The lists shall also state the location where the bid quotations for these contracts are available for public inspection. The quotations shall be available by written, telephonic, or electronic request. 8.22.3. Approval for change orders and amendments shall be granted in writing and signed by the officials noted below: GENERAL PURCHASING Total of All Change Order Authorizing Signatures & Amendment Amounts $0.01 -- $4,999.99 • Department Director (or as delegated in writing to Finance Department) $5,000.00 -- $14,999.99 • Department Head —authorizing official • Chief Financial Officer — as to availability of funds & compliance with policy requirements $15,000.00 -- $24,999.99 • City Manager — authorizing official • Department Head — requesting official • Chief Financial Officer — as to availability of funds & compliance with policy requirements Greater than $25,000.00 • City Council approval required • City Manager — authorizing official • Department Head — requesting official • Chief Financial Officer — as to availability of funds & compliance with policy requirements G -97 CONSULTANT CONTRACTS Note: Funding of any change orders must have been WITH ORIGINAL AWARD included in the original budget authorization approved GREATER THAN $25,000 by the City Council. If additional funds beyond the BUT LESS THAN $100.000 original budget are required, the City Council must Total of All Change Order Authorizing Signatures & Amendment Amounts $0.01 -- $4,999.99 • Department Director (or as delegated in writing to Finance Department) $5,000.00 -- $14,999.99 • Department Head —authorizing official • Chief Financial Officer — as to availability of funds & compliance with policy requirements $15,000.00 — $24,999.99 • City Manager — authorizing official • Department Head — requesting official • Chief Financial Officer — as to availability of funds & compliance with policy requirements Greater than $25,000 • City Council approval required • City Manager — authorizing official • Department Head — requesting official • Chief Financial Officer— as to availability of funds & compliance with policy requirements PUBLIC WORKS Note: Funding of any change orders must have been included in the original budget authorization approved G -98 approve the change order regardless of the amount. Total of All Change Order Authorizing Signatures & Amendment Amounts $0.01 -- $4,999.99 • Department Director (or as delegated in writing to Finance Department) $5,000.00 -- $14,999.99 • Department Head —authorizing official • Chief Financial Officer — as to availability of funds & compliance with policy requirements $15,000.00 — $24,999.99 • City Manager — authorizing official • Department Head — requesting official • Chief Financial Officer — as to availability of funds & compliance with policy requirements Greater than $25,000.00 • City Council approval required • City Manager — authorizing official • Department Head — requesting official • Chief Financial Officer — as to availability of funds & compliance with policy requirements CONTRACTS FOR Note: Funding of any change orders must have been ARCHITECTURAL, included in the original budget authorization approved ENGINEERING OR LAND by the City Council. If additional funds beyond the SURVEYING WITH ORIGINAL original budget are required, the City Council must AWARD GREATER THAN approve the change order regardless of the amount. $25,000 BUT LESS THAN $100,000 Total of All Change Order Authorizing Signatures & Amendment Amounts $0.01 -- $4,999.99 • Department Director (or as delegated in writing to Finance Department) $5,000.00 -- $14,999.99 • Department Head —authorizing official • Chief Financial Officer — as to availability of funds & compliance with policy requirements $15,000.00 — $24,999.99 • City Manager — authorizing official • Department Head — requesting official • Chief Financial Officer — as to availability of funds & compliance with policy requirements Greater than $25,000 • City Council approval required • City Manager — authorizing official • Department Head — requesting official • Chief Financial Officer— as to availability of funds & compliance with policy requirements PUBLIC WORKS Note: Funding of any change orders must have been included in the original budget authorization approved G -98 CONSTRUCTION by the City Council. If additional funds beyond the CONTRACTS WITH original budget are required, the City Council must ORIGINAL AWARD approve the change order regardless of the amount. GREATER THAN $25,000 BUT LESS THAN $100,000 Total of All Change Order Authorizing Signatures & Amendment Amounts $0.01 -- $4,999.99 . Department Director (or as delegated in writing to Finance Department) $5,000.00 -- $14,999.99 • Department Head —authorizing official • Chief Financial Officer — as to availability of funds & compliance with policy requirements $15,000.00 — $24,999.99 • City Manager — authorizing official or 25% of the original . Department Head — requesting official contract award, . Chief Financial Officer — as to availability of whichever is less funds & compliance with policy requirements Greater than $25,000 • City Council approval required • City Manager — authorizing official • Department Head — requesting official • Chief Financial Officer — as to availability of funds & compliance with policy requirements Note: The City Council may grant specific additional authority to the City Manager as part of the original contract award approved by the City Council. PUBLIC WORKS Note: Funding of any change orders must have been CONSTRUCTION included in the original budget authorization approved CONTRACTS WITH by the City Council. If additional funds beyond the ORIGINAL AWARD original budget are required, the City Council must GREATER THAN $100,000 approve the change order regardless of the amount. Total of All Change Order Authorizing Signatures & Amendment Amounts $0.01 -- $4,999.99 . Department Director (or as delegated in writing to Finance Department) $5,000.00 -- $14,999.99 • Department Head —authorizing official • Chief Financial Officer — as to availability of funds & compliance with policy requirements 25% of the original • City Manager— authorizing official contract authorization not • Department Head — requesting official to exceed $99,999.99, • Chief Financial Officer — as to availability of whichever is less funds & compliance with policy requirements Greater than 25% of the • City Council approval required original contract . City Manager—authorizing official authorization or $100,000 . Department Head — requesting official or more . Chief Financial Officer — as to availability of funds & compliance with policy requirements G -99 Note: The City Council may grant specific additional authority to the City Manager as part of the original contract award approved by the City Council. 8.22.4. For all contracts, service agreements and professional service agreements, the City Manager or designee may authorize and approve change orders or amendments that only extend the time for performance or only change the procedure for administering the contract or agreement where there is no substantial change in scope or increase in the cost of the contract or agreement. 8.23. Approval from the City Attorney on Change Orders: 8.23.1. Any change order that amend, modifies, alters or otherwise changes the original contract document that required approval from the City Attorney as to form, except as noted in Section 8.21.3 above, shall also require authorization from the City Attorney on the change order. 8.24. Change orders on construction contracts and amendments to professional service agreements 8.24.1. Upon subsequent approval by the City Council of a single or collective series of change orders requiring Council approval, the approval threshold shall be re -set based on the most recent Council —approved contract amount as the starting point. 8.24.2. When approval occurs by the City Manager or respective department head for change orders, or professional services agreement amendments, according to the conditions stated above, they shall notify the City Council of the change order or amendment in the next bi- monthly contract status report submitted to City Council. 8.25. Definition of credit card 8.25.1. As used in this chapter, "credit card" means a card or device issued under an arrangement pursuant to which the issuer gives to a cardholder the privilege of obtaining credit from the issuer. 8.26. Issuance, use and control of credit cards 8.26.1. The City Council hereby adopts the following system for the issuance, use and control of credit cards by City officials and employees: 8.26.1.1. The Finance Department shall implement the following system for the distribution, authorization, control, credit limits and payment of bills related to the use of credit cards by City officials and employees: 8.26.1.1.1. Distribution. Credit cards will be distributed to those City officials and employees who have job responsibilities which would be facilitated by the use of a credit card and the credit card use would benefit the City. This shall include the City Council, City Manager, Department Heads, Division Managers, and other officials and employees as determined by the City Manager. 8.26.1.1.2. Authorization and control. The Finance Department shall develop the implementation guidelines and accounting controls to ensure the proper usage of credit cards and credit card funds. 8.26.1.1.3. Credit limits. The Finance Department shall set credit limits on each credit card issued. The credit limit shall not exceed $2,500 G-100 without written approval of the City Manager. 8.26.1.1.4. Payment of bills. The Finance Department shall establish and implement a written procedure for the payment of all credit card bills. 8.26.1.1.5. Unauthorized charges. No employee shall use the City -issued credit card for non -City business use. Any employee who violates this policy by using a City- issued credit card for non - City business shall be subject to disciplinary action and shall be billed for all charges on the credit card. The City Manager or his/her designee is authorized and directed to make payroll deductions to recover any unauthorized charges. 8.26.1.1.6. Cash advances. Cash advances on credit cards are prohibited. 8.26.2. The Finance Department is authorized to adopt any additional procedures or policies necessary to implement the provisions of this section. G-101 9. POST ISSUANCE COMPLIANCE FOR GOVERNMENTAL BONDS 9.1. Scope: 9.1.1. This Post Issuance Compliance Policy addresses the City of Port Angeles, Washington's (the "City") compliance with federal tax, federal securities and state law requirements and contractual obligations applicable to the City's tax -advantaged governmental bond issues. The Post Issuance Compliance Policy applies generally to all of the City's tax- exempt governmental bonds, and other bonds subject to comparable requirements, such as taxable direct -pay bonds. As used in this Post Issuance Compliance Policy, references to "bonds" include bonds, lines of credit, bond anticipation notes, and equipment and other financing leases. 9.2. Purpose: 9.2.1. This Post Issuance Compliance Policy is intended to improve the City's ability to: 9.2.1.1. Prevent violations in bond requirements from occurring in the first place, 9.2.1.2. Timely identify potential violations, and 9.2.1.3. Correct identified violations through appropriate remedial steps. 9.3. Schedule of Review: 9.3.1. The Post Issuance Compliance Policy is to be reviewed at least annually and upon each issuance of new bonds, including refunding bonds. In connection with this periodic review, the Chief Financial Officer will consider whether the Post Issuance Compliance Policy should be amended or supplemented: 9.3.1.1. To address any particular requirements associated with the new bond issue, or 9.3.1.2. To reflect general changes in requirements since the prior bond issue. 9.4. Requirements at Bond Closing: 9.4.1. Numerous federal tax, federal securities, and state law requirements must be met in connection with a bond issue. In some circumstances (e.g., revenue bonds) rate and other covenant requirements will also need to be satisfied. These requirements are addressed in the bond transcript completed at bond closing, and confirmed in certain respects by the legal opinions included in the bond transcript. 9.5. Requirements after Bond Closing: 9.5.1. Other federal tax, federal securities law and state law requirements and contractual obligations require on-going monitoring after the issuance of the bonds. 9.6. Officials or Employees Responsible for Review: 9.6.1. The following officers and employees of the City are identified as the responsible persons for reviewing compliance with the City's post -issuance obligations. Each responsible individual is to institute a calendaring system to track compliance with tasks in a timely manner. 9.6.1.1. Federal tax requirements, including arbitrage, use of proceeds, use of facilities and IRS filings: 9.6.1.2. Arbitrage, IRS Filings: Chief Financial Officer or as designated by Chief Financial Officer G-102 9.6.1.3. Use of Proceeds: Chief Financial Officer or as designated by Chief Financial Officer 9.6.1.4. Use of Facilities: Department Director as designated by City Manager 9.6.2. Continuing disclosure requirements: 9.6.2.1. Annual Filing: Chief Financial Officer or as designated in writing by the Chief Financial Officer 9.6.2.2. Material Event Notices: Chief Financial Officer or as designated by Chief Financial Officer 9.6.2.3. Prior to filing each annual filing or material event notice, the Chief Financial Officer is to circulate the draft filing or notice to bond counsel or to the City Attorney for review. 9.6.3. The Chief Financial Officer is responsible for reviewing the other requirements under this policy. 9.6.4. The responsible persons identified above may need to confer, from time to time, with the City's bond counsel, and/or financial advisor (if any), to confirm the applicability and scope of the requirements outlined in this policy. For reference, the contact information for these advisors is provided below: 9.6.4.1. Pacifica Law Group LLP, as bond counsel 9.6.4.1.1. Deanna Gregory at 206-245-1716 or Deanna.gregory@pacificalawgroup.com, or 9.6.4.1.2. Stacey Crawshaw-Lewis at 206-245-1714 or Stacey.Lewis@pacificalawgroup.com 9.6.4.1.3. Edward McCullough at 206-245-1727 or Edward.mccullough@pacificalawgroup.com 9.6.5. Training of the responsible official/employee. The City provides opportunities for training to the responsible individuals, specifically including the following training opportunities: 9.6.5.1. At or after bond closing, a conference call or meeting with bond counsel to review the requirements applicable to a new bond issue. 9.6.5.2. Identify other training activities, if applicable — such as participation in in- house training sessions, CPE seminars, or seminars conducted by professional organizations (e.g., GFOA, WFOA, WMTA) 9.6.6. Records to be Maintained. The following documents are maintained in connection with each bond issue. The goal is to retain adequate records to substantiate compliance with federal tax, securities law, state law and other contractual requirements applicable to the City's bonds. Generally, records should be maintained for the term of the bonds (plus any refunding) plus four years. Unless otherwise specified, the following records are to be maintained in the office of the Chief Financial Officer. 9.6.6.1. Complete bond transcript (provided by bond counsel) in CD or hard copy. 9.6.6.2. Records of investment of bond proceeds in a format showing the date and amount of each investment, its interest rate and/or yield, the date any G-103 earnings are received and the amount earned, and the date each investment matures and if sold prior to maturity, the sale date and sale price. 9.6.6.3. Records of expenditure of bond proceeds in a format showing the amount, timing, and the type of expenditure. 9.6.6.4. Records of invoices or requisitions, together with supporting documentation showing payee, payment amount, and type of expenditure, particularly for projects involving multiple sources of funds. 9.6.6.5. Records necessary to document the allocation of bond proceeds and other sources of funds to particular projects or portions of projects. 9.6.6.6. Records documenting the final allocation of bond proceeds to projects, including any reallocations of bond proceeds, in a format showing the timing and substance of the reallocation, if applicable. 9.6.6.7. Records demonstrating compliance with arbitrage and rebate requirements, including arbitrage calculations, documentation of spending exceptions to rebate, rebate reports and IRS filings and payments. 9.6.6.8. Copies of contracts relating to the use of the bond -financed facility including leases, concession agreements, management agreements and other agreements that give usage rights or legal entitlements with respect to the facility to nongovernmental persons (e.g., advertising displays, cell tower leases, and naming rights agreements). 9.6.6.9. Copies of contracts relating to ongoing compliance with respect to the bonds. 9.6.6.10. Copies of any filings or correspondence with the IRS, the SEC or other regulatory body. 9.7. Investment of Bond Proceeds: 9.7.1. In general, bond proceeds and certain other funds can only be invested at a rate that exceeds the yield on the bonds under limited circumstances. Furthermore, amounts earned by investing above the bond yield must be rebated to the IRS, unless the City qualifies as a small issuer or a spending exception is met. The arbitrage and rebate requirements for each bond issue are detailed in the federal tax certificate. The Chief Financial Officer (or the City Treasurer if assigned the responsibility in writing by the Chief Financial Officer) will monitor the investment and expenditure of the funds and accounts listed below. The Chief Financial Officer (or the City Treasurer if assigned the responsibility in writing by the Chief Financial Officer) determines whether the bond issue meets the requirement for one of the expenditure exceptions to arbitrage rebate. The Chief Financial Officer (or the City Treasurer if assigned the responsibility in writing by the Chief Financial Officer) in consultation with bond counsel will determine whether a rebate calculation is necessary and, if so, will perform the calculation or engage a rebate consultant. The Chief Financial Officer (or the City Treasurer if assigned the responsibility in writing by the Chief Financial Officer) will arrange for the payment of any required rebate to the IRS together with the appropriate IRS form on the dates described below. 9.7.1.1. Funds to Monitor. 9.7.1.1.1. Bond or debt service funds/accounts G-104 9.7.1.1.2. Project or construction funds/accounts 9.7.1.1.3. Debt service reserve funds/accounts 9.7.1.1.4. Other accounts with bond proceeds or amounts pledged to pay bonds 9.7.1.2. Arbitrage Reports; Rebate May Be Due. 1.1.1.1.1. During construction, monitor expenditures to confirm satisfaction of expected exception to rebate (such as six month exception, 18 month exception, 24 month exception) 1.1.1.1.2. The first rebate payment is due five years after date of issue plus 60 days 1.1.1.1.3. Rebate is due every succeeding five years, if there are unspent gross proceeds of the bonds 1.1.1.1.4. Final rebate payment is due 60 days after early redemption or retirement of the bonds 9.7.1.3. Limitations on Type of Investments. Bond proceeds must be invested as permitted under state law. In addition, the bond ordinance or any bond insurance agreement may further limit the permitted investments. To monitor compliance with these investment restrictions, the City invests bond proceeds in State Local Government Investment Pool as well as other investments authorized by the City's Investment Policy and Washington State law. 9.7.1.4. Use of Bond Proceeds During the Construction Period. 9.7.1.4.1. Monitoring the expenditure of bond proceeds is necessary to assure that the required amount of bond proceeds are expended for capital expenditures and that not more than 10% of the bond proceeds are expended for projects that will be used for in a private trade or business (including by the federal government and nonprofit entities). 9.7.1.5. The Chief Financial Officer is responsible for reviewing the transcript for the bonds, and in particular, the authorizing documents and the federal tax certificate, as well as invoices and other expenditure records to monitor that the bond proceeds are spent on authorized project costs. 9.7.1.6. If, at the completion of the project, there are unspent bond proceeds, the Chief Financial Officer, conferring with bond counsel, will direct application of the excess proceeds for permitted uses under federal tax law, state law, and bond authorization documents. 9.7.1.7. If the project involves bond proceeds and other sources of funds and included both governmental and nongovernmental use of the financed facilities the Chief Financial Officer will undertake a final reconciliation of bond proceeds expenditures with project costs no later than 18 months after the later of the date of expenditure or the date that the project is placed in service (but in no event more than five years after the date of issue). G-105 9.8. Use of Bond -Financed Facilities: 9.8.1. Monitoring (and limiting) any private use of the bond -financed facility is important to maintaining the federal tax treatment of governmental bonds. In general, no more than 10% of the bond -financed facility can be used in a private trade or business (including by the federal government and nonprofit entities). Private use can arise through any of the following arrangements, either directly or indirectly. 9.8.2. Types of Private Use 9.8.2.1. Selling all or a portion of the facility 9.8.2.2. Leasing all or a portion of the facility 9.8.2.3. Entering into a management contract for the facility (except for qualified management contracts under IRS Rev. Proc. 97-13) 9.8.2.4. Use of all or a portion of the facility for research purposes under a research contract (except for qualified research contracts under IRS Rev. Proc. 97-14) 9.8.2.5. Entering into contracts giving "special legal entitlement" to the facility (for example, selling advertising space or naming rights) 9.8.3. Procedures for monitoring private use; procedures reasonably expected to timely identify noncompliance. 9.8.3.1. All leases and other contracts involving bond -financed property will be sent prior to execution to the Chief Financial Officer for review. 9.8.4. Procedures ensuring that the City will take steps to timely correct noncompliance. 9.8.4.1. If the City takes official action to sell, lease or otherwise change the use of bond -financed facilities to private use, action should be taken under Treas. Reg. § 1.141-12 within 90 days to apply net proceeds of the sale or lease of the facility to other qualifying capital expenditure or to redeem or defease bonds. Upon a determination that there has been or could be a change in use of a bond -financed facility under the monitoring procedures described above, the Chief Financial Officer shall consult with bond counsel and apply net proceeds of the change in use as required. 9.9. Continuing Disclosure: 9.9.1. The City is required to make annual filings with the Municipal Securities Rulemaking Board ("MSRB") as described in the continuing disclosure undertaking for each bond issue (which may include tax-exempt or taxable bonds), and to file notice of certain material events. 9.9.1.1. Submissions will be made in electronic form through the MSRB's web -based system known as Electronic Municipal Market Access ("EMMA"), currently available at http://www.emma.msrb.org. Submissions will be made in word - searchable PDF. 9.9.1.2. Annual filings to be made: 9.9.1.2.1. Financial information and operating data about the City included in the Official Statement for the bonds 9.9.1.2.2. Change in fiscal year; other information described in the continuing disclosure undertaking G-106 9.9.1.2.3. Audited financial statements 9.9.1.2.4. These reports must be filed no later than nine months (e.g. September 30) for the majority of the City's bonds, and seven months (e.g. July 31) with respect to one issue, after the end of the City's fiscal year (the City's fiscal year currently ends December 31) 9.10. Material event notices: 9.10.1. The City is required to provide or cause to be provided to the MSRB, in a timely manner, notice of certain events with respect to the bonds. Amendments to SEC Rule 15c2-12 (the "Rule") in 2010 expanded the list of events requiring disclosure and added a 10 -day compliance period for undertakings effective after December 1, 2010. 9.10.2. Generally, if any of the following events occur, the City shall provide, or cause to be provided, to the MSRB, in a timely manner not in excess of ten business days after the occurrence of the event, notice of the occurrence of the any of the following events with respect to the bonds: 9.10.2.1. Principal and interest payment delinquencies 9.10.2.2. Non-payment related defaults, if material 9.10.2.3. Unscheduled draws on debt service reserves reflecting financial difficulties 9.10.2.4. Unscheduled draws on credit enhancements reflecting financial difficulties 9.10.2.5. Substitution of credit or liquidity providers, or their failure to perform 9.10.2.6. Adverse tax opinions, the issuance by the IRS of proposed or final determinations of taxability, Notices of Proposed Issue (IRS Form 5701-TEB) or other material notices or determinations with respect to the tax status of the bonds, or other material events affecting the tax status of the bonds 9.10.2.7. Modifications to the rights of bondholders, if material 9.10.2.8. Bond calls, if material, and tender offers 9.10.2.9. Defeasances 9.10.2.10. Release, substitution, or sale of property securing repayment of the Bonds, if material 9.10.2.11. Rating changes (both upgrades and downgrades) 9.10.2.12. Bankruptcy, insolvency, receivership or similar event of the City 9.10.2.13. The consummation of a merger, consolidation, or acquisition involving the City or the sale of all or substantially all of the assets of the City, other than in the ordinary course of business, the entry into a definitive agreement to undertake such an action or the termination of a definitive agreement relating to any such actions, other than pursuant to its terms, if material 9.10.2.14. Appointment of a successor or additional trustee or the change of name of a trustee, if material 9.10.3. Procedure for ensuring that notice of the above events is provided to the responsible individual(s) identified above: Chief Financial Officer (or the City Treasurer if assigned the responsibility in writing by the Chief Financial Officer) G-107 9.10.4. Periodic check of information regarding bonds on EMMA. Periodically and at least prior to each new bond issue, the City will search EMMA for its continuing disclosure filings to confirm proper filings have been made. 9.11. Compliance with Bond Covenants: 9.11.1. Particularly for revenue bond issues, the City has made rate and other covenants for the benefit of bond owners. The City monitors compliance with these bond covenants on an annual basis, as part of its annual audit process. These covenants are summarized below: Covenant Requirement Document; Section Timing Rates Insurance Sale or disposition of property Debt Service Reserve Fund Balance 9.11.2. Other Reports. Under the terms of bond insurance policies, letter of credit reimbursement agreements, debt service reserve surety agreements, financing agreements, loan agreements, and remarketing agreements, the City may be required to send copies of budget, disclosure and other documents as well as notice of the issuance of additional bonds, events of default, redemptions or defeasances, or amendments to the bond documents. The following entities are required to receive copies of the following documents or notices. Entity Type Name/Contact Document; Section Requirement Timing Bond Insurer Letter of Credit Bank Underwriter/Remarketing Agent Bank G-108 NGELES City Council Memo DATE: MAY 6, 2014 To: CITY COUNCIL FROM: RICK HOSTETLER, CUSTOMER SERVICES MANAGER SUBJECT: AN ORDINANCE CHANGING THE UTILITY BILL DUE DATE Summary: Current utility charges are billed before the previous month's utility charges become due. The City bills on a twenty-eight day billing cycle, but have a thirty day due date. The customers misinterpret bills, and have voiced concerns on how the City bills utilities. Recommendation: Conduct the second reading and adopt the attached ordinance changing the due date of utility bills. BACKGROUND/ANALYSIS : Customer Service staff consistently receives customer concerns related to how a previous month's utility charges appear to be past due on a current utility bill. Customers have expressed dissatisfaction with how the City bills utilities and question how the city can bill for new charges before a previous bill is even due. Currently, the City bills utilities on a 28 day cycle, but allows for a 30 day due date. Staff proposes to change the due date of utility bills from thirty days to twenty-five days. The change would take effect on the first bill run for July 2014. Staff recommends waiving interest and penalties that may accrue as a result of a change in the past due date, so that the customer may more easily adapt to the change. As a result of the change, staff foresees greater customer satisfaction with utility billing. H-1 For comparison, we have surveyed surrounding utility agencies on the due dates of their utility bills • Clallam PUD #1 10 days from the bill date • Puget Sound Energy 15 business days from the bill date • City of Port Townsend All bills mailed at end of month and due the 20th of the month • City of Seduim 25 days from bill date • Mason County PUD #1 21 days from bill date • City of Forks Bills are dated the 1 st of each month and are due the 11th of each month • City of Hoduiam Bills are dated the 21 st of each month and are due the 1 Oth of each month • Grays Harbor PUD #1 15 days from bill date • City of Shelton 10 days from bill date • City of Aberdeen Bills are dated the last day of the month and are due the first day of the 1 st day after a full month has passed • Mason County PUD #1 Bills are dated the 26th of each month and are due the 10th of each month This item went before the Utility Advisory Board meeting of April 8, 2014, for discussion and they have forwarded a positive recommendation. H-2 ORDINANCE NO. AN ORDINANCE of the City of Port Angeles, Washington making changes to Chapters 3.64 and 13.16 of the Port Angeles Municipal Code relating to utility billing. THE CITY COUNCIL OF THE CITY OF PORT ANGELES DO HEREBY ORDAIN AS FOLLOWS: Section 1. Ordinance 2112 as amended and Chapter 3.64 of the Port Angeles Municipal Code relating to delinquent utility billing are hereby amended by amending Section 3.64.060 to read as follows: 3.64.060 Delinquent bills When. All utility bills, exeept Medi l shall be delinquent if payment therefore is not received by the City on or before the � twenty-fifth day after the mailing of bill date. Section 2. Ordinance 2693 as amended and Chapter 3.64 of the Port Angeles Municipal Code relating to delinquent utility billing are hereby amended by amending Section 3.64.075 to read as follows: 3.64.075 Delinquent utility bills—Penalty. All billings for utility services remaining unpaid after the t4iftiet4 twenty-fifth day after the mailing of bill date shall be assessed interest at the rate of one percent per month on the unpaid balance, commencing with the date of delinquency. T4+e malty assessed shall be en cn Section 3. Ordinance 2055 as amended and Chapter 13.16 of the Port Angeles Municipal Code relating to delinquent utility billing are hereby amended by amending Section 13.16.040 to read as follows: 1 H-3 13.16.040 Bills delinquent before next monthly billing—Notice of delinquent account. A. All utility bills of the City shall be delinquent if payment therefore is not received by the City on or before the thiffieth twenty-fifth day after the ,.,,....o„t ehat: bill date posted on the bill. Such ettFfefit eha due date shall be stated on the bill with particularity. B. Upon lapse of a bill into delinquency, the City Manager, or his designee, shall cause a notice of delinquent account to be deposited in the United States mails, addressed to the consumer as provided in section 13.16.020. C. Deposit in the United States mails pursuant to subsection B. of this section shall be deemed full and complete notice to the consumer of the nature and amount of any particular utility billing. D. The notice of delinquent account shall state that unless all delinquencies are corrected within ten days of the date of the notice of delinquent account, the City will disconnect or discontinue utility service without further notice on or after a date certain to be stated in the notice of delinquent account. The notice of delinquent account shall further state that, if the consumer has questions concerning the amount or disputes the amount of the account, he may appeal to the Finance Director, or his authorized designee, whose address and telephone number shall be stated on the notice of delinquent account. E. An account that has become delinquent and for which a notice of delinquency is issued, may be assessed a penalty fee in accordance with City policy defining chronic delinquencies in the amount set forth in Chapter 3.70 PAMC. For the purposes of this subsection, when an account receives a third penalty during any consecutive 12 -month period, the City Manager or his designee may further request a deposit or additional deposit be submitted in accordance with section 13.16.050, along with payment or arrangements thereof for the delinquent charges due. 2 H -4 F. The Finance Director, with the approval of the City Manager, is hereby authorized and directed to promulgate rules and policies for the implementation of this Chapter and for the definition of terms such as "chronic delinquencies". Section 4 — Waiver of Interest and Penalties. In order to assist with the transition from a 30 -day payment due date to a 25 -day payment due date, the interest and penalties that otherwise would be assessed for delinquent utility payments are hereby waived for payments falling due during the first two months of the change, from July 1, 2014 to September 1, 2014. Section 5- Corrections. The City Clerk and the codifiers of this ordinance are authorized to make necessary corrections to this ordinance including, but not limited to, the correction of the scrivener's/clerical errors, references, ordinance numbering, section/subsection numbers and any references thereto. Section 6 - Severability. If any provisions of this Ordinance, or its application to any person or circumstances, are held invalid, the remainder of the Ordinance, or application of the provisions of the Ordinance to other persons or circumstances, is not affected. Section 7 - Effective Date. This Ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum. This ordinance shall take effect July 2, 2014 and after publication of an approved summary thereof consisting of the title. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the day of 12014. APPROVED AS TO FORM: William E. Bloor, City Attorney ATTEST: Janessa Hurd, City Clerk PUBLISHED: , 2014 By Summary 3 Dan Di Guilio, Mayor H-5 .70RT COUNCIL DATE: May 6, 2014 TO: CITY COUNCIL NGELES FROM: NATHAN A. WEST, DIRECTOR COMMUNITY & ECONOMIC DEVELOPMENT SUBJECT: AMENDMENT TO CHAPTER 2.40 OF THE PORT ANGELES MUNICIPAL CODE PORT ANGELES FORWARD COMMITTEE MEMBERSHIP Summary: Staff has prepared an ordinance addressing membership criteria as recommended by the Port Angeles Forward Committee. Recommendation: Council should conduct a first reading of the attached ordinance and continue the matter to the regular meeting of May 20, 2014. Background: At the March meeting of the Port Angeles Forward Committee, Committee members considered a suggestion that the appointed membership be amended to include a representative of the Port Angeles Historical Society. Accordingly, the Committee voted unanimously to request the City Council consider amendment to Section 2.40 of the PAMC. In contemplating that future changes may be desired in the membership of the Port Angeles Forward Committee, the attached draft ordinance increases the number of appointed members which would allow an additional member as proposed, while providing flexibility in future membership rather than specifically addressing the current proposal. Additionally, the ordinance recognizes that participating organizations make the decision as to who represents them on the Committee. As such term limits for these positions may not be consistent with their choice of representative. Staff recommends that Council concur with the recommendation of the Committee by conducting a first reading of the attached ordinance. Attachments: Ordinance H-6 ORDINANCE NO. AN ORDINANCE of the City of Port Angeles, Washington, amending Chapter 2.40 of the Port Angeles Municipal Code relating to the Port Angeles Forward Committee. THE CITY COUNCIL OF THE CITY OF PORT ANGELES do hereby ordain as follows: Section 1. Ordinance 3190, as amended, and Chapter 2.40 of the Port Angeles Municipal Code are hereby amended to read as follows: PORT ANGELES FORWARD COMMITTEE 2.40.030 Membership. A. Representation. 1. Two Council members and one alternate of the Port Angeles Forward Committee shall be appointed by the Mayor from the seven members of the City Council. 2. € Twelve members of the Committee shall be „eminate by dens and shall represent community organizations having interests in economic development in Port Angeles. These twelve members shall be appointed by the City Council in accordance with the City Council's Rules of Procedure. These n€mbet:s-sha'�zepr-esefitive f 'egg Examples of community organizations= that might be included in this category of membership are, without limitation: the Port of Port Angeles, Clallam County, Clallam Transit Authority, Port Angeles Downtown Association, Directors, Port Angeles Chamber of Commerce, Port Angeles Business Association. and others. Additional organizations for membership may be recommended by the Committee. d nvi�cirr€i-4-4-neaf'i€ €o6og rt.,tt.,v,, rr...,44-4 n" 6! H-7 eC-Ane �e n€ rcjsrc�e ii*rr"r��6v^avmi��e�z€�Opnxe i*r-c^vzH4-0041 of x0np, 444P'444:hP'f: 12014 A, geleS PO.,A'atp;A44A$rr6viirt�6rrRAAV- Ditom, airccecvrr. One „, „ bet:. „t;„n Pet:t Angelos rt,,,,, bet: ofr,,,,,mef:e_e One membeopt:esoxtifig Pet:t Angeles xess As-seeiatien i. n„o „, bion r r E�,"__ u� » ,,, T-44he 0 „ -e f . 0 0 0„t 0 3. Three members of the Committee to be appointed by the City Council to serve as citizens -at -large. 4. Staff support for the Committee will be provided by the City of Port Angeles through designation and assignments by the City Manager. 5. Members may be removed from office for reasons deemed appropriate by the City Council, including, but not limited to, malfeasance in office or neglect of duties. B. Criteria. Criteria used in selecting citizen members shall include, but not be limited to, the following: 1. Members need not be residents of the City. 2. Members shall have displayed an interest in the work of the Committee. 3. Members shall be selected in accordance with all applicable statutes, including, but not limited to, non-discrimination, equal opportunity guidelines. 4. Members shall be appointed without regard to political affiliation. 5. Members shall not be City employees; provided that elected officials shall not be deemed City employees for purposes of this limitation. C. Terms. Terms for members shall be as follows: 1. A full term of office shall be two years for City Council members;= t4fee . o S f r „» „tLor 444o40n�o4FS 2. The term of office shall start on March 1 of the year in which the appointment is made, provided that appointments to an unexpired term shall start as designated in the appointment. 3. Members of the Committee may be appointed to succeed themselves; provided that no person shall be allowed to serve more than three consecutive three-year terms. 4. Term limitations do not apply to representatives appointed by member organizations. IVA H-8 45. Appointments to fill an unexpired term shall be only for the remainder of that term, after which a reappointment may be made. 46. Members shall serve without pay. Section 2 - Corrections. The City Clerk and the codifiers of this ordinance are authorized to make necessary corrections to this ordinance including, but not limited to, the correction of the scrivener's/clerical errors, references, ordinance numbering, section/subsection numbers and any references thereto. Section 3 - Severability. If any provisions of this Ordinance, or its application to any person or circumstances, are held invalid, the remainder of the Ordinance, or application of the provisions of the Ordinance to other persons or circumstances, is not affected. Section 4 - Effective Date. This ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum. This ordinance shall take effect five days fter its publication by summary. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the day of , 2014 Dan Di Guilio, Mayor IN H-9 ATTEST: Janessa Hurd, City Clerk APPROVED AS TO FORM: William E. Bloor, City Attorney PUBLISHED: By Summary 2014 IN H-10 DATE: May 6, 2014 TO: CITY COUNCIL NGELES FROM: NATHAN A. WEST, DIRECTOR COMMUNITY & ECONOMIC DEVELOPMENT SUBJECT: REZONE PROPOSAL - REZ 14-01 PHILLIPS ETAL - RACE STREET BETWEEN 4TH/5TH STREETS Summary: Review of a proposal to rezone property from RS -7 Residential Single Family to CO Commercial Office. Recommendation: Following review of the public hearing record created by the Planning Commission, Council should conduct a first reading of the attached ordinance and continue action to the May 20, 2014 regular meeting. Background: The applicants (Phillips, Nevaril, and Bowport Estates) have requested a rezone of approximately 1.36 acres of property from Residential, Single Family (RS -7) to Commercial Office (CO). The subject properties are addressed as 825 East 5th Street, 410 Race Street and 834 4th Street. The subject area is between the north side of 51' Street and the south side of 41' Street east of Race Street, two lots (100 feet) deep. The rezoning action will complete a rezone of the Race Street corridor that began in 2006. The subject properties were not rezoned in 2006 along with other properties in the area because staff were unable to contact the property owners at that time. Staff's full report presented to the Planning Commission during a public hearing conducted on April 9, 2014, is included for your information, along with an excerpt of the minutes from that public hearing. There were no objections to the rezone voiced either during the public hearing or through the written public notification period that extended from March 14 through April 1, 2014. The proposal is subject to the review processes of RCW 36.7013 Local Project Review ("The Regulatory Reform Act"), codified as Section 18.02.070 in the Port Angeles Municipal Code. The application is limited to one "open record" public hearing and one closed record decision. All testimony and documents considered at the public hearing will be transmitted to the City Council along with the action recommended by the Planning Commission. The City Council will consider the public hearing record created at the Planning Commission's April 9, 2014 regular meeting and will take final action on the rezone during a public meeting. No further testimony will be taken. Appeal of the City Council's final decision must be based solely on the information contained in the official file created during the public hearing process. Appeal of the Council's decision shall be filed with Superior Court. H-11 The staff report, an excerpt of the Planning Commission's minutes and ordinance in support of the Commission's recommendation to approve the rezone are attached to this memorandum. Staff will be available for questions. Attachments: Ordinance Staff Report Planning Commission excerpt 4/9/14 H-12 ORDINANCE NO. AN ORDINANCE of the City of Port Angeles, Washington, rezoning approximately 1.36 acres from Residential Single Family RS7 to Commercial Office CO. WHEREAS, the City received an application to rezone approximately 1.36 acres from RS -7 Residential Single Family to CO Commercial Office; and WHEREAS, a public hearing was conducted by the Planning Commission on April 9, 2014 and the Planning Commission recommended rezoning 1.36 acres from RS -7 Residential Single Family to CO Commercial Office; described as: All of Lot 1, the north 90 feet except the west 40 feet of Lot 2, the south 50 feet of Lot 2, and all of Lots 12-18, Block 175 of the Government Townsite of Port Angeles, situated in Clallam County, Washington, otherwise known as 825 East Fifth Street, 410 Race Street, and 834 East Fourth Street, Port Angeles, Washington. WHEREAS, the Planning Commission has recommended to the City Council approval of the rezone application; and WHEREAS, the requirements of the State Environmental Policy Act (Chapter 43.21C RCW) have been met; and WHEREAS, the City Council, after conducting a public hearing and considering the Planning Commission's recommendation, finds that there have been changes in circumstances since the current zoning of the property was adopted and that the proposed rezone is in the best interest of the City and its citizens and is consistent with the Comprehensive Plan; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PORT ANGELES DO HEREBY ORDAIN as follows: -1- H-13 Section 1. The Findings and Conclusions marked Exhibit A and a map of the property marked Exhibit B are attached and hereby adopted and entered. Section 2. The Official Zoning Map, Ordinance 2801 as amended, is hereby amended to change the zoning of that property described on the first page from RS -7 Residential Single Family to CO Commercial Office. Section 3. The City Clerk is hereby directed to attach a copy of this Ordinance to the Official Zoning Map and to file certified copies with the Clallam County Auditor and Clallam County Assessor. Section 4 - Effective Date. This Ordinance shall take effect five days following the date of its publication by summary. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the day of May, 2014. ATTEST: Janessa Hurd, City Clerk APPROVED AS TO FORM: William E. Bloor, City Attorney PUBLISHED: , 2014 By Summary H:\a ORDINANCES&RESOLUTIONS\2006-10.BradowRezone.032806.wpd April 22, 2014 -2- Dan Di Guilio, M A Y 0 R H-14 FINDINGS AND CONCLUSIONS IN SUPPORT OF REZONE 14-01 Phillips, Nevaril, and Bowport Estates Findings Exhibit A Based on the information provided in the Community Development Staff Report for REZ 14-01 dated April 9, 2014, including all information in the public record file, comments and testimony presented during the public hearing, the Planning Commission discussion and deliberation, and the above listed conditions of approval, the City of Port Angeles Planning Commission hereby finds that: An application for rezone of 3 parcels from RS -7 Residential Single Family to CO Commercial Office was received by the City of Port Angeles Department of Community & Economic Development on March 12, 2014, from Craig Phillips. Mr. Phillips (owner of 8255 1h St.) is joined in the rezone request by Ron Nevaril (owner of 410 Race St.) and Bowport Estates, Inc. (834 41' St.). The application was deemed to be complete on March 12, 2014. 2. Land use in the area is a mix of low and high density residential uses: high density apartments to the west of the subject parcels and single-family residential on, south, and east of the site. Commercial uses and two churches are located in the neighborhood along the Race Street corridor as well as Erickson Park and Civic Field. 3. The subject site is located in the Peabody Creek Neighborhood which is found in the City's North Central Planning Area on the City's Comprehensive Plan Land Use Map. 4. The City's entire Comprehensive Plan and Land Use Map were reviewed with respect to the proposal. The following elements, goals, and policies were found to be most relevant to the proposal: Land Use Element Policies, Goal A, Policy No. 1, 2; Goal A, Objective No. l; Goal B; Goal C, Policy No. l; Goal D, Policy No. l; Goal E, Policy No. 2; Transportation Element, Goal A, Policy No. 3; Goal B, Policy No. 14. These references are attached as Attachment B to the April 9, 2014 staff report. 5. The City's Comprehensive Plan provides an expected framework for land use decisions within the City. The zoning of any property must be consistent with the Comprehensive Plan Land Use Map that illustrates where certain classifications of uses may occur within the City. 6. In accordance with Section 17.03.020 of the Port Angeles Municipal Code, changes to the City's Zoning Map must be in the public interest and must be consistent with the Comprehensive Plan and Land Use Map 7. The subject properties are identified on the City of Port Angeles Comprehensive Plan Land Use Map as being located mostly in the Commercial designation with the western portion of the 825 E. 51' parcel located in an imprecise margin between Commercial (C) and Medium Density Residential (MDR) designations. An imprecise margin allows flexibility in specific site boundaries. 8. A rezone of 14 parcels to Commercial Office (CO) along the Race Street corridor between 4th and 7th Streets (REZ 07-01) was approved on September 4, 2007, and codified by Ordinance 3296. This rezone was approved following redesignation of the Race Street area on the City's Comprehensive Plan Land Use Map in 2006. The 2007 rezone began a rezone of the Race Street corridor between 41' and 71' Streets subject to the Comprehensive Plan Land Use Map designation to Commercial Office (CO), 100 feet deep each side of Race H-15 Findings and Conclusions - REZ 14-01 May 20, 2014 Page 2 Street. The subject parcels were not included in the earlier rezone action due to the inability to contact property owners at that time. Those three remaining property owners have now requested a similar rezone to Commercial Office. 9. The subject rezone area is comprised of 3 property ownerships, two ownerships are in alignment with other commercial development boundaries along Race Street being 100 feet in depth from Race Street. One property contains a structure (825 East 5I' Street) that spans 6 full City lots. The structure was built in the 1950's in nonconformity to the underlying zone and operated as a nursing home for that entire period of time. Designation of the building site as one zone will avoid conflicts with building standards and/or uses in future use of the property. 10. Spot zoning is an arbitrary and unreasonable zoning action by which an area is specially zoned for a use classification totally different from and inconsistent with the classification of the surrounding land and not in accordance with a comprehensive plan. The reasons for invalidating a rezone as an illegal spot zone usually include one or more of the following: (1) the rezone primarily serves a private interest, (2) the rezone is inconsistent with a comprehensive plan or the surrounding territory, or (3) the rezone constitutes an arbitrary and capricious action. 11. The CO zone is the City's least intensive commercial zone and is intended to function as a transition area between residential and more intense commercial activities or impacts. Uses permitted in the CO zone include financial service offices, real estate service offices, personal service facilities, business and professional offices, child care centers, medical/dental clinics and offices and laboratories, and detached single family residences that meet the area and dimensional requirements of the RS -7 zone. 12. Race Street is designated as part of the City's alternate crosstown traffic route. Adopted policies suggest that increased traffic congestion that impairs transportation mobility along this route will not be encouraged. The crosstown route was created to relieve pressure on the principal arterial (SR 101) and the minor arterial (Marine Drive) corridors particularly through the Downtown area. Access to uses along the crosstown route will be reviewed to avoid negative impacts to the route that will not impede traffic flow. 13. Commercial Office uses generally generate less traffic than more intensive commercial uses and therefore should have relatively little impact to traffic flow on Race Street. 14. Notice of the rezone application was placed in the Peninsula Daily News on March 18, 2014. Surrounding property owners were notified by mail and the site was posted on March 14, 2014. No written public comment was received by the end of the written public comment period that ended on April 1, 2014. 15. The City's SEPA Responsible Official issued a Determination of Non -Significance on April 7, 2014. This satisfies the City's SEPA responsibilities. The action is a non project action. Future development will require individual review dependent on the proposed action. 16. The proposal is subject to the review processes of R.C.W. 36.70B Local Project Review ("The Regulatory Reform Act"), codified in Port Angeles Municipal Code (PAMC) as Section 18.02.070. The application is limited to one "open record" public hearing and one closed record decision. A public hearing will be conducted by the Planning Commission. All testimony and documents considered at the public hearing will be transmitted to the City Council along with the action recommended by the Planning Commission. The City H-16 Findings and Conclusions - REZ 14-01 May 20, 2014 Page 3 Council will consider the record of the Planning Commission at a public meeting and will then decide whether to grant the requested rezone. Appeals must be based solely on the information contained in the official file and shall be filed with Superior Court. Conclusions: Based on the information provided in the Department of Community Development Staff Report for REZ 14-01 dated April 9, 2014, including all of the information in the public record file, comments, and testimony presented during the public hearing, the Planning Commission's discussion and deliberation, and the above listed conditions of approval and listed findings, the City of Port Angeles Planning Commission hereby concludes that: As proposed, the rezone is in compliance with the City's Comprehensive Plan and Land Use Map. 2. The rezone provides a low intensive commercial transition area between residential land uses and an established traffic corridor, and continues the established urban design of the area as is identified on the City's Comprehensive Plan Land Use Map. 3. The proposed rezone is compatible with surrounding zones and land uses and provides a logical transition between zones. 4. The rezone is not a spot zone as it does not meet the criteria for a spot zone Adopted by the Port Angeles City Council at its meeting of 2014 Dan DiGuilio, Mayor Janessa Hurd, City Clerk H-17 Planning Commission Minutes Excerpt April 9, 2014 PUBLIC HEARING: Race Street between 4`° and 5`° Streets: A request to rezone approximately 1.36 acres from RS -7 Residential Single Family to CO, Commercial Office. Associate Planner Scott Johns reviewed the Department Report recommending approval of the rezone as proposed. Mr. Johns answered questions from Commissioners regarding existing uses and potential uses and how available on site parking would affect future uses. Any use proposed on the site would need to be in compliance with the City's parking requirements. Chair Headrick opened the public hearing Craig Phillips, 17009 North Highland Lane, Colbert, Washington 98005 is the applicant and was present for questions. In response to a question as to the intended use of the structure, Mr. Phillips indicated that he plans to serve Medicaid recipients in a similar manner to previous uses on the site. He is planning a small residential care program. He does not plan to demolish the existing structure but will remodel the interior. There being no further comments, Chair Headrick closed the public hearing. Following brief discussion, Commissioner Reimlinger moved to recommend approval of the rezone citing the findings and conclusions identified in the staff report as follows: Findings Based on the information provided in the Community Development Staff Report for REZ 14- 01 dated April 9, 2014, including all information in the public record file, comments and testimony presented during the public hearing, the Planning Commission discussion and deliberation, and the above listed conditions of approval, the City of Port Angeles Planning Commission hereby finds that: An application for rezone of 3 parcels from RS -7 Residential Single Family to CO Commercial Office was received by the City of Port Angeles Department of Community & Economic Development on March 12, 2014, from Craig Phillips. Mr. Phillips (owner of 825 5h St.) is joined in the rezone request by Ron Nevaril (owner of 410 Race St.) and Bowport Estates, Inc. (834 4fh St.). The application was deemed to be complete on March 12, 2014. 2. Land use in the area is a mix of low and high density residential uses: high density apartments to the west of the subject parcels and single-family residential on, south, and east of the site. Commercial uses and two churches are located in the neighborhood along the Race Street corridor as well as Erickson Park and Civic Field. 3. The subject site is located in the Peabody Creek Neighborhood which is found in the City's North Central Planning Area on the City's Comprehensive Plan Land Use Map. 4. The City's entire Comprehensive Plan and Land Use Map were reviewed with respect to the proposal. The following elements, goals, and policies were found to be most relevant to the proposal: Land Use Element Policies, Goal A, Policy No. 1, 2; Goal A, Objective H-18 Planning Commission Minutes Excerpt April 9, 2014 No. l; Goal B; Goal C, Policy No. l; Goal D, Policy No. l; Goal E, Policy No. 2; Transportation Element, Goal A, Policy No. 3; Goal B, Policy No. 14. These references are attached as Attachment B to the April 9, 2014 staff report. 5. The City's Comprehensive Plan provides an expected framework for land use decisions within the City. The zoning of any property must be consistent with the Comprehensive Plan Land Use Map that illustrates where certain classifications of uses may occur within the City. 6. In accordance with Section 17.03.020 of the Port Angeles Municipal Code, changes to the City's Zoning Map must be in the public interest and must be consistent with the Comprehensive Plan and Land Use Map 7. The subject properties are identified on the City of Port Angeles Comprehensive Plan Land Use Map as being located mostly in the Commercial designation with the western portion of the 825 E. 5th parcel located in an imprecise margin between Commercial (C) and Medium Density Residential (MDR) designations. An imprecise margin allows flexibility in specific site boundaries. 8. A rezone of 14 parcels to Commercial Office (CO) along the Race Street corridor between 4th and 7th Streets (REZ 07-01) was approved on September 4, 2007, and codified by Ordinance 3296. This rezone was approved following redesignation of the Race Street area on the City's Comprehensive Plan Land Use Map in 2006. The 2007 rezone began a rezone of the Race Street corridor between 4th and 7th Streets subject to the Comprehensive Plan Land Use Map designation to Commercial Office (CO), 100 feet deep each side of Race Street. The subject parcels were not included in the earlier rezone action due to the inability to contact property owners at that time. Those three remaining property owners have now requested a similar rezone to Commercial Office. 9. The subject rezone area is comprised of 3 property ownerships, two ownerships are in alignment with other commercial development boundaries along Race Street being 100 feet in depth from Race Street. One property contains a structure (825 East 5th Street) that spans 6 full City lots. The structure was built in the 1950's in nonconformity to the underlying zone and operated as a nursing home for that entire period of time. Designation of the building site as one zone will avoid conflicts with building standards and/or uses in future use of the property. 10. Spot zoning is an arbitrary and unreasonable zoning action by which an area is specially zoned for a use classification totally different from and inconsistent with the classification of the surrounding land and not in accordance with a comprehensive plan. The reasons for invalidating a rezone as an illegal spot zone usually include one or more of the following: (1) the rezone primarily serves a private interest, (2) the rezone is inconsistent with a comprehensive plan or the surrounding territory, or (3) the rezone constitutes an arbitrary and capricious action. 11. The CO zone is the City's least intensive commercial zone and is intended to function as a transition area between residential and more intense commercial activities or impacts. Uses permitted in the CO zone include financial service offices, real estate service offices, personal service facilities, business and professional offices, child care centers, medical/dental clinics and offices and laboratories, and detached single family residences that meet the area and dimensional requirements of the RS -7 zone. H-19 Planning Commission Minutes Excerpt April 9, 2014 12. Race Street is designated as part of the City's alternate crosstown traffic route. Adopted policies suggest that increased traffic congestion that impairs transportation mobility along this route will not be encouraged. The crosstown route was created to relieve pressure on the principal arterial (SR 101) and the minor arterial (Marine Drive) corridors particularly through the Downtown area. Access to uses along the crosstown route will be reviewed to avoid negative impacts to the route that will not impede traffic flow. 13. Commercial Office uses generally generate less traffic than more intensive commercial uses and therefore should have relatively little impact to traffic flow on Race Street. 14. Notice of the rezone application was placed in the Peninsula Daily News on March 18, 2014. Surrounding property owners were notified by mail and the site was posted on March 14, 2014. No written public comment was received by the end of the written public comment period that ended on April 1, 2014. 15. The City's SEPA Responsible Official issued a Determination of Non -Significance on April 7, 2014. This satisfies the City's SEPA responsibilities. The action is a non project action. Future development will require individual review dependent on the proposed action. 16. The proposal is a site specific rezone per R.C.W. 36.70B Local Project Review ("The Regulatory Reform Act"), codified in Port Angeles Municipal Code (PAMC) as Section 18.02.070. The application is limited to one "open record" public hearing and one closed record decision. A public hearing will be conducted by the Planning Commission. All testimony and documents considered at the public hearing will be transmitted to the City Council along with the action recommended by the Planning Commission. The City Council will consider the record of the Planning Commission at a public meeting and will then decide whether to grant the requested rezone. Appeals must be based solely on the information contained in the official file and shall be filed with Superior Court. Conclusions: Based on the information provided in the Department of Community Development Staff Report for REZ 14-01 dated April 9, 2014, including all of the information in the public record file, comments, and testimony presented during the public hearing, the Planning Commission's discussion and deliberation, and the above listed conditions of approval and listed findings, the City of Port Angeles Planning Commission hereby concludes that: 1. As proposed, the rezone is in compliance with the City's Comprehensive Plan and Land Use Map. 2. The rezone provides a low intensive commercial transition area between residential land uses and an established traffic corridor, and continues the established urban design of the area as is identified on the City's Comprehensive Plan Land Use Map. 3. The proposed rezone is compatible with surrounding zones and land uses and provides a logical transition between zones. 4. The rezone is not a spot zone as it does not meet the criteria for a spot zone The motion was seconded by Commissioner Boyle and passed 5 — 0. H -20 RIT DATE: April 9, 2014 NGELES TO: Planning Commission FROM: Scott K. Johns, Associate Planner RE: REZ 14-01 — Phillips et.al. APPLICANT: Craig Phillips, Ron P. Nevaril, and Bowport Estates OWNERS: SAME LOCATION: West side of Race Street between 4th and 5th Streets REQUEST: Rezone of approximately 1.36 acres from Residential, Single Family (RS -7) to Commercial Office (CO). RECOMMENDATION The Planning Division of the Department of Community and Economic Development recommends that the Planning Commission forward a recommendation to approve rezone application REZ 14-01 to the City Council citing the 16 findings and 4 conclusions included in Attachment A to this staff report. A map of the proposed rezone is attached. THE PROPOSAL The applicants have requested a rezone of approximately 1.36 acres from Residential, Single Family (RS -7) to Commercial Office (CO). The subject properties are legally described as Lot 1, the south 50 feet and the east 10 feet of Lot 2, and Lots 12 through 18, Block 175, TPA. The subject area is addressed as 825 East 5th Street, 410 Race Street and 834 4th Street. The 825 East 5th Street site contains a large vacant structure that was previously operated as a nursing home while the two smaller properties contain single family residences. The larger parcel (Phillips) is 48,976 sq.ft. area while the two smaller parcels are 4,998 sq.ft., (Nevaril) and 5,399 sq.ft. (Bowport Estates) for a total area of 59,373 sq.ft. or approximately 1.36 acres. A113 parcels are currently zoned Residential Single Family (RS -7). STAFF ANALYSIS The application is for a rezone only. The rezone is not approval for any specific development. Race Street is classified as a principal arterial and is designated as part of the future crosstown/alternate traffic route. Fifth Street is classified as a collector arterial street. The intersection of Fifth and Race is a controlled intersection. H-21 Department of Community & Economic Development Staff Report April 9, 2014 REZ 14-01—Phillips et. al. Page 2 Zoning designations in the area include Commercial Office (CO) to the south across 5th Street and east across Race Street. Erikson Park and Civic Field are located north of 4th Street and are zoned Public Buildings and Parks (PBP). Adjacent land use immediately west of the subject sites are multi -family apartments while single family residential uses are the dominate use elsewhere in the vicinity (south of 4th Street and east of Race Street). A church and office commercial businesses are located south along Race Street commercial corridor. The City's Comprehensive Plan Land Use Map designation for the corridor is Commercial along both sides of Race Street. An imprecise margin is identified west of the Commercial designation adjoining the Medium Density Residential designation. A large portion of the Phillips property (west 4 lots) is designated Medium Density Residential. An imprecise margin exists between the two land use designations. The Commercial land use designation was placed on the Race Street corridor in 2006. A rezone of the subject parcels would complete a transition of the Race Street corridor from single family residential to commercial (between 4th and 7th Streets) that began in 2007 with the rezone of 14 parcels adjacent to Race Street to Commercial Office. The subject parcels were not included in that earlier rezone action due to the inability to contact property owners at that time. Those three remaining property owners have now requested a similar rezone to Commercial Office. The 2007 rezone action included properties 100 feet deep along both sides of Race Street. Properties beyond that distance remained zoned RS -7. In this instance, the Phillips property at 825 East 5th Street would be the only exception to the 100 -foot distance from Race Street. The reason for this exception is that the nonconforming structure spans 6 lots and is under a single property ownership. A split zone of the structure is not advisable. The CO zone is the City's least intensive commercial zone and is intended to function as a transition and buffer area between residential and more intense commercial activities or impacts. Uses permitted in the CO zone include financial service offices, real estate service offices, personal service facilities, business and professional offices, child care services, medical/dental clinics, offices, and laboratories, and detached single family residences that meet the area and dimensional requirements of the RS -7 zone. Development standards in the CO zone are compatible with residential zones rather than other more lenient commercial zones. Race Street is designated as part of the City's alternate crosstown traffic route. Adopted policies suggest that increased traffic congestion that impairs transportation mobility along this route will not be encouraged. The crosstown route was created to relieve pressure on the principal arterial (SR 101) and the minor arterial (Marine Drive) corridors particularly through the Downtown area. The crosstown route also provides an alternate transportation corridor during peak traffic times/seasons. The development of new commercial areas must be in accordance with planning for the crosstown route such that development along the alternate route results in logical traffic patterns that will not defeat the purpose of the transportation corridor. Commercial Office uses generally generate less traffic than other commercial zones and therefore should have relatively little impact to traffic flow on Race Street. Future site development access to the subject properties will be scrutinized to determine access opportunities that will result in the least interruption to traffic flow along the crosstown transportation corridor. H -22 Department of Community & Economic Development Staff Report REZ 14-01—Phillips et. al. April 9, 2014 Page 3 Certain criteria are required for the approval of rezones. Criteria requires consistency with the Comprehensive Plan and Land Use Map and Zoning Code. The action must not result in a spot zone. The following three tests are used to ensure that a proposal is not a spot zone: 1) whether a small parcel of land is singled out for special and privileged treatment; 2) the singling out is not in the public interest but only for the benefit of the land owner; and 3) the action is not in accordance with the adopted Comprehensive Plan. The subject properties abut an intended commercial corridor/zone. The action would be an extension of that corridor/zone and would benefit more than a single property owner. The action would not therefore be considered a spot zone. PUBLIC NOTIFICATION/COMMENTS Notice of the proposed rezone was published in the Peninsula Daily News on Marchl8, 2014, posted on the site and mailed to adjacent property owners on March 14, 2014. The written public comment period for this application concluded April 1, 2014, with no written public comments being received. ENVIRONMENTAL REVIEW The City's State Environmental Policy Act (SEPA) Responsible Official issued a Determination of NonSignificance for the proposal per WAC 197-11-355 on April 7, 2014. This action satisfies the City's responsibility under SEPA. There are no environmentally sensitive areas located on or adjacent to the subject properties. The site is not located within a 100 -year flood zone per Federal Emergency Management Act maps dated September 28, 1990. No further floodplain review is required. Legislative process The proposal is a site specific rezone per R.C.W. 36.70B Local Project Review ("The Regulatory Reform Act"), codified in Port Angeles Municipal Code (PAMC) as Section 18.02.070. The application is limited to one "open record" public hearing and one closed record decision. A public hearing will be conducted by the Planning Commission. All testimony and documents considered at the public hearing will be transmitted to the City Council along with the action recommended by the Planning Commission. The City Council will consider the record of the Planning Commission at a public meeting and will then decide whether to grant the requested rezone. Appeals must be based solely on the information contained in the official file and shall be filed with Superior Court. Attachment A - Recommended Findings and Conclusions Attachment B - Comprehensive Plan policies & Zoning Ordinance Attachment C —Application Materials T:AREZ\2014\Phillips\Staff Report Revisions Accepted.DOC H -23 Department of Community & Economic Development Staff Report REZ 14-01—Phillips et. al. Findings April 9, 2014 Page 4 ATTACHMENT A Findings and Conclusions in Support of REZ 14-01— Phillips etal. Based on the information provided in the Community Development Staff Report for REZ 14-01 dated April 9, 2014, including all information in the public record file, comments and testimony presented during the public hearing, the Planning Commission discussion and deliberation, and the above listed conditions of approval, the City of Port Angeles Planning Commission hereby finds that: An application for rezone of 3 parcels from RS -7 Residential Single Family to CO Commercial Office was received by the City of Port Angeles Department of Community & Economic Development on March 12, 2014, from Craig Phillips. Mr. Phillips (owner of 825 5th St.) is joined in the rezone request by Ron Nevaril (owner of 410 Race St.) and Bowport Estates, Inc. (834 4t11 St.). The application was deemed to be complete on March 12, 2014. 2. Land use in the area is a mix of low and high density residential uses: high density apartments to the west of the subject parcels and single-family residential on, south, and east of the site. Commercial uses and two churches are located in the neighborhood along the Race Street corridor as well as Erickson Park and Civic Field. 3. The subject site is located in the Peabody Creek Neighborhood which is found in the City's North Central Planning Area on the City's Comprehensive Plan Land Use Map. 4. The City's entire Comprehensive Plan and Land Use Map were reviewed with respect to the proposal. The following elements, goals, and policies were found to be most relevant to the proposal: Land Use Element Policies, Goal A, Policy No. 1, 2; Goal A, Objective No. l; Goal B; Goal C, Policy No. l; Goal D, Policy No. l; Goal E, Policy No. 2; Transportation Element, Goal A, Policy No. 3; Goal B, Policy No. 14. These references are attached as Attachment B to the April 9, 2014 staff report. 5. The City's Comprehensive Plan provides an expected framework for land use decisions within the City. The zoning of any property must be consistent with the Comprehensive Plan Land Use Map that illustrates where certain classifications of uses may occur within the City. 6. In accordance with Section 17.03.020 of the Port Angeles Municipal Code, changes to the City's Zoning Map must be in the public interest and must be consistent with the Comprehensive Plan and Land Use Map 7. The subject properties are identified on the City of Port Angeles Comprehensive Plan Land Use Map as being located mostly in the Commercial designation with the western portion of the 825 E. 5t11 parcel located in an imprecise margin between Commercial (C) and Medium Density Residential (MDR) designations. An imprecise margin allows flexibility in specific site boundaries. H -24 Department of Community & Economic Development Staff Report REZ 14-01—Phillips et. al. April 9, 2014 Page 5 8. A rezone of 14 parcels to Commercial Office (CO) along the Race Street corridor between 4th and 7th Streets (REZ 07-01) was approved on September 4, 2007, and codified by Ordinance 3296. This rezone was approved following redesignation of the Race Street area on the City's Comprehensive Plan Land Use Map in 2006. The 2007 rezone began a rezone of the Race Street corridor between 4th and 7th Streets subject to the Comprehensive Plan Land Use Map designation to Commercial Office (CO), 100 feet deep each side of Race Street. The subject parcels were not included in the earlier rezone action due to the inability to contact property owners at that time. Those three remaining property owners have now requested a similar rezone to Commercial Office. 9. The subject rezone area is comprised of 3 property ownerships, two ownerships are in alignment with other commercial development boundaries along Race Street being 100 feet in depth from Race Street. One property contains a structure (825 East 5th Street) that spans 6 full City lots. The structure was built in the 1950's in nonconformity to the underlying zone and operated as a nursing home for that entire period of time. Designation of the building site as one zone will avoid conflicts with building standards and/or uses in future use of the property. 10. Spot zoning is an arbitrary and unreasonable zoning action by which an area is specially zoned for a use classification totally different from and inconsistent with the classification of the surrounding land and not in accordance with a comprehensive plan. The reasons for invalidating a rezone as an illegal spot zone usually include one or more of the following: (1) the rezone primarily serves a private interest, (2) the rezone is inconsistent with a comprehensive plan or the surrounding territory, or (3) the rezone constitutes an arbitrary and capricious action. 11. The CO zone is the City's least intensive commercial zone and is intended to function as a transition area between residential and more intense commercial activities or impacts. Uses permitted in the CO zone include financial service offices, real estate service offices, personal service facilities, business and professional offices, child care centers, medical/dental clinics and offices and laboratories, and detached single family residences that meet the area and dimensional requirements of the RS -7 zone. 12. Race Street is designated as part of the City's alternate crosstown traffic route. Adopted policies suggest that increased traffic congestion that impairs transportation mobility along this route will not be encouraged. The crosstown route was created to relieve pressure on the principal arterial (SR 101) and the minor arterial (Marine Drive) corridors particularly through the Downtown area. Access to uses along the crosstown route will be reviewed to avoid negative impacts to the route that will not impede traffic flow. 13. Commercial Office uses generally generate less traffic than more intensive commercial uses and therefore should have relatively little impact to traffic flow on Race Street. 14. Notice of the rezone application was placed in the Peninsula Daily News on March 18, 2014. Surrounding property owners were notified by mail and the site was posted on March 14, 2014. No written public comment was received by the end of the written public comment period that ended on April 1, 2014. H -25 Department of Community & Economic Development Staff Report REZ 14-01—Phillips et. al. April 9, 2014 Page 6 15. The City's SEPA Responsible Official issued a Determination of Non -Significance on April 7, 2014. This satisfies the City's SEPA responsibilities. The action is a non project action. Future development will require individual review dependent on the proposed action. 16. The proposal is a site specific rezone per R.C.W. 36.70B Local Project Review ("The Regulatory Reform Act"), codified in Port Angeles Municipal Code (PAMC) as Section 18.02.070. The application is limited to one "open record" public hearing and one closed record decision. A public hearing will be conducted by the Planning Commission. All testimony and documents considered at the public hearing will be transmitted to the City Council along with the action recommended by the Planning Commission. The City Council will consider the record of the Planning Commission at a public meeting and will then decide whether to grant the requested rezone. Appeals must be based solely on the information contained in the official file and shall be filed with Superior Court. Conclusions: Based on the information provided in the Department of Community Development Staff Report for REZ 14-01 dated April 9, 2014, including all of the information in the public record file, comments, and testimony presented during the public hearing, the Planning Commission's discussion and deliberation, and the above listed conditions of approval and listed findings, the City of Port Angeles Planning Commission hereby concludes that: As proposed, the rezone is in compliance with the City's Comprehensive Plan and Land Use Map. 2. The rezone provides a low intensive commercial transition area between residential land uses and an established traffic corridor, and continues the established urban design of the area as is identified on the City's Comprehensive Plan Land Use Map. 3. The proposed rezone is compatible with surrounding zones and land uses and provides a logical transition between zones. 4. The rezone is not a spot zone as it does not meet the criteria for a spot zone H -26 Department of Community & Economic Development Staff Report REZ 14-01—Phillips et. al. April 9, 2014 Page 7 ATTACHMENT B COMPREHENSIVE PLAN, ZONING & DEVELOPMENT REGULATION REVIEW Comprehensive Plan. Land Use Element Policies Goal A, Policy No. 1 - "The Comprehensive Plan Land use map should be used as a conceptual guide for determining current and long range zoning and other land use decisions. The map's land use designations are intended to show areas where general land use types are allowed. The area between land use designations should be considered an imprecise margin in order to provide flexibility in determining the boundary of such areas. When determining appropriate zoning designations for an area near a margin, the goals, policies and objectives of the Land Use Element should take precedence. " Goal A, Policy No. 2. - "All land use decisions and approvals made by the City Council and/or any of its appointed Commissions, Boards or Committees should be consistent with the Comprehensive Plan and its land use map. " Goal A, Objective No. 1. - "The City will review and revise as necessary the existing Zoning Ordinance, Zoning Map, and other development regulations to ensure consistency with the Comprehensive Plan. " Goal B - " To have a community where residential development and use of the land are done in a manner that is compatible with the environment, the characteristics of the use and the users, and the desired urban design of the City." Goal C - "To have a community of viable districts and neighborhoods with a variety of residential opportunities for personal interaction, fulfillment and enjoyment, attractive to people of all ages, characteristics and interests. Goal C, Policy No. Cl. Residential land should be developed on the district and neighborhood concept. Although such districts may be composed primarily of residential uses of a uniform density, a healthy, viable district should be composed of residential uses of varying densities which maybe augmented by subordinate and compatible uses. Single family and multi- family homes, parks and open -spaces, schools, churches, day care and residential services, home occupations, and district shopping areas are all legitimate components of district development and enhancement. A neighborhood should be primarily composed of low, medium, or high density housing. Goal D, Policy No. 1 - "The City should encourage new and existing commercial developments and businesses which are consistent with the goals and policies of this Comprehensive Plan. " Goal E, Policy No. 2 - "New commercial development should occur only where urban services are adequate to accommodate them. These developments should follow a cluster configuration rather than a strip pattern. " Transportation Element Policies Goal A, Policy No. 3 - "The collector arterial streets and local access streets should serve primarily local traffic with special emphasis on safety for pedestrian traffic. H -27 Department of Community & Economic Development Staff Report April 9, 2014 REZ 14-01—Phillips et. al. Page 8 Goal B, Policy No. 14- "Off-street parking should be sufficient and accessible within business and residential areas to ensure that the traffic flow of the street is not impaired. " Zoning Code. The purpose of the Zoning Code is to implement the goals, policies and objectives of the Comprehensive Plan by dividing the City into zones restricting and regulating the location, construction, alteration of the use of structures and land, and to promote the orderly and appropriate development of such areas. Commercial Office (PAMC 17.20). This commercial zone is intended for those business, office, administrative or professional uses which do not involve the retail sale of goods, but rather provides a service to clients, and do not create high traffic volumes, have extended hours of operation, or are detrimental to adjacent residential areas. Single family residential is a permitted use within the CO zone. Any amendment to Title 17, Zoning Code, shall be consistent with Section 17.96.100 of the Zoning Code, which reads as follows: 17.96.100 Amendments. A. In determining if an amendment to these regulations is needed, the City Council shall give due consideration to the proper relationship of such amendment to the Comprehensive Plan and the entire Zoning Regulations; it being the intent to retain the integrity and validity of the zones herein described and to avoid any isolated spot zoning changes in the Zoning Map. B. Any amendments adopted by the Council may be modified from the form in which they were advertised within the limits necessary to relate properly such amendment or amendments to the Zoning Regulations. Final action on such modifications shall be subject to review and report of the Planning Commission prior to final passage by the City Council. C. No application for a change of zoning of any lot, parcel or portion thereof shall be considered by the Council within one year of the final action of the Council upon a prior application covering any of the same described land. This provision, however, shall not impair the right of the Council to propose by their own action any amendment or change in the boundaries of any of the zones in these regulations. In addition to consistency with the Comprehensive Plan, the Planning Commission can determine that there are circumstances that have changed since the time the present zoning was approved years ago. Since 1994, a new Comprehensive Plan was adopted designating new land uses for the subject area and vicinity and amended in 1995 and more recently in 2004. The new Comprehensive Plan also designates Race Street at this location as part of the future cross-town truck route. Other. Subsequent development of the property would require compliance with various chapters of the Port Angeles Municipal Code, as it applies. H -28 Comprehensive Plan Land Use Designation I Property Ownership Rezone 14-02 Phillips et.al. Current Zoning File # Z CITY OF PORT ANGELES Rezone Application n 0 ,� A 11! PLEASE READ ALL INSTRUCTIONS BEFORE COMPLETING THIS FORM C 17y O F P © 9 T Pj G Ei. E I COMMUNliYG ECONOMIC 0E`/cIOPMENt 1. (A) APPLICANT Yt"1 Daytime Phone n-() q Address 1-7 0y q N 61+(-- rtj ►-N C- OF- w(+ '?90Q5- Phone ti - YS(- q ; -7 (B) PROPERTY OWNER (if other than applicant) CM. \Oc , Property Owner's Address (if other than applicant) i t t w , (Nc.Ac\-4z-► Stm) Daytime Phone '11'4 - Q 0 s ' g2g2, (C) APPLICANT'S REPRESENTATIVE if other than applicant or property owner Phone N hk 2. (A) Legal Description of Subject Property Lic" T 12- �� . N c u s w N �,�c t 75 OF -RfF (jov c� ror- Pc,9,l f��Gc. is GI-�11 M Cc {�j�t 5 lT�t}�� iN CG int (B) General Location of Subject Property�S 91� 3. Size of Subject Property ` fL 02.5 . I `I sq.ft. — blocks acres. 4. Zoning of Subject Property O-S - 7 Proposed Zoning Designation Co 5. Characteristics of Subject Property (how is it developed) T , 33t, fl au4�a;� no -SI—It 6. Characteristics of Surrounding Area (what uses are around the property)i� R. � E�� r Pr L Co k4,) lPCV:S S 7. Comprehensive Plan Designation of Property CC >C,0 �`+r^r 9 G I- 8. Comprehensive Plan Designation of Surrounding Properties L- i�,� 9. Applicable Comprehensive Plan Policies L D�i 5 k-\ J S r Nr\ f�,-L H -32 10. JUSTIFICATION FOR ZONING CHANGE (A) Relationship to Comprehensive Plan` (B) Suitability of Property for Proposed Zoning (C) Change in Circumstances Since Original Zoning ;- Ro?g, t3 7—®tJ 0 (D) Inappropriateness of Current Zoning 9 Q o-\J� c S �-- c rJ c.s 'V .- o c'J �—!L EE i k ( \ C F# > ter 11. I CERTIFY that all of the above statements are true to the best of my knowledge and acknowledge that wilful misrepresentation of information will immediately terminate this application. SI A URE /j4 Date N >i-' "its /I, CITY OF PORT ANGELES Plmuiing Department, 321 East Fifth Street, P.O. Box 1150, Port Angeles, WA 98362 (360) 417-4750 H -33 JORT DATE: May 6, 2014 TO: CITY COUNCIL NGELES FROM: BYRON W. OLSON, CHIEF FINANCIAL OFFICER SUBJECT: AN ORDINANCE OF THE CITY OF PORT ANGELES, WASHINGTON REPEALING CHAPTER 3.05, PURCHASING POLICIES AND PROCEDURES AND CHAPTER 3.06, INVESTMENT OF FUND OF THE PORT ANGELES MUNICIPAL CODE. Summary: The City has been involved in an extended process to develop its Long -Range Finan- cial Plan. As part of that development process, was the consolidation of all financial policies into a single, unified document more readily accessible to Councilmembers, staff and the public. Included in the Financial Policies document are policies related to the City's Long -Range Finan- cial Plan as well as Operating Policies, Accounting & Reporting Policies, Budget Policies, Debt Management Policies, Investment Policies, Purchasing Policies and Post -Issuance Compliance for Governmental Bonds Policies. The proposed ordinance recommends repealing Section 3.05, Purchasing Policies and Procedures and Section 3.06, Investment Policies. They will be replaced with similar policies included in the Financial Policies document that will be adopted by Resolution by Council. Recommendation: Conduct a first reading on the Ordinance to repeal Section 3.05 and Section 3.06 of the Port Angeles Municipal Code and continue the matter for a final reading and potential adoption at the May 20, 2014 Council meeting. Background / Analysis: Background / Analysis: The City has a variety of financial -related pol- icies that have been adopted by ordinance, resolution, or City Manager direction. They exist in a variety of forms and formats and have not been consolidated into a unified document for ease of use by Council, staff or the General Public. Combined with the efforts on the City's Long -Range Financial Plan, staff began to look at all ex- isting financial pronouncements of the City. Quickly, it became very evident that the lack of a sin - H -34 Staff Report to Council Regarding Ordinance to Repeal Section 3.05 and Section 3.06 of the PAMC Page -- 2 — gle, comprehensive document created opportunity for confusion and lack of compliance with es- tablished policy direction for the City. The Long -Range Financial Planning process also facilitated the need to review the existing poli- cies to make sure that they could meet the existing and future needs of the City in conformance with the City's long-range vision and goals. We have held two (2) separate work sessions with Council to review the proposed policies and gather input on recommend changes to the proposed policies. In addition, we will be conducting public hearings on May 6th and May 20th as part of the resolution adoption process for the City of Port Angeles Financial Policies. The proposed ordinance that will repeal Section 3.05 and Section 3.06 will aid in giving clarity to the City's Financial Policies. If you have any questions prior to the meeting, please give me a call or send me an e-mail. BWO:mt H -35 ORDINANCE NO. AN ORDINANCE of the City of Port Angeles, Washington, repealing Chapter 3.05, Purchasing Policies and Procedures and Chapter 3.06, Investment of Funds of the Port Angeles Municipal Code. THE CITY COUNCIL OF THE CITY OF PORT ANGELES DOES HEREBY ORDAIN as follows: Section 1. Chapter 3.05 of the Port Angeles Municipal Code, as adopted by Ordinance 2628, on February 15, 1991, and as subsequently amended, is hereby repealed in its entirety. Section 2. Chapter 3.06 of the Port Angeles Municipal Code, as adopted by Ordinance 1882, on June 24, 1976, and as subsequently amended, is hereby repealed in its entirety. Section 3 - Severability. If any provisions of this Ordinance, or its application to any person or circumstances, is held invalid, the remainder of the Ordinance, or application of the provisions of the Ordinance to other persons or circumstances, is not affected. Section 4 - Effective Date. This Ordinance shall take effect five days after the date of its publication by summary. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the day of , 2014. ATTEST: Janessa Hurd, City Clerk APPROVED AS TO FORM: William E. Bloor, City Attorney PUBLISHED: By Summary Dan Di Guilio, Mayor -1- H -36 JORT DATE: May 6, 2014 To: CITY COUNCIL NGELES FROM: BYRON W. OLSON, CHIEF FINANCIAL OFFICER SUBJECT: A RESOLUTION of the City Council of the City of Port Angeles, Washington, Authorizing Investment of City of Port Angeles Monies in the Local Govern- ment Investment Pool Summary: The Washington State Treasurer is requiring a new authorizing resolution from all lo- cal governments that invest monies with the Washington State Treasurer's Office and their Local Government Investment Pool (LGIP). The change was a result of some recently amended Washington Administrative Code (WAC) sec- tions and the distribution of a new prospectus to all investors in the LGIP. By adopting this Resolution, the City Council is designating the Chief Financial Officer as the au- thorized individual to conduct transactions with the Washington State Local Government Invest- ment Pool. Recommendation: Move to adopt the Resolution of the of the City Council of the City of Port Angeles, Washington, Authorizing Investment of City of Port Angeles Monies in the Local Gov- ernment Investment Pool Background / Analysis: Background / Analysis: The Local Government Investment Pool (LGIP) is a voluntary investment vehicle operated by the State Treasurer. Over 530 local govern- ments have participated in the pool since it was started in 1986 to provide safe, liquid, and compet- itive investment options for local government pursuant to RCW 43.250. The LGIP lets local governments use the State Treasurer's resources to safely invest their funds while enjoying the economies of scale available from a $7-11 billion pooled fund investment port- folio. I-1 Staff Report to Council Regarding Resolution to Authorize Investment in the Local Government Investment Pool Page -- 2 — LGIP's investment objectives are, in priority order: 1) safety of principal, 2) maintaining adequate liquidity to meet cash flows, and 3) providing a competitive interest rate relative to other compara- ble investment alternatives. LGIP offers 100% liquidity to its participants. The LGIP portfolio is managed in a manner generally consistent with SEC regulated Rule 2a-7 money market funds. LGIP investment guidelines are spelled out in the LGI Investment Policy. Local governments that are eligible to join are: cities and towns, counties, special taxing districts, federally recognized tribe, municipal corporations, community and technical colleges, and four- year universities. The LGIP was originally created for smaller entities but today LGIP Participants include: All 39 counties All cities above a population of 10,000 234 cities and towns 160 special taxing districts 30 community colleges and universities 7 State Agencies 24 miscellaneous entities On the chart below, you can see the most recent 12 -month performance history of the LGIP. As of April 30, 2014, the city has $6,197,491 invested through LGIP. If you have any questions prior to the meeting, please give me a call or send me an e-mail. BWO:mt RESOLUTION NO. This is a resolution that authorizes investment of the City of Port Angeles monies in the Local Government Investment Pool. WHEREAS, pursuant to Chapter 294, Laws of 1986, the Legislature created a trust fund to be known as the public funds investment account (commonly referred to as the Local Government Investment Pool (LGIP)) for the contribution and withdrawal of money by an authorized governmental entity for purposes of investment by the Office of the State Treasurer; and WHEREAS, from time to time it may be advantageous to the authorized governmental entity, City of Port Angeles, the "governmental entity", to contribute funds available for investment in the LGIP; and WHEREAS, the investment strategy for the LGIP is set forth in its policies and procedures; and WHEREAS, any contributions or withdrawals to or from the LGIP made on behalf of the governmental entity shall be first duly authorized by the Port Angeles City Council, the "governing body" or any designee of the governing body pursuant to this resolution or a subsequent resolution; and WHEREAS the governmental entity will cause to be filed a certified copy of said resolution with the Office of the State Treasurer; and -1- 1-3 WHEREAS the governing body and any designee appointed by the governing body with authority to contribute or withdraw funds of the governmental entity has received and read a copy of the prospectus and understands the risks and limitations of investing in the LGIP; and WHEREAS, the governing body attests by the signature of its members that it is duly authorized and empowered to enter into this agreement, to direct the contribution or withdrawal of governmental entity monies, and to delegate certain authority to make adjustments to the incorporated transactional forms, to the individuals designated herein. NOW, THEREFORE, BE IT RESOLVED that that the governing body does hereby authorize the contribution and withdrawal of governmental entity monies in the LGIP in the manner prescribed by law, rule, and prospectus. BE IT FURTHER RESOLVED that the governing body has approved the Local Government Investment Pool Transaction Authorization Form (Form) as completed by Chief Financial Officer of the City of Port Angeles and incorporates said form into this resolution by reference and does hereby attest to its accuracy. BE IT FURTHER RESOLVED that the governmental entity designates Byron W. Olson, Chief Financial Officer for the City of Port Angeles, the "authorized individual" to authorize all amendments, changes, or alterations to the Form or any other documentation including the designation of other individuals to make contributions and withdrawals on behalf of the governmental entity. BE IT FURTHER RESOLVED that this delegation ends upon the written notice, by any method set forth in the prospectus, of the governing body that the authorized 1-4 individual has been terminated or that his or her delegation has been revoked. The Office of the State Treasurer will rely solely on the governing body to provide notice of such revocation and is entitled to rely on the authorized individual's instructions until such time as said notice has been provided. BE IT FURTHER RESOLVED that the Form as incorporated into this resolution or hereafter amended by delegated authority, or any other documentation signed or otherwise approved by the authorized individual shall remain in effect after revocation of the authorized individual's delegated authority, except to the extent that the authorized individual whose delegation has been terminated shall not be permitted to make further withdrawals or contributions to the LGIP on behalf of the governmental entity. No amendments, changes, or alterations shall be made to the Form or any other documentation until the entity passes a new resolution naming a new authorized individual; and BE IT FURTHER RESOLVED that the governing body acknowledges that it has received, read, and understood the prospectus as provided by the Office of the State Treasurer. In addition, the governing body agrees that a copy of the prospectus will be provided to any person delegated or otherwise authorized to make contributions or withdrawals into or out of the LGIP and that said individuals will be required to read the prospectus prior to making any withdrawals or contributions or any further withdrawals or contributions if authorizations are already in place. -3- 1-5 PASSED by the City Council of the City of Port Angeles at a special meeting of said Council held on the 6t' day of May 2014. ATTEST: Janessa Hurd, City Clerk APPROVED AS TO FORM: William E. Bloor, City Attorney Dan Di Guilio, Mayor -4- 1-6 IT, A NGELES WAS H ING T O N, U.S.A. CITY COUNCIL MEMO DATE: May 6, 2014 To: CITY COUNCIL FROM: NATHAN A. WEST, DIRECTOR COMMUNITY AND ECONOMIC DEVELOPMENT SUBJECT: Professional Services Agreement for Construction Management Services, Waterfront Development Project (WTIP) Phase II, Project TR02-2003— Vanir Construction Management Summary: Vanir Construction Management, Inc., has been selected to provide construction management services for Waterfront Development Project (WTIP) Phase II, Project TR02-2003. This project is the second phase of the Waterfront and Transportation Improvement Plan and consists of re -development of the Port Angeles waterfront from just west of Oak Street to the east side of the Valley Creek Estuary. Recommendation: Forward a favorable recommendation to City Council to approve and authorize the City Manager to sign the professional services agreement with Vanir Construction Management, Inc. of Bellevue, Washington in an amount not to exceed $247,947.04., and to make minor modifications to the agreement, if necessary. Background/Analysis: The scope of work for the WTIP Phase II Project will be to re -develop the City of Port Angeles waterfront from just west of Oak Street to the east side of the Valley Creek Estuary. Phase II improvements include construction of two pocket beaches with drifts sill/revetment armoring structures, pedestrian pathways, lawn and landscaped areas, stormwater infrastructure, revisions to the existing utilities infrastructure to the Port of Port Angeles' Terminal 4, and installation o f utility connections for future projects. The Request for Qualifications (RFQs) was advertised January 19, 2014. Proposals from four construction management firms were received for the WTIP Phase II project by February 14, 2014 and interviews were held February 27, 2014 with the top three firms. The three firms interviewed were Vanir Construction Management, Inc. of Bellevue, WA, Anchor QEA, LLC of Seattle, WA, and AECOM of Seattle, WA. Selection team members were Councilmember Dan Gase, Director of Public Works and Utilities Craig Fulton, City Engineer Mike Puntenney, Engineer James Burke and Nathan West Community and Economic Development Director. Vanir Construction Management, Inc., was selected as the firm best qualified to provide construction management services for this project. NTI Engineering and Wengler Surveying are local firms and will be sub -consulting on the project with Vanir. Vanir Construction Management has demonstrated K-1 April 8, 2014 City UAC Re: Construction Management Contract — CSO Phase II Page 2 exceptionally well-qualified performance during construction management services for the WTIP Phase I Project, which has been completed within budget. Construction Management services will ensure that the WTIP Phase II Project site is managed efficiently, that the quality of the work is secured by inspection, that costs are fair and reasonable, that all documentation is handled timely and retained according to State and Federal requirements, and that schedule and time management responsibilities of the City are performed in a timely manner. The ability to promptly work through resolution of issues during construction is essential in claim mitigation. The following list illustrates the types of services that Vanir will be performing during this contract: • Pre-bid review of the contract documents, • Development of a Construction Management Plan; • Share -point document control system, • Surveying services through a local subcontractor, • Pre -construction meeting and progress meetings, • Permit documentation and reporting assistance, • Submittal coordination, • Coordination of Requests for Information with the designer of record, • Change order management, associated cost estimating support, and negotiation, • Schedule coordination and impact analysis, • Payment application review, analysis, and processing, • Field inspection, including special inspections and material testing through local subcontractors, • Recommend approval of substantial completion, and final completion • Project closeout services, including as -built and other record documents. The fee negotiations have been successfully completed. The total cost for the professional services for construction management is $247,947.04, which includes construction management staff, sub - consultants, facilities, equipment, and utilities (see details below). Funding is available through the 2014 Capital Facilities Budget from grants and Council allocated Economic Development Funds. Construction Management Services Project Management and Administration $ 73,524.90 Field Project Controls, Submittals, Documentation, Scheduling, Estimating $ 34,224.36 Field Oversight and Inspection $ 71,129.60 Testing Services (Northwestern Territories, Inc. - NTI) $ 12,000.00 Surveying and Mapping Services (Wengler) $ 1,500.00 Construction Closeout Services $ 22,572.83 Subtotal — CM Services $ 214,951.69 Field Office Expense $ 18,480.00 Pre -Construction Constructability Review $ 14,515.35 Total — Professional Services Agreement $ 247,947.04 C:ADocuments and Settings\nwest\My Documents\WTIP Phase II CM Professional Services CC.doc K-2 April 8, 2014 City UAC Re: Construction Management Contract — CSO Phase II Page 2 Construction Management Services are a planne d element of project execution, and the negotiated contract amount is within the esti mated budget. The overall project estimate is shown in the following table. The actual final project cost will depend on the Contractor's bid and any unforeseen events during construction. Table 2: WTIP Phase II Project Cost Elements Description Amount Design, Site Investigation, and Permitting $553,805.02 Post Construction Award Design Support $80,000 Constructability Review $15,000 Construction Management Services $248,000 Construction Contract Cost Range including tax $2,000,000 - $2,750,000 2014 Archeologist $30,000 Current Project Cost Element Surplus It is recommended that City Council award and authorize the City Manager to sign the professional services agreement for construction management services with Vanir Construction Management, Inc., in the amount not to exceed $247,947.04. A detail project budget is also attached. C:ADocuments and Settings\nwest\My Documents\WTIP Phase II CM Professional Services CC.doc K-3 ATERFRONT PROJECT: 13 Design Services: 14 Regulatory redesign Sub -total Design EST END PARK CONSTRUCTION 14 Professional Services 14 Contingency 14 West End Park -Base Engineers estimate 14 C& J Excavating 14 Vanir Contract amt being presented Sub -Total Construction Phase I TOTAL PROJECT EXPENSES PROJECT FUNDING PLAN (RESOURCES): 13 Economic Development Fund -- 2013 13 NICE Funds - 2013 revised budget 13 CERB grant - 2013 revised 2013 budget 13 RCO grant - 2013 revised 2013 budget 13 TAP program Federal indirect grant -2013 13 Council non GF 2013 appropriation 14 2010 RCO Budgeted 13 2014 Budgeted FEMA grant 14 2014 RCO Bubble TOTAL PROJECT RESOURCES / FUNDS Costs or Resources -- Detail Phase 2 576,505 20.000 125,000 169,912 2,453, 620 33,547 248.000 1,596,401 150,000 500,000 302,400 189,972 116,000 400,309 261,501 110,000 TOTAL 596,505 3.030.078 K-4 DATE: May 6, 2014 To: CITY COUNCIL FROM: Craig Fulton, P.E., Director of Public Works and Utilities SUBJECT: Landfill Cell Stabilization Project, Project SW02-2012, Award Construction Contract, Magnus Pacific Corporation Summary: Bids for the Landfill Cell Stabilization Project, SW 02-2012 were opened on Wednesday, April 30, 2014. The low responsible bidder was Magnus Pacific Corporation, from Everett, Washington. The Landfill Cell Stabilization Project is necessary to protect the Strait of Juan de Fuca from the threat of breaches of the 304 landfill into the Strait of Juan de Fuca by ongoing bluff erosion. Recommendation: Approve and authorize the City Manager to: 1) award and sign a construction contract for Bid Alternate A with Magnus Pacific Corporation for the Landfill Cell Stabilization project in an amount not to exceed $13,086,625.62 including applicable taxes, and to make minor modifications to the contract if necessary; and 2) issue change order(s) and disposal services contracts in an amount not to exceed the contingency amount of $1,962,994, provided that the City Manager report change order(s) and testing/disposal service contracts to City Council in the next regular issuance of the Contract Status Report. Background/Analysis: The Landfill Cell Stabilization Project is necessary to protect the Strait of Juan de Fuca from the threat of solid waste being deposited into the Strait of Juan de Fuca by ongoing bluff erosion. Project elements include relocating approximately 247,500 cubic yards of solid waste from the East Cell of the 304 landfill and relocating that waste to the re -opened 351 landfill, which is a lined cell about 16 acres in size located on the southern portion of the landfill site. Other major project elements are installation of new landfill cover systems, temporary erosion and sediment control, construction of a mechanically reinforced earth wall system to protect the valley cell, modifications at the ends of the existing seawall, modifications to the access road at Dry Creek, and stream restoration. In addition, restoration/improvements of the landfill gas, leachate, and stormwater systems will be accomplished. Bids were requested for this contract, with five bids being received and opened on April 30, 2014. Magnus Pacific Corporation was the low responsible bidder in the amount of $11,373,280.22 for the Base Bid. In addition to the Base Bid, bids were obtained for an Alternate A that would enable the Project to remove all of the refuse from the eastern 304 cell, an additional 151,610 cubic yards. Alternate A is in the amount of $13,086,625.62. The bid results, including applicable taxes, are shown in the following table. K-5 May 6, 2014 City Council Re: Landfill Cell Stabilization Project, 02-12 Page 2 Company Cubic Yards of Refuse Removed Base Bid Base Bid Alternate A Ranking Magnus Pacific, Everett, WA $ 11,373,280.22 $ 13,086,625.62 1 Strider Construction., Bellingham, WA $ 12,113,132.33 $ 14,309,482.26 2 IMCO General Construction, Ferndale, WA $ 12,235,970.34 $ 14,281,829.34 3 Waste Management NI, Minden, LA $ 16,308,109.97 $ 16,790,515.95 4 DelHur Industries, Port Angeles, WA $ 17,057,466.79 $ 18,272,921.99 5 Engineer's Estimate $ 12,350,292.16 $ 16,109,975.07 The base project removes enough waste to provide about 25 years of protection. After that time, it is likely that a second waste relocation project would be necessary for the eastern 304 cell. The alternative design to remove all of the east 304 cell waste was prepared because it was likely that in 2014 the legislature would appropriate funds that would allow the City to award Alternate A. However, the legislature did not act on the Supplemental Capital budget. In addition to Alternate A, the City also obtained pricing for additive B bid items that could be included in the contract after award by change order to increase removal quantities to essentially the same full removal amount of the eastern 304 cell. A comparison of the cost of each is shown in the following table for the Magnus Pacific bid: Magnus Pacific Cubic Yards of Refuse Removed Cost Base Bid 247,480 S 11,373,280.22 Alternate Bid A 399,090 S 13,086,625.62 Base Bid + Additive Bid B 399.090 S 13,855,802.73 A substantial savings could be taken advantage of by awarding Alternate Bid A rather than trying to add the comparable quantities after award. The reason for this is that with Alternate Bid A the contractor will be able to realize potential savings by total removal within the first summer's work. The following table represents the revised project budget with Alternative A. Description Amount Design, Site Investigation, Permitting & Post -award Services during Construction S 3,364,057 Herrera Environmental (Amendments 1-7) Construction Management Services 1,429,000 Anchor QEA SCADA (including fiber optic cable) 140,000 Technical Systems Inc., et. el. Construction Contract (including tax) — Alternate A 13,086,626 Magnus Pacific Corporation Construction Contingency (15%) 1,962,994 Subtotal S 19,982,677 Financial Assistance (confirmed) -3,999,100 Dept. of Ecology Total $ 15,983,577 K-6 May 6, 2014 City Council Re: Landfill Cell Stabilization Project, 02-12 Page 2 The current project budget is $19.3 million for the Base Bid, or 15.3 million after current financial assistance from the State is applied. The cost advantages in the long-term to the City of awarding Alternative A now is compelling. Because of this, staff recommends that Council award Alternative Bid A. The City is issuing a combination of Revenue bonds and LTGO bonds to pay for this project, and bond funds will be available timely to pay contract expenditures. Until now, funding for project design costs was made available as a temporary loan from the Landfill Post -Closure Fund. This fund was set aside to provide for post -closure maintenance activities for the mandatory period of 30 years as prescribed in law. The balance of the Post -Closure Fund will be restored with the bond proceeds. A reimbursement resolution was approved by Council in June 2012. Washington State Department of Ecology is contributing $3,999,100 towards construction costs for waste relocation. In addition, the City is continuing to seek additional financial assistance through the State of Washington. The potential for change orders is relatively high for this project, especially for the waste relocation element, because of unknown subsurface conditions. For instance, hazardous materials that require special handling may be encountered, and the City will be responsible for testing and appropriate disposal. Also, the extent of contamination of the soil immediately under the unlined 304 cell is not precisely known. As it pertains to this contract, PANIC 3.05.110 authorizes the City Manager to issue change orders up to a cumulative of 15% or $100,000, whichever is less. In this case, the lower limit of $100,000 applies. There will be a large amount of construction assets and work -crews that will be mobilized for this effort over a relatively short construction window. This low authority limit poses substantial risk to the City that work could be interrupted with large delay claims because of not having the ability to have timely change orders in place. Consequently, for this contract it is recommended to issue one-time authority to the City manager to issue change order(s) and testing/disposal service contracts in an aggregate amount not to exceed 15% of the contract award amount. This strategy was successfully employed on the CSO Phase 1 contract, which reduced its risk significantly. It is recommended that Council approve and authorize the City Manager to 1) award and sign a construction contract for Bid Alternate A with Magnus Pacific Corporation for the Landfill Cell Stabilization project in an amount not to exceed $13,086,625.62 including applicable taxes, and to make minor modifications to the contract if necessary; and 2) issue change order(s) and testing/disposal services contracts in an amount not to exceed the contingency amount of $1,962,994, provided that the City Manager report change order(s) and disposal service contracts to City Council in the next regular issuance of the Contract Status Report. K-7 PARKS, RECREATION & BEAUTIFICATION COMMISSION MEETING Port Angeles, Washington March 20, 2014 CALL TO ORDER — REGULAR MEETING Chairperson Pittis called the regular meeting of the Port Angeles Parks, Recreation & Beautification Commission to order at 6:00 p.m. ROLL CALL Members Present: Chairperson Pittis, Vice Chairperson Shargel, Commissioners Young, Stratton, Forrest, and Merritt. Members Absent: Commissioner Knowles. Staff Present: Director Delikat, D Bellamente, and Secretary Kochanek. APPROVAL OF THE MINUTES It was moved by Stratton and seconded by Shargel to: Approve the minutes of the February 20, 2014 regular meeting. Motion carried 6-0. PUBLIC COMMENT None. FINANCE 1. Monthly Fee Revenue Report Director Delikat moved the Parks & Recreation Monthly Fee Revenue Report and the Parks & Recreation Quarterly Report to the April 17, 2014 regular meeting. LEGISLATION 1. Election of Officers It was moved by Pittis and seconded by Stratton to: Nominate David Shargel as Chairperson. Motion carried 6-0. It was moved by Shargel and seconded by Forrest to: Nominate Fowler Stratton as Vice Chairperson. Motion carried 6-0. 2. Capital Facilities Plan (CFP) Director Delikat reviewed with the Commissioners the prioritized 2014 - 2020 Capital Facilities Plan. Commission discussion followed and it was recommended by the Commissioners to move item number 13 Neighborhood Park Renovations, above item number 12, Tennis Courts Lighting at Erickson Playfield. It was moved by Pittis to: 1) Approve the order of the listed Capital Facilities Plan (CFP) items; and 2) allow the Parks & Recreation Director to make minor modifications to the Departments portion of the CFP until the final Resolution is passed by City Council in June. Motion carried 6-0. M-1 PARKS, RECREATION & BEAUTIFICATION COMMISSION MEETING — March 20, 2014 LATE ITEMS 1. Lincoln Park — Sulfur Director Delikat informed the Commissioner that someone dumped a small amount of sulfur on the grounds at Lincoln Park and that he has been in contact with the EPA and the sulfur has been cleaned up. 2. Waterfront Trail Slides Director Delikat updated the Commissioners on the progress of the WFT slide. DIRECTOR'S REPORT- (PowerPoint Presentation) 1. Youth & Family Program Guide Director Delikat complimented Secretary Kochanek on how nice the Parks & Recreation Program Guide turned out and provided the Commissioner's with the new program guide. 2. Campfire Clubhouse Update Director Delikat informed the Commissioners that he would be taking the Campfire Clubhouse contract to City Council April 1, 2014. 3. Blue Star Marker Event Director Delikat invited the Commissioners to the dedication of the Blue Star Memorial Highway Marker April 4, 2014 at 11:00 a.m. at Veteran's Memorial Park. 4. Youth & Family Position Director Delikat informed the Commissioners that he has hired Alexis Cariello to fill the Youth and Family Coordinator position. He stated that Alexis has a Master of Science in Social Work from Columbia University in New York City and has a background in Social Services, YMCA Programming, After School Programs, Big Brothers/Big Sisters, Health Care & Rehab Services, and enjoys Program Development. 5. Parks & Recreation Events Director Delikat updated the Commissioners on the completion of the MLK Tournament, President Day Tournament, Volleyball, and Men's Basketball. He stated that Co -Ed Softball, Co -Ed Soccer, Women's Basketball and the Peninsula Spring Basketball Camp have started and informed the Commissioners of the upcoming Rock, Gem & Jewelry Show, April Fools Basketball Tournament, Kids Fishing Derby, May Day Roundball Tournament, Men's & Women's Kickoff Softball Tournament, Smoke Salmon Softball Tournament, and invited the Commissioners to the amazing Michael Knight "Unbreakable" tribute artist to the King of Pop Concert that will be held at the Vern Burton Community Center May 10th from 6 — 8 p.m. 6. Contracts/Agreements Director Delikat updated the Commissioners on the status of the Farmers Market contract. 7. Future Items Director Delikat commented that he would be discussing the Trails Coalition Hill Street proposed project, Capital Projects, Civic Field, Park Maintenance, and the Commissioner's summer hiatus at the May 15, 2014 regular meeting. 8. Washington Recreation & Parks Association Conference Director Delikat informed the Commissioners that he would be attending the Washington Recreation Parks Association (WRPA) Conference April 8th — 11th in Seattle and that April 9th he would be attending the Citation of Merit Award Ceremony that honors a citizen's contribution to Parks & Recreation. He then announced, with the Shane Park Playground Committee in attendance, that Janet Young was this WRPA Citation of Merit Citizen Award winner. 9. Questions/Comments None. Page 2 of 3 M -2 PARKS, RECREATION & BEAUTIFICATION COMMISSION MEETING — March 20, 2014 ADJOURNMENT Chairperson Shargel adjourned the meeting at 7:43 p.m. Next meeting April 17, 2014 Vern Burton Community Center meeting room # 3 at 6:00 p.m. Atlz David Shargel, Chairp so Page 3 of 3 Cindy K c a k, Secretary M -3 DEPARTMENT OF COMMUNITY ECONOMIC DEVELOPMENT BUILDING DIVISION MONTHY PERMIT REPORT MARCH 2014 CATEGORY JAN. FEB. MAR. APR. MAY JUNE JULY AUG. SEPT. OCT. NOV. DEC. 2014 YTD 2013 YTD RESIDENTIAL -NEW MODULAR/MANUFACT Value $60,000 SINGLE FAMILY _ 6 1 ', „ 7 3 Value ..... $964,352 _ $145,139 _ '.. $1,109,491 $390,738 MULTI -FAMILY Value ..: _ ACCESSORIES ,:, 1 1 2 6 ......... Value ..._ $29,160 $43,000 $72,160 $153,140 COMMERCIAL -NEW RETAIL _.._. '. _._ ..... _..... _ _ _ Value$450,000 _._ _,,-._.,-._ .., .-,..__. .... _.-,:„. -.._.. HOTEL/MOTEL ,., Value _ _ _ _ _ _ _ OFFICE ,., Value --- -- � -- - --- DRINKING/DINING Value .., AUTO/SERVICE ,., Value _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ INDUSTRIAL _ 1 ', Value ..... $150,000 _ $150,000 $200,000 PUBLIC - NEW SCHOOLS/HOSPS/GOVT ;,. ',. �, , Value CHURCHES Value ." RECREATION ,., Value --- -- � -- - --- REPAIR & ALT. "' RESIDENTIAL 23 44 " 105 72 Value .....- $220,260 $447,418 $262,347 $930,025 $417,537 COMMERCIAL_ 8 13 10 ! " 31 20 Value $42,900 _ $134,573 $212,278 _ $389,751 $114,016 PUBLIC ,. Value _ _ _ _ _ _ _ DEMOLITION /MOVE _ 1 1 ', „ 2 3 ..... Value ..... $1,500 _ $11,000 _ $12,500 $12,300 TOTALS BUILDING PERMITS ....._....._....._....._....._....._....._.... 39 ....._....._....._..... 52 ...._....._....._....._.... 57 ....._....._....._..... ....._....._....._....._.... ....._....._....._.........._....._....._....._..._....._....._...._.........._....._....._....._..._....._....._....._.........._....._...._....._..._....._....._....._..... ....._....._....._....._ 148 107 CONSTRUCTION VALUE $1,379,012 $611,151 $673,764 $2,663,927 $1,797,731 BUILDING PERMITS FEE $23,780 $13,260 $13,132 $50,172 $32,939 'CERTIFICATE OF OCCUPANCY 2 *Certificate of Occupancy issued to newor relocated businesses. M-4 MINUTES PLANNING COMMISSION Port Angeles, Washington 98362 April 9, 2014 6:00 p.m. ROLL CALL Members Present: Members Absent/Excused Staff Present: Public Present: PLEDGE OF ALLEGIANCE David Miller, Tim Boyle, Duane Morris, Scott Headrick, George Reimlinger Thomas Davis, one vacancy Sue Roberds, Scott Johns, Nathan West, Heidi Greenwood Craig Phillips Chair Headrick opened the regular meeting at 6:00 p.m. and led the Pledge of Allegiance. APPROVAL OF MINUTES Commissioner Miller moved to approve the regular meeting minutes of March 23, 2014. The motion was seconded by Commissioner Morris and passed 3 — 0 with Commissioner Reimlinger abstaining due to absence at the meeting. PUBLIC HEARING: REZONE APPLICATION — REZ 14-01 — PHILLIPS, ETAL, East side of Race Street between 4th and 5th Streets: A request to rezone approximately 1.36 acres from RS -7 Residential Single Family to CO, Commercial Office. Associate Planner Scott Johns reviewed the Department Report recommending approval of the rezone as proposed. Mr. Johns answered questions from Commissioners regarding existing uses and potential uses and how available on site parking would affect future uses. Any use proposed on the site would need to be in compliance with the City's parking requirements. Chair Headrick opened the public hearing Craig Phillips, 17009 North Highland Lane, Colbert, Washington 98005 is the applicant and was present for questions. In response to a question as to the intended use of the structure, Mr. Phillips indicated that he plans to serve Medicaid recipients in a similar manner to previous uses on the site. He is planning a small residential care program. He does not plan to demolish the existing structure but will remodel the interior. M -5 Planning Commission Minutes April 9, 2014 Page 2 There being no further comments, Chair Headrick closed the public hearing. Following brief discussion, Commissioner Reimlinger moved to recommend approval of the rezone citing the findings and conclusions identified in the staff report as follows: Findings Based on the information provided in the Community Development Staff Report for REZ 14- 01 dated April 9, 2014, including all information in the public record file, comments and testimony presented during the public hearing, the Planning Commission discussion and deliberation, and the above listed conditions of approval, the City of Port Angeles Planning Commission hereby finds that: An application for rezone of 3 parcels from RS -7 Residential Single Family to CO Commercial Office was received by the City of Port Angeles Department of Community & Economic Development on March 12, 2014, from Craig Phillips. Mr. Phillips (owner of 825 5th St.) is joined in the rezone request by Ron Nevaril (owner of 410 Race St.) and Bowport Estates, Inc. (834 4th St.). The application was deemed to be complete on March 12, 2014. 2. Land use in the area is a mix of low and high density residential uses: high density apartments to the west of the subject parcels and single-family residential on, south, and east of the site. Commercial uses and two churches are located in the neighborhood along the Race Street corridor as well as Erickson Park and Civic Field. 3. The subject site is located in the Peabody Creek Neighborhood which is found in the City's North Central Planning Area on the City's Comprehensive Plan Land Use Map. 4. The City's entire Comprehensive Plan and Land Use Map were reviewed with respect to the proposal. The following elements, goals, and policies were found to be most relevant to the proposal: Land Use Element Policies, Goal A, Policy No. 1, 2; Goal A, Objective No. l; Goal B; Goal C, Policy No. l; Goal D, Policy No. l; Goal E, Policy No. 2; Transportation Element, Goal A, Policy No. 3; Goal B, Policy No. 14. These references are attached as Attachment B to the April 9, 2014 staff report. 5. The City's Comprehensive Plan provides an expected framework for land use decisions within the City. The zoning of any property must be consistent with the Comprehensive Plan Land Use Map that illustrates where certain classifications of uses may occur within the City. 6. In accordance with Section 17.03.020 of the Port Angeles Municipal Code, changes to the City's Zoning Map must be in the public interest and must be consistent with the Comprehensive Plan and Land Use Map 7. The subject properties are identified on the City of Port Angeles Comprehensive Plan Land Use Map as being located mostly in the Commercial designation with the western portion of the 825 E. 5th parcel located in an imprecise margin between Commercial (C) and Medium Density Residential (MDR) designations. An imprecise margin allows flexibility in specific site boundaries. 8. A rezone of 14 parcels to Commercial Office (CO) along the Race Street corridor between 4th and 7th Streets (REZ 07-01) was approved on September 4, 2007, and M -6 Planning Commission Minutes April 9, 2014 Page 3 codified by Ordinance 3296. This rezone was approved following redesignation of the Race Street area on the City's Comprehensive Plan Land Use Map in 2006. The 2007 rezone began a rezone of the Race Street corridor between 4th and 7th Streets subject to the Comprehensive Plan Land Use Map designation to Commercial Office (CO), 100 feet deep each side of Race Street. The subject parcels were not included in the earlier rezone action due to the inability to contact property owners at that time. Those three remaining property owners have now requested a similar rezone to Commercial Office. 9. The subject rezone area is comprised of 3 property ownerships, two ownerships are in alignment with other commercial development boundaries along Race Street being 100 feet in depth from Race Street. One property contains a structure (825 East 5th Street) that spans 6 full City lots. The structure was built in the 1950's in nonconformity to the underlying zone and operated as a nursing home for that entire period of time. Designation of the building site as one zone will avoid conflicts with building standards and/or uses in future use of the property. 10. Spot zoning is an arbitrary and unreasonable zoning action by which an area is specially zoned for a use classification totally different from and inconsistent with the classification of the surrounding land and not in accordance with a comprehensive plan. The reasons for invalidating a rezone as an illegal spot zone usually include one or more of the following: (1) the rezone primarily serves a private interest, (2) the rezone is inconsistent with a comprehensive plan or the surrounding territory, or (3) the rezone constitutes an arbitrary and capricious action. 11. The CO zone is the City's least intensive commercial zone and is intended to function as a transition area between residential and more intense commercial activities or impacts. Uses permitted in the CO zone include financial service offices, real estate service offices, personal service facilities, business and professional offices, child care centers, medical/dental clinics and offices and laboratories, and detached single family residences that meet the area and dimensional requirements of the RS -7 zone. 12. Race Street is designated as part of the City's alternate crosstown traffic route. Adopted policies suggest that increased traffic congestion that impairs transportation mobility along this route will not be encouraged. The crosstown route was created to relieve pressure on the principal arterial (SR 101) and the minor arterial (Marine Drive) corridors particularly through the Downtown area. Access to uses along the crosstown route will be reviewed to avoid negative impacts to the route that will not impede traffic flow. 13. Commercial Office uses generally generate less traffic than more intensive commercial uses and therefore should have relatively little impact to traffic flow on Race Street. 14. Notice of the rezone application was placed in the Peninsula Daily News on March 18, 2014. Surrounding property owners were notified by mail and the site was posted on March 14, 2014. No written public comment was received by the end of the written public comment period that ended on April 1, 2014. 15. The City's SEPA Responsible Official issued a Determination of Non -Significance on April 7, 2014. This satisfies the City's SEPA responsibilities. The action is a non project action. Future development will require individual review dependent on the proposed action. M -7 Planning Commission Minutes April 9, 2014 Page 4 16. The proposal is a site specific rezone per R.C.W. 36.70B Local Project Review ("The Regulatory Reform Act"), codified in Port Angeles Municipal Code (PAMC) as Section 18.02.070. The application is limited to one "open record" public hearing and one closed record decision. A public hearing will be conducted by the Planning Commission. All testimony and documents considered at the public hearing will be transmitted to the City Council along with the action recommended by the Planning Commission. The City Council will consider the record of the Planning Commission at a public meeting and will then decide whether to grant the requested rezone. Appeals must be based solely on the information contained in the official file and shall be filed with Superior Court. Conclusions: Based on the information provided in the Department of Community Development Staff Report for REZ 14-01 dated April 9, 2014, including all of the information in the public record file, comments, and testimony presented during the public hearing, the Planning Commission's discussion and deliberation, and the above listed conditions of approval and listed findings, the City of Port Angeles Planning Commission hereby concludes that: 1. As proposed, the rezone is in compliance with the City's Comprehensive Plan and Land Use Map. 2. The rezone provides a low intensive commercial transition area between residential land uses and an established traffic corridor, and continues the established urban design of the area as is identified on the City's Comprehensive Plan Land Use Map. 3. The proposed rezone is compatible with surrounding zones and land uses and provides a logical transition between zones. 4. The rezone is not a spot zone as it does not meet the criteria for a spot zone The motion was seconded by Commissioner Boyle and passed 5 — 0. COMMUNICATIONS FROM THE PUBLIC None STAFF REPORTS Planning Manager Roberds noted that a public hearing will be conducted on April 23 in consideration of a new mixed use overlay zone. Associate Planner Johns indicated that he continues to work with the Department of Ecology staff on the shoreline master program update. He is hopeful that revisions to the draft document will be complete by June. REPORTS OF COMMISSION MEMBERS Commissioner Miller noted that he would not be in attendance for the April 23 meeting. M -8 Planning Commission Minutes April 9, 2014 Page 5 ADJOURNMENT The meeting adjourned at 7:00 p.m. Sue Roberds, Secretary Scott Headrick, Chair PREPARED BY: S. Roberds M -9 r6l L --),- 5a;-w a&wal One Union Square, Suite 2020 600 University Street Seattle, Washington 98101 U.S.A. Tel: (206) 441- 4586 Fax: (206) 441- 4320 The Hon. Dan Di Guilio Mayor, City of Angeles 321 East 5th Street P.O. Box 1150 Port Angeles, WA 98362 Dear Mayor Di Guilio, SWI ��. .: APR I I i'lu"JI/I Y 0 P () Pi C A NJ Y CILF FIS; April 10, 2014 I would like to first thank you and further share with you the up-to-date success of the 2014 Golden Generation Thousand Miles Ride. On April 2"d, the arrival of the team at the beautiful and grand city of Port Angeles started the very cozy and special welcome ceremony led by you and later unfolded its Northwest America adventurous cycling journey. You, your Councilmembers, Chamber of Commerce Representatives, and the local tribal members who brought with them their amazing traditional music highlighted the warmth and friendliness to our far -from Taiwan visitors. The forward-looking and cheerful moods were also optimized by a warm sunny early -April gorgeous day. Every bit of the moments we shared that day with everyone present was absolutely unforgettable. M-10 I must convey to you that the peak of the pier ceremony laid on the brief prayer given by Reverend Fang, Cheng, who prayed for condolences in choking tears for those who lost their lives and suffered in the recent Oso mudslide. It moved and connected every soul. Although the weather quickly made its turn the next day in Seattle, the team boldly accomplished what they had come here to do and crossed the 1-90 Floating Bridge, and they praised the scenic Seattle very much. I greatly appreciate Your effort in welcoming this special team from Taiwan. Thank you so much again for everything you and your city had done for us and for the team prior, during and after. You have sent a significant message to my countrymen in Taiwan how beautiful and scenic Port Angeles city and the Northwest is and how friendly Washingtonians are. Sincerely yours Andy Chin Director General Taipei Economic and Cultural Office in Seattle M-11