HomeMy WebLinkAboutMinutes 05/06/2014 CITY COUNCIL MEETING
Port Angeles, Washington
May 6, 2014
CALL TO ORDER SPECIAL MEETING:
Mayor Di Guilio called the special meeting of the Port Angeles City Council to order at 5:04 p.m.
ROLL CALL:
Members Present: Mayor Di Guilio,Deputy Mayor Downie, Councilmembers Bruch,Collins,Gase and Whetham.
Members Absent: Councilmember Kidd.
Staff Present: City Manager McKeen,Attorney Bloor,Clerk Hurd, C. Fulton and N. West.
EXECUTIVE SESSION:
Based on input from Attorney Bloor, Mayor Di Guilio announced the need for an Executive Session, under the
authority of RCW 42.30.110(l)(i) for the purpose of discussing potential litigation with legal counsel, for
approximately 40 minutes. The Executive Session convened at 5:04 p.m.
RETURN TO OPEN SESSION:
The Executive Session concluded at 5:41 p.m.No action was taken.
ADJOURNMENT:
Mayor Di Guilio adjourned the Special Meeting at 5:41p.rn.
CALL TO ORDER-REGULAR MEETING:
Mayor Di Guilio called the regular meeting of the Port Angeles City Council to order at 6:00 p.m.
ROLL CALL:
Members Present: Mayor Di Guilio,Deputy Mayor Downie, Councilmembers Bruch,Collins,Gase and Whetham.
Members Absent: Councilmember Kidd.
Staff Present: City Manager McKeen, Attorney Bloor, Clerk Hurd, B. Olson, G. Cutler, N. West, T. Gallagher, K.
Dubuc, C.Delikat, D. Bellamente and R. Hostetler.
It was moved by Collins and seconded by Downie to:
Excuse Councilmember Kidd from the May 6,2014, City Council meeting.
Motion carried 6-0.
PLEDGE OF ALLEGIANCE:
Mayor Di Guilio led the Pledge of Allegiance to the Flag
CEREMONIAL MATTERS,PROCLAMATIONS & EMPLOYEE RECOGNITIONS
1. Washington Parks& Recreation Association Award—Janet Young
This agenda item was cancelled.
2. Older Americans Month Proclamation-
Mayor Di Guilio presented Senior Center Manager Bellamente, with a proclamation recognizing May 2014, as
Older Americans Month.
3. Public Works Week
Mayor Di Guilio presented Public Works & Utilities Director Fulton with a proclamation recognizing May 18-24,
2014,as National Public Works Week.
P(IR?/\NGE[BS CITY COUNCIL MEETING—May 6` 2Ol4
4. Native American Indian Day
Mayor Di Goilioprcxcuted Melissa Gilman, LonurBkvba K\a|\mn Tribal member, with u proclamation recognizing
May |3`20|4.ms Native American Indian Day.
COMMENT:PUBLIC
B|oiau Kalin, Jodi Baugurtuoc, Peter Ripley, 8orvcy&ojlin, Virginia L6ourt and Cindy 7uonuy spoke against smart
meters and the City's wireless system.
Peter Ripley encouraged Council to attend an upcorning presentation by Columnist Michelle Malkin.
James Crnxlmun urged Council to postpone the approval of the Landfill Bluff Stabilization construction contract
because ofu possibility of private investment into the Landfill.
Wendy Buck and Ron Johnston spoke against the City imposing omoratorium on medical marijuana dispensaries.
LATE ITEMS TO BE PLACED ON THIS OR FUTURE AGENDAS as deterinined bE CitE
CouooUmcmhozVVbuthum requested o discussion regarding Civic Field repairs.
K4moagcrMoKoou stated the LnodUU Bluff Construction Project agenda item needed tobupulled from the agenda.
Public Works and Ddliduo Director Fulton explained the City received a protest letter from the second low bidder
challenging ioconsistencies in the low bidder's proposal. He stated the City had thoroughly reviewed the letter and
proposal and determined the domo did not constitute stopping the construction award, however, he also explained
the City needed <o wait two bumiuoax days tn award the contract aothe oguudu item would hc brought back tothe
City Council Special Meeting ou May |3,20|4. Council discussion followed.
AGENDA:CONSENT
Councilmember Whetham requested the Interlocal Agreement with Olympic Memorial Hospital District be pulled
from the Consent Agenda for discussion.
Counoi|mrmbcrGaynrcxuocJ himself from voting oo the Consent Agenda due toa conflict of interest with Consent
&gonJu item Foiro Marine Life Center / NOA& Olympic Coast yJo1iouul Marine Sanctuary — Revisions to
Memorandum ofAgreement.
Mayor Di(}uilio read the Consent Agenda. Council discussion followed.
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It was moved hyBcuoh and seconded by Downie to approve the Consent Agenda ho include:
|. City Council Minutes March |N,and April 15th2014, uumncndod
2. Expenditure Approval List:4/5/2Ol4to4/l8/20|4 for$2,246,847.|4
3. Purchase of 4WD Flatbed Truck/Award and authorize the City Manager to sign a contract and
appropriate documents/v purchase the 4WD F,lotbod?}xokftomKuJo68 Auto Mall, Port Angeles, NN
4. Port Angeles Forward Appointments/Appoint George Bergner, Mark 06mox and Mike Edwards
5. Board of Adjustment/Appoint Paul 8oco
6. Board nf Ethics/Appoint Jer(yDean
7. Surplus Vehicles&Equipment/Declare list oj'vehicles and equipment as surplus and authorize Director
@/Public Works and Utilities m dispose of them in the most�iciox/manner
8. City Clerk, Police Department and Mechanical Remodel—Project No. PDO 1-2011 and IT03-2011 —
Professional Services Agreement with Lindberg and Smith Architects,Amendment 3 /Approve and
Authorize the City Manager m sign Amendment No. J/o the Architectural Services agreement with
Lindberg oxd@nit6Architects, /o the amount not mexceed$40,846, which increases the maximum
compensation under the oXrocmon//or the prm'ox//�om$60,J00ro$/0/'J46, and/o extend the contract �
time/o December 3/' 2D/4, and/o make minor mnuifiuo//onm/o the agreement, ifxcxmaog/ �
9. KciroMurine Life Center/NOAA Olympic Coast National Marine Sanctuary—Revisions to Memorandum
of Agreement/Approve revisions to the Memorandum ql'Agreement and authorize City Manager to make
minnrmom�fiomionx
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PORT ANGELES CITY COUNCIL MEETING—May 6, 20|4
Motion carried 5-O,with Counci\membmrGuor abstaining from the vote.
10. Interlocal Agreement with Olympic Memorial Hospital District/Approve and authorize the City Manager
to sign an lnterlocal Agreement with OMH District to transjer ownershil)(?f the District's medium voltage
o/oxt,iou/syv/em/o the City, and/omuke minor mooifioo//vnxm the agreement, //noom,xog
Cuunoi|mumbor Wbotbam requested additional information regarding the iaooc and asked the agenda item he
returned to the Utility Advisory Committee for recommendation.
It was moved by Wbrtbom and seconded by Brucbto:
Send the agenda item, Iuto|oou) '487oomunt with Olympic K4nnuoriu| Hospital District, to the O1Ui\y Advisory
Committee for u recommendation to City Council.
Motion carried 6-O,
OTHER:PUBLIC HEARINGS—
|. Financial Policy Revisions
Manager McKeen introduced the agenda item and provided a brief history regarding the Long Range Financial Plan
process. Bo stated part of the process included financial policy revisions.
Chief Financial Officer Olson presented the financial policy revisions and described the steps taken toconsolidate
the financial policies into one doonmooi Council discussion followed.
Mayor I}iGuUio opened the public hearing.
Gretchen Delaney,216 W. 14a 81, inquired na1u whether City Council Woikposoion»are open(o the public.
Peter Ripley, |l4D. 6aSt., spoke in opposition to the City's use ofconsultants.
Mayor Di Guilio continued the public hearing to the May 20,2014,City Council meeting.
Mayor 0Guilio conducted a first reading of the resolution by title, entitled,
A RESOLUTION
____
A RESOLUTION of the City Council of the City of Port Angeles, Washington, adopting Financial Policies for the
City of Port Angeles.
HEARINGS:ORDINANCES NOT REQUIRING PUBLIC
l. Utility Billing Ordinance Amendment
Customer Service Manager Hostetler stated no changes had been made since the first reading of the proposed
ordinance. Council discussion followed.
Mayor Di Guilio conducted a second reading of the ordinance by title,entitled,
ORDINANCE NO.350D
AN ORDINANCE of the City of Port Angeles,Washington making changes to Chapters 3.64 and 13.16 of the Port
Angeles Municipal Code relating to utility billing.
lt was moved by Collins and seconded by0ruobto:
Adopt the ordinance no read bytitle.
Motion carried 6'0.
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PORT ANGELES CITY COUNCIL MEETING—May 6, 2014 �
2. Port Angeles Forward Committee Ordinance Amendment �
Community and Economic Development Director West explained the proposed ordinance allowed for uueasier �
transition for outside agencies to provide representatives tuparticipate io the Port Angeles Forward Committee.
Council discussion followed.
Mayor Di Guilio conducted a first reading of the ordinance by title, entitled,
ORDINANCE NO.
____
&N ORDINANCE uf the City of Port Angeles, Washington, amending Chapter 2.40 of the Port Angeles Municipal
Code relating tn the Port Angeles Forward Committee.
3. Rezone Proposal—DBZl4-O| —Phillips Btu\—Race Street between 4m/5ti,Streets
Director West discussed the three properties located on Race Street between 4"'and 5t"Streets. He stated a rezone
was conducted back in 2006 for most of the Race Street corridor;however these properties declined the rezone at
that time.Now,the properties owners are in favor of a rezone,as well as City staff, and the Planning Commission
has forwarded a favorable recommendation to the City Council after the public hearing held at a previous Planning
Commission meeting. Council discussion followed.
Mayor Di Guilio conducted a first reading of the ordinance by title, entitled,
ORDINANCE NO.
____
AN ORDINANCE of the City of Port Angeles, Washington,rezoning approximately |.36 acres from Residential
Single Fumi\yDS710 Commercial Office CO.
4. Purchasing Policies dL Procedure Ordinance Amendment
Chief Financial Officer Olson Byron explained sections of the current municipal code needed to be repealed as the
new comprehensive financial policies would replace those sections.
Mayor Di Guilio conducted a first reading of the ordinance by title, entitled,
ORDINANCE NO.
____
AN ORDINANCE o[the City of Port Angeles, \Vauhio&1ou,repealing Chapter 3.05,Purchasing Policies and
Procedures and Chapter 3.06,Investment of Funds of the Port Angeles Municipal Code.
HEARINGS:RESOLUTIONS NOT REQUIRING PUBLIC
l. Resolution Authorizing Investment io Local Government Investment Pool
Chief Financial Officer Olson described a recent change to the Washington Administrative Code requiring the City
to puom o new resolution authorizing the investment ofthe City's funds in the Local Government Tuvcutmeu/ Pool. �
Council discussion followed. �
Mayor Di Gui\io read the resolution 6ytitle,entitled, �
RESOLUTION NO. 09-14
This is a resolution that authorizes investment of the City of Port Angeles monies in the Local Government
Investment Pool.
It was moved by Collins and seconded by Downie to:
Pass the Resolution hytitle.
Motion carried 6-0.
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PORT ANGELES CITY COUNCIL MEETING—May 6, 2014
FINANCE:
1. WTIP West End Park Vanir Professional Services Agreement for Construction Management/Approve
Director West described the selection process used for selecting a construction management team for the Waterfront
Transportation Improvement Project. Council discussion followed.
Councilmember Gase stated lie would be abstaining from the vote due to a property listing he has as a real estate
professional next to the West End Park property.
It was moved by Downie and seconded by Whetham to:
Approve and authorize the City Manager to sign the professional services agreement with Vanir Construction
Management,Inc. of Bellevue, Washington in an amount not to exceed$247,947.04.,and to make minor
modifications to the agreement, if necessary.
Motion carried 5-0,with Gase abstaining from the vote.
2. Landfill Stabilization Construction Project
Moved to the City Council Worksession on May 13,2014.
OTHER CONSIDERATIONS:
I. Civic Field Repairs
Councilmember Whetham requested a discussion regarding how to fund the needed repairs for Civic Field. He
described his desire to see the facility be able to operate year round. Council discussion followed.
Councilmember Collins suggested the Parks Oversight Committee review the issue and provide a recommendation
to Council. Council discussion followed.
Manager McKeen provided a brief description regarding what the City is currently doing to keep Civic Field
maintained as well as provide updates to failing systems. Council discussion followed.
Councilmember Whetham reiterated his request for Council to get behind funding repairs for Civic Field. Council
discussion followed.
It was moved by Whetham and seconded by Bruch to:
Direct staff to present financing option for the repair of Civic Field to turn the facility into a year-round usable
facility. Council discussion followed.
It was moved by Whetham and seconded by Bruch to:
Amend the motion to direct the Parks Oversight Committee to review the issue at their June 11, 2014, meeting and
then provide a recommendation to City Council at the June 17, 2014, City Council meeting. Council discussion
followed.
All motions were withdrawn.
It was moved by Whetham and seconded by Bruch to:
Direct staff to prepare a presentation regarding how to fund Civic Field improvements to be presented at the June
11,2014,Parks Oversight Committee meeting.
Motion carried 6-0.
CITY COUNCIL REPORTS:
Councilmember Gase spoke regarding his presentation to the Association of Realtors regarding serving on the City
Council, and asked for staff to bring back options regarding the continuation of fluoride by the end of August.
Council agreed by consensus to direct staff to do so.
Mayor Di Guilio spoke regarding his attendance at the recent Farmers' Market and thanked the City Manager and
Chief Financial Officer Olson for attending with him and Councilmember Bruch.
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PORT ANGELES CITY COUNCIL MEETING—May 6, 2014
Councilmember Bruch spoke regarding a recent call from a citizen suggesting the City create a blue ribbon advisory
board to assist the City with professional consultation needs.
Councilmember Collins spoke regarding numerous meetings he attended in the past week, specifically the Salish
Sea Conference and their discussion about preparing for rising seas.No other reports were given.
INFORMATION:
City Manager Reports:
1. Parks,Recreation&Beautification Commission Meeting Minutes
2. Building Report
3. Planning Commission Minutes
4.Taipei Economic and Cultural Office in Seattle—Thank You Letter
Manager McKeen spoke regarding the reports included in the packet.
Director West provided a brief description regarding a potential grant opportunity for critical repairs to the 215 S.
Lincoln St.building, also known as the Old Fire Hall. He stated the grant fund was through the Heritage Capital
Fund Opportunity and the grant application process required Council to be notified that staff would be applying for
the grant. Council discussion followed.
It was moved by Downie and seconded by Gase to:
Authorize staff to move forward with grant application for critical repairs to 215 S. Lincoln St.building.
Motion carried 6-0.
EXECUTIVE SESSION: It was determined there was no need for an executive session.
ADJOURNMENT: Mayor Di Guilio adjourned the meeting at 8:27 p.m.
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/ °kcxtn'ct<bow noe Nvv4Mat Jan a Hurd, City Clerk
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