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HomeMy WebLinkAboutMinutes 05/20/2014 CITY COUNCIL MEETING Port Angeles, Washington May 20, 2014 CALL TO ORDER SPECIAL MEETING: Deputy Mayor Downie called the special meeting of the Pont Angeles City Council to order at 5:00 p.m. Planning Commission Interview ROLL CALL: Members Present: Deputy Mayor Downie, Councilmembers Bruch, Collins [arrived at 5:07 p.m.], Gase, Kidd [arrived at 5:10 p.m.] and Whetham. Members Absent: Mayor Di Guilio. Staff Present: City Manager McKeen,Attorney Bloor,Clerk Hurd and N. West. INTERVIEWS: City Council conducted an interview of Nancy Powers for a position on the Planning Commission. Council discussion followed. EXECUTIVE SESSION: Based on input from Attorney Bloor, Deputy Mayor Downie announced the need for an Executive Session, under the authority of RCW 42.30.110(1)(i) for the purpose of discussing potential litigation with legal counsel, for approximately 30 minutes. The Executive Session convened at 5:12 p.m. RETURN TO OPEN SESSION: The Executive Session concluded at 5:47 p.m.No action was taken. ADJOURNMENT: Deputy Mayor Downie adjourned the Special Meeting at 5:47 p.m. CALL TO ORDER-REGULAR MEETING: Deputy Mayor Downie called the regular meeting of the Port Angeles City Council to order at 6:00 p.m. ROLL CALL: Members Present: Deputy Mayor Downie, Councilmembers Bruch, Collins, Gase,Kidd and Whetham. Members Absent: Mayor Di Guilio. Staff Present: City Manager McKeen, Attorney Bloor, Clerk Hurd, C. Delikat, K. Bogues, M. Puntenney, B. McFall,B. Olson,N..West and M.Abed. It was moved by Collins and seconded by Bruch to: Excuse Mayor Di Guilio from the May 20,2014,City Council meeting. Motion carried 6-0. PLEDGE OF ALLEGIANCE: Councilmembers Collins led the Pledge of Allegiance to the Flag CEREMONIAL MATTERS PROCLAMATIONS&EMPLOYEE RECOGNITIONS 1. Washington Parks& Recreation Association Award—Janet Young Director of Parks&Recreation Delikat and Councilmember Kidd presented Janet Young with recognition, honoring her Washington Parks&Recreation Association Award. PORT ANGELES CITY COUNCIL MEETING—May 20, 2014 PUBLIC COMMENT: Devon Graywolf,438 Lopez,presented City Council a Western Hemlock tree in honor of Arbor Day and the City working to become a Tree City USA. Eloise Kailin,Robert Crittenden, Alan Anderson, Virginia Leinart, Edna Willadsen and Cindy Turney spoke in opposition to smart meters. Penny Becker spoke in opposition to Rezone Proposal 14-01,because of her concerns regarding a potential drug rehabilitation clinic being opened in the newly rezoned area. LATE ITEMS TO BE PLACED ON THIS OR FUTURE AGENDAS as determined by City Manager or Conncilmember-None. It was moved by Kidd and seconded by Whetham to: Change the order of the agenda and immediately start the Public Hearings. Motion carried 6-0. PUBLIC HEARINGS—OTHER: 1. Solid Waste Utility Rate Ordinance Chief Financial Officer Olson Byron introduced the proposed ordinance for solid waste utility rate amendments.He provided a brief history of the Landfill Bluff Stabilization project and discussed the proposed rate surcharge as a way to pay for the debt service on the proposed bonds to fund the project. Deputy Mayor Downie opened the public hearing at 6:47 p.m. Cindy Turney, 530 West 8"' Street,spoke regarding high utility rates and how the increases are affecting the low- income individuals who are already having trouble affording their utilities. Council discussion followed. Edna Willadsen, 1719 East Lambert Lane,asked questions regarding how the utility discount program is funded. Council discussion followed. Stephanie Noblin,2345 East 3`d Avenue, expressed her concerns with illegal garbage dumping due to the proposed increase in fees. Council discussion followed. Deputy Mayor Downie continued the public hearing to the June 3,2014, City Council meeting, and conducted a first reading of the ordinance by title, entitled, AN ORDINANCE of the City of Port Angeles, Washington,relating to utilities rates, making changes to Title 13, Chapters 13.54 and 13.57 of the Port Angeles Municipal Code. 2. Financial Policy Revisions Chief Financial Officer Olson introduced the second reading of proposed financial policy revisions providing a brief summary of the proposed policies. Deputy Mayor Downie continued the public hearing at 7:00 p.m. Cindy Turney, 530 West 8`1'Street, inquired about a more basic explanation of the proposed policies. Council discussion followed. Deputy Mayor Downie closed the public hearing at 7:07 p.m,and conducted a second reading of the resolution by title,entitled, RESOLUTION NO. 10-14 A RESOLUTION of the City Council of the City of Port Angeles, Washington,adopting Financial Policies for the City of Port Angeles. Page 2 of 6 PORT ANGELES CITY COUNCIL MEETING—May 20, 2014 It was moved by Bruch and seconded by Gase to: Pass the Resolution as read by title. Motion carried 6-0. Deputy Mayor Downie recessed the meeting for a break at 7:10 p.m. The meeting reconvened at 7:20 p.m. ORDINANCES NOT REQUIRING PUBLIC HEARINGS: 1. Issuance of Solid Waste Revenue Bonds/Conduct P Reading/Continue to June 3`' Chief Financial Officer Olson introduced Allan Dashen of A. Dashen and Associates,Deanna Gregory,Bond Counsel with Pacific Law,and City Treasurer Nevaril. CFO Olson, Allan Dashen and Deanna Gregory conducted a joint PowerPoint presentation regarding the 2014 Solid Waste Bond financing. Council discussion followed. Deputy Mayor Downie conducted a first reading of the ordinance by title,entitled, AN ORDINANCE of the city of Port Angeles, Washington,authorizing the issuance of solid waste utility revenue bonds of the city in the aggregate principal amount of not to exceed$9,200,000,to finance costs related to improving and stabilizing the Port Angeles landfill,to fund the reserve account,to capitalize interest on the bonds, and to pay costs of issuing the bonds;providing the form,terms and covenants of the bonds;providing for the disposition of the proceeds of sale of the bonds;and delegating authority to approve the final terms of the bonds. 2. Issuance of Solid Waste LTGO Bonds/Conduct P Reading/Continue to June 3`1 Deputy Mayor Downie conducted a first reading of the ordinance by title, entitled AN ORDINANCE of the City of Port Angeles, Washington,authorizing the issuance of limited tax general obligation bonds of the city in the aggregate principal amount not to exceed$9,200,000,to finance costs related to improving and stabilizing the Port Angeles landfill,to capitalize interest on the bonds,and to pay costs of issuing the bonds;providing the form,terms and covenants of the bonds;providing for the disposition of the proceeds of sale of the bonds; and delegating authority to approve the final terms of the bonds. Council discussion followed. Deputy Mayor Downie recessed the meeting for a break at 8:30 p.m.The meeting reconvened at 8:35 p.m. Due to the lateness of the evening, Council discussed adding items from the Ordinance section to the Consent Agenda. It was moved by Whetham and seconded by Kidd to: Read Ordinance Section items H3,H4,H5 and H6 immediately. Council discussion followed. It was moved by Collins and seconded by Bruch to: Moved Ordinance section items H4 and H6 to the Consent Agenda and start agenda item H5 immediately. Council discussion followed. Councilmember Kidd withdrew her second on the first motion. Councilmember Whetham withdrew his motion to read Ordinance Section items H3,H4,H5 and H6 immediately. Council discussion followed. Councilmember Collins and Councilmember Bruch withdrew their motion and second to move Ordinance section items H4 and H6 to the Consent Agenda and start agenda item H5 immediately. Council agreed by consensus to move immediately to item H5 and add H4&H6 to the Consent Agenda. Page 3 of 6 PORT ANGELES CITY COUNCIL MEETING—May 20, 2014 3. Rezone Proposal—REZ 14-01 —Phillips Et al—Race Street between 4th/5th Streets Community and Economic Development Director West presented the second reading of the proposed ordinance for Rezone Proposal REZ 14-01. He explained to Council they were only considering a rezone of the proposed area and not to consider any potential future use of the property. He also stated the area being rezoned is consistent with the rezoning in the Race Street area that began back in 2006. Council discussion followed. Deputy Mayor Downie conducted a second reading of the ordinance by title, entitled ORDINANCE NO. 3502 AN ORDINANCE of the City of Port Angeles, Washington,rezoning approximately 1.36 acres from Residential Single Family RS7 to Commercial Office CO. It was moved by Bruch and seconded by Gase to: Adopt the ordinance as read by title. Motion carried 5-1,with Kidd voting in opposition. 4. Mixed Use Overlay Zone/Conduct]"Reading/Continue to June 3`1 Director West presented the first reading of the proposed ordinance for a mixed use overlay zone.He explained the ordinance is intended to incorporate commercial zones and public buildings and park zones,and stated overlay zones help areas have a campus type feel in commercial zones.He also stated the Planning Commission has reviewed the proposal at three separate meetings and held two public hearings. Council discussion followed. Deputy Mayor Downie conducted a first reading of the ordinance by title,entitled AN ORDINANCE of the City of Port Angeles, Washington,revising Title 17 of the Port Angeles Municipal Code relating to Zoning by adding a new Chapter 17.37 Mixed Commercial Overlay, MCO. CONSENT AGENDA: Deputy Director of Engineering Services Puntenney provided an amended memo regarding pricing changes to the material purchases for gallon refuse containers. Council discussion followed. It was moved by Bruch and seconded by Kidd to approve the Consent Agenda to include: 1. City Council Minutes: April 8`" 22'd 29`11, and May 6"',2014 2. Expenditure Approval List: 04/26/14 to 05/09/14 for$3,496,612.49 3. Justice Assistance Grant/Interlocal Agreement with Ciallam County/Authorize the City Manager to sign Interlocal Agreement with Clallam County and authorize the Police Department to accept the 2014 BJA Local JAG grant funds in the amount of$10,195, and to spend,f"ands in cooperation with Clallam County to improve the joint active shooter training program 4. Turf Sweeper Purchase l Approve and authorize the City Manager to sign a contract with Toro Rake-0-Vac, Jot-the purchase oj*a neiv turfsweeper/vacuum machine available on state contract.from Western Equipment Distributors for the price of$32,560, and to make minor modifications to the contract, if necessary 5. Material Purchase: 95 and 300 Gallon Refuse Containers,Contract SW-14-010/Award the 95 gallons refuse containers contract to Otto Environmental Systems in the amount of$'19,640.56, and award the 300 gallons refuse containers contract to Rotational Molding in the amount of'$16,234.09, including all taxes and expenses; and authorize the City Manager to sign these contracts and to make minor modifications, if necessary 6. Simple Steps Amendment No. 1 to Project Order-02/Authorize the City Manager to sign the Simple Steps Amendment No. 1 to Project Order-02 in the amount oj'$125,000, and to make minor modifications as necessary 7. Memorandum of Agreement-ORCAA/Authorize City Manager to sign agreement with the Olympic Region Clean Air Agency for continued operation of an ambient air monitoring station on the roof of the Fire Department 8. Planning Commission Appointment l Appoint Nancy Powers to the Planning Commission Page 4 of 6 PORT ANGELES CITY COUNCIL MEETING—May 20, 2014 9. Interlocal Agreement with Olympic Memorial Hospital District/Approve and authorize the City Manager to sign an Interlocal Agreement with Olympic Memorial Hospital District to transfer ownership gl'the District's medium voltage electrical system to the City, and to make minor modifications to the Agreement, if' necessary 10.Port Angeles Forward Committee Ordinance Amendment/Adopt Ordinance No. 3503 11.Purchasing Policies&Procedure Ordinance Amendment/Adopt Ordinance No. 3504 Motion carried 6-0. RESOLUTIONS NOT REQUIRING PUBLIC HEARINGS: 1. Personnel Policy Manual City Manager McKeen introduced Human Resources Analyst Gates who presented the amended Personnel Policy Manual. She introduced the amended policy stating it had been thoroughly reviewed by Human Resources,the City Manager,Department Directors,the Washington Cities Insurance Authority and the City's union representatives. Council discussion followed. Deputy Mayor Downie read the resolution by title, entitled, RESOLUTION NO. 11-14 A RESOLUTION of the City Council of the City of Port Angeles, Washington, amending the Personnel Policy and Procedures Manual in its entirety, in compliance with current laws,rules,regulations, and practices. It was moved by Gase and seconded by Bruch to: Pass the resolution as read by title. Council discussion followed. Motion carried 6-0. CITY COUNCIL REPORTS: Deputy Mayor Downie spoke regarding the recent Holland America Cruise Line visit to Port Angeles and the June 7`1'Bike to Work and School Parade. Councilmember Kidd spoke regarding her attendance at a filming in Wenatchee regarding the Department of Historic Preservation's list of most endangered historic buildings in Washington State. She stated the old Fire House at 215 S. Lincoln is listed as number one on the top five list. Councilmember Bruch spoke regarding her attendance at the Solid Waste Advisory Committee meeting and the suggestion she received from the committee for the City to consider a deconstruction ordinance. She also asked for updates regarding the City Pier floats. Councilmember Collins spoke regarding the Economic Development Council recruiting team for new businesses and the Ecosystem Recovery Network steering committee. He also discussed his recent address at a League of Women Voters meeting regarding the benefits and alternatives in permitting and land use decisions,more specifically the hearings examiner process. He urged the City to use this process as soon as possible, and discussed possible cost savings.No other reports were given. INFORMATION: City Manager Reports: 1. Planning Commission Minutes 2. Parks&Recreation First Quarter Report Manager McKeen spoke regarding the reports in the packet and reminded City Council of an upcoming joint meeting with the Port of Port Angeles on June 2,2014,at 10:00 a.m., in the City Council Chambers. Page 5 of 6 PORT ANGELES CITY COUNCIL MEETING—May 20, 2014 EXECUTIVE SESSION: It was determined there was no need for an executive session. It was moved by Kidd and seconded by Gase to adjourn the meeting. Motion carried 6-0. ADJOURNMENT: Deputy Mayor Downie adjourned the meeting at 9:30 p.m. P trick Downie,wnie,Der ut �, G� p y Mayor Janss Hurd, City Clerk I Page 6 of 6