HomeMy WebLinkAboutMinutes 11/13/2013 MINUTES
PLANNING COMMISSION
Port Angeles,Washington 98362
November 13, 2013
6:00 p.m.
ROLL CALL
Members Present: Doc Reiss, Thomas Davis, David Miller, Tim Boyle, Scott
Headrick
Members Excused: Duane Morris, George Reimlinger
Staff Present: Nathan West, Scott Johns, Ben Braudrick, Heidi
Greenwood
Public Present: Deborah A. Baker, Doug Holst, Norma Davis, Pamela
Jones, Susan Hilgren, Kerry Camby
PLEDGE OF ALLEGIANCE
Chair Boyle opened the regular meeting at 6:00 p.m. and led the Pledge of Allegiance.
APPROVAL OF MINUTES
No corrections to the minutes of the October 23, 2013, meeting were noted. The Commission
approved the minutes on a 4—vote with Commissioner Reiss abstaining.
PUBLIC HEARINGS:
EXTENSION OF CONDITIONAL USE PERMIT—CUP 09-01 —HILGREN, 711
East Second Street: Request for extension of a conditional use permit to allow
continuation of a youth outreach activity in the Commercial Office zone.
Chair Boyle opened the public hearing.
Associate Planner Scott Johns presented the staff report recommending approval of the
extension to CUP 09-01. Planner Johns advised the Commission that the zoning had not
changed and that some uses at the site are permitted outright. The Commission's review is not to
reconsider the use, but should be based upon whether the applicant is in compliance with the
conditions of approval at this point and to evaluate progress toward completion of permit
conditions. If it is apparent that the conditions are not adequate, or if there are new mitigating
factors, additional conditions could be added. Mr. Johns reviewed and addressed issues of
concern expressed in a letter written in opposition to the use that included police calls to the site.
Susan Hilgren, 12 Pearce Road, Director of TAFY presented a picture indicating progress in
development of the parking lot access from Second Street, and detailed plans to complete the
parking lot requirements (condition #5 of the October, 2010 extension) by donation of Lakeside
Industries. She also spoke to the success of TAFY in that they serve up to 50 youth per day.
Norma Davis, 212 Lorilee Lane, a volunteer at TAFY, spoke to the attention that was given to
keeping the site area clean and orderly, and regarding the supervision provided to attendees.
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November 13,2013
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There being no further testimony, Chair Boyle closed the public hearing.
Following brief discussion, Commissioner Davis moved to approve the extension request
until October 2016, citing the following conditions, findings and conclusions in support of
the action:
Conditions:
1. Hours of operation shall remain as originally permitted; 3 —7 p.m. Monday,
Wednesday, Friday, and 4:30—6:00 on Saturdays.
2. The parking area shall be paved incrementally over the next 3 years, paving a minimum
of 911 square feet of area each year, per agreement with the City of Port Angeles, to
City standards.
Findings:
1. Susan Hilgren submitted a request for an extension of the permitted time to complete
the paving requirements of Conditional Use Permit application CUP 09-06 on August
25, 2011. The use of the site, located at 711 E. 2nd Street, is as a youth outreach
center.
2. The site is zoned Commercial Office. City staff determined that the use is compatible
with the intent of the zone and can be considered for approval by conditional use in the
Commercial Office zone.
3. Per 17.96.050 PANIC, the Planning Commission considered and approved the
application for a youth outreach center on September 9, 2009, with two conditions.
Extensions of the Conditional Use Permit were approved on February 10, 2010, and on
October 13, 2010. The October 13 action extended the permit to September 9, 2013.
Extensions were required because the original condition requiring improvement of the
off street parking area had not been met. The Planning Commission extended the
permit to allow the applicant additional time to complete the condition of approval
because there had been no other concerns logged during the operational time period.
4. A development that is approved through the conditional use permit process must
remain in continual compliance with specific conditions of approval or may be revoked.
5. Extensions of approved conditional use permits may be requested per Section
17.96.070(E) PANIC. Extensions shall be considered in accordance with the same
procedures as for the original pen-nit application and may be granted for a period of one
to five years provided that the use complies with the permit conditions and there have
been no significant, adverse impacts.
6. The City's Public Works and Utilities and Community and Economic Development
Departments reached an agreement regarding resolution of final parking lot surface and
timing of completion by agreeing that the final surfacing could be done over a three
year time period as long as that development is attained through an approved schedule
of development.
7. Improvements to the parking area have been made, including improvements to the
stormwater management system and construction of the south entryway from Second
Street.
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November 13,2013
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8. Notification of the extension request for the conditional use permit was placed in the
Peninsula Daily News on October 28, 2013. Public notice was mailed to property
owners within 300 feet of the subject property on October 23, 2013. Notice of the
proposal was posted on the site on October 25, 2013.
9. A Determination of Non-Significance was issued for the original proposal on
September 2, 2009. This action satisfies the City's responsibility with regard to the
State Environmental Policy Act (SEPA). Nothing has changed with regard to the
operation. The matter is simply an extension.
10. The Planning Commission conducted a public hearing on the proposed extension at the
November 13, 2013, regular meeting.
Conclusions:
1. The proposal is consistent with other permitted uses and with the purpose of the
Commercial Office zone described in 17.20.010 PAMC.
2. As conditioned, the proposal is consistent with the intent of the Comprehensive Plan,
specifically with Land Use Element, Land Use Map Goal A, Policies 1 & 2;
Commercial Goal D, Policies I & 2; Utilities and Public Services Element, Goal B,
Policy 3; Economic Development Element, Goal A, Policy 8
3. The extension request was processed in compliance with requirements for extension
requests per PAMC 17.96.050.
4. As conditioned, the proposal will allow continuation of a drop-in center for youth and
young adults to be operated at 711 E. 2nd Street in Port Angeles, with specified hours
of use per the original operation plan.
Commissioner Miller seconded the motions which passed 5—0.
STAFF REPORTS
Assistant Planner Braudrick presented additional information for the Facade and Sign Grant
application for the GM Lauridsen Building that the Commission requested at the October 9,
2013, meeting, including building details and a revised budget.
Doug Holst, 635 Georgiana St., GM Lauridsen Foundation project representative, said that, in
addition to the work included in the grant application, additional improvements to the building,
such as painting, flower boxes, and other long term improvements, would be made.
Following a brief discussion, Commissioner Reiss moved to approve the grant application.
Commissioner Headrick seconded the motion which passed 5—0.
COMMUNICATIONS FROM THE PUBLIC
None
REPORTS OF COMMISSION MEMBERS
Commissioner Davis said that, due to a health issue, he will be unable to physically attend
Planning Commission meetings for approximately 3 months. He would like to continue to
participate by phone if possible. Director West indicated that he very much hoped
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November 13,2013
Page 4
Commissioner Davis will be able to remain on the Commission and that staff will make
arrangements for e-mail and teleconferencing that will allow him to maintain his participation
with Planning Commission business.
ADJOURNMENT
The meeting adjourned at 6:2 p.m.
114a
Scott K. Joh!n Secretary Tim Boyle air
PREPARED BY: S. Johns