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Home My WebLink About000219 Amendment 000219 AMENDMENT NO. 1 TO THE AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN THE CITY OF PORT ANGELES AND HERRERA ENVIROMENTAL CONSULTANTS PROJECT DR030 -2011 THIS AMENDMENT NO. 1 is made and entered into this )day of 2012 by and between THE CITY OF PORT ANGELES, a non charter code city of the State of Washington, (hereinafter called the "CITY and Herrera Environmental Consultants, a Washington Corporation (hereinafter called the "CONSULTANT WHEREAS, the CITY entered in to an AGREEMENT with the CONSULTANT on August 16, 2011, (the AGREEMENT) and WHEREAS, the CITY desires to amend the AGREEMENT to amend the Scope of Work, Time of Performance, Maximum Compensation and Revised Exhibits. NOW, THEREFORE, in consideration of the representations and the terms, conditions, covenants and agreements set forth in this AMENDMENT, the original AGREEMENT is hereby amended as follows: I REVISED SCOPE OF WORK The amended scope of professional services to be performed and the results to be achieved by the CONSULTANT pursuant to the AGREEMENT shall be amended to read as shown in the attached Exhibit A to Amendment 1. The Scope of Work shall include all services and material necessary to accomplish the work. IV TIME OF PERFORMANCE The time of performance in Section IV of the AGREEMENT is amended to December 31, 2012. The added task work shall be completed in accordance with the schedule set forth in the attached Exhibit D to Amendment 1. VI MAXIMUM COMPENSATION The maximum total compensation and reimbursement payable to the CONSULTANT is stated in the attachment Exhibit B to Amendment 1. The maximum compensation amount, referenced in Section VI of the Agreement, is amended from $107,143 to $128,119, an increase of $20,976. Professional Services Agreement, Project DR03 -2011, Amendment 1 Page 1 2/24/2012 XVI EXHIBITS AND SIGNATURES Strike Exhibit C with 2011 Labor Rates and replace it with attached Exhibit C with 2012 Labor Rates. All references to Exhibit C in the Agreement shall refer to the Exhibit C with 2012 Labor Rates and attached to this Amendment. RATIFICATION Except as modified herein, the original AGREEMENT is confirmed and ratified. In WITNESS WHEREOF, the parties hereto have executed this Amendment No. 1 to the Agreement as of the date and year first written above. CONSULTANT CITY Herrera Environmental Consultants CITY OF PORT ANGELES BY: L1 U --2q( BY: c re MANAGER TITLE: V (le c',re e SIGNATURE DATE: SIGNATURE DATE: 6 l 2- 113)17_ APPROVE AS TO FO r BY: CIT AT T1 Y ATTEST: BY: �..i...1 ►.1 CL CLERK Professional Services Agreement, Project DR03 -2011, Amendment 1 Page 2 2/24/2012 Exhibit A SCOPE OF WORK Project Number DR03 -2011 Amendment 1 provides new scope of work and budget to assist with tracking sources of fecal coliform bacteria in the Peabody Creek watershed. This scope of work includes a discussion of the activities, assumptions, and deliverables associated with the expanded scope of work for the following tasks on this project: Subtask 2.1 Project Management Subtask 2.2 Peabody Creek Drainage Contaminant Survey Additional budget for these tasks is identified in Exhibit B to this amendment. Subtask 2.1 Project Management Objective: Herrera shall provide effective project management and communication throughout the life of the project. Scope of Work: A. Herrera shall provide project administration including: submitting billing invoices, submitting monthly progress reports; compliance with applicable procurement and contracting requirements; and submitting the required deliverables for each subtask. B. Herrera's project management efforts shall include conducting, coordinating, and scheduling project activities and assuring quality control. Herrera shall maintain effective communication with the City through meetings, telephone or email conversations, or web conferences. Herrera will communicate with the City on average every 2 weeks through the duration of the project. C. Herrera shall submit all billing invoices and supportive documentation to the City. D. Herrera shall submit monthly electronic progress reports to the City's Project Manager throughout the duration of the project. Progress reports shall be submitted whether work is performed or not. At a minimum, the progress reports must contain a listing of accomplishments as defined in this Scope of Work, the reasons for any delays if established objectives were not met, and identification and explanation of any cost overruns. Deliverables: A. Monthly invoices B. Monthly progress reports Professional Services Agreement, Project DR03 -2011, Amendment 1 Page 3 2/24/2012 Subtask 2.2 Peabody Creek Drainage Contaminant Survey Objective: This subtask will develop recommended next steps and priorities to enable future development of projects and/or programmatic measures to address the highest priority issues. Scope of Work: A. In coordination with City staff, Herrera will develop a drainage map of the highest priority area in the Peabody Creek drainage basin that includes the lowermost reach from Peabody 0.5 to Peabody 0.0. This map will include detailed storm drainage infrastructure, land use, and property ownership features on an aerial photograph. B. Once the drainage map has been completed, Herrera will conduct a drainage contaminant survey of the lower reach of Peabody Creek and the surrounding drainage basin area to refine the drainage map, measure discharge of drainage at key points in the area, identify potential human and animal sources of fecal coliform bacteria, and locate potential sites for source control or treatment. C. Up to 36 water samples will be collected during the drainage contaminant survey in the lower Peabody Creek area. The samples will be analyzed for various field parameters and submitted to a laboratory for analysis of fecal coliform bacteria. D. Dye testing will be performed as needed to verify drainage connections. E. Based on the drainage contaminant survey findings and concurrence by the City, Herrera will direct additional sampling of the area to be conducted by the Clallam County Streamkeepers on one or two occasions. F. Herrera will prepare a brief report presenting the drainage map and drainage contaminant survey findings. Site observations, flow data, and water quality data will be used to evaluate potential animal and human sources of fecal coliform bacteria. Effective source control and treatment alternatives to reduce fecal coliform bacteria concentrations in Peabody Creek will be identified. The report will also include recommendations for further investigation or design of water quality projects. Assumptions: A. Three full days of fieldwork (8 hours plus travel time) will be required by two Herrera staff for the site reconnaissance. Two field days will be scheduled on consecutive days in the summer of 2012. A follow -up field day will be scheduled in the fall of 2012. B. Supplies for dye testing will be provided by the City. City staff will also be responsible for coordination with property owners as needed. C. Budget for monitoring by the Clallam County Streamkeepers is not included with this scope of work. D. The draft report will be reviewed by the City within a 2 week period. E. All City comments shall be compiled into one final set of comments and electronically transmitted to the Herrera. Any internal conflicts between comments will be resolved in advance by the City's Project Manager prior to the transmittal to the Herrera. Deliverables: A. Draft and final report (Microsoft Word and Adobe Acrobat pdf files) summarizing the findings from the drainage map development and the site reconnaissance. Professional Services Agreement, Project DR03 -2011, Amendment 1 Page 4 2/24/2012 Exhibit B Budget for Each Subtask Subtask Description Contract Amend 1 Budget Budget Subtask 1.1— Project Management $8,033 Subtask 1.2 Existing Stormwater Program Characterization $16,458 Subtask 1.3 Stormwater Program Regulatory Gap Analysis $16,329 Subtask 1.4 Water Quality Data Analysis $16,561 Subtask 1.5 Support Prioritization of Existing Stormwater CIP $3,968 Subtask 1.6 Financial Analysis and Funding Recommendations $25,948 Subtask 1.7 Reports and Presentation Support $15,347 Subtask 1.8 Water Quality Project and Program Development $4,499 Subtask 2.1 Project Management $707 Subtask 2.2 Peabody Creek Drainage Contaminant Survey $20,269 Total Cost $107,143 $20,976 Contact Total $128,119 DR03 -2011 Amendment 1 EXHIBIT C STORMWATER NPDES and CAPITAL NEEDS ASSESSMENT— DR03 -2011 CONSULTANT LABOR COSTS AND NON SALARY REIMBURSABLE COSTS City of Port Angeles Project DR03 -2011 Stormwater Engineering Services Herrera Environmental Consultants, Inc. 2012 Herrera Labor Rate Schedule Level Name Classification Total Hourly Billing Rate P5 Ahearn, Dylan Associate Scientist $156.87 F3 Anderson, Jim Contract Administrator $103.10 P3 Avolio, Christina Project Engineer $122.71 P5 Azous, Amanda Associate Scientist $169.42 P5 Ballek, Len Associate Scientist $152.87 P2 Bennett, Dan Staff Scientist $95.84 P6 Bourque, Tom Director of Engineering $203.89 P2 Brauer, Neil Staff Scientist $78.64 P4 Brennan, Matt Senior Engineer $153.61 P6 Campbell, Art Principal Planner $193.78 P4 Carpenter, Bruce Senior Scientist $122.50 P6 Carrasquero, Jose Practice Director $200.60 P3 Catarra, Gina Project Scientist $108.76 P3 Christensen, Niklas Project Engineer $114.19 P6 Coughlan, Phil Practice Director $174.31 P3 Dugopolski, Rebecca Project Engineer $126.13 PO Echterling, Caitlyn CAD /GIS Intern $44.10 P3 Elliot, Crystal Project Scientist $104.93 P6 Ewbank, Mark Practice Director $200.70 P2 Feller, Meghan Staff Engineer $100.69 P3 Fontaine, Matt Project Engineer $125.62 P6 Ford, Kittie Principal Planner $189.98 P4 Gifford, Kristina Senior Planner $145.33 P5 Hampden, Julie Associate Scientist $154.94 P3 Hanson, Brady Project Scientist $111.95 P4 Hennessey, Diane Senior Scientist $12234 P7 Herrera, Carlos Executive Principal Engineer $148.18 P4 Houck, Kevin Senior Engineer $132.92 P3 Iftner, George Project Scientist $114.70 P5 Jenkins, Pam Associate Engineer $186.59 P6 Jowise, Peter Principal Scientist $184.89 P4 Kays, Gus Senior Engineer $140.01 P2 Klara, Matt Staff Engineer $108.19 F3 Laludice, Miranda Accounting Administrator $101.23 P5 Lancaster, Alice Associate Engineer $163.31 P4 Larkin, Mary Senior Engineer $137.40 P5 Lauer, Wes Associate Engineer $186.59 P6 Lenth, John Practice Director $190.59 P5 Lepine, Kris Associate Scientist $156.60 PO Li, Bo Engineering Intern $57.67 P1 Liang, Tian Engineer $101.57 P3 Machel, Heidi Project Engineer $118.09 P4 Merkelbach, Mark Senior Engineer $155.51 P6 Michaud, Joy Principal Scientist $184.89 P5 Mostrenko, Ian Associate Engineer $165.89 P5 Parsons, Jeff Associate Engineer $156.46 P3 Prescott, Todd Project CAD /GIS $112.19 P1 Rhode, Abagail Engineer $82.40 A3 Robertson, Jeanne Administrative Coordinator $84.68 P2 Rodriguez, Ruben Staff CAD /GIS $85.05 P3 Schmidt, Jennifer Project CAD /GIS $115.55 P3 Schwartz, Erik Project Scientist $94.48 P3 Scott, Brian Project Engineer $126.37 P2 Seckel, Katheryn Staff Planner $96.38 P2 Skelton, Kathryn Staff Scientist $96.99 P6 Slaughterbeck, Carol Principal Engineer $206.94 F3 Sparano, Regina Accounting Administrator $81.96 P6 Spillane, Michael Principal Engineer $206.94 P2 Steinberg, Peter Staff Scientist $115.35 P1 Strazer, Mary Engineer $87.80 P2 Svendsen, Alex Staff Scientist $91.73 F4 Swanson, Jennifer Senior Accounting Administrator $132.14 PO Sytsma, Anneliese Engineering Intern $50.89 F1 Tonkikh, Natalya Accounting Assistant $65.51 P2 Turnidge, Laura Staff CAD /GIS $103.06 A3 Wadkins, Shannon Administrative Coordinator $83.15 P3 Wall, Susan Project Scientist $103.10 F6 Wood, Theresa Contract Principal $201.38 P4 Wozniak, Josh Senior Scientist $130.88 P4 Wright, Tyson Senior Engineer $136.04 P2 Yu, David Staff Scientist $97.98 P6 Zisette, Rob Principal Scientist $186.59 HERRERA ENVIRONMENTAL CONSULTANTS SCHEDULE FOR REIMBURSABLE COSTS (2011) Other direct costs CODCs) Unit Cost Travel and per diem (FTR rates) Auto Use* Mile $0.555 Ferry cost Photocopying, CAD Plots, and Printing Photocopying (color) Page $0.75 Printing /Graphics (vendor) cost Mileage will be charged at the current standard mileage rate established by the Internal Revenue Service (IRS) Exhibit D SCHEDULE STORMWATER NPDES and CAPITAL NEEDS ASSESSMENT DR03 -2011 Key Milestone Dates Subtask 2.1— Project Management December 31, 2012 Subtask 2.2 Peabody Creek Drainage Contaminant Survey o Priority Drainage Map July 1, 2012 o Site Reconnaissance 2 Day August 15, 2012 o Site Reconnaissance —1 Day November 1, 2012 o Draft Report December 1, 2012 o Final Report December 31, 2012 DR03 -2011 Amendment 1