HomeMy WebLinkAbout5.970 Amendment (3)AMENDMENT NO. 3 TO THE
AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN
THE CITY OF PORT ANGELES
AND
EES CONSULTING, INC.
RELATING TO: SMART GRID INVESTMENT GRANT APPLICATION
THIS AMENDMENT NO. 3 is made and entered into this tday of J(,Jt4'-
2010, by and between the City of Port Angeles, a non charter code city of the "State of
Washington, (hereinafter called the "CITY and EES Consulting, Inc., a Washington
Corporation authorized to do business in the State of Washington (hereinafter called the
"CONSULTANT
WHEREAS, the CITY entered into an AGREEMENT with the CONSULTANT on July 22,
2009, (the AGREEMENT); and an Amendment No 1 to that Agreement on January 19 2010;
and Amendment No. 2 on Jtaii av 2010; and
v
WHEREAS, the CITY desires to amend the AGREEMENT as amended and to further amend
the Scope of Work, Budget, and Time of Performance;
NOW, THEREFORE, in consideration of the representations and the terms, conditions,
covenants and agreements set forth in the original AGREEMENT as amended and this
AMENDMENT, the parties hereto agree as follows:
I REVISED SCOPE OF WORK
CONSULTANT will provide additional technical and analytic support services to CITY in: (1)
responding to the upcoming Bonneville Power Administration's demand response (DR) pilot
program solicitation and (2) preparing a Request for Proposals to solicit proposals from
Automatic Metering Infrastructure (AMI) vendors. The additional Scope of Work is as set forth
in a July 7, 2010 letter of EES Consulting, Inc., which is attached hereto as Exhibit "A" and
incorporated herein.
70
II MAXIMUM COMPENSATION
The additional work authorized by this AMENDMENT is in the total amount of $12,300.
III TIME OF PERFORMANCE
The work for each task shall be completed according to the schedule in the attached Scope of
Work and must be completed on or before September 30, 2010.
1
IV SIGNATURES
Except as modified herein, the original AGREEMENT as amended shall remain in effect.
In WITNESS WHEREOF, the parties hereto have executed this Amendment No. 3 to the
Agreement as of the date and year first written above.
CITY OF PORT ANGELES
ATTEST:
OfiLILLea4iGaleA,
Jarielsa Hurd, City Clerk
APPROVED AS TO FORM:
William E. Bloor, City Attorney
2
EES CONSULTING, INC.
By:
Title: Manager, Ecalics and Rates
G. \Legal_ Backup\ AGREEMENTS& CONTRACTS\ 2010Agrmts &Contracts\AmendmenttoP SA. EESConsu lting.011210. doc
EES
July 7, 2010
Consulting
Mr. Phil Lusk
Power Resources Manager
City of Port Angeles
321 East Fifth Street
Port Angeles, WA 98362 -0217
EXHIBIT "A"
Dear Mr. Lusk:
Background
s\
SUBJECT: Proposal to Assist the City of Port An>?eles Respond to BPA Solicitation for
Commercial Industrial Demand Response Pilot Proiects
EES Consulting is pleased to present this proposal in response to the City of Port
Angeles' (City) request for assistance in responding to the upcoming BPA commercial
and industrial demand response (DR) pilot program solicitation, similar to the
residential DR pilot program currently in progress. Below is a brief proposal which
includes our proposed statement of work, budget and schedule estimates, and our
proposed project staffing.
BPA is planning to release a commercial and industrial demand response pilot program
Draft Project Implementation Plan in June /July of 2010. Pilot projects are intended to
achieve the following goals:
Develop and test strategies that provide value to BPA, customer utilities, and end
users.
Successfully execute pilot projects with engaged partners.
Increase BPA's understanding about utility needs and considerations in regard to
DR.
Share findings with customer utilities and other stakeholders.
570 Kirkland Way, Suite 200
Kirkland, Washington 98033
Telephone' 425 889 -2700 Facsimile: 425 889 -2725
A registered professional engineering corporation with offices in
Kirkland, WA; Portland, OR, and Bellingham, WA
EXHIBIT "A"
Statement of Work
Page 1 2
EES Consulting will meet with City staff at the onset to review the draft implementation
plan and other materials issued by BPA. As this is not available at this time, this scope
and budget is a preliminary draft based on similar projects and the City's Residential
DR Pilot Project Proposal submitted in April 2010 and awarded in June 2010.
EES Consulting will prepare the proposal to BPA in coordination with the City and
Global Energy Partners. It is anticipated Global Energy Partners will provide the
preliminary economic analysis of the program costs and potential benefits over the time
period requested by BPA.
Proposal writing assignments will be divided between City staff and EES Consulting
staff. EES Consulting will coordinate all writing tasks and document preparation as
well as provide an overall review of the document. The City will provide EES
Consulting with technical details as to the scope of the equipment available to the City
for use in the program and any details of the City system. It is anticipated EES
Consulting will coordinate with Global Energy Partners for additional technical details
during the proposal preparation process. In addition, EES Consulting will send the
complete document to City staff for a final review and incorporate any comments into
the final document prior to submittal to BPA.
It is anticipated EES Consulting will participate in up to three conference call meetings
with BPA and the City over the course of proposal preparation. In addition, EES
Consulting will participate in stakeholder meetings scheduled for July 20 and August 10
through the available remote access. Additional meetings, travel expenses, and any
BPA contract negotiations will be billed on a time and material basis according to the
billing rates outlined below.
It should be noted that this proposed scope of services can be expanded or contracted at
the request of the City.
Budget and Schedule Estimates
EES Consulting charges for its services on a time and material basis. Our standard
billing rates are as follows:
President $185
Managing Director 160
Manager 155
Senior Project Manager 150
Project Manager 145
Senior Analyst/Senior Engineer 140
Analyst/Engineer 135
Administrative Assistant 120
Any out -of- pocket project related costs will also be billed to the City at their cost to
EES Consulting. This may include travel costs, RFP mailing, and document
production. Based upon the aforementioned project approach and billing rates, the
estimated budget and schedule for completion of the Project is as follows:
Description
Budget and Schedule
Completion Hours Labor Budget
Date
Meetings Coordination with Global
Prepare DR Grant Application
Total Labor Budget
The labor budget is based on 84 hours of time. If the project requires less time, the City
will not be billed for unused hours. Any effort beyond the scope and hours will be pre
approved by the City before proceeding. We are prepared to begin this project upon
receiving notice to proceed from the City staff.
Project Staffing
Kelly Tarp will serve as project manager and primary client contact with the City. I
will provide general oversight and review. We may also seek input and ideas from
Gary Saleba, Anne Falcon, Steve Andersen, Amber Nyquist, and Brendan O'Donnell as
needed.
Thanks for thinking of EES Consulting. We look forward to working with you on this
project. Please feel free to contact me or Kelly with any questions.
Very truly yours,
Kevin Smit
Senior Project Manager
Sept 30, 2010
Sept 30, 2010
56
Page I 3
28 4,100
8,200
84 $12,300