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Home My WebLink About5.970 Amendment (2)NOW, THEREFORE, in consideration of the representations and the terms, conditions, covenants and agreements set forth in the original AGREEMENT as amended and this AMENDMENT, the parties hereto agree as follows: AMENDMENT NO. 2 TO THE AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN THE CITY OF PORT ANGELES AND EES CONSULTING, INC. RELATING TO: SMART GRID INVESTMENT GRANT APPLICATION THIS AMENDMENT NO. 2 is made and entered into this v day of _vb"`/ r 2010, by and between the City of Port Angeles, a non charter code city of the State of Washington, (hereinafter called the "CITY and EES Consulting, Inc., a Washington Corporation authorized to do business in the State of Washington (hereinafter called the "CONSULTANT WHEREAS, the CITY entered into an AGREEMENT with the CONSULTANT on July 22, 2009, (the AGREEMENT); and an Amendment No 1 to that Agreement on January 19 2010; and WHEREAS, the CITY desires to amend the AGREEMENT as amended and to further amend the Scope of Work, Budget, and Time of Performance; I REVISED SCOPE OF WORK CONSULTANT will provide additional technical and analytic support services to CITY in: (1) responding to the upcoming Bonneville Power Administration's demand response (DR) pilot program solicitation and (2) preparing a Request for Proposals to solicit proposals from Automatic Metering Infrastructure (AMI) vendors. The additional Scope of Work is as set forth in a June 23, 2010 letter of EES Consulting, Inc., which is attached hereto as Exhibit "A" and incorporated herein. II MAXIMUM COMPENSATION The additional work authorized by this AMENDMENT is in the total amount of $80,560.00, including all items contained on Page 4 of Exhibit A. III TIME OF PERFORMANCE The work for each task shall be completed according to the schedule in the attached Scope of Work and must be completed on or before December 31, 2012. 1 1,470 IV SIGNATURES Except as modified herein, the original AGREEMENT as amended shall remain in effect. In WITNESS WHEREOF, the parties hereto have executed this Amendment No. 2 to the Agreement as of the date and year first written above. CITY OF PORT ANGELES B ATTEST: sa Hurd, City Clerk APPROVED AS TO FORM: AZT William E. Bloor, City Attorney 2 EES CONSULTING, INC. By: Title: Manager, Eciomics and Rates G.\ Legal_ Backup\ AGREEMENTS& CONTRACTS\ 2010Agrmts &Contracts\AmendmenttoPSA EESConsulting.011210.doc EES June 23, 2010 Mr. Phil Lusk Power Resources Manager City of Port Angeles 321 East Fifth Street Port Angeles, WA 98362 -0217 Dear Mr. Lusk: Background Consulting Statement of Work 570 Kirkland Way, Suite 200 Kirkland, Washington 98033 Telephone: 425 889 -2700 Facsimile: 425 889 -2725 A registered professional engineering corporation with offices in Kirkland, WA, Portland, OR, Indio, CA; Bellingham, WA; and Calgary, AB EXHIBIT "A" EXHIBIT "A" SUBJECT: Proposal to Perform Contractual Services for the City of Port Angeles under BPA FOA No. 1530, Residential Demand Response Pilot EES Consulting, Inc. (EESC) is pleased to present this proposal to assist the City of Port Angeles' (City) in completing the Consulting Services work outlined in the City's Residential Integrated Automated Metering Infrastructure Demand Response Pilot Project proposal to BPA (FOA No. 1530, Residential Demand Response Pilot). Below is a brief proposal which includes our proposed statement of work, budget and schedule estimates, and our proposed project staffing. In February 2010, BPA issues Funding Opportunity Announcement (FOA) Number 1530, Residential Demand Response Pilot Projects. EESC assisted the City in responding to this FOA, with the completed proposal submitted in April 2010. The City has been selected to receive an award under this FOA and is currently in the process of signing a cooperative agreement with BPA to move forward with this project. EESC will assist the City with the Residential Integrated Automated Metering Infrastructure Demand Response Pilot Project (Project) by performing the economic evaluation of the cost effectiveness of DR and other project related support services. At the conclusion of its evaluation, EESC will provide the City and BPA with a final report describing the data input, the economic analysis and resulting cost effectiveness of the residential demand response strategies evaluated. This final report will provide these two parties with the necessary information required to determine if a full -scale deployment of residential demand response is warranted. EES Consulting will perform the following activities within the tasks outlined by the City in the Project: Task 1 Administrative EESC will attend selected project review meetings in Port Angeles and Portland to assist the City with project planning and administration. While the physical survey form will be prepared by others, EESC will prepare the initial list of questions to be posed to project participants, review the surveys prior to their distribution to project participants for completeness, and review and provide input to the metering plan and data to be collected during the pilot testing in Task 3. Task 2 Recruitment /Incentives Selection of the project participants is important for obtaining meaningful evaluation results. EESC will prepare the initial list of customer criteria, and later review the final list of customer criteria the City will use to select Project participants to ensure a statistically significant sample. This task will total $2,320 for labor. Task 3 Demand Response Equipment Testing EESC will not provide services under this task. Task 4 Dispatchable Demand Response EESC will not provide services under this task. Task S Economic Evaluation Page 1 2 EESC will perform the economic evaluation. This task includes the review of data collected during Task 3 (Demand Response Equipment Testing), the development of the cost effectiveness model, analysis of the metering data, as well as reporting and the presentation of results. The economic evaluation will look at the cost effectiveness of DR from four perspectives; (1) BPA's perspective, (2) The City's perspective, (3) The customer's perspective, and (4) The total resource cost (TRC) perspective. Page 1 3 These evaluation perspectives are described further in the body of the Project proposal scope of work. EESC will develop a model specific to the City that will analyze the hourly metering data with the resulting cost effectiveness from the four perspectives. At the conclusion of this task, EESC will provide the City and BPA with a report describing the data input, the economic analysis and resulting cost effectiveness. In addition, EESC will provide presentation slides for the City and BPA to incorporate into a complete Project summary presentation. This task also includes labor hours for project management, review of project deliverables, and presentation of the results to the City and BPA. Task 6 Customer Acceptance Evaluation EESC will compile the results of the participant surveys responses and evaluate the responses as to the level of customer acceptance of DR. The customer selection criteria were designed to remove any self selection bias by forming a blind participant group with DR equipment that will not be activated during the planned curtailment periods. The customer acceptance evaluation will review the data to determine if this is a factor impacting DR pilot projects in general, where customers perceive an impact regardless of the actual operation of the DR equipment. In addition, EESC will look at seasonal bias toward DR units, by reviewing winter customer responses as compared to summer responses. EESC will also review customer feedback on the incentive levels offered for participation and look at the project dropout rate as it relates to customer responses to incentives. This task also includes labor hours for project management, review of project deliverables, and presentation of the results to the City and BPA. Budget and Schedule Estimates EES Consulting charges for its services on a time and material basis. Our standard billing rates are as follows: President $185 Managing Director 160 Manager 155 Senior Project Manager 150 Project Manager 145 Senior Analyst/Senior Engineer 140 Analyst/Engineer 135 Administrative Assistant 120 Any out -of- pocket project- related costs will also be billed to the City at their cost to EES Consulting. Travel costs are estimated to total $2,980. Based upon the aforementioned project approach and billing rates, the estimated budget and schedule for completion of the Project is as follows: Proposed Bucket Task# 1 Administrative Review Survey Total Billings Task Description Trip Item Portland 2 tnps Airfare Hotel Tram Meals Incidental Expenses Port Angeles 4 tnps Ferry Mileage Hotel Meals Incidental Expem,es Total Estimated Hours Saleba Smit Tarp Nvgmst O'Donnell Total Budget Saleba 4 4 8 4 4 8 16 8 8 4 4 8 400 400 240 240 11 11 132 132 174 360 196 244 196 244 Page 1 4 16 $2,320 16 $2.320 32 $4,760 16 $2,320 Review Metenng Data to be Collected Meetmgs 2 Recniiternent/Incenttves Review Customer Cntena 5 Economic Evaluation Project Management Review 4 40 0 44 $6,940 Data Review Manipulation 4 16 40 60 $8,260 Modelling 4 80 84 $11,820 Analysis 4 40 44 $6,220 Reporting 4 40 44 $6,220 Presentation of Results 4 8 16 28 $4,220 6 Customer Acceptance Evaluation Project Management Review 4 16 0 20 $3,220 Survey Response Review 4 40 44 $6220 Analysis 4 40 44 $6,220 Reporting 4 20 24 $3,420 Presentation of Results 4 8 8 20 $3.100 Total Hours 16 128 20 332 40 536 Bil1mw Rates $185 $155 $145 $140 $135 $2 960 $19,840 52,900 $46.480 $5,400 $7%.580 Itemized Expenses Smit Tarp Nyquist O'Donnell Total $800 $480 $22 $264 5174 8360 8392 5488 $783 51,757 $0 $440 $0 $2,980 TOTAL .,7$80,5 The scheduled completion dates are subject to the timing of the City of Port Angeles. We are prepared to begin this project upon receiving notice to proceed from the City staff Task 1— Administration Task 2— Recruitment/Incentives Task 3 —DR Equipment Testing Task 4— Dispatchable DR Task 5— Economic Evaluation Task 6—Customer Acceptance Project Staffing T will serve as project manager and the primary client contact for the City. Technical assistance will be provided by Amber Nyquist, Brendan O'Donnell and Kelly Tarp. Gary Saleba will provide general oversight and review. Thanks for thinking of EES Consulting. We look forward to working with the City on this very interesting project. Please feel free to contact me with any questions. Very truly yours, 4/7.LA Kevin Smit Manager Page 1 f I 1 1 1 Jr 4 1 r:, 1 _7 4 r�,y/