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Home My WebLink About5.970 AmendmentAMENDMENT NO. 1 TO THE AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN THE CITY OF PORT ANGELES AND EES CONSULTING, INC. RELATING TO: SMART GRID INVESTMENT GRANT APPLICATION THIS AMENDMENT NO. 1 is made and entered into this day of 2010, by and between the City of Port Angeles, a non charter code city of the ate of Washington, (hereinafter called the "CITY and EES Consulting, Inc., a Washington Corporation authorized to do business in the State of Washington (hereinafter called the "CONSULTANT WHEREAS, the CITY entered into an AGREEMENT with the CONSULTANT on July 22, 2009, (the AGREEMENT); and WHEREAS, the CITY desires to amend the AGREEMENT to amend the Scope of Work, Budget, and Time of Performance; NOW, THEREFORE, in consideration of the representations and the terms, conditions, covenants and agreements set forth in the original AGREEMENT and this AMENDMENT, the parties hereto agree as follows: I REVISED SCOPE OF WORK CONSULTANT will provide additional technical and analytic support services to CITY in: (1) responding to the upcoming Bonneville Power Administration's demand response (DR) pilot program solicitation and (2) preparing a Request for Proposals to solicit proposals from Automatic Metering Infrastructure (AMI) vendors. The additional Scope of Work is as set forth in a January 7, 2010 letter of EES Consulting, Inc., which is attached hereto as Exhibit "D" and incorporated herein. II MAXIMUM COMPENSATION The CONSULTANT'S initial compensation and reimbursement as provided in the original budget was $18,000.00. The additional compensation for work described in the revised Scope of Work is $24,900.00. The total contract price for the original contract plus the additional work authorized by this AMENDMENT is in the total amount of $42,900.00. III TIME OF PERFORMANCE The work for each task shall be completed according to the schedule in the attached Scope of Work and must be completed on or before January 31, 2011. 1 IV SIGNATURES Except as modified herein, the original AGREEMENT and Exhibits "A" through "C" shall remain in effect. In WITNESS WHEREOF, the parties hereto have executed this Amendment No. 1 to the Agreement as of the date and year first written above. CITY O ORT ANGELES EES CONSULTING, INC. By: ATTEST: ayor atit14- 1461) 546121 Janra Hurd, City Clerk APPROVED AS TO FORM: 2 By: Title: Managing Director, Economics and Rates William E. Bloor, City Attorney G'\ Legal_ Backup\ AGREEMENTS& CONTRACTS\ 2010Agrmts &Contracts\AmendmenttoPSA EESConsulting 011210.doc January 7, 2010 Consulting Mr. Phil Lusk Power Resources Manager City of Port Angeles 321 East Fifth Street Port Angeles, WA 98362 -0217 EXHIBIT D SUBJECT: Proposal to Assist the City Port Angeles Respond to BPA Solicitation for Demand Response and to Issue RFP for AMI Vendor Dear Mr. Lusk: EES Consulting is pleased to present this proposal in response to the City of Port Angeles' (City) request for assistance in (1) responding to the upcoming BPA demand response (DR) pilot program solicitation and (2) preparing an RFP to solicit proposals from Automatic Metering Infrastructure (AMI) vendors. Below is a brief proposal which includes our proposed statement of work, budget and schedule estimates, and our proposed project staffing. Background BPA is planning to release a residential demand response pilot program RFP in January of 2010 to achieve the following goals: Develop strategies for BPA and utilities to work collaboratively to achieve effective DR in the Northwest. Test the integration of DR technologies with AMI systems in the residential sector. Test residential customer recruitment strategy, education and program participation persistence Quantify costs and impacts of leading DR technologies in the residential sector. Evaluate cost effectiveness and value of DR in residential applications. 570 Kirkland Way, Suite 200 Kirkland, Washington 98033 Telephone. 425 889 -2700 Facsimile: 425 889 -2725 A registered professional engineering corporation with offices in Kirkland, WA; Portland, OR; Indio, CA; Bellingham, WA; and Calgary, AB Statement of Work The primary tasks involved in assisting the City are: Task A: Prepare Demand Response Pilot Program Proposal to BPA Page 12 EES Consulting will meet with City staff at the onset to review the solicitation issued by BPA. As the solicitation is not available at this time, this scope and budget is a preliminary draft based on similar projects. EES Consulting will prepare the proposal to BPA in coordination with the City. In addition, EES Consulting will provide a preliminary economic analysis of the program costs and potential benefits over the time period requested by BPA. EES Consulting will also address the potential for marketing approaches prior to and during the course of the program. Proposal writing assignments will be divided between City staff and EES Consulting staff. EES Consulting will coordinate all writing tasks and document preparation as well as provide an overall review of the document. The City will provide EES Consulting with technical details as to the scope of the equipment available to the City for use in the program and any details of the City system. In addition, EES Consulting will send the complete document to City staff for a final review and incorporate any comments into the final document prior to submittal to BPA. It is anticipated EES Consulting will participate in up to four conference call meetings with BPA and the City over the course of proposal preparation. Additional meetings, travel expenses, and any BPA contract negotiations will be billed on a time and material basis according to the billing rates outlined below. Task B: Prepare AMI Request for Proposal The City is planning to purchase and install advanced electric and water meters utility wide. In order to accomplish this, the City will need to procure a vendor to supply and install the equipment. EES Consulting will assist the City in preparing and issuing an RFP and selecting a vendor in the following sub tasks: Prepare RFP EES Consulting will be prepare the RFP with assistance from the City. The City will provide EES Consulting with the technical term sheet (e.g., AMI requirements, system technical specifics) for the RFP package. A draft contract will be included in the RFP package also. The City will notify AMI vendors of the RFP. Administrative Assistance The City will distribute the RFP notice and coordinate respondent questions. EES Consulting will participate in the review of submitted proposals, rank respondents, and assist the City with RFP questions and contract negotiation with the selected vendor. Directed Services EES Consulting will provide technical and analytical support services as directed by City staff. It should be noted that this proposed scope of services can be expanded or contracted at the request of the City. Budget and Schedule Estimates EES Consulting charges for its services on a time and material basis. Our standard billing rates are as follows: President $185 Managing Director 160 Manager 155 Senior Project Manager 150 Project Manager 145 Senior Analyst/Senior Engineer 140 Analyst/Engineer 135 Administrative Assistant 120 Any out -of- pocket project related costs will also be billed to the City at their cost to EES Consulting. This may include travel costs, RFP mailing, and document production. Based upon the aforementioned project approach and billing rates, the estimated budget and schedule for completion of the Project is as follows: Demand Response Grant Application 1 Prepare DR Grant Application 2 Directed Services B Prepare AMI Request for Proposal 1 Prepare Request for Proposal 2 Administrative Assistance 3 Directed Services Total Labor Budget Feb. 28, 2010 Sept 30, 2010 Mar. 31, 2010 Jul. 1, 2010 Sept. 30, 2010 68 16 40 36 16 140 Page 1 3 9,800 2,250 5,600 5,000 2,250 $24,900 The scheduled completion dates are subject to the timing of the RFP release from BPA and approvals from the City of Port Angeles. We are prepared to begin this project upon receiving notice to proceed from the City staff. Project Staffing Kelly Tarp will serve as project manager with technical assistance from Brendan O'Donnell and Steve Andersen. I will provide general oversight and review and serve as the primary client contact for the City. We will also seek input and ideas from Gary Saleba, Anne Falcon and Amber Nyquist as needed. Thanks for thinking of EES Consulting. We look forward to working with the City on this very interesting project. Please feel free to contact me with any questions. Very truly yours, Kevin Smit Senior Project Manager Page 14