HomeMy WebLinkAbout5.1092 CorrespondenceDocument Disposition Request
Systems Design moved from our Silverdale offices in May 2010 to our new 12,000 sq ft secured
building in Poulsbo, 10 miles away. We also relocated all of the documents that were stored in
leased storage facilities as we have the room and have on -site access to the documents. We
have since reorganized the documents and separated the financial information from the PCRs
and the PCRs with signatures.
Beginning January 2011, Systems Design will begin scanning all incoming paper PCRs and
financial records. This will enable simple document storage and quick retrieval of any
document needed by our employees and our clients. Per the attached Records Storage Policy
we will continue to facilitate all existing paper financial records related to our work for the
mandatory 7 years and beyond. We will also retain for an unlimited amount of time any PCRs
that contain a lifetime patient signature.
The documents that we are interested in returning to you or destroying are the paper PCRs in
our possession that are 3 years and older that do not contain a patient's signature. If you are
interested in having these documents returned to your facilities, please indicate below and we
will deliver or ship them to you. If you are not interested in the return of these documents, we
will shred them and provide the verification to you after it is completed.
o Please Return PCRs 3 years and older without signatures to our facilities
Please Destroy PCRs 3 years and older without signatures provide documentation
City of Port Angeles Fire Department
By:
Name: ailLSSA-
Title: e ()AJ
Date: o
5; I D Q 2