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Agenda Packet 11/18/2014
CITY COUNCIL MEETING A 321 East Soh Street P, "` ' ` November 18, 2014 X11 W A s H N G T o N, U. S. A. REGULAR MEETING — 6:00 p.m. ���::::::Alllllllllllllllllllllln The Mayor may determine the order of business for a particular City Council meeting. The agenda should be arranged to best serve the needs and/or convenience of the Council and the public. Mayor to determine time of break. The items of business for regular Council meetings may include the following: A. CALL TO ORDER -REGULAR MEETING AT 6:00 P.M. B. ROLL CALL PLEDGE OF ALLEGIANCE CEREMONIAL MATTERS, PROCLAMATIONS & EMPLOYEE RECOGNITIONS 1. Recognize the Cal Ripken World Series Team C. PUBLIC COMMENT - D. LATE ITEMS TO BE PLACED ON THIS OR FUTURE AGENDAS - E. CONSENT AGENDA/Approve 1. City Council Minutes: October 21, 2014 and November 4, 2014..........................................................................................E-1 2. Expenditure Approval List:From 10125114 to 1117114 in the amount of$2,690,982.09.....................................................E-10 3. Rayonier Outfall Diffuser Repair/Modification,Project US06-01/Final Acceptance......................................................E-35 4. Fire Department Radio Project ............................................................................................................................................E-36 5. Morse Creek Appraisal Contract/Award............................................................................................................................E-37 F. QUASI-JUDICIAL MATTERS —REQUIRING PUBLIC HEARINGS (6:30 P.M.or soon thereafter)................................................................................................................................................None G. PUBLIC HEARINGS —OTHER (6:30 P.M. or soon thereafter) 1. Blue Mountain Solid Waste Drop Box Facility Surcharge Rate Ordinance Amendment/Conduct 2"a Reading/Close Public Hearing/Adopt Ordinance.................................................................................................................................................... G-1 2. Proposed Revenue Sources,including property tax levy,for 2015/Conduct 2"a Reading/Close Public Hearing/Adopt Ordinanceand Resolution ................................................................................................................................................... G-4 3. Industrial Transmission Electric Rate Ordinance Amendment/Conduct 2"1 Reading/Close Public Hearing l Adopt Ordinance ........................................................................................................................................................................... G-10 4. 2015 Budget/ Conduct 1 stReading l Open Public Hearing/Continue to December 2"1 Meeting .................................... G-14 Mayor to determine time of break/Hearing devices available for those needing assistance. November 18, 2014 Port Angeles City Council Meeting Page - 1 H. ORDINANCES NOT REQUIRING PUBLIC HEARINGS 1.2014 Budget Amendment 43...........................................................................................................................................................................................................................H-1 I. RESOLUTIONS NOT REQUIRING PUBLIC HEARINGS -None J. OTHER CONSIDERATIONS 1. Port Angeles Downtown Association/Third Quarter Report................................................................................................J-1 K FINANCE 1. Olympic Peninsula Humane Society Services Agreement 2015-2017...........................................................................................................................K-1 L. COUNCIL REPORTS- M. INFORMATION City Manager Reports: 1. October Building Report.......................................................................................................................................................M-1 2. Sewer Fund Coalition Request/ Verbal Report N. EXECUTIVE SESSION O. ADJOURNMENT - PUBLIC HEARINGS Public hearings are set by the City Council in order to meet legal requirements. In addition, the City Council may set a public hearing in order to receive public input prior to making decisions, which impact the citizens. Certain matters may be controversial, and the City Council may choose to seek public opinion through the public hearing process. Mayor to determine time of break/Hearing devices available for those needing assistance. November 18, 2014 Port Angeles City Council Meeting Page -2 ji6a:F PORTA/C�FJ F PROCLAMATION In Recognition of PORT ANGELES CAL RIPKEN 12U BASEBALL TEAM WHEREAS, the Port Angeles 12U Cal Ripken Tournament Team began their outstanding journey from city, state, and regional Championships this year, ending their whirlwind adventure in baseball at the Cal Ripken World Series in Alachua, Florida; and WHEREAS, the team started their season in Bremerton, Washington going 4 &0, then participating in a tournament in Castlerock, Washington going 5 & 1, moving to the state tournament in Ellensburg, Washington finishing 5 & 1, then to regional's in Kalispell, Montana with a 6 &0 win, ending their summer baseball sprint at the World Series; and WHEREAS, in order for the team to participate in Florida they would need to raise funds to cover additional expenses, donations and fund raisers came into play, with money donated by family, friends and our community to a special account set up at First Federal, as well as funds earned during two car washes, they were able to collect the additional amount necessary to get them across the country and to the World Series; and WHEREAS, over the summer the team gathered some truly remarkable numbers, finishing their summer with a total of 404 hits, 65 doubles, 10 triples and 43 home runs; and WHEREAS pitching earned an ERA of 2.76, with a total of 189 strike outs in 154 innings, giving up only 4 homeruns all summer; and WHEREAS, the coaching staff of Kevin Miller and Pat Nickerson, along with manager Rob Merritt, led this team of talented players to the World Series; and WHEREAS, Brody Merritt, Nathan Miller, Tyler Bowen, Gabe Ritchie, Brady Nickerson, Milo Whitman, Lucas Jamagin, Ethan Flodstrom, Derek Bowechop, Alex Lamb, Slater Bradley, Tanner Lunt, Tinuny Adams; all members of the 2014 Port Angeles Cal Ripken 12U World Series participants, finished their season 7`" in the nation. NOW, THEREFORE, I,Dan Di Guilio, Mayor, ON BEHALF OF THE CITY COUNCIL OF PORT ANGELES,do hereby RECOGNIZE the 2014 Port Angeles Cal Ripken 12U team. The City of Port Angeles is truly impressed by your accomplishments and look forward to many more years of great baseball. Well done boys, you made our City proud! r� `4 s November 18 2014 Dan Di Guilio, Mayor �! B - 1 PUBLIC INTEREST SIGN-UP SHEET N• PORTANGELES CITY COUNCIL SPECIAL MEETING `= W A S H I N G T O N, U. S. A. DATE OF MEETING: November 18, 2014 LOCATION: City Council Chambers You are encouraged to sign below if: 1. You are here to listen to the City Council discussion on a particular agenda item; 2. You want to speak during the Public Comment period of the agenda. If several members of the public are interested in a particular agenda item, the Mayor may move that item so it is discussed earlier in the meeting. Also,the Mayor may use the information provided to organize the Public Comment period. During the Public Comment portion of the meeting, the Mayor will invite citizens to talk with the Council about topics that are not scheduled for public testimony on the evening's agenda. Prior to the start of the "Public Comment"portion of the public hearing, all persons wishing to be heard are asked to sign in with the Clerk, giving their names and addresses, and topic. The Mayor may arrange the order of speakers so that testimony is heard in the most logical groupings. To allow time for the Council to complete its legislative agenda, comments should be limited to no more than 5 minutes per person and a total of 15 minutes for this comment period. At the discretion of the Mayor,these time periods may be lengthened or shortened. Following any public comment,the Mayor may allow time, limited to five minutes, for response from City Council members and/or City staff. No speaker may convey or donate his or her time for speaking to another speaker. If many people wish to speak to a particular issue, the Mayor may limit the total amount of time dedicated to that single issue. Written comments may be submitted into the record of a Council meeting by presenting the written document to the Clerk prior to the meeting, in which case a copy of the document will be provided to each Council Member, but the document will not be read aloud; or a document may be distributed to the City Council, with a copy to the Clerk, by a speaker while the speaker is addressing the Council. 7 ✓ 1 Y f ti �r���`c� �-'C�<�. `'� � R�i ��t` ��rf .�%�.�; . C.'� �>•r.�`:,; ..�`•, t, ,�;EJr�-r; � 1�N s G i { t y 4Y N G:\Group\Clerk\Forms\Council Attendance Roster.doc / PUBLIC INTEREST SIGN-UP SHEET i; 'tip C ./Y N I N XV N )CI Y/N Y/N Y/N Y/N Y /N Y/N Y/N Y/N Y/N Y/N Y/N Y/N Y/N Y/N Y/N Y/N Y /N Y /N Y/N Y/N Y/N Y/N Y/N Y /N G:\Group\Clerk\Forms\Council Attendance Roster.doc CITY COUNCIL MEETING Port Angeles, Washington November 4, 2014 CALL TO ORDER-REGULAR MEETING: Mayor Di Guilio called the regular meeting of the Port Angeles City Council to order at 6:00 p.m. ROLL CALL: Members Present: Mayor Di Guilio, Deputy Mayor Downie, Councilmembers Bruch, Collins, Gase, Kidd and Whetham. Members Absent: None. Staff Present: City Manager McKeen, Attorney Bloor, Clerk Veneklasen, B. Olson, C. Fulton, N. West, T. Gallagher,K.Dubuc,C.Delikat,P.Lusk and S.Wright. PLEDGE OF ALLEGIANCE: Mayor Di Guilio led the Pledge of Allegiance to the Flag. CEREMONIAL MATTERS,PROCLAMATIONS & EMPLOYEE RECOGNITIONS 1. Employee Recognition:Tess Agesson, Senior Accountant,Department of Revenue Tax Refund Mayor Di Guilio and Chief Finance Officer Byron Olson honored Senior Accountant Tess Aggesson for the work she did to discover overpayments made by the City to the Washington State Department of Revenue over a number of years. Accountant Aggesson's work resulted in a$521,000 refund from the State that will be used for the benefit of Port Angeles taxpayers. PUBLIC COMMENT: Jan Butler, 1310 South I Street, updated the Council on the work of the Safer Fourth of July Steering Committee. Butler provided Council folders with more educational material on this issue. Peter Ripley, 114 E. 6th Street, spoke in opposition to how the City processes light bills. He asked that due dates coincide with when low-income residents receive Social Security benefits. Todd Ortloff, President of Chamber of Commerce, requested Council suspend the RFP process for 2015 Lodging Tax Funds and extend the Chamber's contract for one more year. Ortloff said the Chamber would then be prepared to respond to the City's RFPs in 2016. Deborah Harrison,250 Brittany Lane in Sequim,spoke on her concerns about the Navy's planned electronic warfare training. She thanked the Council for asking the Navy and Forest Service for a public forum on the matter. Edna Peterson invited Council to the volunteer-organized Holiday Extravaganza that includes participation from 47 businesses in the greater Port Angeles area on Friday, Saturday and Sunday. Cindy Tumey, 430 W. 8th Street, spoke in regards to the City's billing system and late fees. She asked if late fees could be waived for low income residents and also spoke about her concerns in regards to the Navy's planned electromagnetic warfare training. E - 1 PORT ANGELES CITY COUNCIL MEETING—November, 4 2014 Dale Wilson, PO Box 817, reminded Council that they had already made a decision in regards to Lodging Tax funds. He asked them to stand by their original decision and not suspend the RFP process or extend the Chamber's contract for another year. PUBLIC HEARINGS—OTHER: 1. Industrial Transmission Electric Rate Ordinance Amendments Deputy Director of Power&Telecommunication Phil Lusk gave a PowerPoint presentation that outlined industrial transmission cost-of-service objectives and reviewed the basic charge. Mayor Di Guilio opened the public hearing at 6:44 p.m.There being no public comment,he continued the public hearing to the November 18,2014,City Council meeting. Mayor Di Guilio conducted the first reading of the ordinance by title,entitled, AN ORDINANCE of the City of Port Angeles,Washington, amending Title 13,Chapter 13.12 of the Port Angeles Municipal Code relating to the Industrial Transmission electric rate classification. 2. Medic One Utility Rate Adjustments Fire Chief Ken Dubuc told Council there have been no changes since the first reading of the ordinance on proposed rate adjustments to the Medic 1 Utility. Mayor Di Guilio conducted the first reading of the ordinance by title,entitled, ORDINANCE No.3518 AN ORDINANCE of the City of Port Angeles,Washington,amending Title 13,Chapter 13.73 of the Port Angeles Municipal Code relating to utility rates. It was moved by Collins and seconded by Kidd to: Approve the ordinance as read. Motion carried 7-0. 3. Blue Mountain Solid Waste Drop Box Surcharge Rate Ordinance Amendment Public Works and Utilities Director Fulton informed Council that based on a recommendation from the Joint Solid Waste Advisory Committee,staff reviewed the 2015 through 2019 surcharge rates for the Port Angeles Transfer Station and Blue Mountain Drop Box Facility and is recommending a revision to the Blue Mountain rates. Mayor Di Guilio opened the public hearing at 6:49 p.m.There being no public comment,he continued the public hearing to November 18,2014,City Council meeting. Mayor Di Guilio conducted the first reading of the ordinance by title,entitled, AN ORDINANCE of the City of Port Angeles,Washington,relating to garbage collection rates,making changes to Title 13,Chapter 13.57 of the Port Angeles Municipal Code. Page 2 of 4 E - 2 PORT ANGELES CITY COUNCIL MEETING—November, 4 2014 4. Proposed Revenue Sources,Including Property Tax Levy,for 2015 Senior Accountant Sherry Wright conducted a PowerPoint Presentation that briefed Council on property tax and other revenues,noting that State law requires the City to levy property taxes before November 301'each year. Mayor Di Guilio opened the public hearing at 6:54 p.m. Cindy Tumey,430 W. 81h Street,spoke in opposition to tax increases,noting that when taxes go up even people who are low-income and do not pay taxes still see an increase in rent,utilities and other living expenses. Peter Ripley, 114 E. 61h Street, spoke in opposition to tax and rate increases, saying that if the City continues on a path of ever-increasing rates,more and more businesses won't be able to stay in business. Mayor Di Guilio conducted the first reading of the ordinance by title,entitled, AN ORDINANCE of the City of Port Angeles, Washington, levying ad valorem property taxes for the fiscal year 2015,and directing the City Clerk to certify said amount to the Board of Clallam County Commissioners. Councilmembers Whetham and Bruch asked to be excused from the Council meeting at 7:30 p.m. LATE ITEMS TO BE PLACED ON THIS OR FUTURE AGENDAS as determined by City Manazer or Councilmember—Mayor Di Guilio directed staff to bring back a report on the City's utility billing cycle. CONSENT AGENDA: It was moved by Whetham and seconded by Kidd to approve the Consent Agenda to include: 1.Expenditure Approval List:From 10/1112014 to 10/24/2014 for$4,505,949.39 2.Approval of Minutes: Octoher 7, 2014 3.Lauridsen Blvd.Bridge Replacement,Project TR42-99/Approve Change Orders 4.Lodging Tax Appointments/Approve Motion carried 7-0. RESOLUTIONS NOT REQUIRING PUBLIC HEARINGS: 1. Leftover Paint Product Stewardship Resolution Director Fulton gave an overview of the resolution that supports upcoming legislation to create a paint product stewardship program in Washington State. Council discussion followed. Mayor Di Guilio read the resolution by title,entitled, RESOLUTION NO.20-14 A RESOLUTION of the City Council of the City of Port Angeles,Washington,supporting product stable financing, increased recycling and resource recovery,and reduced environmental impacts. It was moved by Gase and seconded by Whetham to: Pass the resolution supporting upcoming legislation for the Product Stewardship Systems for Leftover Paint in Washington State. Motion carried 7-0. Page 3 of 4 E - 3 PORT ANGELES CITY COUNCIL MEETING—November, 4 2014 FINANCE: 1. Tumwater Truck Route Sewer Extension Community and Economic Development Director Nathan West gave an overview of the project which will extend sanitary lines on the Tumwater Truck Route to serve businesses between Lauridsen Boulevard and Highway 101 using NICE(New Improvements for Community Enhancements) funds and$40,000 in contributions from two local businesses,Lincoln Welding and Olympic Electric.Council discussion followed. It was moved by Kidd and seconded by Collins to: Approve and authorize the Tumwater Truck Route Sewer Extension,Project WW02-2014,to be added to the Capital Facilities Program for budget year 2014 in the amount of$149,500 using NICE funds in the amount of$109,500,and approve and authorize the City Manager to award and sign a construction contract with 2 Grade Construction,LLC,for the Tumwater Truck Route Sewer Extension Project,in the base amount of$142,265.00 including applicable taxes. Motion carried 7-0. CITY COUNCIL REPORTS: Councilmember Collins attended the Port Angeles Farmers Market with Mayor Di Guilio. They spoke with citizens regarding Navy Warfare training, the 81h Street Bridges and safety in the community. He will be representing the City at the Veteran's ceremony in Victoria, B.C. Councilmember Collins will also be attending the Rural Conservation and Development District's workshop on Community Vitality. Councilmember Collins will be calling in to the next Council meeting. Councilmember Bruch attended the Peninsula Development District,and Olympic Peninsula Resource Conservation meetings. The groups plan to merge together to combine economic development and resource conservation. She recently spoke with a Jefferson County Council member who shared that their Council held office hours at City Hall. Councilmember Bruch asked the Port Angeles City Council to consider doing the same. Councilmember Whetham said he hasn't given up hope about upgrading Civic Field in a way that it can be used year-round. Councilmember Gase acknowledged City staff who had received State recognition. He thanked staff for the help it recently provided to a citizen. He will attend the Veterans Day Celebration at the Coast Guard base next Tuesday. Councilmember Gase attended two Chamber board meetings recently and reported that the Chamber is going through some internal changes and that he sees a sincere effort on the part of Chamber board members to work with the City. Mayor Di Guilio will also attend the Veterans Day Celebration at the Coast Guard base next Tuesday and he thanked Councilmember Collins for representing the City at the Victoria B.C.celebration. No other reports were given. INFORMATION: City Manager McKeen reminded Council of the Public Works&Utilities reports and Planning Commission Minutes included in their packets. ADJOURNMENT: Mayor Di Guilio adjourned the meeting at 7:18 p.m. Dan Di Guilio,Mayor Jennifer Veneklasen,City Clerk Page 4 of 4 E - 4 CITY COUNCIL MEETING Port Angeles, Washington October 21, 2014 CALL TO ORDER SPECIAL MEETING: Mayor Di Guilio called the special meeting of the Port Angeles City Council to order at 5 p.m. ROLL CALL: Members Present: Mayor Di Guilio, Deputy Mayor Downie, Councilmembers Brach, Collins, Gase, Kidd and Whetham. Members Absent: None. Staff Present: City Manager McKeen,Attorney Bloor,Clerk Veneklasen and C.Fulton. EXECUTIVE SESSION: Based on input from Attorney Bloor, Mayor Di Guilio announced the need for an Executive Session, under the authority of RCW 42.30.110(1)(i) for the purpose of discussing potential litigation with legal counsel, for approximately 45 minutes. The Executive Session convened at 5:02 p.m. RETURN TO OPEN SESSION: The Executive Session concluded at 5:45 p.m.No action was taken. ADJOURNMENT: Mayor Di Guilio adjourned the Special Meeting at 5:46 p.m. CALL TO ORDER-REGULAR MEETING: Mayor Di Guilio called the regular meeting of the Port Angeles City Council to order at 6 p.m. ROLL CALL: Members Present: Mayor Di Guilio, Deputy Mayor Downie, Councilmembers Brach, Collins, Gase, Kidd and Whetham. Members Absent: None. Staff Present: City Manager McKeen, Attorney Bloor, Clerk Veneklasen, B. Olson, C. Fulton, N. West, T. Gallagher,K.Dubuc,C.Delikat and A. Gates It was moved by Kidd and seconded by Whetham to: Excuse Mayor Di Guilio from the September 16,2014 Council meeting. Motion carried 7-0. PLEDGE OF ALLEGIANCE: Mayor Di Guilio led the Pledge of Allegiance to the Flag CEREMONIAL MATTERS,PROCLAMATIONS & EMPLOYEE RECOGNITIONS 1. Recognize Mike Puntenney,2014 Roy Morse Leadership Award Public Works&Utilities Director Craig Fulton and Mayor Di Guilio recognized City Engineer Mike Puntenney for receiving the Roy Morse Leadership Award that recognizes outstanding professional accomplishments in Public Works. E - 5 PORT ANGELES CITY COUNCIL MEETING—October 21, 2014 PUBLIC COMMENT: Edna Willadsen, 1718 East Lambert Lane, asked Council to sign a letter asking for more time for public comment on the Navy's proposed electronic warfare training,saying she is concerned about noise pollution and fire. Jim Creelman, 1101 E. 2nd Street, spoke about his concerns in regards to suicides on the Eighth Street Bridges. He suggested Council take immediate action by barricading the bridges. Deborah Hansen,250 Brittney Lane in Sequim, spoke in opposition to the proposed electronic warfare training. She said a project of this magnitude could have a huge effect on the thousands of visitors who come to see Olympic National Park. She urged the City to take a stand and contact the Navy. Judi Hangartner, 1815 East 41h Street,thanked the City Council and staff, saying that she was proud and grateful for their work on ending smart meters. Emily Browning spoke about her concerns that the small town charm of Port Angeles has begun to disintegrate. She highlighted several criminal incidents that have happened over the past few weeks. She asked Council why Port Angeles has become such an attraction for homeless people. Eloise Kailin,P.O.Box 2418 Sequim,on behalf of Protect the Peninsula's Future spoke against the Navy's proposed Electromagnetic Warfare training. She requested a public meeting in Port Angeles so that Navy and Forrest Service can answer citizens' questions. She asked the Council to file timely comments to this project. Melvin Worman, 1232 Carlsborg,thanked Council for what she called a wise choice against smart meters. She also spoke in opposition to the Navy's proposed electronic warfare training on the Peninsula. Jim DeBord, 1309 East 71h Street, told Council that he's concerned about the increase of crime in Port Angeles. He feels budget cuts have made it difficult for the Police Department to do its job, and that the City is suffering as a result. LATE ITEMS TO BE PLACED ON THIS OR FUTURE AGENDAS as determined by City Manager or Councilmember- Council directed staff to add a discussion about fencing the Eighth Street Bridges to the next agenda or work session. Council further directed staff to contact the Navy about a possible public forum. Manager Mckeen removed Item G2,Industrial Transmission Electric Rate Ordinance Amendment,from the agenda, noting that it will be added to a future Council meeting. PUBLIC HEARINGS—OTHER: 1. Shoreline Master Program(SMP) Chrissy Bailey and Cedar Boutah from the Department of Ecology joined the meeting by teleconference. Director of Community and Economic Development Nathan West called Council's attention to a detailed question and answer document created by staff in response to public comments and questions.He also informed them of a letter sent by the Port of Port Angeles. Associate Planner Scott Johns displayed a slide that noted an addendum to page 16 of the SMP,inserted for clarity rather than a change in content. Mayor Di Guilio opened the public hearing at 6:40 p.m. John Thager,2227 East 3rd Avenue,urged Council to adopt the SMP and submitted a letter of support from Richard Chambers. Harry Bell, 1216 East 2nd Street,read a letter from Edna Peterson supporting the SMP and Council's work on it. Page 2 of 5 E - 6 PORT ANGELES CITY COUNCIL MEETING—October 21, 2014 Mr.Bell spoke on behalf of the Port Angeles Business Association which he said supports the Department of Ecology's recommendations and the SMP as a whole. Carol Johnson,P.O.Box 1057,Executive Director of the North Olympic Timber Action Committee,spoke in support of the SMP and its amendments. She said it is imperative to maintain local control where possible and that the harbor is an integral part of the business community. She submitted a letter from Roxi Baxley in favor of the SMP and aqua culture. Kaj Alburg,4513 Mount Pleasant Road,commended City staff for shepherding the SMP for past 5 years and said he supports the SMP and keeping local control of the plan wherever possible.He spoke in opposition to any further restrictions on aqua culture which he said is already heavily regulated. Jack Globert,400 Railroad Avenue,strongly urged the Council to move forward and approve the SMP so that the City can start moving forward.He also submitted a memo from the Port Angeles Business Association in support of the program. Darlene Schanfald spoke on behalf the Sierra Club saying the Sierra Club supports comments she submitted last week on behalf of Olympic Environmental Council and Protect the Peninsula's Future. She asked Council to think about the potential consequences if a dock is allowed in Port Angeles Harbor. Dick Piling,72 Mount Pleasant Heights Lane,spoke in favor of the SMP and the possibility of its bringing in new jobs.Mr.Pilling said he thinks it's a bad program,but he urges the Council to pass it now before it gets worse. Jim Moran, 1710 West Fourth,urged Council to pass the SMP as written,saying that the economic impact it could bring to the community is critical. Mayor Di Guilio closed public hearing at 6:55 p.m. Council discussion followed. Mayor Di Guilio conducted a second reading of the ordinance of the title,entitled ORDINANCE NO.3514 AN ORDINANCE of the City of Port Angeles,Washington revising the City of Port Angeles Shoreline Master Program by amending Ordinance 2033, as amended,and Port Angeles Municipal Code 15.08.040. It was moved by Kidd and seconded by Downie to: Adopt ordinance as read by title and request Department of Ecology reinstate the setback clarification relative to segment J of the document. Council discussion followed. Motion carried 7-0. Mayor Di Guilio recessed the meeting for a break at 7:12 p.m. The meeting reconvened at 7:19 p.m. 3. Medic One Utility Rate Adjustments Fire Chief Ken Debuc provided a brief overview of how the Medic One Utility Rates are assessed. Chief Debuc said increased costs for 2015 are primarily due to the cost of medical supplies and pharmaceuticals, and an increase number of calls. Other cost increases are from state-mandated training and maintenance for aging fleet. Council discussion followed. Mayor Di Guilio opened the public hearing at 7:29 p.m.There being no public comment,Mayor Di Guilio continued the public hearing to the November 4,2014 Council meeting. Page 3 of 5 E - 7 PORT ANGELES CITY COUNCIL MEETING—October 21, 2014 Mayor Di Guilio conducted a first reading of the ordinance of the title,entitled, AN ORDINANCE of the City of Port Angeles,Washington,amending Title 13,Chapter 13.73 of the Port Angeles Municipal Code relating to utility rates. OTHER CONSIDERATIONS: 1. Collective Bargaining Contract with IAFF 656 Human Resources Manager Abbi Gates briefed Council on the contract,saying it was the first of 6 union contracts that will be negotiated over the next year. Council discussion followed. It was moved by Kidd and seconded by Gase to: Approve the terms of the IAFF Collective Bargaining Agreement extension and cost of living adjustment. Motion carried 7-0. 2. Mueller Settlement Agreement Attorney Bloor briefed Council on proposed settlement agreement.He noted that the agreement was a compromise to competing claims that were brought to negotiation.The agreement would terminate the AMI project and end the contract with Mueller. Council discussion followed. It was moved by Downie and seconded by Kidd to: Approve the attached settlement agreement,authorize the City Manager to sign the agreement on behalf of the City, and authorize the City Manager to approve such other arrangements,preparations and measures as he finds necessary to implement the terms of the settlement agreement. Motion carried 7-0. CONSENT AGENDA: It was moved by Whetham and seconded by Collins to approve the Consent Agenda to include: 1. Expenditure Approval List:9/27/2014 to 10/10/2014 for$1,837,849.22 2. Renewal of Computerized Maintenance Management System(CMMS)Software License Agreement 3. Blue Mountain Drop Box Facility Surcharge Rate Ordinance Amendment/Set Public Hearing 4. Civic Field Boiler Replacement-Project PK 01-14/Approve and authorize the City Manager to award and sign a construction contract for the base bid to install an electric boiler at Civic Field in the amount of $14,212.32;and to make minor modifications to the contract, if necessary 5. CFP IT0213 Thin Client Virtual Conversion/Replacement,Phase II/Authorize purchase of thin client software, related Microsoft software and thin client appliances for the transition of Finance, Customer Service, and other City staff to the thin client platform;award amount of$68,858.63 Motion carried 7-0. ORDINANCES NOT REQUIRING PUBLIC HEARINGS: 1. Minor Municipal Code Amendments,Titles 14(Building), 15 (Environment), 17(Zoning) Director West outlined minor amendments to Titles 14, 15 and 17 of the Port Angeles Municipal Code. Council discussion followed. Mayor Di Guilio conducted a second reading of the ordinances of the titles,entitled ORDINANCE NO.3515 AN ORDINANCE of the City of Port Angeles,Washington making changes to Title 14,Chapters 14.36 of the Port Angeles Municipal Code relating to signs. ORDINANCE NO.3516 Page 4 of 5 E - 8 PORT ANGELES CITY COUNCIL MEETING—October 21, 2014 AN ORDINANCE of the City of Port Angeles,Washington making changes to Title 15,Chapters 15.08, 15.20, 15.28,of the Port Angeles Municipal Code relating to environment. ORDINANCE NO.3517 AN ORDINANCE of the City of Port Angeles,Washington making changes to Title 17,Chapters 17.01, 17.08, 17.11, 17.18, 17.19, 17.31, 17.44, 17.45, 17.52,and 17.95,of the Port Angeles Municipal Code relating to zoning. It was moved by Collins and seconded by Downie to: Adopt ordinance as read by title. Motion carried 7-0. CITY COUNCIL REPORTS: Councilmember Gase stated that he had been on vacation the past week. Councilmember Whetham said the Civic Field Steering Committee has slowed down and he is considering bringing the topic back to Council. Councilmember Collins said the Economic Development Council is moving forward with its strategic plan, and he agreed to take Councilmember Gase's place at the November I"Farmer's Market. Mayor Di Guilio welcomed a group from Esquimalt to Port Angeles for the Crab Festival. He thanked Councilmember Kidd for welcoming students from Mutsu City, Japan to City Hall. Mayor Di Guilio and Councilmember Collins recently represented the City at a Potlach Celebration at the Lower Elwha Klallam Tribal Heritage Center where they presented school supplies to PASD students. No other reports were given. INFORMATION: Director West informed Council that RFPs for Lodging Tax Funds had been posted on the City's website.Proposals will be presented first to Lodging Tax Committee and then to Council. Manager Mckeen asked for clarification on direction given by Council earlier in the meeting. Council reached consensus on adding the following topics to future agendas or work sessions: Discussion on Eighth Street Bridge fencing;Indigenous Peoples' Day; and Park Model RVs/low impact development standard requirements. ADJOURNMENT: Mayor Di Guilio adjourned the meeting at 8:32 p.m. Dan Di Guilio,Mayor Jennifer Veneklasen,City Clerk Page 5 of 5 E - 9 a � Id^^ Date: 11/14/2014 * »>rrrrrryfrrrrl,, , City of Port Angeles City Council Expenditure Report r4'rJ * From: 1012512014 To: 111712014 Vendor Description Account Number Invoice Amount BILL'S PLUMBING&HEATING INC SANIKAN RAYONIER SITE 001-0000-239.96-00 85.00 CLALLAM CNTY TREASURER CVCA TO CLALLAM CO TREASU 001-0000-229.40-00 208.44 DEPARTMENT OF REVENUE-WIRES Excise Tax return-Sept 001-0000-237.00-00 763.68 Excise Tax return-Sept 001-0000-237.10-00 155.67 Excise Tax return-Sept 001-0000-237.30-00 345.32 Ann C. Foulk VBCC DAMAGE DOPOSIT FOULK 001-0000-239.10-00 150.00 Cageworx Promotions Reissue Ck#145455 7-13 001-0000-239.10-00 150.00 Dungeness Crab Festival CITY PIER DAMAGE DEPOSIT 001-0000-239.10-00 350.00 Michael McMahan LOOMIS DAMAGE DEPOSIT REF 001-0000-239.10-00 50.00 SIRCHIE FINGERPRINT LAB POLICE EQUIPMENT&SUPPLY 001-0000-237.00-00 -12.14 POLICE EQUIPMENT&SUPPLY 001-0000-237.00-00 -4.41 WA STATE PATROL LIVE SCAN JULY 2014 001-0000-229.50-00 164.50 LIVE SCAN AUG 2014 001-0000-229.50-00 115.00 LIVE SCAN SEPT 2014 001-0000-229.50-00 214.50 WASHINGTON STATE TREASURER BUILDING SURCHARGES 001-0000-229.10-00 90.00 DIST CT REV TO STATE TREA 001-0000-229.30-00 9,801.70 WEBQA MANAGEMENT SERVICES 001-0000-237.00-00 -216.72 Division Total: $12,410.54 Department Total: $12,410.54 PORT ANGELES CITY TREASURER Olympic Tourism Comm Meet 001-1160-511.31-01 18.48 Legislative Mayor& Council Division Total: $18.48 Legislative Department Total: $18.48 CANON USA, INC EQUIP MAINT& REPAIR SERV 001-1210-513.45-31 116.84 CENTURYLINK-QWEST 10-23 A/C 206T302306084B 001-1210-513.42-10 20.39 10-23 A/C 206T310164584B 001-1210-513.42-10 27.82 10-23 A/C 79513296 001-1210-513.42-10 1.21 PACIFIC OFFICE EQUIPMENT INC RENTAL/LEASE EQUIPMENT 001-1210-513.45-31 61.35 City Manager Department City Manager Office Division Total: $227.61 JASON PAYNTER EMPLOYEE REIMBURSEMENT 001-1211-513.41-50 159.93 City Manager Department Customer Commitment Division Total: $159.93 ADVANCED TRAVEL WA Cities Meeting-Fountai 001-1220-516.43-10 131.42 CENTURYLINK-QWEST 10-23 A/C 206T302306084B 001-1220-516.42-10 4.08 10-23 A/C 206T310164584B 001-1220-516.42-10 5.56 10-23 A/C 79513296 001-1220-516.42-10 0.24 DELL MARKETING LP COMPUTER HARDWARE&PERIPH1001-1220-516.31-01 228.28 INSIGHT PUBLIC SECTOR COMPUTER HARDWARE&PERIPH1001-1220-516.31-01 212.22 OLYMPIC STATIONERS INC BADGES&OTHER ID EQUIP. 001-1220-516.31-01 17.29 PEN PRINT INC PRINTING,SILK SCR,TYPSET 001-1220-516.31-01 30.89 City Manager Department Human Resources Division Total: $629.98 ADVANCED TRAVEL WAPRO Training-Veneklasen 001-1230-514.43-10 176.36 CENTURYLINK-QWEST 10-23 A/C 206T302306084B 001-1230-514.42-10 2.04 10-23 A/C 206T310164584B 001-1230-514.42-10 2.78 Pagel E - 10 a � Id^^ Date: 11/14/2014 * »>rrrrrryfrrrrl,, , City of Port Angeles City Council Expenditure Report r4'rJ * From: 1012512014 To: 111712014 Vendor Description Account Number Invoice Amount CENTURYLINK-QWEST 10-23 A/C 79513296 001-1230-514.42-10 0.12 DATA BASE OFFICE MACHINES&ACCESS 001-1230-514.41-50 477.32 HURD,JANESSA DATA PROC SERV&SOFTWARE 001-1230-514.43-10 275.28 NEURATH PHOTGRAPHY, ERIC COMMUNICATIONS/MEDIASERV 001-1230-514.41-50 1,170.72 WEBQA MANAGEMENT SERVICES 001-1230-514.41-50 2,796.72 City Manager Department City Clerk Division Total: $4,901.34 City Manager Department Department Total: $5,918.86 UNITED WAY OF CLALLAM COUNTY HUMAN SERVICES FUNDING 001-1390-519.49-71 23,175.00 City Manager Dept Community Service Division Total: $23,175.00 City Manager Dept Department Total: $23,175.00 CENTURYLINK-QWEST 10-23 A/C 206T302306084B 001-2010-514.42-10 14.27 10-23 A/C 206T310164584B 001-2010-514.42-10 19.47 10-23 A/C 79513296 001-2010-514.42-10 1.26 COMPUCOM SYSTEMS, INC COMPUTERS,DP&WORD PROC. 001-2010-514.31-01 274.55 PACIFIC OFFICE EQUIPMENT INC SUPPLIES 001-2010-514.31-01 100.61 FURNITURE, OFFICE 001-2010-514.31-01 193.04 Finance Department Finance Administration Division Total: $603.20 CENTURYLINK-QWEST 10-23 A/C 206T302306084B 001-2023-514.42-10 18.35 10-23 A/C 206T310164584B 001-2023-514.42-10 25.04 10-23 A/C 79513296 001-2023-514.42-10 1.09 DEPARTMENT OF REVENUE-WIRES Excise Tax return-Sept 001-2023-514.49-50 25.47 Finance Department Accounting Division Total: $69.95 CENTURYLINK-QWEST 10-23 A/C 206T302306084B 001-2025-514.42-10 26.51 10-23 A/C 206T310164584B 001-2025-514.42-10 36.17 10-23 A/C 79513296 001-2025-514.42-10 1.57 DATABAR INCORPORATED CYCLES 6-10 10/9/14 001-2025-514.41-50 2,117.16 CYCLES 11-15 10/16/14 001-2025-514.41-50 2,158.69 CYCLES 16-20 10/23/14 001-2025-514.41-50 1,759.49 EQUIFAX CREDIT REPORTS 001-2025-514.41-50 69.20 ITRON, INC ITRON HANDHELD SOFTWARE M 001-2025-514.48-10 1,170.72 VERIZON WIRELESS 10-13 a/c 271272753-00001 001-2025-514.42-10 68.26 Finance Department Customer Service Division Total: $7,407.77 CANON USA, INC OFFICE MACHINES&ACCESS 001-2080-514.45-31 784.44 DIGITAL SUPPLY CENTER, INC TONER MXM283N 001-2080-514.31-01 498.00 FREIGHT& PROCESSING 001-2080-514.31-01 44.82 OLYMPIC PRINTERS INC SUPPLIES 001-2080-514.31-01 173.22 PACIFIC OFFICE EQUIPMENT INC OFFICE MACHINES&ACCESS 001-2080-514.45-31 16.73 OFFICE MACHINES&ACCESS 001-2080-514.45-31 124.22 UNITED PARCEL SERVICE Shipping Chgs 001-2080-514.42-10 22.60 Finance Department Reprographics Division Total: $1,664.03 DEPT OF NATURAL RESOURCES CONSULTING SERVICES 001-2099-519.41-50 422.95 Finance Department General Unspecified Division Total: $422.95 Page 2 E - 11 a � Id^^ Date: 11/14/2014 * »>rrrrrryfrrrrl,, , City of Port Angeles City Council Expenditure Report r4'rJ * From: 1012512014 To: 111712014 Vendor Description Account Number Invoice Amount Finance Department Department Total: $10,167.90 ADVANCED TRAVEL WSAMA Conf. -Bloor 001-3010-515.43-10 77.25 WSAMA Conf-Greenwood 001-3010-515.43-10 197.68 CENTURYLINK-QWEST 10-23 A/C 206T302306084B 001-3010-515.42-10 12.24 10-23 A/C 206T310164584B 001-3010-515.42-10 16.69 10-23 A/C 79513296 001-3010-515.42-10 0.73 COPIERS NORTHWEST OCTOBER COPY CHARGES 001-3010-515.31-01 27.87 THOMSON REUTERS-WEST Westlaw Charges 001-3010-515.31-01 292.15 Attorney Attorney Office Division Total: $624.61 FRIENDSHIP DIVERSION SERVICES Home Monitoring-October 001-3012-598.51-23 1,653.50 Attorney Jail Contributions Division Total: $1,653.50 ADVANCED TRAVEL WSAMA Conf-Cowgill 001-3021-515.43-10 267.50 WSAMA Conf-Greenwood 001-3021-515.43-10 197.67 CENTURYLINK-QWEST 10-23 A/C 206T302306084B 001-3021-515.42-10 8.16 10-23 A/C 206T310164584B 001-3021-515.42-10 11.13 10-23 A/C 79513296 001-3021-515.42-10 0.48 CLALLAM CNTY DIST 1 COURT D.CT FEES FOR OCTOBER 001-3021-515.50-90 9,363.88 CLALLAM PUBLIC DEFENDER Public Defender Fees 001-3021-515.41-50 3,684.75 MYERS,STAN Indigent Legal Fees 001-3021-515.41-50 3,684.75 THOMSON REUTERS-WEST Westlaw Charges 001-3021-515.31-01 292.14 Attorney Prosecution Division Total: $17,510.46 Attorney Department Total: $19,788.57 ADVANCED TRAVEL Records Mgt Training-Robe 001-4010-558.43-10 91.60 Planning Assoc. Conf.-Wes 001-4010-558.43-10 558.42 Tourism Summit-West 001-4010-558.43-10 38.40 CENTURYLINK-QWEST 10-23 A/C 206T302306084B 001-4010-558.42-10 15.30 10-23 A/C 206T310164584B 001-4010-558.42-10 20.87 10-23 A/C 79513296 001-4010-558.42-10 0.91 PORT ANGELES CITY TREASURER Sandwiches for 3 working 001-4010-558.31-01 13.69 PABA meeting-N. West 001-4010-558.31-01 12.50 PABA breakfast mtg-N. W 001-4010-558.31-01 12.48 Business assoc breakfast 001-4010-558.31-01 12.48 Refreshments for Chapter 001-4010-558.43-10 33.07 Food for Planners forum- 001-4010-558.43-10 40.58 Community Development Planning Division Total: $850.30 CENTURYLINK-QWEST 10-23 A/C 206T302306084B 001-4020-524.42-10 5.30 10-23 A/C 206T310164584B 001-4020-524.42-10 7.23 10-23 A/C 79513296 001-4020-524.42-10 0.31 PORT ANGELES CITY TREASURER N Peninsula Builders Asso 001-4020-524.31-01 18.50 VERIZON WIRELESS 10-15 a/c 264230412-00003 001-4020-524.42-10 53.26 Community Development Building Division Total: $84.60 CENTURYLINK-QWEST 10-23 A/C 206T302306084B 001-4030-559.42-10 0.82 Page 3 E - 12 a � Id^^ Date: 11/14/2014 * »>rrrrrryfrrrrl,, , City of Port Angeles City Council Expenditure Report r4'rJ * From: 1012512014 To: 111712014 Vendor Description Account Number Invoice Amount CENTURYLINK-QWEST 10-23 A/C 206T310164584B 001-4030-559.42-10 1.11 10-23 A/C 79513296 001-4030-559.42-10 0.05 VERIZON WIRELESS 10-15 a/c 264230412-00003 001-4030-559.42-10 35.51 Community Development Code Compliance Division Total: $37.49 Community Development Department Total: $972.39 BLUMENTHAL UNIFORMS&EQUIP POLICE EQUIPMENT&SUPPLY 001-5010-521.20-80 61.63 CAPACITY PROVISIONING INC DATA PROC SERV&SOFTWARE 001-5010-521.42-12 66.96 CENTURYLINK-QWEST 10-23 A/C 206T302306084B 001-5010-521.42-10 32.63 10-23 A/C 206T310164584B 001-5010-521.42-10 44.52 10-23 A/C 79513296 001-5010-521.42-10 0.93 10-20 A/C 206Z200017790B 001-5010-521.43-10 199.03 10-23 A/C 206TO31979835B 001-5010-521.43-10 64.74 10-23 A/C 206T411918873B 001-5010-521.43-10 57.46 Carla Jacobi TUITION REIMBURSEMENT-C 001-5010-521.43-10 611.25 PUBLIC SAFETY TESTING INC CLINICAL LAB REAGENTS TES 001-5010-521.41-50 350.00 THURMAN SUPPLY BARRELS, DRUMS, KEGS, CTN 001-5010-521.31-01 25.40 Police Department Police Administration Division Total: $1,514.55 ADVANCED TRAVEL Investigation-Arand 001-5021-521.43-10 36.00 BLUMENTHAL UNIFORMS&EQUIP CLOTHING &APPAREL 001-5021-521.20-80 507.15 CAPACITY PROVISIONING INC DATA PROC SERV&SOFTWARE 001-5021-521.42-12 202.03 CENTURYLINK-QWEST 10-23 A/C 206T302306084B 001-5021-521.42-10 20.39 10-23 A/C 206T310164584B 001-5021-521.42-10 27.82 10-23 A/C 79513296 001-5021-521.42-10 1.21 PORT ANGELES POLICE DEPARTMENT Parking/Bridge/Ferry chgs 001-5021-521.43-10 33.00 SIRCHIE FINGERPRINT LAB POLICE EQUIPMENT&SUPPLY 001-5021-521.31-01 56.81 Police Department Investigation Division Total: $884.41 BLUMENTHAL UNIFORMS&EQUIP CLOTHING &APPAREL 001-5022-521.20-80 531.81 POLICE EQUIPMENT&SUPPLY 001-5022-521.20-80 7.53 CLOTHING &APPAREL 001-5022-521.20-80 457.14 POLICE EQUIPMENT&SUPPLY 001-5022-521.31-11 327.26 CENTURYLINK-QWEST 10-23 A/C 206T302306084B 001-5022-521.42-10 57.10 10-23 A/C 206T310164584B 001-5022-521.42-10 77.91 10-23 A/C 79513296 001-5022-521.42-10 2.38 GRAINGER DISPOSABLE GLOVES,PATROL 001-5022-521.31-80 1,628.18 GUNNERSON CONSULTING&COMM. CONSULTING SERVICES 001-5022-521.41-50 136.00 CONSULTING SERVICES 001-5022-521.41-50 136.00 LINCOLN STREET STATION SHIPPING AND HANDLING 001-5022-521.42-10 31.07 Anthony Bush REPAY T BUSH FOR GUN SAFE 001-5022-521.31-01 97.53 GLOVES AND PADLOCK T BUSH 001-5022-521.31-01 14.02 Leed 2 40MM SHOT LAUNCHERS,D M 001-5022-521.35-01 1,940.36 PORT ANGELES POLICE DEPARTMENT Equipment for Academy 001-5022-521.31-80 48.95 Bridge/Parking Chgs 001-5022-521.43-10 92.96 Page 4 E - 13 a � Id^^ Date: 11/14/2014 * »>rrrrrryfrrrrl,, , City of Port Angeles City Council Expenditure Report r4'rJ * From: 1012512014 To: 111712014 Vendor Description Account Number Invoice Amount QUILL CORPORATION OFFICE SUPPLIES, GENERAL 001-5022-521.31-01 83.64 Police Department Patrol Division Total: $5,669.84 CANON USA, INC OFFICE MACHINES&ACCESS 001-5029-521.45-31 275.64 OFFICE MACHINES&ACCESS 001-5029-521.45-31 138.86 CENTURYLINK-QWEST 10-23 A/C 206T302306084B 001-5029-521.42-10 20.39 10-23 A/C 206T310164584B 001-5029-521.42-10 27.82 10-23 A/C 79513296 001-5029-521.42-10 1.21 Carla Jacobi SWEATER FOR CARLA,RECORDS 001-5029-521.31-01 28.03 WAPRO RECERT-CERTIFIED PUBLIC R 001-5029-521.41-50 50.00 QUILL CORPORATION OFFICE SUPPLIES, GENERAL 001-5029-521.31-01 157.59 OFFICE SUPPLIES, GENERAL 001-5029-521.31-01 3.89 SIRCHIE FINGERPRINT LAB POLICE EQUIPMENT&SUPPLY 001-5029-521.31-01 156.62 Police Department Records Division Total: $860.05 LEGACY TELECOMMUNICATIONS, INC EQUIP MAINT& REPAIR SERV 001-5050-521.48-10 220.05 PORT ANGELES POLICE DEPARTMENT Fuel/Trash Bags 001-5050-521.31-01 10.00 Police Department Facilities Maintenance Division Total: $230.05 Police Department Department Total: $9,158.90 CANON USA, INC OFFICE MACHINES&ACCESS 001-6010-522.45-31 190.69 CAPACITY PROVISIONING INC DATA PROC SERV&SOFTWARE 001-6010-522.42-12 334.80 CENTURYLINK-QWEST 10-23 A/C 206T302306084B 001-6010-522.42-10 28.55 10-23 A/C 206T310164584B 001-6010-522.42-10 38.95 10-23 A/C 79513296 001-6010-522.42-10 1.69 10-23 A/C 206T302306084B 001-6010-522.42-11 8.16 10-23 A/C 206T310164584B 001-6010-522.42-11 11.13 10-23 A/C 79513296 001-6010-522.42-11 0.48 PACIFIC OFFICE EQUIPMENT INC OFFICE SUPPLY,INKS,LEADS 001-6010-522.31-01 200.58 PORT ANGELES CITY TREASURER Family Shirts-K. Debuc 001-6010-522.20-80 12.53 Ferry Tickets to pick up 001-6010-522.43-10 27.80 Fire Department Fire Administration Division Total: $855.36 BAXTER AUTO PARTS#15 EQUIP MAINT& REPAIR SERV 001-6020-522.31-02 70.51 CENTURYLINK-QWEST 10-23 A/C 206T302306084B 001-6020-522.42-10 26.51 10-23 A/C 206T310164584B 001-6020-522.42-10 36.17 10-23 A/C 79513296 001-6020-522.42-10 1.57 OLYMPIC STATIONERS INC OFFICE SUPPLIES, GENERAL 001-6020-522.31-01 154.42 PORT ANGELES CITY TREASURER replacement seeat for bik 001-6020-522.49-90 47.67 VERIZON WIRELESS COMMUNICATIONS/MEDIA SERV 001-6020-522.42-10 79.81 Fire Department Fire Suppression Division Total: $416.66 CENTURYLINK-QWEST 10-23 A/C 206T302306084B 001-6021-522.42-10 2.04 10-23 A/C 206T310164584B 001-6021-522.42-10 2.78 10-23 A/C 79513296 001-6021-522.42-10 0.12 CLALLAM CNTY FIRE DISTRICT CLOTHING &APPAREL 001-6021-522.41-50 60.79 MISC PROFESSIONAL SERVICE 001-6021-522.41-50 40.00 Fire Department Fire Volunteers Division Total: $105.73 Page 5 E - 14 a � Id^^ Date: 11/14/2014 * »>rrrrrryfrrrrl,, , City of Port Angeles City Council Expenditure Report r4'rJ * From: 1012512014 To: 111712014 Vendor Description Account Number Invoice Amount CENTURYLINK-QWEST 10-23 A/C 206T302306084B 001-6030-522.42-10 4.08 10-23 A/C 206T310164584B 001-6030-522.42-10 5.56 10-23 A/C 79513296 001-6030-522.42-10 0.24 Fire Department Fire Prevention Division Total: $9.88 CENTURYLINK-QWEST 10-23 A/C 206T302306084B 001-6040-522.42-10 4.08 10-23 A/C 206T310164584B 001-6040-522.42-10 5.56 10-23 A/C 79513296 001-6040-522.42-10 0.24 VERIZON WIRELESS 10-10 A/C 571099962-00001 001-6040-522.42-10 56.21 Fire Department Fire Training Division Total: $66.09 LEGACY TELECOMMUNICATIONS, INC EQUIP MAINT& REPAIR SERV 001-6050-522.41-50 440.10 MRS CLEAN BUILDING MAINT&REPAIR SER 001-6050-522.41-50 425.00 OLYMPIC PARTY&CUSTODIAL SUPPLIE:FOODS: STAPLE GROCERY 001-6050-522.31-01 77.94 TEXTILE,FIBERS,LINENS 001-6050-522.31-01 48.56 Fire Department Facilities Maintenance Division Total: $991.60 CENTURYLINK-QWEST 10-23 A/C 206T302306084B 001-6060-525.42-10 18.35 10-23 A/C 206T310164584B 001-6060-525.42-10 25.04 10-23 A/C 79513296 001-6060-525.42-10 1.09 Fire Department Emergency Management Division Total: $44.48 Fire Department Department Total: $2,489.80 ADVANCED TRAVEL Bridge Maint. Conf-Mahlum 001-7010-532.43-10 599.31 APWA Conf.-Puntenney 001-7010-532.43-10 827.08 APWA Accreditation-Fulton 001-7010-532.43-10 54.78 CAPACITY PROVISIONING INC DATA PROC SERV&SOFTWARE 001-7010-532.42-12 108.40 CENTURYLINK-QWEST 10-23 A/C 206T302306084B 001-7010-532.42-10 63.22 10-23 A/C 206T310164584B 001-7010-532.42-10 86.26 10-23 A/C 79513296 001-7010-532.42-10 0.99 Jordyn Owen MILEAGE REIMBURSEMENT 001-7010-532.31-01 17.92 Maher Abed REIMBURSE MOVING EXPENSES 001-7010-532.43-10 3,000.00 PACIFIC OFFICE EQUIPMENT INC COMPUTER ACCESSORIES&SUPF001-7010-532.31-01 309.36 SUNSET DO-IT BEST HARDWARE PAINTS,COATI N GS,WALLPAPER 001-7010-532.31-01 68.15 Public Wks& Utilities Pub Wks Administration Division Total: $5,135.47 Public Wks& Utilities Department Total: $5,135.47 ASM SIGNS SIGNS, SIGN MATERIAL 001-8010-574.41-50 726.28 CANON USA, INC OFFICE MACHINES&ACCESS 001-8010-574.45-31 27.02 CENTURYLINK-QWEST 10-23 A/C 206T302306084B 001-8010-574.42-10 6.12 10-23 A/C 206T310164584B 001-8010-574.42-10 8.35 10-23 A/C 79513296 001-8010-574.42-10 0.36 ELMERS FLAG AND BANNER FLAGS,POLES,BANNERS,ACCES 001-8010-574.49-60 566.93 OLYMPIC STATIONERS INC OFFICE SUPPLIES, GENERAL 001-8010-574.31-01 54.96 OFFICE SUPPLIES, GENERAL 001-8010-574.31-01 -47.70 OFFICE SUPPLIES, GENERAL 001-8010-574.31-01 59.33 PACIFIC OFFICE EQUIPMENT INC OFFICE MACHINES&ACCESS 001-8010-574.45-31 26.59 Page 6 E - 15 a � Id^^ Date: 11/14/2014 * »>rrrrrryfrrrrl,, , City of Port Angeles City Council Expenditure Report r4'rJ * From: 1012512014 To: 111712014 Vendor Description Account Number Invoice Amount VERIZON WIRELESS 10-22 a/c 571136182-00005 001-8010-574.42-10 19.33 Parks Dept Parks Administration Division Total: $1,447.57 ANGELES MILLWORK&LUMBER CO HARDWARE,AND ALLIED ITEMS 001-8012-555.31-01 8.16 CANON USA, INC OFFICE MACHINES&ACCESS 001-8012-555.45-31 24.33 OFFICE MACHINES&ACCESS 001-8012-555.45-31 181.94 CENTURYLINK-QWEST 10-23 A/C 206T302306084B 001-8012-555.42-10 6.12 10-20 A/C 206T217227465B 001-8012-555.42-10 57.46 10-23 A/C 206T310164584B 001-8012-555.42-10 8.35 10-23 A/C 79513296 001-8012-555.42-10 0.36 PACIFIC OFFICE EQUIPMENT INC OFFICE MACHINES&ACCESS 001-8012-555.45-31 26.59 OFFICE MACHINES&ACCESS 001-8012-555.45-31 34.97 SWAIN'S GENERAL STORE INC HARDWARE,AND ALLIED ITEMS 001-8012-555.31-01 22.67 Parks Dept Senior Center Division Total: $370.95 CAPACITY PROVISIONING INC DATA PROC SERV&SOFTWARE 001-8050-536.42-12 202.03 CENTURYLINK-QWEST 10-23 A/C 206T302306084B 001-8050-536.42-10 4.08 10-23 A/C 206T310164584B 001-8050-536.42-10 5.56 10-23 A/C 79513296 001-8050-536.42-10 0.24 DEPARTMENT OF REVENUE-WIRES Excise Tax return-Sept 001-8050-536.49-50 135.43 QUIRING MONUMENTS INC CEMETERY MARKERS 001-8050-536.34-01 150.00 CEMETERY MARKERS 001-8050-536.34-01 150.00 CEMETERY MARKERS 001-8050-536.34-01 556.00 CEMETERY MARKERS 001-8050-536.34-01 326.00 CEMETERY MARKERS 001-8050-536.34-01 175.00 CEMETERY MARKERS 001-8050-536.34-01 100.00 VERIZON WIRELESS 10-22 a/c 571136182-00005 001-8050-536.42-10 39.35 Parks Dept Ocean View Cemetery Division Total: $1,843.69 AMSAN JANITORIAL SUPPLIES 001-8080-576.31-01 237.74 ANGELES MILLWORK&LUMBER CO HARDWARE,AND ALLIED ITEMS 001-8080-576.31-20 12.66 PLUMBING EQUIP FIXT,SUPP 001-8080-576.31-20 142.18 LUMBER& RELATED PRODUCTS 001-8080-576.31-20 146.00 BUILDER'S SUPPLIES 001-8080-576.31-20 40.93 HARDWARE,AND ALLIED ITEMS 001-8080-576.31-20 13.80 PAINTS,COATI N GS,WALLPAPER 001-8080-576.31-20 50.71 HARDWARE,AND ALLIED ITEMS 001-8080-576.35-01 88.77 CAPACITY PROVISIONING INC DATA PROC SERV&SOFTWARE 001-8080-576.42-12 305.92 CENTURYLINK-QWEST 10-23 A/C 206T302306084B 001-8080-576.42-10 20.39 10-23 A/C 206T310164584B 001-8080-576.42-10 27.82 10-23 A/C 79513296 001-8080-576.42-10 1.21 CLALLAM CNTY DEPT OF HEALTH HEALTH RELATED SERVICES 001-8080-576.31-01 99.00 CONTRACT HARDWARE INC HARDWARE,AND ALLIED ITEMS 001-8080-576.31-20 349.79 GIBBONS&RIELY, PLLC MISC PROFESSIONAL SERVICE 001-8080-576.48-10 6,905.50 INTL SOCIETY OF ARBORICULTURE MEMBERSHIPS 001-8080-576.49-01 265.00 Page 7 E - 16 a � Id^^ Date: 11/14/2014 * »>rrrrrryfrrrrl,, , City of Port Angeles City Council Expenditure Report r4'rJ * From: 1012512014 To: 111712014 Vendor Description Account Number Invoice Amount Brian Flores PRESCRIPTION SAFETY GLASS 001-8080-576.31-01 200.00 PORT ANGELES POWER EQUIPMENT LAWN MAINTENANCE EQUIP 001-8080-576.31-01 46.56 LAWN MAINTENANCE EQUIP 001-8080-576.31-01 84.53 SUNSET DO-IT BEST HARDWARE HARDWARE,AND ALLIED ITEMS 001-8080-576.31-01 12.72 HARDWARE,AND ALLIED ITEMS 001-8080-576.31-01 -3.69 HARDWARE,AND ALLIED ITEMS 001-8080-576.31-20 173.04 SWAIN'S GENERAL STORE INC HARDWARE,AND ALLIED ITEMS 001-8080-576.31-01 71.12 LAWN MAINTENANCE EQUIP 001-8080-576.31-01 28.09 HARDWARE,AND ALLIED ITEMS 001-8080-576.31-20 61.65 UNITED RENTALS NORTHWEST INC RENTAL/LEASE EQUIPMENT 001-8080-576.45-30 2,588.63 Parks Dept Park Facilities Division Total: $11,970.07 FEIRO MARINE LIFE CENTER MISC PROFESSIONAL SERVICE 001-8090-576.41-50 5,062.00 Parks Dept Marine Life Center Division Total: $5,062.00 Parks Dept Department Total: $20,694.28 CED/CONSOLIDATED ELEC DIST INC ELECTRICAL EQUIP&SUPPLY 001-8112-555.31-20 47.60 ELECTRICAL EQUIP&SUPPLY 001-8112-555.31-20 121.32 ELECTRICAL EQUIP&SUPPLY 001-8112-555.31-20 35.51 FERGUSON ENTERPRISES INC PLUMBING EQUIP FIXT,SUPP 001-8112-555.31-20 109.92 SUNSET DO-IT BEST HARDWARE HARDWARE,AND ALLIED ITEMS 001-8112-555.31-20 9.06 SWAIN'S GENERAL STORE INC HARDWARE,AND ALLIED ITEMS 001-8112-555.31-20 38.73 THURMAN SUPPLY PLUMBING EQUIP FIXT,SUPP 001-8112-555.31-20 39.62 PLUMBING EQUIP FIXT,SUPP 001-8112-555.31-20 15.79 Facilities Maintenance Senior Center Facilities Division Total: $417.55 AMSAN JANITORIAL SUPPLIES 001-8131-518.31-01 111.40 HARDWARE,AND ALLIED ITEMS 001-8131-518.31-01 278.17 HARDWARE,AND ALLIED ITEMS 001-8131-518.31-01 18.12 JANITORIAL SUPPLIES 001-8131-518.31-01 122.47 JANITORIAL SUPPLIES 001-8131-518.31-01 81.80 JANITORIAL SUPPLIES 001-8131-518.31-20 62.18 ANGELES MILLWORK&LUMBER CO LUMBER& RELATED PRODUCTS 001-8131-518.31-20 18.42 HARDWARE,AND ALLIED ITEMS 001-8131-518.31-20 19.49 HAND TOOLS ,POW&NON POWER 001-8131-518.35-01 34.02 CED/CONSOLIDATED ELEC DIST INC ELECTRICAL EQUIP&SUPPLY 001-8131-518.31-20 43.36 CENTURYLINK-QWEST 10-05 A/C 3604525109623B 001-8131-518.42-10 42.49 10-16 A/C 206T355724768B 001-8131-518.42-10 57.46 10-23 A/C206T302306084B 001-8131-518.42-10 4.08 10-23 A/C206T310164584B 001-8131-518.42-10 5.56 10-23 A/C 79513296 001-8131-518.42-10 0.24 FERGUSON ENTERPRISES INC HAND TOOLS ,POW&NON POWER 001-8131-518.35-01 314.89 JOHNSTONE SUPPLY INC PLUMBING EQUIP FIXT,SUPP 001-8131-518.31-20 78.54 LEGACY TELECOMMUNICATIONS, INC EQUIP MAINT& REPAIR SERV 001-8131-518.48-10 440.12 PORT ANGELES CITY TREASURER City Hall Building repair 001-8131-518.31-20 16.36 Page 8 E - 17 a � Id^^ Date: 11/14/2014 * »>rrrrrryfrrrrl,, , City of Port Angeles City Council Expenditure Report r4'rJ * From: 1012512014 To: 111712014 Vendor Description Account Number Invoice Amount SWAIN'S GENERAL STORE INC HARDWARE,AND ALLIED ITEMS 001-8131-518.31-01 3.22 HARDWARE,AND ALLIED ITEMS 001-8131-518.31-01 36.68 ELECTRICAL EQUIP&SUPPLY 001-8131-518.31-20 3.00 THURMAN SUPPLY PLUMBING EQUIP FIXT,SUPP 001-8131-518.31-20 19.43 PLUMBING EQUIP FIXT,SUPP 001-8131-518.31-20 25.13 PLUMBING EQUIP FIXT,SUPP 001-8131-518.31-20 160.26 VERIZON WIRELESS 10-22 a/c 571136182-00005 001-8131-518.42-10 38.16 Facilities Maintenance Central Svcs Facilities Division Total: $2,035.05 Facilities Maintenance Department Total: $2,452.60 CANON USA, INC OFFICE MACHINES&ACCESS 001-8221-574.45-31 135.09 CAPTAIN T'S CLOTHING &APPAREL 001-8221-574.31-01 392.14 CENTURYLINK-QWEST 10-23 A/C 206T302306084B 001-8221-574.42-10 4.08 10-23 A/C 206T310164584B 001-8221-574.42-10 5.56 10-23 A/C 79513296 001-8221-574.42-10 0.24 HANSEN'S TROPHY MISCELLANEOUS SERVICES 001-8221-574.31-01 226.01 PACIFIC OFFICE EQUIPMENT INC OFFICE MACHINES&ACCESS 001-8221-574.45-31 79.77 PENINSULA COLLEGE MISC PROFESSIONAL SERVICE 001-8221-574.41-50 6,337.50 Recreation Activities Sports Programs Division Total: $7,180.39 CANON USA, INC OFFICE MACHINES&ACCESS 001-8224-574.45-31 67.54 CENTURYLINK-QWEST 10-23 A/C 206T302306084B 001-8224-574.42-10 2.04 10-23 A/C 206T310164584B 001-8224-574.42-10 2.78 10-23 A/C 79513296 001-8224-574.42-10 0.12 OLYMPIC STATIONERS INC PAPER(OFFICE,PRINT SHOP) 001-8224-574.31-01 44.88 SOUND PUBLISHING INC COMMUNICATIONS/MEDIA SERV 001-8224-574.44-10 196.50 VERIZON WIRELESS 10-22 a/c 571136182-00005 001-8224-574.42-10 19.08 WA STATE PATROL MANAGEMENT SERVICES 001-8224-574.31-01 10.00 Recreation Activities Youth/Family Programs Division Total: $342.94 Recreation Activities Department Total: $7,523.33 General Fund Fund Total: $119,906.12 PORT ANGELES CHAMBER OF COMM CONSULTING SERVICES 101-1430-557.50-83 25,223.16 Lodging Excise Tax Lodging Excise Tax Division Total: $25,223.16 Lodging Excise Tax Department Total: $25,223.16 Lodging Excise Tax Fund Fund Total: $25,223.16 DEPARTMENT OF REVENUE-WIRES Excise Tax return-Sept 102-0000-237.00-00 48.14 Division Total: $48.14 Department Total: $48.14 A-1 PERFORMANCE, INC BUILDING MAINT&REPAIR SER 102-7230-542.41-50 86.34 ANGELES MILLWORK&LUMBER CO ROAD/HWY MAT NONASPHALTIC 102-7230-542.31-25 165.11 CAPACITY PROVISIONING INC DATA PROC SERV&SOFTWARE 102-7230-542.42-12 117.18 CENTURYLINK-QWEST 10-23 A/C 206T302306084B 102-7230-542.42-10 10.20 10-23 A/C 206T310164584B 102-7230-542.42-10 13.91 10-23 A/C 79513296 102-7230-542.42-10 0.60 Page 9 E - 18 a � Id^^ Date: 11/14/2014 * »>rrrrrryfrrrrl,, , City of Port Angeles City Council Expenditure Report r4'rJ * From: 1012512014 To: 111712014 Vendor Description Account Number Invoice Amount FEDERAL EXPRESS CORP Shipping Chgs 102-7230-542.42-10 6.27 LAKESIDE INDUSTRIES INC ROAD/HWY MATERIALS ASPHLT 102-7230-542.31-20 1,881.61 LEGACY TELECOMMUNICATIONS, INC EQUIP MAINT& REPAIR SERV 102-7230-542.48-10 220.05 OLYMPIC STATIONERS INC SUPPLIES 102-7230-542.31-01 23.18 PORT ANGELES POWER EQUIPMENT LAWN MAINTENANCE EQUIP 102-7230-542.35-01 216.76 LAWN MAINTENANCE EQUIP 102-7230-542.35-01 278.52 PUD#1 OF CLALLAM COUNTY SR 101 &Euclld 102-7230-542.47-10 15.71 SEARS COMMERCIAL ONE MACHINERY& HEAVY HRDWARE 102-7230-542.35-01 357.71 SUNSET DO-IT BEST HARDWARE HAND TOOLS ,POW&NON POWER 102-7230-542.31-01 35.07 FUEL,OIL,GREASE, & LUBES 102-7230-542.35-01 331.69 HARDWARE,AND ALLIED ITEMS 102-7230-542.35-01 39.00 SWAIN'S GENERAL STORE INC CLOTHING &APPAREL 102-7230-542.31-01 18.11 FASTENERS, FASTENING DEVS 102-7230-542.31-25 12.81 HARDWARE,AND ALLIED ITEMS 102-7230-542.31-25 13.96 Public Works-Street Street Division Total: $3,843.79 Public Works-Street Department Total: $3,843.79 Street Fund Fund Total: $3,891.93 CENTURYLINK-QWEST 10-23 A/C 206T302306084B 103-1511-558.42-10 1.02 10-23 A/C 206T310164584B 103-1511-558.42-10 1.39 10-23 A/C 79513296 103-1511-558.42-10 0.06 PUGET SOUND BUSINESS JOURNAL ADVERTISE RFP MARKETING 103-1511-558.44-10 165.00 Economic Development Economic Development Division Total: $167.47 Economic Development Department Total: $167.47 Economic Development Fund Total: $167.47 ADVANCED TRAVEL Pub. Records training-O'C 107-5160-528.43-11 288.70 NG911 Training-Homan 107-5160-528.43-11 1,000.18 911 Forum-Romberg 107-5160-528.43-11 1,010.18 911 Forum-VanSickle 107-5160-528.43-11 546.68 BUSINESS TELECOM PRODUCTS, INC RADIO&TELECOMMUNICATION 107-5160-528.35-01 517.07 CANON USA, INC OFFICE MACHINES&ACCESS 107-5160-528.45-31 108.66 CAPTAIN T'S CLOTHING &APPAREL 107-5160-528.20-80 215.59 CLOTHING &APPAREL 107-5160-528.20-80 79.09 CENTURYLINK-QWEST 10-23 A/C 206T302306084B 107-5160-528.42-10 55.06 10-23 A/C 206T310164584B 107-5160-528.42-10 75.13 10-23 A/C 79513296 107-5160-528.42-10 2.26 HERRICK POLYGRAPH SERVICE SECURITY,FIRE,SAFETY SERV 107-5160-528.41-50 250.00 KING CNTY EMERGENCY MEDICAL SVCS SECURITY,FIRE,SAFETY SERV 107-5160-528.48-10 600.00 SECURITY,FIRE,SAFETY SERV 107-5160-528.48-10 60.00 LEGACY TELECOMMUNICATIONS, INC EQUIP MAINT& REPAIR SERV 107-5160-528.48-10 220.05 PACIFIC OFFICE EQUIPMENT INC OFFICE MACHINES&ACCESS 107-5160-528.45-31 83.15 PUBLIC SAFETY TESTING INC CONSULTING SERVICES 107-5160-528.41-50 150.00 SECURITY,FIRE,SAFETY SERV 107-5160-528.41-50 660.00 Page 10 E - 19 a � Id^^ Date: 11/14/2014 * »>rrrrrryfrrrrl,, , City of Port Angeles City Council Expenditure Report r4'rJ * From: 1012512014 To: 111712014 Vendor Description Account Number Invoice Amount Pencom Pencom Division Total: $5,921.80 Pencom Department Total: $5,921.80 Pencom Fund Fund Total: $5,921.80 CANON USA, INC OFFICE MACHINES&ACCESS 156-8630-575.45-31 16.23 CAPACITY PROVISIONING INC DATA PROC SERV&SOFTWARE 156-8630-575.42-12 202.03 CENTURYLINK-QWEST 10-23 A/C 206T302306084B 156-8630-575.42-10 6.12 10-23 A/C 2067418577331 B 156-8630-575.42-10 57.46 10-23 A/C 206T310164584B 156-8630-575.42-10 8.35 10-23 A/C 79513296 156-8630-575.42-10 0.36 PACIFIC OFFICE EQUIPMENT INC OFFICE MACHINES&ACCESS 156-8630-575.45-31 26.59 VERIZON WIRELESS 10-22 a/c 571136182-00005 156-8630-575.42-10 20.34 Esther Webster/Fine Arts Esther Webster/Fine Arts Division Total: $337.48 Esther Webster/Fine Arts Department Total: $337.48 Fine Arts Center Fund Total: $337.48 BANK OF NEW YORK-DEBT SVC WIRE PORANGREF05-2005 UTGO 212-2489-591.73-10 260,000.00 PORANGREF05-2005 UTGO 212-2489-592.83-10 10,700.00 Debt Service 2005 GO Bond Refunding Division Total: $270,700.00 Debt Service Department Total: $270,700.00 2005 GO Refunding Bonds Fund Total: $270,700.00 BANK OF NEW YORK-DEBT SVC WIRE PORANGLTGO14-2014 LTGO 216-2437-592.83-10 112,657.22 Debt Service 2014 LTGO Bond-Solid Wast Division Total: $112,657.22 Debt Service Department Total: $112,657.22 2014 LTGO Bond-Solid Wast Fund Total: $112,657.22 BUILDERS EXCHANGE OF WA INC COMMUNICATIONS/MEDIA SERV 310-7930-595.65-10 0.60 Capital Projects-Pub Wks GF-Street Projects Division Total: $0.60 BUILDERS EXCHANGE OF WA INC COMMUNICATIONS/MEDIA SERV 310-7961-595.65-10 8.25 STUDIO CASCADE, INC ARCHITECTURAL&ENGINEERING 310-7961-595.65-10 675.00 SWCA ENVIRONMENTAL CONSULTANTS ENVIRONMENTAL&ECOLOGICAL 310-7961-595.65-10 121.18 Capital Projects-Pub Wks ST-Sidewalk Improvement Division Total: $804.43 Capital Projects-Pub Wks Department Total: $805.03 Capital Improvement Fund Total: $805.03 CED/CONSOLIDATED ELEC DIST INC ELECTRICAL EQUIP&SUPPLY 401-0000-141.41-00 756.00 ELECTRICAL EQUIP&SUPPLY 401-0000-141.41-00 287.48 ELECTRICAL CABLES&WIRES 401-0000-141.42-00 4,078.42 DEPARTMENT OF REVENUE-WIRES Excise Tax return-Sept 401-0000-237.00-00 527.19 HD SUPPLY POWER SOLUTIONS, LTD ELECTRICAL EQUIP&SUPPLY 401-0000-141.41-00 390.24 ELECTRICAL EQUIP&SUPPLY 401-0000-141.42-00 775.70 ELECTRICAL EQUIP&SUPPLY 401-0000-141.42-00 48.19 MI-TECH SERVICES, INC Release Retainage 401-0000-223.40-00 2,244.61 ARTHUR, DONALD G FINAL BILL REFUND 401-0000-122.10-99 101.14 ATWAL,JAGDEEP FINAL BILL REFUND 401-0000-122.10-99 25.15 Page 11 E - 20 a � Id^^ Date: 11/14/2014 * »>rrrrrryfrrrrl,, , City of Port Angeles City Council Expenditure Report r4'rJ * From: 1012512014 To: 111712014 Vendor Description Account Number Invoice Amount BREECHER,THOMAS H UTILITY DEPOSIT REFUND 401-0000-122.10-99 250.00 CARTS, LAURA R FINAL BILL REFUND 401-0000-122.10-99 6.52 CROZIER,CHAD J FINAL BILL REFUND 401-0000-122.10-99 100.80 DIAZ DE LEON,JOE FINAL BILL REFUND 401-0000-122.10-99 84.03 DUNDON, DONALD R FINAL BILL REFUND 401-0000-122.10-99 134.93 EASTER, CLARK R FINAL BILL REFUND 401-0000-122.10-99 43.19 EGAN, LANCE W FINAL BILL REFUND 401-0000-122.10-99 161.50 FAIRCHILD,CHAD M FINAL BILL REFUND 401-0000-122.10-99 1.93 GANAPOLER, DAVE FINAL BILL REFUND 401-0000-122.10-99 29.90 COIN,STACY D FINAL BILL REFUND 401-0000-122.10-99 54.13 HAMPTON, CHRISTOPHER W FINAL BILL REFUND 401-0000-122.10-99 274.08 INGERSOLL, RICHARD FINAL BILL REFUND 401-0000-122.10-99 67.72 JAMES&ASSOCIATES FINAL CREDIT-1110 W 6TH 401-0000-122.10-99 30.77 JONES, DARLENE D OVERPAYMENT-435 E 6TH ST 401-0000-122.10-99 471.49 LAVIN,AMANDA S FINAL BILL REFUND 401-0000-122.10-99 202.53 MACIAS, MICHELLE J FINAL BILL REFUND 401-0000-122.10-99 116.28 MAZZEI,TRISHA L FINAL BILL REFUND 401-0000-122.10-99 163.18 MCELWEE,ADAM FINAL BILL REFUND 401-0000-122.10-99 63.87 NOPE,WALTER R FINAL BILL REFUND 401-0000-122.10-99 74.35 NOWAK, MARLENE FINAL BILL REFUND 401-0000-122.10-99 156.37 PRICE,SHERRY M FINAL BILL REFUND 401-0000-122.10-99 100.09 RITCHIE, LISA M FINAL BILL REFUND 401-0000-122.10-99 62.64 SUTTON,ANDREW J FINAL BILL REFUND 401-0000-122.10-99 23.17 THOMPSON, DIANE FINAL BILL REFUND 401-0000-122.10-99 19.19 USDA RURAL DEVELOPMENT FINAL CREDIT-507 LOPEZ AV 401-0000-122.10-99 109.32 WASHBURN, DAWN UTILITY DEPOSIT REFUND 401-0000-122.10-99 125.00 PUD#1 OF CLALLAM COUNTY ELECTRICAL EQUIP&SUPPLY 401-0000-141.42-00 134.75 WESCO DISTRIBUTION INC ELECTRICAL EQUIP&SUPPLY 401-0000-141.41-00 898.07 Division Total: $13,193.92 Department Total: $13,193.92 CAPACITY PROVISIONING INC DATA PROC SERV&SOFTWARE 401-7111-533.42-12 100.44 CENTURYLINK-QWEST 10-23 A/C206T302306084B 401-7111-533.42-10 6.12 10-23 A/C206T310164584B 401-7111-533.42-10 8.35 10-23 A/C 79513296 401-7111-533.42-10 0.36 Public Works-Electric Engineering-Electric Division Total: $115.27 ADVANCED TRAVEL EV Workshop-Lusk 401-7120-533.43-10 265.16 Training-King 401-7120-533.43-10 370.36 CAPACITY PROVISIONING INC DATA PROC SERV&SOFTWARE 401-7120-533.42-12 100.44 CENTURYLINK-QWEST 10-23 A/C 206T302306084B 401-7120-533.42-10 6.12 10-23 A/C 206T310164584B 401-7120-533.42-10 8.35 10-23 A/C 79513296 401-7120-533.42-10 0.36 FEDERAL EXPRESS CORP Shipping Chgs 401-7120-533.42-10 50.08 Page 12 E - 21 a � Id^^ Date: 11/14/2014 * »>rrrrrryfrrrrl,, , City of Port Angeles City Council Expenditure Report r4'rJ * From: 1012512014 To: 111712014 Vendor Description Account Number Invoice Amount Public Works-Electric Power Systems Division Total: $800.87 A-1 PERFORMANCE, INC BUILDING MAINT&REPAIR SER 401-7180-533.41-50 177.45 ADVANCED TRAVEL Locate seminar-Robinson 401-7180-533.43-10 163.20 ANGELES MILLWORK&LUMBER CO ELECTRICAL EQUIP&SUPPLY 401-7180-533.34-02 8.83 ELECTRICAL EQUIP&SUPPLY 401-7180-533.34-02 11.69 FASTENERS, FASTENING DEVS 401-7180-533.34-02 28.08 BUILDERS HARDWARE&SUPPLY CO ELECTRICAL EQUIP&SUPPLY 401-7180-533.31-20 78.29 CAPACITY PROVISIONING INC DATA PROC SERV&SOFTWARE 401-7180-533.42-12 2,826.96 CED/CONSOLIDATED ELEC DIST INC ELECTRICAL EQUIP&SUPPLY 401-7180-533.34-02 154.47 ELECTRICAL EQUIP&SUPPLY 401-7180-533.34-02 19.38 ELECTRICAL EQUIP&SUPPLY 401-7180-533.34-02 339.95 CENTURYLINK-QWEST 10-23 A/C 206T302306084B 401-7180-533.42-10 48.94 10-23 A/C 206T310164584B 401-7180-533.42-10 66.78 10-23 A/C 79513296 401-7180-533.42-10 1.90 DEPARTMENT OF REVENUE-WIRES Excise Tax return-Sept 401-7180-533.49-50 93,079.19 ELLIOTT'S TREE CARE, LLC ROADSIDE,GRNDS,REC, PARK 401-7180-533.48-10 8,280.00 ROADSIDE,GRNDS,REC, PARK 401-7180-533.48-10 8,280.00 ROADSIDE,GRNDS,REC, PARK 401-7180-533.48-10 8,280.00 GRAINGER ELECTRICAL EQUIP&SUPPLY 401-7180-533.31-01 14.57 OFFICE SUPPLIES, GENERAL 401-7180-533.31-01 12.74 ELECTRICAL EQUIP&SUPPLY 401-7180-533.31-01 23.72 HD SUPPLY POWER SOLUTIONS, LTD ELECTRICAL EQUIP&SUPPLY 401-7180-533.34-02 1,324.57 JACO ANALYTICAL LABORATORY INC SAMPLING&SAMPLE PREPARATI 401-7180-533.48-10 462.00 LEGACY TELECOMMUNICATIONS, INC EQUIP MAINT& REPAIR SERV 401-7180-533.41-50 839.02 MATCO TOOLS ELECTRICAL EQUIP&SUPPLY 401-7180-533.35-01 90.95 Brent Robinson Reissue Ck#144347 5-13 401-7180-533.31-01 30.50 Logan Deane CDL ENDORSEMENT REIMBURSE 401-7180-533.49-90 102.00 MOSS-ADAMS, LLP FINANCIAL SERVICES 401-7180-533.41-50 681.00 FINANCIAL SERVICES 401-7180-533.41-50 1,460.00 OLYMPIC LAUNDRY&DRY CLEANERS LAUNDRY/DRY CLEANING SERV 401-7180-533.41-50 82.79 LAUNDRY/DRY CLEANING SERV 401-7180-533.41-50 82.79 PACIFIC OFFICE EQUIPMENT INC OFFICE SUPPLIES, GENERAL 401-7180-533.31-01 43.25 PLATT ELECTRIC SUPPLY INC ELECTRICAL EQUIP&SUPPLY 401-7180-533.34-02 743.05 ELECTRICAL CABLES&WIRES 401-7180-533.34-02 3,161.24 ELECTRICAL EQUIP&SUPPLY 401-7180-533.34-02 432.70 PORT OF PORT ANGELES Lease Fees-Light Ops 401-7180-533.45-30 4,100.00 PUD#1 OF CLALLAM COUNTY ELECTRICAL EQUIP&SUPPLY 401-7180-533.34-02 581.65 GLASS RD 401-7180-533.41-50 86.34 QUILL CORPORATION OFFICE SUPPLIES, GENERAL 401-7180-533.31-01 142.18 OFFICE SUPPLIES, GENERAL 401-7180-533.31-01 31.18 ROHLINGER ENTERPRISES INC ELECTRICAL EQUIP&SUPPLY 401-7180-533.34-02 21.88 ELECTRICAL EQUIP&SUPPLY 401-7180-533.35-01 433.60 Page 13 E - 22 a � Id^^ Date: 11/14/2014 * »>rrrrrryfrrrrl,, , City of Port Angeles City Council Expenditure Report r4'rJ * From: 1012512014 To: 111712014 Vendor Description Account Number Invoice Amount ROHLINGER ENTERPRISES INC TESTING&CALIBRATION SERVI 401-7180-533.48-10 21.68 TESTING&CALIBRATION SERVI 401-7180-533.48-10 95.93 TESTING&CALIBRATION SERVI 401-7180-533.48-10 95.93 TESTING&CALIBRATION SERVI 401-7180-533.48-10 176.15 TESTING&CALIBRATION SERVI 401-7180-533.48-10 95.39 TESTING&CALIBRATION SERVI 401-7180-533.48-10 95.39 TESTING&CALIBRATION SERVI 401-7180-533.48-10 95.39 TESTING&CALIBRATION SERVI 401-7180-533.48-10 95.39 TESTING&CALIBRATION SERVI 401-7180-533.48-10 95.39 TESTING&CALIBRATION SERVI 401-7180-533.48-10 95.39 TESTING&CALIBRATION SERVI 401-7180-533.48-10 95.39 TESTING&CALIBRATION SERVI 401-7180-533.48-10 95.39 TESTING&CALIBRATION SERVI 401-7180-533.48-10 95.39 TESTING&CALIBRATION SERVI 401-7180-533.48-10 95.39 TESTING&CALIBRATION SERVI 401-7180-533.48-10 101.35 TESTING&CALIBRATION SERVI 401-7180-533.48-10 100.23 TESTING&CALIBRATION SERVI 401-7180-533.48-10 95.93 TESTING&CALIBRATION SERVI 401-7180-533.48-10 95.93 TESTING&CALIBRATION SERVI 401-7180-533.48-10 210.53 TESTING&CALIBRATION SERVI 401-7180-533.48-10 210.53 TESTING&CALIBRATION SERVI 401-7180-533.48-10 158.26 EQUIP MAINT& REPAIR SERV 401-7180-533.48-10 1,549.22 SECURITY SERVICES NW, INC COMMUNICATIONS/MEDIA SERV 401-7180-533.41-50 650.00 SUNSET DO-IT BEST HARDWARE ELECTRICAL EQUIP&SUPPLY 401-7180-533.34-02 19.26 ELECTRICAL EQUIP&SUPPLY 401-7180-533.34-02 3.69 ELECTRICAL EQUIP&SUPPLY 401-7180-533.34-02 10.03 FASTENERS, FASTENING DEVS 401-7180-533.34-02 10.97 FASTENERS, FASTENING DEVS 401-7180-533.34-02 3.28 ELECTRICAL EQUIP&SUPPLY 401-7180-533.35-01 51.27 ELECTRICAL EQUIP&SUPPLY 401-7180-533.35-01 17.06 SWAIN'S GENERAL STORE INC ELECTRICAL EQUIP&SUPPLY 401-7180-533.34-02 5.35 Public Works-Electric Electric Operations Division Total: $141,465.31 Public Works-Electric Department Total: $142,381.45 Electric Utility Fund Fund Total: $155,575.37 FERGUSON ENTERPRISES INC PIPE AND TUBING 402-0000-141.40-00 1,084.00 PIPE FITTINGS 402-0000-141.40-00 189.17 PIPE FITTINGS 402-0000-141.40-00 189.17 Division Total: $1,462.34 Department Total: $1,462.34 BANK OF NEW YORK-DEBT SVC WIRE PORANGWREF13-2013 WTR/WW 402-7380-582.72-10 156,200.00 PORANGWATR09-2009 WTR/W 402-7380-582.72-10 90,000.00 PORANGWREF13-2013 WTR/WW 402-7380-592.83-10 47,499.00 Page 14 E - 23 a � Id^^ Date: 11/14/2014 * »>rrrrrryfrrrrl,, , City of Port Angeles City Council Expenditure Report r4'rJ * From: 1012512014 To: 111712014 Vendor Description Account Number Invoice Amount BANK OF NEW YORK-DEBT SVC WIRE PORANGWAT10-2010 WTR/WW 402-7380-592.83-10 70,701.21 PORANGWATR09-2009 WTR/W 402-7380-592.83-10 24,190.00 CAPACITY PROVISIONING INC DATA PROC SERV&SOFTWARE 402-7380-534.42-12 1,261.69 CENTURYLINK-QWEST 10-23 A/C 206T302306084B 402-7380-534.42-10 18.35 10-23 A/C 206T310164584B 402-7380-534.42-10 25.04 10-23 A/C 79513296 402-7380-534.42-10 1.09 CH2M HILL INC CONSULTING SERVICES 402-7380-534.41-50 3,148.40 DEPARTMENT OF REVENUE-WIRES Excise Tax return-Sept 402-7380-534.49-50 20,455.49 FEDERAL EXPRESS CORP Shipping Chgs 402-7380-534.42-10 53.25 LEGACY TELECOMMUNICATIONS, INC EQUIP MAINT& REPAIR SERV 402-7380-534.48-10 5,819.99 MOSS-ADAMS, LLP FINANCIAL SERVICES 402-7380-534.41-50 681.00 PORT ANGELES CITY TREASURER Photo ID for Crane Recert 402-7380-534.49-90 15.00 Public Works-Water Water Division Total: $420,069.51 Public Works-Water Department Total: $420,069.51 Water Fund Fund Total: $421,531.85 BEST PROCESS, LLC PIPE FITTINGS 403-0000-237.00-00 -35.47 DEPARTMENT OF REVENUE-WIRES Excise Tax return-Sept 403-0000-237.00-00 218.08 NCL NORTH CENTRAL LABORATORIES CHEMICAL LAB EQUIP&SUPP 403-0000-237.00-00 -73.86 Division Total: $108.75 Department Total: $108.75 ADS, LLC ENVIRONMENTAL&ECOLOGICAL 403-7480-535.41-50 4,348.09 BAINBRIDGE ASSOCIATES, INC DEFENSE SYSTEM EQUIPMENT, 403-7480-535.31-20 1,838.46 BANK OF NEW YORK-DEBT SVC WIRE PORANGWREF13-2013 WTR/WW 403-7480-582.72-10 63,800.00 PORANGWATR09-2009 WTR/W 403-7480-582.72-10 360,000.00 PORANGWREF13-2013 WTR/WW 403-7480-592.83-10 19,401.00 PORANGWAT10-2010 WTR/WW 403-7480-592.83-10 39,882.13 PORANGWATR09-2009 WTR/W 403-7480-592.83-10 96,760.00 BEST PROCESS, LLC PIPE FITTINGS 403-7480-535.31-20 457.69 CANON USA, INC OFFICE MACHINES&ACCESS 403-7480-535.45-31 174.64 CAPACITY PROVISIONING INC DATA PROC SERV&SOFTWARE 403-7480-535.42-12 1,459.48 CED/CONSOLIDATED ELEC DIST INC ELECTRICAL EQUIP&SUPPLY 403-7480-535.31-20 151.22 CENTURYLINK-QWEST 10-23 A/C 206T302306084B 403-7480-535.42-10 16.31 10-23 A/C 206T310164584B 403-7480-535.42-10 22.26 10-23 A/C 79513296 403-7480-535.42-10 0.97 10-14 a/c 3604576315689B 403-7480-535.42-10 87.80 10-14 a/c 3604574859247B 403-7480-535.42-10 87.68 10-16 a/c 206T325585090B 403-7480-535.42-10 54.40 10-16 a/c 206T329544912B 403-7480-535.42-10 54.40 DEPARTMENT OF REVENUE-WIRES Excise Tax return-Sept 403-7480-535.49-50 13,016.58 EDGE ANALYTICAL TESTING&CALIBRATION SERVI 403-7480-535.41-50 304.00 FASTENAL INDUSTRIAL FIRST AID&SAFETY EQUIP. 403-7480-535.31-01 74.80 FIRST AID&SAFETY EQUIP. 403-7480-535.31-01 282.03 Page 15 E - 24 a � Id^^ Date: 11/14/2014 * »>rrrrrryfrrrrl,, , City of Port Angeles City Council Expenditure Report r4'rJ * From: 1012512014 To: 111712014 Vendor Description Account Number Invoice Amount FASTENAL INDUSTRIAL HAND TOOLS ,POW&NON POWER 403-7480-535.35-01 49.50 FEDERAL EXPRESS CORP Shipping Chgs 403-7480-535.42-10 8.90 FERGUSON ENTERPRISES INC PIPE FITTINGS 403-7480-535.31-20 113.18 PIPE FITTINGS 403-7480-535.31-20 89.19 GOLDEN HARVEST, INC PLUMBING EQUIP FIXT,SUPP 403-7480-594.64-10 14,525.60 HACH COMPANY CHEMICAL LAB EQUIP&SUPP 403-7480-535.31-01 40.92 JULIAN&SON INC,JOHN PUMPS&ACCESSORIES 403-7480-535.31-20 1,082.65 SHIPPING AND HANDLING 403-7480-535.42-10 18.88 LEGACY TELECOMMUNICATIONS, INC EQUIP MAINT& REPAIR SERV 403-7480-535.48-10 3,418.93 MASCO PETROLEUM, INC FUEL,OIL,GREASE, & LUBES 403-7480-535.31-01 284.20 FUEL,OIL,GREASE, & LUBES 403-7480-535.31-01 215.23 Randy Raymond REIMBURSE DOT PHYSICAL 403-7480-535.49-90 120.00 MOSS-ADAMS, LLP FINANCIAL SERVICES 403-7480-535.41-50 681.00 NCL NORTH CENTRAL LABORATORIES CHEMICAL LAB EQUIP&SUPP 403-7480-535.31-01 953.09 OLYMPIC PARTY&CUSTODIAL SUPPLIE:FIRST AID&SAFETY EQUIP. 403-7480-535.31-01 186.99 OLYMPIC STATIONERS INC SUPPLIES 403-7480-535.31-01 23.04 PACIFIC OFFICE EQUIPMENT INC OFFICE MACHINES&ACCESS 403-7480-535.45-31 28.24 PEN PRINT INC BUSINESS CARDS-YOUNG 403-7480-535.49-90 30.89 PORT ANGELES CITY TREASURER Bottled water postage-J 403-7480-535.31-01 10.00 Power Adapter-J. Hart 403-7480-535.31-01 5.85 9 volt battery 80pvc part 403-7480-535.31-01 26.75 Distilled water for lab- 403-7480-535.31-01 5.34 Postage Batteries-D. Fr 403-7480-535.31-01 28.16 Postage Batteries-D. Fr 403-7480-535.42-10 7.19 Certified Postage-J. Ha 403-7480-535.42-10 6.49 Reimburse for lost phone 403-7480-535.42-10 20.00 Certified mail-D. Freed 403-7480-535.42-10 6.49 Bottled water postage-J 403-7480-535.42-10 9.05 PUD#1 OF CLALLAM COUNTY Brook Ave 403-7480-535.47-10 159.36 SANDERSON SAFETY SUPPLY CO FIRST AID&SAFETY EQUIP. 403-7480-535.31-01 223.54 SUNSET DO-IT BEST HARDWARE JANITORIAL SUPPLIES 403-7480-535.31-01 40.33 Tors Spring 403-7480-535.31-01 -0.77 Tors Spring 403-7480-535.31-01 -3.86 SWAIN'S GENERAL STORE INC SUPPLIES 403-7480-535.31-01 29.22 CHEMICAL LAB EQUIP&SUPP 403-7480-535.31-01 17.80 CHEMICAL LAB EQUIP&SUPP 403-7480-535.31-01 16.46 JANITORIAL SUPPLIES 403-7480-535.31-01 15.11 TNEMEC COMPANY, INC. ACOUST TILE, INSULAT MAT 403-7480-535.31-20 554.14 SHIPPING AND HANDLING 403-7480-535.42-10 81.30 TYCO INTEGRATED SECURITY SECURITY,FIRE,SAFETY SERV 403-7480-535.41-50 324.66 UNITED PARCEL SERVICE Shipping Chgs 403-7480-535.42-10 11.30 USA BLUEBOOK HOSES,ALL KINDS 403-7480-535.31-01 700.16 Page 16 E - 25 a � Id^^ Date: 11/14/2014 * »>rrrrrryfrrrrl,, , City of Port Angeles City Council Expenditure Report r4'rJ * From: 1012512014 To: 111712014 Vendor Description Account Number Invoice Amount USA BLUEBOOK HOSES,ALL KINDS 403-7480-535.31-01 818.29 PIPE FITTINGS 403-7480-535.31-20 985.96 WATER SEWAGE TREATMENT EQ403-7480-535.35-01 2,290.18 Public Works-WW/Storm% Wastewater Division Total: $630,532.87 Public Works-WW/Stormwtr Department Total: $630,532.87 Wastewater Fund Fund Total: $630,641.62 DEPARTMENT OF REVENUE-WIRES Excise Tax return-Sept 404-0000-237.00-00 166.26 Excise Tax return-Sept 404-0000-237.10-00 583.28 MCMASTER-CARR SUPPLY CO HARDWARE,AND ALLIED ITEMS 404-0000-237.00-00 -22.18 Division Total: $727.36 Department Total: $727.36 ANGELES MILLWORK&LUMBER CO HAND TOOLS ,POW&NON POWER 404-7538-537.31-01 37.25 CENTURYLINK-QWEST 10-23 A/C 206T302306084B 404-7538-537.42-10 8.16 10-23 A/C 79513296 404-7538-537.42-10 0.48 CLALLAM CNTY SOLID WASTE DEPT BLDG CONSTRUC. SERVICES- 404-7538-537.44-10 846.00 BLDG CONSTRUC. SERVICES- 404-7538-537.49-90 3,302.95 DEPARTMENT OF REVENUE-WIRES Excise Tax return-Sept 404-7538-537.49-50 14,092.63 FEDERAL EXPRESS CORP Shipping Chgs 404-7538-537.42-10 33.60 April Amundson MILEAGE REIMBURSEMENT 404-7538-537.31-01 30.24 Michelle Hale MILEAGE REIMBURSEMENT 404-7538-537.31-01 18.48 Sonja Coventon MILEAGE REIMBURSEMENT 404-7538-537.31-01 99.57 ECOSS REGIST-J.PAYNTER INDUST S 404-7538-537.43-10 350.00 MOSS-ADAMS, LLP FINANCIAL SERVICES 404-7538-537.41-50 681.00 FINANCIAL SERVICES 404-7538-537.41-50 2,228.00 PACIFIC OFFICE EQUIPMENT INC SUPPLIES 404-7538-537.31-01 164.23 PORT ANGELES CITY TREASURER Sand Bag repair-H. Frei 404-7538-537.31-01 25.00 RADIO PACIFIC INC(KONP) COMMUNICATIONS/MEDIA SERV 404-7538-537.44-10 300.00 SOUND PUBLISHING INC COMMUNICATIONS/MEDIA SERV 404-7538-537.44-10 1,236.50 SWAIN'S GENERAL STORE INC SUPPLIES 404-7538-537.31-01 24.88 Public Works-Solid Waste SW- Transfer Station Division Total: $23,478.97 A-1 PERFORMANCE, INC BUILDING MAINT&REPAIR SER 404-7580-537.41-50 86.33 CAPACITY PROVISIONING INC DATA PROC SERV&SOFTWARE 404-7580-537.42-12 319.21 CENTURYLINK-QWEST 10-23 A/C 206T302306084B 404-7580-537.42-10 8.16 10-23 A/C 206T310164584B 404-7580-537.42-10 22.26 10-23 A/C 79513296 404-7580-537.42-10 0.49 DEPARTMENT OF REVENUE-WIRES Excise Tax return-Sept 404-7580-537.49-50 12,585.06 LEGACY TELECOMMUNICATIONS, INC EQUIP MAINT& REPAIR SERV 404-7580-537.31-20 220.05 MCMASTER-CARR SUPPLY CO HARDWARE,AND ALLIED ITEMS 404-7580-537.35-01 286.15 WASHINGTON STATE UNIVERSITY WORC RECYCLING CONFERENCE 404-7580-537.43-10 160.00 OLYMPIC STATIONERS INC SUPPLIES 404-7580-537.31-01 5.95 PORT ANGELES CITY TREASURER Vanilla extract to clean 404-7580-537.31-01 34.95 THURMAN SUPPLY SUPPLIES 404-7580-537.31-20 8.43 Page 17 E - 26 a � Id^^ Date: 11/14/2014 * »>rrrrrryfrrrrl,, , City of Port Angeles City Council Expenditure Report r4'rJ * From: 1012512014 To: 111712014 Vendor Description Account Number Invoice Amount Public Works-Solid Waste Solid Waste-Collections Division Total: $13,737.04 Public Works-Solid Waste Department Total: $37,216.01 Solid Waste-Collections Fund Total: $37,943.37 CENTURYLINK-QWEST 10-05 a/c 3604528100532B 405-7538-537.42-10 43.25 10-05 a/c 3604522245145B 405-7538-537.42-10 42.66 Public Works-Solid Waste SW- Transfer Station Division Total: $85.91 Public Works-Solid Waste Department Total: $85.91 Solid Waste-LF/Trf Stn Fund Total: $85.91 BANK OF NEW YORK-DEBT SVC WIRE PORANGWAT10-2010 WTR/WW 406-7412-592.83-10 6,510.41 CENTURYLINK-QWEST 10-23 A/C 206T302306084B 406-7412-538.42-10 4.08 10-23 A/C 206T310164584B 406-7412-538.42-10 5.56 10-23 A/C 79513296 406-7412-538.42-10 0.24 DEPARTMENT OF REVENUE-WIRES Excise Tax return-Sept 406-7412-538.49-50 33.76 PORT ANGELES POWER EQUIPMENT LAWN MAINTENANCE EQUIP 406-7412-538.35-01 216.76 Public Works-WW/Storm% Stormwater Division Total: $6,770.81 Public Works-WW/Stormwtr Department Total: $6,770.81 Stormwater Fund Fund Total: $6,770.81 HEALTHCARE MANAGEMENT ADMINIST M. ROSS 409-0000-213.10-90 1.63 DEPARTMENT OF REVENUE-WIRES Excise Tax return-Sept 409-0000-237.00-00 100.40 Division Total: $102.03 Department Total: $102.03 BOUND TREE MEDICAL, LLC SALE SURPLUS/OBSOLETE 409-6025-526.31-02 2,047.18 SALE SURPLUS/OBSOLETE 409-6025-526.31-13 208.54 CENTURYLINK-QWEST 10-23 A/C 206T302306084B 409-6025-526.42-10 24.47 10-23 A/C 206T310164584B 409-6025-526.42-10 33.39 10-23 A/C 79513296 409-6025-526.42-10 0.45 CHURCH,JEREMY FIRST AID&SAFETY EQUIP. 409-6025-526.31-08 200.00 CLALLAM CNTY EMS Medic I Advisory 409-6025-526.41-50 600.00 CORDERY, SHARON CPR INSTRUCTOR FEE-SHAR 409-6025-526.31-08 50.00 4 EZ-10 25MM NEEDLE BOX OF 409-6025-526.31-02 560.38 EZ-10 25MM NEEDLE BOX OF 409-6025-526.31-02 -560.38 KEVIN THOMPSON FIRST AID INSTRUCTORS FEE 409-6025-526.31-08 200.00 MARK BOWES BOWES-FIRST AID/CPR INS 409-6025-526.31-08 200.00 SWAIN'S GENERAL STORE INC TAPE(NOT DP,SOUND,VIDEO) 409-6025-526.31-02 16.16 VERIZON WIRELESS 10-15 A/C 242043945-00001 409-6025-526.42-10 30.02 COMMUNICATIONS/MEDIA SERV 409-6025-526.42-10 134.02 10-15 A/C 342043905-00001 409-6025-526.42-10 30.02 10-15 A/C 342043934-00001 409-6025-526.42-10 30.02 10-15 A/C 442043914-00001 409-6025-526.42-10 30.02 10-15 A/C 442043934-00001 409-6025-526.42-10 30.02 10-15 A/C 542043904-00001 409-6025-526.42-10 30.02 Page 18 E - 27 a � Id^^ Date: 11/14/2014 * »>rrrrrryfrrrrl,, , City of Port Angeles City Council Expenditure Report r4'rJ * From: 1012512014 To: 111712014 Vendor Description Account Number Invoice Amount VERIZON WIRELESS 10-15 A/C 642043894-00001 409-6025-526.42-10 30.02 10-15 A/C 742043864-00001 409-6025-526.42-10 30.02 10-15 A/C 842043854-00001 409-6025-526.42-10 30.02 10-15 A/C 942043834-00001 409-6025-526.42-10 30.02 Fire Department Medic I Division Total: $4,014.41 Fire Department Department Total: $4,014.41 Medic I Utility Fund Total: $4,116.44 CASCADIA LAW GROUP MISC PROFESSIONAL SERVICE 413-7481-535.41-50 270.00 MISC PROFESSIONAL SERVICE 413-7481-535.41-50 3,496.04 MISC PROFESSIONAL SERVICE 413-7481-535.41-50 2,587.50 INTEGRAL CONSULTING, INC CONSULTING SERVICES 413-7481-535.41-50 3,822.45 PORT ANGELES CITY TREASURER Subway lunch working Iunc 413-7481-535.43-10 12.14 Public Works-WW/Storm% Wastewater Remediation Division Total: $10,188.13 Public Works-WW/Stormwtr Department Total: $10,188.13 Harbor Clean Up Fund Total: $10,188.13 ALL WEATHER HEATING&COOLING CITY REBATE 421-7121-533.49-86 800.00 CITY REBATE 421-7121-533.49-86 800.00 ALPHA BUILDER CORPORATION CITY REBATE 421-7121-533.49-86 3,707.28 CITY REBATE 421-7121-533.49-86 800.00 CITY REBATE 421-7121-533.49-86 800.00 CENTURYLINK-QWEST 10-23 A/C206T302306084B 421-7121-533.42-10 4.08 10-23 A/C206T310164584B 421-7121-533.42-10 5.63 10-23 A/C 79513296 421-7121-533.42-10 0.24 DAVE'S HEATING&COOLING SVC CITY REBATE 421-7121-533.49-86 1,400.00 CITY REBATE 421-7121-533.49-86 800.00 CITY REBATE 421-7121-533.49-86 800.00 EVERWARM HEARTH&HOME INC CITY REBATE 421-7121-533.49-86 108.33 CITY REBATE 421-7121-533.49-86 216.00 FLUID A CLEAR RESULT CITY RBEATE 421-7121-533.49-86 6,643.75 GLASS SERVICES CO INC City Rebate 421-7121-533.49-86 -1,636.02 City Rebate 421-7121-533.49-86 1,636.02 CITY REBATE 421-7121-533.49-86 362.34 MATHEWS GLASS CO INC CITY REBATE 421-7121-533.49-86 483.00 CITY REBATE 421-7121-533.49-86 843.00 Barbara Santee CITY REBATE 421-7121-533.49-86 25.00 Beth Carter CITY REBATE 421-7121-533.49-86 50.00 Clarice Arakawa CITY REBATE 421-7121-533.49-86 50.00 Helga Filler CITY REBATE 421-7121-533.49-86 25.00 Tim Tucker CITY REBATE 421-7121-533.49-86 50.00 Public Works-Electric Conservation Division Total: $18,773.65 Public Works-Electric Department Total: $18,773.65 Conservation Fund Total: $18,773.65 Page 19 E - 28 a � Id^^ Date: 11/14/2014 * »>rrrrrryfrrrrl,, , City of Port Angeles City Council Expenditure Report r4'rJ * From: 1012512014 To: 111712014 Vendor Description Account Number Invoice Amount CAPACITY PROVISIONING INC DATA PROC SERV&SOFTWARE 431-7130-538.41-50 2,365.26 DATA PROC SERV&SOFTWARE 431-7130-538.42-12 5,282.03 RADIO&TELECOMMUNICATION 431-7130-538.48-10 46.20 COLUMBIA TELECOMMUNICATIONS CORCOMMUNICATIONS/MEDIA SERV 431-7130-538.41-50 5,701.25 PUD#1 OF CLALLAM COUNTY Power Supply 1 431-7130-538.47-10 36.51 Public Works-Electric Telecommunications Division Total: $13,431.25 Public Works-Electric Department Total: $13,431.25 Telecommunications Fund Fund Total: $13,431.25 OLYMPIC CONCRETE CUTTING CONCRETE &METAL CULVERTS 451-7188-594.65-10 380.00 Public Works-Electric Electric Projects Division Total: $380.00 Public Works-Electric Department Total: $380.00 Electric Utility CIP Fund Total: $380.00 ANCHOR QEA, LLC CONSULTING SERVICES 454-7588-594.65-10 110,266.14 CONSULTING SERVICES 454-7588-594.65-10 117,894.51 BANK OF NEW YORK-DEBT SVC WIRE PORANGSOL14-2014 SW REV 454-7588-592.83-10 105,790.28 Public Works-Solid Waste Solid Waste Coll Projects Division Total: $333,950.93 Public Works-Solid Waste Department Total: $333,950.93 Solid Waste Utility CIP Fund Total: $333,950.93 FEDERAL EXPRESS CORP Shipping Chgs 456-7688-594.65-10 7.22 JORDAN EXCAVATING PW CONSTRUCTION & RELATED 456-7688-594.65-10 144,997.49 Public Works-Equip Svcs Stormwater Util CIP Projs Division Total: $145,004.71 Public Works-Equip Svcs Department Total: $145,004.71 Stormwtr Util Projects Fund Total: $145,004.71 BROWN AND CALDWELL CONSULTING SERVICES 463-7489-594.65-10 41,181.23 MOSS-ADAMS, LLP FINANCIAL SERVICES 463-7489-594.65-10 2,861.00 FINANCIAL SERVICES 463-7489-594.65-10 1,460.00 US BANK OF PORT ANGELES#87 BOX#335100011174 463-7489-594.65-10 155.00 Public Works-WW/Storm% CSO Capital Division Total: $45,657.23 Public Works-WW/Stormwtr Department Total: $45,657.23 CSO Capital Fund Fund Total: $45,657.23 ASSOCIATED PETROLEUM PRODUCTS, IIFUEL,OIL,GREASE, & LUBES 501-0000-141.20-00 4,956.80 FUEL,OIL,GREASE, & LUBES 501-0000-141.20-00 5,483.66 DEPARTMENT OF REVENUE-WIRES Excise Tax return-Sept 501-0000-237.00-00 11,046.17 FASTENAL INDUSTRIAL AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 24.51 AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 86.95 HUGHES FIRE EQUIPMENT INC AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 120.97 MASCO PETROLEUM, INC FUEL,OIL,GREASE, & LUBES 501-0000-141.20-00 720.55 NAPA AUTO PARTS AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 24.26 AUTO&TRUCK ACCESSORIES 501-0000-141.40-00 3.01 AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 29.62 O'REILLYAUTO PARTS HOSES,ALL KINDS 501-0000-141.40-00 32.19 Page 20 E - 29 a � Id^^ Date: 11/14/2014 * »>rrrrrryfrrrrl,, , City of Port Angeles City Council Expenditure Report r4'rJ * From: 1012512014 To: 111712014 Vendor Description Account Number Invoice Amount O'REILLYAUTO PARTS AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 233.95 AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 -38.99 AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 -25.99 AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 38.99 AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 21.43 FUEL,OIL,GREASE, & LUBES 501-0000-141.40-00 12.99 SOLID WASTE SYSTEMS, INC AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 332.76 SUNSET DO-IT BEST HARDWARE AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 51.63 AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 22.34 AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 214.61 SYSTEMS FOR PUBLIC SAFETY, INC AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 670.62 VALLEY FREIGHTLINER INC AUTO&TRUCK ACCESSORIES 501-0000-141.40-00 490.53 Division Total: $24,553.56 Department Total: $24,553.56 A-1 PERFORMANCE, INC BUILDING MAINT&REPAIR SER 501-7630-548.41-50 103.94 ANGELES MACHINE WORKS INC EXTERNAL LABOR SERVICES 501-7630-548.34-02 108.40 ARAMARK LAUNDRY/DRY CLEANING SERV 501-7630-548.49-90 55.51 LAUNDRY/DRY CLEANING SERV 501-7630-548.49-90 45.76 ASSOCIATED PETROLEUM PRODUCTS, IIFUEL,OIL,GREASE, & LUBES 501-7630-548.32-13 51.97 CAPACITY PROVISIONING INC DATA PROC SERV&SOFTWARE 501-7630-548.42-12 33.48 CENTURYLINK-QWEST 10-23 A/C 206T302306084B 501-7630-548.42-10 14.28 10-23 A/C 206T310164584B 501-7630-548.42-10 19.48 10-23 A/C 79513296 501-7630-548.42-10 0.85 COLUMBIA RUBBER MILLS, INC ROAD/HGWY HEAVY EQUIPMENT 501-7630-548.34-02 725.20 DIVERSIFIED INSPECTIONS INC EXTERNAL LABOR SERVICES 501-7630-548.34-02 760.00 FASTENAL INDUSTRIAL AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 165.90 AUTO&TRUCK MAINT. ITEMS 501-7630-548.35-01 72.50 HEARTLINE AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 257.88 AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 119.19 HUGHES FIRE EQUIPMENT INC AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 562.42 LES SCHWAB TIRE CENTER EXTERNAL LABOR SERVICES 501-7630-548.34-02 65.06 AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 632.06 EXTERNAL LABOR SERVICES 501-7630-548.34-02 55.67 AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 832.91 EXTERNAL LABOR SERVICES 501-7630-548.34-02 122.06 AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 876.34 EXTERNAL LABOR SERVICES 501-7630-548.34-02 27.84 AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 842.74 EXTERNAL LABOR SERVICES 501-7630-548.34-02 66.72 AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 1,288.26 EXTERNAL LABOR SERVICES 501-7630-548.34-02 52.03 MASCO PETROLEUM, INC AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 1,903.52 Page 21 E - 30 a � Id^^ Date: 11/14/2014 * »>rrrrrryfrrrrl,, , City of Port Angeles City Council Expenditure Report r4'rJ * From: 1012512014 To: 111712014 Vendor Description Account Number Invoice Amount MATCO TOOLS AUTO&TRUCK MAINT. ITEMS 501-7630-548.35-01 150.63 MOTOR TRUCKS INC AUTO&TRUCK ACCESSORIES 501-7630-594.64-10 593.08 N C MACHINERY CO AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 81.52 AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 117.33 NAPA AUTO PARTS AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 152.13 AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 31.22 OLYMPIC STATIONERS INC OFFICE SUPPLY,INKS,LEADS 501-7630-548.31-01 3.24 PAPE'MATERIAL HANDLING AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 362.20 PEWAG, INC AUTO&TRUCK ACCESSORIES 501-7630-548.34-02 2,423.42 AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 627.30 PORT ANGELES AUTO GLASS AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 391.23 PORT ANGELES TIRE FACTORY EXTERNAL LABOR SERVICES 501-7630-548.34-02 17.29 AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 13.30 EXTERNAL LABOR SERVICES 501-7630-548.34-02 157.46 AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 57.74 EXTERNAL LABOR SERVICES 501-7630-548.34-02 265.53 PRICE FORD LINCOLN AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 49.73 RIGHT WAY SPRING COMPANY, INC AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 1,292.00 SIX ROBBLEES'INC AUTO&TRUCK ACCESSORIES 501-7630-594.64-10 254.89 AUTO&TRUCK ACCESSORIES 501-7630-594.64-10 -254.89 AUTO&TRUCK ACCESSORIES 501-7630-594.64-10 186.45 SNAP-ON TOOLS-CHUGGER DEANE AUTO&TRUCK MAINT. ITEMS 501-7630-548.35-01 212.14 SOLID WASTE SYSTEMS, INC AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 163.20 AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 2,775.02 STUMPY'S HOP-A-LONG DELIVERY SHIPPING AND HANDLING 501-7630-548.34-02 60.00 SUNSET DO-IT BEST HARDWARE METALS,BARS,PLATES,RODS 501-7630-548.34-02 10.63 GASES CONT.EQUIP:LAB,WELD 501-7630-548.45-30 61.71 VALLEY FREIGHTLINER INC EXTERNAL LABOR SERVICES 501-7630-548.34-02 305.95 BELTS AND BELTING 501-7630-548.34-02 -51.02 AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 29.20 WESTERN PETERBILT INC AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 98.63 Public Works-Equip Svcs Equipment Services Division Total: $20,500.23 Public Works-Equip Svcs Department Total: $20,500.23 Equipment Services Fund Total: $45,053.79 DEPARTMENT OF REVENUE-WIRES Excise Tax return-Sept 502-0000-237.00-00 110.63 Division Total: $110.63 Department Total: $110.63 CAPACITY PROVISIONING INC DATA PROC SERV&SOFTWARE 502-2081-518.42-12 300.00 CENTURYLINK-QWEST 10-23 A/C 206T302306084B 502-2081-518.42-10 18.35 10-23 A/C 206T310164584B 502-2081-518.42-10 25.04 10-23 A/C 79513296 502-2081-518.42-10 1.09 DELL MARKETING LP COMPUTER HARDWARE&PERI PHI 502-2081-518.31-60 760.00 Page 22 E - 31 a � Id^^ Date: 11/14/2014 * »>rrrrrryfrrrrl,, , City of Port Angeles City Council Expenditure Report r4'rJ * From: 1012512014 To: 111712014 Vendor Description Account Number Invoice Amount DELL MARKETING LP COMPUTER HARDWARE&PERI PHI 502-2081-518.31-60 8,082.62 INSIGHT PUBLIC SECTOR ELECTRICAL CABLES&WIRES 502-2081-518.31-60 283.34 COMPUTER HARDWARE&PERI PHI 502-2081-518.31-80 154.24 RADIO&TELECOMMUNICATION 502-2081-518.31-80 796.86 COMPUTERS,DP&WORD PROC. 502-2081-518.48-02 855.28 COMPUTERS,DP&WORD PROC. 502-2081-518.48-02 2,062.85 SUNGARD PUBLIC SECTOR DATA PROC SERV&SOFTWARE 502-2081-518.48-02 3,609.72 Finance Department Information Technologies Division Total: $16,949.39 SUNGARD PUBLIC SECTOR DATA PROC SERV&SOFTWARE 502-2082-594.65-10 900.00 Finance Department IT Capital Projects Division Total: $900.00 Finance Department Department Total: $17,849.39 Information Technology Fund Total: $17,960.02 REIMBURSE MEDICARE-OCT 503-1631-517.46-35 115.40 REIMBURSE MEDICARE-OCT 503-1631-517.46-35 104.90 Disability Board-October 503-1631-517.46-35 291.14 REIMBURSE MEDICARE-OCT 503-1631-517.46-35 104.90 REIMBURSE MEDICARE-OCT 503-1631-517.46-35 530.90 Disability Board-October 503-1631-517.46-35 189.43 REIMBURSE MEDICARE-OCT 503-1631-517.46-35 104.90 REIMBURSE MEDICARE-OCT 503-1631-517.46-35 104.90 REIMBURSE MEDICARE-OCT 503-1631-517.46-35 104.90 Disability Board-October 503-1631-517.46-35 77.12 REIMBURSE MEDICARE-OCT 503-1631-517.46-35 104.90 Disability Board-October 503-1631-517.46-35 13.95 REIMBURSE MEDICARE-OCT 503-1631-517.46-35 104.90 Disability Board-October 503-1631-517.46-35 207.80 REIMBURSE MEDICARE-OCT 503-1631-517.46-35 104.90 REIMBURSE MEDICARE-OCT 503-1631-517.46-35 104.90 NW ADMIN TRANSFER ACCT S/NS/WT 503-1631-517.46-33 77,343.70 RETIREES 503-1631-517.46-34 9,019.00 REIMBURSE MEDICARE-OCT 503-1631-517.46-35 103.90 REIMBURSE MEDICARE-OCT 503-1631-517.46-35 104.90 Disability Board-October 503-1631-517.46-35 10.98 REIMBURSE MEDICARE-OCT 503-1631-517.46-35 104.90 Self Insurance Other Insurance Programs Division Total: $89,057.22 DEPT OF LABOR&INDUSTRIES L&I 3RD QTR REPORT 503-1661-517.49-50 17,753.01 Self Insurance Worker's Compensation Division Total: $17,753.01 EAN HOLDINGS LLC IN HOUSE LIABILITY CLAIM 503-1671-517.49-98 255.07 WCIA(WA CITIES INS AUTHORITY) LIABILITY CLAIMS SEPTEMBE 503-1671-517.41-50 29,389.51 LIABILITY CLAIMS OCTOBER 503-1671-517.41-50 7,134.47 LIABILITY CLAIMS OCTOBER 503-1671-517.49-98 28,896.39 Self Insurance Comp Liability Division Total: $65,675.44 Page 23 E - 32 a � Id^^ Date: 11/14/2014 * »>rrrrrryfrrrrl,, , City of Port Angeles City Council Expenditure Report r4'rJ * From: 1012512014 To: 111712014 Vendor Description Account Number Invoice Amount Self Insurance Department Total: $172,485.67 Self-Insurance Fund Fund Total: $172,485.67 REIMBURSE MEDICARE-OCT 602-6221-517.46-35 104.90 REIMBURSE MEDICARE-OCT 602-6221-517.46-35 104.90 Disability Board-October 602-6221-517.46-35 55.79 REIMBURSE MEDICARE-OCT 602-6221-517.46-35 104.90 Fireman's Pension Fireman's Pension Division Total: $370.49 Fireman's Pension Department Total: $370.49 Firemen's Pension Fund Total: $370.49 DEPARTMENT OF REVENUE-WIRES Excise Tax return-Sept 650-0000-231.91-00 -5.92 Excise Tax return-Sept 650-0000-237.10-00 111.38 ANN GILLAM Parking Permit Refund 650-0000-231.91-00 30.00 Division Total: $135.46 Department Total: $135.46 Off Street Parking Fund Fund Total: $135.46 ASSOCIATION OF WASHINGTON CITIES AWC SUPP LIFE INS 920-0000-231.53-30 393.10 CHAPTER 13 TRUSTEE PAYROLL SUMMARY 920-0000-231.56-90 794.00 LEOFF P/R Deductions pe 10-26 920-0000-231.51-21 23,986.30 P/R Deductions pe 10-26 920-0000-231.51-21 -23,986.30 P/R Deductions pe 10-26 920-0000-231.51-21 23,986.30 OFFICE OF SUPPORT ENFORCEMENT P/R Deductions pe 10-26 920-0000-231.56-20 693.16 P/R Deductions pe 10-26 920-0000-231.56-20 169.85 P/R Deductions pe 10-26 920-0000-231.56-20 -693.16 P/R Deductions pe 10-26 920-0000-231.56-20 -169.85 P/R Deductions pe 10-26 920-0000-231.56-20 693.16 P/R Deductions pe 10-26 920-0000-231.56-20 169.85 PERS P/R Deductions pe 10-26 920-0000-231.51-10 1,753.52 P/R Deductions pe 10-26 920-0000-231.51-10 -1,753.52 P/R Deductions pe 10-26 920-0000-231.51-10 1,753.52 P/R Deductions pe 10-26 920-0000-231.51-11 15,340.16 P/R Deductions pe 10-26 920-0000-231.51-11 -15,340.16 P/R Deductions pe 10-26 920-0000-231.51-11 15,340.16 P/R Deductions pe 10-26 920-0000-231.51-12 47,724.09 P/R Deductions pe 10-26 920-0000-231.51-12 -47,724.09 P/R Deductions pe 10-26 920-0000-231.51-12 47,724.09 UNITED WAY(PAYROLL) PAYROLL SUMMARY 920-0000-231.56-10 439.00 VOLUNTEER FIRE ASSOCIATION PAYROLL SUMMARY 920-0000-231.55-20 22.00 Division Total: $91,315.18 Department Total: $91,315.18 Payroll Clearing Fund Total: $91,315.18 Page 24 E - 33 a � Id^^ Date: 11/14/2014 * »>rrrrrryfrrrrl,, , City of Port Angeles City Council Expenditure Report r4'rJ * From: 1012512014 To: 111712014 Vendor Description Account Number Invoice Amount Totals for check period From: 10/25/2014To: 11/7/2014 $2,690,982.09 Page 25 E - 34 'ORT . NGELES A, UIu'DJJIII//l9✓N, Ui;, W A S H I N G T O N, U. S. A. CITY COUNCIL MEMO DATE: November 18, 2014 To: CITY COUNCIL FROM: Craig Fulton, P.E., Director of Public Works &Utilities SUBJECT: Final Acceptance of Rayonier Outfall Diffuser Repair/Modification Project Project Number US 06-01 Summary: Richard Phillips Marine, Inc., of Boring, Oregon, has completed the contract to repair and to modify the Rayonier Outfall Diffuser as part of the CSO Phase 1 project. Recommendation: Accept the Rayonier Outfall diffuser Repair/Modification Project as complete and authorize the release of the retained percentage in the amount of$23,272.00 upon receipt of required clearances. Background/Analysis: The Combined Sewer Overflow (CSO) Phase 1, Rayonier Diffuser Repair/Modifications Project, a component of the City's CSO Reduction program, modified the existing pipeline diffuser by repairing missing diffuser risers, installing one way valves on the diffuser risers, modifying the access port, and cleaning sediments from the diffuser manifold. The project goal was to increase the Wastewater Treatment Plant discharge capacity, and to discharge plant effluent to a location outside Port Angeles Harbor. Notice-to-Proceed was issued on August 7, 2013, with physical construction commencing November 2013. Change orders were issued to (1)increase costs for unanticipated subsurface soil conditions (approved by Council 17 Dec 2013); (2) extend the contract deadline; and (3) costs for a change in tax status from a Rule 171 tax to a Rule 170 tax basis (approved by Council 3 June 2014) for a final contract cost of$504,536.96. The project was substantially complete in May 2014, with the final change order negotiated and signed in August 2014. The final pay request was processed in September 2014, leaving a retainage of$23,272.00. It is recommended that Council accept the project as complete by Richard Phillips Marine, Inc., and authorize release of the retained percentage in the amount of$23,272.00 upon receipt of required clearances. M\CCOUNCIL\FINAURayonier Outfall Diffuser Repair,Project 06-01,FInal Acceptance.doc E - 35 • ORT NGES A' , LE ,-- W AS H I N G T O N, U. S. A. CITY COUNCIL MEMO DATE: NOVEMBER 18,2014 TO: CITY COUNCIL FROM: KEN DUBUC,FIRE CHIEF SUBJECT: PROPOSED RADIO INFRASTRUCTURE IMPROVEMENTS Summary: The Fire Department recently completed a major grant-funded radio infrastructure improvement project. After switching over to the new system, it was discovered that there are a number of areas within the City where radio communications are very poor. A fix for this situation has been proposed and Adcomm, an independent third-party engineering firm, has been identified to evaluate the fix and monitor the installation and testing. Total cost for equipment, engineering and installation will be approximately $60,000. This "fix" will include three additional access nodes to the OPSCAN system. We pay an annual charge for these access nodes, so there will be a new ongoing annual expense of $4500 for this change to the system. Recommendation: Authorize the Fire Department to move forward with the purchase and installation of equipment for critical radio system improvements. Background / Analysis: The Fire Department recently completed a major grant-funded radio infrastructure improvement project. This project was a joint project with Clallam County Fire District 42 and the Clallam County Sheriff's Office. After switching over to the new system, it was discovered that although there were incredible system-wide improvements, there are a number of areas within the City where radio communications are very poor. There is a critical need to solve these existing radio system deficiencies. A fix for this situation has been proposed. The fix will involve locating radio equipment at Ediz Hook, the 111' and "E" reservoir and at the hospital. Adcomm, an independent third-party engineering firm, has been identified to evaluate the fix and monitor the installation and testing. The cost of the Adcomm contract is not to exceed $13,000. This contract has been reviewed and approved by the Legal Department for the City Manager's signature. Total cost for equipment, engineering and installation, including the Adcomm contract, will be approximately $60,000. This "fix" will include three additional access nodes to the OPSCAN system. We pay an annual charge for these access nodes, so there will be a new ongoing annual expense of $4500 for this change to the system. This amount will be added to future Fire Department budgets. E - 36 ONGE L ES Affff ,- W A S H I N G T O N, U. S. A. CITY COUNCIL MEMO Date: November 18, 2014 To: CITY COUNCIL From: Craig Fulton, P. E, Director of Public Works &Utilities Subject: Land and Lumber Appraisal for Morse Creek Property Summary: The Real Estate Committee recommended a land and timber appraisal of City owned Morse Creek area property in order to better structure disposal/sale contracts for the Morse Creek Hydro Project and its associated real estate. Recommendation: Approve and authorize the City Manager to sign a land and lumber appraisal contract with Gibbons and Riely, PLLC in an amount not to exceed $40,000, and to make minor modifications to the agreement,if necessary. Background/Analysis: Staff recommended the retirement or sale of the Morse Creek hydroelectric project because the generator bearings require replacement as well as other repairs at a cost of approximately $100,000. The costs of operating the project are significantly higher than purchasing additional wholesale power from the Bonneville Power Administration. On November 20, 2012, City Council directed the project be placed in standby mode to minimize costs. On January 7, 2014, staff received a letter from the Federal Energy Regulatory Committee(FERC) requesting the City's plan and schedule for either: 1) Repairing the generator, 2) Selling the project, or 3) Surrendering the operating license issued by them. On March 11, 2014, FERC granted the City an extension date of August 12, 2014, to provide FERC with an action plan. The City responded to FERC on August 71'that the City was moving towards disposal/sale of the hydroelectric project after a water rights review and real estate appraisal were complete. On August 4, 2014, the Real Estate Committee recommended a land appraisal of the Morse Creek hydroelectric project property as a part of the Committee's review. If the City chooses to transfer ownership of the property, an appraisal is necessary to assure the City has accurate information to analyze the terms of any proposed transfer. In this case, the appraisal is more complex than an appraisal of common rural property. The City attempted to locate an appraiser with the necessary qualifications on the Peninsula, but was unsuccessful. The property consists of approximately 852 acres divided into eight parcels. Much of the property contains merchantable timber, and so the valuation should include a timber cruise and valuation. For these reasons, this appraisal will require special certifications. Staff identified Gibbons and Riely, PLLC as appraisers with the required certifications, and that firm will subcontract with a timber appraiser for the timber cruise and valuation. The approximate cost of the appraisal is N:ACCOUNCIL\FINAL\Morse Creek Land and Lumber Appraisal.doc E - 37 Morse Creek Land and Lumber Appraisal November 18,2014 Page 2 $40,000. This includes a timber cruise and valuation. The real estate appraisal will be used to structure a Request for Interest(RFI)regarding the hydroelectric project, with or without the City real estate, and provide a more informed engineering estimate for the project real estate sale. Funding for the appraisals will come from savings in the Power Resources budget, specifically the BPA power purchase account. It is recommended that City Council approve and authorize the City Manager to sign a land and lumber appraisal contract with Gibbons and Riely, PLLC in an amount not to exceed $40,000, and to make minor modifications to the agreement, if necessary. E - 38 1 NGELES ;= WAS H I N G T O N, U. S. A. a_ a .V IT Y COUNCIL MEMO DATE: November 18, 2014 TO: CITY COUNCIL FROM: Craig Fulton, P. E, Director of Public Works &Utilities SUBJECT: Blue Mountain Drop Box Facility Surcharge Rates Summary: Based on a recommendation from the Joint Solid Waste Advisory Committee (JSWAB), City staff reviewed the 2015 through 2019 surcharge rates for the Port Angeles Transfer Station and Blue Mountain Drop Box Facility and recommend revising the Blue Mountain Drop Box Facility rates. Recommendation: Close the public hearing on the proposed Blue Mountain Drop Box Facility Surcharge Rate ordinance amendment, conduct a second reading, and adopt the ordinance. Background/Analysis City Council adopted rate Ordinance No. 3507 for the Solid Waste Collection and Transfer Station Utilities on June 3, 2014. This was passed to ensure there was funding for rating agencies, bond insurers, and prospective bond buyers for the revenue bond. The JSWAB met to discuss the 2015 Port Angeles Transfer Station and Blue Mountain Drop Box Facility rates on September 12, 2014. The JSWAB is comprised of City of Port Angeles, City of Sequim, and Clallam County members. The initial rates developed by the City for 2015 included a surcharge for the landfill relocation project. The surcharges were based upon a standard percentage applied to the 2014 rates. The members of the board asked the City to review these surcharge rates. It was the consensus of the board that the surcharge should be the same for each ton of solid waste refuse delivered to the transfer station, rather than using a percentage of the prior rate which would impose a larger surcharge rate on the Blue Mountain Drop Box Facility. On May 14, 2014, the Utility Advisory Committee unanimously recommended that City Council amend the rate ordinance as proposed. No comments were made at the public hearing on November 4, 2014. It is recommended that Council close the public hearing, conduct a second reading, and then consider adopting the proposed ordinance. Following Council's ratification, the proposed rate adjustments would become effective January 1, 2015. Attachment: Draft Blue Mountain Drop Box Facility Surcharge Rate Ordinance Amendment N:ACCOUNCIL\FINAL\Blue Mountain Drop Box Facility Surcharge Rates.docx G - 1 ORDINANCE NO. AN ORDINANCE of the City of Port Angeles, Washington, relating to garbage collection rates, making changes to Title 13, Chapter 13.57 of the Port Angeles Municipal Code. THE CITY COUNCIL OF THE CITY OF PORT ANGELES DO HEREBY ORDAIN AS FOLLOWS: Section 1. Ordinance No. 3243 as amended, and Port Angeles Municipal Code Chapter 13.57, is amended to read as follows: 13.57.020 Rates. D. All self-haulers shall be charged and shall pay the following rates per ton at the Blue Mountain drop-box: 1. $237.40 The rate shown in the following table per ton for municipal solid waste,, provided that the v�,ith a$5.00 minimum charge to a self-hauler is $5.00. 2015 2016 2017 Rate Surcharge Total Rate Surcharge Total Rate Surcharge Total $237.40 $9.94 $247.34 $242.15 $16.89 $259.04 $246.99 $23.70 $270.69 2018 2019 Rate Surcharge Total Rate Surcharge Total $251.93 $30.99 $282.92 $256.97 $38.78 $295.75 2. Recyclable materials deposited into the recycling drop-off facility will not be charged a fee. Acceptable household hazardous waste will not be charged a fee. 3. The self-hauler rate shall be reduced by 4.6 percent for the federal government, its agencies and instrumentalities. -1- G - 2 Section 2 - Corrections. The City Clerk and the codifiers of this ordinance are authorized to make necessary corrections to this ordinance including, but not limited to, the correction of the scrivener's/clerical errors, references, ordinance numbering, section/subsection numbers and any references thereto. Section 3 - Severability. If any provisions of this Ordinance, or its application to any person or circumstances, are held invalid, the remainder of the Ordinance, or application of the provisions of the Ordinance to other persons or circumstances, is not affected. Section 4 -Effective Date. This Ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum. This ordinance shall take effect on January 1, 2015 after passage and publication of an approved summary thereof consisting of the title. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the day of , 2014. Dan Di Guilio, Mayor ATTEST: APPROVED AS TO FORM: Jennifer Veneklasen, City Clerk William E. Bloor, City Attorney PUBLISHED: 2014 By Summary -2- G - 3 • P A G ' ES F�°� , W A S H I N G T O N, U. S. A. _ CITY COUNCIL MEMO DATE: November 18,2014 TO: CITY COUNCIL FROM: BYRON W. OLSON,CHIEF FINANCIAL OFFICER SHERRY WRIGHT,BUDGET OFFICER SUBJECT: 2014 PROPERTY TAX LEVY ORDINANCE AND RESOLUTION Summary: The City of Port Angeles is required by law to levy property taxes before November 30. The Chief Financial Officer and Budget Officer will make brief comments but no formal presentation is planned as this material has been briefed to Council on October 7, October 28, and November 4. This is the second and final reading of the property tax ordinance. Recommendation: It is recommended the Council: 1) Continue the public hearing from the November 4'11 Council meeting and close the public hearing at its conclusion; 2) Adopt the Resolution regarding authorizing the 1.0%property tax increase; and 3) Conduct second reading of property tax levy ordinance and adopt. Bach round / Analysis: In accordance with state law, the 2015 Preliminary Budget was filed with the City Clerk on October 24, 2014, In addition, a presentation of estimated 2015 Revenues and Expenses was given to Council on October 7t11 and a workshop on the Budget was held on October 28tH, during which the City Manager and Chief Financial Officer provided a budget overview for 2015. Revenue Sources: At the November 4`h public hearing on 2015 Revenue Sources, the Budget Officer provided a background briefing on property tax prior to public comment. The November 18'11 meeting provides for a second opportunity for the public to respond and comment on City revenues. Property Tax Consideration: Tonight's public hearing will include an opportunity for comments on the proposed property tax levy for 2015 collection. To comply with Initiative 747, the maximum amount the regular property tax levy can be increased in any year, by a simple majority vote of the legislative body, is the lesser of one percent or the implicit price deflator (IPD). For 2015 collection, the IPD is above 1%, which means the Council may increase the property tax levy by 1% above the 2014 levy. G - 4 For 2014 General Operating Levy for 2015 collection, we see the following background information: Collection Assessed Value (AV) Levy Rate/$1,000 AV Property Tax Amount Year 2015 est. $1,430,787,935 $3,04 $4,345,754 2014 1,454,804,911 2,95 4,288,631 2013 1,5 19,228,137 2.78 4,225,781 2012 1,595,868,974 2,58 4,109,716 2011 1,735,945,788 2,36 4,090,073 2010 1,757,276,293 2.30 4,036,248 2009 1,994,259,574 1.99 3,959,874 2008 1,952,176,500 1.99 3,880,111 2007 1,595,496,428 2.38 3,790,294 In the graph below you can see the history of assessed value (left axis) versus the City's regular levy rate history(right axis). The relationship between assessed value and levy rates is similar to a teeter-totter; if assessed value declines then levy rates increase and vice-versa. $2,500,000,000 $3.50000 $3.00000 $2,000,000,000 $2.50000 $1,500,000,000 $2.00000 $1,000,000,000 $1.50000 $1.00000 $500,000,000 $0.50000 $0 $_ 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 est. Assessed Value -411-Reeular Levv Rate/$1,000 Assessed Value G - 5 The City is also able to collect property tax on the value of new construction added during the past year. On November 7"', the City received final notice from Clallam County that the value of new construction had an assessed value of$4,819,946. Based on the applicable levy rate applied by the County, the new construction will bring in an estimated$14,200 in additional property tax. in addition to the regular property tax, the City also authorizes an excess levy for the payment of debt service associated with the 2005 Unlimited Tax General Obligation (UTGO) Bond for the Library. Unlike our General operating levy, where a variety of calculations are necessary to detennine both the maximum levy possible as well as the actual levy the City will be seeking, the excess levy is for a specific dollar amount tied to the debt service requirements due on the bond. Please note that this is the last year of the excess levy as the 2005 UTGO Bond for the Library will mature in November 2015. For 2014, we are recommending that the City levy slightly less than the direct debt service obligations, due to the fact that a small fund balance is available to pay off the final debt service payment. Our recommendation for the 2014 Excess Levy for 2015 collection is as follows: • 2005 G.O. Refunding Bond (Library) $276,000 (Actual debt service of$286,000) The final item related to property taxes is the Refiind Levy which is estimated at $15,000. Refunds are essentially money that we levied last year, but didn't receive. These are created by a variety of situations where the taxpayer received a refund and the City can recoup this through the following year levy. This refund levy amount is an estimate and may change once the County Treasurer provides the actual amounts later this month. State law requires that the City levy property taxes before November 30 each year. The property tax ordinance and resolution are scheduled for adoption at tonight's meeting. Attachments: • Ordinance for 2014 levy of regular ad valorem and excess levy property taxes for collection in 2015 • Resolution authorizing a 1.0% increase in regular property tax levy G - 6 I ORDINANCE NO, AN ORDINANCE of the City of Port Angeles, Washington, levying ad valorem property taxes for the fiscal year 2015, and directing the City Clerk to certify said amount to the Board of Clallam County Commissioners. WHEREAS, the City Council has adopted a Resolution authorizing a 1%, or $42,886.31, increase over the actual lawful levy for 2014 and WHEREAS, the City Council intends to levy taxes in 2015. NOW, THEREFORE, the City Council of the City of Port Angeles do hereby ordain as follows: Section 1. The City Council hereby determines and fixes the amount of ad valorem taxes to be levied for the fiscal year commencing January 1, 2015, as follows: Amount Regular Levy $4,345,800 The Regular Levy includes an estimated amount resulting from new construction, improvements to property, newly constructed wind turbines, any increase in the value of state-assessed property, and any annexations that have occurred. Refunds Made $ 15,000 Special Levies 2005 G. O. Refunding Bond (Library) $ 276,000 Section 2. The City Clerk is hereby directed to certify to the Board of Clallam County Commissioners the amount of ad valorem taxes to be levied for the fiscal year commencing January 1, 2015, as set forth in Section I of this Ordinance. 4- G - 7 Section 3. This ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum. This ordinance shall take effect five (5) days after passage and publication of an approved summary thereof consisting of the title. PASSED by the City Council of the City of fort Angeles at a regular meeting of said Council held on the_ day of November, 2014. Dan Di Guilio, Mayor ATTEST: APPROVED AS TO FORM: Jennifer Veneklasen, City Clerk William E. Bloor, City Attorney PUBLISHED: November ,2014 (By Summary) _2- G - 8 RESOLUTION NO. A RESOLUTION of the City Council of the City of Port Angeles, Washington, authorizing an increase in the regular property tax levy of 1%, or $42,886.31, over the actual levy for 2014. WHEREAS, the City Council of the City of Port Angeles has met and considered its budget for the calendar year 2015; and WHEREAS, the City's actual levy amount from the previous year was $4,288,631.09; and WHEREAS,the population of the City is more than 10,000; and now, therefore, BE IT RESOLVED by the City Council of the City of Port Angeles that an increase in the regular property tax levy is hereby authorized for the levy to be collected in the 2015 tax year. The dollar amount of the increase over the actual levy amount from the previous year shall be $42,886.31 which is a percentage increase of 1% from the previous year. This increase is exclusive of additional revenue resulting from new construction, improvements to property,newly constructed wind turbines, any increase in the value of state assessed property, any annexations that have occurred and refunds made. ADOPTED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the_day of November, 2014, Dan Di Guilio, Mayor ATTEST: APPROVED AS TO FORM; Jennifer Veneklasen,City Cleric William E.Bloor, City Attorney G - 9 ORT ,/ NGELES • " = WAS H I N G T O N, U. S. A.CITY COUNCIL MEMO DATE: November 18, 2014 To: CITY COUNCIL FROM: Craig Fulton, P.E., Director of Public Works &Utilities SUBJECT: Industrial Transmission Electric Rate Ordinance Amendments PANIC 13.12.071 Schedule IT-11—Industrial Transmission Summary: The Bonneville Power Administration Tiered Rate Methodology went into effect on October 1, 2011. Changes have been made to some of the City's allocations for the FY2015 rate period, and a comprehensive Cost-of-Service evaluation suggests than an increase to the Industrial Transmission customer's basic charge is warranted. Recommendation: Close the public hearing on the proposed Industrial Transmission electric rate ordinance amendments, conduct a second reading, and adopt the ordinance. Background/Analysis: The Bonneville Power Administration Tiered Rate Methodology (TRM) went into effect on October 1, 2011. Minor changes were made to the ordinance to allocate applicable portions of the TRM between the City's principal electric load centers. Additionally, using a model developed by the City's Cost-of-Service (COS) consultant, the FCS Group, a comprehensive COS evaluation suggests than an increase to the Industrial Transmission (IT) customer's basic charge is warranted. With one abstention, the Utility Advisory Committee unanimously recommended the adoption of the proposed amendments at its meeting on October 14, 2014. No comments were made at the public hearing on November 4, 2014. City Council should continue the public hearing, conduct a second reading, close the public hearing, and then consider adopting the proposed ordinance. Following Council's ratification, the proposed rate adjustments would become effective November 29, 2014. Attachment: Draft Industrial Transmission Electric Rate Ordinance Amendments M\CCOUNCIL\EINAL IT Electric Rate Ordinance Amendments.docx G - 10 ORDINANCE NO. AN ORDINANCE of the City of Port Angeles,Washington, amending Title 13, Chapter 13.12 of the Port Angeles Municipal Code relating to the Industrial Transmission electric rate classification. THE CITY COUNCIL OF THE CITY OF PORT ANGELES DO HEREBY ORDAIN AS FOLLOWS: Section 1. Portions of Ordinance No. 2173 as amended, and Port Angeles Municipal Code section 13.12,07,part E. subsections 5 and 7 are amended to read as follows: E. Rate and charges. The rates and charges for service hereunder is the sum of the amounts determined in accordance with sections 2 through 11 for each month. 5. Load shaping charges and credits. HLH SSL velleb ef, 2013✓ 22,006,244 kxxr>, Apfil, 2014 15,6 4 n nnn l-xxr>, N ' - 2 kW �A 30 4 45 X14 l,xxrl, aOc�H}nei r,2ti ncn ��1 � xr, 26,272,811 k-W4 2 782,785 l,xxrt, Rtly, 2014 28,197,9571 ' 4 ' rn� l�xxr>, n,,, —+ e)n1 n 3,760i��xxrh �. � z �a __ . a �17'� �l�� i�-v-�iafeh, `0-1-4 21 726 70)3 Lxx7h peplembef,2 '�1 n11 nnn Lxx7h OetObef,, 214 12,198,727 Lxx7h p A .41 ')n1 n 10,244,103 Lxx7h z�rirz�T 20i3 15,8()9,9:71 1 c Qnn n�1 l�xxr>, Qkxxr>,,,,,,,,,,,,,,,,,,,,,,,,,,,,, veeembef,-20133 16,217,369 Lxx7h Rine,20114 14,440,8511 7h 1 c e)cn e)41 1 Pxr14 4 Fed zZ014 1 604 tine l,xxrh naps+ 101 n 1 1�c nti� l,xxrh -a- - Mafeh�'zA44 1 titin c n n l�xxn J;1 n 1 194 l�xxn -1- G - 11 HLH SSL kWh kWh October 2014 22,035,274 April 2015 15,665,637 ..................................................................................................................................... November 2014 26,120g20 - MdLzw 30,525,934 December 2014 26.089.142 June 2015 26.307.469 : January 2015 2 111 il Q1 I 7Y 7 July 2200115 28131155 February 2015 21,461,196 August 2015 21169.4 ....................................................................................I.............................................[IIIIIIIIIIIIIIIIII............................................................................. March 2 O15 �21155,365 September 2015 21,038,758 .................................................................................................................................. . ......................... ...... LLH SSIL kWh kWh October 2014 12111819 A2d12015 10157117 November 2014 15,830,827 MdLzw 18a74a00 .......................................................................................... December 2014 16,238,763 June 2015 14,459,901 January 2015 15170J99 July 2200115 14293.571 February 2015 i-1206221122 066 August 2015 l3j42,3 NOVI-:..........:..........:..........:. ............................................. March 2015 13,687,577 �-September 2015 12,429,569- 7. Basic Charge: Customer will pay to the City a babe charge of QAM44 4 02271100 per month. Section 2 - Corrections. The City Clerk and the codifiers of this ordinance are authorized to make necessary corrections to this ordinance including, but not limited to, the correction of the scrivener's/clerical errors, references, ordinance numbering, section/subsection numbers and any references thereto. -2- G - 12 Section 3 - Severability. If any provisions of this Ordinance, or its application to any person or circumstances, are held invalid, the remainder of the Ordinance, or application of the provisions of the Ordinance to other persons or circumstances, is not affected. Section 4 -Effective Date. This Ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum. This ordinance shall take effect on November 29, 2015 after passage and publication of an approved summary thereof consisting of the title. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the day of November, 2014. Dan Di Guilio, Mayor ATTEST: APPROVED AS TO FORM: Jennifer Veneklasen, City Clerk William E. Bloor, City Attorney PUBLISHED: 2014 By Summary -3- G - 13 RT NGELES " -- W AS H I N G T O N, U. S. A. CITY COUNCIL MEMO DATE: NOVEMBER 18,2014 To: CITY COUNCIL FROM: BYRON W.OLSON,CHIEF FINANCIAL OFFICER SHERRY WRIGHT,BUDGET OFFICER SUBJECT: 2015 BUDGET Summary: The City of Port Angeles is required by RCW 35A.33.070 to hold a public hearing on the budget. There will be a brief presentation on the City Manager's Recommended Budget for 2015, followed by a public hearing. The 2015 Budget has been available for citizen review on- line, at the library, and through the City Clerk's Office since October 24, 2014. Recommendation: 1.) Open the public hearing on the 2015 Budget; 2.) Continue the public hearing to the December 2, 2014 Council meeting; and 2.) Conduct a first reading of the Budget Ordinance and continue to the December 2nd meeting. Backwound/Analysis: State law requires that we provide a balanced budget for Council review no later than November 1st of each fiscal (calendar) year. For the 2015 Budget, we met that goal by delivering a budget to Council on October 24, 2014. To help prepare for the budget development and review process, we have conducted a number of workshops for Council that focused on both the status of the 2014 Budget (including 2014 Budget Amendments 41 and 42) and the issues and challenges facing the City in the development of the 2014 City Manager Recommended Budget. The changes from the Preliminary Budget (presented October 28, and again November 4, 2014) to the Final Budget (presented tonight) are outlined below. These changes were the culmination of staff review augmented by Council direction. 1. Increase Harbor Clean-up revenues by $919,900 (DOE grant and insurance proceeds), and increase expenditures by $633,000 for professional services. 2. Increase Medic I revenues by $62,200 based on the new Medic I rates adopted by Council on November 4, 2014. 3. Move the Solid Waste surcharge revenue of $397,700 from the Solid Waste Operating Fund (Fund 404) to the Capital Fund (Fund 454) as this will be used to pay debt service on the Landfill Bluff Stabilization bonds. G - 14 2015 Budget November 18, 2014 Staff is requesting that the Public Hearing tonight be continued until the regular meeting on December 2nd to allow for additional public input on the 2015 City Manager Recommended Budget. 2015 Budzet Hi,-h li,-h ts: ❖ 2015 General Fund Budget is balanced. Revenues of $20,065,000 = Expenditures of $20,065,000. ❖ The 2015 Citywide Budget for Expenditures totals $129,032,088. ❖ The 2015 Citywide Budget for Revenues totals $119,639,900, which results in the use of approximately $9.4 million from reserves. ❖ The 2015 City Manager Recommended Budget includes a 1.0% increase for the regular property tax in the General Fund. No other tax increases are recommended in the budget. ❖ A 2.0% Cost of Living Adjustment (COLA) has been included for all represented and non- represented staff. ❖ The Public Works & Utilities Deputy Director for Operations position is the only FTE eliminated. ❖ The third meter reader position was restored to the budget as a result of the termination of the AMI project and return to manual meter reading. The estimated cost of $80,000 is 100% funded by utilities. ❖ City funding for Health & Human Services in the amount of$46,350 has been included in the Final City Manager Recommended Budget, the same level as 2014. ❖ Funding for the Humane Society is budgeted at $53,400, an increase from the 2014 budget of$41,700. General Fund: To balance the General Fund, reductions were necessary from the initial 2015 budget submissions from departments. In addition, the City Manager directed that staff focus on developing a sustainable budget that the City could afford going into 2015 and beyond. The departments responded by making tough but necessary cuts where they could afford to trim expenses. To further the development of a sustainable budget beyond 2015, the City will continue on the strategic long-range financial planning process. That process has helped lay out a roadmap for the price of government that is affordable by our constituents as well as the programs and services we need to deliver to make Port Angeles the best place to live, work and play. Attachments: 2015 Budget Ordinance with Exhibit A G - 15 ORDINANCE NO. AN ORDINANCE of the City of Port Angeles,Washington,adopting the 2015 budget for the fiscal year ending December 31, 2015. WHEREAS,the City Manager of the City of Port Angeles completed and placed on file with the City Clerk an estimate of the amount of the moneys required to meet the public expenses, reserve funds, and expenses of government of the City included in the 2015 City Manager recommended budget for the fiscal year ending December 31,2015,as attached hereto as Exhibit"A"; and WHEREAS, a notice was published that the City Council would meet and hold public hearings at the hour of 6:30 p.m., in the Council Chambers of Port Angeles City Hall, on Tuesday,November 18, 2014, and Tuesday, December 2, 2014, for the purpose of making and adopting a budget for fiscal year 2015 and giving taxpayers within the limits of the City of Port Angeles an opportunity to be heard upon said budget; and WHEREAS,the City Council did meet at said times and place and did then consider the matter of said proposed budget, NOW, THEREFORE, the City Council of the City of Port Angeles, Washington, do ordain as follows: Section 1. The budget for the City of Port Angeles, Washington, for the year 2015 is hereby adopted at the fund level in its form and content as set forth in the document entitled "City of Port Angeles,Washington 2015,Budget,"a copy of which is on file in the Office of the City Clerk, and which is incorporated herein by this reference. -1- G - 16 Section 2. Estimated resources for each separate fund of the City of Port Angeles, and aggregate expenditures for all such funds for the year 2015 are set forth in summary form in Exhibit A that is attached hereto,and are hereby appropriated for expenditure at the fund level during the year 2015. Section 3. For the 2015 calendar year, no dollars ($0.00) are appropriated in the budget to paragraph IV. (1)of the Funding Agreement entered into the 1 st day of January,2010, between the City and the Port Angeles Downtown Association. Section 4. The City Clerk is hereby directed to keep on file the budget referred to in Section 2 above and to transmit a complete copy of the final budget to the Division of Municipal Corporations in the Office of the State Auditor and to the Association of Washington Cities. Section 5. The City Clerk and the codifiers of this ordinance are authorized to correct scrivener's/clerical errors,references,ordinance numbering,section/subsection numbers and any references thereto. Section 6. This Ordinance exercises authority granted exclusivelyto the City Council and is not subject to referendum. It shall be in force and take effect 5 (five) days after publication according to law. PASSED by the City Council of the City of Port Angeles, Washington, at a regular meeting of said Council on the day of , 2014. Dan Di Guilio, M A Y O R -2- G - 17 ATTEST: APPROVED AS TO FORM: Jennifer Veneklasen, City Clerk William E. Bloor, City Attorney PUBLISHED: 2014 By Summary -3- G - 18 CITY of PORT ANGELES 2015 Budget Ordinance Exhibit A Funds 2014 Budget-3rd Amendment 2015 Budget Fund IDiv. IN ame/Description Beginniii g1 Revenuel Expendituresl Enjing I Beginningl Revenuel Expendituresl Ending t.1 I I Balance Est. I Balance Est.1 I I Balance Est. GENERAL FUND (Note: Divisional totals for reference only) Fund Balance: 5,848,438 5,422,109 5,422,109 5,422,109 001. 1160 City Council 41,300 66,900 41,800 64,800 001. 1210 City Manager 411,500 272,400 411,700 316,400 001. 1211 Customer Commitment 0 8,900 0 8,400 001. 1220 Human Resources 0 244,400 0 225,450 001. 1230 City Clerk 0 219,100 0 184,600 001. 1390 Community Service 0 46,750 0 46,750 001. 2001 Finance-Revenue 14,433,400 0 14,979,500 0 001. 2010 Finance Administration 0 631,800 0 643,900 001. 2023 Accounting 0 721,600 0 749,100 001. 2025 Customer Service 0 1,034,600 0 1,133,000 001. 2080 Reprographics 0 86,900 0 65,600 001. 2091 Non-Departmental 0 45,800 0 45,600 001. 2099 General Unspecified 0 452,300 0 107,500 001. 3010 City Attorney 439,300 385,300 420,000 360,600 001. 3012 Jail Contributions 0 650,000 0 630,000 001. 3021 Prosecution 22,500 535,300 21,000 547,400 001. 14010 Planning 1 336,400 468,700 372,800 497,000 001. 4020 Building 215,000 164,950 515,300 172,400 001. 4030 Code Compliance 0 42,600 0 42,750 001. 4062 Cultural Resources 0 20,000 0 20,000 001. 4071 Economic Development 317,371 0 60,000 135,800 001. 5010 Police Administration 0 613,450 0 628,200 001. 5012 PenCom/Capital Transfers 215,000 245,200 220,000 268,150 001. 5021 Police Investigation 300 885,850 1,000 935,900 001. 5022 Police Patrol 390,250 2,783,800 326,300 2,939,300 001. 5026 Police Reserves&Volunteers 0 11,150 0 91100 001. 5029 Police Records 23,350 447,450 20,200 464,900 001. 5050 Police Facilities Maintenance 15,000 5,800 6,700 8,500 001. 6010 Fire Administration 123,900 345,300 123,900 358,400 001. 6012 PenCom/Medic 1 Support 0 454,600 0 454,600 001. 6020 Fire Suppression 131,800 1,536,200 0 1,452,700 001. 6021 Fire Volunteers 8,800 65,300 8,800 52,400 001. 16022 Special Operations 1 0 3,500 1 1 0 2,500 001. 6030 Fire Prevention 23,600 31,600 4,800 10,800 001. 6040 Fire Training 6,000 139,500 7,000 138,000 001. 6050 Fire Facilities Maintenance 0 41,300 0 44,700 001. 6060 Fire Emergency Management 0 3,100 0 3,100 001. 7010 Public Works Administration 1,513,600 2,680,000 1,684,600 2,842,700 001. 7012 Public Works CIP 0 176,200 0 92,300 001. 7032 Public Works Telecommunications 112,100 0 60,300 103,000 001. 8010 Parks Administration 26,500 298,200 26,500 281,200 001. 8012 Senior Center 44,000 150,900 44,200 146,300 001. 8050 Ocean View Cemetery 141,000 151,900 139,000 153,800 001. 8080 Park Facilities 20,000 1,842,100 20,000 1,624,400 001. 8090 Marine Life Center 1 0 20,300 1 1 0 20,300 001. 8112 Senior Center Facilities 0 53,100 0 37,500 001. 8131 Central Services Facilities 315,800 594,300 304,600 651,100 001. 8221 Sports Programs 167,000 164,400 157,000 168,900 001. 8224 Youth/Family Programs 89,500 167,800 88,000 175,200 001 TOTAL General Fund 5,848,438 19,584,271 20,010,600 5,422,109 5,422,109 20,065,000 20,065,000 5,422,109 SPECIAL REVENUE FUNDS 101 Lodging Excise Tax Fund 282,284 470,300 575,800 176,784 176,784 470,500 519,700 127,584 102 Street Fund 462,352 1,851,600 2,087,500 226,452 226,452 1,588,300 1,776,500 38,252 103 Economic Development Fund 355,871 140,000 495,871 0 0 0 0 0 105 Real Estate Excise Tax-1(REET-1)Fund 64,297 85,400 18,400 131,297 131,297 90,200 145,800 75,697 107 PenCom Fund 697,444 2,544,400 2,596,700 645,144 645,144 2,305,750 2,517,005 433,889 156 Esther Webster(Fine Arts Center)Operations 0 151,300 132,310 18,990 18,990 139,400 139,400 18,990 160 Real Estate Excise Tax-2(REET-2)Fund 58,054 85,200 86,100 57,154 57,154 90,100 86,100 61,154 172 Port Angeles Housing Rehab.Fund 207,084 1 46,500 1 300 253,284 253,284 791,000 894,300 149,984 TOTAL Special Revenue Funds 2,127,386 1 5,374,700 1 5,992,981 1,509,105 1,509,105 5,475,250 6,078,805 905,550 Page 1 of 2 G 19 CITY of PORT ANGELES 2015 Budget Ordinance Exhibit A Funds 2014 Budget-3rd Amendment 2015 Budget Fund IDiv. IN ame/Description Beginningl Revenuel Expendituresl Enjing I Beginningl Revenuel Expendituresl Ending Balance Est. Balance Est. I Balance Est.1 Balance Est. DEBT SERVICE FUNDS 212 2005 GO Bond--Refunding Fund(Library) 18,262 287,100 281,700 23,662 23,662 276,200 286,300 13,562 214 2005 LTGO Bond Fund(W.U.G.A.) 3,467 255,000 252,800 5,667 5,667 253,200 251,600 7,267 215 2006 LTGO Bond(Prop.Acquisition)Fund 669,126 60,300 87,000 642,426 642,426 60,000 87,000 615,426 216 2014 LTGO Bond(Landfill Bluff Stabilization)Fund 0 8,706,000 8,654,400 51,600 51,600 395,200 343,700 103,100 TOTAL Debt Service Funds 690,855 9,308,400 9,275,900 723,355 723,355 984,600 968,600 739,355 ENTERPRISE/UTILITY FUNDS 401 Electric Utility Fund 6,906,107 39,140,300 40,910,000 5,136,407 5,136,407 39,462,800 38,281,300 6,317,907 402 Water Utility Fund 11,037,298 5,518,000 7,245,175 9,310,123 9,310,123 5,722,300 6,504,820 8,527,603 403 Wastewater Utility Fund 2,256,163 5,498,850 7,661,150 93,863 93,863 6,031,000 6,249,421 (:1)4,'S S) 404 Solid Waste--Collections Utility Fund 4,935,581 9,752,700 9,555,200 5,133,081 5,133,081 9,717,100 10,067,118 4,783,063 406 Stormwater Utility Fund 542,558 1,514,000 1,432,800 623,758 623,758 1,462,000 2,119,101 (33,343) 409 Medic 1 Utility Fund 188,511 1,655,000 1,654,400 189,111 189,111 1,617,950 1,705,853 101,208 413 Harbor Clean-up Fund 0 873,000 478,700 0 919,900 969,700 421 1 1 Conservation Fund 1,174,449 1,723,000 1,624,800 1,272,649 1,272,649 1,205,800 1,202,800 1,275,649 TOTAL Enterprise/Utility Funds 27,040,667 65,674,850 70,562,225 21,758,992 21,758,992 66,138,850 67,100,113 20,847,529 ENTERPRISE/INTERNAL SERVICE FUNDS 501 EquipmentServices 4,361,209 1,842,100 2,585,385 3,617,924 3,617,924 1,636,800 1,643,900 3,610,824 502 InformationTechnology 1,071,768 1,857,800 2,430,108 499,460 499,460 1,545,700 1,536,042 509,118 503 Self-Insurance 1,203,965 5,308,000 5,308,000 1,203,965 1,203,965 5,431,000 5,361,000 1,273,965 TOTAL Internal Service Funds 6,636,942 9,007,900 10,323,493 5,321,349 5,321,349 8,613,500 8,540,942 5,393,907 FIDUCIARY FUNDS 602 Firemen's Pension Fund 420,094 23,300 138,200 305,194 305,194 24,200 62,300 267,094 TOTAL Fiduciary Funds 420,094 23,300 138,200 305,194 305,194 24,200 62,300 267,094 PERMANENT FUNDS 601 Cemetery Endowment Fund 383,939 3,000 0 386,939 386,939 2,500 0 389,439 652 Esther Webster(Fine Arts Center)Fund 840,600 0 840,600 0 0 0 0 0 656 Esther Webster(Fine Arts Center)Trust Fund 0 827,600 0 827,600 827,600 0 0 827,600 TOTAL Permanent Funds 1,224,539 830,600 840,600 1,214,539 1,214,539 2,500 0 1,217,039 CAPITAL FUNDS 310 Governmental Capital Improvement Fund 2,694,121 7,336,000 9,455,252 574,869 574,869 2,554,700 2,652,500 477,069 316 Governmental Park Improvement Fund 189,930 4,000 0 193,930 193,930 3,400 0 197,330 451 Electric Capital Fund 2,633,333 1,236,400 3,219,800 649,933 649,933 850,000 915,000 584,933 452 Water Capital Fund 1,566,944 1,200,000 1,937,800 829,144 829,144 463,000 280,000 1,012,144 453 Wastewater Capital Fund 2,561,691 2,329,500 2,572,800 2,318,391 2,318,391 456,500 965,000 1,809,891 454 Solid Waste Capital Fund 0 20,796,100 11,679,200 9,116,900 9,116,900 397,700 8,383,700 1,130,900 456 Stormwater Capital Fund 692,416 1,138,000 1,607,000 223,416 223,416 750,000 680,000 293,416 463 Combined Sewer Overflow Capital Fund 8,475,564 1 7,780,700 1 8,930,553 7,325,711 7,325,711 12,860,700 12,340,128 7,846,283 TOTAL Capital Funds 18,813,999 41,820,700 39,402,405 21,232,294 21,232,294 18,336,000 26,216,328 13,351,966 SUB-TOTAL ALL FUNDS 62,802,920 151,624,721 156,546,404 57,486,937 57,486,937 119,639,900 129,032,088 48,144,549 Reserves-Designated Reserves Used 4,921,683 9,392,188 TOTAL ALL FUNDS 62,802,920 156,546,404 156,546,404 57,486,937 57,486,937 129,032,088 129,032,088 48,144,549 Page 2 of 2 n - 20 uuuuuuuuuuuuuuuu» u � 1 I 1 I I J J IIIIIIIIIIIIII uuuuuuuuuuuuuuul NNNwwNNNNaaannouuuuuuuuuuuuuuuuuuuuuuuuuuu uuuluu Naa uN pill nnou ouuuuuuuuuuuu miu 1111111 111111011 Ct ct °11u NIIIIIIIIIIIIIIIIIIIIIII! h � p III NNnnnnnnnnnouuuuuuuulu h � u ��������������� „„„,II 1111111 a, "w ct , u NNN����aauNNNNNNNNaaannouuuou ��j�y NNNwwNNNNaaaaNODUUUUUUUUUUU �,, uuuuuuuuuuuuuuuu» u � 1 I 1 I I J J (VIII�� 1J ( I I uuuuuuuuuuuuuuuu N E N E •U O U E O 4-j 4-j N N cn 4A � > 4-J co ca te 'a� U U °o E a� N E E �n Z3 v 0 _ C: C: E •i O Q U .0 41 X O , w } 2 O __,-e O U_ 4-J W Ln m cc L L s =3 � N U _0 r-I r-I : uuuuuuuuuuuuuuumi u � 1 I 1 I I J J (1111(1(11 I Il uuuuuuuuuuuuuuu Q1 Q O 0 C6 N Q1 •U N 0 O +_+ N Lo N _ 4—J •U .0 O N C: bA -0 N N Q) 4- a� E -0 w 06 ca cn -0 oC Q � CO bn O J cn U •� ro cii aA •� •ca ateJ cn 7Z i ClA = •W 00000000 milli o000000000q� •— 0 L4�— �:, Q U .— Ulm � }' •— N L VU .U m +� Er O ca O r =3 E w U r-i m U O UV� N iii; uuuuuuuuuuuuuuuu» u � 1 I 1 I I J J IIIIIIIIII IIII uuuuuuuuuuuuuuui C6 a--+ N � E 0 E •> E O U �• N N �O i U a_+ Vu Q E _ 000 00000000 }' N 4-j •� j tU0 i S-. 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A. all,, OH it CITY COUNCIL MEMO DATE: NOVEMBER 18,2014 TO: CITY COUNCIL FROM: SHERRY WRIGHT,BUDGET OFFICER SUBJECT: 2014 BUDGET AMENDMENT#3 Summary: The 2014 Budget is being amended for the third and final time to adjust a variety of funds to reflect changes in revenues and expenditures that have occurred during the last half of 2014. As this budget amendment includes new revenues as well as an authorization to use funds from reserves, the ordinance must be approved by a super-majority of the entire Council or at least five (5) affirmative votes. Recommendation: The requested action for this issue is as follows: 1. Conduct a first reading of the 2014 Budget Amendment 43 ordinance and continue to the December 2nd Council meeting. Background/Analysis: The 3rd Amendment will "clean-up" a variety of changes to City revenues and expenditures, including carrying over capital projects to 2015,preparing for year-end fund closures, moving projects to the correct fund, and other miscellaneous budgetary changes. The proposed changes are summarized below and shown in detail on the following pages. Most of these increased expenditures have already been approved by Council, and the majority of these increases will be funded using existing reserves. Since many of the individual actions require funding to come from reserves (money unspent at the end of the fiscal year automatically rolls into reserves/fund balance), approval of the ordinance will require a super majority of the entire Council, or five(5) affirmative votes. H - 1 Following is a summary of the changes in the budget by fund type: GENERAL FUND Revenues up$429,471 Expenditures up$78,500 SPECIAL REVENUE FUNDS Revenues down$620,800 Expenditures down$134,629 DEBT SERVICE FUNDS Revenues up$8,706,000 Expenditures up$8,654,400 ENTERPRISE FUNDS Revenues down$19,408,800 Expenditures down$12,885,200 PERMANENT FUNDS Revenues up$827,600 Expenditures up$840,600 CAPITAL FUNDS Revenues up$23,611,300 Expenditures up$12,290,900 The majority of the changes listed above are transactions that will move funds and project expenditures into the correct fund for accounting purposes, or are transactions that are required for financial reporting purposes. Attached is a detailed list of proposed budget changes, the budget amendment ordinance, along with Exhibit A which lists total revenues and expenditures by fund for the 2014 Budget Amendment 42 and proposed Amendment 43. Tonight's meeting will include a first reading of the budget amendment ordinance, with adoption scheduled for December 2. If you have any questions or concerns,please contact me at your convenience. Attachments: Detailed list of proposed budget changes 2014 Budget Ordinance—Amendment 43 Exhibit A H - 2 BUDGET AMENDMENT ITEM Revenue Expenditure Details Landfill Bluff project-Sales tax - 51,500 Move taxes to Fund 216 to cover debt service Economic Development Fund Closure-transfer 317,371 - Transfer funds from Fund 103 Fund Closure-transfer balance from Fund 431 112,100 - Transfer remaining balance to close fund Equipment Services 0 eratin Charges-Su ression - 40,000 Increase based on YTD actual maintenance/repairs Equipment Services 0 eratin Charges-Parks 21,000 Increase based on YTD actual maintenance/repairs Senior Center Phone System Replacement 16,000 Use existing Senior Center restricted reserves Civic Field Boiler&Vern Burton Roo -savin s (50,000)1 Reduce due to project savin s TOTAL GENERAL FUND#001 429,471 78p5OO Vern Burton Roof-savin s (30,000) Reduce Lodging Tax support based on actual costs Worker's Compensation-Street Fund 58,000 Increase to cover payouts for former employee Equipment Services 0 eratin Ch s-Street Fund 15,000 Increase based on YTD actual maintenance/repairs Peabody Street Repair-construction 55,000 Use existing street fund reserves Louridsen Bridge-Funding transfer 97,800 Transfer funds to Fund 310 Economic Development Fund Closure-transfer - 317,371 Transfer funds to General Fund PenCom Radio Equipment-capital reserves 19,200 - Use existing PenCom capital reserves PenCom Radio Equipment-purchase - 19,200 Required to accommodate new radios stem PenCom IT upgrades-capital reserves 37,000 - Use existing PenCom capital reserves PenCom IT upgrades-PenCom share of upgrades - 37,000 This is PenCom's share of County network upgrades PenCom Fire Suppression System-capital reserves 55,000 - Use existing PenCom capital reserves PenCom Fire Suppression System-replacement - 55,000 Required due to leaking Halon system PenCom Radio Stud -contract - 75,000 Funded using PenCom reserves Fundinq transfer due to Fund 652 closure 13,000 - To close Fund 652 to Fund 656 and 156 Mt An eles View Redevelopment-CDBG Grant (745,000) - Move project to 2015 Mt An eles View Redevelo ment-construction (834,000) Move project to 2015 TOTAL SPECIAL REVENUE FUNDS :OO Landfill Bluff ro'ect-Bond proceeds 8,654,500 LTGO Bond Proceeds for Landfill Bluff project Landfill Bluff project-Sales tax 51,500 Move taxes from General Fund to cover debt service Landfill Bluff project-Debt service pyrn t 112,700 Payment of Debt Service on LF Bluff proje ct Landfill Blutt oroject-Transfer oroceeds 8 541 700 Transfer roceeds to Fund 454 TOTAL DEBT SERVICE FUNDS O. OOO 8p654p4OO Return fundinq from Telecommunications 30,000 Telecommunications Fund 431 closing at ear-end lPen-PlylK-Ply utility write-off 288,500 Utility write-off for long-term uncollectible account OMC Redundant-Funding transfer 44,800 Move CL0807 from Fund 401 to 451 TOTAL ELECTRIC FUND#401 30pOOO 333p3OO Pen-PlylK-Plv utility write-off 110,000 Utility write-off for long-term uncollectible account Marine Drive Watermain-Fundinq transfer 894 000 Move WT0114 from Fund 402 to 452 TOTAL WATER FUND#402 1p004p000 WWTP Lab Heat Pump-Postpone to 2015 (15,000) Move capita I from 2014 to 2015 Pen-PlylK-Ply utility write-off 12,700 Utility write-off for long-term uncollectible account WastewaterSCADA-Fundin transfer 140000 Transfer will occur from Fund 454 instead Funding transfer for future capital orojects 1 300 000 Move septic receiving station restricted cash TOTAL WASTEWATER FUND#403 1p157p700 Landfill Bluff project-Funding from DOE 1 (3,991,000)1 Move Dept of Ecology funding support to Fund 454 Landfill Bluff ro'ect-Bond proceeds 1 (15,500,000)1 1 Move bond p roceeds to Funds 216&454 Land ill Blu ro'ect-Move to capital fund 116_0_00_000 Move Landfill Bluff project to Fund 454 TOTAL SOLID WASTE FUND#404 (19p491p000) (16pOOOpOOO) Harbor Clean-up-Insurance proceeds 1 37,000 1 lAdjust insurance to 2014 Actuals Harbor Clean-up-DOE grant proceeds (400,000)1 Move grant to 2015 Harbor Clean-u - Professional Fees 80 000 Increased fora roved Council actions TOTAL HARBOR CLEAN-UP FUND#413 (363pOOO) 80pOOO Demand Response Pilot Program-BPA funds 415,200 1 - Funding from BPA Demand Res onse Pilot Pro ram-ex enses 415 200 Demand Response program costs TOTAL CONSERVATION FUND#421 00 415p200 Tree Trimmin Contract-reduce (17,500) Contract is for tri rn mi ng due to WAPS line of sight Return fundinq to Electric 1 30,000 ITelecommunications Fund 431 closing at ear-end Fund Closure-transfer balance to General Fund 1 112,100 ITransfer remaining balance to GF to close fund TOTAL TELECOMMUNICATIONS FUND#431 OO Funding transfer due to Fund 652 closure 1 840.600 ITo close Fund 652 to Fund 656 and 156 TOTAL ESTHER WEBSTER FUND#652 .00 Fundin trans er due to Fund 652 closure 1 827,600 ITo close Fund 652 to Fund 656 and 156 TOTAL FINE ARTS CENTER OPERATING FUND#656 OO H - 3 BUDGET AMENDMENT ITEM Revenue Expenditure Details FEMA Marine Exchange Grant-grant proceeds 140,000 - Receive FE MA pass through grant FEMA Marine Exchange Grant-equipment - 140,000 Purchase jaws of life and handheld radios Emergency Services Radio Upgrades 61,000 Use existing CFP reserves Turn water Truck Route sewer expansion-transfer - 109,500 Transfer NICE funds to Fund 453 for project support Lauridsen Bridge-Funding transfer 97,800 - Transfer funding from Fund 102 Lauridsen Bridge-Increase grant 638,400 Increase FWHA grant to$3 million per CFP Green LID Alley-increase design cost 8,000 Increase to match CFP Marine Drive Bulkhead-move to 2015 (330,000) Transfer funding from 2014 to 2015 Electronic Pedestrian Crossing Signs 10,200 Adjacent to Westport;Use NICE reserves City Pier Fire Suppression-reduce cost (40,000) Reduce expenses to match CFP Civic Field Boiler&Vern Burton Roo -savings 80 000 - Return unspent funds to Fund 001 and 101 Civic Field Boiler&Vern Burton Roo -savin s (80,000) Reduce project budget based on actuals TOTAL CAPITAL IMPROVEMENT FUND#310 474,200 200p7OO OMCRedundont-Fundin trans er 1 44,800 1 Move CL0807 from Fund 401 OMC Redundant-construction I 44 800 Project ex ense. TOTAL ELECTRIC CAPITAL FUND#451 :OO 44p8OO Marine Drive Watermain-Funding transfer 894,000 1 Move WT0114 from Fund 402 E Street Reservoir-construction 70 000 Use water reserves er CFP TOTAL WATER CAPITAL FUND#452 OOO 70pOOO TumwaterTruckRoutesewer-contributions 40,000 Contributions from local business Turn water Truck Route sewer-transfer 109,500 Transfer NICE funds from Fund 310 for project support TumwaterTruckRoutesewer-construction - 149,500 Construction costs Wastewater SCA DA-Funding transfer 140,000 - Transfer funds from Fund 454 Wastewater SCA DA-Funding transfer (140,000) Transfer funds from Fund 454 instead of 403 Funding transfer for future ca ital grojects 1,300,000 Move septic receiving station restricted cash TOTAL WASTEWATER CAPITAL FUND#453 00 149p5OO Landfill Bluff project-Funding from DOE 3,999,100 Move Dept of Ecology funding support from Fund 404 Landfill Blu ro'ect-Bond proceeds 8,208,000 Revenue Bond Proceeds for Landfill Bluff project Landfill Bluff project-Transfer proceeds 8,541,700 Transfer proceeds from Fund 216 Landfill Blu ro'ect-construction - 11,491,900 Move construction costs from Fund 404 WastewaterSCADA-Fundin transfer - 140,000 Transfer to Fund 453 TOTAL SOLID WASTE CAPITAL FUND#454 :OO 11p631p900 CSO Public Works Trust Fund Loan-principal 187,500 Debt payment on CSO loan CSO Public Works Trust Fund Loan-interest 2000 Debt payment on CSO loan Pen-PI K-PI utilfty write-o 4 500 Utility write-off for long-term uncollectible account TOTAL COMBINED SEWER OVERFLOW FUND#463 OOO H - 4 ORDINANCE NO. AN ORDINANCE of the City of Port Angeles, Washington amending the 2014 budget and funds. WHEREAS, the Annual Budget of the City of Port Angeles for the year 2014, was adopted, approved and confirmed on December 3rd, 2013, in Ordinance 3490, in the manner provided by law. WHEREAS,now there exists an emergency that could not reasonably have been foreseen when the 2014 budget was adopted. WHEREAS, the facts constituting the emergency include, but are not limited to: Unanticipated additional revenue; Unanticipated reduced revenue; Unanticipated additional expenditures for a variety of expenditure classifications including maintenance and repair and changes in planned capital expenditures as previously authorized by Council; WHEREAS,these facts require amendments to the adopted budget in order to meet the expenses of government of the City for the fiscal year ending December 31, 2014. NOW, THEREFORE, the City Council of the City of Port Angeles, Washington, do ordain as follows: Section 1. Pursuant to RCW 35A.33.090, the City Council declares that an emergency exists. -1- H - 5 Section 2. The 2014 budget appropriation for each separate fund as set forth in Ordinance 3490, is amended as shown in the attached Exhibit A. Section 3. The City Clerk and the codifiers of this ordinance are authorized to correct scrivener's errors,references,ordinance numbering,section and subsection numbers and any references thereto. Section 4. This Ordinance exercises authority granted exclusively to the City Council and is not subject to referendum. It shall be in force and take effect 5 (five)days after publication according to law. PASSED by the City Council of the City of Port Angeles by a vote of one more than the majority of all members of the legislative body at a regular meeting of said Council on the day of , 2014. Dan DiGuilio, Mayor ATTEST: APPROVED AS TO FORM: Jennifer Veneklasen, City Clerk William E. Bloor, City Attorney PUBLISHED: By Summary H:Aa ORDINANCES&RESOLUTIONSVORDINANCES.2014\34-Budget AmendmenB_11.12.14-pd -2- H - 6 Funds 2014 Budget-2nd Amendment 2014 Budget-3rd Amendment Fund IDiv. IN ame/Description Beginningl Revenuel Expendituresl Ending I Beginningl Revenuel Expendituresl Ending Balance Est. Balance F,t I Balance Est.1 I I Balance Est. GENERAL FUND (Note: Divisional totals for reference only) Fund Balance: 5,848,438 5,071,138 5,848,438 5,422,109 001. 1160 City Council 41,300 66,900 41,300 66,900 001. 1210 City Manager 411,500 272,400 411,500 272,400 001. 1211 Customer Commitment 0 8,900 0 8,900 001. 1220 Human Resources 0 244,400 0 244,400 001. 1230 City Clerk 0 219,100 0 219,100 001. 1390 Community Service 0 46,750 0 46,750 001. 2001 Finance-Revenue 14,433,400 0 14,433,400 0 001. 2010 Finance Administration 0 631,800 0 631,800 001. 2023 Accounting 0 721,600 0 721,600 001. 2025 Customer Service 0 1,034,600 0 1,034,600 001. 2080 Reprographics 0 86,900 0 86,900 001. 2091 Non-Departmental 0 45,800 0 45,800 001. 2099 General Unspecified 0 400,800 0 452,300 001. 3010 City Attorney 439,300 385,300 439,300 385,300 001. 3012 Jail Contributions 0 650,000 0 650,000 001. 3021 Prosecution 22,500 535,300 22,500 535,300 001. 4010 Planning 336,400 468,700 336,400 468,700 001. 4020 Building 215,000 164,950 215,000 164,950 001. 14030 Code Compliance 0 42,600 0 42,600 001. 4062 Cultural Resources 0 20,000 0 20,000 001. 4071 Economic Development 0 0 317,371 0 001. 5010 Police Administration 0 613,450 0 613,450 001. 5012 PenCom/Capital Transfers 215,000 245,200 215,000 245,200 001. 5021 Police Investigation 300 885,850 300 885,850 001. 5022 Police Patrol 390,250 2,783,800 390,250 2,783,800 001. 5026 Police Reserves&Volunteers 0 11,150 0 11,150 001. 5029 Police Records 23,350 447,450 23,350 447,450 001. 5050 Police Facilities Maintenance 15,000 5,800 15,000 5,800 001. 6010 Fire Administration 123,900 345,300 123,900 345,300 001. 6012 PenCom/Medic 1 Support 0 454,600 0 454,600 001. 16020 Fire Suppression 1 131,800 1,496,200 1 1 131,800 1,536,200 001. 6021 Fire Volunteers 8,800 65,300 8,800 65,300 001. 6022 Special Operations 0 3,500 0 3,500 001. 6030 Fire Prevention 23,600 31,600 23,600 31,600 001. 6040 Fire Training 6,000 139,500 6,000 139,500 001. 6050 Fire Facilities Maintenance 0 41,300 0 41,300 001. 6060 Fire Emergency Management 0 3,100 0 3,100 001. 7010 Public Works Administration 1,513,600 2,680,000 1,513,600 2,680,000 001. 7012 Public Works CIP 0 176,200 0 176,200 001. 7032 Public Works Telecommunications 0 0 112,100 0 001. 8010 Parks Administration 26,500 298,200 26,500 298,200 001. 8012 Senior Center 44,000 150,900 44,000 150,900 001. 8050 Ocean View Cemetery 141,000 151,900 141,000 151,900 001. 8080 Park Facilities 20,000 1,871,100 20,000 1,842,100 001. 8090 Marine Life Center 0 20,300 0 20,300 001. 8112 Senior Center Facilities 0 37,100 0 53,100 001. 8131 Central Services Facilities 315,800 594,300 315,800 594,300 001. 8221 Sports Programs 167,000 164,400 167,000 164,400 001. 18224 1 Youth/Family Programs 89,500 167,800 89,500 167,800 001 TOTAL General Fund 5,848,438 19,154,800 19,932,100 5,071,138 5,848,438 19,584,271 20,010,600 5,422,109 SPECIAL REVENUE FUNDS 101 Lodging Excise Tax Fund 282,284 470,300 605,800 146,784 282,284 470,300 575,800 176,784 102 Street Fund 462,352 1,851,600 1,861,700 452,252 462,352 1,851,600 2,087,500 226,452 103 Economic Development Fund 355,871 140,000 178,500 317,371 355,871 140,000 495,871 0 105 Real Estate Excise Tax-1(REET-1)Fund 64,297 85,400 18,400 131,297 64,297 85,400 18,400 131,297 107 PenCom Fund 697,444 2,433,200 2,410,500 720,144 697,444 2,544,400 2,596,700 645,144 156 Esther Webster(Fine Arts Center)Operations 0 138,300 132,310 5,990 0 151,300 132,310 18,990 160 Real Estate Excise Tax-2(REET-2)Fund 58,054 85,200 86,100 57,154 58,054 85,200 86,100 57,154 172 Port Angeles Housing Rehab.Fund 207,084 791,500 834,300 164,284 207,084 46,500 300 253,284 TOTAL Special Revenue Funds 2,127,386 5,995,500 6,127,610 1,995,276 2,127,386 5,374,700 5,992,981 1,509,105 H - 7 Funds 2014 Budget-2nd Amendment 2014 Budget-3rd Amendment Fund IDiv. IN ame/Description Beginniii gl Revenuel Expendituresl Ending I Beginningl Revenuel Expendituresl Ending Balance Est. Balance Rt I Balance Est.1 Balance Est. DEBT SERVICE FUNDS 212 2005 GO Bond--Refunding Fund(Library) 18,262 287,100 281,700 23,662 18,262 287,100 281,700 23,662 214 2005 LTGO Bond Fund(W.U.G.A.) 3,467 255,000 252,800 5,667 3,467 255,000 252,800 5,667 215 2006 LTGO Bond(Prop.Acquisition)Fund 669,126 60,300 87,000 642,426 669,126 60,300 87,000 642,426 216 2014 LTGO Bond(Landfill Bluff Stabilization)Fund 0 0 0 0 0 8,706,000 8,654,400 51,600 TOTAL Debt Service Funds 690,855 602,400 621,500 671,755 690,855 9,308,400 9,275,900 723,355 ENTERPRISE/UTILITY FUNDS 401 Electric Utility Fund 6,906,107 39,110,300 40,452,100 5,564,307 6,906,107 39,140,300 40,910,000 5,136,407 402 Water Utility Fund 11,037,298 5,518,000 6,241,175 10,314,123 11,037,298 5,518,000 7,245,175 9,310,123 403 Wastewater Utility Fund 2,256,163 6,734,850 6,902,150 2,088,863 2,256,163 5,498,850 7,661,150 93,863 404 Solid Waste--Collections Utility Fund 4,935,581 29,243,700 25,555,200 8,624,081 4,935,581 9,752,700 9,555,200 5,133,081 406 Stormwater Utility Fund 542,558 1,514,000 1,432,800 623,758 542,558 1,514,000 1,432,800 623,758 409 Medic 1 Utility Fund 188,511 1,655,000 1,654,400 189,111 188,511 1,655,000 1,654,400 189,111 413 Harbor Clean-up Fund 0 0 0 0 0 873,000 478,700 421 Conservation Fund 1,174,449 1,307,800 1,209,600 1,272,649 1,174,449 1,723,000 1,624,800 1,272,649 TOTAL Enterprise/Utility Funds 27,040,667 85,083,650 83,447,425 28,676,892 27,040,667 65,674,850 70,562,225 21,758,992 ENTERPRISE/INTERNAL SERVICE FUNDS 501 EquipmentServices 4,361,209 1,842,100 2,585,385 3,617,924 4,361,209 1,842,100 2,585,385 3,617,924 502 InformationTechnology 1,071,768 1,857,800 2,430,108 499,460 1,071,768 1,857,800 2,430,108 499,460 503 Self-Insurance 1,203,965 5,308,000 5,308,000 1,203,965 1,203,965 5,308,000 5,308,000 1,203,965 TOTAL Internal Service Funds 6,636,942 9,007,900 10,323,493 5,321,349 6,636,942 9,007,900 10,323,493 5,321,349 FIDUCIARY FUNDS 602 Firemen's Pension Fund 420,094 23,300 138,200 305,194 420,094 23,300 138,200 305,194 TOTAL Fiduciary Funds 420,094 23,300 138,200 305,194 420,094 23,300 138,200 305,194 PERMANENT FUNDS 601 Cemetery Endowment Fund 383,939 3,000 0 386,939 383,939 3,000 0 386,939 652 Esther Webster(Fine Arts Center)Fund 840,600 0 0 840,600 840,600 0 840,600 0 656 Esther Webster(Fine Arts Center)Trust Fund 0 0 0 0 0 827,600 0 827,600 TOTAL Permanent Funds 1,224,539 3,000 0 1,227,539 1,224,539 830,600 840,600 1,214,539 CAPITAL FUNDS 310 Governmental Capital Improvement Fund 2,694,121 6,861,800 9,254,552 301,369 2,694,121 7,336,000 9,455,252 574,869 316 Governmental Park Improvement Fund 189,930 4,000 0 193,930 189,930 4,000 0 193,930 451 Electric Capital Fund 2,633,333 1,191,600 3,175,000 649,933 2,633,333 1,236,400 3,219,800 649,933 452 Water Capital Fund 1,566,944 306,000 1,867,800 5,144 1,566,944 1,200,000 1,937,800 829,144 453 Wastewater Capital Fund 2,561,691 880,000 2,423,300 1,018,391 2,561,691 2,329,500 2,572,800 2,318,391 454 Solid Waste Capital Fund 0 47,300 47,300 0 0 20,796,100 11,679,200 9,116,900 456 Stormwater Capital Fund 692,416 1,138,000 1,607,000 223,416 692,416 1,138,000 1,607,000 223,416 463 Combined Sewer Overflow Capital Fund 8,475,564 7,780,700 8,736,553 7,519,711 8,475,564 7,780,700 8,930,553 7,325,711 TOTAL Capital Funds 18,813,999 18,209,400 27,111,505 9,911,894 18,813,999 41,820,700 39,402,405 21,232,294 SUB-TOTAL ALL FUNDS 62,802,920 138,079,950 147,701,833 53,181,037 62,802,920 151,624,721 156,546,404 57,486,937 Reserves-Designated Reserves Used 9,621,883 4,921,683 TOTAL ALL FUNDS 62,802,920 147,701,833 147,701,833 53,181,037 62,802,920 156,546,404 156,546,404 57,486,937 H - 8 PORT' ANGELES ..........................114 �UIUI° ` W A S H I N G T O N, U. S. A. rtrr„ �rimr,:;: ��;;;;��IIIIIIIIIIIIIIIIIIIIIIIIIIIII� CITY COUNCIL MEMO DATE: NOVEMBER 18,2014 TO: CITY COUNCIL FROM: NATHAN A.WEST,DIRECTOR COMMUNITY AND ECONOMIC DEVELOPMENT SUBJECT: PORT ANGELES DOWNTOWN ASSOCIATION 3RD QUARTER REPORT Summary: The Downtown Association has provided a 3rd quarter report for Council consideration and review. Recommendation: Discuss the 3rd Quarter Report and provide direction to staff on next steps relative to the Funding Agreement. Background/Analysis: Last year, during a budget work session, City Council noted that the City paid substantial sums to outside entities for various economic and business development activities and that the City did not always receive from those entities reports showing that the City's funds were appropriately used to achieve demonstrable results. The City Council made it clear it would require each outside entity to demonstrate in 2014 that the City's funds were applied to the intended purposes and that the funds were managed to achieve the best possible results. City Council directed City staff to ensure better performance from all economic development contract entities in 2014. The City Council further emphasized that the status quo would no longer be acceptable. As a result of this direction, City staff has made it a priority within its 2014 Work Plan item to evaluate the performance of outside entities under all such contracts, insisting upon measurable outcomes for all worked performed under contract. After that budget work session, City staff communicated the City Council's directive to all outside entities. On December 30, 2013, a letter was sent from City Manager Dan McKeen to the Port Angeles Downtown Association (PADA) requesting that a workplan for the City's B&O contribution be provided and that specific, measurable outcomes be set and reported for each quarter in 2014. Through March of 2014 staff assisted PADA to finalize a workplan to present to Council. It was formalized in a Memorandum of Understanding. The City Manager also submitted letters on January 14th and March 27th inquiring about PADA expenditure of parking revenues. J - 1 The first review of PADA performance evaluated their 2014 1st Quarter report. It did not demonstrate appropriate use of City funds or achievement of measurable efforts. On May 23, 2014 the City Manager informed PADA that they were in default of the Funding Agreement and that there were multiple concerns regarding the implementation of the Memorandum of Understanding. A second letter was sent on July 24, 2014 that the Downtown was in breach of the Funding Agreement following the review of a revised 1st Quarter and 2nd Quarter report. As part of this second letter, the City suspended payment on the funding agreement. Additional letters were exchanged on August 8th from PADA attorney Richard Shattuck asserting compliance with the agreement and City responses from Dan McKeen on August 19th and City Attorney Bill Bloor on August 29th In accordance with the Funding Agreement City staff conducted an audit of the PADA and preliminary results were presented to the PADA on September 26, 2014. A response was provided from PADA on October 6th and final audit provided to PADA on October 7, 2014. Since this time there have been several meetings between PADA and staff to discuss Funding Agreement performance and audit related concerns. In an email dated October 9, 2014, the City Manager provided a deadline for the 3rd Quarter report and indicated that: "after the PADA's 3rd quarter report to the Council, the funding to the PADA should be able to be reinstated as long as the PADA has demonstrated it has met, and will be able to meet, the intent and obligation of our funding agreement." Staff has attached a copy of the 2014 PADA 3rd Quarter Report as well as copies of the Funding Agreement and Memorandum of Understanding. The same report was emailed to Council on November 10, 2014. The question now is whether PADA's 3rd quarter report satisfies the requirements established by the City Council at the budget work session in 2013. It was clear that the 1st and 2nd quarter reports did not meet those requirements, and staff was comfortable in stating that to PADA. If the 3rd quarter report clearly was inadequate, or was clearly adequate, staff would be comfortable reporting that, as well. In this instance, however, staff is seeking direction from City Council following review of the written and verbal reports from the PADA Executive Director. Council is welcome to request that staff provide any additional correspondence or documentation noted above should that information be helpful. Attachments: PADA 2014 3rd Quarter Report Funding Agreement Memorandum of Understanding J - 2 t kh #� s Elm Ak Flags At The Fountain July 4th aw #out e logs a ap,c xi a#elY-299 P ��t o ,s t*it a largest eir�pis�y : . Q?�i sm#ate is hpme to nearly 200 the larges#'eoncentra#��s� the Olympic ?orunsula. #out,'busunesses support,iocai families�vho uppcirt iocai sehQOis, hcs, and civic.4iganiz4 ,ns;the ts#ha#snake Qur com #y a.3cine. townt iwn is a rehec66x otlho Qur oomxmun ty sees itself. y?�m#ntown represents a significant potlion of our,00zri uniwi sales at 4 property#aiz base. #ov�xi. o s#s a scr�ces mid sh ppir g oppc� #i i#ies not f6m, MM ails;s#�op'ping, cp-n P s or bid}cs s#aces. oro #o Bran s the historu dare+af Por#Angeles i# s bee Ur pity l e ovvli#orori'represeri#s a was#aancau #of pubic&pzvate irtt% sinz�#in bilriiz�gsan u astrwture#6t eiu%'t be t oplacecl. rpo town is.a major tootle# ra . Iisitors win#tc e ar enoe cot imunitles nc col#u es'iri asp autha mitic ie#t%nq: �Jowntcs+n p ovides sense ofconmuzitr and place:I#.is.fars'llar and +zelcona �,a s}rnil�oi of shared.experiepce sl cot oz mex ory. J - 3 1.(2)COMMUNICATION.The PADA will continue to develop and implement programs and activities to broaden community knowledge about and involvement in the efforts to revitalize downtown Port Angeles. • "Thoughts On What's Happening Downtown" Email sent weekly to all PADA members,City Council Members,and other Main Street organizations. • "Nuances" Monthly news letter that is printed and hand delivered to all businesses and available electronically on our website. • PortAngelesDowntown.com Our website has been completely made over with professional photos and easier access.So far this year it rhas eceived 27,012 hits. • Facebook www.facebook.com/downtownpa Our facebook page has 566 likes and some recent posts have reached between 650-700 people. • Town Hall CSO Project Meeting September 18 Over a six week period information was emailed seven times to the membership and fliers were hand delivered to all downtown businesses by both PADA and the City.The September issue of"Nuances"also had an article about the pro- ject. Events are being planned to happen between January and June to bring customers downtown during construction. • Emails Emails are sent to businesses alerting them to shoplifting,counterfeit money circulating,weather and emergency up- dates or other pertinent information they need to have instantly.These emails have stopped shoplifters,and kept some businesses from purchasing stolen goods. I.(g)PROMOTION.The PADA will continue to develop,coordinate,and implement programs and activities to promote, market,and enhance economic development and employment opportunities in downtown Port Angeles.The City will facilitate such efforts by providing in-kind services as appropriate on a case-by-case basis as approved by the City Manager. Tlie PADA shall use its resources to market the facilities and capabilities of the City to new and existing businesses with the goals of increasing City revenues and employment opportunities for City residents. • Sprint Boat Show&Shine August 8 and September 5 PADA Promotions Committee partnered with Extreme Sports Park to feature the Show&Shine for both races in August and September,on Laurel Street.Two dozen boats were present.The August race was advertised and broadcast on KISM radio,and hosts Brian&John conducted a live broadcast from the show&shine from a booth on Laurel Street. • Sidewalk Sales Labor Day August 28—September 1 Downtown In Action Sidewalk Sales Sept.5-7 Five businesses contributed to the advertising for these sales.The annual schedule of 4-5 sidewalk sales per summer is being evaluated to see if it is still a relevant model or if it should be reduced to one. • Fourth of July Parade July 4 Our Youth Volunteers constructed a float for the parade to advertise their annual tea,September 13. Eight mem- bers of the group participated in the parade. • PA Youth Volunteers Tea With Alice September 13,2014 The Rabbit Hole led 45 people to the Red queen, March Hare,White Rabbit,TweedleDee&TweedleDum,Jabber- wocky and Alice.The PAYV members have health cards and made the food,served it,and led guests through activi- ties that included flamingo croquet,and flower making. 1 J - 4 a • Upcoming Events • Scarecrows Downtown October 25—November 9 Eight businesses have created scarecrows for their windows or welcoming customers at the door.A favorite will be chosen through people's choice voting.The businesses are: Bay Variety,Cabled Fiber Studio&Yarn, Elliott's Antique Emporium, EZ Pawn, Mathews Glass,Necessities&Temptations,Northwest Fudge&Confections,Sweet&Salty Frozen Yogurt. A Hometown Holiday November 29 -Small Business Saturday,Christmas Tree Lighting,Winter Bucks kick off and Great Snowball Drop North Pole Stroll December 6 —Holiday Open House Santa's Little Helpers December 13—Kids will be able to make gifts or shop for gifts, play some games,and decorate cookies. Shop'Til You Drop December 20—Activities,shopping&eating from 8am until 8pm L(4)DESIGN.The PADA will continue to develop and implement measures to improve the design qualities and physical ap- pearance of downtown Port Angeles,including building facades,window displays,pedestrian lighting,signage and all other elements that contribute to the visual message about downtown Port Angeles.The PADA will coordinate with City on design measures.vnie City will support the PADA's efforts by providing a facade improvement program and by other programs as may be implemented by the City from time to time.The City's financial support shall be subject to the appropriation of funds in City's annual budget. • City Fagade Program Our design committee met with Ben Braudrick on two occasions to review plans for building/business owners who had sub- mitted plans for renovations.We followed those meetings with letters of support for projects at: 322 W. 1st- Fagade renovation,now vacant 217 N. Laurel -Awning replacement at Necessities&Temptations 102 W. Front-Trellis and paint at Cafe New Day • PADA Fagade/Signage Program No applications for the facade or signage program were submitted this quarter. This program provides assistance in designing appropriate signage,if needed and rebates the cost of signage or facade renovations up to$300. • Art on the Town Clallam Transit is preparing an area for the newly refurbished Gandy Dancer sculpture to be placed within the transit area of Gateway. Peninsula College welding students repaired the sculpture with new welds,stripped off the paint and repainted it. We hope to have it and 2 other pieces of art and 2 benches installed by the end of the year. • Winter Lights We have been working with Olympic Kiwanis Club,who install&maintain the lights in the street trees.This project means a great deal to downtown businesses and the community and we continue our commitment to it. • Groundskeeper Due to recent concerns and complaints about cleanliness the board is considering hiring a groundskeeper who will be able to keep downtown clean and assist with other maintenance projects. 2 i J - 5 1;11; Ili iffig afflil: 6 I.(5)MAIN STREET.The PADA will continue to be responsible to maintain active membership and participation in the Main Street Program.Through the Main Street Program,the PADA will provide assistance to existing businesses for expansion and will recruit new businesses in the downtown commercial core. • Main Street Requirements Executive director, Barbara Frederick,attended a training meeting in Prosser Washington in July.The meetings involve net- working with other directors and sometimes several sessions of training.This particular meeting centered on "Creating a Healthy Business Mix"and was led by Hilary Greenberg,Greenberg Development Services.That training led to working with the EDC on business recruitment packages and business retention methods. Business Recruitment • Property Owners Meeting September 29 The meeting was attended by five property owners,who were shown a power point presentation on what PADA does and how several things we have put in place can help them market their properties. Postcard invitations to the meeting were sent to over 58 property owners. • The Opportunities Program: Custom printed window signage Property listing on 'Doing Business Here'page on www.portangelesdowntown.com Classified advertising to market available properties. • PADA and City Facade&Signage grant programs • PADA Start-up/Relocation Rebate,allowing a business to receive a rebate of$200 for locating downtown. • City's Commercial rebates for windows and lighting. The information presented at the meeting is being compiled and will be sent to all downtown property owners. • Recruitment Package We are working with the EDC to compile a comprehensive package of information, businesses can use in relocating a busi- ness. Start-up/Relocation Rebate A rebate of$200 is offered to any business who locates downtown.Our hope is the extra funds can be used for additional signage,more inventory,or even a jump start on paying employees.Applications are in the'Doing Business Here'booklet available at City Hall,on portangelesdowntown.com;and are given to business owners upon meeting them. The program started in June and applications were distributed to Sweet&Salty Frozen Yogurt&Mark'd Body Art. Neither have been returned to us. • Business Retention Good Morning Downtown -Information for downtown business owners June 25 Ask A Nerd—Ta ma'ra Elliott-How to avoid computer viruses and protect business records July 2 Bra ndino Gibson of Worksource-How to hire the right employees July 23 PADA Resources available to business owners August 20 Mary Clifton Clallam county Health& Human Services-Hiring people with developmental disabilities August 27 Ben Braudrick,City of PA Assistant Planner—Waterfront Construction Update • PADA's Main Street Third Quarter Report and information about the Main Street program is attached. 3 J - 6 E ING MANAGEMENT.The City will manage,allocate spaces,collect receipts for,and enforce applicable s in the City-owned,off street parking lots in the downtown area and the PBIA.To assist the City in collecting reve- DA will report to the City monthly on new businesses in the downtown area and its suggestions for current and king requirements. • New Businesses in 2014 July—September Brocante 105 W. First No New Businesses Heatherton Gallery Landing Mall 1 Business Expansion -Mark'd Body Art Energy 360 323 W First No Closures Sweet&Salty Frozen Yogurt 116 N. Lincoln Open In October Sea Mar Community Health Center Armory Square The Metta Room and Turnip The Beet 132 E Front Stress Market 316 W. First#2 Tricia Burks MCP Armory Square Business Expansions July—September Top Shelf 121 W. First Anime Kat to 114 W First Poser Studio 128 E Front Mark'd Body Art to 117 W First ShipIt2PA.com 127 E First November Cabled Fiber Studio to 125 W First Feiro Marine Life Center (located outside PBIA but have recently opened a sec- ond floor office on Laurel Street) • Business Visitation Form This newly created form will allow us to better track: New and existing businesses Update our database Information for digital kiosk Property owner information and Contact information,both who to contact and preferred method of contact. The information will be gathered by board members and executive director as they meet new businesses and visit existing ones as Block Captains. The forms will be shared with the City and EDC.See Attachment See attached PBIA information. I.(7)ADDITIONAL PARKING FACILITIES.In the event the compensation to the PADA under this agreement in any calendar year exceeds$45,000 under section IV(g)or$15,000 under section IV(4),the PADA shall devote the excess exclusively to the acquisition and construction of new parking facilities for the benefit of the PBIA;provided however,nothing shall prevent the PADA,in its discretion,from devoting other revenue under this agreement to the acquisition and construction of new parking facilities for the benefit of he PBIA.All amounts subject to this section shall be shown in a separate line item in the PADA's budget. • There are currently 1,327 off street parking spaces downtown,excluding Gateway and Heckman properties. Those spaces provide sufficient parking for well over 200 businesses. There is no need,at this time,for future parking facilities. Revenues from PBIA in the past several years have been between$38,000 and$40,000 and annual parking permit sales average$5,500 per year. 4 J - 7 b I.(8)MAINTENANCE OF PARRING LOTS.The PADA will maintain the City-owned off street parking lots in the downtown area and the City's Parking and Business Improvement Area.At a minimum,such maintenance will include: (a)Sweeping to include blowing out all corners and around parking stops;(b)Pavement repairs to include patching and crack sealing;c)Seal coating;(d)Striping and pavement markings every three years on average;(e)Parking stop replacement or repair;(f)Ice and snow response;(g)Customer complaint response for issues such as dumped garbage,couches,etc.;(h) Maintain landscaping.T7ie City will work together and consult the PADA in order to plan,control,regulate and amend,as ap- propriate,the PBIA and parking within the PBIA.The parties agree and understand that PADA has no obligation to maintain parking within"Tl►e Gateway". Monthly Maintenance Sweeping by Peninsula Sweepers of all lots is done twice a month June through October and Once per month November-May. In the winter months,de-icing and snow removal is done as needed. Exact dates the work has been done have not been provided to us,we have asked for that information in the future. Landscaping and weed abatement by Callahan's Landscaping Work on lots is done sometimes as needed and may be done for two hours on one day and up to 6 on another depending on time of year and what needs to be done.This work includes plantings,weed abatement of areas in areas that are not planted but weeds grow,trimming bushes,and garbage pickup if needed. This could be anywhere from 4-10 hours a month. Future invoices from Callahan's Landscaping will be itemized to include days worked,work done and lots worked in. • Repairs/Seal Coating • Repairs Dupar Lot-scheduled repairs for August 2014 have been put on hold until funding from the City is restored. • Seal Coating&Striping Zak's lot-Scheduled for July 2014 has been put on hold until funding from the City is restored. • The accompanying spreadsheet will show you parking maintenance expenditures since the beginning of our current con- tract,2010, and shows the Repair/Seal Coating Schedule through 2017. City Owned Lots Maintained by PADA PORT ANGELES ' DOWNTOWN SSOG ..iota <` ME � . ,. .......... .. ..._., gin; y f! Michael's Fountain Fitness West aiLot 5 1 - 8 mom ONE= F-FUNDED ACTIVITIES. The PADA will continue to find,obtain and implement grants to be used to flid a urareyl shady of the downtown area,to provide technical,clerical and staff support to the development of a down- ng survey/inventory,and to provide technical,clerical and staff support to develop a downtown business invento- . • PADA is a 501(c)6 non-profit organization and therefore not eligible for most grants. However,we take advantage of opportu- nities as they arise and fit our mission. • Marketing A"Marketing Implementation Recommendations"booklet was provided as part of the services of Arnett Muldrow who facilitated the 2013 re-branding of PADA. Many of the recommendations,such as implementation of brand,and redoing the association website have been done.Other suggestions,like launching a program to help business owners pay for advertis- ing, launching a recruitment package and a marketing summit are planned for 2015 &beyond.See Attachment • Building/Business Inventory PADA has maintained an extensive downtown building/business inventory for many years.We have completed a new form that will help us to keep the information in our database as current as possible by visiting existing businesses and new ones opening.The form was created with input from Nathan West so that the information we receive is useable to PADA and the City.Copies will also be provided to the Economic Development Council. • Washington State Main Street Tax Credit Incentive The Washington State Main Street Tax Credit Incentive program allows businesses to contribute to PADA and receive a 75% credit on their Business&Occupation taxes.We produced a new flier for this program,outlining how the program works, and what our plan is for using the funds. We have also completed a power point presentation to aid in providing infor- mation about the PADA and the Tax Credit Program. Information has been sent to more than 30 businesses and follow up conversations with those businesses will occur in the next couple of weeks. • Digital Business Directory Kiosk A digital business directory kiosk will give us the ability to update business directories without multiple revisions to printed copies. Mike Edwards and Bob Lumens,members of our marketing committee talked with Steve Baxter,with Peninsula Col- lege,and we have planned for kiosks similar to what is used on the college campus. The kiosks will serve not only as a business directory,but will be able to carry information about events,activities and possibly even emergency information in real time. The information can be changed,from the main computer in the PADA office. It will make the information current and relevant. Blackball Transport has donated a 40"television to use as the monitor and a small modem will be attached to it.The first kiosk is planned for the area around the fountain and the Marketing Committee is try- ing to figure out how best to house the unit away from weather&vandalism and still be able to be seen.We estimate the first kiosk will be up and running before summer of 2015. 6 J - 9 2.1 The PADA shall maintain accounts and records that accurately reflect the revenues and costs for the activities under this agreement.These financial records,and all records related to the performance of this agreement,shall be available for City inspection and audit at any time requested by the City. 2.4 The PADA will cooperate with the City by facilitating audits by the City of PADA finances every year during the first quarter of the year and at other times as designated by the City.The PADA shall use its best efforts to economize on overhead expenses to the maximum extent feasible in providing the services to be performed pursuant to this agreement. • Financial Records In July the following financial records from 2010 thru July 2014 were provided to Tess Aggeson and Tracey Grooms: Bank Statements for nine accounts Board Meeting Minutes/Balance Sheets/Profit&Loss Policy& Procedure Manual Bookkeepers Reports Receipts&Check Stubs • Audit Audit was conducted by Tess Aggeson and Tracey Grooms August 14, 15,& 19 A preliminary audit report was issued by the City September 15 and PADA responded to it in writing September 30. As a result of preliminary audit findings,at its October 2014 board meeting,the PADA Board has made changes to policies concerning: Transfers between accounts-Transfers are now required to be done by writing a check, and require two signatures Petty Cash -Eliminated petty cash since it is not used Travel Reimbursements -Raised the per night amount allowed for hotel rooms General Reimbursements -Produced a new Expense&Reimbursement form to list accounts and itemization Time Keeping-Stated that time cards are not required for salaried employees • Answers to questions pertaining to the audit were provided on Oct 3 to Byron Olson,Tess Aggeson and Dan McKeen. A final audit report has not been received by PADA. 7 1 - 10 gi ♦ � 2.5 The PADA shall provide the City with its annual budget,including current salaries and benefits for all employees and a listing of each fund and fund balance. A copy of PADA budget is provided to the City Clerk at the beginning of each year.2014 budget is attached. 2.2 The PADA shall provide the City with written reports monthly,fully describing what work has been performed pursuant to this agreement,and including a current statement of revenues and costs,and also including the Washington Downtown Revital- ization Services Managers Quarterly Report as submitted to the State of Washington consistent with the Washington Main Street Program. 2.3 T7ie PADXs Executive Director shall appear before the City Council at least quarterly to report on the PAD Vs activities and planned future activities pursuant to this agreement and to answer questions. • Reports PADA has provided required quarterly performance reports throughout the year. 4th quarter 2013 -January 10,2014 1st quarter 2014-April 10 2014 2nd quarter 2014-July 10 2014 In addition other reports outlining work performed pursuant to this agreement were provided to the City upon request. Requests from Dan McKeen PADA Responded March 27 April 17 May 23 June 20 July 24 August 5 from Attorney Richard Shattuck/ October 3 from Bob Lumens Responses to the letters included copies of advertising,promotions,receipts for parking lot maintenance,committee work plans,examples of emails and newsletters,board minutes,etc. • City Council Executive Director, Barbara Frederick appeared before the council on March 3, 2014 to answer questions concerning the Memorandum of Understanding. 8 J - 11 Objective:EXPLORE WAYS TO INCREASE&DIVERSIFY FUNDING 1.Increase awareness of Main Street Tax Credit Incentive Program using a committee of current contributors and PA United members with the goal of raising$138,000 in contributions from at least 10 businesses. 2.Extend our reach outside of the PBIA by 3%by adding affiliate members. 3.Have"The Bite"event with at least 12 participating restaurants during second or fourth quarter with the goal of selling 15o tickets.The proceeds will be used for Winter Street Tree Lighting. 1. Letters have been sent to 38 businesses explaining the Main Street Tax Credit Incentive program,along with a newly created one page brochure about the program. Follow up conversations with those targeted business owners will occur before Thanksgiving by members of our Board.A press release has also been sent to PDN. Please see Attachment—Main Street Tax Credit Incentive Program 2. This year we have gained one individual member and one business member—Clallam Transit 3. 'The Bite'is being rescheduled for 2015. It is one of many events that will occur during the time of CSO construction, between January and June,to bring people to the area during that time. Restaurants on Front Street,where the construction will be Objective:INCREASE COMMUNITY INVOLVEMENT i.Work with PA United members to develop a universal roster of available volunteers&events to be used by all entities. 2.Work with other organizations to develop a plan to promote Economic Development within the community on an ongoing basis. 1. Work on a universal roster of volunteers and events has not yet been developed.As organizations are restructuring in 2015 we will all better know what the need for volunteers will be,we will reach out to Chamber&PABA to develop a roster of volunteers. 2. Our Business Support committee has begun working with the Clallam County Economic Development Council. EDC direc- tor Bill Greenwood will be able to help us gather demographic information needed for recruitment packages.We have been able to supply him with information about PADA as well.We keep a record of available resources offered by the EDC in our office to refer to prospective business owners,such as,SCORE,funding options etc.We look forward to work- ing with many organizations to ensure our entire community can prosper. 9 J - 12 rObjective:DEVELOP RESOURCES&INFORMATION SYSTEMS Explore funding nneclnanisms for existing businesses,including a guaranteed micro loan program&roll out by July ist, 14 2.Maintain building inventory with expanded information updated year round through active part nerslrip witli downtown property owners&City of Port Angeles g.Actively communicate and engage one on one with property owners providing them with information and receiving in- formation from them for use in marketing their property online and on site. a.Develop Displays for empty windows to attract attention to the space b.Design attractive signage for posting rental information 4.Produce information packet for prospective business owners to receive at the City when applying for permits.This will include parking regulations,PBIA information,etc. 1. A micro loan program and a program that would be able to offer businesses,through a competitive process,significant grants to locate downtown are in the planning stages for roll out in 2015. 2.Since the 1990s we have maintained a database of buildings and property owners.That database needs constant updating so our Business Visitation Form will help us gather information about businesses,and properties that will enable us to update infor- mation in the database.A copy of the form will be sent to the City and Clallam County Economic Development Council,for use in updating records so each entity has an accurate record of downtown properties, number of employees,types of businesses and other pertinent information. Please see attachment 3. Property owners were contacted on two separate occasions: • 'Opportunities Tour'Sept.5th-Those with space available were contacted by phone by Business Support committee co–chair Richard Stephens.The tours would open available spaces to prospective tenants to see and be able to ask questions of the property owners or their representative.Only two property owners committed,so the tour is being rescheduled. • Property Owners Meeting on September 29th. Post cards were sent to nearly 70 property owners about the meeting. Five property owners attended.They were given information about: PADA/PBIA Opportunities Project— helping property owners market their properties Signage Listing on'Doing Business Here'page on PADA website Opportunities Tour Classified Advertising Start-up/Relocation Grants Signage&Fagade Programs from PADA and City Commercial Rebates offered by City Light Information will be sent to property owners again in January,in an effort to communicate with property owners at least quarterly. A. Displays have been offered to property owners, but none have committed to the displays in windows.Some are concerned about displays taking away from the visibility of the available spaces. B. A newly designed,customizable sign has been offered to property owners.One sign was put up earlier in the year and promptly taken down. 4. Information packet containing information for prospective business owners was delivered to the planning counter at city hall in June. 10 J - 13 elm= e - a a fObjective;CREATE PARTNERSHIPS TO STRENGTHEN DOWNTOWN Partner with the City to develop a business environment for business retention&recruitment. a.Dedicate$2,000 to pay start tip license fees,up to$200 per business to locate downtown b.Create booklet of information for prospective business owners to learn what it takes to operate a successful busi- ness.It will include permits,business plan implementation,facade&signage rant opportunities,additional resources,etc. 2. Actively attend and participate in local/regional conferences and discussions on economic development concerns,bring back at least 2 ideas that could be implemented. 1a. The application was completed in June and two applications have been distributed to businesses,neither has been returned to us.However,the applications are also available at City Hall and on portangelesdowntown.com. b. Phase 1 of the booklet has been completed,with the production of'Doing Business Here' information. Phase 2,to research what other information should be included is being done by Business Support committee,by questioning businesses about what information was instrumental for them to have prior to opening their business and what was missing that they need- ed. 2. Executive Director,Barb Frederick attended a Main Street Managers quarterly training meeting in Prosser WA. Ideas to be implemented: Business Recruitment Package -This has already begun in partnership with Clallam County EDC Succession Planning -We are researching workshops or information we can provide to business&property owners to plan for what will happen to their business when they are ready to retire sell or in the event of their death. rObjective:INCREASE VISIBILITY AND CONSUMER AWRENESS OF DOWNTOWN Create at least two marketing tools for members to use in 2014 a.Complete The Gold Card program and implement by end of second quarter b.Develop a rack card program and distribution plan by the end of third quarter 2. Encourage business owners to implement longer hours of operation for events or seasonally by year end. a.Provide advertising opportunities for businesses open Sunday b.Research sales numbers for businesses currently open after 5:30 to provide data on viability to other businesses. c.Plan one night a week open late for a month in second quarter with at least 10 businesses 3• Offer Second Story Tour in March to highlight businesses that are not otherwise seen and available spaces.Business In Action Tour in September will showcase businesses who make what they sell to raise awareness of different aspects of business operations.Each tour will feature at least 4 businesses. 1.a The Gold Card became Sharp Sharper and was implemented in Spring. Ads were placed in Peninsula Daily News August 1st&15th.Cards were supplied to the Senior Center for use during the Senior Games in August. In all, 152 local customers have received cards and 19 businesses offer a special discount or deal with the card. Cards are available through the website,where the Sharp Shopper deals can be found,and in participating businesses. B.The rack card program was found to not be viable because businesses weren't interested in creating rack cards or did not want to have other businesses information in their business. 2.a.Ads saying "Open Sunday" ran in Peninsula Daily News July 25 and August 8 they were linked to PADA website with a list of businesses Open Sunday. Because those hours change in winter,we will update the list after the holidays. b. Researching businesses open after 5:30pm has not taken place yet. 11 J - 14 c.Open late once a month was not implemented in 2014. Marketing Committee is gathering information from other communities that have similar programs to gauge ideas and to see what support those events have received. The later months of construction have been targeted as a start time. 3.Second Story Tour happened on March 8.Twelve businesses were contacted about participating in Business in Action tour, scheduled for September 5,only three responded that they were able to do It,so the tour did not happen.A different time of year will be considered for 2015. Objective:EDUCATE THE PUBLIC AND MEMBERS and CREATE A POSITIVE IMAGE ABOUT WHAT DOWNTOWN OFFERS. 1.Create a yearly promotions&events calendar for all PADA activities and have the calendar available on the PADA website with printed copies ordered. 2.Develop articles for at least one Destination Downtown inserted into full circulation of Peninsula Daily News highlighting current activities. g.After each promotion,measure the effectiveness of current promotion using numerical facts to measure success and present the evaluation to PADA Board. 1. Events calendar was created in January and has been on our website since, printed copies are also available in the PADA office. 2. Destination Downtown was not published this year, however press releases were sent to PDN and KONP PADA National Main Street Accreditation Sharp Shopper Tea With Alice Sidewalk Sales 3. It has taken us a while to find a way to gather this information. But,we have identified businesses that are willing to give us information needed on a regular basis.This information will be percentages of sales up or down, people in the business and other information as needed depending on events.We will be able to begin gathering this information for the holiday shopping season. Objective:DEVELOP AND BEGIN IMPLEMENTING A PLAN FOR VISUAL ENHANCEMENT Design and purchase new 25 light pole banners to use new brackets on new light poles by summer,and adding 18 additional brackets by third quarter with banners for 4th quarter holidays.Banners may highlight events such as Arts In Action or Crab and Seafood Festival that occur at the same time each year. PADA Design committee continues to work on this project. • Photos depicting downtown and the area will be used • Two sets of banners are being considered for Fall&Winter and Spring&Summer • Business sponsored banners: Compliance with sign ordinance Cost to us and the sponsoring business Placement—who will be responsible for installation/removal;will there be a charge? Event banners(Juan De Fuca Festival,Crab Festival,etc.) 12 1 - 15 Objective:CREATE A PEDESTRIAN FRIENDLY ENVIRONMENT 1.In collaboration with the City and the Fine Arts Center,designate a list of prospective electrical boxes to be decorated with the work of local artists,that will be designed to correlate with specific locations. 2.Create a historic walking tour by identifying specific buildings and locations and placing coordinating plaques with QR technology to access information on smart phones or tablets. 3.Develop a visual exterior infornnation packet with maintenance and painting plan for 5 individual buildings. 1. The project to place art on electrical boxes has been put on hold for 2014.It will be revisited in 2015. 2. Historic Walking Tour This project will place plaques on buildings that tell the story of downtown. The walking tour will be accompanied by a QR Code,accessible by smart phone for more information on points of interest and buildings.A page has been set aside on the website for'A Storied Past'.This project is progressing slower than first anticipated and we hope to have it in place sum- mer of 2015. Flags At The Fountain On the Fourth of July and Labor Day five flags were erected at the fountain. To ensure that flags would be up downtown at appropriate times,we installed brackets on planters behind the fountain that flag poles fit into easily.The flags are stored at Northwest Fudge&Confections,for easy access. Veteran's Day is the next day they will be displayed. 3. Developing exterior information packets has not yet begun. Objective:BRING AN ONGOING PRESENCE OF ARTWORK TO DOWNTOWN i.Develop a Wine Walk event as a fundraiser to coordinate with Second Weekend art activities in July. 2.Maintain 59 existing art and place new art pieces by July. 3.Collaborate with Clallam Transit to relocate 4 pieces of art and add 2 benches to the Gateway Transit Center. 1. Wine Walk needed more planning than originally thought and we were notable to get it put together for July. Information has been received from other communities who have similar events about how to organize them,etc. Research about legali- ties of such events has been completed. Planning is continuing and the event will be shifted to Summer 2015 as the opening of the Art on the Town exhibit for 2015. 2. A community service worker cleaned all art and painted pedestals in July. He also cleaned alleys,the fountain area,zig zag and areas of Laurel Street. 3. Clallam Transit is preparing an area for the newly refurbished Gandy Dancer sculpture to be placed on the west side of Dairy Queen. Peninsula College welding students repaired the sculpture with new welds,stripped off the paint and repainted it. Students at the college enjoyed working on Gandy Dancer,and asked for more,so they will soon refurbish'Rococco'. • 'Enigma of Seven'will be placed near Front Street at the entrance to the transit lanes • 'Salmon'made up of mosaic tiles in 5 panels will be placed at the north end along with 2 benches.The panels were made by Sequim Middle School students in 1999. These represent some of the original sculptures in the Art on the Town collection.They were removed from locations on the wa- terfront for the construction of the waterfront esplanade. It is anticipated the project with Transit will be completed by the end of the year. 13 J - 16 m s a ¢ e o r bjective:POSTTIVELY IMPACT DOWNTOWN PARKING Educate business owners&employees on the value each parking space brings to their business thronngh articles in email asts,and as a discussion topic and general membership uneetings. Educate consumers where parking oppoi-tunities exist through newspaper and radio advertising. g.Maintain parking lots in compliance with the contract with City. 4.Work with City to reinvent parking lots with landscaping and lighting starting with Lot C. a.Identify long term plan for all lots b.Determine a long ternn cost analysis. 1. Periodically we will put articles in the newsletter and in emails to members about the value of a parking space.The publica- tion 'Doing Business Here'also includes information on where owners and employees should park,the availability of permit parking spaces and the value those spaces represent. 2. We will not be able to do this advertising until funds from the City are restored. 3. Maintenance of parking lots continues to be a priority.As stated earlier the lots are swept twice per month and landscaping and weed abatement is taken care of once per month.See Parking Maintenance spread sheet. 4. We continue to find ways to reinvent parking lots.They are one of the most visible parts of downtown and should help set the tone for the look and feel of downtown. Starting with Lot C (Family Shoe)we'd like to replace a rotting planter with a pocket park,utilizing most of the existing plantings,art and adding a bench.There are no benches on Front Street and this particular location,at the northeast corner of the lot, would offer shoppers a great view of the harbor. Once a plan is developed for lot C,we will begin to develop a long term plan for additional lots. 14 J - 17 - " 0 t L3 TOWN The PBIA(Parking & Business Improvement Area)was established in 1984 by City Ordinance 3.72 as a way for all businesses to contribute to the acquisition and maintenance of parking lots,to promote the downtown area and to add design elements that enhance its aesthetics. Prior to its inception a handful of business owners had contributed to purchase parking lots and for retail promo- tions, but all businesses received the benefits. Each downtown businesses is assessed per square footage. The square footage rates are: 1,000 sq. feet or less $160.00 annually 1,000 to 5,000 sq. feet $266.00 annually Over 5,000 sq. feet $400.00 annually Funds raised can be used to provide professional management, planning and promotion for the area. Promotion can include public events that draw people to the area and retail trade sales and activities. Funds may also provide aes- thetic improvements and upkeep for the area. Parking maintenance and acquisition for the benefit of the area may also be provided by the funds. All businesses within the boundaries of the PBIA are members of the PADA.The PBIA boundaries are roughly Lincoln Street to Valley Street,the water to Second Street. PBIA Boundaries PA U! Al K1hL LOTS LOT NU _TO A; h0 OF SPA ES `.+"' �_=CT 4 ...wow..M.�/.�../►wwl�f•■w•/ ASS .._399-_...-.; r ■ r • ■ ■ ■ • i ncNOSES INCaess craGSS • • _ n.. TO PARKING LOTS • � �+c J Ti'_U�ffm=_ L UM-EILE]" LA .—'_-.--- -- • nHa,.xu me ■ - ■ C ■ s m - - - ■ , wL LL L -I -- ■ F_i,f�: 11-1-1 MT RILD [M_ f J - 18 MAIN STREET ` PROGRAM Since 1984,the Washington State Main Street Program has been helping communities revitalize the economy,appearance and image of downtown districts using the successful Main Street 4-Point Approach© . Main Street is a comprehensive,incremental approach to revitalization built around a community's unique heritage and attrib- utes. Using local resources and initiative,the state program helps communities develop their own strategies to stimulate long term economic growth and pride in the heart of the community—Downtown. Port Angeles Downtown Association has been a member of the Washington State Main Street Program since 1986,and is one of 13 nationally accredited programs statewide.There are 107 communities that are part of the Washington State Main Street Program. The Main Street 4-Point Approach©: Economic Restructuring(Business Support)identifies potential market niches,finding new uses for vacant or underused spaces and improving business practices. Design uses appropriate design concepts,to enhance the visual quality. Organization brings together public sector,private groups,and individuals to provide effective,ongoing management and advocacy. Promotion communicates downtown's unique characteristics,businesses &activities to shoppers,investors,potential business and property owners,and visitors. The Eight Guiding Principles • Incremental Process TM;NATIONAL MAIN STRHETCeNrER • Comprehensive Four Point Approach •Quality WASHINGTON MAINSTREET • Public and Private Partnership , Port Angeles,Dommown Assocalinn • Changing Attitudes 1-.R,,",.n1:11- • Focus on Existing Assets 2014 National Blain Street Program •Self-Help Program • Implementation Oriented Services The State Main Street Program provides access to information,guidance and support to individuals and organizations interested in downtown revitalization. It also serves as a general clearinghouse for the latest tools and techniques in downtown preservation and revitalization. J - 19 Print Quarterly Performance Reports I Washington State Department of Archaeology &H... Page 1 of 2 Main Street Quarterly Performance Report Community:Port Angeles Your name:Barbara Frederick E-mail address:director @portangelesdowntown.com Organization:Port Angeles Downtown Association Period:Q3 2014 Business Starts/Expansions/Relocations No.of Business Status Comments Name Employees Type Mark'd Body 4 Professional Relocated within Expanded to make room for students that are part of the Tattoo Art CBD Learning Center. Business Closures/Relocations Name No.of Employees Business Type Status Age Comments None Retail Closed Private Investment Business or Bldg.Common Name Dollars Invested Project Type None Reported $0 Public Improvements Public Entity Dollars Invested .Project Type Fund Sources No.of New Employees to Date City of Port Angeles $4-,00G-,0W Other State 0 Local Volunteers Committee Volunteer Hours Number of Volunteers Promotion 70 12 Design 20 3 Economic _ 20 4 Organization 330 13 Other(PAYV/Marketing) 646 12 Total 1086 44 Assistance to Other Communities Community Name Form of Assistance None Major Community/Organizational Issues: Our board decided to take on the duties of the Organization committee.They found that this particular committee is hard to get people to be part of and much of its work involves the board.The board also felt that they need to be closer to the issues of communication,and partnering in the community.Time has been set aside at board meetings for discussion on these issues. http://www.dahp.wa.gov/programs/mainstreet-program/quarterly-performance-reports/pri... 10/28/2014 J - 20 Print Quarterly Performance Reports I Washington State Department of Archaeology &H... Page 2 of 2 Major Program Developments: Board officers Bob Lumens and Eric Brown and Parking Chair Jan Harbick met with City Manager Dan McKeen and Finance Officer Byron Olsen several times to talk about issues of concern for the city council,financial audit and how to change some policies to go forward.The meetings proved to be beneficial on both sides,allowing the City to better understand aspects of our organizations and for our board to better understand expectations from the City.Several of our financial policies have been changed as a result of the audit, just to tighten some procedures and make language clearer.The audit helped us identify some issues we had not been aware of and gave us new tools to do a better job of tracking expenditures. A Recent Success Story: Our marketing committee is close to finishing a project that will digitize our business directory and other information about downtown into kiosks,much like the directories found in malls that show where business are.The first one,will be at the Coho terminal.We have received a donated television to use as a monitor,and Peninsula College,who uses a similar system has been very helpful with us in providing details about how their system works.It will be controlled from the main computer in our office,so the message is able to be changed anytime,and keep very current. Other News or Commentary: Work was completed on a portion of the second phase of the Waterfront Improvement Plan.Beaches were constructed just west of the Esplanade.This is the public improvement project referred to earlier.It is part of a park that construction should begin soon for.The park will be a gathering place and add some green space to downtown,one thing that is missing from downtown. Suggestions: We'd like to help facilitate some regional Main Street board meetings so that our boards have the chance to network with other boards to discuss similar issues,find out how each board operates,what challenges we all face and how we've all found solutions to aid our member businesses.Can this form be changed to allow for explanations of public improvements,particularly when'other'is marked. Also,maybe a place for comment on the project-why it was needed,its impact etc.It would give you a better understanding also of how our communities are changing and growing. http://www.dahp.wa.gov/programs/mainstreet-program/quarterly-performance-reports/pri... 10/28/2014 J - 21 Port Angeles Downtown Association - BUSINESS VISITATION FORM Business Name: New Business Expansion Update Relocation from Street address Unit/Suite# Mailing address: Phone email Date Business Opened: Contacted by: Date: Contact Person(s): Owner Manager Owner Manager Information needed for business development: Type of business: retail restaurant/food or beverage service Other: Expected #of employees: full time part time owner(s) Independent contractors Square footage: First floor 2nd floor Basement Number of parking spaces provided on site Property Owner: Email: Address: Phone: What influenced you to locate downtown? What would you like us to use as the primary way to communicate with you? Mail Business phone In person visit Email Do you have a website? no yes URL [ ] Explanation of PBIA [ ] Employee and owner parking(permits at city hall) [ ] Painting,Signage, Fagade Improvement and Permit rebate programs [ ] Are there ways that you would like to be involved in downtown? (Promotions, Marketing, etc.) How can we help your business? J - 22 �LU � I --- - --- M --�— (D 04 0 ( W 0 00 0 OR 0 Z w � � M 0 I CO Q Q H r tI r M j z L) U I (cn U) a j OU U - --- -- - --- N — N L t� N I- r Q z z j 00 s s LO 000 V wU p to O zw z CO < F- 61), 60 0 0 0 0 0 0 00 0 0 0 0 000 Q z 0 rh M It It � v- rr ti F- Z o ai m ao m a m m a rn rn of ai a; of IL 0 t` 0 0 0 rte. t` t` r. rl_ 1- 0 00 0o 00 Z -� a W M M M M M <- c- c- 0 Y � fA (a 61> 60> rf> (a 61> Ft> v> to tR Z 0 0 0 0 0 Q z H H 0 0 0 0 0 Q. z Q W N I N N N N o J Q ° a o 0 0 o I a W � � z ao -- Z -- ---- -- -- - -{ --� - - -- J O 0 H N 0 0 OD LL w O N = _ M ce ZJ zzz � � UI( j per-! cUnw aa �p EL (n UU) cU) U) U v I i j s ,?' 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N 0) O N C m 0 OQ V LL w o m O , J - 27 Copy of PADA 2014 Final Budget{1 col).xlsx Port Angeles Downtown Association 2014 Draft Budget Budget 2014 Ordinary Income/Expense Income 4100•Administrative Collections 4110•Newsletter 500.00 4130*Administrative Income other 500.00 Total 4100-Administrative Collections 1,000.00 4150-Art on the Town Contributions 1,500.00 4155*B&O Fundraiser Income 51,000.00 $ 51,000.00 4200-City Contract 0.00 (5k Design,Promotion,500 Org&youth) 4300-Design 4303-Holiday Lights Contributions 1,000.00 Total 4300•Design 1,000.00 4450-Membership Dues-Fund Raising 500.00 4550•Parking Income 4552-Dupar 23,285.00 4553•Parking Permits 5,000.00 Total 4550-Parking Income 28,285.00 $ 28,285.00 4600*PBIA Assessments 33,000.00 $ 33,000.00 4700-Promotions Income 4701 -Promotions Income Other 5,000.00 Total 4700-Promotions Income 5,000.00 4805-Youth Volunteer Income 1,000.00 4950-Miscellaneous Income 0.00 4999-Interest Income 100.00 Totallncome 122,385:00 012,285,00 Expense 6050-Administrative Expenses 6051 -Decoration Storage 0.00 6053•Annual Meeting 500.00 6054•Newsletter 500.00 6055•Travel Reimbursements 1,000.00 6050-Administrative Expenses-Other 1,000.00 Total 6050-Administrative Expenses 3,000.00 6060*Advertising 0.00 6090•Art on the Town Expenses/Trans Page 1 of 4 J - 28 Copy of PADA 2014 Final Budget{1 col}.xlsx 2014 Draft Budget Budget 2014 6090-Art on the Town Expense Other(Main Street) 2,000.00 6096-B&O Expenditures 6097*B&O Special Projects 19,000.00 6096*B&O Expenditures other 0.00 Total 6096 B&O Expenditures 19,000.00 6100•Communication 6101 -Long Distance 0.00 6102-Postage 300.00 6103•Telephone/Internet 2,982.41 Total 6100-Communication 3,282.41 6120-Contract Labor-Admin.Asst. 0.00 6130-Design Expense 6131 -Design Exp-Benches 150.00 6132-Downtown Paint Expenses 0.00 6133-Holiday Lights(Purchase and Install) 4,500.00 6134-Fagade Grants 1,000.00 6136-Design Expense-Other(Main Street) 500.00 Total 6130-Design Expense 6,150.00 6140-Donation 1,000.00 6160-Dues,Licenses,Fees 6161 •Bank Service Charges 0.00 6162-Signature Fee 0.00 6160-Dues,Licenses,Fees-Other 450.00 Total 6160-Dues,Licenses,Fees 450.00 6170-Business Development 6175-Business Development-Other(Main Street) 500.00 Total 6170-Business Development 500.00 6200-Insurance 6202-Liability 2,000.00 Total 6200-Insurance 2,000.00 6210-Office Equipment 500.00 6220-Office Expense 6221 -Maintenance 650.00 6222-Other Expense 100.00 Page 2 of 4 J - 29 Copy of PADA 2014 Final Budget{1 col}.xlsx 2014 Draft Budget Budget 2014 6223-Supplies 750.00 6220-Office Expense-Other 0.00 Total 6220-Office Expense 1,500.00 6250-Organization Committee 6255-Organization Committee-Other 500.00 Total 6250-Organization Committee 500.00 6270*Youth Volunteer's Expense 500.00 6275*Marketing Expenses 6278*Marketing(B&O Funds) 5,000.00 6275*Marketing Expenses other Total 6275*Marketing Expenses $ 5,000.00 6300-Parking Expense 6301 -Asphalt Repairs 0.00 6302-Development CD 0.00 6303-Insurance 0.00 6305-Lot Weed/Moss Control 150.00 6306-Main Street Magazine Map 0.00 6307-Paving/Striping 1,500.00 6308•Seal Coating 1,500.00 6309-Parking Lot Planters 1,000.00 6310-Signage 0.00 6311 -Stairway Repair 0.00 6312-Sweeping/Snow Removal 3,000.00 6313-Wheel Stops 0.00 6300-Parking Expense Other 0.00 Total 6300-Parking Expense 7,150.00 6410-Printing,Photocopies 1,000.00 6420-Professional Fees 6421 -Accounting 2,000.00 6422-Consulting 0.00 6423-Legal Fees 500.00 6420-Professional Fees Other 0.00 Total 6420-Professional Fees 2,500.00 6430-Promotions 6438-Promotion/other 5,000.00 6439-Promotions Other(Main Street) 5,000.00 Total 6430-Promotions 10,000.00 6440-Office Rent 4,500.00 Page 3 of 4 J - 30 Copy of PADA 2014 Final Budget{1 col}.xlsx 2014 Draft Budget Budget 2014 6446-Segway Expenses 0.00 6460•Web Site 500.00 6500-Payroll Expenses 6501 •Net Wages 6501 -Net Wages-Other 0.00 Total 6501 -Net Wages 0.00 6502-Employment Security Taxes 84.18 6503-FICA 941 Employer 0.00 6504-FICA 941 Employee 3,300.00 6505-L&I Taxes 405.41 6506-Futa Taxes-Other 98.00 6500-Payroll Expenses-Other 42,700.00 Total 6500-Payroll Expenses 46,587.59 6600-Employee Benefits 6601 -Annual Parking Permit 165.00 6602•Medical Insurance 4,600.00 6600-Employee Benefits-Other 0.00 Total 6600-Employee Benefits 4,765.00 6900-Other Expenses 6910-Conference Expenses 6900-Other Expenses-Other Total 6900-Other Expenses Total Expenses 122,3$5;00 Net Ordinary Income $ 122,385.00 Net Income $ - Page 4 of 4 J - 31 12:39 PM PADA 11/10/14 Profit & Loss Accrual Basis July through September 2014 Jul-Sep 14 Ordinary Income/Expense Income 4400•Marketing Income 1,470.00 4450-Membership Dues-Fund Raising 50.00 4550-Parking Income 4552-Dupar 166.52 4553-Parking Permits 104.82 Total 4550-Parking Income 271.34 4600-PBIA Assessments -1,241.93 4700-Promotions Income 4701 •Promotion Income Other 275.00 Total 4700-Promotions Income 275.00 4950-Miscellaneous Income 278.40 4999•Interest Income 3.95 Total Income 1,106.76 Expense 6050-Administrative Expenses 6054-Newsletter 105.00 Total 6050-Administrative Expenses 105.00 6096•B&O Expenditures 6099-B&O Expenditures-Other 610.00 Total 6096-B&O Expenditures 610.00 6100•Communication 6102•Postage 114.29 6103•Telephone/Internet 1,092.07 Total 6100-Communication 1,206.36 6160-Dues,Licenses,Fees 6161 •Bank Service Charges 30.00 6160-Dues,Licenses,Fees-Other 40.00 Total 6160-Dues,Licenses,Fees 70.00 6170-Business Developement 6175-Business Developement Other 20.69 Total 6170-Business Developement 20.69 6200-Insurance 6202-Liability 1,228.00 Total 6200•Insurance 1,228.00 6220-Office Expense 6223-Supplies 131.85 Total 6220-Office Expense 131.85 6270-Youth Volunteers Expense 1,587.52 6275•Marketing Expenses 6276-Marketing(B&O Funds) 4,685.00 Total 6275-Marketing Expenses 4,685.00 6300•Parking Expense 6309-Parking Lot Planters 1,355.00 6312-Sweeping/Snow Removal 1,084.00 Total 6300•Parking Expense 2,439.00 6410•Printing,Photocopies 613.08 6420-Professional Fees 6421 •Accounting 928.75 6423-Legal Fees 75.00 Total 6420-Professional Fees 1,003.75 Pagel J - 32 12:39 PM PADA 11/10/14 Profit & Loss Accrual Basis July through September 2014 Jul-Sep 14 6430-Promotions 6438-Promotion Other 1,229.66 6439-Promotions Other(Main Street) 253.50 Total 6430•Promotions 1,483.16 6440-Rent 1,122.39 6460-Web Site 25.00 6500•Payroll Expenses 6502-Employment Security Taxes 19.72 6505-L&I Taxes 78.00 6506-FUTA Taxes(940) 0.00 6507-FICA Taxes(941) 887.39 6510-Wages(Gross)Expense 11,599.98 Total 6500-Payroll Expenses 12,585.09 Total Expense 28,915.89 Net Ordinary Income -27,809.13 Net Income -27,809.13 Page 2 J - 33 12:47 PM PADA 11/10/14 Balance Sheet Accrual Basis As of September 30, 2014 Sep 30,14 ASSETS Current Assets Checking/Savings 1110•Art on the Town 718.80 1115•B&O Tax Checking 16,395.49 1120-Emerg.Op Fund CD 3,969.23 1130-First Federal 92.00 1140-Parking 9,242.71 1141 -Parking CD 1,139.97 1150-Petty Cash 30.00 1160-Plaque Resery Acct 2,522.81 1165•Segway Account 477.68 1170•Downtown Dollars Account 7,826.79 Total Checking/Savings 42,415.48 Total Current Assets 42,415.48 Other Assets 1610-Association Equip 2,138.20 1615-Assn Equip-Accum Depr -2,138.20 1620-Tree Lighting 1,525.00 1625•Lighting-Accum Depr -1,525.00 Total Other Assets 0.00 TOTAL ASSETS 42,415.48 LIABILITIES&EQUITY Liabilities Current Liabilities Other Current Liabilities 2100-Payroll Liabilities 2101 -FICA(941)Payable 1,165.60 2102•FUTA(940)Payable 42.00 2103•WA Emp Sec Payable 19.72 2104•WA L&1 Payable 78.00 Total 2100-Payroll Liabilities 1,305.32 2200-Downtown Dollars Liability 2201 -DT Dollars Purchased 85,360.29 2202-DT Dollars Spent -77,53150 Total 2200•Downtown Dollars Liability 7,826.79 Total Other Current Liabilities 9,132.11 Total Current Liabilities 9,132.11 Total Liabilities 9,132.11 Equity 3000-Opening Bal Equity 42,520.75 3900-Retained Earnings -7,803.10 Net Income -1,434.28 Total Equity 33,283.37 TOTAL LIABILITIES&EQUITY 42,415.48 Page 1 J - 34 FUNDING AGREEMENT THIS AGREEMENT is entered into this 1 st day of January ,2010,by and between the City of Port Angeles ("City") and the Port Angeles Downtown Association("PADA"). WHEREAS,the City is authorized by state law to render local social,cultural,recreational, educational, and governmental services and to engage in economic development activities; and WHEREAS, as the commercial hub of Port Angeles, the downtown area is vital to the economic health of the City; and WHEREAS,City government derives sales tax revenues from downtown businesses,which revenues would be enhanced by efforts to strengthen and revitalize the downtown area; and WHEREAS, the City of Port Angeles and the Port Angeles Downtown Association have previously cooperated in various activities for the purpose of maintaining and strengthening the existing economic base of downtown Port Angeles; and WHEREAS, City and PADA cooperative efforts have included promotion of business and tourism in the downtown area, participation in the Washington State Main Street Program (MSP), the development, adoption and implementation of downtown sign regulations, downtown beautification projects, and other activities; and WHEREAS, the City and the PADA find it necessary and desirable to enter into an agreement describing the rights and obligations of each in their mutual efforts to strengthen,rebuild, and revitalize the physical, economic, social and cultural environment in downtown Port Angeles; NOW, THEREFORE, in consideration of the above representations and the promises and covenants set forth herein, the parties hereby agree as follows: I. PERFORMANCE BY THE PADA AND BY THE CITY. (1) EXECUTIVE DIRECTOR. In order to continue to participate in the Washington State Main Street Program and to broaden community knowledge and involvement in downtown and to further mutual efforts to strengthen, rebuild, and revitalize the downtown Port Angeles, the PADA will employ the services of a full-time executive director. The Executive Director will assure compliance with the Washington State Main Street Program and will support the PADA and City relationship by providing assistance in directing PADA organizational efforts, facilitating regularly scheduled meetings of the membership, coordinating activities, and the development and distribution of newsletters and other communication materials to the membership and others in the community. (2) COMMUNICATION. The PADA will continue to develop and implement programs and activities to broaden community knowledge about and involvement in the efforts to revitalize downtown Port Angeles. -1- J - 35 (3) PROMOTION. The PADA will continue to develop, coordinate, and implement programs and activities to promote, market, and enhance economic development and employment opportunities in downtown Port Angeles. The City will facilitate such efforts by providing in-kind services as appropriate on a case-by-case basis as approved by the City Manager.The PADA shall use its resources to market the facilities and capabilities of the City to new and existing businesses with the goals of increasing City revenues and employment opportunities for City residents. (4) DESIGN. The PADA will continue to develop and implement measures to improve the design qualities and physical appearance of downtown Port Angeles, including building facades, window displays, pedestrian lighting, signage and all other elements that contribute to the visual message about downtown Port Angeles. The PADA will coordinate with the City on design measures. The City will support the PADA's efforts by providing a facade improvement program and by other programs as may be implemented by the City from time to time. The City's financial support shall be subject to the appropriation of funds in the City's annual budget. (5) MAIN STREET PROGRAM. The PADA will continue to be responsible to maintain active membership and participation in the Main Street Program. Through the Main Street Program, the PADA will provide assistance to existing businesses for expansion and will recruit new businesses in the downtown commercial core. (6) PARKING MANAGEMENT. The City will manage,allocate spaces,collect receipts for, and enforce applicable ordinances in the City-owned, off street parking lots in the downtown area and the PBIA. To assist the City in collecting revenue, the PADA will report to the City monthly on new business in the downtown area and its suggestions for current and future parking requirements. (7) ADDITIONAL PARKING FACILITIES. In the event the compensation to the PADA under this agreement in any calendar year exceeds$45,000 under section IV(3) or $15,000 under section IV(4), the PADA shall devote the excess exclusively to the acquisition and construction of new parking facilities for the benefit of the PBIA;provided however,nothing shall prevent the PADA, in its discretion, from devoting other revenue under this agreement to the acquisition and construction of new parking facilities for the benefit of the PBIA. All amounts subject to this section shall be shown in a separate line item in the PADA's budget. (8) MAINTENANCE OF PARKING LOTS. The PADA will maintain the City- owned off street parking lots in the downtown area and the City's Parking and Business Improvement Area. At a minimum, such maintenance will include: (a) Sweeping to include blowing out all corners and around parking stops; (b) Pavement repairs to include patching and crack sealing; (c) Seal coating; (d) Striping and pavement markings every three years on average; (e) Parking stop replacement or repair; -2- - - 36 (f) Ice and snow response; (g) Customer complaint response for issues such as dumped garbage, couches, etc; (h) Maintain landscaping. The City will work together and consult with the PADA in order to plan, control,regulate and amend,as appropriate, the PBIA and parking within the PBIA. The parties agree and understand that PADA has no obligation to maintain parking within"The Gateway." (9) GRANT-FUNDED ACTIVITIES. The PADA will continue to find, obtain and implement grants to be used to fund a marketing survey/study of the downtown area, to provide technical, clerical and staff support for the development of a downtown building survey/inventory, and to provide technical, clerical and staff support to develop a downtown business inventory/directory. II. REPORTING. (1) The PADA shall maintain accounts and records that accurately reflect the revenues and costs for the activities under this agreement. These financial records,and all records related to the performance of this agreement,shall be available for City inspection and audit at any time requested by the City. (2) The PADA shall provide the City with written reports monthly, fully describing what work has been performed pursuant to this agreement, and including a current statement of revenues and costs, and also including the Washington Downtown Revitalization Services Managers Quarterly Report as submitted to the State of Washington consistent with the Washington State Main Street Program. (3) The PADA's Executive Director shall appear before the City Council at least quarterly to report on the PADA's activities and planned future activities pursuant to this agreement and to answer questions. (4) The PADA will cooperate with the City by facilitating audits by the City of PADA finances every year during the first quarter of the year and at other times as designated by the City. The PADA shall use its best efforts to economize on overhead expenses to the maximum extent feasible in providing the services to be performed pursuant to this agreement. (5) The PADA shall provide the City with its annual budget, including current salaries and benefits for all employees and a listing of each fund and fund balance. -3- - - 37 III. OTHER TASK ORDERS. From time to time,the City may add task orders to this contract for specific projects involving economic development and commercial redevelopment activities. The PADA shall not perform any such work until given a specific task order that authorizes such work and describes the scope of work to be performed and the project budget. IV. COMPENSATION. For services performed by the PADA under this agreement, the City shall pay compensation to the PADA as follows: (1) An annual amount of twenty thousand dollars ($20,000.00), to be paid in equal quarterly installments;provided,however,that this paragraph shall not be construed as (1)binding the City to expend in any one calendar year any sum in excess of appropriations made by the City in its budget process for the purposes of this agreement for that calendar year or(2)obligating the City to further expenditure of money in excess of such appropriations. (2) The full amount collected by the City from that lease agreement between the City and First Street Plaza L.L.C., a limited liability company of the State of Washington relating to "parking facilities" located in the Port Angeles downtown central business area. (3) The full amount collected by the City from assessments imposed under the City's PBIA. The PADA recognizes and agrees that the monies collected by the City under the ordinance creating the PBIA are subject and remain subject to limitations as to purposes of spending. PADA agrees and understands that monies from the PBIA that were previously transferred to the PADA are to be used only for purposes authorized by state law and by PBIA ordinances. The PADA covenants and agrees that it will not use those monies for any other purposes. For purposes of this provision, "assessments" do not include the initial $7,500 per-parking-space fee required by PAMC 14.40.140(B). (4) The full amount collected by the City from sales of long-term parking decals within the City's PBIA. (5) Compensation due under paragraphs (2), (3) and (4) above shall be paid by the City to the PADA monthly. (6) In the event the City's allocation of parking spaces or the City's ordinance setting the rates for the assessments collected above is modified,either party may request that the terms of this section IV be renegotiated. V. RELATIONSHIP. The relationship of the PADA and the City shall be that of independent contracting entities. The PADA will be responsible for its officers, members and employees, and the City will -4- - - 38 be responsible for its officials and employees, while they are performing services pursuant to this agreement. Neither party is or shall represent itself to be an agent of the other. VI. HOLD HARMLESS AND INDEMNIFICATION. Each party shall indemnify, defend, and hold harmless the other parry, its officers, employees and agents,from any and all claims,injuries,damages,losses or suits,including attorney's fees arising out of or in connection with the performance of this agreement. VII. TERM AND OPTION FOR EXTENSION. The initial term of this agreement shall be 5 years beginning January 1, 2010. The PADA is hereby granted an option to extend the term of this agreement for an additional term of 5 years. This option may be exercised only if the PADA throughout the initial term of this agreement and at the time of exercise of the option has fully performed all obligations of the PADA under this agreement and complied with all terms of this agreement. To exercise this option,the PADA must give to the City written notice of the exercise of this option not earlier than January 1,2013 and not later than March 1,2013. This option shall terminate and expire on March 2, 2013, if notice in compliance with the preceding sentence is not given to the City. VIII. NON-DISCRIMINATION. (1) The PADA shall conduct its business in a manner which assures fair, equal and non-discriminatory treatment of all persons, without respect to race, creed or national origin, and, in particular: (2) The PADA shall maintain open hiring and employment practices and will welcome applications for employment in all positions, from qualified individuals who are members of minorities protected by federal equal opportunity/affirmative action requirements; and, (3) The PADA shall comply with all requirements of applicable federal,state or local laws or regulations issued pursuant thereto,relating to the establishment of non-discriminatory requirements in hiring and employment practices and assuring the service of all persons without discrimination as to any person's race, color, religion, sex, Vietnam era veteran's status, disabled veteran condition, physical or mental handicap, or national origin. IX. TERMINATION FOR CAUSE. This agreement may be terminated by either party for breach or default in performance by the other party. No such termination shall be effective unless the terminating party gives to the other at least (30) days' written notice of the breach or default. If, during the notice period,the defaulting party cures its defective performance,the contract will not be terminated. The non-defaulting party may also withhold payment of any payments due and owing until such time as the defaulting party complies with or cures defects in the performance of this agreement. -5- J - 39 X. ENTIRE CONTRACT. The parties agree that this writing is the complete expression of the terms of their agreement, and any oral representation or understanding not incorporated herein is excluded. Further, any modification of this Contract shall be in writing and signed by both parties. IN WITNESS WHEREOF, the City and the PADA have executed this agreement to take effect on the date and year first written above. CITY OF PORT ANGELES PORT ANGELES DOWNTOWN ASSOCIATION-� By By 4 Title / Title �G�S/d& Attest: J ssa Hurd, City Clerk Appro4d as to form: William E. Bloor, City Attorney G U,egal_Backup\AGREEMENTS&CONTRACTS\2009 Agrmts&Contracts\PADA Funding Agmt 102009 wpd (October 21,2009) -6- J - 40 City of Port Angeles Record #000721 MEMORANDUM OF UNDERSTANDING This Memorandum of Understanding (MOU) is made and entered into by the City of Port Angeles, a Washington municipal corporation (hereinafter, the "City"), and Port Angeles Downtown Association,a Washington nonprofit corporation, (hereinafter, "PAOA"\. In consideration of the mutual benefits derived from this K4OU, the parties recite and agree as follows: 1. Recitals: A. State |avv authorizes business and public entities to participate in a tax credit program. Under the program, the taxpayer makes a contribution to Main Street, and the taxpayer receives a 75Y6 credit nn the taxpayer's tax in the following year on the taxpayer's public utility tax. (The program also applies to BO'Otax, but the City does not pay that tax). The state Department of Revenue has advised that the City qualifies for the program. B. The City Manager authorized City participation in the program resulting in a contribution to PADAof $2[L0OU.00 in 2013. In exchange for that contribution, PADA has agreed to undertake the programs listed in PADA's supplemental Work Plan (copy attached) pursuant to this K4OU. C. This K4DU only applies to the contribution made by the City in 2013. Whether the City continues to make contributions to PAOA after 2O13 under the tax credit program will be evaluated by the City Council in December 2O14. D. These recitals are a material part of this MDU. 2. P&OA9rogranms. The City has authorized a contribution to PADA of $20,000.00 in 2013. This contribution is intended to fund the programs listed in PADA's supplemental Work Plan (copy attached). PADA agrees to undertake the programs in2O14. 3. Term and Completion ufWork. This MOU shall be effective on Date ofK4DU and terminate December 31, 2014, unless sooner terminated as provided in this K4DU. 4. Reporting. PADAsha|/ provide a quarterly report tothe City 10 days after the end of each quarter, that specifically addresses: A. An accounting showing the expenditures made with the contribution. B. The outcomes of the programs and activities funded from the contribution. l J . 41 C. A description of how outcomes are measured. D. If PADA intends to request another contribution in 2014, a description of the programs and activities to be funded from a 2014 contribution and a description of how outcomes will be measured. 5. Insurance Requirements. PADA shall take out and maintain insurance as set forth in Attachment 1. 6. General Terms. A. PADA shall keep records pertaining to this MOU available for inspection by the City's representative for three (3) years after final payment. Copies at no charge shall be made available upon request by the City. B. Indemnification and Hold Harmless. a. PADA shall indemnify, defend and hold harmless the City, its officers, agents, employees, and volunteers, from and against any and all claims, demands, damages, judgments, losses, liability and expense (including, attorney's fees), including but not limited to those for personal injury, death or property damage suffered or incurred by any person, by reason of or in the course of performing this MOU which is or alleged to be caused by or may directly or indirectly arise out of any act or omission of PADA, its officers, employees, agents and volunteers. b. The City shall indemnify, defend and hold harmless PADA, its officers, agents, employees, and volunteers, from and against any and all claims, demands, damages, judgments, losses, liability and expenses (including attorney's. fees), including but not limited to those for personal injury, death or property damage suffered or incurred by any person, by reason of or in the course of performing this MOU which is or alleged to be caused by or may directly or indirectly arise out of any act or omission of the City, its officers, employees, agents and volunteers. C. The parties, by mutual negotiation, waive, as respects the other party, any immunity that would otherwise be available against such claims under industrial insurance provisions of Title 51 RCW. C. No Partnership. It is understood and agreed that nothing contained in this MOU shall be considered as in any way constituting a partnership, joint venture, or any other mutual undertaking between the City and PADA. D. Independent Services. PADA is, and shall be at all times during the term of this MOU, an independent non-profit organization and not an employee or contractor of the City. PADA, and not the City, shall have the right to control the manner and means by which the work or services is accomplished. Consistent with this relationship, PADA staff and volunteers shall not be covered by any City benefit programs, such as health and welfare benefit plans, social security, workers compensation or unemployment compensation, and shall not be treated as an employee for federal or state tax purposes or any other purpose. E. Non-discrimination. PADA and its employees, agents and contractors, if any, shall at all times comply with any and all federal, state or local laws, ordinances, rules or regulations with respect to non-discrimination and equal employment opportunity, which may at any 2 J - 42 time be applicable to the City by law, contract or otherwise, including but not limited to all such requirements which may apply in connection with employment or the provision of services to the public. F. Compliance with all applicable laws. PADA shall at all times in connection with performance of this MOU, comply with any and all other applicable federal, state and local laws, rules, ordinances and regulations. G. Modification. No modification of this MOU shall be valid unless agreed to in writing and signed by the Parties. H. Complete Understanding. This MOU, together with the attachments, reflects the entire agreement of the parties relating to the subject matter thereof, supersedes all prior or contemporaneous oral or written MOUs, or any statements, representations or promises, and is intended frilly to integrate the MOU between the parties with respect to the matters described in this MOU. IN WITNESS WHEREOF, the City of Port Angeles and PADA have executed this MOU. PORT ANGELES DOWNTOWN ASSOCIATION A Date CITY OF PORT ANGELES Dan McKeen, City Manager Date APPROVED BY PORT ANGELES CITY COUNCIL MOTION ON: ATTEST: APPROVED AS TO FO 41' ta J ;sa Hurd, Ifity Clerk William W&r, City Attorney 3 J - 43 ATTACHMENT 1 INSURANCE REQUIREMENTS P/\I]A shall procure and maintain for the duration o[the MK}U^ insurance against claims for injuries to persons n« damage to property which may arise from or in connection with the performance of the work hereunder by PADA, its agents,representatives, employees orcontractors. p/\DA shall provide a Certificate of Insurance evidencing: l. Automobile Liability insurance with limits no less than $1,000,000 combined miug|n limit per accident for bodily injury and property damage; and 2 Commercial General Liability insurance written basis bb Unoha no |pmo than $1,000'000 oonohiuod single limit per occurrence and $1`000`000 aggregate for personal cy,bodily injury aodpnoncrhu|uo�uge,(�overugembuliiuuludohuiuntboUnu�ndto:b|uuket 0001zuohza'; products/competed operations; broad fhou property damage; explosion, collapse and underground (XClJ)if applicable; and employer's liability. Any payment of deductible or self-insured retention shall be the sole responsibility of PADA. The City�shall he named omuu additional insured oo the insurance policy,om respects work performed byor on behalf o[P /\unducnpyoftbecudomooueutuuzoiug the City um additional insured shall hu attached tothe Certificate ofInsurance. P}\DA'u insurance shall be primary insurance uo respect the City and the City shall he given thirty days prior written notice of any cancellation, suspension or material change in coverage. J ~ 44 .•r/ri//'// ,..fir // r i/., // //,/// .% G. // / // / l ,.. ,ir ,//,// / <': / ✓./ rr iii,'/ :/ / rr �� //ii or//i v' a Our mission is to develop and promote a healthy and prosperous Downtown. Objective: EXPLORE WAYS TO INCREASE & DIVERSIFY FUNDING 1. Increase awareness of Main Street Tax Credit Incentive Program using a committee of current contributors and PA United members with the goal of raising$133,000 in contributions from at least 10 businesses. 2. Extend our reach outside of the PBIA by 3% by adding affiliate members 3. Have"The Bite"event with at least 12 participating restaurants during second or fourth quarter with the goal of selling 150 tickets.The proceeds will be used for Winter Street Tree Lighting. Objective: INCREASE COMMUNITY INVOLVEMENT 1. Work with PA United members to develop a universal roster of available volunteers &events to be used by all entities. 2. Work with other organizations to develop a plan to promote Economic Development within the community on an ongoing basis. Objective: DEVELOP RESOURCES& INFORMATION SYSTEMS 1. Explore funding mechanisms for existing businesses, including a guaranteed micro loan program &roll out by July 1st, 2014 2. Maintain building inventory with expanded information updated year round through active partnership with downtown property owners &City of Port Angeles 3. Actively communicate and engage one on one with property owners providing them with information and receiving information from them for use in marketing their property online and on site. a. Develop displays for empty windows to attract attention to the space by end of March b. Design attractive signage for posting rental information by end of March 4. Produce information packet for prospective businesses owners to receive at the City when applying for permits.This will include parking regulations, PBIA information, etc. by May 152 Objective: CREATE PARTNERSHIPS TO STRENGTHEN DOWNTOWN 1. Partner with the City to develop a business environment for business retention &recruitment, a. Dedicate$2000 to pay startup license fees, up to$200 per business to locate downtown b. Create a booklet of information for prospective business owners to learn what it takes to operate a successful business. It will include permits, business plan implementation,fagade &signage grant opportunities, additional resources, etc. 2. Actively attend and participate in local/regional conferences and discussions economic development concerns, bring back at least 2 ideas that could be implemented. Objective: INCREASE VISIBILITY AND CONSUMER AWARENESS OF DOWNTOWN 1. Create at least two marketing tools for members to use in 2014 a. Complete the Gold Card program and implement by end of second quarter b. Develop a rack card program and distribution plan by end of third quarter 2. Encourage business owners to implement longer hours of operation for events or seasonally by year end. J - 45 // / / /i// / / / /%r./ //%.,//// /,,,/ //�/..i.o,.! /i.///✓i//�//iii.. ,//iii/i/iiiio, / / / io / /i/ , i a. Provide advertising opportunities for businesses open Sunday b. Research sales numbers for businesses currently open after 5:30 to provide data on viability to other businesses. c. Plan one night a week open late for a month in second quarter with at least 10 businesses 3. Offer Second Story Tour in March to highlight businesses that are not otherwise seen and available spaces. Business In Action Tour in September will showcase businesses who make what they sell to raise awareness of different aspects of business operations. Each tour will feature at least 4 businesses. Objective: EDUCATE THE PUBLIC AND MEMBERS and CREATE A POSITIVE IMAGE ABOUT WHAT DOWNTOWN OFFERS 1. Create a yearly promotions&events calendar for all PADA activities and have the calendar available on the PADA website with print copies ordered. 2. Develop articles for at least one Destination Downtown inserted into full circulation of Peninsula Daily News highlighting current activities. 3. After each promotion, measure the effectiveness of current the promotions using numerical facts to measure success and present the evaluation to the PADA Board. Objective: DEVELOP AND BEGIN IMPLEMENTING A PLAN FOR VISUAL ENHANCEMENT 1. Design and purchase new 25 light pole banners to use new brackets on new light poles by summer,and adding 18 additional brackets by third quarter with banners for 4t"quarter holidays. Banners may highlight events such as Arts in Action or Crab and Seafood Festival that occur at the same time each year. Objective:CREATE A PEDESTRIAN FRIENDLY ENVIRONMENT 1. In collaboration with the City and the Fine Arts Center,designate a list of prospective electrical boxes to be decorated with the work of local artists,that will be designed to correlate with specific locations 2. Create a historic walking tour by identifying specific buildings and locations and placing coordinating plaques with QR technology to access information on smart phones or tablets 3. Develop a visual exterior information packet with maintenance and painting plan for 5 individual buildings. Objective: BRING AN ONGOING PRESENCE OF ARTWORK TO DOWNTOWN 1. Develop a Wine Walk event as a fundraiser to coordinate with Second Weekend art activities in July 2. Maintain 59 existing art and place new art pieces by July 3. Collaborate with Clallam Transit to relocate 4 pieces of art and add 2 benches to the Gateway Transit Center Objective: POSITIVELY IMPACT DOWNTOWN PARKING 1. Educate business owners & employees on the value each parking spaces brings to their business through articles in weekly email blasts, and as a discussion topic at general membership meetings. 2. Educate consumers where parking opportunities exist through newspaper and radio advertising. 3. Maintain parking lots in compliance with the contract with the City J - 46 r 4. Work with City to reinvent parking lots with landscaping and lighting starting with lot C. a. Identify long term investment plan for all lots b. Determine a longterm cost analysis. 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S. A. ...... m000000000io'' CITY Ci O U N C I L M E M O DATE: November 18, 2014 To: CITY COUNCIL FROM: TERRY GALLAGHER,CHIEF OF POLICE SUBJECT: 2015-2017 SERVICES AGREEMENT WITH OLYMPIC PENINSULA HUMANE SOCIETY Summary: The City of Port Angeles contracts with the Olympic Peninsula Humane Society (OPHS) for certain animal control services. OPHS has accepted the total compensation counter- offer put forth by City staff in the amount of$53,325.00 for the period January 1, 2015 through December 31, 2015; and $65,000.00 annually for the years 2016 and 2017. The proposed amounts represent an $11,675.00 reduction from the original OPHS proposal of$65,000.00 for each year of the agreement. Recommendation: Authorize the Mayor to sign the 2015 through 2017 Services Agreement with the Olympic Peninsula Humane Society. Background/Analysis: The City's current animal control services agreement with the Olympic Peninsula Humane Society expires December 31, 2014. OPHS has agreed to continue the provision of animal control services to the City through December 31, 2017. The 3-year agreement provides for annual payments to OPHS from the City in the following amounts: • January 1, 2015 —December 31, 2015 $53,325.00 • January 1, 2016—December 31, 2016 $65,000.00 • January 1, 2017—December 31, 2017 $65,000.00 The proposed agreement has a significant change as compared to prior agreements, as OPHS's comprehensive insurance liability requirements have been increased from $500,000 to $1,000,000 per occurrence with a General Aggregate total of$2,000,000. The 2014 amount budgeted for payment to OPHS was $41,700.00. The 2015-2017 proposed agreement represents an increase in the City's costs associated with animal control services but is less than the $80,000.00 originally requested by OPHS for the year 2014 K - 1 Staff believes the attached agreement to be fair to all parties and appreciates the work of OPHS to work toward a mutually acceptable compromise. The attached agreement has been reviewed and approved by the City Attorney's office. Funds for this agreement have already been included in the 2015 proposed budget as presented to Council during the work session on October 28, 2014. Attachment: Service Agreement K - 2 SERVICE AGREEMENT TIIIS AGREIIN'L�`,N'Fis entered into between the (,14y of Port Angeles, a political subdivision of the State of Washington, (hereinafter called "City) and OLYMPW, PENJNSULA MJMANE-�' som"TY of: 2105 West Highway 101, J."ort Angeles, WA 98363 (here i nafter called "Contractor"). This Agreenient is comprised of", 1_�jj At(acbti�ient "A" - Scope of Work, C. ] ,Attzichmerat "B" - Compensation, J_X] Attachment "C" - General Conditions. C ] Attachillerlt 1)" - Special Terms and (.,,ondifions. i 17 l, copies of wl,lich are attached hereto and incorporated herein.by this refcrQuoe as sot torth. This Agreement sets f7o rth and meniorializes the terins and services provided beghining, on the I (lay of Jantlary 2015, and shall, unless terminated as provided elsewhere in the Agreeirient, expire on 1bQ 3 J,stday of Decomber 2017 except that the agreement may continue on a. mouth- to-month basis beyond Dr ceiriber 2017 with the consent ol'both parties. The City Project: Ma m,,kger responsible fior the adatinistiation ()f this Agreement shall be the polieQ Chief, IN W11'NESS WHERI.,'01"," the panies have executed this Agoorrient ori this day of 2014., OLYMPIC PENINSUI-A FIUMANE SOCIE�-'rY (.1TY OF"PORT ANGELES '4 ALj............................................ ........................ e 4, L Chair ................................................. Dan Di Ouilio, Mayor A`rtV4: APPROVED ASTO FORM.' ............... .. 13y: Jem,iiI1`Qr Variklasen, City Clerk William E. Bloor, City Attorney K - 3 [V EELS.SONA1,S. F',R'V1CF',S AC REEIVIEN'll ATTACHMENT "A" SCOPE OFWORK Anintal Sheltering I, Shelter 11'acilitics: The Contractor shall ffirnish, and inaintait.r shelter facilities and necessary equipment for handling stray or 411POUnded (logs and cats and aninials brought to the Contractor pursuant to the provisions of this agreement by the City; and dogs and cats brought to the ontractor by the public residing in the City lirnitS. These facilities shall .include, but not be linifted to the following: A. Dog and cat kennels (unnin-rurn 20 dog and 25 eat kennels). B. An isolation room having as complete covered kennel fior dangeroos dogs irripounded, and rabies quarantine. C. A separate room for storing reed. 17, Facilities fi)r the humane disposal of sick, injured and dead animals. E, Secure and accessible after hours receiving areas for animals brougjit to tile shelter by the City, K An external security fience at as minimuni of 6' in height, 'I"he Contractor shall Prol"wrly maintain the facilities and equipri-tent in a clean arid sanitary manner and will not permit any condition to exist that would constitute a public nuisance. 2. Hours of Operations: The Contractor shall, as a minimum, requirernent, beep the shelter racilities open. to the pietbfic a rninitiiuin of 22.5 hours per week, or other such hours as approved by the City Project Manag0r. Such 11OLLI-1, shall be posted. During other hours, the (.'.'ity's Law EnBorcement Oft-wors, or designee unary use keys to be stipplied for access to tile shetter. 3, Receipt and Care of Animals- "l he Co�ntrzietor shall accept and care fior all dogs and cats arid arritnals brought to the shelter pursuant to (lie provisions of this agreement, by the City, arid by the residents of the City, provided, however, the Coritractw" shall not be obligated to accept a dog, cat, or other anitnal if(1) acceptance of that anin.ial into the sholter wi It create a serious health risk or, (2) a serious health risk exists in the shetter, or (3) place the shelter over capacity arid the Contractor Bas, attempted to relieve such condition by alternate placement of animals with other suitable agencies. hi any such event, Contractor shall notify (.'..,ity. "J."he Contractor shall hold flien') and, properly care for them pw,suant, to applicable sections of Port Angeles Municipal Code Chapter 7. The (7ontractor may destroy any anh'nal only pursuant to applicable sections otWunicipal Code Title 7, The Contractor shall 9 -0'a I s dive the best reasonable care and treatment to all anitnals in its custody and conti Inaking certain tiny are Cornfortably housed and adquately fed and watered. Animals rec6ved by the shelter during non-business hours shall be officially cared fior as soot) as feasible. The Contractor shall maintain a. record of"each anitnal. received under this agreement. At a mirtin,nurt, such record shall consist of the; type of anirnal, the beginning and ending dates of housirig, the length of stay, the name, address and telephone number o(7(he owtier or person bringing in the anh:nal,, the approximate location where the animal was found, and the disposition of the artin,,ial. I'lic Contractor shall stibilrit as report containing this infiortnation K - 4 to the City at the end of each quarter. 1"he report will be mailed to Port Angeles Police Deparl-Ment, Attia. Chief of Police,321 E 5"' Strect, Port Angeles,,WA 98362 "rhe Contractor shall be responsible tcn make reasonable atten')pts, and with due diligence, to identit"Y arid contact the animal owj,,iet- as soon as possible after the animal is housed by the Contractor and prior to destruction o r ad('Vion of the an�lxnal- The Coritractor shall rriake every reasonable effort to find suitable homes ft)v each adopuibloarrinial received. 4, Records of Lost au d Found Animals: Reports of lost or Found animals From (""Ity citizens will be referred directly to the Contractor. J'he Contractor shall make ifitormation corieeriling lost and fOUnd animals available to citizens requesting the int.ornicition. 'T'he Contractor shall use due diligence in making every reasonable effort to compare unidentified City animals to the fists and to return animals which appear to be froni the list, to their owners, 5, Staffi A. 1,lie (..,ontractor shall be registered to perform euthanasia by lethal injection, in accordance worth RCW 69.50.310, an(] sharp ernploy or contract with as minimuni ol'one qualified handler. In addition, Contractor shall, comply with all written policies and procedures required by' the Was[iington State Departnient of I leatth, including WAC Chapter 246-886, as it rnay be revised, together with requireinents for training, recordkeepilng, and security- B, The Contractor shall maintaiii as telephone service and office personnel necessary for' roceiving inquiries Roni ("icy residents with respect, to anitnals impounded or delivered to the Contractor, C, The C'o ntractor shall ensure that all, of its employees act In a profiessional, and businesslike manner and tbat no rude or unseemly actimis or attitudes, are tolerated in their day-to-day dealings with the public, I t. 'I'lie Contractor shall provide adequate training to its employees to sa,ttisfhotorily perfortn the obligations ot" this agreement. 1'he Contractor shall arrange for all its permanent and temporary eniployces to be bonded fi)r $1,000 per employee and to protect the City against any dishonesty or failure; to transmit fees to the City. Proof of borid shall be providQd to the Project Martager. 6- After H our Cages/Alnimals Left After Hours. If the Contractor maintains al1er-11A)LIN cages that are available to the public or animals are left at the shelter during non-business hours, those anfinals that are housed as as result of pla,cement into those cages and that cannot be specifically identified as coming from City residents, shall not be counted as City animals except to file extent that the City of Port Angeles agrees to the following proportional payn-ient. For 'unidonfified aninials. In that case, charges fior unidentified anii-nals shall be charged in the same proportion as anijuals that are identifitabic as Courity, Sequini, or Port /-Ugeles billable animals on an annual basis. T 1`7ees: The C'ontractar may collect fees as listed in PANIC 3.70.120(C). Any changes to fees shall be approved by the City Council prior to iniplementation. K - 5 & Animal TraL)s. The ContraeU)r shall furilish and rnaintairt a, suitable niliniber of traps boar the i Fvc--cap—ture of aninials and loan said traps to City residents upon request. At a minitnum, the ("'lontractor shall maintain four (4) cat traps, one (1) dog trap, one (1) sk'Unk trap, and I-bur (4) raccoon traps. At the time of the loan, the Contractor shall instruct the residents on the proper use of traps and the proper Care and hajid1ing of the captured animals. I'he Contractor may collect a,deposit and/or fee as agreed between the Contractor and the City, Animal Liceiises I- Issuance ralmm 'The Contnactor is solely resp(�)nsible for achytinistration of the animal rasing;lice program and will collect and retain all tees under PAMC 3,.711.121)( ). 2, Maintenance of License Recor LEll j"SYS(el-LI 'I"he Contractor shall n�iain(ain as oomfRitcrized license system in a current status and shall provide at least monthly to the (',"ily Protect Manager and Pl-?N'.'O' a listing of all current artimal licenses. As ari, alternative, the Contractor may, at its discretion, maintain the aninlat license: listing by posting it to an internet site accessible by the City and PEINCOM. The Contractor shall maintain the system for licenses sold by the Contractor, the City, or any other license vendor in the City. 3, )fies- 717he Contractor shall purchase and maintain sufficient license Barns and tags and shall distribute therm, fi-(,Q of charge, to other license vendors Lipon request. 4, Public Fidiscation, The Coull'actor shall develop prograins and activitics, intended to hicrease compliance with license require�ments by City residents. 'aie Contractor shall organize and carry oitt neighborhood surveys aild public e(lucation programs, as approved by the CIdef of the Port Angeles I'Vice Department, "The surveys and education Programs shall be afiiied at ijifomiing the piiblic about animal health and well re issilles, K - 6 SEAVICE AGREEMENT ATTACHMENT "B" COMPENSATiON 1, Cop'lp ens ation for Sheltering. A, I'he City shall pay to too ("o-jitractor the ainount of$13,331,25 I'o•each quarter of 2015, and $1.6,250.00 For each qtiarter of"201.6 and 2017. K Total cornpensation, paid to Contractor by the City or the year 2015 will be $53,325,00, $65,000, ➢0 for 2016, and, $65,000 (7or 2017. C. in the evQnt that the City requires that an aninial be held niore than, 72 hours, then C,ontractor shall lie entitled to an additional daily loe of$40.00 beginning on the 5"' day (after a 96 hour period has elapsed). I Corn ensation fior Sale of Animal Licenses: The Contractor may retain the revenue,obtaitied from its sa.le of Cityanitnal licenses. 3, Other-Coni 1t,at aara: The Contractor may retain Cage and ",Taal Rental Fees received ftum City citizeris. K - 7 I E N I N fi A® SERVICE (1,ENRAL COD111OS 1. Scope of Contractor's Services: The Contractor agrees to provide to the City services, and any materials set forth in Attachment "A." No material, labor, or facilities will be furnished by the City, unless otherwise provided for in the: Agreenient, 2, .A111-c11-1c11o1u ntilIg j qL Ipty i for ("otractor Services, Payment to tho Contractor fior set-vices 11-- - "" rendered nnder this .Agreetnerit, shall be as set forth in Attachnient "B."' Unless specifically stated in Attachment "B" or approved in writhig in advance by the City I)esignated Project Manager ("Project Manager"), the City will not reimburse the Contractor 'For any costs or expenses incurred by the Contractor in the performance ofthis agreement. I Delegation and Subc.ontracting: No portion or this agreernent stay be delegated or- subcontracted to any other individtial, firm or entity wittiout the express and prior written ,approval of the .Project Manager. 4. Ind.gendent Contractor: The (.,ontraetor's services shall be furnished by the Contractor as L_ ,I an independent contractor and nothing herein contained shall be construed to create a relationsliip of ernployer/ciriployee or master/servant, but all payments triade hereunder and -orni.ed pursuant to this agreement by the all services pertorined shall be inade and perf O'mtractor as ,in independent contractor. The Contractor acknowledges that the entire cornpensation for this AgreefflCnt is SPCCif1Cd in Attachment "B" arid the G'M(ractor is not entitled to any City benefias jr1clading, but not limited to., vac ,ktion pay, holiday pay, sick leave pay, medical, dental or other insurance benefits, or any other rights or privileges afforded to City employees. The Contractor represents that it maintaiiis as separatv, place of business, serves clients of than the City, will report all income and eXpellSe UCTUCd LIMICr this 'Igl'edllent with the internal Revenue Service on a business tax schedule, and has as wx account with the State of Washingtoll Department of Revenue for paynient, of all sales arid use and Business and Occ*upation Wes collected by the State ofWashington. 5. No Guarantee-of 1;'�Lllplonn�erq: 'llie performance or all or part of flus agreetnent by the ("'llontractor shall not operate to vest any rights whatsoever an(l shall not be deemed to guarantee any ernployrrient, of the Contractor or any ernployee of the Contract(w or any subcontrutor or any eniployee of any subcontractor by the City in the ftittire, 6 Regulations and Requirement: This zigreenient shall be subliect to and shall comply with all federal, state and local laws, rules, and refutations. 7. t.iLyiLt to Review: This agreertient is subject to review by any federal or state auditor. The L —'----,-, ('11ity shall have the rillit to review and rnonitor the financial and service cornponents by whatever means deemed expedient. Such review may occur with or without notice, and may include, but is trot limited for on-sitc inspection by City agents, or ettiployees, inspection of records or other materials which the City deems directly pertinent to the agreenient and its performance, and any and all conirnunications with or evaluations by service recipients under this qireernea The contractor shall preserve and niaintain all K - 8 occasioned by the sole negligence of the City, its appointed or elected officials or ernployees. It is further provided that no liability shall attach to the City by reason of catering into this agreement,, except as expressly provided heroin. 13. Industrial tiisuranoe Waiver: With respect to the pertiormance of"this Agreement and as to ....................................................................Waiver:.... claims against the City, its appointed and elected officers, agents and erriployees, the Contractor expressly waivos its innnunity 'under Title 51 of the Revised Code of," Wast'lington, the Industrial Insurance Act, as now or bereaft.er amended, fior in1juries to its employees arid agrees that the obligations to iiidetnnify, defend and hold harmless provided in this Agreernei.it extend to any claim brought by or on behalf of tiny employce coal" the Contractor. This waiver is inutually negotiated by the parties to this AgreemeriL 14. Venue and Choice of Law: In the event that any litigation should arise concerning; the construction or interpretation ol' any of the terms of this Agreement, the venue Of' Such action shall be in the courts of the State of Washington in and for the: County of Clallam. 'I'his Agrcenient shall be governed by (he laws ofthe State of Washingjon. 15, WitbIjSj1dinL),,Pa rent: In the even( the Project Manager (Jetornurics that the Contractor has fletiic—J to pole rill any obligation under this agreenwrit, within the times set forth in this agreeirient, then the (..,'ity may withhold fi-om amounts otli.erwise due and payable to Contractor the amount determined by the C'ity as necessary to cure fliQ defttult, un(if the Project Manager determines that such failure to perforni has, beer) cured, Withholding under this clause shall not be deemed a, breach entitling Contractor to tennination or damages, provi I ded that the City pl'OnIptly gives notice in. writing to the (lontractor of the nature of the def"ault or failure to perform, and in no case niOre than ten (1(l) days, after it dete•rnines to withhold amounts otherwise due. A determination of the vroJect Manager set 1-brth in a notice to the Contractor of the action required and/or the airiount required to cure any alleged l'aiture to perft,)nn shall be deeni.ed conclusive, except to the extent that the Contractor acts within the tirries, and in abet, accord with the provision of the INsptites clause of this agreement, The City may act in. accordance with any determination of the Project Manager which has becon-ie conclusive under this clause, without prqjudice to arly other remedy tinder the agreement, to take all or any of the following actions: (1) cure any failure or def"ault, (2) to pay any a-mount so required to be paid and to charge the same to the account of the Contractor, (3) to set off any aniount, of paid or incurred ftorn araounts dtie or to become due the Contractor. ,In the event the Contractor obtains relief upon a, clain-i under the Disputes clause, no penalty or damages shall accrue to the Contractor by reason of good fiaith.withholding by the City tinder this clause. I& Insufficient Funds: If sul"'facie nt l'unds are not appropriated or allocated fbr payment utider this agreement, this agreement shall be mall and vold. No penalty or expense shall accrue to the City fii the event this provision applies. 17. Disputes: Diffie•ences between. the Contractor arid. the City, arising under and by virtue of the contract documents shall be brought to the attention of the City at the earliest possible time in order that such matters may be settled or other appropriate action promptly taken, The records, orders, rtifings, iaastruacticnas, and decision, of"the Project Manager shall be final and conclusive thirty (30) days f•oin the date of mailing unless the Contractor mails or otherwise Furnishes to the City Manager as written notice of appeal, The notice ol,' appeal K - 9 shall include Facts, law, and argument as to why the coriolusions of the Project Manager are iri error. In connection with appeal. of any proceeding tinder this clause, the C.ontractor shall have the opportunity to be heard and to offer evidence in support of the appeal. The decision of'the City Manager for the deteri-nination of such appeals shall be final and conclusive. Reviews of the appellate determination shall be brought, in the Superior Court of Clallarn County within fifteen (1 5) days of mailing of the written appellate determination. Pending filtial decisiork, oil`the dispute, the Contractor shall proceed diligently with the performance ot`this Agrectnent and in accordance with the decision rendered, 18, Ownq g ai a ul Xt teas Prcac n t ed. All writings, programs, daw, public records or other niateria-Is prepared by the Cont-rac(or and/or its consultants or stibcontractors, in connection with the perl"orn'lanoe of this agreerneut shall be the sole and abs(Aute property of the C'ity and constitute "work. made for hire" as that phrase is used in federal and/or state intellectual properly laws. 19. recover y of P,gyments to Contractor- The right of the Contractor to retain rno�nies paid to it is contingent upon satisfactory performance of this agreetrient. In the event that the Contractor fails, tor any reason, to perform obligations required of it by this agi,eement, the Contractor may, at the Project ject Manager's sole discretion, be required to repay to the City all rnonic,,; disbursed to the Contractor for those parts of the project that are rendered, worthless in the opfi)ion of the Project Manager by such failure to perlo I-M. biterest shall accrue at the rate of 12 percent (t2%.) per artnturt from the time the Project N/Tanaget demands repayment of Funds. 20, A : The extent and character of at] services to be performed tinder this agreernent by the Contractor shall be subject to the review and approval of the Project Manager. In the event there is as dispu(e with regard to the extent and character of the work to be done, the determination of the Project Manager as to the extent and character of the work to be dorte shall govern Subject to the Contractor's right to appeal that decision as provided herein, 21. Non-Discrit-nination: "rhe Contractor shall not discriminate against any person on the basis of race, creed, political ideology, color, national origin, sex, niarital. status, sexual orientation, age, or the presence of any sensory, mental or physical handicap. 22, Stabby nitractors: In the event that the Contractor employs the USO of any subcontractors, the contract between the Contractor and the subcontractor shall provide that the subcontractor is boutid by the terms of this agreement between the City and the Contractor. The Contractor shall insuire that in all subcontracts entered into, City, of :Port Angeles is manned as an, additional irisured. 23, Time is of the Es,,wrice, I ime is oftlw essence in the performance of this agreerrient unless as more specific tinie period is set Barth in either the Special 'terms and Conditions or Scof.;)e of Work. 24. Notice: Except as set forth elsewhere in the agreernent, ft)r all ptirposcs tinder this agreement, except service of process, any notices shall be given, by the Contractor to the K - 10 Project Manager. Notice to the Corthwto• ],,"(,)r all put-poses under this agreem.ent shall be given to the person Qat uting the agreement on behalf or the Contractor at the address identified on the signattwe page. 25, Precedence-, to the overt ol" inconsistency in this Agr-eement, unless otherwise provided Oaf I be resolved by giving precedence in, (he fiollowing order: A, Appti(,riblel-ederalaiidst<ttestatiAt-�" ,,,tiidre&!ulations; 13. Scope of Work(Attachment "A") and Compensation (Attachment "B"); C. Gerleral Conditions. (Attaclunent Q. 26, Waiver: Waiver of any brcacli or condition of this agreement sballnot be deemed a waiver of any Prior to subsequent breach, No term or condition of this agreement shall be held to be waived, niodiliQd or deleted except by an instratnent, in writing, signed by the parties hereto. 27. St►rvival: me: provision of Paragraphs 4, 7, 11, 12, 13, '14) 15) 17) 18, 19, 20, 21, 22, 23, 25, and 26 shall survive, notwithstanding the ternlination or invalidity of this Agreement for any reason. 28, Eritire A&iqetnent: This written agreement represents the eiiti• Agroement between the parties and supersedes any prio'r, statetnents, dis(AISSl'OnS 01• UndOlSttuldings between the parties except as provided herein. K - 11 SERVICE A('--',R,l�,EMENt' AT'I'ACH'N]'EN'I' "I)#t M. SM.14CIA1,11,11ERMS AND CONDurtONS 1.Reportin 'rbe coitracturshau stibmit written progress reports to the Prqjeet Manager as set I.brth below: With each request for payrrient, M'ont ly. (XI Quarterly. Serri-atirrually. j'_L,Xj Ai-inually. I I Project completion. Other(Specfl,"y`): All Required treports shall be mailed oi- delivered to: P'ort Angeles Police Department .Attn: Chief cat"police 321 E 5"' Street Port Angeles, WA 98362 Progress reports shall il)Chide, at a mininnun, the t"ollowing: Q-1.1 t!Y.J�qPSE!_S,, Listing of all current City aoitnal licenses, including the license number, expiration date, informatiOD. describing '[lie anirrial, and the ownQr',,,, uariv, address, arid telephone nuniber. Monies c(,)[]QctQ(,] by [lie (,on tractor, whether charactQrIzQd as tees, civil penalties, or ally other nomenclature, shall be reported to the City's Finance Department on as quarterly basis together with an a,wcotrnting of monies received, In addition, as quarterly report shall include the n urriber ol City anirrials housed by type, the total rjur r!ber of days of housing and a sunimai-y of disposition of City animals, the number of licenses sold and revenue produced from sales. The quarterly report shall be due by the 15" of the inonth following the quarter close. Annu Re ort. Contractor shall flurnish an arinwal re ort to the City by the 15" day of,'mm. P February (A"the following year. Contractor sball rriairitain cornplete records of licenses issued, lies collected, animals received, anirrials to dispose,, kennels inspected, complaints received and investigations conducted, and shall inclade this intbrTnation in the annual report and make stteli available for the City's inspection at all times. Contractor shall provide such other data as the City requests, for all legitirriate purposes directly related to City services perforilled, Reports shall iticitule any probleins, delays or adverse conditions which will. materially affect the C'ontractor's ability to meet proJect objectives, or tune: schedules together with a statement of action taken or proposed to resolve the sitliation. Reports shall also incitide recommendations For Qhanges to the Scope of Work, if any, Payrnents, alay be withheld if reports are not submitted, K - 12 2.1psurance. Tbe Contractor shall inaintain in Full fbi-cc and effect during the terl-11 of Ibis Agreement, and until final acceptance of the product, public liability and property darnage instlrancQ with COITIpanies oi, through sources approved by the state insurance commissioner pursuant to RCW Title 48, EIN now or herealIer atriended. The City, its appointed and elected officials and employees, shall be specifically narned as additional insureds in as policy with the saDle company which insures the (".ontractor or by erldorseinent to an existing policy or with as separate carrier approved ptirsuant to RCW Title 48, as now or lacuna"ter attiended, and the followilig coverages stiall be provided: [,2L] COMPREHENSIVE, (3ENERALLIAB11,11-Y Bodity injury, including death: $1,000,000 per occurrence General �ggreggate: $2,000,➢00 LX I WORKERS COM PENSA-1110M Statutoty amount AUTOMOBILE, coverage on owned, non-owned, rented and hired vehicles $1,000,000 bodily injury, liability, including death, per ocairrence $500,000 property danmgc liability, per occurrence Any such :insurance carried by the Contractor is pritnary over any insurance carried by City of Port Angeles. The City shall have no obligation to report occorrences unless a clafin eat, lawsuit is filed with it and the City has rte) obligation to pay any instirance I)TQ11liarns, Evidence of iIISLIrance coverage shall be submitted to the Project Manager within. twenty (20) days of the executiori, of the Agreetnent. Tbe Agrectnent,st'lall be void ab :init:i.o if the proof of coverage is not timely supplied, 3,Other: Board of' Directors, Employees of the Contractor or direct relatives of said individuals shall not serve on thQ Board of Directors eat'the Contractor. 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