Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
Agenda Packet 12/16/2014
CITY COUNCIL MEETING NGELES 321 East Soh Street P, December 16, 2014 X11 W A s H N G T o N, U. S. A. SPECIAL MEETING — 5:00 p.m. ..... REGULAR MEETING — 6:00 p.m. The Mayor may determine the order of business for a particular City Council meeting. The agenda should be arranged to best serve the needs and/or convenience of the Council and the public. Mayor to determine time of break. The items of business for regular Council meetings may include the following: A. CALL TO ORDER- SPECIAL MEETING AT 5:00 P.M. —Executive Session under authority ofRCW 42.30.1 10(l)(i), to discuss potential litigation with legal counsel. CALL TO ORDER -REGULAR MEETING AT 6:00 P.M. B. ROLL CALL PLEDGE OF ALLEGIANCE CEREMONIAL MATTERS, PROCLAMATIONS & EMPLOYEE RECOGNITIONS 1. Girl Scouts Flag Ceremony C. PUBLIC COMMENT - D. LATE ITEMS TO BE PLACED ON THIS OR FUTURE AGENDAS - E. CONSENT AGENDA/Approve 1. Expenditure Approval List: 1112212014 to 121512014 for$842,170.22.................................................................................E-1 2. Farmer's Market Contract Renewal ....................................................................................................................................E-26 3. Mayors Challenge l Accept National Mayors Challenge to support the local effort to end veteran homelessness in Clallam Countyin 2015/Pass Resolution.........................................................................................................................................E-34 4. New World Systems Software License Agreement l Authorize City Manager to sign additional agreement ....................E-42 5. Civic Field Boiler Replacement Project l Final Acceptance ...............................................................................................E-48 6. Ediz Hook Erosion Repair,Project TR05-2009!Final Acceptance.....................................................................................E-49 F. QUASI-JUDICIAL MATTERS —REQUIRING PUBLIC HEARINGS (6:30 P.M.or soon thereafter).................................................................................................................................................................................None G. PUBLIC HEARINGS —OTHER (6:30 P.M. or soon thereafter)............................................................................................ 1. Electric Rate Ordinance Amendment for Unmetered Security Cameras and Wireless Access Points/ Conduct First Reading/ Open and Close Public Hearing/Waive Second Reading/Adopt Ordinance .......................................................................... G-1 Mayor to determine time of break/Hearing devices available for those needing assistance. December 16, 2014 Port Angeles City Council Meeting Page - 1 H. ORDINANCES NOT REQUIRING PUBLIC HEARINGS 1. An ordinance repealing PANIC 3.15.015 and closing the Economic Development Fund and Port Angeles Works Fund/ Conduct first reading/Waive second reading/Adopt Ordinance.............................................................................................................H-1 2. An ordinance closing the telecommunications fund and restructuring the City's telecommunications facilities/ Conduct first readings/Waive second readings/Adopt Ordinances .......................................................................................................H-4 I. RESOLUTIONS NOT REQUIRING PUBLIC HEARINGS .........................................................................................None J. OTHER CONSIDERATIONS 1. Indigenous Peoples' Day/Discussion.....................................................................................................................................J-1 2. Lodging Tax Advisory Committee/Recommendations......................................................................................................... J-7 3. Consideration of Property Donation-Hopkins l Accept Donation..........................................................................................J-64 4. Sales Tax Dispute Settlement-CSO Phase I Project/Ratify Settlement.................................................................................J-71 5. Sewer Fund Coalition/Discussion........................................................................................................................................J-76 K FINANCE 1. A Street Substation Transformer Replacement(CFP CL0206)...................................................................................................................K-1 2. 911 Phone System Replacement/Authorize Mayor to sign..........................................................................................................................K-4 3. Write off of Uncollectible Utility Accounts.....................................................................................................................................................K-24 4. WWTP SCADA Option C and Maintenance Agreement Change Order(CFP WW0210).............................................................K-28 5. Tree Trimming Contract,Project No.LO-14-018/Final Acceptance...................................................................................................K-31 L. COUNCIL REPORTS- M. INFORMATION City Manager Reports: 1. 2014 Work Plan/End of Year Update ...................................................................................................................................M-1 2. Advisory Vote/Report on costs and requirements................................................................................................................M-23 3. Building Report......................................................................................................................................................................M-25 4. Utility Billing Cycle/No Action.............................................................................................................................................M-26 N. EXECUTIVE SESSION O. ADJOURNMENT - PUBLIC HEARINGS Public hearings are set by the City Council in order to meet legal requirements. In addition, the City Council may set a public hearing in order to receive public input prior to making decisions, which impact the citizens. Certain matters may be controversial, and the City Council may choose to seek public opinion through the public hearing process. Mayor to determine time of break/Hearing devices available for those needing assistance. December 16, 2014 Port Angeles City Council Meeting Page -2 PUBLIC INTEREST SIGN-UP SHEET • PORT ANGELES CITY COUNCIL SPECIAL MEETING -= W A S H I N G T O N, U. S. A. s DATE OF MEETING: December 16, 2014 LOCATION: City Council Chambers You are encouraged to sign below if: 1. You are here to listen to the City Council discussion on a particular agenda item; 2. You want to speak during the Public Comment period of the agenda. If several members of the public are interested in a particular agenda item, the Mayor may move that item so it is discussed earlier in the meeting. Also, the Mayor may use the information provided to organize the Public Comment period. During the Public Comment portion of the meeting, the Mayor will invite citizens to talk with the Council about topics that are not scheduled for public testimony on the evening's agenda. Prior to the start of the "Public Comment"portion of the public hearing, all persons wishing to be heard are asked to sign in with the Clerk, giving their names and addresses, and topic. The Mayor may arrange the order of speakers so that testimony is heard in the most logical groupings. To allow time for the Council to complete its legislative agenda, comments should be limited to no more than 5 minutes per person and a total of 15 minutes for this comment period. At the discretion of the Mayor,these time periods may be lengthened or shortened. Following any public comment,the Mayor may allow time, limited to five minutes, for response from City Council members and/or City staff. No speaker may convey or donate his or her time for speaking to another speaker. If many people wish to speak to a particular issue, the Mayor may limit the total amount of time dedicated to that single issue. Written comments may be submitted into the record of a Council meeting by presenting the written document to the Clerk prior to the meeting, in which case a copy of the document will be provided to each Council Member, but the document will not be read aloud; or a document may be distributed to the City Council, with a copy to the Clerk, by a speaker while the speaker is addressing the Council. V 7/N NT e y` DY N C)�,/N V e, N G:\Group\Clerk\Forms\Council Attendance Roster.doc PUBLIC INTEREST SIGN-UP SHEET ESSEN= o YN Y/N Y/N YY N C v N -3 �,—A S L 6C, N N y Y/N Y/N Y/N Y/N Y/N Y/N Y/N Y/N Y /N Y/N Y/N Y /N Y/N Y/N Y/N Y/N Y/N Y/N Y /N G:\Group\Clerk-\Fomis\Council Attendance Roster.doc PORT ANGELES BUSINESS ASSOCIATION lkb_ �,° , � � ,, PO BOX 545 PORT ANGELES,WA.98362 12/2/14 Olympic National Park 3002 Mt. Angeles Road Port Angeles, WA 98362 Attention: Sarah Creachbaum, Superintendent Dear Ms. Creachbaum, We of the Port Angeles Business Association respectfully request that you take the necessary action to ensure that access to Hurricane Ridge is increased to a minimum of four days per week throughout the winter season. The Olympic National Park (ONP) is Washington's preeminent tourist destination and attracts visitors from all over the world, many of which access the park at Hurricane Ridge through Port Angeles,the key gateway to the Ridge. In so doing, ONP/Hurricane Ridge supports an impressive, 3000 tourism-related jobs and generates over$200 million in revenue for the co-located communities, not the least of which is Port Angeles. Even more impressive,however, is the fact that it able to attract this tourist generated affluence while remaining closed for much of the winter season. Of course,the Park offers much in the way of non-winter activities but, obviously, the snow- capped peaks, the glaciers, the annual snowfall—measured not in inches but in feet—literally call out to the winter enthusiast seeking skiing, winter hiking, survival training, snow shoeing, and a myriad of other cold weather activities. Unfortunately, the average winter sports devotee coming from afar is not willing to come great distances only to "play" for the weekend. Most have only limited vacation/off duty time and, rather than wait for a weekend opening, they—and their tourist dollars—by-pass Hurricane Ridge, and Port Angeles, in favor of more tourist-friendly venues. Accordingly, in order to maximize the value of this precious natural resource to the surrounding communities, it is essential that access be increased to at least 4 days if not more. Admittedly, this may well be an expensive"non-budgeted"proposition but we respectfully remind you that, in the past, both City and County have repeatedly offered using their own resources to contribute to keeping the road open seven days a week. A popular saying is "If you build it, they will come". Well Hurricane Ridge is already built, and they will come,but only if we open the gates. Please help us to open them. Thank you for your consideration. Sincerely yours, Jack Glaubert 'Z ' President Port Angeles Business Association JG/rap CC Representative Derek Kilmer 1429 Longworth House Office Bldg.,Wash.DC 20515 Senator Maria Cantwell 311 Hart Senate Office B1dg.,Wash.D.C.20510 Senator Patty Murray 154 Russell Senate Bldg.,Wash.D.C.20510 Sen.James Hargrove: 411 Legislative Bldg.,Olympia,WA 98504-0424 Rep.Kevin Van De Wege 434A Legislative Bldg.,Olympia,WA 98504-0600 Rep. Steve Tharinger 368 John L.O'Brien Bldg.,Olympia,WA 98504-0600 Clallam County Commissioners McEntire,Doherty,and Chapman 223 East 4th Street,Suite 4 Port Angeles,Washington 98362-3000 Dan McKeen,City Manager(pass to City Council members) 321 E.Fifth St.,P.O.Box 1150 Port Angeles,WA 98362 Russ Veenema,Ex,Director Port Angeles Chamber of Commerce 121 E.Railroad Ave,Port Angeles,WA 98362 r PORT ANGELES BUSINESS ASSOCIATION � PO BOX 545 PORT ANGELES, WA. 98362 Sarah Creachbaum, Superintendent November 25, 2014 Olympic National Park 600 E. Park Avenue Port Angeles, WA 98362 Dear Ms. Creachbaum, We are a business organization of approximately 70 members with the purpose of promoting business in the Greater Port Angeles Area and increasing business growth and developing jobs. We welcome the opportunity to comment on the proposed fee increases for Olympic National Park. Olympic National Park is extremely important to the economic wellbeing of the surrounding communities, which is closely tied to Park visitation. Visitors to Olympic National Park support over 3,000 tourism jobs and generate over $200 million in revenues every year for the communities surrounding the Park. Olympic National Park also is central to the outdoor recreation of the residents of the Olympic Peninsula. A substantial increase in fees without a proportional increase in visitor services and facilities directly linked to Park use by people will tend to decrease both visits from outside this area as well as use of the Park by locals. Directing the revenues from increased fees entirely to fund deferred maintenance in our view would not justify a fee increase. We trust that under the National Park Service policy of civic engagement with surrounding communities these important facts will be taken into consideration when considering the proposed fee increases. Visitor services and facilities that would justify a fee increase in our view include: • Paved access roads kept open year round; • Expanded downhill and cross country skiing facilities; • More frequent and well maintained day hiking trails from parking areas; • An expanded ranger program with more and longer ranger led hikes; and • Expanded availability of camp sites and shelters. While large in area and unsurpassed in natural beauty, Olympic National Park currently lags noticeably behind "top tier" national parks, like Grand Canyon or Grand Tetons, in visitor facilities and services, such as full day ranger led hikes and activities, that might in our view justify a drastic increase in fees such as the one proposed. For the Port Angeles Business Association to support a fee increase of any size there would have to be a commitment by the Park to move expeditiously toward the five goals listed above, either through direct application of the increased fee revenues or, where not legally possible, through reallocation of other resources. There would also have to be assurance that under the Wilderness Stewardship Plan the Park will adopt "Alternative A" or a similar alternative with no further restrictions on Park access and use compared to those in place.now. It would make little sense to raise fees with the goal to improve the opportunities for human use of the Park if in the near future the Park were to implement alternatives under the Wilderness Stewardship Plan that include reductions in visitor numbers, quotas, use limits, or area closures. The Port Angeles Business Association believes that any fee increases should be proportional for all types of users, not disadvantage local users of the Park, and not apply to ranger led programs. For example, the proposal increases vehicle fees by 67%, but per person fees by 140% and ranger guided snowshoe walk fees by 100%. The proposal also eliminates the ability of purchasing annual overnight wilderness permits, mainly used by local residents. The Port Angeles Business.Association also believes that the proposed fee increase of 67% is too large to be implemented all at once, even if justified by the improvements benefiting visitation listed above. If justifiable, the initial increase should be no more than 33%, the remainder perhaps following after a few years once the benefits from the first half of the increased funding have been achieved and are visible to all. We would welcome an opportunity to review a detailed budget of the Park to gain a better understanding of where funds are currently being applied, and the menu of visitor service and facility improvements that the additional funds from a fee increase might be able to purchase. Thank you for your consideration. Sincerely, Jack Glaubert President CC Representative Derek Kilmer 1429 Longworth House Office Bldg.,DC.20515 Clallam County Commissioners 223 East 4th Street, Port Angeles,Washington 98362-3000 Port Angeles,WA 98362 Senator Maria Cantwell Dan McKeen,City Manager 311 Hart Senate Office Bldg.,Wash.D.C.20510 321 E Fifth St.Port Angeles,WA 98362 Senator Patty Murray Russ Veenema,Executive Director 154 Russell Senate Bldg.,Wash.D.C.20510 Port Angeles,Chamber of Commerce 121 E.Railroad Ave.,Port Angeles,WA 98362 Sen.James Hargrove: 411 Legislative Bldg.,Olympia,WA 98504 Rep.Kevin Van De Wege 434A Legislative Bldg.,Olympia,WA 98504 Rep.Steve Tharinger 368 John L.O'Brien Bldg.,Olympia,WA 98504 Fluoridation City Council Meeting December 16, 2014 Let's end the practice of Fluoridation in our city water. This battle has been going on far too long. For several years the city's been adding chemicals to the water with substantial evidence of developmental Neurotoxicity and one of those chemicals is fluoride. Even "organic" plants, most notably tea and curly kale pick it up from the soil. Our community is overdosed with fluoride from pesticides on or in foods, beverages, medications, toothpaste and other dental products. The dose cannot be controlled, once fluoride is put in the water it is impossible to control the dose each individual receives, because people drink different amounts of water. Being able to control the dose a patient receives is critical. Some people (e.g., manual laborers, athletes, diabetics, and people with kidney disease) drink substantially more water than others. The Centers for Disease Control and Prevention (CDC), shows that 41 percent of American adolescents now have dental fluorosis—unattractive discoloration and mottling of the teeth that indicates overexposure to fluoride. Clearly, children and infants are being overexposed, and their health and development put in jeopardy. The amount of money that the taxpayers have spent exceeds, any benefits showing documented evidence and without that evidence the city needs to nullify there decision on fluoridation. The simple fact is that poor populations need dental care, not fluoridation. The millions of dollars spent each year promoting fluoridation would be better spent advocating for policies that provide real dental care: like allowing dental therapists to provide affordable care to populations with little access to dentists. In short, fluoridation provides good PR for dental trade associations, but bad medicine for those it's supposedly meant to serve." a- National Fluoridation News, Fall 1983 14 Nobel Prize Winners who object to fluoridation Dr.Arvid Carlsson,Nobel Prize in Medicine,Oct 2000 for his work on the brain. He also played a very prominent role in banning fluoridation in Sweden. Dr.Giulio Natta,Nobel Prize in Chemistry, 1963 Chem.Eng.,Director,Industrial Chemistry Research Center,Polytechnic Institute of Milan,Italy. Dr.Joshua Lederberg,Nobel Prize in Medicine, 1958 WHO's Advisory Health Research Council.Received U.S.National Medal of Science, 1989. Former Chairman of the Cancer Panel of the National Academy of Science. G.Natta Sir Cyril Norman Hinshelwood,O.M.,M.A.,D.Sc.,F.R.S.,Nobel Prize in Chemistry, 1956 A. Carlsson University of Oxford Nikolai Nikolaevitch Semenov,Nobel Prize in Chemistry, 1956 D.Sc.,Director,Institute of Chemical Physics,Moscow;professor,Leningrad Polytechnic Institute � and of Moscow State University;member USSR Academy of Science,Chemical Society of England,and Royal Society of England. Hugo Theorell,M.D.,Nobel Prize in Medicine, 1955 Director,Bio-chemistry Department,Nobel Medical Institute.President,Swedish Medical ' Association.Stated hazards of fluoridation in a report to the Swedish Royal Medical BoardWalter J. Lederberg. Sir C.Hinshelwood Rudolf Hess,Dr.Med., Dr.Phil.,D.Sc.,Nobel Prize in Medicine 1949 . Professor of physiology and former Director of Physiological Institute,University of Zurich Sir Robert Robinson,O.M.,D.Sc.,F.R.I.C.,F.R.S.,M.I.C.E.,Nobel Prize in Chemistry, 1947 Director,Shell Chemical Company; Professor of Chemistry,Oxford University; James B.Sumner, Nobel Prize in Chemistry 1946. firer Director of Enzyme Chemistry,Dept.of Biochemistry and Nutrition,Cornell University H.Theorell Professor Arturi I.Virtanen,Nobel Prize in Chemistry 1945 N. Semenov Director,Biochemical Institute,Helsinki;president,Finnish State Academy of Sciences and Art. Adolf F.J.Butenandt,D.Phil.,Nobel Prize winner Chemistry 1939 Dir.,Max Planck Inst,of Biochemistry;professor of physiological chemistry,Munich University. Corneille Jean Francois Heymans,M.D.,Nobel Prize winner Medicine 1938. Professor of pharmacology,pharmacodynamics and toxicology and Director Heymans Institute of Pharmacology and Therapeutics William P.Murphy,M.D.,D.Sc.,Nobel Prize in Medicine, 1934. Sir R.Robinson Lecturer on medicine,emeritus,Harvard Medical School;consultant in hematology,Peter Bent W. Hess Brigham Hospital,Boston Hans K.A.S.von Euler-Chelpin,Nobel Prize winner Chemistry 1929 Stockholm University,President,Chemical Society, Dir,Inst. for Research in Organic Chemistry. J. Sumner A. Vntanen A. Butenandt C. Heyman W. Murphy H. von Euler-Chelpin �Op w N@ m O 3 < m c A c m m c 3 o m m CD ID °ten° oom' a2):<3mS. -mss O 1 00 � o so "m � 3 O �'.co O C Q # 0 < � o m°o m ° p o d v m � c x' Q on. m cpmmN =� mv O n . xr-sF = 3�� man; y5' `D °-:m 'md° O (Q C/) a 117 Xi2 C) y �� � � v� dQ� sv0 � ° ° o Z�5 a a n 3 LL 3 _ < 3 ° o _ °'p m- <mgp N °xmo 3om 53 3ms n `5 _ m o z o j-o 3po � ID m (Q f~J f^^ Sy N °O p T V ° o Q m o°p i3 m�� D N n m O ` < 3 D m o m s m E w m m j e m a o m m N (7 N Z N m cD n G p n(o ° po ovgY�-as n m` ��' n QR '---m 8 ^�� mo. ° Q °' m O v -h °mod -o no_ongmm3Pmm��D Ra=kR� < CD Q.m 3 ' 3 oo_ oO N ^ < _ CD oF nO 3- 0 (D A T. ... CD CD U .od x d y mx m m c3 ° y . c 3'. m C) C 0 F o n o CD (D C m C W •a O o`�� 3 - a x Nm °� °aa�- c Z3 n CD m m [Cn 3 CaJ O p N(D fD m N fD 3 CD � N Z3 G o aa`Oa3m o m.S'F J= m,F �.m 90 Sv "" p.12 c�9 "'v °1mn 2_� � n a _ ° ° ° 3 ma�i�c°rm. -- 0 »° ���mc O —� O Z °m3O u3s`C _' - 1O- o°3oO V33m°-= g ^N O. � ��� D c O Q cD X03 3 s _ 03' P'3�- Ao' ^O{ C ( '_am v 3 0 �m o m Cn C C) CD 3m -dAea= °m a3o-� -°3°' 3 c 5 m (/1 (Q 0 7 O °R, :U Z 7J (n Z� " �ym o mym 5 3 (D rt O 29 c s v ° °on �o.m x d (Q m ° �Am � " z — - DEC) c1 < 33 � Nm0 I ' x Q d x 0 N N a 8 ° ti m CD o F >n cl'=-�ma 41' v a s o$333r O m mho °1 N m C Z O a C (7 n°O8 w nOx=__�3Oa 30°-x ym a' o Dza °m y !. (D � m -- --- --- - - — N CD Z7 CD ( (II D= y O_ = (D T 3°1 Cep i Q3 u➢ix 4 > V _ vcl_m a3 g°oy�.2 N0.3 - o c3 Sx Z9�nnno sq&`_ nanno.a�.o Q1 m�R � �sR� A vm3zN ��°f��© °o °m33 a�3 .ogd°'xm�3D=3 nawm (D O _ Cll 3 b o,Z m 3 D 3°. ��D � _ (U (D 3 a m C5 v _n Z cw Q. a x�am o m w m - C3 xW3s_6 ,° fn < c� D �a 3 ffi3 � z nam- CD C�3 ;r\ N 3 c D m 3 _ 3= x a S ap ow� Cn n_ '3 A v Q O_ a or � C .3- oW N ° a0 3�3 m 3 $ rt Z 3o°n o.6�° ro rn Q. Q. S. m-mA m v ° m O eTMR (D 3 fi.3> m 3 x. g (n _ nzmo3�o3m 3�ao a o C D Q_ It N (_ N 3c°-i _o<F¢y n3 <�ma3 mm?q• 3ti d�c q d G �zns o d�'�°=3�°°° 3�3 �� %s :am '�35sa O CD m CD ° m.2m- m 0 CDC - Water Fluoridation Additives - Engineering Fact Sheet - Community Water Fluoridation -... Page 1 of 9 Centers for Disease Control and Fri �{er�tsc�r7 a ing, !I es (http://www.edc.gov) CDC A-Z INDEX Community Water Fluoridation (/fluoridation) ................... Water Fluoridation Additives Fact Sheet ........... . ........... Types of Fluoride Additives On this Page Community water systems in the United • Types of Fluoride • NSF/ANSI Standards for States use one of three additives for Additives Drinking Water water fluoridation. Decisions on which . Sources of Fluoride Additives additive to use are based on cost of Additives • Measured Levels of product,product-handling . Regulatory Scope on Impurities requirements,space availability,and Additives • FDA Regulatory Criteria equipment. • EPA Regulatory Criteria for Fluoride The three additives are: for Fluoride Additives • United States • Fluorosilicic acid: a water-based . AWWA Standards Pharmacopeia (USP) solution used by most water Grade Fluoride Products fluoridation programs in the United • Fluoride Additives Are States. Fluorosilicic acid is also Not Different From referred to as hydrofluorosilicate, Natural Fluoride FSA,or H FS. • Sodium fluorosilicate: a dry additive,dissolved into a solution before being added to water. • Sodium fluoride: a dry additive,typically used in small water systems,dissolved into a solution before being added to water. http://www.edc.gov/fluoridation/factsheets/engineering/wfadditives.htm 12/16/2014 CDC - Water Fluoridation Additives - Engineering Fact Sheet - Community Water Fluoridation -... Page 2 of 9 Sources of Fluoride Additives Most fluoride additives used in the United States are produced from phosphorite rock. Phosphorite is used primarily in the manufacture of phosphate fertilizer. Phosphorite contains calcium phosphate mixed with limestone (calcium carbonates) minerals and apatite—a mineral with high phosphate and fluoride content. It is refluxed (heated)with sulfuric acid to produce a phosphoric acid-gypsum (calcium sulfate-CaSO4)slurry. The heating process releases hydrogen fluoride (HF) and silicon tetrafluoride (SiF4)gases which are captured by vacuum evaporators.These.gases are then condensed to a water-based solution of 23% FSA with the remainder as water. Approximately 95%of FSA used for water fluoridation comes from this process.The remaining 5%of FSA is generated during the manufacture of hydrogen fluoride or from the use of hydrogen fluoride in the manufacturing of solar panels and electronics. Since the early 1950s, FSA has been the chief additive used for water fluoridation in the United States. The favorable cost and high purity of FSA make it a popular source.Sodium fluorosilicate and sodium fluoride are dry additives that come largely from FSA. FSA can be partially neutralized by either table salt(sodium chloride) or caustic soda to get sodium fluorosilicate. If enough caustic soda is added to neutralize the fluorosilicate completely, it results in sodium fluoride.Sodium fluoride is also produced by mixing caustic soda with hydrogen fluoride, although approximately 90%of the sodium fluoride used in the United States comes from FSA. Regulatory Scope on Additives The U.S. Environmental Protection Agency(EPA) has authority over safe community drinking water, as specified in the Safe Drinking Water Act. On the basis of the scientific study of potential adverse health effects from contaminated water,the EPA sets a Maximum Contaminant Level (MCL) concentration allowed for various organisms or substances. Although EPA does not specifically regulate levels of"direct additives,"which are chemicals added to water in the course of treatment, it does specify that the addition of chemicals as part of treatment should not exceed the MCL concentration for regulated substances.This MCL limit includes the levels naturally occurring in the source water,plus the contribution from direct additives. In 1979, EPA executed a Memorandum of Understanding with the U.S. Food and Drug Administration (FDA) to establish and clarify areas of authority in controlling additives in drinking water. FDA has regulatory oversight on food additives,which includes bottled water,and EPA has regulatory oversight on direct additives in public drinking water supplies. http://www.cdc.gov/fluoridation/factshects/engineering/wfadditives.htm 12/16/2014 CDC - Water Fluoridation Additives - Engineering Fact Sheet- Community Water Fluoridation-... Page 3 of 9 Because of the decision to transfer the additives program to the private sector, EPA declared a moratorium in 1980 on issuing new advisory opinions on additives. EPA awarded a cooperative agreement to a group of nonprofit, nongovernmental organizations led by the National Sanitation Foundation (NSF) in 1985 to develop a new additives program.Three years later, EPA announced that the new National Sanitation Foundation/American National Standards Institute (NSF/ANSI) Standard 60 was functioning. A good reference for drinking water treatment quality-assurance practices of governmental authorities in various countries is the Overview of National and International Guidelines and Recommendations on the Assessment and Approval of Chemicals Used in the Treatment of Drinking Water [PDF-476K] (http://www.nhmrc.gov.au/-files_nhmrc/file/publications/synopses/watergde.pdf). It also gives context to the United States AWWA and NSF/ANSI standards and practices. Top of Page EPA Regulatory Criteria for Fluoride Additives All additives used at water treatment plants, including fluoride additives,must meet strict quality standards that assure the public's safety.These additives are subject to a stringent system of standards, testing,and certificates by the American Water Works Association (AWWA) and the National Sanitation Foundation/American National Standards Institute(NSF/ANSI). Both of these entities are nonprofit,nongovernmental organizations. Optimally fluoridated community water systems add fluoride to a level between 0.7 - 1.2mg/L. Fluoride is sometimes naturally present in water at much higher levels,so the EPA established a Maximum Contaminant Level for fluoride of 4.0 mg/L(parts per million). The EPA has not established an MCL for silicates,the second most prevalent substance in FSA, because there are no recognized health concerns. NSF/ANSI Standard 60, however,has a Maximum Allowable Level of 16 mg/L for sodium silicates as corrosion control agents.This is mainly to control turbidity—a measure of water clarity or how much the material suspended in water decreases the passage of light through the water. Studies have shown that silicofluorides achieve virtually complete dissolution and ionic disassociation at the concentrations they are added to the drinking water.The equilibrium reached at the pH, temperature,and fluoride concentration used in water fluoridation account for this. One study reported that no intermediates or other products were observed at pH levels as low as 3.5. (Finney WF,Wilson E, Callender A, Morris MD, Beck LW. Reexamination of hexafluorosilicate hydrolysis by fluoride N M R and pH measurement. Environ Sci Techno12006;40:8:2572). The studies that examined potential health effects from sodium fluoride additives in drinking water should also apply to FSA because of the same disassociation results. http://www.ede.gov/fluoridation/factsheets/engineering/wfadditives.htm 12/16/2014 CDC - Water Fluoridation Additives - Engineering Fact Sheet - Community Water Fluoridation-... Page 4 of 9 " AWWA Standards The AWWA sets the minimum requirements for a product's design, installation,performance,and manufacturing.The AWWA standards for fluoride additives are ANSI/AWWA B701-06 (sodium fluoride),ANSI/AWWA B702-07(sodium fluorosilicate) and ANSI/AWWA B703-08 (FSA).AWWA's standards are prepared by its Fluoride Standards Committee,with oversight by the Standards Council, concurrence by the AWWA Board of Directors,and concurrence by ANSI.AWWA standards are reviewed and updated at least every 5 years.AWWA standards stipulate product quality testing requirements and verification. NSF/ANSI Standards for Drinking Water Additives The NSF/ANSI standard 60 limits a chemical or product's contribution of contaminants to drinking water applications.Standard 60 provides for product purity and safety assurance that aim to prevent adding harmful levels of contaminants from chemicals and water treatment additives. Forty-seven states have laws or regulations requiring product compliance with Standard 60. NSF/ANSI standards 60 and 61 were developed by a consortium of associations, including NSF,AWWA,ANSI,the Association of State Drinking Water Administrators,and the Conference of State Health and Environmental Managers.Standards 60 and 61 are accepted by the EPA as the requirements for controlling potential harmful effects from products added to water for its treatment.These standards replaced the former EPA Additives Advisory Program. More information on Standard 60 is posted on NSF's website: http://www.nsf.org/services/by-industry/water-wastewater/water-treatment-chemicals/nsf-ansi- standard-60(http://www.nsf.org/services/by-industry/water-wastewater/water-treatment- chemicals/nsf-ansi-standard-60). Independent verification organizations, including NSF International and Underwriters Laboratories, verify that fluoride additives comply with the NSF/ANSI standards.These organizations test fluoride additives for regulated metal compounds and other substances that have an EPA MCL. For a fluoride additive_product to meet certification standards, regulated metal compounds added by the water treatment process must have a concentration less than 10%of the MCL. A comprehensive assessment of the ANSI/NSF Standard 60 for more than 50 additives was published in 2004.This peer-reviewed assessment concluded that the process successfully achieved the stated goals of preventing problems with trace contaminants in U.S.water treatment additives. More information is available from Brown,Cornwell, MacPhee.Trace contaminants in water treatment chemicals.Journal American Water Works Association 2004;96:12:111-125. http://www.edc.gov/fluoridation/factsheets/engineering/wfadditives.htm 12/16/2014 CDC - Water Fluoridation Additives - Engineering Fact Sheet- Community Water Fluoridation-... Page 5 of 9 Measured Levels of Impurities Fluoride additives are analyzed for impurities that have been identified as having the potential to occur. Those impurities include arsenic, lead,and radionuclides.Verification on compliance with NSF/ANS standard 60 must also be certified. NSF presents a detailed fact sheet on the documented quality of fluoride additives [PDF-142KB1 (http://www.nsf.org/newsroom_pdf/NSF-Fact_Sheet_on-Fluoridation.pdf).The fact sheet is based on separate product samples analyzed from 2000 to 2006. Consumers sometimes raise concerns about arsenic in drinking water and the fact that fluoride additives may contain some arsenic.The EPA allowable criterion for arsenic consumption in drinking water is 10 parts per billion. NSF quality testing has found that most fluoride additive samples do not have detectable levels of arsenic. For those samples that do test positive,the arsenic level that an average consumer would experience over an entire year of drinking water at a maximum dosage of 1.2 mg/L fluoride would only be aboutl.2%of the EPA allowable amount. Other impurities in the NSF International-certified fluoride product testing were found to be even lower than the arsenic levels,with only 1%-3%of fluoride products containing detectable levels of metals.The average exposure to a typical consumer would be less than 0.1%of the EPA allowable levels. Top of Page FDA Regulatory Criteria for Fluoride The U.S. Food and Drug Administration (FDA)does not regulate additives to community drinking water, because its regulatory reach concerns the safety and efficacy of food,drugs,or cosmetic-related products. Because the FDA has authority over bottled water as a consumer beverage (Federal Register, Volume 44, No. 141,July 20, 1979),they do regulate the intentional addition of fluoride to bottled water and requires labeling identifying the additive used. Bottlers typically use NSF/ANSI Standard 60- certified fluoride product. In 2006,the FDA announced that bottled water with greater than 0.6 and up to 1.0 mg/L could be labeled with the statement "Drinking fluoridated water may reduce the risk of tooth decay." Questions About Bottled Water and Fluoride provides additional information on FDA requirements. Fluoride in bottled water that is marketed as a consumer beverage is also included. The FDA also regulates fluoride in over-the-counter drug products,such as toothpaste and mouthwash, and in prescription items,such as fluoride supplements and professional-strength gels and foams.The FDA does not have criteria on allowable impurities in sodium fluoride or fluorosilicates products. http://www.cdc.gov/fluoridation/factsheets/engineering/wfadditives.htm 12/16/2014 CDC - Water Fluoridation Additives - Engineering Fact Sheet- Community Water Fluoridation-... Page 6 of 9 United States Pharmacopeia (USP) Grade Fluoride Products Some have suggested that pharmaceutical grade fluoride additives should be used for water fluoridation. Pharmaceutical grading standards used in formulating prescription drugs are not appropriate for water fluoridation additives. If applied,those standards could actually increase the amount of impurities as allowed by AWWA and NSF/ANSI in drinking water. The U.S. Pharmacopeia-National Formulary(USP-NF) presents monographs on tests and acceptance criteria for substances and ingredients by manufacturers for pharmaceuticals.The USP 29 NF-24 monograph on sodium fluoride provides no independent monitoring or quality assurance testing.That leaves the manufacturer with the responsibility of quality assurance and reporting.Some potential impurities have no restrictions by the USP including arsenic,some heavy metals regulated by the U.S. EPA,and radionuclides. The USP does not provide specific protection levels for individual contaminants, but tries to establish a relative maximum exposure level of a group of related contaminants.The USP does not include acceptance criteria for fluorosilicic acid or sodium fluorosilicate. Given the volumes of chemicals used in water fluoridation,a pharmaceutical grade of sodium fluoride for fluoridation could potentially contain much higher levels of arsenic, radionuclides,and regulated heavy metals than a NSF/ANSI Standard 60-certified product. AWWA-grade sodium fluoride is preferred over USP-grade sodium fluoride for use in water treatment facilities because the granular AWWA product is less likely to result in dusting exposure of water plant operators than the more powder-like USP-grade sodium fluoride. Fluoride Additives Are Not Different From Natural Fluoride Some consumers have questioned whether fluoride from natural groundwater sources,such as calcium fluoride, is better than fluorides added "artificially," such as FSA or sodium fluoride.Two recent scientific studies listed below demonstrate that the same fluoride ion is present in naturally occurring fluoride or fluoride drinking water additives and that no intermediates or other products were observed at pH levels as low as 3.5. In addition,fluoride metabolism is not affected differently by the chemical compounds nor are they affected by whether the fluoride is present naturally or artificially. • The ionic speciation study conducted in 2006 mentioned previously(Finney WF,Wilson E,Callender A, Morris MD, Beck LW. Re-examination of hexafluorosilicate hydrolysis by fluoride NMR and pH measurement. EnvironSci Technol2006;40:8:2572) • The pharmacokinetics of ingested fluoride was studied by a 2008 study(G.M.Whitford, F.C. Sampaio,C.S. Pinto,A.G. Maria,V.E.S. Cardoso, M.A.R. Buzalaf, Pharmacokinetics of ingested fluoride: Lack of effect of chemical compound,Archives of Oral Biology, 53 (2008) 1037-1041). http://www.cdc.gov/fluoridation/factsheets/engineering/wfadditives.htm 12/16/2014 CDC - Water Fluoridation Additives - Engineering Fact Sheet- Community Water Fluoridation-... Page 7 of 9 Additional Resources Community Water Fluoridation: Questions and Answers Temporary Shortages of Fluoridation Additives: FAQs American Water Works Association (http://www.awwa.org),for Fluoride Additives Standards B701-99, B702-99 and B703-00,and Manual of Practice No.4, Water Fluoridation Principles and Practices, 2004. NSF International International (http://www.nsf.org),for Drinking Water Treatment Chemicals Standards NSF/ANSI 60-2002 and NSF/ANSI 61-2002. Brown,Cornwell, MacPhee.Trace contaminants in water treatment chemicals: sources and fate.J Am Water WorksAssoc2004 Dec:111. Top of Page File Formats Help: How do I view different file formats (PDF, DOC, PPT, MPEG) on this site? (http://www.cdc.gov/Ot (http://www.cdc.gov/Other/plugins/#pdf) Page last reviewed: August 22,2013 Page last updated: August 22,2013 Content source: Division of Oral Health(/oralhealth),National Center for Chronic Disease Prevention and Health Pr( Follow CDC • Email (http://www.cdc.gov/Other/emailupdates/) Recommend (http://www.facebook.com/CDC) Tweet(http://twitter.com/CDCgov) http://www.edc.gov/fluoridation/factsheets/engineering/wfadditives.htm 12/16/2014 CDC - Water Fluoridation Additives - Engineering Fact Sheet- Community Water Fluoridation-... Page 8 of 9 Post (http://www.1inkedin.com/company/centers-for-disease-control-and-prevention) RSS (http://www2c.cdc.gov/podcasts/rss.asp) CDC Media • Listen (http://www2c.cdc.gov/podcasts/) Watch (http://www.cdc.gov/cdctv) eCards (http://tools.cdc.gov/ecards/) YouTube (http://www.youtube.com/CDCstreamingHealth) ,k atxvfc�L� 5 (http://www.hhs.gov/) • About CDC • Legal • Employment - Link to Us • Contact CDC (http://jobs.cdc.gov/) (http://www.cdc.gov/otfi@fiAmkkrrM)sease Control and • Newsroom - Policies Prevention ?60 C ifton o (http://www.cdc.gov/media/i(rhidq.,b`trQw.cdc.gov/OtYrer�po�icies.h�rn • Training/Education - FOIA Atlanta,GA 30329-4027 USA 800-CDC-INFO (800-232-4636) (http://www.cdc.gov/Learnir tp://www.cdc.gov/od jont�ct CDC-INFO • Funding - Accessibility (http://www.cdc.gov/cdc- (http://www.cdc.gov/about/ph;tpes(sGewcbdg. *on� t/acess yt orh io/ ml) • CDC's Organization - Privacy (http://www.cdc.gov/about/�t4orWatiovVcitcl ffYOther/privacy.html) • Mission and Vision - No FEAR Act (http://www.cdc.gov/about/c tom flat kav !adssgoigA iorsity/nofearact/) http://www.cde.gov/fluoridation/factsheets/engineering/wfadditives.htm 12/16/2014 To: P.A. City Council Dec.16, 2014 From: Eloise Kailin, M.D. for Protect the Peninsula's Future The chemical used to fluoridate the city's drinking water, when diluted in water of neutral acidity does indeed split off its fluoride ions in a process called dissociation. That does not make all fluorides, natural or not, equal.. Indeed, when the water becomes even slightly acidic, fluoride ions act like little magnets seeking and binding to molecules of opposite polarity. This could be the original split off silico fragment,or calcium, or it could be a metallic ion such as aluminum.Aluminum is plentiful in water especially where alum is added for sediment control. Aluminum hangs on tight to fluoride, even tighter than it does to calcium—a kind of competitive advantage favoring aluminum complexes. Complexes of fluoride with aluminum have a special ability to cross into the brain. Animal studies showed a doubling of aluminum transport into brains of rats when aluminum was complexed with fluoride and added to drinking water in a one year study. The obvious question now is: Is fluoridation of drinking water linked to development of Alzheimer's disease? Our Scientific Review of EPA's Drinking Water Standards (2006) devoted 14 pages to detailing adverse effects on brain from fluorides and silicofluorides. On page 185 (Enclosure 1 ) they report: "As noted in Chapter 2,exposure to fluorosilicates could occur under some conditions There are reports that such chemicals enhance the uptake of lead into the body and brain whereas NaF does not.....These changes have a bearing on the possibility that fluorides act to increase the risk of development of Alzheimer's disease....More research is needed... " Points to remember.: 1. Dissociation of fluorosilicic acid is complete at neutral acidity but reverses with acidity. ( stomach acidity, lemonade, soft drinks can produce this state). "...at pH 7, in the presence of aluminum, 97.46% of a total fluoride concentration of 1 mg/L is present as fluoride ion, but at pH 6, only 21.35% of the total fluoride is present as fluoride ion, the rest being present in various aluminum fluoride species..." Enclosure l., pp43-44. 2. All fluoride compounds of fluoride are not identical. Solubility matters.. This is evident in studies of minimum lethal doses:Enclosures 2. and 3 The minimum lethal dose of fluoride for guinea pigs is 200 mg per Kg. for fluorosilicic acid (FSA) given by mouth, If the stomach is bypassed by injecting FSA under the skin it takes a bit more (250 mg/Kg FSA) to kill..With natural calcium, fluoride delivered by either route the dose must exceed 5,OOOmg/kg to kill half the test animals. A similar difference is seen for the fish Tinca tinca(tench) when aquarium water is dosed. and observation of death is charted at 48 hours, 50% mortality is found at a dose of 50 mg/liter for sodium, potassium, magnesium or ammonium fluorosilicate. In contrast, for the much less soluble calcium fluoride 30,OOO.mg./liter is required. Sodium fluoride, which is soluble (like the fluorosilicates) meets the end point at a dose of 678 mg/L. Enclosures 1. Fluorides in Drinking Water;A Scientific Review of EPA's Standards (2006) pages 43,44,177-178 2 .George L Waldbott from book "The Great Dilemma" 1978, page 88, Toxicity of inorganic fluorides. 3 .Ambient Water Quality Criteria for Fluoride on fish. Table 5.2 Effects of Fluoride on Fish PENINSULA POINTERS FLUORIDE Lowers 512 Children from 2 villages in China were closely matched except for fluoride in their drinking water. The National Research Council Report to.EPA,page]73 says: "The IQ scores in both males and females declined with increasing fluoride exposure...There were corresponding increases in the number of children in the lower I.Q range.." Tests were double blinded and differences were significant. A major review of published medical articles,from Harvard University, (Choi et al),was published Mar 1,2013 on line in Environmental Health Perspectives. Lower IQ(approximately by 7 points)was linked to higher fluoride intake in 26 of 27 studies. WATER s - r SAFE Ref. I Fluoride in Drinking Water:A Scientific Review of EPA's Standards.nap.edu/catalog/l 1571 PROTECT THE ?ENINSULA'S FUTURE P.O.BOX 1677, SEQUIN) 98382 yes4cleanwater.org Fluoride in Drinking Water: A Scientific Review of EPA's Standards http://www.nap.edu/catalog/l 1571.htm l 174 FLUORIDE IN DRINKING WATER:A SCIENTIFIC REVIEW OF EPA's STANDARDS The IQ scores in both males and females declined with increasing fluoride exposure. The distribution o scores rom e ema es m t e two vi ages is shown in figure 7-1. A comparable illustration of the IQ scores of males is shown in Figure 7-2. The number of children in W^ amiao with scores in the higher IQ ranges was less than that in Xinhuai. There were corresponding increases in the number of children in the lower IQ range. Modal scores of the IQ distributions in the two villages were approximately the same. A follow-up study to determine whether the lower IQ scores of the children in Wamiao might be related to differences in lead exposure disclosed no significant difference in blood lead concentrations in the two groups of children(Xiang et al. 2003b). A study conducted by Lu et al. (2000)in a different area of China also compared the IQs of 118 children(ages 10-12) living in two areas with different fluoride concentrations in the water(3.15 t 0.61 mg/L in one area and 0.37±0.04 mg/L in the other). The children were lifelong residents of the villages and had similar social and educational levels. Urinary fluoride concentrations were measured at 4.99±2.57 mg/L in the high-fluoride area and 1.43 ±0.64 mg/L in the low-fluoride area. IQ measurements using the Chinese Combined Raven's Test, Copyright 2 (see Wang and Qian 1989), showed significantly lower mean 10 scores among children in the high-fluoride area(92.27±20.45)than in children in the low-fluoride area (103.05 f 13.86). Of special importance, 21.6%of the children in the hi h-fluo 'de vjUage scored 70 or below on the IQ scale. Fort e children in the low-fluoride village, only 3.4%had such low scores. Urinary fluoride concentrations were inverse o elated with mental performance in the IQ test. Qin and Cui(1990) observed similar negative correlation between IQ and fluoride intake through drinking water. i Comparison of Females 60 0 50 I� a01i !—+--Xinhuai (Lo, 40 ! --12 Wamiao;- Rt",�, .F CY Ile • \ °'c 30 \ c \ 20 , \ I U 10 o i � 0 I I � i >69 70-79 80-89 90-109 110-119 120-129 130+ i IQ categories FIGURE 7-1 Distribution of IQ scores from females in Wamiao and Xinuai(data from Xiang et al. 2003a). Copyright©National Academy of Sciences.All rights reserved, luoride in Drinking Water: A Scientific Review of EPA's Standards ttp://www.nap.edu/catalog/11571.html NEUROToxiciTYAND NEUROBEHAVIORAL EFFECTS 177 neurotoxicant lead in the body(Masters and Coplan 1999; Masters et al. 2000). This association was first attributed to increased uptake of lead(from whatever source) caused by fluoride. However, enhanced lead concentrations were found only when the water treatments were made with a fluorosilicate and in children already in a high-lead exposure group. ' Urbansky and Schock(undated, 2000)took exception to almost all aspects of the studies by Masters and Coplan on the fluorosilicates. They argued that,under the conditions prevailing at the time of the addition of silicofluorides to drinking water, silicofluorides would be completely hydrolyzed before they reached the consumer's tap(Urbansky and Schock 2000). Measurement techniques and statistical methods were also questioned. They concluded that there is no "credible evidence"that water fluoridation has any quantifiable effect on the solubility,bioavailability, or bioaccumulation of any form of lead. Another issue that has been raised about differential effects of silicofluorides comes from the dissertation of WAS§endorf(.1975). In that study, s' ' fluorides were found to have eater --- power to inhibit the synthesis o cholinesterases including acetylcflolinesterase, than sodium fluoride(NaF). For example,under physiological conditions, one molar uiv o si ' onde is more potent in inhibiting acetylcholinesterase than six molar equivalents of NaF (Knappwost and Westendorf 1974). This could produce a situation in which acetylcholine (ACh)accumulates in the vicinity of ACh terminals and leads to excessive activation of cholinergic receptors in the central and peripheral nervous system. At high concentrations, agents with this capability are frequently used in insecticides and nerve gases. At intermediate concentrations, choking sensations and blurred vision are often encountered. Modifications of the effectiveness of the acetylcholinergic systems of the nervous system could account for the fact that, even though native intelligence per se may not be altered by chronic ingestion of water with fluoride ranging from 1.2 to 3 mg/L,reaction times and visuospatial abilities can be impaired. These changes would act to reduce the tested IQ scores. Such non-cognitive impairments in children were reported in a meeting abstract(Calderon et al. 2000),but a full publication has not been issued. Extended reaction times have been associated with impaired function of the prefrontal lobes, a behavioral change not directly tied to alterations in IQ (Winterer and Goldman 2003). Because almost all IQ tests are"time-restricted," slow reaction times would impair measured performance. An interesting set of calculations was made by Urbansky and Schock(undated)-namely, compilation of the binding strengths of various elements with fluorine. They studied eight different complexes. Aluminum and fluorine have the highest binding affinity. Fluorine also forms complexes with other elements including sodium, iron, calcium,magnesium, copper, and hydrogen. Associations with 5�,,,P c,f r_hese other elements may have i plications for some of the neurotoxic effects noted after fluoride or SiF exposure. Dementia For more than 30 years it has been known that Alzheimer's disease is associated with a substantial decline in cerebral metabolism(Sokoloff 1966). This original observation has been replicated many times since then. The decrease is reflected in the brain's metabolic rate for glucose, cerebral rate for oxygen, and cerebral blood flow. In terms of reduced cerebral blood flow,the reduction found in Alzheimer's patients is about three times greater than in patients with multi-infarct dementia. As early as 1983, Foster et al. (1983) demonstrated a general decline i Copyright©National Academy of Sciences.All rights reserved. FD?oride in Drinking Water: A Scientific Review of EPA's Standards http://www.na'p.edu/catalog/l 1571.htm l 178 FLUORIDE IN DRINKING WATER:AS cIENTIFICREVIEWOF EPA's STANDARDS in the rate of utilization of glucose with the marker F-2-fluorodeoxyglucose with a positron- emission tomography scan. Recently, over and above the general decline in aerobic metabolism, several patterns of enhanced decreases in energy utilization have been demonstrated. The temporal,parietal, and frontal regions are areas with some of the greatest reductions(Weiner et al. 1993; Starkstein et al. 1995). It is possible that the decline in glucose utilization is an early sign of the onset of dementia(Johnson et al. 1988; Silverman and Small 2002). In addition there is evidence from a number of sources that alterations induced by Alzheimer's disease can be observed in many body regions and in blood. This indicates that the disease has system-wide effects in the body. One system particularly sensitive to carbohydrate utilization is the collection of areas involved with the synthesis of ACh. The release of this transmitter is also negatively affected by the interruption of aerobic metabolism and the effect can be noticed in the projection fields of the cholinergic systems. of the brain by its interference with acetylcholinesterase. Most of the drugs used today to treat Alzheimer's disease are agents that enhance the effects of the remaining ACh system. Nevertheless, it must be remembered that one certain characteristic of Alzheimer's disease is a general reduction of aerobic metabolism in the brain. This results in a reduction in energy available for neuronal and muscular activity. Because of the great affinity between fluorine and aluminum it is possible that the greatest impairments of structure and function come about through the actions of charged and uncharged A1F complexes(A1FX). In the late 1970s and through the early 1990s there was considerable interest in the possibility that elemental aluminum was a major contributing factor to the development of dementia of the Alzheimer's variety as well as to other neurological disorders. In a study of more than 3,500 French men and women above the age of 65 (Jacgmin et al. 1994),a significant decrease in cognitive abilities was ound when their drinking water contained calcium,a uminum,and fluorine. Only aluminum showe any relation to cognitive impairment and that depended on the pH of the drinking water being below 7.3: Curiously,at higher pH values,a favorable effect on cognitive actions was found-: In recent work with animals, aluminum-induced behavioral changes similar to those found in human dementia, as well as correlated histological changes in animals' brains,were found(Miu et al. 2003). Active research continues at the cellular level on the neural mechanisms disturbed by aluminum (Becaria et al. 2003; Millan-Plano et al. 2003). On the epidemiological side there are inconsistencies in the results of different studies. For example, a recent review concludes that "the toxic effects of aluminum cannot be ruled out either, and thus exposure to aluminum should be monitored and limited as far as possible" (Suay and Ballester 2002). In addition to a depletion of acetylcholinesterase, fluoride produces alterations in phospholipid metabolism and/or reductions in the biological energy available for normal brain functions (see section later in this chapter on neurochemical effects). In addition,the possibility exists that chronic exposure to A1FX can produce aluminum inclusions with blood vessels as well as in their intima and adventitia. The aluminum deposits inside the vessels and those attached to the intima could cause turbulence in the blood flow and reduced transfer of glucose and 02 to the intercellular fluids. Finally histopathological changes similar to those traditionally associated with Alzheimer's disease in people have been seen in rats chronically exposed to A1F (Varner et al. 1998). Copyright©National Academy of Sciences.All rights reserved. gg CHAPTER 7 Table 7-1 Comparative Toxicity of Inorganic Fluorides Extremely Toxic Hydrogen fluoride (anhydrous) HF Silicon tetrafluoride SiF4 Hydrofluoric acid (aqueous) HF Hydrof luorosi I icic acid H2SiF6 Very Toxic Easily soluble fluorides and fluorosilicates Sodium fluoride NaF Potassium fluoride KF Ammonium fluoride NH4F Sodium fluorosilicate Na2SiF6 Potassium fluorosilicate K2 SiF6 Ammonium fluorosilicate (NH4)2SiF6 Moderately Toxic Poorly soluble (almost insoluble) fluorides Cryolite Na3AlF6 Calcium fluoride CaFs Table 7-2 Lethal Dose of Fluorides in Adult Guinea Pigs? Compound Oral (mg/kg) Subcutaneous (mg/kg) NaF 250 400 CaF2 >5,000 >51000 AI F3 600 3,000 HF (aqueous) 80 100 H2 SiF6 200 250 Nat SiF6 250 500 Ale (Si F6)3 5,000 48000 Table 7-2 shows the acute toxicity of the most important fluo- ride salts to guinea pigs, expressed in milligrams per kilogram of body weight. It also demonstrates the difference in the lethal dose following oral and subcutaneous administration. AMBIENT WATER QUALITY CRITERIA FOR FLUORIDE Page 1 c Table 5.2 Effects of Fluoride on Fish - 1 F ** Species: Tinca tnca (T. vulgaris), tench mg/L Fluoride Salt . Conditions Effects Reference --� 50 1Na2SiF. 6 lethal [Simonin & Pierron, 1937 - 50 K2SiF6 lethal Simonin & Pierron, 1937 50 MgSiF6-6H2O lethal Simonin & Pierron, 1937��! 50 [�NH4)2SiF6 48-h lethal Simonin & Pierron, 1937 100 NaF/HF lethal Simonin & Pierron, 1937 100 PNAH4F/HF lethal Simonin & Pierron, 1937 200 NH4F 48-h lethal Simonin & Pierron, 1937 500 jMnF2 48-h lethal Simonin & Pierron, 1937 678 NaF lethal Simonin & Pierron, 1937 1500 KF lethal I Simonin & Pierron, 1937 10000* MgF2 lethal Simonin & Pierron, 1937 10000*[B—a F2 48-h lethal Simonin & Pierron, 1937 E� 20000* LiF 48-h lethal Simonin & Pierron, 1937 30000* SrF2 lethal Simonin & Pierron, 1937 30000` Ca F2 lethal Simonin & Pierron, 1937 F F** . Species: Unspecified Fish mg/L Fluoride Salt Conditions Effects --�Reference —� 7 7 minnows no effect in 1 hour Anon (Ohio), 1950 140 HF harmful Anon (Ohio), 1950 60 HF lethal AAnon (Ohio), 1950 64 KF 10 days K50� Tarzwell, 1957 FSpecies: Pimephales promelas (fathead minnow) Conditions pH 7.4-7.8, 20°C, hardness 10 96-h LC50 Smith et al., 1985 PH 7.5-7.7, 20°C, hardness 12-7 - 5 96 h LC Smith et al., 1985 { 315 NaF pH 7.9-8.0, 16-20°C, hardness 20-48 96-h t C60 Smith et al., 1985 —,.--, Fluoride in Drinking Water: A Scientific Review of EPA's Standards http://www.nap.edu/catalog/l 1571.html MEASURES OF EXPOSURE TO FL UORIDE IN THE UNITED STATES 43 Fluorosilicates Most fluoride in drinking water is added in the form of fluosilicic acid(fluorosilicic acid, H2SiF6) or the sodium salt(sodium fluosilicate,Na2SiF6), collectively referred to as fluorosilicates (CDC 1993). Of approximately 10,000 fluoridated water systems included in the CDC's 1992 fluoridation census, 75% of them(accounting for 90% of the people served)used fluorosilicates. This widespread use of silicofluorides has raised concerns on at least two levels. First, some authors have reported an association between the use of silicofluorides in community water a'nd^e evated bloo concentrations of lead in children(Masters an op an asters e a . 00); this association 1s attn ute to increase up a e of lead(from whatever source) due to incompletely associate silicofluorides remaining in the drinking water(Masters and Coplan 1999; Masters et al. 2000) or to increased leaching o ea into drinking water in systems that use chloramines (instead of chlorine as a disinfectant)and silicofluorides (A legood 2005; Clabby 2005; Maas eta . 5). Macek et al. (2 06)have a so compared blood lead concentrations in children by method of water fluoridation; they stated that their analysis did not support an association between blood lead concentrations and silicofluorides,but also could not refute it, e housing. Second, essentially no studies have compared the toxicity of silicofluorides with that of sodium fluoride,based on the assumption that the silicofluorides will have dissociated to free fluoride before consumption(see also Chapter 7). Use of more sophisticated analytical techniques such as nuclear magnetic resonance has failed to detect any silicon- and uorme=containing species other than hexafluorosilicate ion (SiF�6(Urbansky 2002; Morris 2004). In drinking water at approximately neutral pH and typical fluoride concentrations, all the silicofluoride appears to be dissociated entirely to silicic acid [Si(OH)4], fluoride ion, and HF Urbans 2002; Morris 20 ; any intermediate species either exist at extremely low concentrations or are highly transient. SiF62-would be present only under conditions of low pH(pH< 5; Urbansky 2002; Morris 2004) and hig�uoride`- concentration(above 16 mg�ding.to Urbansky [2002];[2002]; at least 1 to reach detectable levels of SiF62, according to Morns 004]) Urbansky(2002) also stated that the silica contribution from the fluoridating agent is usually trivial compared with native silica in the water; therefore, addition of any fluoridating agent(or the presence of natural fluoride)could result in the presence of SiF62- in any water if other conditions (low pH and high total fluoride concentration) are met. Both Urbansky (2002) and Morris (2004) indicate that other substances in the water,especially metal cations,might form complexes with fluoride, which, depending on pH and other factors, could m uence the amount of uoride actually present as free fluoride ion. /f For example,P.J. Jackson eta . (2002) have ca cu ated that at pH 7,ire there"sence of 1, aluminum, 97.46%of a total fluoride concentration of 1 mg/L is Tresent as fluoride ion but at pH 6, only o o t e total fluoride is present as fluoride ion, the rest being present in navous 121n common practice,chloramines are produced with an excess of ammonia,which appears to react with silicofluorides to produce an ammonium-fluorosilicate intermediate which facilitates lea i�isso u ion�rom plumbing components aas eta. Ano her possible explanation for increased blood lead concentrations which has not been examined is the effect of fluoride intake on calcium metabolism;a review by Goyer(1995)indicates that higher blood and tissue concentrations of lead occur when the diet is low in calcium. Increased fluoride exposure appears to increase the dietary requirement for calcium(see Chapter 8);in addition,the su strtution of tap-water ased beverages(e.g.,soft n sor reconstituted juices)for dairy products would result in 13—ot increased fluoride intake and decreased calcium intake. Copyright©National Academy of Sciences.All rights reserved. oride in Drinking Water: A Scientific Review of EPA's Standards :)://www.nap.edu/catalog/l 1571.html 44 FLUORIDE IN DRINKING WATER:A SCIENTIFIC REVIEW OF SPA'S STANDARDS aluminum fluoride species(primarily A1F2i and A1F3). Calculations were not reported for pH< ` 6. Further research should include analysis of the concentrations of fluoride and various fluoride species or complexes present in tap water,using a range of water samples (e.g., of different hardness and mineral content). In addition, given the expected presence of fluoride ion (from any fluoridation source) and silica(native to the water) in any fluoridated tap water, it would be useful to examine what happens when that tap water is used to make acidic beverages or products (commercially or in homes), especially fruit juice from concentrate,tea, and soft drinks. Although neither Urbansky(2002)nor Morris (2004) discusses such beverages,both indicate that at pH< 5, SiF62-would be present, so it seems reasonable to expect t that some SiF62- would be present in acidic beverages but not in the tap water used to re are the beverages. p P Consumption rates of these beverages are ig -for many -people,�t erefore the possibility of biological effects of SiF62, as opposed to free fluoride ion, should be examined. RECENT ESTIMATES OF TOTAL FLUORIDE EXPOSURE A number of authors have reviewed fluoride intake from water, food and beverages, and dental products, especially for children(NRC 1993; Levy 1994; Levy et al. 1995a,b5c, Lewis and Limeback 1996;Levy et al. 2001b). Heller et al. (1999,2000) estimated that a typical infant less than 1 year old who drinks fluoridated water containing fluoride at 1 mg/L would ingest approximately 0.08 mg/kg/day from water alone. Shulman et al. (1995) also calculated fluoride intake from water, obtaining an estimate of 0.08 mg/kg/day for infants (7-9 months of age),with a linearly declining intake with age to 0.034 mg/kg/day for ages 12.5-13 years. -- Levy et al. (1995b;c; 2001b)have estimated the intake of fluoride by infants and children at various ages based on questionnaires completed by the parents in a longitudinal study. For water from all sources (direct,mixed with formula, etc.),the intake of fluoride by infants(Levy et al. 1995b)ranged from 0 (all ages examined)to as high as 1.73 mg/day (9 months old). Infants fed formula prepared from powdered or liquid concentrate had fluoride intakes just from water in the formula of up to 1.57 mg/day. The sample included 124 infants at 6 weeks old and 77 by 9 months old. Thirty-two percent of the infants at 6 weeks and 23% at age 3 months reportedly had no water consumption(being fed either breast milk or ready-to-feed formula without added water). Mean fluoride intakes for the various age.groups ranged from 0.29-0.38 mg/day; however,these values include the children who consumed no water, and so are not necessarily applicable for other populations. For the same children,mean fluoride intakes from water, fluoride supplement(if used), and dentifrice(if used)ranged from 0.32-0.38 mg/day (Levy et al. 1995c); the maximum fluoride intakes ranged from 1.24 (6 weeks old)to 1.73 mg/day (9 months old). Ten percent of the infants at 3 months old exceeded an intake of 1.06 mg/day. For a larger group of children(about 12,000 at 3 months and 500 by 36 months of age; Levy et al. 2001b),mean fluoride intakes from water, supplements, and dentifrice combined ranged from 0.360 mg/day (12 months old)to 0.634 mg/day(36 months old). The 90th percentiles ranged from 0.775 mg/day (16 months old)to 1.180 mg/day(32 months old). Maximum intakes ranged from 1.894 mg/day(16 months old) to 7.904 mg/day (9 months old) and were attributable only to water(consumption of well water with 5-6 mg/L fluoride; about 1% of the children had water sources containing more than 2 mg/L fluoride). For ages 1.5-9 U Copyright©National Academy of Sciences.All rights reserved. a � Id^^ Date: 12/11/2014 * »>rrrrrryfrrrrl,, , City of Port Angeles City Council Expenditure Report r4'rJ * From: 1112212014 To: 121512014 Vendor Description Account Number Invoice Amount CLALLAM CNTY TREASURER CVCA TO CLALLAM CO TREASU 001-0000-229.40-00 118.03 Hurricane Ridge VBCC DAMAGE DEPOSIT REFUN 001-0000-239.10-00 350.00 Peninsula Housing Authority VBMR DAMAGE DEPOSIT REFUN 001-0000-239.10-00 50.00 Shauna Rogers COUNCIL CHAMBER DAMAGE DE 001-0000-239.10-00 50.00 SWAIN'S GENERAL STORE INC HARDWARE WFT TREES 001-0000-239.96-00 27.96 WASHINGTON STATE TREASURER BUILDING SURCHARGES 001-0000-229.10-00 49.50 DIST CT REV TO STATE TREA 001-0000-229.30-00 4,755.83 Division Total: $5,401.32 Department Total: $5,401.32 PORT ANGELES CHAMBER OF COMM MEMBERSHIPS 001-1160-511.49-01 372.00 Legislative Mayor& Council Division Total: $372.00 Legislative Department Total: $372.00 BELLA ROSA CAUGHT IN THE ACT GIFT CA 001-1210-513.10-19 300.00 CANON USA, INC RENTAL/LEASE EQUIPMENT 001-1210-513.45-31 116.84 CENTURYLINK-QWEST 11-14 A/C 3604570968343B 001-1210-513.42-10 2.50 11-14 A/C 3604571535571B 001-1210-513.42-10 2.11 11-14 A/C 3604570831558B 001-1210-513.42-10 1.25 11-16 A/C 206T355724768 001-1210-513.42-10 1.38 11-14 A/C 3604576684085B 001-1210-513.42-10 14.85 11-16 A/C 206T359336570B 001-1210-513.42-10 27.82 11-23 A/C 206T302306084B 001-1210-513.42-10 20.39 11-23 A/C 206T310164584B 001-1210-513.42-10 27.82 11-14 A/C 3604570411199B 001-1210-513.42-10 55.84 City Manager Department City Manager Office Division Total: $570.80 CENTURYLINK-QWEST 11-14 A/C 3604570968343B 001-1220-516.42-10 0.50 11-14 A/C 3604571535571B 001-1220-516.42-10 0.42 11-14 A/C 3604570831558B 001-1220-516.42-10 0.25 11-16 A/C 206T355724768 001-1220-516.42-10 0.28 11-14 A/C 3604576684085B 001-1220-516.42-10 2.97 11-16 A/C 206T359336570B 001-1220-516.42-10 5.56 11-23 A/C 206T302306084B 001-1220-516.42-10 4.08 11-23 A/C 206T310164584B 001-1220-516.42-10 5.56 11-14 A/C 3604570411199B 001-1220-516.42-10 11.17 City Manager Department Human Resources Division Total: $30.79 CENTURYLINK-QWEST 11-14 A/C 3604570968343B 001-1230-514.42-10 0.25 11-14 A/C 3604571535571B 001-1230-514.42-10 0.21 11-14 A/C 3604570831558B 001-1230-514.42-10 0.13 11-16 A/C 206T355724768 001-1230-514.42-10 0.14 11-14 A/C 3604576684085B 001-1230-514.42-10 1.49 11-16 A/C 206T359336570B 001-1230-514.42-10 2.78 11-23 A/C 206T302306084B 001-1230-514.42-10 2.04 11-23 A/C 206T310164584B 001-1230-514.42-10 2.78 Pagel E - 1 a � Id^^ Date: 12/11/2014 * »>rrrrrryfrrrrl,, , City of Port Angeles City Council Expenditure Report r4'rJ * From: 1112212014 To: 121512014 Vendor Description Account Number Invoice Amount CENTURYLINK-QWEST 11-14 A/C 3604570411199B 001-1230-514.42-10 5.58 City Manager Department City Clerk Division Total: $15.40 City Manager Department Department Total: $616.99 CENTURYLINK-QWEST 11-14 A/C 3604570968343B 001-2010-514.42-10 2.61 11-14 A/C 3604571535571B 001-2010-514.42-10 3.75 11-14 A/C 3604570831558B 001-2010-514.42-10 0.58 11-16 A/C 206T355724768 001-2010-514.42-10 5.94 11-14 A/C 3604576684085B 001-2010-514.42-10 10.11 11-16 A/C 206T359336570B 001-2010-514.42-10 19.47 11-23 A/C 206T302306084B 001-2010-514.42-10 14.27 11-23 A/C 206T310164584B 001-2010-514.42-10 19.47 11-14 A/C 3604570411199B 001-2010-514.42-10 58.70 OLYMPIC STATIONERS INC SUPPLIES 001-2010-514.31-01 143.97 Finance Department Finance Administration Division Total: $278.87 CENTURYLINK-QWEST 11-14 A/C 3604570968343B 001-2023-514.42-10 2.25 11-14 A/C 3604571535571B 001-2023-514.42-10 1.90 11-14 A/C 3604570831558B 001-2023-514.42-10 1.12 11-16 A/C 206T355724768 001-2023-514.42-10 1.24 11-14 A/C 3604576684085B 001-2023-514.42-10 13.36 11-16 A/C 206T359336570B 001-2023-514.42-10 25.04 11-23 A/C 206T302306084B 001-2023-514.42-10 18.35 11-23 A/C 206T310164584B 001-2023-514.42-10 25.04 11-14 A/C 3604570411199B 001-2023-514.42-10 50.25 PACIFIC OFFICE EQUIPMENT INC SUPPLIES 001-2023-514.31-01 30.72 FURNITURE, OFFICE 001-2023-514.31-80 1,203.24 Finance Department Accounting Division Total: $1,372.51 CENTURYLINK-QWEST 11-14 A/C 3604570968343B 001-2025-514.42-10 3.25 11-14 A/C 3604571535571B 001-2025-514.42-10 2.74 11-14 A/C 3604570831558B 001-2025-514.42-10 1.62 11-16 A/C 206T355724768 001-2025-514.42-10 1.79 11-14 A/C 3604576684085B 001-2025-514.42-10 19.30 11-16 A/C 206T359336570B 001-2025-514.42-10 36.17 11-23 A/C 206T302306084B 001-2025-514.42-10 26.51 11-23 A/C 206T310164584B 001-2025-514.42-10 36.17 11-14 A/C 3604570411199B 001-2025-514.42-10 72.59 DATABAR INCORPORATED CYCLES 1-5 11/6/14 001-2025-514.41-50 2,187.83 CYCLES 6-10 11/13/14 001-2025-514.41-50 2,084.38 CYCLES 11-15 11/20/14 001-2025-514.41-50 2,166.70 CYCLES 16-20 11/28/14 001-2025-514.41-50 1,760.22 EQUIFAX CREDIT REPORTS 001-2025-514.41-50 69.20 LEXISNEXIS PERSON SEARCHES 001-2025-514.41-50 54.20 Steve Dryke REIMBURSE BOOT ALLOWANCE 001-2025-514.31-11 142.83 Page 2 E - 2 a � Id^^ Date: 12/11/2014 * »>rrrrrryfrrrrl,, , City of Port Angeles City Council Expenditure Report r4'rJ * From: 1112212014 To: 121512014 Vendor Description Account Number Invoice Amount OLYMPIC STATIONERS INC SUPPLIES 001-2025-514.31-01 180.53 VERIZON WIRELESS 11-13 a/c 271272753-00001 001-2025-514.42-10 68.33 Finance Department Customer Service Division Total: $8,914.36 PACIFIC OFFICE EQUIPMENT INC SUPPLIES 001-2080-514.31-01 15.91 OFFICE MACHINES&ACCESS 001-2080-514.31-01 22.41 OFFICE MACHINES&ACCESS 001-2080-514.31-01 13.69 UNITED PARCEL SERVICE Shipping Chgs 001-2080-514.42-10 22.60 Shipping Chgs 001-2080-514.42-10 22.60 Finance Department Reprographics Division Total: $97.21 Finance Department Department Total: $10,662.95 CENTURYLINK-QWEST 11-14 A/C 3604570968343B 001-3010-515.42-10 1.49 11-14 A/C 3604571535571B 001-3010-515.42-10 1.26 11-14 A/C 3604570831558B 001-3010-515.42-10 0.75 11-16 A/C 206T355724768 001-3010-515.42-10 0.83 11-14 A/C 3604576684085B 001-3010-515.42-10 8.91 11-16 A/C 206T359336570B 001-3010-515.42-10 16.69 11-23 A/C 206T302306084B 001-3010-515.42-10 12.24 11-23 A/C 206T310164584B 001-3010-515.42-10 16.69 11-14 A/C 3604570411199B 001-3010-515.42-10 33.50 THOMSON REUTERS-WEST WA.CTROOM EVID.2014-15 001-3010-515.31-01 64.90 Attorney Attorney Office Division Total: $157.26 FRIENDSHIP DIVERSION SERVICES FRIENDSHIP DIV. FOR NOV. 001-3012-598.51-23 1,950.00 Attorney Jail Contributions Division Total: $1,950.00 CENTURYLINK-QWEST 11-14 A/C 3604570968343B 001-3021-515.42-10 1.00 11-14 A/C 3604571535571 B 001-3021-515.42-10 0.84 11-14 A/C 3604570831558B 001-3021-515.42-10 0.50 11-16 A/C 206T355724768 001-3021-515.42-10 0.55 11-14 A/C 3604576684085B 001-3021-515.42-10 5.94 11-16 A/C206T359336570B 001-3021-515.42-10 11.13 11-23 A/C 206T302306084B 001-3021-515.42-10 8.16 11-23 A/C 206T310164584B 001-3021-515.42-10 11.13 11-14 A/C 3604570411199B 001-3021-515.42-10 22.33 CLALLAM CNTY DIST 1 COURT NOVEMBER COURT COSTS 001-3021-515.50-90 8,896.76 CLALLAM PUBLIC DEFENDER Public Defender Fees 001-3021-515.41-50 3,684.75 MYERS,STAN Indigent Legal Fees 001-3021-515.41-50 3,684.75 THOMSON REUTERS-WEST WA.CTROOM EVID.2014-15 001-3021-515.31-01 64.91 Attorney Prosecution Division Total: $16,392.75 Attorney Department Total: $18,500.01 CENTURYLINK-QWEST 11-14 A/C 3604570968343B 001-4010-558.42-10 1.87 11-14 A/C 3604571535571B 001-4010-558.42-10 1.58 11-14 A/C 3604570831558B 001-4010-558.42-10 0.94 11-16 A/C 206T355724768 001-4010-558.42-10 1.03 Page 3 E - 3 a Id^^ Date: 12/11/2014 * »>rrrrrryfrrrrl,, , City of Port Angeles City Council Expenditure Report r4'rJ * From: 1112212014 To: 121512014 Vendor Description Account Number Invoice Amount CENTURYLINK-QWEST 11-14 A/C 3604576684085B 001-4010-558.42-10 11.14 11-16 A/C 206T359336570B 001-4010-558.42-10 20.87 11-23 A/C 206T302306084B 001-4010-558.42-10 15.30 11-23 A/C 206T310164584B 001-4010-558.42-10 20.87 11-14 A/C 3604570411199B 001-4010-558.42-10 41.88 Community Development Planning Division Total: $115.48 CENTURYLINK-QWEST 11-14 A/C 3604570968343B 001-4020-524.42-10 0.65 11-14 A/C 3604571535571B 001-4020-524.42-10 0.55 11-14 A/C 3604570831558B 001-4020-524.42-10 0.32 11-16 A/C 206T355724768 001-4020-524.42-10 0.36 11-14 A/C 3604576684085B 001-4020-524.42-10 3.86 11-16 A/C 206T359336570B 001-4020-524.42-10 7.23 11-23 A/C 206T302306084B 001-4020-524.42-10 5.30 11-23 A/C 206T310164584B 001-4020-524.42-10 7.23 11-14 A/C 3604570411199B 001-4020-524.42-10 14.52 OLYMPIC STATIONERS INC OFFICE SUPPLIES, GENERAL 001-4020-524.31-01 138.86 VERIZON WIRELESS 11-15 a/c 264230412-00003 001-4020-524.42-10 53.26 Community Development Building Division Total: $232.14 CENTURYLINK-QWEST 11-14 A/C 3604570968343B 001-4030-559.42-10 0.10 11-14 A/C 3604571535571B 001-4030-559.42-10 0.08 11-14 A/C 3604570831558B 001-4030-559.42-10 0.05 11-16 A/C 206T355724768 001-4030-559.42-10 0.06 11-14 A/C 3604576684085B 001-4030-559.42-10 0.59 11-16 A/C 206T359336570B 001-4030-559.42-10 1.11 11-23 A/C 206T302306084B 001-4030-559.42-10 0.82 11-23 A/C 206T310164584B 001-4030-559.42-10 1.11 11-14 A/C 3604570411199B 001-4030-559.42-10 2.23 VERIZON WIRELESS 11-15 a/c 264230412-00003 001-4030-559.42-10 35.51 Community Development Code Compliance Division Total: $41.66 Community Development Department Total: $389.28 CENTURYLINK-QWEST 11-14 A/C 3604570968343B 001-5010-521.42-10 3.99 11-14 A/C 3604571535571B 001-5010-521.42-10 3.37 11-14 A/C 3604570831558B 001-5010-521.42-10 2.00 11-16 A/C 206T355724768 001-5010-521.42-10 2.21 11-14 A/C 3604576684085B 001-5010-521.42-10 23.75 11-16 A/C 206T359336570B 001-5010-521.42-10 44.52 11-23 A/C 206T302306084B 001-5010-521.42-10 32.63 11-23 A/C 206T310164584B 001-5010-521.42-10 44.52 11-14 A/C 3604570411199B 001-5010-521.42-10 89.34 Police Department Police Administration Division Total: $246.33 ADVANCED TRAVEL Sgt Academy-Malone 001-5021-521.43-10 1,239.65 CENTURYLINK-QWEST 11-14 A/C 3604570968343B 001-5021-521.42-10 2.50 Page 4 E - 4 a Id^^ Date: 12/11/2014 * »>rrrrrryfrrrrl,, , City of Port Angeles City Council Expenditure Report r4'rJ * From: 1112212014 To: 121512014 Vendor Description Account Number Invoice Amount CENTURYLINK-QWEST 11-14 A/C 3604571535571B 001-5021-521.42-10 2.11 11-14 A/C 3604570831558B 001-5021-521.42-10 1.25 11-16 A/C 206T355724768 001-5021-521.42-10 1.38 11-14 A/C 3604576684085B 001-5021-521.42-10 14.85 11-16 A/C 206T359336570B 001-5021-521.42-10 27.82 11-23 A/C 206T302306084B 001-5021-521.42-10 20.39 11-23 A/C 206T310164584B 001-5021-521.42-10 27.82 11-14 A/C 3604570411199B 001-5021-521.42-10 55.84 Police Department Investigation Division Total: $1,393.61 CENTURYLINK-QWEST 11-14 A/C 3604570968343B 001-5022-521.42-10 6.99 11-14 A/C 3604571535571B 001-5022-521.42-10 5.90 11-14 A/C 3604570831558B 001-5022-521.42-10 3.50 11-16 A/C 206T355724768 001-5022-521.42-10 8.36 11-14 A/C 3604576684085B 001-5022-521.42-10 41.57 11-16 A/C 206T359336570B 001-5022-521.42-10 77.91 11-23 A/C 206T302306084B 001-5022-521.42-10 57.10 11-23 A/C 206T310164584B 001-5022-521.42-10 77.91 11-14 A/C 3604570411199B 001-5022-521.42-10 156.34 Police Department Patrol Division Total: $435.58 CENTURYLINK-QWEST 11-14 A/C 3604570968343B 001-5029-521.42-10 2.50 11-14 A/C 3604571535571B 001-5029-521.42-10 2.11 11-14 A/C 3604570831558B 001-5029-521.42-10 1.25 11-16 A/C 206T355724768 001-5029-521.42-10 1.38 11-14 A/C 3604576684085B 001-5029-521.42-10 14.85 11-16 A/C 206T359336570B 001-5029-521.42-10 27.82 11-23 A/C 206T302306084B 001-5029-521.42-10 20.39 11-23 A/C 206T310164584B 001-5029-521.42-10 27.82 11-14 A/C 3604570411199B 001-5029-521.42-10 55.84 Police Department Records Division Total: $153.96 Police Department Department Total: $2,229.48 CANON USA, INC OFFICE MACHINES&ACCESS 001-6010-522.45-31 181.84 EQUIP MAINT& REPAIR SERV 001-6010-522.45-31 190.69 CENTURYLINK-QWEST 11-14 A/C 3604570968343B 001-6010-522.42-10 3.50 11-14 A/C 3604571535571B 001-6010-522.42-10 2.95 11-14 A/C 3604570831558B 001-6010-522.42-10 1.75 11-16 A/C 206T355724768 001-6010-522.42-10 1.93 11-14 A/C 3604576684085B 001-6010-522.42-10 20.79 11-16 A/C 206T359336570B 001-6010-522.42-10 38.95 11-23 A/C 206T302306084B 001-6010-522.42-10 28.55 11-23 A/C 206T310164584B 001-6010-522.42-10 38.95 11-14 A/C 3604570411199B 001-6010-522.42-10 78.17 11-14 A/C 3604570968343B 001-6010-522.42-11 1.00 Page 5 E - 5 a � Id^^ Date: 12/11/2014 * »>rrrrrryfrrrrl,, , City of Port Angeles City Council Expenditure Report r4'rJ * From: 1112212014 To: 121512014 Vendor Description Account Number Invoice Amount CENTURYLINK-QWEST 11-14 A/C 3604571535571B 001-6010-522.42-11 0.84 11-14 A/C 3604570831558B 001-6010-522.42-11 0.50 11-16 A/C 206T355724768 001-6010-522.42-11 0.55 11-14 A/C 3604576684085B 001-6010-522.42-11 5.94 11-16 A/C 206T359336570B 001-6010-522.42-11 11.13 11-23 A/C 206T302306084B 001-6010-522.42-11 8.16 11-23 A/C 206T310164584B 001-6010-522.42-11 11.13 11-14 A/C 3604570411199B 001-6010-522.42-11 22.33 CATHERINE DEWEY MUFFINS&ORANGE JUICE FO 001-6010-522.31-01 12.00 PACIFIC OFFICE EQUIPMENT INC COPYING MACHINE SUPPLIES 001-6010-522.31-01 111.72 UNITED PARCEL SERVICE Shipping Chgs 001-6010-522.31-01 8.25 Shipping Chgs 001-6010-522.31-01 1.26 WAPRO MEMBERSHIPS 001-6010-522.49-01 25.00 Fire Department Fire Administration Division Total: $807.88 BLUMENTHAL UNIFORMS&EQUIP CLOTHING &APPAREL 001-6020-522.20-80 156.09 CENTURYLINK-QWEST 11-14 A/C 3604570968343B 001-6020-522.42-10 3.25 11-14 A/C 3604571535571B 001-6020-522.42-10 2.74 11-14 A/C 3604570831558B 001-6020-522.42-10 1.62 11-16 A/C 206T355724768 001-6020-522.42-10 1.79 11-14 A/C 3604576684085B 001-6020-522.42-10 19.30 11-16 A/C 206T359336570B 001-6020-522.42-10 36.17 11-23 A/C 206T302306084B 001-6020-522.42-10 26.51 11-23 A/C 206T310164584B 001-6020-522.42-10 36.17 11-14 A/C 3604570411199B 001-6020-522.42-10 72.59 FAMILY SHOE STORE CLOTHING &APPAREL 001-6020-522.20-80 449.76 JIM'S PHARMACY INC SALE SURPLUS/OBSOLETE 001-6020-522.31-02 3.24 ANDREW COOPER PPE LENSES-UNIFORM ALLO 001-6020-522.20-80 26.63 PETE SEKAC UNIFORM ALLOWANCE-SEKAC 001-6020-522.20-80 110.00 SWAIN'S GENERAL STORE INC CLOTHING &APPAREL 001-6020-522.20-80 48.50 BLDG CONSTRUC. SERVICES- 001-6020-522.31-01 4.85 EQUIP MAINT& REPAIR SERV 001-6020-522.31-02 39.79 Fire Department Fire Suppression Division Total: $1,039.00 CENTURYLINK-QWEST 11-14 A/C 3604570968343B 001-6021-522.42-10 0.25 11-14 A/C 3604571535571 B 001-6021-522.42-10 0.21 11-14 A/C 3604570831558B 001-6021-522.42-10 0.13 11-16 A/C 206T355724768 001-6021-522.42-10 0.14 11-14 A/C 3604576684085B 001-6021-522.42-10 1.49 11-16 A/C 206T359336570B 001-6021-522.42-10 2.78 11-23 A/C 206T302306084B 001-6021-522.42-10 2.04 11-23 A/C 206T310164584B 001-6021-522.42-10 2.78 11-14 A/C 3604570411199B 001-6021-522.42-10 5.58 Fire Department Fire Volunteers Division Total: $15.40 Page 6 E - 6 a � Id^^ Date: 12/11/2014 * »>rrrrrryfrrrrl,, , City of Port Angeles City Council Expenditure Report r4'rJ * From: 1112212014 To: 121512014 Vendor Description Account Number Invoice Amount CENTURYLINK-QWEST 11-14 A/C 3604570968343B 001-6030-522.42-10 0.50 11-14 A/C 3604571535571B 001-6030-522.42-10 0.42 11-14 A/C 3604570831558B 001-6030-522.42-10 0.25 11-16 A/C 206T355724768 001-6030-522.42-10 0.28 11-14 A/C 3604576684085B 001-6030-522.42-10 2.97 11-16 A/C 206T359336570B 001-6030-522.42-10 5.56 11-23 A/C 206T302306084B 001-6030-522.42-10 4.08 11-23 A/C 206T310164584B 001-6030-522.42-10 5.56 11-14 A/C 3604570411199B 001-6030-522.42-10 11.17 Fire Department Fire Prevention Division Total: $30.79 CENTURYLINK-QWEST 11-14 A/C 3604570968343B 001-6040-522.42-10 0.50 11-14 A/C 3604571535571B 001-6040-522.42-10 0.42 11-14 A/C 3604570831558B 001-6040-522.42-10 0.25 11-16 A/C 206T355724768 001-6040-522.42-10 0.28 11-14 A/C 3604576684085B 001-6040-522.42-10 2.97 11-16 A/C 206T359336570B 001-6040-522.42-10 5.56 11-23 A/C 206T302306084B 001-6040-522.42-10 4.08 11-23 A/C 206T310164584B 001-6040-522.42-10 5.56 11-14 A/C 3604570411199B 001-6040-522.42-10 11.17 VERIZON WIRELESS 11-10 A/C 571099962-00001 001-6040-522.42-10 34.54 Fire Department Fire Training Division Total: $65.33 ANGELES PLUMBING INC CONSTRUCTION SERVICES,TRA 001-6050-522.48-10 617.10 HI-TECH ELECTRONICS INC FIRE PROTECTION EQUIP/SUP 001-6050-522.48-10 200.00 FIRE PROTECTION EQUIP/SUP 001-6050-522.48-10 75.88 M&P GARAGE DOORS EQUIP MAINT& REPAIR SERV 001-6050-522.48-10 541.95 MRS CLEAN BUILDING MAINT&REPAIR SER 001-6050-522.41-50 425.00 OLYMPIC PARTY&CUSTODIAL SUPPLIE:PAPER&PLASTIC-DISPOSABL 001-6050-522.31-01 34.07 SWAIN'S GENERAL STORE INC JANITORIAL SUPPLIES 001-6050-522.31-01 16.16 Fire Department Facilities Maintenance Division Total: $1,910.16 CENTURYLINK-QWEST 11-14 A/C 3604570968343B 001-6060-525.42-10 2.25 11-14 A/C 3604571535571B 001-6060-525.42-10 1.90 11-14 A/C 3604570831558B 001-6060-525.42-10 1.12 11-16 A/C 206T355724768 001-6060-525.42-10 1.24 11-14 A/C 3604576684085B 001-6060-525.42-10 13.36 11-16 A/C 206T359336570B 001-6060-525.42-10 25.04 11-23 A/C 206T302306084B 001-6060-525.42-10 18.35 11-23 A/C 206T310164584B 001-6060-525.42-10 25.04 11-14 A/C 3604570411199B 001-6060-525.42-10 50.25 GLOBALSTAR USA 11-16 a/c 1.50018853 001-6060-525.42-10 26.53 Fire Department Emergency Management Division Total: $165.08 Fire Department Department Total: $4,033.64 ADVANCED TRAVEL Training-Puntenney 001-7010-532.43-10 30.50 Page 7 E - 7 a � Id^^ Date: 12/11/2014 * »>rrrrrryfrrrrl,, , City of Port Angeles City Council Expenditure Report r4'rJ * From: 1112212014 To: 121512014 Vendor Description Account Number Invoice Amount CENTURYLINK-QWEST 11-14 A/C 3604570968343B 001-7010-532.42-10 7.74 11-14 A/C 3604571535571B 001-7010-532.42-10 6.53 11-14 A/C 3604570831558B 001-7010-532.42-10 3.21 11-16 A/C 206T355724768 001-7010-532.42-10 4.27 11-14 A/C 3604576684085B 001-7010-532.42-10 56.02 11-16 A/C 206T359336570B 001-7010-532.42-10 86.26 11-23 A/C 206T302306084B 001-7010-532.42-10 63.22 11-23 A/C 206T310164584B 001-7010-532.42-10 86.26 11-14 A/C 3604570411199B 001-7010-532.42-10 173.09 SWAIN'S GENERAL STORE INC SUPPLIES 001-7010-532.31-01 5.35 Public Wks& Utilities Pub Wks Administration Division Total: $522.45 Public Wks& Utilities Department Total: $522.45 ASM SIGNS SIGNS, SIGN MATERIAL 001-8010-574.41-50 910.56 CENTURYLINK-QWEST 11-14 A/C 3604570968343B 001-8010-574.42-10 0.75 11-14 A/C 3604571535571B 001-8010-574.42-10 0.63 11-14 A/C 3604570831558B 001-8010-574.42-10 0.38 11-16 A/C 206T355724768 001-8010-574.42-10 0.41 11-14 A/C 3604576684085B 001-8010-574.42-10 4.45 11-16 A/C 206T359336570B 001-8010-574.42-10 8.35 11-23 A/C 206T302306084B 001-8010-574.42-10 6.12 11-23 A/C 206T310164584B 001-8010-574.42-10 8.35 11-14 A/C 3604570411199B 001-8010-574.42-10 16.75 PACIFIC OFFICE EQUIPMENT INC OFFICE MACHINES&ACCESS 001-8010-574.45-31 43.09 Parks Dept Parks Administration Division Total: $999.84 CANON USA, INC OFFICE MACHINES&ACCESS 001-8012-555.45-31 181.94 CENTURYLINK-QWEST 11-14 A/C 3604570968343B 001-8012-555.42-10 0.75 11-14 A/C 3604571535571B 001-8012-555.42-10 0.63 11-14 A/C 3604570831558B 001-8012-555.42-10 0.37 11-16 A/C 206T355724768 001-8012-555.42-10 0.41 11-14 A/C 3604576684085B 001-8012-555.42-10 4.45 11-16 A/C 206T359336570B 001-8012-555.42-10 8.35 11-20 A/C 206T2172274465B 001-8012-555.42-10 57.46 11-23 A/C 206T302306084B 001-8012-555.42-10 6.12 11-23 A/C 206T310164584B 001-8012-555.42-10 8.35 11-14 A/C 3604570411199B 001-8012-555.42-10 16.75 PACIFIC OFFICE EQUIPMENT INC OFFICE MACHINES&ACCESS 001-8012-555.45-31 43.09 Parks Dept Senior Center Division Total: $328.67 CENTURYLINK-QWEST 11-14 A/C 3604570968343B 001-8050-536.42-10 0.50 11-14 A/C 3604571535571B 001-8050-536.42-10 0.42 11-14 A/C 3604570831558B 001-8050-536.42-10 0.25 11-16 A/C 206T355724768 001-8050-536.42-10 0.28 11-14 A/C 3604576684085B 001-8050-536.42-10 2.97 Page 8 E - 8 a � Id^^ Date: 12/11/2014 * »>rrrrrryfrrrrl,, , City of Port Angeles City Council Expenditure Report r4'rJ * From: 1112212014 To: 121512014 Vendor Description Account Number Invoice Amount CENTURYLINK-QWEST 11-16 A/C 206T359336570B 001-8050-536.42-10 5.56 11-23 A/C 206T302306084B 001-8050-536.42-10 4.08 11-23 A/C 206T310164584B 001-8050-536.42-10 5.56 11-14 A/C 3604570411199B 001-8050-536.42-10 11.17 Parks Dept Ocean View Cemetery Division Total: $30.79 ANGELES MILLWORK&LUMBER CO HARDWARE,AND ALLIED ITEMS 001-8080-576.31-20 170.20 HARDWARE,AND ALLIED ITEMS 001-8080-576.31-20 35.49 CENTURYLINK-QWEST 11-14 A/C 3604570968343B 001-8080-576.42-10 2.50 11-14 A/C 3604571535571B 001-8080-576.42-10 2.11 11-14 A/C 3604570831558B 001-8080-576.42-10 1.25 11-16 A/C 206T355724768 001-8080-576.42-10 1.38 11-14 A/C 3604576684085B 001-8080-576.42-10 14.85 11-16 A/C 206T359336570B 001-8080-576.42-10 27.82 11-23 A/C 206T302306084B 001-8080-576.42-10 20.39 11-23 A/C 206T310164584B 001-8080-576.42-10 27.82 11-14 A/C 3604570411199B 001-8080-576.42-10 55.84 FASTENAL INDUSTRIAL HARDWARE,AND ALLIED ITEMS 001-8080-576.31-01 10.88 FEDERAL EXPRESS CORP Shipping Chgs 001-8080-576.42-10 12.78 HARTNAGEL BUILDING SUPPLY INC HARDWARE,AND ALLIED ITEMS 001-8080-576.31-20 58.16 SWAIN'S GENERAL STORE INC HARDWARE,AND ALLIED ITEMS 001-8080-576.31-20 12.98 HARDWARE,AND ALLIED ITEMS 001-8080-576.31-20 12.76 PLUMBING EQUIP FIXT,SUPP 001-8080-576.31-20 14.57 HARDWARE,AND ALLIED ITEMS 001-8080-576.31-20 26.86 THURMAN SUPPLY PLUMBING EQUIP FIXT,SUPP 001-8080-576.31-20 23.72 WASHINGTON(AGRICUL),STATE OF MEMBERSHIPS 001-8080-576.49-01 33.00 Parks Dept Park Facilities Division Total: $565.36 Parks Dept Department Total: $1,924.66 HD SUPPLY FARE COLLECTION EQUIP&SUP 001-8112-555.31-20 59.51 STANLEY ACCESS TECH ELECTRONIC COMPONENTS 001-8112-555.31-20 399.09 SWAIN'S GENERAL STORE INC HARDWARE,AND ALLIED ITEMS 001-8112-555.31-20 40.72 Facilities Maintenance Senior Center Facilities Division Total: $499.32 AMSAN JANITORIAL SUPPLIES 001-8131-518.31-01 145.86 CED/CONSOLIDATED ELEC DIST INC ELECTRICAL EQUIP&SUPPLY 001-8131-518.31-20 128.75 ELECTRICAL EQUIP&SUPPLY 001-8131-518.31-20 45.53 ELECTRICAL EQUIP&SUPPLY 001-8131-518.31-20 115.12 ELECTRICAL EQUIP&SUPPLY 001-8131-518.31-20 115.12 ELECTRICAL EQUIP&SUPPLY 001-8131-518.31-20 195.99 CENTURYLINK-QWEST 11-14 A/C 3604570968343B 001-8131-518.42-10 0.50 11-14 A/C 3604571535571 B 001-8131-518.42-10 0.42 11-14 A/C 3604570831558B 001-8131-518.42-10 0.25 11-16 A/C 206T355724768 001-8131-518.42-10 0.28 11-14 A/C 3604576684085B 001-8131-518.42-10 2.98 Page 9 E - 9 a � Id^^ Date: 12/11/2014 * »>rrrrrryfrrrrl,, , City of Port Angeles City Council Expenditure Report r4'rJ * From: 1112212014 To: 121512014 Vendor Description Account Number Invoice Amount CENTURYLINK-QWEST 11-16 A/C206T359336570B 001-8131-518.42-10 5.56 11-23 A/C 206T302306084B 001-8131-518.42-10 4.08 11-23 A/C 206T310164584B 001-8131-518.42-10 5.56 11-14 A/C 3604570411199B 001-8131-518.42-10 11.16 HARTNAGEL BUILDING SUPPLY INC HARDWARE,AND ALLIED ITEMS 001-8131-518.31-20 2.95 HARDWARE,AND ALLIED ITEMS 001-8131-518.31-20 3.69 HARDWARE,AND ALLIED ITEMS 001-8131-518.31-20 -1.43 BRUSHES(NOT CLASSIFIED) 001-8131-518.31-20 155.75 PAINTS,COATI N GS,WALLPAPER 001-8131-518.31-20 41.84 SOUND RESTAURANT SUPPLY INC JANITORIAL SUPPLIES 001-8131-518.31-01 249.86 SWAIN'S GENERAL STORE INC JANITORIAL SUPPLIES 001-8131-518.31-01 25.88 HARDWARE,AND ALLIED ITEMS 001-8131-518.31-20 30.29 HARDWARE,AND ALLIED ITEMS 001-8131-518.31-20 35.64 PAINTS,COATI N GS,WALLPAPER 001-8131-518.31-20 28.50 THURMAN SUPPLY AIR CONDITIONING & HEATNG 001-8131-518.31-20 33.52 ELECTRICAL EQUIP&SUPPLY 001-8131-518.31-20 58.51 Facilities Maintenance Central Svcs Facilities Division Total: $1,442.16 Facilities Maintenance Department Total: $1,941.48 CENTURYLINK-QWEST 11-14 A/C 3604570968343B 001-8221-574.42-10 0.50 11-14 A/C 3604571535571 B 001-8221-574.42-10 0.42 11-14 A/C 3604570831558B 001-8221-574.42-10 0.25 11-16 A/C 206T355724768 001-8221-574.42-10 0.28 11-14 A/C 3604576684085B 001-8221-574.42-10 2.97 11-16 A/C206T359336570B 001-8221-574.42-10 5.56 11-23 A/C 206T302306084B 001-8221-574.42-10 4.08 11-23 A/C 206T310164584B 001-8221-574.42-10 5.56 11-14 A/C 3604570411199B 001-8221-574.42-10 11.17 EDGAR, KELSEY REFEREE PAYMENT FOR TIPOF 001-8221-574.41-50 264.00 PACIFIC OFFICE EQUIPMENT INC OFFICE MACHINES&ACCESS 001-8221-574.45-31 129.32 Recreation Activities Sports Programs Division Total: $424.11 CENTURYLINK-QWEST 11-14 A/C 3604570968343B 001-8224-574.42-10 0.25 11-14 A/C 3604571535571B 001-8224-574.42-10 0.21 11-14 A/C 3604570831558B 001-8224-574.42-10 0.13 11-16 A/C 206T355724768 001-8224-574.42-10 0.14 11-14 A/C 3604576684085B 001-8224-574.42-10 1.49 11-16 A/C 206T359336570B 001-8224-574.42-10 2.78 11-23 A/C 206T302306084B 001-8224-574.42-10 2.04 11-23 A/C 206T310164584B 001-8224-574.42-10 2.78 11-14 A/C 3604570411199B 001-8224-574.42-10 5.58 Recreation Activities Youth/Family Programs Division Total: $15.40 Recreation Activities Department Total: $439.51 General Fund Fund Total: $47,033.77 Page 10 E - 10 a � Id^^ Date: 12/11/2014 * »>rrrrrryfrrrrl,, , City of Port Angeles City Council Expenditure Report r4'rJ * From: 1112212014 To: 121512014 Vendor Description Account Number Invoice Amount PORT ANGELES CHAMBER OF COMM CONSULTING SERVICES 101-1430-557.50-83 5,780.55 Lodging Excise Tax Lodging Excise Tax Division Total: $5,780.55 Lodging Excise Tax Department Total: $5,780.55 Lodging Excise Tax Fund Fund Total: $5,780.55 A-1 PERFORMANCE, INC BUILDING MAINT&REPAIR SER 102-7230-542.41-50 86.34 ANGELES MILLWORK&LUMBER CO HARDWARE,AND ALLIED ITEMS 102-7230-542.31-20 3.88 METALS,BARS,PLATES,RODS 102-7230-542.31-20 20.68 LUMBER& RELATED PRODUCTS 102-7230-542.31-20 435.91 FASTENERS, FASTENING DEVS 102-7230-542.31-20 10.02 HARDWARE,AND ALLIED ITEMS 102-7230-542.31-20 9.45 FASTENERS, FASTENING DEVS 102-7230-542.31-20 4.92 METALS,BARS,PLATES,RODS 102-7230-542.31-20 207.51 FASTENERS, FASTENING DEVS 102-7230-542.31-20 32.04 FASTENERS, FASTENING DEVS 102-7230-542.31-20 40.92 BUILDER'S SUPPLIES 102-7230-542.31-20 999.99 HAND TOOLS ,POW&NON POWER 102-7230-542.35-01 35.06 RENTAL/LEASE EQUIPMENT 102-7230-542.45-30 97.56 CENTURYLINK-QWEST 11-14 A/C 3604570968343B 102-7230-542.42-10 1.25 11-14 A/C 3604571535571 B 102-7230-542.42-10 1.05 11-14 A/C 3604570831558B 102-7230-542.42-10 0.62 11-16 A/C 206T355724768 102-7230-542.42-10 0.69 11-14 A/C 3604576684085B 102-7230-542.42-10 7.42 11-16 A/C 206T359336570B 102-7230-542.42-10 13.91 11-23 A/C 206T302306084B 102-7230-542.42-10 10.20 11-23 A/C 206T310164584B 102-7230-542.42-10 13.91 11-14 A/C 3604570411199B 102-7230-542.42-10 27.92 LAKESIDE INDUSTRIES INC ROAD/HWY MATERIALS ASPHLT 102-7230-542.31-20 28.40 ROAD/HWY MATERIALS ASPHLT 102-7230-542.31-20 929.28 Asphalt 102-7230-542.31-20 442.63 PORT ANGELES POWER EQUIPMENT HAND TOOLS ,POW&NON POWER 102-7230-542.31-01 24.90 PUD#1 OF CLALLAM COUNTY Golf Course Lite 102-7230-542.47-10 10.88 Sr 101 & Euclid 102-7230-542.47-10 17.87 SUNSET DO-IT BEST HARDWARE LAWN MAINTENANCE EQUIP 102-7230-542.31-01 72.19 HARDWARE,AND ALLIED ITEMS 102-7230-542.31-25 39.48 FASTENERS, FASTENING DEVS 102-7230-542.31-25 11.66 HAND TOOLS ,POW&NON POWER 102-7230-542.35-01 128.52 SWAIN'S GENERAL STORE INC FIRST AID&SAFETY EQUIP. 102-7230-542.31-01 471.59 JANITORIAL SUPPLIES 102-7230-542.31-01 17.21 TAPE(NOT DP,SOUND,VIDEO) 102-7230-542.31-25 17.28 FASTENERS, FASTENING DEVS 102-7230-542.35-01 52.27 THURMAN SUPPLY HARDWARE,AND ALLIED ITEMS 102-7230-542.31-20 11.43 TRAFFIC SAFETY SUPPLY CO MARKERS, PLAQUES,SIGNS 102-7230-542.31-25 650.57 Page 11 E - 11 a � Id^^ Date: 12/11/2014 * »>rrrrrryfrrrrl,, , City of Port Angeles City Council Expenditure Report r4'rJ * From: 1112212014 To: 121512014 Vendor Description Account Number Invoice Amount WASHINGTON(DOT),STATE OF CONSTRUCTION SERVICES,GEN 102-7230-542.48-10 1,102.90 Public Works-Street Street Division Total: $6,090.31 Public Works-Street Department Total: $6,090.31 Street Fund Fund Total: $6,090.31 CENTURYLINK-QWEST 11-14 A/C 3604570968343B 103-1511-558.42-10 0.12 11-14 A/C 3604571535571B 103-1511-558.42-10 0.11 11-14 A/C 3604570831558B 103-1511-558.42-10 0.06 11-16 A/C 206T355724768 103-1511-558.42-10 0.07 11-14 A/C 3604576684085B 103-1511-558.42-10 0.74 11-16 A/C 206T359336570B 103-1511-558.42-10 1.39 11-23 A/C 206T302306084B 103-1511-558.42-10 1.02 11-23 A/C 206T310164584B 103-1511-558.42-10 1.39 11-14 A/C 3604570411199B 103-1511-558.42-10 2.79 RADIO PACIFIC INC(KONP) COMMUNICATIONS/MEDIA SERV 103-1511-558.41-50 487.50 Economic Development Economic Development Division Total: $495.19 Economic Development Department Total: $495.19 Economic Development Fund Total: $495.19 ADVANCED TRAVEL Pub Ed Mtg-Homan 107-5160-528.43-11 312.77 BUSINESS TELECOM PRODUCTS, INC RADIO&TELECOMMUNICATION 107-5160-528.35-01 830.06 CENTURYLINK-QWEST 11-14 A/C 3604570968343B 107-5160-528.42-10 6.74 11-14 A/C 3604571535571 B 107-5160-528.42-10 5.69 11-14 A/C 3604570831558B 107-5160-528.42-10 3.37 11-16 A/C 206T355724768 107-5160-528.42-10 3.72 11-14 A/C 3604576684085B 107-5160-528.42-10 50.09 11-16 A/C 206T359336570B 107-5160-528.42-10 75.13 11-23 A/C 206T302306084B 107-5160-528.42-10 55.06 11-23 A/C 206T310164584B 107-5160-528.42-10 75.13 11-14 A/C 3604570411199B 107-5160-528.42-10 150.76 11-02 A/C 360ZO20380301 B 107-5160-528.42-11 1,102.63 CLALLAM CNTY INFORMATION TECHNOL MANAGEMENT SERVICES 107-5160-528.48-10 3,698.61 PACIFIC OFFICE EQUIPMENT INC OFFICE MACHINES&ACCESS 107-5160-528.45-31 77.99 RICHMOND 2-WAY RADIO EXTERNAL LABOR SERVICES 107-5160-528.41-50 6,451.97 Pencom Pencom Division Total: $12,899.72 Pencom Department Total: $12,899.72 Pencom Fund Fund Total: $12,899.72 CENTURYLINK-QWEST 11-14 A/C 3604570968343B 156-8630-575.42-10 0.75 11-14 A/C 3604571535571 B 156-8630-575.42-10 0.63 11-14 A/C 3604570831558B 156-8630-575.42-10 0.38 11-16 A/C 206T355724768 156-8630-575.42-10 0.41 11-14 A/C 3604576684085B 156-8630-575.42-10 4.45 11-16 A/C 206T359336570B 156-8630-575.42-10 8.35 11-14 A/C 3604573532775B 156-8630-575.42-10 43.15 Page 12 E - 12 a � Id^^ Date: 12/11/2014 * »>rrrrrryfrrrrl,, , City of Port Angeles City Council Expenditure Report r4'rJ * From: 1112212014 To: 121512014 Vendor Description Account Number Invoice Amount CENTURYLINK-QWEST 11-23 A/C 206T302306084B 156-8630-575.42-10 6.12 11-23 A/C 206T310164584B 156-8630-575.42-10 8.35 11-23 A/C 2067418577331 B 156-8630-575.42-10 57.46 11-14 A/C 3604570411199B 156-8630-575.42-10 16.75 PACIFIC OFFICE EQUIPMENT INC OFFICE MACHINES&ACCESS 156-8630-575.45-31 43.09 Esther Webster/Fine Arts Esther Webster/Fine Arts Division Total: $189.89 Esther Webster/Fine Arts Department Total: $189.89 Fine Arts Center Fund Total: $189.89 EXELTECH CONSULTING INC CONSULTING SERVICES 310-7930-595.65-10 2,250.99 Capital Projects-Pub Wks GF-Street Projects Division Total: $2,250.99 BRUCH&BRUCH CONSTRUCTION INC MARINE CONSTRUCTION SERVI 310-7961-595.65-10 3,750.60 SOUND COMMUNITY BANK ESCROW 17428156 310-7961-595.65-10 181.36 STUDIO CASCADE, INC ENGINEERING SERVICES 310-7961-595.65-10 5,839.62 VANIR CONSTRUCTION MGMT, INC MARINE CONSTRUCTION SERVI 310-7961-595.65-10 39,569.82 Capital Projects-Pub Wks ST-Sidewalk Improvement Division Total: $49,341.40 Capital Projects-Pub Wks Department Total: $51,592.39 WOOD HARBINGER, INC ENGINEERING SERVICES 310-8985-594.41-50 1,575.00 Capital Proj-Parks & Rec Misc Parks Projects Division Total: $1,575.00 Capital Proj-Parks & Rec Department Total: $1,575.00 Capital Improvement Fund Total: $53,167.39 HD SUPPLY POWER SOLUTIONS, LTD ELECTRICAL EQUIP&SUPPLY 401-0000-141.41-00 780.48 ELECTRICAL EQUIP&SUPPLY 401-0000-141.41-00 5,307.26 ELECTRICAL EQUIP&SUPPLY 401-0000-141.42-00 1,245.58 ELECTRICAL EQUIP&SUPPLY 401-0000-141.42-00 1,430.42 MCMASTER-CARR SUPPLY CO ELECTRICAL EQUIP&SUPPLY 401-0000-237.00-00 -5.38 ELECTRICAL EQUIP&SUPPLY 401-0000-237.00-00 -8.55 ADAMICH, PATRICIAA FINAL BILL REFUND 401-0000-122.10-99 57.80 COZBY, KATHERINE FINAL BILL REFUND 401-0000-122.10-99 21.74 CROSLEY, BROOKE H FINAL BILL REFUND 401-0000-122.10-99 54.88 GREEN CROW PROPERTIES FINAL REFUND-1321 ECKARD 401-0000-122.10-99 33.06 HARRISON, NICOLE E FINAL BILL REFUND 401-0000-122.10-99 26.84 HENNINGS,TERESA L FINAL BILL REFUND 401-0000-122.10-99 10.60 JACKSON,JOSEPH D FINAL BILL REFUND 401-0000-122.10-99 89.16 LOWENSTEIN,CHRISTOPHER FINAL BILL REFUND 401-0000-122.10-99 26.37 MARCH,TREVOR L FINAL BILL REFUND 401-0000-122.10-99 11.21 MOLINE, MAYNARD O FINAL BILL REFUND 401-0000-122.10-99 219.10 PETERSON, DEREK FINAL BILL REFUND 401-0000-122.10-99 26.09 PHILLIPS, GINGER L FINAL BILL REFUND 401-0000-122.10-99 34.51 SAMPSON JR,GLENN M UTILITY DEPOSIT REFUND 401-0000-122.10-99 50.00 UTILITY DEPOSIT REFUND 401-0000-122.10-99 75.00 UTILITY DEPOSIT REFUND 401-0000-122.10-99 62.50 UTILITY DEPOSIT REFUND 401-0000-122.10-99 62.50 Page 13 E - 13 a � Id^^ Date: 12/11/2014 * »>rrrrrryfrrrrl,, , City of Port Angeles City Council Expenditure Report r4'rJ * From: 1112212014 To: 121512014 Vendor Description Account Number Invoice Amount SCHIMETZ, ROBERTA FINAL BILL REFUND 401-0000-122.10-99 74.12 SCOTT, DONALD E FINAL BILL REFUND 401-0000-122.10-99 170.53 STIDHAM,SHAWNEE K FINAL BILL REFUND 401-0000-122.10-99 37.08 SWAN, DONALD S FINAL BILL REFUND 401-0000-122.10-99 30.86 TENNESON, LACEY M FINAL BILL REFUND 401-0000-122.10-99 25.43 VERNET, MARIO FINAL BILL REFUND 401-0000-122.10-99 125.79 WALKER,CASSANDRA L FINAL BILL REFUND 401-0000-122.10-99 34.18 WILEY, DONN O FINAL BILL REFUND 401-0000-122.10-99 109.34 WESCO DISTRIBUTION INC ELECTRICAL EQUIP&SUPPLY 401-0000-141.41-00 697.88 ELECTRICAL EQUIP&SUPPLY 401-0000-141.41-00 1,049.31 LUMBER& RELATED PRODUCTS 401-0000-141.41-00 812.46 Division Total: $12,778.15 Department Total: $12,778.15 CENTURYLINK-QWEST 11-14 A/C 3604570968343B 401-7111-533.42-10 0.75 11-14 A/C 3604571535571 B 401-7111-533.42-10 0.63 11-14 A/C 3604570831558B 401-7111-533.42-10 0.37 11-16 A/C 206T355724768 401-7111-533.42-10 0.41 11-14 A/C 3604576684085B 401-7111-533.42-10 4.45 11-16 A/C206T359336570B 401-7111-533.42-10 8.35 11-23 A/C 206T302306084B 401-7111-533.42-10 6.12 11-23 A/C 206T310164584B 401-7111-533.42-10 8.35 11-14 A/C 3604570411199B 401-7111-533.42-10 16.75 Public Works-Electric Engineering-Electric Division Total: $46.18 CENTURYLINK-QWEST 11-14 A/C 3604570968343B 401-7120-533.42-10 0.75 11-14 A/C 3604571535571B 401-7120-533.42-10 0.63 11-14 A/C 3604570831558B 401-7120-533.42-10 0.37 11-16 A/C 206T355724768 401-7120-533.42-10 0.41 11-14 A/C 3604576684085B 401-7120-533.42-10 4.45 11-16 A/C 206T359336570B 401-7120-533.42-10 8.35 11-23 A/C 206T302306084B 401-7120-533.42-10 6.12 11-23 A/C 206T310164584B 401-7120-533.42-10 8.35 11-14 A/C 3604570411199B 401-7120-533.42-10 16.75 WECC ENGINEERING SERVICES 401-7120-533.33-10 4,006.00 Public Works-Electric Power Systems Division Total: $4,052.18 A-1 PERFORMANCE, INC BUILDING MAINT&REPAIR SER 401-7180-533.41-50 177.45 CANON USA, INC RENTAL OR LEASE SERVICES 401-7180-533.45-31 176.61 CAPTAIN T'S FIRE PROTECTION EQUIP/SUP 401-7180-533.48-10 26.06 CED/CONSOLIDATED ELEC DIST INC ELECTRICAL EQUIP&SUPPLY 401-7180-533.34-02 86.72 ELECTRICAL EQUIP&SUPPLY 401-7180-533.34-02 52.03 ELECTRICAL EQUIP&SUPPLY 401-7180-533.34-02 482.38 ELECTRICAL EQUIP&SUPPLY 401-7180-533.34-02 281.84 CENTURYLINK-QWEST 11-14 a/c 3604574717777B 401-7180-533.42-10 128.26 Page 14 E - 14 a � Id^^ Date: 12/11/2014 * »>rrrrrryfrrrrl,, , City of Port Angeles City Council Expenditure Report r4'rJ * From: 1112212014 To: 121512014 Vendor Description Account Number Invoice Amount CENTURYLINK-QWEST 11-16 a/c 206T322760994B 401-7180-533.42-10 54.54 11-16 a/c 206T323881998B 401-7180-533.42-10 54.54 11-16 a/c 206T323879996B 401-7180-533.42-10 54.54 11-16 a/c 206T326157000B 401-7180-533.42-10 54.54 11-14 A/C 3604570968343B 401-7180-533.42-10 5.99 11-14 A/C 3604571535571B 401-7180-533.42-10 5.05 11-14 A/C 3604570831558B 401-7180-533.42-10 3.00 11-16 A/C 206T355724768 401-7180-533.42-10 3.31 11-14 A/C 3604576684085B 401-7180-533.42-10 35.63 11-16 A/C 206T359336570B 401-7180-533.42-10 66.78 11-23 A/C 206T302306084B 401-7180-533.42-10 48.94 11-23 A/C 206T310164584B 401-7180-533.42-10 66.78 11-14 A/C 3604570411199B 401-7180-533.42-10 134.01 DIRECTV TELEVISION EQUIP&ACESS 401-7180-533.42-10 48.99 FEDERAL EXPRESS CORP Shipping Chgs 401-7180-533.42-10 22.10 GRAINGER ELECTRICAL EQUIP&SUPPLY 401-7180-533.31-01 341.14 HD SUPPLY POWER SOLUTIONS, LTD ELECTRICAL EQUIP&SUPPLY 401-7180-533.34-02 -1,324.57 MCMASTER-CARR SUPPLY CO ELECTRICAL EQUIP&SUPPLY 401-7180-533.34-02 69.47 ELECTRICAL EQUIP&SUPPLY 401-7180-533.34-02 110.36 MOSS-ADAMS, LLP FINANCIAL SERVICES 401-7180-533.41-50 470.34 OLDCASTLE PRECAST, INC ELECTRICAL EQUIP&SUPPLY 401-7180-533.34-02 3,501.64 OLYMPIC LAUNDRY&DRY CLEANERS LAUNDRY/DRY CLEANING SERV 401-7180-533.41-50 82.79 LAUNDRY/DRY CLEANING SERV 401-7180-533.41-50 82.79 LAUNDRY/DRY CLEANING SERV 401-7180-533.41-50 82.79 OLYMPIC STATIONERS INC OFFICE SUPPLIES, GENERAL 401-7180-533.31-01 70.46 PACIFIC OFFICE EQUIPMENT INC OFFICE SUPPLIES, GENERAL 401-7180-533.31-01 282.45 RENTAL OR LEASE SERVICES 401-7180-533.45-31 17.95 PLATT ELECTRIC SUPPLY INC ELECTRICAL EQUIP&SUPPLY 401-7180-533.34-02 61.35 PORT OF PORT ANGELES Lease Fees-Light Ops 401-7180-533.45-30 4,100.00 PUD#1 OF CLALLAM COUNTY ELECTRICAL EQUIP&SUPPLY 401-7180-533.34-02 111.93 MISC PROFESSIONAL SERVICE 401-7180-533.41-50 119.82 ROHLINGER ENTERPRISES INC ELECTRICAL EQUIP&SUPPLY 401-7180-533.34-02 506.44 SEATTLE NUT&BOLT, LLC FASTENERS, FASTENING DEVS 401-7180-533.34-02 29.71 SECURITY SERVICES NW, INC COMMUNICATIONS/MEDIA SERV 401-7180-533.41-50 650.00 SUNSET DO-IT BEST HARDWARE ELECTRICAL EQUIP&SUPPLY 401-7180-533.34-02 11.68 ELECTRICAL EQUIP&SUPPLY 401-7180-533.34-02 21.77 ELECTRICAL EQUIP&SUPPLY 401-7180-533.34-02 16.36 ELECTRICAL EQUIP&SUPPLY 401-7180-533.34-02 43.68 ELECTRICAL EQUIP&SUPPLY 401-7180-533.35-01 26.82 ELECTRICAL EQUIP&SUPPLY 401-7180-533.35-01 16.56 SWAIN'S GENERAL STORE INC ELECTRICAL EQUIP&SUPPLY 401-7180-533.34-02 12.98 THURMAN SUPPLY ELECTRICAL EQUIP&SUPPLY 401-7180-533.34-02 3.58 Page 15 E - 15 a � Id^^ Date: 12/11/2014 * »>rrrrrryfrrrrl,, , City of Port Angeles City Council Expenditure Report r4'rJ * From: 1112212014 To: 121512014 Vendor Description Account Number Invoice Amount THURMAN SUPPLY ELECTRICAL EQUIP&SUPPLY 401-7180-533.34-02 24.74 ELECTRICAL EQUIP&SUPPLY 401-7180-533.34-02 36.75 TYNDALE COMPANY FIRE PROTECTION EQUIP/SUP 401-7180-533.31-01 246.45 FIRE PROTECTION EQUIP/SUP 401-7180-533.31-01 279.67 FIRE PROTECTION EQUIP/SUP 401-7180-533.31-01 83.96 FIRE PROTECTION EQUIP/SUP 401-7180-533.31-01 216.53 FIRE PROTECTION EQUIP/SUP 401-7180-533.34-02 79.62 WAGNER-SMITH EQUIPMENT CO ELECTRICAL EQUIP&SUPPLY 401-7180-533.34-02 394.06 WASHINGTON AUDIOLOGY SVCS INC HEALTH RELATED SERVICES 401-7180-533.48-10 24.00 Public Works-Electric Electric Operations Division Total: $12,976.16 Public Works-Electric Department Total: $17,074.52 Electric Utility Fund Fund Total: $29,852.67 FERGUSON ENTERPRISES INC PLUMBING EQUIP FIXT,SUPP 402-0000-141.40-00 569.55 PIPE FITTINGS 402-0000-141.40-00 378.34 PIPE FITTINGS 402-0000-141.40-00 930.79 PIPE FITTINGS 402-0000-141.40-00 1,936.60 Division Total: $3,815.28 Department Total: $3,815.28 ADVANCED TRAVEL Exam-Burke 402-7380-534.43-10 342.98 Tour-Flores 402-7380-534.43-10 30.50 AIRPORT GARDEN CENTER MEMBERSHIPS 402-7380-534.31-20 160.41 CENTURYLINK-QWEST 11-14 A/C 3604570968343B 402-7380-534.42-10 2.25 11-14 A/C 3604571535571 B 402-7380-534.42-10 1.90 11-14 A/C 3604570831558B 402-7380-534.42-10 1.12 11-16 A/C 206T355724768 402-7380-534.42-10 1.24 11-14 A/C 3604576684085B 402-7380-534.42-10 13.36 11-16 A/C 206T359336570B 402-7380-534.42-10 25.04 11-23 A/C 206T302306084B 402-7380-534.42-10 18.35 11-23 A/C 206T310164584B 402-7380-534.42-10 25.04 11-14 a/c 3604571270975B 402-7380-534.42-10 192.35 11-23 a/c 206T411255315B 402-7380-534.42-10 64.59 11-14 A/C 3604570411199B 402-7380-534.42-10 50.25 CLALLAM CNTY DEPT OF HEALTH TESTING&CALIBRATION SERVI 402-7380-534.41-50 23.00 DRY CREEK WATER ASSN, INC MISC PROFESSIONAL SERVICE 402-7380-534.33-10 427.03 MISC PROFESSIONAL SERVICE 402-7380-534.33-10 815.87 EDGE ANALYTICAL TESTING&CALIBRATION SERVI 402-7380-534.41-50 122.00 FAMILY SHOE STORE SHOES AND BOOTS 402-7380-534.31-01 117.00 FASTENAL INDUSTRIAL HARDWARE,AND ALLIED ITEMS 402-7380-534.31-20 17.09 FEDERAL EXPRESS CORP Shipping Chgs 402-7380-534.42-10 41.96 FERGUSON ENTERPRISES INC PIPE FITTINGS 402-7380-534.31-20 246.61 GREEN RIVER COMMUNITY COLLEGE EDUCATIONAL SERVICES 402-7380-534.43-10 175.00 EDUCATIONAL SERVICES 402-7380-534.43-10 175.00 Page 16 E - 16 a � Id^^ Date: 12/11/2014 * »>rrrrrryfrrrrl,, , City of Port Angeles City Council Expenditure Report r4'rJ * From: 1112212014 To: 121512014 Vendor Description Account Number Invoice Amount GREEN RIVER COMMUNITY COLLEGE EDUCATIONAL SERVICES 402-7380-534.43-10 175.00 EDUCATIONAL SERVICES 402-7380-534.43-10 175.00 EDUCATIONAL SERVICES 402-7380-534.43-10 175.00 EDUCATIONAL SERVICES 402-7380-534.43-10 185.00 EDUCATIONAL SERVICES 402-7380-534.43-10 185.00 EDUCATIONAL SERVICES 402-7380-534.43-10 185.00 HACH COMPANY PIPE FITTINGS 402-7380-534.31-20 717.25 PIPE FITTINGS 402-7380-534.31-20 369.53 HEARTLINE HARDWARE,AND ALLIED ITEMS 402-7380-534.35-01 83.41 Dennis Edgington MEAL REIMBURSEMENT 402-7380-534.31-01 30.50 Devin Scott MEAL REIMBURSEMENT 402-7380-534.31-01 30.50 Richard Hartley MEAL REIMBURSEMENT 402-7380-534.31-01 30.50 MOSS-ADAMS, LLP FINANCIAL SERVICES 402-7380-534.41-50 470.33 OLYMPIC LAUNDRY&DRY CLEANERS RAGS,SHOP TOWELS,WIPING 402-7380-534.31-01 15.18 POINTS SHARP STEEL INC HARDWARE,AND ALLIED ITEMS 402-7380-534.35-01 152.52 POLLARD CO. INC,JOSEPH G FIRST AID&SAFETY EQUIP. 402-7380-534.31-01 105.20 PORT ANGELES POWER EQUIPMENT HAND TOOLS ,POW&NON POWER 402-7380-534.35-01 556.04 PUD#1 OF CLALLAM COUNTY Crown Z Water Rd 402-7380-534.47-10 26.66 Reservoir Rd 402-7380-534.47-10 86.51 SUNSET DO-IT BEST HARDWARE MEMBERSHIPS 402-7380-534.31-20 12.61 PIPE FITTINGS 402-7380-534.31-20 79.78 FASTENERS, FASTENING DEVS 402-7380-534.31-20 324.76 FASTENERS, FASTENING DEVS 402-7380-534.31-20 152.43 LAWN MAINTENANCE EQUIP 402-7380-534.35-01 468.28 HAND TOOLS ,POW&NON POWER 402-7380-534.35-01 37.05 HAND TOOLS ,POW&NON POWER 402-7380-534.35-01 43.19 SWAIN'S GENERAL STORE INC SHOES AND BOOTS 402-7380-534.31-01 150.00 SHOES AND BOOTS 402-7380-534.31-01 150.00 CLOTHING &APPAREL 402-7380-534.31-01 30.68 SHOES AND BOOTS 402-7380-534.31-01 134.31 FIRST AID&SAFETY EQUIP. 402-7380-534.31-01 156.90 SHOES AND BOOTS 402-7380-534.31-01 138.64 CHEMICAL LAB EQUIP&SUPP 402-7380-534.31-20 58.24 HAND TOOLS ,POW&NON POWER 402-7380-534.35-01 35.60 THURMAN SUPPLY HARDWARE,AND ALLIED ITEMS 402-7380-534.31-20 38.95 TWISS ANALYTICAL LABORATORIES TESTING&CALIBRATION SERVI 402-7380-534.41-50 199.00 TESTING&CALIBRATION SERVI 402-7380-534.41-50 22.50 TESTING&CALIBRATION SERVI 402-7380-534.41-50 215.00 TESTING&CALIBRATION SERVI 402-7380-534.41-50 215.00 WA STATE DEPARTMENT OF HEALTH MEMBERSHIPS 402-7380-534.49-01 42.00 MEMBERSHIPS 402-7380-534.49-01 42.00 MEMBERSHIPS 402-7380-534.49-01 42.00 Page 17 E - 17 a � Id^^ Date: 12/11/2014 * »>rrrrrryfrrrrl,, , City of Port Angeles City Council Expenditure Report r4'rJ * From: 1112212014 To: 121512014 Vendor Description Account Number Invoice Amount WA STATE DEPARTMENT OF HEALTH MEMBERSHIPS 402-7380-534.49-01 42.00 MEMBERSHIPS 402-7380-534.49-01 42.00 MEMBERSHIPS 402-7380-534.49-01 42.00 MEMBERSHIPS 402-7380-534.49-01 42.00 MEMBERSHIPS 402-7380-534.49-01 42.00 MEMBERSHIPS 402-7380-534.49-01 42.00 Public Works-Water Water Division Total: $9,884.99 Public Works-Water Department Total: $9,884.99 Water Fund Fund Total: $13,700.27 MIDWEST TECHNOLOGY SOLUTIONS, LLiELECTRICAL EQUIP&SUPPLY 403-0000-237.00-00 -65.36 Division Total: -$65.36 Department Total: -$65.36 ADVANCED TRAVEL Training-Freed 403-7480-535.43-10 179.86 Training-Williams 403-7480-535.43-10 179.86 Meeting-Freed 403-7480-535.43-10 17.75 Workshop-Loghry 403-7480-535.43-10 17.75 Meeting-Raymond 403-7480-535.43-10 17.75 Workshop-Young 403-7480-535.43-10 17.75 AIR HANDLER SERVICES, INC PRODUCTION&MANUFACTURING 403-7480-535.31-20 439.86 SHIPPING AND HANDLING 403-7480-535.42-10 18.03 CANON USA, INC OFFICE MACHINES&ACCESS 403-7480-535.45-31 174.64 CENTURYLINK-QWEST 11-16 a/c 206T329544912B 403-7480-535.42-10 54.40 11-16 a/c 206T325585090B 403-7480-535.42-10 54.40 11-08 a/c 3605650365696B 403-7480-535.42-10 42.51 11-14 a/c 3604576315689B 403-7480-535.42-10 87.79 11-14 a/c 3604574859247B 403-7480-535.42-10 87.68 11-14 A/C 3604570968343B 403-7480-535.42-10 2.00 11-14 A/C 3604571535571 B 403-7480-535.42-10 1.69 11-14 A/C 3604570831558B 403-7480-535.42-10 1.00 11-16 A/C 206T355724768 403-7480-535.42-10 1.10 11-14 A/C 3604576684085B 403-7480-535.42-10 11.88 11-16 A/C 206T359336570B 403-7480-535.42-10 22.26 11-23 A/C 206T302306084B 403-7480-535.42-10 16.31 11-23 A/C 206T310164584B 403-7480-535.42-10 22.26 11-14 A/C 3604570411199B 403-7480-535.42-10 44.67 EDGE ANALYTICAL TESTING&CALIBRATION SERVI 403-7480-535.41-50 2,263.00 TESTING&CALIBRATION SERVI 403-7480-535.41-50 324.00 ENVIRON TESTING&CALIBRATION SERVI 403-7480-535.41-50 825.00 FEDERAL EXPRESS CORP Shipping Chgs 403-7480-535.42-10 172.65 GRAINGER ELECTRICAL EQUIP&SUPPLY 403-7480-535.31-20 207.50 HASA, INC CHEMICAL, COMMERCIAL,BULK 403-7480-535.31-05 4,876.52 SHIPPING AND HANDLING 403-7480-535.42-10 21.85 Page 18 E - 18 a � Id^^ Date: 12/11/2014 * »>rrrrrryfrrrrl,, , City of Port Angeles City Council Expenditure Report r4'rJ * From: 1112212014 To: 121512014 Vendor Description Account Number Invoice Amount JIM'S PHARMACY INC CHEMICAL LAB EQUIP&SUPP 403-7480-535.31-01 14.94 MASCO PETROLEUM, INC FUEL,OIL,GREASE, & LUBES 403-7480-535.32-11 1,902.19 MIDWEST TECHNOLOGY SOLUTIONS, LLiELECTRICAL EQUIP&SUPPLY 403-7480-535.31-20 765.36 PUMPS&ACCESSORIES 403-7480-535.31-20 78.00 NALCO COMPANY WATER&SEWER TREATING CHEN/403-7480-535.31-05 6,286.28 NAPA AUTO PARTS SUPPLIES 403-7480-535.31-01 33.73 NORTHSTAR CHEMICAL, INC CHEMICAL, COMMERCIAL,BULK 403-7480-535.31-05 3,393.70 OLYMPIC ELECTRIC CO INC EXTERNAL LABOR 403-7480-535.48-10 1,067.74 OLYMPIC STATIONERS INC Labels 403-7480-535.31-01 -0.93 PACIFIC OFFICE EQUIPMENT INC OFFICE MACHINES&ACCESS 403-7480-535.45-31 45.37 PLATT ELECTRIC SUPPLY INC ELECTRICAL EQUIP&SUPPLY 403-7480-535.31-20 1,045.78 ELECTRICAL EQUIP&SUPPLY 403-7480-535.31-20 993.66 PUD#1 OF CLALLAM COUNTY Brook Ave 403-7480-535.47-10 167.82 SUNSET DO-IT BEST HARDWARE ELECTRICAL EQUIP&SUPPLY 403-7480-535.31-01 35.56 HARDWARE,AND ALLIED ITEMS 403-7480-535.31-01 15.02 FUEL,OIL,GREASE, & LUBES 403-7480-535.31-01 14.49 PIPE FITTINGS 403-7480-535.31-20 15.60 HARDWARE,AND ALLIED ITEMS 403-7480-535.31-20 -5.13 SWAIN'S GENERAL STORE INC BADGES&OTHER ID EQUIP. 403-7480-535.31-01 50.00 CHEMICAL LAB EQUIP&SUPP 403-7480-535.31-01 30.06 CHEMICAL LAB EQUIP&SUPP 403-7480-535.31-01 13.36 HARDWARE,AND ALLIED ITEMS 403-7480-535.31-01 8.39 HARDWARE,AND ALLIED ITEMS 403-7480-535.31-01 8.03 PLASTICS 403-7480-535.31-01 20.46 CLOTHING &APPAREL 403-7480-535.31-01 28.06 PAPER&PLASTIC-DISPOSABL 403-7480-535.31-01 24.30 CHEMICAL LAB EQUIP&SUPP 403-7480-535.31-01 8.11 THURMAN SUPPLY PIPE FITTINGS 403-7480-535.31-20 9.69 TITUS INDUSTRIAL GROUP MACHINERY& HEAVY HRDWARE 403-7480-594.64-10 10,626.78 USA BLUEBOOK CHEMICAL LAB EQUIP&SUPP 403-7480-535.31-01 79.80 SUPPLIES 403-7480-535.49-90 144.99 Public Works-WW/Storm% Wastewater Division Total: $37,124.93 Public Works-WW/Stormwtr Department Total: $37,124.93 Wastewater Fund Fund Total: $37,059.57 DEPARTMENT OF REVENUE-WIRES Excise Tax Return 404-0000-237.00-00 -5.96 Excise Tax Return 404-0000-237.10-00 397.69 I-WASTENOT SYSTEMS COMMUNICATIONS/MEDIA SERV 404-0000-237.00-00 -126.00 Division Total: $265.73 Department Total: $265.73 CENTURYLINK-QWEST 11-14 A/C 3604570968343B 404-7538-537.42-10 1.00 11-14 A/C 3604571535571 B 404-7538-537.42-10 0.84 11-14 A/C 3604570831558B 404-7538-537.42-10 0.50 Page 19 E - 19 a � Id^^ Date: 12/11/2014 * »>rrrrrryfrrrrl,, , City of Port Angeles City Council Expenditure Report r4'rJ * From: 1112212014 To: 121512014 Vendor Description Account Number Invoice Amount CENTURYLINK-QWEST 11-16 A/C 2067355724768 404-7538-537.42-10 0.55 11-14 A/C 3604576684085B 404-7538-537.42-10 5.94 11-23 A/C 206T302306084B 404-7538-537.42-10 8.16 11-14 A/C 3604570411199B 404-7538-537.42-10 22.33 CLALLAM CNTY SOLID WASTE DEPT BLDG CONSTRUC. SERVICES- 404-7538-537.41-50 630.00 BLDG CONSTRUC. SERVICES- 404-7538-537.49-90 2,593.86 I-WASTENOT SYSTEMS COMMUNICATIONS/MEDIA SERV 404-7538-537.44-10 1,626.00 MOSS-ADAMS, LLP FINANCIAL SERVICES 404-7538-537.41-50 470.33 PACIFIC OFFICE EQUIPMENT INC SUPPLIES 404-7538-537.31-01 157.18 SOUND PUBLISHING INC COMMUNICATIONS/MEDIA SERV 404-7538-537.44-10 41.08 Public Works-Solid Waste SW- Transfer Station Division Total: $5,557.77 A-1 PERFORMANCE, INC BUILDING MAINT&REPAIR SER 404-7580-537.41-50 86.33 CENTURYLINK-QWEST 11-14 A/C 3604570968343B 404-7580-537.42-10 1.00 11-14 A/C 3604571535571 B 404-7580-537.42-10 0.84 11-14 A/C 3604570831558B 404-7580-537.42-10 0.50 11-16 A/C 2067355724768 404-7580-537.42-10 0.55 11-14 A/C 3604576684085B 404-7580-537.42-10 5.94 11-16 A/C 206T359336570B 404-7580-537.42-10 22.26 11-23 A/C 206T302306084B 404-7580-537.42-10 8.16 11-23 A/C 206T310164584B 404-7580-537.42-10 22.26 11-14 A/C 3604570411199B 404-7580-537.42-10 22.33 DEPARTMENT OF REVENUE-WIRES Excise Tax Return 404-7580-537.49-50 -264.17 DEX MEDIA WEST, INC A/C 200425357 404-7580-537.44-10 653.56 FEDERAL EXPRESS CORP Shipping Chgs 404-7580-537.42-10 864.35 RADIO PACIFIC INC(KONP) COMMUNICATIONS/MEDIA SERV 404-7580-537.44-10 650.00 Public Works-Solid Waste Solid Waste-Collections Division Total: $2,073.91 ASPECT CONSULTING, LLC CONSULTING SERVICES 404-7585-537.41-50 3,344.51 EDGE ANALYTICAL TESTING&CALIBRATION SERVI 404-7585-537.41-50 122.00 TESTING&CALIBRATION SERVI 404-7585-537.41-50 72.00 TESTING&CALIBRATION SERVI 404-7585-537.41-50 2,404.00 TESTING&CALIBRATION SERVI 404-7585-537.41-50 2,360.00 Public Works-Solid Waste Solid Waste-Landfill Division Total: $8,302.51 Public Works-Solid Waste Department Total: $15,934.19 Solid Waste-Collections Fund Total: $16,199.92 ADVANCED TRAVEL Conference-Boehme 406-7412-538.43-10 540.29 Stormwater Mtg-Boehme 406-7412-538.43-10 61.10 CENTURYLINK-QWEST 11-14 A/C 3604570968343B 406-7412-538.42-10 0.50 11-14 A/C 3604571535571 B 406-7412-538.42-10 0.42 11-14 A/C 3604570831558B 406-7412-538.42-10 0.25 11-16 A/C 206T355724768 406-7412-538.42-10 0.28 11-14 A/C 3604576684085B 406-7412-538.42-10 2.97 11-16 A/C 206T359336570B 406-7412-538.42-10 5.56 Page 20 E - 20 a � Id^^ Date: 12/11/2014 * »>rrrrrryfrrrrl,, , City of Port Angeles City Council Expenditure Report r4'rJ * From: 1112212014 To: 121512014 Vendor Description Account Number Invoice Amount CENTURYLINK-QWEST 11-23 A/C 206T302306084B 406-7412-538.42-10 4.08 11-23 A/C 206T310164584B 406-7412-538.42-10 5.56 11-14 A/C 3604570411199B 406-7412-538.42-10 11.17 SUNSET DO-IT BEST HARDWARE PAINTING EQUIPMENT&ACC 406-7412-538.35-01 52.33 HAND TOOLS ,POW&NON POWER 406-7412-538.35-01 1,141.41 SWAIN'S GENERAL STORE INC SUPPLIES 406-7412-538.35-01 12.91 USA BLUEBOOK AUTO BODIES&ACCESSORIES 406-7412-538.35-01 6,867.79 Public Works-WW/Storm% Stormwater Division Total: $8,706.62 Public Works-WW/Stormwtr Department Total: $8,706.62 Stormwater Fund Fund Total: $8,706.62 BLUMENTHAL UNIFORMS&EQUIP CLOTHING &APPAREL 409-6025-526.20-80 157.07 CLOTHING &APPAREL 409-6025-526.20-80 78.05 BOUND TREE MEDICAL, LLC SALE SURPLUS/OBSOLETE 409-6025-526.31-02 454.67 SALE SURPLUS/OBSOLETE 409-6025-526.31-02 611.68 SALE SURPLUS/OBSOLETE 409-6025-526.31-13 8.33 SALE SURPLUS/OBSOLETE 409-6025-526.31-13 27.42 CENTURYLINK-QWEST 11-14 A/C 3604570968343B 409-6025-526.42-10 3.00 11-14 A/C 3604571535571 B 409-6025-526.42-10 2.53 11-14 A/C 3604570831558B 409-6025-526.42-10 1.50 11-16 A/C 206T355724768 409-6025-526.42-10 1.65 11-14 A/C 3604576684085B 409-6025-526.42-10 17.82 11-16 A/C 206T359336570B 409-6025-526.42-10 33.39 11-23 A/C 206T302306084B 409-6025-526.42-10 24.47 11-23 A/C 206T310164584B 409-6025-526.42-10 33.39 11-14 A/C 3604570411199B 409-6025-526.42-10 67.00 CHURCH,JEREMY FIRST AID&SAFETY EQUIP. 409-6025-526.31-08 400.00 CLALLAM CNTY EMS Medic I Advisory 409-6025-526.41-50 600.00 JAKE PATTERSON UNIFORM ALLOWANCE-PATTE 409-6025-526.20-80 229.29 JOHN HALL UNIFORM ALLOWANCE-HALL 409-6025-526.20-80 226.56 TYLER BIEKER BOOTS UNIFORM ALLOWANCE- 409-6025-526.20-80 220.00 OLYMPIC MEDICAL CENTER SALE SURPLUS/OBSOLETE 409-6025-526.31-13 378.21 SYSTEMS DESIGN WEST, LLC CONSULTING SERVICES 409-6025-526.41-50 3,127.48 ZOLL MEDICAL CORPORATION SALE SURPLUS/OBSOLETE 409-6025-526.31-02 146.23 Fire Department Medic I Division Total: $6,849.74 Fire Department Department Total: $6,849.74 Medic I Utility Fund Total: $6,849.74 ADVANCED TRAVEL Toxic Red. Conf.-Bloor 413-7481-535.43-10 88.75 CASCADIA LAW GROUP MISC PROFESSIONAL SERVICE 413-7481-535.41-50 12,254.79 MISC PROFESSIONAL SERVICE 413-7481-535.41-50 3,747.50 ECHTLE RESEARCH LIBRARY SERVICES(EXCL 908 413-7481-535.41-50 2,853.48 Public Works-WW/Storm% Wastewater Remediation Division Total: $18,944.52 Public Works-WW/Stormwtr Department Total: $18,944.52 Page 21 E - 21 a � Id^^ Date: 12/11/2014 * »>rrrrrryfrrrrl,, , City of Port Angeles City Council Expenditure Report r4'rJ * From: 1112212014 To: 121512014 Vendor Description Account Number Invoice Amount Harbor Clean Up Fund Total: $18,944.52 ALL WEATHER HEATING&COOLING CITY REBATE 421-7121-533.49-86 800.00 C&F INSULATION CITY REBATE 421-7121-533.49-86 5,341.95 CENTURYLINK-QWEST 11-14 A/C 3604570968343B 421-7121-533.42-10 0.50 11-14 A/C 3604571535571 B 421-7121-533.42-10 0.42 11-14 A/C 3604570831558B 421-7121-533.42-10 0.25 11-16 A/C 206T355724768 421-7121-533.42-10 0.28 11-14 A/C 3604576684085B 421-7121-533.42-10 2.97 11-16 A/C206T359336570B 421-7121-533.42-10 5.63 11-23 A/C 206T302306084B 421-7121-533.42-10 4.08 11-23 A/C 206T310164584B 421-7121-533.42-10 5.63 11-14 A/C 3604570411199B 421-7121-533.42-10 11.17 DAVE'S HEATING&COOLING SVC CITY REBATE 421-7121-533.49-86 800.00 CITY REBATE 421-7121-533.49-86 800.00 EVERWARM HEARTH&HOME INC CITY REBATE 421-7121-533.49-86 968.16 FLUID A CLEAR RESULT CITY REBATE 421-7121-533.49-86 4,360.00 MATHEWS GLASS CO INC CITY REBATE 421-7121-533.49-86 583.50 CITY REBATE 421-7121-533.49-86 1,355.60 Charles Schramm CITY REBATE 421-7121-533.49-86 100.00 Deborah Stewart CITY REBATE 421-7121-533.49-86 50.00 Jeffery Grulkowski CITY REBATE 421-7121-533.49-86 15.00 Judith Carlson CITY REBATE 421-7121-533.49-86 50.00 Marjorie Movius CITY REBATE 421-7121-533.49-86 15.00 SWAIN'S GENERAL STORE INC CLOTHING ACCESSORIES(SEE 421-7121-533.43-10 13.95 Public Works-Electric Conservation Division Total: $15,284.09 Public Works-Electric Department Total: $15,284.09 Conservation Fund Total: $15,284.09 PUD#1 OF CLALLAM COUNTY Power Supply 1 431-7130-538.47-10 41.55 Public Works-Electric Telecommunications Division Total: $41.55 Public Works-Electric Department Total: $41.55 Telecommunications Fund Fund Total: $41.55 RYAN,SWANSON&CLEVELAND, PLLC CONSULTING SERVICES 451-7188-594.41-50 13,005.59 TRANSFORMER TECHNOLOGIES, LLC ELECTRICAL EQUIP&SUPPLY 451-7188-594.65-10 2,500.00 Public Works-Electric Electric Projects Division Total: $15,505.59 Public Works-Electric Department Total: $15,505.59 Electric Utility CIP Fund Total: $15,505.59 CH2M HILL INC CONSULTING SERVICES 452-7388-594.65-10 2,492.80 Public Works-Water Water Projects Division Total: $2,492.80 Public Works-Water Department Total: $2,492.80 Water Utility CIP Fund Total: $2,492.80 ACF WEST, INC TEXTILE,FIBERS,LINENS 454-7588-594.65-10 2,556.90 Page 22 E - 22 a � Id^^ Date: 12/11/2014 * »>rrrrrryfrrrrl,, , City of Port Angeles City Council Expenditure Report r4'rJ * From: 1112212014 To: 121512014 Vendor Description Account Number Invoice Amount HERRERA ENVIRONMENTAL CONSULTAPENGINEERING SERVICES 454-7588-594.65-10 5,981.66 Public Works-Solid Waste Solid Waste Coll Projects Division Total: $8,538.56 Public Works-Solid Waste Department Total: $8,538.56 Solid Waste Utility CIP Fund Total: $8,538.56 BROWN AND CALDWELL CONSULTING SERVICES 463-7489-594.65-10 57,930.04 BUILDERS EXCHANGE OF WA INC COMMUNICATIONS/MEDIA SERV 463-7489-594.65-10 535.70 MOSS-ADAMS, LLP FINANCIAL SERVICES 463-7489-594.65-10 65.00 VANIR CONSTRUCTION MGMT, INC CONSULTING SERVICES 463-7489-594.41-50 22,631.12 Public Works-WW/Storm% CSO Capital Division Total: $81,161.86 Public Works-WW/Stormwtr Department Total: $81,161.86 CSO Capital Fund Fund Total: $81,161.86 A-1 PERFORMANCE, INC BUILDING MAINT&REPAIR SER 501-7630-548.41-50 103.94 CENTURYLINK-QWEST 11-14 A/C 3604570968343B 501-7630-548.42-10 1.75 11-14 A/C 3604571535571B 501-7630-548.42-10 1.47 11-14 A/C 3604570831558B 501-7630-548.42-10 0.87 11-16 A/C 206T355724768 501-7630-548.42-10 0.96 11-14 A/C 3604576684085B 501-7630-548.42-10 10.39 11-16 A/C 206T359336570B 501-7630-548.42-10 19.48 11-23 A/C 206T302306084B 501-7630-548.42-10 14.28 11-23 A/C 206T310164584B 501-7630-548.42-10 19.48 11-14 A/C 3604570411199B 501-7630-548.42-10 39.09 Public Works-Equip Svcs Equipment Services Division Total: $211.71 Public Works-Equip Svcs Department Total: $211.71 Equipment Services Fund Total: $211.71 CENTURYLINK-QWEST 11-14 A/C 3604570968343B 502-2081-518.42-10 2.25 11-14 A/C 3604571535571B 502-2081-518.42-10 1.90 11-14 A/C 3604570831558B 502-2081-518.42-10 1.12 11-16 A/C 206T355724768 502-2081-518.42-10 1.24 11-14 A/C 3604576684085B 502-2081-518.42-10 13.36 11-16 A/C 206T359336570B 502-2081-518.42-10 25.04 11-23 A/C 206T302306084B 502-2081-518.42-10 18.35 11-23 A/C 206T310164584B 502-2081-518.42-10 25.04 11-14 A/C 3604570411199B 502-2081-518.42-10 50.25 DAVE'S HEATING&COOLING SVC RELOCATE#2 AC IN DATACTR 502-2081-518.41-50 1,897.72 GLOBAL KNOWLEDGE DATA PROC SERV&SOFTWARE 502-2081-518.43-10 2,095.00 OLYMPIC STATIONERS INC SUPPLIES 502-2081-518.31-01 4.44 PACIFIC OFFICE EQUIPMENT INC FURNITURE, OFFICE 502-2081-518.31-80 1,898.06 SUGA SUNGARD USER GROUP MEMBEF502-2081-518.49-01 195.00 SUNGARD PUBLIC SECTOR DATA PROC SERV&SOFTWARE 502-2081-518.48-02 4,649.23 Finance Department Information Technologies Division Total: $10,878.00 Finance Department Department Total: $10,878.00 Page 23 E - 23 a � Id^^ Date: 12/11/2014 * »>rrrrrryfrrrrl,, , City of Port Angeles City Council Expenditure Report r4'rJ * From: 1112212014 To: 121512014 Vendor Description Account Number Invoice Amount Information Technology Fund Total: $10,878.00 AWC EMPLOYEE BENEFITS TRUST Med Den/Vis Premiums 503-1631-517.46-30 248,132.84 LT Disability 503-1631-517.46-31 4,521.39 Life Insurance 503-1631-517.46-32 1,724.87 L1 Med/Vis Premiums 503-1631-517.46-34 9,162.94 REIMBURSE MEDICARE-NOV 503-1631-517.46-35 115.40 REIMBURSE MEDICARE-NOV 503-1631-517.46-35 104.90 Disability Board-November 503-1631-517.46-35 46.97 REIMBURSE MEDICARE-NOV 503-1631-517.46-35 104.90 REIMBURSE MEDICARE-NOV 503-1631-517.46-35 530.90 REIMBURSE MEDICARE-NOV 503-1631-517.46-35 104.90 Disability Board-November 503-1631-517.46-35 94.32 REIMBURSE MEDICARE-NOV 503-1631-517.46-35 104.90 Disability Board-November 503-1631-517.46-35 947.56 REIMBURSE MEDICARE-NOV 503-1631-517.46-35 104.90 REIMBURSE MEDICARE-NOV 503-1631-517.46-35 104.90 Disability Board-November 503-1631-517.46-35 7.66 REIMBURSE MEDICARE-NOV 503-1631-517.46-35 104.90 Disability Board-November 503-1631-517.46-35 1,610.82 REIMBURSE MEDICARE-NOV 503-1631-517.46-35 104.90 REIMBURSE MEDICARE-NOV 503-1631-517.46-35 104.90 NW ADMIN TRANSFER ACCT S/NS WT 503-1631-517.46-33 72,463.45 ADJ NS 503-1631-517.46-33 -2,345.35 RETIREES 503-1631-517.46-34 9,659.40 Disability Board-November 503-1631-517.46-35 428.00 REIMBURSE MEDICARE-NOV 503-1631-517.46-35 104.90 REIMBURSE MEDICARE-NOV 503-1631-517.46-35 104.90 Disability Board-November 503-1631-517.46-35 4.45 REIMBURSE MEDICARE-NOV 503-1631-517.46-35 104.90 Self Insurance Other Insurance Programs Division Total: $348,364.42 Self Insurance Department Total: $348,364.42 Self-Insurance Fund Fund Total: $348,364.42 AWC EMPLOYEE BENEFITS TRUST Retiree Premiums 602-6221-517.46-35 4,011.32 REIMBURSE MEDICARE-NOV 602-6221-517.46-35 104.90 Disability Board-November 602-6221-517.46-35 534.22 REIMBURSE MEDICARE-NOV 602-6221-517.46-35 104.90 REIMBURSE MEDICARE-NOV 602-6221-517.46-35 104.90 Fireman's Pension Fireman's Pension Division Total: $4,860.24 Fireman's Pension Department Total: $4,860.24 Firemen's Pension Fund Total: $4,860.24 CABLED FIBER STUDIO 650-0000-231.92-00 100.00 Division Total: $100.00 Page 24 E - 24 a � Id^^ Date: 12/11/2014 * »>rrrrrryfrrrrl,, , City of Port Angeles City Council Expenditure Report r4'rJ * From: 1112212014 To: 121512014 Vendor Description Account Number Invoice Amount Department Total: $100.00 Off Street Parking Fund Fund Total: $100.00 AFLAC AFLAC SUPPLEMENTAL INSURA 920-0000-231.53-10 1,298.58 ASSOCIATION OF WASHINGTON CITIES AWC SUPPLEMENTAL LIFE INS 920-0000-231.53-30 289.50 CHAPTER 13 TRUSTEE PAYROLL SUMMARY 920-0000-231.56-90 794.00 EMPLOYEES ASSOCIATION PAYROLL SUMMARY 920-0000-231.55-30 580.00 GUARANTEED EDUCATION TUITION PAYROLL SUMMARY 920-0000-231.56-95 263.50 LEOFF P/R Deductions pe 11-23 920-0000-231.51-21 23,617.91 OFFICE OF SUPPORT ENFORCEMENT P/R Deductions pe 11-23 920-0000-231.56-20 647.01 P/R Deductions pe 11-23 920-0000-231.56-20 169.85 PERS P/R Deductions pe 11-23 920-0000-231.51-10 1,636.56 P/R Deductions pe 11-23 920-0000-231.51-11 15,374.98 P/R Deductions pe 11-23 920-0000-231.51-12 47,327.38 TEAMSTERS LOCAL 589 PAYROLL SUMMARY 920-0000-231.54-10 1,896.50 PAYROLL SUMMARY 920-0000-231.54-10 1,831.50 UNITED WAY(PAYROLL) PAYROLL SUMMARY 920-0000-231.56-10 439.00 VOLUNTEER FIRE ASSOCIATION PAYROLL SUMMARY 920-0000-231.55-20 20.00 WSCFF/EMPLOYEE BENEFIT TRUST PAYROLL SUMMARY 920-0000-231.53-20 1,575.00 Division Total: $97,761.27 Department Total: $97,761.27 Payroll Clearing Fund Total: $97,761.27 Totals for check period From: 11/22/2014To: 12/5/2014 $842,170.22 Page 25 E - 25 • P NGELES QRTAI�_ W A S H I N G T O N, U. S. A. L-�� CITY COUNCIL MEMO DATE: DECEMBER 2,2014 TO: CITY COUNCIL FROM: COREY DELIKAT,PARKS&RECREATION DIRECTOR SUBJECT: FARMER'S MARKET FACILITY USE AGREEMENT-GATEWAY PAVILION Summary: The Port Angeles Farmer's Market(PAFM)has been using the Gateway Pavilion to sell locally grown or produced goods and services since 2009. This contract will continue to allow the PAFM to make rent payments on a bi-annual basis,instead of monthly payments,in efforts to help make the PAFM become more sustainable during the slow winter months. In addition,to allow the PAFM to remain open on Wednesday's,the rent for Wednesday's will drop from$50 per day down to$25 per day for 2014&2015 and will be re-evaluated when the contract expires December 31,2015. Recommendation: 1)Approve and authorize the City Manager to sign the annual contract with the Port Angeles Farmer's Market for use of the Gateway Pavilion for$100 per day for Saturday's use and$25 per day for Wednesday's use,and allow the Market to make rent payments on a bi-annual basis which will be due on July 31,2015 and December 31,2015, and to make minor modifications to the agreement,if necessary. Background/Analysis: The Port Angeles Farmer's Market(PAFM)has been using the Gateway Pavilion to sell locally grown or produced goods and services since 2009. This has become a valuable attraction for the Port Angeles Downtown year around and helps create an economic activity that is supported by residents and visitors alike. This contract will continue to allow the PAFM to make rent payments on a bi-annual basis,instead of monthly payments,in efforts to help make the PAFM become more sustainable during the slow winter months. In addition,to allow the PAFM to remain open on Wednesday's,the rent for Wednesday's will drop from$50 per day down to $25 per day and will be re-evaluated at the end of this contract. The previous 2013 contract was extended until April of 2014 so this proposed contract technically runs from April 2,2014 to December 31,2015. The reason for the delay in the contract was to allow staff to determine weight limit loads for market expansion. Two payments will be due on December 31,2014,and single payments are due July 31,2015 and December 31,2015. This agreement shall be deemed to be in full force and effect from April 2, 2014 and will expire December 31,2015. E - 26 FACILITY USE AGREEMENT BETWEEN THE CITY OF PORT ANGELES AND THE PORT ANGELES FARMERS' MARKET This Facility Use Agreement ("Agreement") is made and entered into this day of 2014 by and between the City of Port Angeles,("City"), a Washington municipal corporation,and the Port Angeles Farmers' Market,("PAFM"),a Washington non-profit corporation. WHEREAS, the City is the owner/manager of the pavilion deck area at the Gateway,located at 125 East Front Street,Port Angeles,Washington; and WHEREAS, PAFM sells goods and products made and produced in the City of Port Angeles region directly stimulating the local economy; and WHEREAS, PAFM is a valuable attraction for Downtown Port Angeles creating an economic activity supported by residents and visitors alike; and WHEREAS, the City is committed to creating a vibrant and active Downtown experience that will be enhanced by the presence of PAFM; and WHEREAS, it is in the City's and the public's interest to allow PAFM to use the Gateway pavilion deck area for operation of the farmers' market subject to the terms specified within this Agreement;and WHEREAS,the PAFM used the Gateway from January 1,2014 until the signing of this Agreement and it is the intent of both parties that the rental amounts listed in section 7 of this Agreement apply to that use; and WHEREAS, this Agreement is for a twelve-month period, however, it is the intention of both parties that the Gateway become the long term home of the PAFM and that this document be renewed at the end of each calendar year; NOW, THEREFORE, in consideration of the promises and commitments made herein,the sufficiency of which is hereby acknowledged,it is agreed as follows: 1. Premises. The City hereby agrees to allow PAFM to use the pavilion deck area at the Gateway which is described in Exhibit "A", a copy of which is attached and incorporated by this reference,for the sole purpose of operating a farmers market upon the following terms and conditions. PAFM may place a sign on the south and east facing portion of the clock tower for the term of this Agreement. The PAFM sign shall be subject to the approval of the Parks and Recreation Director. —1- E - 27 2. Term. This Agreement shall be deemed to be in full force and effect as of the date the Agreement is signed by all parties. The use permitted under this Agreement shall expire December 31, 2015, unless extended or modified in a subsequent written agreement between the parties. 3. Use. PAFM shall use the premises for the sole purpose of operating a farmers' market,which includes the sale of locally grown or produced goods and services, entertainment, and on-site consumption of products sold at PAFM. All other uses are expressly prohibited without the prior written consent of the City's Parks and Recreation Director. Additional compensation at fair market rates shall be required for authorization of any extended or additional uses of the premises. 4. Facility Protection and Cleanup. The parties agree that facility protection and clean up will be in accordance with the provisions set forth in Exhibit "A", which is attached hereto and incorporated herein. 5. Dates and Hours of Operation. A. On all Saturdays from 6:00 a.m.to 4:00 p.m. during the term of this Agreement,the area described in Exhibit"A"shall be reserved for the use of PAFM except that, at its sole option, the City may schedule the described area for other uses, thus displacing PAFM from use of the Gateway facility, on no more than three Saturday dates during the contract term provided that the City give PAFM no less than thirty (30) days notice of said alternate use.During those dates when PAFM is displaced,the signage on the clock tower may be covered at the sole discretion of the Parks and Recreation Director. B. For the Wednesday farmers' market, PAFM shall have use of the pavilion deck on all Wednesdays beginning June 1, 2015 thru September 31, 2015, from 7:00 a.m.until 8:00 p.m. 6. Parking. PAFM may reserve the southernmost parking space on the west side of Lincoln Street and the three most easterly parking spaces on the north side of Front Street, adjacent to the Gateway pavilion,for the purpose of vendor loading and unloading for two hours before and after the market event. Signage for this purpose will be provided to PAFM and PAFM shall be responsible for the placement and removal each market day. Any other parking agreements must be negotiated with appropriate parking managers. City parking ordinances will be enforced. 7. Rental Fees. The rental rate through December 31,2015,is set at$100 per day for Saturday use and$25 per day for Wednesday use. In the event that this Agreement is extended beyond December 31, 2015, the rental rate shall be subject to review and negotiation. Rent shall be paid on a bi-annual basis and is due on July 31St and December 31St of each year. All dates covered by this Agreement are reserved for farmers' market use only,with the exception of no more than three Saturday dates as specified in section 5 above. The parties agree that the PAFM has used the facility from January 1,2014 until the _2_ E - 28 Agreement is signed by all parties. Fees during this timeframe will reflect the above Rental Fee section and will be due by December 31, 2014. The parties agree that the fair value of that use is$5,475. 8. Duties of the PAFM. A. PAFM agrees to include in its vendor guidelines and market promotion that the farmers' market will adhere to the City's policy of no smoking in City parks and public facilities. B. PAFM understands that this Agreement and the terms described herein cover solely the use of the pavilion deck at the Gateway for the specified days of the farmers' market. Any additional uses of facilities will be subject to additional rental fees. PAFM shall at all times have an identified representative of authority on the premises. This person shall be designated before each event and have proper contact information on file with the City's Parks &Recreation Director. C. PAFM shall at no time charge admission fees to non-vendors. D. PAFM shall adhere to all federal, state, county and local laws and regulations during the operation of the farmers' market at the Gateway pavilion deck facility. E. At the end of each day's occupancy, trash and debris generated by PAFM shall be cleaned up by PAFM and deposited in the trash cans located at the Gateway. F. PAFM agrees to use the Gateway as its only venue unless written Permission is granted for temporary relocation by the City. 9. Indemnification. PAFM shall defend, indemnify and hold harmless the City of Port Angeles, its officials, employees and volunteers from and against any and all claims,suits,actions or liabilities for injury or death of any person,or for loss or damage to property,which arises out of the use of the Gateway pavilion deck facility or premises, or from any activity, work or thing done, permitted, or suffered by PAFM in or about the facility or premises, except only such injury or damage as shall have been occasioned by the sole negligence of the City of Port Angeles. 10. Insurance.. PAFM shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the use of the facility or premises. PAFM shall provide a certificate of insurance evidencing: General liability insurance covering premises, products-completed operations and contractual liability. The City shall be named as an insured on PAFM's general liability insurance policy. The general liability insurance shall be written with limits of no less than$1,000,000 each occurrence, $2,000,000 general aggregate. The insurance policy shall contain, or be endorsed to contain a clause that states that PAFM's insurance coverage shall be primary insurance with respect to the City. —3- E - 29 Any insurance, self-insurance,or insurance pool coverage maintained by the City shall be excess of PAFM's insurance and not contribute with it. PAFM shall provide to the City a certificate of insurance evidencing the required insurance before using the facility or premises. Insurance is to be placed with insurer's current A.M.Best rating of not less than A:VII. 11. Assignment. This Agreement may not be assigned or transferred without the written approval of the City. 12. Anti-Discrimination. In all services or activities and all hiring or employment made possible by or resulting from this Agreement, there shall not be discrimination against any employee or applicant for participation in the farmers' market operation because of sex, age, (except minimum age and retirement provisions), race, color, creed, national origin, marital status, sexual orientation, or the presence of any sensory, mental, or physical handicap, unless based upon a bona fide occupational qualification. PAFM shall observe and fully comply with any and all applicable federal, state, or local law or regulations regarding non-discrimination. Any violation of this provision shall be considered a violation of a material provision of this Agreement and shall be grounds for cancellation, termination, or suspension in whole or in part of this Agreement by the City,and may result in ineligibility for further City agreements. PAFM will also comply with other anti-discrimination laws or requirements of any and all jurisdictions having authority. 13. Compliance with All Laws and Regulations. In using the premises,PAFM will comply with all applicable laws, ordinances and regulations from any and all authorities having jurisdiction. PAFM specifically agrees to comply and pay all costs associated with achieving such compliance without any notice from the City, and further agrees that the City of Port Angeles does not waive this section by giving notice of demand for compliance in any instance. 14. Notice. Any notice or information required or permitted to be given to the parties under this Agreement may be sent to the following addresses unless otherwise specified in a subsequent written directive: City of Port Angeles Corey Delikat,Parks and Recreation Director P.O. Box 1150/321 E. 5h Street Port Angeles,WA 98362 Port Angeles Farmer's Market Devon Beck,Board President P.O. Box 336 Port Angeles, WA 98362 —4- E - 30 15. Governing Law. This Agreement shall be governed, construed and interpreted by, through and under the Laws of the State of Washington. Venue for any claims that might flow from this Agreement shall be with the Clallam County Superior Court. 16. Severability. If any provision of this Agreement or the application thereof shall, for any reason and to any extent,be invalid or unenforceable,neither the remainder of this Agreement nor the application of the provision to other persons, entities or circumstances shall be affected thereby, but instead shall be enforced to the maximum extent permitted by law. 17. Entire Agreement. By signing this Agreement the City of Port Angeles and PAFM understand and concur that this Agreement is considered to be all of the covenants,promises, agreements and conditions,oral or written between the parties. The parties hereby agree that this document contains the entire agreement between the parties and that this Agreement shall not be modified, changed, altered or amended in any way except through a written amendment signed by all of the parties hereto. IN WITNESS WHEREOF,the City and PAFM have executed this Agreement the date and year indicated. CITY OF PORT ANGELES PORT ANGELES FARMERS' MARKET By: By: Dan McKeen, City Manager Devon Beck,Board President Attest: Jennifer Veneklasen,City Clerk Approved as to form: William E. Bloor, City Attorney G:\LEGAL\a AGREEMENTS&CONTRACTS\2012 AGRMTS&CONTRACTS\FarmersMarket.FacilitiesUseAgrmt.3.7.12.wpd ._g_ E - 31 S t6)!tP t1 p ~Y Exhibit "A" Y7 w 4s" kr,kl'q tttri tk+ , PARKS & RECREATION DEPARTMENT POLICY AND PROCEDURES The Gateway Usage Policy PK- 0301 1.0 PURPOSE 1.1 To establish written policies and procedures for The Gateway facility management. 2.0 DEPARTMENT/DIVISION/PERSONNEL AFFECTED: 2.1 Department of Parks & Recreation. 3.0 PUBLIC FACILITIES 3.1 The public facility affected is The Gateway, a public gathering place located at 125 East Front Street, Port Angeles, Washington. The area to be regulated by this policy is comprised of the decking and pavilion area of the Gateway Facility, not to include the public restrooms, parking facilities, transit lanes, offices or sidewalks which surround the venue, except for a portion of the sidewalk area adjacent to the planting bed in the southeast corner of the pavilion boundary. 4.0 POLICY 4.1 Smoking will not be allowed within 25 feet of the facility per RCW Chapter 70.160.075. This regulation includes all spaces open to the public. 4.2 Skateboard and bicycle riding will not be allowed at the facility. 4.3 Maximum occupancy is 990 persons. 4.4 Alcohol sales will be allowed by permit only, in an established and controlled area of the pavilion area. 4.5 All vehicle loading/movement must occur outside of the farmer's market business hours when the plaza deck is closed to the public. All vehicle loading and staging shall comply with the Sargent Engineers April 2014 Gateway Plaza Evaluation (Including supplemental correspondence). At no time shall vehicles exceed 2,500lbs per point of contact with the plaza deck. One vehicle (identified as "Load Case 1" in the Sargent Engineers supplemental correspondence) may exceed this limit to a maximum of 12,000 Ibs GVW. Parked vehicles and trailers shall maintain a minimum distance of 12 feet apart, measured wheel-to-wheel or load point of contact with the plaza deck. 4.6 Any vehicle parked more than two consecutive hours on the pavilion deck shall have an approved protection device placed beneath said vehicle to protect the deck. 4.7 No banner or sign shall be hung on Gateway property unless in compliance with City of Port Angeles Municipal Code 14.36. PK-0301 [New 08/2009-PW&U] Pagel of 2 E - 32 ,;,e.YttltP 4ti Of 141G,„” ,1 xhiit A 4.8 No tents and/or other temporary structures shall be secured to cables, drain spouts, fire suppressant systems, electric equipment or similar structures. 4.9 Protective deck covering must be used if any substance in a users charge, other than water, could be spilled onto The Gateway walking surface. 4.10 Users shall make no alteration or improvements to or upon the premises, or install any fixtures, without first obtaining written approval from the City's Parks & Recreation Director. 4.11 Equipment will be provided for proper cleanup. Users shall leave the pavilion deck area in the same condition that it was found, prior to each day's occupancy. All City equipment shall be returned to proper storage at the facility. 4.12 User groups will at no time charge admission fees to the general public. Charging for goods or services is allowable, but no facility entry fee, nor minimum purchase requirements, shall be enforced. 4.13 User groups will in no way restrict general public use of the facilities public restrooms. PK-0301 [New 08/2009-PW&U] Page 2 of 2 E - 33 • /ORT % NGELES A S H I N G T O N, U. S. A. CITY COUNCIL MEMO DATE: DECEMBER 16,2014 TO: CITY COUNCIL FROM: DAN MCKEEN,CITY MANAGER SUBJECT: MAYORS CHALLENGE 2015 Summary: As part of the Joining Forces initiative, the Federal government has provided resources for communities to use in order to end veteran homelessness. Recommendation: Adopt the Resolution accepting the Mayors Challenge to support the local effort to end veteran homelessness in Clallam County by the end of 2015. Background/Analysis: In a combined effort to end veteran homelessness in communities by the end of 2015, the joint initiative of Joining Forces, the U.S. Interagency Council on Homelessness, U.S. Department of Housing and Urban Development and the U.S. Department of Veterans Affairs joined together to reach out to communities. To accelerate progress on meeting the goal of ending veteran homelessness by 2015, First Lady Michelle Obama launched the Administration's Mayors Challenge. So far more than 210 mayors, county and state officials have committed to ending homelessness among veterans in their communities. This challenge was brought to the City's attention by Kathy Wahto from Serenity House of Clallam County. By spreading the word of the resources available in order to prevent those at risk or already homeless, Port Angeles City officials can do their part in assisting the efforts of the VA and local agencies like Serenity House. Accepting the Mayors Challenge does not commit any city financial resources. The Clallam County Commissioners accepted the Mayors Challenge in August 2014. This memo includes a list of several Frequently Asked Questions regarding the challenge. More information about the Mayors Challenge can be found at htw//bit.ly/mAyg schal ge. Attachment: Mayors Challenge FAQs E - 34 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT ANGELES, WASHINGTON, AS PART OF THE JOINING FORCES INITIATIVE, ACKNOWLEDGES THE LOCAL EFFORT TO END VETERAN HOMELESSNESS IN CLALLAM COUNTY BY THE END OF 2015. WHEREAS, the Federal Strategic Plan to Prevent and End Homelessness set a goal to end veteran homelessness in the United States before the end of 2 015; and WHEREAS, with the assistance of Federal programs developed to assist veterans and link communities to achieve their goal and in recognition of the County's ten-year plan to end homelessness in Clallam County; and WHEREAS, the Federal government has provided resources to help other communities pursue their goals, and has developed strategies to aid the communitys' pursuit of a future that does not include veteran homelessness. Those strategies include: • A Housing First approach that removes barriers to help veterans obtain permanent housing as quickly as possible, without necessary prerequisites; • Prioritizing the most vulnerable veterans, especially those experiencing chronic homelessness, for permanent supportive housing opportunities, including 25 Housing and Urban Development-Veterans Administration Supportive Housing vouchers administered by the Peninsula Housing Authority; • Voices for Veterans annual Stand Down in Port Angeles, Port Townsend, and Forks, and other outreach focused on achieving housing outcomes for every veteran experiencing homelessness; • Rapid re-housing interventions, including the Veterans Administration Supportive Services for Veteran Families (SSVF) short-term rental subsidies and services in order to be integrated back into our communities; and • Early detection and prevention services so at-risk veterans and their families remain stably housed. NOW, THEREFORE, be it resolved by the City Council of the City of Port Angeles, Washington: Section 1. The City Council hereby accepts the National Mayors' Challenge to support the local effort to end veteran homelessness. E - 35 PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the day of 16th of December, 2014. Dan Di Guilio, Mayor ATTEST: APPROVED AS TO FORM: Jennifer Veneklasen, City Clerk William E. Bloor, City Attorney E - 36 Mayors Challenge: Frequently Asked Questions (FAQs) Q. Why should a mayor join the Mayors Challenge? A. As laid out in Opening Doors,our nation's first strategic plan to prevent and end homelessness, we have a goal as a country to end homelessness among Veterans in 2015—less than two years from now. And, thanks in large part to the progress we have made over the last four years, we are seeing unprecedented levels of federal commitment and investment in programs for Veterans experiencing homelessness. However, we know that we will only end homelessness nationally by ending it locally—something that requires the continued leadership and support from mayors and other local elected officials. By publicly committing to ending Veteran homelessness in 2015, mayors will lend a powerful voice to their communities' collaboration and efforts,enabling them to build momentum to reach the finish line. Moreover, we have seen the incredibly powerful impact that national recognition has made on the efforts in communities like Phoenix and Salt Lake City, thanks to the leadership and support of their mayors toward the goal of ending Veteran homelessness. Q. Is the goal to end all Veteran homelessness, or just chronic homelessness among Veterans and/or just homelessness among unsheltered Veterans? A. Our goal as a nation, as laid out in Opening Doors, is to end homelessness among all Veterans in 2015. Certainly there are important milestones along the way to that goal, including ending chronic homelessness among Veterans and housing all Veterans who are unsheltered—milestones that are worth celebrating. However, the purpose of the Mayors Challenge is for mayors to publicly express their commitment and provide the leadership to implement the strategies necessary for their communities to end homelessness among all Veterans locally. Q. How do you define "Veteran"? Does it include those who may be ineligible for Veteran Health Administration (VHA) benefits? A: Yes,for the purposes of ending Veteran homelessness, we consider all Veterans as part of the definition— including those who are ineligible for VHA benefits. HUD's Continuums of Care(CoCs)are charged with serving all people experiencing homelessness, including Veterans. HUD is using its 2013 and 2014 CoC funding competitions to encourage CoCs to collaborate with their local VA Medical Centers to ensure that CoC funded providers serving Veterans prioritize those who may not be eligible to participate in VA's health care system and in VA's homeless programs and services. Both VA and HUD encourage communities to make connections at the local level between CoCs and VA Medical Centers to identify and connect Veterans to the housing and services that best meet their needs. 04/10/14 1 E - 37 Mayors Challenge: FAQs Q. When does the challenge begin and end? A. Across the country, there are mayors who have already entered the challenge,committing their communities to end Veteran homelessness in 2015. For additional communities who enter the Challenge, it begins on the day they make that commitment. Ultimately, we are all working toward the goal of ending Veteran homelessness by December 31,2015—as measured in the January 2016 Point in Time count. Q. What numbers do we use to measure progress? A. Ultimately, our success toward achieving the goal of ending Veteran homelessness will be measured in the January 2016 Point in Time count, with the January 2015 Point in Time count a good interim progress marker. Additionally, some communities may choose to use other strategies, like a local Veteran Stand Down event or intensive street outreach and surveying, to gauge progress toward the ultimate goal. Q. We don't think our PIT count is a reliable measure of our progress. Is there another way to measure it? A. Although we certainly understand the challenges your community may have with Point in Time counts, it is the single most consistent and reliable national measure of homelessness. While it is indeed a snapshot,it demonstrates the overall direction that homelessness is trending from year to year. To supplement the Point in Time count,some communities conduct other outreach and surveying efforts to generate updated, by- name lists of Veterans experiencing homelessness to help ensure that they are effectively reaching, and linking to housing and services, all Veterans experiencing homelessness in their communities. Q. How will we know when we have succeeded, and when can we claim victory? A. We will know we have succeeded when we have a systematic end to Veteran homelessness, which means there are no Veterans sleeping on our streets and every Veteran has access to permanent housing.Should Veterans become or be at-risk of becoming homeless, we will have the capacity to quickly connect them to the help they need to achieve housing stability. When those three things are accomplished, we can claim victory. Q. Where do we go to get support for our effort? A. You can visit http://www.hud.gov/veterans to find resources to help your community work strategically to achieve the goal. We have also provided a list of helpful webpages at the end of this FAQ document. In addition, you could consider pairing with another city, and using the Mayors Challenge as an opportunity to learn from one another and spur each other on toward achieving your goals—something that has been very successful in the case of Phoenix and Salt Lake City. If you do not wish to be paired with another city, but do wish to be connected to other mayors and communities that you can share ideas and learn from, HUD, USICH, and VA staff will assist you to identify and connect with relevant peers. 06/18/14 2 E - 38 Mayors Challenge: FAQs Q. How does the Mayors Challenge relate to other federal and local initiatives to end Veteran homelessness within my community? A. Ending homelessness among Veterans, and indeed ending all forms of homelessness, is a national effort that requires the support of a variety of public and private organizations and agencies at all levels of government. Since the launch of Opening Doors,federal agencies have been implementing several targeted strategies and initiatives to help communities end homelessness among Veterans and other populations, and local communities have strengthened their efforts to achieve that goal. We do not view the Mayors Challenge as duplicative or in conflict with these other efforts, but rather as a complementary effort that can help generate public awareness and attention, increase learning and information-sharing across initiatives and communities,and help inspire even greater progress,locally and nationally. We've seen in many communities that the public commitment of mayors can help galvanize local efforts and foster more purposeful coordination of resources and strategies. If you have questions about any current federal programs or initiatives in your community, HUD, USICH and VA staff will help to connect you to the right agencies and people. Q. How does this relate to the National League of Cities' Homeless Veteran Leadership Network? A. We know that ending homelessness among Veterans, and indeed ending all forms of homelessness, is a national effort that requires the support of a variety of agencies and organizations. To that end, the National League of Cities is providing an additional venue to help cities achieve the goal and has developed a network for municipalities. The Homeless Veteran Leadership Network(HVLN)encourages city leaders to engage with local efforts,shares best practices with each other and offers support to increase collaboration between city leaders and local stakeholders. There are many stakeholders who want to help you reach your city's goal, and ultimately, we view all of these efforts as complimentary and supplemental to our broad, national goal of ending homelessness among Veterans in 2015. Q. I am ready to enter the Mayors Challenge, now what? A. We are excited that your community is committed to the goal of ending Veteran homelessness by 2015. To help support your efforts and identify effective strategies, visit http://hud.gov/veterans for useful documents, links, and resources. We have provided a list of helpful webpages at the end of this FAQ document. We also encourage your community to celebrate success as you achieve critical milestones toward the goal of ending Veteran homelessness. As we have seen with communities like Phoenix and Salt Lake City, entering into a 'friendly competition' between mayors has been an extremely effective strategy in both accelerating momentum around the goal of ending Veteran homelessness, and garnering widespread public attention and support. If your community is interested in pairing together with another community, HUD, USICH and VA can work together with you to find possible matches that might work. For more detailed information, or to let us know what kinds of information or materials would be helpful to your local efforts, you can contact us as:MayorsChallenge @HUD.gov 06/18/14 3 E - 39 f a Identify Your Partners Find your Continuum of Care'—Each geographic area is covered by a Continuum of Care (CoQ which is a group of stakeholders organized to coordinate homeless assistance resources(housing and services)and develop strategies to prevent and end homelessness within its community. • Connect with your VA Medical Center —The Veterans Health Administration is home to the United States' largest integrated health care system consisting of 152 medical centers that,among other things,connect Veterans experiencing or at risk of homelessness to housing and services that meet their unique needs. • Maximize mainstream resources3—Although not specifically targeted at Veterans experiencing or at risk of homelessness, programs that serve low-income people help Veterans to obtain and sustain self-sufficiency, such as the Supplemental Nutrition Assistance Program,Temporary Assistance for Needy Families, Supplemental Security Income,and Veterans Reemployment at Career One Stop Centers. • Engage local philanthropy—Consider how to engage with philanthropic organizations in a way to maximize resources and increase progress toward ending Veteran homelessness. Know Your Data Homeless Management Information System—The Continuum of Care administers a local database of people experiencing homelessness, including Veterans. Learn more about data on homeless Veterans4 from VA. • Homeless population and subpopulation reports'—Continuums of Care are required to report the number of people, including Veterans,experiencing homelessness in their geography(sheltered persons annually and unsheltered persons biannually). • Annual Homeless Assessment Report to Congress —Compare your local data to national estimates. .�` Use Available Resources Resources for Homeless Veteran Service Providers'—Includes current policy priorities, best practices on sharing information locally between Continuums of Care and VA medical centers,and links to additional resources. • Interagency work at the federal level"—Get up-to-date information about federal progress toward the goal, including blog posts and a solutions database of best practices to replicate in your community. • MayorsChallenge@hud.gov—Let us know if you have any questions throughout your challenge, as well as keep us updated on your progress toward the goal. https://www.o necpd.info/grantees/?gra nteesa ctio n=ma i n.sea rch res ults&p rogra m id=3 z http://www.va.gov/health/vamc 3 http://usich.gov/usich_resources/federal-guidance-for-mainstream-programs 4 http://va.gov/HOMELESS/NationalCenter_Needs_and_Interventions.asp s https://www.onecpd.info/resource-library/coc-homeless-populations-and-subpopulations-reports 6 https://www.onecpd.info/resources/documents/AHAR-2013-Partl.pdf https://www.onecpd.info/home lessness-assistance/resources-for-homeless-veteran-service-providers $http://usich.gov/population/veterans 06/18/14 4 E - 40 VA Healthcare for Homeless Veterans(HCHV) The primary mission of HCHV is to connect Veterans experiencing homelessness to needed health care and social service programs via extensive outreach,administered through VA medical centers. VA Veterans Benefits Assistance Outreach Program Veterans Benefits Assistance Homeless Veterans Outreach Coordinators provide VA benefits access and information through outreach efforts to Veterans who are homeless and Veterans at-risk of homelessness. VA Homeless Veterans Reintegration Program(HVRP) HVRP is the only federal program that works specifically on employment issues for Veterans experiencing homelessness while using a client-centered case management model to connect Veterans with other social services and benefits. VA Veterans'Workforce Investment Program This program provides funds to assist Veterans experiencing homelessness in gaining meaningful employment through client- centered case management, including job counseling,training,and placement assistance. VA Incarcerated Veterans'Transition Program This program provides case management and employment counseling services to Veterans who have been incarcerated or are soon to be transitioning out of incarceration and are at risk of becoming homeless. VA Domiciliary Care for Homeless Veterans Domiciliary Care for Homeless Veterans is a supportive residential rehabilitation and treatment service center for Veterans experiencing homelessness with multiple and serious medical conditions, mental illness,or addiction. VA Homeless Providers Grant and Per Diem Program funds go toward the provision and maintenance of transitional housing facilities and service centers for Veterans(Grant Program),as well as for the operational costs for services provided to Veterans while in transitional housing(Per Diem Program). VA Supportive Services for Veterans Families(SSVF)Program This program works with nonprofit organizations to provide social services for low-income and very low-income veterans and their families currently residing in or transitioning to permanent housing. HUD-VA Supportive Housing(HUD-VASH)Program HUD-VASH combines HUD Housing Choice Voucher rental assistance for homeless Veterans with case management and clinical services provided by VA at VA medical centers and community-based outreach clinics. HUD Continuum of Care(CoC)Program This program is designed to assist individuals and families experiencing homelessness and to provide the services needed to help such individuals move into transitional and permanent housing,with the goal of long-term stability. Program funds may be used for permanent housing,transitional housing,supportive services, Homeless Management Information Systems,and,in some cases, homelessness prevention. Learn more about these and other programs at: http://usich.gov/population/veterans http://www.va.gov/homeless http://hud.gov/veterans 06/18/14 5 i E - 41 j RT NGELES " `- W A S H I N G T O N, U. S. A. CITY COUNCIL MEMO DATE: December 16, 2014 TO: CITY COUNCIL FROM: TERRY GALLAGHER,POLICE CHIEF STEVE ROMBERG,9-1-1 COMMUNICATIONS MANAGER SUBJECT: NEW WORLD SYSTEMS ADDITIONAL SOFTWARE LICENSE AGREEMENT Summary: The 17-member agency PenCom Advisory Board has authorized the purchase of New World Systems' Decision Support software. The software enables agencies to access the mountains of data collected each day to report, trend, analyze, and deliver information in multiple ways. Users can analyze data across many dimensions and display information visually through graphs and charts to assist decision makers in more effective organizational performance and effective response planning. The software was originally offered at a price of$60,000. Manager Romberg has negotiated a price of$46,200.00 for the software package. Total purchase price with $3,880.80 in sales tax added is $50,808.80. Funds for the purchase will be drawn from the PenCom capital account maintained by Clallam County. There will be no cost to the City of Port Angeles. Recommendation: Authorize the City Manager to sign the Additional Software License Agreement with New World Systems in the amount of$50,808.80 to effect the purchase of NWS Decision Support software. Background/Analysis: Peninsula Communications (PenCom)user agencies, both police and fire, utilize New World Systems (NWS) software at some level for day-to-day operations. This includes the 9-1-1 center itself which operates with a New World based Computer Aided Dispatch (CAD) system. The proposed purchase of New World Decision Support software will allow for the enhanced operation of the 9-1-1 center and police operations. PenCom fire service agencies will not directly benefit from the software upgrade but support the purchase because of the overall value it represents in improving public safety analytical capabilities. The software will allow for: • Multi jurisdictional functionality for law enforcement, fire and EMS; • Automated unit recommendations based on proximity and resources; • Highly scalable solutions for medium, large, and consolidating agencies; • High availability with the ability to operate stand-alone without a server connection; • Information sharing and enhanced communication; E - 42 The CAD system is designed to streamline dispatch activity across all disciplines for law enforcement, fire, and EMS. It leverages the latest mapping and CAD technology for the fastest and most accurate emergency response, while preparing agencies for Next Generation 9-1-1 and future dispatch requirements. Additionally, the Decision Support software enables law enforcement to better utilize information for further implementation of what is now known as intelligence-led policing. Intelligence-led policing is a policing model that is built around the assessment and management of risk. In other words the Decision Support software will allow us to better analyze data to determine where police resources can best be utilized and/or to better predict future needs. The PenCom Advisory Board requests City Council authorization to expend PenCom resources for the purchase of the software, and for the City Manager to sign the attached Additional Software License Agreement. The agreement has been reviewed and approved by the Legal Department. E - 43 Document#:0641-14A3A inkFaar. "1��r1u u �.^a'1u s° riiW1A°m�s;1u uY d"a t��lurda�ri° December 2,2014 ADDITIONAL SOFTWARE LICENSE AGREEMENT Mr.Stephen Romberg Port Angeles Police Department 321 East 5th Street Port Angeles,WA 98362 Dear Mr. Romberg: New World Systems is pleased to license you additional software per your request. The attached forms (Exhibit AA and Proposal Summary dated 12/2/2014) are to be reviewed and approved by you and/or your authorized representative.They describe the additional software and services you have requested along with the related fees. The General Terms and Conditions from our original License Agreement are incorporated and continue to apply.Any taxes or fees imposed from the course of this Agreement are the responsibility of the Customer. We thank you for your continued business with New World Systems.We look forward to working on this project with you. ACKNOWLEDGED AND AGREED TO BY: NEW WORLD SYSTEMS'CORPORATION PORT ANGELES POLICE DEPARTMENT,WA (New World) (Customer) By:---------------- By:---------------- Larry D.Leinweber, President Authorized Signature Title By:---------------- Authorized Signature Title Date: Date: Each individual signing above represents that(s)he has the requisite authority to execute this Agreement on behalf of the organization for which (s)he represents and that all the necessary formalities have been met. The"Effective Date"of this Agreement is the latter of the two dates in the above signature block. PRICING VALID FOR 30 DAYS FROM DATE REFERENCED ABOVE. Corporate:888 West Big Beaver Road,,Suite 600,Troy,Michigan 48084-4749248-269-1000 www.newworldsystems.com 0641-14A3A 1202 Add LE&COR DSS C 4 age 1 R: I-°Ilk I°I°°AA 1, ,1,NL COST"SUMMAlRYAND IRAYMEAM I, I°°I E uC L.uP I. Total Costs Summary:Licensed Standard Software and Implementation Services DESCRIPTION OF COST COST A. LICENSED STANDARD SOFTWARE as further detailed in the Proposal Summary $33,600 B. IMPLEMENTATION AND TRAINING SERVICES as further described in the Proposal Summary 12,600 OI IWA "'I IMI;;IPIROJIA�K"'I COS"'@ C. TRAVEL EXPENSES(Estimate) $4,000 II. Payments for Licensed Standard Software and Implementation Services DESCRIPTION OF PAYMENT COST A. ONETIME PROJECT PAYMENT: 1. Amount due upon the Effective Date $30,000 2. Amount due 90 days after Effective Date $16,200 OlINIA.;"'I IMI;;IPIROJIA�K"'I IPAYMIA;;IN"@"': 5AINQ B. TRAVEL EXPENSES(Estimate) $4,000 1. 2 trips are anticipated,to be billed at actual cost for reasonable expenses incurred for airfare,rental car,lodging,tolls,mileage,and daily per diem expenses.All travel costs will be billed weekly for services provided in the previous calendar week. III. Standard Software Maintenance Services $8,960 Standard Software Maintenance Agreement (SSMA) fees for the software listed on the attached proposal will be added to Customer's current SSMA fees and will commence 90 days after delivery of the software; year one cost to be prorated to run concurrently with Customer's existing SSMA. Subsequent year SSMA fees for the above software will be consistent with the SSMA agreement currently in effect. ALL PAYMENTS ARE DUE WITHIN FIFTEEN(15)DAYS FROM RECEIPT OF INVOICE NEW WORLD SYSTEMS'Aegis PUBLIC SAFETYSOFTWARE 0641-14A3A 1202 Add LE&COR DSS E 4Pp_ge2 III 17 IF ITEM I DESCRIPTION 5,6 DECISION SUPPORT SOFTWARE 1. Law Enforcement Management Data Mart(CAD) Includes lo+users Dashboards for Law Enforcement a. Corrections Management Data Mart Includes lo+users Dashboards for Corrections Management ITEM I DESCRIPTION IMPLEMENTATION SERVICES 1. Decision Support Software Implementation Services:(CAD and CMS) Standard Package Installation of standard library components(cubes and dashboards) *reporting cubes/dash boards for specific agency needs Basic training on working with data and reporting cubes Requires l on'dtet,ip remaining work will be completed remotely Port Angeles Police c��WA Proposal Summary o64,',"^m,202Add Ls^umcoS NEW WORLD SnTEmrA egu PUBLIC mFErSnpnWAxs Page 3 E . 46 ITEM I DESCRIPTION INVESTMENT 1. COMBINED STANDARD SOFTWARE MAINTENANCE AGREEMENT(SSMA)(Per Year Cost) Annual SSMA to begin at the end of the warranty period;year one cost to be prorated to run concurrently with Customer's existing SSMA. 90-Day Warranty from Date of Delivery No Charge Year 1 SSMA $8,960 m. m1 ITEM DESCRIPTION INVESTMENT 1. TRAVEL AND LIVING EXPENSES(Estimate) Estimated 2 trips at$2,000 per trip. $4,000 PRICING VALID THROUGH DECEMBER 37,2074. MSP ENDNOTES Personal Computers must meet the minimum hardware requirements for New World Systems'Aegis products.Microsoft Windows 718 or later is required for all client machines.Windows 200812012 Server and SQL Server 200812012 are required for the Application and Database Server(s). 2 New World Systems'Aegis product requires Microsoft Windows 200812012 Server and SQL Server 200812012 including required ClientAccess Licenses(CALs)for applicable Microsoft products.Servers must meet minimum hardware requirements provided by New World Systems. 3 New World Systems'Aegis product requires Microsoft Excel or Windows Search 4.0 for document searching functionality; Microsoft Word is required on the application server for report formatting. 4 New World recommends a 100/1000MB(GB)Ethernet network for the local area network. Wide area network requirements vary based on system configuration,New World will provide further consultation for this environment. 5 Application may require a separate Server. 6 Configuration and end user training to occur after Customer has been live for 3 months or longer on an application. Prices assume that all software is licensed. Prices are quoted as preliminary estimates only and are subject to further clarification and confirmation. 8 Licensed Software,and third party software embedded therein,if any,will be delivered in a machine readable form to Customer via an agreed upon network connection. Any taxes or fees imposed are the responsibility of the purchaser and will be remitted when imposed. 9 Travel and expenses are not included as they are billed at actual cost. Port Angeles Police Dept.,WA Proposal Summary 064 7-74A3A 7202 Add LE&COR DSS NEW WORLD SYSTEMS'Aegis PUBLIC SAFETY SOFTWARE Page 4 E - 47 RT NGELES W A S H I N G T 0 N, U. S. A. CITY COUNCIL MEMO DATE: December 16, 2014 To: CITY COUNCIL FROM: Corey Delikat, Director of Parks & Recreation SUBJECT: Final Acceptance of the Civic Field Boiler Replacement, Project PK 01-14 Summary: Swift Plumbing & Heating, Inc. has completed the installation of the Civic Field electric hot water boiler, Project PK01-14. The Final invoice has been received and processed in the total amount of$14,725.40, including applicable taxes. The work has been completed and inspected and the boiler has been put into service. Recommendation: Accept the Civic Field Boiler Replacement, Project No. PK 01-04, and authorize Staff to proceed with project close out. Background/Analysis: Swift Plumbing & Heating of Kingston, Washington, has completed the installation of the Civic Field electric hot water boiler, as contracted under Project PK01-14, in the final amount of$14,725.40, including applicable taxes. This project was necessary to replace the existing 500 gallon electric boiler that was required to be shut down by the Washington Department of Labor and Industries in 2007 due to failed State safety inspections. The 40 year old boiler was subsequently determined to be beyond repairs and in need of replacement. The contract for PKOI-14 was originally awarded in the amount of$14,212.32. One change order was needed to complete the project, increasing the project to $14,725.40. Original Contract Change Orders Amount (1) Final Cost $14,212.32 $513.08 $14,725.40 G:\CNCLPKT\PACKET 1TEMS\2014\CC1216\E 5 Ldoc E - 48 'ORT . NGELES A, UIu'DJJIII//l9✓N, Ui'",` W A S H I N G T O N, U. S. A. CITY COUNCIL MEMO DATE: December 16, 2014 TO: CITY COUNCIL FROM: Craig Fulton, P.E., Director of Public Works &Utilities SUBJECT: Ediz Hook Erosion Repair, Project TR05-2009—Final Acceptance Summary: Primo Construction, Inc. has completed the Ediz Hook Erosion Repair project. The work has been inspected and accepted as complete. Payment in the amount of$91,528.44, including applicable taxes, has been made with a 5%retainage being held. Recommendation: Accept the Ediz Hook Erosion Repair, Project TR05-2009, and authorize release of the retainage upon receipt of required clearances. Background/Analysis: Bids were opened for the Ediz Hook Erosion Repair, Project TR05-2009, on September 9, 2014. Primo Construction, Inc., of Port Angeles, WA, was awarded the contract on September 16, 2014. Construction began on October 20, 2014, and was completed on November 14, 2014. The project has been inspected and determined to be complete and final payment will be processed. Inspection and project management for the project was performed by the City's engineering staff. The original contract amount was $ 99,339.93. The final contract amount, adjusted for quantity variances is $91,528.44. The cost for the City's match to the FEMA authorization is 12.5% ($11,441.06). The following table shows the current FEMA authorization in comparison to the final construction costs. Project TR05-2009 Funding Original Approved Approved Final Bid Ediz Hook Erosion Responsibility Sub-Grant Bid Construction Construction Cost Repair Proportion Construction Cost Proportion Proportion Proportion FEMA 75.00% 131,700 74,230.19 68,646.33 State of Washington 12.50% 21,950 12,417.49 11,441.06 City of Port Angeles 12.50% 21,950 12,417.49 11,441.05 Total 100.00% 175,600 99,339.93 91,528.44 This project finished under budget and within allocated funds. It is recommended that Council accept the Ediz Hook Erosion Repair, Project TR005-2009, and authorize release of the retained percentage upon receipt of required clearances. N:ACCOUNCIL\FINAL\Ediz Hook Erosion Repair Project-Final Acceptance.doc E - 49 • 0RU NGELES ""iJl���la " = W A S H I N G T O N, U. S. A. CITY COUNCIL MEMO DATE: December 16, 2014 TO: CITY COUNCIL FROM: Craig Fulton, P.E., Director of Public Works &Utilities SUBJECT: General Service Electric Rate Ordinance Amendment PAMC 13.12.040 Schedule GS-03—General Service Summary: Effective January 1, 2015, the City's wireless network will be transferred from the electric utility fund to the general fund. This change in enterprise funds necessitates that the associated wireless access points pay for the electricity they now consume, as they were previously exempt due to their association with the electric utility. Also, the proposed amendment clarifies that the wireless access points and security cameras are exempt from paying the poll attachment fees required under PAMC 13.12.040. Recommendation: (1) Conduct a first reading, (2) Open and close a public hearing, (3)Waive the second reading and(4)Adopt the proposed General Service Electric Rate Ordinance. Background/Analysis: Effective January 1, 2015, the City's wireless network will be transferred from the electric utility fund to the general fund. This change in enterprise funds necessitates that the associated wireless access points pay for the electricity they now consume as they were previously exempt due to their association with the electric utility. Also, the proposed amendment clarifies that the wireless access points and security cameras are exempted from paying the poll attachment fees required under PAMC 13.12.040. At its December 9, 2014 meeting, the Utility Advisory Committee unanimously recommended that City Council consider adopting the proposed amendment. It is recommended that Council conduct a first reading, open and close a public hearing, waive the second reading, and adopt the proposed General Service Electric Rate Ordinance. Attachment: Draft General Service Electric Rate Ordinance Amendment N:ACCOUNCIL\FINAL\GS Electric Rate Ordinance Amendment.docx G - 1 ORDINANCE NO. AN ORDINANCE of the City of Port Angeles, Washington making changes to Chapter 13.12.040 of the Port Angeles Municipal Code relating to general service. THE CITY COUNCIL OF THE CITY OF PORT ANGELES DO HEREBY ORDAIN AS FOLLOWS: Section 1. Ordinance 2054 as amended and Chapter 13.12 of the Port Angeles Municipal Code relating to general service are hereby amended by amending Section 13.12.040 to read as follows: 13.12.040 - Schedule GS-03—General service. C. Uniform rate: I. Base charge. a. Single phase $22.90 per month. b. Three phase $57.24 per month. C. Municipal traffic signal $190.64 per month. d. Municipal street light $137.28 per month. e. Municipal emergency management system $28.97 per month. f. City's unmetered security cameras s�and wireless access points $3.00 per month for each camera and wireless access�. Section 2. Ordinance 2054 as amended and Chapter 13.12 of the Port Angeles Municipal Code relating to general service are hereby amended by adding Section E. to PAMC 13.12.040 to read as follows: E. Pole attachment fees. City owned unmetered security camera system and wireless access points shall be exempt from PAMC 13.14.040. 1 G - 2 Section 3- Corrections. The City Clerk and the codifiers of this ordinance are authorized to make necessary corrections to this ordinance including, but not limited to, the correction of the scrivener's/clerical errors,references,ordinance numbering, section/subsection numbers and any references thereto. Section 4 - Severability. If any provisions of this Ordinance, or its application to any person or circumstances, are held invalid,the remainder of the Ordinance,or application of the provisions of the Ordinance to other persons or circumstances,is not affected. Section 5 -Effective Date. This Ordinance,being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum. This ordinance shall take effect five (5) days after passage and publication of an approved summary thereof consisting of the title. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the day of January,2015. Dan Di Guilio,Mayor APPROVED AS TO FORM: William E. Bloor, City Attorney ATTEST: Jennifer Veneklasen, City Clerk PUBLISHED: , 2015 By Summary 2 G - 3 "VON&ORT NGELES .......... �P WAS H I N G T O N, U. S. A. all,, OH it CITY COUNCIL MEMO DATE: DECEMBER 16,2014 TO: CITY COUNCIL FROM: SHERRY WRIGHT,ACTING CHIEF FINANCIAL OFFICER SUBJECT: AUTHORIZING CLOSURE OF THE ECONOMIC DEVELOPMENT FUND FUND#103), AND THE CLOSURE OF THE PORT ANGELES WORKS FUND FUND#110). Summary: We are proposing the following: 1. Close the Economic Development Fund (Fund#103) as it no longer meets the criteria of a special revenue fund according to Governmental Accounting Standards Board (GASB) Statement No. 54. All remaining assets will be transferred to the General Fund and will be"assigned" for Economic Development purposes. Going forward Economic Development will be accounted for as a separate division within the General Fund. 2. Close the special revenue Port Angeles Works Fund(Fund 4110). This fund closure is merely housekeeping. The Fund has not been in use since 2006. All remaining balances were transferred to the LTGO Bond Fund (Fund 4214)which was established for the Western Urban Growth Area. Recommendation: The requested action for this issue is as follows: 1. Conduct a first reading and waive the second reading of the Ordinance relating to fund closures 2. Adopt the fund closure ordinance. Background/Analysis The Economic Development Fund(Fund#103), formerly titled the"Governor's Rural Economic Summit fund"was established as a special revenue fund on November 4th 1997 with Ordinance 2973, and later amended with Ordinance 3005 to change the title. Previously, the Economic Development Fund received support from utilities to be used for growing the local economy. In 2015 utilities will no longer transfer funds to the Economic Development Fund, instead utilities will provide direct support for economic development activities that is specific to the benefit of the utility. In 2006, the City received $7.5 million in settlement funds from the State of H - 1 Staff Report in Support of Closing Funds P a ( e (2 Washington for the abandonment of a project to construct a graving dock. These funds helped to build the Gateway Multi-Modal Center. Restricted funds associated with this settlement have been spent and this fund no longer meets the criteria of a special revenue fund according to GASB Statement No. 54. If approved, remaining funds will be transferred to the General Fund and will be set aside as "assigned" for economic development purposes. As part of the 2015 budget process, a new division was created in the General Fund to account for future economic development expenditures. Ordinance No. 2973 also established the Port Angeles Works Fund (Fund 4110) to account for an economic development program. Remaining funds were transferred to the LTGO Bond Fund (Fund 4214)in 2006 in support of the utility expansion into the Western Urban Growth Area. The closure of this fund is merely housekeeping since this fund has not been in use for some time. The rule-setting body for accounting standards for state and local government, the Government Accounting Standards Board(GASB), issued pronouncements, such as Statement No.54 Fund Balance Reporting and Governmental Fund Type Definitions, that brought about further review of our funds and how they are structured. We continue to review the structure of our funds annually. Attachments: Ordinance—Fund Closure for Economic Development and Port Angeles Works Fund H - 2 ORDINANCE NO. AN ORDINANCE of the City Council of the City of Port Angeles, Washington, closing the Economic Development Fund (Fund 4103) and Port Angeles Works Fund (Fund 4110). WHEREAS, in order to implement best financial practices for compliance with Government Accounting Standards Board (GASB) Statement No. 54 and to accommodate needed changes in the City's budget structure, the City finds it necessary to close the Economic Development Fund and Port Angeles Works Fund and to transfer remaining assets into existing funds, NOW, THEREFORE, the City Council of the City of Port Angeles does ordain as follows: Section 1. Ordinance No. 2973 as amended by Ordinance No. 3005 (name change)and PAMC Section 3.15.015, establishing the Economic Development Fund and Port Angeles Works Fund are hereby repealed; and all monies remaining in those Funds shall be transferred into the general fund. Section 2 - Severability. If any provisions of this Ordinance, or its application to any person or circumstances, are held invalid, the remainder of the Ordinance, or application of the provisions of the Ordinance to other persons or circumstances, is not affected. Section 3 -Effective Date. This ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum. This ordinance shall take effect five days after its publication by summary. PASSED by the City Council of the City of Port Angeles, Washington, at its regular meeting on the 161' day of December, 2014. Dan Di Guilio, Mayor ATTEST: APPROVED AS TO FORM: Jennifer Veneklasen, William E. Bloor, City Attorney PUBLISHED: By Summary H - 3 "W"Na ORT NGELES .......... �P WAS H I N G T O N, U. S. A. all,, OH it CITY COUNCIL MEMO DATE: DECEMBER 16,2014 To: CITY COUNCIL FROM: SHERRY WRIGHT,ACTING CHIEF FINANCIAL OFFICER SUBJECT: AMEND ORDINANCE ESTABLISHING TELECOMMUNICATIONS UTILITY& AUTHORIZE CLOSURE OF THE TELECOMMUNICATIONS FUND FUND#431). Summary: We are proposing the following: 1. Amend all references of Telecommunications "Utility"to "Telecommunications Service"in Chapter 13.53 of the Port Angeles Municipal Code. The Telecommunications program no longer meets the definition of a utility. 2. Close the Telecommunications Fund (Fund#431) and transfer remaining balances to the General Fund. The Telecommunications Fund does not generate adequate user fees to warrant having a separate utility fund. The Police and Fire Departments are the main users of these services. Recommendation: The requested action for this issue is as follows: 1. Conduct a first reading and waive the second reading of the Ordinance amending Chaper 13.53 of the Port Angeles Municipal Code related to Telecommunications Service. 2. Conduct a first reading and waive the second reading of the Ordinance closing the Telecommunications Fund. 3. Adopt both ordinances. Background/Analysis The Telecommunications Utility, Chapter 13.53 of the Port Angeles Municpal Code, was adopted in 2012. This established the operation, management, and maintenance of the City's Telecommunications Facilities. The primary goal of the Telecommunications Utility was to provide high capacity Internet and other telecommunications services to both internal and external customers. H - 4 Changes to Telecommunications P a ( e (2 Initially, it was determined that ongoing operations of the Telecommunications Utility were to be supported by user fees from residents and first-responders such as police and fire. However, it was later determined that user fees were not adequate to cover the cost of providing telecommunications service. Instead, City police and fire provide the main source of revenue for the wireless system. This requires that the Telecommunications program no longer be treated as a utility and language in Chapter 13.53 must be amended to delete all references to a"Utility". Other minor amendments to Chapter 13.53 are also included in the attached ordinance. The Telecommunications Fund (Fund 443 1)was also established in 2012 for the purpose of administering and accounting for revenue received from the user fees from Metro-Net, the citywide wireless system. Metro-Net was funded, in part, by a$2.6 million Broadband Technology Opportunities Program (BTOP) grant. Due to the lack of revenues from external users, the Telecommunications Fund 4431 does not meet the formal requirements for being an enterprise fund on its own. Instead, the Telecommunications program should be properly accounted for and monitored within the General Fund which it supports. The second ordinance will effectively close the Telecommunications Fund and transfer all remaining assets to the General Fund. Attachments: • Ordinance Amending Telecommunications Chapter 13.53 of PAMC • Ordinance Closing Telecommunications Fund H - 5 ORDINANCE NO. AN ORDINANCE of the City of Port Angeles, Washington, relating to Telecommunications Chapter, 13.53, of the Port Angeles Municipal Code. WHEREAS, the City Council does hereby find that there is a need to make changes to Telecommunications for the purpose of operating, managing and maintaining telecommunications facilities owned by the City, NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PORT ANGELES do hereby ordain as follows: Section 1. Title 13, Public Utilities, Chapter 13.53 of the Port Angeles Municipal Code is hereby amended to read as follows: Chanter 13.53 TELECOMMUNICATIONS Tr'�rSERVICE Sections: 13.53.005 Definitions. 13.53.010 Purposes of Chapter. i3.53.020 Tejee6fflfflttfljeff+j6jj8 Utility R8t&bjj8heA 13.53.025 Powers and Authorities of the Telecommunications Utility Service 13.53.030 Transfer of Property. 13.53.040 Director of Public Works and Utilities Depat:tmefit. 13.53.050 Applicability of Chapter. 13.53.060 No Obligation to Serve. 13.53.070 Rates and Rate Schedules. 13.53.080 Right—of-Way and Pole Attachments. 13.53.090 Liability for Interruptions of Access. 13.53.100 Shut-Down for Repairs. 13.53.110 Tampering with Telecommunications Facilities. 13.53.120 Theft of Telecommunications Access. -1- H - 6 Section 13.53.005 -Definitions For purposes of this Chapter: A. "Telecommunications" means the transmission of information by wire, radio, optical cable, electromagnetic, or other similar means. As used in this definition, "information" means knowledge or intelligence represented by any form of writing, signs, signals,pictures, sounds, or any other symbols. B. "Telecommunications Facilities" means lines, conduits, ducts, poles, wires, cables, crossarms, receivers, transmitters, instruments, machines, appliances, instrumentalities and all devices, real estate, easements, apparatus, property, and routes used, operated, owned, or controlled to facilitate the provision of Telecommunications services. C. "Metropolitan Area Network" means the City-wide broadband digital network comprised of Telecommunications Facilities that are owned by the City that interconnects a number of City owned and non-City owned Local Area Networks. D. "Local Area Network" means a computer network that interconnects computers in a limited area such as a home or a business. E. "Point of Delivery" is the physical point at which the Metropolitan Area Network ends, and the customer's Local Area Network begins. In the event of any dispute or uncertainty about the location of a Point of Delivery, the records of the Telecommunications Utility service that show the location of the particular Point of Delivery shall control. F. "Right-of-Way" shall have the same meaning as 11.14.020 PAMC. Section 13.53.010 - Purposes of Chapter. The purposes of this Chapter are as follows: A. To operate, manage, and maintain Telecommunications Facilities owned or controlled by the City in the Right-of-Way up to the Point of Delivery. B. To reduce the costs of providing City services by using high capacity Telecommunications Facilities to support City services. C. To provide the opportunity to extend and improve a high capacity Metropolitan Area Network owned by or under the control of the City, and to use excess capacity thereon to provide access to high capacity Internet and other Telecommunications services, to accommodate expanding technologies and demand, to facilitate intergovernmental coordination and services (such as educational and health institutions), and to provide more and faster Telecommunications services to residents of the City. D. To enhance the growth and continued economic vitality of the City. E. To manage and regulate competing demands for the use of the public Right- of-Way by minimizing the installation of duplicative communications lines and facilities on, over or under the public Right-of-Way. F. To reduce the cost of Telecommunications services to City residents. -2- H - 7 G. To effectuate the foregoing purposes, it is the intent of the City to provide for the operation, management and maintenance of the Metropolitan Area Network by contracting with private sector providers, and to operate the Telecommunications Facilities as an open access facility available to retail providers who will be charged for access thereto, and who will normally have the direct business relationship with the end-use customers, instead of the City filling such role. 13.53 20 Telesemmttaig-ations Utility Established. Fet: toe pttt=peses referred to as "the Depat:ttnefi 13.53.025 - Powers and Authorities of the Telecommunications Service The Telecommunications Utility Service shall perform the functions, and have the authority, as set forth in this Chapter for managing, regulating, and controlling the City's Metropolitan Area Network. Without limiting the generality of the preceding sentence, the Telecommunications Utility Service shall have the power and authority: A. To operate, manage, and maintain Telecommunications Facilities owned or controlled by the City in the Right-of-Way to the Point of Delivery. B. To extend and improve a high capacity Metropolitan Area Network owned by or under the control of the City, and to use excess capacity thereon to provide access to high capacity Internet and other Telecommunications services to the public. C. To contract with private sector providers to provide for the operation, management and maintenance of the City's Telecommunications Facilities, and D. To operate the Telecommunications Facilities, or cause them to be operated, as an open access facility available to retail providers who will be charged for access thereto, and who will normally have the direct business relationship with the end-use customers. 13.53.030 - Transfer of Property -- All Telecommunication Facilities, equipment, property, and property rights and interests in the Right-of-Way to the Point of Delivery, owned or acquired by the City after January 1, 2012, insofar as they relate to or concern Telecommunications are hereby transferred to the Telecommunications Thy-Service. 13.53.040-Director of Public Works and Utilities�. A. The word "Director", as used in this Chapter, shall mean the Director of *e City Public Works and Utilities Depat4tnefit, or his designated agent or employee. B. The Telecommunications Utility Service shall be administered under direction of the Director of Public Works and Utilities. The Director shall have full charge and control of all work provided for and contemplated by this Chapter, subject to the ultimate control and authority of the City Manager and the City Council. -3- H - 8 C. The City shall have exclusive right to sell, lease and deliver access on the Metropolitan Area Network owned by or under the control of the City. Rights of access and delivery of services across the Telecommunications Facilities owned by or under the control of the City arising under the provisions of this Chapter shall not be transferred to any person or entity without the express written approval of the City Council. 13.53.050 — Applicability of Chapter. The provisions of this Chapter shall apply only to the delivery of access to and related services across the Telecommunications Facilities owned by or under the control of the City. Nothing in this Chapter shall be construed or deemed to regulate the delivery of Telecommunications services over or across lines, facilities or equipment owned by a private telecommunications provider, or which may be located in the public right-of-way pursuant to a franchise, lease, permit, license, or other privilege granted to such private communications provider by the City. 13.53.060 — No Obligation to Serve. The City shall have no obligation to serve or provide access on the Telecommunications Facilities owned by or under the control of the City. The City reserves the right to limit or refuse access to the Telecommunications Facilities owned by or under the control of the City at its sole discretion, provided such access shall not be limited or denied in a manner that is inconsistent with applicable federal, state or local law or regulations. 13.53.070 — Rates and Rate Schedules. Rates and charges for delivery of access and related services across the Telecommunications Facilities owned by or under the control of the City shall be billed in accordance with contracts with private sector providers as established from time to time by the City Council. 13.53.080—Right—of-Way and Pole Attachments. A. The City hereby grants to the Telecommunications Utility Service established by this Chapter authority to use the City's Right—of-Way to install Telecommunication Facilities and apparatus necessary to effectuate the purposes of this Chapter, and the right to enter onto such public Right-of-Way to operate and maintain such Telecommunications Facilities, and to extend, improve and expand the Telecommunications Facilities owned or controlled by the City. B. The City may condition access to the Telecommunications Facilities owned or controlled by the City upon the dedication or conveyance to the City of any easement for the installation, operation and maintenance of such Telecommunications Facilities over, across, upon and under property owned or controlled by another. The City may also require such dedication or conveyance to be by warranty deed or it may require execution of an indemnification covenant assuring good and merchantable title thereto. Such „may easement may be used for the purpose of providing delivery of Telecommunications access and related services to the City as well as to others. Such„may easement shall permit access thereto by City employees and agents at all reasonable hours or at any time in an emergency situation, as determined by the City in its sole discretion. -4- H - 9 C. Any Telecommunications Facilities attached to any pole owned or controlled by the City shall be subject to all ordinances and regulations pertaining to such pole attachments, including payment of fees. 13.53.090 — Liability for Interruptions of Access. The City shall not be liable for any loss, injury or damage of any kind, including but not limited to consequential, special and punitive damages, resulting for the interruption, reduction, loss or restoration of access to the Telecommunications Facilities owned or controlled by the City from any cause, including without limitation any loss by fire, flood, accident, casualty, sabotage, terrorist act, strike, labor slow-down, act of God or the public enemy, or failure or inadequacy of Telecommunications access or appurtenant facilities. The City disclaims any express or implied warranty of merchantability or fitness for a particular purpose for access to the Telecommunications Facilities owned or controlled by the City provided pursuant to this Chapter. The delivery of Telecommunications access to any person or entity shall not be construed as or deemed to be the delivery of goods under the Washington Uniform Commercial Code. Every person and entity accepting access to the Telecommunications Facilities owned or controlled by the City agrees to, and shall be deemed to, waive any and all claims for damage or loss to the person's or entity's lines, facilities or communications equipment caused by any act or omission of the City; provided however, that nothing herein shall be deemed or construed as a waiver of any claim for damage or liability arising out of the gross negligence or malicious act of the City or its agents. 13.53.100 — Shut-Down for Repairs. Prior to a planned suspension of access to the Telecommunications facilities, the City will make reasonable efforts under the applicable circumstances to provide prior notice of such suspension to any person with access to such Telecommunication Facilities. However, for purposes of making repairs, upgrades, extensions or changes to the Telecommunications Facilities owned or controlled by the City, or to avoid damage to property or to persons, the City may without prior notice suspend access to the Telecommunications Facilities owned or controlled by the City for such periods as the City determines in its sole discretion to be reasonably necessary to make such repairs, upgrades, extensions, or changes, or to avoid damage to property or to persons. The City shall not be liable for damage of any kind, direct or indirect, resulting from any such suspension of access to the Telecommunications Facilities owned or controlled by the City. 13.53.110 — Tampering with Telecommunications Facilities. No person shall connect to, adjust, tamper with or make any alteration or addition to the Telecommunications Facilities owned or controlled by the City, without having first obtained written permission from the Director, and any person who causes damage to the Telecommunications Facilities owned or controlled by the City shall be liable to the City for any damage proximately caused by such unauthorized connection, adjustment, tampering, alteration or addition to such Telecommunications Facilities. 13.53.120 — Theft of Telecommunications Access. It shall be unlawful for any person to make any connection to or to install or to construct any facility or equipment with the intent of obtaining access from or make use of the Telecommunications Facilities or network -5- H - 10 owned or under the control of the City without paying for such access or without paying the fees and charges applicable thereto. Section 2 - Severabili ty. If any provisions of this Ordinance or its applications to any person or circumstances is held to be invalid, the remainder of the Ordinance or application of the provisions of the Ordinance to other persons or circumstances is not affected. Section 3 - Effective Date. This ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum. This ordinance shall take effect five (5) days after passage and publication of an approved summary thereof consisting of the title. Section 4 - Corrections. The City Clerk and the codifiers of this ordinance are authorized to make necessary corrections to this ordinance including, but not limited to, the correction of the scrivener's/clerical errors, references, ordinance numbering, section/subsection numbers and any references thereto. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the 16th day December, 2014. Dan Di Guilio, Mayor ATTEST: APPROVED AS TO FORM: Jennifer Veneklasen, City Clerk William E. Bloor, City Attorney PUBLISHED: , 2014 By Summary G:ALEGAUa ORDINANCES&RESOLUTIONS\ORDINANCES.2012 1,01-Telecommunications Utility Final.01.3 L 12.docx -6- H - 11 ORDINANCE NO. AN ORDINANCE of the City Council of the City of Port Angeles, Washington, closing the Telecommunications Fund (Fund 4 431). WHEREAS, in order to implement best financial practices for compliance with Government Accounting Standards Board (GASB) Statement No. 54 and to accommodate needed changes in the City's budget structure, the City finds it necessary to close the Telecommunications Fund and to transfer remaining assets into existing funds. NOW, THEREFORE, the City Council of the City of Port Angeles does ordain as follows: Section 1. Ordinance No. 374, as amended by Ordinances No. 3991 and 3449 and PAMC Section 3.24.020, establishing the Telecommunications Fund are hereby amended by deleting all references to Telecommunications and all monies remaining in the Telecommunications Fund shall be transferred into the general fund. Section 2 - Severability. If any provisions of this Ordinance, or its application to any person or circumstances, are held invalid, the remainder of the Ordinance, or application of the provisions of the Ordinance to other persons or circumstances, is not affected. Section 3 -Effective Date. This ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum. This ordinance shall take effect five days after its publication by summary. PASSED by the City Council of the City of Port Angeles, Washington, at its regular meeting on the 161' day of December, 2014. Dan Di Guilio, Mayor ATTEST: APPROVED AS TO FORM: Jennifer Veneklasen, William E. Bloor, City Attorney PUBLISHED: By Summary H - 12 ................................... W A S H I N G T 0 N, U. S. A. VP CITY COUNCIL MEMO DATE: December 16, 2014 To: CITY COUNCIL FROM: DAN McKEEN,CITY MANAGER SUBJECT: INDIGENOUS PEOPLES' DAY Summary: At the October 7 th City Council meeting, Councilmember Bruch noted that the Seattle City Council had recently passed a resolution declaring the second Monday in October as Indigenous Peoples' Day. She asked if Council might consider doing the same in Port Angeles. Council agreed by consensus to discuss this matter at a future Council meeting and directed staff to provide background information. Recommendation: No action required; information only. Background/Analysis: In October, the Seattle City Council approved a resolution designating the second Monday in October as Indigenous Peoples' Day to honor Native Americans and recognize the many ways they've enhanced the community, especially through their deep cultural contributions to the region. Washington is one of several states, including Alaska, Hawaii and Oregon, which do not recognize Columbus Day as a legal holiday. Indigenous People's Day will not be an official Seattle holiday, but instead a day to honor indigenous peoples. The Seattle legislation provoked some opposition because October's second Monday is also Columbus Day, a federal holiday named for explorer Christopher Columbus and widely marked by the celebration of Italian-American history and culture. Port Angeles, like Seattle, has a deep historical and cultural connection to the indigenous people of this region. Local artifacts document Tribal occupation of the Port Angeles area to 696 B.C. Other cities, such as Berkeley and Minneapolis, have taken similar steps as Seattle. In April, Minneapolis designated the second Monday of October as Indigenous Peoples' Day. The city council adopted the plan after hearing concerns that hailing Columbus as the discoverer of America is inaccurate and ignores the history of indigenous people. Twenty four years ago South Dakota adopted October 12 as Native Americans' Day; an event that has not been duplicated by any other state. As part of this memo, staff has included resolutions from Seattle and Minneapolis City Councils. J - 2 Steve Lee MO Indigenous Peoples'Day RES July 22,2014 i Version#4 1 CITY OF SEATTLE 2 RESOLUTION 0 1 15 3`_A 3 I 4 A RESOLUTION relating to Indigenous Peoples' Day;declaring the second Monday in October as Indigenous Peoples' Day in the City of Seattle; encouraging other institutions to 5 recognize the Day; and reaffirming the City's commitment to p romote the well-being and 6 growth of Seattle's American Indian and Indigenous community. 7 WHEREAS,the City of Seattle recognizes that the Indigenous Peoples of the lands that would later become known as the Americas have occupied these lands since time immemorial; 8 and 9 WHEREAS,the City recognizes the fact that Seattle is built upon the homelands and villages of 10 the Indigenous Peoples of this region,without whom the building of the City would not have been possible; and 11 WHEREAS,the City values the many contributions made to our community through Indigenous 12 Peoples' knowledge,labor,technology,science,philosophy, arts and the deep cultural 13 contribution that has substantially shaped the character of the City of Seattle;and i 14 WHEREAS,the City of Seattle has a responsibility to oppose the systematic racism towards Indigenous people in the United States,which perpetuates high rates of poverty and 15 income inequality, exacerbating disproportionate health,education,and social crises; and 16 WHEREAS,the City promotes the closing of the equity gap for Indigenous Peoples through 17 policies and practices that-reflect the experiences of Indigenous Peoples,ensure greater access and opportunity, and honor our nation's indigenous roots,history,and 18 contributions; and 19 WHEREAS,Indigenous Peoples' Day was first proposed in 1977 by a delegation of Native 20 Nations to the United Nations-sponsored International Conference on Discrimination Against Indigenous Populations in the Americas; and 21 22 WHEREAS,in 2011 the Affiliated Tribes of Northwest Indians,representing 59 Tribes from Washington,Oregon,Idaho,Northern California, Western Montana and some Alaskan 23 Tribes,passed resolution#11-00 to "Support to Change Columbus Day(2nd Monday of October)to Indigenous Peoples' Day"; and 24 25 WHEREAS,the City of Seattle was declared to be a Human Rights City on December 10,2012, committing itself to protect,respect and fulfill the full range of inherent human rights for 26 all as set forth in the Universal Declaration of Human Rights and numerous other international human rights treaties; 27 �u NOW,THEREFORE, Form last revised:December 31,2013 I i i J - 3 Steve Lee MO Indigenous Peoples'Day RES July 22,2014 Version#4 1 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEATTLE,THE 2 MAYOR CONCURRING,THAT:. 3 i 4 Section 1.The City of Seattle strongly supports the proposition that Indigenous Peoples 5 Day shall be an opportunity to celebrate the thriving cultures and values of the Indigenous 6 Peoples of our region. 7 Section 2. The City of Seattle strongly encourages Seattle Public Schools to include 8 the teaching of indigenous people's history as recommended by Chapter 205, Session Laws of 9 2005. 10 Section 3. The City of Seattle encourages other businesses, organizations, and public 11 institutions to recognize Indigenous Peoples' Day. 12 Section 4. The City of Seattle firmly commits to continue its efforts to promote the 13 well-being and growth of Seattle's American Indian and Indigenous community. 14 Section 5. The Mayor and City Council of the City of Seattle jointly declare the 15 second Monday in October as Indigenous Peoples' Day in the City of Seattle. 16 17 18 19 20 21 22 23 24 25 26 27 7.R Form last revised:December 31,2013 2 J - 4 Z 7h c G � n G 1S A\ RJESOILiC][T11011N OF '7C'lH[lE IM A\Y01R, AND D> CI'7C'Y COUNCUL Recognizing the Second Monday of October as Indigenous Peoples Day By: Alondra Cano,Lisa Bender,Elizabeth Glidden,Cam Gordon,Andrew Johnson, John Quincy,Abdi Warsame,Blong Yang Whereas, the City of Minneapolis recognizes the annexation of Dakota homelands for the building of our city,and knows Indigenous nations have lived upon this land since time immemorial and values the progress our society has accomplished through American Indian technology,thought,and culture,and Whereas, the City of Minneapolis understands that in order to help close the equity gap, government entities,organizations and other public institutions should change their policies and practices to better reflect the experiences of American Indian people and uplift our country's Indigenous roots,history,and contributions;and Whereas, the idea of Indigenous Peoples Day was first proposed in 1977 by a delegation of Native nations to the United Nations-sponsored International Conference on Discrimination Against Indigenous Populations in the Americas;and Whereas, iii 1990 representatives from 120 Indigenous nations at the First Continental Conference on 500 Years of Indian Resistance unanimously passed a resolution to transform Columbus Day into an occasion to strengthen the process of continental unity and struggle towards liberation,and thereby use the occasion to reveal a more accurate historical record;and Whereas,the City Council proclaimed 2013 "The Year of the Dakota: Remembering,Honoring and Truth Telling"and the City understands the need for continued work in the spirit of Truth Telling;and Whereas,the City of Minneapolis has a strong history of over four decades of American Indian activism, which the City celebrates and honors;and Whereas,the United States federal government,the State of Minnesota,and the City of Minneapolis recognize Columbus Day on the second Monday of October,in accordance with the federal holiday established in 1937; Now,Therefore, Be It Resolved by The City Council that the City of Minneapolis shall recognize Indigenous Peoples Day on the second Monday in October. Be It Further Resolved that the City of Minneapolis shall continue its efforts to promote the well-being and growth of the Minneapolis American Indian and Indigenous community. 1 - 5 Be It Further Resolved that Indigenous Peoples Day shall be used to reflect upon the ongoing struggles of Indigenous people on this land, and to celebrate the thriving culture and value that Dakota,Ojibwe,and other Indigenous nations add to our city. Be It Further Resolved,the City of Minneapolis encourages other businesses,organizations and public entities to recognize Indigenous Peoples Day. Passed by the City Council Twenty-fifth Day of April A.D.2014 Barbara A.Johnson,Presidea of Council APPR0VI'D: Betsy Hodges,Mgyor ATTEST: Casey Joe Carl, City Clerk J - 6 "OFF'ORT NGELES -= WASH I N G T O N, U. S. A. CITY COUNCIL MEMO DATE: December 16, 2014 TO: CITY COUNCIL FROM: NATHAN A.WEST,DIRECTOR COMMUNITY AND ECONOMIC DEVELOPMENT SUBJECT: LODGING TAX ADVISORY COMMITTEE 2015 RECOMMENDATIONS Summary: The Lodging Tax Advisory Committee has provided City Council with recommendations regarding allocation of 2015 lodging tax funds. Recommendations: 1.) Council should review and consider the Lodging Tax Advisory Committee's recommendations and provide final direction for staff to incorporate 2015 Budget changes. 2.) Council should review Lodging Tax Advisory Committee scoring and recommendations and provide direction to staff relative to proposal selection. Background/Analysis: On December 2, 2014 and December 10, 2014 the Lodging Tax Advisory Committee met to consider recommendations for the 2015 Budget. The Committee unanimously recommended funding requests as indicated in the attached Lodging Tax Budget summary of revenues and expenditures (Attachment A). In total, the Lodging Tax Advisory Committee recommends expenditures of$527,100 for the 2015 budget. Recommended 2015 expenditures for visitor center include $78,500 an increase of 23% from $64,000 in 2014. The Committee also recommended an increase to the Tourism Commission of $1,500 for total funding of$23,500. A marketing budget was recommended totaling $175,000. The Committee recommended that marketing funds be increased from $174,150 (not including Tourism Commission)in 2014 to $175,000 in 2015. For 2014 funding, the Committee recommended and City Council approved funding of$10,000 for planning associated with an event tent purchase and $60,000 for tent purchase to be earmarked for 2015. On November 24, 2014, the City received an application for an additional $15,000 for the tent purchase. The Committee noted that the $10,000 allocation for planning and due diligence was not spent in 2014 and that it should be utilized before any additional funding is allocated. The Committee recommended a 2015 Budget of$70,000 for the tent. This amount would re-allocate the $10,000 for due diligence into 2015. It is important to note that in order to purchase the tent it must be City owned. However, the City does not have resources to operate, maintain or store the J - 7 tent. A contract with a yet to be determined entity for the operation, maintenance, and storage of the tent would be required prior to purchase. Additionally, staff has requested that multiple sites be evaluated to determine suitability for such purposes. Contracts will need to awarded by Council prior to any organization utilizing the Lodging Tax funds set aside for due diligence. The Fine Arts Center submitted a Lodging Tax Application for $26,300 to cover continued operation of the Center and the Paint the Peninsula Event. The request was an increase of$6,300 from 2014. Administrative costs of$1,500 to cover RFP related expenses were included in the 2015 budget. Recommended allocations to Parks and Recreation, Event Grants and Laurel Street Debt remain unchanged from 2014. No funds have been allocated to tourism related capital expenditures. This year a request for proposals (RFP)was issued for marketing services. Nine (9)proposals were submitted to the City by the deadline on December 3, 2014. The following criteria were utilized by the Lodging Tax Committee to score the proposals: Proposer qualifications, experience, 30 points and demonstrated ability Quality and responsiveness of proposal to the Goals and 30 points Objectives and Scope of Service detailed in Section 11 of this RFP Cost reasonableness, appropriateness, and necessity as compared 20 points to all other proposals to provide the services proposed within the City's annual advertising budget Reporting of measurable outcomes that result from marketing and 10 points tourism promotion Work with local (Port Angeles) entities and professionals and use 10 points of local service providers for marketing effort Individual scores were turned in prior to the Lodging Tax Committee Meeting on December 10, 2014. During Committee discussion it was noted that it is important to look at the ranking in addition to the total points obtained considering members may weigh scores differently. Ranking details illustrate the number of Committee members that rate a proposal 1't, 2nd or 3rd. Score details are noted below. Complete scoring matrices from each Committee member can be made available upon request to staff. J - 8 CD 1401 Tourism Advertising and Marketing Services Total Scoring by Lodging Tax Committee Members Ranking Instances Applicant Point Totals 1st 2nd 3rd Vertigo Marketing 706 5 2 0 Port Angeles Regional Chamber of Commerce 697 4 1 1 Laurel Black Design 621 1 2 0 DVA Advertising and Public Relations 541 0 3 3 Atlas Advertising 537 1 2 1 CMG/Kiro-TV 458 0 0 3 Wheeler and Associates 448 0 0 0 Ellen Hiatt, Marketing and Public Affairs Consultant 371 0 1 0 BMH Marketing, Inc. 352 0 0 0 For marketing proposals the Committee unanimously approved a motion to "recommend that the City Council that the top three ranked marketing proposals Vertigo, Port Angeles Chamber of Commerce and Laurel Black Design be forwarded to City Council for their consideration." Each of these proposals can be achieved within the Committee recommended marketing budget. A request for proposals was also issued for operation of the Visitors Center. Three (3)proposals were received on December 3, 2014. Proposals were scored by the Lodging Tax Committee based on the following criteria: Cover Letter 10 Points Demonstrated Knowledge and Familiarity of Olympic Peninsula and Port Angeles 10 Points Overall Scope of Services 10 Points Hours of Operation 10 Points Cost of Operation 10 Points As noted with the prior RFP, scores were provided just prior to the start of the Committee meeting. It should be noted that due to an email issue one set of scores did not get added until the end of the meeting, however, this entry had no change relative to the overall results. The following were the final scores from Committee members: CD14-02 Visitor Center Proposal Total Scoring by Lodging Tax Committee Members Ranking Instances Applicant Point Totals 1st 2nd 3rd Port Angeles Regional Chamber of Commerce 314 3 5 0 Soroptimist International Port Angeles Jet Set 306 6 1 1 Dale Wilson and Jessica Elliott 208 0 1 7 In the scoring results for the Visitor Center, the first place rankings and the total points did not align. As mentioned in the scoring discussion above, not everyone weighs points equally in their J - 9 evaluation. The Chamber of Commerce came out as number one in point totals while the Soroptimist International Port Angeles Jet Set received 6 of the 9 1st place scores from Committee members. The Committee did not resolve which scoring measure was more important. The Committee did unanimously resolve: "to forward the top two ranked proposals for Visitors Center operations to the City Council for consideration." Only one of the proposals has submitted a budget that can be achieved within the Committee allocated budget. Review of any new considerations or increases to the Lodging Tax Budget by Council at this time should be considered preliminary Council consideration. Final Council action per RCW 67.28.1817 (2) will be at the time of contract award or upon budget amendment (if required) to the preliminary approved budget. Council should consider the Lodging Tax Advisory Committee's recommendations and provide final direction for staff to incorporate 2015 Budget changes as appropriate. Council should also review Lodging Tax Advisory Committee scoring and recommendations and provide direction to staff relative to proposal selection. Attachment A Committee Recommended-Lodging Tax Budget Attachment B LTAC Packet from December 2,2014 J - 10 City of Port Angeles Lodging Tax Budget--2015 Proposed 2015 Staff 2015 Lodging Tax 'Reco mendatioh Committee Reco . F` Lodging Tax $ 470,000 $ 470,000 Interest Earnings 500 500 Total Revenue $ 470,500 $ 470,500 Visitor's Center $ 64,000 $ 78,500 Tourism Commission 22,000 23,500 Marketing 175,000 175,000 Tent 60,000 70,000 Event Grants 70,000 70,000 Administration 1,500 1,500 Parks and Recreation 62,000 62,000 Fine Arts Center 26,300 26,300 Laurel Street Debt 20,300 20,300 Total Expenditures $ 501,100 $ 527,100 J - 11 LODGING TAX ADVISORY COMMITTEE AGENDA December 2, 2014 at 10 a.m. City Hall / Council Chambers 321 E. Fifth Street / Port Angeles, Washington 1. Call to Order 2. Distribution of June 2014 Minutes 3. Open Public Meetings Act 4. 2015 Budget and Non-Marketing Funds (Applications) 5. Third Quarter Marketing Performance Report 6. RFP Process 7. Member Update on Tourism Projects and Events 8. Next Meeting December 10, 2014 3:00p.m. 9. Adjournment J - 12 LODGING TAX ADVISORY COMMITTEE June 5, 2014 at 3:00 p.m. City Council Chamber —City Hall/Port Angeles,Washington CALL TO ORDER Councilmember and Committee Chair Kidd called the meeting to order at 3:03 p.m. ROLL CALL Voting Members Present: Cherie Kidd, Joseph Mollerus, Scott Nagel and Ryan Malane [via telephone]. Voting Members Absent: Kathy Bande. Non-Voting Members Present: Mike Edwards. Non-Voting Members Absent: Fowler Stratton and Betsy Wharton. City Staff Present:Nathan West, Byron Olson, William Bloor and Janessa Hurd. January 6,2014 Meeting Minutes The committee discussed some clarifications from the January 6, 2014,minutes regarding the designated performance measurements. Amendments were made to clarify some of the listed items. Ryan Malane moved to approve the January 6, 2014,minutes as amended. The motion was seconded by Scott Nagel and approved unanimously. 2014 Marketing Metrics Review Community and Economic Development Director Nathan West explained the City Council sequestered $216,000 of Lodging Tax Revenue proposed to be spent on marketing as part of the City Council Budget adoption on December 3, 2013. He discussed the Council's request to focus on "Return on Investment"when it comes to allocating marketing dollars from the Lodging Tax revenue the City receives. He recommended the committee develop performance measures to be used as well as determine the best way the $216,000 of marketing dollars should be spent. He stated Council would need a recommendation from the committee to remove the sequestration and how to spend the marketing funds. Committee discussion followed. Russ Veenema, Executive Director of the Port Angeles Regional Chamber of Commerce presented his suggested marketing budget. Committee members made multiple suggestions regarding amendments to the proposed Chamber of Commerce marketing budget. Committee discussion followed. Director Nathan West opened the discussion on specific performance measurements and encouraged the committee to determine a list to recommend to City Council. Committee discussion followed regarding types of performance measurements. Ryan Malane moved to recommend the City Council 1. Approve the Port Angeles Regional Chamber of Commerce proposed marketing budget as amended, including the following proposed budget Internet Marketing $ 23,525 Magazines & Trade Journals 15,613 Vacation Planners 14,200 Television 30,000 J - 13 LTAC Minutes January 6,2014 Page 2 Vancouver Island Marketing 19,512 Washington State Ferry 6,300 Olympic Peninsula Tourism Commission 22,000 Administration 65,000 Total $196,150 2. Lift the sequestration on marketing funds based upon the following list of performance measurements a. Visitor Center Statistics b. Chamber of Commerce online statistics on website visitation c. Occupancy rates from local hotels d. Regional website analytics e. Regional area percentage f. Online data analytics and social media analytics g. Monthly room tax collected h. Integrated Tourism Commission data i. Monthly comparisons to prior year j. Summer visitor center surveys 3. Chamber of Commerce quarterly reporting to the Lodging Tax Advisory Committee regarding performance measurements. The motion was seconded by Scott Nagel and approved unanimously. DETERMINE NEED AND DATE OF NEXT MEETING It was determined quarterly meetings of the committee would be the most beneficial. The committee agreed by consensus to meet in January, April, July and October during the year. In addition, they agreed to meet in the first Thursday in August this year instead of July. ADJOURNMENT Meeting adjourned at 4:47 p.m. Cherie Kidd, Chair Jennifer Veneklasen, City Clerk J - 14 CITY of PORT ANGELES Lodging(Hotel-Motel)Tax History&Analysis ........... ....... 2014 our-140 T C L TA O 9 '7j-,--,b 2 0,53i-F- 0,162 .LO04 5,927 6,417 1 U?37------- 5��,70, $429,885 21,�715'---15,i-SO -19-,080 5-1,162 -76,Z-51 --74786T--�6-,'i-55 -'---5-285 -$44i, 2 --LOLS- L9,5445,_1 9.709 _16,660 19, 42 22,586 29, 37,6�25 1 48,554 72,856 81,425 61,528 3,0,771 $460,158 2007 , _17,290 24,013 17,878 19,364 26,083 !0,,�150 4Z5i5 60,825 89,325 92,801 45,326 31,577 $498,15$ _71,282 .-15,2F7 $493,64T I 13,76 1,296 �52 91,543 9.121 21,373 19,316 26,506 6� 2009 15,n3 17,550 1,�-37F 1-9,438 ...........-26,9-35725,312 37,947 49,181 92,627 79,733 70,516 32,135 $481,304 2010 7,.327 . 2a„900 I Ll 1,00Lj 25,293 31,860 37, 51,951 108,072 74,310 $0,158 13,583 $485,136 2011 20,564 15,907 15�,49-9 16,92-9 2.2,751 26,67 39,W)O 49,250 81,286 ig-,697 27,683.. $457,78-7 ---- ----------- . ......2012 .20 78--- 3-81 --14,938 --17,536 22,709 25,170 33,91-8 4-8,860 377,29 3a 209 $459,374 !9 -�9-,�3-8 9-5,736 3.027 2013 20371 20,158 1 775 19,145 26,910 28:,972 42,925 54,446 .027 27,719 $501,474 5via-ToCaN 1"72!384 Y93,785 ii-s7FC 727-,6 3-2 270,421 $4,715,165 -=58m -M-i-i4'--245.F2-'-2iF,7-i6 382,514- 536 32-7 -s53,161 - 2 ----3 -100,OGIA Am % 3,67% 4.11% 3.35% 3A8%, 5,21% 6-G8% 8.11% 11,25% Is 09% 1731 11 20-A APR 1 MAY -"J"U Kj,I JULI AUG 5 ft!� ::�OKC�1 -7N��DICI TOTAL '14 Bud 75; PR�- ,4 52-862 336 62,063] 26�,95 70J-R�--- [�l al, sV16,000 19,316 i e;�25 2 2 4,"8 8 28,57911 38,12,8 ::::�n -- $32 19,11, -7- -16,911 i 7,178 6-7 27,223 42,5381 57,0371 7*97 i 1 01 WZ7776 14 Act ,Rev. 7,323 --,=Rev. 4,4101 4, T 18,97s-T- r� 784 �F 35 Vadamo 4,�C �,982 8,155 2 7=1 3 0 69 L 31 $9-1-3 7 57 - - E== Tot.Revenue -7, 292 42,564 57,0-611 0 0 22,689 47,agS L 3,622J 7 2L9.1 33,770 0 0 Ex p ,,d l�-, ..s =31,104j22 2$:35;3 23,974 L E:5463,7�21 NET F (ti v LsJP7,CrCI,aP 711,181) -1,4-0-IT- 29,122 65,278 0 Fund eali We 25 5�9�1 F-17,9457- 47,044 76,165 Financial System 101-1430'X31330, +101-1430-361.11-001 $120,000 $100,000 it$80,000 $60,000 $40,000 $20,000 1 � / l ;j ,1 �f Jr j l _ _ So JAN FENS MAR APR MAY JUN JUL AUG SEP OCT NOV DEC 014 Budget Rev, Q'14 Actual Rev. Da t C� Ckt.bel lP.3,2014 kod?prkg Tax If.0f 1 Petit halo. 10724/211164 2350M CITY Of PORT ANGELES Lodging Tax Budget-_2014 Actual & 2015 Proposed 2014 Budget 09/30/14 Actual Remaining$$ Remaining% 2015 Proposed. REVENUE: �1 Lodging Tax $ 470,000 $ 321,770 $ 148,230 31.54% $ 470,000 Interest Earnings 300 913 (613) -204.33% 500 Total Revenue $ 470,300 $ 322,683 $ 147,617 31.39% $ 470,500 [EXPENDITURES, �IIL� Visitor's Center $ 64,000 $ 64,000 Tourism Commission 22,000 22,000 Marketing 175,000 175,000 Tent 60,000 60,000 Event Cra'nts 70,000 70,0'00 Administration 11500 1,500 Parks and Recreation 62,000 62,000 Fine Arts Center 26,300 26,300 Laurel street debt 20,300 20,300 Total Expenditures $ 501,100 $ 463,527 $ 37,573 92,50%a $ 501,100 un"alance 146,781 116,181 G:\FF NANCE''Ai7M�NISTRAT1VE\Datab7ases&"u orksheetslMonthly Update- Charts$ Graphs\ odg,ing Tax Budget Comparison Re'vis�on Date: Cictabem 24,2014 heetl 1 of 1 P6nt Date: 10/24/2014 2:35 NAM J - 16 OCT 2 2014'' 10� C III p q YD �.�F ry�p{�.�„� f EL y !w 0.u�'1111,.1 p��t E4�DY�d I.....�� City at Port Angeles 2015 Lodging Tax/Tourism Promotion Funding Application and Guidelines 2015 funding requests are now being accepted by the City of Fort Angeles. Applications for Lodging Tax/Tourism Promotion Funding are due October 24„ 2014 at the Community and Economic Development Office in City ball. What is the Lodging Excise Tax Fund? Funding for this program comes from the Purl Angeles Lodging Tax Fund which receives hotel/motel taxes from lodging establishments inside the city limits.The City collects a tax on charges for overnight lodging. What Can be Funded with Lodging Tax Revenue Lodging taxes can be used for • tourism marketing, • marketing and operations of special events and festivals, • operations of tourism-related facilities owned or operated by nonprofit organizations, • operations and capital expenditures of tourism related facilities owned by the City of Port Angeles. State Lai w Defining the Use of Lodging Tax The Washington State Legislature enacted changes to the laws governing the use and reporting of lodging tax revenues with the passage of ESHB, 1258 in the 2018 legislative session.These changes, in part, establisher)requirements for reporting information on the use of lodging tax which have been incorporated into the Lodging TaxlTourism Promotion application. Revised Mode of Washington(R W), Chapter 87.28 'Public Stadium, Convention, Arts and Tourism Facilities'provides detailed information about the use„award and reporting of tourism funds, lm ortant Terms Relating to RCW 87.28 Tourism: economic activity resulting from tourists, which may include sales of overnight lodging, meals, tours, gifts, or souvenirs Tourism promotion: activities, operations, and expenditures designed to increase tourism, including but not limited to advertising, publicizing, or otherwise distributing information for the purpose of attracting and welcoming tourists; developing strategies City of Part Angelbes Tourism Prcaa7 o iaan AppNiicat on Bntormafion Page J - 17 to expand tourism; operating tourism promotion agencies-, and funding the marketing of or the operation of special events and festivals designed to attract tourists Tourism-related facility: real or tangible personal property with a usable life of three or more years, or constructed with volunteer labor, and used to support, tourism, performing arts, or to accommodate tourist activities Who May Apply? The 2015 funding program is open to non-profit organizations with the demonstrated ability to achieve tourism goals as outlined below. • Increase hotel occupancy in Port Angeles by creating overnight stays. Increase overnight stays during the off season. Provide visitor attractions and/or promote the area's existing: attractions. Attract more businesses to Port Angeles and thereby generate additional business for hotels and motels. As a result of State Legislative changes made in the 2013 session,, all applications must include estimates of how funding the activity will result in increases to people staying overnight, travelling 50 miles or more, or coming from another state or country. To ensure this data is collected, the City is now required to have applicants provide additional information in the lodging tax application. Selection and Award Process Funding of the program and specific awards are dependent on recommendations of the City's Lodging Tax Advisory Committee (LTAC). The LTAC will receive all applications and recommend a list of candidates and funding levels that will be forwarded to the Port Angeles City Council for final determination. Funds will be awarded on a competitive basis, and applicants will be notified following City Council', decision. The JAC and City Council will make awards based on the mostcompetitive applications that meet the criteria for fundinq outlined in the previous, paragraph. Application Requirements All organizations seeking funding under this program must submit a completed application form along with all required documentation in order to be considered for funding. Incomplete applications will not be considered by the Lodging Tax Advisory Committee. Applications must be received at Port Angeles, City Hall by 3:30 p.m. on October 24, 201'4. Please submit only one fully completed and signed original. All applications must be able to be dearly reproduced in black and white, Port Angeles City Hall! mailing address: Nathan West Department of Community and Economic Development PO Box 1150 321 E. Fifth Street Port Angeles, 'WA 98362 For more information contact Nathan West at (360) 417-4751 or by email at. rawest cit of a.us Organizations awarded funds will be required to execute a contractual agreement that will set out the performance expectations, level of funding and the mechanism for invoicing for payment. City of tort Angeles Tourism Promotion Application Wormation Page 2 J - 18 Reporting Reporting requirements enacted by the Washington State legislature in 2013 requires the City to report to the State regarding the use of funds for the year. All recipients of lodging tax revenue, regardless of what the revenue is to be used for, must submit a, post-event activity report to the City describing the actual number of travelers generated. The City will, as part of the contract with the recipients, require that the report be provided immediately after the event or activity. The City will file an annual report to the State of Washington Joint Legislative Audit and Review Committee (JLAR C). The post-event activity, report must include the following: • Total amount spent on the event. • The number of participants,who attended the eventlactivity in each of the following categories: • Staying overnight in paid accommodations away from their place of residence or business; • Staying overnight in unpaid accommodations, (e.g. with friends and family)and traveling fifty miles or more one way from their place of residence or business; • Staying for the day only and traveling more than fifty miles or more one way from their place of residence or business; • Attending but not included in one of the three categories above. • The estimated number of participants in any of the above categories that attended from out-of-state(includes other countries). • A description of methods used to determine attendance and distinguish among the visitor categories at the eventlactivity, Any recipient awarded funding must complete the reporting requirements. Oty of Port AngeBes Toudsm Promotbn Appficatmn Information Page 3 J - 19 ll�llf awl ��� a �� . '! 2015 Application for Port Angeles Lodging Tax Amount of Dodging Tax Requested: $25,300 Organization/Agency Name. City of Port Angeles- Parks & Recreation Federal Tax ID Number: 91-6001266 Event or Activity Name (if applicable); Port Angeles Fine Art Center Event and Marketing Funding Contact Name and Title: Corey Delikat- Parks& Recreation Director Mailing Address. P.O. Box 1.150 City: Port Angeles State: WA Zip: 98362 Phone: 360-417-4551 Email Address; cdeljkat(cbcity9fpa.us Check all service categories that apply to this application: .x_Tourism Promotion/Marketing Operation of a Special Event/Festival designed to attract tourists Operation of a Tourism promotion Agency Operation of a Tourism-Related Facility owned or operated or non-profit organization -X_ Operation and/or Capital Costs of a Tourism-Related Facility owned by a municipality Check which one of the following applies to your agency; Non-Profit(Attach copy of current non-profit corporate registration with Washington Secretary of 5tate),, X_ Public Agency CERTIFICATION I am an authorized agent of the organization/agency applying for funding, I understand that: • I am proposing a tourism-related service .for 20 14. If awarded,my organization intends to enter Into a Municipal 'Services Contract with the City; provide liability insurance for the duration of the contract naming the City as additional insured and in an arnolunt determined by the City; and file for a permit to use City property, if applicable. • The City of Port Angeles will only reimburse those costs actually incurred by my organization/agency and only after the service is rendered,paid for if provided by a third party, and a signed Request for Reimbursement foram (or other farm acceptable to the City) has been submitted to the City, including,copies of invoices and payment documentation, • My agency will be required to submit a report documenting economic impact results in a formrmat. determined by time City. Signature. a _ ,... c- h c,) Date: / Printed or Typed Name. Corey aelikat City of Port Angeles'Tourism Promotion Application Information Page 4 J - 20 Printed or Typed Name: Corey Delikat- Parrs & Recreation Director, City of Port Angeles m ental QUeStionS —You may use this form or a separate sheet of papier for 1. Describe your tourism-related activity or event. • If an event,list the event name,dates),and projected overall attendance. • Describe why tourists will travel to Part Angeles to attend your event/activity/facility. 777e City of Port Arrgeless Fine Art Center(PAFAC)is looking to recweive$26,3 00 of Lodging Tax Funds to help support the Fine Art Center and its events. Last year the PAFAC received a total of$20,000 of Lodging Tax funds, of which $14,000 was used for operational costs and$6,000 was to support the 27d Annual Paint the Peninsula Event(P7P).. For 2015, the PAFAC would like to raise the request by$6,300 $2,300($16,300 total) would be would used for the 3d Annual P7P/and Fest al. the 2015 budget and an additional$4, ($10,000 tota) 77mis year the PAFAC held the 2a Annual Paint the Peninsula Competition and Festival which hosted 30 professional artists, from across 15 different states and 2' from outside the country. T his 3 day event, S'eptember,, '-14 , brought in an estimated"1,019 visitors in 2014, which was an increase of 806 people. With additional lodging tax funds, the P7P board is looking to continue to increase attendance by a minimum of 15%. Below is a breakdown of 2014 P7P participants.- 2014 Attendance.- • Visitors two the Center-500 • Reception Guests- 140 • Competing Artists- 30 • Community Artists- 34 • Community Exhibit- 230 • Community Fest Day- 85 Funding received from Lodging Tax will be used to market the P7P event and continue to help establish the Paint the Peninsula Competition as the largest Plein Alr painting event in Washington State. The additional funding will also be used to.r • Reorganize the community competition and classes to include a wdder participation by Olympic Peninsula artists • Feature higher end plein air artists in anew collectors ewnt: • Further our marketing to a wander audience. 2. (Some of the estimates in question#2 are required by State law) As a direct result of your proposed tourism-related service, provide an estimate of: a. Overall attendance at your proposed event/activity/facility 1,019 b. Number of people who will travel more than 50 miles for your event/activity Of the people who travel more than 50 miles the ....__ ill C- p p number of people wYwe will travel from another country or state m_.......... _ _ 392 1 d. Of the(people who travel more than 50 miles, the number of people who will stay overnight in Port Angeles or the Part Angeles area 42.3 City of Fort Angeles Tourism Prornobon Application Information Page 5 J - 21 .. e. Of the people staying overnight, the number of people who will stay........in PAID accommodations (hotel/motel/bed-breakfast) in Port Angeles or Port Angeles a rea 402 f. Number of paid lodging room nights resulting from your proposed event/ activity/facility (example:25 paid rooms on Friday and 50 paid rooms on Saturday=75 paid lodging room nights) 3215 What methodology did you use to calculate the estimates? The PA AC took the number ofpatticpates in the event and counted Cl e number off t of town partIcinates. It was estimated that those who were out of the 50 mile range, 95966 of them stayed in motels and brought one other person with them over the 5 day event. Surveys were also taken during the event to help support the numbers. See attached spreadsheet for more details. 3. Describe the prior success of your event/actiVity/facility in attracting tourists. The PAFAC is the weslem=St center for contemporary art in the contiguous United Sates. Located in the shadow of the Olympic National Park,Its superlatives physical setting provides an InspInng frame for cultural offenngs 7?ire PAFACis open year around and presents exhibit.5 of visual art in all media. It has presented over 125 gallery exhibitions since 1986 and over 500 artists,primanly from the Northwest, have been featured People from allover the world visit the PAFACand walk through ffie Webster-s Woods which contain art In the woods done by over 60 artists. Local amJ visitors enjoy all the PAFA C has to offer. An estimated 4,500 people from all over the world visited the PAFACgallery in 2014 and this does not include the countless number ofpeople that visit Webster Wbnd5. Below is a list of 2014 events hosted by the PA FA C • Gallety Exhititions- * Exodc Terranes(Sculptures)February 30,2014 March 30,2014 * Surroundings(Paintings)-April 3-May 11, 2014 * Art in 8/00m(Garden Cub)-May 9-11, 2014 * Vulnerable Creatures(OPHS Paindng5)-May 22-July 6, 2014 as Art OuNbe(Sculpture in Webster Woods)-.tune 21-May 1, 2014 * Broken Threads(Mixed Media)July 17 August 31,2014 * Paint the Peninsula Rein,Alr(Community Paintings)September 7-September 14,2014 * into the Wilderness(Sculpture)September 18-November 2, 2014 * Art Convergence(Community Paintings)November 13 January 9,2015 • Education PrOgraMS * Olympic Home School Outreach-35 5ftioLcnts-January 2014 * kids basics(3 Won&xps)-54 SUdents-March,Apill, May of 2014 * Five Acres'WoHm*-30 Students-March 2014 * Boys&Gitls Cub-32 Students-March 2014 * ROCSevelt Elementary Art Dog-28 Students-Aptil 2014 * Master Arbst Workshop I&2-9 Students-Febmary 2014 * Master Artist Workshop Printmaking-8 Students-March 2014 * Master Artist Workshop Ceramics-14 Students March 2014 * Summer Art Camps-100 Students-June August 2014 * Art Club-80 Students-September December 2014 * Plein Air WorAsIW-8 5ftxknts September 2014 * Klds basic Fall Workshops-54 Students October-December 2014 * F1 ve Acres Workshop-25 Students-October 2014 * Clay Exploratwns-3 Workshops-Coming In December 2014 * MaslerAltst Workshop-Ceramics-Coming In November 2014 J - 22 4, Is there a host hotel for your event(yes or no)? If yes,list the host hotel. Yes During the Pleln,Air festl val Competition, the Red Lion Hotel was one of the,sponsors and the Royal Victarlan offered discounts to Festival attendees. S. Describe you target tourist audience(location,demographics,etc). As depicted in question #3, the PAFAC ours and targets an audience that consists from children to adults depending by the variety of art programs and events It offers throughout the year. 6. Describe how you will promote your event/activity/facility to attract tourists. To help promote the Paint the Peninsula Event, in April of 2014, the PAFAC DIrector attended the Plein Air Magazines 3d Annual Plein Air Convention&Expo in Monterey, California as a presenter to over 700 plein air painters from across the US and several international countries: The PAFAC does a variety of advettsing throughout the year to promote all of the yearly actIvItles such as. Eaninsula Arm • PAFAC Webs& • City of PA ✓ebsite • Peninsula Daily News • Sqquim Gazette • Port 0"Call • Senior Sunset Imes • KONP • City Parks&Recreation Pmgram Gulde • Chamber of Commerce • Reader Boards • tanners 0, Will be Establishing a facebook Page in 2015 OuWd A m insular Q4L_MLc Peni ns • Journey-Washington's AAA Magazine • Plein Air Magazine-International • King FN Arts Channel • KOMO TV News • KPLU8&5FV • Q13 FOX, This Morning Show • The Stranger • NW Travel Magazine • Whidbey Life MagazIne • ,South Sound Magazine • Kitsati Sun • Seattle MaqaZlhe • Canadian Peln Air Painting J - 23 7. Describe how you will promote lodging establishments,restaurants,and businesses located in the City of Port Angeles. The Paint the Peninsula Web Site has links to tourist informatlon, which Includes the Chamber of Commerce, Callam Transit System, Olympic Peninsula Visitor Bureau, and Olympic National Park Visitor Center, Additionally we feature our local sponsors on our website and In all our printed media which, Include not only the above mentioned, but also • D.A. Davidson • Green Crow • Jim Pharmacy • Hallett&Associates • baron's Frame • Camaraderie Cellers • Colors of Sequim • Peninsula Bottling Company • Coldwell Banker Uptown • Wilder Auto Center • First Federal Savings Bank • Blackball Ferry Are you applying for Lodging Tax funds from another community(yes or no)?If yes, list the other jurisdiction(s)and amount(s) requested. No. 8. What is the overall budget for your event/activity/facility?What percent of the budget are you requesting from Port Angeles Lodging Tax Fund? The 2015 operation budget for the PAFAC is projected to be$145,500. Because of continued reductions to the Cit"General Fund, $16,300 is needed for continued operation of the PAFA C 77ils portion of the request 15 up$2,300 from 2014 In addition, the PAFAC Is requesting an additional$10,000 to promote and host the,Yd Annual Paint the Peninsula Event in 2015. This request Is up$4,000 from last year. This$26,300 request is 189,6 of the overall$145,500 budget. Below is a breakdown of the projected 2015 budget: • City General Fund Contribution-$24,800 • PAFAC Foundation- $50,000 • webster Trust- $38,000 • Endowment Fund- $6,400 Possible Hotellmotel Contrib.- $16,300(Operational Cost-;--Extra$2,300 Morn 2613) • Po.,,;sIble Holellfttel Contnb.- $10,000'(Plein Air- Extra$4,000 ftl'772012) Total= $145,500' What will you cut from your proposal or do differently if full)funding for your request is not available car recom m e n d ed? If the request is not fully funded, we will have to look at cutting programs andlor growth of the Paint the Peninsula event. City of Part Angeies Tourism Promotion Appkation Information Page 6 J - 24 Application Instructions and General Guidelines Application Deadiirie� October 24, 2014 3:30pim-received at Port Angeles City Halm To,be eligible for consideration,your complete proposal must be received by the deadfine. The Committee will review proposals in a public meeting on Thursday, October 24, 3:00 p.m., at Port Angeles City Hall. Submit original AND 6 copies to" City of Port Angeles Lodging Tax Advisory Committee c/o Nathan West, Community and Economic Development Department PO Box 11.50 Port Angeles, WA 98362 Emafl: nwest(a)citvofoa.us City Hall Street Address: 321 E. Fifth Street, Port Angeles You must complete and sign the cover sheet with this packet. => You may use the Supplemental Form or type the questions and answers on separate sheets of paper. Please number each page in your packet, except for the optional brochureslinformation. Attach: 1. Itemized budget for your event/activity/facility(income and expenses), 2, Description and budget showing how you intend to use the amount requested from the City of Part Angeles. 3, A copy of your agency's current non-profit corporate registration with the Washington Secretary of State. 4. A copy of your agency"s City of Port Angeles business license. 5, (Optional) Brochures or other information about your event/activity/facility, in particular items showing recent tourism promotion efforts. The proposal and all documents filed with the City are public records. The City may choose to post on its website copies of the proposals and attached documents. J - 25 .................................. General Information City of Port Angeles Policy Statement Port Angeles's Lodging Tax Fund will be the primary source of City funding for activities, operations, and expenditures designed to increase tourism. The City does not make any multi-year commitments for tourism promotion services. However, service providers are not ftited or prohibited from making annual requests of the same nature. The City intends to maintain a reserve in the Fund, and will'assess on an annual basis how much of the Fund to appropriate in a given year, The Port Angeles City Council has created a Lodging Tax Advisory Committee to conduct an annual process,to solicit and recommend Lodging Tax funded services for City Council consideration, The City of Port Angeles will only consider proposals for use of the Lodging Tax Fund from public and non- profit agencies. HIGH PRIORM will be given to tourism activities that: • Have a demonstrated potentjai or high potential from the Committee's perspective to result in overnight stays by tourists in lodging establishments within the City of Port Angeles, • Promote Port Angeles and/or events, activities, and places in the City of Port Angeles to potential tourists from outside Thurston County. • Have demonstrated or high potential from the Committee's perspective to result in documented economic benefit to Port Angeles. • Have a demonstrated history of success in Port Angeles, or are proposed by a group with a demonstrated history or high potential of success with similar activities. • Minimize duplication of services where appropriate and encourage cooperative marketing:and/or includes an element of cooperation or partnership, • Provide, maintain, operate, or enhance City-owned tourism facilities or infrastructure. -------------- Port Angeles Lodgings Tax Advisory Committee Considerations In developing its recommendations, the Committee considers: • The estimated amount of Lodging Tax Fund available for the coming year as provided by the City's Finance Office. • Thoroughness and completeness of the proposal!. • Percent of the proposal request to the event/facility promotions budget and overall revenues, City of Point Angeles Tourism Promotion Application Information Page 7 J - 26 • Percent of increase over prior year Port Angeles Lodging Tax funded proposals, if any. • Projected economic impact within the C4 of Port Angeles, in particular projected overnight stays in Port Angeles lodging establishments. • The applicant's financial stability. The applicant's history of tourism promotion success. • Committee member general knowledge of the community and tourism-related activities. _ ........... ........ ........ .... ............ State Law Excerpts RcW 67.28.1 16—lase of Lodging Tax Fund. Lodging tax revenue under this chapter may be used, directly by any municipality or indirectly through a convention and visitor's bureau or destination marketing organization for., a. Tourism marketing; b. The marketing and operations of special events and festivals designed to attract tourists; c. Supporting the operations and capital expenditures of tourism,-related facilities owned or operated by a municipality or a public facilities district created under chapters 35,57 and 36,100 RCW; or d. Supporting the operations of tourism-related facilities owned or operated by nonprofit organizations described under 26 U.S,C. Sec. 501(c)(3)and 26 U.S.C. Sec 501(c)(6) or the internal revenue code of 1986, as amended. RCW 67.28,.080—Definifions. • ""Municipality"" means any county, city or town of the state of Washington. • "Operation" includes, but is not limited to, operation, management, and marketing. • "Person" means the federal government or any agency thereof, the state or any agency, subdivision, taxing district or municipal corporation thereof other than county, city or town, any private corporation, partnership, association, or individual. • "Tourism" means economic activity resulting from tourists,, which may include sales of overnight lodging, meals, tours, gifts, or souvenirs, • "Tourism promotion" means activities and expenditures designed to increase tourism, including but not limited to advertising, publicizing, or otherwise distributing information for the purpose of attracting and welcoming tourists; developing strategies to expand tourism; operating tourism promotion agencies; and funding marketing of special events and festivals designed to attract tourists. • "Tourism-related facility" means real or tangible personal property with a usable life of three or more years, or constructed with volunteer labor, and used to support tourism, performing arts, or to accommodate tourist activities, • "Tourist" means a person who travels from a place of residence to a different town, city, county, state, or country, for purposes of business,, pleasure, recreation, education, arts, heritage, or culture. City of IPcrt Angdes Tourism Promotion Application Wormation Page 8 J - 27 E r ot 2 ; ,, 44, „ s r a� CU c � ro E OE r° m a +w E �c c� E o } g c CL 'r- 4r- u r a w n c ' * �p m 0. E ° .2 o Llv L J - 28 OCT 2' 7014 CITY GOVERINW AIENC" City of Pare Angeles 2015 Lodging Tax/Tourism Promotion Funding Application and Guidelines 2015 funding requests are now being accepted by the City of Port Angeles. Applications for Lodging Tax/Tourism Promotion Funding are due October 24, 2014 at the Community and Economic Development Office in City Hall. What is the Lodging Excise Tax Farad? Funding for this program comes from the Port Angeles Lodging Tax Fund which receives hotetimotel taxes from lodging establishments inside the city limits.The City collects a tax on charges for overnight lodging. What Can be Funded with Lodging Tax Revenue? Lodging taxes can be used for: • tourism marketing, • marketing and operations of special events and festivals, • operations of tourism-related facilities owned or operated by nonprofit organizations, • operations and capital expenditures of tourism related facilities owned by the City of Port Angeles. ,state Law Defining the Use of Lodging Tax The Washington State Legislature enacted changes to the laws governing the use and reporting of lodging tax revenues with the passage of l SHB 1263 in the 2016 legislative session. These changes, in part, established requirements for reporting information on the use of lodging tax which have been incorporated into the Lodging Tax/Tourism Promotion application. Devised Code of Washington (RC W), Chapter 67.26 "Public Stadium, Convention, Arts and Tourism Facilities' provides detailed information about the use, award and reporting of tourism funds. Important Terms Relating to DCW 67.26 Tourism: economic activity resulting from tourists, which may include sales of overnight lodging, meals, tours, gifts, or souvenirs Tourism promotion: activities, operations, and expenditures designed to increase tourism„ including but not limited to advertising, publicizing, or otherwise distributing information for the purpose of attracting and welcoming tourists; developing strategies City or Pon,Angeles Tourism Promotion Application Information Page I J - 29 to expand tourism; operating tourism promotion agencies; and funding the marketing of or the operation of special events and festivals designed to attract tourists Tourism-related facility: real or tangible personal property with a usable life of three or more years, or constructed' with volunteer labor, and used to support tourism, performing arts, or to accommodate tourist activities Who May Apply? The 2.018 funding program is open to non-profit oirganiizations with the demonstrated ability to achieve tourism, goals as outlined below. • Increase hotel occupancy in Port Angeles by creating overnight stays. • Increase overnight stays during the off season. • Provide visitor attractions and/or promote the area's existing attractions, • Attract more businesses to Port Angeles and thereby generate additional business for hotels and motels. As a result of State Legislative changes made in the 2013 session, all applications must include estimates of how funding the activity will result in increases to people staying overnight, -travelling 50 miles or more, or coming from another state or country. To ensure this data is collected, the City is now required to have applicants provide additional information in the lodging tax application. Selection and Award Process Funding of the program and specific awards are dependent on recommendations of the City's Lodging Tax Advisory Committee(LTAC). The LTAC will receive all applications and recommend a list of candidates and funding levels that will be forwarded to the Port Angeles City Council for final determination. Funds will be awarded on a competitive basis,, and applicants will be notified following City Council decision, The JAC and City Council will make awards based on the most competitive applications that meet the criteria for funding,outlined in the previous Paragraph, Application Requirements All organizations seeking funding under this program must submit a completed application form along with all required documentation in order to be considered for funding. Incomplete applications will not be considered by the Lodging Tax Advisory Committee, Applications, must be received at Port Angeles City Hall by 3:30 p.m. on October 24, 2014, Please submit only one fully completed and signed original. All applications must be able to be clearly reproduced in black and white, Port Angeles City Hall mailing address: Nathan West Department of Community and Economic Development PO Box 1150 321 E. Fifth Street Port Angeles, WA 98362 For more information contact Nathan West at (3601) 417-4751 or by email at: nwesta.cityofpa.us Organizations awarded funds will be required to execute a contractual agreement that wilt set out the performance expectations, level of funding and the mechanism for invoicing for payment. City of Port Angeles Tourism Promo ion Appijoation Information Page 2 J - 30 Reporting Reporting requirements enacted by the Washington State legislature in 2013 requires the City to report to the State regarding the use of funds for the year. All recipients of lodging tax revenue, regardless of what the revenue is to be used for, must submit a post-event activity report to the City describing the actual number of travelers generated, The City will, as part of the contract with the recipients, require that the report be provided immediately after the event or activity, Thee City will file an annual report to the State of Washington Joint Legislative Audit and Review Committee (JLAR C), The post-event activity report must include the following: • Total amount spent on the event. • The number of participants who attended the event/activity in each of the following categories: * Staying overnight in paid accommodations away from their place of residence or business; * Staying overnight in unpaid accommodations (e,g, with friends and family) and traveling fifty miles or more one way from their place of residence or business; * Staying for the day only and traveling more than fifty miles or more one way from their place of residence or business; * Attending but not included in one of the three categories above. • The estimated number of participants in any of the above categories that attended from out-of-state(includes other countries). • A description of methods used to determine attendance and distinguish among the visitor categories at the event/activity, Any recipient awarded funding must complete the reporting requirements. City of Port Angeles Tourism Promotion,AppllicaUon Information Page 3 J - 31 a �y1 � �u �aatu,�ir 2015 Application for Port Angeles Lodging Tax r4mount of Lodging Tax Requested: $6�,I�t1�1 Organization/Agency Name: City of Port Angeles- Parks & Recreation Federal Tax ID Number: 91-6001266 Event or Activity Name (if appl'icabl'e): 'Event and Tournament Fundling Contact Name and Title: Corey CteNi at- Parks & Recreation Director Mailing Address: P.O. Bout 1150 City; Port.Angeles State: WA Zip: 95562 Phone; 360-417.4551 Email Address: cdeljkat@citypfpa.us Check all service categories that apply to this application: Tourism Promotion/Marketing _X_Operation of a Special Event/Festival designed to attract tourists Operation of a Tourism Promotion Agency Operation of a Tourism-Related Facility owned or operated or non-profit organization _X_ Operation and/or Capital Costs of a Tourism-related Facility owned by a municipality Check which one of the following applies to your agency: -_ Non-Profit(Attach copy Of current non-profit corporate registration with Washington:secretary of state)®..m..X_ Public Agency CERTIFICATION 1 aura an authorized agent of the organization/agency applying foi-funding. 1 understand that: • l aura proposing a toaufism-related service for 2015. if awarded, my organization intends to enter into a Municipal Services Contract with the City; provide liability insurance for the duration of"the contract naming the City as additional insured and in an amount determined by the City; and fife for a permit to use City property, if applicable, • The City of fort Angeles will only reimburse those costs actually incurred by my organization/agency and only after the set-vice is rendered,paid for if provided by a third party, and a signed bequest tor Reimbursement torus(or other forin acceptable to the City) has been submitted to the City, includin g copies otinvoices and payment documentation, • My agency will be required to submit a report documenting economic impact results in as format determined by e"City. Signature: ,a. e,.. ,_. _ m.& _. Date: Panted or Typed blame; Corey ICUelikat City of Port Angeles Tourism Promotion Application Information Page,4 J - 32 Printed or Typed Narne: Corey Delikat- Parks & Recreation Director, City of Port Angeles Questions ISupplemental M separate sheet of 1. Describe your tourism-related activity or event, • If an event, list the event name,date(s),and,projected overall)attendance. • Describe whey tourists will travel to port Angeles to attend your event/activity/facility. The City of fort Angeles's Parks & Recreation Department is asking for its annual request of$62,000 which is used for personnel, ,maintenance, and materials to help host a variety of baseball, softball, and basketball' tournaments, as well as provide support for other non-City events. Below is a breakdown of these events: • Youth Basketball Tournaments-City * Martin Luther King Classic * Captain T's Presidents'D y Tournament * Olympic Lodge spring Hoopfest' * ,April Fools Extravaganza * May Day Roundball Tournament u Youth Tip-Off Tournament lo Holiday Hoops • Adult Softball Tournaments-City Ran andlor City Support Smoke Salmon Invite * Larson Co-Ed Classic * Larson Invite * /goose Lodge Invite .> Elwha Bravettes Coed c:> Camille Frazier Memorial c� One-Day Superdraft • Youth BaseballlSoftball Tournaments-City Ran and/or City Support * Jr. Babe Ruth DistrictlState Tournaments * First Federal Dick Brown Memorial Tournament Sr. Babe Ruth- Wilder Firecracker Tournament • Fun Runs(5& 10 K)- City Ran * Reindeer Run * St. Paddy's Day Run • Non-City Events Which City Staff Help Support * Juan DeFuca Festival * Art's-N-Action * Crabfest * 4't'of July Celebration North Olympic Discovery Marathon `Note; The below proposed tourism-related estimates are numbers that just support the local Baseball/ oftbalilB'asketball Tournaments. Attached is a detailed spreadsheet that provides more specific numbers and tourism information, City of Port Angeles Tourism Promotion Applications lnformation Page 5 J - 33 2. (Some of the estimates in question#2 are required by State law) As a direct result of your proposed tourism-related service, provide an estimate of: a. Overall attendance at your proposed event/activity/facility 7470 b. Number of people who Ml travel more than 50 miles,for your event/activity 4585 . ................... c. Of the people who travel more than 50 miles, the number of people who will travel from another country or state 50 d. Of the people who travel more than 50 miles, the number of people who will stay overnight in Port Angeles or the Port Angeles area 4366 e. Of the people staying overnight, the number of people who will stay in PAID accommodations (hotel/motel,/bed-breakfast) in Port Angeles or Port Angeles area 4148 .... ........ f, Number of paid lodging room nights resulting from your proposed event/ activity/facility (example:25 paid rooms on Friday and 50 paid roams on Saturday=75 paid lodging room nights) 7501 What methodology did you use to calculate the estimates? The City Parks&Recreation Department took the number of out of town teams and multiplied them by averages used In the Industry and or obtained from team surveys(See attached form), Below is the breakdown. Again, attached is a spreadsheet that shows more detail. • Youth Baseball- 25 visitors per team. • Adult Softball- 20 visitors per team. • Youth Basketball-30 visitors per team. 3. Describe the prior success,of your event/activity/facility in attracting tourists. One reason our basketball tournaments are so popular Is because of the inner-local agreement with the School DIstrict, Part of the 001-'s responsibillty of this agreement is to manage1schedule the gyms In Port Angeles year around. Thos gives us the opportunity to set aside specific dates for our basketball tournaments and utilize multiple courts, including our own Vern Burton Gym. This Is why there are large amount of youth teams In each basketball tournament The second reason for our success is the quality of our athletic fields, Although our facilities are aging, the grounds during the summer basebalVsofiball months are some of the best In the State We have hosted numerous of Local, District, State, &Regional tournaments at Civic Field, Volunteer Field, Shane Park and Lincoln Park for baseball and softball tournaments over the years. 4. Is there a host hotel for your event(yes,or no)? If yes, list the host hotel. Yes. Red Lion and Olympic Lodge J - 34 S. Describe you target tourist audience(location,demographics,etc). Our target audience for both youth and adult tournaments are teams from the 1-5 corridor, KItsap area, throughout the rest of Clallam County, and Canada. 6. Describe how you will promote your eventlactivity/facility to attract tourists. • Cily-s websitie • Parks&Recreation program guide • Reader boards • Banners • Radio acts • 5chool Di5trict handouts. • We rely on our local sports clubs to get teams into town and advertise for our tournaments when they visit and play In out of town venues, • We also advertise on AAU websites that post tournaments around the state and apply for youth baseball tournaments if they are a good fit for Port Angeles. 7. Describe how you will promote lodging establishments, restaurants, and businesses located in the City of Port Angeles. During basketball tournaments, we put together event packets for visiting teams that have a wide range of local information, including restaurants and stores. Leagues that help provide volunteer support for our baseball tournaments put together program guides that advertise and promote local business. Are you applying for Lodging Tax funds from another community(yes or no)? If yes, list the other jurisdiction(s) and amount(s) requested® No., 8. What is the overall budget for your eventlactivity/facility?What percent of the budget are you requesting from Port Angeles Lodging Tax Fund? The budget for the Glyls.sports& Event Support is$164,000 777e$42,000 request from the Hotellfttel Tax directly supports this budget, which is 26916 of this particular budget. It is important to note that the$164,000 budget also helps support other areas within Parks& Recreation,besides tournaments, k also supports our season long leagues as well, The request for $20,000 directly supports athletic field maintenance, which 15 part of the o verail 1,4 million dollar Parks Maintenance budget, This request comes out to about 1.5/ of the budget. AgaJ4 it is J177portant to note that athletic field maintenance is only a small portion of the overall 1.4 million allocated to the Parks Maintenance Budget, Over the last few years, the Parks& Recreation Department";budget has been cut$280,000 and has lost-3 full-time positions. Lodging tax funding is critical for us to keep the same level service and support for these events City of Port Angeles Toudsm Prornofion Application Information Page 6 J - 35 Are you applying for Lodging Tax funds from another community (yes or no)? If yes, list the other jurisdiction(s) and amount(s) requested, No. 9. What is the overall budget for your event/activity/facility?What percent of the budget are you requesting from Port Angeles Lodging Tax Fund? The bud is$ e request he qet for the Gty�Sports&Event Support 164 000 The 42 000 r qu t from t HotellMotel Tax directly supports this budget, which Is 269,66 of this particular budget It Is important to note that the$164,000 budget also helps support other areas within Parks& Recreation besides tournaments, It also supports our season long leagues as well The request for $20,000 directly supports athletic field maintenance, which is part of the overall 1,4 million dollar Parks Maintenance budget. This request comes out to about I.5%of the budget. Again, it is Important to note that athletic field maintenance is only a small portion of the overall 1.4 million allocated to the Parks Maintenance Budget Over the last few years, the Parks& Recreatlon Departments budget has been cut$280,000,and has lost 3 full-time positions, Lodging tax funding is critical for us to keep the same level service and support for these events 101, What will you cut from your proposal or do differently if fulll funding for your request is not available or recommended? If the request is not fully funded, we will have to look at cutting tournaments and/or support to Non-Clty locale vent, City of Port Angeles Tourism Promotion Application Information Page 6 J - 36 ............... Application instructions and General Guiddine''s ...... ....... ........... Application D�ead@ine: October 24, 20143.30prn—received at Port Angeles City Hall, To be eligible for consideration,your complete proposal must be received by the deadline. The Committee will review proposals ina public meeting on Thursday, October 24, 3:00 p.m., at Port Angeles City Hall. Submit original AND 5 copies to: City of Port Angeles Lodging Tax Advisory Committee c/o Nathan West, Community and Economic Development Department PO Box 1150 Port Angeles, WA 98362 Entail: nwes�tcityofpa.us City Hall Street Address: 321 E. Fifth Street, Port Angeles =:> You must complete and sign the cover sheet with this packet. zz> You may use the Supplemental Form or type the questions and answers on separate sheets of paper. Please number each page in your packet, except for the optional brochuresfinformation. Attach: 1. Itemized budget for your event/activitytfa,cility(income and expenses), 2. Description and budget showing how you intend to use the amount requested frorn the City of Port Angeles. 1 A copy of your agency's,current non-profit corporate registration with the' ashington Secretary of State. 4. A copy of your agency's City of Port Angeles business license. 5. (Optional) Brochures or other information about your even Uactivity/faci I ity, in particular items showing recent tourism promotion efforts. The proposal and all documents filed with the City are public records, The City may choose to post on its website copies of the proposals and attached documents, J - 37 77 Geii�jr Al o I mation, .................- City of Port Angeles Policy Statement Port Angeles's Lodging Tax Fund will be the primary source of City funding for activities, operations, and expenditures designed to increase tourism. The City does not make any multi-year commitments for tourism promotion, services. However, service providers are not limited or prohibited from making annual requests of the same nature, The City intends to maintain a reserve in the Fund, and will assess on an annual basis how much of the Fund to appropriate in a given year. The Port Angeles City Council has created a Lodging Tax Advisory Committee to conduct an annual process to solicit and recommend Lodging Tax funded services for City Council consideration. The City of Port Angeles will only consider proposals for use of the Lodging Tax Fund from public and non- profit agencies, HIGH PRIORITY will be given to tourism activities that: • Have a demonstrated potential or high potential from the Committee's perspective to result in overnight stays by tourists in lodging establishments within the City of Port Angeles. • Promote Port Angeles and/or events, activities, and places in the City of Port Angeles to potential tourists from outside Thurston County. • Have demonstrated or high potential from the Committee's perspective to result in documented economic benefit to Port Angeles. • Have a demonstrated history of success in Port Angeles, or are proposed by a group with a demonstrated history or high potential of success with similar activities,, • Minimize duplication of services where appropriate and encourage cooperative marketing and/or includes an element of cooperation or partnership. • Provide, maintain, operate, or enhance City-owned tourism facilities or infrastructure. Port Angeles Lodging Tax Advisory Committee Considerations In developing its recommendations, the Committee considers: • The estimated amount of Lodging Tax Fund available for the coming year as provided by the City's Finance Office. • Thoroughness and completeness of the proposal, • Percent of the proposal request to the event/facility promotions budget and overall revenues. City of Pori Angeles Tourism Promotion Appfication Informiation Page 7 J - 38 • Percent of increase over prior year Port Angeles Lodging Tax funded proposals, if ally. • Projected economic impact within the City of Port Angeles, in particular projected overnight stays in Port Angeles lodging establishments. • The applicant's financial stability, • The applicant's history of tourism promotion success, • Committee member general knowledge of the community and tourism-related activities. State Law Excerpts RCW 67.28.1816—Use of Lodging Tax Fund. Lodging tax revenue under this chapter may be used, directly by any municipality or inidirectiy through a convention and visitors bureau or destination marketing organization for: a. Tourism marketing; b� The marketing and operations of special events and festivals designed to attract touists; c. Supporting the operations and capital expenditures of tourism-related facilities owned or operated by a municipality or a public facilities district created under chapters 35,57 and 36.100 RCW; or d. Supporting the operations of tourism-related facilities owned:or operated by nonprofit organizations described under 26 U.S.C. Sec. 501(c)(3)and 26 U.S.C, Sec 501(c)(6)or the internal revenue code of 1986, as amended. RCW 67.28.080—Definitions. • "Municipality" means any county, city or town of the state of Washington, • "Operation" includes, but is not limited to, operation, management, and marketing. • "Person" means the federal government or any agency thereof, the state or any agency, subdivision, taxing district or municipal corporation thereof other than county, city or town, any private corporation, partnership, association, or individual. • "Tourism" means economic activity resulting from tourists, which may include sales of overnight lodging, meals, tours, gifts, or souvenirs. • "Tourism promotion" means activities and expenditures designed to increase tourism, including but not limited to advertising, publicizing, or otherwise distributing information for the purpose,of attracting and welcoming tourists; developing strategies to expand tourism; operating tourism promotion agencies; and funding marketing of special events and festivals designed to attract tourists. • ""Tourism-related facility" means real or tangible personal property with a usable life of three or more years, or constructed with volunteer labor, and used to support tourism, performing arts, or to accommodate tourist activities, • "Tourist" means a person who travels from a place of residence to a different town, city, county, state, or country, for purposes of business, pleasure, recreation, education, arts, heritage, or culture, I City of Port Angeles Tourism Promotion Appiication Information Page 8 J - 39 a rE cm E 16 E 2, 4 00 U. E � m W, ?ern m 3 E rn > a, as 00 ra Z w 0 U. tu 0 -e Z's 1y errs. vr. It sra > o 12 >1 Lo m 0 ui w A CL a o 2 Z m SL tL 14 r U. u 0 csr ( 0 '10 0 > E vi v * 0 .2 CL -0 IA CL 0, Cc A^ co '7 zm �o U' cc N U- E LL 0 > 14 0 2 0 err c 5 9 00 m JI—I J - 40 rrrnuuarvrrn,!rirmrn�,,a !.;:, qi� r rrrvvrwrw!XO!suwruruvw,nuw;rxrvreu!num»rrucm!rvv!rtvnrrrrrrirrrr an,olrsrn! r,nnnnvurrrnunurwrrdmaraurturradrtveaunvrtrss!n,rtrarterarr„n w!vnr�iraarm!t�!wriarar!nn!vu�it ,r�yi,� .,,..e„„.� .... .,.. .... ......................... ., rnuumrnu ri �mnu, nv mi,rrn rnruorra ,r.. z..:rvuv rrrruvnr r.rwrernrruNinrn�nupf�. MIT Port Angles r Parks & Recreation ariu� 1” TipoffTournament +rrr�uur!ns!urr!,r c....wry � � r. ..,... ...... _.__._ .....,� �.., rwnrrsirnrrmnirrwuaaauvnunumu�rurdu,aaumrwiwrrwrr!svirrurn,nrrrvrrR,ium�,ru,!u!wurrwr,:nudw�wwuw�rvrn�r�avm ar!rrnnr,nmrw,rrra!,rreaysr,raanu!unr!wruvmmuunomonuvurrmmumnrmuumrm�rnvu:�vu' mrenrrrrmsrmmn:n,!!! errs ur�nnm,uusir! r,rrmr�,mwamwvvrmmn Coaches, The City of Port Angeles hosts multiple Basketball. Tournaments over the Fall & Winter. To help us continue these successful tournaments, we ash: that you help us by answering a few questions, We understand that you are providing an "Estimate”, or "Educated Guess", but this will Delp us for future funding for these types of tournaments. Forms can be turned lack into me (Dan Estes). Thank You for your help and support! 1. City traveling from: 2. including coaches, players, & parents, hove many individuals from your town traveled to Port Angeles for this tournament" 3. Did the majority of your group/team stay 1 or 2 nights in a hotel in Port Angeles: J - 41 � � F 2015 Application for Port Angeles Lodging Ta ---AN L00CMIM' UNITY 6 arot 0MIr 0EvE00��L Amount of Lodging Tax Requested: $1.5,000 Organization Name: Juan de Fuca Foundation for the Arts (JFFA) Federal Tax ID Number: 91-1588987 Event: Major Summer events including the two premier festivals in Port Angeles (Juan de Fuca Festival and the Crab Festival). To date, there have also been inquiries from Arts and Action, The Big Hurt and the Liquid Mountain Festival (Gastropub). Specific Request: We appreciate that the City of Port Angeles funded the purchase of a tent which will house the Juan de Fuca Festival, Crab Festival and, eventually, other special events. This tent project was funded, in 2013, for $70,000. However, further research indicates that the tent I had proposed is inappropriate due to safety issues. It appears that this tent could possibly topple in 40 mph winds. This concern was particularly brought home by this year's Crab Festival, which actually did experience winds exceeding 40 miles per hour. Our consultant on the project, Mike Prebezac, informs me that what is required is a "twin pole tension tent." These tents can withstand winds as high as 85 mph. Unfortunately, this is a more expensive tent. My original proposal to the City listed a price tag of$36,000 for a tent. In fact, a "twin pole tension tent" would cost somewhere in the neighborhood of$56,000 (including taxes and shipping). On a more positive note, the City also authorized $10,000 in planning funding. As I am further into the project, I believe I will only need around $5,000 for this purpose. I would propose, therefore, that the $5,000 be reallocated to the tent purchase. In summary, I would like to respectfully request an additional $15,000 for a total of$85,000 ($70,000 already allocated plus $20,000 for the more expensive tent purchase minus the $5,000 currently allocated for planning). These funds would be used to upgrade our originally proposed tent to a "twin pole tension tent" in order to address safety concerns. Contact Name/Title: Dan Maguire, Executive Director, JFFA Mailing Address: 101 W Front, Suite 101, Port Angeles WA 98362 Phone: 360-457-5411 Email Address: danmaguire @jffa_org Check all service categories that apply to this application: • Operation of a Special Event to attract tourists • Operation of a Tourism-Related Facility owned or operated by a non-profit organization. J - 42 Check which applies to your agency X Non-Profit (attach copy of non-profit registration with the Secretary of State) I am an authorized agent of the organization applying for funding. I understand that: • I am proposing a tourism-related service for 2015. If awarded, my organization intends to enter into a Municipal Services Contract with the City; provide liability insurance for the duration of the contract naming the City as additional insured and in an amount determined by the City; and file for a permit to use City property if applicable. • The City of Port Angeles will only reimburse those costs actually incurred by my organization and only after the service is rendered, paid for if provided by a third party, and a signed Request for Reimbursement from has been submitted to the City, including copies of invoices and payment documentation. • My agency will be required to submit a report documenting economic impact results in a for nat.determined by the City. Signature: i` °" X P _o Dater Typed Name: Dan Maguire Juan de Fuca Foundation for the Arts Supplemental Questions 1.Describe your tourism related event. With a joint estimated crowd of approximately 30,000 attendees (15,000) each), the Juan de Fuca Festival (JFFA) and Dungeness Crab and Seafood Festival (DCSF) have been the leaders in establishing Port Angeles as a premiere destination for 20 years (12 for DCSF). The two festivals understand that the arts and the natural resources available on the Olympic Peninsula combine to created the opportunity for expanding Port Angeles's ability to generate a thriving tourism industry. Held for four days over Memorial Day Weekend, JFFA is well established as a great community arts festival. Over the past few years, particularly, JFFA has been gradually reinventing itself as one of the great music festival destinations in the west, if not the entire west coast - particularly well-known for its diversity and quality. Many of our artists have national and international reputations. The festival also includes a Street Fair. The Crab Festival occurs in the Fall, a nice counterpoint to JFFA's Festival with occurs in late Spring—two nice bookends to the beautiful Olympic Peninsula summer season. Even more than JFFA, the Crab Festival is a celebration of our region's diverse bounty including the seafood, aquaculture, maritime history and breathtaking coastal environment. J - 43 We also expect, at minimum, an additional two summer events if this proposal is successful. We anticipate their size, as is typical of new events, to be relatively modest — each roughly a third of the two established festivals. Of course, once the potential of the tent is recognized by local entrepreneurs, additional opportunities should arise. Also, new events will grow (successful ones, at least) as they become established locally and in the region. 2. As a direct result of your service, provide an estimate of a. Overall Attendance: 40,000 (26,000 individuals) b. Number of people who will travel more than 50 miles: 18,000 c. Number of people from another state or country: 12,000 d. Number of people who will stay overnight in the Port Angeles area: 1,800 e. Number of people who will stay in paid accommodations: 1,200 rooms f. Number of paid lodging room nights resulting from your event: 700 rooms g. Methodology: Utilized Economic Impact Survey of the Festivals by Birchhill Enterprises done in 2005. Assumes attendance has remained roughly stable since 2005. 3. Describe the prior success of your event in attracting tourists: The numbers speak for themselves. Without question, JFFA and DCFS are easily the major tourist attracting events in Port Angeles and have been for many years (JFFA 20 years, DCFS 12 years). The two festivals virtually sell out all the rooms in the community during their respective times (although some of the JFFA rooms may be attributable to being Memorial Day Weekend). 4. Is there a host hotel? The Crabfest utilizes the Red Lion parking lot for its main tent. 5. Describe your target tourist audience. Everybody—all demographics. Advertising focuses mainly on western Washington and British Columbia, 6. Describe how you will promote your business: Both festivals do, and will continue to do, extensive television and print advertising in Victoria and Seattle. Also, there is significant print advertising on the Kitsap Peninsula. KONP donates extensive free radio time. The Peninsula Daily News distributes both Festival program tabs throughout the Olympic Peninsula (newspaper insert). If budget allows, the Olympia and Bellingham areas may also see Festival marketing. 7. Describe how you will promote lodging, restaurants etc in the City of Port Angeles: For JFFA, the whole point of the tent, is to consolidate the festival in the downtown area. We see the downtown location with its shops, restaurants, bars, etc. as a great enhancement to the Festival. The board is currently in discussion to develop new ideas for integrating local businesses during the festival including street sales and creating special menu items by the local eating establishments. We're also strongly considering a beer and wine tasting event as part of the festival. Of course, we will continue JFFA After Hours in the Clubs which features festival artists in the downtown restaurant/bars. Both festivals also work with Blackball Ferry to sell lodging/event packages to the Victoria market. J - 44 8. Are you applying for Lodging Tax Funds from another community No 9. What is the overall budget for your event? It is estimated that the acquisition of a tent will generate about $416,000 in direct annual revenue. This includes about $416,000 from the Crabfest and Juan de Fuca Festivals and about $50,000 each from two new events (see attached budget). It's also worth noting that the Economic Surveys done for the Juan de Fuca and Crab Festivals by Birchhill Enterprises in 2005/6 determined that the impact on the local economy is a combined over $2.5 million dollars. Capital Expense for the tent and needed accessories cornes to $85,000 (see attached budget). This includes $70,000 already allocated by the City to this project. This is 100% of requested funds from the Lodging Tax Fund, 10. What will you cut from your proposal if not fully funded? We would have to explore renting some of the accessories needed to produce an event. I would note we will still need to borrow/rent chairs and tables for the event. In good conscience, I don't believe there is an alternative to getting the higher quality tent described in the proposal. J - 45 TENT CAPITAL EXPENSE Revenue Already funded by City in 2013 $70,000 Expense Tent (60' x 150') $56,000 (seats 1,000) Electrical Systems $5,000 (spider boxes, cords, lights) Heating $5,000 (two Premier 170s) Lighting, amenities, etc. $2,000 Lights, decorations Staging $12,000 3 foot high, 768 sq. ft. stage Planning $5,000 TOTAL $85,000 DEFICIT 1 -$15,00012015 Request to Lodging Tax Fund Annual Operating Budget (includes JFFA, DCSF and two additional small events Revenue Grants $50,000 Street Fair $36,000 Sponsorships (prorated to festival $80,000 Ticket Sales $150,000 Concessions/Merchandise $85,000 Miscellaneous $15,000 TOTAL $416,000 EXPENSE Advertising (plus $25 in kind) $45,000 Personnel Costs $77,000 Artist Fees $70,000 Crew/Tech Production $85,000 Venue Rent $16,000 Hospitality/Accommodations $4,000 Contract Labor $15,000 Concession/Merchandise $56,000 Office Expense (phone/print, etc.) $8,000 Insurance $6,000 Credit Card Fees $4,000 Miscellaneous $20,000 TOTAL $406,000 SURPLUS (DEFICIT) $10,000 J - 46 1 ��21 Ids1 Rdil'odd ve. Ott Mn *les, E?sll inusont 61(11r113rn at CORIr � c 360-452456 O PORT ,tJG E 7 _:O `),' C D 'eELC)P IENT Attached is the overview of results generated from the 2014 marketing efforts: Page 1 Port Angeles "visitor Center details Page 2: Report fro Olympic National Park visits Page : Can line statistics for the Port Angeles web site wwportan sales oj1- Page : loom tax and occupancy of Port Angeles properties for- 201 2014. Page : Room tax actuals for 2013 and Y'�FD 2014 compared to budget Page 6. loom tax ll story with 7 and 13 year averages Page 7: Room occupancy comparisons Page : Port Angeles Facebook information and comparisons to other chambers Page : Details regarding ours P'aceboo "friends" Page 10: Request for information from the online Travel Guide Page 11: Details for peop,le that have requested relocation in[or mation Page 1.2: Can line statistics for° the Olympic Peninsula Tourism site wwNA�.ol 1)i )eiiirist;rl�a.org Page 13: Room tax report, froin Olympic Peninsula cities and counties Page 14: Economic impact from, lodging guests for Port Angeles Page 1 : Wrap up comments Page 16: Results of"marketing efforts J - 47 Visitor Center Visitation 2013 2014 Jan 969 1629 41% Feb 111!03 1764 37% March 2158 3936 45% April 2396 6120 61% May 3665 7687 52% June 7164 11:1250 36% July 9505 20226 53% August 7167 15720 54% Sept 6127 15846 61% October 4220 November 2315 December 2611 YTD 40,,2�54 84,178 52% Demographics of Visitors that have signed the guest book January 2014-September 2014 Washington 15% Europe 10% Canada, 9% California 7%, Southwest 5% Southeast 3% Northeast 2% Midwest 2% With regard to the question how did you find out about Port Angeles,Over 20%of people signing the guest book selected internet,which was the highest response, J - 48 Olympic NP Report Date: Sep, 2014 Bookmark this report:hitps://irma.nps,gov/Statg/SSRSReports/Park Specific RepartsMark YTD Version 1?RptMonth=9/1/2014&Park=01.YM ...........-..............- ............. This Month SM110 Month % h Ilwis y e a r Last Year %CNuige Last Year Change 'y rD YTD Y M"' Hscal Y'VE) Recreaflon Visiits Lake GmscoM MsWd 125,629 156,023 -19-5 1,142,152 I'091,101 43 1,279,892 kkd'a District 25,769 25,737 0,11 195,702 147,204 32,9 20'7,506 Mom Msffict 43,676 31,955 367 271,134 232,327 163 295,920 Kaiaknh Distdct 83,791 53,401 56,9 480,997 425,563 13,0 523,903 Mvvha Msi'Act 15,400 16,900 -8.9 455,442 157,784 188-6 471,208 Hoodspuft District 9,264 3,,8014 1415 68,611 62,257 102 73,,957 Hurricafm District 62,530 55.814 12.0 358,171 258,510 38,6 411,027 WOW District 6,546 6,012 8,9 57,2,93 53,020 8.1 59,206 Clu4)auit 41is,trict 21,689 24,203 -9,6 313,646 176,002 78,2 349,396 ToUfl Rocreaflon:Visitors 394,495 373,850 5.5 3,343,749 2,603,768 284 3,672,015 ToW Rec.reation Hcmrs 2.629,876 1,796,213 46.4 15,913,956 12,388,214 28.5 16,956,728 Nonrecreation VisRs Lake Crescent District 83,878 94,676 -11A 698,328 693,020 0S 896,933 Eiwha District 200 200 0,0 1,6010 1,800 0.0 2,400 Hun"icane District 300 300 0.0 2,70'0 2,700 0.0 3,6'00 04one Oistrict 200 2070' 0,0 1,800 1,800 0,0 2,400 Quimift Djsfi,kt 1,100 1,100 0.0 9,900 9,900 0,0 13,200 1 TotM Nonrecreation Visitors 85,678 96,476 -11.2 714,528 709,220 0,7 918,5313 Total`Nonroupkition Howrs 31,347 33,764 -7.2 263,288 258,960 17 339,484 Toltal Overnght Stays Cuncessioner Lodging 13,591 111,282 20,5 82,0111 66,720 22.9 8,8,743 Conn sshaner Carnpgrounds 604 758 -203 4,375 2,036 114,9 4,375 PIPS Tf,,.ras 71,652 15,622 358-7 186,795 107,847 712 188,963 NFIS Rocreadonai VrAiides 9,833 5,925 65.9 61,783 49,767 24.1 64,673 NPS Backcountry 10,851 7,547 43,8 68,579 531,101 29.1 69,847 NPS MisceHaneaus 172 40 330.0 98,6 542 81.9 1,032 ............ .......... .....-------- J - 49 ry�P rW.i.i,wr V� On Line statistics for www.portangeles.org g 2913 2914 jan 15449 15924 -9% feb 15959 13549 9% march 15239 17553 8% april 17455 19513 13% may 15438 17497 13% june 27709 39852 11% july 28259 29997 6% august 18,500 23588 28% sept 121903 15535 31% eteber 19593 nevernber 9252 de ember 8453 ytd 169,132 188,82 ' 12% 88% United States 8% Canada 4% Europe ` cep Cities 25% Seattle and ether Washington Cities 15% Olympic Peninsula. 3% Victoria 1% Moscow Browsers Used 28% Explorer rer 26% ,Safari 25% Chrome 14% Firefe Devices Used 57%o Desktop 19% Mobile 14% Tablet J - 50 Room n tax collected and occupancy Room Tax and Occupancy Room 'Tax 2313 2014 Jan tax sales from November 35% $20,178 31% $1 9,231 February tax sales from Dec 23% $20,108 27% $16,793 March tax sales from Jan 24% $12,775 27% $15,971 April tax sales from Feb 33% $19,145 29% $17,178 May tax safes from March 41% $26,910 40% $25,287 June tax sales from April 48% $28,972 47% $27„223 July tax sales from May 60% $42,925 68% $42„532 August tax sales from June 75% $54,445 77 $57,937 September tax sales from July % $89,538 86% $99,010 October tax sales from August 99% $95,738 91% November tax sales from Sept 81% $53, 127 82% December tax safes from Oct 39% $27,719 J - 51 C)9 00 0 CV) 00 co Iq co N c4- 00 CV) r-- co 0 00 rl- w CD 0 0 0 0) Co C, 0 Co Cr Co 00 Ce) CY) cli m > m M N 0 r N M 0 0 W, M M r-- 00 m LO tq CY) (D LO C14 Cr? (0 CY) t- '%3r CV} 0 Ln U-) 00 rm- CW4 N 'COO (Y) j (D CV C7 tl- C14 %T LO r 00 C) m 0 CF) 0 07 LO Cc Iq co co N U") r C4 tic; — N N m Ln col 00 (D C-A 0) co 6) (4 ui V3 w W, U)� cor) (71). ff3 01* (D CD CD CD CD CD 0 0 0 0 CD CD M C) 0 C.g m 0 Ul 0 C) LO LO 0 IX) (=) Co CO Lr) Lr) Ln N " Ln r-- OC) " U') �o N N -Pl c cd L6 "1 r,: :6 C77 "i 479 . i C6 Lo N N CO Lr) 00 00 U) N (D w U), V-) U> m E 0 M N C> 1- 111► (D N CO M T- N x m C, C7 (6 (6 rw: L6 I,: ci rom: a)- T 'r, N C14 W* W) 0) 69 Q!> 40 0), to ce) 0 C) CD T- t- M M M "T Lo t- Q rl- CD 03 Co 6� w, v> 64 66. (a Q!), 6q Q1, U) E 0 co a) 0 m (U 0 < < uQ)) 0 z 0 U- 2 J - 52 W �o � M " V, - w It C'4 9 0 C> 0 �D CD vas Ln r"I Op > m M 'C'4 to C'J M n C) 00 m 00 r- Ln cn m CN OD C� LO to m 00 ID V �2 r- m w EN tN V� f w w w w 00 a VI Va'" M M Go,rN! 10 (D C" 0 M rn tn co r- N (D m M 12 o 5� M 'o 00'.- 6 C\F 'N ,, , N U) (Iq tn wjo 0 w vi C3, cD CD eD CD CD n a a Ca c) m 'D I'M, Ln 0 U') C:) 0 U� LO C� to a CD w lu1 to C'j N V� f--• r--� cq CN U7 60 0, P,� oi m w Ln r'. m 4 0) c6 o6 N- (14 Ir tn tn 0 0 0 C'! ot C'i N It) 0 0 10 LO - CC41 w r� Lo fl:ci P_:a w ai 00 rN C%j N I in 0) tD N - m w 0i In C4 CAJ-to 010,40 6-*W,to fA N tn (0 W w 0) N! P N "'T cl) M N �: rl- C> �2 v- 8 EI C 6 co C4 :i ai k6'vi r': - N Nn N 'i U-) 00 m w N 0 C) W rn vI eo 6F. w V> U-i 4 M Vn 1 69 Lo z � 4n 0 r-I N U') L co M, 0 LO 6'0— w N lui m m m m r-- c6 00 1;; N N CW1 It w V) m w 091 E fq w w (4 45 (0a C4 It M f r- 0) CD t co 0 QO co lKr r-- w 0 0) (N' G°- co U') co N Ull' al �.O' '3� LO o, Vi C', IQ (a (Ii 1141 r- o Ln Ln w N (b 07 CD — U') (0 W-rd. r-:V- 0(1 tW N N N M <r 0 00 U) " r'- 414 (OIL Ul 114 U). (41 v> 4a A 0) w 403 6q Cl) ira Cl) to M 0 CII c r-- co, 0 00 CD 0 0) (D C> co �2 p C7 C m 7 LQ q N oc} -- LO I CO li C5 tri Itt 0 rK to, 0 r- ¢a7 I- N 0 't co 0 Na, 5 -,,0 17� c ll7 lq: G3 n Oi r�a kq C) m m Cl) m m m w N, M r- 'd, 0 1,- 0 P Lr) ON x3 tnrl!'117 n Cn lr�v: CN Ca 037 (pa M LO (NI Lo N (Y) 't It Cl) co 0) It co m m m 10, LO LO rl- U') 03 — P- (0 00 't N N C'4 N r-- 0 ,Do co, 04) W to M' "t (o co m 't o 0 N LO w 0 It 0 Ul) m en Cyr NT 0 fD w U') N ul) U') " 0i rl_ ) L (q Lq (q ua O:t"t(Q r- 0) co M rl- M tD M 04 W to U), 69 ) L07 V> 61)`(o U;),w Ca N LO IT m ; N r-I C 0! '� '6--1 (6o6 10 co LO cn N 00 1-, Lo 14, (0 r-- rl- w m co C14 N C 0 U'7 (N - M Ln M 0 m LO M to 0 10 En 'v N Lo 0 07 4 (0 N v 10 a, ey u M co w C) z < 'm I X c ro E as as 0 sM 0 0 > m 0 LL < a a < co0z0h J - 53 eoz w N,ro �t eta 1 r, 0, CO ro rn rw LO w '- 0 Ln r-9 00 N 0) 00 Lo Ca C1 W LJ) L.C7 (f) V-... N N rn M d Cr +D r" CO r T M N nh, rL C, C?4 0 N 07 0 00 0 LA r-. w W w to p ! N 0 00 M rill 0 to 00' t,C7-,N r" %T �^.^ i N rV M tyro I Ln Ln cc r-- rR q m N �. E 00 w „ ww u 4.S o tD t4� rA CD r^i r^4 4,X7 r*n7 Ln '-i a) 0 CO) r,4 rw m I, Ln tip+ r, r, 07 N rn m L CL 1 � I N tyro I fr Iq L y Ln 0.,i YZC1,... bo Cam. 'z3r m m a m dr�� � \! -10 - q 0 J N � •.._+ C7 C7 M'LD C73 0 0 rN M 1* VI r,�- 4x7 00 "0, L) 'h en LC) V 'rCJ J U• i�iy c` ciw ip N N M N Tt Ln W 00 00 rte, Ln M N � i " a w Ln 0 J - 54 Port Angeles Regional Chamber of Commerce - Fa,cebook 'Likes' 21%increase between Oct.23 2013 and Oct. 23 2014 - Cuaf,.nt(An nt: 1,85() Comparison oflikes' with surrounding Chambers as o�f Oct. 23rd - 2014 Port Angeles Reg ion aq Chan,iber of e Coaimrcel- 1,8,50(6/6- 1,634) V"',dk�v yy fl',"T. CM rq,,),s "JrL -ICrin,hek nI ir," Ifl 1,860 Graph shows growth of Facebook Likes from 8/23/2013 to 8/23/2014 Face ok Posts - 101/13 to 1,0/23 - 2014 J 111 1 I;J-11 ,11-1' I 1 Post Prpe Targetvig, Rean i J'Y23'2�14 j P M, 1P1 20 1201 I am J7 10114!2 1 J, i fl 9 0 ZI Q I Iwo, "Oh 10 `2 1 1 I L J - 55 Port Angeles Regional Chamber of Commerce Facebook 'People' Enga ! - 10/23/2014 The people who have likedl, commented oi , or shared your posts or engaged with your Page in the past 28 days. The peopW who h1ke ycmw Page 2W,'� W14",omen E� N ION, 670% 46% 31% 5N Yom Fans AH F R rAbOOk QA86% MEN= Is-t7 1$M124 25-214 3544 145-54 56,a4 Men I 0,1 I oi;a N 7% Year Fim, U Pacebao$� Country Your Fans C#Y Your Fans LAVIguage Your Fams ,N"s r,f,kmer„,,a ..... SM 41 I OP V6J.", q P(,oury,ws" 26 kSn ju,,j n u i . .....A fl,"ve Ayusmco h"W'm 0 �4 Th-n 2 J - 56 Port Angeles Regional Chamber of Commerce Visitor Guide Requests by State &, Cities,With in Was hin gto rn 914 Total as of Oct.23 2014 Washington Request Breakdown by City; Ranked by Number of Requests STATE COUNT SEATTLE ARLINGTON 4 A 0 TACOMA4 VANCOUVER 4 WA 75��II AUBURN 3 L SPOKANE 3 EVERETT 2 LAKEWOOD TX 57 2 LONGVIEW 2 N a 35 POULSBO2 RENTON 2 SEQUIM 2 AZ 33 SPANAWJAY2 NYSPOKANE VALLEY 2 i +� ABERDEEN 1 PA 30 BELLEVUE 1 BELLINGHAM 1 R BREMER'TON 1 CAMANO ISLAND 1 IL6 2 CAMAS 1 Ml r ENUMCLAW 1 GIG HARBOR 1 KY 25 GRAHAM 1 ISSAQUAH'1 IN 24 JOINT BASE LEWIS MCCHORD I KE'NNEWICK 1 H 24 KENT 1. LAC'EY 1 W1 24 LAKETAPPS 1 LYNDEN 1. GA 23 MAPLE FALLS 1 MAPLE VALLEY 1 Mr MOSES LAKE 1 MOUNTLAKE TERRACE 1, CO ORTI'NG 1 +' POINT ROBERTS 1 MN 19 PORTLUDLOtiW1 PUYAL4LUP 1. REDMOND I RICHLAN'D 1 ROCHESTER 1 SELAH 1 SILVERDALE 1 TUKWti+ILA 1 TUMW+JATER 1 WENATCHEE 1. NEST RICHLAND 1 IWOODINVILLE 1 J - 57 Russ eenema Subject: FW: Relocation Requests Data as of Oct, 23, 2014 2014 Relocation Report as of October 23, 2014 171 Relocation Requests Source: PortAngeles.Org web site& Inbound Phone Requests to Visitor Center for 2014 Breakdown of Relocation Requests by State& Rank: COUNT RANK CA-43 1 WA-24 2 FL-1 4 OR-14 4 NV-12 5 TX-141 6 AZ-8 7 UT-6 8 CO-6 9 MN -5 10 MIT-5 10 NH -5 10 OH -5 10 ID-4 11 NY-4 11 OK-4 11 AR -3 12 IL-3 12 MA-3 12 MI -3 12 MS-3 12 AK- 2 14 AL-2 14 GA-2 14 INI -2 14 KS -2 14 MO-2 14 NC-2 14 ND-2 14 NE-2 14 PR -2 14 BC-1 15 DE -1 15 H11 -1 15 J - 58 OlympicPeninsula.org month/year comparisons 2009 2010 2011 2012 2013 2014 January 17,601 13,077 13,656 14,363 14,516 11,209 February 16,537 14,521 14,063 16,004 15,216 11,812 March 21,456 18,135 17,804 18,005 19,827 15,226 Aprill 43,251 18,641 19,439 20,720 21,577 13,154 May 46,651 21,810 24,360 27,694 23,525 16,906 June 25,281 24,415 28,978 28,826 30,079 18,071 July 29,355 32,984 35,857 38,727 34,102 21,498 August 24,401 28,676 n/a 36,163 25,,709 17,76'5 September 14,698 15,337 20,571 20,704 13,259 10,230 October 10,074 10391 14,300 13,698 10,226 November 8,069 8,452 11,433 10, 7,595 December 7,756 7,786 10,484 10,049 7,312 Year To Date 239,231 187,596 174,728 221,206 197,810 135,871 %change -28% -7% 21% -12% -46% J - 59 Fa r to paj$3p Ape a)Jl?SUNiol jofew a 41 BqipOgqxasj a pjoq A uno,)uiqlm s6U16PGj Ile 01 Aa)ajali SaJI116IJ A Lj no,,)uose A Pua'JO`4reH Oeu o uo%p�Jjaf,Uellel) (Glep o;)jxou 041 of(alep q)JW Buo waij PDBUUqD lumwe OWT s!06eluBDJBd pauqww saxel jajoAg,aIoH jeooq jeuqpppV,, PuEJa)GMl@lOH P@JF4S aWIS.qlOq X lejol aqj are sarn6r_q pupqaq sqluoLu oml are PUIR(AO6'FVVJOp'AIIMMp anUGAa�to ld@C]@41 wojj paipiboe we sainbij K e- 1. 1-1 IN C6;61, 6: 6 t-4V Iv,"c, 7 IN lam. rn 7; I IN 2 4 �tg a" v tI A IN tg 9 1-: IN G 01 29 Gff Z7, vi 'i 5;1- M,P �A'S 9 9 x9 99 P 19,2 A q D �d 0 U� 01 j Zi E rm 14) app Oi _Z:-.3 IR 9a,- 21 N r IN�IO=rr q.Q z-��— R R 7- Iq - ��!X 2 Xcs�,, IN V z z z z Z-n! 2'a SjX 2-"S R A A P,IN 2�g w o�,7,z m 0� g �i 6 5 C5 i,,,Z a 0 7:_ Y 4"3,0 X Z 03 ------ 0 %75 5a 8:-12Z 4� e Z7. 6 "Z Z R"R a" A3 m 11"cq g C4 E Oi"lg g�— C5 N .1 ZE V -t ! j IN S j;T, 4,4N, W C,M I� tz CN; 6 ,6 g :—i 7 E�4 2!W-1 1-0 ��N 11✓2 <= < A IN ig�s s,R X.: P,1-0�3 T. 6,w�,-z.5 e6�.6 75 'i <5 ci"i.5 11-1-S - Z; Z; Z;,1,7� Z; 4 0 W UP— Z C5 --57 n t: CL VT 0, e�O n 01, 14 C, , -- �8--�,. t -- 4 qz T, IE8 T 2 . ¢4, 'i yj -6 21D 2]3 TIM 11 21"1 M Z;�-K1Y'i i IN C6, ,5 "i ,y�Q .6 V,Ot a-= ,,, G Z E 0 0 Z g5,:I: Tom- i, .6 xlh �2 Q 9r.,�,3 W A"', G -q 1� g ts iz dvl,6 ,6 ui �q T T CR g� i M T P�9 A 81 �Z :T �111 141 ZT 2.3 61 �e F. C1 try ,D w?jG 6,6� ; I UIL—W. W,all pl�y Rig '61 12 IG �i,6"i N, 6, 2 92 R Y r 2 41 12 12 11 MZD 3 .0 M �f -C? 9 V v �,7o ZZ A �✓1,R A P 20 111"1 3 6 1: 111 1N ,z 10:115 6 M. A A 2 Caf 16; fm ert w ,C! -2 k!.- R2 2 2 V�TR D 2 91 m 4r, j *04 a,ID q LTS g ,5,ci 6 a6 m, us a9 Z� 6 f4l 2, V 4 4 V W Ak ,2 P', R 25 j R ? g 9 R, R R,R J - 60 2013 Economic results from overnight stays $501,000 in tax revenue means $12.5 million in room revenue Using a 54% occupancy Times 1 .8 people per room equals 252,,223 people Time avg daily exp of $125PP ($12 b-fast, $11 lunch, $32 dinner, $50 room, $20 mist) Equals $31 .5 million in community revenue directly from overnight guests Economic multiplier of 1A means $44.1 Million for PA from the hotel guests 2014 projected economic results from overnight stays $518,747 in tax revenue means $12,9 million in room revenue Using a 56% occupancy Times 1.8 people per room equals 261,223 people Time avg daily exp of $125PP ($12 b-fast, $111 lunch, $32 d inner, $50 room, $20 misc) Equals $327 million in community revenue directly from overnight guests Economic multiplier of 1.4 means $45.7 Million for PA from the hotel guests J - 61 Wrap up comments and results of marketing efforts In a report to the Port Angeles City Council earlier in the year tile chamber Put a goal of'a 3% increase over budget. YTD we are 7% ahead and 2% ahead of 2014 which was a record year For roorn tax collection, The chamber implemented a new format of questions for guests to fill out at the Visitor Center. Our goal was to have 3000. YTD we are close to 2000 so it looks like we will fall short of the goal. The reason for not reaching the goal is we have found the questions to be too complicated for the visitor to fill out quickly. We will be doing a redesign of the pages to keep it short and simple. The good news :for this year is we do have more info which is helpffil with respect to iearning, more about our guests. The chamber marketing efl."orts combined with the Black Ball Ferry Line have done: well with respect to direct booking for the Coho and raising awareness of the Olympic Peninsula in the Victoria marketplace with a total of` 8 million impressions using, "f Radio, print, and social media, 93,00 people signed up to participant in the contest the Coho had in place Visits to the "Get Off The Rock" campaign site should cone in right around 17K which is similar to 2013. Black Ball personnel estimate 3000 travelers came to the Olympic Peninsula with a total direct spending result of just over $l M. This campaign also focused on the Dungeness Crab, & Seafood Festival as the fall featured event. The event saw record crowds aboard the Coho for the weekend with a line three blocks long to board the Saturday morning ferry in Victoria. TV ads with KOMO Seattle provided a generic sales message for Port Angeles and our section of the Olympic Peninsula. It is impossible for us to say how many people came to Port Angeles because they saw the TV commercial. We can say that people have been in the Visitor Center and mentioned they saw the ad, we have also received feedback about the ad while speaking to people via phone and email. The buy that we put together targeted the HOMO viewing population of 3.2 million. We reached 60% of the KOMO audience with a frequency rate of 3 times. Our social media continues to grow and two on line buys generated significant exposure, The KOMO web site generated just under 40,000 impressions. The Northwest Travel Magazine web package delivered extremely well with, over 800,000 impressions and they featured several areas of the Olympic Peninsula and The Crab Festival in their e-newsletters. The www.vortanp-eles.orv, web site continues to do well. Of the people that visited the site 69% carne directly to our site. This means people are keying in words specifically ror Port Angeles or responding to an ad or media source they have seen. The internet is the primary source for° people researching a.destination and search engine, optimization and web site awareness are critical to the tourism product. J - 62 Specific results from the marketing efforts. Results are the desired outcome for marketing dollars spent. Earlier in this report we detail the $1.2.9 million in room revenue and the $45.7 million tOUrism impact. We also site specifics Croin people visiting the Port Angeles Visitor Center that 20% used www.port to assist in their decision to visit. We know that based on feedback fi-orn lodging entities 20% to as high as 50% of the referrals to their sites which lead to direct bookings come from www.portang��Ies.org or from the Visitor Center staff'. With this information we estimate that the $340,000 spent by the City of Port Angeles in 2014 via the contract with the Chamber of' Commerce generated $2.5 million of the room revenue generated in Port Angeles which is a ten times ROL The $340,000 Chamber Contract generated $8.9 million of the total tourism impact to Port Angeles. J - 63 "OFF'ORT NGELES -= WASH I N G T O N, U. S. A. CITY COUNCIL MEMO DATE: December 16, 2014 TO: CITY COUNCIL FROM: NATHAN A.WEST,DIRECTOR COMMUNITY&ECONOMIC DEVELOPMENT SUBJECT: DONATION OF PROPERTY-HOPKINS APPROXIMATELY 4.15 ACRES-NICHOLAS ROAD Summary: Consideration of a donation of property. Recommendation: Following review, staff recommends that the City Council accept the donation of property and direct staff to complete the appropriate paperwork to accept the land donation. Background: On September 10, 2014, the City's Real Estate Committee considered a proposal to donate property from Richard and Karlene Hopkins. The subject property is approximately 4.15 acres in area and is situated along the west wall of the Tumwater Creek ravine south of Highway 101. The property is accessible via Nicholas Road. The property is an individual parcel separate from other property owned by Mr. and Mrs. Hopkins in the same area and is considered environmentally sensitive. The Hopkins do not wish to retain the property due to its environmentally sensitive nature and have offered it to the City. The property value is minimal ($29,000) and taxes are approximately $475/year. The City's Comprehensive Plan encourages the protection of properties that are environmentally sensitive. Discussion at the Real Estate Committee meeting in October resulted in a consensus that, given the sensitive nature of the property and the probability that it should not be developed but rather preserved intact as protection of the watershed in this area, Committee members favored accepting the land donation at this time. Information regarding the site is attached to this memorandum for your review. Staff will be available for questions. Attachments: Quit Claim Deed Property Information J - 64 l ir ci clods a 7t ' ' . 1 a J - 65 w � � r � 1 'I YI �, r E� r / r`' � � t/J ���r✓r%�r r„ j uuuuuu ip r r' r I rl r �I" r r, Y I r I I I 4 1 r k I r d I 1 I I a o, 1 / (� ti I rr, i ,rr %/e"�i /I ` I / � "r (( ,„ :w o ,"'//��,✓ r i ."Mwy""M / FVry ) 1/ " o' I J - 66 Please read enclosures for more 2013 NOTICE OF VALUE Date: 10131/2013 a ssment information This Is Not a Bill Thlb value supersedes any prior notification. PROPERTY IDENTIFICATION#:64701 -0630095390800000 Tax Area:0014 Assessment Year:2013 Tax Year.,2014 Brief Legal Description:COOPER'S ADDITION HOPKINS SP LOT 4 V30 Peg SW SURV V40 P22& Property Address:NICHOLAS RD PORT ANGELES,WA Please ncHry us if our record of y9ur prapprW,or mailing address is incorrect PLEASE READ REVERSE SIDE FOR INFORMATION REGARDING YOUR PROPERTY ADDRESS AND IMPORTANT TAX RELIEF PROGRAMS. RICHARD J HOPKINS PAMELA R. RUSHTON 926W 4TH ST 2$5882 CLALLAM COUNTYASSESSOR ® PORT ANGELES,WA 98363-2108 223 E 4TH STREET SUITE#2 PORT ANGELES, WA 98362 HTTP://WWW.CLALLAM.NETI Reference No: 5151000 __THE-RR3RE Z--ry IDEf i rrFWATION-NUMBER--USTED-ABOVE-CORK- P{- MD&WIT-H YGU I�-TA3C-ST;4TEMENT(S} Exemptions: 6 .3 �k Description Previous Value New Value I.MARKET VALUATION OF REAL PROPERTY.Real Land: $25,634 Land: $25,634 property is land and/or any improvements valued as Structures: $0 Structures: $o structures,"such as buildings, manufactured homes, Total: $25,634 Total: $25,634 houseboats, boat houses,and site improvements. Acres: 4.4100 Acres: 4.4100 2.VALUATION OF REAL PROPERTY IN THE Land Land CURRENT USE OR DESIGNATED FOREST LAND In program: In Program; PROGRAM.As an owner of approved Current Use (farm and agriculture, open space,or timber land) Non-Program: Non-Program- or Designated Forest Land,you have signed an agreement with the county whereby a portion of your Structures: Structures: property taxes are deferred in exchange for having the Total: Total: use of the property remain as agreed. 3.VALUATION OF REAL PROPERTY IN THE Frozen: $0 Frozen: $0 SENIOR CITIZENS AND DISABLED PERSON'S Nan-Exempt: $0• Non-Exempt: $0 EXEMPTION PROGRAM.The value of your residence and up to one acre of land(and up to five acres if zoning requires If) has been frozen as of 'January 1 of the application year. We will continue to establish the market value of your property. 4.SENIORAND/OR DISABLED PERSON'S QUALIFYING --INCOMEINDICATING REDUCTION OF FROZEN %❑ *35%E] **60%❑ a°%o❑ *35%❑ **60%11 35 Jo or$50,000,whichever is greater not to exceed 170 Oao; �a°J°or$60,000,whichever is greater Reduction of Frozen $0 $o Frozen Taxable $a $o TOTAL BASE FOR REAL PROPE RTYTAXES $26,634 $25,634 The Assessor is required to value all-property in the Appeal Process. To preserve your appeal rights county annually in order to achieve equity among all or appeal your value, a petition form MUST be fled property. The market value of your property reflects with the Board of Equalization within 30 days after the typical selling price on the open market as of the date this notice was mailed. Call the BIDE at January 1 of the assessment year, based on an analysis (360)417-2330 for further information or to have the. of sales. This date is July 31 far new construction, form mailed to you. If you believe that the new value is substantially Please visit our web site at wWw.clallam.net Assessor's incorrect compared to your estimate of market value, Department. You will find information about tax relief please call the Assessor's Office for information programs, real and personal property, appraisals, news between 8:30 AM and 4:30 PM at (360) 417-2400. and.links to other sites that may be of assistance to you. J - 67 AFTER RECORDING RETURN TO: DRAFT 11/20/14 Legal Department City of Port Angeles P.O. Box 1150, 321 E 5th St Port Angeles, WA 98362 DOCUMENT: QUIT CLAIM DEED GRANTORS: Richard and Karlene Hopkins, husband and wife GRANTEE: City of Port Angeles, a municipal corporation QUIT CLAIM DEED The GRANTORS,Richard Hopkins and Karlene Hopkins,husband and wife,do convey and quit claim to the GRANTEE, City of Port Angeles,the following described real property located in the County of Clallam, State of Washington described as follows: Cooper's Addition Hopkins SP Lot 4,V30 P69 SW Surveyors V40, P22, &V41 P5 Clallam County, Washington. Dated this day of November, 2014. GRANTOR: Richard Hopkins GRANTOR: Karlene Hopkins -1- J - 68 STATE OF WASHINGTON) ) 5s. County of Clallam ) On this day of November, 2014, before me, the undersigned, a Notary Public in and for the State of Washington, duly commissioned and sworn,personally appeared Richard Hopkins and Karlene Hopkins, husband and wife, to me known to be the individuals that executed the foregoing instrument,and acknowledged the said instrument to be their free and voluntary act and deed for the uses and purposes therein mentioned, and on oath stated that they are authorized to execute the said instrument. Notary Public in and for the State of Washington, residing at Port Angeles. My commission expires- -2- J - 69 Department of Revenue tf✓asningtnD state REAL ESTATE EXCISE TAX AFFIDAVIT This form is your receipt PLEASE TYPE OR PRINT CHAPTER 82.45 RCW—CHAPTER 458-61A WAC when stamped by cashier. THIS AFFIDAVIT WILL NOT BE ACCEPTED UNLESS ALL AREAS ON ALL PAGES ARE FULLY COMPLETED El (See back of last page for instructions) Check box if arlial sale of roe if multiple owners,list percentage of ownership next to name. Name Richard and Kadene Hopkins Name Cit of Part An ales a 0 z Mailing Address 926 West 4th Street z Mailing Address P.O.Box 1150 City/Slate/Zip Port Angeles,WA 98362 to City/State/Zip Port Angeles,WA 98362 c7 Phone No(including area code) Phone No.(including area code)(3601417-4536 Send all property tax correspondence to:Q Same as BuyerlOranlee List all real and personal properly tax parcel account List assessed values) numbers—check box if personal property Name Exempt I-1 Mailing Address _____ .____ ❑ City/Shudzip ❑ Phone No.(including area code) ❑ Street address of property: This property is located in Claliam County ❑Check box if any of the listed parcels an being segregated from another parcel,are part of a boundary line adjustment or parcels being merged. Legal description of property(if more space is needed,you may aitaeh a separate street to each page of the affidavit) Cooper's Addition Hopkins SP Lot 4,V30 P.69 SW Surveyors V40,P22,&V41 P.5,Clallam County,Washington. Select Land Use Code(s): List all personal property(tangible and intangible)included in selLing Select Lee Use Codas price. enter any additional codes: (See back of last page for instruc(ions) YES NO Was the seller receiving a property tax exemption or deferral under Q ❑ chapters 8436,91.37,or 84.38 RCW(nonprofit organization,senior citizen,or disabled person,homeowner with limited income)? YES NO IF claiming an exemption,list WAC number and reason for exemption: Is this pmperty designated asforesl land per chapter 84.33RCW? ❑ 0 WAC No,(Section/Subsection) 458-61A-201 -Gift Is this property classified as current use(open space,farm and ❑ El agricultural,or timber)land per chapter 84.34RCNI? Reason for exemption Is this property receiving special valuation as historical property ❑ ❑� Non-Profit per chapter 84.26 RCW? Ifany answers are yes,complete as instructed below. Quit Claim Deed Type of Document (1)NOTICEOFCONTINUANCE(FORESCLANDORCURRENTUSE) NEW OWNER(S):To continue the current designation as forest land or Date of Document 4/16114 classification as current use(open space,furor and agriculture,or thuber)land 0.00 you must sign on(3)below.The coun(y assessor must then deterovneifthe Grass Selling Price $ land transferred continues to qualify and will indicate by signing below.Ifthe *Personal Property(deduct) $ land no longer qualifies or you do not wish to continue the designation or Exemption Claimed(deduct) S classification,itwill be removed and the cotmpensating or additional taxes will bedue and payablebythesellermbattsferoratUte time ofsale.(RCW Taxable Selling Price S 0.(10 84.33.140orRCW84.34.1 08).Prior tosigniug(3)below,youmaycontact Excise Tax:State S 0.00 your local county assessor for more information. 0.005D Local $ 0.00 This land ❑does ❑does not qualify for continuance. 'Delinquent Interest: State S Local S DEPUTY ASSESSOR DATE (2)NOTICE OF COMPLIANCE(HISTORIC PROPERTY) 'DelinquenL Penalty S NEW OWNER(S):To continue special valuation as historic property, Subtotal S 0.00 sign(3)below.If the new owners)does not wish to continue,all *State Technology Fee $ 5.00 additional tax calculated pursuant to chapter 84.26 RCW,shall be due and payable by the seller or transferor at the time of sale. *Affidavit Processing Fee S (3) OWNER(S)SIGNATURE Total Due S 10.00 PRINT NAME A MINIMUM OF$10.00 IS DUE IN FEE(S)ANDIOR TAX *SEE INSTRUCTIONS I CERTIFY UNDER PENALTY OF PERJURY THAT THE FOREGOING IS TRUE AND CORRECT, Signature of Signature of Grantor or Grantor's Agent Grantee or Grantee's Agent Name(print) Richard Hopkins Name(print) Dan Di Guilio,Mayor Date&city of sigiting: 2014,Port Angalesd Date&city of signing: 2014,Port Angeles Perjury:Perjury is a class C felony which is punishable by imprisonment in the state correctional institution for a mnximmn temt of nut more than five years,ar by a fine in an amount fixed by the court of not more than five thousand dollars($5,000.00),or by both imprisonment and fine(RCNr 9A.20.020(1 Q. REV 840001a(2f24Il4) TFUS SPACE-TREASURER'S USE ONLY COUNTY TREASURER J - 70 "ORT- 1 NGELES W A S H I N G T O N, U. S. A. " °°°°11111111111111°' CITY COUNCIL MEMO DATE: December 16, 2014 To: CITY COUNCIL FROM: WILLIAM BLOOR,CITY ATTORNEY CRAIG FULTON,DIRECTOR OF PUBLIC WORKS &UTILITIES DAN MCKEEN,CITY MANAGER SUBJECT: CSO Project Phase I—Sales Tax Dispute Settlement Summary: IMCO Construction, Inc., was the contractor for Phase I of the CSO project. The work on that Phase has been satisfactorily completed, but the contract has not been closed because there was one outstanding dispute. The dispute was among the City, the Department of Revenue, and IMCO relating to how sales taxes on this project would be calculated and paid. The City and IMCO agreed to submit to mediation the portion of the dispute involving IMCO. That mediation was successful and resulted in the settlement represented in the attached Agreement. The portion of the dispute involving the Department of Revenue is still pending and may take several more months, or longer, to resolve. The Settlement with IMCO gives the City a net benefit. It does not increase or change the City's tax liability. Recommendation: Ratify the settlement agreement. Background: Under an Order with the Department of Ecology, the City is required to complete construction of its CSO reduction project by the end of 2015. To meet that deadline, the City separated construction of the project into two Phases. IMCO Construction, Inc., was the contractor for Phase I of the CSO project. Construction of Phase I is complete. Phase 11 is currently out to bid, with construction expected to begin early in 2015. In designing the bid package for Phase I, the City recognized that two different tax regulations potentially could apply to the work included in Phase L Those two regulations are commonly referred to as Rule 170 and Rule 171. Those rules set out different methods of calculating the sales taxes and different methods of paying the taxes due. After obtaining an opinion from Moss Adams, a nationally known accounting firm, the City expected that the Phase I work would be taxed under Rule 171. However, well after work on Phase I commenced, the Department of Revenue(DOR) conducted a review of the plans and specification of the work for Phase I and J - 71 several months later issued its initial determination that the work was subject to Rule 170. The City appealed that initial determination; the appeal is pending; but the appeal will not be resolved until the summer of 2015, at the earliest. The issues involved in the appeal are highly technical and complex, and for purposes of this action, are irrelevant. In the meantime, work on that Phase has been satisfactorily completed, but the contract has not been closed because of the tax dispute. Rather than leave that contract open for a protracted length of time to fully resolve the tax issue, the City and IMCO agreed to submit to mediation the portion of the dispute involving IMCO. That mediation was successful and resulted in the settlement represented in the attached Agreement. The portion of the dispute involving the Department of Revenue is still pending and may take several more months, or longer, to resolve. The Settlement with IMCO gives the City a net benefit. It will not increase or change the City's tax liability. Attachment: Settlement Agreement J - 72 SErrLEMENT AGREEMENT THIS SETTLEMENT AGREEMENT (,"Agreement") is entered into as of the date of the last signature below by and between IMCO General Construction, Inc. ("IMCO") and the City of Port Angeles ("Port Angeles" and/or the "City"), for the purpose of resolving certain outstanding issues relating to the ongoing Phase 1, CSO Project (the "Project"). The City and IMCO are referred to herein as the "Parties." WHEREAS, IMCO and the City entered into an agreement for the Project on August 8, 2012 for a public works project to substantially decrease the number of sewer overflows into the Port Angeles harbor by increasing the capacity of its sewer lines and wastewater treatment plant; and WHEREAS, a dispute has arisen between the City and IMCO relating to the payment of taxes for the Project; and WHEREAS, the Parties, through negotiation conducted in a mediation subject to ER 408 and RCW 7.07, have reached a mutually agreed settlement. NOW, THEREFORE, for mutual consideration and pursuant to the terms set forth in this Agreement, IMCO and the City agree as follows: 1. The recitals above are included as a part of this Settlement Agreement and incorporated herein for that purpose. 2. The City shall be responsible for all unpaid sales tax due for the Project, whether the taxes are calculated under Rule 170 or Rule 171. 3. The Parties shall enter into a deductive Change Order in the amount of three hundred ninety two thousand two hundred thirty eight dollars and fifty one cents ($392,238.51) and the parties agree that no additional amounts are due from the City to IMCO relating to the Project. 4. The City and IMCO shall take all steps necessary to close out the Project. 5. This Agreement is unrelated to and does not in any way affect existing Project warranties. 6. This Agreement is binding upon, and shall benefit, each of the Parties above named, together with all partners, parent and subsidiary entities of those parties and partners, as well as all predecessors and successors of any of the foregoing, along with all affiliates of any of the foregoing, and all officers, directors, and employees of any of the foregoing, and their spouses and marital communities, together with all insurers, all attorneys, all successors, heirs, assigns, or transferees, direct or remote, of any of the foregoing. 1 1009513.02 J - 73 7. The releases, other conditions and the consideration identified herein are given in l7till settlement and compromise of doubtful and disputed claims. It is expressly understood and agreed that none of the Parties or any of their respective insurers, respective spouses, agents, employees, independent mentors, representatives, partners, parent entities, subsidiaries or affiliates, admits any liability to each other by entering into this Settlement Agreement, such liability being expressly denied, and the execution or performance of this Settlement Agreement shall not be for any purpose construed as an admission of liability. 8. This Settlement Agreement contains all the agreements and commitments of the Parties relating to the claims referenced in this Settlement Agreement and included in the releases. This Settlement Agreement is intended by the Parties as a final expression of their agreement and, therefore, incorporates all negotiations of the Parties and is the entire agreement of the Parties. This Settlement Agreement may not be amended, waived or modified in any way without the prior written consent of all Parties. 9. In entering into this Settlement Agreement, each Party hereto represents that it has relied upon the advice of an attorney of its own choice concerning the legal consequences of this Settlement Agreement; that the terms of this Settlement Agreement have been completely read and explained to each Party by its attorneys; and that the terms of this Agreement are fully understood and voluntarily accepted. 10. Each Party represents and warrants that no other person or entity has, or has had, an interest in the claims, demands, obligations, or causes of action referred to in this Settlement Agreement and that each Party has the sole right and exclusive authority to execute this Agreement. 11. This Settlement Agreement shall be construed in accordance with the laws of the State of Washington, notwithstanding the operation of any conflict or choice of law statutes or decisional law to the contrary. Any dispute arising from or related to this Settlement Agreement shall be submitted to Christopher Soelling, who shall act in the capacity of arbitrator and his decision shall be final and binding and without appeal. Any necessary litigation shall be in the Superior Court ofClallarn County, Washington. 12. The Parties agree that they may plead this Settlement Agreement as a complete bar and defense to all actions which may be commenced by or on behalf of any of the Parties against any of the other Parties with respect to claims which are released under the terms of this Settlement Agreement. 11. If either Party brings any action to enforce such Party's rights hereunder, the prevailing party shall be entitled to recover reasonable attorneys' fees and costs incurred in connection with such action, whether before Christopher Soelling or in pretrial, trial, arbitration, appeal in any proceeding including bankruptcy, or in any action to enforce a judgment or award. 14. This Agreement may be executed and delivered in separate counterparts, each of which, when all are so executed and delivered, shall be deemed an original and together shall constitute a single instrument. 2 10095 13.02 J - 74 15. This Agreement is contingent upon ratification by the City of Port Angeles City Council. In the event the City Council fails to ratify it, this Agreement shall be void ab inilio. IMCO General Construction, Inc. City of:Port Angeles By: By: Lq Date: Date: 11 Ratified by the City of Port Angeles City Council on December 16, 2014. Attest: Port Angeles City Clerk 1009i13 02 J - 75 j RT NGELES " `- W A S H I N G T O N, U. S. A. CITY COUNCIL MEMO DATE: December 16, 2014 TO: CITY COUNCIL FROM: DAN MCKEEN,CITY MANAGER SUBJECT: SEWER FUND COALITION Summary: The City of Shelton is requesting an opportunity to further discuss a request for the City to participate in a sewer funding coalition. Recommendation: Review materials and presentation and provide direction to staff. Background: On November 18, 2014, the City Council reviewed with staff a request to participate in a sewer funding coalition initiated by the City of Shelton. At the time, Council provided consensus to decline the request to participate in an interlocal agreement to fund the coalition. Council agreed to focus on one legislative priority for the upcoming State Capital Budget, noting that participation in the coalition could send mixed messages to State Legislators. Following the meeting, the City of Shelton asked for an opportunity to make a presentation before Council regarding the merits of participation in the coalition. The City of Shelton has provided preliminary materials attached to this memorandum. Representatives from Shelton will provide a presentation at the Council meeting and be available to answer questions. Attachments: City of Shelton submittal J - 76 Memorandum Date: December 10, 2014 '' ;° � ' If To: Port Angeles Mayor and City Council p r k` .a From: City of Shelton Re. Sewer Funding Coalition .. In 1998 the City of Shelton began to receive directives from the Department of Ecology mandating us to re-build significant portions of our sewer system. In order to avoid sanctions, we rehabilitated our main sewer plant and rebuilt significant portions of our collection system. To do this work we were obliged to borrow $53.7 million. To satisfy the debt service, the average residential sewer rate in our community is has been raised to $92 per month, and will increase to $101 effective January 1, 2015. By the end of the decade our rates will be $135 per month. These rates do not include other fees for water, trash and storm water. We are a low income community. Our median household income is $35,641 and our poverty rate is 30.8%. The problem is that we have one more $6.5 million project to complete. We looked for grants and have been unable to find them. When we spoke to our legislators, they said we would be unable to get a special appropriation of that amount. They advised us to form a coalition of sewer utilities who also needed grants to lobby for them. Our first meeting was in Lt Gov. Brad Owen's office last February, during AWC's Action Days. Representatives from Port Angeles attended that meeting and encouraged our activities. We have been working throughout 2014 to build this coalition. As you know there is enormous need. We estimate that cities with a population of 25,000 or less will need $3.2 Billion to satisfy sewer capital mandates over the next 10 years.' 1 The 10-year wastewater capital need was calculated by surveying 24 cities with a population of 25,000 or less,which is 10%of the cities in Washington with that population.The total wastewater need for - Page 1 - J - 77 Our primary objective is to secure ongoing grant revenue for unfunded sewer infrastructure mandates. We believe that the best way to facilitate this result is to increase funding to the Centennial Clean Water Fund. The Centennial Fund supports sewer projects for cities under 25,000 population. Funding amounts are higher for low income communities. We want to increase funding from the current $50 million to $200 million; increase the award cap from $5 million to $10 million; and expand the program to provide for some growth opportunities. In order to further organize the effort, our city committed $24,000 and created a fellowship by hiring a recent Masters of Public Administration graduate from the University of Washington (Amanda Ondrick). Working with Amanda's help we have secured the following accomplishments. 1. Mailed 170 letters about the Sewer Funding Coalition (SFC) to Washington cities with a population under 25,000. The letter: o Describes the coalition • Lists some accomplishments • Requests a 15-minute conference call 2. Over the past 2.5 months, Mayor Cronce, Dave O'Leary, and sometimes Management Fellow, Amanda Ondrick conducted 71 conference calls to Mayors, City Managers, City Administrators, and sometimes Public Works Directors from around Washington. Content included: o The history/genesis and mission of the coalition • Discussion about their city's sewer capital projects • Request for funds to join the coalition with an explanation that these funds will be used for advocacy. The amount requested is: ■ $0.20 per person of their population or $500, whichever is higher. • Request to advocate for the coalition to their legislators Results are generally supportive. The most common response to the conference call is that the officials agree with our activities and will advocate for the financial request to their city councils. Another common response is this is not an issue for them right now but they are supportive of the cause. Of the 73 contacts we made, 64 requested that we send them a package they could use to discuss the request with their City Council. these cities is$323,100,300.This number is then multiplied by 10 to estimate the need for cities with a population of 25,000 or less across the state. - Page 2 - J - 78 3. So far, 21 cities have contributed funds (including Shelton) and two cities have pledged funds. For pledged funds, the city has received the approval of their city council to contribute funds and are either: • Awaiting approval of the Interlocal agreement, or • Need to pay in 2015. To date, we have raised $16,400, and are expecting more as recently contacted city councils consider our most recent set of requests. There are an estimated 20 cities where a decision is pending. 4. Based on our request, support for the Centennial Clean Water Fund is a part of AWCs legislative priorities so AWC will help with the effort. 5. Recent/ pending contacts with state organizations • We met with the Washington Environmental Council at AWC to discuss SFC. • Dave and Amanda presented the SFC at the Financial Assistance Council meeting organized by the Department of Ecology. • Amanda attended a Public Work Board Academy in Bremerton that discussed infrastructure funding. • We have been invited to make a presentation for the Public Works Board. Findings from our Conference Calls: The significant majority of representatives from many cities, and some counties, are supportive. Each has their own reason. Those engaged in sewer planning are of course the most interested. However, even if they are not, most have expressed interest, because they understand the principle of strength in numbers. Many who are not currently planning sewer projects have said it would be easier to participate if our group was advocating for funding for the kind of projects they were planning today. We generally end our calls by asking whether they are interested in participating. If so, we email them a description of the coalition and "Statement" which provides a cost based on their population. Of the 73 calls we have made, 63 requested that we send them these documents, generally so they can use it as a basis for a recommendation to their city council. - Page 3 - J - 79 Organizational Structure: Our group was chartered to secure sewer funds. However, as we have discussed this mission during our conference calls, many participants and potential participants have proposed that we expand it to include funding for other infrastructure. The organizational structure is pretty simple. Shelton has provided the work and the leadership. Our choices have been driven by our mission. However, if our mission expands, we should consider an alternative organizational structure, and policy making processes. We could for instance, form a new non-profit organization or ask to be organized within AWC. Decision making processes could include a steering committee, board of directors, or legislative committee. In order to address these issues, Shelton will host a meeting in February at AWC's Action Days in Olympia, where participants offer their feedback on the future of the coalition. Shelton will commit to the results. Legislative Strategies • Identify key legislators and correlate with cities representing those legislators to secure sponsors of our bill • Identify funding source • Distribute lobbying assistance helpful hints to stakeholders • Lobbyist contract approval scheduled for Dec 22, 2014 • Draft legislation Interlocal Agreement Our legal research indicated that we must establish at least one Interlocal Agreement that lays out our mission and authorizes our activities. Cities may join the coalition by signing a separate Interlocal agreement or contribute through another organization's agreement. Port Angeles may choose either option. Request: Shelton requests that the City of Port Angeles support the Sewer Funding Coalition and make a $2,000 contribution to help secure ongoing grant revenue for sewer infrastructure mandates. - Page 4 - J - 80 Sewer Funding Coalition Shelton 's Situation • Borrowed money for sewers over the past 12 $53 . 7 million • Average monthly residential bill • $ 101 (effective Jan 1, 2015) • $ 135 (effective Jan 1, 2020) • Low income community: $35, 641 median household income 30.8% poverty rate Emerging Sewer Infrastructure Need Across the State • Washington Cities 25,000 and under Over the next 10 years -> $3 . 4 billion Objectives Mission • Secure ongoing revenue for unfunded sewer infrastructure mandates Strategies • Build a coalition of smaller cities and local governments. • Encourage coalition members and supporters to lobby their representatives. • Lobby the Legislature and Governor for multiyear grants. • Educate the Governor and Legislature about the economic and environmental benefits of this funding. Methods • Secure increased funding for the Centennial Clean Water Fund — Raise from $50 million in this biennium to $200 million — Increase maximum grant from $5 million to $10 million — Add GMA compliance related growth to the list of available funding categories Accomplishments • Activities — 170 letters to mayors all over state — 73 conference calls with city officials — 21 commitments for funding (so far) • AWC Support for the Centennial Clean Water Fund • Meetings with stakeholders / interest groups Conference Call Findings • Almost all responses are positive and encouraging • Of 73 calls, 63 have asked for information to take to their City Council . • Many cities, like Port Angeles have issues in addition to sewer, and would like us to add that to our lobbying agenda Organizational Structure Currently one goal -> Get sewer infrastructure grants for small cities (25,000 and under) Simple organizational structure Shelton provides work Shelton provides leadership If mission expands Structure should change Meeting to address mission / organizational structure : AWC Action Days in February Legislative Strategies • Identify key legislators and correlate with cities representing those legislators to secure sponsors of our bill • Identify funding source • Distribute lobbying assistance helpful hints to stakeholders • Lobbyist contract approval scheduled for Dec 22.12014 • Draft legislation Interlocal Agreement • Options — Sign a separate Interlocal agreement — Contribute to activities authorized by an existing Interlocal Agreement Request Shelton requests that the City of Port Angeles support the Sewer Funding Coalition and make a $2,000 contribution to help secure ongoing grant revenue for sewer infrastructure mandates . Questions ? • / 1111 I. AIR ' Ii":, W A S H I N G T O N, U. S. A. a pe °. A""""""""""""""" CITY COUNCIL MEMO DATE: December 16, 2014 TO: CITY COUNCIL FROM: Craig Fulton, P. E., Director of Public Works &Utilities SUBJECT: A- Street Substation Power Transformer, Project CL02-2006 Summary: Bids have been received for a new power transformer for the A-Street Substation. Recommendation: Authorize the City Manager to enter into a contract with WEG Service Company to acquire a new 12 MVA transformer for A-Street Substation in the amount not to exceed $542,000, and to make minor modifications as necessary. Background/Analysis: The existing 42 year old transformer at A-Street Substation has a capacity of 7.5 MVA and is the smallest substation transformer in the City's electric utility. It is often fully loaded or overloaded during peak periods. In a failure mode for other west side substations, this transformer is undersized and is not capable of carrying the shifted west side load, which presents the potential for extensive outages. Replacing the transformer was approved as a capital project for the years 2014/2015. Bids for a larger transformer were advertised and ten bids were submitted. Rank Description Delivery Total Cost Time (wks) w/Tax 1 WEG Service Company 28 542,000.00 2 Virginia Transformer Company 24 562,568.90 3 CG Transformer Company 31 563,571.60 4 Northern Transformer 30 581,681.99 5 Shilin 36 687,039.20 6 JSHP 32 726.594.36 7 Delta-Star 42 751.790.38 8 Prolec 30 752,737.00 9 Waukesha 44 792,469.04 10 Howard 38.5 920,241.13 Engineer's Estimate 600,000.00 N:ACCOUNCIL\FINAL\A-Street Substation Transformer CL02-2006.docx K - 1 December 16,2014 City Council Re: A-Street Substation Transformer,Project CL02-2006 Page 2 Bids were further evaluated for energy efficiency over a 20 year period. WEG was the lowest responsible bidder,both in initial cost and energy efficiency. These prices include sales tax, delivery, and setting the transformer in place. Another project will be issued to remove the old transformer. Connection of this new unit will be done by the City's Light Operations division. It is recommended that City Council approve and authorize the City Manager to sign a contract with WEG Service Company of Duluth, Georgia, to acquire a new 12 MVA transformer for A- Street Substation in the amount not to exceed $542,000.00, including sales tax, and to make minor modifications as necessary. K - 2 M � § § § § § § \ \ \ \ \ m m 00 Ln \ § \ \ \ 7 k § k k § § 2 2 � Ch Ch ƒ / Ln � b 0 ° § § §= k § § k 6 \ § k a ¢ $ $ R § k ® 6 \ \ k .2 / / s ¥ a u 7E \ fC'4 % § s a •\ a a_ c cc 2 � k \ a � / § / § / / 2 f j / k \ % I � 13 L # # # { / & k k CD % a � ? & » f2 kD 0 c E § 0 3 % a N - � m \ m � f B § 2 � I / RT NGELES CITY COUNCIL MEMO DATE: December 16,2014 To: CITY COUNCIL FROM: TERRY GALLAGHER,CHIEF OF POLICE STEVEKkOM0EfKG,PENCOM COMMUNICATIONS MANAGER SUBJECT: REPLACEMENT OF THE PENCOM 9-1-1 LIFELINE 100 INTEGRATED COMPUTER TELEPHONE SYSTEM Summary: Our current 9-1-1 Lifeline 100 Integrated Computer Telephone System used by PenCom dispatchers to connect incoming telephone calls for service with 911 dispatchers has reached end-of-life and needs to be replaced. The Lifeline 100 analog system does not meet the requirements of the coming digital Next Generation 9-1-1 systems. The replacement Intrado VIPER Next Generation VolP Digital 9-1-1 system will meet our needs with scalability, fault tolerance, security, and the integration of data,voice, and future IP-driven applications required with NG9-I-1 services. Total project cost is $234,639.29. Of that amount the State Enhanced 9-1-1 Program Office is contributing $198,711.58. Recommendation: Staff recommends (1)that the City Council approve the purchase of the Intrado VIPER system for the replacement of our existing E9-I-1 system to accommodate digital Next Generation 9-1-1 services, and the replacement of the obsolete Lifeline 100 system, at a cost not to exceed$234,639.29 (including taxes); and(2) that the City Manager be authorized to sign and accept the Intrado proposal, and (3)that the Mayor be authorized to sign the Interlocal Agreement with Lincoln County so that we can 11 piggyback" on their Intrado phone system purchase contract to effect the purchase prior to December 3 1, 2014 and guarantee the best purchase price for the City of Port Angeles. . Our present legacy analog E9'|'| integrated computer telephone system was installed in2004, and then upgraded in20|| to replace outdated computer workstation hardware and software portions of the system. At that time upgrade savings were realized by continuing to use existing "back end"components not needing tobo upgraded, and bv not having to re-train 9onConn staff innew operations and procedures ofonon/ oyotonn. One of the most compelling reasons to convert to\/o[P is the obool0000noo of the older analog technology used in many existing 9|| call centers,including 9onConn. The technology used in these 9'|'| centers has not changed significantly in decades.With the advancement of Next Generation 9'1'1 services being deployed in major ooblio safety projects in all 50 oto1oo, the\/[PE8 system will position 9onConn to use NG9'1'1 technology and services that are available today and those available in the future. Additionally, equipment failures have become o recurring nightmare with our current system. The lnbodo VIPER system provides o fully integrated suite of call handling equipment and services dho1 span the entire workflow of our E9'|'| emergency response. D provides our public safety answering point (PSAP)with enhanced call-taking efficiencies,high availability, automatic call distribution and remote K - 4 deployment capabilities. By utilizing Voice-over-IP (VoIP) technology to deliver next-generation emergency call-handling services,VIPER is easier to configure and maintain than traditional analog 9-1-1 call-handling systems.PSAPs that use Intrado VIPER have greater system control and operational flexibility. Citizens today who use our 9-1-1 services expect to be able to dial 9-1-1 to obtain emergency assistance from their local law enforcement, fire, and emergency medical services (collectively, "First Responders"). With the growing popularity of wireless phones,voice over Internet Protocol("VOIP") services, and other advanced communications technologies, consumers adopting such services expect that they can use those services to reach 9-1-1—just as they can from an ordinary landline telephone. The well-developed expectation that consumers can always reach the 9-1-1 system testifies to the important role the service plays in protecting lives and property. Our 9-1-1 center needs to be able to meet those services expectations of our citizens. The State Enhanced 9-1-1 Program Office has identified our current phone system as in critical need of replacement. Because of this designation PenCom is one of four emergency dispatch centers in Washington State that are being allocated State funding to replace aging 9-1-1 phone systems. Given the budget crisis facing the State there is no guarantee that funding in any amount will be available in the future. The current funding available from the State amounts to a tremendous opportunity for Peninsula Communications (PenCom). 9-1-1 Phone System Replacement Fu ding Total Project Cost $234, 639.29 State 9-1-1 Funds $198,711.58 PenCom contribution from capital account maintained by $20,000.00 Clallam County(account balance on 12/11/2014 = $545,301.72. PenCom contribution from 2015 Operating budget approved $15,927.71 -by Council City of Port Angeles General Fund 0 The total cost of this project is $234,639.29 which includes a maintenance and software update agreement for the first year. All expenditures will occur in 2015,however, to guarantee best price we must sign the proposed agreement at this Council meeting. For this purchase to occur the Council must authorize the attached Interlocal Agreement with Lincoln County so that PenCom can"piggyback" on the Lincoln County Intrado purchase agreement. This insures that we will meet the necessary timelines to take advantage of the best possible pricing and also that we avoid the time consuming process of issuing an RFP. A signed copy of the agreement will be made available to PenCom following the Lincoln County commissioner's meeting on Wednesday, December 17, 2015 (tomorrow). The Intrado Viper system will soon be installed in King County. Stevens, Garfield, and Lincoln counties have already installed the system. This purchase agreement also provides for training of PenCom IT staff so that we can keep some troubleshooting and system maintenance in-house. This should help us realize some additional savings over the life of the system. All documents related to this project have been reviewed and approved by the Legal Department. K - 5 n U,4 ra d o ,o for, CITY OF PORT ANGELES Intrado By: Name: Dan McKeen, City Manager Date: APPROVED AS TO FORM Title: William E. Bloor, City Attorney ATTEST Signature: Jennifer Veneklasen, City Clerk The terms and conditions available athttp://www.intrado.com/terms will apply to this Quote,unless the parties have entered into a separate mutually executed agreement,or Customer is purchasing under a cooperative purchasing agreement.The terms of this Quote will govern any conflict with the above-mentioned terms,and Customer's issuance of a purchase order for any or all of the items described in this Quote will constitute acknowledgement and acceptance of such terms.No additional terms in Customer's purchase order will apply.This document contains confidential and proprietary information owned by Intrado Inc.or its affiliates,and such information may not be used or disclosed by any person wi thrmt nri or wri teen enn cent K - 6 Page 2 of 13 December 11,2014 Summary - Base Configuration Intrado VIPER 41,641.75 IP Recording using Span Port S 2,491.25 Power 911 Software Upgrade S 22,481.25 Power MIS Software Upgrade S 2,161.88 ePrinter Software S 1,200.00 Hardware S 57,776.75 Spares Kit S 13,486.25 Project Survey S 3,350.00 Staging S 6,000.00 Installation S 13,550.00 Refresher Training S 8,200.00 Technical Training(up to 4 Students) S 12,650.00 Project Management Services S 9,750.00 One-Time Special System Discount -S 12,400.00 Subtotal $ 182,339.13 Sales Tax 8.4% $ 10,822.49 Shipping $ 1,250.00 Total $ 194,411.61 Summary - Annual Maintenance Services Maintenance for First Year Software Subscription Service S 7,500.00 Onsite Maintenance Services S 15,000.00 Total $ 22,500.00 Maintenance for Years 2-5 Software Protection&Remote Technical Support Annual Cost S 3,000.00 Software Subscription Service -Annual Cost S 7,500.00 Onsite Maintenance Services-Annual Cost -S 15,000.00 Total(Annual) $ 25,500.00 The information contained in this document is proprietary to Intrado and is offered solely for the purpose of evaluation. Copyright 2014 Intrado CONFIDENTIAL Q80495H-PENCOM,WA-Summary intrado" K - 7 Page 3 of 13 December 11,2014 Configuration Parameters Total Number of E9-1-1 Trunks Via SIP Ingress Total Number of FXO Administrative Lines 16 Total number of ISDN/PRI connections Not Included VIPER Server UPS Not Included Automatic Call Distribution Not Included ECCP Not Included Number of Power 911 Intelligent Workstations to be upgraded 5 Stations,A9C Monitors 20" Elite,Included Integrated Telephone&Radio Recorder Not Included Data Transfer to Remote FAX Machines or via E-Mail (XDC) Not Included UPS on Database Server(30 minutes) Not Included UPS on Workstation PCs(30 minutes) Not Included Tape Backup System Not Included RAID Disk Array (data redundancy) Included Power MIS Upgrade Included ePrinter Included The information contained in this document is proprietary to Intrado and is offered solely for the purpose of evaluation. Copyright 2014 Intrado CONFIDENTIAL Q80495H-PENCOM,WA-Configuration intrado" K - 8 Page 4 of 13 December 11,2014 Model# Description Qty Unit Cost Total 911 SIP 911 Ingress via SIP-License per position 6 912800 Gateway Shelf 2 912811 Application Server Access License 7 912812 PBX Access License-Per Workstation 6 912814 Admin Interface Module(AIM) 4 912807/1313 4 Foot Cabinet Prebuilt Building Block 1 912819/24 Cisco 3750 24 port switch 2 912890/1313 Media Kit Prebuilt Product Bundle I Subtotal $ 41,641.75 .......... ................................................................................................................. P10040 Span Port Set 1 P10008 License to connect Non-Intrado Recording Device I Subtotal $ 2,491.25 913 1 OO/U Power 911 Client Access License 5 913202/U Power 911 Server Access License 5 Subtotal $ 22,481.25 .............I.................................................................................................................. 920100/CD Power MIS Media&Documentation I 920100/U Power MIS Server Software License I 920101/U Power MIS Concurrent client Access License I 920102/U Power MIS Data Access License 5 Subtotal $ 2,161.88 917310 ePrinter Software and Documentation I Subtotal $ 1,200.00 The information contained in this document is proprietary to Intrado and is offered solely for the purpose of evaluation. Copyright 2014 Intrado CONFIDENTIAL Q80495H-PENCOM,WA-Configuration intrado" K - 9 Page 5 of 13 December 11,2014 Model# Description Qty Unit Cost Total 911510-1 A9-1-1 Connect Building Block 5 911509 A9-1-1 Call Handling Accessories 5 911553 A9C Headset Interface Module 5 911554 A9C Miscellaneous Telephone Module 5 911555 A9C Third Party Radio Interface Module 5 911501 A9C Desk Mounting Kit 5 P10096 20 Inch EliteDisplay LED Backlit Monitor 5 914600/3 IWS Ext Prog Keypad Model 683-U—24 Buttons 5 914956 IU Keyboard/LCD/Trackball/8-Port KVM 1 914434 Tape Backup System-DAT 160 1 914434/R Tape Backup System Rackmount Kit I 914950 IWS Type A Rack Server Bundle I 914950 IWS Type A Rack Server Bundle 1 914422 Additional Backup Exec SQL Agent 1 914957 RocketPort(Quad Port) I P10066 ePrinter Server Cable Kit I 914147 Intrado Call Handling Firewall I 914143 Symantec Endpoint Protection Manager(Lic CD) I I 'h 915109/P Alarm Panel(Includes Power Supply) 1 600150 Punch Block 2 207-990000-04(25 Pair Amphenol Cable 2 915001/1 GPS Command Center Package-up to 4 networks I Subtotal 57,776.75 912802/1 Primary Application Server 1 912800 Gateway Shelf 1 912813 48V Power Supply& Shelf 1 912814 Admin Interface Module(AIM) 1 912819/24 Cisco 3750 24 port switch 1 911510-1 A9-1-1 Connect Building Block 1 911553 A9C Headset Interface Module 1 911554 A9C Miscellaneous Telephone Module I Subtotal $ 13,486.25 The information contained in this document is proprietary to Intrado and is offered solely for the purpose of evaluation. Copyright 2014 Intrado CONFIDENTIAL Q80495H-PENCOM,WA-Configuration intrado" K - 10 Page 6 of 13 December 11,2014 Model# Description Qty Unit Cost Total 950100 Project Survey 1 960575 Living Expense Per Day 3 960580 Travel Fee I Subtotal $ 3,350.00 950850 FWS Staging -Up to 8 Positions 1 950856 Backroom Staging -Up to 8 Positions I Subtotal $ 6,000.00 950104 Professional Services-Price Per Day 7 960575 Living Expense Per Day 9 960580 Travel Fee I Subtotal $ 13,550.00 960802 On-Site Self-Maintenance Certification Training 5 960575 Living Expense Per Day 7 960580 Travel Fee I Subtotal $ 12,650.00 960801 Power 911 Administrator Training 1 960801 Power 911 Call Taker Training 1 960801 CCS Configuration Training 1 960575 Living Expense Per Day 6 960580 Travel Fee 2 Subtotal $ 8,200.00 950510 Project Management I Subtotal $ 9,750.00 One-Time Special System Discount I Subtotal 12,400.00 Total $ 182,339.13 The information contained in this document is proprietary to Intrado and is offered solely for the purpose of evaluation. Copyright 2014 Intrado CONFIDENTIAL Q80495H-PENCOM,WA-Configuration intrado�', K - 11 Page 7 of 13 December 11,2014 Model# Description Qty Unit Cost Total Maintenance Services (Each Paid Annually) .. ........... 950999/PROI Software Protection&Remote Technical Support 20 Subtotal $ 12,000.00 ..................................... ........................................................................... 950999/SUBI Software Subscription Service 25 Subtotal $ 37,500.00 ........................................... ............................................................................. 950999/ONS I-I Onsite Maintenance Services 25 Subtotal $ 75,000.00 5 Year -Maintenance Cost Total $ 124,500.00 The information contained in this document is proprietary to Intrado and is offered solely for the purpose of evaluation. Copyright 2014 Intrado CONFIDENTIAL Q80495H-PENCOM,WA-Configuration intrado" K - 12 Page 8 of 13 December 11,2014 Primary Link Type Intrado A911 Network TCC Texting Feature Included Number of IWS to support TEXT2 9-1-1 5 Model# Description List Unit Cost Total ITXTOTF3 One-Time Setup Fee per PSAP(5-10 Seats) 1 Non-Disc S 2,500.00 S 2,500.00 ITXTOTF3 ***Waived for new Deployment*** 1 Non-Disc -S 2,500.00 -S 2,500.00 Subtotal S - ITXTMRF3 Integrated Power 911 -Monthly Recurring Fee 5- 10 Seats) 12 Non-Disc ***waived*** ITXTMRF3 Integrated Power 911 -Monthly Recurring Fee 12 Non-Disc S 250.00 S 3,000.00 ITXTMRF3 Integrated Power 911 -Monthly Recurring Fee 12 Non-Disc S 250.00 S 3,000.00 ITXTMRF3 Integrated Power 911 -Monthly Recurring Fee 12 Non-Disc S 250.00 S 3,000.00 ITXTMRF3 Integrated Power 911 -Monthly Recurring Fee 12 Non-Disc S 250.00 S 3,000.00 Subtotal $ 12,000.00 One-Time Special System Discount 1 Subtotal -$ 2,400.00 Total $ 9,600.00 The information contained in this document is proprietary to Intrado and is offered solely for the purpose of evaluation. Copyright 2014 Intrado CONFIDENTIAL Q80495H-PENCOM,WA-TXT29-1-1 K - 13 Page 9 of 13 December 11,2014 I PENCOM is currently operating with a LifeLine 100 controller&5 positions of Power 911 with Power MIS. This quote replaces the LifeLine 100 with Intrado VIPER, and upgrades Power 911, Power MIS, and adds ePrinter. Per information provided to Intrado by the Customer the Power 911 database server is an MLI 10 G6, and the IWS workstations are Elite 8000's. The quote assumes all existing Intrado equipment and software not identified for upgrade or replacement in this quote will remain in service and meets all minimum operating requirements for use with the existing products and equipment/software being upgraded. This includes but is not limited to the network printer and LAN cabling from each workstation to the VIPER cabinet.Any additional equipment requiring replacement or upgrade may be added to the system upgrade pricing and this quote may be revised. If the above information is incorrect,the Customer must alert Intrado so that a revised quotation can be issued. 2 The Project Survey is intended to identify any additional miscellaneous equipment or services required to ensure smooth installation and operation of the quoted system.Additional costs may be incurred upon completion of the Project Survey. 3 Software Protection and Remote Technical Support Software Protection and Remote Technical Support is a coverage requirement with the purchase and ownership of Intrado CPE system equipment. The coverage requirement is effective after the expiration of the system warranty,but a purchase order for the service, for at least for a one year duration,is required at the time of any new system purchase. Software Protection and Remote Technical Support cannot be deleted from quotes or system orders. Once a Software Protection and Remote Technical Support service contract is established for the site during system initial purchase, all items subsequently added to the site will not require an additional contract,but the acquisition of additional positions will increase the price of the services. A).For sites with one year coverage contracts,the increased price will be reflected in the quote at the next contract renewal point. B).For sites with multi-year agreements,the customer will be required to retract the remaining years of the original purchase order and issue a new purchase order for the remaining period covering the original system and new positions. The information contained in this document is proprietary to Intrado and is offered solely for the purpose of evaluation. Copyright 2014 Intrado CONFIDENTIAL Q80495H-PENCOM,WA-Notes intrado" K - 14 Page 10 of 13 December 11,2014 3 (Cont'd) If a contract for Software Protection and Remote Technical Support expires without renewal, causing a lapse in coverage,the customer's access to the Support Center will be discontinued and a notification of services termination will be issued. Reinstatement of the lapsed coverage will require the following from the customer: A).Payment in full for the lapsed period at the prevailing per-seat rate B).Purchase of a new maintenance agreement(one-year or five-year) Q. System Recertification fees in the form of a Class A inspection at$1,500.00 per day plus related travel and expense charges. Software Protection This offering provides for the availability of software product updates. Installation and training(if needed) are not included. Intrado will publish periodic software release bulletins to customers which announce important product updates for Intrado Software. Customers may then request the new update from Intrado,based on applicability of the release to Customer's System. Customer is responsible for installation of all these releases, unless the On-Site Maintenance Service is purchased. If On-Site Maintenance has not been purchased and the customer prefers to have Intrado deploy a new release,Intrado will dispatch appropriate personnel to perform the upgrade on a mutually agreed upon date at Intrado's then current prices for such services. Remote Technical Support: Support is provided by associates who specialize in the diagnosis and resolution of system performance issues. Remote Technical Support is available 24/7 through both a toll free hotline and a secure customer Internet portal.All service inquiries are tracked by a state-of-the-art CRM trouble ticket system that can be queried by customers through the online portal to obtain the most up-to-date status on their issues. 4 Software Subscription Service The Software Subscription Service provides the customer with access to software upgrades including new features. This offering only provides for the availability of the software. Installation and training(if needed)are not included.Any required hardware or operating system changes are also not included. Intrado will provide periodic software release bulletins to customers which announce and explain new feature releases for Intrado Software. Customers may then request the new release or version from Intrado,based on applicability of the r2lease to Customer's System. The information contained in this document is proprietary to Intrado and is offered solely for the purpose of evaluation. Copyright 2014 Intrado CONFIDENTIAL Q80495H-PENCOM,WA-Notes intrado�', K - 15 Page I I of 13 December 11,2014 5 On-Site Support Services On-site Support Services are primarily designed to assist with issues that require System expertise in troubleshooting and restoration at the customer's location. On-site Support Services include travel costs and time and labor related to the service incident.Also included in the service are quarterly on-site preventative and routine maintenance reviews(four per year)of the customer's Intrado System. These maintenance visits can include the installation of routine updates to software. Training,configuration changes,reprogramming and System upgrade labor are not included in this offering, but are available for purchase. On-Site Support Services options include the designation of a technician dedicated specifically to the customer's deployment(s),or alternately a non-dedicated resource available for use with other customers. Intrado may engage third-party vendors to provide the On-Site Support Services. 6 This quote providesone week of technical training for 2 people(up to 4)on the Customer's premise. 7 All optional modules in this quote have been priced under the assumption that they will be purchased and installed concurrently with the base system. If these modules are to be installed at a later date, additional travel&living expenses will apply. Maintenance pricing has not been included for optional items. The information contained in this document is proprietary to Intrado and is offered solely for the purpose of evaluation. Copyright 2014 Intrado CONFIDENTIAL Q80495H-PENCOM,WA-Notes intrado�', K - 16 Page 12 of 13 December 11,2014 8 Customer to install the antenna and associated cabling. Intrado will mount the netclock in the cabinet and connect to the antenna cabling. Intrado to configure the netclock for connection to our network. 9 This quote provides the services and equipment required to provide TXT29-1-1 Services for this PENCOM site, for a 5-year contract period. This quote requires Power 91 It v5.3 SP I or later. If that is not the case additional fees may apply. This quote also assumes calls to VIPER are currently being delivered over Intrado A9-1-1 network. Terms and conditions specific to TXT29-1-1 service are contained in the A9-1-1 TXT291 I—Power—Service Guide 10 P/O for this quote must be issued in 2014, so that both the OTF for Power 9-1-1 configuration and the MRF for the first year of TEXT29-1-1 service will be waived If Customer has access to TXT2911 services through a state contract or at a lower negotiated statewide fee, Customer may cancel the TXT services under this quote and purchase them separately under such alternate arrangement. I I Notwithstanding anything to the contrary in the Intrado Web Terms referenced on the cover page of this Quote,the following terms will amend and supersede the corresponding section of such Web Terms: Section 4.5 is amended to read: Disputed Invoices: Customer may withhold only good faith disputed amounts,not to exceed one month's recurring fees for the Service, and will pay all other amounts when due. Customer must notify Intrado within 30 days of any disputed invoice, specifying the nature of the dispute. The parties will try in good faith to resolve any disputed invoices within 45 days. The first sentence of Section 4.4 is amended to read: Invoices not paid when due will bear interest from the due date at the lower of one percent per month or the highest allowable rate. Section 7.3 is amended to read: Time Limit. ANY SUIT MUST BE FILED WITHIN SIX YEARS AFTER THE CAUSE OF ACTION ACCRUES. The payment terms of Exhibit A, Section 6.2 are amended as follows: 60%-upon shipment 30%-upon System Cutover 10%-upon Acceptance Date The information contained in this document is proprietary to Intrado and is offered solely for the purpose of evaluation. Copyright 2014 Intrado CONFIDENTIAL Q80495H-PENCOM,WA-Notes intrado" K - 17 Page 13 of 13 December 11,2014 SUBMIT P.O. ordennanagement(-Ointrado.com PRICING All prices are in U.S. Funds. Taxes,if applicable, are extra. Shipping charges are extra unless specified on the proposal SHIPPING FCA(Montreal),INCOTERMS 2010 PAYMENT Net 30 days DELIVERY TBD. VALIDITY Quote is valid for 120 days-,however,certain parts(indicated in this Quote as part numbers with the following identifier: QXXXXX,constitute unique third party components. These components, including model and price, (i)may be subject to change at any time-, and (ii) are non-cancelable, non-refundable, and non-exchangeable at any time. The information contained in this document is proprietary to Intrado and is offered solely for the purpose of evaluation. Copyright 2014 Intrado CONFIDENTIAL Q80495H-PENCOM,WA-Notes intrado" K - 18 After recording,return to: CITY OF PORT ANGELES ATTN:JENNIFER VFNFKLASFN 321 E 5TH STREET PORT ANGELES,WA 98362 INTERLOCAL BIDDING/PURCHASING AGREEMENT BETWEEN LINCOLN COUNTY AND CITY OF PORT ANGELES This Agreement,made and entered into by and between Lincoln County,state of Washington, a political subdivision of the State of Washington(hereinafter referred to as "Lincoln County")and the City of Port Angeles,a political subdivision of the State of Washington(hereinafter referred to as "City'), (collectively "Parties"). WTTNESSETH that: A. The Parties maintain,for the benefit of the citizens of their respective jurisdictions,an organized and standard bidding and purchasing structure charged with the function of securing equipment, goods and services within the limits of all appropriate bidding laws of the state of Washington and the individual jurisdictions; and B. The Interlocal Cooperation Act, as amended, and codified in Chapter 39.34 of the Revised Code of Washington provides for Interlocal cooperation between governmental agencies; and C. It has been determined by each of the Parties hereto that it would be in the best interests of the citizens of their respective jurisdictions if, in some circumstances, the purchase of public works equipment, goods and services, can be purchased through a bidding or purchasing process made up of more than one jurisdiction in the state of Washington; and D. The Parties hereto desire and by this agreement enter into an Interlocal Cooperative Bidding/Purchasing Agreement("Agreement")wherein the Parties can utilize each other's contracts where it is lawful and in their best interest to do so and may establish yearly bidding/purchasing for equipment, goods and services of mutual need requirements. WHEREAS,the Parties hereto desire to set forth their rights,duties and responsibilities with respect to applicable laws, ordinances,procedures as established by the Parties hereto and the State of Washington. The Parties may elect not to exercise their right under this Agreement every year but may do so at any time the Agreement remains in effect; and K\Forms\Contracts\F.Interlocal.Agmts\2.Purchasing.0 6 19 13.doc PagK'619 NOW,THEREFORE,for and in consideration of the procedures contained herein performed and to be performed, the Parties hereto agree as follows: 1. Cooperative Purchases. The Parties hereto,pursuant to Chapters 35A and 39 bidding laws, Revised Code of Washington, and pursuant to Chapter 39.34 of the Revised Code of Washington do hereby contract to cooperatively purchase goods, services and public works equipment as a result of competitive bidding or other lawful purchasing procedure and within the specifications established by and for Lincoln County and the City. Once the bidding or other purchasing procedure has been finalized and the Parties have been notified,both Parties will finalize their own individual arrangements, including option selection, selections, trade-in and delivery arrangements for goods, services and equipment directly with the applicable contractor. Lincoln County and the City agree that each party has no liability as far as the durability, serviceability,and warranty of the goods,services,and equipment selected. It is also agreed that the goods,services,and equipment selected shall be agreed upon by each individual party and will not be perceived as selected by the other party. Lincoln County and the City accept no responsibility for the performance of any contracts by the contractor,and Lincoln County and the City accept no responsibility for payment of the purchase price for any contract entered into by the other party. This Agreement is offered to allow the Parties the capability to purchase goods,services,and equipment designed specifically for their use and to take advantage of prices achieved by group participation. Any property acquired by a party under this Agreement is the sole and separate property of that party. 2. No Obligation to Purchase. Each party reserves the right to contract independently for the purchase of any particular class of equipment, goods, or services with or without notice to the other party. The Parties reserve the right to exclude the other party from any particular purchasing contract with or without notice to the other party. 3. Term. This Agreement shall take effect immediately and shall continue in effect until December 31, 2015. It maybe terminated by either party by giving ten (10) days written notice to the other;provided,however,that termination shall not affect or impair j oint purchases of the Parties that are agreed to on or before the date of termination. 4. Compliance with Laws. Each party accepts responsibility for compliance with federal,state,or local laws and regulations including,in particular,that party's bidding requirements applicable to the acquisition of any goods, services, or equipment obtained through the cooperative process agreed to herein. K:TonusTontractsT.Interlocal.Agmts\2.Purchasing.0 6 19 13.doc Pa9K bfgo 5. Indemnification. Lincoln County agrees to indemnify, defend and hold the City,its elected officials,officers, employees, agents, and volunteers harmless from any and all tort claims, demands, losses, actions and liabilities (including costs and all attorney fees) to or by any and all persons or entities, including, without limitation, their respective agents, licensees, or representatives, arising from, resulting from, or connected with this Agreement to the extent caused by the tortious negligent acts, errors or omissions of Lincoln County, its elected officials, commissioners, officers, employees, agents, and volunteers, or by Lincoln County's breach of this Agreement. The City agrees to indemnify, defend and hold Lincoln County, its elected officials, commissioners, officers, employees, agents and volunteers harmless from any and all tort claims, demands, losses, actions and liabilities (including costs and attorney fees) to or by any and all persons or entities,including without limitation,their respective agents,licensees,or representatives, arising from, resulting from or connected with this Agreement to the extent caused by the tortious negligent acts, errors, or omissions of the City, its employees or agents. 6. Survival. The provisions of Section 5 shall survive the expiration or termination of this Agreement with respect to any event occurring prior to such expiration or termination. 7. Contact Persons. The Parties stipulate that the following persons shall be the contact person for their respective jurisdiction. a. LINCOLN COUNTY: Wade Magers 404 Sinclair; PO Box 367 Davenport,WA 99122 (509)725-3501 Phone (509)725-0575 Fax b. CITY OF PORT ANGELES: TERRY GALLAGHER 321 EAST 5TH STREET PORT ANGELES,WA 98362 (360)417-4901 PHONE (360)417-4909 FAX 8. Administration. No separate legal or administrative entity is created by this Agreement. This Agreement shall be administered by Terry Gallagher, Chief of Police. K\Forms\Contracts\F.Interlocal.Agmts\2.Purchasing.0 6 19 13.doc PagK3 6f97 9. Recording. A copy of this Agreement shall be recorded in the Lincoln County Auditor's Office . 10. General Provisions. This Agreement contains all of the agreements of the Parties with respect to any matter covered or mentioned in this Agreement. No provision of this Agreement may be amended or modified except by written agreement signed by the Parties. This Agreement shall be binding upon and inure to the benefit of the Parties'successors in interest,heirs and assigns. Any provision of this Agreement which is declared invalid or illegal shall in no way affect or invalidate any other provision. In the event either of the Parties defaults on the performance of any terms of this Agreement or either Party places the enforcement of this Agreement in the hands of an attorney, or files a lawsuit, each Party shall pay all its own attorneys' fees, costs and expenses. The venue for any dispute related to this Agreement shall be in Clallam County if the bid is issued by the City or in Lincoln County if the bid is issued by Lincoln County. Failure of the City] or the County to declare any breach or default immediately upon the occurrence thereof, or delay in taking any action in connection with, shall not waive such breach or default. Time is of the essence of this Agreement and each and all of its provisions in which performance is a factor. Agreed to on this day of . 201. Elected Official Approval City of Port Angeles Mark R. Stedman Dan Diguilio Commissioner Mayor Date Date Scott M. Hutsell Commissioner Date Rob Coffman Commissioner Date K:TonusTontractsT.Interlocal.Agmts\2.Purchasing.0 6 19 13.doc PaA af92 APPROVED AS TO FORM ONLY APPROVED AS TO FORM ONLY Jeffrey S Barkdull William Bloor Lincoln County Prosecuting Attorney City Attorney By: By: Date Date ATTEST: Jennifer Veneklasen City Clerk By: Date K:TonusTontractsT.Interlocal.Agmts\2.Purchasing.0 6 19 13.doc Pa9K af93 "VON&ORT NGELES .......... �P WAS H I N G T O N, U. S. A. all,, OH it CITY COUNCIL MEMO DATE: DECEMBER 16,2014 TO: CITY COUNCIL FROM: SHERRY WRIGHT,ACTING CHIEF FINANCIAL OFFICER SUBJECT: AUTHORIZING THE CHIEF FINANCIAL OFFICER TO REMOVE UNCOLLECTIBLE UTILITY ACCOUNTS FROM THE BOOKS FOR CUSTOMERS K-PLY AND PEN-PLY. Summary: We are proposing the following: 1. Remove uncollectible utility balances from the books for K-Ply, Inc. which was located at 439 Marine Drive in Port Angeles. Utility services for the plywood mill discontinued October 14, 2008, when bankruptcy proceedings were initiated. K-Ply was owned by an Alaska Native Tribe and there is no reasonable possibility for collections. The outstanding balance to be removed from the books is $118,949.78. 2. Peninsula Plywood, LLC, also located at 439 Marine Drive in Port Angeles, discontinued utility service on December 20, 2011. As a limited liability corporation, after available funds were completely liquidated there were no remaining assets to collect from. Outstanding uncollectible balances to be removed from the books amount to $297,431.73. Recommendation: The requested action for this issue is as follows: 1. Authorize the Chief Financial Officer to remove uncollectible outstanding balances for K-Ply and Peninsula Plywood from the books. Background/Analysis Current City Financial Policies adopted by the Council on May 20, 2014 allow the Chief Financial Officer to write off minor amounts when the costs of collection equal or exceed the amount of money to be collected. The outstanding amounts owed by K-Ply, Inc and Peninsula Plywood are not minor, though all reasonable efforts to collect have been exhausted. For utility services through October 14, 2008 for K-Ply Inc., the combined total to be removed for all utilities amounts to $118,949.78. The bankrupt K-Ply Inc., was owned by an Alaska K - 24 Staff Report in Support of Removing Uncollectible Utility Balances P a ( e (2 Native Tribe and there is no reasonable possibility for collections. The $118,949.78 was included in the final 2014 budget amendment. Outstanding utility balances through December 20, 2011, for Peninsula Plywood, LLC total $297,431.73. Remaining assets of the limited liability corporation have been completely liquidated; there are no remaining assets to collect from. The $297,431.73 was included in the final 2014 budget amendment. As we enter the year end process and the next state audit period. It is appropriate to address any outstanding issues may negatively impact our annual audit review. If approved by Council, the long past-due accounts will be removed from the books before year end. Additionally, the Chief Financial Officer will begin to report to the Council minor amounts that are scheduled to be removed from the books as allowable under City Financial Policies. This is standard procedure and is budgeted annually. These minor amounts are included below for Utility and Accounts Receivable accounts, and are scheduled to be written off before year end. These minor amounts are shown for Council information only and no Council action is required. Utility Accounts: M. Brunstad $211.00 C. Charles $430.87 C. Keywood $861.42 D. Tipton $463.14 T. Richardson $152.41 M. Welch $282.87 K. Walters $33.55 D. Criswell $548.76 J. Flowers $805.27 R. Brothers $306.21 B. Waldron $386.49 K. Barney $169.90 S. Mickelson $811.65 S. Jennings $192.34 M. Huntington $1,015.41 J. Skerbeck $1,035.62 K. Rodriguez $481.43 A. Bickar $742.28 M. Dills $208.28 S. Snow $137.44 J. Melberg $1,197.63 T. Stoltz $676.25 A. Helfer $95.22 K - 25 Staff Report in Support of Removing Uncollectible Utility Balances P a 13 A. Dupree $556.46 A. Rhodes $200.69 Chase Home $317.23 W. Smaydy $167.19 S. Hyett $1,007.79 M. Mitchell $20.72 M. Heinrich $748.26 D. Wollam $256.55 D. Sparkman $123.41 G. Linderman $811.76 P. Flowers $597.01 M. Raynes $217.39 B. Earley $1,084.93 W. Bush $469.31 S. Oakley $304.89 A. Apollon $243.59 V. Tierney $1,116.45 W. Blatter $542.59 C. Michelle $946.32 A. Meyrick $60.98 T. Halberg $113.61 S. Johnson $122.28 A. Davis $64.30 M. Roberts $36.44 F. Schlottmann $99.15 E. Lamreau $129.98 B. Harris $59.34 T. Jeffries $427.92 N. Pangaro $440.06 P. Taylor $793.06 K. Huiskens $1,395.69 J. Dexter $112.78 A. Crossland $288.85 1. Followell $358.44 M. Bundy $273.14 G. Doty $545.64 R. Taylor $382.02 T. Wensits $369.69 D. Daily $218.42 K. Snaders $702.45 S. Bidne $229.59 C. Burno $12.34 R. Galvin $57.44 K - 26 Staff Report in Support of Removing Uncollectible Utility Balances P a 14 S. Yanchuck $828.92 L. Lilly $960.64 J. Cline $872.86 T. Simmons $883.30 R. Simpson $156.61 T. Lukens $58.71 R. Moffit $77.50 S. Fredericks $4.93 J. Square $108.15 T. Glover $171.03 M. Cedar $190.62 K. Jennings $114.11 A. Stephan $235.45 N. Adams $62.29 S. Farris $94.65 N. Wollum $23.02 C. Grall $340.54 M. Normandi $311.53 Total Utilites $33,766.45 Accounts Receivable (AR): L. Magee $17.26 M. Reaves $61.41 S. Steele $2,208.68 A. Anastasi $73.81 Naughty Nurse Tattoo $42.50 Total AR $2,403.66 Total Uncollectible $36,170.11 The amount of accounts sent to collections as a percentage of service fees for all utilities remains extremely low. For example, of the total electric utility fees for services in 2013 ($34.5 million), only $68,375 was sent to collections, or .20%. For other utilities the percentage of write off for 2013 was water .37%, wastewater .27%, solid waste transfer station .0002%, and solid waste collections .39%. Of these amounts, collection agencies continue to attempt collection and the City may still receive monies for uncollectible amounts. Staff is recommending Council authorize the Chief Financial Officer to remove the Pen-Ply and K-Ply outstanding uncollectible utility balances from the books. The minor uncollectible utility balances are shown for Council information only. K - 27 / ,! GELS W A S H I N G T O N, U. S. A. CITY COUNCIL MEMO DATE: December 16, 2014 TO: CITY COUNCIL FROM: Craig Fulton, P. E, Director of Public Works &Utilities SUBJECT: Wastewater Utility Supervisory Control and Data Acquisition (SCADA) System, Upgrade and Expansion, Contract WW02-2010 -Award Phase C and Maintenance Option Summary: Project WW02-2010 upgrades and expands the Wastewater Utility's Supervisory Control and Data Acquisition (SCADA) System. The original contract provided for specific Phases to be awarded at a later date, and for extending the contract for five years of SCADA maintenance Recommendation: Approve and authorize the City Manager to award Phase C, along with the Maintenance Option of the Upgrade and Expansion of Wastewater Utility Supervisory Control and Data Acquisition (SCADA) System contract with Technical Systems, Inc (TCI),. in an amount not to exceed$126,000, for a new contract amount not to exceed$844,023.46. Background/Analysis: Project WW02-2010 involves the upgrade and expansion of the Wastewater Utility SCADA system. It is a multiphase project, initiated in May 2013. Phase A was to design and migrate the wastewater treatment plant to a new SCADA system. Phase B was to program the CSO Phase 1 SCADA components. Both Phase A and Phase B have successfully been completed. Phase C was to migrate or install SCADA for the pump stations and CSO outfall requirements. In addition, a 5 year maintenance option was available at the conclusion of Phase A under a time and material basis using rates established during the bidding process for both the WWTP and WTP. At the time of contract award, Council was advised of the additional Phases and Options available to the contract that were planned to be awarded in the future. There is an immediate need to integrate existing City owned pump stations into the City's SCADA systems in order to replace obsolete infrastructure with modern equipment capable of additional functionality, e.g., alarms, display screens, and historical trending. In addition, the current antiquated server system for these locations is no longer supported and is being phased out, requiring these pump stations and outfalls to be migrated to the new SCADA system at the WWTP. The estimated amount for this work is $90,000. The 2014 CFP has budgeted $100,000 for this work in object 453- 7488-594.65-10. N:ACCOUNCIL\FINAL\SCADA Upgrade WW02-2010 Award Phase C.docx K - 28 December 16,2014 City Council Re: SCADA Upgrade WW02-2010,Award Phase C Page 2 Additional SCADA programming is also required at the Water Treatment Plant in order to optimize the water treatment process. The WinCC HMI system will be programmed to display, record, and show trended data from newly purchased streaming current monitors; this data in addition to staff input will be used to control the chemical feed pumps. This work will be done under the maintenance option. The estimated value of this work is $10,000. It is noted that the Water Fund Budget in object 402-7380-534.41-50 has $20,000 for SCADA budgeted in each of the years 2014 and 2015. The Wastewater Fund Budget in object 403-7480-535.48-10 has $6,000 of unused budget in 2014 for SCADA maintenance. These funds will be requested to be moved in the 1st quarter 2015 budget amendment. The tasks are summarized in the table below. All work will be paid on a time and materials basis. The total cost of the additional work is not to exceed $126,000, including applicable taxes. Task Description Budget 1 PUMP STATIONS AND CSO OUTFALLS -Phase C 1.1 Pump Stations 11, 12, 13 $20,000 1.2 Pump Stations 2-10 $45,000 1.3 CSO Weather Station and storage tank integration $25,000 2 MAINTENANCE SUPPORT - Option 2.1 2014 Water treatment plant programming (2014 maintenance) $10,000 2.2 2015 maintenance at WTP and WWTP $26,000 TOTAL $126,000 The Utility Advisory Committee forwarded a favorable recommendation to City Council to authorize the City Manager to award Phase C and the maintenance option of the Upgrade and Expansion of Wastewater Utility Supervisory Control and Data Acquisition (SCADA) System contract with Technical Systems, Inc., in an amount not to exceed $126,000 for a new contract amount not to exceed $844,023.46. K - 29 Project 0 WW0210 Costs or TOTAL W O# 149198 Resources— Detail Paid 0/s SCADA PLANT PROGRAMMABLE CONTROLLER-WW0210 2013 26326 Conley Engineering 19,920 19,920.46 2013 26727 CDW Government,INC 5,916 5,91647 2013 26732 Ricky J Dunn 27,100 27,100,00 2013 27258 IBM Corporation 1st budget amend 2013 66,128 66,128.34 2013 27259 Nordisk Systems 2nd budget amend 2013 43,760 43,759.52 13-14 Misc Other Charges 3,001 3,001.34 2014 Engineers estimate 84,422 84,422.00 2015 Engineers estimate 25,000 vb 25,000.00 Labor 16,396 16,395.59 13-14 27942 Technical Services Inc-2nd budget amend CMS-21-13 718,024 6 78,475.50 39,848550 TOTAL PROJECT EXPENDITURES 1,009,668 860,397.22 149,270,50 PROJECT FUNDING PLAN(RESOURCES): Wastewater rates-2012 104,100 Wastewater rates-2013 425,000 Wastwater rates-20131st budget amendment 100,000 Wastewater capital reserves 2013 2nd budget amendment 101,000 Wastewater Rates 2014 84,050 Wastewater Rates 2015 25,000 Labor funding 16,396 2014 2Q amend Trf from Landfill for TSI work on Fiber optics 16,000 2014 2Q amend Per council memo from 454 LF bluff bond$s 140,000 TOTAL PROJECT RESOURCES FUNDS 1,011,546 Funding,to Identify (1, Replace the superviory control and data acquisition system(SCADA)due to age,ondfunctionality. *Avo-i I able- �oj, �b coi 12-h 4 C"-f t-o� V60VI 0� 4q0I000 C)0 0 UN 2-o t 6 60C)o e- $I'D LA 0 A > C�' K - 30 ,0 RT NGELES WAS H I N G T O N, U . . A. CITY COUNCIL MEMO DATE: December 16, 2014 To: CITY COUNCIL FROM: Craig Fulton, P.E., Director of Public Works and Utilities SUBJECT: Tree Trimming Contract, Project No. LO-14-018, Final Acceptance Summary: Elliott's Tree Care, LLC, has completed the trimming of trees in powerline rights-of way for Project LO-14-018. The final invoice has been received and the total cost of the contract was $113,269.37. The work has been inspected and accepted as complete. Recommendation: Accept the project and authorize the release of retainage in the amount of $5,663.47 to Elliott's Tree Care, LLC, upon receipt of required clearances. Background/Analysis: Elliott's Tree Care, LLC, has completed the annual trimming of trees around power lines throughout the City, as contracted under Project LO-14-018, in the final amount of$113,269.37. The trimming was necessary to keep trees a safe distance from power lines and to minimize tree-caused outages that normally occur during storms. The contract for Project LO-14-018 was originally awarded on an hourly basis in an amount not to exceed $100,000. Two change orders were issued increasing the limit to $117,692 to perform additional work for Streets Division and Wastewater Division. A third Change Order was made for an estimated $7,756, to be reimbursed by Nippon Paper Industries, to trim around their transmission poles as part of the City's maintenance agreement with them. The following table summarizes the contracted amount and final cost for each fund source. Original Contract Amount Change Project Cost Variance Budget Orders Final Cost Light $100,000.00 96,061.89 (3.9%) Streets 3,312.00 3,312.00 0% WWTP 6,624.00 6,144.00 (7.2%) Nippon 7,756.00 7,751.48* 0% Total 100 000.00 17 692.00 1 $113,269.37 3.8% *Amount billed to Nippon It is recommended that Council accept the project as completed by Elliott's Tree Care, LLC, and authorize release of the retainage in the amount of$5,663.47 upon receipt of required clearances. N:ACCOUNCIL\F1NAL\Accept 2014 Tree Trimming Contract LO-14-018.doc K - 31 111'"00F/FFORT NGELES iUIV� WASH I N G T O N, U. S. A. CITY COUNCIL MEMO DATE: DECEMBER 16,2014 TO: CITY COUNCIL FROM: DAN MCKEEN,CITY MANAGER SUBJECT: 2014 WORK PLAN-END OF YEAR UPDATE Summary: The City of Port Angeles Work Plan is intended to be a communications tool between City staff, the Council and the community,providing a brief overview of some of the major projects being worked on by the City Departments. Attached is an end of the year update of those projects. Recommendation: No action required; information only Background: City staff has previously provided a Work Plan that gave a brief synopsis of some of the larger, long-term projects being worked on by the various City Departments. The Work Plan is intended to highlight projects of significance and does not reflect the regular ongoing projects or daily tasks associated with delivery of municipal services. The Work Plan is intended to be used as a communications tool between City staff and the Council. By referring to the Work Plan, Council can gain a better understanding of the projects, the objectives of the projects, and the rationale behind them. In addition, the Work Plan provides a direct link between the projects and the Council goals that were developed by the Council in the spring of 2011. The Work Plan can also be utilized as a tool for communications between Council and the community. The City Manager, in conjunction with senior staff members, is providing the City Council with an end of the year update on the status of the ongoing projects and programs that are listed in the Work Plan. This update is placed in the Information section of the Council packet to allow both the Council and the general public the ability to monitor ongoing major City projects. An electronic copy of the year-end update will also be placed on the City website. The update can be accessed on the City's Work Plan webpage at: htti)://wa-i)ortan�eles.civici)lus.com/413/Citv-Work-Plan. M - 1 CITY OF PORT ANGELES 2014 END OF YEAR UPDATE Submitted to the Port Angeles City Council by: Daniel McKeen, City Manager William Bloor, City Attorney Corey Delikat, Parks & Recreation Director Ken Dubuc, Fire Chief Craig Fulton, Director of Public Works & Utilities Terry Gallagher, Police Chief Byron Olson, Chief Financial Officer Nathan West, Director of Comm. & Economic Development M - 2 TABLE OF CONTENTS INTRODUCTION......................................................................................i FISCALLY RESPONSIBLE GOVERNMENT.............................................. I LONG-RANGE FINANCIAL PLAN........................................................................1 BUDGET DEVELOPMENT-OPERATING&CAPITAL .............................................1 UTILITY COST OF SERVICE STUDY ...................................................................1 2014 SOLID WASTE FINANCING FOR LANDFILL BLUFF.....................................2 WATER/ELECTRIC METER REPLACEMENT.......................................................2 2013 COMPREHENSIVE ANNUAL FINANCIAL REPORT(CAFR) ...........................2 MEDIC 1 COST OF SERVICE STUDY UPDATE.....................................................3 WELLNESS PROGRAM/Awc BENEFITS TRUST..................................................3 LABOR CONTRACT NEGOTIATIONS....................................................................3 EMPLOYEE BENEFITS REVIEW...........................................................................3 ECONOMIC DEVELOPMENT&TOURISM CONTRACTS ........................................4 SALE OF SURPLUS PROPERTY............................................................................4 PUBLICSAFETY.................................................................................... 5 EMERGENCY MANAGEMENT TRAINING.............................................................5 CONTINUITY OF OPERATIONS (COOP)PLANNING............................................5 OPSCAN RADIO ENGINEERING STUDY...............................................................6 OLYMPIC PENINSULA 9-1-1 CENTER REGIONALIZATION STUDY.......................6 CRIMINAL JUSTICE PROCESS EXAMINATION......................................................6 PLAN FOR A SUSTAINABLE COMMUNITY...................................................7 NPDES PERMIT—STORMWATER/PHASE 11.....................................................7 COMBINED SEWER OVERFLOW PROJECT—PHASE 11 .........................................7 FACADE IMPROVEMENT PROGRAM....................................................................7 WATERFRONT IMPROVEMENT PROJECT.............................................................8 SHORELINE MASTER PROGRAM.........................................................................8 CAPITAL FACILITIES PLAN(CFP)2015-2020....................................................8 HARBOR SEDIMENT STUDY...............................................................................9 LANDFILL BLUFF STABILIZATION-CONSTRUCTION ...........................................9 PLANNED MIXED USE DEVELOPMENT.............................................................10 18TH STREET PAVEMENT RESTORATION ..........................................................10 M - 3 ECONOMIC DEVELOPMENT................................................................ 11 WATER TREATMENT PLANT-AGREEMENTS OVERSIGHT ...............................11 CLALLAM COUNTY PUD WATER CONTRACT..................................................11 PORT ANGELES APPRENTICE PROGRAM..........................................................11 JOINT MARINE CAMPUS FACILITY...................................................................12 CABLE FRANCHISE RENEWAL .........................................................................12 CHOOSE-LOCAL PROGRAM .............................................................................12 ECONOMIC DEVELOPMENT FUND SUSTAINABILITY.........................................12 EXCELLENCE IN GOVERNMENT......................................................... 13 IMPLEMENT CITY-WIDE RECORDS MANAGEMENT PROGRAM.........................13 OFF-SITE COMPUTER BACK-UP SERVER FACILITY .........................................13 "THIN-CLIENT"COMPUTER WORKSTATIONS..................................................13 INFORMATION TECHNOLOGY AUDIT PLAN......................................................13 CLICK-TO-GOV BUILDING PERMIT MODULE UPGRADE..................................14 ELECTRONIC TIME CARD REPORTING SYSTEM................................................14 PERSONNEL POLICY&PROCEDURES UPDATE.................................................14 LEGISLATIVE ADVOCACY................................................................................15 OUR UNIQUE COMMUNITY ................................................................ 16 CIVIC FIELD STADIUM/COMPLEX....................................................................16 LINCOLN PARK MASTER PLAN........................................................................16 ARCHAEOLOGICAL STAFF TRANSITION...........................................................17 VERN BURTON GYM ROOF..............................................................................17 PAVE SOUTH CITY HALL PARKING LOT..........................................................17 PORT ANGELES COMMUNITY TREE PROGRAM ................................................17 M - 4 INTRODUCTION The intent of this Work Plan Update is to be a communications tool between City Staff and the Council, by providing a"report card" of the status of the City's many projects being worked on throughout the various departments. The update can also be utilized by the Council when communicating with the community about the status of the numerous ongoing projects occurring throughout the City. The update will be provided in the Information section of the Council Agenda packet. By placing it in the Information Section, both the Council and the general public will have the ability to monitor the many ongoing major projects. M - 5 FISCALLY RESPONSIBLE GOVERNMENT Provide consistent and quality municipal services that maximize return on investments, leverage outside resources, are equitable for local taxpayers, and increase the opportunity for economic development. LONG-RANGE FINANCIAL PLAN Objective: Provide a plan for long-term financial stability. End of Year Update: As part of the long-range financial planning process, the Council adopted several polices in 2014 that will assist the City with maintaining financial sustainability. The current Long-Range Financial Plan will be updated in Spring 2015 in preparation for development of the 2016 Budget. The updated Long-Range Financial Plan will focus on priority setting and will include financial forecasting for all funds. BUDGET DEVELOPMENT - Operating & Capital Objective: Provide the financial planning and legal authority to obligate public funds. End of Year Update: The 2015 City Manager Proposed Budget was adopted by Council at the December 2 Council meeting. UTILITY COST OF SERVICE STUDY Objective: To aid the City Council in setting of utility rates by providing projected expenditures and the associated revenue structure required to generate revenues to match planned expenditures. End of Year Update: The City completed a review of Costs of Service between various rate classes within each utility. Council provided guidance that no rate class should subsidize another. City staff proposed several options for balancing utility rates between each rate class to both the UAC and the Council. In October, Council selected and approved rate adjustments for 2015 to balance rates among rate classes for electric,water and wastewater utilities. The Council also approved a reduced 3 month"summer"water rate for 2015 to enhance lawn/garden watering. In June, Council approved 5-year solid waste collection and disposal rates in preparation for sale of Landfill Bluff Stabilization construction project bonds. M - 6 2014 SOLID WASTE FINANCING for LANDFILL BLUFF Objective: Sell bonds to fund the Landfill Stabilization project. End of Year Update: The City sold two (2) bond issues to provide the majority of funding for the Solid Waste Landfill Bluff Stabilization project. The two bonds issues were; 2014 Solid Waste Revenue Bonds backed by a pledge of net operating revenues from the City's solid waste operations and the 2014 Limited Tax General Obligation (LTGO)Bonds backed by a full faith and credit of the City's General Fund tax revenues. There is the clear expectation that the Solid Waste Fund will full pay for the debt service for the 2014 LTGO issue but it is important to note that the ultimate pledge for debt repayment on the LTGO bonds is the General Fund tax revenues. WATER/ELECTRIC METER REPLACEMENT Objective: In 2010, the City approved a contract to install state-of-the-art water and electric meters that can be read remotely and feature a meter-data management system, demand response utility portal and customer web portal, to better manage the system. End of Year Update: Staff recommended, and Council approved, a plan to end the AMI system project.Negotiations with Mueller took place through the summer of 2014 to reach a mutually agreed end to the AMI project. Negotiations concluded on Oct 14 and final agreement was approved by Council on Oct 21. The settlement allows in-house City staff to continue the replacement of old water and electric meters, but without the radio transmitting feature of AMI technology. 2013 COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR) Objective: Complete 2013 year-end accounting entries and financial reporting in accordance with generally accepted accounting principles. End of Year Update: The City issued its 2013 Comprehensive Annual Financial Report (CAFR)in a timely manner. There were two audit findings;the first related to a failure by the project management/construction oversight team to verify that the general contractor had not been disbarred from being awarded any contracts funded in part by the federal government. While the City did fail to conduct the required check, the contract had not been disbarred from receiving a contract funded by the federal government. The second finding related to the classification of revenues and expenses that was discovered by staff and self-reported to the Auditors. All items were corrected before the CAFR was issued. M - 7 MEDIC 1 COST OF SERVICE STUDY UPDATE Objective: Update the Medic 1 cost of service study in order to accurately determine the cost of providing Medic 1 services to the various user classifications within the City. End of Year Update: The 2014 Medic 1 Cost of Service (COSA) study has been completed and is available for viewing on the Fire Department page of the City of Port Angeles website. The 2014 COSA determined that modest adjustments were required in order for Medic 1 fees to meet increasing costs and to keep the General Fund contribution stable. In November, the City Council approved a 3 year rate plan that will include a 6% adjustment in 2015, followed by a 5%increase in 2016 and a 4%increase in 2017. WELLNESS PROGRAM/AWC BENEFITS TRUST Objective: Continue the Wellness Program to achieve the AWC Well-City Award to receive a 2% Medical Premium discount, maintain a healthy work environment, and provide resources for employees to bring balance to work and personal time and reduce stress on and off the job. End of year update: The City received the 2014 Well-City Award in May; the 2% reductions in medical premiums are effective in January 2015. LABOR CONTRACT NEGOTIATIONS Objective: Complete negotiations for new labor contracts to achieve multi-year agreements. End of Year update: All five union contracts will expire 12/31/14 to include,AFSCME, IAFF,IBEW,IUOE,Teamsters Sworn and Teamsters Non-Sworn as well as negotiating a new management contract with IUOE. At this time, the only contract settled is the 1AFF and the City continues negotiations with the other unions. EMPLOYEE BENEFITS REVIEW Objective: Review benefits to ensure fair, consistent and affordable benefits. End of year update: In December, Council implemented a 50% reduction in the Management/Non-Represented vacation (general leave) accrual that is paid at time of employment separation. Due to the impacts of the Affordable Care Act and the implications of the 2018 Cadillac tax, the City will be reviewing health care benefits in 2015 and 2016. M - 8 ECONOMIC DEVELOPMENT & TOURISM CONTRACTS Objective: Evaluate and demonstrate efficient contracting is in place for economic development and tourism related services. End of Year Update: Staff has worked diligently with contract partners to ensure measurable outcomes are incorporated in quarterly and year-end reports. Release of payment to the organizations has been based on demonstration that those outcomes have been met. Requests for proposals have been advertised for tourism marketing services and visitor center operation for 2015. Council and staff worked with the Lodging Tax Advisory Committee to develop a results oriented approach to Lodging Tax expenditure reporting. A temporary one year contract was executed with the Clallam County Economic Development Council. The new contract implements brand new performance measures and a new strategic plan. A work plan was established for the Port Angeles Downtown Association B&O contribution that established new measurables for 2014. SALE OF SURPLUS PROPERTY Objective: Engage a real estate professional to market surplus City properties including the Niichel property, 215 Lincoln (Old Fire House) and other properties that have been surplussed by the City Council. End of Year Update: Staff has presented Niichel Property details to the City Council Real Estate Subcommittee. The subcommittee has encouraged staff to move forward with the sale of the property. Legal and CED Departments are working with a local commercial real estate agent and are also obtaining an appraisal for the property. Additionally, staff showed the Fire Hall building to interested parties as needed. No funding was identified for building improvements, however, Councilmember Kidd arranged a work party to complete a major cleanup of the Old Fire House Property. M - 9 PUBLIC SAFETY Our community is recognized as a safe place to live, work and play and is known for excellent public safety services that are provided by well-trained and highly- competent personnel. EMERGENCY MANAGEMENT TRAINING Objective: Provide ongoing training utilizing the city's comprehensive emergency management Plan(CEMP)to ensure that key city staff members are familiar with the plan. End of Year Update: City-wide emergency management training is ongoing. Monthly training is being provided for Department Heads and quarterly training has been provided for all other City personnel. In September, all City personnel received training on personal preparedness and in December all personnel received training on work-related emergency management responsibilities. In October, an informational session and Emergency Operations Center (EOC) exercise were conducted in the EOC for all City Department Heads and other key City personnel. The exercise was accomplished in conjunction with emergency management personnel from Clallam County. Work has begun on the provision of digital copies of the Comprehensive Emergency Management Plan(CEMP). The State has approved use of an"umbrella"CEMP that will reduce redundant work between the City and County Emergency Management teams. We continue to explore ways that we can work closely with Clallam County Emergency Management in order to develop efficiencies. CONTINUITY OF OPERATIONS (COOP) PLANNING Objective: Develop a Continuity Of Operations (COOP)plan for the City. End of Year Update: Initial planning and preparation for the eventual development of a City-wide Continuity of Operations Plan (COOP)have been ongoing. COOP principles are slowly being integrated into the planning process for many City projects. An example is the integration of COOP principles in the design work being done for Information Technology infrastructure. In December, initial COOP training was provided for Department Heads and mid- managers. This training was provided by CDR Katie Blanchard of the United States Coast Guard. This initial training provided an overview of the COOP process and set the stage for ongoing COOP development. M - 10 OPSCAN RADIO ENGINEERING STUDY Objective: Conduct an engineering study of the "OPSCAN" emergency service radio system. End of Year Update: The City contracted with ADCOMM to conduct an engineering study of public safety communication systems in Clallam County. The study was completed in December and the information will be used to chart a future course for radio system construction and/or improvements over the next several years. OLYMPIC PENINSULA 9-1-1 CENTER REGIONALIZATION STUDY Objective: Facilitate a study for consolidating emergency service dispatch services in Jefferson and Clallam Counties. End of Year Update: This study looked at the challenges of Clallam County and Jefferson County consolidating their respective 9-1-1 centers. The State of Washington was the contracting agency. The final report was issued in December. We anticipate moving forward with Jefferson County toward consolidation of the dispatch centers on a yet to be determined time line. CRIMINAL JUSTICE PROCESS EXAMINATION Objective: Continue program modifications to ensure the City's criminal justice system is efficient and just, while recognizing the city has a finite budget. End of Year Update: Staff maintained open communication with the Prosecutor's Office to ensure that all crimes are prosecuted by the appropriate authority in the appropriate court. Staff also renegotiated the jail contract to a flat-rate. This change provides to the City with budget predictability while at the same time maintaining public safety and our level of service. Additionally,staff carefully examined and then revised our charging guidelines to dedicate more resources to the more serious cases. M - 11 PLAN FOR A SUSTAINABLE COMMUNITY Strive to provide a diversity of attractive neighborhoods and commercial districts that foster affordable living, walking environments, and a strong sense of place. NPDES PERMIT - STORMWATER/ PHASE II Objective: Implement the renewed National Pollutant Discharge Elimination System (NPDES) Permit - Stormwater Phase II to reduce untreated stormwater impact on the City's discharges to the Washington State bodies of water. End of Year Update: In December, the City completed its first Rain Garden project to improve stormwater runoff cleanliness and reduce residential flooding with the 41'and H Street project. The City accepted a DOE grant for a Peabody Creek water quality project to build stormwater filterra units in 2015. City staff has cleaned 50%of City catch basins, along with continued public outreach and education on stormwater issues. When developing the 2015 budget, City staff allocated funding for the rewriting of Stormwater City Ordinances to conform to the NPDES II permit. COMBINED SEWER OVERFLOW PROJECT (CSO) Construction of Phase 2 Construction/Commence Construction of Phase 2 Objective: Reduce the number of combined sewer overflow occurrences to an average of one per year by no later than December 31, 2015. End of Year Update: The CSO Phase 11 design and all required permits were finalized in Fall 2014, with contract Request for Proposals sent out in November. Bid opening occurred in December and the City is working with Ecology to finalize the $12 million State Revolving Fund loan. FACADE IMPROVEMENT PROGRAM Objective: Promote and encourage private sector investment for building improvements resulting in increased property tax values and more attractive commercial corridors. End of Year Update: The Community and Economic Development Department tried a new approach for 2014 relative to the Facade Improvement Program. Rather than issuing request for proposals, staff advertised an open ended application opportunity. The approach allows applications for the program to be submitted on demand and processed at the next available Planning Commission meeting. The change has resulted in a record year for new applications received and awarded. M - 12 WATERFRONT IMPROVEMENT PROJECT Objective: Inspire private sector investment and community pride in the Downtown's Railroad Avenue area by creating a welcoming International entrance for visitors and an attractive and functional place on the waterfront for the community to gather and enjoy. End of Year Update: The second phase of the waterfront development project began in summer of 2014. Due to grant related constraints the phase had to be broken into three separate components:beaches,trail, and park elements. Local contractor Bruch&Bruch completed the beaches ahead of schedule in October. On October 71'the bid for the trail component of the waterfront project was awarded to local contractor Primo Construction. Trail work is expected to be completed early in 2015. The park component of the project is expected to be completed in late spring of 2015. SHORELINE MASTER PROGRAM Objective: Complete review and update of City's Shoreline Master Program as required by the Shoreline Management Act. End of Year Update: The Shoreline Master Program was adopted by City Council on October 21 and received final approval from Ecology on November 3. CAPITAL FACILITIES PLAN (CFP) FOR 2015-2020 Objective: Provide a planning document that details all active/ongoing projects for the current year and proposed capital improvements, maintenance contracts, and future projects, including projects where funding is not identified, and the project will not start in the planning period. This document will be used to budget for the current year, as well as provide guidance for financial needs in coming years. End of Year Update: The Capital Facilities Plan and the Transportation Improvement Program plan for 2015-2020 were adopted by Council in June. Pre-planning on the 2016-2021 plan has already commenced with departmental involvement scheduled to begin at the start of 2015. M - 13 HARBOR SEDIMENT STUDY Objective: Participate in the Harbor Cleanup planning process and review all documents to avoid potentially unwarranted liability to the City and unnecessary impacts to major employers within the community. End of Year Update: The consultants for the City and the PLP Group are ready to complete the Remedial Investigation(RI)and Feasibility Study(FS)process,but work on the RI/ FS has been halted temporarily. DOE is engaged in internal discussions about how to apply the newly adopted guidelines for management of in-water contaminated sediments. Our consultants have been conferring with DOE on that subject,and we expect that work on the RI/FS will likely resume early next year. On a related matter,the former insurance carriers against who the City filed claims are still reimbursing the City for eligible costs incurred. In addition, DOE awarded the City an initial Remedial Action Grant(RAG)in the amount of$400,000. We anticipate that other RAGs will be awarded in the future,thus reducing the costs Port Angeles citizens pay for the harbor cleanup. LANDFILL BLUFF STABILIZATION -CONSTRUCTION Objective: Reduce the potential of a failing landfill cell from depositing solid waste into the Strait of Juan de Fuca. Take timely, cost-effective actions to execute the Landfill Stabilization contract in 2014. End of Year Update: The construction contract was awarded in Spring and work commenced in July. Work closed up in October as the winter rains commenced. 50%of the East 304 cell refuse was relocated, but a significant volume of asbestos was encountered during this operation. The significant amount of asbestos slowed the progress of the contractor, which will lead to a future change order. Legislative support efforts continued throughout 2014, lobbying for additional financial support for 100% removal of East 304 cell refuse, and for financial assistance to assist with the removal of the additional asbestos encountered. M - 14 PLANNED MIXED USE DEVELOPMENT Objective: Create a campus style overlay zone that enables flexible infill for mixed use developments. End of Year Update: Staff drafted an ordinance for a mixed commercial overlay zone. It was reviewed by the City Planning Commission and approved by City Council on June 3. 18" STREET PAVEMENT RESTORATION Objective: Restoration of 181' Street from L Street to the Solid Waste Transfer Station entrance, and a portion of N Street from 181' Street to 15'h Street. End of Year Update: The 181'Street restoration project was postponed until 2015 due to the amount of heavy construction truck traffic (Landfill Bluff and Water Front Phase 11 excavation deliveries) that would be traversing the road, and likely damaging any new work installed during 2014. M - 15 ECONOMIC DEVELOPMENT Strive to create a balanced and diverse local economy, while maximizing employment and educational opportunities for the entire community with a well- maintained infrastructure designed for future growth. WATER TREATMENT PLANT—AGREEMENTS OVERSIGHT Objective: Protect the City's water supply from the effects of dam removal through negotiation of agreements associated with the City's Water Treatment Plant. End of Year Update: City staff closed out a number of items on the Sept 2013 City/NPS Agreement to include: replacement of PAWTP heaters; evaluation of the Ranney Well impacts and installation well monitoring devices; and removal of built up sediment from the Ranney Well side channel. NPS has requested informal discussions to commence dialogue regarding long range operation of the NPS Elwha Water Treatment Plant and Elwha Surface Water Intake structure. CLALLAM COUNTY P.U.D.WATER CONTRACT Objective: Resolve contract concerns with the Clallam County Public Utility District (PUD). End of Year Update: The City and PUD commenced discussions in December to explore alternative long range water and electrical supply agreements. Alternatives include a possible agreement similar to Wenatchee/Chelan PUD concluded in the 1970's to maintain utility service boundaries after the City annexes into PUD service areas. PORT ANGELES APPRENTICE PROGRAM Objective: Work with Peninsula College to pursue a regional apprentice program. End of Year Update: Staff worked with Peninsula College, North Peninsula Builders Association, Washington State Labor and Industries to educate local contractors on apprentice opportunities. Council passed an ordinance requiring apprentices on City projects with a value of over $1 M. The second phase of the waterfront project beach creation was the first project to implement the program. Ordinance related measurables were exceeded by local contractor Bruch & Bruch. M - 16 JOINT MARINE CAMPUS FACILITY Objective: Provide opportunities for capital investments in the downtown and waterfront area as a catalyst for future investment and development. End of Year Update: City staff worked with a developer and Feiro Marine Life Center to develop the design for a Marine Campus Facility with a conference center. Council members and staff toured regional conference centers to obtain lessons learned and best practices from other jurisdictions. Staff prepared a draft conference center study that refreshed statistics and details from previously completed conference center studies. CABLE FRANCHISE RENEWAL Objective: Take timely and cost effective steps to implement a cable franchise renewal process per 47 U.SC 546 (a)(1). End of Year Update: City selected a consultant and approved a professional services agreement to guide the Franchise Renewal process. A technical review of the existing franchise has been completed. Planning has commenced for the required customer surveys and focus groups, along with a planned audit of franchise fees to occur in 2015. CHOOSE-LOCAL PROGRAM Objective: Promote and educate the community in making conscious decisions to purchase products and services locally, support local businesses, and contract locally for professional services. End of Year Update: Program materials were provided for display at the KONP Home Show and Clallam County Fair. Marketing efforts were completed in cooperation with the Peninsula Daily News and KONP. Additional ads have been placed encouraging community members to Choose Local for purchasing during the holiday season. ECONOMIC DEVELOPMENT FUND SUSTAINABILITY Objective: A revenue source must be identified for the Economic Development Fund if this fund is to remain a separate dedicated fund for economic development activities. End of Year Update: The Economic Development Fund has temporarily been placed as a separate and restricted account in the General Fund until such time that a dedicated and sustainable funding source can be identified. M - 17 EXCELLENCE IN GOVERNMENT Strive for government that is predictable, accountable, and honest, actively seek citizen involvement, and incorporate clear and achievable goals that are committed to success. IMPLEMENT CITY-WIDE RECORDS MANAGEMENT PROGRAM Objective: Increase efficiency in the management of City records and decrease public disclosure liability. End of Year Update: This item has been placed on hold until the City's new Clerk has had a chance to become proficient in her primary responsibilities. OFF-SITE COMPUTER BACK-UP SERVER FACILITY Objective: Provide the ability to recover vital information after a large-scale disaster by installing an off-site computer back-up server facility in a location away from City Hall. End of Year Update: The majority of work on this activity has been delayed until 2015. "THIN-CLIENT" COMPUTER WORKSTATIONS Objective: Reduce overall costs for computer workstations and better manage electronic records. End of Year Update: The roll-out to both Police and Fire are nearly 100% complete. Implementation for Finance/Customer Service/IT are currently underway. Implementation of thin-client workstations for the remainder of the scheduled worksites within the City will happen in early 2015. INFORMATION TECHNOLOGY AUDIT & MASTER PLAN Objective: Develop and implement a work plan for an Information Technology (IT) performance audit and master plan to guide future work plans,technology migrations,and information technology decisions. End of Year Update: The Request for Proposal(RFP)is in the process of being finalized but will not be released until the start of 2015 to avoid any confusion or inability to respond due to the year-end holidays. A internal staff review and oversight team has been chartered and will begin to meet to review the RFP. M - 18 CLICK-TO-GOV BUILDING PERMIT MODULE UPGRADE Objective: Improve customer service for the building permit process. End of Year Update: Work on this task has been delayed until 2015. ELECTRONIC TIME CARD REPORTING SYSTEM Objective: Replace a time-consuming paper process with an efficient electronic time card payroll data capture system. End of Year Update: The electronic time card system, ExecuTime, has been implemented in Finance and is in the process of being introduced into the City Manager's office,the Community and Economic Development and the Legal Department. This will be followed by a phased-in approach in Public Works & Utilities, Parks & Recreation, Police and Fire during 2015. PERSONNEL POLICY& PROCEDURES UPDATE Objective: This is a periodic review of City Policies that govern employee/employer relations to update and comply with various employment laws. End of Year Update: Completed in June when City Council approved changes made by WCIA legal staff, City legal staff and department heads and Human Resources, to the City's Personnel Policy and Procedures Manual. M - 19 LEGISLATIVE ADVOCACY Objective: Advocate on the City's behalf,protect the City's interests, and keep Council informed on legislative issues affecting the community. End of Year Update: Over the course of the year,staff has made it a priority to reach out to local and state representatives to keep them up to date on key issues pertaining to mutual interests. Staff and Council has advocated for the City's interests in a variety of ways,in order to bring attention to legislative issues that weigh in both economically and ecologically. In January, Mayor Di Guilio, Councilmembers Gase and Downie, and City Manager McKeen attended the City Action Days conference in Olympia, WA. This annual conference, held during legislative session, focuses on legislative issues. In June, Mayor Di Guilio met with State Representative Kilmer, one on one, to discuss topics including the Landfill Project and the cooperation between agencies concerning Lincoln Park and the local airport. In July, staff met with Governor Inslee, and discussed topics such as the Landfill Bluff Stabilization Project and the Port Angeles Harbor Cleanup. In August, Council and staff welcomed Representative Tharinger at the September 2nd Council meeting to thank him for advocating for the City and presented him with a proclamation for his efforts to reinforce the relationship between our City and its representatives. In October, work began on drafting letters of support for the Landfill Project. Staff organized strategic correspondence with local agencies, organizations and individuals in order to encourage local entities to follow suit and write their own letters in support of funding for the project. That same month,staff met with Senator Hargrove on local issues, discussing the 2015 Legislative Session Local Community Project Information Form drafted by staff detailing the need for funding. In December,Representative Tharinger toured the Landfill Bluff Project and staff had the opportunity to discuss the much needed funding as well as other legislative priorities. M - 20 OUR UNIQUE COMMUNITY Maintain our community as a place where our citizens enjoy a superior quality of life composed of abundant recreational resources, a unique natural setting, thriving cultural opportunities, and a balanced economic base. CIVIC FIELD STADIUM/COMPLEX Objective: Extend the useful life of Civic Field to provide a safe and fully-functional venue for a wide variety of athletic, cultural, and community events End of Year Update: Since the Civic Field bond failure in 2012, City staff has been working on creative ways to find funding for much needed repairs and improvements to Civic Field. In 2014, as part of the CFP process, $50,000 from the General Fund was approved to replace the electric boiler that had been out of service since 2007. This project was completed in early November. In 2013, $60,000 was set aside from the General Fund to help replace the$400,000 Field Lighting Replacement Project. In April of 2014, the City received an additional $60,000 from the Port Angeles School District, totaling $120,000 for the project. A Recreation Conservation Office(RCO)Grant for$200,000 was pursued to complete the project,but was not received. Staff will continue to look for ways to find funding to complete this project. In July,the City Council formed a Civic Field Steering Committee that will focus on funding opportunities for field improvements that will not increase taxes. LINCOLN PARK MASTER PLAN Objective: Continue negotiations with the Port of Port Angeles regarding the Environmental Assessment,Avigation Easement,and Phase 1 of the Lincoln Park Master Plan. End of Year Update: In June, the City and the Port met to discuss the Lincoln Park Master Plan and the future of Lincoln Park. The purpose of the meeting was to approve a Memorandum of Agreement for the coordination on the implementation of the Lincoln Park Master Plan and the William R. Fairchild International Airport Master Plan. The Agreement was approved,which will allow both parties to proceed with an Environmental Assessment (EA). The EA will help identify a preferred alternative, and will determine whether tree removal is a required element for resolution. The EA may take up to two years to complete and may also act as a starting point for negotiation of an avigation easement. M - 21 ARCHAEOLOGICAL STAFF TRANSITION Objective: Complete a successful transition from a staff supported archaeological position to a contractual approach. End of Year Update: A transition occurred from staff archaeologist to contracts for professional services. A consultant was selected through a request for proposals process reviewed with support from the Lower Elwha Klallam Tribe. Staff continued to execute the review and monitoring in accordance with the predictive model and the 2006 Settlement Agreement. Staff utilized the support of local archaeologist Bill White for much of the City's operational monitoring needs. VERN BURTON GYM ROOF Objective: Replace the aging Vern Burton roof. End of Year Update: In the 2014 budget, $300,000 was secured to replace the leaking Vern Burton Gym Roof. $150,000 was approved through the General Fund CFP process and$150,000 was secured through Lodging Tax Funds. The project was completed by the end of September and came in significantly under budget. PAVE SOUTH CITY HALL PARKING LOT Objective: Repave the South City Hall Parking Lot End of Year Update: In the 2014 budget, $100,000 was secured to repave the deteriorated City Hall South Parking Lot,which includes fixing the entryway and exit of City Hall. Bids were obtained in the late fall. Because of the winter weather, the project will be suspended until spring of 2015. PORT ANGELES COMMUNITY TREE PROGRAM Objective: Create a management program for the planning and caring for trees located within the city. End of Year Update: On July 15,City Council passed a Community Forestry Policy and a Street Tree Ordinance. M - 22 • /OR"T ,A NGELES W A S H I N G T O N, U. S. A. . ,,,,,,,gym m CITY COUNCIL MEMO DATE: December 16, 2014 TO: CITY COUNCIL FROM: DAN MCKEEN,CITY MANAGER SUBJECT: ADVISORY VOTE INFORMATION Summary: At the City Council meeting on December 2, 2014, Council heard several comments from citizens regarding fireworks and their concerns that the personal use of fireworks inside the City has become dangerous and disruptive. In response, Council directed staff to provide information on the costs and requirements associated with adding an Advisory Vote measure to a future Clallam County ballot that would gauge citizen views on a fireworks ban. Recommendation: No action required; information only. Background/Analysis: Advisory votes are non-binding questions placed before the voters of a jurisdiction for the purpose of assisting Council in decision making. According to Clallam County Auditor Patty Rosand, costs for ballot measures are pro-rated based on the size of a jurisdiction and the number of items on the ballot. For example, the City of Port Angeles has a population of approximately 19,000, so it would pay a smaller percentage for a ballot measure than the Port Angeles School District which has a larger district boundary. Costs are shared by the entire County based on population and the number of items on the ballot. Special Election There are several ballot measures County-wide scheduled for the February 10, 2015 Special Election. Auditor Rosand estimates it would cost the City of Port Angeles approximately $3,000 to place an Advisory Vote on the Special Election ballot. However, the deadline to submit a resolution to the Auditor for the special election ballot is December 26, 2014. The next regularly scheduled Council meeting at which to pass such a resolution is not until January 6, 2015. M - 23 Primary Election The August 4, 2015 Primary Election will only take place if there are more than three candidates in any given race. If the Advisory Vote were the only measure on the Primary Election ballot, Auditor Rosand estimates it could cost the City as much as $25,000 to add it. The deadline to submit a resolution to the Auditor's office for this ballot is May 8, 2015. General Election The November 3, 2015 General Election is the largest election on the 2015 Election Calendar, and as such, it carries the least cost to the City. Auditor Rosand estimates it would cost the City $1,000 to add an Advisory Vote to the General Election ballot. City Council Positions 5, 6 and 7 will also be on the General Election ballot. The potential downside of City Council adding the Fireworks Advisory Vote to the General Election ballot would be candidates feeling they must focus a portion of their campaigns around this one issue rather than on general City government. Other options Because an advisory vote is non-binding, there are unofficial ways that the city could gauge public sentiment regarding a possible fireworks ban. In the past, the City has sent advisory ballots inside utility bills. Posting an online survey is another option. Both of these options would require more of a time commitment from City staff and do not provide as accurate a picture as a ballot measure. Forming a Local Ballot Measure Washington State Legislature requires that any ballot measure conform to highly specific requirements. RCW 29A.36.071 requires that any ballot title filed on an enactment or portion of an enactment of a local government, and any other question submitted to the voters of a local government, be prepared by the City Attorney and consist of three elements: a) An identification of the enacting legislative body and a statement of the subject matter; b) A concise description of the measure; and c) A question in the form prescribed in RCW 29A.72.050 The concise description must contain no more than seventy-five words, be a true and impartial description of the measure's essential contents, clearly identify the proposition to be voted on, and not, to the extent reasonably possible, create prejudice either for or against the measure. The statement of the subject of a measure must be sufficiently broad to reflect the subject of the measure, sufficiently precise to give notice of the measure's subject matter, and not exceed ten words. Timeline Provisions in RCW 70.77.250 states that: "Any ordinance adopted by a county or city that are more restrictive than state law shall have an effective date no sooner than one year after their adoption." Therefore, a ban on fireworks within Port Angeles City limits will require one year after Council action before it could be effective. M - 24 0 O O O M l p Cl) p Cl) O O O OD ' ' L,) (6 M M N r N p p M j v M N W M Lo 4 r- f�0 r LO N Cl) Cl) M — R Cl) W r- C14 M a EA VA VA VA N M O EA Y/ o F- M O p fv A N fA fv A C, O r O O v 4, O O O W r MO r LO O ( L M N N M 0 0 M a) N O N N M v 611 0 co 0. N O W D ic^o N i� i0 f00 O NEK CO �°:K N:N Ni rl ci z .ro V co .co O i V' i FR i 00: y) N i0 O O N O O �` F i0 :O i0 M .N :O Ni O Lc)!i O � O NCj �I� V �E� NiO Ni vE rn � O M `N W LU O N r J W W `) N � � co LO: W 6F) W Z 0 opi N W coi ri O p` N U1 N H a): L Q 61� W Z LOE N N: -e W 7 t2 Ne� NeW meti �eO �e Me O M f0 W i+itii i+itii i i i ice ! EA z a C W :� ico n O r! M Z z S) EA O O LL 00: W O } N e W e e 0 f O I L O ' Lu C � N w Q Z a tip ti New ° � a r`; E O ui N tp O M O: M M Q W Of Q J i N m m O n W p f�0i N C m O ^ O r Q Netll c-lep m N ciep �: re L N EM N .-IEN ` Lo Mi 7 H Ce m Q d R U O co 0 m :ti w mid Ni N O LU .ti. m a tiiM Ni M N C,: N C ih i0 :� i0 i O pOp G z ioim ..trip m N w:� tiih O: Oi r R Q i� ih N :N iri Mi ri M O U M; N i K)i C F- > W- W W U V O, �: W Z C J. } (nE W Ji z! Wi (�: J J: OE ~i Qi a C W: J W W i U: J� > Z z Qi (ni Oi J F ° U g: �—' J zi �e �e J Jj Wi > de W' �e Qe ze U U O Qi Oi D �i Z U: CJ fA LL,a Q a O a a Q a (?;a a w n a C� Q a ,6 z a a J a z a? O: m ° O LL: (ni U Fi? LLi? (7i? O ? W ? Wi Wi m O ? ¢ W c0 W'c0 =:c0 c0 W i c0 �'c0 W i L0 Z c0 c0 "m �? _ c0 i c0 c0 a p W c0 c0 m F ~` W ° Z � � Jim i� W � Wi> > —'> > > � J �i� �i> > > �i' F'� Oi O 1 w d F W �i O; Yi Oi CJI J: W Je Zi �i F Q o Qi U; o n _: U: ¢ cn: a J: z, O; z: z m J U w; a w; O: p F p; m; Z m O N �: Q 2 Si �: 7 O �: Oi J: F—i LL V W o �' O o Q i a O iY w co' o F w 0' 0: U =° Di m z: J g, (�: O v U � i Oi m 'weORT NGELES g4ft W A S H I N G T 0 N, U. S. A. City Council Memo DATE: DECEMBER 16,2014 TO: CITY COUNCIL FROM: SHERRY WRIGHT,ACTING CHIEF FINANCIAL OFFICER SUBJECT: DISCUSSION OF WAIVER PERIOD FOR DELINQUENT UTILITY BILLS Summary: In mid-2014, the City changed the due date of utility bills from 30 to 25 days after the bill date in an effort to make the utility bills due before the next bill was generated. This change resulted in less confusion among customers and has been generally well received. However, this change had an unintended consequence for some customers that have incurred delinquency charges when their due date does not coincide with the timing of their monthly paycheck, especially when two utility bills become due in the same calendar month. Staff is considering a waiver period of at least 5 days after the due date before delinquency charges are added to customers' accounts. Before any change can be implemented, however, staff needs to test the process to ensure it works efficeiently with our internal financial software system. Recommendation: No action required. This is information only. BACKGROUNDANALYSIS: In May of 2014, the City Council adopted an ordinance which changed the due date on utility bills from 30 days to 25 days after the bill date. Utilities continue to be billed every 28 days. The change in due dates ensured that a new utility bill was not generated until the prior bill's due date had passed, thereby eliminating confusion among customers. This change went into effect in July, and customer feedback has generally been positive. M - 26 However, some customers are struggling to pay within the 25-day window due to their own financial circumstances, especially with the possibility of having two utility bills due in the same calendar month. This unintended consequence can be especially burdomsone to those who only get paid once a month. Currently, the ordinance allows interest and penalties to be imposed as early as day 26, or one day after the due date. In an effort to reduce this impact on customers, staff would like to consider implementing a waiver period before interest and penalties are assessed. A survey of thirteen neighboring utility companies was performed inquiring about their utility billing delinquency process. No utilities followed the same process as another, but all of the utility companies gave a grace period between the due date of the utility bill and the time the penalties, interest, and past due notice were processed. Staff would like to insert a minimum of a five day grace period between the bill due date and when the utility billing delinquency process begins so that all customers have a minimum of 30 days to pay their utility bill before receiving interest, penalties, and a past due notice. The due dates will remain at 25 days; however no penalties will be assessed until after the grace period. Consideration should be given to how changes to the delinquency process will affect staff workload. The utility billing software setup must also be considered and implemented. Changes must be tested to make sure all processes work accurately and correctly. A singular or regular due date for all customers is not recommended by staff as it would cause too much of a burden and would require a total rebuilding of utility billing software and billing processes. Staff is seeking Council consensus to move forward with testing a grace period before delinquent charges are assessed on utility accounts. This testing process involves the City's internal software will not have any impact on customers' accounts. After all considered changes have been built into the utility billing software and tested, and the workload and timing of all procedures is strategically considered, staff will be able to more fully develop a formal recommendation. Staff proposes bringing a proposal to the UAC in early 2015, and then forwarding a formal recommendation to Council. M - 27