HomeMy WebLinkAboutMinutes 12/16/2014 CITY COUNCIL MEETING
Port Angeles, Washington
December 16, 2014
CALL TO ORDER SPECIAL MEETING:
Mayor Di Guilio called the special meeting of the Port Angeles City Council to order at 5 p.m.
ROLL CALL:
Members Present: Mayor Di Guilio,Deputy Mayor Downie,Councilmembers Bruch,Collins,Gase,Kidd and
Whetham.
Members Absent: None.
Staff Present: City Manager McKeen,Attorney Bloor,Clerk Veneklasen,C. Delikat,K. Dubuc,C.Fulton,T.
Gallagher, S.Wright and N. West
EXECUTIVE SESSION:
Based on input from Attorney Bloor,Mayor Di Guilio announced the need for an Executive Session,under the
authority of RCW 42.30.110(1)(i)for the purpose of discussing potential litigation with legal counsel, for
approximately 45 minutes. The Executive Session convened at 5:02 p.m.
RETURN TO OPEN SESSION:
The Executive Session concluded at 5:40 p.m.No action was taken.
ADJOURNMENT:
Mayor Di Guilio adjourned the Special Meeting at 5:40 p.m.
CALL TO ORDER-REGULAR MEETING:
Mayor Di Guilio called the regular meeting of the Port Angeles City Council to order at 6 p.m.
ROLL CALL:
Members Present:Mayor Di Guilio,Deputy Mayor Downie,Councilmembers Bruch,Collins,Gase,Kidd and
Whetham.
Members Absent: None.
Staff Present: City Manager McKeen,Attorney Bloor,Clerk Veneklasen, S. Wright,C.Fulton,N. West,T.
Gallagher,K.Dubuc,and C.Delikat
PLEDGE OF ALLEGIANCE:
Mayor Di Guilio led the Pledge of Allegiance to the Flag
PUBLIC COMMENT:
Nathan West,Director of Community and Economic Development,informed Council that proposers for Lodging
Tax Funds were not invited to present at the Council meeting,and as a matter of fairness he discouraged Council
from receiving comments from proposers or anyone directly tied to the proposers.
Mayor Di Guilio noted that the Council would not entertain continents from people connected to proposers for
marketing and visitor's center contracts.
Judi Hangartner, 1815 East Fourth Street,spoke in opposition to fluoridation. She asked that the City stop adding
chemicals to the water.
PORT ANGELES CITY COUNCIL MEETING—December 16, 2014
Dale Wilson asked Council to support the Lodging Tax Advisory Committee and their number one choices,to
approve Vertigo for marketing contract and Soroptomist Jet Set for the Visitor's Center contract.He criticized the
$3.5 million awarded to the Chamber over the past 10 years without any competitive bidding process.
Eloise Kailin spoke on behalf of Protect the Peninsula's Future and talked about the dangers of fluoride,including
the adverse effects it has on the brain.
Tom Locke,Clallam County Health Officer,told Council that the fluoride in community water is pure,heavily
regulated and used to prevent dental disease. He said the report cited by Protect the Peninsula's Future does not deal
with community water fluoridation,it refers to naturally occurring fluoride.
Arlene Wheeler,2951 Lower Elwha Road,asked Council to support hidigenous People's Day. She cited several
other cities that celebrate native people in a similar way.
George Peterson, 1010 C Street, said he represents a large group of 30-somethings and he sees no reason this
community can't attract millions of visitors each year.
Jim Creelman,P.O.Box 101,spoke about 911 calls pertaining to the Eighth Street Bridges.He asked Council to put
up temporary fencing on the bridges.
John Elbies, 1158 Freshwater Park,said he was disappointed in Council not allowing public comment on marketing
and visitors center contracts.
PUBLIC HEARINGS—OTHER:
1. Electric Rate Ordinance Amendment for Unmetered Security Cameras and Wireless Access Points
Craig Fulton,Director of Public Works and Utilities,outlined modifications to billing,stating that the City's
wireless network will be transferred from the electric utility fund to the general fund and that this change
necessitates that the wireless access points pay for the electricity that they consume.
Mayor Di Guilio opened the public hearing at 6:33 p.m.There being no public continent,Mayor Di Guilio closed
the public hearing.
Mayor Di Guilio conducted a first reading of the ordinance by title,entitled,
ORDINANCE NO. 3525
AN ORDINANCE of the City of Port Angeles,Washington making changes to Chapter 13.12.040 of the Port
Angeles Municipal Code relating to general service.
It was moved by Gase and seconded by Downie to:
Waive the second reading and adopt the proposed General Service Electric Rate Ordinance as read.
Motion carried 7-0.
OTHER CONSIDERATIONS:
1. Sewer Fund Coalition
Representatives from the City of Shelton,Mayor Gary Cronce and City Administrator Dave O'Leary,conducted a
PowerPoint presentation on the Sewer Fund Coalition and spoke about infrastructure needs in cities with a
population of less than 25,000. They asked Council to sign an interlocal agreement,or to contribute to the activities
of an existing interlocal agreement. They further requested$2,000 in support for the coalition.
Council discussion followed.
Council agreed by consensus to table the motion until first meeting in February.
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PORT ANGELES CITY COUNCIL MEETING—December 16, 2014
LATE ITEMS TO BE PLACED ON THIS OR FUTURE AGENDAS as determined by City
ManajZer or Councibnember-
Councilmember Downie requested Council send a letter of support for Port Angeles' application to be designated as
a Bicycle Friendly Community.
G1aulbec k
PUB C COMMENT CONTINUED:
Jack ,Port Angeles Business Association Government Affairs Committee,asked Council to write letters
requesting that Hurricane Ridge Road stay open at least 4 days a week and that the National Parks System not
increases access fees.
Rita Marsten,217 Columbus Avenue,a visitor's center volunteer,said that the Chamber has a proven record of
success,a prime location,abundance of materials and the space essential to Visitor's Center operations. She asked
Council to award Visitor's Center contract to the Chamber.
Bob Stepp, 115 Railroad Avenue,asked Council to continue to support the Chamber and award them the marketing
and Visitor's Center contracts.
OTHER CONSIDERATIONS:
1. Lodging Tax Advisory Committee
Director West outlined the Lodging Tax Advisory Committee's recommendations for allocation of lodging tax
funds. He said that no negotiations are taking place at this time,and that negotiations follow Council's
recommendations. He asked Council to provide direction to staff relative to proposal selection.
Council disclosed potential conflicts of interest: Councilmember Kidd disclosed that her business is a member of
the Port Angeles Chamber of Commerce and that she is a member of the Soroptomist Noon Club,a club with a
similar name as Soroptomist Jet Set. Councilmember Kidd said she is not a board member of either organization.
Councilmember Collins disclosed that he was contacted by someone in regards to the Lodging Tax and that he told
them he could not discuss the matter.Councilmember Gase disclosed that he is was president of the Chamber of
Commerce in 2005 and that he has been an active member for many years and is currently the Council member
appointed to Chamber Board. Councilmember Gase said he has skipped the last few board meetings to avoid
discussions of lodging tax allocations.Mayor Di Guilio disclosed that he was contacted by one of proposers and
informed them he would not be able to discuss the matter.
Council agreed by consensus to approve each Lodging Tax Fund line item separately.
It was moved by Gase and seconded by Kidd to:
Approve$527,100 in total expenditures for LTAC funds. Council discussion followed.
Motion carried 6-1 with Di Guilio opposed.
It was moved by Bruch and seconded by Kidd to: Approve$20,300 allocation to Laurel Street Debt
Motion carried 7-0.
It was moved by Gase and seconded by Downie to: Approve$26,300 allocation to Fine Arts Center
Motion carried 7-0.
It was moved by Bruch and seconded by Downie to: Approve$62,000 allocation to Parks and Recreation
Motion carried 7-0.
It was moved by Kidd and seconded by Bruch to: Approve$70,000 allocation for Events Grants
Motion carried 7-0.
It was moved by Downie and seconded by Gase to: Approve$1,500 allocation for Administration
Motion carried 7-0.
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PORT ANGELES CITY COUNCIL MEETING—December 16, 2014
It was moved by Kidd and seconded by Whetham to:
Approve$70,000 allocation for tent,and authorized staff to release up to$5,000 for due diligence.
Motion approved 5-2,with Councilmember Collins and Mayor Di Guilio opposed.
It was moved by Kidd and seconded by Downie to: Approve$22,000 for Tourism Commission
Motion carried 7-0.
Marketing&Visitor's Center
Director West shared recommendations from the Lodging Tax Advisory Committee which recommended Council
choose from three marketing proposals(Vertigo Marketing, Chamber of Commerce and Laurel Black Design)and
two Visitor's Center proposals(Chamber of Commerce and Soroptomist Jet Set).He further outlined the
committee's scoring process.
Council discussion followed.
It was moved by Gase and seconded by Collins to:
Approve Port Angeles Chamber of Commerce for 2015 marketing services. Council discussion followed.
Motion carried 4-3,with Councilmembers Whetham,Downie and Bruch opposed.
It was moved by Bruch and seconded by Kidd to:
Accept Soroptomist bid for Visitor's Center.Council discussion followed.
Motion failed 3-4 with Councilmembers Bruch,Kidd and Collins in favor.
It was moved by Gase and seconded by Collins to:
Approve the Chamber of Commerce for Visitor's Center contract. Council discussion followed.
Motion carried 4-3,with Councilmembers Bruch,Downie and Kidd opposed.
It was moved by Kidd and seconded by Gase to:
Approve up to$175,000 for marketing funds.
Motion carried 5-2,with Councilmembers Whetham and Bruch opposed.
It was moved by Councilmember Kidd and seconded by Councilmember Whetham to:
Approve up to$78,500 in lodging tax funds for the Visitor's Center operations.
Motion carried 7-0.
Mayor Di Guilio recessed the meeting for a break at 8:38 p.m.The meeting reconvened at 8:50 p.m.
CONSENT AGENDA:
Mayor Di Guilio added items H-1,K-2 and K-5 to the consent agenda.
It was moved by Collins and seconded by Kidd to approve the Consent Agenda to include:
1. Expenditure Approval List: 1112212014 to 12/5/2014 for$842,170.22
2. Farmer's Market Contract Renewal
3. Mayors Challenge/Accept National Mayors Challenge to support the local effort to end veteran
homelessness in Clallam County in 2015/Pass Resolution No. 22-14
4. New World Systems Software License Agreement/Authorize City Manager to sign additional agreement
5. Civic Field Boiler Replacement Project/Final Acceptance
6. Ediz Hook Erosion Repair,Project TR05-2009/Final Acceptance
7. An ordinance repealing PAMC 3.15.015 and closing the Economic Development Fund and Port Angeles
Works Fund/Conduct first reading/Waive second reading/Adopt Ordinance No. 3526
8. Replacement of the PenCom 9-1-1 Lifeline 100 Integrated Computer Telephone System/Authorize City
Manager to sign and accept proposal; authorize Mayor to sign interlocal agreement with Lincoln County
9. Tree Trimming Contract,Project No.LO-14-018/Final acceptance
Motion carried 7-0.
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PORT ANGELES CITY COUNCIL MEETING—December 16, 2014
ORDINANCES NOT REQUIRING PUBLIC HEARINGS:
1. An ordinance repealing PAMC 3.15.015 and closing the Economic Development Fund and Port Angeles
Works Fund
Item Moved to Consent Agenda
2. An ordinance closing the telecommunications fund and restructuring the City's telecommunications
facilities
Acting Chief Financial Officer Sherry Wright outlined the Finance Department's proposal to amend all references of
telecommunications"utility"to"telecommunications service"in the municipal code. She further stated that the
ordinance would close the telecommunications fund and transfer remaining balances to the general fund.
Mayor Di Guilio conducted a first reading of the ordinance by title,entitled,
ORDINANCE NO. 3527
AN ORDINANCE of the City of Port Angeles,Washington,relating to Telecommunications Chapter, 13.53,of the
Port Angeles Municipal Code.
It was moved by Bruch and seconded by Kidd to:
Adopt ordinance as read. Waive the second reading of the Ordinance amending Chapter 13.53 of the Port Angeles
Municipal Code related to Telecommunications Service.
Motion carried 7-0.
Mayor Di Guilio conducted a first reading of the ordinance by title,entitled,
ORDINANCE NO. 3528
AN ORDINANCE of the City Council of the City of Port Angeles,Washington,closing the Telecommunications
Fund(Fund#431).
It was moved by Downie and seconded by Bruch to:
Waive the second reading and adopt ordinance as read.
Motion carried 7-0.
OTHER CONSIDERATIONS:
1. Indigenous Peoples' Day
Manager McKeen reminded Council that this was added to the agenda at their request. Council discussion followed.
Council agreed by consensus to have staff gather input from local tribes about the possibility of designating a day to
celebrate indigenous people.Councilmember Collins was appointed Council's representative in these discussions.
2. Consideration of Property Donation-Hopkins
Director West told Council approximately 4.15 acres of property on Nicholas Road had been offered as a donation
to the City. Staff reviewed the property and recommends Council accept the donation. Council discussion followed.
It was moved by Bruch and seconded by Collins to:
To accept the donation of property and direct staff to complete the appropriate paperwork to accept the land
donation pending a satisfactory title performance.
Motion carried 7-0.
3. Sales Tax Dispute Settlement-CSO Phase I Project
Attorney Bloor gave an overview of proposed settlement with IMCO which gives the City a net benefit and does not
increase or change the City's tax liability.
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PORT ANGELES CITY COUNCIL MEETING—December 16, 2014
It was moved by Councilmember Gase and seconded by Councilmember Downie to:
Ratify the settlement agreement.
Motion carried 7-0.
FINANCE:
1. A Street Substation Transformer Replacement(CFP CL0206)
Director Fulton told Council that bids have been received for a new power transformer for the A-Street Substation.
The 42-year old transformer is undersized and not capable of carrying the shifted west side load,which presents the
potential for extensive outages.
It was moved by Downie and seconded by Bruch to:
Authorize the City Manager to enter into a contract with WEG Service Company to acquire a new 12 MVA
transformer for A-Street Substation in the amount not to exceed$542,000,and to make minor modifications as
necessary.
Motion carried 7-0.
2. Replacement of 911 Phone System
Item moved to Consent Agenda.
3. Write off of Uncollectible Utility Accounts
Acting CFO Wright said that current City Financial Policies adopted by the Council on May 20,2014 allow the
Chief Financial Officer to write off minor amounts when the costs of collection equal or exceed the amount of
money to be collected.The outstanding amounts owed by K-Ply,Inc and Peninsula Plywood are not minor,though
all reasonable efforts to collect have been exhausted. Council discussion followed.
It was moved by Councilmember Bruch and seconded by Councilmember Kidd to:
Authorize the Chief Financial Officer to remove uncollectible outstanding balances for K-Ply and Peninsula
Plywood from the books.
Motion carried 7-0.
4. WWTP SCADA Option C and Maintenance Agreement Change Order(CFP WW0210)
Director Fulton said the project upgrades and expands the SCADA System.The original contract provided for
specific phases to be awarded at a later date,and for extending the contract for five years of SCADA maintenance.
The project is now moving into phase C which was part of original contract.
It was moved by Whetham and seconded by Bruch to:
Approve and authorize the City Manager to award Phase C,along with the Maintenance Option of the Upgrade and
Expansion of Wastewater Utility Supervisory Control and Data Acquisition(SCADA) System contract with
Technical Systems,Inc(TCI),. in an amount not to exceed$126,000,for a new contract amount not to exceed
$844,023.46.
Motion carried 7-0.
5. Tree Trimming Contract,Project No.LO-14-018
Item moved to Consent Agenda.
CITY COUNCIL REPORTS:
Councilmember Bruch said she attended the Peninsula Development District strategic planning meeting. She also
attended the Strait and Sound Environmental group that looks at environmental health of fish. She asked that
Council consider adding a discussion of plastic bag usage to a future agenda.
Councilmember Kidd asked that Council fulfill Port Angeles Business Association request that they write letters,
individually and as a Council,to the National Park Service. Council agreed by consensus to have staff draft and send
two separate letters,one regarding fees and another requesting 4-day access to Hurricane Ridge.
Mayor Di Guilio said he was very lonely at Farmers Market this past Saturday as the only Council representative,
but had good discussion with a couple of citizens.
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PORT ANGELES CITY COUNCIL MEETING-December 16, 2014
Deputy Mayor Downie asked Council to support Port Angeles' application seeking designation as Bicycle Friendly
Community.
Council agreed by consensus to have staff draft and send a letter of support.
Councilmember Whetham said he has enjoyed his first year on Council,and he reminded the group that it will talk
about fireworks in the New Year.
Councilmember Gase said he was impressed by the enthusiasm of the Revitalized Port Angeles group.
No other reports were given.
INFORMATION:
City Manager Reports:
1. 2014 Work Plan
2. Advisory Vote
3. Building Report
4. Utility Billing Cycle
ADJOURNMENT: Mayor Di Guilio adjourned the meeting at 10:04 p.m.
Zal.
�nmfe�r Dan Di Guilio,Mayor klasen,City Clerk
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