HomeMy WebLinkAbout000213 Washington State Accounting and Financial Services
Department of Transportation 310 Maple Park Ave SE
P.O.Box 47420
Olyrnpla,WA 913504-7420
Lynn Peterson 360-705-7337/FAX:360-705-6804
Secretary of Transportation M: 1-800-833-6388
wwwmsdotma.gov
October')'), MIA
OCT 2 7 201
City of Port Angeles 1
PO LOX 1 150 C1"rY Ot i IiNC,E.!_-1_S
Port Angeles, WA 98363-0217
Subject: Notice of Unbilted Costs—Response Needed by 11/30/14
BRM-7568(001)/LA-7581 /TA4621
Laursideen Blvd Bridge Replacement
Dear Customer:
As you prepare for fiscal year closing and to keep you informed of project costs, we want to
inform you of"unbilled"costs which have accumulated on this project.
What are"unbilled" costs? Wllen the local agency agreement is set up between your agency
and WSDOT, an estimate is given for the amount of work to be done by WSDOT staff(State
Services), including items that are not eligible for federal reimbursement. \Vhen the estimate
is lower than the actual costs, any costs above that amount are not billed and continue to
accumulate until all agreement supplement is prepared to increase the estimate for state
services or at project closure.
Unbilled costs on this project are currently $2,910.62. We would like to give you some
options of cleating with these unbilled costs now.
Select fi-om the following options for handling these unbilled costs:
_ The local agency will prepare a supplement to the agreement to increase
State costs to cover re-estimated WSDOT costs.
Have WSDOT submit an invoice for the amount of the unbilled costs on
this agreement. An invoice will be sent for the amount shown above but no
future unbilled costs will be billed without agreement supplement or further
I from yotur agency. We encourage you to prepare an agreement
supplement tip provide re-estimated WSDOT costs.
_ Have WSDOT submit invoices for the current unbilled amount and for
future unbilled costs as they are incurred. We will automatically send
invoices each month there are unbilled costs on this project. We encourage you
to prepare an agreement supplement to provide re-estimated WSDOT costs.
ti
Requests for invoices must be received by November 30t' in order to generate an invoice
to your agency in arid-December for your agency's fiscal year closing.
,
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Please indicate which ofthe Options you would like to use to process tile Unbiliccl costs an(]
return u signed copy o[this letter to:
PO Box 474?0, OlyjDjjj�j�A 98504-7420. 0ryonmuy send oxigoodsconoodoopy via email
to: )uho 86woJo\mo �ov
lf YOU have unyqucy600sro�uo](n�these uoki|�doou�' please conmu/mx�KxLobommin(
(360) 705-7532. For detailed project information and/or assistance oil preparing a supplement to
tb000rcumwn(, pluuxu contact the Olympic Region Local Pnngmms Office n\(360) 357'2666,
Thank you for your immediate attention to this matter.
Sincerely'
Bcv [<uninu
Project Support and Reccivables Mariager
YVSD(lT Division of Accounting 6t Financial 3mrviooa
8lll|
cc: Neal Campbell, Olympic Rcuoo [ocu| Pro�nxoEn�ueor
8tcohonio7ax` 8O Local Proorn11Ia`PuVOrumk4ono(Tonjmlt
Locil Agency Contact:.ImeS Date: