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Agenda Packet 02/03/2015
. P,OR' ' ; N � � CITY COUNCIL MEETING 321 East 5t Street W A S H I N G T O N, U. S. A. February 3, 2015 REGULAR MEETING — 6:00 p.m. The Mayor may determine the order of business for a particular City Council meeting. The agenda should be arranged to best serve the needs and/or convenience of the Council and the public. Mayor to determine time of break. The items of business for regular Council meetings may include the following: A. CALL TO ORDER -REGULAR MEETING AT 6:00 P.M. B. ROLL CALL PLEDGE OF ALLEGIANCE CEREMONIAL MATTERS, PROCLAMATIONS & EMPLOYEE RECOGNITIONS C. PUBLIC COMMENT - D. LATE ITEMS TO BE PLACED ON THIS OR FUTURE AGENDAS - E. CONSENT AGENDA/Approve 1. City Council Minutes:January 20, 2015...............................................................................................................................E-1 2. Expenditure Approval List:From 1110115 to 1/23/15 for$1,072,185.34...............................................................................E-4 3. Public Defense Contracts for 2015.........................................................................................................................................E-31 4. Appointment of Alissa Bruch to the Public Safety Advisory Board......................................................................................E-60 J. OTHER CONSIDERATIONS 1. Gund Property Donation .........................................................................................................................................................J-1 2. Sewer Fund Coalition .............................................................................................................................................................J-6 K FINANCE 1. Marketing and Visitor's Center Contracts with Port Angeles Regional Chamber of Commerce..........................................K-1 2. CFP IT0614 Computer Server Replacements ......................................................................................................................K-26 L. COUNCIL REPORTS - Mayor to determine time of break/Hearing devices available for those needing assistance. February 3, 2015 Port Angeles City Council Meeting Page - 1 M. INFORMATION City Manager Reports: 1. Port of Port Angeles Composite Recycling Technology Center/10-minute Presentation 2. Port Angeles Downtown Association Update/10-minute Presentation 3. 2015 Community Work Plan.................................................................................................................................................M-1 4. Public Works&Utilities Quarterly Consultant Report.......................................................................................................M-35 5. 2014 Final Report for Community&Economic Development...........................................................................................M-51 6. Parks,Recreation&Beautification Commission Minutes...................................................................................................M-65 N. EXECUTIVE SESSION O. ADJOURNMENT— NOTE: There were no items on the agenda for sections F, G, H or L PUBLIC HEARINGS Public hearings are set by the City Council in order to meet legal requirements. In addition, the City Council may set a public hearing in order to receive public input prior to making decisions, which impact the citizens. Certain matters may be controversial, and the City Council may choose to seek public opinion through the public hearing process. Mayor to determine time of break/Hearing devices available for those needing assistance. February 3, 2015 Port Angeles City Council Meeting Page -2 PUBLIC INTEREST SIGN-UP SHEET • PORTANGELES CITY COUNCIL SPECIAL MEETING �= W A S H I N G T O N, U. S. A. DATE OF MEETING: February 3, 2015 LOCATION: City Council Chambers You are encouraged to sip_n below if: 1. You are here to listen to the City Council discussion on a particular agenda item; 2. You want to speak during the Public Comment period of the agenda. If several members of the public are interested in a particular agenda item, the Mayor may move that item so it is discussed earlier in the meeting. Also,the Mayor may use the information provided to organize the Public Comment period. During the Public Comment portion of the meeting, the Mayor will invite citizens to talk with the Council about topics that are not scheduled for public testimony on the evening's agenda. Prior to the start of the "Public Comment"portion of the public hearing, all persons wishing to be heard are asked to sign in with the Clerk, giving their names and addresses, and topic. The Mayor may arrange the order of speakers so that testimony is heard in the most logical groupings. To allow time for the Council to complete its legislative agenda, comments should be limited to no more than 5 minutes per person and a total of 15 minutes for this comment period. At the discretion of the Mayor,these time periods may be lengthened or shortened. Following any public comment,the Mayor may allow time, limited to five minutes, for response from City Council members and/or City staff. No speaker may convey or donate his or her time for speaking to another speaker. If many people wish to speak to a particular issue, the Mayor may limit the total amount of time dedicated to that single issue. Written comments may be submitted into the record of a Council meeting by presenting the written document to the Clerk prior to the meeting, in which case a copy of the document will be provided to each Council Member, but the document will not be read aloud; or a document may be distributed to the City Council, with a copy to the Clerk, by a speaker while the speaker is addressing the Council. �.5 �v�� €� fir-' , � �/N G' z j( t Y J N 0 A!� s G:\Group\Clerk\Fonns\Council Attendance Roster.doc PUBLIC INTEREST SIGN-UP SHEET WE ME Y/N r Y/N Y/N Y/N Y/N Y/N Y/N Y/N Y/N Y/N Y/N Y/N Y/N Y/N Y/N Y/N Y/N Y/N Y/N Y/N Y/N Y/N Y/N Y/N Y/N Y/N Y/N G:\Group\Clerk\Forms\Council Attendance Roster.doc CITY COUNCIL MEETING Port Angeles, Washington January 20, 2015 CALL TO ORDER SPECIAL MEETING: Mayor Di Guilio called the special meeting of the Port Angeles City Council to order at 5 p.m. ROLL CALL: Members Present:Mayor Di Guilio,Deputy Mayor Downie,Councilmembers Bruch, Collins,Gase,Kidd and Whetham. Members Absent: None. Staff Present: City Manager McKeen,Attorney Bloor, Clerk Veneklasen,C.Delikat,K. Dubuc,C.Fulton,T. Gallagher,B. Olson and N.West. EXECUTIVE SESSION: Based on input from Attorney Bloor,Mayor Di Guilio announced the need for an Executive Session under authority of RCW 42.30.140 to discuss collective bargaining with an employee organization,including contract negotiations, and under authority of RCW 42.30.110(1)(i),to discuss potential litigation with legal counsel for approximately 30 minutes. The Executive Session convened at 5:01 p.m. Council and staff moved to the Jack Pittis Conference Room to conduct the Executive Session. RETURN TO OPEN SESSION: The Executive Session concluded at 5:46 p.m.No action was taken. Council returned to Chambers at 5:47 p.m. Council interviewed Chad Aubin for the Planning Commission. ADJOURNMENT: Mayor Di Guilio adjourned the Special Meeting at 5:52 p.m. CALL TO ORDER-REGULAR MEETING: Mayor Di Guilio called the regular meeting of the Port Angeles City Council to order at 6:00 p.m. ROLL CALL: Members Present:Mayor Di Guilio,Deputy Mayor Downie,Councilmembers Bruch,Collins,Gase,Kidd and Whetham. Members Absent: None. Staff Present: City Manager McKeen,Attorney Bloor,Clerk Veneklasen,B. Olson,C.Fulton,N.West,T. Gallagher,K.Dubuc,and C.Delikat PLEDGE OF ALLEGIANCE: Mayor Di Guilio led the Pledge of Allegiance to the Flag PUBLIC COMMENT: Eloise Kailin, speaking on behalf of Protect the Peninsula's Future, said community water fluoridation has never been double-blind tested and she cited studies that show fluoride is not effective in protecting tooth enamel. Harvey Kailin said Clallam County Health Officer Dr.Tom Locke's presentations to Council over the last six months have lacked science and do not prove that fluoride is safe,effective and natural. 2/03/2015 E _ 1 PORT ANGELES CITY COUNCIL MEETING—January 20, 2015 LATE ITEMS TO BE PLACED ON THIS OR FUTURE AGENDAS as determined by City Manager or Councilmember- Manager McKeen informed Council that items E6 and Kl were removed from the agenda. Attorney Bloor informed Council that Item Kl was for two contracts with the Port Angeles Regional Chamber of Commerce for Marketing and Visitors Center operations.The contracts were pulled from the agenda because the City received a Superior Court filing in regards to the Visitors Center Operations contract.A hearing on the filing is scheduled for Friday,January 23. Councilmember Whetham asked when Council will get an update on the Morris Creek Real Estate Appraisal and Timber Crews.Public Works and Utilities Director Craig Fulton said the City has not yet received that information, but will brief Council by email as soon as it is available. CONSENT AGENDA: At the request of the City Manger,the agenda item for Professional Services Agreement with CH2M Hill for 2015 E Street Reservoir Improvements,Project WTO1-2009,was removed from the consent agenda. It was moved by Whetham and seconded by Downie to approve the Consent Agenda to include: 1. City Council Minutes:January 6, 2015 2. Expenditure Approval List:from 12124114 to 119115 in the amount of$1,330,230.11 3. Planning Commission Appointment/Chad Auhin 4. Cell Site Lease Renewals 5. Material Purchase:Electric Meters,Contract LO-14-036 6. Vern Burton Community Center Re-Roof,Project PK06-05/Final Acceptance 7. Appoint Industrial Transmission Utility Advisory Committee Representative/Rob Feller Motion carried 7-0. OTHER CONSIDERATIONS: 1. Port Angeles Regional Chamber of Commerce/Fourth Quarter Report Jim Moran,President of the Port Angeles Regional Chamber of Commerce,presented the Chamber's Fourth Quarter Report which included an update on marketing efforts, an overview of room revenue and visitors to the Peninsula, and the website portangeles.org. He spoke about his predictions for 2015,the Chamber's efforts to restructure and its dialogue with several other organizations. Council discussion followed. FINANCE: 1. Landfill Cell Stabilization,Project SW02-12,Change Order No.7,Magnus Pacific Corporation Director Fulton told Council that this change order is being brought forward due to the fact that during refuse excavation within the Landfill 304 Cell the contractor,Magnus Pacific,encountered a significant amount of excess asbestos containing materials that had to be removed.Director Fulton said staff recommends a Unilateral Change Order to the Landfill Cell Stabilization Project in order to compensate Magnus Pacific for work performed and for impact costs from the removal of additional quantities of asbestos containing materials. Council discussion followed. It was moved by Bruch and seconded by Gase to: Approve and authorize the City Manager to sign Unilateral Change Order 47 to the Landfill Cell Stabilization project with Magnus Pacific Corporation in the amount of$1,034,524,increasing the total contract amount to $14,404,639.89. Motion carried 7-0. Page 2 of 3 2/03/2015 E - 2 PORT ANGELES CITY COUNCIL MEETING—January 20, 2015 CITY COUNCIL REPORTS: Councilmember Whetham will be at the Farmers Market on the first Saturday in February at 10 a.m. Deputy Mayor Downie said he and Russ Veenema,director of the Port Angeles Regional Chamber of Commerce, have been in contact with the cruise ship American Spirit and they will be here in 2015. Holland American cruise ship has also confirmed at least one stop. Last year cruise ship stops brought in between$150,000 to$200,000 to Port Angeles. Councilmember Bruch attended Solid Waste Advisory Committee(SWAC)meeting where they spoke about the recycling of asphalt shingles,but at this point the County lacks enough quantity to require it in roads.Nippon will be invited to a future SWAC meeting to speak about biomass/biosolids options. Councilmember Collins attended Economic Development Council meeting and he said they are on track to have their reorganization done in spring.He said the EDC also supported both the Port Angeles and Sequim school bond issues. No other reports were given. INFORMATION: 1. Public Works&Utilities Quarterly Report 2. 2014 Building Permits Report ADJOURNMENT: Mayor Di Guilio adjourned the meeting at 7:18 p.m. Dan Di Guilio,Mayor Jennifer Veneklasen,City Clerk Page 3 of 3 2/03/2015 E - 3 a � Id^^ Date: 1/28/2015 * »>rrrrrryfrrrrl,, , City of Port Angeles City Council Expenditure Report From: 111012015 To: 112312015 Vendor Description Account Number Invoice Amount CLALLAM CNTY TREASURER CVCA TO CLALLAM CO TREAS 001-0000-229.40-00 205.83 DATA FLOW SUPPLIES 001-0000-237.00-00 -24.31 LEGAL FILES SOFTWARE, INC LEGAL FILES SUPPORT 001-0000-237.00-00 -126.00 LEXIPOL LLC PUBLICATION/AUDIOVISUAL 001-0000-237.00-00 -239.40 NORTHERN TOOL/BLUETARP Small Engine Parts 001-0000-237.00-00 -49.29 US BANK CORPORATE PAYMENT SYSTEICity Credit Card Pmt 001-0000-213.10-95 -12,664.28 December City Credit Card 001-0000-213.10-95 8,612.15 Fan-Dubuc 001-0000-237.00-00 -10.08 Wrestling mats-Peninger 001-0000-237.00-00 -92.07 Receiver&Batteries-Peni 001-0000-237.00-00 -23.44 Wall AdornmentSchilke 001-0000-237.00-00 -35.78 Food/Supplies 2015-Miller 001-0000-237.00-00 -104.89 Credit-Miller 001-0000-237.00-00 15.74 Credit-Olson 001-0000-237.00-00 5.39 Christmas Snow-Kochanek 001-0000-237.00-00 -2.52 Display case-Kochanek 001-0000-237.00-00 -11.66 Receipt tape-Haney 001-0000-237.00-00 -34.40 Property labels-Bogues 001-0000-237.00-00 -28.05 Radio strap-Bogues 001-0000-237.00-00 -12.69 Radio case-Bogues 001-0000-237.00-00 -4.18 Firefighter text-Bogues 001-0000-237.00-00 -31.22 Electronic lock-Bogues 001-0000-237.00-00 -72.46 Safety Workwear-Hanley 001-0000-237.00-00 -2.39 K-9 Gloves- Degand 001-0000-237.00-00 -2.36 Legal pads-Bloor 001-0000-237.00-00 -3.12 VPCI+CITIES DIGITAL Gold Support Package 001-0000-143.70-00 4,580.00 WA STATE PATROL Dec 2014 Live Scan Chgs 001-0000-229.50-00 214.50 WASHINGTON(DOL),STATE OF State Share CPLS 001-0000-229.60-00 360.00 WASHINGTON(DOR)REVENUE, DEPT OF Leasehold Excise Tax Rtn 001-0000-237.50-00 15,107.94 WASHINGTON STATE TREASURER Building Surcharges 001-0000-229.10-00 49.50 Dist Ct Rev to State 001-0000-229.30-00 8,477.04 Division Total: $24,053.50 Department Total: $24,053.50 NATIONAL LEAGUE OF CITIES Membership-Kidd 001-1160-511.49-01 50.00 US BANK CORPORATE PAYMENT SYSTEICouncil Mtg cups-Bailey 001-1160-511.31-01 30.62 Council Mtg cups-Bailey 001-1160-511.31-01 24.86 Legislative Mayor& Council Division Total: $105.48 Legislative Department Total: $105.48 CANON USA, INC Copier chgs 001-1210-513.45-31 116.84 CENTURYLINK-QWEST 01-05 A/C 3604529882811B 001-1210-513.42-10 1.21 01-05 A/C 3604525834211B 001-1210-513.42-10 1.38 01-05 A/C 3604523712585B 001-1210-513.42-10 2.11 2/03/2015 Pagel E - 4 a � Id^^ Date: 1/28/2015 * »>rrrrrryfrrrrl,, , City of Port Angeles City Council Expenditure Report From: 111012015 To: 112312015 Vendor Description Account Number Invoice Amount CENTURYLINK-QWEST 01-05 A/C 3604523877817B 001-1210-513.42-10 1.21 01-05 A/C 3604529887652B 001-1210-513.42-10 1.25 12-23 A/C 79513296 001-1210-513.42-10 0.67 12-23 A/C 206T302306084B 001-1210-513.42-10 20.39 12-23 A/C 206T310164584B 001-1210-513.42-10 27.82 CONSOLIDATED TECH SERVICES scan charges 001-1210-513.42-10 4.10 ICMA-MEMBERSHIP Membership Renewal 001-1210-513.49-01 1,251.52 PACIFIC OFFICE EQUIPMENT INC Copier Charges 001-1210-513.45-31 87.81 US BANK CORPORATE PAYMENT SYSTEIRotary Lunch-McKeen 001-1210-513.31-01 16.00 Rotary Lunch-McKeen 001-1210-513.31-01 16.00 EDC working lunch-McKeen 001-1210-513.31-01 19.34 VERIZON WIRELESS City Blackberry Bill 001-1210-513.42-10 54.80 City Manager Department City Manager Office Division Total: $1,622.45 CENTURYLINK-QWEST 01-05 A/C 3604529882811B 001-1220-516.42-10 0.24 01-05 A/C 3604525834211B 001-1220-516.42-10 0.28 01-05 A/C 3604523712585B 001-1220-516.42-10 0.42 01-05 A/C 3604523877817B 001-1220-516.42-10 0.24 01-05 A/C 3604529887652B 001-1220-516.42-10 0.25 12-23 A/C 79513296 001-1220-516.42-10 0.13 12-23 A/C 206T302306084B 001-1220-516.42-10 4.08 12-23 A/C 206T310164584B 001-1220-516.42-10 5.56 CONSOLIDATED TECH SERVICES scan charges 001-1220-516.42-10 5.08 VERIZON WIRELESS City Blackberry Bill 001-1220-516.42-10 54.69 City Manager Department Human Resources Division Total: $70.97 CENTURYLINK-QWEST 01-05 A/C 3604529882811B 001-1230-514.42-10 0.12 01-05 A/C 3604525834211B 001-1230-514.42-10 0.14 01-05 A/C 3604523712585B 001-1230-514.42-10 0.21 01-05 A/C 3604523877817B 001-1230-514.42-10 0.12 01-05 A/C 3604529887652B 001-1230-514.42-10 0.13 12-23 A/C 79513296 001-1230-514.42-10 0.07 12-23 A/C 206T302306084B 001-1230-514.42-10 2.04 12-23 A/C 206T310164584B 001-1230-514.42-10 2.78 CLALLAM CNTY AUDITOR Voter Registration Costs 001-1230-514.41-50 26,501.45 CONSOLIDATED TECH SERVICES scan charges 001-1230-514.42-10 2.25 DATA BASE Shredding Chgs 001-1230-514.41-50 227.54 SOUND PUBLISHING INC Ordinances 001-1230-514.44-10 77.42 Ordinances 001-1230-514.44-10 50.56 Ordinances 001-1230-514.44-10 42.34 Rate Adjustments 001-1230-514.44-10 29.28 Ordinances 001-1230-514.44-10 48.98 Budget 001-1230-514.44-10 142.20 US BANK CORPORATE PAYMENT SYSTEI Notary Labels-Bailey 001-1230-514.31-01 4.49 2/03/2015 Page 2 E - 5 a � Id^^ Date: 1/28/2015 * »>rrrrrryfrrrrl,, , City of Port Angeles City Council Expenditure Report From: 111012015 To: 112312015 Vendor Description Account Number Invoice Amount US BANK CORPORATE PAYMENT SYSTEI Donuts-Bailey 001-1230-514.43-10 28.75 PDN Subscrip.-Veneklasen 001-1230-514.49-01 95.40 VERIZON WIRELESS City Blackberry Bill 001-1230-514.42-10 54.69 VPCI+CITIES DIGITAL Gold Support Package 001-1230-514.43-10 420.00 City Manager Department City Clerk Division Total: $27,730.96 City Manager Department Department Total: $29,424.38 CENTURYLINK-QWEST 01-05 A/C 3604529882811B 001-2010-514.42-10 1.10 01-05 A/C 3604525834211 B 001-2010-514.42-10 0.94 01-05 A/C 3604523712585B 001-2010-514.42-10 4.08 01-05 A/C 3604523877817B 001-2010-514.42-10 1.22 01-05 A/C 3604529887652B 001-2010-514.42-10 1.39 12-23 A/C 79513296 001-2010-514.42-10 0.47 12-23 A/C 206T302306084B 001-2010-514.42-10 14.27 12-23 A/C 206T310164584B 001-2010-514.42-10 19.47 CONSOLIDATED TECH SERVICES scan charges 001-2010-514.42-10 7.00 US BANK CORPORATE PAYMENT SYSTEICredit-Olson 001-2010-514.31-01 -69.49 Label rolls-Olson 001-2010-514.31-01 79.01 Cleaning Supplies-Olson 001-2010-514.31-01 5.11 Reference books-Olson 001-2010-514.43-10 100.61 VERIZON WIRELESS City Blackberry Bill 001-2010-514.42-10 54.88 Finance Department Finance Administration Division Total: $220.06 CENTURYLINK-QWEST 01-05 A/C 3604529882811B 001-2023-514.42-10 1.09 01-05 A/C 3604525834211 B 001-2023-514.42-10 1.24 01-05 A/C 3604523712585B 001-2023-514.42-10 1.90 01-05 A/C 3604523877817B 001-2023-514.42-10 1.09 01-05 A/C 3604529887652B 001-2023-514.42-10 1.12 12-23 A/C 79513296 001-2023-514.42-10 0.61 12-23 A/C 206T302306084B 001-2023-514.42-10 18.35 12-23 A/C 206T310164584B 001-2023-514.42-10 25.04 CONSOLIDATED TECH SERVICES scan charges 001-2023-514.42-10 3.17 DATA FLOW SUPPLIES 001-2023-514.31-01 313.72 MICROFLEX INC Tax Audit Program 001-2023-514.41-50 53.14 FINANCIAL SERVICES 001-2023-514.41-50 1,200.00 Finance Department Accounting Division Total: $1,620.47 CENTURYLINK-QWEST 01-05 A/C 3604529882811B 001-2025-514.42-10 1.58 01-05 A/C 3604525834211 B 001-2025-514.42-10 1.79 01-05 A/C 3604523712585B 001-2025-514.42-10 2.74 01-05 A/C 3604523877817B 001-2025-514.42-10 1.58 01-05 A/C 3604529887652B 001-2025-514.42-10 1.62 12-23 A/C 79513296 001-2025-514.42-10 0.88 12-23 A/C 206T302306084B 001-2025-514.42-10 26.51 12-23 A/C 206T310164584B 001-2025-514.42-10 36.17 2/03/2015 Page 3 E - 6 a � Id^^ Date: 1/28/2015 * »>rrrrrryfrrrrl,, , City of Port Angeles City Council Expenditure Report From: 111012015 To: 112312015 Vendor Description Account Number Invoice Amount CONSOLIDATED TECH SERVICES scan charges 001-2025-514.42-10 9.42 LEXISNEXIS Person Searches 001-2025-514.41-50 59.73 OLYMPIC PRINTERS INC Business Cards 001-2025-514.31-01 58.54 PORT ANGELES CITY TREASURER Lunch for Jordon Lemon on 001-2025-514.31-01 9.21 US BANK CORPORATE PAYMENT SYSTEIReceipt tape-Haney 001-2025-514.31-01 443.90 Finance Department Customer Service Division Total: $653.67 PACIFIC OFFICE EQUIPMENT INC Copier Charges 001-2080-514.45-31 33.22 Copier Charges 001-2080-514.45-31 104.87 UNITED PARCEL SERVICE Shipping Chgs 001-2080-514.42-10 22.60 Finance Department Reprographics Division Total: $160.69 CLALLAM CNTY TREASURER 1%Stormwater Assessments 001-2099-519.47-10 10,016.97 Finance Department General Unspecified Division Total: $10,016.97 Finance Department Department Total: $12,671.86 CENTURYLINK-QWEST 01-05 A/C 3604529882811B 001-3010-515.42-10 0.73 01-05 A/C 3604525834211 B 001-3010-515.42-10 0.83 01-05 A/C 3604523712585B 001-3010-515.42-10 1.26 01-05 A/C 3604523877817B 001-3010-515.42-10 0.73 01-05 A/C 3604529887652B 001-3010-515.42-10 0.75 12-23 A/C 79513296 001-3010-515.42-10 0.40 12-23 A/C 206T302306084B 001-3010-515.42-10 12.24 12-23 A/C 206T310164584B 001-3010-515.42-10 16.69 CONSOLIDATED TECH SERVICES scan charges 001-3010-515.42-10 1.25 GREAT AMERICA LEASING CORP Copier Charges 001-3010-515.45-31 163.47 LEGAL FILES SOFTWARE, INC LEGAL FILES SUPPORT 001-3010-515.48-02 1,626.00 THOMSON REUTERS-WEST Handbook on Evidence 001-3010-515.31-01 64.91 Information Charges 001-3010-515.31-01 306.75 US BANK CORPORATE PAYMENT SYSTEILegal pads-Bloor 001-3010-515.31-01 40.20 VERIZON WIRELESS City Blackberry Bill 001-3010-515.42-10 82.04 WASHINGTON STATE BAR ASSN DUES BLOOR& 1/2 GREENWO 001-3010-515.49-01 525.90 Attorney Attorney Office Division Total: $2,844.15 CITY OF FORKS December Board Bill 001-3012-598.51-23 1,440.00 FRIENDSHIP DIVERSION SERVICES December Home Monitoring 001-3012-598.51-23 1,713.50 Attorney Jail Contributions Division Total: $3,153.50 BLACK,JOHN D PLLC PCR18570 001-3021-515.41-50 120.00 CENTURYLINK-QWEST 01-05 A/C 3604529882811B 001-3021-515.42-10 0.49 01-05 A/C 3604525834211 B 001-3021-515.42-10 0.55 01-05 A/C 3604523712585B 001-3021-515.42-10 0.84 01-05 A/C 3604523877817B 001-3021-515.42-10 0.49 01-05 A/C 3604529887652B 001-3021-515.42-10 0.50 12-23 A/C 79513296 001-3021-515.42-10 0.27 12-23 A/C206T302306084B 001-3021-515.42-10 8.16 12-23 A/C206T310164584B 001-3021-515.42-10 11.13 2/03/2015 Page 4 E - 7 a � Id^^ Date: 1/28/2015 * »>rrrrrryfrrrrl,, , City of Port Angeles City Council Expenditure Report From: 111012015 To: 112312015 Vendor Description Account Number Invoice Amount CLALLAM CNTY DIST 1 COURT Court Costs 001-3021-515.50-90 8,896.76 CONSOLIDATED TECH SERVICES scan charges 001-3021-515.42-10 7.83 GREAT AMERICA LEASING CORP Copier Charges 001-3021-515.45-31 163.47 LEXISNEXIS WA Criminal Prac 001-3021-515.31-01 119.71 JANELLE HANKINSON Interpreter Services 001-3021-515.41-50 259.70 THOMSON REUTERS-WEST Handbook on Evidence 001-3021-515.31-01 64.90 Information Charges 001-3021-515.31-01 306.75 US BANK CORPORATE PAYMENT SYSTEISeminar fee-Cowgill 001-3021-515.43-10 250.00 Seminar fee-H. McKeen 001-3021-515.43-10 250.00 VERIZON WIRELESS City Blackberry Bill 001-3021-515.42-10 82.04 WASHINGTON STATE BAR ASSN DUES COWGILL&1/2 GREENWO 001-3021-515.49-01 525.90 Attorney Prosecution Division Total: $11,069.49 Attorney Department Total: $17,067.14 AMERICAN PLANNING ASSN PLANN COMM MEMBER DUES(2 001-4010-558.49-01 150.00 CENTURYLINK-QWEST 01-05 A/C 3604529882811B 001-4010-558.42-10 0.97 01-05 A/C 3604525834211 B 001-4010-558.42-10 1.10 01-05 A/C 3604523712585B 001-4010-558.42-10 1.69 01-05 A/C 3604523877817B 001-4010-558.42-10 0.97 01-05 A/C 3604529887652B 001-4010-558.42-10 1.00 12-23 A/C 79513296 001-4010-558.42-10 0.54 12-23 A/C 206T302306084B 001-4010-558.42-10 16.32 12-23 A/C 206T310164584B 001-4010-558.42-10 22.26 CONSOLIDATED TECH SERVICES scan charges 001-4010-558.42-10 13.17 PACIFIC OFFICE EQUIPMENT INC Replace gas cylinder 001-4010-558.48-10 113.82 Rem/Repl gas cylinder 001-4010-558.48-10 -86.72 SOUND PUBLISHING INC Planning commission 001-4010-558.44-10 45.82 Development Application 001-4010-558.44-10 63.20 US BANK CORPORATE PAYMENT SYSTEICouncil Mtg cups-Bailey 001-4010-558.31-01 30.62 Council Mtg cups-Bailey 001-4010-558.31-01 24.86 VERIZON WIRELESS City Blackberry Bill 001-4010-558.42-10 54.69 Community Development Planning Division Total: $454.31 CENTURYLINK-QWEST 01-05 A/C 3604529882811B 001-4020-524.42-10 0.32 01-05 A/C 3604525834211 B 001-4020-524.42-10 0.36 01-05 A/C 3604523712585B 001-4020-524.42-10 0.55 01-05 A/C 3604523877817B 001-4020-524.42-10 0.32 01-05 A/C 3604529887652B 001-4020-524.42-10 0.32 12-23 A/C 79513296 001-4020-524.42-10 0.18 12-23 A/C 206T302306084B 001-4020-524.42-10 5.30 12-23 A/C 206T310164584B 001-4020-524.42-10 7.23 CONSOLIDATED TECH SERVICES scan charges 001-4020-524.42-10 2.83 Community Development Building Division Total: $17.41 CENTURYLINK-QWEST 01-05 A/C 3604529882811B 001-4030-559.42-10 0.05 2/03/2015 Page 5 E - 8 a � Id^^ Date: 1/28/2015 * »>rrrrrryfrrrrl,, , City of Port Angeles City Council Expenditure Report From: 111012015 To: 112312015 Vendor Description Account Number Invoice Amount CENTURYLINK-QWEST 01-05 A/C 3604525834211B 001-4030-559.42-10 0.06 01-05 A/C 3604523712585B 001-4030-559.42-10 0.08 01-05 A/C 3604523877817B 001-4030-559.42-10 0.05 01-05 A/C 3604529887652B 001-4030-559.42-10 0.05 12-23 A/C 79513296 001-4030-559.42-10 0.03 12-23 A/C 206T302306084B 001-4030-559.42-10 0.82 12-23 A/C 206T310164584B 001-4030-559.42-10 1.11 CONSOLIDATED TECH SERVICES scan charges 001-4030-559.42-10 3.58 Community Development Code Compliance Division Total: $5.83 Community Development Department Total: $477.55 CAPACITY PROVISIONING INC DATA PROC SERV&SOFTWARE 001-5010-521.42-12 66.96 CENTURYLINK-QWEST 12-23 a/c 206TO31979835B 001-5010-521.42-10 64.74 12-23 a/c 206T411918873B 001-5010-521.42-10 57.46 01-05 A/C 3604529882811 B 001-5010-521.42-10 1.94 01-05 A/C 3604525834211 B 001-5010-521.42-10 2.21 01-05 A/C 3604523712585B 001-5010-521.42-10 3.37 01-05 A/C 3604523877817B 001-5010-521.42-10 1.94 01-05 A/C 3604529887652B 001-5010-521.42-10 2.00 12-23 A/C 79513296 001-5010-521.42-10 1.08 12-23 A/C 206T302306084B 001-5010-521.42-10 32.63 12-23 A/C 206T310164584B 001-5010-521.42-10 44.52 CONSOLIDATED TECH SERVICES scan charges 001-5010-521.42-10 64.05 COYLE,STEVEN A. BKGRND ON BLAIN PATROL A 001-5010-521.41-50 300.00 BKGRND ON W.FAIRBANKS PAT 001-5010-521.41-50 300.00 BKGRND ON BLAIN PATROL A 001-5010-521.41-50 -300.00 BKGRND ON W.FAIRBANKS PAT 001-5010-521.41-50 -300.00 LEXIPOL LLC PUBLICATION/AUDIOVISUAL 001-5010-521.49-01 3,089.40 OLYMPIC STATIONERS INC OFFICE SUPPLIES, GENERAL 001-5010-521.31-01 19.50 PORT ANGELES POLICE DEPARTMENT Candy Canes-Santa Photos 001-5010-521.31-01 6.00 SOUND PUBLISHING INC Police Dept Subscription 001-5010-521.49-01 135.20 US BANK CORPORATE PAYMENT SYSTEI Fuel-Gallagher 001-5010-521.32-10 36.47 WSDOT Good2Go-Gallagher 001-5010-521.43-10 5.50 VERIZON WIRELESS City Blackberry Bill 001-5010-521.42-10 149.39 Police Department Police Administration Division Total: $3,784.36 OLYMPIC PENINSULA HUMANE SOCIETY 1ST QUARTER-2015 001-5012-521.41-50 13,331.25 Police Department PenCom Contributions/Jail Division Total: $13,331.25 ADVANCED TRAVEL Interview-Cooper 001-5021-521.43-10 669.80 CAPACITY PROVISIONING INC DATA PROC SERV&SOFTWARE 001-5021-521.42-12 202.03 CENTURYLINK-QWEST 01-05 A/C 3604529882811B 001-5021-521.42-10 1.21 01-05 A/C 3604525834211 B 001-5021-521.42-10 1.38 01-05 A/C 3604523712585B 001-5021-521.42-10 2.11 01-05 A/C 3604523877817B 001-5021-521.42-10 1.21 2/03/2015 Page 6 E - 9 a � Id^^ Date: 1/28/2015 * »>rrrrrryfrrrrl,, , City of Port Angeles City Council Expenditure Report From: 111012015 To: 112312015 Vendor Description Account Number Invoice Amount CENTURYLINK-QWEST 01-05 A/C 3604529887652B 001-5021-521.42-10 1.25 12-23 A/C 79513296 001-5021-521.42-10 0.67 12-23 A/C206T302306084B 001-5021-521.42-10 20.39 12-23 A/C206T310164584B 001-5021-521.42-10 27.82 CONSOLIDATED TECH SERVICES scan charges 001-5021-521.42-10 5.75 COYLE,STEVEN A. SECURITY,FIRE,SAFETY SERV 001-5021-521.41-50 600.00 SECURITY,FIRE,SAFETY SERV 001-5021-521.41-50 -600.00 THOMSON REUTERS-WEST West information chgs 001-5021-521.49-01 212.84 US BANK CORPORATE PAYMENT SYSTEIReceiver&Batteries-Peni 001-5021-521.31-01 302.44 Pens, Paper, Stamp-Peni 001-5021-521.31-01 91.07 Camera/case/card-Peninger 001-5021-521.31-80 452.35 VERIZON WIRELESS City Blackberry Bill 001-5021-521.42-10 569.81 Police Department Investigation Division Total: $2,562.13 ADVANCED TRAVEL CJTC Course-Sexton 001-5022-521.43-10 792.45 BLUMENTHAL UNIFORMS&EQUIP CLOTHING &APPAREL 001-5022-521.20-80 -26.50 CLOTHING &APPAREL 001-5022-521.20-80 111.48 BRATWEAR CLOTHING &APPAREL 001-5022-521.20-80 2,959.32 CENTURYLINK-QWEST 01-05 A/C 3604529882811B 001-5022-521.42-10 3.40 01-05 A/C 3604525834211 B 001-5022-521.42-10 3.86 01-05 A/C 3604523712585B 001-5022-521.42-10 5.90 01-05 A/C 3604523877817B 001-5022-521.42-10 3.40 01-05 A/C 3604529887652B 001-5022-521.42-10 3.50 12-23 A/C 79513296 001-5022-521.42-10 1.89 12-23 A/C 206T302306084B 001-5022-521.42-10 57.10 12-23 A/C 206T310164584B 001-5022-521.42-10 77.91 CONSOLIDATED TECH SERVICES scan charges 001-5022-521.42-10 12.83 LINCOLN STREET STATION SHIPPING AND HANDLING 001-5022-521.42-10 36.68 PORT ANGELES POLICE DEPARTMENT Bridge Tolls 001-5022-521.43-10 22.00 Fuel 001-5022-521.43-10 30.00 SQUAD ROOM EMBLEMS PRINTING,SILK SCR,TYPSET 001-5022-521.31-01 234.05 UNITED PARCEL SERVICE Shipping Chgs 001-5022-521.42-10 43.65 US BANK CORPORATE PAYMENT SYSTEIK-9 Gloves- Degand 001-5022-521.31-11 30.35 Wrestling mats-Peninger 001-5022-521.31-80 1,188.07 Credit-McFall 001-5022-521.31-80 -130.07 Credit-McFall 001-5022-521.31-80 -130.07 Ice Melt-Roggenbuck 001-5022-521.31-80 18.40 K9 Assoc. Dues-Miller 001-5022-521.49-80 100.00 Food/Supplies 2015-Miller 001-5022-521.49-80 1,353.51 Credit-Miller 001-5022-521.49-80 -203.03 Vet Jag/Shots-Miller 001-5022-521.49-80 81.50 Travel K9 Seminar-Miller 001-5022-521.49-80 238.20 Travel K9 Seminar-Miller 001-5022-521.49-80 238.20 2/03/2015 Page 7 E - 10 a � Id^^ Date: 1/28/2015 * »>rrrrrryfrrrrl,, , City of Port Angeles City Council Expenditure Report From: 111012015 To: 112312015 Vendor Description Account Number Invoice Amount US BANK CORPORATE PAYMENT SYSTEIHotel K9 Conf.-Miller 001-5022-521.49-80 66.08 Hotel K9 Conf.-Miller 001-5022-521.49-80 66.08 Hotel K9 Conf.-Miller 001-5022-521.49-80 132.16 Hotel K9 Conf.-Miller 001-5022-521.49-80 132.16 VERIZON WIRELESS City Blackberry Bill 001-5022-521.42-10 2,346.32 WA STATE CRIMINAL JUSTICE Training-Rife 001-5022-521.43-10 75.00 Training-Tait 001-5022-521.43-10 3,063.00 WSPCA-WA ST POLICE CANINE ASSN MEMBERSHIPS 001-5022-521.49-80 70.00 Police Department Patrol Division Total: $13,108.78 VERIZON WIRELESS City Blackberry Bill 001-5026-521.42-10 34.64 Police Department Reserves& Volunteers Division Total: $34.64 CENTURYLINK-QWEST 01-05 A/C 3604529882811B 001-5029-521.42-10 1.21 01-05 A/C 3604525834211 B 001-5029-521.42-10 1.38 01-05 A/C 3604523712585B 001-5029-521.42-10 2.11 01-05 A/C 3604523877817B 001-5029-521.42-10 1.21 01-05 A/C 3604529887652B 001-5029-521.42-10 1.25 12-23 A/C 79513296 001-5029-521.42-10 0.67 12-23 A/C 206T302306084B 001-5029-521.42-10 20.39 12-23 A/C 206T310164584B 001-5029-521.42-10 27.82 CONSOLIDATED TECH SERVICES scan charges 001-5029-521.42-10 11.92 PACIFIC OFFICE EQUIPMENT INC Copier Chgs 001-5029-521.45-31 48.40 Copier Chgs 001-5029-521.45-31 116.89 US BANK CORPORATE PAYMENT SYSTEIDeskbook-Schilke 001-5029-521.31-01 253.66 Wall Adornment-Schilke 001-5029-521.31-01 461.74 Membership-Schilke 001-5029-521.49-01 25.00 Police Department Records Division Total: $973.65 Police Department Department Total: $33,794.81 CAPACITY PROVISIONING INC DATA PROC SERV&SOFTWARE 001-6010-522.42-12 334.80 CENTURYLINK-QWEST 01-05 A/C 3604529882811B 001-6010-522.42-10 1.70 01-05 A/C 3604525834211 B 001-6010-522.42-10 1.93 01-05 A/C 3604523712585B 001-6010-522.42-10 2.95 01-05 A/C 3604523877817B 001-6010-522.42-10 1.70 01-05 A/C 3604529887652B 001-6010-522.42-10 1.75 12-23 A/C 79513296 001-6010-522.42-10 0.94 12-23 A/C 206T302306084B 001-6010-522.42-10 28.55 12-23 A/C 206T310164584B 001-6010-522.42-10 38.95 01-05 A/C 3604529882811 B 001-6010-522.42-11 0.49 01-05 A/C 3604525834211 B 001-6010-522.42-11 0.55 01-05 A/C 3604523712585B 001-6010-522.42-11 0.84 01-05 A/C 3604523877817B 001-6010-522.42-11 0.49 01-05 A/C 3604529887652B 001-6010-522.42-11 0.50 12-23 A/C 79513296 001-6010-522.42-11 0.27 2/03/2015 Page 8 E - 11 a � Id^^ Date: 1/28/2015 * »>rrrrrryfrrrrl,, , City of Port Angeles City Council Expenditure Report From: 111012015 To: 112312015 Vendor Description Account Number Invoice Amount CENTURYLINK-QWEST 12-23 A/C 206T302306084B 001-6010-522.42-11 8.16 12-23 A/C 206T310164584B 001-6010-522.42-11 11.13 CONSOLIDATED TECH SERVICES scan charges 001-6010-522.42-10 7.17 scan charges 001-6010-522.42-11 0.58 PACIFIC OFFICE EQUIPMENT INC Copier Chgs 001-6010-522.45-31 40.16 VERIZON WIRELESS City Blackberry Bill 001-6010-522.42-10 54.69 Fire Department Fire Administration Division Total: $538.30 BLUMENTHAL UNIFORMS&EQUIP Uniforms 001-6020-522.20-80 153.67 CENTURYLINK-QWEST 01-05 A/C 3604529882811B 001-6020-522.42-10 1.58 01-05 A/C 3604525834211 B 001-6020-522.42-10 1.79 01-05 A/C 3604523712585B 001-6020-522.42-10 2.74 01-05 A/C 3604523877817B 001-6020-522.42-10 1.58 01-05 A/C 3604529887652B 001-6020-522.42-10 1.62 12-23 A/C 79513296 001-6020-522.42-10 0.88 12-23 A/C 206T302306084B 001-6020-522.42-10 26.51 12-23 A/C 206T310164584B 001-6020-522.42-10 36.17 CONSOLIDATED TECH SERVICES scan charges 001-6020-522.42-10 0.75 US BANK CORPORATE PAYMENT SYSTEIFan-Dubuc 001-6020-522.31-01 129.98 Resistance bands-Dubuc 001-6020-522.31-01 191.96 Property labels-Bogues 001-6020-522.31-01 361.95 Radio case-Bogues 001-6020-522.31-11 53.93 Radio strap-Bogues 001-6020-522.31-11 163.66 VERIZON WIRELESS 12-15 a/c 442043914-00001 001-6020-522.42-10 183.79 Fire Department Fire Suppression Division Total: $1,312.56 BIRD FOR VOLUNTEER FIREFIGHTERS Accident Insurance-Vol 001-6021-522.49-01 1,350.00 CENTURYLINK-QWEST 01-05 A/C 3604529882811B 001-6021-522.42-10 0.12 01-05 A/C 3604525834211 B 001-6021-522.42-10 0.14 01-05 A/C 3604523712585B 001-6021-522.42-10 0.21 01-05 A/C 3604523877817B 001-6021-522.42-10 0.12 01-05 A/C 3604529887652B 001-6021-522.42-10 0.13 12-23 A/C 79513296 001-6021-522.42-10 0.07 12-23 A/C 206T302306084B 001-6021-522.42-10 2.04 12-23 A/C 206T310164584B 001-6021-522.42-10 2.78 CLALLAM CNTY DEPT OF HEALTH Hep B Shot 001-6021-522.41-50 88.00 PROVIDENT AGENCY, INC FD ACCIDENT&HEALTH POLI 001-6021-522.49-01 880.60 Fire Department Fire Volunteers Division Total: $2,324.21 CENTURYLINK-QWEST 01-05 A/C 3604529882811B 001-6030-522.42-10 0.24 01-05 A/C 3604525834211 B 001-6030-522.42-10 0.28 01-05 A/C 3604523712585B 001-6030-522.42-10 0.42 01-05 A/C 3604523877817B 001-6030-522.42-10 0.24 01-05 A/C 3604529887652B 001-6030-522.42-10 0.25 12-23 A/C 79513296 001-6030-522.42-10 0.13 2/03/2015 Page 9 E - 12 a � Id^^ Date: 1/28/2015 * »>rrrrrryfrrrrl,, , City of Port Angeles City Council Expenditure Report From: 111012015 To: 112312015 Vendor Description Account Number Invoice Amount CENTURYLINK-QWEST 12-23 A/C 206T302306084B 001-6030-522.42-10 4.08 12-23 A/C 206T310164584B 001-6030-522.42-10 5.56 Fire Department Fire Prevention Division Total: $11.20 CENTURYLINK-QWEST 01-05 A/C 3604529882811B 001-6040-522.42-10 0.24 01-05 A/C 3604525834211 B 001-6040-522.42-10 0.28 01-05 A/C 3604523712585B 001-6040-522.42-10 0.42 01-05 A/C 3604523877817B 001-6040-522.42-10 0.24 01-05 A/C 3604529887652B 001-6040-522.42-10 0.25 12-23 A/C 79513296 001-6040-522.42-10 0.13 12-23 A/C 206T302306084B 001-6040-522.42-10 4.08 12-23 A/C 206T310164584B 001-6040-522.42-10 5.56 CONSOLIDATED TECH SERVICES scan charges 001-6040-522.42-10 1.50 SWAIN'S GENERAL STORE INC Electrical Tape 001-6040-522.31-01 43.10 US BANK CORPORATE PAYMENT SYSTEIPDF Software-Bogues 001-6040-522.31-01 75.87 PDF Software-Bogues 001-6040-522.31-01 8.66 Firefighter text-Bogues 001-6040-522.43-10 402.82 VERIZON WIRELESS 12-15 a/c 442043914-00001 001-6040-522.42-10 143.42 Fire Department Fire Training Division Total: $686.57 MRS CLEAN December Cleaning 001-6050-522.41-50 425.00 OLYMPIC PARTY&CUSTODIAL SUPPLIE:Multifold Towels 001-6050-522.31-01 48.56 Hand soap 001-6050-522.31-01 15.93 US BANK CORPORATE PAYMENT SYSTEI Electronic lock-Bogues 001-6050-522.31-01 935.06 Fire Department Facilities Maintenance Division Total: $1,424.55 CENTURYLINK-QWEST 01-05 A/C 3604529882811B 001-6060-525.42-10 1.09 01-05 A/C 3604525834211 B 001-6060-525.42-10 1.24 01-05 A/C 3604523712585B 001-6060-525.42-10 1.90 01-05 A/C 3604523877817B 001-6060-525.42-10 1.09 01-05 A/C 3604529887652B 001-6060-525.42-10 1.12 12-23 A/C 79513296 001-6060-525.42-10 0.61 12-23 A/C 206T302306084B 001-6060-525.42-10 18.35 12-23 A/C 206T310164584B 001-6060-525.42-10 25.04 GOOD TO GO GROCERY Em Mgt Trng-10-15-14 001-6060-525.31-01 235.07 Fire Department Emergency Management Division Total: $285.51 Fire Department Department Total: $6,582.90 AMERICAN PUBLIC WORKS ASSN RENEW APWA MEMBERSHIP 001-7010-532.49-01 1,020.00 CANON USA, INC Copier Charges 001-7010-532.45-31 663.41 CAPACITY PROVISIONING INC DATA PROC SERV&SOFTWARE 001-7010-532.42-12 108.40 CENTURYLINK-QWEST 01-05 A/C 3604529882811B 001-7010-532.42-10 3.76 01-05 A/C 3604525834211 B 001-7010-532.42-10 4.27 01-05 A/C 3604523712585B 001-7010-532.42-10 6.53 01-05 A/C 3604523877817B 001-7010-532.42-10 3.76 01-05 A/C 3604529887652B 001-7010-532.42-10 3.87 2/03/2015 Page 10 E - 13 a � Id^^ Date: 1/28/2015 * »>rrrrrryfrrrrl,, , City of Port Angeles City Council Expenditure Report From: 111012015 To: 112312015 Vendor Description Account Number Invoice Amount CENTURYLINK-QWEST 12-23 A/C 79513296 001-7010-532.42-10 2.09 12-23 A/C 206T302306084B 001-7010-532.42-10 63.22 12-23 A/C 206T310164584B 001-7010-532.42-10 86.26 CONSOLIDATED TECH SERVICES scan charges 001-7010-532.42-10 79.83 OFFICE OF THE SECRETARY OF STATE MANAGEMENT SERVICES 001-7010-532.41-50 3,159.00 PACIFIC OFFICE EQUIPMENT INC Copier Chgs 001-7010-532.45-31 104.79 Copier Charges 001-7010-532.45-31 156.55 PEN PRINT INC Business Cards-CF/JB 001-7010-532.31-01 59.62 SHARP ELECTRONICS CORP Copier Charges 001-7010-532.45-31 428.61 Copier Chgs 001-7010-532.45-31 343.28 US BANK CORPORATE PAYMENT SYSTEISafety Workwear-Hanley 001-7010-532.31-01 30.85 Folders-Fulton 001-7010-532.31-01 86.68 VERIZON WIRELESS City Blackberry Bill 001-7010-532.42-10 109.38 12-22 A/C 571136182-00001 001-7010-532.42-10 127.17 12-28 a/c 271138138-00002 001-7010-532.42-10 37.46 WENGLER SURVEYING&MAPPING MEMBERSHIPS 001-7010-532.49-01 1,200.00 Public Wks& Utilities Pub Wks Administration Division Total: $7,888.79 CAPACITY PROVISIONING INC DATA PROC SERV&SOFTWARE 001-7032-532.41-50 2,365.26 DATA PROC SERV&SOFTWARE 001-7032-532.42-12 5,282.05 Public Wks& Utilities Pub Wks Telecommunications Division Total: $7,647.31 Public Wks& Utilities Department Total: $15,536.10 ASCAP 2015 LICENSE FEE 001-8010-574.41-50 335.00 ASM SIGNS Banner hanging 001-8010-574.41-50 520.32 CENTURYLINK-QWEST 01-05 A/C 3604529882811B 001-8010-574.42-10 0.36 01-05 A/C 3604525834211 B 001-8010-574.42-10 0.41 01-05 A/C 3604523712585B 001-8010-574.42-10 0.63 01-05 A/C 3604523877817B 001-8010-574.42-10 0.36 01-05 A/C 3604529887652B 001-8010-574.42-10 0.38 12-23 A/C 79513296 001-8010-574.42-10 0.20 12-23 A/C 206T302306084B 001-8010-574.42-10 6.12 12-23 A/C 206T310164584B 001-8010-574.42-10 8.35 CONSOLIDATED TECH SERVICES scan charges 001-8010-574.42-10 2.58 PACIFIC OFFICE EQUIPMENT INC Copier Chgs 001-8010-574.45-31 16.97 SESAC, INC SOUND SYSTEMS&ACCESSORY 001-8010-574.41-50 360.00 US BANK CORPORATE PAYMENT SYSTEIBatteries-Cariello 001-8010-574.31-01 7.58 Christmas Snow-Kochanek 001-8010-574.31-01 32.46 VERIZON WIRELESS City Blackberry Bill 001-8010-574.42-10 54.69 Parks Dept Parks Administration Division Total: $1,346.41 CENTURYLINK-QWEST 01-05 A/C 3604529882811B 001-8012-555.42-10 0.36 01-05 A/C 3604525834211 B 001-8012-555.42-10 0.41 01-05 A/C 3604523712585B 001-8012-555.42-10 0.63 01-05 A/C 3604523877817B 001-8012-555.42-10 0.36 2/03/2015 Page 11 E - 14 a � Id^^ Date: 1/28/2015 * »>rrrrrryfrrrrl,, , City of Port Angeles City Council Expenditure Report From: 111012015 To: 112312015 Vendor Description Account Number Invoice Amount CENTURYLINK-QWEST 01-05 A/C 3604529887652B 001-8012-555.42-10 0.37 12-23 A/C 79513296 001-8012-555.42-10 0.20 12-23 A/C 206T302306084B 001-8012-555.42-10 6.12 12-23 A/C 206T310164584B 001-8012-555.42-10 8.35 CONSOLIDATED TECH SERVICES scan charges 001-8012-555.42-10 0.92 OLYMPIC PRINTERS INC Membership Receipt Book 001-8012-555.31-01 337.29 Membership Form 001-8012-555.31-01 90.08 PACIFIC OFFICE EQUIPMENT INC Copier Chgs 001-8012-555.45-31 16.96 Copier Chgs 001-8012-555.45-31 46.31 Parks Dept Senior Center Division Total: $508.36 CAPACITY PROVISIONING INC DATA PROC SERV&SOFTWARE 001-8050-536.42-12 202.03 CENTURYLINK-QWEST 01-05 A/C 3604529882811B 001-8050-536.42-10 0.24 01-05 A/C 3604525834211 B 001-8050-536.42-10 0.28 01-05 A/C 3604523712585B 001-8050-536.42-10 0.42 01-05 A/C 3604523877817B 001-8050-536.42-10 0.24 01-05 A/C 3604529887652B 001-8050-536.42-10 0.25 12-23 A/C 79513296 001-8050-536.42-10 0.13 12-23 A/C 206T302306084B 001-8050-536.42-10 4.08 12-23 A/C 206T310164584B 001-8050-536.42-10 5.56 CONSOLIDATED TECH SERVICES scan charges 001-8050-536.42-10 2.17 DEX MEDIA WEST, INC COMMUNICATIONS/MEDIA SERV 001-8050-536.44-10 900.00 PEN PRINT INC Cemetery Cards 001-8050-536.31-01 48.78 QUIRING MONUMENTS INC Supplies 001-8050-536.34-01 437.00 Supplies 001-8050-536.34-01 401.00 Parks Dept Ocean View Cemetery Division Total: $2,002.18 ANGELES CONCRETE PRODUCTS Sand 001-8080-576.31-40 523.98 ANGELES MILLWORK&LUMBER CO PAINTS,COATI N GS,WALLPAPER 001-8080-576.31-20 56.94 CAPACITY PROVISIONING INC DATA PROC SERV&SOFTWARE 001-8080-576.42-12 305.92 CENTURYLINK-QWEST 01-05 A/C 3604529882811B 001-8080-576.42-10 1.21 01-05 A/C 3604525834211 B 001-8080-576.42-10 1.38 01-05 A/C 3604523712585B 001-8080-576.42-10 2.11 01-05 A/C 3604523877817B 001-8080-576.42-10 1.21 01-05 A/C 3604529887652B 001-8080-576.42-10 1.25 12-23 A/C 79513296 001-8080-576.42-10 0.67 12-23 A/C 206T302306084B 001-8080-576.42-10 20.39 12-23 A/C 206T310164584B 001-8080-576.42-10 27.82 HARTNAGEL BUILDING SUPPLY INC Paint 001-8080-576.31-20 243.88 INPRA REGISTRATION RESOURCE MGT 001-8080-576.43-10 1,335.00 REGISTRATION RESOURCE MGT 001-8080-576.43-10 1,435.00 NATIONAL REC&PARK ASSN MEMBERSHIPS 001-8080-576.49-01 800.00 NORTHERN TOOL/BLUETARP Small Engine Parts 001-8080-576.31-01 636.08 SWAIN'S GENERAL STORE INC FIRST AID&SAFETY EQUIP. 001-8080-576.31-01 144.97 2/03/2015 Page 12 E - 15 a � Id^^ Date: 1/28/2015 * »>rrrrrryfrrrrl,, , City of Port Angeles City Council Expenditure Report From: 111012015 To: 112312015 Vendor Description Account Number Invoice Amount THURMAN SUPPLY HOSES,ALL KINDS 001-8080-576.31-20 11.21 US BANK CORPORATE PAYMENT SYSTEIChristmas lights-Kochanek 001-8080-576.31-20 349.48 Parks Dept Park Facilities Division Total: $5,898.50 Parks Dept Department Total: $9,755.45 AMSAN Disinfectant 001-8131-518.31-01 69.12 Vac Plus Bags 001-8131-518.31-01 16.31 PAPER&PLASTIC-DISPOSABL 001-8131-518.31-20 142.00 ANGELES MILLWORK&LUMBER CO HARDWARE,AND ALLIED ITEMS 001-8131-518.31-20 1.95 CED/CONSOLIDATED ELEC DIST INC Bulbs 001-8131-518.31-20 137.88 CENTURYLINK-QWEST 01-05 A/C 3604529882811B 001-8131-518.42-10 0.24 01-05 A/C 3604525834211 B 001-8131-518.42-10 0.28 01-05 A/C 3604523712585B 001-8131-518.42-10 0.42 01-05 A/C 3604523877817B 001-8131-518.42-10 0.24 01-05 A/C 3604529887652B 001-8131-518.42-10 0.25 12-23 A/C 79513296 001-8131-518.42-10 0.14 12-23 A/C206T302306084B 001-8131-518.42-10 4.08 12-23 A/C206T310164584B 001-8131-518.42-10 5.56 DAVE'S HEATING&COOLING SVC Server Room A/C Unit 001-8131-518.48-10 254.74 ECYCLENW Flourescent bulb recycle 001-8131-518.31-20 249.04 OLYMPIC STATIONERS INC Sign Plate 001-8131-518.31-01 21.63 SUNSET DO-IT BEST HARDWARE HAND TOOLS ,POW&NON POWER 001-8131-518.31-20 71.15 US BANK CORPORATE PAYMENT SYSTEIDisplay case-Kochanek 001-8131-518.31-20 150.40 Facilities Maintenance Central Svcs Facilities Division Total: $1,125.43 Facilities Maintenance Department Total: $1,125.43 AT&T MOBILITY 12-26 a/c 994753890 001-8221-574.42-10 11.93 BAXLEY, HAYLEYALYSE SCOREKEEPER PAYMENT FOR T 001-8221-574.41-50 80.00 CENTURYLINK-QWEST 01-05 A/C 3604529882811B 001-8221-574.42-10 0.24 01-05 A/C 3604525834211 B 001-8221-574.42-10 0.28 01-05 A/C 3604523712585B 001-8221-574.42-10 0.42 01-05 A/C 3604523877817B 001-8221-574.42-10 0.24 01-05 A/C 3604529887652B 001-8221-574.42-10 0.25 12-23 A/C 79513296 001-8221-574.42-10 0.07 12-23 A/C206T302306084B 001-8221-574.42-10 4.08 12-23 A/C206T310164584B 001-8221-574.42-10 5.56 CONSOLIDATED TECH SERVICES scan charges 001-8221-574.42-10 1.75 PACIFIC OFFICE EQUIPMENT INC Copier Chgs 001-8221-574.45-31 33.98 SWAIN'S GENERAL STORE INC SUPPLIES 001-8221-574.31-01 96.15 US BANK CORPORATE PAYMENT SYSTEIFrame-Kochanek 001-8221-574.31-01 23.44 Recreation Activities Sports Programs Division Total: $258.39 CENTURYLINK-QWEST 01-05 A/C 3604529882811B 001-8224-574.42-10 0.12 01-05 A/C 3604525834211 B 001-8224-574.42-10 0.14 01-05 A/C 3604523712585B 001-8224-574.42-10 0.21 2/03/2015 Page 13 E - 16 a � Id^^ Date: 1/28/2015 * »>rrrrrryfrrrrl,, , City of Port Angeles City Council Expenditure Report From: 111012015 To: 112312015 Vendor Description Account Number Invoice Amount CENTURYLINK-QWEST 01-05 A/C 3604523877817B 001-8224-574.42-10 0.12 01-05 A/C 3604529887652B 001-8224-574.42-10 0.13 12-23 A/C 79513296 001-8224-574.42-10 0.07 12-23 A/C 206T302306084B 001-8224-574.42-10 2.04 12-23 A/C 206T310164584B 001-8224-574.42-10 2.78 CONSOLIDATED TECH SERVICES scan charges 001-8224-574.42-10 2.42 PACIFIC OFFICE EQUIPMENT INC Copier Chgs 001-8224-574.45-31 16.96 VERIZON WIRELESS 12-22 A/C 571136182-00005 001-8224-574.42-10 274.00 Recreation Activities Youth/Family Programs Division Total: $298.99 Recreation Activities Department Total: $557.38 General Fund Fund Total: $151,151.98 ANGELES CONCRETE PRODUCTS Concrete 102-7230-542.31-20 456.09 CAPACITY PROVISIONING INC DATA PROC SERV&SOFTWARE 102-7230-542.42-12 117.16 CENTURYLINK-QWEST 01-05 A/C 3604529882811 B 102-7230-542.42-10 0.61 01-05 A/C 3604525834211 B 102-7230-542.42-10 0.69 01-05 A/C 3604523712585B 102-7230-542.42-10 1.05 01-05 A/C 3604523877817B 102-7230-542.42-10 0.61 01-05 A/C 3604529887652B 102-7230-542.42-10 0.62 12-23 A/C 79513296 102-7230-542.42-10 0.54 12-23 A/C 206T302306084B 102-7230-542.42-10 10.20 12-23 A/C 206T310164584B 102-7230-542.42-10 13.91 CONSOLIDATED TECH SERVICES scan charges 102-7230-542.42-10 1.25 FASTENAL INDUSTRIAL FIRST AID&SAFETY EQUIP. 102-7230-542.31-01 598.05 FIRST AID&SAFETY EQUIP. 102-7230-542.31-01 140.35 LAKESIDE INDUSTRIES INC Street Asphalt 102-7230-542.31-20 1,269.91 Asphalt 102-7230-542.31-20 267.69 VERIZON WIRELESS City Blackberry Bill 102-7230-542.42-10 54.69 Public Works-Street Street Division Total: $2,933.42 Public Works-Street Department Total: $2,933.42 Street Fund Fund Total: $2,933.42 RADIO PACIFIC INC(KONP) Choose Local Adv 103-1511-558.44-10 487.50 SOUND PUBLISHING INC Ad 1161265 103-1511-558.44-10 240.00 US BANK CORPORATE PAYMENT SYSTEIChoose local-Roberds 103-1511-558.41-50 25.45 Choose local-Roberds 103-1511-558.41-50 9.62 Economic Development Economic Development Division Total: $762.57 Economic Development Department Total: $762.57 Economic Development Fund Total: $762.57 A WORKSAFE SERVICE, INC Drug Tests 107-5160-528.41-50 52.00 CAPTAIN T'S Shirts 107-5160-528.20-80 202.08 Shirts 107-5160-528.20-80 83.42 CENTURYLINK-QWEST 01-05 A/C 3604529882811 B 107-5160-528.42-10 3.27 01-05 A/C 3604525834211 B 107-5160-528.42-10 3.72 2/03/2015 Page 14 E - 17 a � Id^^ Date: 1/28/2015 * »>rrrrrryfrrrrl,, , City of Port Angeles City Council Expenditure Report From: 111012015 To: 112312015 Vendor Description Account Number Invoice Amount CENTURYLINK-QWEST 01-05 A/C 3604523712585B 107-5160-528.42-10 5.69 01-05 A/C 3604523877817B 107-5160-528.42-10 3.27 01-05 A/C 3604529887652B 107-5160-528.42-10 3.37 12-23 A/C 79513296 107-5160-528.42-10 1.82 12-23 A/C 206T302306084B 107-5160-528.42-10 55.06 12-23 A/C 206T310164584B 107-5160-528.42-10 75.13 01-02 A/C 360ZO20380301 B 107-5160-528.42-11 1,102.67 CONSOLIDATED TECH SERVICES scan charges 107-5160-528.42-10 71.75 EMERGENCY REPORTING MANAGEMENT SERVICES 107-5160-528.48-10 16,758.64 GREENTREE COMMUNICATIONS CO Escort&Consulting 107-5160-528.41-50 920.00 INTRADO SYSTEMS CORP RADIO&TELECOMMUNICATION 107-5160-594.65-10 119,948.42 LANGUAGE LINE SERVICES Interpreter Chgs 107-5160-528.42-11 15.04 NEW WORLD SYSTEMS COMPUTERS,DP&WORD PROC. 107-5160-594.65-10 32,520.00 PACIFIC OFFICE EQUIPMENT INC Copier Charges 107-5160-528.45-31 23.36 VERIZON WIRELESS City Blackberry Bill 107-5160-528.42-10 164.07 WCIA(WA CITIES INS AUTHORITY) MANAGEMENT SERVICES 107-5160-528.46-10 16,284.00 Pencom Pencom Division Total: $188,296.78 Pencom Department Total: $188,296.78 Pencom Fund Fund Total: $188,296.78 CAPACITY PROVISIONING INC DATA PROC SERV&SOFTWARE 156-8630-575.42-12 202.03 CENTURYLINK-QWEST 12-23 a/c 206T418577331 B 156-8630-575.42-10 57.46 01-05 A/C 3604529882811 B 156-8630-575.42-10 0.36 01-05 A/C 3604525834211 B 156-8630-575.42-10 0.41 01-05 A/C 3604523712585B 156-8630-575.42-10 0.63 01-05 A/C 3604523877817B 156-8630-575.42-10 0.36 01-05 A/C 3604529887652B 156-8630-575.42-10 0.38 12-23 A/C 79513296 156-8630-575.42-10 0.20 12-23 A/C 206T302306084B 156-8630-575.42-10 6.12 12-23 A/C 206T310164584B 156-8630-575.42-10 8.35 OLYMPIC MAILING SERVICES Postcards 156-8630-575.49-60 47.80 PACIFIC OFFICE EQUIPMENT INC Copier Chgs 156-8630-575.45-31 16.97 Esther Webster/Fine Arts Esther Webster/Fine Arts Division Total: $341.07 Esther Webster/Fine Arts Department Total: $341.07 Fine Arts Center Fund Total: $341.07 US BANK CORPORATE PAYMENT SYSTEIHPA Application-Hanley 310-7930-595.65-10 150.00 Capital Projects-Pub Wks GF-Street Projects Division Total: $150.00 Capital Projects-Pub Wks Department Total: $150.00 MADSEN ROOFING, INC Vern Burton Re-roof 310-8985-594.65-10 4,235.42 Capital Proj-Parks & Rec Misc Parks Projects Division Total: $4,235.42 Capital Proj-Parks & Rec Department Total: $4,235.42 Capital Improvement Fund Total: $4,385.42 2/03/2015 Page 15 E - 18 a � Id^^ Date: 1/28/2015 * »>rrrrrryfrrrrl,, , City of Port Angeles City Council Expenditure Report From: 111012015 To: 112312015 Vendor Description Account Number Invoice Amount BARLEY, HELEN A UTILITY DEPOSIT REFUND 401-0000-122.10-99 250.00 CORNER, PATRICIA L FINAL BILL REFUND 401-0000-122.10-99 11.04 HENRY,TERESA UTILITY DEPOSIT REFUND 401-0000-122.10-99 125.00 LEWIS, DAVID D FINAL BILL REFUND 401-0000-122.10-99 35.88 MANLOVE, DELORES P FINAL BILL REFUND 401-0000-122.10-99 283.79 MCHENRY, KERI A FINAL BILL REFUND 401-0000-122.10-99 76.23 NAPIONTEK, KATHERINE FINAL BILL REFUND 401-0000-122.10-99 38.83 PERCIVAL,JOHN D FINAL BILL REFUND 401-0000-122.10-99 98.40 PRAGG, DIRKJ FINAL BILL REFUND 401-0000-122.10-99 111.16 SRS GROUP FINAL CREDIT-4024 NEWELL 401-0000-122.10-99 869.67 FINAL CREDIT-4020 NEWELL 401-0000-122.10-99 517.90 FINAL CREDIT-4016 NEWELL 401-0000-122.10-99 1,075.18 WIENECKE, NATALYA D FINAL BILL REFUND 401-0000-122.10-99 33.11 US BANK CORPORATE PAYMENT SYSTEIPrinter repair-Hairell 401-0000-237.00-00 -15.10 Label maker repair-Hairel 401-0000-237.00-00 -9.75 Division Total: $3,501.34 Department Total: $3,501.34 CAPACITY PROVISIONING INC DATA PROC SERV&SOFTWARE 401-7111-533.42-12 100.44 CENTURYLINK-QWEST 01-05 A/C 3604529882811B 401-7111-533.42-10 0.36 01-05 A/C 3604525834211 B 401-7111-533.42-10 0.41 01-05 A/C 3604523712585B 401-7111-533.42-10 0.63 01-05 A/C 3604523877817B 401-7111-533.42-10 0.36 01-05 A/C 3604529887652B 401-7111-533.42-10 0.37 12-23 A/C 79513296 401-7111-533.42-10 0.20 12-23 A/C206T302306084B 401-7111-533.42-10 6.12 12-23 A/C206T310164584B 401-7111-533.42-10 8.35 CONSOLIDATED TECH SERVICES scan charges 401-7111-533.42-10 4.00 VERIZON WIRELESS 12-22 A/C 571136182-00001 401-7111-533.42-10 53.69 Public Works-Electric Engineering-Electric Division Total: $174.93 CAPACITY PROVISIONING INC DATA PROC SERV&SOFTWARE 401-7120-533.42-12 100.44 CENTURYLINK-QWEST 01-05 A/C 3604529882811B 401-7120-533.42-10 0.36 01-05 A/C 3604525834211 B 401-7120-533.42-10 0.41 01-05 A/C 3604523712585B 401-7120-533.42-10 0.63 01-05 A/C 3604523877817B 401-7120-533.42-10 0.36 01-05 A/C 3604529887652B 401-7120-533.42-10 0.37 12-23 A/C 79513296 401-7120-533.42-10 0.20 12-23 A/C 206T302306084B 401-7120-533.42-10 6.12 12-23 A/C 206T310164584B 401-7120-533.42-10 8.35 CONSOLIDATED TECH SERVICES scan charges 401-7120-533.42-10 10.92 MARSH MUNDORF PRATT SULLIVAN WPAG 401-7120-533.49-01 816.37 Public Works-Electric Power Systems Division Total: $944.53 ADVANCED TRAVEL Foreman Leadership-Deane 401-7180-533.43-10 432.50 2/03/2015 Page 16 E - 19 a � Id^^ Date: 1/28/2015 * »>rrrrrryfrrrrl,, , City of Port Angeles City Council Expenditure Report From: 111012015 To: 112312015 Vendor Description Account Number Invoice Amount ADVANCED TRAVEL Foreman Leadership-Robins 401-7180-533.43-10 612.50 Foreman Leadership-Robins 401-7180-533.43-10 432.50 ANGELES MILLWORK&LUMBER CO ELECTRICAL EQUIP&SUPPLY 401-7180-533.34-02 30.99 CAPACITY PROVISIONING INC DATA PROC SERV&SOFTWARE 401-7180-533.42-12 2,385.35 CAPTAIN T'S FIRE PROTECTION EQUIP/SUP 401-7180-533.48-10 82.56 CDW GOVERNMENT INC ELECTRICAL EQUIP&SUPPLY 401-7180-533.34-02 127.85 CENTURYLINK-QWEST 01-05 A/C 3604529882811B 401-7180-533.42-10 2.91 01-05 A/C 3604525834211 B 401-7180-533.42-10 3.31 01-05 A/C 3604523712585B 401-7180-533.42-10 5.05 01-05 A/C 3604523877817B 401-7180-533.42-10 2.91 01-05 A/C 3604529887652B 401-7180-533.42-10 3.00 01-02 a/c 206ZO20411942B 401-7180-533.42-10 96.69 12-23 A/C 79513296 401-7180-533.42-10 1.62 12-23 A/C 206T302306084B 401-7180-533.42-10 48.94 12-23 A/C 206T310164584B 401-7180-533.42-10 66.78 CLALLAM CNTY TREASURER 1%Stormwater Assessments 401-7180-533.47-10 1,592.82 CONSOLIDATED TECH SERVICES scan charges 401-7180-533.42-10 18.00 DELL MARKETING LP COMPUTER HARDWARE&PERI PHI 401-7180-533.31-60 1,214.57 COMPUTER HARDWARE&PERI PHI 401-7180-533.31-60 1,028.50 GRAINGER ELECTRICAL EQUIP&SUPPLY 401-7180-533.35-01 64.52 ELECTRICAL EQUIP&SUPPLY 401-7180-533.35-01 97.91 JACO ANALYTICAL LABORATORY INC Oil Sample 401-7180-533.48-10 77.00 MATCO TOOLS FIRST AID&SAFETY EQUIP. 401-7180-533.34-02 35.32 TOD EISELE NEC Chgs Part 1 401-7180-533.43-10 85.00 RCW/WAC Update 401-7180-533.43-10 50.00 NEC Changes Part 2 401-7180-533.43-10 85.00 OLYMPIC LAUNDRY&DRY CLEANERS LAUNDRY/DRY CLEANING SERV 401-7180-533.41-50 86.60 OLYMPIC PARTY&CUSTODIAL SUPPLIE:OFFICE SUPPLIES, GENERAL 401-7180-533.31-01 24.26 OLYMPIC SYNTHETIC PRODUCTS ELECTRICAL EQUIP&SUPPLY 401-7180-533.34-02 19.40 PACIFIC OFFICE EQUIPMENT INC Copier Contract 401-7180-533.45-31 25.66 PUD#1 OF CLALLAM COUNTY Service @ Glass Rd 401-7180-533.41-50 165.34 Laurdsen& L St 401-7180-533.41-50 17.37 Henry Boyd Rd 401-7180-533.41-50 376.52 SECURITY SERVICES NW, INC COMMUNICATIONS/MEDIA SERV 401-7180-533.41-50 650.00 SOUND PUBLISHING INC A-St Substation 401-7180-533.44-10 45.82 SUNSET DO-IT BEST HARDWARE ELECTRICAL EQUIP&SUPPLY 401-7180-533.34-02 5.84 ELECTRICAL EQUIP&SUPPLY 401-7180-533.34-02 11.68 ELECTRICAL EQUIP&SUPPLY 401-7180-533.34-02 199.91 ELECTRICAL EQUIP&SUPPLY 401-7180-533.35-01 21.44 SWAIN'S GENERAL STORE INC Shovel 401-7180-533.34-02 121.28 ELECTRICAL EQUIP&SUPPLY 401-7180-533.34-02 19.35 TYNDALE COMPANY Returns 401-7180-533.31-01 -122.38 2/03/2015 Page 17 E - 20 a � Id^^ Date: 1/28/2015 * »>rrrrrryfrrrrl,, , City of Port Angeles City Council Expenditure Report From: 111012015 To: 112312015 Vendor Description Account Number Invoice Amount TYNDALE COMPANY Returns 401-7180-533.31-01 -214.42 Jackets/Pants 401-7180-533.31-01 528.24 US BANK CORPORATE PAYMENT SYSTEIGarage door remote-Hairel 401-7180-533.34-02 24.95 Carpet cleaner rental-Hai 401-7180-533.34-02 63.92 Carpet cleaner-Hairell 401-7180-533.34-02 27.08 Hotel-Vetter 401-7180-533.43-10 175.34 Hotel-Smith 401-7180-533.43-10 175.34 Hotel-McCabe 401-7180-533.43-10 175.34 Hotel-Badertscher 401-7180-533.43-10 175.34 Printer repair-Hairell 401-7180-533.48-10 194.80 Label maker repair-Hairel 401-7180-533.48-10 125.75 UTILITIES UNDERGROUND LOC CTR Underground Location 401-7180-533.49-90 19.25 VERIZON WIRELESS 12-22 a/c 571136182.00002 401-7180-533.42-10 156.75 City Blackberry Bill 401-7180-533.42-10 54.69 12-28 a/c 271138138-00003 401-7180-533.42-10 63.81 Public Works-Electric Electric Operations Division Total: $12,098.37 Public Works-Electric Department Total: $13,217.83 Electric Utility Fund Fund Total: $16,719.17 US BANK CORPORATE PAYMENT SYSTEIAWWA Manual-Wray 402-0000-237.00-00 -2.01 Division Total: -$2.01 Department Total: -$2.01 ADVANCED TRAVEL Certification-Groves 402-7380-534.43-10 1,347.00 CAPACITY PROVISIONING INC DATA PROC SERV&SOFTWARE 402-7380-534.42-12 1,040.90 CENTURYLINK-QWEST 12-23 a/c 206T411255315B 402-7380-534.42-10 64.59 01-05 A/C 3604529882811B 402-7380-534.42-10 1.09 01-05 A/C 3604525834211B 402-7380-534.42-10 1.24 01-05 A/C 3604523712585B 402-7380-534.42-10 1.90 01-05 A/C 3604523877817B 402-7380-534.42-10 1.09 01-05 A/C 3604529887652B 402-7380-534.42-10 1.12 12-23 A/C 79513296 402-7380-534.42-10 0.34 12-23 A/C 206T302306084B 402-7380-534.42-10 18.35 12-23 A/C 206T310164584B 402-7380-534.42-10 25.04 CLALLAM CNTY TREASURER 1%Stormwater Assessments 402-7380-534.47-10 1,436.13 CONSOLIDATED TECH SERVICES scan charges 402-7380-534.42-10 5.50 DRY CREEK WATER ASSN, INC Special Service Agreement 402-7380-534.33-10 750.97 Special Service Agreement 402-7380-534.33-10 381.69 EDGE ANALYTICAL Samples 402-7380-534.41-50 1,144.00 FASTENAL INDUSTRIAL Supplies 402-7380-534.31-20 558.15 Supplies 402-7380-534.35-01 131.29 GRANTS PASS WATER LABORATORY, IN(Analysis 402-7380-534.41-50 350.00 Analysis 402-7380-534.41-50 350.00 Analysis 402-7380-534.41-50 350.00 2/03/2015 Page 18 E - 21 a � Id^^ Date: 1/28/2015 * »>rrrrrryfrrrrl,, , City of Port Angeles City Council Expenditure Report From: 111012015 To: 112312015 Vendor Description Account Number Invoice Amount GRANTS PASS WATER LABORATORY, IN(Analysis 402-7380-534.41-50 350.00 HEARTLINE Batteries 402-7380-534.48-10 294.74 HOLCOMB&COMPANY, D Cement 402-7380-534.31-20 265.03 LAYFIELD USA CORPORATION PW CONSTRUCTION & RELATED 402-7380-534.41-50 5,727.00 LAYNE CHRISTENSEN CO. Wtr Lvl Recrder/Install 402-7380-534.41-50 15,645.11 Jeff Groves MEAL REIMBURSEMENT 402-7380-534.31-01 15.25 MEAL REIMBURSEMENT 402-7380-534.31-01 30.50 Josh Borte MEAL REIMBURSEMENT 402-7380-534.31-01 30.50 Mindie Hart MEAL REIMBURSEMENT 402-7380-534.31-01 15.25 Ron Anderson MEAL REIMBURSEMENT 402-7380-534.31-01 15.25 Tim Wright MEAL REIMBURSEMENT 402-7380-534.31-01 30.50 OFFICE DEPOT Labels 402-7380-534.31-01 57.50 PENINSULA TRUCK LINES Shipping Charges 402-7380-534.48-10 303.40 PORS ATTY AT LAW,THOMAS M Ranney Well extension 402-7380-534.41-50 1,645.00 NSP Negotiations 402-7380-534.41-50 70.00 US BANK CORPORATE PAYMENT SYSTEICommittee Luncheon-Wray 402-7380-534.31-01 17.33 AWWA Manual-Wray 402-7380-534.43-10 25.95 UTILITIES UNDERGROUND LOC CTR Underground Location 402-7380-534.49-90 19.25 VERIZON WIRELESS City Blackberry Bill 402-7380-534.42-10 54.69 Public Works-Water Water Division Total: $32,572.64 Public Works-Water Department Total: $32,572.64 Water Fund Fund Total: $32,570.63 ADVANCED TRAVEL Pump Pickup-Hartley 403-7480-535.43-10 41.00 ANGELES MILLWORK&LUMBER CO Wedges 403-7480-535.31-01 13.80 CAPACITY PROVISIONING INC DATA PROC SERV&SOFTWARE 403-7480-535.42-12 1,238.69 CENTURYLINK-QWEST 01-05 A/C 3604529882811 B 403-7480-535.42-10 0.97 01-05 A/C 3604525834211 B 403-7480-535.42-10 1.10 01-05 A/C 3604523712585B 403-7480-535.42-10 1.69 01-05 A/C 3604523877817B 403-7480-535.42-10 0.97 01-05 A/C 3604529887652B 403-7480-535.42-10 1.00 12-23 A/C 79513296 403-7480-535.42-10 0.34 12-23 A/C 206T302306084B 403-7480-535.42-10 16.31 12-23 A/C 206T310164584B 403-7480-535.42-10 22.26 CLALLAM CNTY TREASURER 1%Stormwater Assessments 403-7480-535.47-10 1,049.79 CONSOLIDATED TECH SERVICES scan charges 403-7480-535.42-10 5.75 FASTENAL INDUSTRIAL FASTENERS, FASTENING DEVS 403-7480-535.31-01 5.38 HARTNAGEL BUILDING SUPPLY INC HAND TOOLS ,POW&NON POWER 403-7480-535.31-01 35.53 JIM'S PHARMACY INC CHEMICAL LAB EQUIP&SUPP 403-7480-535.31-01 32.36 KAMAN INDUSTRIAL TECHNOLOGIES BEARINGS(EXCEPT WHEEL) 403-7480-535.31-20 1,057.79 L&L TOOL SPECIALTIES EQUIP MAINT& REPAIR SERV 403-7480-535.41-50 155.50 MASCO PETROLEUM, INC FUEL,OIL,GREASE, & LUBES 403-7480-535.32-11 1,711.34 98362 REIMBURSE AL OMAN FOR ELE 403-7480-535.49-90 59.50 2/03/2015 Page 19 E - 22 a � Id^^ Date: 1/28/2015 * »>rrrrrryfrrrrl,, , City of Port Angeles City Council Expenditure Report From: 111012015 To: 112312015 Vendor Description Account Number Invoice Amount 98362 REIMBURSE AL OMAN FOR ELE 403-7480-535.49-90 -59.50 RICHARD BALLARD DOT Physical 403-7480-535.31-01 135.00 NAPA AUTO PARTS FASTENERS, FASTENING DEVS 403-7480-535.31-20 3.28 OLYMPIC PARTY&CUSTODIAL SUPPLIE:PAPER&PLASTIC-DISPOSABL 403-7480-535.31-01 145.91 OLYMPIC STATIONERS INC Binder clips/fasteners 403-7480-535.31-01 9.48 PACIFIC OFFICE EQUIPMENT INC Copier Charges 403-7480-535.45-31 32.64 PORT ANGELES POWER EQUIPMENT MACHINERY& HEAVY HRDWARE 403-7480-535.35-01 525.68 PUD#1 OF CLALLAM COUNTY Masters rd 403-7480-535.47-10 252.83 SUNSET DO-IT BEST HARDWARE FASTENERS, FASTENING DEVS 403-7480-535.31-01 59.00 AUTO&TRUCK ACCESSORIES 403-7480-535.35-01 42.84 SWAIN'S GENERAL STORE INC Propane/sponges 403-7480-535.31-01 38.70 Soap/Blade 403-7480-535.31-01 30.22 FIRST AID&SAFETY EQUIP. 403-7480-535.31-01 142.98 THURMAN SUPPLY PIPE FITTINGS 403-7480-535.31-01 24.82 Ball Valve 403-7480-535.31-20 64.68 PIPE FITTINGS 403-7480-535.31-20 48.95 UTILITIES UNDERGROUND LOC CTR Underground Location 403-7480-535.49-90 19.25 VERIZON WIRELESS City Blackberry Bill 403-7480-535.42-10 58.65 12-22 A/C 571136182-00004 403-7480-535.42-10 109.96 12-28 a/c 271138138-00006 403-7480-535.42-10 45.19 Public Works-WW/Storm% Wastewater Division Total: $7,181.63 Public Works-WW/Stormwtr Department Total: $7,181.63 Wastewater Fund Fund Total: $7,181.63 ADAPT CONSULTING INC SUPPLIES 404-0000-237.00-00 -21.31 Division Total: -$21.31 Department Total: -$21.31 ASM SIGNS SIGNS, SIGN MATERIAL 404-7538-537.31-01 1,504.40 MISCELLANEOUS SERVICES 404-7538-537.31-01 135.50 CENTURYLINK-QWEST 01-05 a/c 3604522245145B 404-7538-537.42-10 42.73 01-05 a/c 3604528100532B 404-7538-537.42-10 42.56 01-05 A/C 3604529882811B 404-7538-537.42-10 0.49 01-05 A/C 3604525834211B 404-7538-537.42-10 0.55 01-05 A/C 3604523712585B 404-7538-537.42-10 0.84 01-05 A/C 3604523877817B 404-7538-537.42-10 0.49 01-05 A/C 3604529887652B 404-7538-537.42-10 0.50 12-23 A/C 79513296 404-7538-537.42-10 0.37 12-23 A/C 206T302306084B 404-7538-537.42-10 8.16 CLALLAM CNTY TREASURER 1%Stormwater Assessments 404-7538-537.47-10 375.67 CONSOLIDATED TECH SERVICES scan charges 404-7538-537.42-10 5.50 OLYMPIC PRINTERS INC PRINTING,SILK SCR,TYPSET 404-7538-537.44-10 253.01 Public Works-Solid Waste SW- Transfer Station Division Total: $2,370.77 ADAPT CONSULTING INC SUPPLIES 404-7580-537.44-10 274.90 2/03/2015 Page 20 E - 23 a � Id^^ Date: 1/28/2015 * »>rrrrrryfrrrrl,, , City of Port Angeles City Council Expenditure Report From: 111012015 To: 112312015 Vendor Description Account Number Invoice Amount CAPACITY PROVISIONING INC DATA PROC SERV&SOFTWARE 404-7580-537.42-12 319.21 CENTURYLINK-QWEST 01-05 A/C 3604529882811 B 404-7580-537.42-10 0.49 01-05 A/C 3604525834211B 404-7580-537.42-10 0.55 01-05 A/C 3604523712585B 404-7580-537.42-10 0.84 01-05 A/C 3604523877817B 404-7580-537.42-10 0.49 01-05 A/C 3604529887652B 404-7580-537.42-10 0.50 12-23 A/C 79513296 404-7580-537.42-10 0.13 12-23 A/C 206T302306084B 404-7580-537.42-10 8.16 12-23 A/C 206T310164584B 404-7580-537.42-10 22.26 CONSOLIDATED TECH SERVICES scan charges 404-7580-537.42-10 14.25 VERIZON WIRELESS City Blackberry Bill 404-7580-537.42-10 54.69 Public Works-Solid Waste Solid Waste-Collections Division Total: $696.47 FERGUSON ENTERPRISES INC PUMPS&ACCESSORIES 404-7585-537.48-10 3,654.57 Public Works-Solid Waste Solid Waste-Landfill Division Total: $3,654.57 Public Works-Solid Waste Department Total: $6,721.81 Solid Waste-Collections Fund Total: $6,700.50 US BANK CORPORATE PAYMENT SYSTEI Distribution Center-Hanle 406-0000-237.00-00 -6.28 Division Total: -$6.28 Department Total: -$6.28 CENTURYLINK-QWEST 01-05 A/C 3604529882811 B 406-7412-538.42-10 0.24 01-05 A/C 3604525834211 B 406-7412-538.42-10 0.28 01-05 A/C 3604523712585B 406-7412-538.42-10 0.42 01-05 A/C 3604523877817B 406-7412-538.42-10 0.24 01-05 A/C 3604529887652B 406-7412-538.42-10 0.25 12-23 A/C 79513296 406-7412-538.42-10 0.13 12-23 A/C 206T302306084B 406-7412-538.42-10 4.08 12-23 A/C 206T310164584B 406-7412-538.42-10 5.56 CLALLAM CNTY TREASURER 1%Stormwater Assessments 406-7412-538.47-10 396.66 CONSOLIDATED TECH SERVICES scan charges 406-7412-538.42-10 1.17 US BANK CORPORATE PAYMENT SYSTEI Distribution Center-Hanle 406-7412-538.31-01 81.05 Flashlights-Hanley 406-7412-538.31-01 87.53 UTILITIES UNDERGROUND LOC CTR Underground Location 406-7412-538.49-90 19.25 Public Works-WW/Storm% Stormwater Division Total: $596.86 Public Works-WW/Stormwtr Department Total: $596.86 Stormwater Fund Fund Total: $590.58 BLUMENTHAL UNIFORMS&EQUIP Uniforms 409-6025-526.20-80 153.64 CENTURYLINK-QWEST 01-05 A/C 3604529882811 B 409-6025-526.42-10 1.46 01-05 A/C 3604525834211B 409-6025-526.42-10 1.65 01-05 A/C 3604523712585B 409-6025-526.42-10 2.53 01-05 A/C 3604523877817B 409-6025-526.42-10 1.46 01-05 A/C 3604529887652B 409-6025-526.42-10 1.50 12-23 A/C 79513296 409-6025-526.42-10 0.81 2/03/2015 Page 21 E - 24 a � Id^^ Date: 1/28/2015 * »>rrrrrryfrrrrl,, , City of Port Angeles City Council Expenditure Report From: 111012015 To: 112312015 Vendor Description Account Number Invoice Amount CENTURYLINK-QWEST 12-23 A/C 206T302306084B 409-6025-526.42-10 24.47 12-23 A/C 206T310164584B 409-6025-526.42-10 33.39 OLYMPIC MEDICAL CENTER Medical Supplies 409-6025-526.31-13 126.93 OLYMPIC OXYGEN Oxygen Tanks 409-6025-526.31-13 20.49 PEN PRINT INC Incident reports 409-6025-526.31-01 482.38 US BANK CORPORATE PAYMENT SYSTEIMail-Bogues 409-6025-526.43-10 2.86 VERIZON WIRELESS 12-15 a/c 442043914-00001 409-6025-526.42-10 1,068.77 Fire Department Medic I Division Total: $1,922.34 Fire Department Department Total: $1,922.34 Medic I Utility Fund Total: $1,922.34 ECHTLE RESEARCH Harbor Clean-up 413-7481-535.41-50 1,350.00 Harbor Clean-up 413-7481-535.41-50 4,421.22 US BANK CORPORATE PAYMENT SYSTEI Ferry-Bloor 413-7481-535.43-10 13.90 Ferry-Bloor 413-7481-535.43-10 13.90 Parking-Bloor 413-7481-535.43-10 17.00 Hotel-Bloor 413-7481-535.43-10 122.44 Ferry-Bloor 413-7481-535.43-10 13.90 Ferry-Bloor 413-7481-535.43-10 13.90 Hotel-Bloor 413-7481-535.43-10 180.28 Public Works-WW/Storm% Wastewater Remediation Division Total: $6,146.54 Public Works-WW/Stormwtr Department Total: $6,146.54 Harbor Clean Up Fund Total: $6,146.54 AIR FLO HEATING COMPANY INC Ductless Heating Pump 421-7121-533.49-86 800.00 ALL WEATHER HEATING&COOLING Ductless Heat Pump 421-7121-533.49-86 800.00 ALPHA BUILDER CORPORATION Ductless Heat Pumps 421-7121-533.49-86 3,800.00 Windows 421-7121-533.49-86 748.68 ANGELES FURNITURE&CARPET CO Lighting Retrofit 421-7121-533.49-86 1,860.00 ANGELES HEATING, INC Ductless Heat Pumps 421-7121-533.49-86 800.00 CENTURYLINK-QWEST 01-05 A/C 3604529882811B 421-7121-533.42-10 0.24 01-05 A/C 3604525834211 B 421-7121-533.42-10 0.28 01-05 A/C 3604523712585B 421-7121-533.42-10 0.42 01-05 A/C 3604523877817B 421-7121-533.42-10 0.24 01-05 A/C 3604529887652B 421-7121-533.42-10 0.25 12-23 A/C 79513296 421-7121-533.42-10 0.24 12-23 A/C206T302306084B 421-7121-533.42-10 4.08 12-23 A/C206T310164584B 421-7121-533.42-10 5.63 CONSOLIDATED TECH SERVICES scan charges 421-7121-533.42-10 2.83 COZI HOMES CONSTRUCTION, INC Windows 421-7121-533.49-86 3,060.40 DAVE'S HEATING&COOLING SVC Utility Rebate 421-7121-533.49-86 700.00 FLUID A CLEAR RESULT Chgs for November Promo 421-7121-533.49-86 2,745.50 GLASS SERVICES CO INC Windows 421-7121-533.49-86 780.00 Windows 421-7121-533.49-86 511.92 2/03/2015 Page 22 E - 25 a � Id^^ Date: 1/28/2015 * »>rrrrrryfrrrrl,, , City of Port Angeles City Council Expenditure Report From: 111012015 To: 112312015 Vendor Description Account Number Invoice Amount MATHEWS GLASS CO INC Windows 421-7121-533.49-86 367.98 Windows 421-7121-533.49-86 540.00 DEAN MANGIANTINI Windows 421-7121-533.49-86 240.00 KELLY RAYMOND-SAGER Windows 421-7121-533.49-86 511.98 LARRY HERZOG Fridge Decommission 421-7121-533.49-86 100.00 LARRY LACK Ref/Freezer Decommission 421-7121-533.49-86 115.00 MELISSA LISK Refrig. Decommission 421-7121-533.49-86 100.00 TERRI WOOD Clothes Washer 421-7121-533.49-86 50.00 PENINSULA HEAT INC Ductless Heat Pumps 421-7121-533.49-86 800.00 PORT OF PORT ANGELES Lighting Retrofit 421-7121-533.49-86 1,680.00 RADIO PACIFIC INC(KONP) WeatherWise Program 421-7121-533.44-10 300.00 THOMAS BUILDING CENTER Window Installation 421-7121-533.49-86 2,781.60 US BANK CORPORATE PAYMENT SYSTEISeminar Reg. -Hanley 421-7121-533.43-10 445.00 Conf. Registration-Curr 421-7121-533.43-10 625.00 Public Works-Electric Conservation Division Total: $25,277.27 Public Works-Electric Department Total: $25,277.27 Conservation Fund Total: $25,277.27 PUD#1 OF CLALLAM COUNTY Power Supply 1 431-7130-538.47-10 36.51 Public Works-Electric Telecommunications Division Total: $36.51 Public Works-Electric Department Total: $36.51 Telecommunications Fund Fund Total: $36.51 OLYMPIC ELECTRIC CO INC Release Retainage 451-0000-223.40-00 9,244.70 Division Total: $9,244.70 Department Total: $9,244.70 Electric Utility CIP Fund Total: $9,244.70 SPECTRA LABORATORIES, LLC 4th St Stormwater Insp 456-7688-594.65-10 88.50 Public Works-Equip Svcs Stormwater Util CIP Projs Division Total: $88.50 Public Works-Equip Svcs Department Total: $88.50 Stormwtr Util Projects Fund Total: $88.50 ADVANCED TRAVEL CSO Mediation-Puntenney 463-7489-594.65-10 211.56 MOSS-ADAMS, LLP DOR Appeal 463-7489-594.65-10 6,806.00 RYAN,SWANSON&CLEVELAND, PLLC Phase 1 CSO 463-7489-594.65-10 5,292.00 SOUND PUBLISHING INC City Bids-CSO 463-7489-594.65-10 113.76 City Bids-CSO 463-7489-594.65-10 423.44 US BANK OF PORT ANGELES#87 CSO PHASE 11 SAFE DEPOSIT 463-7489-594.65-10 68.75 Public Works-WW/Storm% CSO Capital Division Total: $12,915.51 Public Works-WW/Stormwtr Department Total: $12,915.51 CSO Capital Fund Fund Total: $12,915.51 BAXTER AUTO PARTS#15 HOSES,ALL KINDS 501-0000-141.40-00 4.02 AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 33.63 FIRESTONE COMPLETE AUTO CARE AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 2,695.32 2/03/2015 Page 23 E - 26 a � Id^^ Date: 1/28/2015 * »>rrrrrryfrrrrl,, , City of Port Angeles City Council Expenditure Report From: 111012015 To: 112312015 Vendor Description Account Number Invoice Amount MASCO PETROLEUM, INC FUEL,OIL,GREASE, & LUBES 501-0000-141.20-00 630.71 MOTOR TRUCKS INC AUTO&TRUCK ACCESSORIES 501-0000-141.40-00 88.46 NAPA AUTO PARTS AUTO&TRUCK ACCESSORIES 501-0000-141.40-00 15.82 AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 516.24 AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 117.40 AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 131.19 AUTO&TRUCK ACCESSORIES 501-0000-141.40-00 56.13 O'REILLYAUTO PARTS AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 21.62 HOSES,ALL KINDS 501-0000-141.40-00 2.02 SUNSET DO-IT BEST HARDWARE AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 77.49 AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 38.04 US BANK CORPORATE PAYMENT SYSTEI Deflectors-McBride 501-0000-237.00-00 -9.66 Division Total: $4,418.43 Department Total: $4,418.43 ARAMARK LAUNDRY/DRY CLEANING SERV 501-7630-548.49-90 45.76 LAUNDRY/DRY CLEANING SERV 501-7630-548.49-90 45.76 BAXTER AUTO PARTS#15 AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 16.81 CAPACITY PROVISIONING INC DATA PROC SERV&SOFTWARE 501-7630-548.42-12 33.48 CENTURYLINK-QWEST 01-05 A/C 3604529882811B 501-7630-548.42-10 0.85 01-05 A/C 3604525834211 B 501-7630-548.42-10 0.96 01-05 A/C 3604523712585B 501-7630-548.42-10 1.47 01-05 A/C 3604523877817B 501-7630-548.42-10 0.85 01-05 A/C 3604529887652B 501-7630-548.42-10 0.87 12-23 A/C 79513296 501-7630-548.42-10 0.47 12-23 A/C 206T302306084B 501-7630-548.42-10 14.28 12-23 A/C 206T310164584B 501-7630-548.42-10 19.48 CLALLAM CNTY FIRE DISTRICT 3 EXTERNAL LABOR SERVICES 501-7630-548.34-02 325.00 EXTERNAL LABOR SERVICES 501-7630-548.34-02 250.00 EXTERNAL LABOR SERVICES 501-7630-548.34-02 325.00 CONSOLIDATED TECH SERVICES scan charges 501-7630-548.42-10 7.50 FAR-WEST MACHINE&HYDRAULICS AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 405.58 EXTERNAL LABOR SERVICES 501-7630-548.34-02 325.20 HEARTLINE AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 153.87 AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 119.19 AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 132.19 J B'S UPHOLSTERY AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 28.18 EXTERNAL LABOR SERVICES 501-7630-548.34-02 243.90 LES SCHWAB TIRE CENTER EXTERNAL LABOR SERVICES 501-7630-548.34-02 143.10 AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 417.34 EXTERNAL LABOR SERVICES 501-7630-548.34-02 212.46 O'REILLYAUTO PARTS AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 728.86 OLYMPIC STATIONERS INC OFFICE SUPPLIES, GENERAL 501-7630-548.31-01 97.84 2/03/2015 Page 24 E - 27 a � Id^^ Date: 1/28/2015 * »>rrrrrryfrrrrl,, , City of Port Angeles City Council Expenditure Report From: 111012015 To: 112312015 Vendor Description Account Number Invoice Amount PORT ANGELES TIRE FACTORY LOF/Safety Insp-Veh 1111 501-7630-548.34-02 179.10 AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 18.43 EXTERNAL LABOR SERVICES 501-7630-548.34-02 72.66 EXTERNAL LABOR SERVICES 501-7630-548.34-02 77.17 AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 4.61 EXTERNAL LABOR SERVICES 501-7630-548.34-02 135.49 AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 119.14 AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 47.18 EXTERNAL LABOR SERVICES 501-7630-548.34-02 221.95 AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 121.40 EXTERNAL LABOR SERVICES 501-7630-548.34-02 332.74 AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 89.94 EXTERNAL LABOR SERVICES 501-7630-548.34-02 246.07 AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 284.94 EXTERNAL LABOR SERVICES 501-7630-548.34-02 524.13 AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 129.49 EXTERNAL LABOR SERVICES 501-7630-548.34-02 222.17 AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 5.98 EXTERNAL LABOR SERVICES 501-7630-548.34-02 119.57 AUTO&TRUCK MAINT. ITEMS 501-7630-594.64-10 1,048.88 EXTERNAL LABOR SERVICES 501-7630-594.64-10 160.17 PRICE FORD LINCOLN AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 113.97 AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 190.88 QUALITY 4X4 TRUCK SUPPLY Trailer Axle Assembly 501-7630-548.34-02 211.38 R&S TRANSPORT, INC EXTERNAL LABOR SERVICES 501-7630-548.34-02 243.90 RUDDELL AUTO MALL AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 45.62 AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 44.57 AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 4.62 EXTERNAL LABOR SERVICES 501-7630-548.34-02 31.38 AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 603.33 SUNSET DO-IT BEST HARDWARE AUTO&TRUCK MAINT. ITEMS 501-7630-548.49-90 2.91 SYSTEMS FOR PUBLIC SAFETY, INC AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 107.65 EXTERNAL LABOR SERVICES 501-7630-548.34-02 196.92 US BANK CORPORATE PAYMENT SYSTEITransponder acct.-McBride 501-7630-548.31-01 60.00 Recertification-McBride 501-7630-548.43-10 139.00 Training-Benoff 501-7630-548.43-10 311.44 Deflectors-McBride 501-7630-548.48-10 124.61 Accomod.for tech-McBride 501-7630-548.48-10 98.53 WESTERN PETERBILT INC AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 84.53 Public Works-Equip Svcs Equipment Services Division Total: $10,872.70 Public Works-Equip Svcs Department Total: $10,872.70 Equipment Services Fund Total: $15,291.13 2/03/2015 Page 25 E - 28 a � Id^^ Date: 1/28/2015 * »>rrrrrryfrrrrl,, , City of Port Angeles City Council Expenditure Report From: 111012015 To: 112312015 Vendor Description Account Number Invoice Amount US BANK CORPORATE PAYMENT SYSTEIEthernet Cards-Harper 502-0000-237.00-00 -19.82 Division Total: -$19.82 Department Total: -$19.82 CAPACITY PROVISIONING INC DATA PROC SERV&SOFTWARE 502-2081-518.42-12 300.00 CENTURYLINK-QWEST 01-05 A/C 3604529882811B 502-2081-518.42-10 1.09 01-05 A/C 3604525834211 B 502-2081-518.42-10 1.24 01-05 A/C 3604523712585B 502-2081-518.42-10 1.90 01-05 A/C 3604523877817B 502-2081-518.42-10 1.09 01-05 A/C 3604529887652B 502-2081-518.42-10 1.12 12-23 A/C 79513296 502-2081-518.42-10 0.61 12-23 A/C 206T302306084B 502-2081-518.42-10 18.35 12-23 A/C 206T310164584B 502-2081-518.42-10 25.04 CONSOLIDATED TECH SERVICES scan charges 502-2081-518.42-10 5.25 DUNN, RICKY Cover HelpDesk 502-2081-518.41-50 475.00 VM Ware View 502-2081-518.41-50 536.67 SHARP ELECTRONICS CORP OFFICE MACHINES&ACCESS 502-2081-518.45-31 272.02 OFFICE MACHINES&ACCESS 502-2081-518.45-31 142.70 OFFICE MACHINES&ACCESS 502-2081-518.45-31 199.73 OFFICE MACHINES&ACCESS 502-2081-518.45-31 245.31 OFFICE MACHINES&ACCESS 502-2081-518.45-31 142.87 US BANK CORPORATE PAYMENT SYSTEIEthernet Cards-Harper 502-2081-518.48-10 255.70 Finance Department Information Technologies Division Total: $2,625.69 INSIGHT PUBLIC SECTOR COMPUTER HARDWARE&PERI PHI 502-2082-594.65-10 1,000.17 Finance Department IT Capital Projects Division Total: $1,000.17 Finance Department Department Total: $3,625.86 Information Technology Fund Total: $3,606.04 WCIA(WA CITIES INS AUTHORITY) WCIA LIABILITY/PROGRAM AS 503-1671-517.46-10 484,206.00 Self Insurance Comp Liability Division Total: $484,206.00 Self Insurance Department Total: $484,206.00 Self-Insurance Fund Fund Total: $484,206.00 AFLAC AFLAC SUPP INSURANCE 920-0000-231.53-10 1,298.58 AFSCME LOCAL 1619 PAYROLL SUMMARY 920-0000-231.54-40 288.00 ASSOCIATION OF WASHINGTON CITIES JANUARY SUPPLEMENTAL BILL 920-0000-231.53-30 370.40 BROWN&BROWN OF WASHINGTON PAYROLL SUMMARY 920-0000-231.53-40 1,362.20 CHAPTER 13 TRUSTEE Case#14-14948 920-0000-231.56-90 794.00 FIREFIGHTER'S LOCAL 656 PAYROLL SUMMARY 920-0000-231.54-30 1,896.09 GUARANTEED EDUCATION TUITION PAYROLL SUMMARY 920-0000-231.56-95 263.50 IBEW LOCAL 997 PAYROLL SUMMARY 920-0000-231.54-20 1,487.26 LEOFF P/R Deductions pe 01-04 920-0000-231.51-21 24,936.35 OFFICE OF SUPPORT ENFORCEMENT P/R Deductions pe 01-04 920-0000-231.56-20 647.01 P/R Deductions pe 01-04 920-0000-231.56-20 169.85 PERS P/R Deductions pe 01-04 920-0000-231.51-10 1,707.19 2/03/2015 Page 26 E - 29 a � Id^^ Date: 1/28/2015 * »>rrrrrryfrrrrl,, , City of Port Angeles City Council Expenditure Report From: 111012015 To: 112312015 Vendor Description Account Number Invoice Amount PERS P/R Deductions pe 01-04 920-0000-231.51-11 13,832.14 P/R Deductions pe 01-04 920-0000-231.51-12 47,240.09 POLICE ASSOCIATION PAYROLL SUMMARY 920-0000-231.55-10 426.00 UNITED WAY(PAYROLL) PAYROLL SUMMARY 920-0000-231.56-10 616.50 WSCCCE AFSCME AFL-CIO PAYROLL SUMMARY 920-0000-231.54-40 4,481.89 Division Total: $101,817.05 Department Total: $101,817.05 Payroll Clearing Fund Total: $101,817.05 Totals for check period From: 1/10/2015 To: 1/23/2015 $1,072,185.34 2/03/2015 Page 27 E - 30 /), NGELES A/ � „m"NR((�jYlUl1JJG/lpy� W A S H I N G T O N, U. S. A. CITY COUNCIL MEMO DATE: FEBRUARY 3,2015 To: CITY COUNCIL FROM: WILLIAM BLOOR,CITY ATTORNEY SUBJECT: PUBLIC DEFENSE CONTRACTS FOR 2015 Summary: The City must provide defense for indigent persons accused of misdemeanors and gross misdemeanors within the City limits. Staff has negotiated with three firms to provide public defense for 2015. Recommendation: Approve the three public defense contracts and authorize the City Manager to execute the agreements. BACKGROUND/DISCUSSION: The City of Port Angeles is legally obligated to provide and pay for an adequate indigent defense for persons charged with misdemeanors and gross misdemeanors inside the City limits. Recently, the United States District Court for the Western District of Washington articulated what constitutes an adequate defense. The Court, in Wilbur v. City of Mount Vernon, required that cities provide public defense system "provides actual representation of and assistance to individual criminal defendants, including reasonable investigation and advocacy and where appropriate, the adversarial testing of the prosecutor's case." Additionally, the Washington State Supreme Court instituted standards for attorneys providing public defense. As part of those standards, the court limited the number of cases each public defender may take. For 2015, each public defender can only take 400 misdemeanor cases. The City's caseload requires that the public defense contract be split between several different attorneys and agencies. 2/03/2015 E - 31 In order to satisfy the City's obligation to provide indigent defense and to assure compliance with the new case load standards, Staff has negotiated with three different entities to provide public defense services for the City of Port Angeles. The majority of the cases will be handled by the Clallam Public Defender. The Law Office of Stan Myers and the Payne Law Firm will divide the remainder of the cases. In conclusion, Staff recommends that Council approve the three public defense contracts and authorize the City Manager to execute the agreements. 2/03/2015 E - 32 AGREEMENT FOR INDIGENT LEGAL DEFENSE SERVICES THIS AGREEMENT is entered into between the City of Port Angeles (hereinafter called "City") and Clallam Public Defender (hereinafter called "Contractor") this day of 2015. REPRESENTATIONS 1. The City requires the professional services of the Contractor in order to provide indigent representation for misdemeanor and gross misdemeanor defendants that are prosecuted by the City of Port Angeles and under circumstances that legal defense is required either under the Constitution of the United States or under the Constitution and laws of the State of Washington. 2. The Contractor is qualified and capable of meeting the professional standards for providing criminal defense and related services for indigent misdemeanor and gross misdemeanor defendants facing commitment or incarceration for offenses prosecuted by the City of Port Angeles. Contractor participates in regular training programs on public defense law including a minimum of seven hours of continuing education annually in areas relating to their public defense practice or as otherwise may be mandated by court rule. 3. The City, in consultation with the Contractor and other public defense agencies, is adopting standards for public defense pursuant to the requirements of RCW 10.101.030. AGREEMENTS NOW, THEREFORE, in consideration of the legal services to be provided by the Contractor and the monetary payments to be made to the Contractor by the City, as herein provided, the parties hereby agree as follows: 1. Term of Agreement. This Agreement shall be in effect from the first day of February 2015 through the 31st day of January 2015; provided, however, in the event the state adopts legislation that requires a substantial change in the services provided under this Agreement, either party may give notice of termination. This Agreement shall terminate 60 days following the date such notice is given. Termination For Cause. This Agreement may be terminated for cause for violation of any material term of this agreement. "Material term" shall include any violation indicating a failure to provide representation in accordance with the rules of the court and the ethical obligations applicable to members of the Washington State Bar Association, a violation of the Standards of the provisions relating to insurance, conviction of a criminal charge, and/or a finding that the license of the Attorney, or any attorney providing service under this agreement, has been suspended or revoked. Any violation of the other provisions of this Contract shall be subject to cure. Written notice of contract violation shall be provided to the Contractor who shall have ten (10)business days to correct the violation. Failure to correct the violation will give rise to 2/03/2015 E - 33 termination for cause at the City's discretion. In lieu of terminating this contract, the City may agree in writing to alternative corrective measures. 2. Scope of Work. The Contractor shall provide criminal defense and related services for indigent misdemeanor and gross misdemeanor defendants and certain other persons facing commitment or incarceration for offenses prosecuted by the City of Port Angeles. The Contractor will provide defense services in accordance with standards adopted by the City, the Washington Office of Public Defense, the Washington State Supreme Court, and the Washington State Bar Association. Nothing in this Agreement shall be construed to impair or inhibit the exercise of independent professional judgment when an attorney/client privilege has been established, nor shall this Agreement require or authorize any attorney to engage in conduct prohibited by the Code of Professional Responsibility. In addition to compliance with the Standards,in the performance of work under this Agreement, Contractor shall comply with all federal, state and local laws, ordinances, rules and regulations which are applicable to Contractor's business, equipment, and personnel engaged in operations covered by this Agreement or accruing out of the performance of such operations. The Contractor's obligation to provide services, and the City's obligation to pay for such services, under this Agreement shall be limited to cases or matters in which the District Court having jurisdiction over the case or matter makes a specific determination that the defendant is eligible for appointed counsel and appoints Contractor to the case or matter by court order. The Contractor acknowledges and agrees that it will share the assignment of defense clients with other agencies and that such sharing of assignments will be on a 25/25/50 basis with the Contractor accepting approximately 50% of the indigent defense appointments for new pre-adjudication City cases. Contractor shall accept all assignments of new pre-adjudication appointments on the dates specified in Attachment A. Contractor will also accept the assignment of all post-conviction-probation cases assigned during the contract year. Contractor agrees to accept additional defense clients should one of the other contracting agencies be unable to represent that client due to conflict of interest or other good cause. The Contractor has the right, for good cause shown and with the Court's permission, to decline to represent or discontinue representing any individual, who by his or her request, action, conduct, or financial ability, waives the right to, or is ineligible for, the assistance of counsel at public expense. In the event of a conflict of interest arising and precluding Contractor from representing a client, and upon a finding by the Court that such conflict exists and precludes Contractor from representing the defendant court designation of another attorney to represent the client, shall be at the expense of the City. The Contractor will continue active representation and will complete cases which were assigned in the calendar year covered by the term of this contract with due diligence, and in the event that the Contractor is not awarded the contract for the following calendar year, the Contractor shall then be compensated at the hourly rate of$35.00 per hour. In the event that work is necessary on carryover cases and the Contractor is not awarded the contract, Contractor will be 2/03/2015 2 E - 34 responsible for keeping a record of time worked under the term of his contract on cases for the City and must submit a monthly itemized statement of hours worked and request for payment to the City. In order to assure that the Contractor's caseload is being handled efficiently and in cooperation with the efforts of the District Court and the City Attorney's Office, the Contractor agrees to comply with the following guidelines to the extent possible: a. The Contractor will provide a defense attorney to attend each daily in-custody calendar and at all hearings and other court appearances on cases to which the attorney has been appointed under this agreement. b. The Contractor shall meet with the client and discuss the case and the City Prosecutor's plea offer, if any, within seventy-two hours of arraignment for in-custody defendants and prior to the readiness hearing for out of custody defendants. Contractor will note any plea change for any defendants held in custody the earliest possible court day. c. The Contractor shall attend the arraignment for each case. At arraignment,in addition to other appropriate issues,the Contractor shall be prepared to respond to the plea offer. d. To the maximum extent practicable, the Contractor shall arrange for backup coverage for defense attorneys who are unable to make scheduled court appearances due to vacation or other such reasons that allow advance notice, in order to minimize continuances. e. Contractor shall use its best efforts to review the Clallam County Jail roster on a daily basis to determine whether clients are incarcerated and shall consult with incarcerated clients as soon as possible to represent their interests. f. Contractor will maintain contemporaneous records on a daily basis documenting all work performed on each assigned case. Contractor will provide to the City a quarterly report detailing: i. The number of cases assigned during the period; ii. The disposition of cases assigned during the period; iii. The disposition of cases assigned indicating the number of cases dismissed, the number of cases in which charges were reduced, the number of cases tried, and the number of cases disposed by plea; iv. The number of cases in which a substantive motion was filed V. The number of cases in which an investigator was utilized; g. Contractor shall provide to the Port Angeles Police Department the telephone number or numbers at which a defense attorney may be reached for"critical stage" advice to defendants during the course of police investigations and/or arrest twenty-four(24) hours each day. 3. Case Weighting Based upon case counts maintained by the City and the Clallam Public Defender, current estimates for annual case counts for all indigent cases filed by the City is less than eight hundred(800) cases per year. The City has adopted an unweighted case count. 2/03/2015 3 E - 35 4. Compensation. City agrees to pay Contractor for representation for one-half of new City cases and all cases that only involve a post-conviction sentence amendment, when defendants are found to be qualified for appointment of indigent defense legal counsel. City will pay Contractor$6,250 per month. City anticipates that Contractor will accept up to 520 cases for 2015. Contractor agrees that it will continue to accept case appointments so long as the Contractor's caseload will not violate the Washington State Supreme Court caseload limits. In the event case appointments are accepted in excess of 520 in a calendar year, then Contractor shall be entitled to additional compensation on a pro-rata basis based upon the current yearly rate. 5. Payments in Addition to the Base Compensation. The City shall pay for the following case expenses when reasonably incurred and approved by the District Court from funds available for that purpose: a. Discovery. Discovery shall be provided in accordance with law and court rule by the City Prosecutor. For post-conviction relief cases, discovery includes the cost to obtain a copy of the defense,prosecuting attorney making this charge or court files pertaining to the underlying case. b. Preauthorized Non-Routine Expenses. Non-routine case expenses requested by the Contractor and preauthorized by order of the District Court shall be paid by the City. These charges are in addition to the compensation listed in Paragraph 4 above. Unless the services are performed by Contractor's staff or subcontractors, non-routine expenses include, but are not limited to: i. medical and psychiatric evaluations; ii. expert witness fees and expenses; iii. interpreters; iv. polygraph, forensic and other scientific tests; V. any other non-routine expenses the District Court finds necessary and proper for the investigation,preparation, and presentation of a case. c. Lay Witness Fees. Lay witness fees and mileage incurred in bringing defense witnesses to court,but not including salary or expenses of law enforcement officers required to accompany incarcerated witnesses; d. Copying Clients' Files. The cost, if it exceeds $25, of providing one copy of a client's or former client's case file upon client's or client's appellate, post-conviction relief or habeas corpus attorney's request, or at the request of counsel appointed to represent the client when the client has been granted a new trial; e. Records. Medical, school, birth, DMV, and other similar records, and 911 and emergency communication recordings and logs, when the cost of an individual item does not exceed $75; and 2/03/2015 4 E - 36 f. Process Service. The cost for the service of a subpoena as long as the rate per location does not exceed the amount that would be charged by the local sheriff. 6. Independent Contractor. The status of the Contractor hereunder is that of an independent contractor and the Contractor shall not be construed to be an employee or employees of the City of Port Angeles. As an independent contractor, the Contractor is not entitled to any benefits available to employees of the City, and the Contractor is responsible for withholding any monies required to be withheld from Contractor's employees pursuant to local, state or federal law, including but not limited to worker's compensation, social security, income taxes, use taxes and business and occupations taxes collected by the State of Washington. Contractor shall be responsible for the safety of its employees, agents, and subcontractors in the performance of work hereunder, and shall take all protections reasonably necessary for that purpose. All work shall be done at the Contractor's own risk, and the Contractor shall be responsible for any loss or damage to materials, tools, or other articles used or held in connection with the work. Contractor shall also pay its employees all wages, salaries and benefits required by law and provide for taxes, withholding and all other employment related charges, taxes or fees in accordance with law and IRS regulations. 7. Reports/Records. The City shall have the right to reasonably audit business records of the Contractor(exclusive of attorney-client confidential records)which are relevant to the performance of this agreement. Such review may occur upon thirty days notice to the Contractor, and may include, but not be limited to, on-site inspection by City agents or employees of all financial and non-privileged records or other materials which are pertinent to this agreement and its performance, and any and all non-privileged communications relevant to the performance of this agreement. The Contractor shall preserve and maintain all financial records and records relating to the performance of this agreement for three years after contract termination and shall make such records available for review by the City upon request. 8. Modifications. Either party may request changes in the Agreement; however, any and all modifications shall be in writing and signed by each of the parties. 9. Default. In the event that the Contractor defaults by failing to perform any of the obligations of this Agreement, the City shall have available all contractual remedies under the laws of the State of Washington. If the City chooses to terminate the Agreement for default by the Contractor, the City may at its option obtain performance of the work elsewhere and shall be entitled to recover any extra cost or damage to the City resulting from such default by deduction from any money due or coming to the Contractor. The Contractor shall bear any extra expenses incurred by the City in completing the work, including all increased costs for completing the work, and all damage sustained, or which may be sustained by the City by reason of such default. 10. Nondiscrimination. The Contractor shall not discriminate against any person on the basis of race, color, religion, sex, marital status, Vietnam era veteran's status, disabled veteran condition,physical or mental handicap, or national origin. 2/03/2015 5 E - 37 11. Indemnification/Hold Harmless. The Contractor agrees to hold harmless and indemnify the City, its officers, officials, agents, employees, and representatives from and against any and all claims, costs,judgments, losses, or suits including Attorney's fees or awards, and including claims by Contractor's own employees to which Contract might otherwise be immune under Title 51 arising out of or in connection with any willful misconduct or negligent error, or omission of the Contractor, his officers or agents. It is specifically and expressly understood that the indemnification provided herein constitutes the waiver of the Contractor's waiver of immunity under Title 51 RCW solely for the purposes of this indemnification. The parties have mutually negotiated this waiver. The City agrees to hold harmless and indemnity the Contractor, his or her officers, officials, agents, employees, and representatives from and against any and all claims, costs, judgments, losses, or suits including Contractor's fees or awards, arising out of or in connection with any willful misconduct or negligent error or omission of the City, its officers or agents. This clause shall survive the termination or expiration of this agreement and shall continue to be in effect for any claims or causes of action arising hereunder. 12. Insurance. The Contractor shall procure and maintain for the duration of this agreement insurance against claims for injuries to persons or property which may arise from or in connection with the performance of work hereunder by the Contractor, or the agents, representatives, employees, or subcontractors of the Contractor. a. Minimum Scope of Insurance. Attorney shall obtain insurance of the types described below: i. Commercial General Liability insurance shall be written on ISO occurrence form CG 00 0l and shall cover liability arising from operations, independent contractors,products-completed operations,personal injury and advertising injury, and liability assumed under an insured contract. The City shall be named as an insured under the Service Provider's Commercial General Liability insurance policy with respect to the work performed for the City using ISO additional insured endorsement CG 20 10 10 01 and CG 20 37 10 01 or substitute endorsements providing equivalent coverage. ii. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. iii. Professional Liability insurance appropriate to the Contractor's profession. b. Minimum Amounts of Insurance. Attorney shall maintain the following insurance limits: i. Commercial General Liability insurance shall be written with limits no less than $1,000,000 each occurrence and $2,000,000 general aggregate. 2/03/2015 6 E - 38 ii. Professional Liability insurance shall be written with limits no less than $1,000,000 per claim and $1,000,000 policy aggregate limit. The policy shall contain no exclusion for loss or liability relating to a claim of ineffective assistance of counsel. c. Other Insurance Provisions. The insurance policies are to contain, or be endorsed to contain, the following provisions for Commercial General Liability insurance. i. The Contractor's insurance coverage shall be primary insurance as respect to the City. Any insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Contractor's insurance and shall not contribute with it. ii. The Contractor's insurance shall be endorsed to state that coverage shall not be cancelled by either party, except after thirty (30) days prior written notice by certified mail,return receipt requested,has been given to the City. d. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:VII. e. Verification of Coverage. Contractor shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Contractor before commencement of the work. 13. Applicable Law. This Agreement shall be construed and interpreted in accordance with the laws of the State of Washington, and in the event of dispute the venue of any litigation brought hereunder shall be Clallam County. 14. Warranties. The Contractor warrants that he/she and every attorney and/or intern employed by the Contractor to perform services under this Agreement, has read and is fully familiar with the provisions of the Washington State Supreme Court rule and will read and be familiar with the standards adopted by the City (hereinafter "Standards). Compliance with these Standards goes to the essence of this Agreement. The Contractor, and every attorney and/or intern performing services under this Agreement, shall certify compliance quarterly with the District Court on the form established for that purpose by court rule. A copy of each and every such certification shall be provided to the City contemporaneously with filing with the District Court. The Contractor further warrants that the Compensation reflects all the infrastructure, support, administrative services and systems necessary to comply with the Standards. The Contractor warrants that he has read the Memorandum of Decision in Wilbur v. Mount Veron, NO. C11-1100RSL and has sufficient resources to comply with the directives of the decision, all court rules, and indigent defense standards, including, but no limited to: 2/03/2015 7 E - 39 a. Access to investigation, translation, mental health professionals, and physical assessments; b. Adequate office space to meet with defendant and facilitate confidential communications; c. Case management system to ensure the accuracy of the reports; d. Legal research tools that assist in filing substantive motions; and e. Adequate resources to prepare for trials. IN WITNESS THEREOF, the parties hereto have executed this Agreement as of the day and year first written above. CITY OF PORT ANGELES CLALLAM PUBLIC DEFENDER BY BY Dan McKeen, City Manager Print name. APPROVED AS TO FORM: William E. Bloor, City Attorney ATTEST: Jennifer Veneklasen, City Clerk 2/03/2015 8 E - 40 Attachment A 2015 Calendar January 2015 February 2015 March 2015 No. Su Mo Tu We Th Fr Sa No. Su Mo Tu We Th Fr Sa No. Su Mo Tu We Th Fr Sa 1 1 2 3 6 :.L. 2 3 4 5 6 I 10 :.L. 2 3 4 5 6 I 2 4 5 6 7 8 9 1.09 7 i3 9 10 11 12 13 ii 4 11 18, 9 10 11 12 13 ii 4 3 :1.1. 12 13 14 15 16 1.'I 8 :L5 16 17 18 19 20 21. 12 :L5 16 17 18 19 20 21. 4 :1.i3 19 20 21 22 23 24 9 22 23 24 25 26 27 2� 13 22 23 24 25 26 27 2 5 25 26 27 28 29 30 i3:1. 14 29 30 31 April 2015 May 2015 June 2015 No. Su Mo Tu We Th Fr Sa No. Su Mo Tu We Th Fr Sa No. Su Mo Tu We Th Fr Sa 14 1 2 3 4 b 18 1 2 23 1 2 3 4 5 331 15 5 6 7 8 9 10 1.:1. 19 33 4 5 6 7 8 24 fir'' 8 9 10 11 12 1.3 16 :.L.2 13 14 15 16 17 H(,', 20 :.L.0 11 12 13 14 15 :i r, 25 :.L.-4 15 16 17 18 19 2 09 17 :1.,33 20 21 22 23 24 25 21 :1['7 18 19 20 21 22 23 26 2:1. 22 23 24 25 26 2'7 18 26 27 28 29 30 22 24 25 26 27 28 29 3 09 27 28 29 30 23 3:1. July 2015 August 2015 September 2015 No. Su Mo Tu We Th Fr Sa No. Su Mo Tu We Th Fr Sa No. Su Mo Tu We Th Fr Sa 27 1 2 3 4 31 ii 36 1 2 3 4 5 28 5 6 7 8 9 10 1.:1. 32 2 3 4 5 6 7 � 37 6 7 8 9 10 11 :ii 2 29 :L 2 13 14 15 16 17 H(,', 33 1,j 10 11 12 13 14 :i 5 38 :I. 33 14 15 16 17 18 :ii Ij 30 :1.33 20 21 22 23 24 25 34 :1.03 17 18 19 20 21 22 39 20 21 22 23 24 25 2�3 31 26 27 28 29 30 31 35 23 24 25 26 27 28 29 40 2'7 28 29 30 36 :?10 31 October 2015 November 2015 December 2015 No. Su Mo Tu We Th Fr Sa No. Su Mo Tu We Th Fr Sa No. Su Mo Tu We Th Fr Sa 40 1 2 13 45 :L 2 3 4 5 6 I 49 1 2 3 4 5 41 Z3, 5 6 7 8 9 09 46 i3 9 10 11 12 13 ii 4 50 6 7 8 9 10 11 ii 2 42 :L:1. 12 13 14 15 16 i.'I 47 :1.5 16 17 18 19 20 21 51 :I. 33 14 15 16 17 18 ii Ij 43 :1.18, 19 20 21 22 23 24 48 22 23 24 25 26 27 2� 52 20 21 22 23 24 25 2�3 44 25 26 27 28 29 30 3:1 49 21,3 30 53 2'7 28 29 30 31 C:aIeir-ndairV/ I:::'.a:,oirn 2/03/2015 E - 41 AGREEMENT FOR INDIGENT LEGAL DEFENSE SERVICES THIS AGREEMENT is entered into between the City of Port Angeles (hereinafter called "City") and Law Office of Stan Myers, PLLC (hereinafter called "Contractor") this day of 2015. REPRESENTATIONS 1. The City requires the professional services of the Contractor in order to provide indigent representation for misdemeanor and gross misdemeanor defendants that are prosecuted by the City of Port Angeles and under circumstances that legal defense is required either under the Constitution of the United States or under the Constitution and laws of the State of Washington. 2. The Contractor is qualified and capable of meeting the professional standards for providing criminal defense and related services for indigent misdemeanor and gross misdemeanor defendants facing commitment or incarceration for offenses prosecuted by the City of Port Angeles. Contractor participates in regular training programs on public defense law including a minimum of seven hours of continuing education annually in areas relating to their public defense practice or as otherwise may be mandated by court rule. 3. The City, in consultation with the Contractor and other public defense agencies, is adopting standards for public defense pursuant to the requirements of RCW 10.101.030. AGREEMENTS NOW, THEREFORE, in consideration of the legal services to be provided by the Contractor and the monetary payments to be made to the Contractor by the City, as herein provided, the parties hereby agree as follows: 1. Term of Agreement. This Agreement shall be in effect from the first day of February 2015 through the 31st day of December 2015; provided, however, in the event the state adopts legislation that requires a substantial change in the services provided under this Agreement, either party may give notice of termination. This Agreement shall terminate 60 days following the date such notice is given. Termination For Cause. This Agreement may be terminated for cause for violation of any material term of this agreement. "Material term" shall include any violation indicating a failure to provide representation in accordance with the rules of the court and the ethical obligations applicable to members of the Washington State Bar Association, a violation of the Standards of the provisions relating to insurance, conviction of a criminal charge, and/or a finding that the license of the Attorney, or any attorney providing service under this agreement, has been suspended or revoked. Any violation of the other provisions of this Contract shall be subject to cure. Written notice of contract violation shall be provided to the Contractor who shall have ten (10)business days to correct the violation. Failure to correct the violation will give rise to 2/03/2015 E - 42 termination for cause at the City's discretion. In lieu of terminating this contract, the City may agree in writing to alternative corrective measures. 2. Scope of Work. The Contractor shall provide criminal defense and related services for indigent misdemeanor and gross misdemeanor defendants and certain other persons facing commitment or incarceration for offenses prosecuted by the City of Port Angeles. The Contractor will provide defense services in accordance with standards adopted by the City, the Washington Office of Public Defense, the Washington State Supreme Court, and the Washington State Bar Association. Nothing in this Agreement shall be construed to impair or inhibit the exercise of independent professional judgment when an attorney/client privilege has been established, nor shall this Agreement require or authorize any attorney to engage in conduct prohibited by the Code of Professional Responsibility. In addition to compliance with the Washington State Bar Association Standards,in the performance of work under this Agreement, Contractor shall comply with all federal, state and local laws, ordinances, rules and regulations which are applicable to Contractor's business, equipment, and personnel engaged in operations covered by this Agreement or accruing out of the performance of such operations. The Contractor's obligation to provide services, and the City's obligation to pay for such services, under this Agreement shall be limited to cases or matters in which the District Court having jurisdiction over the case or matter makes a specific determination that the defendant is eligible for appointed counsel and appoints Contractor to the case or matter by court order. The Contractor acknowledges and agrees that it will share the assignment of defense clients with other agencies and that such sharing of assignments will be on a 25/25/50 basis with the Contractor accepting approximately 25% of indigent defense appointments for new pre-adjudication City cases. Contractor will accept assignments of new pre-adjudication defense clients made on the days designated in Attachment A. Contractor acknowledges and agrees that another contracting agency will accept the assignment of all post-conviction probation cases. Contractor agrees to accept additional defense clients should one of the other contracting agencies be unable to represent that client due to conflict of interest, case load limitations, or other good cause. The Contractor has the right, for good cause shown and with the Court's permission, to decline to represent or discontinue representing any individual, who by his or her request, action, conduct, or financial ability, waives the right to, or is ineligible for, the assistance of counsel at public expense. In the event of a conflict of interest arising and precluding Contractor from representing a client, and upon a finding by the Court that such conflict exists and precludes Contractor from representing the defendant court designation of another attorney to represent the client, shall be at the expense of the City. In order to assure that the Contractor's caseload is being handled efficiently and in cooperation with the efforts of the District Court and the City Attorney's Office, the Contractor agrees to comply with the following guidelines to the extent possible: 2/03/2015 2 E - 43 a. A Contractor will provide a defense attorney to attend each daily in-custody calendar and at all hearings and other court appearances on cases to which the attorney has been appointed under this agreement. b. The Contractor shall meet with the client and discuss the case and the City Prosecutor's plea offer, if any, within seventy-two hours of arraignment for in-custody defendants and prior to the readiness hearing for out of custody defendants. Contractor will note any plea change for any defendants held in custody the earliest possible court day. c. The Contractor shall attend the arraignment for each case. At arraignment,in addition to other appropriate issues,the Contractor shall be prepared to respond to the plea offer. d. To the maximum extent practicable, the Contractor shall arrange for backup coverage for defense attorneys who are unable to make scheduled court appearances due to vacation or other such reasons that allow advance notice, in order to minimize continuances. e. Contractor shall use its best efforts to review the Clallam County Jail roster on a daily basis to determine whether clients are incarcerated and shall consult with incarcerated clients as soon as possible to represent their interests. f. Contractor will maintain contemporaneous records on a daily basis documenting all work performed on each assigned case. Contractor will provide to the City a quarterly report detailing: i. The number of cases assigned during the period; ii. The disposition of cases assigned during the period; iii. The disposition of cases assigned indicating the number of cases dismissed, the number of cases in which charges were reduced, the number of cases tried, and the number of cases disposed by plea; iv. The number of cases in which a substantive motion was filed V. The number of cases in which an investigator was utilized; 3. Case Weighting Based upon case counts maintained by the City and the Clallam Public Defender, current estimates for annual case counts for all indigent cases filed by the City is less than eight hundred(800) cases per year. The City has adopted an unweighted case count. 4. Compensation. City agrees to pay Contractor for representation of all City cases, except cases that only involve a post-conviction sentence amendment, when defendants are found to be qualified for appointment of indigent defense legal counsel. City will pay Contractor $145 per case. City will pay an additional $500 for each trial submitted to a jury trial regardless of outcome. 5. Payments in Addition to the Base Compensation. The City shall pay for the following case expenses when reasonably incurred and approved by the District Court from funds available for that purpose: 2/03/2015 3 E - 44 a. Discovery. Discovery shall be provided in accordance with law and court rule by the City Prosecutor. For post-conviction relief cases, discovery includes the cost to obtain a copy of the defense,prosecuting attorney making this charge or court files pertaining to the underlying case. b. Preauthorized Non-Routine Expenses. Non-routine case expenses requested by the Contractor and preauthorized by order of the District Court shall be paid by the City. These charges are in addition to the compensation listed in Paragraph 4 above. Unless the services are performed by Contractor's staff or subcontractors, non-routine expenses include, but are not limited to: i. medical and psychiatric evaluations; ii. expert witness fees and expenses; iii. interpreters; iv. polygraph, forensic and other scientific tests; V. any other non-routine expenses the District Court finds necessary and proper for the investigation,preparation, and presentation of a case. c. Lay Witness Fees. Lay witness fees and mileage incurred in bringing defense witnesses to court,but not including salary or expenses of law enforcement officers required to accompany incarcerated witnesses; d. Copying Clients' Files. The cost, if it exceeds $25, of providing one copy of a client's or former client's case file upon client's or client's appellate, post-conviction relief or habeas corpus attorney's request, or at the request of counsel appointed to represent the client when the client has been granted a new trial; e. Records. Medical, school, birth, DMV, and other similar records, and 911 and emergency communication recordings and logs, when the cost of an individual item does not exceed $75; and f. Process Service. The cost for the service of a subpoena as long as the rate per location does not exceed the amount that would be charged by the local sheriff. 6. Independent Contractor. The status of the Contractor hereunder is that of an independent contractor and the Contractor shall not be construed to be an employee or employees of the City of Port Angeles. As an independent contractor, the Contractor is not entitled to any benefits available to employees of the City, and the Contractor is responsible for withholding any monies required to be withheld from Contractor's employees pursuant to local, state or federal law, including but not limited to worker's compensation, social security, income taxes, use taxes and business and occupations taxes collected by the State of Washington. Contractor shall be responsible for the safety of its employees, agents, and subcontractors in the performance of work hereunder, and shall take all protections reasonably 2/03/2015 4 E - 45 necessary for that purpose. All work shall be done at the Contractor's own risk, and the Contractor shall be responsible for any loss or damage to materials, tools, or other articles used or held in connection with the work. Contractor shall also pay its employees all wages, salaries and benefits required by law and provide for taxes, withholding and all other employment related charges, taxes or fees in accordance with law and IRS regulations. 7. Reports/Records. The City shall have the right to reasonably audit business records of the Contractor(exclusive of attorney-client confidential records) which are relevant to the performance of this agreement. Such review may occur upon thirty days notice to the Contractor, and may include, but not be limited to, on-site inspection by City agents or employees of all financial and non-privileged records or other materials which are pertinent to this agreement and its performance, and any and all non-privileged communications relevant to the performance of this agreement. The Contractor shall preserve and maintain all financial records and records relating to the performance of this agreement for three years after contract termination and shall make such records available for review by the City upon request. 8. Modifications. Either party may request changes in the Agreement; however, any and all modifications shall be in writing and signed by each of the parties. 9. Default. In the event that the Contractor defaults by failing to perform any of the obligations of this Agreement, the City shall have available all contractual remedies under the laws of the State of Washington. If the City chooses to terminate the Agreement for default by the Contractor, the City may at its option obtain performance of the work elsewhere and shall be entitled to recover any extra cost or damage to the City resulting from such default by deduction from any money due or coming to the Contractor. The Contractor shall bear any extra expenses incurred by the City in completing the work, including all increased costs for completing the work, and all damage sustained, or which may be sustained by the City by reason of such default. 10. Nondiscrimination. The Contractor shall not discriminate against any person on the basis of race, color, religion, sex, marital status, Vietnam era veteran's status, disabled veteran condition,physical or mental handicap, or national origin. 11. Indemnification/Hold Harmless. The Contractor agrees to hold harmless and indemnify the City, its officers, officials, agents, employees, and representatives from and against any and all claims, costs,judgments, losses, or suits including Attorney's fees or awards, and including claims by Contractor's own employees to which Contractor might otherwise be immune under Title 51 arising out of or in connection with any willful misconduct or negligent error, or omission of the Attorney, his officers or agents. It is specifically and expressly understood that the indemnification provided herein constitutes the waiver of the Contractor's waiver of immunity under Title 51 RCW solely for the purposes of this indemnification. The parties have mutually negotiated this waiver. The City agrees to hold harmless and indemnity the Contractor, his or her officers, officials, agents, employees, and representatives from and against any and all claims, costs, 2/03/2015 5 E - 46 judgments, losses, or suits including Contractor's fees or awards, arising out of or in connection with any willful misconduct or negligent error or omission of the City, its officers or agents. This clause shall survive the termination or expiration of this agreement and shall continue to be in effect for any claims or causes of action arising hereunder. Contractor shall be responsible for the safety of its employees, agents, and subcontractors in the performance of work hereunder, and shall take all protections reasonably necessary for that purpose. All work shall be done at the Contractor's own risk, and the Contractor shall be responsible for any loss or damage to materials, tools, or other articles used or held in connection with the work. Contractor shall also pay its employees all wages, salaries and benefits required by law and provide for taxes, withholding and all other employment related charges, taxes or fees in accordance with law and IRS regulations. 12. Insurance. The Contractor shall procure and maintain for the duration of this agreement insurance against claims for injuries to persons or property which may arise from or in connection with the performance of work hereunder by the Contractor, or the agents, representatives, employees, or subcontractors of the Contractor. a. Minimum Scope of Insurance. Attorney shall obtain insurance of the types described below: i. Commercial General Liability insurance shall be written on ISO occurrence form CG 00 0l and shall cover liability arising from operations, independent contractors,products-completed operations,personal injury and advertising injury, and liability assumed under an insured contract. The City shall be named as an insured under the Service Provider's Commercial General Liability insurance policy with respect to the work performed for the City using ISO additional insured endorsement CG 20 10 10 01 and CG 20 37 10 01 or substitute endorsements providing equivalent coverage. ii. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. iii. Professional Liability insurance appropriate to the Contractor's profession. b. Minimum Amounts of Insurance. Attorney shall maintain the following insurance limits: i. Commercial General Liability insurance shall be written with limits no less than $1,000,000 each occurrence and $2,000,000 general aggregate. ii. Professional Liability insurance shall be written with limits no less than $1,000,000 per claim and $1,000,000 policy aggregate limit. The policy 2/03/2015 6 E - 47 shall contain no exclusion for loss or liability relating to a claim of ineffective assistance of counsel. c. Other Insurance Provisions. The insurance policies are to contain, or be endorsed to contain, the following provisions for Commercial General Liability insurance. i. The Contractor's insurance coverage shall be primary insurance as respect to the City. Any insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Contractor's insurance and shall not contribute with it. ii. The Contractor's insurance shall be endorsed to state that coverage shall not be cancelled by either party, except after thirty (30) days prior written notice by certified mail,return receipt requested,has been given to the City. d. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:VII. e. Verification of Coverage. Contractor shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Contractor before commencement of the work. In addition to compliance with the Washington State Bar Association Standards, in the performance of work under this Agreement, Contractor shall comply with all federal, state and District laws, ordinances, rules and regulations which are applicable to Attorney's business, equipment, and personnel engaged in operations covered by this Agreement or accruing out of the performance of such operations. 13. Applicable Law. This Agreement shall be construed and interpreted in accordance with the laws of the State of Washington, and in the event of dispute the venue of any litigation brought hereunder shall be Clallam County. 14. Warranties. The Contractor warrants that he/she and every attorney and/or intern employed by the Contractor to perform services under this Agreement, has read and is fully familiar with the provisions of the Washington State Supreme Court rule and will read and be familiar with the standards adopted by the City (hereinafter "Standards). Compliance with these Standards goes to the essence of this Agreement. The Contractor, and every attorney and/or intern performing services under this Agreement, shall certify compliance quarterly with the District Court on the form established for that purpose by court rule. A copy of each and every such certification shall be provided to the City contemporaneously with filing with the District Court. The Contractor further warrants that the Compensation reflects all the infrastructure, support, administrative services and systems necessary to comply with the 2/03/2015 7 E - 48 Standards. The Contractor warrants that he has read the Memorandum of Decision in Wilbur v. Mount Veron, NO. C11-1100RSL and has sufficient resources to comply with the directives of the decision, all court rules, and indigent defense standards, including, but no limited to: a. Access to investigation, translation, mental health professionals, and physical assessments; b. Adequate office space to meet with defendant and facilitate confidential communications; c. Case management system to ensure the accuracy of the reports; d. Legal research tools that assist in filing substantive motions; and e. Adequate resources to prepare for trials. IN WITNESS THEREOF, the parties hereto have executed this Agreement as of the day and year first written above. CITY OF PORT ANGELES LAW OFFICE OF STAN MYERS, PLLC BY BY Dan McKeen, City Manager Print name. APPROVED AS TO FORM: William E. Bloor, City Attorney ATTEST: Jennifer Veneklasen, City Clerk 2/03/2015 8 E - 49 Attachment A 2015 Calendar January 2015 February 2015 March 2015 No. Su Mo Tu We Th Fr Sa No. Su Mo Tu We Th Fr Sa No. Su Mo Tu We Th Fr Sa 1 1 2 3 6 :.L. 2 3 4 5 6 7 10 :.L. 2 3 4 5 6 7 2 4 5 6 7 8 9 1.09 7 i3 9 10 11 12 13 ii 4 11 18, 9 10 11 12 13 ii 4 3 :1.1. 12 13 14 15 16 1.'7 8 :L5 16 17 18 19 20 21. 12 :L5 16 17 18 19 20 21. 4 :1.i3 19 20 21 22 23 74 9 22 23 24 25 26 27 7� 13 22 23 24 25 26 27 7 5 25 26 27 28 29 30 i3:1. 14 29 30 31 April 2015 May 2015 June 2015 No. Su Mo Tu We Th Fr Sa No. Su Mo Tu We Th Fr Sa No. Su Mo Tu We Th Fr Sa 14 1 2 3 4 b 18 1 2 23 1 2 3 4 5 331 15 5 6 7 8 9 10 1.:1. 19 33 4 5 6 7 8 24 '7 8 9 10 11 12 1.3 16 :.L.2 13 14 15 16 17 H(,', 20 :.L.0 11 12 13 14 15 :i r, 25 :.L.-4 15 16 17 18 19 7 09 17 :1.,33 20 21 22 23 24 25 21 :1['7 18 19 20 21 22 23 26 2:1. 22 23 24 25 26 77 18 26 27 28 29 30 22 24 25 26 27 28 29 3 09 27 28 29 30 23 3:1. July 2015 August 2015 September 2015 No. Su Mo Tu We Th Fr Sa No. Su Mo Tu We Th Fr Sa No. Su Mo Tu We Th Fr Sa 27 1 2 3 4 31 ii 36 1 2 3 4 5 28 5 6 7 8 9 10 1.:1. 32 2 3 4 5 6 7 � 37 6 7 8 9 10 11 :ii 7 29 :L 2 13 14 15 16 17 H(,', 33 1,j 10 11 12 13 14 :i 5 38 :I. 33 14 15 16 17 18 :ii Ij 30 :1.33 20 21 22 23 24 25 34 :1.03 17 18 19 20 21 22 39 20 21 22 23 24 25 7�3 31 26 27 28 29 30 31 35 23 24 25 26 27 28 29 40 2'7 28 29 30 36 :?10 31 October 2015 November 2015 December 2015 No. Su Mo Tu We Th Fr Sa No. Su Mo Tu We Th Fr Sa No. Su Mo Tu We Th Fr Sa 40 1 2 13 45 :L 2 3 4 5 6 7 49 1 2 3 4 5 41 Z3, 5 6 7 8 9 09 46 i3 9 10 11 12 13 ii 4 50 6 7 8 9 10 11 ii 7 42 :L:1. 12 13 14 15 16 i.'7 47 :1.5 16 17 18 19 20 21 51 :I. 33 14 15 16 17 18 ii Ij 43 :1.18, 19 20 21 22 23 74 48 22 23 24 25 26 27 7� 52 20 21 22 23 24 25 7�3 44 25 26 27 28 29 30 3:1 49 21,3 30 53 2'7 28 29 30 31 C:aIeir-ndairV/ I:::'.a:,oirn 2/03/2015 E - 50 AGREEMENT FOR INDIGENT LEGAL DEFENSE SERVICES THIS AGREEMENT is entered into between the City of Port Angeles (hereinafter called "City") and (hereinafter called "Contractor") this day of 2015. REPRESENTATIONS 1. The City requires the professional services of the Contractor in order to provide indigent representation for misdemeanor and gross misdemeanor defendants that are prosecuted by the City of Port Angeles and under circumstances that legal defense is required either under the Constitution of the United States or under the Constitution and laws of the State of Washington. 2. The Contractor is qualified and capable of meeting the professional standards for providing criminal defense and related services for indigent misdemeanor and gross misdemeanor defendants facing commitment or incarceration for offenses prosecuted by the City of Port Angeles. Contractor participates in regular training programs on public defense law including a minimum of seven hours of continuing education annually in areas relating to their public defense practice or as otherwise may be mandated by court rule. 3. The City, in consultation with the Contractor and other public defense agencies, is adopting standards for public defense pursuant to the requirements of RCW 10.101.030. AGREEMENTS NOW, THEREFORE, in consideration of the legal services to be provided by the Contractor and the monetary payments to be made to the Contractor by the City, as herein provided, the parties hereby agree as follows: 1. Term of Agreement. This Agreement shall be in effect from the first day of February 2015 through the 31st day of December 2015; provided, however, in the event the state adopts legislation that requires a substantial change in the services provided under this Agreement, either party may give notice of termination. This Agreement shall terminate 60 days following the date such notice is given. Termination For Cause. This Agreement may be terminated for cause for violation of any material term of this agreement. "Material term" shall include any violation indicating a failure to provide representation in accordance with the rules of the court and the ethical obligations applicable to members of the Washington State Bar Association, a violation of the Standards of the provisions relating to insurance, conviction of a criminal charge, and/or a finding that the license of the Attorney, or any attorney providing service under this agreement, has been suspended or revoked. Any violation of the other provisions of this Contract shall be subject to cure. Written notice of contract violation shall be provided to the Contractor who shall have ten (10)business days to correct the violation. Failure to correct the violation will give rise to 2/03/2015 E - 51 termination for cause at the City's discretion. In lieu of terminating this contract, the City may agree in writing to alternative corrective measures. 2. Scope of Work. The Contractor shall provide criminal defense and related services for indigent misdemeanor and gross misdemeanor defendants and certain other persons facing commitment or incarceration for offenses prosecuted by the City of Port Angeles. The Contractor will provide defense services in accordance with standards adopted by the City, the Washington Office of Public Defense, the Washington State Supreme Court, and the Washington State Bar Association. Nothing in this Agreement shall be construed to impair or inhibit the exercise of independent professional judgment when an attorney/client privilege has been established, nor shall this Agreement require or authorize any attorney to engage in conduct prohibited by the Code of Professional Responsibility. In addition to compliance with the Washington State Bar Association Standards,in the performance of work under this Agreement, Contractor shall comply with all federal, state and local laws, ordinances, rules and regulations which are applicable to Contractor's business, equipment, and personnel engaged in operations covered by this Agreement or accruing out of the performance of such operations. The Contractor's obligation to provide services, and the City's obligation to pay for such services, under this Agreement shall be limited to cases or matters in which the District Court having jurisdiction over the case or matter makes a specific determination that the defendant is eligible for appointed counsel and appoints Contractor to the case or matter by court order. The Contractor acknowledges and agrees that it will share the assignment of defense clients with other agencies and that such sharing of assignments will be on a 25/25/50 basis with the Contractor accepting approximately 25% of indigent defense appointments for new pre-adjudication City cases. Contractor will accept assignments of new pre-adjudication defense clients made on the days designated in Attachment A. Contractor acknowledges and agrees that another contracting agency will accept the assignment of all post-conviction-probation cases. Contractor agrees to accept additional defense clients should one of the other contracting agencies be unable to represent that client due to conflict of interest, case load limitations, or other good cause. The Contractor has the right, for good cause shown and with the Court's permission, to decline to represent or discontinue representing any individual, who by his or her request, action, conduct, or financial ability, waives the right to, or is ineligible for, the assistance of counsel at public expense. In the event of a conflict of interest arising and precluding Contractor from representing a client, and upon a finding by the Court that such conflict exists and precludes Contractor from representing the defendant court designation of another attorney to represent the client, shall be at the expense of the City. In order to assure that the Contractor's caseload is being handled efficiently and in cooperation with the efforts of the District Court and the City Attorney's Office, the Contractor agrees to comply with the following guidelines to the extent possible: 2/03/2015 2 E - 52 a. The Contractor will provide a defense attorney to attend each daily in-custody calendar and at all hearings and other court appearances on cases to which the attorney has been appointed under this agreement. b. The Contractor shall meet with the client and discuss the case and the City Prosecutor's plea offer, if any, within seventy-two hours of arraignment for in-custody defendants and prior to the readiness hearing for out of custody defendants. Contractor will note any plea change for any defendants held in custody the earliest possible court day. c. The Contractor shall attend the arraignment for each case. At arraignment,in addition to other appropriate issues,the Contractor shall be prepared to respond to the plea offer. d. To the maximum extent practicable, the Contractor shall arrange for backup coverage for defense attorneys who are unable to make scheduled court appearances due to vacation or other such reasons that allow advance notice, in order to minimize continuances. e. Contractor shall use its best efforts to review the Clallam County Jail roster on a daily basis to determine whether clients are incarcerated and shall consult with incarcerated clients as soon as possible to represent their interests. f. Contractor will maintain contemporaneous records on a daily basis documenting all work performed on each assigned case. Contractor will provide to the City a quarterly report detailing: i. The number of cases assigned during the period; ii. The disposition of cases assigned during the period; iii. The disposition of cases assigned indicating the number of cases dismissed, the number of cases in which charges were reduced, the number of cases tried, and the number of cases disposed by plea; iv. The number of cases in which a substantive motion was filed V. The number of cases in which an investigator was utilized. 3. Case Weighting Based upon case counts maintained by the City and the Clallam Public Defender, current estimates for annual case counts for all indigent cases filed by the City is less than eight hundred(800) cases per year. The City has adopted an unweighted case count. 4. Compensation. City agrees to pay Contractor for representation of all City cases, except cases that only involve a post-conviction sentence amendment,when defendants are found to be qualified for appointment of indigent defense legal counsel. City will pay Contractor $145 per case. City will pay an additional $500 for each trial submitted to a jury trial regardless of outcome. 5. Payments in Addition to the Base Compensation. The City shall pay for the following case expenses when reasonably incurred and approved by the District Court from funds available for that purpose: 2/03/2015 3 E - 53 a. Discovery. Discovery shall be provided in accordance with law and court rule by the City Prosecutor. For post-conviction relief cases, discovery includes the cost to obtain a copy of the defense,prosecuting attorney making this charge or court files pertaining to the underlying case. b. Preauthorized Non-Routine Expenses. Non-routine case expenses requested by the Contractor and preauthorized by order of the District Court shall be paid by the City. These charges are in addition to the compensation listed in Paragraph 4 above. Unless the services are performed by Contractor's staff or subcontractors, non-routine expenses include, but are not limited to: i. medical and psychiatric evaluations; ii. expert witness fees and expenses; iii. interpreter; iv. polygraph, forensic and other scientific tests; V. any other non-routine expenses the District Court finds necessary and proper for the investigation,preparation, and presentation of a case. c. Lay Witness Fees. Lay witness fees and mileage incurred in bringing defense witnesses to court,but not including salary or expenses of law enforcement officers required to accompany incarcerated witnesses; d. Copying Clients' Files. The cost, if it exceeds $25, of providing one copy of a client's or former client's case file upon client's or client's appellate, post-conviction relief or habeas corpus attorney's request, or at the request of counsel appointed to represent the client when the client has been granted a new trial; e. Records. Medical, school, birth, DMV, and other similar records, and 911 and emergency communication recordings and logs, when the cost of an individual item does not exceed $75; and f. Process Service. The cost for the service of a subpoena as long as the rate per location does not exceed the amount that would be charged by the local sheriff. 6. Independent Contractor. The status of the Contractor hereunder is that of an independent contractor and the Contractor shall not be construed to be an employee or employees of the City of Port Angeles. As an independent contractor, the Contractor is not entitled to any benefits available to employees of the City, and the Contractor is responsible for withholding any monies required to be withheld from Contractor's employees pursuant to local, state or federal law, including but not limited to worker's compensation, social security, income taxes, use taxes and business and occupations taxes collected by the State of Washington. Contractor shall be responsible for the safety of its employees, agents, and subcontractors in the performance of work hereunder, and shall take all protections reasonably necessary for that purpose. All work shall be done at the Contractor's own risk, and the 2/03/2015 4 E - 54 Contractor shall be responsible for any loss or damage to materials, tools, or other articles used or held in connection with the work. Contractor shall also pay its employees all wages, salaries and benefits required by law and provide for taxes, withholding and all other employment related charges, taxes or fees in accordance with law and IRS regulations. 7. Reports/Records. The City shall have the right to reasonably audit business records of the Contractor(exclusive of attorney-client confidential records) which are relevant to the performance of this agreement. Such review may occur upon thirty days notice to the Contractor, and may include, but not be limited to, on-site inspection by City agents or employees of all financial and non-privileged records or other materials which are pertinent to this agreement and its performance, and any and all non-privileged communications relevant to the performance of this agreement. The Contractor shall preserve and maintain all financial records and records relating to the performance of this agreement for three years after contract termination and shall make such records available for review by the City upon request. 8. Modifications. Either party may request changes in the Agreement; however, any and all modifications shall be in writing and signed by each of the parties. 9. Default. In the event that the Contractor defaults by failing to perform any of the obligations of this Agreement, the City shall have available all contractual remedies under the laws of the State of Washington. If the City chooses to terminate the Agreement for default by the Contractor, the City may at its option obtain performance of the work elsewhere and shall be entitled to recover any extra cost or damage to the City resulting from such default by deduction from any money due or coming to the Contractor. The Contractor shall bear any extra expenses incurred by the City in completing the work, including all increased costs for completing the work, and all damage sustained, or which may be sustained by the City by reason of such default. 10. Nondiscrimination. The Contractor shall not discriminate against any person on the basis of race, color, religion, sex, marital status, Vietnam era veteran's status, disabled veteran condition,physical or mental handicap, or national origin. 11. Indemnification/Hold Harmless. The Contractor agrees to hold harmless and indemnify the City, its officers, officials, agents, employees, and representatives from and against any and all claims, costs,judgments, losses, or suits including Contractor's fees or awards, and including claims by Contractor's own employees to which Contractor might otherwise be immune under Title 51 arising out of or in connection with any willful misconduct or negligent error, or omission of the Contractor, his officers or agents. It is specifically and expressly understood that the indemnification provided herein constitutes the waiver of the Contractor's waiver of immunity under Title 51 RCW solely for the purposes of this indemnification. The parties have mutually negotiated this waiver. The City agrees to hold harmless and indemnity the Contractor, his or her officers, officials, agents, employees, and representatives from and against any and all claims, costs, judgments, losses, or suits including Contractor's fees or awards, arising out of or in connection 2/03/2015 5 E - 55 with any willful misconduct or negligent error or omission of the City, its officers or agents. This clause shall survive the termination or expiration of this agreement and shall continue to be in effect for any claims or causes of action arising hereunder. Contractor shall be responsible for the safety of its employees, agents, and subcontractors in the performance of work hereunder, and shall take all protections reasonably necessary for that purpose. All work shall be done at the Contractor's own risk, and the Contractor shall be responsible for any loss or damage to materials, tools, or other articles used or held in connection with the work. Contractor shall also pay its employees all wages, salaries and benefits required by law and provide for taxes, withholding and all other employment related charges, taxes or fees in accordance with law and IRS regulations. 12. Insurance. The Contractor shall procure and maintain for the duration of this agreement insurance against claims for injuries to persons or property which may arise from or in connection with the performance of work hereunder by the Contractor, or the agents, representatives, employees, or subcontractors of the Contractor. a. Minimum Scope of Insurance. Attorney shall obtain insurance of the types described below: i. Commercial General Liability insurance shall be written on ISO occurrence form CG 00 0l and shall cover liability arising from operations, independent contractors,products-completed operations,personal injury and advertising injury, and liability assumed under an insured contract. The City shall be named as an insured under the Service Provider's Commercial General Liability insurance policy with respect to the work performed for the City using ISO additional insured endorsement CG 20 10 10 01 and CG 20 37 10 01 or substitute endorsements providing equivalent coverage. ii. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. iii. Professional Liability insurance appropriate to the Contractor's profession. b. Minimum Amounts of Insurance. Attorney shall maintain the following insurance limits: i. Commercial General Liability insurance shall be written with limits no less than $1,000,000 each occurrence and $2,000,000 general aggregate. ii. Professional Liability insurance shall be written with limits no less than $1,000,000 per claim and $1,000,000 policy aggregate limit. The policy shall contain no exclusion for loss or liability relating to a claim of ineffective assistance of counsel. 2/03/2015 6 E - 56 c. Other Insurance Provisions. The insurance policies are to contain, or be endorsed to contain, the following provisions for Commercial General Liability insurance. i. The Contractor's insurance coverage shall be primary insurance as respect to the City. Any insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Contractor's insurance and shall not contribute with it. ii. The Contractor's insurance shall be endorsed to state that coverage shall not be cancelled by either party, except after thirty (30) days prior written notice by certified mail,return receipt requested,has been given to the City. d. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:VII. e. Verification of Coverage. Contractor shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Contractor before commencement of the work. In addition to compliance with the Washington State Bar Association Standards, in the performance of work under this Agreement, Contractor shall comply with all federal, state and District laws, ordinances, rules and regulations which are applicable to Attorney's business, equipment, and personnel engaged in operations covered by this Agreement or accruing out of the performance of such operations. 13. Applicable Law. This Agreement shall be construed and interpreted in accordance with the laws of the State of Washington, and in the event of dispute the venue of any litigation brought hereunder shall be Clallam County. 14. Warranties. The Contractor warrants that he/she and every attorney and/or intern employed by the Contractor to perform services under this Agreement, has read and is fully familiar with the provisions of the Washington State Supreme Court rule and will read and be familiar with the standards adopted by the City (hereinafter "Standards). Compliance with these Standards goes to the essence of this Agreement. The Contractor, and every attorney and/or intern performing services under this Agreement, shall certify compliance quarterly with the District Court on the form established for that purpose by court rule. A copy of each and every such certification shall be provided to the City contemporaneously with filing with the District Court. The Contractor further warrants that the Compensation reflects all the infrastructure, support, administrative services and systems necessary to comply with the Standards. The Contractor warrants that he has read the Memorandum of Decision in Wilbur v. Mount Veron, NO. C11-1100RSL and has sufficient resources to comply with the 2/03/2015 7 E - 57 directives of the decision, all court rules, and indigent defense standards, including, but no limited to: a. Access to investigation, translation, mental health professionals, and physical assessments; b. Adequate office space to meet with defendant and facilitate confidential communications; c. Case management system to ensure the accuracy of the reports; d. Legal research tools that assist in filing substantive motions; and e. Adequate resources to prepare for trials. IN WITNESS THEREOF, the parties hereto have executed this Agreement as of the day and year first written above. CITY OF PORT ANGELES PAYNE LAW FIRM, PS BY BY Dan McKeen, City Manager Print name. APPROVED AS TO FORM: William E. Bloor, City Attorney ATTEST: Jennifer Veneklasen, City Clerk 2/03/2015 8 E - 58 Attachment A 2015 Calendar January 2015 February 2015 March 2015 No. Su Mo Tu We Th Fr Sa No. Su Mo Tu We Th Fr Sa No. Su Mo Tu We Th Fr Sa 1 1 2 3 6 :.L. 2 3 4 5 6 7 10 :.L. 2 3 4 5 6 7 2 4 5 6 7 8 9 1.09 7 i3 9 10 11 12 13 ii 4 11 18, 9 10 11 12 13 ii 4 3 :1.1. 12 13 14 15 16 1.'7 8 :L5 16 17 18 19 20 21. 12 :L5 16 17 18 19 20 21. 4 :1.i3 19 20 21 22 23 74 9 22 23 24 25 26 27 7� 13 22 23 24 25 26 27 7 5 25 26 27 28 29 30 i3:1. 14 29 30 31 April 2015 May 2015 June 2015 No. Su Mo Tu We Th Fr Sa No. Su Mo Tu We Th Fr Sa No. Su Mo Tu We Th Fr Sa 14 1 2 3 4 b 18 1 2 23 1 2 3 4 5 31 15 5 6 7 8 9 10 1.:1. 19 33 4 5 6 7 8 24 '7 8 9 10 11 12 1.3 16 :L 2 13 14 15 16 17 H(,', 20 :L 0 11 12 13 14 15 :i r, 25 :1.4 15 16 17 18 19 709 17 :1.,33 20 21 22 23 24 25 21 :1['7 18 19 20 21 22 23 26 2:1. 22 23 24 25 26 77 18 26 27 28 29 30 22 24 25 26 27 28 29 3 09 27 28 29 30 23 3:1. July 2015 August 2015 September 2015 No. Su Mo Tu We Th Fr Sa No. Su Mo Tu We Th Fr Sa No. Su Mo Tu We Th Fr Sa 27 1 2 3 4 31 ii 36 1 2 3 4 5 28 5 6 7 8 9 10 1.:1. 32 2 3 4 5 6 7 � 37 6 7 8 9 10 11 :ii 7 29 :L 2 13 14 15 16 17 H(,', 33 1,j 10 11 12 13 14 :i 5 38 :I. 33 14 15 16 17 18 :ii Ij 30 :1.33 20 21 22 23 24 25 34 :1.03 17 18 19 20 21 22 39 20 21 22 23 24 25 7�3 31 26 27 28 29 30 31 35 23 24 25 26 27 28 29 40 2'7 28 29 30 36 :?10 31 October 2015 November 2015 December 2015 No. Su Mo Tu We Th Fr Sa No. Su Mo Tu We Th Fr Sa No. Su Mo Tu We Th Fr Sa 40 1 2 13 45 :L 2 3 4 5 6 7 49 1 2 3 4 5 41 Z3 5 6 7 8 9 09 46 i3 9 10 11 12 13 ii 4 50 6 7 8 9 10 11 ii 7 42 :L:1. 12 13 14 15 16 i.'7 47 :1.5 16 17 18 19 20 21 51 :I. 33 14 15 16 17 18 ii Ij 43 :1.i3 19 20 21 22 23 74 48 22 23 24 25 26 27 7� 52 20 21 22 23 24 25 7�3 44 25 26 27 28 29 30 3:1 49 21,3 30 53 2'7 28 29 30 31 C:aIeir-ndairV/ I:::'.a:,oirn 2/03/2015 E - 59 RT NGELES W A S H I N G T 0 N, U. S. A. CITY COUNCIL MEMO DATE: February 3, 2015 To: City Council FROM: TERRY GALLAGHER,CHIEF OF POLICE SUBJECT: APPOINTMENT OF ALISSA BRUCH TO THE PUBLIC SAFETY ADVISORY BOARD Synopsis: The Public Safety Advisory Board (PSAB) is a group of citizen volunteers that provide valuable input to both the police and fire chiefs in respect to law enforcement or fire service actions and programs within the community. Alissa Bruch has applied to fill the vacant school district position on the Board and has been interviewed by the PSAB membership. Subsequent to that interview the PSAB has endorsed her application and looks forward to Ms. Bruch serving as the school district representative. Recommendation: Appoint Ms. Alissa Bruch to fill the vacant Public Safety Advisory Board position where she will specifically serve as the Port Angeles School District 4121 representative. The Public Safety Advisory Board (PSAB)is composed of citizen volunteers representing different areas of the community that provide valuable counsel to both the police and fire chiefs in respect to the operation of the departments. Chapter 2.26 of the Port Angeles Municipal Code establishes the membership criteria of the Board. Currently the PSAB position allocated by ordinance to Port Angeles School District 4121 is vacant. Historically that position has been difficult to fill given the busy and complex schedules kept by most of the school staff. The Port Angeles High School employs Alissa Bruch as a school security officer. Given the complementary nature of the duties of the school security officer in respect to the mission of the PSAB, the Board proposed appointing the school security officer as a permanent member of the Board. Administrative officials with the School District were approached and asked to consider the proposal given the historic challenges faced by the district in providing a member to the PSAB. The school district quickly endorsed the proposal and directed Ms. Bruch, in her capacity as the school security officer, to assume the school district seat on the PSAB. While pursuing her education through Peninsula College, Alissa Bruch spent two years as a Port Angeles Police Department intern. The Department is very familiar with her work ethic and personal interest in public safety issues and is excited to see her assume the designated school district position on the PSAB. She has been interviewed by the sitting Board members and her application was met with enthusiastic approval. The Public Safety Advisory Board unanimously recommends that the City Council approve Ms. Bruch's application to the Board. 2/03/2015 E - 60 " M�b P,QATAN—q 9 r W A S wI i NG -r O N, U. S. A. aPPLIC A ITION FOR AI''PoIC+i"l'I ENT°TO BOARD, COMMISSION OR C'()IVImI`I""rj' ..t{, Roa rd,Commission or Committee to which youare seeking m ppoimmtmmtctmt» Applicant Name and General Information l Al ....... ......... .......� ........ ........ ......... ......... ................. I I'irwt G'vil Last � ....._ �._._.. _. _.____ __.. _ ........... [�arme ^'Ircol Atlalaess VZ City State zij.) o ....... _.. . ....... ............ ............. iHaame Itlaariae Work phono ("ell phone E ma: address 1 1 Date of'l3irtla (to be Vranapluted only by applicants for Ptiblre Safety Advisory la;raaarcl for purposes ofcrirtlirrMl history check to ensure compliance with Port Angeles Municipal Code 2.26.020) Certification and Location Information (ch-cleone) Are you aamploycd ley tilt,City of 1lort Angelv;aa'''? Yes 0 Are you as citizen ofilata l laaited States? N Are you as Registered Voter? No Are you it City resident'"? Yes If'so,Ixrtiu lang Do ya,ar,r aa,uaa0auanaage as business in the City? L7i No Do ytau hold any Ita°caI`essionaal licenses,registrations or ccrtifi aaws,hi any fickl? 1 t; T�fta �u ...,...... .. _ _ .... 2/03/2015 E - 61 Are YOU aawaarc of'any camfliet of interest whidi nai lrt arise by your sa:rvice on at Clity Board or Commission? If`,so,I)Ica s explain: V �.. �... ..;�„ Work or Professional EXIWriellee - List most recent expericnec fir t,ol."attach a resume I?rtaplaayer 'ride From(IMIIY) I o(IM1/Y) I kta ( gl (lc,surpptiaait ,.H� l"',liyalo)yer Title I'raaaat(M/Y) "Io(M/Y) Bricf'job description .... 1°1'mplrayu 'Title From(M/Y) To(P /y) B id'Job&serilsdon Education 4 - List.naanst rrWa'asaata,x(ao`ience fiat Inxti till,aaaAidl,araaation Degree can f j at f'�tu Gra dUated? Yes No m. ....� Institution/Location Degree earncd/IMajaar,lI'QaOl'Study ttratflaaateal'/ Yep; No InStilutiaron/Laacaatiaaat Degree rarrn (I/M aJor karmi ol'study tir°aulrartt�rtJ'? Charitalrle, Social cial and Civic Activitics and Mcmberships- fJs(.raaaJor activities you have laartkJimted ir) dUl'inl„,010 klSt t YC yCtatS teaganiz atoll/Laue atioll Group's purpose/ob.jeetve 19 a fin et7erb Bricklescription ofyour participation: ttat��aa/t. .. G)¢° tan" (i(Wdrtialn 6�rAarki a°� auA �ara;cfralf;� wat I(urf°rr� ....... f I f 1" cawrl7ca'� Brief`description ofyoilr parrticii xrtion:-_ 2 2/03/2015 E - 62 Questions Wily arc yt'ru.q inlc*r°emed in Serving earl this particular Board or Commission? What in your background or experience do you think would 11CII)YOU in serving on this Board? ............ i ................... j What is yurt r underManding of the responsibilities of tthis particrrlrrr Board or Ccraninissicrn? t � m .... ........ ... f"lew,,( f"crr:l fl°cc to add tiny additionai cOrrIMerItS YOU wish to make regarding;your application: ... . ........ . ._ ..... . .. _....�. .a, 11 ir° Date :`lllldiNrlflit completed furrnis t,w Wn cl""(:)t�°,t't►p C;t'r y C;,u"lm 360-417-4631 car°�vr rrel:la(ra�c,ityrrl'lra.t.u;s City ref"'f'ort AngdQs 321 f,. 5"'Street PO Box 1150 Purl Angeles, WA 98362 to compliance with the Americans Nvitta Disaabililios Act, if"yew aced sptccrrri acfcoinirr(Aalions I)ec:ause arl` a I'rlrysicral limitation,please ciar laet ufra,('iuy m arragel's(Jtticsc.a(4 17,4500 so appropriate arran er°nm(s can be made, 3 2/03/2015 E - 63 "OFF'ORT NGELES -= WASH I N G T O N, U. S. A. CITY COUNCIL MEMO DATE: FEBRUARY 3,2015 TO: CITY COUNCIL FROM: NATHAN A.WEST,DIRECTOR COMMUNITY&ECONOMIC DEVELOPMENT SUBJECT: PROPERTY DONATION-GUND Summary: Consideration of acceptance of property donation. Recommendation: Following discussion, Council should authorize acceptance of the donation of property and authorize a quit claim deed to be presented by the proponent. Background: On June 2, 2014, the City's Real Estate Committee considered a proposal to accept a donation of property from the George Gund Trust. The subject properties (2) are located in the same block and are considered to be steep slopes. As such, the properties are also considered landslide hazard area due to the topography. The site location is along the south slope of the Hill Street right-of-way. The subject properties total approximately 22,491 square feet in area and are valued at a total of $2342 due to topography of the sites. During the Real Estate Committee meeting, staff discussed the topography of the site and the fact that the City has maintained much of the bank area in the past that is either right-of-way or currently under City ownership. The donation of land will not result in valuable property being taken off the tax role. Members of the Real Estate Committee agreed to support the donation proposal given the particulars herein described. A title search was conducted on the property and no concerns were identified. The title insurance information is attached. Staff will be available for questions. Attachments: Property information and map 2/03/2015 J _ 7 319 S. Peabody,Suite A 495 W.Spruce,Ste#5 Port Angeles,WA 98362 ® Sequim,WA 98382 (360)457-4451 (360)683-4179 FAX: (360)457-4525 OLYMPIC PENINSULA FAX: (360)683-2774 1-(800)488-0865 T i t I e C o m p a n y 1-(800)488-0864 www.olypentitle.com TITLE INSURANCE - ESCROWS Prepared For Order No.: 103771-BC Reference: Gund Presale Dorsey&Whitney LLP 701 Fifth Ave. Suite 6100 Seattle,WA 98104-7043 Attn: Scottland Glenn By: Beth Carter, Title Examiner For Service on this order call: Beth Carter at Port Angeles (360) 457-4451 OR, send E-Mail message to: beth @olypentitle.com SCHEDULE A EFFECTIVE DATE: December 10,2014 at 8:30 A.M. 1. Policy or Policies to be issued: Amount ALTA OWNER'S STANDARD POLICY $ See Note 42 Premium $ (06-17-06) Proposed Insured: See Note 43 Tax $ Total $0.00 2. Title to Fee Simple Estate or interest in said land is at the effective date hereof vested in: George Gund HI, as Trustee of the George Gund III Revocable Trust under Agreement dated October 10, 1980, last restated August 21, 2007 as to Parcel A and to an Undivided 1/2 Interest in Parcel B; Gordon Gund,as his separate estate, as to an undivided 1/2 Interest in Parcel B 3. The land referred to in this Commitment is situated in the County of Clallam, State of Washington, and described as follows: See Schedule C attached hereto and Incorporated herein by this Reference: END OF SCHEDULE A 2/03/2015 J - 2 SCHEDULE C ORDER NO.: 103771-BC THE LAND REFERRED TO HEREIN IS SITUATED IN THE COUNTY OF CLALLANI, STATE OF WASHINGTON,AND DESCRIBED AS FOLLOWS: PARCEL A: PARCEL NUMBER 06-30-00-012555 LOTS 16, 17,,AND 18 IN BLOCK 125, EXCEPTING THOSE PORTIONS OF SAID LOTS TAKEN BY CONDEMNATION IN CAUSE NO. 7660 THE SUPERIOR COURT OF THE STATE OF WASHINGTON FOR CLALLAM COUNTY; WHEREIN SEATTLE PORT ANGELES AND LAKE CRESCENT RAILWAY, A CORPORATION WAS PETITIONER AND GEORGE F. GUND, ET UX AND ANGELES REALTY COMPANY, A CORPORATION AND HARRY C. PEET, WERE RESPONDENTS, WHICH PARTS OF SAID LOTS SO TAKEN ARE MORT PARTICULARLY DESCRIBED AS FOLLOWS: BEGINNING AT THE NORTHWEST CORNER OF LOT 16 IN BLOCK 125 OF THE TOWNSITE OF PORT ANGELES; THENCE SOUTHERLY ALONG THE WEST LINE OF SAID LOT 16 TO A POINT 24 FEET FROM THE SAID NORTHWEST CORNER; THENCE EASTERLY CROSSING LOTS 16, 17 AND 18 IN SAID BLOCK, INTERSECTING THE EAST LINE OF SAID LOT 18 AT A POINT 24 FEET SOUTHERLY FROM THE NORTHEAST CORNER THEREOF; THENCE NORTHERLY ALONG THE EAST LINE OF SAID LOT TO THE NORT14EAST CORNER THEREOF; THENCE WESTERLY ALONG THE NORTH LINE OF SAID LOTS 150 FEET TO THE PLACE OF BEGINNING. SITUATE IN CLALLAM COUNTY, STATE OF WASHINGTON. PARCEL B: PARCEL NUMBER 06-30-00-013075 LOT 17 IN BLOCK 1311 EXCEPTING THAT PORTION OF SAID LOT TAKEN IN SAID CAUSE NO. 2766 HEREIN BEFORE MENTIONED WHICH PART OF SAID LOT SO TAKEN IS MORE PARTICULARLY DESCRIBED AS FOLLOWS: BEGINNING AT THE NORTHEAST CORNER OF SAID LOT 17; THENCE SOUTHERLY ALONG THE EASTERLY LINE THEREOF 36 FEET; THENCE WESTERLY IN A STRAIGHT LINE TO A POINT ON THE W ESTERLY LINE OF SAID LOT 17, 40 FEET SOUTHERLY FROM THE NORTHWEST CORNER; THENCE NORTHERLY 40 FEET TO THE NORTHWEST CORNER THEREOF; THENCE EASTERLY ALONG THE NORTH LINE OF SAID LOT 17 TO THE TRUE POINT OF BEGINNING; ALSO EXCEPT THAT PORTION CONVEYED TO THE CITY OF PORT ANGELES BY DEED RECORDED IN VOLUME 100, PAGE 528, DESCRIBED AS FOLLOWS: BEGINNING AT THE SOUTHWEST CORNER OF LOT 17; THENCE EASTERLY ALONG THE NORTH BOUNDARY OF FOURTH STREET 14.25 FEET; THENCE NORTH 11013" EAST 101.18 FEET TO THE RIGHT OF WAY OF RAILROAD; THENCE WESTERLY ALONG THE SOUTHERLY BOUNDARY OF SAID RIGHT OF WAY TO THE WEST LINE OF LOT 17; THENCE SOUTHERLY ALONG THE WESTERLY LINE OF LOT 17, 100 FEET TO THE PLACE OF BEGINNING. 2/03/2015 J - 3 SITUATE IN CLALLAM COUNTY, STATE OF WASHINGTON. END OF SCHEDULE C 2/03/2015 J _ 4 0 0 ., w r {iij/i✓/{J '''i w Fig/ % � r 3� / �bio I� N u qtl��!".�'q m �, i / rtj�f�r/// %F i i r/ ' r/'�✓//�r ' y� � Q QI Ln a � ,Ir/�J,/ y��r�Jy�r r / , ,, � �✓J� ` � ,Il � %r, /;%{'�P.a J�l��✓'/'// �"rr�r,���� ' r rl 1l� !. � ,;:,' ,, ',�,9�1 p� - ', , r , I r YvJ a 0 r i��M'i� ,��/d,t ry / ✓v��l ��� iii a�diN',, I d aim✓r{i iii/ r yi, I• k � �ril,/ir�/r/i�� ��� >/�/��i //;yip �r �,"?... %,�,✓/�`/r d F��f��r �iii'-0fi�lr�j����/� �P'� i w f r rr i n v r r. 1. ra tl i � ✓ /�� r//r � / 1 7 n r / y � r' r q Plq ii Itl' ri r /� y ' i NGELES Mm"AWWORT 4 W AS H I N G T O N, U. S. A. CITY COUNCIL MEMO DATE: FEBRUARY 3,2015 TO: CITY COUNCIL FROM: CRAIG FULTON,P.E.,DIRECTOR OF PUBLIC WORKS&UTILITIES SUBJECT: SEWER FUND COALITION-CITY OF SHELTON PROPOSAL Summary: On December 16, 2014, the City of Shelton presented an initiative to the Port Angeles City Council to join a Sewer Fund Coalition with the intent to lobby State legislators for financial support. Council requested this subject be brought back to Council the first meeting in February. Recommendation: It is City Staff's position that City Council not join the Sewer Fund Coalition inter-local agreement. Background/Analysis: In January 2014, the City of Shelton began organizing a Sewer Funding Coalition (SFC). The SFC is intended to be a statewide coalition of smaller local governments to lobby the Legislature for wastewater"grants" during the 2015 legislative session. The Coalition would raise funds for this effort by having municipalities sign an Inter-local Agreement(ILA) and contribute $500 or $.20 per person of their population, whichever is higher. This would be approximately $3,800 for Port Angeles as a"Support Fee", although Port Angeles was offered a reduction in this fee to $2,000. The goal is to raise $21,000. The funds would be allocated to hire a lobbyist for the legislative session. Currently, the City of Shelton is holding received monies in a trust. The coalition has identified the Centennial Clean Water Fund as the source for legislative grant appropriations. This fund assists smaller local governments facing financial hardship to build wastewater facilities. The SFC plans to hire lobbyist Dave Arbaugh, a resident of Shelton, who has been lobbying the Washington Legislature for 16 years. The intent would be to hire Arbaugh for the entire 2015 legislative session. 2/03/2015 J - 6 Page 2 Memo to Council Re: Sewer Fund Coalition February 3,2015 Interlocal Agreement The City of Shelton is proposing to use an ILA to establish the coalition. Shelton is looking to partner with City of Port Angeles initially, then have other cities that join the coalition co-sign the ILA or just contribute to the fund. The proposed ILA: • Establishes a relationship between Shelton and Port Angeles • States the purpose of the coalition • Allows for participation of other public agencies in the coalition • Explains SFC advocacy efforts • Creates a communication standard for members • States the termination procedures and duration of the ILA Concerns The City of Port Angeles has several high priority utility projects ongoing that are also competing for scarce State funding assistance, the most important of which is the Landfill Bluff project. There is concern that were Port Angeles to join the SFC, legislators could become confused regarding the City's true priorities, and divert their focus from the Landfill Bluff financial assistance requirements. Secondly, though it is important that State and Federal funding be allocated for new unfunded/ unplanned regulations, it is inappropriate to lobby legislators for grant assistance for maintenance and/or modernization projects that should be planned and funded by all municipalities as sound financial long term strategies in their Capital Facility Plan. Last, the Washington State Assistant Attorney General has indicated that Centennial Clean Water Funds cannot be used to retire outstanding debt (backfill funding), which was one of the original goals of the SFC. 2/03/2015 J - 7 ` CITY OF SHELTON � COMMISSION BRIEFING REQUEST (Please Use Bolded Information Inserts) Touch Date: November 3 Department: Admin Brief Date: November 10 Action Date: November 17 Presented By: Dave O'Leary APPROVED FOR COMMISSION Action Requested: PACKET: ROUTE TO: REVIEWED: PROGRAM/PROJECT TITLE: Interlocal Agreement for the ❑ Ordinance ❑ Dept. Head Sewer Funding Coalition ATTACHMENTS: ❑ Resolution ❑ Finance Director Interlocal Agreement for the Sewer Funding Coalition El Motion F-1 Attorney ❑ City Clerk ❑ Other ® City Administrator DESCRIPTION OF THE PROGRAM/PROJECT AND BACKGROUND INFORMATION: Introduction In January 2014, Shelton began organizing the Sewer Funding Coalition (SFC). The SFC is a statewide coalition of smaller local governments that will lobby the Legislature for wastewater grants during the 2015 legislative session. So far, 14 cities are in the coalition and we have raised over$10,000 in checks and pledges. Our goal is to raise $21,000.These funds are allocated to hire a lobbyist for the legislative session. Currently, we are holding this money in a trust. Background on the Sewer Funding Coalition The SFC was formed out of necessity due to Shelton's $56 million wastewater debt and current$6.5 million Basin 3 wastewater project. We were mandated to complete upgrades and they were mostly to replace aging systems that no longer operated as originally intended. The consequence of the upgrades is increased residential sewer rates. The average residential sewer bill is $92 a month and by 2020 it will rise to $135 a month. Shelton is a low income community. Citizens have limited discretionary income. As they shift money to pay for higher sewer rates, fewer monies are available for quality of life purchases and the local economy. We discussed our dilemma with local legislators. They are very sympathetic. However, they say they are unable to secure a capital appropriation of$6.5 million for Basin 3. They advised us to form a coalition of service providers that will put pressure on legislators throughout the state to find grant money for our project and others alike. This summer, we identified the Centennial Clean Water Fund as the appropriate fund for legislative grant appropriations. This fund assists smaller local governments facing financial hardship build wastewater facilities. We have met with the Department of Ecology and the Association of Washington Cities for advice and support. Comi2yUg dji�efmg Form Revised 01/20/04 1 - 8 Building the Coalition So far, we have conducted over 30 conference calls with cities to raise awareness of and financial support for the coalition. We are asking cities to contribute $500 or$.20 per person of their population, whichever is higher. We just completed a mass mailing about the coalition to all cities in Washington with a population under 25,000 and requested a conference call with their Mayor or appropriate city officials. There are 20 more conference calls scheduled with even more to come. Almost every city we have spoken with is supportive of the coalition and is taking our financial request to their city councils. Hiring a Lobbyist The SFC plans to hire lobbyist Dave Arbaugh, a resident of Shelton. Shelton hired Arbuagh in 2013 to lobby for a wastewater appropriation and this effort was successful. He has been lobbying the Washington Legislature for 16 years, and has a record of service with other local governments. Another benefit of Arbaugh is he has a good relationship with the Association of Washington Cities, an association that will also lobby on the coalition's behalf. We need to hire Arbaugh for the entire 2015 legislative session. The session is scheduled from 1/12/15— 4/26/15 but, due to the politics of the legislature, we expect the session to run until the end of June as it did in 2013. This means we may need to hire Arbaugh from January 2—June 30, 2015, a total of six months. The expense is detailed below. • Monthly rate for lobbyist: $3,500 • Total for 6 months of service (1/2/15-6/30/15): $3,500 x 6 = $21,000 • Coalition contribution: $21,000 • Shelton's contribution: $0 Interlocal Agreement In order to hire a lobbyist for the 2015 session, we must keep raising monies and expend funds that cities have contributed to SFC. For this to happen, we need to adopt a method of accepting funds that is in accordance with state law. After conferring with our legal and finance departments, counsel recommended that we create an Interlocal agreement (ILA)with another city in the coalition. Legal has drafted an agreement. The State Auditor's Office reviewed the agreement they did not take issue with it. Once we partner on the ILA with another city, other cities that join the coalition have the option to co-sign the ILA or just contribute to the fund. The City of Port Angeles has been a strong supporter of our efforts and is preparing to adopt the ILA as our first contractual partner. The ILA: • Establishes a relationship between Shelton and Port Angeles • States the purpose of the coalition • Allows for participation of other public agencies in the coalition • Explains SFC advocacy efforts • Creates a communication standard for members • States the termination procedures and duration of the ILA Partnering with another city with an ILA is the simplest solution to meet statute requirements for receiving funds from coalition members. The ILA creates a legal framework for the funds. Comi2yUg dji�efmg Form Revised 01/20/04 1 - 9 ANALYSIS/OPTIONS/ALTERNATIVES: The interlocal agreement is the simplest option for accepting funds. Another option is creating a nonprofit but that would create additional complexity and require more staff time than we have capacity for. BUDGET/FISCAL INFORMATION: As planned there is limited fiscal impact. Per the ILA, we are planning to contribute a little under$2,000 toward the lobbying expense. Given our results to date, we should be able to raise the remaining funds from other cities. If for some reason we are unable to do so, we will return to the City Commission with updated information, and request direction. STAFF RECOMMENDATION: Staff recommends that the Commission approve the interlocal agreement for the Sewer Funding Coalition and authorize the City Administrator to make the necessary budget amendments by placing on the consent agenda for November 17, 2014. ComipkUg c djix efmg Form Revised 01/20/04 1 - 10 INTERLOCAL AGREEMENT BETWEEN THE CITIES OF SHELTON AND PORT ANGELES ESTABLISHING A SEWER FUNDING COALITION WHEREAS, Chapter 39.34 RCW permits public agencies to "make the most efficient use of their powers by enabling them to cooperate with other localities on a basis of mutual advantage;" and WHEREAS, increasing mandates on the sewer utilities owned and operated by Shelton and Port Angeles, without sufficient accompanying funding to achieve those mandates, has created a substantial financial hardship; and WHEREAS, Shelton and Port Angeles are not alone in this hardship—the majority of Washington cities, especially those in rural areas with smaller populations, are in the same position; and WHEREAS, Shelton and Port Angeles desire to join efforts to educate the State Legislature, Governor's office, and agencies including the Department of Ecology about the financial realities of operating a municipal sewer utility; and WHEREAS, Shelton and Port Angeles desire to join efforts to lobby the State Legislature, Governor's office, and agencies including the Department of Ecology for sewer grant funding; and WHEREAS, Shelton and Port Angeles desire to build a coalition of cities and rural local governments to contribute to these efforts. NOW, THEREFORE, the Cities of Shelton and Port Angeles (hereinafter"the Parties") agree to the following terms of this Interlocal Agreement: L Coalition established -Purpose A. The Parties hereby establish a Sewer Funding Coalition. The Coalition shall be a cooperative enterprise, and not a separate legal or administrative entity. The City of Shelton shall serve as the administrator of the Agreement. B. The purposes of the Coalition shall be to lobby for and pursue grant funding from the State, including but not limited to the Legislature and Governor's office and agencies including the Department of Ecology; conduct outreach to Washington cities and counties regarding their levels of hardship relative to their sewer utilities and their interest and ability to contribute to the Coalition; and to educate State legislators, executives, and administrators regarding the financial realities of operating a municipal sewer utility. C. Specific goals of the Coalition regarding the State Centennial Program are to increase the fund to at least $200 million per biennium; persuade the State legislature to make funds available for existing debt; raise the existing project cap to $10 million; and persuade the State to revise"hardship" standards so that additional communities and projects can qualify for funding. 2/03/2015 J - 11 It Participation of other public agencies in the Coalition A. The Parties invite other municipal sewer providers to participate in the Coalition (hereinafter"Coalition Participants"). B. Coalition Participants may elect to become Parties to this Interlocal agreement, but shall not be required to do so as a condition of participation. C. Coalition Participants shall make an initial flat contribution of$500 or$.20/person of population (e.g., a$2,000 contribution for a city with a population of 10,000) (hereinafter"Support Fee"), whichever is more, as a condition of participation. D. Support Fees shall be paid to the City of Shelton. Shelton shall account for the fees, and shall maintain the fees in a dedicated Sewer Coalition Operating Fund until expended. Upon request, Shelton shall disclose the balance of the Operating Fund, along with supporting documentation of fees paid and expended, to the other Parties and Coalition Participants. E. The Support Fees shall be used for the purposes set forth in Part LB of this Agreement. F. The Parties may request that Coalition Participants contribute additional Support Fees as needed to fund Coalition purposes. III. Legislative advocate A. To assist in achieving the Coalition's purposes, the Parties desire to obtain the services of a legislative advocate for the 2015 legislative session. B. The retention of an advocate shall be dependent upon raising enough Support Fees from Coalition Participants to pay the advocate's compensation. C. Upon receipt of a sufficient level of Support Fees, Shelton shall recruit and contract with the legislative advocate, subject to input from the other Parties into the advocate's qualifications. Shelton shall have sole discretion to terminate or modify the advocate's contract as necessary to maintain progress on achieving the purposes of this Agreement. IV. Updates to Parties and participants A. The Parties shall keep each other, and coalition participants, updated on the actions of the Coalition and its progress on achieving goals. B. Methods of providing updates may include, but are not limited to, updates via e-mail to the designated representatives of Coalition Participants, and posting on the Sewer Funding Coalition blog or agency website. 2/03/2015 J - 12 V. Miscellaneous provisions A. Ratification by legislative authorities. Parties to this Agreement shall obtain appropriate authorization from their Council or Commission. B. Duration. This Agreement shall remain in effect for a period of one calendar year from its effective date, and shall automatically renew in additional one-year increments unless modified or terminated by any Party. C. Termination. Any Party may terminate its participation in this Agreement by giving the other Parties thirty (30) days advance notice. Coalition Participants may withdraw from participation at any time. Upon withdrawal or termination, no Party or Coalition participant shall be entitled to a refund of Support Fees. Provided, however, that if the Parties mutually agree to disband this Agreement with funds remaining in the Operating Fund, Parties and Coalition Participants shall receive a pro rata refund of their Support Fees. D. Filing. Each Party to this Agreement shall post a copy of the executed Agreement electronically on its website. E. Counterparts. This Agreement may be executed in counterparts. F. Amendment. This Agreement may be amended at any time upon mutual agreement of the Parties. Mayor Cronce Date Commissioner Olsen Commissioner Moore ATTEST: City Clerk 2/03/2015 J - 13 R GELS AS H I N G T O N, U. S. A. �,�� ..:v1, `."""'°"""""""""""""""� CITY COUNCIL MEMO DATE: February 3, 2015 To: CITY COUNCIL FROM: NATHAN A.NEST,DIRECTOR COMMUNITY AND ECONOMIC DEVELOPMENT WILLIAM E.BLOOR,CITY ATTORNEY SUBJECT: Tourism Marketing and Visitor Center Contracts Summary: City Council selected the Chamber of Commerce as the preferred proposal for both tourism marketing and visitor center operation. Staff has completed contracts for Council approval. Recommendation: Approve and authorize the Mayor to Sign the Chamber of Commerce contracts. Background/Analysis On January 20, 2015, City Council was presented with a staff recommendation to approve and authorize the Mayor to Sign the Chamber of Commerce contracts. At 6:00pm on the 20th,just prior to start of the City Council meeting, staff was presented with a notice for a hearing in Clallam County Superior Court. The notice was for consideration of an injunction filed by Mr Dale Wilson. Due to the last minute receipt of this notice, staff recommended that the item be pulled from the January 20th Council Agenda. Subsequent to the Council meeting, the City Attorney filed a motion to dismiss the matter on January 22, 2015. This motion was simultaneously provided to Mr. Wilson. On Friday, January 23rd at 1:30pm, a hearing was conducted by Judge Wood in Clallam County Superior Court. Judge Wood ruled that Mr. Wilson be provided with additional time to review the legal arguments made in the motion to dismiss. A new hearing was scheduled for February 6, 2015. At this time, City staff wanted to provide Council with options for proceeding with this matter. Option 1.) Await the outcome of the February 6 t Superior Court Hearing and tentatively schedule contract consideration for the February 20th Council meeting. K - 1 Option 2.) On January 23rd Mr. Wilson provided a settlement offer to dismiss the court action for injunction if the City Council is willing to interview request for proposal (RFP) finalists for the top three proposers for each RFP. Council would conduct interviews prior to awarding the contracts. Option 3.) Council can proceed with action as originally recommended per the attached January 20th memorandum to Council. Staff would recommend that additional language be added to prevent risk to the City should the Court order an injunction. The attached contracts have been updated with these suggested changes. The state legislature has vested in the City Council the discretionary authority to decide how lodging tax funds will be applied. In this case, the City Council exercised its discretion to allocate lodging tax funds and selected from among competing proposals. It is the City Council's prerogative and sole right to make that discretionary decision. As noted in the January 20, 2015 memorandum staff is recommending that Council approve and authorize the Mayor to sign both contracts with Chamber of Commerce. Staff is available to provide Council with any necessary clarification. Attachment January 20, 2015 Memorandum to Council on Chamber Contracts K - 2 MWA 'ORT .;; NGELES AS H I N G T O N, U. S. A. r�.._ �,�:::::....._:v1, `."".....""""""""""""� CITY COUNCIL MEMO DATE: January 20, 2015 To: CITY COUNCIL FROM: NATHAN A.NEST,DIRECTOR COMMUNITY AND ECONOMIC DEVELOPMENT SUBJECT: Tourism Marketing and Visitor Center Contracts Summary: City Council selected the Chamber of Commerce as the preferred proposal for both tourism marketing and visitor center operation. Council directed staff to negotiate contracts with the Chamber of Commerce for both services. Recommendation: Approve and Authorize the Mayor to sign the Chamber of Commerce contracts for tourism promotion services and visitor center operation. Background/Analysis On December 16, 2014, the City Council considered proposals submitted for tourism marketing services and visitor center operation. City Council selected the Chamber of Commerce for both services and directed staff to negotiate one year contracts to align with the Council authorized Lodging Tax Budget. Staff drafted a contract for tourism promotion services for a total of$175,000. Considering Council authorized $17,000 over and above the Chamber's proposal, the contract clarifies that expenditures associated with this additional amount must be authorized by the City Manager. The contract is valid from January 1, 2015 to December 31, 2015. The contract requires that the Chamber of Commerce provide a strategy and plan for tourism promotion. Deliverables identified by the City Lodging Tax Committee were also incorporated as contract requirements. Washington State Joint Legislative Audit and Review Committee requirements must also be reported on for 2014 and 2015. The Agreement for Tourism Promotion Services (contract) is incorporated as Attachment A to this staff report. Exhibit A of the contract illustrates funding distribution for the contract. A separate contract was drafted for visitor center operation services. This contract is for $78,000. The contract requires that the Chamber track statistically valid survey information on K - 3 visitors to the center. It further specifies that promotion within the Center shall be on an equal basis without regard to whether the entity is a member of the Chamber of Commerce. The contract entitled: "Agreement for the Operation of a Visitors Center within the City of Port Angeles"is incorporated as Attachment B to this staff report. Detailed expenditures are outlined in Exhibit A of the attachment. Both contracts request that the Chamber provide quarterly reports on measurable outcomes. The contracts also require that the Chamber provide performance measures that demonstrate new additional outcomes. Staff recommends that Council approve and authorize the Mayor to sign the Chamber of Commerce contracts for Tourism Promotion and Visitor Center Operation. Attachment A Attachment B K - 4 AGREEMENT FOR TOURIST PROMOTION SERVICES WITHIN THE CITY OF PORT ANGELES THIS AGREEMENT is entered into this day of , 20 , by and between the City of Port Angeles, Washington, a municipal corporation, hereinafter called "City", and the Port Angeles Regional Chamber of Commerce, a non-profit corporation, hereinafter called "Contractor." WHEREAS, the City is a municipal corporation of the State of Washington authorized to contract for tourist promotion services; and, WHEREAS, it is in the public interest that Port Angeles hotel/motel tax funds be expended for tourist promotion services within the City of Port Angeles; and, WHEREAS, pursuant to RCW 67.28.1815, the City is authorized to expend special excise tax funds for "paying all or any part of the cost of tourism promotion, acquisition of tourism-related facilities, or operation of tourism-related facilities." "Tourism promotion" is defined in RCW 67.28.080(6) to include activities and expenditures designed to increase tourism, including but not limited to advertising, publicizing, or otherwise distributing information for the purpose of attracting and welcoming tourists, developing strategies to expand tourism, operating tourism promotion agencies, and funding marketing of special events and festivals designed to attract tourists; and, WHEREAS, the Contractor desires to provide tourist promotion services by operating a promotion agency, advertising, publicizing, and otherwise distributing information for the purpose of attracting and welcoming tourists to the City of Port Angeles, and marketing special events and festivals occurring within the City of Port Angeles. - 1 - K - 5 NOW, THEREFORE, in consideration of the above representations and the mutual covenants and agreements herein, the parties agree as follows: 1. PERFORMANCE BY THE CONTRACTOR. A. Tourist Promotion Services. (1) The Contractor shall create a written strategy and plan to provide tourist promotion services for and to the City. This plan shall include a strategy to advertise, publicize, and distribute information for the purpose of attracting and welcoming tourists to the City. After such strategy and plan are approved by the City Manager, the Contractor will implement the strategy and plan. (2) The Contractor shall provide marketing for special events and festivals occurring within the City. (3) The Contractor shall provide interpretive displays, audio-visual programs, or other media designed to promote City tourist attractions. (4) The Contractor shall recommend to the City goals for 2015 measurable outcomes that exceed 2014 results. These outcomes shall be provided to the City in writing not later than February 15, 2015. B. Record Keeping and Reporting. The Contractor shall maintain records and report to the City as follows: (1) The Contractor shall maintain accounts and records that accurately reflect the revenues and expenses for all services performed under this Agreement. Contractor shall follow Generally Accepted Accounting Principles for non-profit agencies in maintenance of its records. (2) The Contractor shall provide the City with written reports quarterly, fully describing what work has been performed pursuant to this Contract and its revenues and expenses for the quarter. (3) The Contractor shall provide quarterly written reports to the City that include at least the following: A. Facts demonstrating how the Contractor's tourism promotion efforts are increasing the numbers of people traveling to Port Angeles: (i) Away from their place of residence or business and staying 2 - K - 6 overnight in paid accommodations; (ii) Travelling fifty miles or more one way from their place of residence or business for the day or staying overnight; or (iii) From another country or state. B. Measure and report occupancy rates (percentage) from City of Port Angeles hotels and lodging establishments. C. Compare the occupancy rates (percentage) from City of Port Angeles hotels and lodging establishments to the occupancy rates in other cities or destinations on the Olympic Peninsula. D. Identify the types of advertising and promotion that produces the greatest increase in occupancy rates (percentage) in City of Port Angeles hotels and lodging establishments. E. The amount of money spent at Port Angeles area businesses to perform the activities required pursuant to this Agreement. F. Measure and report analytics based on web related marketing efforts. These shall include statistics on visitation of www.portan elg es.org including minimum details such as number of visits, visitor location, top cities, and top days. Measure and report on regional area percentage of visitation. G. Measure and report on social media analytics based on marketing efforts. (4) The Chamber of Commerce is required to submit a "Joint Legislative Audit and Review Committee Report" for 2014 expenditures in accordance with RCW.67.28.1816 to the Washington State Joint Legislative Audit and Review Committee (JLARC) no later than March 15, 2015. Details for the 2015 JLARC report shall be submitted to the City by December 31, 2015. (5) Audits. Contractor will cooperate with the City by facilitating audits by the City of Contractor finances every year during the first quarter of the year and at other times as designated by the City. Contractor will provide all financial information requested by the City and comply with requirements of the Washington State Auditor for reporting, disbursements, and legal compliance. (6) The Contractor's representative, when requested, shall appear before the City Council to report on the Contractor's activities and planned future activities pursuant to this agreement and to answer questions. 3 - K - 7 (7) To the extent feasible, cooperate on joint efforts with other local entities such as PADA, PABA, EDC, Visitor's Bureau, Tourism Commission, etc. (8) The Contractor shall use its best efforts to economize on overhead expenses to the maximum extent feasible in providing the services to be performed pursuant to this Contract. (9) Not later than January 20, 2015, the Contractor shall provide the City with its 2015 budget, which shows all operations of the Contractor, including the tourism promotion services required by this Agreement, the allocation of employee time to the various activities engaged in by the Contractor, and the current salaries and benefits for all employees and classifications of employees. The Contractor shall notify the City within 30 days of any increases in salaries or benefits from the original salaries and benefits provided in the budget. The City will provide a budget form to be used by the contractor to comply with this provision. (10) By March 31, 2015, the Contractor shall identify additional performance measures that can be used to determine the efficacy and benefits its tourism promotion activities. The Contractor shall report on these additional performance measures in the second, third, and fourth quarters of 2015. 2. DURATION OF CONTRACT. A. The performance of the Contractor shall commence on the 1st day of January, 2015, and shall terminate on December 31, 2015. 3. COMPENSATION AND METHOD OF PAYMENT BY CITY A. Compensation for Tourist Promotion Activities. From January 1, 2015 through December 31, 2015, the City shall reimburse Contractor up to one hundred fifty eight thousand dollars ($158,000) Dollars for expenses the Contractor incurs to promote tourism within the City. These activities are more specifically described on Exhibit "A." In addition to the amounts stated in the preceding paragraph, the City Council authorized $17,000 that may be expended in 2015 for tourism promotion on activities, advertising, or events not currently planned. Expenditure of all or any part of that additional authorization may be directed by the City Manager at any time in 2015. 4 - K - 8 As to expenses incurred by the Contractor that are eligible for reimbursement under this Agreement, Contractor shall submit monthly invoices to the City, and City will pay Contractor monthly within 20 days after receipt and approval by the City Manager or designee of said invoices. However, the City will not reimburse the Contractor for late fees incurred by it. B. Covenants. Contractor covenants and agrees that it will not use monies received from the City of Port Angeles for any purposes other than those itemized in paragraph A and above and will not spend the monies for any other purposes whatsoever. C. Nothing contained in this agreement shall be construed as (1) binding the City to expend in any one calendar year any sum in excess of appropriations made by the City in its budget process for the purposes of this agreement for that calendar year or (2) obligating the City to further expenditure of money in excess of such appropriations. 4. BREACH. A. In the event of either party's material breach of the terms or conditions of this Contract, the non-breaching party reserves the right to withhold payments or services until corrective action has been taken or completed. However, the party shall not exercise this right until they have given written notice of such material breach to the breaching party and ten days have passed since the receipt of such notice. This option is in addition to and not in lieu of the parties' right to terminate this Contract or any other right that State law offers for breach of contract. B. If either party shall materially breach any of the covenants undertaken herein or any of the duties imposed upon it by this Contract, such material breach shall entitle the other party to terminate this Contract, provided that the party desiring to terminate for such cause shall give the offending party at least twenty days' written notice, specifying the particulars wherein it is claimed that there has been a violation hereof, and if at the end of such time, the party notified has not removed the cause of complaint, or remedied the purported violation, then the termination of this Contract shall be deemed complete. 5 - K - 9 5. TERMINATION OF AGREEMENT A. Either party may terminate this Agreement in accordance with the termination provisions set out in Section 4 Breach of this Agreement. B. In the event a court issues an injunction or order that in any way (1) limits, conditions, or restricts the ability of the City to enter into a contract with the Contractor, or (2) finds that this Agreement is void or was entered into improperly, or (3) limits, conditions, or restricts the ability of the Contractor to continue to perform this Agreement, or (4) declares that this Agreement should have been awarded by a different procedure or to a different proposer, then in any such event the City, in its sole discretion, may terminate this Agreement. Termination of this Agreement by the City pursuant to this paragraph shall not constitute a breach of Agreement by the City, and such termination shall not entitle the Contractor to any compensation whatsoever except the final payment described in the succeeding paragraph. C. In the event this Agreement is terminated prior December 31, 2015, a final payment shall be made to the Contractor, which, when added to any payments previously made, shall reimburse the Contractor for costs actually incurred as of the date of termination. Final payment shall not include compensation for loss of anticipated income. Except for the final payment, no additional payment shall be due or owing to the Contractor on any grounds whatsoever. As a substantial element of the consideration for the City entering into this Agreement, the Contractor hereby waives and relinquishes any right, claim or cause of action for additional payment. As of the date of termination, all rights and obligations of the Contractor to the City, and of the City to the Contractor, shall cease and determine. 6. NON-DISCRIMINATION. A. The Contractor shall conduct its business in a manner which assures fair, equal and non-discriminatory treatment of all persons, without respect to race, creed or national origin, and, in particular: B. The Contractor shall maintain open hiring and employment practices and will welcome applications for employment in all positions, from qualified individuals who are members of minorities protected by federal equal opportunity/affirmative action requirements; and, C. The Contractor shall comply with all requirements of applicable federal, state or local laws or regulations issued pursuant thereto, relating to the establishment of non-discriminatory requirements in hiring and employment practices and assuring 6 - K - 10 the service of all persons without discrimination as to any person's race, color, religion, sex, Vietnam era veteran's status, disabled veteran condition, physical or mental handicap, or national origin. 7. DISPUTE RESOLUTION. The parties agree that any dispute related to this Agreement shall first be submitted to the City Manager and the Contractor's Executive Director, and they shall attempt to resolve that dispute. If the City Manager and Executive Director are not able to resolve that dispute, the dispute shall next be submitted to the City Council and to the Contractor's Board of Directors. Those entities shall attempt to resolve the dispute. If they are not able to resolve the dispute, the dispute shall be submitted to mediation. The parties shall agree on one mediator. If mediation is unable to resolve the dispute, then either party may take such legal action as they deem appropriate. The venue of any lawsuit related to this Agreement shall be in Clallam County, Washington. 8. INDEPENDENT CONTRACTOR STATUS. The relation created by this Contract is that of independent contracting entities. The Contractor is not an employee of the City and is not entitled to the benefits provided by the City to its employees. The Contractor, as an independent Contractor, has the authority to control and direct the performance of the details of the services to be provided. The Contractor shall assume full responsibility for payment of all Federal, State, and local taxes or contributions imposed or required, including, but not limited to, unemployment insurance, Social Security, and income tax. 9. HOLD HARMLESS AND INSURANCE. Indemnification/Hold Harmless Contractor shall defend, indemnify and hold the City, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or resulting from the acts, errors or omissions of the Contractor in performance of this Agreement, except for injuries and damages caused by the sole negligence of the City. Insurance The Contractor shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Contractor, its agents, representatives, or employees. No Limitation. Contractor's maintenance of insurance as required by the agreement shall not be construed to limit the liability of the Contractor to the coverage provided by such 7 - K - 11 insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. A. Minimum Scope of Insurance Contractor shall obtain insurance of the types described below: 1. Automobile Liability insurance covering all owned, non-owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. 2. Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors, and personal injury and advertising injury. The City shall be named as an insured under the Contractor's Commercial General Liability insurance policy with respect to the work performed for the City. 3. Workers' Compensation coverage as required by the Industrial Insurances laws of the State of Washington. 4. Professional Liability insurance appropriate to the Contractor's profession. B. Minimum Amounts of Insurance Contractor shall maintain the following insurance limits: 1. Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of$1,000,000 per accident. 2. Commercial General Liability insurance shall be written with limits no less than $1,000,000 each occurrence, $2,000,000 general aggregate. 3. Professional Liability insurance shall be written with limits no less than $1,000,000 per claim and $1,000,000 policy aggregate limit. C. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions for Automobile Liability, Professional Liability and Commercial General Liability insurance: 1. The Contractor's insurance coverage shall be primary insurance as respect to the City. Any insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Contractor's insurance and shall not contribute with it. 8 - K - 12 2. The Contractor's insurance shall be endorsed to state that coverage shall not be cancelled by either party, except after thirty (30) days prior written notice by certified mail, return receipt requested,has been given to the City. D. Acceptability of Insurers Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:VII. E. Verification of Coverage Contractor shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Contractor before commencement of the work. 10. OWNERSHIP OF ITEMS PRODUCED All rights, including intellectual property rights, writings, programs, data, records, documents, exhibits,photographic negatives,presentations, or other materials of any kind or nature prepared by the Contractor in connection with the performance of this Agreement shall be the sole and absolute property of the City and constitute "work made for hire" as that phrase is used in federal and/or state intellectual property laws. Upon termination or the expiry of this Agreement, the Contractor agrees to immediately deliver to City, all rights, including intellectual property rights, writings, programs, data, records, documents, exhibits, photographic negatives, presentations, or other materials of any kind or nature prepared for or by the Contractor in connection with the performance of this Agreement. All such material shall be delivered to the City and received by the CITY prior to transmittal of final payment to the Contractor. 11. PUBLIC PROCESS. Public money is being used to fund the activities performed pursuant to this Agreement. Recognizing that, the Contractor shall allow public attendance at all meetings or portions of meetings at which the directors or other representatives of the Contractor take action with regard to this agreement or to any action pursuant to this Agreement. And, the Contractor shall allow for public inspection of all records of the Contractor that relate to this Agreement or any action taken pursuant to this Agreement. 12. ENTIRE CONTRACT. The parties agree that this Contract is the complete expression of the terms hereto and 9 - K - 13 any oral representation or understanding not incorporated herein is excluded. Further, any modification of this Contract shall be in writing and signed by both parties. IN WITNESS WHEREOF, the parties hereto caused this Contract to be executed the day and year first herein above written. CITY OF PORT ANGELES PORT ANGELES REGIONAL CHAMBER OF COMMERCE By: By: Mayor President ATTEST: Jennifer Veneklasen, City Clerk APPROVED AS TO FORM: William E. Bloor, City Attorney G:AEegal Backup\AGREEMENTS&CONTRACTS\2009 Agrmts&Contracts\ChamberofCommerce.111809.doc(11/20/2009) - 10 - K - 14 �" A IRr, O H Op b D ' O ti ff of ti ti of Z O1 n n M 0 0 0 0 0 0 0 0 O ^ Ln ry� O O O al h O h h O ti h O O O N Q O •n 'h •n 'h 4k3 �' V � � M aaaaaaa aaa a � a � aaaag v 1� T y i�l OJ in a O O N O M M M h M ti n M ^ M N M Q N Y C Q i�l a A �' ^ n M 0 0 0 0 al vt vt vt vt O M N O vt O N O X i TI N h N H J � C n M 0 0 0 0 0 0 0 0 0 0 0 ^ O h O ^ H N M 0 0 vt O y� n'f O O O O al I h o . .M o o ^ O cp �� m m pp al O Q Q ti n O h M O O M y� � OJ a c v � � pp al Q Q ti N O M M h M Q h h M ti M g M N M M �y �% •3 C C O 0 0 0 o m h h h h o 0 0 h o 0 0 Y4' O c O � � pp al h Q ti N O Q vt M ryn O1 A A n n M O O O O h h 0 0 Op O O O O p y,y d i+l y LL L Y O 0 o p c O L O1 ~ GO O O 0 0 Ow O N O ^ O vt vt 0 0 vt ^ M N O O O N al O h O ^ p 0 0 vt vt p a^t p� N � m m b �O M N M �-i N M ul N N M N ul ti ro M ul M ul ul M � V N N N ti n 3 ry c m ti ti CO i6�' C a L 3 v c c c a o _ a a a � m � 22 ,�° w °a "' $ 3 u'' o � o� � a ,� � � �� vii �i`a •° m ` 0.*'' K5 4'... .. AGREEMENT FOR THE OPERATION OF A VISITORS CENTER WITHIN THE CITY OF PORT ANGELES THIS AGREEMENT is entered into this day of 20 , by and between the City of Port Angeles, Washington, a municipal corporation, hereinafter called "City", and the Port Angeles Regional Chamber of Commerce, a non-profit corporation, hereinafter called "Contractor." WHEREAS, the City is a municipal corporation of the State of Washington authorized to contract for tourist promotion services; and, WHEREAS, it is in the public interest that Port Angeles hotel/motel tax funds be expended for tourist promotion services within the City of Port Angeles; and, WHEREAS, pursuant to RCW 67.28.1815, the City is authorized to expend special excise tax funds for "paying all or any part of the cost of tourism promotion, acquisition of tourism-related facilities, or operation of tourism-related facilities." "Tourism promotion" is defined in RCW 67.28.080(6) to include activities and expenditures designed to distribute information for the purpose of attracting and welcoming tourists and operating tourism promotion agencies; and, WHEREAS, the Contractor desires to have a visitors center to distribute information for the purpose of attracting and welcoming tourists to the City of Port Angeles. NOW, THEREFORE, in consideration of the above representations and the mutual covenants and agreements herein, the parties agree as follows: - 1 - K - 16 1. PERFORMANCE BY THE CONTRACTOR. A. Visitors Center. (1) The Contractor will provide tourist promotion services by operating a visitors center in the City of Port Angeles. (2) The visitors center shall be operated to distribute information for the purpose of attracting and welcoming tourists to the City of Port Angeles, and to provide informational assistance to tourists or visitors to the City of Port Angeles including travel directions, directions to points of interest, lodging accommodations within the City of Port Angeles and other hospitality services within the City of Port Angeles, recreational activities, cultural events, emergency services, and other services within the City of Port Angeles. (3) The visitors center hours of operation shall be open for the majority of ferry arrival and departure times. Hours shall be in accordance with the Chambers proposed schedule submitted to the City December 2, 2014. (4) The visitors center shall promote, on an equal basis, without regard to whether the entity is a member of the Port Angeles Regional Chamber of Commerce, all Port Angeles area businesses and attractions that request such promotion. B. Record Keeping and Reporting. The Contractor shall maintain records and report to the City as follows: (1) The Contractor shall maintain accounts and records that accurately reflect the revenues and costs for all services performed through the visitors center. Contractor shall follow Generally Accepted Accounting Principles for non-profit agencies in maintenance of its records. (2) The Contractor shall provide the City with written reports quarterly, fully describing the revenues and expenses of the visitors center for the quarter. (3) The Contractor shall provide quarterly written reports to the City that include at least the following: A. The number of visits to the visitors center from people traveling to Port Angeles for business or pleasure: (i) Away from their place of residence or business and staying overnight in paid accommodations; 2 - K - 17 (ii) Travelling fifty miles or more one way from their place of residence or business for the day or staying overnight; or (iii) From another country or state. B. For a statistically valid subset of visitors the contractor shall provide the visitor's place of residence and compile a report showing such locations. C. Determine whether the visitors noted in the preceding section B above are staying at a City of Port Angeles hotel and lodging establishment. D. Determine how the visitors noted in section B above learned of Port Angeles and what prompted the visitor's current trip to Port Angeles. (4) The Chamber of Commerce is required to submit a "Joint Legislative Audit and Review Committee Report" for 2014 expenditures in accordance with RCW.67.28.1816 to the Washington State Joint Legislative Audit and Review Committee (JLARC) no later than March 15, 2015. Details for the 2015 report shall be submitted to the City by December 31, 2015. (5) Audits. Contractor will cooperate with the City by facilitating audits by the City of Contractor finances every year during the first quarter of the year and at other times as designated by the City. Contractor will provide all financial information requested by the City and comply with requirements of the Washington State Auditor for reporting, disbursements, and legal compliance. (6) The Contractor's representative, when requested, shall appear before the City Council to report on the Contractor's activities and planned future activities pursuant to this agreement and to answer questions. (7) To the extent feasible, cooperate on joint efforts with other local entities such as PADA, PABA, EDC, Visitor's Bureau, Tourism Commission, etc. (8) The Contractor shall use its best efforts to economize on overhead expenses to the maximum extent feasible in providing the services to be performed pursuant to this Contract. (9) Not later than January 20, 2015, The Contractor shall provide the City with a budget for the visitors center, including current salaries and benefits for all employees, the allocation of employee time to the various activities engaged in by the Contractor, and classifications of employees and shall notify the City within 30 days of any increases in salaries or benefits from the original salaries and benefits provided in the budget. The City will provide a budget form to be used 3 - K - 18 by the contractor to comply with this provision. (10) By March 31, 2015, the Contractor shall identify additional performance measures that can be used to determine the efficacy and benefits of the visitors center. The Contractor shall report on these additional performance measures in the second, third, and fourth quarters of 2015. 2. DURATION OF CONTRACT. A. The performance of the Contractor shall commence on the 1st day of January, 2015, and shall terminate on December 31, 2015. 3. COMPENSATION AND METHOD OF PAYMENT BY CITY A. Compensation for Operation a Visitors Centers. From January 1, 2015 through December 31, 2015, the City shall pay Contractor Seventy-eight thousand five hundred ($78,500) dollars, for expenses the contractor incurs to operate the visitors center. As to expenses incurred by the Contractor that are eligible for reimbursement under this Agreement, Contractor shall submit monthly invoices to the City, and City will pay Contractor monthly within 20 days after receipt and approval by the City Manager or designee of said invoices. However, the City will not reimburse the Contractor for late fees incurred by it. B. Covenants. Contractor covenants and agrees that it will not use monies received from the City of Port Angeles for any purposes other than operation of the visitors center and for no other purpose whatsoever. 4. BREACH. A. In the event of either party's material breach of the terms or conditions of this Contract, the non-breaching party reserves the right to withhold payments or services until corrective action has been taken or completed. However, the party shall not exercise this right until they have given written notice of such material breach to the breaching party and ten days have passed since the receipt of such 4 - K - 19 notice. This option is in addition to and not in lieu of the parties' right to terminate this Contract or any other right that State law offers for breach of contract. B. If either party shall materially breach any of the covenants undertaken herein or any of the duties imposed upon it by this Contract, such material breach shall entitle the other party to terminate this Contract, provided that the party desiring to terminate for such cause shall give the offending party at least twenty days' written notice, specifying the particulars wherein it is claimed that there has been a violation hereof, and if at the end of such time, the party notified has not removed the cause of complaint, or remedied the purported violation, then the termination of this Contract shall be deemed complete. 5. TERMINATION OF AGREEMENT A. Either party may terminate this Agreement in accordance with the termination provisions set out in Section 4 Breach of this Agreement. B. In the event a court issues an injunction or order that in any way (1) limits, conditions, or restricts the ability of the City to enter into a contract with the Contractor, or (2) finds that this Agreement is void or was entered into improperly, or (3) limits, conditions, or restricts the ability of the Contractor to continue to perform this Agreement, or (4) declares that this Agreement should have been awarded by a different procedure or to a different proposer, then in any such event the City, in its sole discretion, may terminate this Agreement. Termination of this Agreement by the City pursuant to this paragraph shall not constitute a breach of Agreement by the City, and such termination shall not entitle the Contractor to any compensation whatsoever except the final payment described in the succeeding paragraph. C. In the event this Agreement is terminated prior December 31, 2015, a final payment shall be made to the Contractor, which, when added to any payments previously made, shall reimburse the Contractor for costs actually incurred as of the date of termination. Final payment shall not include compensation for loss of anticipated income. Except for the final payment, no additional payment shall be due or owing to the Contractor on any grounds whatsoever. As a substantial element of the consideration for the City entering into this Agreement, the Contractor hereby waives and relinquishes any right, claim or cause of action for additional payment. As of the date of termination, all rights and obligations of the Contractor to the City, and of the City to the Contractor, shall cease and determine. 5 - K - 20 6. NON-DISCRIMINATION. A. The Contractor shall conduct its business in a manner which assures fair, equal and non-discriminatory treatment of all persons, without respect to race, creed or national origin, and, in particular: B. The Contractor shall maintain open hiring and employment practices and will welcome applications for employment in all positions, from qualified individuals who are members of minorities protected by federal equal opportunity/affirmative action requirements; and, C. The Contractor shall comply with all requirements of applicable federal, state or local laws or regulations issued pursuant thereto, relating to the establishment of non-discriminatory requirements in hiring and employment practices and assuring the service of all persons without discrimination as to any person's race, color, religion, sex, Vietnam era veteran's status, disabled veteran condition, physical or mental handicap, or national origin. 7. DISPUTE RESOLUTION. The parties agree that any dispute related to this Agreement shall first be submitted to the City Manager and the Contractor's Executive Director, and they shall attempt to resolve that dispute. If the City Manager and Executive Director are not able to resolve that dispute, the dispute shall next be submitted to the City Council and to the Contractor's Board of Directors. Those entities shall attempt to resolve the dispute. If they are not able to resolve the dispute, the dispute shall be submitted to mediation. The parties shall agree on one mediator. If mediation is unable to resolve the dispute, then either party may take such legal action as they deem appropriate. The venue of any lawsuit related to this Agreement shall be in Clallam County, Washington. 8. INDEPENDENT CONTRACTOR STATUS. The relation created by this Contract is that of independent contracting entities. The Contractor is not an employee of the City and is not entitled to the benefits provided by the City to its employees. The Contractor, as an independent Contractor, has the authority to control and direct the performance of the details of the services to be provided. The Contractor shall assume full responsibility for payment of all Federal, State, and local taxes or contributions imposed or required, including, but not limited to, unemployment insurance, Social Security, and income tax. 9. HOLD HARMLESS AND INSURANCE. Indemnification/Hold Harmless 6 - K - 21 Contractor shall defend, indemnify and hold the City, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or resulting from the acts, errors or omissions of the Contractor in performance of this Agreement, except for injuries and damages caused by the sole negligence of the City. Insurance The Contractor shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Contractor, its agents, representatives, or employees. No Limitation. Contractor's maintenance of insurance as required by the agreement shall not be construed to limit the liability of the Contractor to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. A. Minimum Scope of Insurance Contractor shall obtain insurance of the types described below: 1. Automobile Liability insurance covering all owned, non-owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. 2. Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors, and personal injury and advertising injury. The City shall be named as an insured under the Contractor's Commercial General Liability insurance policy with respect to the work performed for the City. 3. Workers' Compensation coverage as required by the Industrial Insurances laws of the State of Washington. 4. Professional Liability insurance appropriate to the Contractor's profession. B. Minimum Amounts of Insurance Contractor shall maintain the following insurance limits: 1. Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of$1,000,000 per accident. 7 - K - 22 2. Commercial General Liability insurance shall be written with limits no less than $1,000,000 each occurrence, $2,000,000 general aggregate. 3. Professional Liability insurance shall be written with limits no less than $1,000,000 per claim and $1,000,000 policy aggregate limit. C. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions for Automobile Liability, Professional Liability and Commercial General Liability insurance: 1. The Contractor's insurance coverage shall be primary insurance as respect the City. Any insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Contractor's insurance and shall not contribute with it. 2. The Contractor's insurance shall be endorsed to state that coverage shall not be cancelled by either party, except after thirty (30) days prior written notice by certified mail, return receipt requested,has been given to the City. D. Acceptability of Insurers Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:VII. E. Verification of Coverage Contractor shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Contractor before commencement of the work. 10. OWNERSHIP OF ITEMS PRODUCED All rights, including intellectual property rights, writings, programs, data, records, documents, exhibits,photographic negatives,presentations, or other materials of any kind or nature prepared by the Contractor in connection with the performance of this Agreement shall be the sole and absolute property of the City and constitute "work made for hire" as that phrase is used in federal and/or state intellectual property laws. Upon termination or the expiry of this Agreement, the Contractor agrees to immediately deliver to City, all rights, including intellectual property rights, writings, programs, data, records, documents, exhibits, photographic negatives, presentations, or other materials of any kind or nature prepared for or by the Contractor in connection with the performance of this Agreement. All such material shall be delivered to the City and received by the 8 - K - 23 CITY prior to transmittal of final payment to the Contractor. 11. PUBLIC PROCESS. Public money is being used to fund the activities performed pursuant to this Agreement. Recognizing that, the Contractor shall allow public attendance at all meetings or portions of meetings at which the directors or other representatives of the Contractor take action with regard to this agreement or to any action pursuant to this Agreement. And, the Contractor shall allow for public inspection of al records of the Contractor that relate to this Agreement or any action taken pursuant to this Agreement. 12. ENTIRE CONTRACT. The parties agree that this Contract is the complete expression of the terms hereto and any oral representation or understanding not incorporated herein is excluded. Further, any modification of this Contract shall be in writing and signed by both parties. IN WITNESS WHEREOF, the parties hereto caused this Contract to be executed the day and year first herein above written. CITY OF PORT ANGELES PORT ANGELES REGIONAL CHAMBER OF COMMERCE By: By: Mayor President ATTEST: Jennifer Veneklasen, City Clerk APPROVED AS TO FORM: William E. Bloor, City Attorney 9 - K - 24 ^ ^ p S p b h 0 h 0 b of M Ln O h � ti N h Q S h h S O O S S O ni, -F. n n H •-i N b •-i Q Q b uj Q h Q N �; O M N C ', H 0 N HIJ 1/ v v v o N m m v °o H ;. O 2 N N N Q i O n n N O m m ^ O p d N v v m ^i ^i o •-� m �n N m v o a� �? a m m ap N N +n. n. HIJ m m ap o 0 o m �o �n m m � M ao iiY a m m O N S O m m ^ O V V a�j ul Ln M d —m—m777— n N O m m ^ O V V a�j y�j `,.,. m N o o O o O ° ° ° o ° N w ° o ° ° ° o O C tD r r Ln ° uoi N r r Yj •-i N �O '-i V V b ul a ui N N 3 .ti .ti M Q CO 3 a n a = d a w w O VI a W w N X o o o o m N _ ° a a, c u u u a u u u u cK4r F `o m y a` u u u m ° u u af' O _ v cc v o 0 0y, 0 0 0 0 11 a191919 ° Ll -2 v I f S 1' 111'"00F/FFORT NGELES iUIV� WASH I N G T O N, U. S. A. CITY COUNCIL MEMO DATE: February 3, 2015 To: City Council FROM: Byron Olson, Chief Financial Officer SUBJECT: CFP IT0614 Computer Server Replacements Summary: Current Primary File Server Cluster hosts are 5 years old and have become performance and expansion inhibited. The current server cluster directly supports 43+ critical primary virtual servers (i.e.: it "acts" like as if it were 43 separate computers), indirectly another 28 servers and will continue to increase as we phase out individual dedicated physical servers. Replacement server hosts will quadruple our current server host capabilities. Recommendation: Staff recommends moving forward with the purchase of replacement server hardware for new server hosts for Primary File Server Cluster. The purchase consists of four (4) servers at a cost of $149,755.91 including tax. We will purchase the servers using the Washington State Contract vendor IBM/Lenovo through business partner Nordisk Systems. Funds are coming from CFP IT0614 currently budgeted in IT 2015 budget at $150,000. Background/Analysis: Due to equipment limitations on memory and expandability, the performance of the existing server hardware used in the virtual server cluster is being negatively impacted. The current hosts are limited to 2 expansion slots and 288 gigabytes of memory. The new proposed hardware has 7 expansion slots and capacity of up to 1.5 terabytes of memory. Initially the city is currently looking at a memory size of 768 gigabytes due to the costs of memory. In addition, the replaced hardware will be utilized for the foreseeable future as spares for other remaining cluster(s)until they are replaced as well as being used in our testing environment. Impact: Without replacement, continued and more severe limitations on performance and capabilities will occur. Lack of test environment will cause continued testing in a live production cluster with unknown consequences and additional future issues. K - 26 i EMS, INC. ii To: City of Port Angeles Nordisk Systems,Inc. 321 East 5th 6400 SE Lake Road Suite 450 Port Angeles,WA 98362 Milwaukie,OR 97222 Phone: 800-676-2777 QUOTATION Fax: 503-353-7444 Att: Jim Harper January 27,2015 Tel: 360-417-4513 Quote#: JJ-150126-IBM02 Fax: 360-417-4609 Quoted By:John Jaramillo Email: jharperl @cityofpa.us Email:jj @nordisksystems.com Re: IBM x3650 Server Phone: 503-353-7555 Ext.106 ITEM I +fQTY DART# PRO-DUCT and DESCRIPTION UNIT PRICE EXT.PRICE:. IBM x3650 M5 Server 1 4 5462G2U IBM X3650 M5 E5-2650 V3 X/2.3 IOC 105W $4,869.00 $19,476.00 2 4 OOFK645 IBM E5-2650 V3 X/2.3 IOC 105W 2133MHZ 25 $1,685.00 $6,740.00 3 96 46WO800 IBM 32GB TRUDDR4 MEM 4RX4 1.2V PC4 17000 $999.00 $95,904.00 4 16 OOAJ405 48OGB 2.5IN G3HS/WAP SATA MLC ENT VALUE SSD $1,269.00 $20,304.00 5 12 90Y9352 IBM BROADCOM NETXTREME I QUAD PT GBE ADP $359.00 $4,308.00 6 4 42DO510 IBM QLOGIC 8GB FC DUAL PORT HBA SYS X $1,849.00 $7,396.00 7 4 OOKA498 SYS X 3650 M5 PCIE RISER 2 X8 FH FL $89.00 $356.00 8 4 OOKA489 SYS X3650 M5 PCIE RISER 1 X16 FH/FL $89.00 $356.00 9 8 OOKA098 IBM 90OW HIGH EFFICIENCY PLATINUM AC $399.00 $3,192.00 10 4 OONR851 3YR ONSITE REPAIR 24X7 4HR RESPONSE $790.00 $3,160.00 Lenovo:Washington WSCA/NASPO Contract T10-MST-300&B27168 IBM:WSCA/NASPO contract#B27166 and Washington state contract#T10-MST- TOTAL PRICE TO CITY OF PORT ANGELES: $161,192.00 Goi einwinciiii 1111�kcowiit: $23,040.78 TOTAL DISCOUNTED PRICE TO CITY OF PORT ANGELES: $138,151.22 Terms: Net 30-On Approved Credit Freight: Prepay&Add Delivery: N/A Pricing Valid: 28 Days From Quote Date Nordisk Systems,Inc. 1/27/2015 Confidential Page 1 K - 27 tA E 4--J Ln Cu i II / tl dldllj�''V O c viN �I E ICI ru un III 4..J vi ru u�l lYllii� 111 Ilp Y � u C:I Gd1M � i I II NrofMw ,�• r I vik C: ru I Iti� I ff� N( II I I VIII um ���,,,,, w i i „,, �� ����.. .,� ��, ^°�uuuuum �! ,,, �� �. �, �� ,,,y �. 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S. A. � H err A1111M 1111F CITY COUNCIL MEMO DATE: FEBRUARY 3,2015 TO: CITY COUNCIL FROM: DAN MCKEEN,CITY MANAGER SUBJECT: CITY OF PORT ANGELES 2015 WORK PLAN Staff is pleased to present to the City Council, the City of Port Angeles 2015 Community Work Plan. This document provides a brief overview of the City's major projects and activities. The Work Plan does not include most of the routine projects or programs. Instead, it focuses on the major projects being worked on throughout the City's various departments. It takes a significant amount of work on a daily basis to provide municipal services to the citizens and businesses within the City of Port Angeles. The delivery of utilities,public safety services and recreational activities need legal, financial and planning support; this assistance is labor intensive and requires long-term planning and oversight. These services are what most citizens would probably refer to as "routine" and "expected." Perhaps what may be less obvious is the incredible amount of work being accomplished "behind the scenes." The City's Work Plan is intended to be a communications tool between City Council and Staff. By referring to the Work Plan, which includes objectives, rationales, additional workload on staff and where each project fits into the Council's goals, Council can gain a better understanding of each project. In addition, the Work Plan provides a direct link to the City Council goals developed in early 2011. The City Council may also use the Work Plan as a communications tool with the community. The Work Plan includes a timeline illustrating the approximate duration of each project. Staff will provide City Council with a mid-year status report on the Work Plan's progress as well as a year-end report. Status reports will be in the Information Section of the Council Agenda packet, which is also available to the public. A hard copy of the City of Port Angeles 2015 Community Work Plan will be provided to each Councilmember so notes can be made for future reference. The Work Plan is available on the City's website on the City Manager's page or follow this link: htip:Hwa-portangeles.civicplus.com/409/City-Worl-,-Plan 2/03/2015 M - 1 CITY OF PORT ANGELES COMMUNITY WORK PLAN 2015 Submitted to the Port Angeles City Council by: Daniel McKeen, City Manager William Bloor, City Attorney Corey Delikat, Parks & Recreation Director Ken Dubuc, Fire Chief Craig Fulton, Director of Public Works & Utilities Terry Gallagher, Police Chief Byron Olson, Chief Financial Officer Nathan West, Director of Comm. & Economic Development /201 b City ofPort Angeles 2015 Work Plan Table of Contents TABLE OF CONTENTS INTRODUCTION .............................................................................iii DEVELOPMENT............................................................................................iii BUDGET FOCUS AREA................................................................................. iv TIMELINE......................................................................................................V ACCOUNTABILITY.........................................................................................V ACKNOWLEDGEMENT ................................................................vi FISCALLY RESPONSIBLE GOVERNMENT .............................. 1 LONG-RANGE FINANCIAL PLAN....................................................................1 BUDGET DEVELOPMENT-OPERATING&CAPITAL.........................................1 2014 COMPREHENSIVE ANNUAL FINANCIAL REPORT(CAFR).....................2 SALE OF SURPLUS PROPERTY........................................................................2 WELLNESS PROGRAM/AWC BENEFITS TRUST............................................2 LABOR CONTRACT NEGOTIATIONS...............................................................3 EMPLOYEE BENEFITS REVIEW ......................................................................3 SUPERVISORY TRAINING...............................................................................3 UTILITY RATE DEVELOPMENT/ANALYSIS ..................................................4 PUBLIC SAFETY .............................................................................. 5 EMERGENCY MANAGEMENT TRAINING ........................................................5 CONTINUITY OF OPERATIONS (COOP)PLANNING .......................................5 MASS NOTIFICATION SYSTEM TRAINING ......................................................5 OPSCAN RADIO ENGINEERING STUDY........................................................6 PENCOM-JEFFCOM CONSOLIDATION STUDY.........................................6 REPLACE 911 PHONE SYSTEM.......................................................................6 ANALYZE DEPARTMENT ORGANIZATIONAL STRUCTURE..............................6 WASHINGTON SURVEY AND RATING BUREAU..............................................7 FIREWORKS...................................................................................................7 EMERGENCY MANAGEMENT COLLABORATION.............................................7 CONTRACT WITH CLALLAM COUNTY FOR DISTRICT COURT........................8 PLAN FOR A SUSTAINABLE COMMUNITY............................. 9 HARBOR SEDIMENT STUDY...........................................................................9 NPDES PERMIT-STORMWATER/PHASE 11...................................................9 COMBINED SEWER OVERFLOW PROJECT-PHASE 11 ..................................10 LANDFILL BLUFF STABILIZATION-CONSTRUCTION.....................................10 Page i 2/03/2015 M - 3 City ofPort Angeles 2015 Work Plan Table of Contents 18TH STREET PAVEMENT RESTORATION.....................................................10 FACADE IMPROVEMENT PROGRAM.............................................................11 CAPITAL FACILITIES PLAN(CFP)2016-2021 .............................................11 WATERFRONT IMPROVEMENT PROJECT......................................................12 CONFERENCE CENTER STUDY.....................................................................12 COMMERCIAL CORRIDOR ZONING ADJUSTMENTS ......................................13 QUALITY OF LIFE ANALYSIS.......................................................................13 PUBLIC SAFETY FEE ON TAX EXEMPT PROPERTIES.....................................13 HEARINGS EXAMINER.................................................................................14 COMPREHENSIVE PLAN UPDATE.................................................................14 ECONOMIC DEVELOPMENT..................................................... 15 CLALLAM COUNTY PUD WATER CONTRACT.............................................15 CABLE FRANCHISE RENEWAL.....................................................................15 EVENT GRANT ADMINISTRATION ...............................................................15 NPS ELWHA WATER FACILITIES DISPOSITION............................................16 CHOOSE-LOCAL PROGRAM.........................................................................16 ECONOMIC DEVELOPMENT&TOURISM CONTRACTS AND RFPS ................16 COMMUNITY AIR SERVICE..........................................................................17 COMPOSITE RECYCLING TECHNOLOGY CENTER.........................................17 EXCELLENCE IN GOVERNMENT............................................. 18 IMPLEMENT CITY-WIDE RECORDS MANAGEMENT PROGRAM ....................18 INFORMATION TECHNOLOGY AUDIT &MASTER PLAN...............................18 OFF-SITE COMPUTER BACK-UP SERVER FACILITY.....................................19 "THIN-CLIENT"COMPUTER WORKSTATIONS..............................................19 CLICK-TO-GOV BUILDING PERMIT MODULE UPGRADE..............................20 ELECTRONIC TIME CARD SYSTEM ..............................................................20 LEGISLATIVE ADVOCACY ...........................................................................20 OUR UNIQUE COMMUNITY....................................................... 21 CIVIC FIELD STADIUM/COMPLEX................................................................21 SOUTH CITY HALL PARKING LOT REPAVING..............................................21 Page ii 2/03/2015 M - 4 City ofPort Angeles 2015 Work Plan Introduction INTRODUCTION On a daily basis it takes a significant amount of work to provide municipal services to the citizens and businesses within the City of Port Angeles. The delivery and maintenance of utilities,provision of public safety services, sponsorship of recreational activities and the legal, financial, and planning support for each of these are all labor intensive activities requiring long- term planning and oversight. These services are what most citizens would probably refer to as "routine" and "expected." What perhaps is less obvious to the basic delivery of municipal services are the one-time projects that represent an incredible amount of work being accomplished"behind the scenes." The intent of this Work Plan is to be a communications tool between City Staff and the Council, by providing a brief synopsis of some of the many projects being worked on throughout various City Departments. Through this Work Plan, the Council can gain an understanding of the projects, the objectives of the projects, the rationale behind them, and where they fit into the overall Council Goals. The Work Plan can also be utilized by the Council when communicating with the community about the various ongoing projects throughout the City. DEVELOPMENT The development of this Work Plan began in April of 2011 when the strategic goals for the City were developed by the Council and Department Directors. Several Council members attended these work sessions. The resulting goals were then brought forward to the full Council, where they were reviewed and then formally adopted at a Council meeting. After the goals were adopted, each department Director was asked to provide input to the Work Plan, in the form of brief overviews of the major projects that their respective Departments were involved with. These projects were originally developed from several primary sources: • Regulations and agreements with Federal, State, regional and local agencies • Council discussions and deliberations • Recommendations from Citizen Advisory Committees • Input from staff During work plan development, the Directors were specifically asked not to include the regular, ongoing projects that pertain to the daily delivery of municipal services. Rather, they were asked to provide input regarding those projects that would potentially have the greatest impact on the City—those projects that Council and the public would be most interested in. Page iii 2/03/2015 M - 5 City ofPort Angeles 2015 Work Plan Introduction Once these projects were identified, they were then arranged under the Council Strategic Goals where they were most applicable. Then a brief project or program objective was added, with the intent to provide a quick, "big picture"look at the overall desired outcome of the project. Finally, a rationale was included, detailing the reason for undertaking the project and the expected results. The following is an example of the format: BUDGET DEVELOPMENT - Operating & Capital Objective: Provide the financial planning and legal authority to obligate public funds. Rationale: The Budget sets forth the inflow and outflow of all City resources, and is adopted annually by the City Council. The budget provides four main functions, including Policy Document, Operational Tool, Communication Tool, and Financial Planning Tool. The Budget is a requirement of State law. Since the City's budget is adopted at the fund level, expenditures may not legally exceed appropriations at that level. The City's budget is generally amended at least once during the year, but may be amended up to four times depending on changes that occur during the year. All appropriations lapse at the end of the year, and unexpended resources must be reappropriated in the subsequent period. Many of the projects and programs listed in the work plan involve the actions of multiple departments. For example, the City Manager and Finance Department may take the lead on developing the budget, however each department spends a considerable amount of staff time preparing their respective portions and providing input into the overall City financial plan. BUDGET FOCUS AREAS During the 2012 budget development process, we added a slight revision to the Work Plan. In order to clarify and focus the broad strategic goals outlined by Council, three"Focus Areas" were developed and incorporated into the document. These focus areas were determined after a number of discussions that considered input from Council and staff. The three focus areas are: • Preserving and Protecting Our Assets — Physical Infrastructure — Financial Infrastructure — Employee Infrastructure • Strengthening Community Safety and Welfare — Public Safety/Emergency Services — Criminal Justice — Environmental Quality of Life Page iv 2/03/2015 M - 6 City ofPort Angeles 2015 Work Plan Introduction • Planning and Building for the Future — Economic Development — Partnerships — Sustainability During the budget development process, these focus areas helped us to prioritize the allocation of resources, enabling decisions that directed limited funding to those areas that were emphasized by Council. In addition, by referring to these focus areas; we were better able to reassess existing expenditures that are not addressed in the focus areas. TIMELINE Included in Appendix A is a timeline for each of the projects and programs listed in this Work Plan. As a part of the timeline there is a graphic representation of the anticipated length of the project. The timeline is an approximation. Each of these projects and programs will have obstacles and constraints that can affect the timeliness of completion. Also, even though the timeline only reflects 2015, many of these projects and programs will be ongoing and extend well into the coming years. ACCOUNTABILITY The City Manager, in conjunction with Senior Staff members, will be providing mid-year and year-end reports to Council on the status of ongoing projects and programs that are listed in the Work Plan. The reports will be provided in the Information section of the Council Agenda packet. By placing it is the Information section, both the Council and the general public will have the ability to monitor ongoing major City projects. Page v 2/03/2015 M - 7 City ofPortAngeles 2015 Work Plan Acknowledgement ACKNOWLEDGEMENT I would like to acknowledge each Department Director and their staff for the development of the Work Plan. Their dedication and diligence made this Work Plan possible. It is important to note the majority of projects are due to the self-initiative of Senior Staff. They recognize the value of developing a Work Plan and stepped up to contribute very valuable information and resources. I want to recognize the following individuals for their contributions and direct support in preparing the 2015 Work Plan: • Bill Bloor, City Attorney • Craig Fulton, Director of Public Works &Utilities • Corey Delikat, Director of Parks & Recreation • Ken Dubuc, Fire Chief • Terry Gallagher, Police Chief • Byron Olson, Chief Financial Officer • Nathan West, Director of Community & Economic Development • Abbigail Fountain, Human Resources Manager • Jennifer Veneklasen, City Clerk • Kari Bailey, Administrative Assistant Page vi 2/03/2015 M _ 8 City ofPortAngeles 2015 Work Plan Fiscally Responsible Government FISCALLY RESPONSIBLE GOVERNMENT Provide consistent and quality municipal services that maximize return on investments, leverage outside resources, are equitable for local taxpayers, and increase the opportunity for economic development. LONG-RANGE FINANCIAL PLAN Objective: Provide a plan for long-term financial stability Rationale: The Long Range Financial Plan (LRFP) will identify City priorities, forecast future revenues and expenditures, and adopt Council policy direction related to the budget. The City anticipates facing significant operating and capital budget funding shortfalls for the near future and needs to develop plans to guide decision making on how to move forward. City Council recognizes that the status quo is not a viable option and that existing practices must change for Port Angeles to maintain financial stability. The LRFP process began in 2013, and included a significant amount of work related to the financial forecast for 2014 — 2023, and obtained Council consensus on financial policies that guided development of the 2014 budget. Staff has started the process to update the Long-Range Financial Plan for the period of 2016 — 2020 for both the financial projection of revenues and expenditures. In addition, work will shortly begin on review of the City's Financial Policies for potential amendment or revision. BUDGET DEVELOPMENT—Operating & Capital Objective: Provide the financial planning and legal authority to obligate public funds. Rationale: The Budget sets forth the inflow and outflow of all City resources, and is adopted annually by the City Council. The budget provides four main functions, including; Policy Document, Operational Tool, Communication Tool and Financial Planning Tool. The Budget is a requirement of State law. Since the City's budget is adopted at the fund level, expenditures may not legally exceed appropriations at that level. The City's budget is generally amended at least once during the year, but may be amended up to four times depending on changes that occur during the year. All appropriations lapse at the end of the year, and unexpended resources must be reappropriated in the subsequent period. Page 1 2/03/2015 M - 9 City ofPortAngeles 2015 Work Plan Fiscally Responsible Government 2014 COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR) Objective: Complete 2014 year-end accounting entries and financial reporting in accordance with generally accepted accounting principles. Rationale: Washington State RCW 43.09.230 requires all local governments to submit their financial reports 150 days after the close of their fiscal year. The statute does not provide for any extensions. SALE OF SURPLUS PROPERTY Objective: Engage a real estate professional to market surplus City properties, including the Niichel property and 215 Lincoln (Old Fire House). Rationale: The City Council has already declared the properties surplus to any City needs. Selling of the properties would allow the City to gather resources to make the final balloon payment due on the Niichel property in 2021 as well as provide any additional funds to help support other Council identified priorities. WELLNESS PROGRAM/AWC BENEFITS TRUST Objective: Continue the Wellness Program to achieve the AWC Well-City Award to receive a 2% Medical Premium discount, maintain a healthy work environment, and provide resources for employees to bring balance to work and personal time and reduce stress on and off the job. Rationale: All City employees (except employees in the Police Department who have Teamsters Health benefits) are enrolled in the AWC health benefits. AWC has an active wellness program where the City can receive a 2% discount on medical insurance premiums by meeting certain goals to earn the Well City Award. The City has earned this award and a premium reduction for the past 4 years. The goals are to reduce employees' health risks, control medical insurance costs, enhance the quality of work life, reduce job stress, promote management support for Wellness, and maintain an on-going balance between home and work life. Page 2 2/03/2015 M - 10 City ofPortAngeles 2015 Work Plan Fiscally Responsible Government LABOR CONTRACT NEGOTIATIONS Objective: Complete negotiations for new labor contracts. Rationale: The City has five labor contracts which expired on December 31, 2014: the Teamsters Sworn and Non-Sworn, IAFF for the Firefighters Union, IBEW for electrical workers, AFSCME for all other employees in the City. In addition, a new Public Works & Utilities management union has been formed and a labor contract will need to be negotiated in 2015. EMPLOYEE BENEFITS REVIEW Objective: Review benefits to ensure fair, consistent and affordable benefits. Rationale: The City Council formed a sustainability committee in late 2012 to review various City revenues and expenses, with emphasis on health care costs. While the Council sub-committee no longer meets, the result of this committee was that the City would review employee(including non-represented)benefits, which will be the responsibility of Human Resources together with the City Manager along with ensuring City's compliance with the upcoming changes to the Affordable Care Act and the impacts of the 2018 Excise Tax. SUPERVISORY TRAINING Objective: Work with WCIA (Washington Cities Insurance Authority) to create a training plan for supervisors at every level that will set clear expectations and provide specialized training that creates an atmosphere of accountability and employee excellence while reducing the City's risk and liability. Rationale: As part of the WCIA compact training requirement for 2015, WCIA will be making anti-harassment training mandatory for all staff In addition, the City Manager's Office will be working with WCIA training staff to provide on-site supervisory training for all management levels to ensure management staff has the appropriate tools and resources to properly manage and support their staff. Page 3 2/03/2015 M - 11 City ofPortAngeles 2015 Work Plan Fiscally Responsible Government UTILITY RATE DEVELOPMENT/ANALYSIS Objective: Establish biennial rates by providing projected expenditures and the associated revenue structure required to generate revenues to match planned expenditures. Rationale: Cost-of-service studies were completed in 2014 for each of the City's utilities. As a requirement for the financing of the landfill bluff stabilization project, five year utility rates were established for the Transfer Station and Solid Waste Collection utilities. During 2015, City staff will review all utilities for revenue sufficiency, and a biennial rate ordinance will be prepared for the electric, water, wastewater, stormwater and CSO enterprises. The rate revenue models will be built with a 5-year projection capability, and the ability to produce consistent income statements, balance sheets, and statements of cash flow. Water utility rate development will evaluate usefulness of the summer water rate program. The City will be placing significant emphasis on cost containment within all utilities to reduce the pressure for rate increases — the City Manager and City Council will first look to cost containment before considering any rate increase for 2016 or 2017. Planning is focusing on proposing utility rates for 2016 and 2017. The current schedule calls for utility rate adoption by Council in July 2016. Page 4 2/03/2015 M - 12 City ofPort Angeles 2015 Work Plan Public Safety PUBLIC SAFETY Our community is recognized as a safe place to live, work and play, and is known for excellent public safety services that are provided by well-trained and highly- competent personnel. EMERGENCY MANAGEMENT TRAINING Objective: Provide ongoing training utilizing the city's Comprehensive Emergency Management Plan (CEMP) to ensure that key city staff members are familiar with the plan. Configure the plan so that is available in an electronic format. Rationale: The CEMP document provides emergency response guidance to all levels of City personnel. The CEMP follows the format of State emergency management documents. It is important that key City staff personnel are familiar with the plan and are able to utilize it in the event of emergency. Training will be structured to enable the City to be able to fully participate in the Statewide Cascadia Subduction Zone Exercise that will take place in March of 2016. CONTINUITY OF OPERATIONS (COOP) PLANNING Objective: Develop a Continuity Of Operations (COOP)plan for the city. Rationale: FEMA has identified COOP planning as a priority for all levels of government. COOP plans identify the essential functions of an organization and then provide for the timely and orderly continuity of those essential functions following an emergency event. COOP plans also address the protection of facilities, equipment, records and other assets that support the essential functions. COOP training and planning will be provided for all City Departments. City Council will be provided with a COOP overview during a Council work session. MASS NOTIFICATION SYSTEM TRAINING Objective: Provide training to appropriate staff on the County-wide mass telephone communication system. Develop guidelines for appropriate use of the system. Rationale: The City is an active subscriber for use of the Clallam County Everbridge mass notification system. Similar to a "reverse 9-1-1 system", the Everbridge system allows users to send mass notifications to all telephones within either a pre-designated user group or an identified geographic area. Unlike previous systems, charges are not levied based upon use, so the system is a very cost effective option for any number of uses. Guidelines will be developed that dictate how and when the system may be used, and who is authorized to utilize it. Training will be provided by Clallam County Emergency Management personnel. Page S 2/03/2015 M - 13 City ofPort Angeles 2015 Work Plan Public Safety OPSCAN RADIO ENGINEERING STUDY Objective: Conduct an engineering study of the "OPSCAN" emergency service radio system. Rationale: The future of emergency service communications on the Olympic Peninsula cannot be properly charted without obtaining objective information in respect to the current condition and capabilities of OPSCAN. PenCom will work cooperatively with ADCOMM Engineering to facilitate the study. PENCOM—JEFFCOM CONSOLIDATION STUDY Objective: Conduct a study to determine the feasibility of combining the 9-1-1 communications centers of Jefferson and Clallam Counties Rationale: There may be significant cost savings to both Jefferson and Clallam Counties if their respective 9-1-1 centers are combined. This study will examine the issue to determine possible benefits and/or impediments to a combined Olympic Peninsula dispatch center. REPLACE 9-1-1 PHONE SYSTEM Objective: Replace the current outdated and failing 9-1-1 phone system with a state- of-the-art system. Rationale: The current 9-1-1 phone system is failing and is no longer supported by the manufacturer. The current system is an analog system that is incapable of supporting Next Generation 9-1-1. The existing system will be replaced with a digital system that will be able to support Next Generation 9-1-1 as it develops. Additionally, if done now, the State 9-1-1 Office will contribute approximately $200,000 toward the total project cost. ANALYZE DEPARTMENT ORGANIZATIONAL STRUCTURE Objective: To determine if the Police Department is currently structured in a manner that optimizes resource and asset management while ensuring employees career development opportunities. Rationale: As currently structured, the Police Department employs a rigidly hierarchical management structure that allows employees a single promotional path. The structure has essentially remained unchanged throughout the 100-year history of the Department. The Police Department intends to examine its structure, compare to other organizations across the industry, and effect those changes determined to be necessary, if any. Page 6 2/03/2015 M - 14 City ofPort Angeles 2015 Work Plan Public Safety WASHINGTON SURVEY AND RATING BUREAU Objective: Prepare for community protection rating survey by Washington Survey and Rating Bureau(WSRB). Rationale: WSRB provides property underwriting and rating information for the insurance industry. WSRB operates as a non-profit, public-service institution. WSRB uses a grading schedule to classify communities based upon their fire defenses, and they use that classification as part of a formula for the determination of fire insurance rates. The classification process is extensive and requires significant preparation by the community being graded. Port Angeles is overdue for a rating classification by WSRB, so the intent is to prepare for the inspection and request an inspection in 2015. FIREWORKS Objective: Provide information and assistance related to possible Council action regarding ordinances governing fireworks in the City. Rationale: A citizens group has formed with the intent to explore various options to address the sale and discharge of fireworks within the City. This group has approached the City Council on several occasions and is expected to formally request some sort of action on the part of the Council. If directed, the Fire Department will provide the Council with information and assistance in the process. EMERGENCY MANAGEMENT COLLABORATION Objective: Explore ways to work collaboratively with the Clallam County Department of Emergency Management in order to provide more effective, efficient Emergency Management services to the community. Rationale: Both the City of Port Angeles and Clallam County have Emergency Management structures. In some ways, these structures provide redundant and even competing services. In an attempt to address the similar needs of both organizations, provide for more efficient operations and capitalize on shared expertise, it is proposed that the City and County explore the option to work together to collaboratively provide Emergency Management functions. Page 7 2/03/2015 M - 15 City ofPort Angeles 2015 Work Plan Public Safety CONTRACT WITH CLALLAM COUNTY FOR DISTRICT COURT Objective: Negotiate a new District Court contract. Rationale: The City is obligated by state law to prosecute misdemeanors and gross misdemeanors committed inside the city limits. To do so, the City must have access to a court with appropriate jurisdiction. Cities accomplish that either by establishing their own municipal court or by contracting with another established court. For approximately the last 19 years, the City has contracted with Clallam County to use Clallam County District Court I to prosecute the City's misdemeanors and gross misdemeanors. The current court contract with Clallam County expires at the end of 2015. In the recent past, the City Council and City staff evaluated the option of establishing a separate municipal court for the City. The City Council has not endorsed that option. Therefore, the City will need to negotiate a new contract with Clallam County to continue to use Clallam County District Court I. Page 8 2/03/2015 M - 16 City ofPort Angeles 2015 Work Plan Plan for a Sustainable Community PLAN FOR A SUSTAINABLE COMMUNITY Strive to provide a diversity of attractive neighborhoods and commercial districts that foster affordable living, walking environments, and a strong sense of place. HARBOR SEDIMENT STUDY Objective: Participate in the Harbor cleanup planning process and review all documents to avoid potentially unwarranted liability to the City and unnecessary impacts to major employers within the community. Rationale: The Department of Ecology released the Final Harbor Sediment Study identifying areas in the Port Angeles Harbor for cleanup. Ecology named the City of Port Angeles as one of the Potentially Liable Parties (PLP). The City and other PLPs negotiated and signed an agreed order with Ecology. We now are working to finalize a Remedial Investigation and Feasibility Study for harbor cleanup. If work proceeds on schedule, the Remedial Investigation and Feasibility Study should be complete by the end of 2015. Additionally, the federal Natural Resource Damages (NRD) Trustees have asserted damage claims against the City and the other PLPs. The City and other PLPs deny they are subject to the claims of the federal trustees but acknowledge they may be subject to NRD claims under state law brought by DOE. NPDES PERMIT—STORMWATER/PHASE II Objective: Implement the renewed National Pollutant Discharge Elimination System (NPDES) Permit — Stormwater Phase 11 to reduce untreated stormwater impact on the City's discharges to the Washington State bodies of water. Rationale: The City ended its first five-year NPDES Phase 11 permit with significant progress. The next permit period will require significant municipal code amendments, more strict storm water controls for public and private construction projects, additional sampling, and more costly construction projects to meet the mandate. Modifications to zoning codes could be required. Implementation of low impact development practices will be a major area of focus. A significant challenge will be changing accepted past practices, dealing with the poor soil conditions in various sections of the City, along with rewriting many stormwater and property development ordinances to meet the new permit requirements. Page 9 2/03/2015 M - 17 City ofPort Angeles 2015 Work Plan Plan for a Sustainable Community COMBINED SEWER OVERFLOW PROJECT—PHASE II Objective: Reduce the number of combined sewer overflow (CSO) occurrences to an average of one per year by no later than 2016,per Agreed Order with DOE. Rationale: The City, through its NPDES wastewater permit, is required to take corrective action to reduce combined sewer outfall events. The City has reviewed various alternatives and selected a preferred alternative approved by the Washington State Department of Ecology utilizing existing infrastructure (an abandoned industrial water line, a 5 million gallon tank, and an outfall pipe). Phase I is complete. Phase 11 construction will commence Spring 2015. There could potentially be impacts to the downtown area on Front Street due to extensive street excavations. Current total cost is estimated at $46 million. Funds are being accumulated through CSO rates and low interest State Revolving Fund (SRF)loans. LANDFILL BLUFF STABILIZATION—CONSTRUCTION Objective: Complete the Landfill Stabilization construction project in 2015 to reduce the potential of a failing landfill cell from depositing solid waste into the Strait of Juan de Fuca. Rationale: The City has operated the landfill for many years. Previous administrations constructed cells adjacent to the bluffs along the Strait of Juan de Fuca. A few years ago, a wall was constructed above Mean High High (MHH) Water Mark to protect the western portion of the cell. The eastern portion of the cell has experienced a higher rate of erosion on its face and the cell is in jeopardy of catastrophic failure. 18"STREET PAVEMENT RESTORATION Objective: Restoration of 181h Street, from L Street to the Solid Waste Transfer Station entrance, and a portion of N Street from 181h Street to 15th Street. Rationale: 18th street is utilized by City and County residents; City, County, Port and contract vehicles; and County transit busses. The deteriorated state of the pavement will only accelerate degradation if near term revitalization is not implemented. TIP Funds ($514K) have been received, with the remainder of the project to be financed with STP and City funds. Page 10 2/03/2015 M - 18 City ofPort Angeles 2015 Work Plan Plan for a Sustainable Community FACADE IMPROVEMENT PROGRAM Objective: Promote and encourage private sector investment for building improvements resulting in increased property tax values and more attractive commercial corridors. Rationale: The Facade Improvement Program provides up to $10,000 in matching funds to private businesses willing to improve their facades or signs. The program stimulates redevelopment and has generated significant private sector investment to improve the Port Angeles tax base and aesthetics of commercial corridors. CAPITAL FACILITIES PLAN (CFP) FOR 2016-2021 Objective: Provide a planning document that details all active/ongoing projects for the current year as well as proposed capital improvements, maintenance contracts and future projects. Rationale: The City needs to plan for funding and workload impacts of current and future capital projects. This allows the City to make financial decisions on all expenditures. The comprehensive documents will allow for all costs to be considered, not just operational costs. Historically the capital needs of the city have impacted the reserves and ability of the City to maintain its infrastructure. Failure to plan for infrastructure replacement can cause more expensive repairs to keep the City running smoothly. This document will combine the capital for the entire city in one place for prioritizing of City resources. Each division will provide input for their areas of responsibility and a comprehensive document will be presented to City Council for consideration. The document is truly a combination of multiple resources throughout the City, inclusive of all departments and divisions. This allows the City Council to refer to one document for all infrastructure replacement plans. This document will be used to budget for the current year, as well as provide guidance for Cost of Service Analysis (COSA) for all utilities. For utilities and all other operating departments, the cost of the work referenced above must be included in all COSA analysis or budget operational analysis prior to the adoption of any budget or granting of approval for any such work. Page 11 2/03/2015 M - 19 City ofPort Angeles 2015 Work Plan Plan for a Sustainable Community WATERFRONT IMPROVEMENT PROJECT Objective: Inspire private sector investment and community pride in the Downtown's Railroad Avenue area by creating a welcoming International entrance for visitors and an attractive and functional place on the waterfront for the community to gather and enj oy. Rationale: The Waterfront Development Project is a $17 million capital project to redevelop the downtown waterfront. The project is broken up into eleven phases to ensure the city can move forward with various phases as funding becomes available. Construction is completed for Phase 1 (The Esplanade). Phase 2 (West End Park) is currently under construction with completion of the phase anticipated for summer of 2015. Significant design work will be necessary for historic trail markers to ensure a complete product at the time of completion. All major permits for the entire project have been completed. Grant opportunities are simultaneously being sought for the design of future project phases including Railroad Avenue (east), City Pier Park, and Hollywood Beach. CONFERENCE CENTER STUDY Objective: Finalize a conference center study documenting the feasibility of a Port Angeles facility. Rationale: In 2013 and 2014, the Feiro Marine Life Center, NOAA Olympic Coast National Marine Sanctuary and City of Port Angeles completed a pre-design effort for a new Marine Campus Facility, including a conference center. Real estate related challenges have placed the campus approach on hold, however, substantial work was completed on conference center research and due diligence. Staff will finalize the study presenting an opportunity for the community to improve the outlook on non-peak season visitation. Page 12 2/03/2015 M - 20 City ofPort Angeles 2015 Work Plan Plan for a Sustainable Community COMMERCIAL CORRIDOR ZONING ADJUSTMENTS Objective: Re-evaluate zoning with an eye on protecting the City's prime commercial corridor. Rationale: Due to national trends in diminished demand for retail space there is limited growth occurring in the City's commercial corridors. The limited demand for these properties has resulted in a proliferation of not for profit services throughout these corridors. Some of the activity associated with these services is having a negative impact on existing businesses and zoning adjustments may be necessary to prevent further deterioration of the corridors. QUALITY OF LIFE ANALYSIS Objective: To determine what factors, issues and concerns are impacting the Quality of Life for residents and business in Port Angeles. Rationale: A large number of residents and business groups have voiced concern that issues revolving around the City's growing transient population as well as other factors, are adversely affecting the overall quality of life for Port Angeles residents. Small business owners have voiced concern that such issues are impacting their ability to have a successful business operation and are an impediment to attracting other businesses (and jobs) to the community. PUBLIC SAFETY FEE ON TAX EXEMPT PROPERTIES Objective: Explore the possibility and feasibility of a public safety fee for tax exempt properties. Rationale: A recent study revealed that a significant portion of the property in the City, about one-third of the land area, is exempt from regular property taxes. Although those properties do not contribute taxes to pay for City services, the City does provide general government services, particularly public safety services, to the properties. In fact, in some instances, the uses on tax exempt properties create a significant demand for public safety services. As a matter of fairness and equity for all citizens of the City, those uses that contribute to the demand for public safety services should pay a share of the costs of those services. With the intent to achieve a more balanced sharing of the costs of public safety services, the City Manager directed staff to investigate whether the City has authority to impose a public safety fee on tax exempt properties, the extent of any such authority, the parameters of such authority, and the practicability of imposing such a fee. This effort should be completed in 2015. Page 13 2/03/2015 M - 21 City ofPort Angeles 2015 Work Plan Plan for a Sustainable Community HEARINGS EXAMINER Objective: Implement a Hearings Examiner review of quasi-judicial matters. Rationale: In 2014, the WCIA performed an audit of the Community and Economic Development Department. The audit identified that the City should implement a Hearings Examiner review system for quasi-judicial matters. The transition will result in substantial code changes. Numerous applications will be converted to administrative review with appeal to a hearings examiner. Larger development projects will be presented directly to the Hearings Examiner for consideration. The City Planning Commission will continue to handle legislative land use matters. COMPREHENSIVE PLAN UPDATE Objective: Complete a comprehensive plan review no later than June of 2016. Rationale: State RCW requires that the City complete a comprehensive plan update for 2016. The update is a two year process that involves substantial public input and participation. In accordance with State law the updated plan becomes the foundation for all City decision making. No funding was provided for the update so staff will be focusing on essential components of the plan rather than a comprehensive update of the document. Staff will work with the State Department of Commerce to identify minimum requirements. Page 14 2/03/2015 M - 22 City ofPort Angeles 2015 Work Plan Economic Development ECONOMIC DEVELOPMENT Strive to create a balanced and diverse local economy, while maximizing employment and educational opportunities for the entire community with a well- maintained infrastructure designed for future growth. CLALLAM COUNTY P.U.D WATER CONTRACT Objective: Resolve long term Agreement concerns with the Clallam County Public Utility District (PUD). Rationale: In 2006, the City entered into a long-term agreement (30 years with options to extend) to sell treated water to the PUD. This ensured a steady supply of water to the PUD in exchange, in part, for future infrastructure needs such as a reservoir. The City has been selling water to the PUD at a lower rate than other customers outside of the City limits. The PUD has not constructed the agreed upon reservoir noting that the cost and growth rate does not justify the expenditure of funds. It is desired to resolve the issue without the need to litigate the conditions of the agreement. Intent for 2015 is to restructure the Agreement to allow PUD to remain the water service provider after UGA annexation, similar to Wenatchee/Chelan PUD agreement. This has many benefits to both the City and PUD. CABLE FRANCHISE RENEWAL Objective: Take timely and cost effective steps to implement a cable franchise renewal process per 47 U.SC 546 (a)(1). Rationale: The current Wave Cable franchise expires in 2017. Federal law (Cable Communications Act of 1984 / Cable Consumer Protection and Competition Act of 1992) requires a renewal process of 30 to 36 months prior to expiration. This timeline requires the renewal process to commence in 2014. The City is using a "hybrid" renewal process using both a consultant and City staff resources. EVENT GRANT ADMINISTRATION Objective: The City has taken over the responsibility of awarding event grants from the Lodging Tax Fund. Rationale: In accordance with State statute, the City's Lodging Tax Committee should be responsible for reviewing event grant awards. For at least the past 13 years this function was performed by the Port Angeles Regional Chamber of Commerce. Staff will create a new process for issuance of these grants and ensure that recipients comply with Lodging Tax related State Statutes. Page 15 2/03/2015 M - 23 City ofPort Angeles 2015 Work Plan Economic Development NPS ELWHA WATER FACILITIES DISPOSITION Objective: Evaluate options for eventual disposition of Elwha Water Facilities. Rationale: Upon stabilization of the Elwha River to "new normal" after removal of the dams, the NPS will be looking to divest itself of operation and ownership of the Lower Elwha Water Treatment Plant which supplies water to the PA Water Treatment Plant and the Industrial Pipeline customers. Short and long term impacts must be considered for several options available to the City. Initial discussions with NPS will commence in January. NPS/City agreements from 2013 and earlier will be a starting point for discussions. CHOOSE-LOCAL PROGRAM Objective: Promote and educate the community in making conscious decisions to purchase products and services locally, support local businesses, and contract locally for professional services. Rationale: It is critical for the City to strive to eliminate leakage in the local economy and generate long-term, reliable sales tax revenue. This program is a direct investment in changing the way citizens think about their purchasing decisions. During this difficult economic time this is one of many concrete ways the City can directly support local businesses. ECONOMIC DEVELOPMENT & TOURISM CONTRACTS AND RFPs Objective: Implement new contracts for Economic Development and Tourism Promotion and initiate a mid-year request for proposals for Lodging Tax expenditures. In 2014, Economic Development and Tourism Promotion contracts were evaluated for effectiveness and overall performance. The outcome of these efforts has resulted in a need for new contracts for all participating service providers. New contracts will be developed with the goal of setting a high standard for performance measures and outcomes. Page 16 .... 2/03/2015 M - 24 City ofPort Angeles 2015 Work Plan Economic Development COMMUNITY AIR SERVICE Objective: Work with the Port of Port Angeles to re-establish Community Air Service at William Fairchild International Airport. Rationale: In 2014, Kenmore Air ceased operations at the Port Angeles Airport. Community air service is essential to the function and sustainability of local businesses. Staff will work with the Port of Port Angeles and Clallam County Economic Development Council to seek out a new air service provider. COMPOSITE RECYCLING TECHNOLOGY CENTER Objective: Establish a state of the art Composite Recycling Technology Center at the Composite Campus. Rationale: In cooperation with the Port of Port Angeles, the City made a substantial investment in the Port Angeles Composite Campus. The City is partnering with the Port of Port Angeles, Clallam County, and Peninsula College to establish an innovative composite recycling facility. The facility will further develop Port Angeles as a leader in the composite industry. Page 17 .... 2/03/2015 M - 25 City ofPort Angeles 2015 Work Plan Excellence in Government EXCELLENCE IN GOVERNMENT Strive for government that is predictable, accountable, and honest, actively seek citizen involvement, and incorporate clear and achievable goals that are committed to success. IMPLEMENT CITY-WIDE RECORDS MANAGEMENT PROGRAM Objective: Increase efficiency in the management of City records. Rationale: A Records Management Manual was completed in 2013 to initiate the first steps of a City-wide Records Management Program. In addition, an enterprise content management system was purchased by upgrading the City's Laserfiche system. Phase 1 of the implementation plan included upgrading the City Manager's Office records and record processes to include the use of the Laserfiche System. The City Manager's Office involves the City Council, City Manager, City Clerk and Human Resources Office. In late 2014 there was a change in senior staff in the City Clerk's office, therefore 2015 will be spent primarily getting up to speed on the current state of the program and meeting with other departments to get more familiar with their needs and current management of records. The preparation and design of Phase II implantation for the Records Management Program will begin in 2016. INFORMATION TECHNOLOGY AUDIT & MASTER PLAN Objective: Develop and implement a work plan for an Information Technology (IT) performance audit and master plan to guide future work plans, technology migrations, and information technology decisions. Rationale: An Information Technology performance audit and master plan will aid the City in assessing future technology needs. Nearly all City services require a computer for some portion of their service delivery plan. The City needs to properly define and plan for current and future information technology needs, best service delivery options, and all associated costs. The Request for Proposal (RFP)is scheduled to be published in January, with selection and approval of the consultant in April 2016. Page 18 2/03/2015 M - 26 City ofPort Angeles 2015 Work Plan Excellence in Government OFF-SITE COMPUTER BACK-UP SERVER FACILITY Objective: Provide the ability to recover vital information after a large-scale disaster by installing an off-site server facility in a location away from City Hall. Rationale: An off-site back-up data center is necessary to recover vital data should a significant event (such as fire, flood, or other damage) occur at City Hall. This will be accomplished utilizing a phased approach. Phase One, disaster recovery site completion first with minimal equipment but all possible critical data at two locations including server backups. Phase Two, duplication of backup data to a State sponsored/owned secure facility. Off-site local storage is the first step. We have already begun development of a redundant site at the Corp Yard and work on that project should be complete in 2015. In 2015, work will commence on the implementation of the City's remote data storage facility with work focused on determining the location for the data storage (Washington State site in eastern Washington or the Yakima County site). The termination of the AMI project has allowed the City to re-assign server and storage assets for this project. "THIN-CLIENT" COMPUTER WORKSTATIONS Objective: Reduce overall costs for computer workstations and better manage electronic records. Rationale: As the computer environment has evolved, the conventional configuration of a "full-system personal computer connected to a network" is now more often being replaced with a"terminal connected to a server-driven system" or"Thin-Client." Thin-clients access software, applications, and data directly from the servers. All files and data reside on the server and not the local workstation. This eliminates the need (and cost) for full-system, stand-alone personal computers. Security and records management requirements are streamlined. The ability for a user to obtain their desktop from any location including remote becomes available dependent on permissions and approval by administration. The City needs to evaluate which operations may be best served with a thin client operation versus full-system, standalone personal computers. A thin-client terminal is approximately half the cost, and has a life expectancy of three times that, of a personal computer. Police and Fire have completed their portion of the thin-client project. Next to come on board will be Customer Service, Community & Economic Development and Finance. Final rollout and replacements should be completed in 2016. Page 19 2/03/2015 M - 27 City ofPort Angeles 2015 Work Plan Excellence in Government CLICK TO-GOV BUILDING PERMIT MODULE UPGRADE Objective: Improve customer service for the building permit process. Rationale: The Click-to-Gov module for building permits will allow customers to create, view and pay for building permits on-line. Providing on-line service will allow the City to be more "builder friendly" and encourage further development. Moving more customer services into on-line applications will allow for enhanced customer service across a wide variety of services requested or needed by the public. Work on this project has been delayed pending final decisions from SunGard regarding software revisions and third-party payment vendors. Staff anticipates work will be complete before year-end 2015. ELECTRONIC TIME CARD SYSTEM Objective: Replace a time-consuming paper process with an efficient electronic time card payroll data capture system. Rationale: Implementation of an electronic timecard reporting system will allow the City to significantly reduce the time required by field/administrative staff and payroll staff to record,process and enter payroll data into the computer system. In addition, the electronic time card will allow use of the payroll data for other reporting uses as well as managing the time-off request/approval process. Staff time saved will be available for other field operations and administrative/payroll functions. Finance, Customer Service, IT, City Manager, City Clerk, and HR have already initiated use of ExecuTime. Training is underway for Community & Economic Development, and Legal. Police, Fire, Public Works/Utilities and Parks will be analyzed during the first half of 2015 to develop the detailed implementation for each of those operating units for late 2015/early 2016. LEGISLATIVE ADVOCACY Objective: Advocate on the City's behalf, protect the City's interests, and keep Council informed on legislative issues affecting the community. Rationale: In partnership with Council, Staff will work to advocate on the City's behalf and will periodically update Council on key issues and activities during the 2015 State and Federal legislative sessions. Staff will pay particular attention to the legislative issues to protect the City's municipal interests, including topics representing a financial benefit or consequence. Council may be asked to provide staff direction and/or adopt positions on unanticipated legislative issues. Page 20 2/03/2015 M - 28 City ofPort Angeles 2015 Work Plan Our Unique Community OUR UNIQUE COMMUNITY Maintain our community as a place where our citizens enjoy a superior quality of life composed of abundant recreational resources, a unique natural setting, thriving cultural opportunities, and a balanced economic base. CIVIC FIELD STADIUM/COMPLEX Objective: Extend the useful life of Civic Field to provide a safe and fully-functional venue for a wide variety of athletic, cultural, and community events. Rationale: Civic Field is a multi-use stadium used for football, baseball, soccer, and other community events. The facility was originally built in 1940. The last major reconstruction was completed in 1979. A bond requiring voter approval failed in 2012 for improvements that were listed in the 2010 Civic Field Assessment. In the 2014 budget, the Civic Field boiler was replaced and $60,000 was set aside for the future replacement of field lighting. An additional $60,000 was secured through the school district to help with the field lighting, totaling $120,000 of the $430,000 project. City Staff will be researching ways to raise the remaining $310,000 through potential grants and donations. SOUTH CITY HALL PARKING LOT REPAVING Objective: Repave the South City Hall parking lot. Rationale: The South City Hall parking lot is used extensively be residents and visitors when conducting City business, including paying of utility bills and attending Council meetings. The extensive deterioration of this heavily used parking lot projects a poor image on the City to visitors, and is a safety hazard to all. In 2014, $110,000 was set aside in the budget and was carried over to 2015 because the project was suspended until the weather improved. Page 21 2/03/2015 M - 29 0 M d p CL CL LL U N N O LU C O d d d 7 N N W 2 N 2 otf C C 7 C 7 7 O N O O N E 01 E r y E N N O C d 2 C d c E — R d R R 2 U C p > R p R E E p E > E > Q R Q U LL Q LL U J 2 Q 2 U 2 U a LL O LU Q r N U R � otj N N E LL C R R y N R Q C T • Q r_ d R Z r '` d L(7 LL O L 7 O) U C F d p N y d Q O R d T p N Q IL *15 R p E (� N O m y R O y U o y U o > > N d s y 0 CD N N J W N 7 M R R R R R Y R Y R d d d d R R Y LL Q LL Q LL d a° a° d LL LL Q J Y 0 O � U C a U r ` U R d IL rn o 0 S a r R o m s L S • O � 'a •R 01 R LL .R O •R � • N o o F U F N £ R U c E d 0 r_ :3 rn O • y d d U T y U E S N O R E E N R N 01 O d c Q o W LL O E R LO R _ R O O LL L Y R U LU IL s o T p U R G. a T N w w T Q O N V 3 O 01 C Z U U R > L 3 N C N N Z Q R N ` N C R E U O IL a¢ LL w U N M d d • o 0 U > U_ > > > > U) U) d d 0 E N 0 0 0 0 O O O 7 O 05 O O O O W 06 06 ca ca W N W «j W W W W r d Y Y Y Y N ca Y ca ca d d c y a1 r r £ r r r 01 01 r r _ £ _ E c d E 2 E E c — c E — E d y E s o s s s E R D E s E E y R y R E E o U � U aU a' a' � IL U iiQ Ua. 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Date Agreement Authorized by Council: 6-Mar-12 Original Amt Amend Amt Total Lauridsen Blvd Bridge Authorized Amount: $715,251.40 Amendment No.1 Authorized: May 7,2013 $463,522.16 $1,178,773.56 Amendment No.2 Authorized: March 18,2014 $75,000.00 $75,000.00 LBBR Aurthorization Total $538,522.16 $1,253,773.56 Laurel/Lincoln/L Blvd Intersection Authorized Amount: $100,515.70 $100,515.70 Total Authorized Amount: $815,767.10 $1,354,289.26 Agreement Expires: December 31,2014 Billings Through: October 31,2014 1 2012 budget on rac Amended Task# Task Amount Amount Amount Billings to Date %Complete Lau ri sen v n 'ge 1 (Design&Project $715,251.40 $715,251.40 - $637,318.07 89% Managment) auri sen Blvd 19riage (CM) $538,522.16 $615,187.43 114% 2 Lincoln/Laurel/L Blvd $100,515.70 $100,515.70 - $77,404.16 77% 0% - 0% - 0% Totals $815,767.10 $815,767.10 $1,354,289.26 $1,329,909.66 98% PW 0410_02 [Revised 08/06] 2/03/2015 M - 38 Feiro - 2014 Stormwater & CSO Public Outreach Program Date Agreement Authorized: April 7, 2014 Agreement Expires: December 31, 2014 Billings Through: 12/2014 Original Contract Billings % Task# Task Amount to Date Complete 1 Grade School Stormwater Education $4,300.00 $4,300.00 100% 2 Stormwater Education Raingarden Model $700.00 $700.00 100% 3 ICSO Education $1„700.00 $1,700.001 100% Total Contract Amount 1 $6,700.00 $6,700.00 100% 2/03/2015 M - 39 Herrera Consultant Agreement,Project OCA 2011-03 Landfill Coll Stabilization Engineering Services Date Agreement Authorized by Council:October 18,2011 Agreement Expires:October 18,2013 Amendment No,l:March 13,2012 Amendment No 2:June 19,2012 Amendment No,3:March 19,2013 Amendment No*July 16,2013 Amendment No,&November 19,2013 Amendment No 6:January 21,2014 Amendment No 7 April 15,2014 Billing.Through: 1213112014 ........... ............... ...... ......... wwwwwwwww Amended Amended Contract Amount A Amended n 0 Contract Amount Contract Amount This Invoice Previous Total Billings % ROM Took #5 #7 Amount to Date Complete -V OEM---------i0-0-0 $I 635'00 $0,00 $113,9.62 $1,135,62 69% 2 Data Review $1.6031.001 $0.00_518 Cq1,00 $0..90 $10251..891 $101K5 LL9-M.- Id Reconnaissance $10,861.00'.. $000 -.120,56. 34% 4 S.Niffuay at Findlmrra W007 00',,,,-, S0,00 WOW 00 $000 $8,201346 $8,203,48 91% Short Term Refuse A.--.nt and Containment Support 12T5 K6 0 $0.00 $25,0156;00 $000 $3 2481.83 $32.,x,81.83, Drainage System Modifications : ................__.L0�40 99 131% ............$0..00 $40.840.99 _ Cmudiuction Admriikgftalrvo Sotv6coa $25.p00 00 $0,00 M9,000 001 $000 $19,779,01 $19,779,01 79% 8 simratimp Mondoling P09yam $54,099.00 $0.00 $54,00000 $000 $46x193 77 $46x,193-Z7 06% I Investigation 6 an9j,I .I. H= 8'ca Geophysical Investigation of 304- C omplanf'� 642tjAq................._$-063,88 2�96 Summary of Data Collection and Concept 10 iD'iam Refinement $'53,500100 $000 $22721,47 $22,7211,47 42% Land Evaluation and Removal an i va us ion a 1 A,_ne"'. $59,100.90 $0,00" P,100,40 $0,00 $129_5M2O $12967920 % Bluff Too Stabilization Concept Millgallon 12 Plan $43„700.M $0..0q.........$43 13 9,58 2 1 15 Su ri $15000,00 $000 s15'000' $3Q99.76 $3,89936 26% JA Project ManNorriont $57.384,00 $000 Mq $57,384.00 $0.00 $713,055 $7-0 E MS M, _ _ _ - Cumulative Effects Analysis of Precast $000 $84,285,00 L5-.6�mqw §2-00 16 Farmil Onvalopmorwt&AvOcatimnm $217„171.00 $41,40000 $255571 $0,00 S877 873,51 $377,873 51 146% -17 20!jp!si e Development $797281 00 $000 $797,281,001 $0,00 28 372,L 728 372 79 le Public Outreach ..........$15000.00 $0 00 W832 93 $8,IK12,93 69% _�,qqa $1167771.00 $,4140000 $1609171.00 $0.80 10,01, 1 660826401 $1,660826.40 103% 'Amendment4 ........................ ...... ............ ................... 19 prujud lan cnlcnl $55.200..00 $0,001 $58200,00 $ 552,13 W,404AO $84,95653 146% 20 El�"al Design, I and(L0116)......... $502,00000 $0,001 50?000(LO QQ___$447.112:9p_$447 112 90 89% - Aa,(E2A__ ............. .. ......... 21 100%Contract Documents $163,500,00 $0001 $163,500,00 $000 $151,655.20 Ll 5 1,1 22 1 Supplemental Side LTIvnt -5 $0,00 00,00 $0,00 $101,513,22 $101,61322 06% Supplemental Promitting and Cultural 23 Resource. $62.600,00 $000 $62.50000 $0e0(1 $46,185,27 $46.18527 74% RAlic Involvement $15,50000 $000 ....$15,500.00 $000, $424-75 61. /if, ..........---...... ........--- - ---- --I-- 25 Bbl.Ptimm Rill w it $32,500,00 $0,00 $32,50000 $0,00 $73 378.68 $73,370 B8 226% Amendment 4 Subwol $931000,00 $0-00 $931 000.00 $552.13 $90.44974,61 901 126,7,1 7% .............. Amendment 5 26 Additional Refuse Removal ConRpp $29.58.6-1 90.... $0 6-Q9.1 L29,45836 41% 27 .§upyL.-tal PS&E $73,536.00 $0,00 $73,536,001 $000 $70,271.23. $70,27123 96% 28 GW-1 Pumping and GVV 213 Monitoring $30544,00 $0,00 $;10544.40 $000 $83532.48 $53,532,48 175% 29 Seawall Access RORIAMlY $77a .... ......... M42 RUN-......-H.M0 22 IT...,....IT ME 14 .3,5Q /- ..............MALL52 E.M. 30 General Starnmaider Permit $24 645 00 $000 24 645.00 $0,00 $25,592..85_$25 592 80 104% 31 aermlttm 39 092 1��7 $1 10709 % ...................................... ...................... - Amendment 5Lubtott $282555,0" 00, $21210592 $21210592 Amendment 6 32 Monikol!nA Wall Groundwater Investigator $0;00 111...6.22.L00 (L-A. 5 $41,23354 36% _11 1_5�31 00 0 Ll 233.4 Anionauient 6 Sublefal $a --i11 -33100 $115 36% Amendment 7 Design Engineering Services during 33 Construction $0,01) $426,000,00� $426.000 00, $13,31623 $117,95755 $131�27338 31% - Z'entree... ........... $"421?'.: 0 do.Wo $410 MOTO-11"AM2_3 '7 '01) '10 "t Y..; On - Total�Contract��Amo!nt $ S.00 $582 L.�. $3',US.4057,0 138168.36 $2 818,11i 0,.00 wwwww$131 273 79 31% 2 2 50825.35 80% Remaining in contract $413,131.65 2/03/2015 M - 40 Printed 1/27/2015 City of Port Angeles HERRERA AGREEMENT, STORMWATER ENGINEERING SERVICES PSA 2013-10 Date Agreement Authorized by Council: November 19, 2013 Agreement Expires: January 31, 2015 Billings Through.,Decem berr 31, 2014 unginai Contract Billings to Subtask# Description Amount Date % Complete 1.0 Preconstruction Planning and Design -Green $79,136.00 $69,914.54 88% LID Alley Project 2.0 Preconstruction Planning and Design- $10,289.00 $7,344.24 71% Peabody LID Water Quality Project 3.0 Preconstruction Planning and Design - Decant $18,151.00 $16,242.87 89% Facility Project 4.0 Project Management/Contract Administration $12,268.00 $6,700.86 55% Total, Tasks 1.1-1.8 $119,844.001 $100,202.51 84% 2/03/2015 M - 41 Layne Christensen Consultant Agreement Performance Testing of Ranney Well Date Agreement Authorized by Council: July 2, 2013 Amendment No. 1: February, 18, 2014 Agreement Expires: December 31, 2015 Billings Through:12/22/2014 Original Contract Billings % Task# Task Amount to Date Complete 1 Permitting $1,000.00 $1,000.00 100% 2 Observation Well Installation $23,000 $22,702.09 99% 3 Well Pumping Test $14,000 $11,591.84 83% 4 Test Data Analysis Support $12,000 $14,160.00 118% Water Level Recorder Installation & 5 ITraining $6,390 $5,405.11 85% g 1 Data Analysis & Reporting $14,7401 $10,240.00 69% =Total Contract Amount $71,130.00 $65,099.04 92% 2/03/2015 M - 42 CLERK STORAGE, POLICE DEPARTMENT & MECHANICAL REMODEL Lindberg&Smith Architects, Inc., P.S. Date Agreement Authorized by City Manager: March 20, 2012 Original Amt Amend Amt Total Amount City Manager Approval: March 20,2012 $25,000.00 $25,000.00 City Council Approval:September 18,2012 $22,500.00 $47,500.00 City Council Approval:August 20,2013 $13,000.00 $60,500.00 City Council Approval: May 5, 2014 $40,846.00 $101,346.00 Totals $25,000.00 $76,346.00 Agreement Expires: June 30,2015 Billings Through: October 23, 2014 Budget on rac Amended ings o % Phase# Task Amount Amount Amount Date Complete Review A codes, fire access and other 1 &2 codes, and $25,000.00 $25,000.00 $12,922.50 52% Programming and Schematic Design Design services for mechanical&electrical 3 thru 6 upgrades to computer $22,500.00 $76,346.00 $72,280.23 73% &raio equipment rooms, remodel of 2 IT offices Extra Engineering Services for trouble shooting Existing 0% system and design repairs 0% 0% Totals $47,500.00 $25,000.00 $101,346.00 $85,202.73 341% PW 0410_02 [Revised 08/06] 2/03/2015 M - 43 Northwestern Territories,Inc. PSA 2014 GeoTechnical Surveying+Inspection Services Date Agreement Authorized by City Manager:August 27,2014 Authorized Amount: $24,500* Agreement Expires: July 30,2015 Billings Through: 11/20/2014 Contract men e Billings to % Task# Task =Arnount Amount Date Complete Survey Transects at 1 Port Angeles Landfill $2,000.00 - $0.00 0% Other Directed 2 Services $22,500.00 - $1,176.13 5% Totals $24,500.00 1 $1,176.13 5% PW 0410_02 [Revised 08/06] 2/03/2015 M - 44 SWCA Environmental Consultants Agreement Archaeologial Services Payment No. 9 Date Agreement Authorized by Council: December 17, 2013 Agreement Expires: December 31, 2015 Billings Through: 11/22/14 2014 Original Billings % Task# Task Contract Amount to Date Complete 1 Support of Public Works Operations $20,000.00 $0.00 0% 2 Support of Public Works Engineering $32,000.00 $15,060.23 47% 3 Support of DCED $10,000.00 $5,259.36 53% 4 1 Support of DCED Capital Projects $50,000.001 $28,876.38 58% Total Contract Amount $112,000.00 $49,195.97 44% 2/03/2015 M - 45 Sargent Engineers, Inc. 2014 Professional Services Agreement Civic Field Light Pole Repair and Civil/Structural Engineering Support Services Date Agreement Authorized by City Manager: July 18, 2014 Agreement Expires: July 17, 2015 Billings Through: 12/12/2014 Original Contract Billings % Task# Task Amount to Date Complete 1 Design and calculations for pole repair $3,000.00 $1,324.00 44.13% Civil/Structural Engineering as Directed 2 Support Services $20,000.0011 $545.50 2.73% I-ITotal Contract Amount $23,000.00 $1,869.50 8.13% 2/03/2015 M - 46 1/27/2015,Breakdown Sheet printed 1/27/2015 City of Port Angeles Streamkeepers Fecal Coliform Monitoring Payment#21 -2014 Date Agreement Authorized by Council: October 16,2012 Agreement Expires: December 31,2016 Billings Through: 12/11/2014 Table 1 -Summaq of Payments Payment Amount Cumurati-ve o of # Time Period Invoice Number(s) Approved Total Authorized 1 Janua 2014 Lab Testing 14-0107 $1,865.001 $1,865.00 9% 2 Janua 2014 Labor-Invoice 2014.024R 2014.024R $1,423.14 L $ „288.14 16% 3 February 2014 Lab Testing 14-0204 $468.00 $3,756.14 19% 4 Februa 2014 Labor 2014.027R $484.80 $4,240.94 21 0 5 March 2014 Lab Testin 14-0256 $494.00 $4,734.94 24/ 1, 6 March 2014 Labor 2014.038R $436.331 $5„171.27 26% 7 jApril 2014 Lab Testing 14-0305 $650.00 $5,821.27 29% 8 April 2014 Labor 2014.047R $630.241 $6„451.51 32%' May Lab Testing 14-0355 $468.00 9 May 2014 Labor 2014.0568 $340.07 $7,259,58 36% 10 June 2014 Lab Testing 14-0412 $546.00 $7,805.58 39% 11 June Labor 2014.072R $242.40 $8,047.98 40% 12 July 2014 Testing 14-0464 $468.00 $8,5115x98 43% 13 jJuly Labor 2014.089R $290.89 $8,806.87 44% 14 August 2014 Testing 14-0516 $902.00 $9,708.87 49% 15 August Labor 2014.0948 $593.88 $10,30175 52% 16 September 2014 Testing 14-0571 $520.00 $10,822.75 54% 17 September 2014 Labor 2014.106R $72.72 $10,895.47 54% October 2014 Testing 14-0626 $1,482.00 18 October 2014 Labor 2014.125R $1,037.84 $13,415.31 67% 19 November Testing 14-0674 $494.00 $13,909.31 70% 20 November Labor 2014.136R $24.23 $13,933,54 70% December Testing 14-0726 $520.00 December Testing 14-0727 $494.00 21 December Labor 2015.001 R 121.22 $15,068.76 75% Cum Check Total= 15;068.76 Streamkeepers Fecal Coliform Monitoring Table 2- Breakdown of Payment is Invoice Previous Task# Task Contract Amount Amount Total New Total 1 Lab Testing $12,000.00 $1,014.00 $8,357.00 $9,371.00 2 Labor Costs $8,000.00 121.22 $5,576.54 $5,697.76 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00' $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Totals 920,000.00 $1,135.221 $113,933.54 $1506876 Check sum= $15,068.76 2/03/2015 M - 47 Terre-Source LLC Agreement Compost Remediation at Transfer Station Date Agreement Authorized by Council: N/A Amendment 1,April 18, 2014 Amendment 2, October 14, 2014 Agreement Expires: December 31, 2014 Billings Through: 11/31/2014 Original Contract Amount Contract through Billings % Task# Task Amount Amendment 1 to Date Complete 1 Review and Evaluation $2,500.00 $2,500.00 $2,720.00 109% 2 Letter to Ecology $1,000 $1,000 $1,955.00 196% 3 Directed Services $1,500 $1,500 $1,755.28 117% Non-EQ Compost Reprocessing and 4 Testing $8,750 $3,003.21 34% 5 Revise Compost Operations Plan $6,150 $7,881.13 128% Total Contract Amount 1 $5,000.00 $19,900.00 $17,314.62 87% 2/03/2015 M - 48 0) .� c i � o O M Q O O E O U 0 co co i� C Q r c'co 0 o E < Q a` of V U C N N G1 A Q Lo � O r O � f0 M E 2 . o + C O O w U O U 6 o N U) m M V O m N U) O V r O O r+ co N L >. N C U) O m (a O ' 0 M O .- N E c^o V V Q E y w w 3 N OO c o n E O cu a�i O p R -+ -+ m N c r CO C LO_ o Q - E a� Nr _ N LC) O C �, N N t N C co O (0 CO) O ' N N 7 = N ~ OI o > V V IL 0 Q Q m L j N co a M Cl) N N C� Of H H C4 A 0 O O ,A E M M � r r Z LL LL> G > 0 O O Q co co W M W cm 2 0) co <� 0 0 M M d c 0 M O e E (O M O co rn U i v � rn co 0 C14 N I 04 cci d N N z 69 69 f0co OHO 0 � O N N � 7 O 0% co LO co 04 a V c N N M •! 7 N N �_ C O fA EO- N 1 L N ~ f0 N C? c d CV v C rn t � N Q c 0 2 ON C.) w ++ U N a) 12! C M M N O O (n N CL C 0 O O a) a) c a a N 0— c 0 C 0 m m (B C >`N 4 O. 0 L O CO � N C N Q) N V N 0 Q Q 7 0 ' w V O w M M G G C O O O O V mW O H � m � �~.. H UC y C = N Q E N at o .� N N cu r N N Q m ....iiiiii „%//iii%////// / ,/ �n I w �/ r/ off / / � a�✓r i r i f ,,lr 1 /oi��11,�/,��i�j �/i/, ,,,1r!�°r,�ol r ��n, � ,v�k a;r+„, ,orr�,��,� ,r/rr!/r�xi�✓,i rrlti rro�l�`/��1�, r 20 aind ecoinomic developimein-t tha-t Poirt Aingeles has expeideinced over the las-t few years. the Wa-terfiroin-t Park IDevelopimein-t Phase Ill has has beein adopted as required by the Washiing-toin IDepairtimein-t of Ecology. 3Ol4PmrtAng,e|es[mmmunityan mic: Deve|mpmentDepartmentAnnua| Repmrt Page3 2/oa/2o1n M 52 II IIII III IIII ® � Illu IIIII U'IIII �I � � IIII IIIIIIII IIII W. W �I IIII VW�W Vn Ifill �Illllh liiiillllllllllllll II Illiiiiiii liiiiiiii � � IIIIIW liii ICI IIII IIO VIII I��IIIII II� I uulll 0� � G � VIII AW4'Ilb p, mod' G II IIIIIIII IgI%flfll"III %ffl" InnU gppp 11 ui� � � Il�i�u�»11»>t »u>'>'�»1>I�� �i11»IlllJ�rrlrl�l�li�ll��uuuJ� IIII uul ®� 'Ilt� IIIII I �p ® A 4b�IIII Nffl" 4W A � A °' IIIIIIIIIIIIIIIIIIII IIIV IIIIIIIIIIIIIIIIIIII (IIIII ' IIIIIIIIIIIIIIIIIIII IIII �` IIIIIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIII IIIII IIIIIIIIIIIIIIIIIIII COMMUNITY & ECONOMIC DEVELOPMENT Oil III III III III III IN G III 0 U III"° III S Im & ;Ild IIIIIP¢I co AA AA u III III III NVO Prrsdc.ar.ed IRIFIP's for FOUrlism Advertising and Marketing/Visitor Center Operations.IPropcs4s were recommended by the Il...rsdrgling Fax Committee and (prr(pr sill s6lectlir n was rr nnpNeted by City Cr Uncill. r eH for the Choose Il...o�awl Campaign Iin I�.ded: � GVltwrk�^t��r�c��^v�^II (p.. a. IF is. (law s at the IK&'71UP IHr rneslh w and�II�wII am Cr .ant fair Fa y y b. Print/aUdio ads with the IPeninSL.alla IC)alilly(News and IK&'71UP. c. Acts to Choose Il...oc awl dUrlinrg the Ih lllday season. � Prr rnoted rneaSUraNe r L.a C rues incorporated in qUar�teHy and anm.4 reports for tr Urlisnn marketing partners. IR6lease of payment to those partners Ifras been based on demonstration that those rsUtr.ornes brave been nnet. New contract with IFc nr r-nic IDev6lr(prnent Cr U ncH IinnpNern nts brand new (performance nneasUres and a new strategic..(pNan. Worked with a dev6r(per and (Feiro Marline II ifp Center to dev6lr p the design ff01r a RViaidirne Campus IF cilllilty with co nffeire nce center.Staff Iplrelpaired a dirafft conference renter stUdy that refreshed statistics and detalills from (prevlir Uslly I , r..tarn(pll ted conference center steadies. I he Il:::s Il rn e Fhe 2nd Phase of the Waterfront Dev�^Iloprnent(Project began in the SUrn er IFO of 2014 and is expected to be rr rnplleted in Il...ate Spring,2015. IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII III IIIIIIIIIIIIIIIIIIIII IIIIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIIIIIIIII IIII (IIIIIIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII II II 201,4 V-loi ( Ang Ies r::oiIniInurflty an("'I ft.onoiInu c LreveIr)pr°ruen[ Lrelpai (Inent AnnuaU ag,e :f 2/03/2015 M - 53 IIIIIIIIII IIIIIIIIIIIIIIII '"�" ` �°�� " `lip � �"�' Iu IIIIIIIIIII�� 1, it � � a � A • •b® ® r r ,p�u'� 181 � ti. w,,.,.:w,.� • Y wWi • • • � • 9 Y e,, r/llr, F ui Mal D m rr�ril� rF �k r iia J %� � ✓ ✓`xf /l i�/rr%/,//, Jl�l�l>"/%/i%✓w /41 m /�% �1 r rl;r- llrl"„ / ✓�i,'2nv /� �9r�rd�, / r d � �✓,. °�d 9 r1 ggy///�i/ i%!! '. •w,4w v"'� :1"r%I(PY� r a'ii� / cNYi�a, �iM r�,' // ` / „,,, �,+ ,r�� �' ,,Fv✓ /,v r/Il,,,,',,, /1. ✓�// .,,, ,.,,G /J rr/G I %„ ";�i !u✓ `rl�ryi ilk �1 ✓Uri/ 6 �✓ �n ���/ r�4 'PA�I�'� �� U� 1 ih�/o, . 0„„,.. ,, / j ,��d /i 91l P ✓v / r }/ref r � X �yli'ior, F �J/ y� iFi fF/ f a rx�2P 10 Mill �� / o� ✓/ y / h Y IK y lk Il:esfly 11 at Il ll llllyw 20',4. I-loi ( Ang Ies (::01MIirIU1,11H(r aw'1r"I '.-colnoilydc LreveIr)pr°Ir1ent Lr eIpal [Irt"ent Alnlnuar '4 2/03/2015 M - 54 27 Iar°rd development permits a (28 ir.r 2013 &23 ir.r 2012). a Drafted riew Mixed L)se Commercial 2 Stets Environmental Protection Act a Overlay;Torre which was approved by Reviews (18 iri 2013) a City Couricil to eriable developments Completed a major mandated update rOr°rt��ir°rir°r �� mix 0( similar uses t0 o tN-ie horeline B` aster Program. I be designed including low impact standards Worked with the I.....ower Elwha phase Completed riew Street Tree Ordinance Tril towards third implementation 0( tN°r .chi Hook a approved by City Council. Beach stOra tfOr°ro a Prepared a matrix for transition to a N-ilearing examiner quasi review review process. oil r r l� of Il....11iistiriic Iwirnt �irn 20',4 V-lr/i ( Ang Ies ('01i"uii"W 1,11(, r anrd Lr.ro n o I n r. Lrl.:,velr)pr°ruen[ Lrl.:,lpal (inlen[ Annuar -Iage 2/03/2015 M - 55 Shoreline Awarded °ue Fa ade Processed S ' �r uc ' rrit for ! r u v c r�r uts for tN Banks.Stalb ll zaflon at the II....andfillll. a and Sign Grarit program,authorizing Processed S PA and Wetlands Permit (air a $41,819 ir.r irrl�rrOVerr1er°uts estimated ��t a a total improvement value of$98,167. C ornaned Sewer/Waste Water Overflow Project. a Fhe Program has assisted $567,547 iru total improvements siruce 20090 Cw rsic N-it of construction of riew I n c N°ues and granite seating area (Or A ruev�r SN°u0r�lir°�� BVd��st�r �'rOC�r��rr1 vr��s successfully adolpted and rec6ved final Phase Fwo of the riew developing a approval from the Washington Stets Downtown Jat Waterfront Park. Department of .cology. Initiated review of social services related larid uses irr tN°ue zoriing cod Completed the construction of the Planning Conference Room - / r rr 'In oNrW(u/N:�ONU«»'lbWf/+%N"}rou wmwa✓NY rfrfr mr�«Nr! i f/ / i f ' rrirJf�/A fir/�l 1f� « ii4rr/� i(; ✓ « %a�� i�/ r / 11 ���� } S�llllg iv/ir/ J%j �� f N ; rj«/ f /r tiil,�i//l(��j,:�;., HISTORIC I DESIGN Historic Fire Hall at 205 S. (Lincoln was placed on the 2014 Washington State Historic Endangered Properties listing. Drafted first Street Tree Stand'ard's and Community pity Forestry Policies ordinance that was approved by City Council. 20',4 -loi ( !'(ng Ies (::01r'ir'uu.u1'WY r'uulirI L/eveIr)l;rr°i'uen[ L/eIpal (r°aura'[ !'Onnuar 11r. poi ( -(age 6 2/03/2015 M - 56 2014 Department. In 2013, CED rec6ved and conflnues to manage four major girants last year totaEhng $1,475,654. Specific to the funding of Phases l arid Ill (11 Ihe l:.::..'slpIanade and West F.:'nd Par1k) of the Waterfront and Frarisportation Improvement Project,the following grants were received or continued to be administered: a.2010 � he Washington State liecreation aim�:J j.2012 � he Washington State liecreation aim�J l"rograims: $189,972 Safety l"rograim $200,000 Fhe Department worked with the Peninsula Housing Authority to sponsor a Community Development Block Grant and was successful in an award of$750,000. Fhe funds will support the Phase Orie Infrastructure of a $68 million project to redevelop major a public housing project in Port Angeles. 3Ol4PmrtAnge|es[mmmunityandEconmmicDeve|mpmentDepartmentAnnua| Repmrt Page7 2/oa/2o1n M ~ 57 11111 1111 1 1111 ll 1 l VIII111 1 G , c I f . t t r f f Illlloill� J f IP IP,...F AINGIE11 IES IL.....AND USIE DID IIL....OP MEN IF 52 new strUCtUire permits, inClUding 46 new iresiieirntiill stirUCtUires ireSUlltfiirng in an increase of $5,510,092 overaIll property v lln~ue,1 his its an increase fr r n 2013, with 39 strn~uCtUres creating $4,099,529 in v lln~ue. 48 new a or nmercii ll OCCUpancy permits, "i iir nlpir ver ne nts rnade to strn~uCtUres within the city was $6,491,300, a......................................................................................................................................... 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ICIICxI�l II�fei Bel Lfloiaur"f LkuHr"fivr) Vin•ll,xl.Mctol An W..iedy yKP IYP)WyofI,xa,us Code EvA).1.Mi i.�l„in(. 2302015 M - 64 PARKS, RECREATION & BEAUTIFICATION COMMISSION MEETING Port Angeles, Washington November 20, 2014 CALL TO ORDER—REGULAR MEETING: Chairperson Shargel called the regular meeting of the Port Angeles Parks,Recreation&Beautification Commission to order at 6:00 p.m. ROLL CALL: Members Present: Chairperson Shargel,Vice Chairperson Stratton,Commissioners Murray,Pittis,and Merritt. Members Absent: Commissioner Young&Commissioner Forrest. Staff Present: Director Delikat and Secretary Kochanek. APPROVAL OF THE MINUTES: It was moved by Pittis and seconded by Stratton to: Approve the minutes of the October 16, 2014 regular meeting. Motion carried 5-0. PUBLIC COMMENT: Tony Cooke discussed his support to have a plaque honoring Vietnam War era draftees mounted at Veteran's Memorial Park that he brought to the Commission last month. He handed out a flyer and asked the Commission to seriously place the plaque and be the first in the Nation to support a draftee's plaque. FINANCE: 1. 2014 Parks&Recreation Quarterly Report Director Delikat reviewed with the Commissioners the Parks&Recreation Quarterly Report. 2. Budget update Director Delikat stated that City staff is still in the 2015 budget process and that he would review the 2014 and 2015 budget with the Commissioners at the January meeting. LATE ITEMS: None. LEGISLATION: 1. Veteran's Memorial Park Monument Placement Policy Director Delikat mentioned to the Commission that in their packets there were letters of support for the draftee's plaque,along with the Veterans Associations Recommendation for not supporting the plaque placement at Veteran's Park. After discussion,it was moved by Murray and seconded by Pittis to: Not to place a Vietnam War draftee plaque at Veteran's Memorial Park. Motion carried 5-0. DIRECTOR'S REPORT-(PowerPoint Presentation): 1. CFP Projects Director Delikat informed the Commissioners that the Vern Burton Memorial Community Center roof project was completed and came in under budget.He stated that the bid for the Civic Field boiler was also completed and that it too came in under budget. Delikat also mentioned that the City Hall South Parking Lot Repaving project was going to carry over to 2015 when the weather improves and also updated the Commission on the progress of the Civic Field Light Pole#11 repair. 2. Parks&Recreation Events Director Delikat informed the Commissioners that the Parks&Recreation fall sports such Co-Ed Soccer,Co-Ed Volleyball and Basketball were going great and NFL Punt,Pass,and Kick competition went well. 2/03/2015 M - 65 Delikat introduced Robin Anderson,the Port Angeles Fine Art Center Director,and she gave a presentation that discussed the PAFAC Mission,the Gallery Exhibitions for 2014,the Webster's Woods Art Park,Educational Programs,and the 2nd Annual Plein Air Festival&Competition. The Commission commended Anderson's efforts and mentioned what a great job she was doing. 3. Contracts/Agreements Director Delikat updated the Commissioners on the Facility Use Agreements with the Farmer's Market and that it was going to Council in December. He also mentioned that the Art Feiro Marine Life Center Contract will be worked on and discussed with the Feiro early next year. 4. Future Items Director Delikat commented that he would be discussing future topics,such as a Senior Center Presentation and Department budget reviews. 5. Questions/Comments Chairperson Stratton mentioned that he would like to have a group discussion on the Commissions involvement during the January 15,2015 meeting. ADJOURNMENT: Chairperson Shargel adjourned the meeting at 6:45 p.m. Next meeting January 15,2015 Vern Burton Memorial Community Center meeting room#3 at 6:00 p.m. �� ry °avid hargel,Chairpe on Corey Delikat,Director Page 2 of 2 2/03/2015 M - 66