HomeMy WebLinkAbout5.831 Correspondence GitY of Port Anaolos
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PUBLIC WORKS
STATE OF WASHINGTON 2015 JAN 27 AM 9. 13
DEPARTMENT OF COMMERCE
PO Box 42525® Olympia, Washington 98504-2525® (360) 725-4000
January 21, 2015
Kathryn Neal
City of Port Angeles
P.O. Box 1150
Port Angeles, WA 98362
RE: Project Completion Amendment to PWTF Loan PW-07-962-015
Dear Ms. Neal:
Enclosed is a fully executed original of the Project Completion Amendment(including
Attachment I: Certified Project Completion Report)to Public Works Trust Fund Loan number
PW-07-962-015. The amendment certifies completion of the project activities. Please keep these
documents with the other local records related to your approved Public Works Trust Fund Loan
Agreement.
If you have any questions or need additional information, please do not hesitate to call me at
(360) 725-3088 or email me at Connie.Rivera @commerce.wa.gov.
Sincerely,
0 Q
Connie Rivera
Contracts Administration Unit
Project Manager
Enclosures
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AMENDMENT FACE SHEET
Loan Number: PW-07-962-015
PROJECT COMPLETION AMENDMENT-X
Washington State Department of Commerce
PUBLIC WORKS BOARD
PUBLIC WORKS TRUST FUND — CONSTRUCTION AND PRECONSTRUCTION LOANS
1. Contractor 2. Contractor Doing Business As(optional)
City of Port Angeles N/A
321 E Fifth St.
PO Box 1150
Port Angeles, WA 98362-0217
3. Contractor Representative(only if updated) 4. Public Works Board Representative(only if updated)
N/A N/A
5. Original Contract Amount 6. DeObligation 7. Final Contract Amount
$1,875,000.00 $0.00 $1,875,000.00
8. Amendment Funding Source 9. Amendment Start Date 10. Amendment End Date
Federal: ❑ State: Z Other: ❑ N/A: ❑ Amendment Execution Date July 1, 2027
11. Federal Funds(as applicable): Federal Agency: CFDA Number:
N/A N/A N/A
12. Amendment Purpose:
The purpose of this amendment is to certify the project completion for the Public Works Trust Fund Loan Number PW-
07-962-015.
The Board, defined as the Washington State Public Works Board, and Borrower/Contractor acknowledge and accept
the terms of this Agreement/Contract As Amended and attachments and have executed this Agreement/Contract
Amendment on the date below to start as of the date and year referenced above. The rights and obligations of both
parties to this Agreement/Contract As Amended are governed by this Agreement/Contract Amendment and the
following other documents incorporated by reference: Amendment Terms and Conditions, including Attachment I:
Certified Project Completion Report. A copy of this Agreement/Contract Amendment shall be attached to and made a
part of the original Agreement/Contract between the Board and the Borrower/Contractor. Any reference in the original
Agreement/Contract to the "Agreement'or the "Contract'shall mean the"Agreement As Amended"or"Contract As
Amended," respectively.
FOR THE BORROWER/CONTRACTOR FOR PUBLIC WORKS BOARD
Signature Stan Finkelstein, Public Works Board Chair
Daniel K. McKeen
Print Name Date
City Manager, City of Port Angeles
Title APPROVED AS TO FORM ONLY
t 01 ) Sill-/ This 22nd Day of December, 2008
Date Rob McKenna
Attorney General
Sianature on File
Kathryn Wyatt
Assistant Attorney General
City of Port Angeles Page 1 Project Completion Amendment
PW-07-962-015 12/23/2014 Public Works Trust Fund
AMENDMENT TERMS AND CONDITIONS
PUBLIC WORKS BOARD
PUBLIC WORKS TRUST FUND - CONSTRUCTION AND PRECONSTRUCTION LOANS
The purpose of this amendment is to acknowledge the project has been certified complete and the final loan amount,
interest rate, and local share on Public Works Trust Fund Loan Agreement/Contract Number PW-07-962-015 have been
adjusted, if necessary, as reflected below.
The Public Works Board, (or its successor) a department of the state of Washington(hereinafter referred to as the
"Board")and City of Port Angeles(hereinafter referred to as the"Borrower/Contractor") agree to amend Public Works
Trust Fund Loan Agreement/Contract Number PW-07-962-015 as described below.
The amount of the loan shall be$1,875,000.00.The interest rate shall be 0.50% per annum on the outstanding balance.
The Borrower/Contractor pledges to use an amount of local funds as local project share of not less than 15.0% of the
total eligible portion of the project cost not funded by federal or state grants as identified in the Loan
Agreement/Contract's Scope of Work.
The attachment to this amendment,Attachment I: Certified Project Completion Report, includes the following sections:
Chief Executive Officer and Project Engineer or Consultant Certifications;Estimated and Actual Project Costs by Cost
Category; Estimated and Actual Project Funding; Final Loan Draw and Local Match Worksheet; and Performance
Measures Report(for construction loans only).
City of Port Angeles Page 2 Project Completion Amendment
PW-07-962-015 12/23/2014 Public Works Trust Fund
ATTACHMENT I: CERTIFIED PROJECT COMPLETION REPORT
PUBLIC WORKS BOARD
PUBLIC WORKS TRUST FUND — CONSTRUCTION AND PRECONSTRUCTION LOANS
Loan Number: PW-07-962-015 Contractor:City of Port Angeles
Project Name: Francis Street Sewer Main Address: 321 East Fifth St.
Original or Extended Project Completion Date: 5/10/2014 Port Angeles,WA 98362
Chief Executive Officer Certification
The Chief Executive Officer of the Borrower/Contractor certifies that:
• To the best of his/her knowledge, the financial information and data provided in this report is true and correct as of
the signature date indicated below, and no project costs listed in this report incurred more than twelve(12) months
before agreement/contract execution or after the date of the project completion;
• Records supporting the information provided in this report are on file and will be made available by the
Borrower/Contractor upon request; and
• Attached is a copy of the formal action accepting the project as being complete(FOR PRECONSTRUCTION
LOANS ONLY).
City Manager, City of Port Angeles
Signature of Chief Executive Officer Title
Daniel K. McKeen Lai 31 j
Print Name Date of Signature
Project Engineer or Consultant Certification
The Project Engineer or Consultant of the Borrower/Contractor certifies that:
• To the best of his/her knowledge, the data provided in this report is true and correct as of the signature date
indicated below;
• The project was completed in accordance with the Loan Agreement/Contract's Scope of Work; and
• The project was completed on February 14, 2014 (Substantial Completion)
(Actual Date of Project Completion)
V J A Engineering Manager
Sig ature of P ject Engineer or Consu Title
Kathryn J. Neal P.E. 2+
Print Name Date of Signature
City of Port Angeles
PW-07-962-015 12/23/2014 Public Works Trust Fund
Section 1: Estimated and Actual Project Costs by Cost Category
---—------------
,COST CATEGORY w ESTIMATED COSTS", ACTUAL COSTS?
Engineering Report(Preliminary Engineering) $1,900,000.001 $1,617,853.001
-------............
iEnvironmental Review $100,000.001 $381,214.00i
Mistorical Review/Cultural Review $0.001 $289,600.00
----------------------
Land/ROW Acquisition $1,500,000.001 $747,553.00
----------
I Permits $0.001 $242,667.00
-—- --------- ------
Public Involvement/Information $20,000.06 $50,000.001.
113id Documents(Design Engineering) I $0.001 $2,620,627.00'
lConstruction $10,250,000.001 $17,548,237.001
1 Other Fees: (Sales or Use Taxes)
$50,000.00':01 $1,392,976.001
'Contingency: 0.00% $0.00
(Other. Const. Inspection/Project Mgmt. $300,000.001 $2,523,005.001
-----------
10ther: Property purchase, 5MG tank $0.001 $249,215.001
----------
!Other• SCADA programming, misc support $0.00' $62,355.001
!Other- $0.001 $0.001
TOTAL PROJECT COST $14,120,000.001 $27,725,302.001
City of Port Angeles
PW-07-962-015 12/23/2014 Public Works Trust Fund
Section 2: Estimated and Actual Project Funding
TYPE OF
FUNDING _ SOURCE ESTIMATED FUNDING ACTUAL FUNDING
Grants and Other Non-Matching Funds
Grant#1 Federal $11,220,000.00 $0.00
Grant#2 $0.00 $0.00
Grant#3 $0.00 $0.00
New Grant $0.00
Total Grants and Other Non-Matchin Funds $11,220,000.00 $0.00
Loans
This Loan Request Public Works Board_ $1,875,000.00 _ $1,875,000.00
Other Loan#1 PWTF PRE CON PW-06- $590,000.00 v s $590,000.00
962-PRE-110
Other Loan#2 PW-07-962-PRE-117 $0.00 $885,000.00
Other Loan#3 PC08-951-034 $0.00 �W$10,000,000.00
New Loan FY2012 SRF Loan(DOE) $10,000,000.00
New Loan $0.00
_ Total Loans $2,465,000.00 _ $23,350,000.00
Local Revenue
WASTEWATER UTILITIE
Local Revenue#1 FUND&CSO RESERVE $435,000.00 $3,862,937.00
FUND _
Local Revenue#2 $0.00 $0.00
Local Revenue#3 Reimbursement from $0.00 $433,414.00
_ Ra onier,LLC jnue'
New Local Revenue $0.00
Total Local R $435,000.00 $4,296,351.00
Other Funds
Other Funds_ Rates _ �— $0.00 $0.00
Interest Earned on
Investment of $78,951.00
PWTF Loan Funds _ _
Total Other Funds $0.00 $78,951.00
TOTAL PROJECT FUNDING _ $14,120,000.00 $27,725,302.4Q
City of Port Angeles
PW-07-962-015 12/23/2014 Public Works Trust Fund
Section 3: Final Loan Draw and Local Match Worksheet
Line
t PWTF Total Loan Amount at Loan Contract Execution $1,875,000.00 1
_ ...
Costs Incurred after Loan Contract Execution $27,725,302.00 2
Costs Incurred up to 12 Months before Loan Contract Execution $0.00 3
----
Total Actual Eligible Project Costs ! $27,725,302.00 4
Total Actual State and Federal Grants
$0.00 5
Reimbursable Eligible Project Costs
$27,725,302.00 ( 6
__
Percentage of Project Reimbursed by PWTF Loan at Loan Contract Execution --__ __
85.00% 1 7
PWTF Share of Reimbursable Eligible Project Costs $23,566,506.70 j 8
_.......
_ _
Interest Earned on Investment of PWTF Loan Funds (should match the amount ( $78,951.00 ' 9
under the Actual Funding Column in Section 2)
Maximum Eligible Cost for Reimbursement by PWTF Loan $23,487,555.70 i 10
I Lesser of Total Loan Amount or Maximum Eligible Cost $1,875,000.00 11
_. _ __ --- --.— _--_ _--
I Lesser of Maximum Eligible Cost or Costs Incurred after Loan Execution
i $1,875,000.00 12
...... _ __. _____.....
Total Amount of Loan Desired if Less than Eligible Cost(should match"This 1,875,000.00 13
Loan Request"amount under the Actual Funding Column in Section 2) _
i PWTF Loan Total Amount Drawn to Date $1,781,250.00 j 14
_ --.-- __-- _ ._._. _ _—. _ . _ _
Final Draw. Maximum Eligible Cost(or Total Amount of Loan Desired) less i
the PWTF Loan Total Amount Drawn to Date(If negative amount, a refund is $93,750.00 i 15
required.) _
Actual Local Share: Reimbursable Eligible Project Costs less the Sum of
Interest Earned on Investment of PWTF Loan Funds and Amount of Loan $25,771,351.00 16
Local Share Percentage at Project Completion 93.22% 17 '
Current Interest Rate New Interest Rate
0.50% j 0.50% j
_,_ve .e... d�� �
Final Draw
(or refund due from De-Obligation'
Borrower/Contractor
if$amount on Line 15 is negative)
I $93,750.00 $0.00 I
City of Port Angeles
PW-07-962-015 12/23/2014 Public Works Trust Fund
Section 4: Performance Measures Report-CONSTRUCTION LOANS ONLY
--------------
r
Anticipated/
Current Proposed Amountof Completion
I Performance Measure System Measure Measure Change j, Date*
Gallons combined sewer Sanitary Sewer 27,300,060--] 22,300,000 81.67,0 1 12/1/2016
overflow eliminated
----------------------------
Increase in total system Sanitary Sewer 13,400,000 50,000,000 273% 12/1/2016
capacity in MGD
....................... ----------
----------
N/A Sanitary Sewer
------------------- -11-11-11111-1 i_
---------------------------- ................ ----------------
If the performance measure is not yet completed,this date represents the anticipated date on which the
Borrower/Contractor will submit a Performance Measure Report/Update to the Public Works Board.
City of Port Angeles
PW-07-962-015 12/23/2014 Public Works Trust Fund