HomeMy WebLinkAbout02-15 RESOLUTION NO.
A RESOLUTION of the City Council of the City of Port Angeles, r
Washington declaring an emergency for PenCom 9-1-1 Telephone
Room Cooling System.
WHEREAS, the City Council finds and declares that an eemergency exists that requires
immediate improvements to the environmental controls for the electronic equipment necessary
for the operation of the PenCom emergency dispatch center,
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NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Port
Angeles as follows:
Section 1. The City Council hereby declares that an emergency exists based on the
following:
A. Peninsula Communications (PenCom) is the only 9-1-1 emergency dispatch center in
Clallam County, dispatching for 17 separate police and fire agencies within the county.
PenCom answers over 36,000 9-1-1 calls every year; and
B. Electronic systems and components critical to the operation of the 9-1-1 system are
housed in several locations. One such location is commonly referred to as the
"telephone room," an equipment room inside the police department. The room houses
equipment that must exist within a temperature controlled environment. Heat in the
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room is controlled through a dedicated cooling system that operates independent of j
any other system.
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C. The electronic systems and components are extremely sensitive to temperature
variations and could fail suddenly if the temperature is uncontrolled. Such failure
would completely eliminate the ability of PenCom to carry out its function as the
regional 9-1-1 emergency dispatch center.
D. The existing temperature control system has failed and must be replaced immediately
to assure the survival of the equipment and the operational capabilities of the 9-1-1
center.
E. This situation presents a real, immediate threat to the proper performance of essential
governmental functions; and if the temperature control system is not immediately
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replaced, it is likely that material loss or damage to property, bodily injury, or loss of
life, will result.
F. That if the City did not declare an emergency and was required to follow the standard
solicitation and bidding requirements for a public works contract, said requirements
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would cause a substantial delay in effecting repairs to the cooling system and greatly
increase the likelihood of a failure of the computer system and related components
i utilized by the PenCom dispatchers and not allow the dispatchers to properly
discharge their responsibilities in the dispatch of police, fire and emergency medical
services in Clallam County.
Section 2. There are adequate funds in existing reserve accounts to a for the necessary
S q g pay
system replacement without impacting the City General Fund or 2015 budget and without
enacting a budget amendment.
Section 3. As authorized by RCW 39.04.280(1)(c), the competitive bidding
requirements for the purchase the required temperature control system are hereby waived.
Section 4. This resolution shall become effective immediately upon its passage and
approval by law
PASSED by the City Council of the City of Port Angeles at a regular meeting of said
Council held on the 21"day of April, 2015.
Dan Di Guilio, Mayor
ATTEST: APPROVED AS TO FORM:
ennifer Veneklasen, City Clerk Wil iam E. Bloor, City Attorney
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