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HomeMy WebLinkAboutMinutes 09/01/2015 CITY COUNCIL MEETING Port Angeles, Washington September 1, 2015 CALL TO ORDER SPECIAL MEETING: Deputy Mayor Downie called the special meeting of the Port Angeles City Council to order at 4:36 p.m. ROLL CALL: Members Present:Deputy Mayor Downie,Councilmembers Bruch,Collins,Gase,Kidd and Whetham. Members Absent: Mayor Di Guilio. Staff Present: City Manager McKeen, Attorney Bloor, K. Martinez-Bailey, C. Delikat, K. Dubuc, C. Fulton, B. Smith,B. Olson,and N. West. EXECUTIVE SESSION: Based on input from Attorney Bloor, Deputy Mayor Downie announced the need for an Executive Session under authority of RCW 42.30.110(c) to consider offering real estate for sale or lease; and 42.30.140(4) to consider collective bargaining negotiations under the authority of RCW 42.30.110(1)(i) for the purpose of discussing potential litigation with legal counsel, for approximately one hour and twenty minutes. The Executive Session convened at 4:36 p.m. RETURN TO OPEN SESSION: The Executive Session concluded at 5:55 p.m.No action was taken. ADJOURNMENT: Deputy Mayor Downie adjourned the Special Meeting at 5:55 p.m. CALL TO ORDER-REGULAR MEETING: Deputy Mayor Downie called the regular meeting of the Port Angeles City Council to order at 6:04 p.m. ROLL CALL: Members Present: Deputy Mayor Downie,Councilmembers Bruch,Collins,Gase,Kidd and Whetham. Members Absent: Mayor Di Guilio. Staff Present: City Manager McKeen, Attorney Bloor, Acting City Clerk K. Martinez-Bailey, B. Olson, C. Fulton, N.West,B. Smith,K.Dubuc, and C.Delikat. It was moved by Gase and seconded by Bruch to: Excuse Mayor Di Guilio from the meeting. Motion carried 6-0. PLEDGE OF ALLEGIANCE: Councilmember Gase led the Pledge of Allegiance to the Flag. CEREMONIAL MATTERS PROCLAMATIONS & EMPLOYEE RECOGNITIONS Councilmember Kidd asked that staff recognize Port Angeles fire fighters when they return from fighting the fires in Central Washington. PUBLIC COMMENT: Jim Moran, 1710 I_0777 47" Street, member of the Veteran's Committee, asked for a letter of support to help establish credibility in order to get approval for Port Angeles to be designated as a Coast Guard community. PORT ANGELES CITY COUNCIL MEETING—September 1, 2015 Eloise Kailin, from Protect the Peninsulas Future, spoke about the process explained to her by City Manager McKeen, in which the City plans to conduct the upcoming advisory poll. She said how the City plans to conduct the poll is as fair and impartial as possible. She asked that the text for the each side of the pro and con be submitted to the City Clerk. Dan Bateham, 207 Wolcott Street, asked that Council listen to the citizens of Port Angeles, give them what they want,forced medication. Susan Krebser, 1311 Lauridsen Boulevard,thanked staff for addressing the water leak hot line. She also thanked the Public Works and Utilities department for addressing a leak near her home. LATE ITEMS TO BE PLACED ON THIS OR FUTURE AGENDAS as determined by City Manager or Councilmember— Councilmember Gase asked that that Council have a discussion on a letter of support to the Coast Guard. Councilmember Whetham asked that staff include a Civic Field lighting update. OTHER CONSIDERATIONS: 1. Cable Franchise Renewal Needs Assessment Sue Buske,Owner and Principle of the Buske Group,used a PowerPoint presentation to discuss the local franchise agreement. She discussed the process in which the City would need to follow in order to determine a cable operator and discussed how the needs assessment study gathered their information. She provided recommendations received during their assessment and discussed the next steps in the franchise renewal process. Council discussion followed. Dr. Ralph Smith,CEO and Chairman of the non-profit,all volunteer group,the Peninsula Area Public Access (PAPA),spoke about the importance of community access and discussed how he made cable access work for him in the past as well as his past experience with public access and the improvements that have been made since he started. He introduced his PAPA team and spoke about the recent trip to see the channel in Thurston County,which included City staff. He said he needs support and partnership of Council,and asked they consider a motion to move ahead with the community access channel. Council discussion followed. Director Fulton discussed recommendations made by staff,action item;begin developing a PSC with PAPA,during the interim franchise period. It was moved by Kidd and seconded by Bruch to: Direct staff to develop a professional services contract with PAPA to manage the Peg access channel(s) and Community Media Center during the interim franchise period. Council discussion followed. Motion carried 6-0. PUBLIC HEARINGS—OTHER: 1. Electric,Water,and Wastewater Rate Ordinance Director Fulton began with a presentation on the rate setting process,and discussed some of the changes that had been made from the first presentation.Discussed the low income discount program and explained how the subsidies for the program are funded. Director Fulton said the rate ordinance was intended to be simple to implement,easy to understand and administer. Council discussion followed. Edna Willadsen, 1719 East Lambert Lane,said she was happy to see the rates have gone down. She suggested the City provide an update on the affordability index. Dan Bateham,207 Wolcott Lane,asked Council to be sure there are sufficient funds in the discount program for the most vulnerable in the community who need assistance paying their utility bills. Council discussion followed. Page 2 of 6 PORT ANGELES CITY COUNCIL MEETING-September 1, 2015 Deputy Mayor Downie conducted a second reading of the ordinance by title,entitled, ORDINANCE NO. 3538 AN ORDINANCE of the City of Port Angeles,Washington amending utility rates by making changes to Chapters 13.44, 13.63 and 13.65 of the Port Angeles Municipal Code. It was moved by Bruch and seconded by Whetham to: Close public hearing and adopt ordinance as read. Motion carried 5-1.With Kidd opposed. Deputy Mayor Downie conducted a first reading of the ordinance by title,entitled, ORDINANCE NO. 3539 AN ORDINANCE of the City of Port Angeles,Washington amending electric rates by making changes to Chapter 13.12 of the Port Angeles Municipal Code. It was moved by Bruch and seconded by Gase to: Close public hearing and adopt ordinance as read. Motion carried 5-1.With Kidd opposed. Deputy Mayor Downie recessed the meeting for a break at 8:15 p.m.The meeting reconvened at 8:26 p.m. CONSENT AGENDA: At the request of Councilmember Whetham,the Deputy Mayor Pulled Item 4,Olympic Medical Center Interlocal Agreement Amendment No. 1,from the Consent Agenda. Council discussion followed. It was moved by Whetham and seconded by Gase to approve the Consent Agenda to include: 1. City Council Minutes:August 4, 2015 2. Expenditure Approval List: 81812015 to 8121/2015 for•$2,414,961.64 3. Lodging Tax Advisory Committee Re-Appointment I Port Angeles Forwnr-d Appointee 5. Department of Ecology$6.5M Grant Acceptance 6 Material Purchase: WWTP Digester Mixing Vortex Pump,Contract MEC15-30 l Reject Bids Motion carried 6-0. It was moved by Kidd and seconded by Gase to: 4. Olympic Medical Center Interlocal Agreement Amendment No. 1 Motion carried 5-0.With Whetham abstaining due to his wife's employment at OMC. Council discussion followed. ORDINANCES NOT REQUIRING PUBLIC HEARINGS: 1. Port Angeles Fire Department Fee Modification Fire Chief Dubuc opened discussion on the second reading of the proposed ordinance which would eliminate fees associated with fire alarm and fire sprinkler systems for those who voluntarily choose to install a fire system. Council discussion followed. Deputy Mayor Downie conducted a second reading of the ordinance by title,entitled, ORDINANCE NO. 3540 AN ORDINANCE of the City of Port Angeles,Washington making changes to Chapter 3.70 of the Port Angeles Municipal Code regarding Fire Department fees. Page 3 of 6 PORT ANGELES CITY COUNCIL MEETING—September 1, 2015 It was moved by Gase and seconded by Bruch to: Approve the ordinance as read. Motion carried 6-0. RESOLUTIONS NOT REQUIRING PUBLIC HEARINGS: 1. Morse Creek Hydroelectric Project& Property/Pass Resolution to Surplus Project and Property Director Fulton asked for Council to declare the Morse Creek Hydroelectric Project and Property surplus. He said the surplus does not commit the City to sell the property,but that it will give staff the opportunity to develop means to dispose of the property at the highest value and lowest risk to the City. He said those means would be brought to the UAC and before Council for approval,but that the surplus would need to be declared in order for Council to direct staff on what to do with the property. Deputy Mayor Downie conducted a second reading of the ordinance by title,entitled, RESOLUTION NO. 13-15 A RESOLUTION of the City Council of the City of Port Angeles,Washington,declaring the attached list of property,surplus property,and authorizing disposal of the same. It was moved by Gase and seconded by Bruch to: Approve the ordinance as read. Motion carried 5-1.Kidd opposed. OTHER CONSIDERATIONS(continued): 2. Tom Pors Professional Service Agreement for Water System Issues Attorney Bloor discussed the agreement and specific tasks related to the contract as well as details of the original contract. He said that further negotiations with the National Parks Service have ensued. Attorney Bloor said there are ongoing water rights and mitigation with the National Parks Service in relation to long terns impacts to the City's water and asked Council to approve the additional scope of work and compensation. Council discussion followed. It was moved by Collins and seconded by Kidd to: Authorize the City Manager to enter into the attached second amendment to agreement and to make minor modifications to the agreement,if necessary. Council discussion Motion carried 6-0. 3. Letter of Support-Coast Guard Community Council asked for clarification from Jim Moran regarding his request of a letter of support of efforts to designate Port Angeles as a Coast Guard Community. The letter of support would assist the Veterans Committee with their effort to pursue the designation. It was moved by Collins and seconded by Gase to: To draft a letter of support in order for the Veterans Committee to pursue designation as a Coast Guard Community. Motion carried 6-0. Councilmember Whetham asked for an update on Civic Field lighting funding. Councilmember Gase asked for an update on status of City Pier transient floats. FINANCE: 1. Overhead Reconductoring,Project CL01-2014 Page 4 of 6 PORT ANGELES CITY COUNCIL MEETING—September 1, 2015 Director Fulton discussed the project that would replace aged wiring at various locations. Council discussion followed. It was moved by Gase and seconded by Bruch to: Award and authorize the City Manager to sign contract with Michaels Power of Tumwater,WA,in the amount of $199,792.00, including tax,for the Overhead Reconductoring,Project CL01-2014,and to make minor modifications to the contract,if necessary. Motion carried 6-0. 2. 2015 Power Line Tree Trimming,Contract SVC15-33 Director Fulton discussed the annual tree trimming contract to remove trees and limbs that are in danger of falling on the power system during the winter. He said the community benefits by the annual maintenance. Council discussion followed. It was moved by Whetham and seconded by Kidd to: Approve and authorize the City Manager to sign a contract with Asplundh Tree Expert Co. for 2015 Power Line Tree Trimming, Contract SVC15-33,at the rate of$205.00 per hour,in an amount not to exceed$100,000.00,and to snake minor modifications to the contract,if necessary. Motion carried 6-0. CITY COUNCIL REPORTS: Councilmember Whetham was glad to hear citizen support of the advisory poll saying he will follow the public vote. Councilmember Kidd discussed the upcoming celebration at the new waterfront beaches and park and encouraged the community to attend. Councilmember Bruch discussed some ideas she had for the community including the idea of celebrating seniors through Silver Sunday. She discussed support to those in need in the community by using volunteers to make improvements to local houses in need of paint or clean up. She suggested using the empty spaces to display art done by local artists. She mentioned having a conversation with the Port regarding the volume of the logs downtown. Councilmember Collins spoke about his upcoming visit to the Township of Esquimalt,B.C.,Canada to participate in Ribfest 2015. He Spoke about a climate change group,finalizing their presentations,and who may be visiting a future Port Angeles City Council Meeting. Also spoke about a budget award,notify the William Shore Pool District received an award. Deputy Mayor Downie talked about his opportunity to speak at a vigil held by Port Angeles Citizen Action Network. No other reports were given. INFORMATION: Manager McKeen spoke regarding the reports included in the packet and reminded Council that if they had any questions about Item L 3 to contact Phil Lusk and/or Heidi Greenwood. Action items: Manager McKeen asked that Mr. Moran speak to staff regarding the content of the letter of support to the Veterans Affairs regarding Coast Guard designation. Provide an update on Civic Field and dock floats. Update on affordability index. SECOND PUBLIC COMMENT: k f Page 5 of 6 PORT ANGELES CITY COUNCIL MEETING—September-1, 2015 Stephanie Noblin,2345 East Avenue,said she hoped that Clallam County would be covered by the Wave contract. She also spoke about progress made by PAPA, saying the group had completed their by-laws and obtained their business license. Dan Bateham,207 Wolcott Street,thanked Council for moving forward on the public access channel and appreciates the efforts made by Council. EXECUTIVE SESSION: It was determined there was no need for an executive session. ADJOURNMENT: Deputy Mayor Downie adjourned the meeting at 9:29 p.m. P trick Downie,Deputy Mayor Kari Martinez-Bailey,A g CitkI)rk Page 6 of 6