HomeMy WebLinkAbout001000 Original Contract City of Port Angeles
Record # 001000
GRANT AGREEMENT
City of Port Angeles and
The Story People of Clallam County
This Agreement is made between the City of Port Angeles, (the City), a municipal
corporation and The Story People of Clallam County, (Grantee) for a grant of the City's lodging
tax funds. This Agreement is effective as of the day following Port Angeles City Council
approval for the grant. The grant was approved March 3, 2015.
In consideration of the benefits to be obtained through this Agreement, the City and Grantee
agree to the following terms and conditions for providing a grant to support the Event:
1. The GRANT
The City grants to the Grantee the sum of$1,500.00 (the Grant) to be used entirely in support of
The Forest Storytelling Festival held October 16 - 18, 2015, which is a special event designed to
attract tourists as described in Chapter 67.28 RCW (the Event). The Grantee understands that the
Grant is paid from the City's lodging tax funds and must be used only for lodging-tax-eligible
expenditures. Any part of the Grant not used to support the Event in 2015 must be returned to
the City within 30 days after conclusion of the Event.
2. GRANTEE'S OBLIGATIONS
The Grantee will plan, organize, market, operate, and manage the Event in 2015 and is solely
liable and responsible for the Event. The City is not responsible for any aspect of the Event and
does not participate in the planning, organization, marketing, operation or management of the
Event.
3. PA YMENT
• Payments will be made to Grantee after each invoice with detailed eligible receipts being
presented to the City. The City will have one month to pay.
• A one-payment approach is preferred.
• The City will hold 5% of the grant until Exhibit A is complete and returned to the City
with event results.
• Grantee will provide the City with a W-9.
This agreement shall not be construed or deemed to be an agreement for the benefit of any third
party or parties, and no third party shall have any claim or right of action hereunder for any cause
whatsoever. The City has no obligation to pay the Grantee's creditors.
4. GENERAL CONDITIONS
A. General Compliance. The Grantee agrees to comply with all applicable Federal, state and
local laws, regulations, and policies, governing the Event and the funds provided under this
agreement.
B. No Legal Relationship Created. The relationship between the parties is that of grantor and
grantee. Nothing contained in this agreement is intended to, or should be construed in any
manner, as creating or establishing other relationship between the parties.
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C. Hold Harmless. The Grantee will hold harmless, defend and indemnify the City from any
and all claims, actions, suits, charges and judgments whatsoever that in any manner arise out of
the Event.
D. Suspension or Termination. The City may suspend or terminate this agreement if the
Grantee fails to comply with any term or provision of this agreement.
S. ADMINISTRATIVE REQUIREMENTS
A. Documentation and Record Keeping. The Grantee will maintain thorough records pertinent
to the activities to be funded under this agreement, including records adequate to document that
the funds were expended on lodging-tax-eligible activities.
B. Access to Records and Retention. All such records shall be retained by the Grantee for a
period of two years after the Event. All such records shall be made available to the City upon
request.
C. Reporting. The Grantee acknowledges that RCW 67.28.1816(2)(c) requires it to report to
the City specific information after the Event conclude. The report must be in the form and
contain the information acceptable to the Joint Legislative Audit and Review Committee. The
report to be completed is attached as exhibit A. The Grantee shall provide that report to the City
within 30 days after the conclusion of the Event.
6. AUTHORITY TO EXECUTE
The Grantee, and the person who signs this agreement on behalf of the Grantee, both represent
and warrant that the person signing on behalf of the Grantee is duly authorized to sign this
agreement on behalf of the Grantee, and the Grantee is bound and obligated by such signature for
the uses and purposes stated herein.
7. ENTIRE A GREEMENT
This document states the entire agreement between the City and the Grantee for the use of funds
received under this agreement and it supersedes all prior communications and proposals, whether
electronic, oral, or written between the City and the Grantee with respect to this agreement.
IN WITNESS WHEREOF, the City and the Grantee have executed this agreement as of the
date and year last written below.
CITY PKPORT ANGEL ES GRANTEE: The Story People of Clallam County
By: -- / By: c "
Title: C l X-1 rn �-- Title: - _ ` }�, �
Date: ti '30 It Date:
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pr ved as to form:
William E. Bloor, City Attorney
Exhibit: A-Event Results Report
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