HomeMy WebLinkAboutMinutes 09/29/2015 LODGING TAX ADVISORY COMMITTEE
September 29, 2015
City Council Chambers, City Hall/ Port Angeles, Washington
CALL TO ORDER
Connnittee Chair Cherie Kidd called the meeting to order at 1:00 p.m.
ROLL CALL
Voting Members Present: Cherie Kidd, Holly Dempsey, Vicki Heckman, Robert Utz and Ryan Malane.
Non-Voting Members Present: Fowler Stratton, David Shargel and Mike Edwards.
City Staff Present: Nathan West, Ben Braudrick, Kari Martinez-Bailey and Heidi Greenwood.
MINUTES
Committee approved minutes from its August 5, 2015 meeting.
POSSIBLE CONFLICTS OF INTEREST: Chair Kidd asked each member if there were any direct conflicts
with any of the proposals. Chair Kidd went through the fairness doctrine, asking each member if they stand to
gain form any of the companies being considered. Chair Kidd qualified all members of the committee. No
members were disqualified and no direct conflicts were noted.
Review Marketing proposals and Committee scoring.
Director Nathan West introduced Associate Planner Ben Braudrick who discussed the results of the scoring and
how they were ranked on the score card. The committee examined the scores and rankings and focused on the top
three. Committee discussion followed. The connnittee agreed by a show of hands in favor that the connnittee
move ahead with Vertigo, DVA Advertising and Public Relations, and Atlas Advertising. Director West said the
next step would be to invite the selected three to come back to do a presentation and then be available for
questions from the committee.
Review Visitor Center Proposal and Committee Scoring.
Director West introduced the proposal and said that while the Chamber of Commerce had been the only proposal
submitted, it was important for the Council to see that it had been reviewed by the connnittee members and met
the intent of the RFP. Committee discussion followed. It was agreed by consensus to recommend the contract
with the Chamber of Conmlerce be for three years. Staff recommended the committee recommend City Council
direct City staff to negotiate a contract with the Chamber of commerce for a three year contract including
discussions regarding hours of operation.
It was moved by Malane and seconded by Heckman to:
Accept the RFP for the Visitor Center proposal for the three year extension.
The motion passed 5-0.
ADJOURNMENT
Chair Kidd adjourned the meeting at 1:48 p.m.
Cherie Kidd, Chair Kari Martinez-Bailey, Acting City Cler