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DEPARTMENT OF
ECOLOGY
State of Washington
IAA No. C1600108
INTERAGENCY AGREEMENT (IAA)
BETWEEN
City of Port Angeles
Record # 001009
THE STATE OF WASHINGTON, DEPARTMENT OF ECOLOGY
AND
CITY OF PORT ANGELES
THIS INTERAGENCY AGREEMENT ( "Agreement" or "IAA ") is made and entered into by and between
the state of Washington, Department of Ecology, hereinafter referred to as 'ECOLOGY," and the CITY OF
PORT ANGELES hereinafter referred to as the "CONTRACTOR," pursuant to the authority granted by
Chapter 39.34 RCW.
THE PURPOSE OF THIS AGREEMENT is to provide funding for the CONTRACTOR to hire "Local
Source Control" (LSC) specialist(s) who will provide technical assistance and education outreach to small
businesses in an effort to prevent pollution of waters of the state. The LSC specialist will make referrals to
ECOLOGY as needed, and report measurable environmental results.
WHEREAS, the source of funds for this IAA is Federal funding is through the Puget Sound National Estuary
Program (NEP) — Toxics/Nutrients Grant, Catalog of Federal Domestic Assistance Number 66.123, PC-
OOJ89901.
THEREFORE, IT IS MUTUALLY AGREED THAT:
1) STATEMENT OF WORK
CONTRACTOR shall furnish the necessary personnel, equipment, material and/or service(s) and otherwise do
all things necessary for or incidental to the performance of the work set forth in Appendix A, attached hereto
and incorporated herein. Appendix C, Special Terms and Conditions, contains additional contract language in
support of this work.
2) PERIOD OF PERFORMANCE
Subject to its other provisions, the period of performance of this IAA shall commence on January 1, 2016,
and be completed by December 31, 2017, unless terminated sooner as provided herein. Amendments extending
the period of performance, if any, shall be at the sole discretion of ECOLOGY.
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3) COMPENSATION
The source of funds for this IAA is Federal funding is through the Puget Sound National Estuary Program
(NEP) — Toxies /Nutrients Grant, Catalog of Federal Domestic Assistance Number 66.123, PC- OOJ89901.
Compensation for the work provided in accordance with this IAA has been established under the terms of RCW
39.34.130 and RCW 39.26.180(3). This is a performance -based contract, in which payment is based on the
successful completion of expected deliverables.
The parties have determined that the cost of accomplishing the work identified herein will not exceed
$218,890.00. Payment for satisfactory performance of the work shall not exceed this amount unless the parties
mutually agree via an amendment to a higher amount. Compensation for services shall be based on the terms
and tasks set forth in Appendix A, Statement of Work and Appendix B, Invoice & Budget Detail. ECOLOGY
will not make payment until it has reviewed and accepted the completed work.
Travel expenses for state and federally funded partners (meals, lodging, mileage) will be reimbursed according
to current state rates at the time of travel (see: hht _/ /www.ofm.wa.gov /resources /travel.as>7). Any purchases of
travel, equipment or goods and services over $1,000.00 must be pre- approved by the LSC Program
Coordinator.
Indirect is 18.2 %, which is applied to total Salaries and Benefits. Indicate the applicable rate on Appendix B,
Invoice & Budget Detail, when submitting your payment request.
ECOLOGY recognizes annual adjustment to indirect rates. CONTRACTOR is required to notify the LSC
Program Coordinator of any changes and indicate the rate using attached Appendix B as a template for
supporting documentation. Changes in indirect rate shall be by amendment.
4) BILLING AND PAYMENT PROCEDURE
Payment requests shall be submitted on state form, Invoice Voucher A19 -IA with completed Appendix B
template and other supporting documentation. Invoices shall describe and document to ECOLOGY's
satisfaction a description of the work performed, the progress of the work, and related fees. Each invoice
voucher shall reference the Agreement (IAA) number and clearly identify those items that relate to performance
under this Agreement. Payment will be made within thirty (30) days of a properly completed invoice (form
A19 -IA) with supportive documentation. All expenses invoiced shall be supported with copies of invoices
paid.
Invoices are to be sent to:
State of Washington
Department of Ecology
Attn: Peggy Morgan, HWTR Program
P.O. Box 47600
Olympia, WA 98504 -7600
Payment requests may be submitted on a quarterly basis or at the completion of the work. Upon expiration of
this Agreement, any claim for payment not already made shall be submitted to ECOLOGY within 30 days after
the expiration date or the end of the fiscal year, whichever is earlier.
Payment will be issued through Washington State's Department of Enterprise Services Statewide Payee
Desk. To receive payment you must be registered as a state -wide vendor. To register submit a state -wide
vendor registration form and an IRS W -9 forin at website,
http: / /www.des.wa.gov/ services /Contractir Purchasing/ Business /VendorPay /Pa_ges /default.aspx. If you
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have questions about the vendor registration process you can contact DES at the Payee Help Desk at
(360) 407 -8180 or email pa e�pdesk((des.wa. ov.
5) ALTERATIONS AND AMENDMENTS
This Agreement may be amended by mutual agreement of the parties. Such amendments shall not be binding
unless they are in writing and signed by personnel authorized to bind each of the parties.
6) ASSIGNMENT
The work to be provided under this Agreement, and any claim arising thereunder, is not assignable or delegable
by either party in whole or in part, without the express prior written consent of the other party, which consent
shall not be unreasonably withheld.
7) ASSURANCES
Parties to this Agreement agree that all activity pursuant to this contract will be in accordance with all the
applicable current federal, state and local laws, rules, and regulations.
8) CONFORMANCE
If any provision of this contract violates any statute or rule of law of the state of Washington, it is considered
modified to conform to that statute or rule of law.
9) DISPUTES
Parties to this Agreement shall employ every effort to resolve a dispute themselves without resorting to
litigation. In the event that a dispute arises under this Agreement that cannot be resolved among the parties,
it shall be determined by a Dispute Board in the following manner. Each party to this Agreement shall
appoint one member to the Dispute Board. The members so appointed shall jointly appoint an additional
member to the Dispute Board. The Dispute Board shall review the facts, agreement terns, and applicable
statutes and rules, and then make a determination of the dispute. The detenmination of the Dispute Board
shall be final and binding on the parties hereto, unless restricted by law. The cost of resolution will be
borne by each party paying its own cost. As an alternative to this process, if state agencies, either of the
parties may request intervention by the Governor, as provided by RCW 43.17.330, in which event the
Governor's process will control. The parties may mutually agree to a different dispute resolution process.
10) FUNDING AVAILABILITY
ECOLOGY's ability to make payments is contingent on availability of funding. In the event funding from
state, federal, or other sources is withdrawn, reduced, or limited in any way after the effective date and prior
to completion or expiration date of this Agreement, ECOLOGY, at its sole discretion, may elect to terminate
the agreement, in whole or part, for convenience or to renegotiate the agreement subject to new funding
limitations and conditions. ECOLOGY may also elect to suspend performance of the agreement until
ECOLOGY determines the funding insufficiency is resolved. ECOLOGY may exercise any of these
options with no notification restrictions.
11) GOVERNING LAW AND VENUE
This Agreement is entered into pursuant to and under the authority granted by the laws of the state of
Washington and any applicable federal laws. The provisions of this Agreement shall be construed to confornl
to those laws. This Agreement shall be construed and interpreted in accordance with the laws of the state
of Washington, and the venue of any action brought hereunder shall be in the Superior Court for Thurston
County.
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IAA No. C 160010 8
City of Port Angeles
12) INDEPENDENT CAPACITY
The employees or agents of each party who are engaged in the performance of this Agreement shall continue
to be employees or agents of that party and shall not be considered for any purpose to be employees or agents
of the other party.
13) ORDER OF PRECEDENCE
hl the event of an inconsistency in the terms of this Agreement, or between its terms and any applicable statute
or rule, the inconsistency shall be resolved by giving precedence in the following order:
a. Applicable federal and state of Washington statutes, regulations, and rules.
b. Mutually agreed upon written amendments to this Agreement.
c. This Agreement.
d. Statement of Work and Budget.
e. Any other provisions of this Agreement, including materials incorporated by reference.
14) RECORDS MAINTENANCE
The parties to this Agreement shall each maintain books, records, documents and other evidence that
sufficiently and properly reflect all direct and indirect costs expended by either party in the performance of the
service(s) described herein. These records shall be subject to inspection, review or audit by personnel of both
parties, other personnel duly authorized by either party, the Office of the State Auditor, and federal officials so
authorized by law. All books, records, documents, and other material relevant to this Agreement will be
retained for six years after expirationof this Agreement and the Office of the State Auditor, federal auditors,
and any persons duly authorized by the parties shall have full access and the right to examine any of these
materials during this period.
Records and other documents, in any medium, furnished by one party to this Agreement to the other party, will
remain the property of the furnishing party, unless otherwise agreed. The receiving party will not disclose or
make available this material to any third parties without first giving notice to the furnishing party and giving it
a reasonable opportunity to respond. Each party will utilize reasonable security procedures and protections to
assure that records and documents provided by the other party are not erroneously disclosed to third parties
subject to state public disclosure laws.
15) RESPONSIBILITIES OF THE PARTIES
Each party of this Agreement hereby assumes responsibility for claims and/or damages to persons and/or
property resulting from any act or omissions on the part of itself, its employees, its officers, and its agents.
Neither party will be considered the agent of the other party to this agreement.
16) RIGHTS IN DATA
Unless otherwise provided, data which originates from this Agreement shall be "works for hire" as defined by
the U.S. Copyright Act of 1976 and shall be owned by state of Washington, ECOLOGY. Data shall include,
but not be limited to, reports, documents, pamphlets, advertisements, books magazines, surveys, studies,
computer programs, films, tapes, and/or sound reproductions. Ownership includes the right to copyright,
patent, register, and the ability to transfer these rights.
17) SEVERABILITY
If any provision of this Agreement or any provision of any document incorporated by reference shall be held
invalid, such invalidity shall not affect the other provisions of this Agreement which can be given effect without
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the invalid provision, if such remainder conforms to the requirements of applicable law and the fundamental
purpose of this agreement, and to this end the provisions of this Agreement are declared to be severable.
18) SUBCONTRACTORS
CONTRACTOR agrees to take complete responsibility for all actions of any Subcontractor used under this
Agreement for the perfonnance. When federal funding is involved there will be additional subcontractor
requirements and reporting.
Prior to performance, all subcontractor who will be performing services under this Agreement must be
identified, including their name, the nature of services to be performed, address, telephone, WA State
Department of Revenue Registration Tax number (UBI), federal tax identification number (TIN), and
anticipated dollar value of each subcontract. Provide such information to ECOLOGY's agreement manager.
19) TERMINATION FOR CAUSE
If for any cause, either party does not fulfill in a timely and proper manner its obligations under this Agreement,
or if either party violates any of these terms and conditions, the aggrieved party will give the other party written
notice of such failure or violation. The responsible party will be given the opportunity to correct the violation
or failure within 15 working days. If failure or violation is not corrected, this Agreement may be terminated
immediately by written notice of the aggrieved party to the other.
20) TERMINATION FOR CONVENIENCE
Either party may terminate this Agreement upon thirty (30) days' prior written notification to the other party.
If this Agreement is so terninated, the parties shall be liable only for performance rendered or costs incurred
in accordance with the terms of taus Agreement prior to the effective date of termination.
21) WAIVER
A failure by either party to exercise its rights under this Agreement shall not preclude that party from subsequent
exercise of such rights and shall not constitute a waiver of any other rights under this Agreement unless stated
to be such in a written amendment to this Agreement signed by an authorized representative of the parties.
22) AGREEMENT MANAGEMENT
The representative for each of the parties shall be responsible for and shall be the contact person for all
communications and billings regarding the performance of this Agreement.
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The ECOLOGY Representative is:
The CONTRACTOR Representative is:
Name:
Peggy Morgan, IIWI'R
Name: Craig Fulton
Address:
PO Box 47600
Address: PO BOX 1150
Olympia, WA 98504 -7600
Port Angeles, WA 98362
Phone:
(360) 407 -6739
Phone: 360 - 417 -4800
Email:
pmor461 @ecy.wa.gov
Email: cfulton @cityofpa.us
Fax:
(360) 407 -6715
Fax:
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IAA No. C1600108
City of Port Angeles
23) ALL WRITINGS CONTAINED HEREIN
This Agreement contains all the tends and conditions agreed upon by the parties. No other understandings,
oral or otherwise, regarding the subject matter of this Agreement shall be deemed to exist or to bind any of the
parties hereto.
The signatories to this Agreement represent that they have the authority to bind their respective
organizations to this Agreement.
IN WITNESS WHEREOF, the parties hereto, having read this Contract in its entirety, including all
attachments, do agree in each and every particular and have thus set their hands hereunto.
State of Washington
Department of Ecology
By: I
L /I
Signature I D to
Polly Zehm
Deputy Director
Approved as to fonn:
Attorney General's Office
on
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City of Port Angeles
By
�aIap
Signature Date
Daniel McKeen
City Manager
State of Washington, Department of Ecology
IAA No. C1600108
City of Port Angeles
APPENDIX C
SPECIAL TERMS AND CONDITIONS
1) Federal Funding Accountability And Transparency Act (FFATA) Reporting Requirements
CONTRACTOR/RECIPIENT must complete the attached FFATA Data Collection Form (ECY 070 -395)
and return it with the signed agreement to ECOLOGY.
Any CONTRACTOR/RECIPIENT that meets each of the criteria below must report compensation for its
five top executives using the FFATA Data Collection Form.
• Receives more than $25,000 in federal funds under this award.
• Receives more than 80 percent of its annual gross revenues from federal funds.
• Receives more than $25,000,000 in annual federal funds.
ECOLOGY will not pay any invoices until it has received a completed and signed FFATA Data
Collection Form. ECOLOGY is required to report the FFATA information for federally funded
agreements, including the required DUNS number, at www.fsrs.gov within 30 days of agreement
signature. The FFATA information will be available to the public at www.usaspendin . og_v.
For more details on FFATA requirements, see www.fsrs.gov.
2) Certification Regarding Suspension, Debarment, Ineligibility Or Voluntary Exclusion
a) CONTRACTOR, by signing this agreement, certifies that it is not suspended, debarred, proposed for
debannent, declared ineligible or otherwise excluded from contracting with the federal government,
or from receiving contracts paid for with federal funds. If the CONTRACTOR is unable to certify
to the statements contained in the certification, they must provide an explanation as to why they
cannot.
b) CONTRACTOR shall provide immediate written notice to ECOLOGY if at any time the
CONTRACTOR learns that its certification was erroneous when submitted or had become erroneous
by reason of changed circumstances.
c) The terns covered transaction, debarred, suspended, ineligible, lower tier covered transaction,
participant, person, primary covered transaction, principal, proposal, and voluntarily excluded, as
used in this clause, have the meaning set out in the Definitions and Coverage sections of rules
implementing Executive Order 12549. You may contact ECOLOGY for assistance in obtaining a
copy of those regulations.
d) CONTRACTOR agrees it shall not knowingly enter into any lower tier covered transaction with a
person who is proposed for debarment under the applicable Code of Federal Regulations, debarred,
suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction.
e) CONTRACTOR further agrees by signing this agreement, that it will include this clause titled
"CERTIFICATION REGARDING SUSPENSION, DEBARMENT, INELIGIBILITY OR
VOLUNTARY EXCLUSION" without modification in all lower tier covered transactions and in all
solicitations for lower tier covered transactions.
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f) Pursuant to 2CFR180.330, the CONTRACTOR is responsible for ensuring that any lower tier
covered transaction complies with certification of suspension and debarment requirements.
g) CONTRACTOR acknowledges that failing to disclose the information required in the Code of
Federal Regulations may result in the delay or negation of this funding agreement, or pursuance of
legal remedies, including suspension and debannent.
h) CONTRACTOR agrees to keep proof in its agreement file, that it, and all lower tier
CONTRACTORS or subcontractors, are not suspended or debarred, and will make this proof
available to ECOLOGY before requests for reimbursements will be approved for payment.
CONTRACTOR must run a search in http: / /www.sam.gov and print a copy of completed searches to
document proof of compliance.
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Appendix A, Statement of Work, IAA # C1600108
CITY OF PORT ANGELES
Local Source Control Partnership, National Estuary Program Funds
I. Introduction
This appendix provides the 'Statement of Work' in support of the 2016 contract for the Local Source
Control (LSC) Partnership, funded by the federal National Estuary Program, which is overseen by the
Washington Department of Ecology (Ecology) Hazardous Waste and Toxics Reduction Program.
The CONTRACTOR will conduct multimedia source control site visits and pollution prevention activities to
Small Quantity Generators (SQG) of dangerous and /or hazardous waste and other businesses and
organizations that may have potential to pollute stormwater. The site visits and pollution prevention activities
will be designed to reduce or eliminate hazardous waste and pollutants at the source.
ECOLOGY, with a LSC Program Coordinator, will coordinate this partnership and support collaborative efforts
to protect and restore Puget Sound, the Spokane River, and the Lower Columbia River Watersheds.
The goal of the LSC Partnership is to provide hands -on pollution prevention advice and regulatory
assistance to businesses and other organizations that generate small quantities of dangerous waste. By
helping business owners do their part, we also help prevent polluted runoff from damaging
Washington's streams, rivers, and the Puget Sound.
The LSC work is expected to fall within these general proportions:
• 70 -75% technical assistance visits (see Sections III and IV)
• 15 -20% unique program elements (see Section II)
0 10% networking /training (see Section V)
Key staff and their roles are identified in Table 1.
Table 1: Key Staff
Staff Name
Estimated FTE
Role
JASON HART
1.0
LSC Specialist, Billing Coordinator
DAVID FREED
0.0*
Wastewater Pretreatment Specialist. Assist with
wastewater issues.
JONATHAN BOEHME
0.0*
Stormwater Engineer. Assist with stormwater issues and
illicit discharge detection and elimination (IDDE).
JEFF YOUNG
0.0*
Manager /Supervisor.
*Note: City funds, not LSC program funds, will cover the costs of support staff time that is denoted as
'0' FTE.
II. Unique Program Elements
Contractor unique elements for the LSC program are outlined in Table 2.
Appendix A, Statement of Work, IAA # C1600108
City of Port Angeles
Table 2: Unique Program Elements
Program
Deliverable(s)
Timeframe
Element
LSC Mentoring
Act as the regional mentor for up to 3 new LSC staff during the
As needed
(New Staff)
2016 contract. Mentoring of new LSC staff occurs over
approximately 3 months, includes approximately 5 field visits
and related technical and training support.
Time commitment: may take up to an equivalent of 1.5 weeks of
work for each new staff
Total time: approximately 4.5 weeks over contract period
LSC Database
Participate in a committee to identify areas of improvement and
TBD
Committee
methods to achieve improvements to the LSC database. Long-
term task: QA /QC process development.
Time commitment: approximately 6 2 -hour meetings during the
first contract year
Total time: approximately 1.5 weeks over contract period
City of Port
• Educate small business owners about City of Port Angeles
1/1/2016 to
Angeles
wastewater treatment works and need for pretreatment of
12/31/2017
Wastewater
industrial wastewater.
• Timely follow up and enhanced education for businesses
identified during the previous LSC contract as lacking
required pretreatment facilities, e.g. food service
establishments (grease removal systems) or gas stations &
auto repair shops (oil /water separators).
• Conduct a minimum of 208 visits to food service
establishments to inspect grease removal systems and
provide education regarding the City's fat, oil, and grease
program. A majority of these visits will be very brief and will
not be reported as an official Technical Assistance Visit.
Visits which require training new management and /or which
reveal High Priority Environmental Issues as outlined below
will count towards an official, reportable Technical
Assistance Visit.
• Assist Pretreatment Specialist with Minor Industrial User
wastewater permittee education and technical assistance.
City of Port
Storm drain & catch basin marking with anti - pollution messages.
1/1/2016 to
Angeles
Respond to IDDE hotline spill reports (investigate, document,
12/31/2017
Stormwater
provide stormwater education, enforcement of stormwater
ordinances, IDDE reporting to relevant agencies).
Assist stormwater engineer in locating sources of pollutants
entering the stormwater system.
III. Technical Assistance Visits
The contractor will conduct technical assistance visits to small generators of dangerous wastes, and to
businesses or organizations that have the potential to pollute stormwater. Depending upon a
jurisdiction's conditions, approximately 60% of the visits will be initial (i.e., small businesses or
Appendix A, Statement of Work, IAA # C1600108
City of Port Angeles
organizations that have never been visited, or have not received a LSC visit within two or more years).
The balance of visits will be return visits to resolve high priority environmental issues; see Table 3.
Table 3: Technical Assistance Visits
Visit Type
Number
Initial Visits
144
Follow -up /Return Visits
96
Total Visits
240
Business sectors, organizations, waste streams, and /or regions that will provide a focus for this
contract's technical assistance visits are listed in Table 4.
Table 4: Technical Assistance Tareets
Target
Rationale
Timeframe
Dental Offices
Largely unvisited in 3+ years
2016 -2017
Veterinary Offices
Largely unvisited in 3+ years
2016 -2017
Food Service Establishments
See Unique Program Element section
2016 -2017
High Priority Environmental Issues
The following are Ecology's nine high priority environmental issues. When found to be non - compliant to
these issues, a return visit to a business is justified. Return visits for other issues are at the discretion of
the jurisdiction.
• Hazardous Waste
1. Properly designate waste
2. Properly dispose of waste
3. Properly store products /wastes
4. Repair or replace degraded open chemical containers
• Stormwater
5. Correct illegal plumbing connection
6. Halt discharges of process wastewaters to storm drain
7. Properly store containerized materials
8. Properly store non - containerized materials
9. Clean and eliminate leaks and spills from storage areas
When unable to resolve high priority environmental issues, the LSC Specialists are to follow Ecology's
referral policy, outlined in the 'LSC Referral Sheets' (available on the LSC SharePoint site, updated
6/30/2015).
In addition, Ecology may direct a portion of technical assistance visits toward specific priority sources or
contaminants.
Visit Guidance
The following guidance applies to technical assistance visits, unless otherwise discussed with Ecology:
• Coordinate with respective Ecology Regional Offices to ensure that:
o Business is not a Medium or Large Quantity (dangerous waste) Generator
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Appendix A, Statement of Work, IAA # C1600108
City of Port Angeles
o Business is not currently being visited by other Source Control or Urban Waters staff
• Research site and issues prior to the visit using a combination of data sources
• Provide technical assistance on waste and toxics reduction, storage, disposal, spill prevention,
and pollution prevention
• Provide written follow -up via correspondence or e -mail to document the results of an initial site
visit
• Coordinate and collaborate with Ecology technical staff and other partner agencies when
developing technical assistance messages and outreach materials
• Coordinate, when applicable, with fire marshal, code enforcement, stormwater, wastewater
treatment, and moderate risk waste staff
• When complaints arise from hazardous waste generators, coordinate with local jurisdictions and
Ecology Regional Offices in a timely manner (i.e., within one week)
• Encourage businesses to participate in local green business programs, such as the EnviroStars
business certification program (http: / /envirostars.org /)
When unique outreach or educational materials are developed by your jurisdiction, provide a copy of
such materials to Ecology within 30 days of completion of the piece.
IV. LSC Checklist & Database
Information gathered during technical assistance visits must align with the LSC checklist (v4.0.3, dated
12/18/2012) and be entered into the LSC database, which is managed and maintained by Ecology. The
following guidance applies to all technical assistance visits, unless otherwise discussed with Ecology:
• Complete a LSC checklist for each site visit and enter it into Ecology's LSC database within 15
work days of the visit for initial, return, or screening visits, or referrals to a regulatory agency
• Ensure that data entry is thorough, complete, and accurate
• Refer to the LSC database instructions, or contact Ecology support staff, for assistance with
database entry and reporting
• Maintain the original checklist documents for purposes of public disclosure requests and as
historic records, and in accordance with local and state public disclosure laws
V. Training
Ecology provides training to LSC partners to ensure that new staff are properly trained and supported,
and that experienced staff are exposed to new information and have opportunities to share their
expertise for the benefit of the LSC Partnership. The following types of training are provided, and Table 5
contains an annual training schedule.
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Appendix A, Statement of Work, IAA # C1600108
City of Port Angeles
New Staff Mentoring and Training
New LSC Specialists are provided a variety of training support from Ecology staff and from experienced
LSC Specialists, as assigned by Ecology. Details of the trainings, briefly outlined below, are available in
the LSC SharePoint 'New Specialists' tab.
1. SharePoint 'New Specialists' Resources
The LSC SharePoint site contains a presentation and self -test for new LSC Specialists. A new hire shall
complete the self -test and presentation review within the first two weeks of work as a LSC Specialist.
2. Field Mentoring & Training Review
Ecology will assign an experienced LSC Specialist as a mentor to provide field training and support to a
new hire; this will be set -up within the first two weeks of work for the new hire.
Field mentoring will involve a series of accompanied field visits designed by the mentor and Ecology staff
to support the needs of the new hire. This training will take place over three months. When the mentor
and new hire deem they are ready, an Ecology staff will administer a field training /test. This will involve
the new hire and Ecology staff spending a day conducting technical assistance visits, and reviewing
specific information on hazardous and dangerous wastes, other types of wastes, spills prevention, storm
water pollution prevention, and hazard / toxics reduction opportunities.
Ecology staff, along with the mentor, will determine when field training is complete and the new LSC
Specialist is ready to conduct technical assistance visits on their own.
3. In- person New Staff Training
A new staff in- person training will be offered the second Wednesday and Thursday in December. This
training will be planned and conducted by Ecology staff and experienced LSC Specialists.
Topics for the in- person training may include the following:
• SharePoint Orientation
• Checklist & Database Basics
• Waste & Stormwater Overviews
• Technical Assistance Visits
• Health & Safety
• Toxics Reduction Opportunities
• Customer Service
• LSC Internal Resources
In- person Trainings
The In- person Trainings for all staff will be planned and conducted by teams of three to four LSC
Specialists from at least two to three LSC partners. Training topics are intended to help new LSC staff
become more competent in their work, and experienced staff to gain greater technical depth on
relevant topics. Ecology staff will help define and schedule the teams, review agendas, and provide
support for planning and logistics.
Schedule: Held the second Wednesday in September, March and June, these are typically scheduled
between 9 a.m. and 3:30 p.m. with overnight travel allowed for jurisdictions that need the extra time to
attend the trainings.
Attendance Requirement: Mandatory for at least one LSC Specialist who is responsible for disseminating
information back to the LSC Specialists from that jurisdiction; LSC managers are welcome but not
required to attend. Ecology staff must approve absences (non- emergency) at least two weeks prior. No
training substitutions (i.e., HAZWOPER, conferences) are allowed for the in- person Training.
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Appendix A, Statement of Work, IAA # C1600108
City of Port Angeles
WebEx Trainings
Ecology will plan and conduct WebEx trainings during the months that do not have In- person Trainings.
These sessions are intended to expose LSC Specialists to new information or technical topics relevant to
their work. Suggestions on topics and speakers are welcomed from LSC partners.
Schedule: These are one and a half hour sessions, held on a second Wednesday of the month, except
during the months when In- person Trainings are held. Up to six WebEx Trainings will be scheduled each
year.
Attendance Requirement: Mandatory for at least one LSC Specialist from each partner to attend at least
four of the six WebEx Trainings each year.
Another type of training that is relevant to LSC specialists' work may be substituted for up to two of the
six WebEx Trainings. Notification of the substitution must be provided to Ecology at least two weeks in
advance of the WebEx Training.
Table 5: Annual Training Schedule (beginning January 1, 2016)
January
February
March
April
No LSC training
2nd Wed, WebEx
2nd Wed, In- person
2 '0 Wed, WebEx
May
June
July
August
2"d Wed, WebEx
2nd Wed, In- person
No LSC training
2nd Wed, WebEx
September
October
November
December
2nd or 3`d Wed, In-
person (due to school
schedules)
2nd Wed, WebEx
2nd or 3`d Wed, WebEx
(due to Veterans' Day)
2nd Wed & Thurs, New
Staff In- person
VI. Reporting and Contract Changes
The quarterly Financial and Ecosystem Accounting Tracking System (FEATS) report will be due to Ecology
within one (1) week of the request.
An annual report, briefly summarizing contract status (e.g., site visits, unique elements, budget) and
providing information on shortfalls shall be provided to Ecology by July 31, 2016 and July 31, 2017. The
report shall include two to three 'case studies' of a business or organization that benefitted from the LSC
site visits or education /outreach, with a few photos of the business or activities.
Any of the following changes shall be reported to the LSC Program Coordinator within 10 business days:
• Key personnel changes (staff leaving, new hires, etc.)
• Any potential program, contract, or small business client problems and resolutions
• Initiation of or changes to a subcontract
H.
Appendix A, Statement of Work, IAA # C1600108
City of Port Angeles
VII. Invoicing
Invoice (billing) procedures are outlined in the Interagency Agreement (IAA), to which this document is an
appendix (see IAA Section 4). In addition to directions in the IAA, the following information is provided:
• Support documents may be submitted on a CD rather than as a paper copy.
• Quarterly invoicing will follow the schedule in Table 6.
Table 6: Invoicing Schedule
Quarter
Months
Due Date
1
January, February, March 2016
May 10, 2016
2
April, May, June 2016
August 10, 2016
3
July, August, September 2016
November 10, 2016
4
October, November, December 2016
February 10, 2017
5
January, February, March 2017
May 10, 2017
6
April, May, June 2017
August 10, 2017
7
July, August, September 2017
November 10, 2017
8
October, November, December 2017
February 10, 2018
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