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Home My WebLink About000991 Amendment (2) # 000991 AMENDMENT NO.2 TO THE AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN THE CITY OF PORT ANGELES AND HERRERA ENVIRONMENTAL CONSULTANTS Elwha River Hydraulic Analysis and Remediation THIS AMENDMENT NO 2 is made and entered into as of the date of the last signature affixed below, by and between the City of Port Angeles, a non-charter code city of the State of Washington, (hereinafter called the "CITY") and Herrera Environmental Consultants, a Washington Corporation authorized to do business in the State of Washington(hereinafter called the"CONSULTANT"). NOW,THEREFORE,in consideration of the representations and the terms,conditions,covenants and agreements set forth in the original AGREEMENT and this AMENDMENT,the parties hereto agree as follows: SECTION 1 The CITY entered into the existing AGREEMENT with the CONSULTANT on August 18,2015, (the AGREEMENT),and amended the AGREEMENT on January 7,2016. SECTION 2 I. AMENDED SCOPE OF SERVICES The amended scope of professional services to be performed and the results to be achieved by the CONSULTANT pursuant to the AGREEMENT shall be amended to include the attached Exhibit A2 of this Amendment. Exhibit A2 is in addition to the Exhibit A to the original agreement, and also in addition to Exhibit Al to Amendment 1. The Scope of Services shall include all services and material necessary to accomplish this work. II. TIME OF PERFORMANCE The time of performance in Section IV of the AGREEMENT is unchanged, and the duration of the amended Agreement extends through December 31,2016. III. PAYMENT The basis of payment in Section V,paragraph A of the original AGREEMENT is amended to read: A. Payment shall be based on the hourly rates and direct reimbursable costs as set forth in the attached Exhibit C2 to Amendment No. 2. IV. MAXIMUM COMPENSATION Elwha River Hydraulic Analysis Amendment 2,Page 1 March 31,2016 The CONSULTANT'S total compensation and reimbursement are stated in the attached Exhibit B2 of Amendment No.2. The maximum compensation amount,referenced in Section VI of the original AGREEMENT, is amended from $33,000 to$111,000,and increase of$78,000. The budget for any Task may be further adjusted by mutual agreement without an amendment to the Agreement, as long as the maximum compensation amount of$111,000 is not exceeded. Exhibit B2 replaces Exhibit B 1 of Amendment 1. IV. EXHIBITS This Amendment, including its exhibits,constitutes the entire Amendment,supersedes all prior written or oral understanding related to the subject of this Agreement,and may only be changed by written agreement by both parties.The following exhibits are hereby made part of this Amendment: Exhibit A2-Scope of Services-this is in addition to Exhibit A and Exhibit A I of the Agreement and Amendment 1 Exhibit B2 -Budget- this replaces Exhibit B1 of Amendment 1 Exhibit C2-2016 Billing Rates -this replaces Exhibit C of the original AGREEMENT SECTION 3 RATIFICATION Except as modified herein, the original AGREEMENT is confirmed and ratified. In WITNESS WHEREOF, the parties hereto have executed this Amendment No. 2 to the Agreement as of the last signature affixed below. CITY OF PORT ANGELES Herrera Environmental Consultants By' '" BY Dan McKeen, City Manager Title: V Ce 's Date: � �-1 � _ �. Date: 1, AT-PT. r r f e,. APPROVED AS TO FO t' Wi li E. Bloor, City Attorn"ey Elwha River Hydraulic Analysip, Amendment 2,Page 2 March 31,2016 I I EXHIBIT A2 Scope of Services Working cooperatively,the City and Lower Elwha Klallam Tribe(LEKT)are in discussion with the National Park Service(NPS)over the final disposition and transfer of the Elwha Water Treatment Facilities(EWTP)and impacts to the municipal and industrial water supplies resulting from dam removal on the Elwha River. The City previously hired Herrera Environmental to provide select expert services to the City in river hydrology/hydraulics as part of its due diligence work in preparation for the discussions and for drought related alterations at the intake structure. This amendment provides for additional work related to inspecting intake infrastructure, finalizing documentation related to the analysis of the Ranney Well side channel and low-water strategy,investigation and design support for corrective actions to preserve flow to the Ranney Well,risk assessments, and continuation of support to the City during the ongoing negotiations with NPS. Task 3—Reporting As described in the original contract, Herrera will author two memos that will 1)summarize geomorphic analysis that describes changes that have taken place in the Ranney Well side channel at the Elwha Water Treatment Plant(EWTP)since NPS began preparations to remove dams upstream on the Elwha River and 2)summarize hydraulic analysis of the Elwha Surface Water Intake(ESWI)during low flow periods and strategy to provide sufficient water to the City during these periods.The preliminary results of the geomorphic analysis were summarized at a meeting with the NPS on January 7,2015. A draft of the low-flow analysis and strategy document was delivered to the City on September 22,2015. Assumptions • The City will provide consolidated comments to the low-flow document delivered on September 22,2015. • The side channel document will not include monitoring well installation information and data. • The side channel document will include one round of review from the City. Deliverables • A report that summarizes the results of the changes in the side channel that the Ranney Well uses as its primary water supply and its impact on the hydraulic performance of the well. • Another report that summarizes the analysis that was performed to develop a strategy to provide sufficient water during low-water periods in the Elwha River. Elwha River Hydraulic Analysis Amendment 2,Page 3 March 31,2016 Task 4—Additional Support Subtask 4.1—Drought Low Flow Analysis and Design No additional scope. Subtask 4.2—Drought Low Flow Analysis Technical Memo and Permitting Two additional meetings with one Herrera staff are also included to assist the City in obtaining environmental permits for its low flow operation of the ESWI. Subtask 4.3—Negotiation Support with NPS Herrera will attend up to three additional meetings on site and up to two additional phone conferences to discuss the details of its analysis with regards to the Ranney Well side channel. Subtask 4.4—Design Review and Recommendations In addition, this task will include support to review the design prepared by others to reengage the side channel. The design support will include up to three meetings in Port Angeles with the designers. Assumptions • Improvement of the side channel will be designed by the Lower Elwha Klallam Tribe or its consultants. • Herrera will review the design up to three different times.Two Herrera staff will attend these design meetings. • This task is for negotiation,workshop and permit compliance meetings only and does not include testimony or deposition time should legal action be taken either by the City or NPS. Deliverables Attendance at the meetings described. Task 5—Intake Infrastructure Inspection Herrera and its subcontractors will inspect the Elwha Surface Water Intake(ESWI),Temporary Diversion Pumping Facility(TDPF),the new fish screen installed by NPS and the pipelines connecting these to pre-existing City facilities.The inspection will determine its current functional condition and risks to its future performance associated with natural variability in water and sediment in the Elwha River to that infrastructure.The inspection will include a camera inspection of approximately 1,000 feet of pipe between the ESWI and the new NPS- installed fish screen and the approximately 1,000-foot-long bypass pipe that connects the new fish screen to the old fish screen at the north end of the EWTP. In addition to the on-site inspection,Herrera will attend up to three half-day meetings on site with the City and Veolia,the NPS contractor currently operating the facility,to discuss the details of their operation of the facility to determine the viability of and risks associated with the City taking on NPS equipment. The conclusions of the inspection will be summarized in a brief memorandum. Elwha River Hydraulic Analysis Amendment 2,Page 4 March 31,2016 Assumptions • Herrera will be provided access to the TDPF,ESWI,including those enclosed areas. • Bravo Environmental (Bravo) will conduct a camera survey of industrial water line and bypass pipe. • Bravo will be granted access to both pipes. • Bravo will complete its work in two days. • The first meeting with Veolia will occur after the on-site inspection and once Herrera has an opportunity to review all pertinent documentation with regards to current operation of the plant.This meeting will be attended by at least two Herrera staff. • The last two meetings will be attended by one Herrera staff member. • Veolia will be provided a list of questions in advance of each meeting. Deliverables A brief memorandum documenting the inspection of the facilities,which will include a summary of the Bravo inspection. Elwha River Hydraulic Analysis Amendment 2,Page S March 31,2016 k E [THIS PAGE INTENTIONALLY LEFT BLANK] Elwha River Hydraulic Analysis Amendment 2,Page 6 March 31,2016 EXHIBIT B2 Budget Elwha River Hydraulic Analysis and Remediation Original Amendment Amendment Total Task Description Contract No. 1 No. 2 Contract Amount Budget Amount Background and 1 Existing Conditions $9,400 $8,000 $8,000 Assessment 2 Field Investigation $9,900 $7,000 $7,000 and Support 3 Reporting $9,700 $2,000 $8,000 $10,000 4 Additional Support $4,000 $2,000 $10,000 $12,000 4.1 Drought Low Flow $9,500 $9,500 Analysis and Design Hydraulic Analysis 4.2 Tech $4,500 $5,000 $9,500 Memo/Permitting 4.3 Negotiation support $10,000 $10,000 with NPS Design review and 4.4 recommendations for $15,000 $15,000 NPS remedial actions 5 Intake Infrastructure $30,000 $30,000 Inspection TOTAL BUDGET $33,000 $33,000 $78,000 $111,000 Elwha River Hydraulic Analysis Amendment 2,Page 7 March 31,2016 i EXHIBIT C2 Herrera Environmental Consultants,Inc. 2016 Billing Rates Level Name C7asaN/catlon Direct Labor Rate OH(2.04 x R) Prorit(0.15 x Total Hourly Rata (0+R)) P7 Spillane,Michael President $73.56 $750.06 $33.54 $257.17 P5 Parsons,Jeffrey Engineer $53,67 $109.49 $24.47 $187.63 P5 Kays,Gus Engineer V $5113 $10411 $23.32 $178.75 P4 Wright,Tyson Engineer IV $51,70 $105.47 $23.58 $18014 P4 Carpenter,Bruce Scientist IV $40.64 $62.91 $18.53 $142.08 P2 Lau,Olivia GIS Analyst 11 $28.86 $60,91 $13.62 $10439 P2 Marshall,Eric CAD Technician it $29,85 $60.89 $13.81 $104.36 F3 Saavedra,Robin Accounting Administrator 111 $28.00 $57.12 $12.77 $97.89 F2 Rudnick,Tracy Accounting Administrator 11 $26.00 $53,04 $11.86 $90.90 A4 Jackovdch,Pamela Administrative Coordinator IV $29.21 $59.59 $13.32 $102.12 Herrera adjusts salaries annually in January. i Elwha River Hydraulic Analysis Amendment 2,Page 8 March 31,2016 I