HomeMy WebLinkAbout5.918 Amendment (5) 5, 91g
AMENDMENT NO. 5 TO THE
AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN
THE CITY OF PORT ANGELES
AND
ASPECT CONSULTING, LLC.
PROJECT SW08-01
RELATING TO: PORT ANGELES LANDFILL POST-CLOSURE CONSULTING
ENGINEERING SERVICES AND PERMIT COMPLIANCE SERVICES
THIS AMENDMENT NO. 5 is made and entered into by and between the City of Port
Angeles,a non-charter code city of the State of Washington, (hereinafter called the"CITY")
and Aspect Consulting, LLC., a Washington Corporation authorized to do business in the
State of Washington (hereinafter called the"CONSULTANT");
The CITY entered into an AGREEMENT with the CONSULTANT on October 27, 2008,
(the AGREEMENT).
The AGREEMENT was amended on September 15, 2009 (Amendment 1), February 15,
2011 (Amendment 2),January 17,2012(Amendment 3),and January 21,2014(Amendment
4).
WHEREAS, the CITY desires to amend the AGREEMENT to extend the duration of the
services to be provided,and to provide additional budget.
NOW, THEREFORE, in consideration of the representations and the terms, conditions,
covenants and agreements set forth in this AMENDMENT, the Agreement is hereby
amended as follows:
I. REVISED SCOPE OF WORK
The scope of professional services to be performed and the results to be achieved by the
CONSULTANT pursuant to the AGREEMENT shall be amended to include the attached
Exhibit A5 to Amendment 5. Exhibit A5 is in addition to Exhibit A of the original
AGREEMENT and to all other AMENDMENTS. The Scope of Work shall include all
services and material necessary to accomplish the work.
11. TIME OF PERFORMANCE
The City requires additional time for compliance and monitoring support activities, and the
Consultant has agreed to continued effort. Therefore, the time of performance in Section
IV of the original Agreement is amended to read:
The duration of the Agreement shall extend through April 30, 2017.
III MAXIMUM COMPENSATION
Professional Services Agreement SW08-01, Page I
Amendment No.5
The CONSULTANT'S total compensation and reimbursement are stated in the attached
Exhibit B5 of this Amendment. The maximum compensation amount,referenced in Section
VI of the Agreement, is amended from $632,747.64 to $736,717.20, an increase of
$103,969.56. The budget for any Task may be further adjusted by mutual agreement without
an amendment to the Agreement, as long as the maximum compensation amount of
$736,717.20 is not exceeded. Exhibit B5 is in addition to Exhibit B of Amendment 4.
IV EXHIBITS AND SIGNATURES
This Amendment, including its exhibits, constitutes the entire Amendment, supersedes all
prior written or oral understandings, and may only be changed by a written amendment
executed by both parties. The following exhibits are hereby made part of this Amendment
Exhibit A5—Scope of Work
Exhibit B5—Budget Summary
Exhibit C5—Consultant Labor Costs and Non-salary Reimbursable Costs
Exhibit D5—Schedule for Amendment 5 Deliverables
In WITNESS THEREOF, the parties hereto have executed this Amendment No. 5 to the
Agreement as of the date and year of the last signature below.
CITY OF PORT ANGELES ASP 7T ONSULTING, LLC.
By: By:__ J6 V1 t c a m� , L H(5°
Dan McKeen
City Manager Title:_ _Pr t y�r—r
Date: (f Date: �{ ( zd 1
ATTEST:
J nnifer eneklasen, City Clerk
APPROVED AS TO FORM:
illiam E. Bo or, City Attorney
Professional Services Agreement SW08-01
Amendment 5
Professional Services Agreement SW08-01, Page 2
Amendment No.S
II$
`A
EXHIBIT A5
SCOPE OF WORK
BACKGROUND
Since May 2014, the Port Angeles Landfill (PALF)has been operating under a
modification to the Clallam County Environmental Health Services (CCEHS) Solid Waste
Handling Facility Permit(Facility Permit). The modification was issued in order to
provide for the implementation of the Landfill Cell Stabilization Project (the Project),
which involved the relocation of approximately 400,000 cubic yards of waste from the 304
Landfill to the 351 Landfill, along with modifications to the existing seawall, a
mechanically reinforced earth(MRE)slope on the face of the Valley Cell behind the
seawall, a new cover system, modifications to the access road, habitat improvements to
Dry Creek, and modifications to the leachate, landfill gas, groundwater monitoring and
storrnwater systems.
Regulated Post-Closure Activities include environmental monitoring, inspection,
maintenance,reporting and recordkeeping, and emergency reporting. Aspect has been
supporting the City in post-closure compliance prior to the Project and during the Project.
The Project was substantially complete in February 2016, and during this period,as the
renovated landfill site is transitioning to post-closure maintenance, and as a new
modification to the Facility Permit is being processed, it is important to have continuity in
the City's support staff.
Amendment 5 to the Professional Services Agreement SWOS-01 extends the work in
support of PALF Post-Closure Facility Permit compliance through April 2017. The tasks
that will be performed as part of this amendment are summarized in the following scope of
work. A description is provided for activities that are continuing, and also for new tasks
that relate to the newly constnrcted cover system, and the mechanically reinforced earth
slope.
TASK 1 —COMPLI.ANCE AND REPORTING SUPPORT
This element of work will provide regulatory reporting and permit coordination for landfill
post closure operations. Work will include assisting the City with the preparation of
routine reports for submittal to CCEHS, to the Washington State Department of Ecology
(DOE) and other regulatory agencies. Reporting will be compiled so as to achieve
compliance with the Landfill Post Closure Permit, the Criteria for Solid Waste Facilities
(WAC 173-351) and Minimum Functional Standards for Solid Waste Handling(WAC
173-304).
Task 1.1 —Groundwater Reports
Objective:
To assist the City with regulatory reporting related to groundwater monitoring as required
by CCEHS and DOE.
Activities:
Professional Services Agreement SW08-01, Page 3
Amendment No.5
1. Preparation of the Semiannual Groundwater Monitoring Results Reports for 2016
(two reports per year). The City will perform the groundwater sampling and
provide the Consultant with a copy of all relevant field forms and analytical data.
The Consultant will perform the following:
a) Compile and maintain a database of the leachate, seawall fluid,
and groundwater monitoring analytical results.
b) Compare the groundwater data to the groundwater quality
standards and perform appropriate statistical comparisons.
c) Create time series plots, trilinear diagrams, stiff diagrams, and
potentiometric maps.
d) Calculate cation/anion balances, groundwater flow directions,and
rates of flow.
e) Evaluate the leachate and seawall fluid data.
t) Prepare a written report, signed and stamped by the Consultant,
summarizing the methods, results,and recommendations for the
monitoring program.
g) Provide a CD with the written report that includes electronic
deliverables of source files.
2. Preparation of the Annual Groundwater Monitoring Reports for 2016. The annual
reports will be prepared by the Consultant and will include the following for both
the 351 and 304 compliant landfill cells:
a) A summary of engineering and monitoring activities for the
previous year.
b) Tables of the leachate,and groundwater monitoring results.
c) Comparison of the groundwater data to groundwater quality
standards, and notification of any exceedances.
d) Review of time series plots for select leachate indicator
parameters.
e) Statistical comparisons and notification of any exceedances of the
Upper Prediction Limits(UPLs),or statistical increases in analyte
concentrations.
f) Analysis of well geochemistry based on trilinear plots of major
element composition, stiff diagrams, and cation/anion balance.
g) Calculation of groundwater flow rate and direction based on
potentiometric surface contour maps of groundwater level data.
h) An evaluation and recommendation of leachate indicator
parameters to be used for subsequent statistical analyses.
i) Update of UPLs to include recent groundwater quality data.
J) A summary of the results and recommendations for subsequent
monitoring activities.
k) A CD that includes electronic deliverables of source files.
Assumptions:
Professional Services Agreement SW08-01, Page 4
Amendment No.5
I. The City will collect all groundwater samples and will contract for all required
laboratory analyses. The City will provide the Consultant with copies of all
laboratory and field data sheets for the sampling period.
2. One round of comments from the City will be required to finalize the Semiannual
and Annual reports. In addition, there are likely to be comments from the
regulatory Agencies to which Consultant must respond.
3. The results of the semiannual reports will be discussed via a conference call and a
meeting will be held with the City to discuss the results of the annual reports.
Deliverables:
Draft and final versions of the following reports:
2016 1"Semiannual Groundwater Monitoring Results Report
20162 d Semiannual Groundwater Monitoring Results Report
2016 Annual Groundwater Monitoring Results Report
Task 1.5—Operations Support for the Landfill Gas(LFG) System
Objective:
To assist the City with the operation and maintenance of the LFG collection system, flare
system,condensate collection system,and other related engineered systems.
Activities:
I. Review the LFG collection system monitoring data, including blower and flare
performance, following each event (monthly). Analyze the LFG collection data to
optimize methane collection and flare operations.
2. Recommend target flows for each of the individual LFG collection points during
the next event via email each month.
3. Provide a quarterly status update summarizing LFG collection efforts in the 304-
and 351-compliant landfill cells. The quarterly update will include descriptions of
the following:
a, Work performed during the reporting period,
b. Results of performance analysis, including the following(as necessary):
i. LFG migration monitoring and control;
ii. LFG collection monitoring and concentrations;
iii. Leachate monitoring and control; and
iv. Cover system monitoring and maintenance.
c. Anticipated work to be performed during the next period; and
d. Recommendations, including the following(as necessary):
i. Strategic changes in LFG collection;
ii. Strategic changes in flare operations; and
iii. Equipment modifications, repairs, and/or upgrades.
4. Annual site visit to inspect the condition of the LFG collection and condensate
collection systems.
Assumptions:
1. Includes up to one additional as-needed site visit per year(2016).
Deliverables:
Monthly e-mail deliverables.
Professional Services Agreement SW08-0 1, Page 5
Amendment No.5
Updates presented verbally during Quarterly meetings:
3`a Quarter 2016 LFG Collection and Flare Operations Update
4"''Quarter 2016 LFG Collection and Flare Operations Update
I"Quarter 2017 LFG Collection and Flare Operations Update
2"`r Quarter 2017 LFG Collection and Flare Operations Update
Task 1.6—Operations Support for the Landfill Cover System
Objective:
To assist the City with first year inspection and maintenance of the new landfill cover
system,and other related engineered systems.
Activities:
1. Assist the City in identifying and documenting changes that may jeopardize
integrity of turf cover system.
2. Aid the City in formatting a new section of the Post-Closure Annual Report to
include cover system monitoring and maintenance records.
Task 1.7—Operations Support for the Mechanically Reinforced Earth(MRE) Slope
Objective:
To assist the City with first year inspection and maintenance of the new mechanically
reinforced earth slope system,and other related engineered systems(i.e. MRE drainage
and riprap erosion protection along east end-wall).
Activities:
I. Assist the City in development of MRE slope inspection procedures, forms, and
schedule.
2. Assist the City in selection of photographing locations to document the condition
and position of facing units, erosion protection, and other critical system elements
over time.
3. Working with a licensed surveyor(surveyor under a separate contract with City),
assist the City in selection of permanent survey baseline control points outside of
the MRE slope, and in selection of survey hub locations on the MRE slope facing
units to document changes in location of the hubs over time.
4. Assist the City in review of initial baseline MRE slope facing survey monitoring
data.
5. Review the first year's survey records to assess performance in relation to
anticipated range of post-construction settlement. Provide conclusions to City for
inclusion in the annual report.
6. Aid the City in formatting a new section of the Post-Closure Annual Report to
include MRE slope monitoring and maintenance records.
TASK 2—MAINTENANCE SUPPORT
This element of work will provide support for unforeseen issues which may develop at the
landfill.
End of Exhibit
Professional Services Agreement SW08-01, page 6
Amendment No. 5
EXHIBIT B5
Budget Summary
Amendment Total Amendment Total
4 Contract 5 Contract
Amount Amount
through through
Amendment Amendment
4 _5
Task COMPLIANCE AND MONITORING
1 SUPPORT
Task Groundwater Reports
1.1
1.1.1 Biannual (midyear) Groundwater $34,144.22 $87,368.22 $24,012.70 $111,380.92
Monitoring Reports
1.1.2 Annual Groundwater Monitoring $48,142.68 $136,049.68 $23,444.62 $159,494.30
Report
1.1.3 Seawall Fluid Report Addendum $15,500.00 $15,500.00
Task Seawall Monitoring Report and Beach
1.2 Monitoring
1.2.1 Analysis of transect data,tech memo $32,470.00 $32,470.00
and recommendations (one)
1.2.2 Beach Monitoring Site Visit $7,526.26 $7,526.26 $7,526.26
1.2.3 Annual Beach Morphology $31,737.05 $80,196.05 $80,196.05
Monitoring Report
1.2.4 Beach Monitoring Regulatory Support $8,501.74 $8,501.74 $8,501.74
1.3 Evaluation of MTV 3 $6,000.00 $6,000.00
1.4 Evaluation of Environmental $8,000.00 $8,000.00
Monitoring of the 304 Compliant
Landfill
1.5 Operations Support for the Landfill $46,476.97 $98,135.69 $24,082.30 $122,217.99
Gas System
1.6 Operations Support for Landfill Cover $6,130.72 $6,130.72
Professional Services Agreement SW08-01, Page 7
Amendment No.5
System ----–` —�-
1.7 Operations Support for Mechanically $12,547.07 $12,547.07
Reinforced Earth Slope
Task MAINTENANCE SUPPORT $18,000.00 $42,000.00 $13,752.15 $55,752.15
2
Task MACRO-ALGAE SURVEY $111,000.00 $111,000.00
3 i
I
TOTAL $194,528.92 $632,747.64 $103,969.56 $736,717.20
End of Exhibit
Professional Services Agreement SW08-01, Page 8
Amendment No.5
Exhibit C5
Consultant Labor Costs and Non-Salary Reimbursable Costs
(2016 performance year)
All Inclusive Hourly Billing Rate
Labor Category
Minimum Maximum
A. Principal 227.30 246.53
B. Senior Associate 182.04 212.61
C. Associate 156.09 179.97
D. Senior 130.14 1.61.45
E. Senior Project 116.50 131.97
F. Project 93.67 118.77
G. Senior Staff 84.58 97.98
H. Staff 81.56 88.34
I. Sr. Technical Editor 93.84 93.84
J. CAD Drafter 85.36 85.36
K. GIS Technician 112.26 113.78
L. Project Assistant 61.17 89.77
M. Field/Construction Supervisor 86.10 86.10
N. Technician 69.55 70.67
■ Invoiced labor rates may be less than the minimum rates shown per job
classification, but cannot exceed the NTE rate per job classifications.
■ All direct non-salary costs will be invoiced without mark-up.
End of Exhibit
Amendment 5,Page 9
Exhibit DS
Schedule for Amendment 5 Deliverables
Task 1 COMPLIANCE AND MONITORING SUPPORT Ongoing through contract term
1.1 Groundwater Reports
1.1.1 Biannual (midyear)Groundwater Monitoring Reports
1.1.2 Annual Groundwater Monitorin Report Annual Report due April 1 of each contact year
1.5 Operations Support for the Landfill Gas System Ongoing throug contract teen
1.6 Operations Support for the Landfill Cover System Ongoing throw h contract term
1.7 Operations Support for the MRE Wall Ongoing through contract term
Task 2 1 MAINTENANCE SUPPORT I Ongoing through contract term
End of Exhibit
Amendment 5,Page 10