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2017 PRELIMINARY BUDGET October 2016
TONIGHT'S AGENDA - -
1. City Manager Overview =='r
2. 2017 Operating Budget
1. Financial Summary — Revenues and Expenditures z ` w y
3. Upcoming Funding Considerations & Options
1. Transportation Benefit District - +`SIA,
2. Public Safety Funding
4. Closing Statement
5. Questions & Discussion
2017 PRELIMINARY BUDGET
2017 CITYWIDE BUDGET IS BALANCED
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Operating Budget: $106,758,850 �- - -
Capital Projects: $11,027,400 ¢�
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Citywide Total Budget: $117,786,250
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• The 2017 g g operating Budget continues to follow a downward trend:
• The 2017 Budget is 6.5% less than the amended 2016 Budget.
• The 2016 Amended Budget is 3% less than the 2015 Actual.
• Close to a 10%budget reduction over the past 2 years. I
• The 2017 Budget will increase when finalized to include unfinished 2016 projects -
that will be carried over into 2017.
2017 PRELIMINARY BUDGET
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2017 GENERAL FUND BUDGET IS BALANCED 4r
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REVENUES
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$20,324,100 EXPENDITURESZ i
$253,800 $20900e
• In 2016 City Council directed staff to implement a records management program to
address a growing records issue. I
• 2 year program funded with 2015 year end savings.
• The $253,800 use of reserves from the General Fund covers implementation of
the program including personnel costs.
2017 PRELIMINARY BUDGET
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2017 BUDGET PROCESS
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Budget assumptions are prepared I� 0
Budget calendar is prepared and distributed 1 W
Capital Facilities Plan kickoffmeeting
Lang-Range Financial Planupdatedand adopted by Z ��
Council s
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City Managerpresents PreliminaryBudgetto Council BudgetkickoffmeetingwithCityManagerand 11
no later thanNovember a Department Directors
City Council holds workshops to receive input on Personnel worksheets distributed to departments U ^
Preliminary Budget for review
• Public Hearings areheld to discuss PropertyTaxes and Supplemental requests submitted by departments
• other revenue sources,as well as citywide expenses for new or enhanced programs for upcoming budget
Final Budget is adopted before December 31 Departments enter revenue and expenditure budgets
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Revenue and expenditure summaries to City
Manger for review
City Manager conducts internal budget reciewvs �®
with Department Directors and Budget Staff
Finance Staffcontinuesto update Preliminary
Budget based on input from City Manger
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2017 PRELIMINARY BUDGET
BALANCING THE 2017 BUDGET
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Council Directed Budget: �� w
Long Range Financial Plan
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Decisions take into account long-term impacts
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Property Tax increase of 1% �� "
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Priority Setting Process:
Reduced contributions to organizations
Records management "
Financial Policies
Maintaining a 25% Fund balance -
2017 PRELIMINARY BUDGET
BALANCING THE 2017 BUDGET
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The 2017 Budget was balanced by focusing on:
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➢ Maintaining the assets within the City; including the physical, - -
financial and employee infrastructure;
$10.9 million included in for Capital spending on maintaining utility z
and facility infrastructure. is H g
➢ Positioning ourselves to be good stewards of our natural
resources both at present and into the future; and, ,���'� �
Landfill Bluff and CSO projects.
➢
Continuing to make Port Angeles a great place to live, work
and play. 9
Civic Field& City Pier Floats
2017 PRELIMINARY BUDGET
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WHAT'S NEXT? 4P
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Continue to secure the City's fiscal status:
Further investment in the City's infrastructure
Continue Long-Range financial plan
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➢ Council Strategic Planning Process
2017 PRELIMINARY BUDGET
2017 PRELIMINARY BUDGET OVERVIEW
CITYWIDE FUNDS
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2017 PRELIMINARY BUDGET I Slide 9
CITYWIDE REVENUES
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zo17Variance from 2oi6
2015
2013 2014 ; tf (
Budget Budget Proposed Amendment -- 1
Amend.Actual Actual Actual Elm
Budget $$ Z
REVENUES `►I
iC I— I�
310 Taxes $14,243,726 $14,478,940 $15,389,964 $14,322,800 $14,696,400 373,600 2.61% i--i
32o Licenses&Permits 484,548 525,o62 764,312 657,300 627,900 (29,400) -4.47% 6 _ y
330 Intergovt.Revenue 7,028,432 -,655,744 5,852,5- 6,013,945 5,427,200 (586,745) -9.76% a ,ee ^11
340 Charges for Goods&Svcs. 65,630,332 69,028,669 65,736,503 68,438,o8o 71,946,15o 3,508,070 5.13%
35o Fines&Penalties 227,936 207,869 205,174 10,000 10,000 0 0.00% '(,{,y 1
36o Miscellaneous Revenue 8,715,237 8,810,261 8,243,043 7,895,900 8,169,9oo 274,000 3.47% N
370 Prop./TrustIncome 766,730 208,577 542,103 286,700 90,000 (196,700) -68.61%
380 Non-Revenues 101000,250 250 9,312,125 41000,250 250 (4,000,000) -99.99%
390 Other Financing Sources 20,404,460 24,468,365 7,782,833 6,716,700 8,082,500 1,365,800 20.33% _ _•__,i�i1�` ...,t
rd
Reserves Used 10,055,134 3,686,551 14,559,524 16,318,925 8,735,950 (7,582,975) -46.47%
TOTAL REVENUE $137,556,785 $133,070,288 $128,388,092 $124,66o,600 $117,786,250 (6,874,350) -5.51%
Change from Prior Yr..$.$ .$20,672,886 ($4,486,497) ($4,682,196) ($3,727492
Change from Prior Year% 17.69% 3.26% -3.52% -2.90%
9
This table can be found on page 79 of the 2017 Preliminary Budget book. �!
2017 PRELIMINARY BUDGET
CITYWIDE REVENUES �4P
CITYWIDE REVENUES BY CATEGORY
(Total$117,786,250)
370 Prop./Trust 390 Other Financing Reserves Used
Income Sources 7.4% 380 Non-Revenues
32o Licenses& �..�
0.1% 6.9% 0.0% PermitsW
0.5%
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36o Miscellaneous a
310 Taxes
Revenue 330 Intergovt.
6.9% Revenue
4.6% C i
350 Fines&Penalties 340Charges for Goods
0.0%
Svcs.
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This chart can be found on page 79 of the 2017 Preliminary Budget book.
2017 PRELIMINARY BUDGET
CITYWIDE EXPENDITURES
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2o16Variance from 2o16 ��1•,i .�/
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1 Proposed 1
EXPENDITURES Budget 1$$ 1 % �! ----.._-.
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io Salaries and Wages $16,849,993 $17,296,087 $16,984,246 $17,437,800 $17,867,100 429,300 2.46%
20 Personnel Benefits 6,757,242 6, 10,21 6, 18, 6 0o7,929,800 00 1 % a
757,24 7 7 9 14 7,397,9 53119 7.9 6T4�,/ e
30 Supplies 26,427,844 26,815,520 20,920,965 22,134,175 211979,500 (154,675) -0.70% -- W
40 Other Services&Charges 28,784,801 29,479,348 32,099,201 34,008,o16 35,264,65o 11256,634 3.70%
5o Intergovmt/Interfund Svcs 311645,097 311802,439 17,684,o56 12,785,614 14,378,600 1,592,986 12.46% �� C i( 1-
6o Capital Outlay 24,889,941 18,167,504 27,8o6,17o 20,947,595 10,907,400 (10,040,195) -47.93% N 1
7o Debt Service: Principal 493,761 5o9,642 3,435,390 3,205,600 3,369,800 164,200 5.12% a n
8o Debt Service: Interest&Other 1,7o8,1o6 2,289,531 2,489,918 2,480,400 2,528,800 48,400 1.95% h
90 Interfimd Pmts.for Services o 0 0 4,263,500 3,56o,600 (702,900) -16.49%
TOTAL EXPENDITURES $137,556,785 $133,070,288 $128,338,092 $124,66o,600 $-7,786,250 (6,874,350) -5.51% ''l3
Change from Prior Yr.$$ .$20,672,886 ($4,486,497) ($4,732,196) ($3,677492) t
Change from Prior Year% 17.69% 3.26% 3.56% —2.87% d
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This table can be found on page 80 of the 2017 Preliminary Budget book.
2017 PRELIMINARY BUDGET
CITYWIDE EXPENDITURES
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CITYWIDE EXPENDITURES BY CATEGORY
(Total$117,786,250)
70 Debt Service: --
So Debt service: 90 InterfundPmts. ~
principal io Salaries and
2% Interest&other for Services ��
z% 3.046 Wages a
6o Capital Outlay 15.2% 6 e
9.3% 20 Personnel
Benefits
6.7% ON S(
e 4
5o Intergovmt/Interfund Svcs ABU
- 30 Supplies
40 Other Senvices& 18. %Charges
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This chart can be found on page 80 of the 2017 Preliminary Budget book.
2017 PRELIMINARY BUDGET
2017 PRELIMINARY BUDGET OVERVIEW
GENERAL FUND
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2017 PRELIMINARY BUDGET Slide 14
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GENERAL FUND REVENUES w
0
Variance2016
2013 2W4 2W5 BudgetProposed
Actual Actual Actual Amend.#2Budget Budget
$$ Amendment g6 Z
REVENUE `►I
310 Taxes $12,378,635 $12,61o,551 $12,875o7o $12,691,600 13,081,400 389,800 3.07% aC
32o Licenses&Permits 376,523 412,639 637,714 555,800 526,400 (29,400) -5.29%
330 Intergovt.Revenue 707,611 632,764 635,616 572,000 570,700 (1,300) -0.23% a
09
340 Charges for Goods&Svcs. 5,187,832 5,339,993 5,436,232 5772,000 5,829,700 57,700 1.00%
35o Fines&Penalties 227,937 207,869 205,172 10,000 10,000 0 0.00% C
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36o Miscellaneous Revenue 144,914 196,881 179,055 166,800 186,1oo 19,300 11.57%
370 Prop./Trust Income o 0 0 0 0 o N/A
380 Non-Revenues o 0 0 0 0 o N/A
idd
390 Other Financing Sources 233,459 535,127 122,000 247,500 119,800 (127,700) -51.6o% =t'-
TOTAL REVENUE $19256911 $19935824 $20,090,859 $20,015,700 $20,324,100 308,400 1 1.54%
Change from Prior Yr.$$ $1,5o6241 $678,913 $155,035 C$75,159I
Change from Prior Year% 8.49% 3.53% 0.78% -0.37°%
This table can be found on page 84 of the 2017 Preliminary Budget.
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2017 PRELIMINARY BUDGET - Slide 15
GENERAL FUND REVENUES w
0
360 Miscellaneous 370 Pr p./Trust 380 Dion-Revenues
Revenuea 0.0"/0 390 Other Financing Sources 1,
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350 Fines&Penalties
0.0% .y
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340 Charges For Goods&190 a
Svcs.
28.71%
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330 Intergovt.
Revenue
2.8% _.
320 Licenses&Permits
2.6%
2017 PRELIMINARY BUDGET = Slide 16
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GENERAL FUND EXPENDITURES w
— 2016
201] O
2013 2014 2015 Budget
Actual Actual Actual Amend.*2
Proposed ,.�/
Budget ss
EXPENDrrURF.S 'Z
10 Salaries and Wages $9,140,978 $9,447,824 $9,193,566 $9,314,600 $9,236,400 (78,200) -0-849-
2o
0.84%2o Personnel Benefits 3,609,529 3,517,222 3,691,702 3,837,100 4,020,100 183,000 4.77% a
09
3o Supplies 654,687 667,853 567,472 758,500 696,500 (62,000) -8-179/1 w
4o Other Services&Charges 2,453,208 3,103,213 3,157,904 3,921,900 3,678,600 (243,300) -6.20% a
5o Intergovmt/InterfundSvcs 2,441,398 3,157,212 2,473,640 2,436,800 2,945,800 509,000 20.89%
6o Capital Outlay 63,031 0 9,610 41,200 0 (41,200) -100.00% Q
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7o Debt Service: Principal 0 0 0 0 0 o N/A
80 Debt Service: Interest&Other o 0 0 0 0 o N/A
90 InterfundPmts.for Services 1.3,16o 41,o67 29,531 12,900 500 (12,400) -96.12% -
TOTAL EXPENDrrURES $18,375,991 $19,934,391 $19,123,425 $20,323,000 $20,577,900 254,900 1.25%
Change from Prior Yr.$$ ($84,808) $1,558,400 ($810,966) $1,199,575 --
Change from Prior Year% -0.46% 8.48% -4.07% 6.27%
Fund Balance $5,848,438 $5,849,871 $6,817,305 $6,510,005 $6,256,2o5
Change from Prior Yr.$$ $880,920 $1,433 $967,434 ($307300) ($253,800)
Change from Prior Year% 1773% 0.02% 16.54% -4.51% -3.90%
This table can be found on page 84 of the 2017 Preliminary Budget.
2017 PRELIMINARY BUDGET - Slide 17
GENERAL FUND EXPENDITURES fT
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60 Capital Outlay, 70 Debt Service: 80 Debt Service: 90 Interfund
0.00/. � -Px al Interest&Oth Pmts.for Services
0.0% 0.00/. 0. %
So
Intergovmt/Interfun
d Svcs 04
14.3% w
40 Other Services a
1 Salaries and
Charges Wages
17.9%
O
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20 Personnel Benefits
19.5%
30 Supplies
3.4%
2017 PRELIMINARY BUDGET Slide 18
CITY COUNCIL
CITY COUNCIL 2017 PRELIMINARY BUDGET
$80,000 A
z
$709000 — w
$609000
$50,000
_ W
$40,000 z
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$30,000 a
M a,
$20,000
$10,000
2013 Actual 2014 Actual 2015 Actual 2016 Budget 2017 Proposed
•�aim,
Amend.#2 Budget
■Revenues ■Expenditures
Major Revenue Source:Allocations.
Change in Expenditures from 2016:2017 Election expenses
2017 PRELIMINARY BUDGET Slide 1n
CITY MANAGER, CITY CLERK AND HUMAN RESOURCES �b
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COMBINED CITY MANAGER'S OFFICE 2017 PRELIMINARY BUDGET
$1,200,000 - A
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S1,000,000 - w
5500,000
W
S600,000 w
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M _
5400,000 0
-
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M 0� V3
5200,000 M ..
P_ .... ........... ........................... ................
2013 Actual 2014 Actual 2015 Actual 2016 Budget 2017 Proposed
Amend.#2 Budget
iAT Revenues ■Expenditures
Major Revenue Source:Allocations. "
Change in Expenditures from 2016:Records Management implementation in mid-2016.
2017 PRELIMINARY BUDGET Slide 20
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FINANCE
FINANCE DEPARTMENT 2017 PRELIMINARY BUDGET
$18,000,000
A
$16,000,000 z
$14,000,000W
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$12,000,000 0 v,n oho
$10,000,000
z
$8,000,000 o 6T4
0
o
$6,000,000
N
$4,000,000
$2,000,000 ■
$-
2013 Actual 2014 Actual 2015 Actual 2016 Budget 2017 Proposed
Amend.#2 Budget
a Revenues ■Expenditures
Major Revenue Source:Tax Revenues
Change in Expenditures from 2016:Move Cost of Service Analysis position from the Electric
Utility to provide a direct link from the Budget to utility rates.
2017 PRELIMINARY BUDGET SIi; 2
LEGAL
LEGAL DEPARTMENT 2017 PRELIMINARY BUDGET
$1,8009000 A
$1,600,000
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$194009000 — W
$192009000
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_ W
$190009000 _ Z
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$8009000 M �
x �
0
$6009000 ,,;
$400,000
$200,000
$-
2013 Actual 2014 Actual 2015 Actual 2016 Budget 2017 Proposed
Amend.#2 Budget
III Revenues ■Expenditures
Major Revenue Source:Allocations
Change in Expenditures from 2016: 2% increase to prosecution fees to the County based on the
CPI index.
2017 PRELIMINARY BUDGET
POLICE
POLICE DEPARTMENT 2017 PRELIMINARY BUDGET
$6,000,000
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$5,000,000 - � w
$4,000,000
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$3,000,000- W
$2,000,000
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� 64
$1,000,Q000
$— ......... ................. ......... ........ ... ...... .........
2013 Actual 2014 Actual 2015 Actual 2016 Budget 2017 Proposed
Amend.#2 Budget
■Revenues ■Expenditures
Major Revenue Source:Grants,tax revenue,allocations.
Chane in Expenditures from 2016:Contract settlement with union.
2017 PRELIMINARY BUDGET
FIRE
FIRE DEPARTMENT 2017 PRELIMINARY BUDGET ;
$3,000,000 y A
t - _
$$29500,000w_ - � � � a
$290009000 f
$1,500,000
$190009000 lip i
O
p
$5009000 — �
$-
2013 Actual 2014 Actual 2015 Actual 2016 Budget 2017 Proposed
Amend.#2 Budget
■Revenues ■Expenditures
h
Major Revenue Source:Allocations
Change in Expenditures from 2016: Personnel split 35%in General Fund and 65%in Medic
1. Reinstatement of the Fire Marshal position eliminated in 2012.
Slide 24
2017 PRELIMINARY BUDGET �'r
PARKS & RECREATION
PARKS & RECREATION DEPARTMENT 2017 PRELIMINARY
BUDGET A
$4,000,000 �f'
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$3,500,000
$3,000,000
$2,500,000
z
$2>000>000
$1,500,000
N
N
$1,000,000 ' ^w
$500,000 ,
$- - -------- ------- '
2013 Actual 2014 Actual 2015 Actual 2016 Budget 2017 Proposed
Amend.#2 Budget
w Revenues ■Expenditures
Major Revenue Source:Rental revenue and allocations.
Chane in Expenditures from 2016:Provided increase to Parks Maintenance.
2017 PRELIMINARY BUDGET Slide 25
I
PUBLIC WORKS & UTILITIES
PUBLIC WORKS & UTILITIES DEPARTMENT 2017 r �`
PRELIMINARY BUDGET A
z
$3,500,000
w
$3,000,000
$2,500,000 —
W
$2,000,000 z
W
$1,500,000 0C c o
n c o
$1,000,000 ,N„ N 00 n
$500,000
$ ------------
-
2013 Actual 2014 Actual 2015 Actual 2016 Budget 2017 Proposed
Amend.#2 Budget
nm Revenues ■Expenditures
Major Revenue Source:Allocations.
Change in Expenditures from 2016:Decrease in transfer to the Street Fund.
2017 PRELIMINARY BUDGET
2017 PRELIMINARY BUDGET OVERVIEW
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SPECIAL REVENUE FUNDS
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;F-44,w'
2017 PRELIMINARY BUDGET Slide 27
LODGING TAX #101 A
LODGING TAX 2017 PRELIMINARY BUDGET w
= z ,
$700,000
$600,000
o W
M o
$500,000
$400,000
o sFr _ n I
1 U
$300,000 y W
a
$200,000 0
cu
$100,000
2013 Actual 2014 Actual 2015 Actual 2016 Budget 2017 Proposed
Amend.#2 Budget
Revenues �Expenditures -Fund Balance
Major Revenue Source:Tax revenues.
Change in Expenditures from 2016: Lodging Tax Advisory Committee recommendations to
Council on November 1st. These recommendations have not been included in the 2017
Preliminary Budget.
2017 PRELIMINARY BUDGET
STREET FUND #102 A
w
w
STREET FUND 2017 PRELIMINARY BUDGET
x2,500,000
W
x2,0oo,000
x1,500,000 ------- o ----- -------- o ,w
n W
x1,000,000 - ------------- es V]
xs00,o00
him
2013 Actual 2014 Actual 2015 Actual 2016 Budget Amend. 2017 Proposed Budget
#2
Revenues �Expenditures —Fund Balance
Major Revenue Source:Tax revenues as well as General Fund& Utilities support.
Change in Expenditures from 2016: Decrease in General Fund Support. Use of reserves to
balance fund.
2017 PRELIMINARY BUDGET
REAL ESTATE EXCISE TAX 1 - #105 A
z
w
REAL ESTATE EXCISE TAX 1 -2017 PRELIMINARY BUDGET <, W
$450,000
$400,000 W
$350,000 a¢
$300,000 ' W
$250,000 ° U
N
M Irl
$200,000 Q
$150,000 O
O
$100,000 ° M O o
M
M C 4O
$50,000 N v s
$- Eh ......... .....
2013 Actual 2014 Actual 2015 Actual 2016 Budget 2017 Proposed
Amend.#2 Budget
Revenues Expenditures -Fund Balance
Major Revenue Source:Tax revenues.
Change in Expenditures from 2016:Tumwater Bride Capital projects.
2017 PRELIMINARY BUDGET
REAL ESTATE EXCISE TAX 2 - #160 A
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REAL ESTATE EXCISETAX 2 - 2017 PRELIMINARY BUDGET a= , " W
4
$500,000
W
$450,000
W
$400,000 ,
$350,000 W
$300,000
$250,000 N a
$200,000 ds c
$150,000 . o M
O
$100,000 n
nnlow �.
f
W W
$5 000 � � .�. v}
$' _._._._._._._._._ 6R �_._._ A. _._._._._._._._._._.. 69 -------
2013 Actual 2014 Actual 2015 Actual 2016 Budget 2017 Proposed
Amend.#2 Budget
—Revenues �Expenditures —Fund Balance
Major Revenue Source:Tax revenues.
Change in Expenditures from 2016:Payment of 8th Street Reconstruction.Matures in 2020.
2017 PRELIMINARY BUDGET
HOUSING REHAB FUND #172 A
Wo
PA HOUSING REHABILITATION FUND -2017 PRELIMINARY , w
BUDGET Z
$1,000,000
w
$800,000
U
$600,000 0 �
o a
0
o �
$400,000 e
N c
$200,000 ----------- --- -------- ----- r -----..�
b4 � b4
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$_ -.-.-.-.-.-.-._ .- �.-.-.-.-.-.-.-'-'- -.-.-.-.-.-.-'-'- �-.-.-'-'- -.-.-.-.-.-.-.-._ ._ -.-.-.-.-.-.-.-.-.-.-.-.- -.-.
2013 Actual 2014 Actual 2015 Actual 2016 Budget 2017 Proposed
$(200,000) - -------- -------- -------- -------- -------- -------- --------- Amend #2-------- Budget
�E Revenues �Expenditures —Fund Balance
Major Revenue Source: Grant revenues.
Change in Expenditures from 2016: Budget initiative: $20,000 increase for housing
rehabilitation.
2017 PRELIMINARY BUDGET
2006 LTGO BOND #215 (NIICHEL PROPERTY;2015 LTGO
BOND #216 (LANDFILL ; & 2015 LTGO BOND #217 (W UGA) �
z
COMBINED DEBT SERVICE FUNDS 2017 w
PRELIMINARY BUDGET U
$10,000,000 ?
$9,000,000
$8,000,000 6T4
$7,000,000
$6,000,000
$5,000,000 W� � ,i
$4,000,000
$3,000,000 sNs o 0 0 0
$2,000,000
$1,000,000 '
$-
2013 Actual 20i+iC uai wi5 win Budget 2017 Proposed
Amend.#2 Budget
■Revenues ■Expenditures
NIICHEL PROPERTY—matures in 2021 - $1,000,000"balloon"payment becomes due.
LANDFILL—matures in 2029
WLIGA—matures in 2025
2017 PRELIMINARY BUDGET
A
z
w
CAPITAL IMPROVEMENT FUND #310 - PROJECTS LIST z
GOVERNMENTAL CAPITAL PROJECTS 2017 . 6,
PRELIMINARY BUDGET a
$8,000,000
$7,000,000
$6,000,000
M ..-
$5,000,000 — o
•' � GO O O 'r
$4,000,000 ° NU i
N
rl _
� N � M
$3,000,000
� o N
$2,000,000 —
$1,000,000 M
2013 Actual 2014 Actual 2015 Actual 2016 Budget 2017 Proposed
Amend.#2 Budget
■Revenues ■Expenditures
Xa
2017 PRELIMINARY BUDGET
A
CAPITAL IMPROVEMENT FUND #310 - PROJECTS LIST z
Wo
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NIANSPORTATION
TRon4 Hill Street ODE Development 200,000 50,000 r50,000 ; W
TR ou6 DT Sidewalk Repairs uq,zoo -9,on r�
TRozo; Waterfront Development PHASE z r6r,5oo r6r,5oo
TRozo Race Street Complete Desi -
9 P Design 472,300 472,300 ..:
TRr6i6 Green AlleyProject 555,000 555,000
TRom Marine Drive Channel Bridge Abutment Repair 698,592 _o,000 589,600
TRo2r6 Tumwater Street Bridge Expansion Joint 85,000 200,000
TRo4r4 Peabody Creek/Lincoln St Culvert Rehab 3,30o,000 - 300,000
TRo7r5 r6th Street LID(C Street to L Street) r,o6o,000 - mo,000 +
TR-15 City Hall East Parking Lot LID 602,000 - � � I
GENERAL GOVERNMENT 1
GGo;o; NICE Program* 70o,00a mo,000 _o,000
CAPGF Misc Equipment 4rgoa 41400GGou6 ACOE Ediz Hook-not capital .,000 ,82,000
PUBLIC SAFE U i
17Do415 ED Turnout Gear 105,000 - r7,500
FDo15 ED Generator 24,000 z4,0a0
m -
FDozr5 City AlarSystem upgrade 30,o00 ;0,000 -
FDo3
r4 ED Emergency Services Radio Upgrade 6i,000 8,300 -
PDon6 MDT Replacements 40,000 y000
PARKS AND FACILITIES
PKo2
14 Erickson Playfield Cameras 40,000 40,000 -
PKouo Civic Field Upgrades 562,700 562,700 -
PKno6 City Pier Float Replacement 365,000 - 365,000
GG-3 Proximity Access Control 15r,000 - o,000
GGou6 AC for training room 25,000 25,000 -
PKou6 Facility Improvement Revolving Fund 105,000 - 301o00
GGo6r6 Fire Hall HVAC/Heating Units 36,000 - 36,000
GGo7i6 Remodel Fire Department Living Area 40,000 - 20,000 i
GGo816 Conf ence room chairs 30,000 - 30,000 I �B
PKon7 Civic Field Sound System(funded from Civic Field excess) 6o,000 - 6o,000GOVERNMENTAL TOTAL 2,698,ioO 2,481,400 2,317,100
y Yb
2017 PRELIMINARY BUDGET ;:
2017 PRELIMINARY BUDGET OVERVIEW
UTILITY FUNDS
� w
Fb
�I
2
F,
2017 PRELIMINARY BUDGET - Slide 36
ELECTRIC UTILITY
ELECTRIC UTILITY 2017 PRELIMINARY BUDGET
$40,000,000 V]
Q
$35,0009000
o
$3090009000
M
$2590009000 CI M
� N N
$2090009000zz
- H
$15,0009000 -
$1090009000
$590009000
2013 Actual 2014 Actual 2015 Actual 2016 Budget 2017 Proposed
Amend.#2 Budget
Revenues �Expenditures —Fund Balance
Significant Changes: Increase in charges to support related IT capital projects. Elimination of
the $300,000 transfer to the Conservation fund.
2017 PRELIMINARY BUDGET - Slide 37
t I AEL4
ELECTRIC CONSERVATION UTILITY
ELECTRIC CONSERVATION UTILITY 2017 PRELIMINARY BUDGET
$1,600,000
$1,400,000
$1,200,000 o
$1,000,000 - D
� N
$800,000
C
C
$600,000 _ c
$400,000
$200,000 —
$-
2013 Actual 2014 Actual 2015 Actual 2016 Budget Amend. 2017 Proposed Budget
#2
Revenues �Expenditures Fund Balance
Significant Changes:Elimination of the $300,000 transfer from the Electric Fund.
2017 PRELIMINARY BUDGETSlide 38
t `�
WATER UTILITY
WATER UTILITY 2017 PRELIMINARY BUDGET
$12,000,000
A
z
$10,000,000
$8,000,000
$6,000,000 :.
� p M
$4,000,000 eqc
$2,000,000
$-
2013 Actual 2014 Actual 2015 Actual 2016 Budget 2017 Proposed
Amend.#2 Budget
Revenues �Fx enditures —Fund Balance
P i
Significant Changes:Increase in charges to support related IT capital projects.
2017 PRELIMINARY BUDGET - Slide 39
t F �-M i"I
WASTEWATER UTILITY
WASTEWATER UTILITY 2017 PRELIMINARY BUDGET
$10,000,000 A
z
$8,000,000
0
$6,000,000
$4,000,000 D
r^
$2,000,000
1 .
2013 Actual 2014 Actual 2015 Actual 2016 Budget oposed
$(2,000,000) Amend.#2 Budget
1111 Revenues �Expenditures —Fund Balance
Significant Changes: Increase in transfers to support authorized projects in the Capital
Facilities Plan.
_.__ _
2017 PRELIMINARY BUDGET - Slide 40
A F �-M i"I
SOLID WASTE UTILITY
SOLID WASTE UTILITY 2017 PRELIMINARY BUDGET
$1s,000,000
$16,000,000
$14,000,000
$12,000,000 c
0
$10,0()(),000
$5,000,0110 W � � N
$6,000,000 64 64
$4,000,000 "I
$2,000,000 �.... _ _ .•
$- .......... .... ...
2013 Actual 2014 Actual 2015 Actual 2016 Budget Amend.#2 2017 Proposed Budget
Revenues Expenditures -Fund Balance
FY
Significant Changes:Increase in contractual services.
2017 PRELIMINARY BUDGET -
STORMWATER UTILITY
STORMWATER UTILTY 2017 PRELIMINARY BUDGET
52,500,000 A
z
52,000,000 w
o �
s1,500,000 n -
N Ey
S1,000,000 N
o �
N �
ss00,000 -
s-
2013 Actual 2014 Actual 2015 Actual 2016 Budget 2017 Proposed
Amend.#2 Budget
Revenues Expenditures Fund Balance
Significant Changes: Increase in transfers to support authorized projects in the Capital
Facilities Plan.
2017 PRELIMINARY BUDGET - Slide 42
I AmLA
MEDIC 1
MEDIC 1 2017 PRELIMINARY BUDGET
53,000,000 Q
z
$2,500,000
o -
o -
N
$2,000,000
N
$195009000 00 oO
� M
$190009000
u4 _
$500,000
2013 Actual 2014 Actual 2015 Actual 2016 Budget 2017 Proposed
Amend.#2 Budget
Revenues �Expenditures —Fund Balance
Significant Changes: Split of personnel costs 35%in the General Fund and 65%in Medic 1 as well as
the reinstatement of the Assistant Chief/Fire Marshal position.
2017 PRELIMINARY BUDGET - Slide 43
- I \-MLA
FIRE DEPARTMENT & MEDIC I COMBINED
FIRE &MEDIC 1 COMBINED 2017 PRELIMINARY BUDGET �
$5,000,000 A
$4,500,000
$4,000,000 —
$3,500,000
$3,000,000
$2,500,000
$2,000,000
$1,500,000
$1,000,000
$500,000
$- .............. .................................. ..........................
2013 Actual 2014 Actual 2015 Actual 2016 Budget 2017 Proposed
Amend.#2 Budget
°i Revenues ■Expenditures
The General Fund transfer for support has been excluded from this chart to more accurately show
revenues and expenditures.
2017 PRELIMINARY BUDGET - Slide 4-4
A F �-M i"I
2017 PRELIMINARY BUDGET OVERVIEW 'j
INTERNAL SERVICE FUND °'' 01,
MI�+YIIIIY
Y
a�)r
a� �a
4.�
a.
2017 PRELIMINARY BUDGET Slide 45
A
EQUIPMENT SERVICES w
w
EQUIPMENT SERVICES 2017 PRELIMINARY BUDGET U
53,000,000 W
$2,500,000 -
- z
$2,000,000
w
$1,500,000
$1,000,000 N
O V3
O �
M
$500,000
2013 Actual 2014 Actual 2015 Actual 2016 Budget 2017 Proposed
Amend.#2 Budget -'
Revenues ■Expenditures
Significant Changes:Increase in vehicle replacements as authorized in the Capital Facilities Plan.
2017 PRELIMINARY BUDGET Slide 46
A
EQUIPMENT SERVICES - PROJECTS
w
w
VEHICLE U
EXPENDITUREBY Budget Proposed
EQUIPMENT TOTAL0iA w
Community Development 37,300 15,000 0404
Conservation 237799 - -
Electric 4727773 265,300 316,80o Z
Engineering 59,006 - -
Equipment Services 2937653 507000 30,000 w
Finance 80,000 - 40,000 Z
Fire&Medic 1 583,608 - 368,000 ~
Information Services 77000 7,000 -
Parks&Recreation 678,980 29,000 250,300
Police 854,044 96,000 48,500
Solid Waste 7007000 347,000 -
Stormwater 3057000 - 30,000
Streets 9837310 30,000 346,000
Wastewater 670,062 11,100 510,000 --Z--]
Water 6867286 - 16,000
,
EQUIPMENT SERVICES TOTAL 674347820 8357400 1,97o,600
2017 PRELIMINARY BUDGET �r����fi���. Slide 47
ti -
A
INFORMATION TECHNOLOGY z
w
w
U
INFORMATION TECHNOLOGY 2017 PRELIMINARY BUDGET ?
S3,500,000 W
rA
S3,000,000 c a
c
z
szsoo,000 °R �
c
M W
S2,000,000 E-
M ~/
S1,500,000 -
c c
N
S1,000,000
M _
S300,000 M U.
Ixs
U
5 --------------------V
—
2013 Actual 2014 Actual 2015 Actual 2016 Budget Amend. 2017 Proposed Budget
#2
Revenues ■Expenditures
Significant Changes:Increase in capital projects as authorized in the Capital Facilities Plan.
2017 PRELIMINARY BUDGET
A
INFORMATION TECHNOLOGY - PROJECTS
w
PROJECTIT EXPENDITURE LISTING BY YEAR o U
INFORMATION TE • • • '
ITo614 Server Replacements 884,000 159,000 150,000 W
IT0814 Data Storage Array SAN&Backup Capacity Increase 110257000 5007000 V]
ITo616 Collaboration Tool 627500 - 627500
ITo214 Records Management System Integration 2917500 797000 150,000 Z
ITon4 Network Equipment-Data&Voice 175237000 257000 2507000
ITo913 iSeries SunGard System Upgrade/HA Redundancy 5007000 - 250,000 W
ITo215 Phone System Capacity Upgrade Project 2407000 1207000 ti
ITo916 GIS Roadmap 277500 2 ,500 ..
ITo816 Facility/Class Management and Scheduling 23,800 177500
I11216 SCADA Virtual Desktop Interface 77500 - 7,500
IT1316 WIFI for City Hall 127500 12,500 -
IT0313 SCADA Water 55.300 55.300
IT0315 WWTP Firewall 57300 5,300
IT9912 Executime Tracking u,800 u,800
ITun6 Remote Access 77500 7,500
ITa713 Electrical SCADA 1377000 137,000 -
IT0516 CityWorks Phase 3 227500 - 227500
IT0416 Cemetery Operating System 62,500 - 62,500
ITo414 Data Center Active Redundant Facili (Full) 4,0 o,000 07000 -
INFORMATION TECHNOLOGY • 9.9 tt 1,042,400 1,ijo,000
2017 PRELIMINARY BUDGET
A
SELF INSURANCE FUND z
w
W
SELF INSURANCE 2017 PRELIMINARY BUDGET U.
$S,700,000
W
$S,600,000 _
0
a
Ss,s00,000
_ � z
S3,400,000 - -
_ H
55,300,000 _ _ 4 z
55,200,000 -----------------
� m
W N
55,100,000 NU
o _ ^ ...................
V3
55,000,000 -
�
V3
54,900,000 V3 wi
2013 Actual 2014 Actual 2015 Actual 2016 Budget Amend. 2017 Proposed Budget
#2
Revenues ■Expenditures
Significant Changes: Decreased deductible to $50,000 for claims. State increase of Workers
Comp rates.
2017 PRELIMINARY BUDGET °° Slide 50
FIREMAN'S PENSION FUND
FIREMAN'S PENSION 2017 PRELIMINARY BUDGET A
$250,000 Z
w
$200,000 _
U
$150,000
A
Wo
$100,000
6�4 N
a o
$50,00 r` T
M �
64
S_ .............................. _._._._._._._._.----------------------
2013
______________2013 Actual 2014 Actual 2015 Actual 2016 Budget Amend.#2 2017 Proposed Bum.
Revenues Expenditures Fmid Balance
Significant Changes:The 2016 Actuarial study showed any long-term care costs will need to be
funded by the General Fund.These costs are estimated at $80,000 per year and are not included in
the 2017 Preliminary Budget.
2017 PRELIMINARY BUDGET Slide 51
W
BUDGETING FOR THE FUTURE
w
W
The following funding options have not been included in the 2017 Preliminary - x
Budget but need to be discussed early in 2017 for consideration and
implementation in 2018. O Elm
w —
. . .
DISTRICTBENEFIT SAFETY �.t W e
• The Street Fund is currently Additional support needed fora
depleting reserves. growing increase in call volume.
• Fund Options include: Funding Options include:
• $20 license renewal fee • Increase in Medic 1 utility rate
• 0.2% sales and use tax • Public Safety Assessment
• Property Tax levy • Public Safety Sales Tax
• Annual vehicle fee of$40- • B&O tax -
$100
n
2017 PRELIMINARY BUDGET g'-52 "
CITY MANAGER'S CLOSING STATEMENT w �- L-00
The City is Financially Strong: ,,, z
Increase to sales tax despite loss of major construction project � ;r, w
sources. - 6T4
New Chevrolet dealership
Healthy fund balances
➢ Total investment portfolio as of 9/30/2016 - $64,109,593.
The City has passed the peak on the "mountain of debt" and is now - �
starting on its way down. '
Council adopted policies in place manage future debt.
➢ Continued reinvestment in capital projects, infrastructure,
personnel and the environment. -
➢ A Capital Facilities Plan that recognizes the need to invest in our existing
facilities and utility infrastructure.
2017 PRELIMINARY BUDGET
BUDGET SCHEDULE
-
H
illillillilli
illilliillillillillillillilliillillililI
Presentation of Preliminary a ge
W
E-
Public Hearing&1st reading -Property Tax Ordinance Vr
z
kI 7—
e
• . . . O
. • i� a
` ! U
Tentative Budget Workshop
i
NOVEMBER
Public Hearing&2nd Reading—Property Tax Ordinance '
Public Hearing&1st Reading—2017 Budget Ordinance 1st Reading
2016 Budget Amendment#3 9
Public Hearing&2nd Reading—2017 Budget Ordinance 2nd Reading
2016 Budget Amendment#3
2017 PRELIMINARY BUDGET
moi.
�1-
QUESTIONS & DISCUSSION
a
m t
� f
d
E
2017 PRELIMINARY BUDGET
CITY of PORT ANGELES
Total Debt Service
General Government vs. Utility Debt
$120,000,000
$100,000,000
r�uw
$80,000,000 + +
$60,000,000
$40,000,000
$20,000,000
,r
$0 m__ _.. .._.�..�....r......�.....�. �....w�.... _.:
O O O O O O N N N N N N N N N N N N N N N N N N M M M M M M M M M M
O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O
N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N
■General Government Debt w 2014 LTGO-Solid Waste w Utility Debt
Environmental Clean-up vs. All Other Debt
$120,000,000
1J�
$100,000,000
$80,000,000 t
$60,000,000 x
$40,000,000
y�.
$20,000,000 4
$0 —
a 0 l0 n 00 01 O N N M 1 14 l4 n 00 04 O N N M N Ill O n N N O N N M M O M M m M
O O O O O O N N N N N N N N N N N N N N N N N N N N M M M M M M M M M M
O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O
N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N
m All Other Debt +Environmental Clean-Up+2014 LTGO Solid Waste
G:\FINANCE\BUDGET\Budget Status\2016 BSR\Q3-2016 Financials Revision Date: October 25,2016
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CITY of PORT ANGELES
Total Debt Service
Principal " iV gents vs. Interest Payrrlents
$8,000,000
$7,000,000 . ••1 1••
$6,000,000
M
1`
$5,000,000 y
$4,000,000
$3,000,000
$2,000,000
$1,000,000
000
$0
O O O O O O N N N N N N NN N rl N N N N N N N Ln to N N N cn M M M M M M M M M M
O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O
N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N
r Principal Payments Interest Payments
Utility Debt-- Environmental vs. Non-Environmental_Debt
$120,000,000
$100,000,000 ,r
70., � 1 • � � - • � •� �
f777 � � •� 1� �
$80,000,000
$60,000,000 `^•wA
t
$40,000,000
$20,000,000
$0
O O O O O O N N N N N N N N N N N N N N N N N N M M M M M M M M M M
O O O O O O 0 O O O O O O O 0 O O O O O O O O O O O O O O O O O O O O O O O
N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N
w Non-Environmental Utility Debt i Environmental Clean-Up 2014 LTGO-Solid Waste
G:\FINANCE\BUDGET\BucIget Status\2016 BSR\Q3-2016 Financials Revision Date: October 25,2016
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