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Home My WebLink AboutAgenda Packet 11/15/2016 PI0RT NGELES CITY COUNCIL MEETING 321 East 51' Street W A S H I N G T O N, U. S. A. November 15, 2016 .............P SPECIAL MEETING — 5:15 p.m. REGULAR MEETING — 6:00 p.m. The Mayor may determine the order of business for a particular City Council meeting. The agenda should be arranged to best serve the needs and/or convenience of the Council and the public.Mayor to determine time of break. The items of business for regular Council meetings may include the following: A. CALL TO ORDER - SPECIAL MEETING AT 5:15 P.M. —Executive Session under authority ofRCW 42.30.110(1)(i), to discuss potential litigation with legal counsel, and RCW 42.30.140(4) to discuss collective bargaining with an employee organization, including contract negotiations. CALL TO ORDER -REGULAR MEETING AT 6:00 P.M. B. ROLL CALL PLEDGE OF ALLEGIANCE C. PUBLIC COMMENT— The City Council desires to allow the opportunity for Public Comment. However, the business of the City must proceed in an orderly, timely manner.At its most restrictive, Public Comment shall be limited to a total of 15 minutes for the first Public Comment period and shall be concluded not later than 9:45 for the second Public Comment period.Individuals may speak for three(3) minutes or less, depending on the number of people wishing to speak.If more than 20 people are signed up to speak, each speaker may be allocated two(2) minutes. (Council Rules of Procedure Section 12). D. LATE ITEMS— To be placed on this or future agendas, including any executive session needed during or at the end of the meeting. E. CONSENT AGENDA/Approve 1. City Council Minutes:November 1, 2016.......................................................................................................................E-1 2. Expenditure Report:From October 22, 2016 to November 4, 2016 in the amount of$3,855,817.94.............................E-7 3. Environmental Services Agreement between Western Port Angeles Harbor Group and Anchor QEA,LLC.................E-37 4. Change to Liability Deductible with Washington Cities Insurance Authority(WCIA)..................................................E-43 5. Stormwater Education Interlocal Agreement with Kitsap County ..................................................................................E-48 6. Wildland Firefighter Grant Acceptance...........................................................................................................................E-50 F. PUBLIC HEARINGS (6:30 P.M. or soon thereafter) 1. 2017 Budget Ordinance/Open Public Hearing/Conduct First Reading/Continue to December 6. .........................F-1 2. Ordinance Levying 2016 Property Tax for Collection in 2017/Continue Public Hearing/Conduct Second Reading/ AdoptOrdinance..............................................................................................................................................................F-9 3. Parks&Recreation Municipal Code Updates/Continue Public Hearing/Conduct Second Reading/ AdoptOrdinance..............................................................................................................................................................F-13 Mayor to determine time of break/Hearing devices available for those needing assistance. November 15, 2016 Port Angeles City Council Meeting Page - 1 G. ORDINANCES NOT REQUIRING PUBLIC HEARINGS 1. 2016 Budget Amendment 43/Conduct First Reading/Continue to December 6.........................................................G-1 H. RESOLUTIONS NOT REQUIRING PUBLIC HEARINGS 1. Resolution Authorizing Additional Use of Harbor Funds/Approve...............................................................................H-1 L OTHER CONSIDERATIONS 1. AFSCME Local 41619 Labor Contract/Approve..........................................................................................................I-1 2. lUOE Local 302 Union Transition to Management,Administrative&Non-Represented Group l Approve..................I-35 3. Support for Standing Rock Sioux Tribe's opposition to Dakota Access Pipeline/Council Discussion.........................I-37 4. Bi-Lateral Transfer of Energy Conservation Budget/Approve......................................................................................I-38 J. CONTRACTS & PURCHASING 1. Overhead Reconductoring,Project CL06-2016/Award Contract..................................................................................J-1 2. Telecommunications Replacement/Upgrade/Approve Purchase...................................................................................J-3 3. Lane Powell Contract Amendment/Approve Amendment.............................................................................................J-5 K COUNCIL REPORTS L. INFORMATION City Manager Reports: 1. October Building Report .................................................................................................................................................L-1 M. SECOND PUBLIC COMMENT— The City Council desires to allow the opportunity for Public Comment. However, the business of the City must proceed in an orderly, timely manner.At its most restrictive, Public Comment shall be limited to a total of 15 minutes for the firstPublic Commentperiod and shall be concluded not later than 9:45 for the second Public Commentperiod. Individuals may speak for three(3) minutes or less, depending on the number of people wishing to speak.If more than 20 people are signed up to speak, each speaker may be allocated two(2) minutes. (Council Rules of Procedure Section 12). ADJOURNMENT— PUBLIC HEARINGS Public hearings are set by the City Council in order to meet legal requirements. In addition, the City Council may set a public hearing in order to receive public input prior to making decisions,which impact the citizens. Certain matters may be controversial, and the City Council may choose to seek public opinion through the public hearing process. Mayor to determine time of break/Hearing devices available for those needing assistance. November 15, 2016 Port Angeles City Council Meeting Page -2 City Council Meeting November 15,2016 PUBLIC COMMENT SIGN-UP SHEET tr: uPt Qpv,^l/, f/-r.Dac ll,b v;,-tlJt dby'\ f/@or No Jo /4 6crra)u,,o,66 or No -SLJr-,,"^ L'\r,.rrir1 t4Jr"l ?o8..*z..1 riJ 5"r,,i-@Yes or ?o 1161,,1a;1; F/6^',71, '" K;,u CY.I,o. No SUd'*"Kr.fr(\A4v JQnr^o.r l lo:q tr.5r Yes or No Yes or No Yes or No Yes or No Yes or No Yes or No Yes or No Yes or No Yes or No Yes or No Yes or No Yes or No Yes or No Yes or No Yes or No ,& Page I Print Name Clearly Address Are you a City of Port Angeles resident or business owner? Yes or No Topic City Council Meeting November 15,2016 PUBLIC COMMENT SIGN.UP SHEET EreI tl,l ?o rA q((v". \o, tro A^;.* ^ | (o ' +i, A"JA 3n1 V\ b E[/Y6\ or No ,.';.iru Yes or No Yes or No Yes or No Yes or No Yes or No Yes or No Yes or No Yes or No Yes or No Yes or No Yes or No Yes or No Yes or No Yes or No Yes or No Yes or No Yes or No ffi a Page 2 Print Name Clearly Address Are you a City of Port Angeles resident or business owner? Yes or No Topic City Council Meeting PUBLIC COMMENT SIGN-UP SHEET $lt t C",t €Yc lv It3 Freshwqtw lorl &",o lil*ndin.. KxL F.e"rtti^tanan/ lt,tSz-" <ll 5fr.,4;. No v SJAua,o- l2'o''< 'lr,rot t Eltct(I-71 4rrrHrr?r64 I Yes or @ ;-t--a^-z-, I Fr'-Yes or No lrLe * ilLl*vt Yes or No Yes or No Yes or No Yes or No Yes or No Yes or No Yes or No Yes or No Yes or No Yes or No Yes or No Yes or No Yes or No Yes or No Yes or No Page 3 Print Name Clearly lt',-', I Address Are you a City of Port Angeles resident or business owner? Yes or No Topic TO: Port Angeles City Council Nov. 15, 2016 From Eloise Kailin,M.D., as Chair Our Water- Our Choice PAC RE: Budget Hearing Although my personal residence in Sequim is not in your political jurisdiction, I am compelled by circumstances to act as godmother, or perhaps I should say den mother, for over a thousand of your constituents who seek a popular vote on change of govemment. The City budget for year 2017 includes increases in utility rates. Costs to provide utilities must be met. BUT not all costs are true necessities. One such cost which must be covered by utility rates is energy saving light bulbs. Energy saving has wide public benefits but some citizens are truly living on the edge. How many people living on the edge will be affected by this, your choice? Citizens should have a voice in whether energy savings for the long run make sense for them if they must reduce outlays for foods, medications or even give up their homes. Under the Dresent form o f sovernment no public comment period is provided for Utility Committee meetings and speech at City Council meetings is entirely at your discretion. All powers possible are given to government. The form of- ment that a thousand Detitioners wish t vote on soecifies oublic commento must be allo wed atALL committee me etinss. It is called second class governmen t. but it is second to citizen reDresentation. Back to the budget: GOOD NEWS. You will likely not need $20,000.00 per year for water fluoridation. After close to two years of delay by the Washington Dental Services Foundation who contracted for this study we have obtained access to part of the data of Smile Survey 2015. This shows NO ADVANTAGE to fluoridation. The data collected included Kindergarten, second and third grade children. 57.4 o/o of Fluoridated Port Angeles children were found to be free of cavities , 57.6 o/o of Sequim children with no water fluoridation likewise free of cavities' Only 40. 5 o/o of children in long fluoridated Forks were cavity free. Key economic information was not made available and THERE IS NO ASSESSMENT OF HARM. Dental fluorosis was not looked for or noted! * Fluoride use should be an individual choice. This or any future City Council may'add to drinking w ater any medicati + P.A.'s fluoridation product is polluted The label shows hvdroduorosilicic icid. arsenic and lead. The certifying official admits required to*i.ology ,.po.t-I. -ioiogJhe vendor admits toxic contenb are utknom. The state will not test citizens in 1970s voted down fluoridation. In 2003 City Council disallowed a vote on two initiatives. it. The Health Officer calls it safel * Mother's milk tells us what is safe for our infants' By this standard we have over 200 times too much fluoride in our water' MORE INFO: yes4deanwater.org Eloise W. Kailin, M.D. . 45.OO,A I No ca\ifties in chitdren &9 yea^ old in 2o;5. All caucasian, none on tree lunch program. 10.000/o * Additional fluoride is harmful. rrr".ia. .*p"r*e fro# non-warer souces has skyrocketed thalks to flloridl,containing pesticides, ' tlental products, medications,. Abnorinal tooth mamel (dental fluoroSis) results from too much fluoride "orrr-"a i" cfiildhood.. as of 2007 over 41%o of teenagers nationwide are affe'cted. Fluorosis is the "i.iur. tig*rt poisoning whlch over time hams teeth, bones, brains, and more: hip fracnues in later yu-r, p.irtot;"oio,s, tl5ioia and kidney disorders. Lowered LQ. is now linked to fluoridation in 36 itudies-. Poor ihildren are particularly vulnerable . 40. 35. 30. 25. 20. ooo No/o OOVo OOo/o OOo/o 15.00% M% w 5. 0. Foks Guoridaled) 29o/o Port Angeles (not fluoridated) 47.9o/o uDT 820ts NGEoPOT t RESTORE CLEAN WArER: VOTE NO!' ON FLU0RIDAIION To regain vour right to refuse forted medication VOTE NO!' * No dental benefit in today's world. 2005 Ctallam County Smile Survey data revealed no decrease il cavities in fluoridated Forks compared to children in non-fluoridated Sequim and PA' i Sequim (not fl uoridated) 39.60/o I I 1 . A,1rP. -\O- J. R. SIMPLOT CCIMPAIi[Y ,L5riffiPIots SI IVIPLO-T PF{OSPIIA'TES LLC -;' i-j -,. ; - -- Certifrcate of AnalYsis (COA) SIMPLOT PHOSPHATES LLC 515 South HwY 430 Rock SPriags, WY 82901 DATE: TO: WednesdaY, Se bet L4, ZQLL Cascade Columbla cl o BHS Marketlng Product: Bill of Lading Number: Rail Car trIuraber: Date Analyzed: Other Information: Ar:alysis l{aoe Fluoroslllclc Actd {FSA) o1295gRS JRSX 20007 sep tember 14,2011 Release #7053606.1 Specificatlon Max Mtn Analysts 25V"23"/".55o/o AssaY (E2Sif6l o/" 7lB l.OVo o.51 o%y205 1.22460'E o,40 Leqal p!rB A:setic 200 9.OO 5 colot 0 Visible StrP ended Matter By:Bridtu R. Thomds Max, use: 6 t- fus enic affects many body functions and promotes carcer even , *u^at extremely high dilutions. It carries a (nonenforceable) Maximum Contaminant Level GoaI of ZERO,meaning there is no completely safe level. For practical reasons (cost) the enforceable Maximum conraminant level (MCL) for arsenic in water is 0.01 parts per milii (or 10 parts per billion). The MCL for fluoride is 400 tirnes greater at 4 parts per million. For more information see websites yes4cleanwater.org \ dn l Certilied to N8F/ANSI60 Meets ANSI :nd flrroride alert-org 'lltler Labor4tory Maftager CITY COUNCIL MEETING Port Angeles, Washington November 1, 2016 CALL TO ORDER SPECIAL MEETING: Mayor Downie called the special meeting of the Port Angeles City Council to order at 5:15 p.m. EXECUTIVE SESSION: Based on input from Attorney Greenwood,Mayor Downie announced the need for an Executive Session,under the authority of RCW 42.30.110(1)(i)for the purpose of discussing potential litigation with legal counsel,for approximately 30 minutes. The Executive Session convened at 5:20 p.m. RETURN TO OPEN SESSION: The Executive Session concluded at 5:40 p.m.No action was taken. SPECIAL MEETING: Mayor Downie called the special meeting to order at 5:45 p.m. Members Present:Mayor Downie,Deputy Mayor Kidd,Councilmembers Bruch,Collins,Gase,Merideth and Whetham. Members Absent: None. Staff Present: City Manager McKeen,Attorney Greenwood,Assistant Clerk Martinez-Bailey,C.Delikat,K.Dubuc, C.Fulton,B. Smith,B.Olson,N.West. Mayor Downie turned the meeting over to City Manager Dan McKeen who provided a brief background on court consolidation efforts made by City and County staff. Manager McKeen introduced Clallam County Prosecuting Attorney Mark Nichols who presented a PowerPoint presentation that provided information on the structure of the Attorney's office including the divisions of the office and the process of consolidation. He provided information on cases that their office is currently handling. Attorney Nichols attributed the success of the consolidation efforts to communication between the City and County through feedback from meetings attended by City and County staff. He said the group has been able to maintain good lines of communication,adding that because of their efforts they have been able to recognize and deal with issues early. Manager McKeen added that from a budget and fairness issue,prosecutorial continuity has been beneficial. Council discussion followed. ADJOURNMENT: Mayor Downie adjourned the Special Meeting at 6:28 p.m. CALL TO ORDER-REGULAR MEETING: Mayor Downie called the regular meeting of the Port Angeles City Council to order at 6:28 p.m. ROLL CALL: Members Present: Mayor Downie, Deputy Mayor Kidd, Councilmembers Bruch, Collins, Gase, Merideth and Whetham. Members Absent: None. Staff Present: City Manager McKeen,Attorney Greenwood,Assistant Clerk Martinez-Bailey,C.Delikat,K.Dubuc, C.Fulton,B. Smith,B. Olson,N.West. 11/15/2016 E - 1 PORT ANGELES CITY COUNCIL MEETING—November 1, 2016 PLEDGE OF ALLEGIANCE: Councilmember Collins led the Pledge of Allegiance to the Flag. PUBLIC HEARINGS: 1. Setting of the 2016 Property Tax Levy for 2017 Collection Chief Financial Officer Byron Olson introduced Budget Officer Sarin Carrizosa who presented a PowerPoint on the tax levy,explained the recommendations, and historical changes. She discussed how the levy would financially affect homeowners and said that while the tax is increasing,homeowner's taxes will actually drop because the library bond has been paid off. Council discussion followed. Mayor Downie opened the public hearing at 6:38 p.m. Peter Ripley, 114 East Sixth Street Apt. 102, said that landowners tend to increase rent when taxes go up and that this goes for businesses too. He asked that Councilmembers consider the issue before adopting,saying they should give a break to the tax payers. Marolee Smith,P.O.Box 2498,said she pays more here than on her property in California,adding that it's tough for people whose social security isn't increasing at the same rate. Council discussion followed. Mayor Downie conducted a first reading of the ordinance by title,entitled, ORDINANCE NO.3562 An ORDINANCE of the City of Port Angeles,Washington,levying regular ad valorem property taxes for collection in the fiscal year 2017,and directing the City Clerk to certify said amount to the Board of Clallam County Commissioners. Mayor Downie continued the matter to November 15. 2. Parks&Recreation Ordinances Updates Parks and Recreation Director Corey Delikat discussed ordinance updates to the current municipal code,saying the proposed changes cover many different areas. A few of those changes include minor fee increases,consistency with events and alcohol use in City parks and facilities,as well as changes to ordinances related to the Senior Center, Ocean View Cemetery and Parks and Facilities,as well as eliminating ordinances that are unneeded related to the Fine Arts Center. Council discussion followed. Mayor Downie opened public hearing at 7:07 p.m. Deana Volker, 136 East Eighth Street, spoke about camping in City parks and said she supports the sections regarding camping. She added that newly planted trees are being ruined by campers,watersheds polluted with human waste,and camps littered with trash. She listed several reasons why she supported the ordinance as it relates to eliminating camping on City property. Peter Ripley, 114 East Sixth Street Apt. 102,thought increasing vendors downtown on the waterfront was a great idea and saw no problem with legal drinking in parks. Scott Nagel,2872 Dan Kelly Road,Director of the Crab Festival,said he supports revisions to the ordinance adding that the Parks Department does a great job. He has had many successful events with no issues related to alcohol, adding that he has been inspected every year by the Liquor Control Board and has never received a citation. He added that it would be beneficial for vendors to be able to expand to areas including the City Pier. Page 2 of 6 11/15/2016 E - 2 PORT ANGELES CITY COUNCIL MEETING—November 1, 2016 Mayor Downie conducted a first reading of the ordinance by title,entitled, ORDINANCE NO.3563 An ORDINANCE of the City of Port Angeles, Washington amending Chapters 2.32 and 2.48 of the Port Angeles Municipal Code. Mayor Downie continued the matter to November 15. PUBLIC COMMENT: Leslie Robertson,Misty Lane,spoke about ways to increase walkability in Port Angeles,adding that it is better for people and the environment. She said that finished sidewalks would encourage more activity and suggested that unfinished sidewalks are limiting too many individuals. Carol Sinton, 121 East Second Street,spoke about an incident she experienced in a crosswalk downtown and suggested improvements that could be made. She asked what can be done to improve the intersections downtown, specifically at Lincoln and Front Streets. Melissa Williams,Northwood Lane,read a statement from Ian McKeen,Lewis Road Port Angeles,about his cross- state trip in his wheel chair and shared his concerns related to sidewalks,saying that our streets are not just for automobiles. In the statement,Mr.Lane offered many suggestions as to how to improve the City streets for all users. Marolee Smith,P.O.Box 2498,said Port Angeles is failing to take a leadership role to look after those most in need and said it should be addressed aggressively on the local level. She said that focus should be on the needs of the homeless community and provided examples of policies on encampments and suggest the City come up with ways to handle the homeless issue. David Maybrey, 1014 Georgianna Street,spoke about respectfulness and the banning of signs in the Council Chambers. He also spoke about and Lincoln Street parking issues and the recent removal of red paint on the curb at Second and Lincoln Street. He said the key thing to remember was to optimize resident safety while minimizing City liability. LATE ITEMS TO BE PLACED ON THIS OR FUTURE AGENDAS as determined by City Manazer or Councilmember- Councilmember Bruch asked for support for Standing Rock Sioux Tribe's opposition to construction of the Dakota Access Pipeline. The Council agreed by consensus to hold a discussion at the November 15 meeting. CONSENT AGENDA: Council discussion followed. It was moved by Bruch and seconded by Kidd to approve the Consent Agenda to include: 1. City Council Minutes: October 18,2016 2. Expenditure Report:From October 8,2016 to October 21,2016 in the amount of$2,869,341.42 3. Fire Department Self-Contained Breathing Apparatus/Grant Acceptance 4. WSDOT Maintenance Agreement/Approve 5. 2016 Pole Inspection,Project 4 CON-2016-10/Final Acceptance 6. Amendment to Community Development Block Grant,Peninsula Housing Authority 7. 2016—2017 Urban Forestry Restoration Cooperative Agreement Motion carried 7-0. Mayor Downie recessed the meeting for a break at 7:50 p.m. The meeting reconvened at 8:00 p.m. Page 3 of 6 11/15/2016 E - 3 PORT ANGELES CITY COUNCIL MEETING—November 1, 2016 ORDINANCES NOT REQUIRING PUBLIC HEARINGS: 1. Industrial Wastewater Pretreatment Program Ordinance Updates Director of Public Works and Utilities Craig Fulton brought the second reading on ordinance changes forward,and noted that chapter F was the only part that was intended to be in the packet and referred to the items that had been placed before the Council on their dais. In the packet was the entire chapter of 3.70.110 but what should have been in the packet was section 3.70.110,section F,the section that deals with industrial wastewater. This change was done in order to clarify and simplify the ordinance. Council discussion followed. Mayor Downie conducted a second reading of the ordinances by title,entitled, ORDINANCE NO.3560 and 3561 An Ordinance of the City of Port Angeles,Washington amending Public Works and Utilities fees and deposits by making changes to Chapter 3.70.110 F and 13.06 of the Port Angeles Municipal Code. It was moved by Gase and seconded by Bruch to: Approve ordinance as read. Motion carried 7-0. RESOLUTIONS NOT REQUIRING PUBLIC HEARINGS: 1. Resolution on Finding of Extraordinary Need CFO Olson reminded Council that a supermajority vote was needed in order for the resolution to pass. Mayor Downie read the resolution by title,entitled, RESOLUTION NO. 11-16 A resolution of the City Council of the City of Port Angeles,Washington,authorizing an increase in the regular property tax levy due to substantial need. It was moved by Bruch and seconded by Collins to: Approve the resolution as read. Motion carried 7-0. 2. Resolution Authorizing 1%Increase on Property Tax CFO Olson reminded Council that a supermajority vote was needed in order for the resolution to pass. Mayor Downie read the resolution by title,entitled, RESOLUTION NO. 12-16 A resolution of the City Council of the City of Port Angeles,Washington,authorizing an increase in the regular property tax levy of 1%,or$44,061.00 over the highest lawful levy for collection in 2017. It was moved by Bruch and seconded by Gase to: Approve the resolution as read. Motion carried 7-0. OTHER CONSIDERATIONS: 1. Lodging Tax Advisory Committee Funding Recommendations Director of Community and Economic Development Nathan West presented the Lodging Tax Advisory Committees (LTAC)funding recommendations for the 2017 budget. Director West said it was staff's recommendation that Page 4 of 6 11/15/2016 E - 4 PORT ANGELES CITY COUNCIL MEETING—November 1, 2016 Council move forward with the allocations of the 2017 LTAC awards. He said it was staff's recommendation that Council approve incorporation of funding into Budget Amendment 41 of the 2017 budget. He directed Council to the packet where they would find the recommended allocations,and drew attention to items that were new for consideration. He discussed the recommendation forwarded by the LTAC of an event grant policy,and directed Council where to find it in the Council packet. Council discussion followed. Director West reminded Council that due to specific provisions new in state law,that modifications to the amounts could not be made by Council,and Council would need to approve or reject funding amounts then be referred back to the committee. Council discussion followed. CFO Olson offered clarification on the Attorney General's opinion that items are approved for funding 45 days after items have been approved by City Council,adding this is the reason staff has recommended this be included in Budget Amendment 41. Council discussion followed. It was moved by Bruch and seconded by Whetham to: Hold a Workshop on policies for the Lodging Tax Advisory Committee before July 2017. Bruch withdrew motion,Whetham withdrew second. It was agreed upon by consensus to hold a Council workshop to help define Council policies related to the Lodging Tax Advisory Committee to be held between April and July,no later than the end of July 2017. Council discussion followed. It was moved by Gase and seconded by Collins to: Approve the Lodging Tax Committee's recommended budget and direct staff to prepare necessary budget amendment in the amount of$883,630,in 2017 expenditures for Council review. Motion passed 6-1,with Bruch opposed. Council discussion followed. It was moved by Kidd and seconded by Merideth to: Approve policy guidance on visitportangeles.com website calendar and approve guidance on application of Lodging Tax Event Grant Policy. Approved 7-0. Council discussion followed. 2. Policy Details on Curb Markings and the Traffic Safety Committee Director Fulton opened the item for discussion. Council discussion followed. Director Fulton said the Traffic Safety Committee was made up of members of different City departments including the Police Department,Engineering,Legal staff and members of the street department. He also discussed the different types of decisions and considerations that are made by the committee. Manager McKeen spoke to the Council regarding the parking issue on Lincoln Street related to the curbs that had recently been painted red and parking spaces that were removed,saying the City could have done more to involve those who were impacted by the revision and that staff could do a better job of involving the community. Council discussion followed. 3. Rules of Procedure Council discussed the Rules of Procedure policy. It was moved by Bruch and seconded by Whetham to: Remove all reference to disruptive language and illustrations. It was moved by Collins and seconded by Gase to: Amend Councilmember Bruch's motion to say"audience demonstrations that disrupt the Council proceedings". Council discussion followed. Page 5 of 6 11/15/2016 E - 5 PORT ANGELES CITY COUNCIL MEETING—November 1, 2016 It was moved by Collins seconded by Gase: Extend the meeting until 10:14 p.m. Motion passed by consensus. Council discussion followed. Collins restated his amendment to the motion which was seconded by Gase to: Amend Bruch's motion,changing bullet number 3 to read,"demonstrations that disrupt the Council proceedings," all would remain as it has been,as it has been previously approved. Motion failed 3-4,with Collins,Downie and Gase in favor. Council discussion followed. It was moved by Bruch and seconded by Whetham to: Remove all illustrations wording and the illustration examples. Motion failed 3-4,with Bruch,Merideth and Whetham in favor. It was moved by Collins seconded by Kidd. Extend the meeting until 10:22 p.m. Motion carried 7-0. CONTRACTS & PURCHASING 1. Self-Contained Breathing Apparatus Purchase Fire Chief Ken Dubuc introduced the Agenda item to Council and explained the need for the purchase. It was moved by Gase and seconded by Collins to: Approve the$208,429 purchase of 30 MSA G1 SCBA units and associated equipment through SeaWestern Equipment Inc. and approve the City Manager to sign the appropriate purchase contracts. Motion carried 7-0. COUNCIL REPORTS Collins requested that he be excused from the Nov. 151n City Council meeting. Collins was excused by Council consensus. No other reports were given. INFORMATION: Manager McKeen spoke regarding the reports included in the packet and reminded Council about the upcoming worksessions. Council discussion followed. Mayor Downie said for the record,that those who were not able to be included in the first Public Comment period were not in attendance for the second Public Comment. It was moved by Collins and seconded by Kidd to: Adjourn the meeting. Motion carried 7-0. ADJOURNMENT: Mayor Downie adjourned the meeting at 10:21 p.m. Patrick Downie,Mayor Kari Martinez-Bailey,Assistant City Clerk Page 6 of 6 11/15/2016 E - 6 ' p � A City of Port Angeles City Council Expenditure Report r Between Oct 22, 2016 and Nov 4, 2016 Vendor Description Account Number Amount Angie Burgland CAMPFIRE CLUBHOUSE DEPOSI 001-0000-239.10-00 50.00 BFV, LLC DRA 2005-1.A LT 9 1122 DU 001-0000-239.20-00 1,442.41 DEPARTMENT OF REVENUE-WIRES Excise Tax Returns-Sept 001-0000-237.00-00 1,027.68 Excise Tax Returns-Sept 001-0000-237.10-00 68.28 Excise Tax Returns-Sept 001-0000-237.30-00 281.66 Excise Tax Returns-Sept 001-0000-237.50-00 2,455.80 DOOLEY ENTERPRISES, INC POLICE EQUIPMENT& SUPPLY 001-0000-237.00-00 (352.86) WA STATE PATROL OCTOBER FINGERPRINTING FE 001-0000-229.50-00 260.00 WASHINGTON (DOL), STATE OF OCTOBER CONCEALED PISTOL 001-0000-229.60-00 438.00 Division Total: $5,670.97 Department Total: $5,670.97 ADVANCED TRAVEL Ecological Recovery Com M 001-1160-511.43-10 42.90 HANSEN'S TROPHY MISCELLANEOUS SERVICES 001-1160-511.31-01 21.55 MISCELLANEOUS SERVICES 001-1160-511.31-60 81.52 OLYMPIC PRINTERS INC PRINTING,SILK SCR,TYPSET 001-1160-511.31-01 187.53 PORT ANGELES CITY TREASURER tourism commission meetin 001-1160-511.31-01 18.00 Mayor&Council Division Total: $351.50 Legislative Department Total: $351.50 CENTURYLINK-QWEST 10-14 A/C 36045704111998 001-1210-513.42-10 20.70 10-14 A/C 36045708315588 001-1210-513.42-10 1.39 10-14 A/C 36045709683438 001-1210-513.42-10 2.87 10-14 A/C 3604571535571 B 001-1210-513.42-10 2.18 10-14 A/C 36045766840858 001-1210-513.42-10 15.58 10-16 A/C 206T359336570B 001-1210-513.42-10 14.16 OLYMPIC PRINTERS INC PRINTING,SILK SCR,TYPSET 001-1210-513.31-01 562.60 City Manager Division Total: $619.48 CENTURYLINK-QWEST 10-14 A/C 36045704111998 001-1220-516.42-10 4.14 10-14 A/C 36045708315588 001-1220-516.42-10 0.28 10-14 A/C 36045709683438 001-1220-516.42-10 0.58 10-14 A/C 3604571535571 B 001-1220-516.42-10 0.44 10-14 A/C 36045766840858 001-1220-516.42-10 3.12 10-16 A/C 206T359336570B 001-1220-516.42-10 2.83 Human Resources Division Total: $11.39 CENTURYLINK-QWEST 10-14 A/C 36045704111998 001-1230-514.42-10 2.07 10-14 A/C 36045708315588 001-1230-514.42-10 0.14 Page 1 of 30 Nov 9, 2016 9:51:07 AM 11/15/2016 E - 7 ' p � A City of Port Angeles City Council Expenditure Report r Between Oct 22, 2016 and Nov 4, 2016 Vendor Description Account Number Amount CENTURYLINK-QWEST 10-14 A/C 36045709683438 001-1230-514.42-10 0.29 10-14 A/C 3604571535571 B 001-1230-514.42-10 0.22 10-14 A/C 36045766840858 001-1230-514.42-10 1.56 10-16 A/C 206T359336570B 001-1230-514.42-10 1.42 SOUND PUBLISHING INC COMMUNICATIONS/MEDIA SERV 001-1230-514.44-10 42.66 COMMUNICATIONS/MEDIA SERV 001-1230-514.44-10 47.18 City Clerk Division Total: $95.54 City Manager Department Total: $726.41 CENTURYLINK-QWEST 10-14 A/C 36045704111998 001-2010-514.42-10 14.42 10-14 A/C 36045708315588 001-2010-514.42-10 1.32 10-14 A/C 36045709683438 001-2010-514.42-10 1.82 10-14 A/C 3604571535571 B 001-2010-514.42-10 1.25 10-14 A/C 36045766840858 001-2010-514.42-10 10.67 10-16 A/C 206T359336570B 001-2010-514.42-10 9.84 Finance Administration Division Total: $39.32 CENTURYLINK-QWEST 10-14 A/C 36045704111998 001-2023-514.42-10 18.63 10-14 A/C 36045708315588 001-2023-514.42-10 1.25 10-14 A/C 36045709683438 001-2023-514.42-10 2.59 10-14 A/C 3604571535571 B 001-2023-514.42-10 1.96 10-14 A/C 36045766840858 001-2023-514.42-10 14.02 10-16 A/C 206T359336570B 001-2023-514.42-10 12.74 DEPARTMENT OF REVENUE-WIRES Excise Tax Returns-Sept 001-2023-514.49-50 15.55 OLYMPIC PRINTERS INC Office Supplies 001-2023-514.31-01 91.83 OFFICE SUPPLIES, GENERAL 001-2023-514.31-01 1,112.39 OLYMPIC STATIONERS INC OFFICE SUPPLIES, GENERAL 001-2023-514.31-01 31.01 Accounting Division Total: $1,301.97 CENTURYLINK-QWEST 10-14 A/C 36045704111998 001-2025-514.42-10 26.90 10-14 A/C 36045708315588 001-2025-514.42-10 1.81 10-14 A/C 36045709683438 001-2025-514.42-10 3.74 10-14 A/C 3604571535571 B 001-2025-514.42-10 2.84 10-14 A/C 36045766840858 001-2025-514.42-10 20.26 10-16 A/C 206T359336570B 001-2025-514.42-10 18.40 ELAVON, INC-WIRE 3rd Party Cr Card Fees 001-2025-514.41-50 14,087.95 EQUIFAX FINANCIAL SERVICES 001-2025-514.41-50 80.16 PACIFIC OFFICE EQUIPMENT INC COMPUTER ACCESSORIES&SUPP 001-2025-514.31-01 43.53 Page 2 of 30 Nov 9, 2016 9:51:07 AM 11/15/2016 E - 8 ' p � A City of Port Angeles City Council Expenditure Report r Between Oct 22, 2016 and Nov 4, 2016 Vendor Description Account Number Amount PORT ANGELES CITY TREASURER Insoles for boots-S Dry 001-2025-514.31-11 10.94 Insoles for boots-S Dry 001-2025-514.31-11 11.03 SAFEGUARD Deposit Bags 001-2025-514.31-01 156.53 SWAIN'S GENERAL STORE INC FIRST AID &SAFETY EQUIP. 001-2025-514.31-11 155.81 FIRST AID &SAFETY EQUIP. 001-2025-514.31-11 119.10 VERIZON WIRELESS 10-22 A/C 571136182-00001 001-2025-514.42-10 36.83 Customer Service Division Total: $14,775.83 OLYMPIC PRINTERS INC ENVELOPES, PLAIN, PRINTED 001-2080-514.31-01 433.60 Reprographics Division Total: $433.60 Finance Department Total: $16,550.72 ADVANCED TRAVEL WSAMA Fall Conf-Bloor 001-3010-515.43-10 385.95 De-Escalation Training-De 001-3010-515.43-10 38.25 De-Escalation Training-Mc 001-3010-515.43-10 38.25 WSAMA Fall Conf-Greenwood 001-3010-515.43-10 360.45 CENTURYLINK-QWEST 10-14 A/C 36045704111998 001-3010-515.42-10 20.70 10-14 A/C 36045708315588 001-3010-515.42-10 1.39 10-14 A/C 36045709683438 001-3010-515.42-10 2.87 10-14 A/C 3604571535571 B 001-3010-515.42-10 2.18 10-14 A/C 36045766840858 001-3010-515.42-10 15.58 10-16 A/C 206T359336570B 001-3010-515.42-10 14.16 PORT ANGELES CITY TREASURER plates napkins-J Defran 001-3010-515.31-01 18.08 Attorney Office Division Total: $897.86 CLALLAM CNTY COMMISSIONER'S SUPPLIES 001-3012-598.51-23 66,666.67 OFFICE Jail Contributions Division Total: $66,666.67 Attorney Department Total: $67,564.53 CENTURYLINK-QWEST 10-14 A/C 36045704111998 001-4010-558.42-10 16.56 10-14 A/C 36045708315588 001-4010-558.42-10 1.11 10-14 A/C 36045709683438 001-4010-558.42-10 2.30 10-14 A/C 3604571535571 B 001-4010-558.42-10 1.75 10-14 A/C 36045766840858 001-4010-558.42-10 12.47 10-16 A/C 206T359336570B 001-4010-558.42-10 11.33 OLYMPIC PRINTERS INC SUPPLIES 001-4010-558.31-01 214.63 SUPPLIES 001-4010-558.31-01 95.39 PENINSULA AWARDS &TROPHIES SUPPLIES 001-4010-558.31-01 11.41 Page 3 of 30 Nov 9, 2016 9:51:07 AM 11/15/2016 E - 9 ' p � A City of Port Angeles City Council Expenditure Report r Between Oct 22, 2016 and Nov 4, 2016 Vendor Description Account Number Amount SOUND PUBLISHING INC COMMUNICATIONS/MEDIA SERV 001-4010-558.44-10 58.46 Planning Division Total: $425.41 CENTURYLINK-QWEST 10-14 A/C 36045704111998 001-4020-524.42-10 6.21 10-14 A/C 36045708315588 001-4020-524.42-10 0.42 10-14 A/C 36045709683438 001-4020-524.42-10 0.86 10-14 A/C 3604571535571 B 001-4020-524.42-10 0.66 10-14 A/C 36045766840858 001-4020-524.42-10 4.67 10-16 A/C 206T359336570B 001-4020-524.42-10 4.25 SWAIN'S GENERAL STORE INC SUPPLIES 001-4020-524.31-01 32.38 Building Division Total: $49.45 ADVANCED TRAVEL ICSC Conf-West 001-4071-558.43-10 331.20 CLALLAM CNTY ECONOMIC DEV MISC PROFESSIONAL SERVICE 001-4071-558.41-50 7,500.00 CNCL GOOCHY INVESTMENTS, LLC ARCHITECT&OTHER DESIGN 001-4071-558.49-91 5,495.05 OLYMPIC PRINTERS INC SUPPLIES 001-4071-558.41-50 531.16 SUPPLIES 001-4071-558.41-50 167.25 PORT ANGELES CITY TREASURER tourism commission meetin 001-4071-558.31-01 18.00 SOUND PUBLISHING INC COMMUNICATIONS/MEDIA SERV 001-4071-558.41-50 795.00 Economic Development Division Total: $14,837.66 Community Development Department Total: $15,312.52 CAPTAIN T'S CLOTHING &APPAREL 001-5010-521.31-01 34.14 CENTURYLINK-QWEST 10-14 A/C 36045704111998 001-5010-521.42-10 33.11 10-14 A/C 36045708315588 001-5010-521.42-10 2.22 10-14 A/C 36045709683438 001-5010-521.42-10 4.60 10-14 A/C 3604571535571 B 001-5010-521.42-10 3.49 10-14 A/C 36045766840858 001-5010-521.42-10 24.93 10-16 A/C 206T359336570B 001-5010-521.42-10 22.65 10-20 A/C 20622000177908 001-5010-521.42-10 199.03 10-23 A/C 206TO31979835 001-5010-521.42-10 64.75 COYLE, STEVEN A. SECURITY,FIRE,SAFETY SERV 001-5010-521.41-50 400.00 GALLS CLOTHING &APPAREL 001-5010-521.20-80 7.53 Good To Go( NARROWS BRIDGE TOLL-CHI 001-5010-521.43-10 7.00 PUBLIC SAFETY TESTING INC HUMAN SERVICES 001-5010-521.41-50 385.00 QUILL CORPORATION PAPER(OFFICE,PRINT SHOP) 001-5010-521.31-01 46.76 COMPUTERS,DP &WORD PROC. 001-5010-521.31-01 83.89 Page 4 of 30 Nov 9, 2016 9:51:07 AM 11/15/2016 E - 10 ' p � A City of Port Angeles City Council Expenditure Report r Between Oct 22, 2016 and Nov 4, 2016 Vendor Description Account Number Amount Police Administration Division Total: $1,319.10 ADVANCED TRAVEL Investigation-Arand 001-5021-521.43-10 256.33 CENTURYLINK-QWEST 10-14 A/C 36045704111998 001-5021-521.42-10 20.70 10-14 A/C 36045708315588 001-5021-521.42-10 1.39 10-14 A/C 36045709683438 001-5021-521.42-10 2.87 10-14 A/C 3604571535571 B 001-5021-521.42-10 2.18 10-14 A/C 36045766840858 001-5021-521.42-10 15.58 10-16 A/C 206T359336570B 001-5021-521.42-10 14.16 LINCOLN STREET STATION EXTERNAL LABOR 001-5021-521.42-10 29.96 Investigation Division Total: $343.17 ADVANCED TRAVEL Pre-Supervisor Training-F 001-5022-521.43-10 1,286.37 CAPTAIN T'S CLOTHING &APPAREL 001-5022-521.31-11 220.42 CENTURYLINK-QWEST 10-14 A/C 36045704111998 001-5022-521.42-10 57.95 10-14 A/C 36045708315588 001-5022-521.42-10 3.89 10-14 A/C 36045709683438 001-5022-521.42-10 8.04 10-14 A/C 3604571535571 B 001-5022-521.42-10 6.11 10-14 A/C 36045766840858 001-5022-521.42-10 43.63 10-16 A/C 206T359336570B 001-5022-521.42-10 39.63 CLINICARE OF PORT ANGELES INC HEALTH RELATED SERVICES 001-5022-521.41-50 257.00 DOOLEY ENTERPRISES, INC POLICE EQUIPMENT& SUPPLY 001-5022-521.31-80 4,553.47 GALLS CLOTHING &APPAREL 001-5022-521.20-80 47.73 CLOTHING &APPAREL 001-5022-521.20-80 55.17 Good To Go( 520 BRIDGE TOLL-GRY EXP 001-5022-521.43-10 4.55 LINCOLN STREET STATION EXTERNAL LABOR 001-5022-521.42-10 71.90 EXTERNAL LABOR 001-5022-521.42-10 29.50 EXTERNAL LABOR 001-5022-521.42-10 30.32 MASCO PETROLEUM, INC FUEL,OIL,GREASE, & LUBES 001-5022-521.48-10 45.55 OLYMPIC PRINTERS INC PRINTING,SILK SCR,TYPSET 001-5022-521.31-01 357.72 PRINTING,SILK SCR,TYPSET 001-5022-521.31-01 65.04 OLYMPIC STATIONERS INC SUPPLIES 001-5022-521.31-01 11.92 QUILL CORPORATION COMPUTERS,DP&WORD PROC. 001-5022-521.31-01 802.12 COMPUTERS,DP &WORD PROC. 001-5022-521.31-01 617.85 SWAIN'S GENERAL STORE INC PW CONSTRUCTION & RELATED 001-5022-521.31-01 14.03 ELECTRONIC COMPONENTS 001-5022-521.43-10 62.97 WA STATE CRIMINAL JUSTICE HUMAN SERVICES 001-5022-521.43-10 200.00 Page 5 of 30 Nov 9, 2016 9:51:07 AM 11/15/2016 E - 11 ' p � A City of Port Angeles City Council Expenditure Report m'ffm "WY r Between Oct 22, 2016 and Nov 4, 2016 Vendor Description Account Number Amount Patrol Division Total; $8,892.88 CAPTAIN T'S CLOTHING &APPAREL 001-5026-521.31-11 77.32 CLOTHING &APPAREL 001-5026-521.31-11 86.54 CLOTHING &APPAREL 001-5026-521.31-11 173.98 CLOTHING &APPAREL 001-5026-521.31-11 178.32 Dan Gase BLACK PATROL BOOTS 001-5026-521.31-11 98.54 SAFE DRIVER CLASS 001-5026-521.43-10 19.95 Reserves&Volunteers Division Total: $634.65 ADVANCED TRAVEL Public Records Act Traini 001-5029-521.43-10 51.00 Carla Jacobi TUITION REIMBURSEMENT 001-5029-521.43-10 594.75 CENTURYLINK-QWEST 10-14 A/C 36045704111998 001-5029-521.42-10 20.70 10-14 A/C 36045708315588 001-5029-521.42-10 1.39 10-14 A/C 36045709683438 001-5029-521.42-10 2.87 10-14 A/C 3604571535571 B 001-5029-521.42-10 2.18 10-14 A/C 36045766840858 001-5029-521.42-10 15.58 10-16 A/C 206T359336570B 001-5029-521.42-10 14.16 Cindy Carino 2016 WAPRO FALL CONFERENC 001-5029-521.43-10 175.00 OLYMPIC STATIONERS INC SUPPLIES 001-5029-521.31-01 16.53 QUILL CORPORATION SUPPLIES 001-5029-521.31-01 79.02 SUPPLIES 001-5029-521.31-01 190.70 SUPPLIES 001-5029-521.31-01 195.03 Records Division Total: $1,358.91 LEGACY TELECOMMUNICATIONS, EQUIP MAINT& REPAIR SERV 001-5050-521.48-10 391.32 INC Facilities Maintenance Division Total: $391.32 Police Department Total: $12,940.03 ADVANCED TRAVEL Systems Design Conf-Dewey 001-6010-522.43-10 18.50 CENTURYLINK-QWEST 10-14 A/C 36045704111998 001-6010-522.42-10 28.97 10-14 A/C 36045704111998 001-6010-522.42-11 8.28 10-14 A/C 36045708315588 001-6010-522.42-10 1.95 10-14 A/C 36045708315588 001-6010-522.42-11 0.56 10-14 A/C 36045709683438 001-6010-522.42-10 4.02 10-14 A/C 36045709683438 001-6010-522.42-11 1.15 10-14 A/C 3604571535571 B 001-6010-522.42-10 3.06 10-14 A/C 3604571535571 B 001-6010-522.42-11 0.87 Page 6 of 30 Nov 9, 2016 9:51:07 AM 11/15/2016 E - 12 ' p � A City of Port Angeles City Council Expenditure Report r Between Oct 22, 2016 and Nov 4, 2016 Vendor Description Account Number Amount CENTURYLINK-QWEST 10-14 A/C 36045766840858 001-6010-522.42-10 21.81 10-14 A/C 36045766840858 001-6010-522.42-11 6.23 10-16 A/C 206T359336570B 001-6010-522.42-10 19.82 10-16 A/C 206T359336570B 001-6010-522.42-11 5.66 PORT ANGELES CITY TREASURER uniform maintenance- K D 001-6010-522.20-80 14.57 Fire Administration Division Total: $135.45 CENTURYLINK-QWEST 10-14 A/C 36045704111998 001-6020-522.42-10 26.90 10-14 A/C 36045708315588 001-6020-522.42-10 1.81 10-14 A/C 36045709683438 001-6020-522.42-10 3.74 10-14 A/C 3604571535571 B 001-6020-522.42-10 2.84 10-14 A/C 36045766840858 001-6020-522.42-10 20.26 10-16 A/C 206T359336570B 001-6020-522.42-10 18.40 GALLS CLOTHING &APPAREL 001-6020-522.20-80 155.62 NAPA AUTO PARTS BOATS,MOTORS,& MARINE SUP 001-6020-522.31-02 410.84 VERIZON WIRELESS 10-15 A/C 442043914-00001 001-6020-522.42-10 174.80 Fire Suppression Division Total: $815.21 CENTURYLINK-QWEST 10-14 A/C 36045704111998 001-6021-522.42-10 2.07 10-14 A/C 36045708315588 001-6021-522.42-10 0.14 10-14 A/C 36045709683438 001-6021-522.42-10 0.29 10-14 A/C 3604571535571 B 001-6021-522.42-10 0.22 10-14 A/C 36045766840858 001-6021-522.42-10 1.56 10-16 A/C 206T359336570B 001-6021-522.42-10 1.42 CLALLAM CNTY FIRE DISTRICT 2 HEALTH RELATED SERVICES 001-6021-522.41-50 36.00 JIM'S PHARMACY INC CONSULTING SERVICES 001-6021-522.41-50 29.99 Fire Volunteers Division Total: $71.69 CENTURYLINK-QWEST 10-14 A/C 36045704111998 001-6030-522.42-10 4.14 10-14 A/C 36045708315588 001-6030-522.42-10 0.28 10-14 A/C 36045709683438 001-6030-522.42-10 0.58 10-14 A/C 3604571535571 B 001-6030-522.42-10 0.44 10-14 A/C 36045766840858 001-6030-522.42-10 3.12 10-16 A/C 206T359336570B 001-6030-522.42-10 2.83 Fire Prevention Division Total: $11.39 CENTURYLINK-QWEST 10-14 A/C 36045704111998 001-6040-522.42-10 4.14 10-14 A/C 36045708315588 001-6040-522.42-10 0.28 Page 7 of 30 Nov 9, 2016 9:51:07 AM 11/15/2016 E - 13 ' p � A City of Port Angeles City Council Expenditure Report r Between Oct 22, 2016 and Nov 4, 2016 Vendor Description Account Number Amount CENTURYLINK-QWEST 10-14 A/C 36045709683438 001-6040-522.42-10 0.58 10-14 A/C 3604571535571 B 001-6040-522.42-10 0.44 10-14 A/C 36045766840858 001-6040-522.42-10 3.12 10-16 A/C 206T359336570B 001-6040-522.42-10 2.83 HOWELL, WILLIAM H JR EDUCATIONAL SERVICES 001-6040-522.43-10 2,800.00 VERIZON WIRELESS 10-15 A/C 442043914-00001 001-6040-522.42-10 56.38 Fire Training Division Total: $2,867.77 OLYMPIC PARTY &CUSTODIAL JANITORIAL SUPPLIES 001-6050-522.31-01 291.59 SUPPLIES JANITORIAL SUPPLIES 001-6050-522.31-01 68.51 JANITORIAL SUPPLIES 001-6050-522.31-01 49.73 PORT ANGELES CITY TREASURER food for eoc staff-C De 001-6050-522.31-01 83.39 Facilities Maintenance Division Total: $493.22 CENTURYLINK-QWEST 10-14 A/C 36045704111998 001-6060-525.42-10 18.63 10-14 A/C 36045708315588 001-6060-525.42-10 1.25 10-14 A/C 36045709683438 001-6060-525.42-10 2.59 10-14 A/C 3604571535571 B 001-6060-525.42-10 1.96 10-14 A/C 36045766840858 001-6060-525.42-10 14.02 10-16 A/C 206T359336570B 001-6060-525.42-10 12.74 GLOBALSTAR USA 09-16 A/C 1.50018853 001-6060-525.42-10 47.94 Emergency Management Division Total: $99.13 Fire Department Total: $4,493.86 ADVANCED TRAVEL Joint Bicycle Corn Mtg-Ful 001-7010-532.43-10 61.50 Reg Transportation Planni 001-7010-532.43-10 53.38 AMERICAN SOCIETY OF CIVIL ENG MEMBERSHIP RENEWAL- NEAL 001-7010-532.49-01 275.00 CENTURYLINK-QWEST 10-14 A/C 36045704111998 001-7010-532.42-10 64.16 10-14 A/C 36045708315588 001-7010-532.42-10 4.31 10-14 A/C 36045709683438 001-7010-532.42-10 8.91 10-14 A/C 3604571535571 B 001-7010-532.42-10 6.77 10-14 A/C 36045766840858 001-7010-532.42-10 48.30 10-16 A/C 206T359336570B 001-7010-532.42-10 43.88 CLALLAM CNTY AUDITOR RECORD A DOCUMENT 001-7010-532.49-90 73.00 OFFICE DEPOT SUPPLIES 001-7010-532.31-01 152.56 Sondya Moriarity MILEAGE REIMBURSEMENT 001-7010-532.31-01 49.68 SWAIN'S GENERAL STORE INC SUPPLIES 001-7010-532.35-01 5.39 Public Works Admin. Division Total: $846.84 Page 8 of 30 Nov 9, 2016 9:51:07 AM 11/15/2016 E - 14 ' p � A City of Port Angeles City Council Expenditure Report r Between Oct 22, 2016 and Nov 4, 2016 Vendor Description Account Number Amount COLUMBIA TELECOMMUNICATIONS COMMUNICATIONS/MEDIA SERV 001-7032-532.41-50 3,056.21 CORP COMMUNICATIONS/MEDIA SERV 001-7032-532.41-50 825.00 PUD#1 OF CLALLAM COUNTY MISC PROFESSIONAL SERVICE 001-7032-532.47-10 39.59 Telecommunications Division Total: $3,920.80 Public Works&Utilities Department Total: $4,767.64 ASM SIGNS FLAGS,POLES,BANNERS,ACCES 001-8010-574.41-50 1,084.00 SUPPLIES 001-8010-574.41-50 34.68 CENTURYLINK-QWEST 10-14 A/C 36045704111998 001-8010-574.42-10 6.21 10-14 A/C 36045708315588 001-8010-574.42-10 0.42 10-14 A/C 36045709683438 001-8010-574.42-10 0.86 10-14 A/C 3604571535571 B 001-8010-574.42-10 0.66 10-14 A/C 36045766840858 001-8010-574.42-10 4.67 10-16 A/C 206T359336570B 001-8010-574.42-10 4.25 PACIFIC OFFICE EQUIPMENT INC SUPPLIES 001-8010-574.31-01 915.98 Parks Administration Division Total: $2,051.73 CENTURYLINK-QWEST 10-14 A/C 36045704111998 001-8012-555.42-10 6.21 10-14 A/C 36045708315588 001-8012-555.42-10 0.42 10-14 A/C 36045709683438 001-8012-555.42-10 0.86 10-14 A/C 3604571535571 B 001-8012-555.42-10 0.66 10-14 A/C 36045766840858 001-8012-555.42-10 4.67 10-16 A/C 206T359336570B 001-8012-555.42-10 4.25 OLYMPIC PRINTERS INC SUPPLIES 001-8012-555.31-01 343.02 Senior Center Division Total: $360.09 CENTURYLINK-QWEST 10-14 A/C 36045704111998 001-8050-536.42-10 4.14 10-14 A/C 36045708315588 001-8050-536.42-10 0.28 10-14 A/C 36045709683438 001-8050-536.42-10 0.58 10-14 A/C 3604571535571 B 001-8050-536.42-10 0.44 10-14 A/C 36045766840858 001-8050-536.42-10 3.12 10-16 A/C 206T359336570B 001-8050-536.42-10 2.83 DEPARTMENT OF REVENUE-WIRES Excise Tax Returns-Sept 001-8050-536.49-50 84.88 MATTHEWS BRONZE PA HUMAN SERVICES 001-8050-536.34-01 206.80 PORT ANGELES CITY TREASURER storage boxes- E Boone 001-8050-536.31-01 27.06 storage boxes- E Boone 001-8050-536.31-01 27.06 Ocean View Cemetery Division Total: $357.19 ANGELES MILLWORK& LUMBER SUPPLIES 001-8080-576.31-20 189.98 Page 9 of 30 Nov 9, 2016 9:51:07 AM 11/15/2016 E - 15 ' p � A City of Port Angeles City Council Expenditure Report r Between Oct 22, 2016 and Nov 4, 2016 Vendor Description Account Number Amount ANGELES MILLWORK& LUMBER SUPPLIES 001-8080-576.31-20 6.89 CENTRAL WELDING SUPPLY SUPPLIES 001-8080-576.31-20 263.68 CENTURYLINK-QWEST 10-14 A/C 36045704111998 001-8080-576.42-10 20.70 10-14 A/C 36045708315588 001-8080-576.42-10 1.39 10-14 A/C 36045709683438 001-8080-576.42-10 2.87 10-14 A/C 3604571535571 B 001-8080-576.42-10 2.18 10-14 A/C 36045766840858 001-8080-576.42-10 15.58 10-16 A/C 206T359336570B 001-8080-576.42-10 14.16 FERGUSON ENTERPRISES INC SUPPLIES 001-8080-576.31-20 96.86 HURRICANE RIDGE SKI TEAM TENT RENTAL 001-8080-576.31-01 162.60 M & P GARAGE DOORS SUPPLIES 001-8080-576.48-10 234.09 SUNSET DC7-IT BEST HARDWARE SUPPLIES 001-8080-576.31-01 30.20 RENTAL/LEASE EQUIPMENT 001-8080-576.45-30 15.18 SWAIN'S GENERAL STORE INC SUPPLIES 001-8080-576.31-20 35.74 VERIZON WIRELESS 10-22 A/C 571136182-00001 001-8080-576.42-10 139.68 Parks Facilities Division Total: $1,231.78 Parks &Recreation Department Total: $4,000.79 ANGELES PLUMBING INC PLUMBING EQUIP FIXT,SUPP 001-8112-555.48-10 173.44 Senior Center Facilities Division Total: $173.44 ANGELES MILLWORK& LUMBER SUPPLIES 001-8131-518.31-20 115.68 SUPPLIES 001-8131-518.31-20 120.73 PAINTS,COATI NGS,WALLPAPER 001-8131-518.31-20 187.56 SUPPLIES 001-8131-518.31-20 16.88 SUPPLIES 001-8131-518.31-20 62.32 PLUMBING EQUIP FIXT,SUPP 001-8131-518.31-20 39.09 ANGELES PEST CONTROL JANITORIAL SUPPLIES 001-8131-518.48-10 102.98 BAILEY SIGNS &GRAPHICS SUPPLIES 001-8131-518.31-01 54.20 CED/CONSOLIDATED ELEC DIST ELECTRICAL EQUIP &SUPPLY 001-8131-518.31-20 57.50 CENTURYLINK-QWEST 10-14 A/C 36045704111998 001-8131-518.42-10 4.14 10-14 A/C 36045708315588 001-8131-518.42-10 0.28 10-14 A/C 36045709683438 001-8131-518.42-10 0.58 10-14 A/C 3604571535571 B 001-8131-518.42-10 0.44 10-14 A/C 36045766840858 001-8131-518.42-10 3.12 10-16 A/C 206T355724768B 001-8131-518.42-10 57.46 10-16 A/C 206T359336570B 001-8131-518.42-10 2.84 Page 10 of 30 Nov 9, 2016 9:51:07 AM 11/15/2016 E - 16 ' p � A City of Port Angeles City Council Expenditure Report r Between Oct 22, 2016 and Nov 4, 2016 Vendor Description Account Number Amount HARTNAGEL BUILDING SUPPLY INC SUPPLIES 001-8131-518.31-20 9.03 LUMBER& RELATED PRODUCTS 001-8131-518.31-20 19.30 SUPPLIES 001-8131-518.31-20 46.50 MASCO PETROLEUM, INC FUEL,OIL,GREASE, & LUBES 001-8131-518.48-10 91.07 SUNSET DC7-IT BEST HARDWARE SUPPLIES 001-8131-518.31-20 17.81 HARDWARE,AND ALLIED ITEMS 001-8131-518.31-20 20.08 SUPPLYWORKS SUPPLIES 001-8131-518.31-01 199.61 THURMAN SUPPLY SUPPLIES 001-8131-518.31-20 21.67 ELECTRICAL EQUIP &SUPPLY 001-8131-518.31-20 32.83 ELECTRICAL EQUIP &SUPPLY 001-8131-518.31-20 114.90 PLUMBING EQUIP FIXT,SUPP 001-8131-518.31-20 312.72 PLUMBING EQUIP FIXT,SUPP 001-8131-518.31-20 46.11 ELECTRICAL EQUIP &SUPPLY 001-8131-518.31-20 39.31 Central Svcs Facilities Division Total: $1,796.74 CENTURYLINK-QWEST 10-14 A/C 36045704111998 001-8155-575.42-10 2.07 10-14 A/C 36045708315588 001-8155-575.42-10 0.14 10-14 A/C 36045709683438 001-8155-575.42-10 0.29 10-14 A/C 3604571535571 B 001-8155-575.42-10 0.22 10-14 A/C 36045766840858 001-8155-575.42-10 1.56 10-16 A/C 206T359336570B 001-8155-575.42-10 1.42 Facility Rentals Division Total: $5.70 Facilities Maintenance Department Total: $1,975.88 CENTURYLINK-QWEST 10-14 A/C 36045704111998 001-8221-574.42-10 4.14 10-14 A/C 36045708315588 001-8221-574.42-10 0.28 10-14 A/C 36045709683438 001-8221-574.42-10 0.58 10-14 A/C 3604571535571 B 001-8221-574.42-10 0.44 10-14 A/C 36045766840858 001-8221-574.42-10 3.12 10-16 A/C 206T359336570B 001-8221-574.42-10 2.83 Sports Programs Division Total: $11.39 Recreation Activities Department Total: $11.39 General Fund Fund Total: $134,366.24 ESP-EXTREME SPORTS PARK, LLC MISCELLANEOUS SERVICES 101-1430-557.41-50 3,500.00 OLYMPIC PENINSULA VISITOR MISC PROFESSIONAL SERVICE 101-1430-557.41-50 999.91 BUREAU PORT ANGELES CHAMBER OF SPORTING &ATHLETIC EQUIP 101-1430-557.41-50 1,430.00 Page 11 of 30 Nov 9, 2016 9:51:07 AM 11/15/2016 E - 17 ' p � A City of Port Angeles City Council Expenditure Report r Between Oct 22, 2016 and Nov 4, 2016 Vendor Description Account Number Amount COMM MISC PROFESSIONAL SERVICE 101-1430-557.41-50 5,559.78 Lodging Excise Tax Division Total: $11,489.69 Lodging Excise Tax Department Total: $11,489.69 Lodging Excise Tax Fund Total: $11,489.69 DEPARTMENT OF REVENUE-WIRES Excise Tax Returns-Sept 102-0000-237.00-00 10.06 Excise Tax Returns-Sept 102-0000-237.10-00 10.46 Division Total: $20.52 Department Total: $20.52 ADVANCED TRAVEL Bridge Maint Conf-Boehme 102-7230-542.43-10 485.72 ANGELES MILLWORK& LUMBER LUMBER& RELATED PRODUCTS 102-7230-542.31-20 58.00 CONSTRUCTION SERVICES,TRA 102-7230-542.31-20 72.76 BAILEY SIGNS &GRAPHICS SIGNS, SIGN MATERIAL 102-7230-542.31-25 216.80 CENTURYLINK-QWEST 10-14 A/C 36045704111998 102-7230-542.42-10 10.35 10-14 A/C 36045708315588 102-7230-542.42-10 0.70 10-14 A/C 36045709683438 102-7230-542.42-10 1.44 10-14 A/C 3604571535571 B 102-7230-542.42-10 1.09 10-14 A/C 36045766840858 102-7230-542.42-10 7.79 10-16 A/C 206T359336570B 102-7230-542.42-10 7.08 CLALLAM CNTY DEPT OF HEALTH TWINRIX- BRIDGES & MEDLEY 102-7230-542.49-90 224.00 CLINICARE OF PORT ANGELES INC DOT PHYSICAL-CAMERON 102-7230-542.49-90 175.00 DOT PHYSICAL- HAYDUK 102-7230-542.49-90 175.00 DEPARTMENT OF REVENUE-WIRES Excise Tax Returns-Sept 102-7230-542.49-50 0.01 HOLCOMB&COMPANY, D ROAD/HWY MAT NONASPHALTIC 102-7230-542.31-20 184.88 ROAD/HWY MAT NONASPHALTIC 102-7230-542.31-20 2,466.77 LAKESIDE INDUSTRIES INC ROAD/HWY MATERIALS ASPHLT 102-7230-542.31-20 198.78 ROAD/HWY MATERIALS ASPHLT 102-7230-542.31-20 265.04 PORT ANGELES POWER MACHINERY& HEAVY HRDWARE 102-7230-542.31-01 65.04 EQUIPMENT PUD#1 OF CLALLAM COUNTY MISC PROFESSIONAL SERVICE 102-7230-542.47-10 11.58 MISC PROFESSIONAL SERVICE 102-7230-542.47-10 14.73 MISC PROFESSIONAL SERVICE 102-7230-542.47-10 15.25 SUNSET DO-IT BEST HARDWARE JANITORIAL SUPPLIES 102-7230-542.31-25 12.66 ELECTRICAL EQUIP &SUPPLY 102-7230-542.31-20 29.26 SUPPLYWORKS JANITORIAL SUPPLIES 102-7230-542.31-01 85.63 SWAIN'S GENERAL STORE INC HARDWARE,AND ALLIED ITEMS 102-7230-542.31-25 30.03 Page 12 of 30 Nov 9, 2016 9:51:07 AM 11/15/2016 E - 18 ' p � A City of Port Angeles City Council Expenditure Report r Between Oct 22, 2016 and Nov 4, 2016 Vendor Description Account Number Amount SWAIN'S GENERAL STORE INC HARDWARE,AND ALLIED ITEMS 102-7230-542.31-20 21.55 FLOOR MAINT MACHINE,PARTS 102-7230-542.35-01 86.69 MATERIAL HNDLING&STOR EQP 102-7230-542.35-01 13.96 THURMAN SUPPLY PLUMBING EQUIP FIXT,SUPP 102-7230-542.31-20 10.06 VERIZON WIRELESS 10-22 A/C 571136182-00001 102-7230-542.42-10 185.99 Street Division Total: $5,133.64 Public Works-Street Department Total: $5,133.64 Street Fund Total: $5,154.16 ADVANCED TRAVEL CJTC for T2 Training-Wagn 107-5160-528.43-11 1,337.05 T2 Training-Jung 107-5160-528.43-11 1,552.43 GIS Subcommittee Mtg-Bron 107-5160-528.43-11 142.08 E911 Fall Forum-Romberg 107-5160-528.43-11 908.20 E911 Fall Forum-Homan 107-5160-528.43-11 908.20 Public Records Training-C 107-5160-528.43-10 154.72 ACCIS Fall Conf-Brooks 107-5160-528.43-11 515.09 CAPTAIN T'S CLOTHING &APPAREL 107-5160-528.20-80 278.98 CENTURYLINK-QWEST 10-14 A/C 36045704111998 107-5160-528.42-10 55.88 10-14 A/C 36045708315588 107-5160-528.42-10 3.75 10-14 A/C 36045709683438 107-5160-528.42-10 7.76 10-14 A/C 3604571535571 B 107-5160-528.42-10 5.89 10-14 A/C 36045766840858 107-5160-528.42-10 42.07 10-16 A/C 206T359336570B 107-5160-528.42-10 38.22 Gary Brooks ACCIS CONFERENCE REGISTRA 107-5160-528.43-11 125.00 APCO EMERGING TECH FORUM 107-5160-528.43-11 25.00 INSIGHT PUBLIC SECTOR COMPUTER HARDWARE&PERIPHE 107-5160-594.65-10 548.57 MASCO PETROLEUM, INC FUEL,OIL,GREASE, & LUBES 107-5160-528.48-10 45.55 PUBLIC SAFETY TESTING INC HUMAN SERVICES 107-5160-528.41-50 165.00 Pencom Division Total: $6,859.44 Pencom Department Total: $6,859.44 Pencom Fund Total: $6,859.44 US BANK-DEBT SVC WIRES FINANCIAL SERVICES 216-2437-592.83-10 171,850.00 2014 LTGO Bond-Solid Wast Division Total: $171,850.00 Debt Service Department Total: $171,850.00 2014 LTGO Bond-Solid Wast Fund Total: $171,850.00 2 GRADE, LLC CONSTRUCTION SERVICES,HEA 310-7930-595.65-10 132,021.85 Page 13 of 30 Nov 9, 2016 9:51:07 AM 11/15/2016 E - 19 ' p � A City of Port Angeles City Council Expenditure Report r Between Oct 22, 2016 and Nov 4, 2016 Vendor Description Account Number Amount GF-Street Projects Division Total: $132,021.85 Capital Projects-Pub Wks Department Total: $132,021.85 Capital Improvement Fund Total: $132,021.85 ALWARD, RAY & DONYA FINAL BILL REFUND 401-0000-122.10-99 70.83 ANIXTER, INC ELECTRICAL CABLES&WIRES 401-0000-141.41-00 350.67 ELECTRICAL EQUIP &SUPPLY 401-0000-141.41-00 265.58 CANTELOW, KALA A FINAL BILL REFUND 401.0000.122.10.99 31.46 CARLSON SALES METERING ELECTRICAL EQUIP &SUPPLY 401-0000-141.41-00 6,087.74 SOLUTIONS ELECTRICAL EQUIP &SUPPLY 401-0000-141.41-00 3,246.80 CED/CONSOLIDATED ELEC DIST ELECTRICAL EQUIP &SUPPLY 401-0000-141.42-00 520.32 ELECTRICAL EQUIP &SUPPLY 401-0000-141.41-00 243.90 CHAMBLIN, BABASIT ANTHONY FINAL BILL REFUND 401.0000.122.10.99 85.30 DEPARTMENT OF REVENUE-WIRES Excise Tax Returns-Sept 401.0000.237.00.00 10.56 DITLEFSEN, DEREK T FINAL BILL REFUND 401.0000.122.10.99 57.96 DRESSLER, DYLAN R S FINAL BILL REFUND 401.0000.122.10.99 52.54 GENERAL PACIFIC INC ELECTRICAL EQUIP &SUPPLY 401-0000-141.41-00 370.73 GREEN CROW INVESTMENT CO OVERPAYMENT-1413 MORNING 401-0000-122.10-99 335.73 LLC JOHN L SCOTT REAL ESTATE 2 OVERPAYMENT-511 E PARK AV 401.0000.122.10.99 194.66 JONES, JEFF FINAL BILL REFUND 401.0000.122.10.99 23.82 MCKENNA, RICHARD P FINAL BILL REFUND 401.0000.122.10.99 70.09 OLDCASTLE PRECAST, INC ELECTRICAL EQUIP &SUPPLY 401-0000-141.42-00 2,574.51 RODOCKER, PAXTON Reissue Ck#157678 401.0000.122.22.00 130.00 SCHMIDT, LEONARD W FINAL BILL REFUND 401.0000.122.10.99 4.95 SIGSBEE, DAVID L FINAL BILL REFUND 401.0000.122.10.99 226.45 SIMONS, RENE CHARLES Reissue Ck# 156747 401.0000.122.10.99 80.95 SMITH, ERNEST K FINAL BILL REFUND 401.0000.122.10.99 352.54 ST VINCENT DE PAUL RE-ISSUE DEPOSIT RFND 401.0000.245.10.01 75.00 WARNOCK, MICHAEL R FINAL BILL REFUND 401.0000.122.10.99 273.09 WESCO DISTRIBUTION INC ELECTRICAL EQUIP &SUPPLY 401-0000-141.41-00 591.32 ELECTRICAL EQUIP &SUPPLY 401-0000-141.41-00 1,106.44 ELECTRICAL EQUIP &SUPPLY 401-0000-141.41-00 1,234.46 Division Total: $18,668.40 Department Total: $18,668.40 CENTURYLINK-QWEST 10-14 A/C 36045704111998 401-7111-533.42-10 6.21 Page 14 of 30 Nov 9, 2016 9:51:07 AM 11/15/2016 E - 20 ' p � A City of Port Angeles City Council Expenditure Report r Between Oct 22, 2016 and Nov 4, 2016 Vendor Description Account Number Amount CENTURYLINK-QWEST 10-14 A/C 36045708315588 401-7111-533.42-10 0.42 10-14 A/C 36045709683438 401-7111-533.42-10 0.86 10-14 A/C 3604571535571 B 401-7111-533.42-10 0.66 10-14 A/C 36045766840858 401-7111-533.42-10 4.67 10-16 A/C 206T359336570B 401-7111-533.42-10 4.25 OFFICE DEPOT SUPPLIES 401-7111-533.31-01 152.56 VERIZON WIRELESS 10-22 A/C 571136182-00001 401-7111-533.42-10 47.19 Engineering-Electric Division Total: $216.82 CENTURYLINK-QWEST 10-14 A/C 36045704111998 401-7120-533.42-10 6.21 10-14 A/C 36045708315588 401-7120-533.42-10 0.42 10-14 A/C 36045709683438 401-7120-533.42-10 0.86 10-14 A/C 3604571535571 B 401-7120-533.42-10 0.66 10-14 A/C 36045766840858 401-7120-533.42-10 4.67 10-16 A/C 206T359336570B 401-7120-533.42-10 4.25 EES CONSULTING INC MISC PROFESSIONAL SERVICE 401-7120-533.49-01 245.62 MARSH MUNDORF PRATT CONSULTING SERVICES 401-7120-533.49-01 387.09 SULLIVAN PUD#1 OF CLALLAM COUNTY MISC PROFESSIONAL SERVICE 401-7120-533.33-50 5,270.61 Power Systems Division Total: $5,920.39 ANIXTER, INC ELECTRICAL CABLES&WIRES 401-7180-533.34-02 714.36 ELECTRICAL CABLES&WIRES 401-7180-533.31-01 (714.36) ELECTRICAL CABLES&WIRES 401-7180-533.34-02 (714.36) ELECTRICAL EQUIP &SUPPLY 401-7180-533.35-01 515.98 ELECTRICAL EQUIP &SUPPLY 401-7180-533.34-02 232.19 ASPLUNDH TREE EXPERT CO ROADSIDE,GRNDS,REC, PARK 401-7180-533.48-10 29,006.40 CED/CONSOLIDATED ELEC DIST ELECTRICAL EQUIP &SUPPLY 401-7180-533.34-02 1,526.16 ELECTRICAL EQUIP &SUPPLY 401-7180-533.34-02 758.80 ELECTRICAL EQUIP &SUPPLY 401-7180-533.34-02 63.74 CENTURYLINK-QWEST 10-14 A/C 36045704111998 401-7180-533.42-10 49.67 10-14 A/C 36045708315588 401-7180-533.42-10 3.34 10-14 A/C 36045709683438 401-7180-533.42-10 6.90 10-14 A/C 3604571535571 B 401-7180-533.42-10 5.24 10-14 A/C 36045747177778 401-7180-533.42-10 135.10 10-14 A/C 36045766840858 401-7180-533.42-10 37.40 10-16 A/C 206T359336570B 401-7180-533.42-10 33.97 Page 15 of 30 Nov 9, 2016 9:51:07 AM 11/15/2016 E - 21 ' p � A City of Port Angeles City Council Expenditure Report r Between Oct 22, 2016 and Nov 4, 2016 Vendor Description Account Number Amount DEPARTMENT OF REVENUE-WIRES Excise Tax Returns-Sept 401-7180-533.49-50 77,930.54 GRAINGER HARDWARE,AND ALLIED ITEMS 401-7180-533.35-01 162.66 PLASTICS 401-7180-533.31-01 60.21 HARDWARE,AND ALLIED ITEMS 401-7180-533.35-01 326.64 LEGACY TELECOMMUNICATIONS, EQUIPMENT MAINTENANCE,REC 401-7180-533.48-10 1,529.31 INC LEITZ FARMS, INC FEED,BEDDING,VIT-ANIMALS 401-7180-533.34-02 12.99 SEED,SOD,SOIL&INOCULANT 401-7180-533.34-02 47.64 SEED,SOD,SOIL&INOCULANT 401-7180-533.34-02 69.17 OLDCASTLE PRECAST, INC SHIPPING AND HANDLING 401-7180-533.42-10 271.00 OLYMPIC LAUNDRY & DRY LAUNDRY/DRY CLEANING SERV 401-7180-533.41-50 88.60 CLEANERS LAUNDRY/DRY CLEANING SERV 401-7180-533.41-50 88.60 OLYMPIC PARTY &CUSTODIAL OFFICE SUPPLIES, GENERAL 401-7180-533.31-01 6.94 SUPPLIES PLATT ELECTRIC SUPPLY INC ELECTRICAL EQUIP &SUPPLY 401-7180-533.35-01 421.68 ELECTRICAL EQUIP &SUPPLY 401-7180-533.35-01 32.66 PORT ANGELES POWER TESTING&CALIBRATION SERVI 401-7180-533.34-02 30.89 EQUIPMENT PORT OF PORT ANGELES Lease Fees 401-7180-533.45-30 4,100.00 PROTHMAN CONSULTING SERVICES 401-7180-533.41-50 2,875.41 CONSULTING SERVICES 401-7180-533.41-50 3,124.59 PUD#1 OF CLALLAM COUNTY ELECTRICAL EQUIP &SUPPLY 401-7180-533.34-02 33.73 ROHLINGER ENTERPRISES INC EQUIP MAINT& REPAIR SERV 401-7180-533.48-10 1,509.11 TESTING&CALIBRATION SERVI 401-7180-533.48-10 32.52 TESTING&CALIBRATION SERVI 401-7180-533.48-10 95.93 TESTING&CALIBRATION SERVI 401-7180-533.48-10 95.93 TESTING&CALIBRATION SERVI 401-7180-533.48-10 95.93 TESTING&CALIBRATION SERVI 401-7180-533.48-10 95.93 TESTING&CALIBRATION SERVI 401-7180-533.48-10 95.93 TESTING&CALIBRATION SERVI 401-7180-533.48-10 95.93 TESTING&CALIBRATION SERVI 401-7180-533.48-10 95.93 TESTING&CALIBRATION SERVI 401-7180-533.48-10 95.93 TESTING&CALIBRATION SERVI 401-7180-533.48-10 95.93 TESTING&CALIBRATION SERVI 401-7180-533.48-10 95.93 TESTING&CALIBRATION SERVI 401-7180-533.48-10 95.93 TESTING&CALIBRATION SERVI 401-7180-533.48-10 95.93 Page 16 of 30 Nov 9, 2016 9:51:07 AM 11/15/2016 E - 22 ' p � A City of Port Angeles City Council Expenditure Report r Between Oct 22, 2016 and Nov 4, 2016 Vendor Description Account Number Amount ROHLINGER ENTERPRISES INC TESTING&CALIBRATION SERVI 401-7180-533.48-10 95.93 TESTING&CALIBRATION SERVI 401-7180-533.48-10 95.93 TESTING&CALIBRATION SERVI 401-7180-533.48-10 95.93 TESTING&CALIBRATION SERVI 401-7180-533.48-10 95.93 TESTING&CALIBRATION SERVI 401-7180-533.48-10 95.93 TESTING&CALIBRATION SERVI 401-7180-533.48-10 95.93 TESTING&CALIBRATION SERVI 401-7180-533.48-10 95.93 TESTING&CALIBRATION SERVI 401-7180-533.48-10 683.19 TESTING&CALIBRATION SERVI 401-7180-533.48-10 149.08 TESTING&CALIBRATION SERVI 401-7180-533.48-10 513.27 TESTING&CALIBRATION SERVI 401-7180-533.48-10 1,456.53 SUNSET DC7-IT BEST HARDWARE ELECTRICAL EQUIP &SUPPLY 401-7180-533.34-02 6.72 ELECTRICAL EQUIP &SUPPLY 401-7180-533.34-02 40.41 ELECTRICAL EQUIP &SUPPLY 401-7180-533.34-02 2.71 ELECTRICAL EQUIP &SUPPLY 401-7180-533.34-02 18.06 ELECTRICAL EQUIP &SUPPLY 401-7180-533.35-01 143.38 ELECTRICAL EQUIP &SUPPLY 401-7180-533.34-02 68.44 ELECTRICAL EQUIP &SUPPLY 401-7180-533.34-02 55.16 SWAIN'S GENERAL STORE INC GIFT CARD 401-7180-533.31-01 50.00 Tim Wright MEAL REIMBURSEMENT 401-7180-533.31-01 37.00 TYNDALE COMPANY FIRE PROTECTION EQUIP/SUP 401-7180-533.31-01 139.73 FIRE PROTECTION EQUIP/SUP 401-7180-533.31-01 601.39 FIRE PROTECTION EQUIP/SUP 401-7180-533.31-01 206.71 VERIZON WIRELESS 10-22 A/C 571136182-00001 401-7180-533.42-10 90.81 WAGNER-SMITH EQUIPMENT CO ELECTRICAL EQUIP& SUPPLY 401-7180-533.35-01 187.72 WESCO DISTRIBUTION INC ELECTRICAL EQUIP &SUPPLY 401-7180-533.34-02 21.68 ELECTRICAL EQUIP &SUPPLY 401-7180-533.34-02 157.18 ELECTRICAL EQUIP &SUPPLY 401-7180-533.35-01 132.41 Electric Operations Division Total: $130,999.67 Public Works-Electric Department Total: $137,136.88 Electric Utility Fund Total: $155,805.28 DEPARTMENT OF REVENUE-WIRES Excise Tax Returns-Sept 402-0000-237.00-00 6.68 FERGUSON ENTERPRISES INC PIPE FITTINGS 402-0000-141.40-00 4,367.53 PIPE FITTINGS 402-0000-141.40-00 943.28 PLUMBING EQUIP FIXT,SUPP 402-0000-141.40-00 296.77 Page 17 of 30 Nov 9, 2016 9:51:07 AM 11/15/2016 E - 23 ' p � A City of Port Angeles City Council Expenditure Report r Between Oct 22, 2016 and Nov 4, 2016 Vendor Description Account Number Amount H.B.JAEGER COMPANY, LLC PIPE FITTINGS 402-0000-141.40-00 337.12 PIPE FITTINGS 402-0000-141.40-00 2,280.20 PW CONSTRUCTION & RELATED 402-0000-141.40-00 4,724.69 WESTERN PARTITIONS, INC. Release Retainage 402-0000-223.40-00 1,021.55 Division Total: $13,977.82 Department Total: $13,977.82 Almaden, Linda CITY REBATE 402-7380-534.49-90 50.00 Case, Kaye CITY REBATE 402-7380-534.49-90 50.00 CENTURYLINK-QWEST 10-05 A/C 36045245874798 402-7380-534.42-10 118.63 10-05 A/C 36045252309788 402-7380-534.42-10 148.49 10-14 A/C 36045704111998 402-7380-534.42-10 18.63 10-14 A/C 36045708315588 402-7380-534.42-10 1.25 10-14 A/C 36045709683438 402-7380-534.42-10 2.59 10-14 A/C 3604571535571 B 402-7380-534.42-10 1.96 10-14 A/C 36045766840858 402-7380-534.42-10 14.02 10-16 A/C 206T359336570B 402-7380-534.42-10 12.74 CH2M HILL INC CONSULTING SERVICES 402-7380-534.41-50 4,699.60 CONSULTING SERVICES 402-7380-534.41-50 14,349.70 DEPARTMENT OF REVENUE-WIRES Excise Tax Returns-Sept 402-7380-534.49-50 24,635.29 EDGE ANALYTICAL TESTING&CALIBRATION SERVI 402-7380-534.41-50 98.00 TESTING&CALIBRATION SERVI 402-7380-534.41-50 78.00 TESTING&CALIBRATION SERVI 402-7380-534.41-50 29.00 TESTING&CALIBRATION SERVI 402-7380-534.41-50 232.00 HOLCOMB&COMPANY, D ROAD/HWY MAT NONASPHALTIC 402-7380-534.31-20 2,506.27 Jeff Groves MEAL REIMBURSEMENT 402-7380-534.31-01 18.50 Josh Borte DOT PHYSICAL- BORTE 402-7380-534.49-90 135.00 LAYNE CHRISTENSEN CO. CONSULTING SERVICES 402-7380-534.41-50 7,260.00 LEGACY TELECOMMUNICATIONS, EQUIP MAINT& REPAIR SERV 402-7380-534.48-10 473.69 INC EXTERNAL LABOR SERVICES 402-7380-534.48-10 971.26 Open Bible Church CITY REBATE 402-7380-534.49-90 100.00 PEN PRINT INC SUPPLIES 402-7380-534.31-01 95.39 PUD#1 OF CLALLAM COUNTY MISC PROFESSIONAL SERVICE 402-7380-534.47-10 29.00 MISC PROFESSIONAL SERVICE 402-7380-534.47-10 62.46 ROBINSON NOBLE CONSULTING SERVICES 402-7380-534.41-50 644.00 Ron Anderson MEAL REIMBURSEMENT 402-7380-534.31-01 18.50 Page 18 of 30 Nov 9, 2016 9:51:07 AM 11/15/2016 E - 24 ' p � A City of Port Angeles City Council Expenditure Report r Between Oct 22, 2016 and Nov 4, 2016 Vendor Description Account Number Amount SPECTRA LABORATORIES-KITSAP TESTING&C;ALIBRATION SERVI 402-7380-534.41-50 173.00 TESTING&CALIBRATION SBRVI 402-7380-534.41-50 215.00 SUNSET DC7-IT BEST HARDWARE HAND TOOLS ,POW&NON POWER 402-7380-534.35-01 8.82 FIRST AID &SAFETY EQUIP. 402-7380-534.31-01 156.01 SUPPLYWORKS JANITORIAL SUPPLIES 402-7380-534.31-01 85.60 Tim Wright MEAL REIMBURSEMENT 402-7380-534.31-01 18.50 TMC SERVICES INC PUMPS &ACCESSORIES 402-7380-534.31-20 3,910.53 PUMPS &ACCESSORIES 402-7380-534.31-20 4,308.38 US BANK-DEBT SVC WIRES FINANCIAL SERVICES 402-7380-582.72-10 96,000.00 FINANCIAL SERVICES 402-7380-582.72-10 170,400.00 FINANCIAL SERVICES 402-7380-592.83-10 20,530.00 FINANCIAL SERVICES 402-7380-592.83-10 41,038.00 FINANCIAL SERVICES 402-7380-592.83-10 70,701.21 VERIZON WIRELESS 10-22 A/C 571136182-00001 402-7380-534.42-10 129.40 Water Division Total: $464,528.42 Public Works-Water Department Total: $464,528.42 Water Utility Fund Total: $478,506.24 DEPARTMENT OF REVENUE-WIRES Excise Tax Returns-Sept 403-0000-237.00-00 42.75 Innovative Vacuum Services BID SECURITY GUARANTEES R 403-0000-245.90-10 2,544.69 Division Total: $2,587.44 Department Total: $2,587.44 ADVANCED TRAVEL NAHMMA Conf-Hart 403-7480-535.43-10 847.05 ANGELES MILLWORK& LUMBER PAINTS,COATING S,WALLPAPER 403-7480-535.31-01 11.35 BEAVER EQUIPMENT SPECIALTY AIR CONDITIONING & HEATNG 403-7480-535.31-20 294.95 CO, INC BRANOM INSTRUMENT COMPANY WATER SEWAGE TREATMENT EQ 403-7480-535.31-20 997.08 CED/CONSOLIDATED ELEC DIST ELECTRICAL EQUIP &SUPPLY 403-7480-535.31-20 216.80 CENTURYLINK-QWEST 10-05 A/C 36045299118348 403-7480-535.42-10 99.00 10-14 A/C 36045704111998 403-7480-535.42-10 16.56 10-14 A/C 36045708315588 403-7480-535.42-10 1.11 10-14 A/C 36045709683438 403-7480-535.42-10 2.30 10-14 A/C 3604571535571 B 403-7480-535.42-10 1.75 10-14 A/C 36045748592478 403-7480-535.42-10 98.86 10-14 A/C 3604575170121 B 403-7480-535.42-10 308.21 10-14 A/C 36045763156898 403-7480-535.42-10 99.00 Page 19 of 30 Nov 9, 2016 9:51:07 AM 11/15/2016 E - 25 ' p � A City of Port Angeles City Council Expenditure Report r Between Oct 22, 2016 and Nov 4, 2016 Vendor Description Account Number Amount CENTURYLINK-QWEST 10-14 A/C 36045766840858 403-7480-535.42-10 12.47 10-16 A/C 206T325585090B 403-7480-535.42-10 54.40 10-16 A/C 206T329544912B 403-7480-535.42-10 54.40 10-16 A/C 206T359336570B 403-7480-535.42-10 11.32 DEPARTMENT OF REVENUE-WIRES Excise Tax Returns-Sept 403-7480-535.49-50 20,145.53 EDGE ANALYTICAL TESTING&CALIBRATION SERVI 403-7480-535.41-50 114.00 FAMILY SHOE STORE SHOES AND BOOTS 403-7480-535.31-01 150.00 FASTENAL INDUSTRIAL FASTENERS, FASTENING DEVS 403-7480-535.31-01 26.15 SUPPLIES 403-7480-535.31-01 391.16 FURNITURE, OFFICE 403-7480-535.35-01 174.78 LUMBER& RELATED PRODUCTS 403-7480-535.35-01 918.92 HACH COMPANY HARDWARE,AND ALLIED ITEMS 403-7480-535.31-20 646.80 HASA, INC CHEMICAL, COMMERCIAL,BULK 403-7480-535.31-05 5,102.51 SHIPPING AND HANDLING 403-7480-535.42-10 22.86 Larry Waldron MEAL REIMBURSEMENT 403-7480-535.31-01 37.00 MASCO PETROLEUM, INC FUEL,OIL,GREASE, & LUBES 403-7480-535.32-11 1,453.56 FUEL,OIL,GREASE, & LUBES 403-7480-535.32-11 132.41 FUEL,OIL,GREASE, & LUBES 403-7480-535.32-11 317.79 FUEL,OIL,GREASE, & LUBES 403-7480-535.32-11 388.34 FUEL,OIL,GREASE, & LUBES 403-7480-535.32-11 455.08 Mo Williams MEAL REIMBURSEMENT 403-7480-535.31-01 37.00 NORTHSTAR CHEMICAL, INC CHEMICAL, COMMERCIAL,BULK 403-7480-535.31-05 3,390.60 SHIPPING AND HANDLING 403-7480-535.42-10 48.85 OLYMPIC PARTY &CUSTODIAL JANITORIAL SUPPLIES 403-7480-535.31-01 322.91 SUPPLIES OLYMPIC PRINTERS INC PRINTING,SILK SCR,TYPSET 403-7480-535.31-01 298.10 OLYMPIC STATIONERS INC SUPPLIES 403-7480-535.31-01 (101.26) SUPPLIES 403-7480-535.31-01 101.26 SUPPLIES 403-7480-535.31-01 (101.26) SUPPLIES 403-7480-535.31-01 43.21 PACIFIC OFFICE EQUIPMENT INC SUPPLIES 403-7480-535.31-01 230.15 PORT ANGELES CITY TREASURER rolodex water for crew- 403-7480-535.31-01 44.99 PUD#1 OF CLALLAM COUNTY MISC PROFESSIONAL SERVICE 403-7480-535.47-10 177.69 SUNSET DO-IT BEST HARDWARE FASTENERS, FASTENING DEVS 403-7480-535.31-01 23.66 HAND TOOLS ,POW&NON POWER 403-7480-535.31-01 24.37 Page 20 of 30 Nov 9, 2016 9:51:07 AM 11/15/2016 E - 26 ' p � A City of Port Angeles City Council Expenditure Report r Between Oct 22, 2016 and Nov 4, 2016 Vendor Description Account Number Amount SUNSET DC7-IT BEST HARDWARE STEAM & HOT WATER FITTING 403-7480-535.31-01 9.75 HARDWARE,AND ALLIED ITEMS 403-7480-535.31-01 73.77 HARDWARE,AND ALLIED ITEMS 403-7480-535.31-01 45.47 SUPPLYWORKS JANITORIAL SUPPLIES 403-7480-535.31-01 85.62 SWAIN'S GENERAL STORE INC SUPPLIES 403-7480-535.31-01 97.08 FOODS: PERISHABLE 403-7480-535.31-01 23.48 JANITORIAL SUPPLIES 403-7480-535.31-01 24.77 THURMAN SUPPLY PIPE FITTINGS 403-7480-535.31-01 11.37 PIPE FITTINGS 403-7480-535.31-01 22.33 SUPPLIES 403-7480-535.31-20 34.66 TNEMEC COMPANY, INC. ACOUST TILE, INSULAT MAT 403-7480-535.31-01 547.42 US BANK-DEBT SVC WIRES FINANCIAL SERVICES 403-7480-582.72-10 69,600.00 FINANCIAL SERVICES 403-7480-582.72-10 384,000.00 FINANCIAL SERVICES 403-7480-592.83-10 16,762.00 FINANCIAL SERVICES 403-7480-592.83-10 39,882.13 FINANCIAL SERVICES 403-7480-592.83-10 82,120.00 VERIZON WIRELESS 10-22 A/C 571136182-00001 403-7480-535.42-10 67.89 Wastewater Division Total: $631,551.51 Public Works-WW/Stormwtr Department Total: $631,551.51 Wastewater Utility Fund Total: $634,138.95 C &J EXCAVATING INC BID SECURITY TRANSMITTAL 404-0000-245.90-10 1,736.27 DEPARTMENT OF REVENUE-WIRES Excise Tax Returns-Sept 404-0000-237.00-00 89.06 Excise Tax Returns-Sept 404-0000-237.10-00 231.42 Division Total: $2,056.75 Department Total: $2,056.75 CENTURYLINK-QWEST 10-05 A/C 36045222451458 404-7538-537.42-10 48.90 10-05 A/C 36045222451458 404-7538-537.42-10 48.53 10-05 A/C 36045281005328 404-7538-537.42-10 48.35 DEPARTMENT OF REVENUE-WIRES Excise Tax Returns-Sept 404-7538-537.49-50 11,241.97 PACIFIC OFFICE EQUIPMENT INC SUPPLIES 404-7538-537.31-01 157.18 SPECTRA LABORATORIES TESTING&CALIBRATION SERVI 404-7538-537.41-50 100.00 WASTE CONNECTIONS, INC BLDG CONSTRUC. SERVICES- 404-7538-537.41-51 328,297.98 ENVIRONMENTAL&ECOLOGICAL 404-7538-537.41-51 1,313.35 ENVIRONMENTAL&ECOLOGICAL 404-7538-537.45-30 5,367.28 ENVIRONMENTAL&ECOLOGICAL 404-7538-582.75-10 34,333.57 Page 21 of 30 Nov 9, 2016 9:51:07 AM 11/15/2016 E - 27 ' p � A City of Port Angeles City Council Expenditure Report r Between Oct 22, 2016 and Nov 4, 2016 Vendor Description Account Number Amount WASTE CONNECTIONS, INC ENVIRONMENTAL&ECOLOGICAL 404-7538-592.83-10 28,445.15 SW-Transfer Station Division Total: $409,402.26 CENTURYLINK-QWEST 10-14 A/C 36045704111998 404-7580-537.42-10 16.56 10-14 A/C 36045708315588 404-7580-537.42-10 1.12 10-14 A/C 36045709683438 404-7580-537.42-10 2.30 10-14 A/C 3604571535571 B 404-7580-537.42-10 1.74 10-14 A/C 36045766840858 404-7580-537.42-10 12.46 10-16 A/C 206T359336570B 404-7580-537.42-10 11.32 DEPARTMENT OF REVENUE-WIRES Excise Tax Returns-Sept 404-7580-537.49-50 13,876.22 HARBOR FREIGHT TOOLS HAND TOOLS ,POW&NON POWER 404-7580-537.31-01 337.08 PUGET SAFETY EQUIPMENT INC JANITORIAL SUPPLIES 404-7580-537.31-01 121.30 SUNSET DO-IT BEST HARDWARE EQUIP MAINT& REPAIR SERV 404-7580-537.31-01 117.06 SUPPLYWORKS AUTO SHOP EQUIPMENT& SUP 404-7580-537.31-01 281.43 JANITORIAL SUPPLIES 404-7580-537.31-01 85.63 SWAIN'S GENERAL STORE INC FIRST AID &SAFETY EQUIP. 404-7580-537.31-01 209.87 WASTE CONNECTIONS, INC ENVIRONMENTAL&ECOLOGICAL 404-7580-537.41-51 55,698.28 Solid Waste-Collections Division Total: $70,772.37 ASPECT CONSULTING, LLC CONSULTING SERVICES 404-7585-537.41-50 11,605.25 EDGE ANALYTICAL TESTING&CALIBRATION SERVI 404-7585-537.41-50 48.00 FERGUSON ENTERPRISES INC PIPE AND TUBING 404-7585-537.31-20 144.76 Solid Waste-Landfill Division Total: $11,798.01 Public Works-Solid Waste Department Total: $491,972.64 Solid Waste Utility Fund Total: $494,029.39 DEPARTMENT OF REVENUE-WIRES Excise Tax Returns-Sept 406-0000-237.00-00 6.42 Division Total: $6.42 Department Total: $6.42 CENTURYLINK-QWEST 10-14 A/C 36045704111998 406-7412-538.42-10 4.14 10-14 A/C 36045708315588 406-7412-538.42-10 0.28 10-14 A/C 36045709683438 406-7412-538.42-10 0.58 10-14 A/C 3604571535571 B 406-7412-538.42-10 0.44 10-14 A/C 36045766840858 406-7412-538.42-10 3.12 10-16 A/C 206T359336570B 406-7412-538.42-10 2.83 CLALLAM CNTY DEPT OF HEALTH TESTING&CALIBRATION SERVI 406-7412-538.41-50 468.00 DEPARTMENT OF REVENUE-WIRES Excise Tax Returns-Sept 406-7412-538.49-50 202.41 EDGE ANALYTICAL ENVIRONMENTAL&ECOLOGICAL 406-7412-538.41-50 262.00 Page 22 of 30 Nov 9, 2016 9:51:07 AM 11/15/2016 E - 28 ' p � A City of Port Angeles City Council Expenditure Report r Between Oct 22, 2016 and Nov 4, 2016 Vendor Description Account Number Amount FASTENAL INDUSTRIAL HAND TOOLS ,POW&NON POWER 406-7412-538.35-01 225.41 HERRERA ENVIRONMENTAL CONSULTING SERVICES 406-7412-538.41-50 7,667.72 CONSULTANTS US BANK-DEBT SVC WIRES FINANCIAL SERVICES 406-7412-592.83-10 6,510.41 Stormwater Division Total: $15,347.34 Public Works-WW/Stormwtr Department Total: $15,347.34 Stormwater Utility Fund Total: $15,353.76 CENTURYLINK-QWEST 10-14 A/C 36045704111998 409-6025-526.42-10 24.84 10-14 A/C 36045708315588 409-6025-526.42-10 1.67 10-14 A/C 36045709683438 409-6025-526.42-10 3.45 10-14 A/C 3604571535571 B 409-6025-526.42-10 2.62 10-14 A/C 36045766840858 409-6025-526.42-10 18.70 10-16 A/C 206T359336570B 409-6025-526.42-10 16.99 CLALLAM CNTY EMS Medic 1 Advisory 409-6025-526.41-50 720.00 GALLS CLOTHING &APPAREL 409-6025-526.20-80 155.62 LIFE ASSIST SALE SURPLUS/OBSOLETE 409-6025-526.31-13 342.56 OLYMPIC AMBULANCE INC HEALTH RELATED SERVICES 409-6025-526.41-50 2,087.76 REIFENSTAHL, PATRICIA FIRST AID &SAFETY EQUIP. 409-6025-526.31-08 250.00 VERIZON WIRELESS 10-15 A/C 442043914-00001 409-6025-526.42-10 298.30 Medic I Division Total: $3,922.51 Fire Department Total: $3,922.51 Medic I Utility Fund Total: $3,922.51 ADVANCED TRAVEL PA Harbor Mtgs-Bloor 413-7481-535.43-10 74.00 CASCADIA LAW GROUP MISC PROFESSIONAL SERVICE 413-7481-535.41-50 900.00 MISC PROFESSIONAL SERVICE 413-7481-535.41-50 6,579.00 MISC PROFESSIONAL SERVICE 413-7481-535.41-50 742.50 MISC PROFESSIONAL SERVICE 413-7481-535.41-50 17,886.49 FOSTER PEPPER PLLC MISC PROFESSIONAL SERVICE 413-7481-535.41-50 45,330.01 INTEGRAL CONSULTING, INC CONSULTING SERVICES 413-7481-535.41-50 20,940.66 WA STATE DEPARTMENT OF ENVIRONMENTAL&ECOLOGICAL 413-7481-535.41-50 4,746.07 ECOLOGY Wastewater Remediation Division Total: $97,198.73 Public Works-WW/Stormwtr Department Total: $97,198.73 Harbor Clean Up Fund Total: $97,198.73 ADVANCED TRAVEL Utility Roundtable-Currie 421-7121-533.43-10 175.75 Page 23 of 30 Nov 9, 2016 9:51:07 AM 11/15/2016 E - 29 ' p � A City of Port Angeles City Council Expenditure Report r Between Oct 22, 2016 and Nov 4, 2016 Vendor Description Account Number Amount ALL WEATHER HEATING & CITY REBATE 421-7121-533.49-86 3,800.00 COOLING CITY REBATE 421-7121-533.49-86 1,650.00 Angeles Composite Technology CITY REBATE 421-7121-533.49-86 12,030.00 CED/CONSOLIDATED ELEC DIST ELECTRICAL EQUIP &SUPPLY 421-7121-533.49-86 910.56 CENTURYLINK-QWEST 10-14 A/C 36045704111998 421-7121-533.42-10 4.14 10-14 A/C 36045708315588 421-7121-533.42-10 0.28 10-14 A/C 36045709683438 421-7121-533.42-10 0.58 10-14 A/C 3604571535571 B 421-7121-533.42-10 0.44 10-14 A/C 36045766840858 421-7121-533.42-10 3.12 10-16 A/C 206T359336570B 421-7121-533.42-10 2.83 CLEAResult CITY REBATE 421-7121-533.49-86 3,227.40 CITY REBATE 421-7121-533.49-86 4,020.24 DAVE'S HEATING &COOLING SVC CITY REBATE 421-7121-533.49-86 800.00 CITY REBATE 421-7121-533.49-86 800.00 CITY REBATE 421-7121-533.49-86 800.00 CITY REBATE 421-7121-533.49-86 3,794.68 GLASS SERVICES CO INC CITY REBATE 421-7121-533.49-86 176.67 CITY REBATE 421-7121-533.49-86 216.00 CITY REBATE 421-7121-533.49-86 30.00 Gregg King REFRESHMENTS 421-7121-533.31-01 73.95 KANDU ENTERPRISE CITY REBATE 421-7121-533.49-86 521.76 MATHEWS GLASS CO INC CITY REBATE 421-7121-533.49-86 1,062.20 CITY REBATE 421-7121-533.49-86 24.99 OFFICE DEPOT SUPPLIES 421-7121-533.31-01 152.56 PENINSULA COLLEGE CITY REBATE 421-7121-533.49-86 502.14 PENINSULA HEAT INC CITY REBATE 421-7121-533.49-86 800.00 CITY REBATE 421-7121-533.49-86 800.00 Conservation Division Total: $36,380.29 Public Works-Electric Department Total: $36,380.29 Conservation Fund Total: $36,380.29 TEK CONSTRUCTION, INC CONSTRUCTION SERVICES,HEA 453-7488-594.65-10 2,448.60 Wastewater Projects Division Total: $2,448.60 Public Works-WW/Stormwtr Department Total: $2,448.60 Wastewater Utility CIP Fund Total: $2,448.60 US BANK-DEBT SVC WIRES FINANCIAL SERVICES 454-7588-592.83-10 161,375.00 Page 24 of 30 Nov 9, 2016 9:51:07 AM 11/15/2016 E - 30 ' p � A City of Port Angeles City Council Expenditure Report r Between Oct 22, 2016 and Nov 4, 2016 Vendor Description Account Number Amount Solid Waste Coll Projects Division Total: $161,375.00 Public Works-Solid Waste Department Total: $161,375.00 Solid Waste Utility CIP Fund Total: $161,375.00 BROWN AND CALDWELL CONSULTING SERVICES 463-7489-594.65-10 10,706.31 TEK CONSTRUCTION, INC CONSTRUCTION SERVICES,HEA 463-7489-594.65-10 129,250.73 CSO Capital Division Total: $139,957.04 Public Works-WW/Stormwtr Department Total: $139,957.04 CSO Capital Fund Total: $139,957.04 ASSOCIATED PETROLEUM FUEL,OIL,GREASE, & LUBES 501.0000.141.20.00 3,907.32 PRODUCTS, INC FUEL,OIL,GREASE, & LUBES 501-0000-141.20-00 4,639.05 DEPARTMENT OF REVENUE-WIRES Excise Tax Returns-Sept 501.0000.237.00.00 148.44 GCR TIRES &SERVICE AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 460.93 AUTO &TRUCK MAINT. ITEMS 501-0000-141.40-00 837.54 AUTO &TRUCK MAINT. ITEMS 501-0000-141.40-00 1,730.44 MASCO PETROLEUM, INC FUEL,OIL,GREASE, & LUBES 501.0000.141.20.00 387.11 NAPA AUTO PARTS AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 24.13 AUTO &TRUCK MAINT. ITEMS 501-0000-141.40-00 63.92 AUTO &TRUCK MAINT. ITEMS 501-0000-141.40-00 2.06 FUEL,OIL,GREASE, & LUBES 501-0000-141.40-00 4.22 O'REILLY AUTO PARTS AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 67.98 OWEN EQUIPMENT AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 544.06 PENINSULA LUBRICANTS AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 190.36 PRICE FORD LINCOLN AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 71.15 SEATTLE AUTOMOTIVE AUTO &TRUCK MAINT. ITEMS 501-0000-141.40-00 109.92 DISTRIBUTING TACOMA DODGE CHRYSLER JEEP AUTO &TRUCK MAINT. ITEMS 501-0000-141.40-00 169.66 TOWN &COUNTRY TRACTOR, INC AUTO &TRUCK MAINT. ITEMS 501-0000-141.40-00 74.26 Division Total: $13,432.55 Department Total: $13,432.55 ARAMARK LAUNDRY/DRY CLEANING SERV 501-7630-548.49-90 63.64 LAUNDRY/DRY CLEANING SERV 501-7630-548.49-90 205.94 ASSOCIATED PETROLEUM FUEL,OIL,GREASE, & LUBES 501-7630-548.32-13 412.14 PRODUCTS, INC BAYVIEW TRANSMISSION AND AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 1,255.23 REPAIR EXTERNAL LABOR SERVICES 501-7630-548.34-02 651.06 Page 25 of 30 Nov 9, 2016 9:51:07 AM 11/15/2016 E - 31 ' p � A City of Port Angeles City Council Expenditure Report r Between Oct 22, 2016 and Nov 4, 2016 Vendor Description Account Number Amount BAYVIEW TRANSMISSION AND EXTERNAL LABOR SERVICES 501-7630-548.34-02 161.25 REPAIR AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 451.61 EXTERNAL LABOR SERVICES 501-7630-548.34-02 138.21 CENTRAL WELDING SUPPLY EXTERNAL LABOR SERVICES 501-7630-548.31-01 132.07 CENTURYLINK-QWEST 10-14 A/C 36045704111998 501-7630-548.42-10 14.49 10-14 A/C 36045708315588 501-7630-548.42-10 0.97 10-14 A/C 36045709683438 501-7630-548.42-10 2.01 10-14 A/C 3604571535571 B 501-7630-548.42-10 1.53 10-14 A/C 36045766840858 501-7630-548.42-10 10.91 10-16 A/C 206T359336570B 501-7630-548.42-10 9.91 FAR-WEST MACHINE & AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 40.98 HYDRAULICS EXTERNAL LABOR SERVICES 501-7630-548.34-02 177.77 AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 74.41 EXTERNAL LABOR SERVICES 501-7630-548.34-02 133.33 FASTENAL INDUSTRIAL AUTO&TRUCK MAINT. ITEMS 501-7630-548.31-01 187.72 HEARTLINE AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 113.77 AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 95.34 LES SCHWAB TIRE CENTER EXTERNAL LABOR SERVICES 501-7630-548.34-02 78.05 LINCOLN INDUSTRIAL CORP AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 34.20 MATCO TOOLS AUTO&TRUCK MAINT. ITEMS 501-7630-548.35-01 111.66 NAPA AUTO PARTS AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 (64.50) AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 42.80 AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 24.75 AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 9.70 OWEN EQUIPMENT AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 1,035.53 AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 193.09 AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 131.19 PORT ANGELES TIRE FACTORY EXTERNAL LABOR SERVICES 501-7630-548.34-02 133.52 EXTERNAL LABOR SERVICES 501-7630-548.34-02 18.37 EXTERNAL LABOR SERVICES 501-7630-548.34-02 132.70 EXTERNAL LABOR SERVICES 501-7630-548.34-02 18.37 EXTERNAL LABOR SERVICES 501-7630-548.34-02 18.37 PRICE FORD LINCOLN AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 16.02 QUALITY 4X4 TRUCK SUPPLY AUTO&TRUCK MAINT. ITEMS 501-7630-548.31-01 13.55 Page 26 of 30 Nov 9, 2016 9:51:07 AM 11/15/2016 E - 32 ' p � A City of Port Angeles City Council Expenditure Report r Between Oct 22, 2016 and Nov 4, 2016 Vendor Description Account Number Amount RICHMOND 2-WAY RADIO AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 89.14 EXTERNAL LABOR SERVICES 501-7630-548.34-02 208.13 AUTO &TRUCK MAINT. ITEMS 501-7630-594.64-10 149.27 EXTERNAL LABOR SERVICES 501-7630-548.34-02 114.90 EXTERNAL LABOR SERVICES 501-7630-594.64-10 624.38 RADIO&TELECOMMUNICATION 501-7630-594.64-10 546.34 RUDDELL AUTO MALL EXTERNAL LABOR SERVICES 501-7630-548.34-02 96.43 RUDY'S AUTOMOTIVE EXTERNAL LABOR SERVICES 501-7630-548.34-02 47.70 AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 224.33 EXTERNAL LABOR SERVICES 501-7630-548.34-02 194.42 EXTERNAL LABOR SERVICES 501-7630-548.34-02 133.55 AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 60.63 EXTERNAL LABOR SERVICES 501-7630-548.34-02 238.48 SNAP-ON TOOLS-CHUGGER AUTO &TRUCK MAINT. ITEMS 501-7630-548.35-01 25.04 DEANE SOUND PUBLISHING INC AUTO&TRUCK MAINT. ITEMS 501-7630-548.44-10 135.95 SUNSET DC7-IT BEST HARDWARE AUTO&TRUCK MAINT. ITEMS 501-7630-594.64-10 7.79 AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 170.72 AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 170.72 AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 9.89 SWAIN'S GENERAL STORE INC AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 109.31 AUTO &TRUCK MAINT. ITEMS 501-7630-548.31-01 6.44 VERIZON WIRELESS 10-22 A/C 571136182-00001 501-7630-548.42-10 13.24 WESTERN STEEL METALS,BARS,PLATES,RODS 501-7630-548.34-02 908.10 WILDER TOYOTA INC AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 6.45 Equipment Services Division Total: $10,573.01 Public Works-Equip Svcs Department Total: $10,573.01 Equipment Services Fund Total: $24,005.56 CANON USA, INC OFFICE MACHINES&ACCESS 502-2081-518.45-31 108.66 OFFICE MACHINES&ACCESS 502-2081-518.45-31 116.84 OFFICE MACHINES&ACCESS 502-2081-518.45-31 124.85 OFFICE MACHINES&ACCESS 502-2081-518.45-31 138.86 OFFICE MACHINES&ACCESS 502-2081-518.45-31 162.22 OFFICE MACHINES&ACCESS 502-2081-518.45-31 180.55 OFFICE MACHINES&ACCESS 502-2081-518.45-31 180.55 Page 27 of 30 Nov 9, 2016 9:51:07 AM 11/15/2016 E - 33 ' p � A City of Port Angeles City Council Expenditure Report r Between Oct 22, 2016 and Nov 4, 2016 Vendor Description Account Number Amount CANON USA, INC OFFICE MACHINES&ACCESS 502-2081-518.45-31 181.84 OFFICE MACHINES&ACCESS 502-2081-518.45-31 195.83 OFFICE MACHINES&ACCESS 502-2081-518.45-31 195.83 OFFICE MACHINES&ACCESS 502-2081-518.45-31 195.83 OFFICE MACHINES&ACCESS 502-2081-518.45-31 226.64 OFFICE MACHINES&ACCESS 502-2081-518.45-31 244.97 OFFICE MACHINES&ACCESS 502-2081-518.45-31 275.64 OFFICE MACHINES&ACCESS 502-2081-518.45-31 292.74 OFFICE MACHINES&ACCESS 502-2081-518.45-31 310.95 OFFICE MACHINES&ACCESS 502-2081-518.45-31 351.55 OFFICE MACHINES&ACCESS 502-2081-518.45-31 365.51 OFFICE MACHINES&ACCESS 502-2081-518.45-31 663.41 OENTURYLINK-QWEST 10-14 A/O 36045704111998 502-2081-518.42-10 18.63 10-14 A/O 36045708315588 502-2081-518.42-10 1.25 10-14 A/O 36045709683438 502-2081-518.42-10 2.59 10-14 A/O 3604571535571 B 502-2081-518.42-10 1.96 10-14 A/O 36045766840858 502-2081-518.42-10 14.02 10-16 A/O 206T359336570B 502-2081-518.42-10 12.74 DUNN, RICKY J DATA PROD SERV&SOFTWARE 502-2081-518.41-50 716.67 DATA PROD SERV&SOFTWARE 502-2081-518.41-50 1,663.32 KNOWBE4 DATA PROD SERV&SOFTWARE 502-2081-518.48-02 5,379.86 Information Technologies Division Total: $12,324.31 NORDISK SYSTEMS, INC COMPUTER HARDWARE&PERIPHE 502-2082-594.65-10 354,815.14 COMPUTER SOFTWARE FOR MIN 502-2082-594.65-10 40,513.78 CONSULTING SERVICES 502-2082-594.65-10 42,248.99 DATA PROD SERV&SOFTWARE 502-2082-594.65-10 30,812.87 IT Capital Projects Division Total: $468,390.78 Finance Department Total: $480,715.09 Information Technology Fund Total: $480,715.09 AWO EMPLOYEE BENEFITS TRUST L1 Med/Vis Premiums 503-1631-517.46-34 5,898.27 Life Insurance 503-1631-517.46-32 1,661.65 LTD 503-1631-517.46-31 4,376.09 Med/Den/Vis Premiums 503-1631-517.46-30 240,247.57 REDACTED Disability Board-October 503-1631-517.46-35 7.08 Disability Board-October 503-1631-517.46-35 20.00 Page 28 of 30 Nov 9, 2016 9:51:07 AM 11/15/2016 E - 34 ' p � A City of Port Angeles City Council Expenditure Report r Between Oct 22, 2016 and Nov 4, 2016 Vendor Description Account Number Amount REDACTED Disability Board-October 503-1631-517.46-35 37.86 Disability Board-October 503-1631-517.46-35 1,286.32 REIMBURSE MEDICARE-OOT 503-1631-517.46-35 104.90 REIMBURSE MEDICARE-OCT 503-1631-517.46-35 104.90 REIMBURSE MEDICARE-OCT 503-1631-517.46-35 104.90 REIMBURSE MEDICARE-OCT 503-1631-517.46-35 104.90 REIMBURSE MEDICARE-OCT 503-1631-517.46-35 104.90 REIMBURSE MEDICARE-OCT 503-1631-517.46-35 104.90 REIMBURSE MEDICARE-OCT 503-1631-517.46-35 104.90 REIMBURSE MEDICARE-OCT 503-1631-517.46-35 104.90 REIMBURSE MEDICARE-OCT 503-1631-517.46-35 104.90 REIMBURSE MEDICARE-OCT 503-1631-517.46-35 104.90 REIMBURSE MEDICARE-OCT 503-1631-517.46-35 104.90 REIMBURSE MEDICARE-OCT 503-1631-517.46-35 104.90 REIMBURSE MEDICARE-OCT 503-1631-517.46-35 115.40 REIMBURSE MEDICARE-OCT 503-1631-517.46-35 121.80 Reimburse Medicare-Oct 503-1631-517.46-35 121.80 REIMBURSE MEDICARE-OCT 503-1631-517.46-35 121.80 REIMBURSE MEDICARE-OCT 503-1631-517.46-35 532.80 Other Insurance Programs Division Total: $255,807.24 DEPARTMENT OF LABOR& CONSULTING SERVICES 503-1661-517.49-50 119,710.88 INDUSTRIES Worker's Compensation Division Total: $119,710.88 Self Insurance Department Total: $375,518.12 Self-Insurance Fund Total: $375,518.12 AWC EMPLOYEE BENEFITS TRUST Retiree Premiums 602-6221-517.46-35 2,280.92 REDACTED Disability Board-October 602-6221-517.46-35 9,462.88 REIMBURSE MEDICARE-OCT 602-6221-517.46-35 104.90 REIMBURSE MEDICARE-OCT 602-6221-517.46-35 104.90 REIMBURSE MEDICARE-OCT 602-6221-517.46-35 104.90 Fireman's Pension Division Total: $12,058.50 Fireman's Pension Department Total: $12,058.50 Firemen's Pension Fund Total: $12,058.50 AFLAC AFLAC SUPPLEMENTAL INSURA 920-0000-231.53-10 2,147.70 PAYROLL SUMMARY 920-0000-231.53-11 173.08 Page 29 of 30 Nov 9, 2016 9:51:07 AM 11/15/2016 E - 35 ' p � A City of Port Angeles City Council Expenditure Report r Between Oct 22, 2016 and Nov 4, 2016 Vendor Description Account Number Amount AFLAC PAYROLL SUMMARY 920-0000-231.53-12 916.10 CHAPTER 13 TRUSTEE Case#14-14948 920-0000-231.56-90 794.00 EMPLOYEES ASSOCIATION PAYROLL SUMMARY 920-0000-231.55-30 580.00 EMPOWER-P/R WIRE PAYROLL SUMMARY 920-0000-231.52-20 17,547.69 FEDERAL PAYROLL TAX PAYROLL SUMMARY 920-0000-231.50-10 68,136.16 FICA/MEDICARE PAYROLL TAX PAYROLL SUMMARY 920-0000-231.50-20 81.60 PAYROLL SUMMARY 920-0000-231.50-20 92.12 PAYROLL SUMMARY 920-0000-231.50-20 70,694.81 GUARANTEED EDUCATION PAYROLL SUMMARY 920-0000-231.56-95 122.00 TUITION ICMA-P/R WIRES PAYROLL SUMMARY 920-0000-231.52-10 16,749.41 LEOFF P/R Deductions 920-0000-231.51-21 7.64 PAYROLL SUMMARY 920-0000-231.51-21 25,586.12 OFFICE OF SUPPORT PAYROLL SUMMARY 920-0000-231.56-20 276.92 ENFORCEMENT PERS PAYROLL SUMMARY 920-0000-231.51-10 1,403.38 PAYROLL SUMMARY 920-0000-231.51-11 13,489.76 PAYROLL SUMMARY 920-0000-231.51-12 92.27 PAYROLL SUMMARY 920-0000-231.51-12 104.17 PAYROLL SUMMARY 920-0000-231.51-12 59,612.74 TEAMSTERS LOCAL 589 PAYROLL SUMMARY 920-0000-231.54-10 1,984.00 UNITED WAY (PAYROLL) PAYROLL SUMMARY 920-0000-231.56-10 478.83 VOLUNTEER FIRE ASSOCIATION PAYROLL SUMMARY 920-0000-231.55-20 18.00 WSCFF/EMPLOYEE BENEFIT PAYROLL SUMMARY 920-0000-231.53-20 1,575.00 TRUST Division Total: $282,663.50 Department Total: $282,663.50 Payroll Clearing Fund Total: $282,663.50 Total for Checks Dated Between Oct 22,2016 and Nov 4,2016 $3,855,817.94 Page 30 of 30 Nov 9, 2016 9:51:07 AM 11/15/2016 E - 36 WIMP"NIOR/T NGELES IU�=- W A S H I N G T O N, U. S. A. Off ..... A""' """"""' CITY COUNCIL MEMO DATE: November 15, 2016 To: City Council FROM: WILLIAM BLOOR,CITY ATTORNEY SUBJECT: Harbor Cleanup Process -Anchor QEA -Amendment to Exhibit C,Work Order No. 2 Summary: On December 11, 2013 the City and other members of the Wester Harbor PLP group entered into an Environmental Services Agreement with Anchor QEA. The purpose was to provide initial technical analysis regarding Natural Resource Damage (NRD) issues in the harbor. The initial analysis has been completed, and the harbor group has determined it is appropriate to continue with the next steps in investigating NRD issues. The proposed Amendment to Exhibit C increases the scope of work and funding needed to develop and document options for NRD remediation projects. Funding: We expect that all, or almost all, of the costs incurred for this Amendment will be paid by insurance. Those costs not covered by insurance will be covered by the existing harbor surcharge fund balance. Recommendation: Authorize the City Manager to sign the attached Amendment to Exhibit C, Work Order No. 2 on behalf of the City and to approve minor modifications to the Work Order as needed. Background/Analysis: On December 11,2013,the City entered into an Environmental Services Agreement with the Western Harbor PLP Group and Anchor QEA. Exhibit C to the Environmental Services Agreement set out Work Order No. 1 which was to develop a Work Plan on behalf of the group. The City's share of the funding needed for that initial work was $7,929.75, and the agreement was signed by City Manager Dan McKeen under his contracting authority. The proposed Amendment to the Environmental Services Agreement Exhibit C authorizes Work Order No. 2 which, added to the scope of work the development of NRD restoration options and increases the funding needed to $90,416. The City's one-fourth portion of this amount is $22,604, which increases the total amount of the Anchor QEA Agreement to $30,533.75. 11/15/2016 E - 37 Funding Overview: Council has previously authorized $1,200,000 for the City's share of the REFS project. Funding initially came through a Harbor Study Surcharge collected on the monthly utility bill. The City ended that surcharge effective October 1, 2014. The City has also been receiving payments from insurance companies who previously provided liability insurance coverage to the City. Collectively, those sources fully cover the funding needed for this Amendment to Exhibit C,Work Order No.2. We expect that all,or almost all, of the costs incurred for this Amendment will be paid by insurance. 11/15/2016 E - 38 AMENDMENT TO EXHIBIT C Environmental Services Agreement between Western Port Angeles Harbor Group and Anchor QEA, LLC WORK ORDER NO. 2 This Work Order No. 2 is to develop and document promising options for Natural Resource Damage (NRD) restoration in Western Port Angeles Harbor (West Harbor) on behalf of the Western Port Angeles Harbor(WPAH) Group. The WPAH Group consists of the Port of Port Angeles, City of Port Angeles,Nippon Paper Industries USA Co., Ltd., Merrill&Ring, Inc.,and Georgia-Pacific LLC (Clients). This is a Work Order as defined in,and issued pursuant to, Section 2(a) of the Agreement (as defined below). Collectively,the Clients and Anchor QEA are parties to an Environmental Services Agreement dated as of December 11, 2013 (as at any time amended,restated, supplemented or otherwise modified (the"Agreement"). The Project described in this Work Order shall be governed in all respects by the terms and conditions set forth in the Agreement, except to the extent that such terms and conditions are supplemented or otherwise modified by this Work Order as permitted under the Agreement. Each capitalized term used and not otherwise defined herein shall have the meaning ascribed to such term in the Agreement. This Work Order shall be effective as of the date executed by Anchor QEA and Clients. DESCRIPTION OF WORK Task 1: Development of Natural Resource Damage Restoration Options Anchor QEA will develop promising options for NRD restoration in the West Harbor to help facilitate a combined Comprehensive Environmental Response, Compensation, and Liability Act (CERCLA) and Washington State Model Toxics Control Act (MTCA)NRD settlement between the Clients and federal,tribal, and state NRD trustees (collectively the"Trustees"). Restoration-based settlement may also be able to take advantage of efficiencies resulting from coordinating the NRD process with the ongoing MTCA remedial investigation/ feasibility study (RI/FS). Work Order No. 2 includes the following tasks: Pr ivilged and Confidential Attorney Work Product Prela,ored at Request of Counsel 11/15/2016 E - 39 Amendment to Exhibit C Environmental Services Agreement Work Order No.2 Page.2 • Develop up to 5 preliminary options for potentially cost-effective NRD restoration actions in existing wood debris areas adjacent to the southern shoreline of Ediz Hook, in the Lagoon, and in other areas aligned with FS cleanup alternatives • Review other potential West Harbor NRD restoration options as may be proposed by the Clients • Summarize regional restoration case studies to refine habitat equivalency analysis (HEA) parameters for evaluation of the more promising NRD restoration options • Develop preliminary implementation cost ranges for the more promising NRD restoration options • As directed by the Clients, evaluate and refine promising NRD restoration options collaboratively with Trustee technical representatives to identify the most cost- effective and implementable approach(es) In performing this work,Anchor QEA will coordinate with the Clients'NRD technical consultants, and will provide periodic verbal and e-mail progress reports to the Clients, also proposing next steps to the Clients to continue progress on a possible restoration-based NRD settlement. Depending on the progress of this work, a subsequent Work Order No. 3 will be proposed to the Clients to further refine and/or document the proposed West Harbor NRD restoration project, as appropriate. Task 2: Documentation of Recommended Restoration Option Once the most cost-effective and implementable approach(es)for NRD restoration in the West Harbor are identified as described in Task 1, Anchor QEA will prepare a NRD feasibility study(FS) that documents the recommended restoration option. The NRD FS will be prepared collaboratively with the Trustee technical representatives,following review and direction provided by the Clients, and is intended as an appendix to the anticipated NRD settlement Consent Decree. BUDGET AND SCHEDULE The estimated budget this Work Order No. 2, including meetings the Clients and Trustee technical representatives, is $90,416. The budget breakdown is provided in Table 1 below.. Work is anticipated to begin in October 2016 and continue for approximately the next 12 months, coordinated with related RI/FS activities. 'rh4CeWed and t wfidential Attorney Work Product Prepared at Request of Counsel 11/15/2016 E - 40 Amendment to Exhibit C Environmental Services Agreement Work Order No.2 Page 3 Table 1 Cost Estimate Task 1 li/,/iii%%11 r/ a %///��.///.��„r%��/��ilf Task I�, r� r Billing Task Task Total Total Labor Categories Rate 1 2 Hours Dollars Principal 54 72 126 $ 29,610 Manager �� 60 84 144 $ 27,792 1 SeniorStaff 78 54. 132 $ 22,572 Staff 3 % / ,! 20 12 32 $ 4,832 Total Hours 212 222 434 Total Labor $ 40,628 $ 44,178 $ 84,806 Expenses $ 2,550 $ 2,550 $ 5,100 Markup $ 255 $ 255 $ 510 TOTAL COSTS $ 43,433 $ 46,983 $ 90,416 Privileged and Confidential Attorney Work Product Prepared at Request of Counsel 11/15/2016 E - 41 Amendment to Exhibit C Environmental Services Agreement Work Order No.2 Page 4 SIGNATURES CLIENTS: CONTRACTOR: ._ cert of Port Anae es Anchor OEA,LLC Karen Goschen Clay Patmont Executive Director Partner October, ,m, ,2016 October 17,2016 —City of Po_qAngt1vA Dan McKeen City Manager October ,2016 Nippon Paver Industries USA Co. Lt Paul Perlwitz Environmental Manager October ,2016 Cha-P Shannon Johnson Manager,Environmental Engineering October ,2016 Merrill&Ring.Inc. Norm Schaaf Vice President/Timberlands and Administration October ,2016 Privileged and Confidential—Attorney Work Product Prepared at Request of Counsel 11/15/2016 E - 42 WIMP"NIOR/T NGELES IU�=- W A S H I N G T O N, U. S. A. Off ..... A""' """"""' CITY COUNCIL MEMO DATE: November 15, 2016 To: CITY COUNCIL FROM: ABBI FOUNTAIN,HUMAN RESOURCES MANAGER BYRON OLSON,CHIEF FINANCIAL OFFICER SUBJECT: City of Port Angeles participation in WCIA Deductible Program—Decrease deductible from $100,000 to $50, 000 Summary: Currently the City, as a participant of the Washington Cities Insurance Authority's (WCIA) Deductible Program, has a per occurrence deductible of$100,000 for the Liability Joint Protection Program. Based on claim history over the last few years, the City is looking to reduce the deductible to $50,000. Funding: The change in premium for 2017 will increase approximately $60,000 however, based on historical claims, the City will likely recognize significant savings. Recommendation: Staff recommends the City Council approve the City Manager to sign the Memorandum of Understanding between WCIA and the City of Port Angeles. Background/Analysis: The City of Port Angeles has maintained a liability deductible of$100,000 for several years. The WCIA Liability Joint Protection Program includes coverage for auto liability, general liability, police liability, errors or omission liability, employment practices liability, employee benefit liability and stop-gap liability. During the last four years, the City has been exposed to multiple claims that have reached or have the potential to reach the $100,000 deductible, most of these claims have or have the potential to have an adverse financial impact to the General Fund. WCIA provided an assessment comparison for the years 2011 through 2015 that included the dollar amount of claims per year and the City determined it would be financially responsible for the City to reduce its financial risk and exposure by decreasing the deductible from $100,000 to $50,000. 11/15/2016 E - 43 Funding Overview: The change in premium for 2017 will increase approximately $60,000, however, based on historical claims, the City will likely recognize significant savings. This increase is included in the 2017 budget. Additionally, most cities that participate in the WCIA Deductible Program have a deductible of $50,000 or less. 11/15/2016 E - 44 Memorandum of Understanding This Memorandum of Understanding (Memorandum)is made and entered this day by and between the City of Port Angeles and Washington Cities Insurance Authority, (WCIA) to clarify Port Angeles and WCIA responsibilities under the WCIA Deductible program. Port Angeles, as a current member of WCIA,has qualified and has exercised its option to participate in the Deductible Program and will maintain a$50,000 deductible level per occurrence. This Memorandum takes precedence over any other Memorandum of Understanding in effect between WCIA and Port Angeles regarding claims administration and the payment of claims or losses up to $50,000 occurring on or after January 1, 2017, with the exception of the WCIA Joint Protection Program. L CLAIMS ADMINISTRATION During the period or periods of Port Angeles'participation in the Deductible Program, WCIA shall continue to represent and act for Port Angeles in matters pertaining to the automobile, errors & omissions,police and general liabilities of Port Angeles,including the following: A. Receive notice of and create files on each claim reported and maintain these files for Port Angeles. Each claim file shall be maintained on a current basis to reflect liabilities,value,recommended disposition, and desirability of risk. B. Investigate all claims submitted to WCIA by Port Angeles to determine their liability and settlement value. C. Request timely payment to WCIA,in accord with payment procedures established herein. Port Angeles will be wholly responsible for providing payment as may be required for any claims assessed against it,up to $50,000 per occurrence, and/or in excess of or upon exhaustion of WCIA liability coverage. D. Maintain and provide Port Angeles pertinent data on all claim payments. E. Promptly report to Port Angeles the status of claims in a timely manner. II. PAYMENT OF CLAIMS A. Port Angeles shall at all times provide funds to WCIA adequate for the payment of qualified claims or losses and of allocated loss expenses within Port Angeles $50,000 per occurrence deductible to a Deductible Fund(Fund)managed by WCIA. For this purpose, allocated loss expenses shall mean all costs, charges or expenses of third parties,incurred by WCIA,its agents or its employees,which are properly chargeable to a qualified claim or loss including,without limitation, court costs, fees and expenses of defense attorneys,independent investigators, experts and witnesses, and fees for obtaining diagrams,reports, documents and photographs. B. Port Angeles agrees to maintain the Fund of$25,000 currently in place. WCIA will periodically analyze the sufficiency of this amount and may require Port Angeles to adjust the deposit amount to more accurately represent cash flow demands placed upon the Fund. 1 11/15/2016 E - 45 C. WCIA will provide Port Angeles with monthly reports detailing all expenditures charged to this Fund. Port Angeles will have ten(10)working days from the date of this notification to reimburse the Fund to its required deposit level, as established in clause B above,by wiring funds to WCIA's bank account. D. In the event that the Fund is impacted by an unusually large volume of current or pending claims or expenses, and upon special notice from WCIA detailing the nature of this unusual demand and the amounts thereof,Port Angeles will wire transfer the requested amount within ten (10) days to avoid the possibility of a negative balance in the Fund. E. It is expressly understood that WCIA shall not be required to advance its own funds to pay losses, allocated loss expenses or banking charges within the Deductible level, or to perform any services hereunder if Port Angeles fails to provide adequate funds as herein set forth. F. Reimbursement of the Fund not received within ten(10) days of written notification will be charged a finance fee of 1 %. III. TERM This Memorandum of Understanding shall become effective on January 1, 2017 for all claims or losses occurring on or after January 1, 2017 and shall continue to be in force as long as Port Angeles continues as a WCIA member participating in the Deductible program. IV. GENERAL PROVISIONS A. WCIA shall continue to have full authority to negotiate and settle claims within Port Angeles' deductible level, and up to WCIA coverage limits without prior approval from Port Angeles. WCIA,where possible, shall review all claims with Port Angeles prior to settlement. B. WCIA shall continue to have full authority to appoint and retain defense attorneys to defend Port Angeles on any claim or lawsuit tendered to WCIA under this Memorandum and to control the defense of said claims or lawsuits. C. All claims and related files generated by WCIA as a result of its activity under this Memorandum shall remain at all times the property of WCIA. All such files will be available at WCIA offices for review and inspection by agents of Port Angeles. D. It is understood and agreed by the parties that a claim has occurred when the incident, accident or event giving rise to the claim has occurred. The fact that the claimant may not report the claim until some subsequent time or that Port Angeles might not report it to WCIA until some subsequent time does not change the meaning of when the claim occurred for purposes of this Memorandum. Any claim that occurs during 2 11/15/2016 E - 46 a coverage year in which Port Angeles is a participant in the Deductible program shall be administered and handled by WCIA per the provisions of this memorandum. E. Nothing in this Memorandum changes, alters or relieves WCIA or Port Angeles of their duties and obligations as set forth in the WCIA Interlocal signed by all member cities of WCIA, or the Bylaws, Joint Protection Program and Coverage Document that was approved by the membership. F. Any changes in deductible status or levels cannot be implemented until the conclusion of the calendar/fiscal/coverage year. G. Port Angeles shall keep the Fund replenished until all claims covered under this Memorandum have been fully resolved or release WCIA from any further liability to administer, defend or pay said claims within the deductible layer. WASHINGTON CITIES INSURANCE AUTHORITY Ann Bennett, Executive Director Date CITY OF PORT ANGELES Authorized Signature Date EL/Port Angeles MOU 3 11/15/2016 E - 47 IMORT .; NGELES W A S H I N G T O N, U. S. A. .... CITY COUNCIL MEMO DATE: November 15, 2016 To: City Council FROM: CRAIG FULTON,P.E.,DIRECTOR OF PUBLIC WORKS&UTILITIES SUBJECT: Stormwater Education and Outreach Services Interlocal Agreement with Kitsap County Summary: The City of Port Angeles Western Washington Phase 11 Municipal Stormwater NPDES Permit (Permit)requires the City provide stormwater education and outreach. The proposed Interlocal Agreement with Kitsap County will allow the City to more economically satisfy the Permit requirements. The program brings together a consortium of stormwater permit jurisdictions on the Olympic Peninsula, and leverages Kitsap County staff to develop effective outreach programs and literature that can be used in common by the group (the West Sound Stormwater Outreach Group). The City has successfully used agreements with Kitsap County in 2012 and 2014 to meet its Permit requirements. Funding: The agreement for $11,474 per year will be funded by the Stormwater Utility, and the 2017 Stormwater budget includes funding to cover this activity. The 3 year agreement has a total not to exceed amount of$34,422 for the years 2017 through 2019. Recommendation: Approve and authorize the City Manager to sign the 3 year Interlocal Agreement with Kitsap County in an annual amount not to exceed $11,474 and a total amount not to exceed $34,422, and to make minor modifications to the agreement, as necessary Backeround/Analysis: The Phase II Municipal Stormwater Permit requires the City to continue to conduct stormwater education and outreach activities related to reducing behaviors that cause or contribute to stormwater pollution. In 2012 and 2014 the City entered into Interlocal Agreements with Kitsap County to more effectively meet its education and outreach permit requirements. This new Interlocal Agreement with Kitsap County will allow the City to continue to meet its education and outreach permit requirements. The program brings together a consortium of stormwater permit jurisdictions on the Olympic Peninsula including unincorporated Kitsap County, Bremerton,Port Orchard,Poulsbo, Gig Harbor, and Bainbridge Island, each of which has an individual Interlocal Agreement with Kitsap County. It leverages Kitsap County staff to develop effective outreach programs and literature that can be used in common by the group. Combining the resources, expertise, and grant potential of Kitsap County provides a N:ACCOUNCIL\FINAL\Stormwater Education Interlocal Agreement 2017.doc 11/15/2016 E - 48 November 15,2016 City Council Re: Stormwater Education Interlocal Agreement 2017 Page 2 more economical resource and capability that will enhance the City's public outreach to our Port Angeles customers. The Interlocal Agreement objectives mirror the Permit requirements and include 1) developing and adhering to an annual work plan, 2)build on past year's successes by maintaining elevated awareness levels and environmentally positive behavior trends, 3) select one new positive behavior and target audience, 4) design or adopt a social marketing campaign with built-in evaluation protocols for the highest-priority behavior, 5)implement the social marketing campaign, 6)implement additional campaigns as resources and group consensus permit, 7)use adaptive management to refine the programs, 8)represent the West Sound Stormwater Outreach group by participating in larger regional stormwater outreach efforts, and 9) track and maintain records of activities and publish an annual summary that is suitable for use in required NPDES Permit reporting. It is to the City's benefit to join this coalition, as the City does not have the engineering or social marketing staff or expertise to achieve these NPDES requirements. The City would be required to hire additional staff or hire consultants on our own rather than spreading costs across several municipalities. The annual costs are summarized in the table below: Summary of Interlocal Agreement annual costs Population Relative Annual Cost per Jurisdiction Estimate for 2015 (OEM) Population Jurisdiction Unincorporated KC 171,940 60.1% $72,081 Bremerton 39,410 13.8% $18,171 Bainbridge Island 23,390 8.2% $12,306 Port Angeles 19,140 6.7% $11,474 Port Orchard 13,510 4.7% $9,074 Poulsbo 9,950 3.5% $9,421 Gig Harbor 8,555 3.0% $7,986 TOTAL 285,895 100.0% $140,513 Funding Overview: The agreement for$11,474 per year will be funded by the Stormwater Utility, and the 2017 Stormwater Budget includes funding to cover this activity. The 3 year agreement has a total not to exceed amount of$34,422 for the years 2017 through 2019. 11/15/2016 E - 49 11 F ORT NGELES IU�'-- WASH I N G T O N, U. S. A. �. ,. „„,.....1 muum” CITY COUNCIL MEMO DATE: November 15, 2016 To: City Council FROM: KEN DUBUC,FIRE CHIEF SUBJECT: Grant Acceptance Summary: The Fire Department is the successful recipient of a $12,000 Washington State Department of Natural Resources (DNR)Phase 11 Wildland Firefighting Suppression grant. This grant funding will help to offset the purchase price of a new mini-pumper that the Fire Department is currently having built. Delivery of the new vehicle will be in Spring of 2017. Funding: There is a 100%match requirement for this grant. The grant match will come from the funds already set aside for the purchase of the vehicle in 2017. No new funding is required in order to accept this grant. Recommendation: City Council to approve acceptance of a $12,000 Department of Natural Resources grant to assist with the purchase of a new mini-pumper for the Fire Department. Background/Analysis: In August of 2016, Council approved the purchase of a new mini- pumper fire engine. The purchase of this new vehicle is part of the plan to meet the Washington State Surveying and Rating Bureau (WSRB)requirement to maintain the City's "4" fire insurance rating. The plan calls for the construction a new 1500 gallon-per-minute mini-pumper. This new mini-pumper will also provide an entirely new wildland firefighting capability for the Fire Department. In order to assist with the funding for this new fire engine, the Department applied for- and has been the successful recipient of- a $12,000 grant from DNR. This grant will be used to directly offset part of the purchase price of the new fire engine. Funding Overview: There is a 100% match requirement for this grant. The grant match will come from the funds already set aside for the purchase of the vehicle in 2017. No new funding is required in order to accept this grant. 11/15/2016 E - 50 WIMP"NIOR/T NGELES IU�=- W A S H I N G T O N, U. S. A. Off ..... A""' """"""' CITY COUNCIL MEMO DATE: November 15, 2016 To: City Council FROM: BYRON W.OLSON,CHIEF FINANCIAL OFFICER SARINA CARRIZOSA,BUDGET OFFICER SUBJECT: 2017 Budget Summary: The City of Port Angeles is required by RCW 35A.33.070 to hold a public hearing on the budget. There will be a brief presentation on the City Manager's Recommended Budget for 2017, followed by a public hearing. The 2017 Budget has been available for citizen review on-line, at the library, and through the City Clerk's Office since October 20, 2016. Funding: The 2017 Citywide Budget is set at $113,475,850 and is balanced. Recommendation: It is recommended the Council: 1) Open the Public Hearing on the 2017 Budget; 2) Continue the Public Hearing to the December 6th Council meeting; 3) Conduct first reading of 2017 Budget Ordinance and continue to December 61h. Background/Analysis: State law requires that we provide a balanced budget for Council review no later than November 1st of each fiscal (calendar) year. For the 2017 Budget, we met that goal by delivering a budget to Council on October 20, 2016. To help prepare for the budget development and review process, we have conducted a number of workshops for Council that focused on both the status of the 2016 Budget (including Budget Amendments 41 and 42) and the issues facing the City in the development of the 2017 City Manager Recommended Budget. The changes from the Preliminary Budget (presented October 25th) to the Final Budget (presented tonight) are outlined in an attachment to this memo. These changes were primarily the result of changes in the timing of capital projects (projects carried 11/15/2016 F - 1 City Council Memo—2017 Budget November 15,2016 Pa ere 12 over from 2016 to 2017). Also included are the Lodging Tax Advisory Committee recommendations approved by Council at the November 1, 2016 meeting. Achieving a balanced budget for 2017 was possible due to the efforts of Council in the financial policies and priority setting process; along with focusing on Council goals and staff Budget initiatives. In addition, the City Manager directed that staff focus on developing a sustainable budget that the City could afford going into 2017 and beyond while maintaining the City's assets and continuing to build the City. To further the development of a sustainable budget beyond 2017, the City will continue on the strategic long-range financial planning process. That process has helped lay out a roadmap for the price of government that is affordable by our constituents as well as the programs and services we need to deliver to make Port Angeles the best place to live, work and play. Staff is requesting that the Public Hearing tonight be continued until the regular meeting on December 6th to allow for additional public input on the 2017 City Manager Recommended Budget. Funding Overview: The 2017 Citywide Budget is set at $113,475,850 and is balanced. Attachments: • List of Changes for 2017 Final Budget • 2017 Budget Ordinance • Exhibit A 11/15/2016 F - 2 City Council Memo(Attachment)-2017 Budget Changes for Final Budget November 15,2016 2017 BUDGET-CHANGES FOR FINAL ACCOUNT • • FOR FINAL BUDGET 101 1430 557 4150 - 1 368,500 1 1 Council approved LTAC recommendation increase TOTAL •D •• 172 2310 559 5201 - (84,000) City match for grant to come from reserves TOTAL ••• 310 7930 331 2020 408,500 - TR0209 Move Race Street Design from 2016 310 7930 333 2010 200,000 - TRO114 Move Hill St. Development from 2016 310 7930 595 6510 - 472,300 1 TR0209 Move Race Street Design from 2016 TOTAL CAPITAL PROJECTS 608,500 472,300 403 9998 597 5881 - 1 (1,070,000) 1 Eliminate transfer to capital TOTAL • • ••• 501 7630 594 6410 - 159,000 1 1 Light ops Vehicle/Parks bucket truck from 2016 TOTAL • ••• 413 7481 369 4000 661,900 1 - I Increase in expected insurance reimbursements TOTAL :• • ••• 453 7488 594 6510 (125,000) Pump station#5 moved to 2018 453 7488 594 6510 (45,000) 5th St.Sewer cancelled 453 7488 594 6510 (160,000) WW0316 Move CSO 6&7 to fund 463 453 7488 594 6510 (110,000) WW1015 Move Inline grinder to fund 463 453 1 7488 594 6510 (630,000) 1 Pump Station#3 moved to 2018 453 9998 397 1081 (1,070,000) 1 Eliminate transfers from Operations TOTAL • • •••) (1,070,000 463 7489 594 6510 160,000 1 WW0316 I Move CSO 6&7 from 453 463 7489 594 6510 110,000 WW1015 Move In-line grinder from 453 TOTAL • • ••• TOTAL ALL FUNDS 200,400 (870,200) 11/15/2016 F - 3 ORDINANCE NO. AN ORDINANCE of the City of Port Angeles, Washington, adopting the 2017 budget for the fiscal year ending December 31, 2017. WHEREAS, the City Manager of the City of Port Angeles completed and placed on file with the City Clerk an estimate of the amount of the moneys required to meet the public expenses, reserve funds, and expenses of government of the City included in the 2017 City Manager recommended budget for the fiscal year ending December 31, 2017, as attached hereto as Exhibit"A"; and WHEREAS, a notice was published that the City Council would meet and hold public hearings at the hour of 6:30 p.m., in the Council Chambers of Port Angeles City Hall, on Tuesday, November , 2016, and Tuesday, December , 2016, for the purpose of making and adopting a budget for fiscal year 2017 and giving taxpayers within the limits of the City of Port Angeles an opportunity to be heard upon said budget; and WHEREAS, the City Council did meet at said times and place and did then consider the matter of said proposed budget, NOW, THEREFORE, the City Council of the City of Port Angeles, Washington, do ordain as follows: Section 1. The budget for the City of Port Angeles, Washington, for the year 2017 is hereby adopted at the fund level in its form and content as set forth in the document entitled "City of Port Angeles, Washington 2017, Budget," a copy of which is on file in the Office of the City Clerk, and which is incorporated herein by this reference. -1- 11/15/2016 F - 4 Section 2. Estimated resources for each separate fund of the City of Port Angeles, and aggregate expenditures for all such funds for the year 2017 are set forth in summary form in Exhibit A that is attached hereto, and are hereby appropriated for expenditure at the fund level during the year 2017. Section 3. For the 2017 calendar year, the amount appropriated in the budget for each of the Funding Agreements entered into between the City and the Port Angeles Fine Arts Center, Feiro Marine Life Center, and United Way of Clallam County shall be one-half (1/2) of the amount appropriated in 2016. Section 4. The City Clerk is hereby directed to keep on file the budget referred to in Section 2 above and to transmit a complete copy of the final budget to the Division of Municipal Corporations in the Office of the State Auditor and to the Association of Washington Cities. Section 5. The City Clerk and the codifiers of this ordinance are authorized to correct scrivener's/clerical errors, references, ordinance numbering, section/subsection numbers and any references thereto. Section 6. This Ordinance exercises authority granted exclusively to the City Council and is not subject to referendum. It shall be in force and take effect 5 (five) days after publication according to law. PASSED by the City Council of the City of Port Angeles, Washington, at a regular meeting of said Council on the day of December, 2016. Patrick Downie, M A Y O R -2- 11/15/2016 2-11/15/2016 F - 5 ATTEST: APPROVED AS TO FORM: Jennifer Veneklasen, City Clerk William E. Bloor, City Attorney PUBLISHED: 12016 By Summary -3- 11/15/2016 3-11/15/2016 F - 6 CITY of PORT ANGELES 2017 Budget Ordinance Exhibit A Funds 2016 Budget-Amendment#3 2017 Budget Fund Div. Name/Description Beginning Revenue I Expenditures Ending Beginning REEu::e:[Expendituresj Ending Balancel I I Balance IBalance-Est. Balance-Est. GENERAL FUND(Note:Divisional totals for reference only) Fund Balance: 5,777,237 5,255,237 5,276,337 5,022,537 001. 1160 City Council 44,400 100,800 46,900 71,600 001. 1210 City Manager 182,300 317,200 199,200 330,300 001. 1211 Customer Commitment 2,400 4,000 7,200 11,000 001. 1220 Human Resources 126,300 186,100 132,800 189,700 001. 1230 City Clerk 128,300 260,300 113,700 232,900 001. 1289 Records Management 0 148,900 74,400 235,600 001. 11390 1 Community Service 0 35,200 0 23,600 001. 2001 Finance-Revenue 13,001,500 0 13,393,500 0 001. 2010 Finance Administration 312,500 700,100 306,300 860,200 001. 2023 Accounting 623,300 867,500 660,200 891,800 001. 2025 Customer5ervice 1,005,800 1,025,900 11016,900 1,017,500 001. 2080 Reprographics 38,900 54,700 39,400 54,700 001. 2091 Non-Departmental 0 40,200 0 42,600 001. 2099 General Unspecified 0 46,000 0 0 001. 3010 City Attorney 270,800 494,900 305,300 499,300 001. 3012 Jail Contributions 0 800,000 0 816,000 001. 3021 Prosecution 12,400 12,400 0 0 001. 4010 Planning 414,700 620,700 309,100 537,900 001. 4020 Building 385,300 221,000 323,200 227,000 001. 4030 Code Compliance 0 0 0 0 001. 4062 Cultural Resources 0 10,000 0 0 001. 4071 Economic Development 60,000 118,000 0 123,200 001. 5010 Police Administration 0 392,700 0 524,800 001. 5012 PenCom/Capital Transfers 243,800 339,400 251,100 345,800 001. 5021 Police Investigation 500 1,011,500 30,700 830,400 001. 5022 Police Patrol 340,400 3,066,200 383,600 3,193,000 001. 5026 Police Reserves&Volunteers 0 9,200 0 12,100 001. 5029 Police Records 20,200 485,750 20,200 464,200 001. 5050 Police Facilities Maintenance 5,600 91000 5,600 91000 001. 6010 Fire Administration 124,200 348,800 94,500 179,300 001. 6012 PenCom/Medic l Support 0 544,200 0 1,176,100 001. 6020 Fire Suppression 0 1,517,300 0 1,150,400 001. 6021 Fire Volunteers 8,800 56,200 8,800 51,900 001. 6022 Special Operations 0 3,500 0 3,500 001. 6030 Fire Prevention 4,800 12,100 5,500 95,200 001. 6040 Fire Training 7,000 141,300 6,000 104,000 001. 6050 Fire Facilities Maintenance 0 47,000 0 50,000 001. 6060 Fire Emergency Management 0 3,100 0 2,900 001. 7010 Public Works Administration 1,730,800 2,885,650 1,750,000 2,817,000 001. 7012 Public Works CIP 0 72,600 0 0 001. 7032 Public Works Telecommunications 114,500 206,600 26,000 26,500 001. 8010 Parks Administration 11,700 281,000 0 258,800 001. 8012 Senior Center 41,700 146,200 43,100 152,200 001. 8050 Ocean View Cemetery 148,900 167,000 150,000 172,200 001. 8080 Park Facilities 20,000 1,631,200 20,000 1,681,300 001. 8090 Marine Life Center 0 16,900 0 11,300 001. 8112 Senior Center Facilities 0 41,500 0 42,200 001. 8131 Central Services Facilities 330,600 738,600 371,400 780,700 001. 8155 Facility Rentals 56,000 87,500 67,000 89,100 001. 18221 1 Sports Programs 163'300177'800 162,500 189,100 001 TOTAL General Fund 5,777,237 19,981,700 20,503,700 5,255,237 5,276,337 20,324,100 20,577,900 5,022,537 SPECIAL REVENUE FUNDS 101 Lodging Excise Tax Fund 462,236 520,500 520,500 462,236 462,236 565,000 895,500 131,736 102 Street Fund 757,477 1,645,200 1,867,200 535,477 535,477 1,557,800 1,909,100 184,177 105 Real Estate Excise Tax-1(REET-1)Fund 406,561 151,000 91,400 466,161 466,161 173,000 277,700 361,461 107 PenCom Fund 492,153 2,713,850 2,771,700 434,303 434,303 2,641,450 2,735,100 340,653 160 Real Estate Excise Tax-2(REET-2)Fund 359,633 151,000 278,000 232,633 232,633 173,000 83,700 321,933 172 Port Angeles Housing Rehab.Fund 284,310 145,000 148,000 281,310 281,310 544,000 794,700 30,610 TOTAL Special Revenue Funds 2,762,370 5,326,550 5,676,800 2,412,120 2,412,120 5,654,250 6,695,800 1,370,570 11/15/2016 F - 7 CITY of PORT ANGELES 2017 Budget Ordinance Exhibit A Funds 2016 Budget-Amendment#3 2017 Budget Fund Div. Name/Description Beginning Revenue Expenditures Ending Beginning Revenue Expenditures Ending Balancel I I Balance IBalance-Est. Balance-Est. DEBT SERVICE FUNDS F217 2006 LTGO Bond(Prop.Acquisition)Fund 653,421 60,000 87,000 626,421 626,421 60,900 87,000 600,321 6 2014 LTGO Bond(Landfill Bluff Stabilization)Fund 159,225 344,700 344,000 159,925 159,925 345,200 344,200 160,925 2015 LTGO Bond-Refunding(W.U.G.A.) 9,525 224,100 222,400 11,225 11,225 236,100 235,400 11,925 TOTAL Debt Service Funds 822,171 628,800 653,400 797,571 797,571 642,200 666,600 773,171 ENTERPRISE/UTILITY FUNDS 401 Electric Utility Fund 6,219,714 32,290,850 31,483,500 7,027,064 7,027,064 32,364,850 30,133,650 9,258,264 402 Water Utility Fund 10,091,553 6,057,030 7,556,670 8,591,913 8,591,913 6,324,100 7,665,500 7,250,513 403 Wastewater Utility Fund 257,142 6,541,745 6,568,425 230,462 230,462 6,998,500 7,198,300 30,662 404 Solid Waste Utility Fund 5,703,285 10,380,800 10,606,493 5,477,592 5,477,592 11,229,600 11,303,700 5,403,492 406 Stormwater Utility Fund 570,620 1,777,800 1,971,258 377,162 377,162 2,005,100 2,057,500 324,762 409 Medic 1 Utility Fund 306,627 1,773,400 1,912,250 167,777 167,777 2,517,200 2,587,700 97,277 413 Harbor Clean-up Fund 627,852 1,100,700 1,435,600 292,952 292,952 1,067,900 1,436,400 P1 54R) 421 Conservation Fund 1,435,449 904,000 1,235,900 1,103,549 1,103,549 910,000 1,229,000 784,549 TOTAL Enterprise/Utility Funds 25,212,242 60,826,325 62,770,096 23,268,471 23,268,471 63,417,250 63,611,750 23,073,971 ENTERPRISE/INTERNAL SERVICE FUNDS 501 1 1 Equipment Services 4,168,336 1,734,800 1,657,600 4,245,536 4,245,536 1,809,200 2,952,100 3,102,636 502 111 1 Information Technology 1,229,326 1,720,500 2,452,590 497,236 497,236 3,038,400 3,127,400 408,236 503 Self-Insurance 1,087,464 5,786,000 5,786,000 1,087,464 1,087,464 5,655,500 5,655,500 1,087,464 TOTAL Internal Service Funds 6,485,126 9,241,300 9,896,190 5,830,236 5,830,236 10,503,100 11,735,000 4,598,336 FIDUCIARY FUNDS 602 1 1 Firemen's Pension Fund 478,460 23,700 88,200 413,960 413,960 23,900 62,600 375,260 TOTAL Fiduciary Funds 478,460 23,700 88,200 413,960 413,960 23,900 62,600 375,260 PERMANENT FUNDS 601 1 1 Cemetery Endowment Fund 390,960 2,500 0 393,460 393,460 2,700 0 396,160 TOTAL Permanent Funds 390,960 2,500 0 393,460 393,460 2,700 0 396,160 CAPITAL FUNDS 310 Governmental Capital Improvement Fund 1,481,798 1,995,600 1,971,800 1,505,598 1,505,598 2,853,100 2,997,900 1,360,798 316 Governmental Park Improvement Fund 203,580 4,600 0 208,180 208,180 4,600 0 212,780 451 Electric Capital Fund 2,847,344 1,750,000 646,200 3,951,144 3,951,144 625,000 1,300,000 3,276,144 452 Water Capital Fund 2,126,314 1,136,000 0 3,262,314 3,262,314 1,430,000 589,200 4,103,114 453 Wastewater Capital Fund 3,339,770 495,000 250,000 3,584,770 3,584,770 955,000 1,757,000 2,782,770 454 Solid Waste Capital Fund 6,348,158 350,000 5,375,500 1,322,658 1,322,658 375,500 870,500 827,658 456 Stormwater Capital Fund 1,041,111 237,000 50,000 1,228,111 1,228,111 400,000 460,000 1,168,111 463 Combined Sewer Overflow Capital Fund 7,047,271 6,140,000 11,051,300 2,135,971 2,135,971 2,238,000 2,151,600 2,222,371 TOTAL Capital Funds 24,435,347 12,108,200 19,344,800 17,198,747 17,198,746 8,881,200 10,126,200 15,953,746 SUB-TOTAL ALL FUNDS 66,363,913 108,139,075 1118,933,186 1 55,590,901 1109,448,700 113,475,850 51,563,751 Reserves-Designated Reserves Used 10,794,111 1 1 1 4,027,150 TOTAL CITYWIDE ALL FUNDS 66,363,913 118,933,186 1118,933,186 1 55,569,802 1 55,590,901 1113,475,850 1113,475,850 1 51,563,751 11/15/2016 F - 8 THE CITY OF PORTT��GELE S WASHINGTON b 2017 BUDGET • November 15, 2016 TONIGHT'S AGENDA - 4P 1. Financial Summary of the 2017 Operating and Capital Budget 1. Revenues ! 2. Expenditures 2. Public Hearing , 1 3. Questions, Comments and Request for Information � 2017 BUDGET A 2017 BUDGET BACKGROUND o 4P x The 2017 Budget process started in May with recommendations from Staff. The '� v Budget was developed around Council developed polices, Priority Setting and thewin � � Long Range Financial Plan. ' w There have been several briefings and Public Hearings about the 2017 Budget: • October 25' ■ 2017 Budget Workshop 4 � : ■ November 1st ■ 1 st Public Hearing and Briefing on the 2016 Property Tax Levy for 2017 Collection ■ November 15th ■ 2nd Public Hearing on the 2016 Property Tax Levy for 2017 Collection - ■ 1st Public Hearing & Briefing on 2017 Budget s - 2017 BUDGET - z THE 2017 BUDGET DEVELOPMENT - W 4r _, a a W ani W The 2017 Budget Goals: Council Guidance: A ➢ Maintaining the assets within the Cite; ➢ Long Range Financial Plan I� Q ➢ Positioning ourselves to be good ➢ Priority Setting Process: stewards of our natural resources; ➢ Reduced contributions to organizationskh ➢ Records management ➢ Continuing to make Port Angeles a g N 1. Financial Policies great place to live, work and play. ➢ ➢ Property Tax increase of 1% ➢ Maintaining a 25% Fund balance xe I i 2017 BUDGET CHANGES FROM PRELIMINARY Citywide Revenues increased by $200,400 Citywide Expenses decreased by $870,200 w t � e Changes are primarily due to: ➢ Moving Capital Projects forward from 2016 ➢ Council approved recommendations from the Lodging Tax Committee 3�f ➢ Change in grant funds for the Housing Rehabilitation Fund . 2017 BUDGET w HOUSING REHABILITATION FUND z PLO $40,000 set aside for improvements to residential 3 o homes. w Similar to the Fayade Grants e � , r t r d 2017 BUDGET CITYWIDE REVENUES 4 w zo1, Variance from 2oi6 {rpt ? 2013 2014 2015 BudgetProposedBudget Amendment#2 Am Actual Actual Actual end. Budget $$ % �! Elm — -- REVENUES W 310 Taxes $14,243,726 $14,478,940 $15,389,964 $14,322,800 $14,696,400 373,600 2.61% AI.� 32o Licenses&Permits 484,548 525,062 764,312 657,300 627,900 (29,400) -4.47% 330 Intergovt.Revenue 7,028,432 -,655,744 5,852,5- 6,013,945 6,233,700 219,755 3.65% 340 Charges for Goods&Svcs. 65,630,332 69,028,669 65,736,503 68,438,080 71,946,150 3,508,070 5.13% o Fines&Penalties 22 6 207,869205,17410,000 10,000 0 0.00% 35 7,93 ➢,C 36o Miscellaneous Revenue 8,715,237 8,810,261 8,243,043 7,895,900 8,831,800 935,900 11.85% 7 370 Prop./TrustIncome 766,730 208,577 542,103 286,700 90,000 (196,700) -68.61% L 38o Non-Revenues 10,000,250 250 9,312,125 4,000,250 250 (4,000,000) -99.99% - o Other Financing Sources 20,404,460 24,468,365 82,8 6, 6, 007,012,500 z 800 0% 1i 39 g 7,7 33 71 7 95, 4.4 Reserves Used 10,03,686,551 z 16,318,9257,283,850 (9,035,075) % radii, 55,134 14,559,5 4 -55.37 TOTAL REVENUE $137,556,785 $133,070,288 $128,388,092 $124,660,600 $-6,732,550 (7,928,050) -6.36% Change from Prior Yr..$.$ .$20,672,886 ($4,486,497) ($4,682,196) ($3,727492 Change from Prior Year% 17-69% 3.26% -3.52% -2.90% 9 i 2017 BUDGET CITYWIDE REVENUES 4r C ITYWIDE REVENUES BY CATEGORY (Total$116,732,550 � 0 370 Prop./Trust 390 Other Financing Elm Reserves Used Income Sources6 2% 380 Non-Revenues rW 0.1% 6.o% 0.0% 32o Licenses& v �� A � Permits 36o Miscellaneous 0777�M 0.5% 5°° Revenue 310 Taxes I X330 Intergovt. -- Revenue 5.3% 350 Fines&Penalties 0.0% 340 Charges for Goods } Svcs. A- 2017 BUDGET CITYWIDE EXPENDITURES 4r w ir 2o162017Variance from 2o16 BudgetProposedBudget�, '�� 1 0 EXPENDITURES Budget $$ Amendment% rWh — -. io Salaries and Wages $16,8 $17,296,087 $16,984,246 $1 Soo $17,867,100 z o0 2. 6% v �� 49,993 7,437, 4 9,3 4 A 20 Personnel Benefits 6,757,242 6, 10,21 6, 18, 6 0o7,929,800 007-19% 757,24 7 7 9 14 7,397,9 53h9 30 Supplies 26,427,844 26,815,520 20,920,965 22,134,175 21,979,500 (154,675) -0.70% 40 Other Services&Charges 28,784,801 29,479,348 32,099,201 34,008,016 35,650,050 1,642,034 4.83% 5o Intergovmt/Interfund Svcs 31,645,097 31,802,439 17,684,056 12,785,614 13,232,600 446,986 3.50% r, 6o Capital Outlay 24,889,941 18,167,504 27,8o6,170 20,947,595 10,947,200 (10,000,395) -47.74% i 7o Debt Service: Principal 493,761 509,642 3,435,390 3,205,6o0 3,369,800 164,200 5.12% 8o Debt Service: Interest&Other 1,708,106 2,289,531 2,489,918 2,480,400 2,528,800 48,400 1.95% , - 90 Interfimd Pmts.for Services o 0 0 4,263,500 3,227,700 (1,035,800) -24.29% i1i .t TOTAL EXPENDITURES $137,556,785 $133,070,288 $128,338,092 $124,660,600 $116,732,550 (7,928,050) -6.36% r�e3s. Change from Prior Yr.$$ .$20,672,886 ($4,486,497) ($4,732,196) ($3,677492) Change from Prior Year% 17.69% 3.26% 3.56% -2.87% d E i 2017 BUDGET CITYWIDE EXPENDITURES 4r w CITYWIDE EXPENDITURES BY CATEGORY (Total$116,732,550) a 7o Debt Service: - Prindpal So Debt Service: 90 Interfund Pmts. W Interest&other /r to Salaries and z% / for Services ® ^ 276 / 2.846 Wages Charges 6o Capital Outlay 15.3% e 9'446 zo Personnel Benefits O N ;fir 6.846 5o Intergovmt/Interfund Svcs 11.396 _... , 3o Supplies - ��',` •0 O 18.896 a ." ti VIII LL- 2017 BUDGET w 2017 GENERAL FUND BUDGET IS BALANCED 4r SII r rJ�- .,. W REVENUES Q� $20,324,100 EXPENDITURESZ i $253,800 $20900e In 2016 City Council directed staff to implement a records management program to I `. address a growing records issue. This program was directed to be a 2 year program `® funded with 2015 year end savings. The $253,800 use of reserves from the General Fund is for the implementation of the program including personnel costs. 2017 PRELIMINARY BUDGET GENERAL FUND REVENUES - w 2017Variance from 20162013 2W4 2W5 Budget Proposed Elm REVENUEActual Actual Actual Amend.#2 Budget Budget$$ 06 ,! Zi _ "- �� I 310 Taxes $12,378,635 $12,61o,551 $12,875,o7o $12,691,600 13,081,400 389,800 3.07% -- 32o Licenses&Permits 376,523 412,639 637,714 555,800 526,400 (29,400) -5.29% 6 e 5 330 Intergovt.Revenue 707,611 632,764 635,616 572,000 570,700 (1,300) -0.23% 340 Charges for Goods&Svcs. 5,187,832 5,339,993 5,436,232 5,772,000 5,829,700 57,700 1.00% 35o Fines&Penalties 227,937 207,869 205,172 10,000 10,000 0 0.00% 0 �, 36o Miscellaneous Revenue 144,914 196,881 179,055 166,800 186,1oo 19,300 11.57% n 370 Prop./Trust Income o 0 0 0 0 o N/A gRviAi 38o Non-Revenues o 0 0 0 0 o N/A 390 Other Financing Sources 233,459 535,127 122,000 247,500 119,800 (127,700) -51.6o% TOTAL REVENUE $19,256,911 $19,935,824 $20,090,859 $20,015,700 $20,324,100 308,400 1.54% Change from Prior Yr.$$ $1,5o6,241 $678,913 $155,035 C$75,159I d Change from Prior Year% 8.49% 3.53% 0.78% -0.37°6 1® This table can be found on page 84 of the 2017 Preliminary Budget. 2017 BUDGET GENERAL FUND REVENUES 360 Miscellaneous 370 Prof./Trust 380 Non-Revenues Revenue a 0.0"/0 390 Other Financing Sources 1 0.9'/ 0.ft. 0.6% ,! 350 Fines&Penalties _--—- 0.0'/ 8 I� e z Charges For Goods& .71 288 I l 1' 330 Intergovt. Revenue lW 'f 2.8% 320 Licenses&Permits 2.6% b 2017 BUDGET GENERAL FUND EXPENDITURES w 2016 2015 2013 2014 Budget Actual Actual Actual Amend. Ft F+ EXPENDrrIJRF.S Budget ss 10 Salaries and Wages $9,140,978 $9,447,824 $9,193,566 $9,314,600 $9,236,400 (78,200) -0-849- 2o 0.84%20 Personnel Benefits 3,609,529 3,517,222 3,691,702 3,837,100 4,020,100 183,000 4.77% -- 30 Supplies 654,687 667,853 567,472 758,500 696,500 (62,000) -8.17% ®;fin, 6 - y S F+I 40 Other Services&Charges 2,453,208 3,103,213 3,157,904 3,921,900 3,678,600 (243,300) -6.2o% 5o Intergovmt/InterfundSvcs 2,441,398 3,157,212 2,473,640 2,436,800 2,945,800 509,000 20.89% 6o Capital Outlay 63,031 0 9,610 41,200 0 (41,200) -100.00% 7o Debt Service: Principal 0 0 0 0 0 o N/A t'V 80 Debt Service: Interest&Other o 0 0 0 0 o N/A K 90 InterfundPmts.for Services i3,16o 41,o67 29,531 12,900 500 (12,400) -96.12% �(- V ppnnl TOTAL EXPENDrrURES $18,375,991 $19,934,391 $19,123,425 $20,323,000 $20,577,900 254,900 1.25% Change from Prior Yr.$$ ($84,808) $1,558,400 ($810,966) $1,199,575 i Change from Prior Year% -0.46% 8.48% -4.07% 6.27% � a Fund Balance $5,848,438 $5,849,871 $6,817,305 $6,510,005 $6,256,2o5 1® Change from Prior Yr.$$ $880,920 $1,433 $967,434 ($307300) ($253,800) Change from Prior Year% 1773% 0.02% 16.54% -4.51% -3.90% This table can be found on page 84 of the 2017 Preliminary Budget. 2017 BUDGET w GENERAL FUND EXPENDITURES 60 Capital Outlay 70 Debt Service: 80 Debt Service: 90 Interfund 0.00/. �P4' i al Interest&Oth Pmts.for Services 0.00/. 0.00/. Z 50 Intergovmt/Interfun d Svcs W 14.3% z .` e 40 Other Services aA 1 Salaries and Charges l� 17.9% d W. VA§00 � 20 Personnel Benefits 19.5% r 30 Supplies 3.4% �® woo 2017 BUDGET FINAL COMMENTS ; con The City is Financially Strong: �! Increase to sales tax despite loss of major construction project 0 �i sources. a Healthy fund balances " Continued reinvestment in capital projects, infrastructure, personnel and the environment. Ability of residents and businesses to pay is of highest importance to the City Council and staff. 2017 BUDGET _4P NEXT STEPS 4" Open the Public Hearing a w Continue the Public Hearing to the December 6' Meeting _ z Conduct 1st reading of the 2016 Budget Ordinance $ Questions, Comments and Requests for Information from Council 2017 BUDGET 9/2s/20rs Water & Sewer Gap Analyrsis GiQr of Port Orchard Presented by: Katy lsaksen Katy lsaksen & Associates - Utility Financial Planning w/s Gap Analysis summary september 25, 2o15 DRAFT WS Gap Analysis Summary . Water Sewer Gap Analysis . Recommended Water & Sewer Rates . Updates to code . Next Steps Move through adoption of water & sewer rates Comp Plan Updates in 2015 will be financially constrained for the first time in the City 6 KIS'{ 7 D IEE s I T ANGEITY OF PO tw cL FRK VE O KI&{ Nov 12016 9/2s/20ts a a a Where Are We? Council approved Contract to prepare Water/ Sewer Financial Gap Analysis: May 27,2Ot4 (5) Utilities Committee presentations: Oct 8 '14, Nov 14 'L4, Jan 9 '15, Mar 13, Apr 17 (3) Work Study Session presentations: Dec 16'14, May 19 '15, Sept 15 '15 (1) Rate Hearing presentation: Oct 27 ,'75 O KI,&"{ Six-Year Water Gap WAIER RAIE llons Bill 5s0.70 565.m $73.60 $88.80 Water usage rate5 and larger meter sizes are assumed to also be adjusted relative to the residential base rate shown above. 2 SMOOTH RATES THTS SCEi{ARIO 2015 2016 20L7 2018 2019 2020 EASE RATE lncrease in Eimonthly 8as€ Rate Eimonthly Base Rates $7.m S46.so S3t.so s7.m s57.s0 s7.m s7.m 574.50 S81.so s7.00 S60.5o 6 KI.\A e/2sl2ors Six-Year Water Program Must meet debt payment for well 10 in 2018 Water Program Costs q@,@ 7.{U',qD q@,@ 5,U),qr 4,@,@ 3d),(D 2,qD,@ 1@,(m I Add to Re.ewes . Capital Program r Debt Repayment r Operating Expenses 20ts 2016 70t7 2018 2019 2020 O KI,!.{ Water Capital Program (CIP) w.l lo-Pur, Gar..rF. .^d BdUm W.l 6 .nd 10 lGrtrt ltrF.E€iBlts 12rrch Tdm<on Mon w.|11 T4.rrn r c.nMbd w.br sY3rm Prr updrrE PAV. Heh b L*Zm: lrt{El e Oight EIE/UY 4 E.d.c..9. r(€id.l & lbpk t60 000 writu &d PhrA s.* asE f cl b r 642 r s252 640 w* n R.d Pnra oi*h srst a' cl b 3'. 35€ r w!im. R.d PhrA ltr aff, a cl b &, 3,5aa ,tasz.z!! wdlri Fr.d Fita r*.rs T&dE<IE ,l'o b r I 542 I rddrtrv t-bor&s (mdm F.Fity) . Funds Sg+million in highest priority projects in six years . Pushes S3+million in medium priority projects to years 7- 10 . Begins setting aside S45,ooo per year for future oversizinB 3 & KL\{ sl2slzors Water Rate Structure - Residential GAP AI\IAI.YSIs RECOMMIIIOED 13.(x MUflrClPAl O KI&{ Rates -2016 20L7 2018 2(ru1 Residential 3/4" M€t€r, G3Jm 8al 3/4" Meter, 3,ml-SJm 8.1 8as€ Base s3s.1o s39.70 s44.30 s48.90 $s3.s0 s67.S0 s74.s0 s81.505s3.s0 5,m1-10,mo grl 10,m1-2o,0(x, gal 20,U)1-1),00O gal p€r 10me per 10mE per 10fl)g s2.4S 52.ss s2.6s S3.os $3.20 s3.3s 52.7s s2.90 S3.oo s3.3s s3.s0 S3.70 S3.6s $3.8s S4.os S3.20 S3.40 30,(tr1-5o,0(x} Sal 50,m1+ gal p€r 1(mg p€r 1(mg s2.80 s3.00 s3.ss $3.80 S4.30 s4.60 s3.90 S4.20 4 O KI&A . Lo\ / use discount (340/6) continues tor resadenc€s using less than 3,000 gallons . \ rater usage trers adjus6 to better reflecl hom@\ ,rler @nseNation €florls . Waler usage rales increasing relative to base rates Water Rate Structure - larger Meter Sizes, etc. . Rates = Base + Meter Differential + Water . Base rate same as residential 3/4 inch meter . Meter Differential increases by meter size - these are adjusted higher each year but not as high as could be . Water rates same as residential s/2sl2ots Six-Year Sewer Gap sEWER RATE OUTLOOK SMOOrlr RATI.S ]}llS SCENARTO 2015 2016 20t1 2018 2019 2020 lncr..se D.r Elinoothly Eifl 513.00 s13.q)s13.00 S13.oo s13.00 Recmh.nd.d 6l-d6thly idl.s s98.00 $111.00 s124.00 9137.0O s1so.o0 9153.m Reskkntial..r* lY unaL.onmerdd r.rca a$iSned bY dss *lll lncr!.l! .qlirJ€d amoo . Sewer CIP Program SCENARIo 1 - What il NO Grant and all SRF toans for 4 Stations? This summary shows cost estimates in 2014 dollars Model escalates const.uction costs by 4% per year. 5 Fundlnt Source Cost Cst ln s2014Six-Year Sewer CIP s120,000 s3,800,000 s1,280,000 S1,29o,ooo S1,1oo,mo pay-as-go sRF 2016-17 sRF 2018-19 sRF 2018-19 sRF 2020 2015 Sewer Plan Update, map & model Marina PS lmprovemmts Mccormick PS1 - Desi8n & construdion Mccormick PS2 - Design & Construction Bay St PS lmproverneit s7,590,000Total s€we. clP ($2014) O KI&A O KI,3.{ 9/2s/20ts Sewer Rate Structure . Shared wastewater treatment service cost is on an equivalent residential unit (ERU) basis . Current code works on similar basis . 20 classes of sewer customers - all assigned a number of ERU's . New class 21 for public markets 6 KI,t{ Impact on Sample Customers w/S GAP AIIAI.YgS RECOMMENDED RAIIS. IMPACI O LOW U$ & AVERAGE iE5IOEiCES Bimonthly R:i.. tOW USE RE5|DtNCE @ 3,0mtilbrr 2o1S 2016 2017 2018 2ijr9 2020 .ow u* S3O.SO S35.tO S39.7o S,t4.30 948.90 SS3.S0 l,,cr?.ot ,at tht'Earhb B l w 54.60 s4-6O s,,6O s4.@ s4.6O ror ui€ 3128.50 5146.10 $163.70 3r8r.30 S198.9O $216.50 lDcreas. pcr Slnontnv gilt W+5 sr7.60 s17.60 317.50 s17.60 $17.6! AvEnaGE RESlDallcE O 7.(m ldbns 2015 2016 mL7 2018 2lxl 2o2o atrr.sE Sso.7o Ss8.4o S55.oo 573.50 581.20 S88.80 ln.,eate pet Nnonthlv Eill w $7.7O $7.60 s7.5o $7.60 5?.60 awra:e 5148.70 $169.40 $19o.oo 9210,50 $231.20 $2sr.80 lacr.as. D.r 8ld',n,hly BII W+S s20.70 s20.60 s20.50 s20.@ s20.60 6 6 KI&A 9/2s/zoLs Capital Facilities Charges . New development pays their share to connect . Current code - update annually based on CPI . Capital facilities charges - to be updated with the water and sewer improvements adopted in the comp plan O KI&{ Other Adjustments to Muni Code - Utility Billing Review . Clean up wording where questions . Timing of capital facilities charge updates . Potentially remove rates from municipal code and set rates in annual fee resolution . Update sewer class descriptions to match zoning code (daycare - less than or equal to 6 children) . Update effective date of CPI adjustment to be in line with annual rate increases on Jan. 1 . Miscellaneous charges review 7 OKIi\{ 9l2s/2ots Next Steps . Move through adoption of water & sewer rates . Update capital facilities charges . Comp Plan Updates in 2015 will be financially constrained for the first time in the City Sustainable Utilities !t is up to us to protect the ratepayers investment for future generations & KISA 8 O KI&\ , , ':. : : ta I .t I sl2slzols Cosl eslrder in 2O11t d,ollts prePatEd Dy PACE Enginee.s, Po.l @lad v\raler Svrem Ptan ft(fld cosb slcalated ,t zl.O% 9€r y€t lo refect a.Iiopated in .oas€s in he cooslruclion cosl indox O KI&{ 4.401q,m lqqoEt!4 --r-d,rr' 'G,m nOr'L tu'€: rrth...oeiqR lso b 560 12 5d' rr []E n o.6rE {L* Efr14lL -._F,tu qa:s q?,7m q,m 1@.!q Six-Year Sewer lmprovements llr r.z s.r.. Cr, . Erald.c rors !s F, Uod.tr m- ! h.dra Mdmid 95l - C! tlnxtlo. M.Comid 6r - Clnndion 52,000,000 92,m,ooo rdd brYd ts.rr,r.d 97,s9o,0oo a12o,0oo 32,ooo,ooo 52,ooo,0m s.16,ooo 92,s7.,0oo sr,r4!!q Cost 6ii@res in m14 dollrs P.€pacd by BilC Cons{lt€.is, Plrt O,q'€td S €.Comp F'lrl Poi*r Gts 6s.€lat6d al 4 09( p€r ys lo rei€cl irtoPaisd rEEs in ttE coisLuclir cosr rxbx 9 O KI.*.A, Six-Year Water lmprovements 9/2s/2ots Comparable 2015 Water Bills Typical Residence -Bimonthly Water so s2o yo 55o 580 s1@ s12o s14O s16O s18O Xitsap PUD Gi8Harbor Port Orchard Eremerton Sound UD All communities increased rates for 2015 O KI,ILA Comparable 2015 Sewer Bills Typical Residence - Bimonthly Sewer so s20 s4o s5o 580 s1@ s120 s14o s15O 5180 Poultbo Kitsap Co. GagHerbor Bremerton west Sound UD Port Orchard All communities except Port Orchard increased rates for 20'15 O KI.(A 10 WIMP"NIOR/T NGELES IU�=- W A S H I N G T O N, U. S. A. Off ..... A""' """"""' CITY COUNCIL MEMO DATE: November 15, 2016 To: City Council FROM: BYRON W.OLSON,CHIEF FINANCIAL OFFICER SARINA CARRIZOSA,BUDGET OFFICER SUBJECT: Ordinance Levying 2016 Property Tax for Collection in 2017 Summary: The City of Port Angeles is required by law to levy property taxes before November 30. This is the second public hearing and the second reading of the property tax ordinance. Funding: There are no funding requirements for levying property taxes. Recommendation: It is recommended tonight that the City Council should: 1) Open the Public Hearing 2) Conduct the Second Reading of the Ordinance levying property tax for collection in 2017 3) Adopt the Ordinance Levying 2016 Property Tax for Collection in 2017 Background/Analysis: In accordance with state law, the 2017 Preliminary Budget was filed with the City Clerk on October 20, 2016. In addition, a presentation of estimated 2017 Revenues was provided to Council at a public hearing on October 181'. This is the second public hearing related to the overall 2017 budget, which will focus on property taxes. State law requires that the City levy property taxes before November 30 each year. Tonight's public hearing will include an opportunity for comments on: • 2016 Levying of Property Tax for collection in 2017 The City Council by simple majority vote can increase the regular property tax levy by the lesser of one percent or the implicit price deflator (lPD). For 2017 collection, the lPD is below 1%, 11/15/2016 F - 9 City Council Memo-Property Taxes November 15,2016 Pa ere 12 which means the Council may increase the property tax levy by 1%only by adopting the resolution stating substantial need exists. The resolutions for Substantial Need and the authorization of the 1% increase were passed at the November 1st Council meeting. The estimated value of a 1% increase in property tax collection in 2017 is approximately $44,100. The City is also able to collect property tax on the value of new construction added during the past year. The levy amount will increase based on the value of new construction. The value of new construction, along with the assessed valuation for 2016, has been received by the City; however the value to be refunded to the City for new construction has not been received at this time. The amounts included in the table on the next page are merely estimates at this point. There is no longer an Excess Levy amount as the Library levy matured in November 2015. This eliminated a voter-approved property tax of approximately $0.20 per$1,000 of assessed valuation beginning January 1, 2016. Below is a brief comparison of Assessed Value(AV), Levy Rates and Property Tax Collection for the period of 2012—2017 Proposed Budget. YUI ;x I *14 Z04", 241.6 Z41T7' Actual. Actual I Actual I Actual I Budgetj Budget Est. V Chon e„ �� 5 868 97 J ( 4 13 j 1 of/933 471 1 438 413 4 � � o /tffi5a�`fr�d 5/a1u¢,{pV} � Cho�from Pnor Yr. / 1 59 9/8 07/ 1 519 22880/ 51 94 43/ ( 0 93% 1'437,202.59% 1'560,62��6� .57522117 2 78153127 2.95373802 3 02916533 2 98609106 2 92621800 i Chan e rom Prior Yc- 0.21911481 0.20631010 0.17220675 0.07542732 0,04�(7//l,...£ (7(7a 9£I�OS .................................................................................................................................................................Chan...e..rom.Prior.Yr.._.. ...........................9.30%............................8..01/...........................5.19/...........................2.55%........................._.1..42%........................._.2.0.1�/. 9 f y y r v yI/jf J l /�,Il� 4,112,977 4,193,648 4,267,485 4,346,461 4,410,200 4,495,400 Change from Prior Yr.-$ 45,364 80,671 73,837 78,975 63,739 85,200 .................................................................................................................................................................Chan...e..rom.Prior.Yr.._.. ...........................1..12/............................1..96%............................1...76%...........................1..85%...........................1..47/............................1..93%. 9 f EXCESS LEW--Voter-Approved property Tax Levy Rate/$1,000 A'.V. 0.26147703 0.19618027 0.20541803 0.19673542 41.0Qfi00000 4 00000404'. ..�� ...a ...^ .... .... .... .... .... .... Cgo3401% 4 -It @ , 0.0009 Chag24.71% 00000.. .: EXCESS COLLECTION—Voter-Approved pr pert Tax Levy Rate/$1,000 A.V. 412,991 295,579 291,227 276,147 - ,0 4i ..a ...a ..., .... .... Changef Vc $ �, IJIJ£J Y77 28. ... ... #D/7/0C '. Funding Overview: There are no funding requirements for levying property taxes. Total estimated property tax collection for 2017 is estimated to be $4,495,400,plus an additional amount for new construction. The actual Levy Rate will be determined once the levy amount and assessed valuation amounts are set. Attachments: • Ordinance Levying 2016 Property Tax for Collection in 2017 11/15/2016 F - 10 ORDINANCE NO. AN ORDINANCE of the City of Port Angeles, Washington, levying regular ad valorem property taxes for collection in the fiscal year 2017, and directing the City Clerk to certify said amount to the Board of Clallam County Commissioners. WHEREAS, the City Council intends to levy property taxes in 2016 for collection in 2017. WHEREAS, the City Council has adopted a Resolution authorizing a 1%, or $44,061.00 increase over the highest lawful levy for 2016; and NOW, THEREFORE, the City Council of the City of Port Angeles do hereby ordain as follows: Section 1. The City Council hereby determines and fixes the amount of ad valorem taxes to be levied for the fiscal year commencing January 1, 2017, as follows: Regular Levy $4,450,161.00 Plus an amount resulting from new construction, improvements to property, newly constructed wind turbines, any increase in the value of state-assessed property, any annexations that have occurred and refunds made. Section 2. The City Clerk is hereby directed to certify to the Board of Clallam County Commissioners the amount of ad valorem taxes to be levied for the fiscal year commencing January 1, 2017, as set forth in Section 1 of this Ordinance. Section 3. This ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum. This ordinance shall take effect five (5) days after passage and publication of an approved summary thereof consisting of the title. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the day of 2016. Patrick Downie, Mayor ATTEST: APPROVED AS TO FORM: Jennifer Veneklasen, City Clerk William E. Bloor, City Attorney 11/15/2016 F - 11 PUBLISHED: November 12016 (By Summary) 11/15/2016 F - 12 • ORT N%jELESI WAS H I N G T O N, U. S. A. CITY COUNCIL MEMO DATE: November 15, 2016 TO: CITY COUNCIL FROM: COREY DELIKAT,PARKS&RECREATION DIRECTOR SUWECT: Public Hearing- Parks & Recreation Municipal Code Updates Summary: The Parks &Recreation Department has done a comprehensive review of the ordinances they administer. Attached are the proposed changes. Funding: No funding or expenditures are associated with the Public Hearing. Recommendation: Conduct second reading of the proposed ordinances to update the Port Angeles Municipal Code Chapters 2.32, 2.48, 3.70, 12.04, 12.08, 12.10, 12.12, 12.16. Background/Analysis: Over the course of 2016, the Parks & Recreation Department staff has conducted a comprehensive review of the ordinances they administer. This consists of multiple chapters within the Port Angeles Municipal Code and includes the following sections and titles: 2.32 Parks Commission • 2.48 Ocean View Cemetery • 3.70 Fees 12.04 Public Places (Parks) 0 12.08 Public Places (Vern Burton Community Center) • 12.10 City Hall • 12.12 Waterfront Parks Regulations • 12.16 Port Angeles Fine Art Center During the first reading on November 1, 2016, there was Council and staff discussion about future ordinances allowing vendors in public places. To move this process forward during this Public Hearing, a sentence was added to sections 12.04.100 and 12.12.120 that would allow these type of activities as long as they go through the permitting process,much like we do event and alcohol permitting. Since the proposed ordinance changes do not go into effect until January 1, 2017, this will give staff time to develop a policy that will coincide with the ordinance and have it approved by the Parks, Recreation, & Beautification Commission before the first of the year. 11/15/2016 F - 13 11/15/2016 F - 14 ORDINANCE NO, AN ORDINANCE of the City of Port Angeles, Washington amending Chapters 2.32 and 2.48 of the Port Angeles Municipal Code as follows. THE CITY COUNCIL OF THE CITY OF PORT ANGELES DO HEREBY ORDAIN AS FOLLOWS: Section 1. Ordinance 1926 and Chapter 2.32 of the Port Angeles Municipal Code are hereby amended by amending the following sections to read as follows: CHAPTER 2.32 PARKS, RECREATION, & BEAUTIFICATION COMMISSION 2.32.010 -Created. There is hereby created a Parks, Recreation-,,and & Beautification Commission, which shall consist of nine members. 2.32.020 -Membership. A. Procedures. 1. Seven members of the Parks, Recreation and&, Beautification Commission shall be appointed by the City Council in accordance with the criteria set forth in PAMC 2.32.020.B. 2. Two members of the Parks, Recreation and & Beautification Commission shall be appointed by majority vote of the seven members appointed by the City Council. These two members shall be Port Angeles High School students and residents of Port Angeles. 3. Members may be removed from office for reasons deemed appropriate by the appointing authority, including but not limited to malfeasance in office or neglect of duties. B. Criteria. Criteria used in selecting members shall include but not be limited to the following: 1. Members shall be residents of the City. 2. Members shall have displayed an interest in the work of the Commission. -1- 11/15/2016 F - 15 3. Members shall be selected in accordance with the equal opportunity guidelines. 4. The Commission shall represent a broad spectrum of the community. 5. Members shall be appointed without regard to political affiliation. 6. Members shall not be City employees or members of the City Council. C. Terms. 1. A full term of office shall be four years except that the term for the high school student members shall be one school year. 2. The term of office shall start on March 1st of the year in which the appointment is made, provided that appointments to an unexpired term shall start as designated in the appointment, and provided further that appointments to the high school student positions shall start on October 1st of the year in which the appointment is made and shall terminate on June 15th the following year. 3. Members of the Commission may be appointed to succeed themselves. 4. Appointments to fill an unexpired term shall be only for the remainder of that term, after which a re-appointment may be made. 5. Existing members shall fulfill the terms they were appointed to serve. 6. The terms of office for members appointed to unexpired terms shall be designated in the appointment and shall be for the maximum length of terms, not to exceed four years, that result in no more than two members'terms expiring in the same year. 7. No person shall be allowed to serve on the r+ea6oa-oM Parks, ftf, tin & Beautification Commission for more than two consecutive four-year terms; provided that this prohibition shall not disqualify any person now serving on the Recreation m&mBe_autif cation Parks Commission from completing the term that he or she has beenappointedto serve as of the effective date of this chapter; and-provided further that no high school member shall be allowed to serve on the Parks., Recreation Vii,Beautification Commission for more than two consecutive one-year school year terms. 8. Members shall serve without pay. 2.32.040 -Authority and duties. The Commission shall be responsible to the City Council for its duties and actions. The duties of the Commission shall include,but not be limited to, the following: A. To give advisory recommendations to the City Council on all matters relating to park, recreation, beautification, and all other matters as the City Council may deem appropriate; B. To cooperate with and advise theReeFeatioa and Parks & Recreation Director on developing and implementing a comprehensive recreation program; -2- 11/15/2016 2-11/15/2016 F - 16 C. To cooperate with and advise the —at,on an,' Parks & Recreation Director on m beautification programs and general appearance of the City; D. To cooperate with and advise the ReL4.eationarid Parks&_Recreation, Director on a comprehensive park development program; the Commission shall have the power to accept for the City donations for park and recreational purposes and, with the consent of the City Council, to accept real property for park and recreational purposes; provided that title to any real property shall vest in the City; E. To mise ry the annual bud et with the beat Parks &_Recreation Director annual a that is submitted to the City Manager's office; F. To cooperate with the Parks & e .r4-ai Director in resolving any problems or complaints that arise from the various departmental programs and facilities; G. To adopt bylaws, rules, and regulations consistent with the laws of the State for conducting the meetings of the T eat Parks Recrmotion & Beautification. Commission. Section 2. Ordinance 1864 and Chapter 2.48 of the Port Angeles Municipal Code are hereby amended by amending the following sections to read as follows: CHAPTER 2.48-OCEAN VIEW CEMETERY 2.48.010 -Definitions. 2.48.020 -Lots—Purchase procedure. 2.48.030 -Lots—Prices. 2.48.040 -Interment, disinterment—Notification of sexton. 2.48.050 -Interment, disinterment—Permitted when. 2.48.060 -Interment—Location designated. 2.48.070 -Interment—More than one body in one grave. ■ 2.48.080 -Disinterment—Written consent required. 2.48.090 -Lot—Transfer upon death of owner. 2.48.100 -Funeral—Sexton authority. 2.48.110 -Graves--Opening and closing---Charge—Procedure.. 2.48.120 -Graves—Liner,wall requirements. ■ 2.48.130 -Graves—Sodding. 2.48.140 -Lots—Boundaries,maintenance,plantings. ■ 2.48.150 -Lots--Ornamentation restricted. ■ 2.48.160 -Lots—Planting regulated. ■ 2.48.170 -Walks, avenues,roads. ■ 2.48.180 -Headstones,markers—Placement. 2.48.190 -Headstones,markers—Materials. ■ 2.48.200 -Markers--Crematory section. ■ 2.48.210 -Dogs and firearms. -3- 11/15/2016 F - 17 0 2.48.220 -Vehicle restrictions. W 2.48.230 -Advertising, signs, solicitation on cemetery grounds. 0 2.48.240 -Employees not to receive personal compensation. 4 2.48,250 -Vandalism specified and prohibited. ■ 2.48.260 -Exceptions to regulations. 2.48.270 -Lost and found. 2.48.280 -Littering. • 2.48.290 -Receptacles for cut flowers. 2.48.010 -Definitions. A. 'Burial"means the placement of human remains in a grave. B. "Cemetery business" means Find , = � maintaining, operating, .--tx: ..ed y h. ti �? Pres- 1� tttt r� r�'an�,m�+n. C. "Cremated human remains"means O the end product ol"erematiori D. "Cryp "means a space in a mausoleum for the placement of human remains. E.D "Grave"means a space of ground in a eem metebudal-mrk used or intended to be used for burial. F-B "Human remains" or "remains" means the body of a deceased person and includes the body in any stage of decomposition and cremated remains. G.-F "Interment"means the disposition of human remains by cremation and inurnment, entombment, or burial in a place used or intended to be used and dedicated for cemetery purposes. H.F. "Lot"and.- 'plot" of"Intemiemmt--plot'"means s ace in a cemetery used or intended to be used for the interment of hunman remains. 4-Vi7terment plot" means space in a cemetery used or intended to be used for the interment of human remains; such terms include and apply to one or more than one adjoining graves. I. "Niche" means a space in a columbarAum for lacemmment of cremated human remains. JD. "Xo"t eik1 er'L Rr " "W, ' whose, K. "Outer burial container" means any contain er which is buried in th groumld for the placement of human remains in the burial process, Outer burial containers include but are not limited to vaults, lawn crypts, and liners. -4- 11/15/2016 4-11/15/2016 F - 18 2.48.020 -Lots—Purchase procedure. All lots are to be purchased at the City Ocean View Cemetery Office. No lots, tracts, or grave space shall be occupied for burial purposes until the same has been paid for in full. The cemetery sexton will permit no burials except upon production of the legal deed ownership by the applicant applying for permission to bury and, if the legal deed owner is not present, then a notarized statement giving permission from the legal deed owner is required from the applicant. In a family plot, one right of interment may be used for the owner's interment and one for the owner's spouse or state registered domestic partner, if any. Any unoccupied spaces may then be used by the remaining parents and children of the deceased owner, if any, the spouse, or state registered domestic partner of any child of the owner, then to the heirs at law of the owner, in order of death unless ownership has been transferred or otherwise stated in the legal deed owner's will. A cemetery alp sexton may take and hold any plot or right of interment conveyed to it by the plot owner so that it will be nontransferable. Placement shall be restricted to the person designated in the conveyance. 2.48.030 -Lots—Prices, The schedule of prices of all lots, graves c! is niches .plots, tracts, or parcels of land in the platted portion of the cemetery property shall be fixed and adopted by resolution of the City Council and filed in the office of the City Clerk. Such schedule of prices may be changed or altered by like resolutions of the City Council from time to time, as in its judgment may be necessary or proper. No lots, graves, crypts or niches._ `; µ spae shall be resold to third parties and the legal deed owner a i ces to resell the roperty, merchantlise and/or services only to the Cit of Port.. An`eles at tle ori 7i sale rice or for the atnount-previously.paid by the purchaser. sold of-disposed Or r— I'll, than the r4ce named ift sash seliedule whieh may be in. fi)fee at the time of swh sale e Wil. . 2.48.040 - Interment,disinterment—Notification of sexton. When interments or disinterments must be made, notice shall be given in advance to the cemetery sexton so as to give the City a reasonable length of time in order to properly prepare the grave. 'The cemetery sexton shall not Verforni an interment without a burial permit and the cemetery sexton shall not perform a full body disinterment without a. burial Permit and in the presence of a licensed Funeral Director. -5- 11/15/2016 F - 19 2.48.050 -Interment, disinterment—Permitted when. Lots are sold for the burial of human remains only. Interment, disinterment} or removal will normally take place on weekdays, but may be permitted on Stinda weekends and; legal holidays,at an additional cost. or-Sat a-h a-. 2.48.060 -Interment—Location designated. When an interment is to be made, the exact position of the grave must be designated in writing ota the cemetery man and burial permit and the osition located by two cemeter sextons. f'5-'U. -7w, .ner-aan 2.48.070 -Interment—More than one body in one grave. The interment of more than one body in one grave will not be allowed except in cases of parent and infant child buried at the same time, infant twin children, or one remains together with up to four cremated remains. 2.48.080 -Disinterment—Written consent required. wn .r: �r l 43F S Gk - xlklu— — 1 .11 not o Human remains may be removed from a lot rave cr :t or niche in the cemetery with the consent of the cemetery sexton and the notarized written consent of one of the following in the order named: 1.The surviving souse or state rc gistered domestic gner 2. The surviving children of the decedent. 3. The surviving parents,of"the decedent. 4. The survivin brothers or sisters of the decedent. If the recau.irccl consent cannot be obtained permission by the superior court of tke Clallam Ceogpty where the cemeteKy is situated is sufficient provided that the permission shall not violate the terms of a written contract or the rules and regulations of-Ocean View Cemetery. When removing a full body, a licensed Funeral Director must be present 2.48.090 -Lot—Transfer upon death of owner, On the death of any owner of lots, raves- crypts, or niclpe ', in the cemetery, the heirs or assigns or devisees of such decedent must, if required, furnish to and file with the City cemetery sexton satisfactory proof of their ownership, and all such papers shall remain with the City. Without such proof, ownership of such lot cannot be recognized by the City. No transfer of any lot or interest therein will be valid without the consent of the Qty -6- 11/15/2016 6-11/15/2016 F - 20 cemetery sexton first being had and endorsed on such transfer, and the same shall have been endorsed on the books of the City. Any purchaser e awn may permit an interment of one not a member of his family, but an heir may not give his or her permission without the unanimous consent of all the let owners. No eemetery lot,Ifael,Of , upen Pfiee of, .. 2.48.100 -Funeral—Sexton authority. Funerals while within the grounds shall be under control of the cenieteLy sexton or his designee at all times. . . , . 2:48.110 -Graves--Opening and closing—Charge—Procedure. All graves shall be opened and closed by City Parks & Recreation employees. A charge, payable in advance, shall be made for each opening and closing. 2.48.120 -Graves—Liner,wall requirements. No interment will be permitted in the cemetery without the cemetery sexton's approval of the outer burial container. Outer burial containers delivered by third parties will. be char Berl a .laceament fee. 17he cher ge must lie paid in advance b the re resentative of the deceased and will not be accepted from the delivery company or other filneral homes and cemeteries.,_ 2.48.130 -Graves----Siurf All graves will be sodded or-seeded by the a City Parks & recreation em to gee without charge to the lot owner when the grave has thoroughly settled and has been made level with the surface of adjoining lawn. 2.48.140 -LotsBoundaries,maintenance,plantings. All work and care and improvements of lots shall be done by City Parks & recreation employees . No lots or graves shall be defined by small trees, shrubs, roses, plants, fences, ro ink, railings, or any other markings which extend above the ground. No c:ilapts or niches shall be decorated with items not approved by the cemetea sexton. .All marking of let section boundaries will be by cornerstone set by the cemetery sexton t h llrfi . Cornerstones must not project above the ground and must not be altered or removed. 2.48.150 -Lots—Ornamentation restricted. No iron work, wire work, seats, leg style or pedestal benches, boxes, arbors, trellises, tripods, or objects of similar description will be allowed on lots , ion the-G. These items will be removed for mowing and safety reasons and held at a -7- 11/15/2016 7-11/15/2016 F - 21 location for thirty days and then disposed of by the cemetery sexton. Artificial flowers are permitted, when placed in a flower vase set flush witli the existing ground level and removed when they become weathered. 2.48.160 -Lots—Planting regulated. In order to secure the best general appearance, all planting not prohibited in section 2.48.140 shall be done only in accordance with the established plan under direction of the cemetery sexton. The City reserves the right to exclude or remove from any lotgLave, crypt, or niche any headstone,monument, pLaques or other structures-, trees, plants, or any object whatsoever that may conflict with the regulations or which the City may consider injurious to the appearance of the grounds.Ne All trees,plants or flowers growing within any lot shall be removed or trimmed by a Ci�y Parks &Recreation eLnployee, withou �"------* -C 4,1- C"_*__ 2.48.170 -Walks,avenues,roads. The City reserves the right to lay out new grave lots--alter or vacate avenues, walks.,and roads;to establish the grades of avenues, walks.,and roads7;and to change these rules and regulations as may be deemed necessary and proper by the City to secure and promote the general interest of the cemetery. No notice of such intended action shall be required. 2.48.180 -Headstones,markers—Placement. Monuments may be placed in all sections of the cemetery with the exception of the urn garden and memorial garden. All monuments must be set on in line according to the cemetery survey. A single, above ground monument, set on a 4 figot by 8 foot ggave space, will be no larger than 4448 inches in length by 2G48-inches in heillit by 48-28 inches in width, including foundation. A double, above ground monument,, set on two side by side 4 foot by 8 foot grave spaces,will be no larger than 66-96 inches in length by 24-48 inches in heilytq by 49-28 inches in width, including foundatio . A maximum of two markers will be allowed on each 4 foot by 8 foot grave space. The marker at the head of the grave may be above ground, but the second marker must be set flush with the existing ground level. Ground level markers must be four inches thick and shall be no larger than 48 inches nILth by 34 inches in width. including.foundation, for a single 4 foot by 8 foot grave spaceand no larger than 60-96 inches in lengt by 34 inches in width, including foundation, set on two, side by side 4 foot by 8 foot grave..Vqccs. fe" spaela. Cement foundations must be 4 inches thick and are required on all "OHO 0. markers with the exception of the urn garden and memorial garden. Markers in the um garden( a-pef-spaee)and memorial garden(fie LIP to 2 per space) 1ut4-shall be no larger than 24 inches jIjqUIb by 12 inches in width by four inches thick and will be set flush with the existing ground level. The ceinetpa sexton ma y re ulate the uniformity, class, and kind of all markers, monuments, and other Structures within the cemetery and its subdivisions. -8- 11/15/2016 F - 22 2.48.190 -Headstones,markers—Materials. The installation of all headstones and markers will be by done by or witnessed by teeter City Parks & Recreation epVloyecs_preN" only. A Marker Crew Witness Fee for markers set by private parties shall be determined by the cemeteKY sexton. ALIY such private party will have to meet the City insurance LNuirements and cemetery specifications on the border size of the marker and cleanuI2 of area when finished. The private party will also be required to have the work signed off by the cemetery sexton to ensure it meets all cemetery standards. 2.48.20.0 -Markers--Crematory section. In the crematory section, all markers must be flush with the ground. 2.48.210 -Dogs and firearms. Persons with firearms or dogs,unless certified service animal of -will not be permitted to enter the grounds, except that this shall not apply to use of firearms in any military service. 2.48.220 -Vehicle restrictions. No vehicle other than for cemetery purposes shall be driven in any part of the cemetery except on the driveways laid out for that purpose. Automobiles shall not be driven in the cemetery at a speed exceeding 15 miles per hour. No vehicle shall be driven or parked within any part of the cemetery between the hours of sunset and sunrise of each day. Any person violating this section is guilty of a misdemeanor. fine. Rot, to! e*eeed 01 AA W1 -A y jail fiet to or, eed 30 days of both queh fine and itu-M.I.-sonment. 2.48.230 -Advertising, signs, solicitation on cemetery grounds. Soliciting for monumental or other kinds of work will not be permitted on the cemetery grounds. Signs and advertisements of every description are strictly prohibited in any part of the cemetery. 2.48.240 -Employees not to receive personal compensation. Lot owners, purchasers, visitors, or other persons are prohibited from giving gratuities iall be to any employee for service rendered.firmpleayeeee's di"af9ed, -9- 11/15/2016 F - 23 2.48.250 -Vandalism specified and prohibited. Picking flowers, breaking or injuring trees or shrubs, or in any way injuring any monument or headstone is prohibited. Any persox violating this section is guilty of a misdemeanor. and punishable as pEovid seetion 2.48. 2.48.260 -Exceptions to regulations. The City Council shall have the right to make exceptions to the rules set forth in this chapter when deemed advisable for the best interest of the property. Such exception shall not be considered as rescinding or waiving any of these rules. Any waiver that may be made by the City Council shall not be or be considered to be a continuing waiver and shall not bar the City Council from enforcing the usual rules and regulations at any later time it may desire to do so. 2.48.270 -Lost and found. Lost and found articles are to be turned in to the Ci*y'Glek's Offk')ePort Angeles Police lie Saar m nt.. 2.48.280 -Littering. All paper, rubbish, dead flowers and floral pieces must be deposi removed by the person responsible. Ovided (;qf 04-fmfpose. 2.48.290 -Receptacles for cut flowers. Receptacles for cut flowers must be sunk level with the ground to eiwm+wensure the safety of such articles and to facilitate the cutting of grass from the graves. Tin cans, glass jars, or boxes are prohibited. Proper receptacles may be purchased and installed from the cemetery sexton at established prices. The Qty cemetery sexton reserves the right to remove and dispose of all unapproved receptacles without notice to owners. The City will not be responsible for anything placed upon graves which may be lost or misplaced. . . m , •. ff 7'7.7"[7"1"1'CC,�7'7'7'k77T suehHpaifs -10- 11/15/2016 10-11/15/2016 F - 24 Section 3 -Corrections. The City Clerk and the codifiers of this ordinance are authorized to make necessary corrections to this ordinance including, but not limited to, the correction of the scrivener's errors/clerical errors, references, ordinance numbering, section/subsection numbers and any references thereto. Section 4 -- Severability. If any provisions of this Ordinance, or its application to any person or circumstances, are held invalid, the remainder of this Ordinance, or application of the provisions of the Ordinance to other persons or circumstances is not affected. Section 8 - Effective ve Date. This Ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to refierendLIM. This ordinance shall take effect January 1, 2017 after passage and publication of an approved summary thereof consisting of the title. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the day of November,,2016. Patrick Downie, Mayor ATTEST: APPROVED AS TO FORM: .......................................... Jennifer Veneklasen, City Clerk William E. Bloor,City Attorney PUBLISHED: By Summary -11- 11/15/2016 F - 25 11/15/2016 F - 26 ORDINANCE NO. AN ORDINANCE of the City of Port Angeles, Washington amending Chapters 12.04, 12.08,12.10, 12.12 and repealing Chapter 12.16 of the Port Angeles Municipal Code as follows. THE CITY COUNCIL OF THE CITY OF PORT ANGELES DO HEREBY ORDAIN AS FOLLOWS: Section 1. Ordinance 1859 and Chapter 12.04 of the Port Angeles Municipal Code are hereby amended as follows: • 12.04.0 10 -Definitions. • 12.04.020 -Hours of operation. • 12.04.030 -Closed areas. • 12.04.040 -Permits for special events or areas. • 12.04.050 -Regulation of organized activities. • 12.04.060 -Regulation of individual or family activities generally. • 12.04.090 070- Game playing. • 12.04.400 080 -Camping on City owmted proper , • 12.04. 0 090 -Animals in parks. • 4 "1m —"v, . • 12.04.430100 -Prohibited activities. • 12.04. 5110 -Fishing in Lincoln Park Pond. • 12.04.440120 -Regulations obedience required. • 12.04.4-50130 -Violation—Penalty. • 12.04.140 -Metal Detecting–Coin Recove . I� , 14AA, � . • 12.04:140- 40o' 1 td-rncl r)A Nls • 12.04.220150 -Interference with use of waterfront trail prohibited. 1 11/15/2016 F - 27 12.04.010 -Definitions. As used in this Chapter: A. "City", unless specified otherwise,means the City of Port Angeles. B. "Director"means the and Parks & Recreation Director duly appointed by the City Manager in accordance with applicable statutes and policies. C. A 'permit"is a license to engage in or conduct a special event at a r nd-pParks Recreation park and/or-facility. D. "Recreation and park facilities" include but are not limited to the following: ' ' =feta th&D��,�-��'� �Earles-R—Wi l4.,m , dr4�aa P-af , i a d�Oa -k,-Rai*s �P�i�aya4"�w ��, w lcl ShaflO , Dym-Mem �ter'1ail aad die Qayp4r-wateft' Olt Pafka rand a aapoa � WO 0 �r. � r�ee �," afl- �,�� r►��c aY�,a�t: "A"" Street View Point, C" Street View Point "' & Oak Park Charles R. Willson Park Cit P"ea Waterfrontmark, "i�vic ,Field, Conrad Dar Memorial Fountain Crown Park Elks Pla ficld Erickson Pla Cold the Esplanade, Francis Street Parr Geor giana Park. llarborview Park. Hazel Porter Kiel Park Haynes View Point ,lames View Point Jessie T.Webster Park., Lincoln Park lions Park Pains Park Sail. & Paddle. Part; Shane Park Valley Creek Estualy Parr Veterans Memorial Park Webster's Woods gest End Park,_Wolverton Park and all areas leased rented loaned or otherwise under temporary control of the Parks& Recreation Department. E. " "aria ire ' is the act of lodging somewhere temporarily in a vehicle tent, stra dure, or other outdoor space. F. "Resident" shall include City of Poet Angeles residents businesses and organizations,that. have their principal place of business or operations within the Cit. G. "Non-resident" shall mean all businesses and organizations that are not a resident. 12.04.030 -Closed areas. Any section or portion of any park may be declared closed by the Director at any time, either temporarily or at regularly stated intervals except For the Erickson Pla field Skate Park. This RgLk can only be closed by... he City Manager or his/leer designee with a recommendation from the Director. If a section of a park will remain closed for ever more than a month or have its use 2 11/15/2016 F - 28 changed permanently, the Director shall consult with the Parrs. Recreation & Beautification Commission. 12.04.040 -Permits for special events or areas. Permits for special events in a recreation and park facility or for the use of specific areas in such a facility by individuals or groups may be issued by the Director upon written application and approval of the City Manager.Any individual or group receiving the permit shall be subject to all applicable park regulations and City ordinances in the use of City facilities. The permit shall state that the City shall be held harmless for any loss, damage or injuries sustained by any person or property resulting from the exercise of the permission granted by the permit. The Director, or his representative, shall revoke any permit where a City ordinance is being violated or use is not in accordance with that for which the permit was granted. 12.04.050 -Regulation of organized activities. The Director shall promulgate regulations for the conduct of organized activities in City parks and attendant facilities in accordance with the provisions of this Chapter, other applicable City ordinances,and such policies as may be established from time to time by the :''. rrrl Parks, Recreation & Beautification Commission. The promulgation of these regulations and subsequent revisions shall be for the purpose of achieving the following ideals: A. Insuring the safety, comfort,and convenience of the public; B. Securing maximum use of the facilities within the carrying capacity of the facility; C. Insuring that activities within an area are in accordance with the theme or purpose for which a particular area or park was developed; D. Insuring that organized activities do not fully utilize all available space; that some area is reserved for family or individual activities. In the event of a conflict of schedules,loeal-i -City resident groups shall have preference over out- e€ non-City gf resident ;r res. 12.04.060 -Regulation of individual or family activities generally. The Director shall promulgate regulations for the conduct of individual activities in City parks and attendant facilities in accordance with the provisions of this chapter, other applicable City ordinances,and such policies as may be established from time to time by the R ad Parks, Recreation&Beautification Commission. in seetions 12.04470, 11--eugh 12,04.120-. 1 1 AA WWI Di tifne. 12,04.080Nowfe s,tudies 3 11/15/2016 F - 29 fla-atteff a& of ��es 12.04. . 070-Game playing. If using tennis courts or similar facilities,individuals are expected to observe and obey the common courtesy rules for use of that facility. Games using dangerous objects shall only be conducted in areas set aside for that purpose. Dangerous objects shall include, but not be limited to hardballs, stones,arrows, paintball ,javelins.,and golf balls. 12.04. 080-Camping on City owned property. C�xl ag -pe n %tt l n t1i a r tt bla�sl -f ftt--woe--4-1 l -Paf-k--Em&in---ar-e�, engaged ii---npw.,g It shall be unlawl°tal for a,nv crson to camp in any City park,City fi��l�ty, car CAy owned property without..prior authorization from the Director. 12.04.440-090 -Animals in parks. Dogs or other household pets may be exercised in the-City parks providing they are on a leash or carried by the person owning or having custody of the animal. The persons owning or having custody shall be responsible for any mess created or caused by their animal. 12.04,120 Riding hor-ses. ., 5.� II-be,-hekl-mspoIrl lam---miy 12.04. 100 -Prohibited activities. Activities not permitted in a parks and City owned f cilitiesl ro ernes shall include, but not be limited to,the following: A. Possessing and/or consuming intoxicating lams, drugs or narcotics, B. Possessing and/or consuming intoxicating alcohol without an Alcohol Use Permit; B-C. Interfering with any individual or group engaged in any lawful use of park facilities; D. Walking, riding or exercising horses; EE. Exposing or offering for sale.,any article or thing or stationing or placing in a stand, cart., or vehicle any article or object for transportation, sale or display without a permit. This provision does not apply to regularly licensed concessionaires acting by and under the direction of the D'111-1-4-1- —11 Parks & Recreation Department. The Director may also give permission for such activities on a temporary basis providing there is no conflict with the regularly constituted concessionaire; 4 11/15/2016 F - 30 D F. Distributing, leaving, throwing, tacking., or pasting any signs, handbills, posters, advertisements,or inscriptions for advertising any goods,materials,meetings,people,or for other similar purposes; G. Soliciting, interfering with, or accosting other people for selling,begging, immoral acts or other similar purposes is not permitted in any park or attendant facility; F H. Willfully marking, marring, defacing, disfiguring, injuring, tampering with or displacing, removing, burning, cutting, carving, digging up, or damaging any park property and attendant facilities or any plants, trees,or shrubs, or attaching any rope,wire.,or other contrivance to a tree, plant, shrub.,or structurei7 1. Abandoning or leaving PEUerty and 1eavaro ert unattended. Unattended property that interferes with public safety, orderly management of the park or facilit /property,, or presents a threat to City property may be impounded by deli mated City cmployLees.. 12.04.4-3-5-110--Fishing in Lincoln Park Pond. Only persons who are 14 years cold and younger � years age are permitted to fish in the ponds at Lincoln Park. No permit is required.- Anyone aged 15 and older is prohibited from lisliing at the Lincoln Park.Rnds. 12.04.440-.120_-Regulations obedience required. All regulations promulgated by the Director under the authority of this chapter shall be obeyed by all persons and groups using the recreation and park facilities of the City. The Director shall have the authority to regulate activities in any area when necessary to prevent congestion and to secure maximum use of the parks for the comfort and convenience of the public. All persons using the parks and facilities of the City shall comply with any directions of the Director in the use thereof Failure on the part of any person or group to abide by the regulations promulgated by the Director or to follow his directions in the use of the parks shall be grounds for removal of the violator or violators from the park in which the violation occurs. 12.04.4-50-130 -Violation—Penalty. Any person violating any provision of this title is guilty of a misdemeanor and may be punished by a fine of up to $500.00 and imprisonment for up to 30 days,or both, for a first offense; and, for a second offense, a fine may be imposed of up to $1,000 and imprisonment for up to 90 days, or both; and for a third or subsequent offense, a fine may be imposed of up to $5,000.00 and imprisonment for up to , 364 days, r both. 12.04.140 Metal Detecting–Coin Recovery. Th e�"* °speeffied in seer- n42,04"8, -re rrenfi-eofAax. 12.04.170. Coin Reeove -P ei rim.i 5 11/15/2016 F - 31 A. Permit Required A. 1. Any person desiring to use a metal detector within City parks for the purpose of coin recovery shall apply to the City Parks and & Recreation Direeter Department for a permit for such activity. B--2.An annual fee in the amount set forth in Chapter 3.70 PAMC will be charged for the issuance of a permit for coin recovery. C. This permit is personal and nontransferable,and shall be carried upon the person at all times when coin recovery activity is occurring within City parks. D. �.The issuance of a permit will be conditioned upon an agreement by the applicant to comply with all rules and regulations contained in sections 12.04.160 through 12.04.210. E. 5. Issuance of a permit will also be conditioned upon agreement by the applicant to reimburse the City for any damage done to park property, including, but not limited to, buildings,water lines,utility lines,or grounds,caused by any activity undertaken pursuant to the issued permit. F-. 6. Upon determination by the Parks & Recreation Director, or his designee, that a permit holder has violated any of the terms of sectiones . 0-ak 44 . ' B such permit shall be revoked.Notice of such revocation shall be given either personally or by certified mail to the permittee at the address given on the application for the permit. G. No person who has had a permit revoked shall be eligible to receive a permit at any time subsequent to revocation. B. Where Allowed Those parks in which coin recovery is allowed are as follows: Lincoln Shane Lions Webster Erickson Elks Crown Wolverton Charles R.Willson 5th&Oak Geor Tana and Hazel Porter Kiel. T. T: eh 3. bier 4. Websten S. Eriev 6s. 7 C 8. WeWef:ten. "D," 6 11/15/2016 F - 32 12,'n n 11 12. 13th and Laurel. Havel P(-)Ftef Kiel- I A. Ll e - C. Where Not Allowed Those parks, or areas of parks, in which coin recovery is not allowed are as follows: Civic Field, West End Park V'eteran's Memorial Lincoln Park Ballfield Area Shane Park Ballfield Area 1 lks Pla field Ball field-,,,Are-,t,, James Viewpoint, City Pier Francis Street flaypes ViewpointSail&Paddle 1~larbo view azd l stuam 2, Ganyoo Edge. 3. Gene 5. ... rs..-Batt; .t �ffea- 7 Cemetery.- 8. James. Q—No metal detectors may be used for coin recovery within 300 feet of any building located within a park. D. Permitted Tools and Methods A. 1. Only blunted ice picks, long shank screwdrivers not over ten inches in length, blunted awls,or a knife not over six inches in length may be used to retrieve coins. B. 2. recovery of coins shall be achieved through penetration of the soil with a permitted tool.The opening for extraction of the coin shall not be larger than two inches in diameter. . 200 Goin Feeoveff M E. Recovering Metal Other Than Coins All metal recovered while searching for coins shall be picked up by the permittee, and deposited in the proper refuse containers. 12.04.214—x04:x2-r -a•sr -c:m�a--i"°�' ka 7 11/15/2016 F - 33 F. Recovering Non-Coin Valuables Any jewelry or articles other than coins that have some value shall be delivered by the permittee to the a�a�fk N4.a,agef of Rad, G"A . —Port mi , _cs Pr ice lie a.rtm�rt. These materials shall be handled as lost property according to City, County and State laws. 12.04. 150-Interference with use of waterfront trail prohibited. It shall be unlawful for any person to walk, stand, sit, lie, or to place, deposit or otherwise locate any object in such a manner as to intentionally and maliciously block passage by another person using the Waterfront Trail, or to intentionally and maliciously require another person to take evasive action to avoid physical contact. Section 2. Ordinance 2389 and Chapter 12.08 of the Port Angeles Municipal Code are hereby amended as follows: 12.08.010 -Applicability. This chapter shall apply to the use of the Vern Burton Memorial Community Center, located at 308 East 4th Street in the City,and to the use of the Port Angeles Senior Serviees and Community Center, located at 328 East 7th Street in the City, and to any use of the surrounding grounds whenever said use is in conjunction with the use of either building as governed by this chapter. These community centers are provided by the City for social, educational, and recreational activities, which require a structure with the size and characteristics of the Vern Burton Memorial Community Center or the Port Angeles Senior Serviees and Community Center. 12.08.020 -Permitted activities. Subject to the provisions of all other sections of this chapter, the following activities are permitted in the Vern Burton Memorial Community Center and the Port Angeles Senior Serviees and Community Center: A. Social functions, including banquets; B. Exhibitions, including,but not limited to,boat, auto,or other product displays; C. Conventions, conference and other business gatherings; D. Concerts; E. Civic events; F. Professional and/or semiprofessional events; and G. Recreational; H. Educational; and 1. Senior services. 8 11/15/2016 F - 34 12.08.030 -Use regulations. The following regulations shall apply to the use of the Vern Burton Memorial Community Center and the Port Angeles Senior des and Community Center: A. The hours of operations shall be from 5:00 a.m. to 2:00 a.m. B. The sale or use of liquor, including beer and wine, shall be permitted at activities allowed in the Vern Burton Memorial Community Center and the Port Angeles Senior des and Community Center, provided that the applicant for the permit to use the facility shall furnish proof that all permits required by the Washington State Liquor Control Board have been obtained and that the provisions outlined in PAMC 12.08.050.A.—F. have been complied with. C. All applicable Federal, State and local laws, codes and regulations shall be complied with. D. The Parks and & Recreation Director shall recommend such other regulations as are necessary for use of the facility,which regulations shall be adopted by the City Council. E. The above use regulations may be modified only by special permission of the City Manager with the right of appeal to the City Council. 12.08.040 -Permit—Applications. A. An applicant for a permit to use the facility shall file an application with the DifeeG --(4 Parks and & Recreation Director or his designee at least 15 days prior to the date sought for use of the facility,or at least 30 days prior to the date sought for the use of the facility if special arrangements such as floor covering, seating, or other such arrangements are required, unless the Director waives such notice requirements in circumstances that he deems appropriate, and shall provide the following information: 1. Sponsor of the activity; 2. Nature of the event; 3. Date of the event; 4. Expected attendance; 5. All other such information as may be required by the D4 Parks and &Recreation Director. B. The DifeettParks and & Recreation Director or has designee shall review the application for sufficiency and consistency with the terms and conditions of this chapter, the rules adopted pursuant to the authority of this chapter, and all other applicable Federal, State, and City laws, codes, and regulations. C. The Director shall determine whether a permit for the activity requested shall be issued. In appropriate circumstances, the Director may issue a permit for an activity that varies from the terms and conditions of this chapter,provided that the public health,public safety,public property and public peace are adequately protected. The Director may place 9 11/15/2016 F - 35 such terms and conditions on the permit as he deems necessary and appropriate for the proper administration and enforcement of this chapter. D. The decision of the Director may be appealed to the Parks, Recreation and & Beautification Commission, by filing an appeal with the Director within ten days of his decision. 12.08.050 - Permit—Issuance prerequisites. A. After approval of the permit application, and before issuance of the permit, the applicant shall deposit with the City a cash deposit or a surety bond, an amount calculated to pay costs or charges for cleanup and/or damage, but in no event to exceed $1,000.00. This bond or deposit shall be used to pay costs or charges incurred to repair damages to the City facility,or to clean up the facility after its use if the same is not done by the applicant within a reasonable time, as determined by the : Parks aM & Recreation Director. This bond or other deposit,or a portion thereof, shall be returned to the applicant when the City is satisfied that any damages incurred during the use of the facility by the applicant have been repaired and that the facility has been cleaned to the same condition as when delivered to the applicant. This bond or other deposit may be used by the City for repair or clean up if such is not done by the applicant.The requirement for deposit or bond may be waived if the applicant is a non-profit, governmental,or regulatory agency in the discretion of the moi Parks and-&Recreation Director. B. After approval of a permit application, and before issuance of the permit, the applicant for any use that is either sponsored by a corporate entity or is a special event with significant potential liability exposure as determined by the City shall furnish to the City evidence of liability coverage in an amount and form satisfactory to the Risk Manager, naming the City as an additional insured. C. As deemed necessary and appropriate, the i r - Parks and & Recreation Director may require that the applicant execute a hold harmless in favor of the City for any and all claims arising out of the permitted use, except for claims caused by the sole negligence of the City. D. Prior to the event the applicant must meet with a representative of the Parks and & Recreation Department for a thorough review of the facilities,available equipment, security procedures,and the issuance of keys. E. The Dime Parks and&& Recreation Director may place other conditions and requirements upon the use of the Vern Burton Memorial Community Center or the Port Angeles Senior Services and Community Center as are deemed necessary and appropriate to assure the safety and security of the public and the facility. F. After approval of the permit application, and before issuance of the permit, the applicant shall present written confirmation of conformance with any other condition or requirement placed upon the proposed activity. 12.08.060 -Fee schedule. The • ems 'Parks and & Recreation Director shall prepare a schedule of fees for the use of the Vern Burton Memorial Community Center and the Port Angeles Senior Services 10 11/15/2016 F - 36 and Community Center, which shall be subject to adoption by ordinance of the City Council. 12.08.070 -Permit—Revocation. Any permit issued pursuant to the terms of this chapter may be revoked in accordance with the provisions of Chapterr. cr, . . 12.08.080 -PermitAssignment. No permit issued pursuant to this chapter may be assigned. 12.08.090 -Right of inspection. The ►,' f f Parks and &Recreation Dirccto r his designee,or any peace officer of the State shall have the right to enter and inspect any activity at the Vern Burton Memorial Community Center and the Port Angeles Senior SeFviees and Community Center at any time. 12.08.100 -Temporary alterations. Any applicant for a permit may make application for, and may receive approval for, temporary alterations to the Vern Burton Memorial Community Center and the Port Angeles Senior Ser-viees and Community Center;provided that all such alterations shall be immediately removed from the structure at the conclusion of the activity,and the structure shall be returned to the condition existing before the alteration. 12.08.110 -Prohibited activities. It is unlawful for any user or other person to commit any of the following offenses on the premises of,or in connection with the use of the Vern Burton Memorial Community Center and the Port Angeles Senior Sees and Community Center: A. Interference with any individual or group engaged in lawful use of the Vern Burton Memorial Community Center and the Port Angeles Senior £eriees and Community Center; B. Soliciting, interfering with, accosting other people for selling, begging, immoral acts,or other similar purposes is not permitted in any park or attendant facility; C. Willfully marking, marring, defacing, disfiguring, injuring, tampering with or displacing,removing,burning,cutting,carving,digging up,or damaging any City property and attendant facilities or any plants, trees or shrubs, or attaching any rope, wireLor other contrivance to a tree,plant, shrub,or structure. 12.08.115 - Scheduling of permitted activities. li a�r�ed +r,; tt� pter-sl , the frllew' Scheduling, is done on a first-come, first served basis. A dania>e de osit is re wired to hold the fticility for the reguested dates and times. 11 11/15/2016 F - 37 a e a e.eus � 1 1 1 a n x 11 by the!Giity 4hout app!-Oval of the event spe"Ser-, %n neAedule fl b,.ne can fl" lie !'the event spoaseF. Afwual eomfoun!ity events ineWde,but am net , ria G. - sigRifieatiA t*)..tlk "e+)n l�ruu'�i�?t �+` , 1 I ewat epenee-m eoneven". Of vAW-vWM+ Am a dale, the pniv- t P.6ate inelud, -til {..., iff" Oar . in the event a pr4sate ent . displaeod, aft1wn4 lD. C""f ,7. f^ in1w ) f)Fi In l&$-1��& e l� l� 1 "S a r", ,.r. AnSelesCh mbeF of Commeme an updated sehedule ofaetivities that have been sehedu[ed �r� yam: Cc ffimu"4y-c� e sueh. :,+;`-heAnl lse-b"fe'vidA _Uw i, f ested klal4ies. Section 3. Ordinance 2769 and Chapter 12.10 of the Port Angeles Municipal Code are hereby amended by amending the following sections to read as follows: 12.10.040 -Use regulations. The following regulations shall apply to the use of the City Hall Council Chambers and lobby area: A. The hours of operation shall be from 7:00 a.m. to 11:00 p.m., unless by special permission of the Dir w: 47 Parks and-&Recreation Director; B. The sale or use of liquor, including beer and/or wine, shall not be permitted; C. All applicable federal,state and local laws,codes and regulations shall be complied with; D. Permit applicants shall be responsible for the following: 12 11/15/2016 F - 38 1. Preventing damage to the building or its contents, 2. Preventing access to any other parts of the City HallNern Burton Memorial Community Center complex, 3. Cleaning the used areas before leaving, 4. Locking the building upon leaving, and 5. Reporting any damage that needs repair so that it may be repaired by City personnel. The cost of repair shall be paid by user, which costs shall be deducted from the damage deposit. E. The D4e4of-of Parks aad & Recreation Director may recommend such other regulations as are necessary for use of the facility, which regulations may be adopted by the City Council by resolution. 12.10.050 -Permit application. A. An applicant for a permit to use the facility shall file an application with the vaveterei Parks and & Recreation Director or his designee at least seven days prior to the date sought for use of the facility,or at least 30 days prior to the date sought for use of the facility if special arrangements such as floor covering, seating, food or beverage service, or other such arrangements are required, unless the Director efPaFks Reereation waives such notice requirements in circumstances that he deems appropriate. The application shall provide the following information: 1. Sponsor of the activity; 2. Nature of the event; 3. Date and hours of the event; 4. Expected attendance; and, 5. All other such information as may be required by the e Parks aed & Recreation Director. B. The D4feetParks a*d&,Recreation Director or his designee shall determine whether a permit for the activity requested shall be issued. In appropriate circumstances, the Director ~'"4Wk" ~,, - eaten may place such terms and conditions on the permit as he deems necessary and appropriate for the proper administration and enforcement of this chapter. 12.10.060 -Permit issuance prerequisites. A. After approval of the permit application, and before issuance of the permit, the applicant shall deposit with the City a cash deposit or surety bond,in an amount calculated to pay costs or charges for cleanup and/or damage, but in no event to exceed $1,000.00. This bond or deposit shall be used to pay costs or charges incurred to repair damages to the City facility,or to clean up the facility after its use if the same is not done by the applicant within a reasonable time, as determined by the Dirveter—a Parks and & Recreation Director.This bond or other deposit,or a portion thereof, shall be returned to the applicant when the City is satisfied that any damages incurred during the use of the facility by the 13 11/15/2016 F - 39 applicant have been repaired and that the facility has been cleaned to the same condition as when delivered to the applicant. This bond or other deposit may be used by the City for repair or clean-up if such is not done by the applicant.The requirement for deposit or bond may be waived if the applicant is a non-profit, governmental or regulatory agency, in the discretion of the D i' e4w-ef Parks and&Recreation Director. B. After approval of a permit application, and before issuance of the permit, the applicant for any use that is either sponsored by a corporate entity or is a special event with significant potential liability exposure as determined by the City shall furnish to the City proof of liability coverage in an amount and form satisfactory to the Risk Manager, naming the City as an additional insured. C. As deemed necessary and appropriate, the Direeter-e€ Parks and & Recreation Director may require that the applicant execute a hold harmless in favor of the City for any and all claims arising out of the permitted use, except for claims caused by the sole negligence of the City. D. W" # -4 -1 e irs of'fle e t, Prior to the event. the applicant must meet with a representative of the Parks and & Recreation Department for a thorough review of the facilities, available equipment, security procedures,and the issuance of keys. E. The ,_,,.to f f Parks and & Recreation Director may place other conditions and requirements upon the use of City Hall as deemed necessary and appropriate to assure the safety and security of the public and the facility. F. After approval of the permit application, and before issuance of the permit, the applicant shall present written confirmation of conformance with any other condition or requirement placed upon the proposed activity. 12.10.070 -Fee schedule. The Direeter e€Parks and& Recreation Director shall prepare a schedule of fees for the use of the City Hall Council Chambers and lobby area. This schedule shall be set forth in Chapter 3.70 PAMC. 12.10.100 -Right of inspection. The Diree-ter e€Parks and&Recreation Director,his designee,or any peace officer of the s State shall have the right to enter and inspect the activity at any time. 12.10.110 -Prohibited activities. It is unlawful for any user or other person to commit any of the following offenses on the premises of, or in connection with the use of the City Hall: A. Interference with any individual or group in lawful use of the City Hall; B. Soliciting,interfering with,or accosting other people for selling,begging,immoral acts or other similar purposes; 14 11/15/2016 F - 40 C. Willfully marking, marring, defacing, disfiguring, injuring, tampering with, or damaging any City property. Section 4, Ordinance 2169 and Chapter 12.12 of the Port Angeles Municipal Code are hereby amended by amending the following sections to read as follows: CHAPTER 12.12 -G4)v XER AND WATERFRONT PARKS REGULATIONS 12.12.010 -Applicability and purpose of provisions. 12.12.020 -Permitted activities. • 12.12.030 -Conditionally permitted activities. 12.12.040 -Permit application and processing. 4 12.12.050 -Damage deposit, insurance, and fire and police certifications. 12.12.060 -Revocation of permit. • 12.12.070 -No assignment of permits. 12.12.080 -Right of inspection. 12.12.090 -Temporary alterations to facilities. * 12.12.100 -Hours of operation. = tit '. , d t-'ei4i P44 • 12.12.110—Regulation of City Pier boat moorage. 4-2,12,120 Regulation at the City PieFand Wate--ffen P 12.12:430 120 -Prohibited activities. • 12.12.41130 -Concessions. 12.12.0 10 -Applicability and purpose of provisions. 'These facilities are vrovided—by provided-byhe City for the use of the citizens oCPort Angeles for social )assive recreational educatiocial and cultural activities, Only those activities which are consistent with the provision of the facility for these Vgr oses should be allowed at the City Pier and waterfront park areas. This chapter shall apply to the use of the Oky Pier- a d following Wwaterfront I?park leseted at the Wit of Lineola Street ia the 04y of Poft-Aftgeles locations: A. City Pier-Located at the foot of Lincoln Street in the City ofPort Angelea,including Hollywood Beach. B. West End Park- Located at the foot of Railroad Avenue and Oak Street in the Cit of Port Angeles. '�• � '`r'y y'{ s 01 Only 15 11/15/2016 F - 41 C. Esplanade-.Located along Marine Drive and West Boathaven Drive. D. Valley Creek Estuary Located at C err Street and Marine Drive. 12.12.020 -Permitted activities. A. The following activities are permitted oft th City I at Wwaterfront P-parks faeih if they are sponsored, operated and/or promoted by a civic, charitable, or nonprofit organization or corporation: 1. Boat races; 2. Fishing derbies; 3. Music concerts and performances; 4. Rallies; 5. Art shows; 6. Car and boat shows; 7. Dances; 8. Scuba and skin diving meets; 9. Holiday celebrations and events; 10. Church, civic and service group activities; 11. Drama events. B. A permit shall be granted in accordance with the procedures of section 12.12.040 of this chapter. C. recreational beach tires at Hollywood Beach Sail&Paddle bark and Har orview Park are allowed in the event that there are no County Total Burn Bans in effect. Notification to the Fire Marshal and Parks & Recreation Director is required prior to the recreational beach fire. Recreational beach fires are allowed in designated areas provided the following„are adhered to: I. The pile,size sliall not exceed three feet in diameter and two feet in height. 2. The burn pile shall not be located within 25 feet of a structure or combustible materials unless contained in a barbecue pit.. 3.. The fire shall be constantly attended by a person who has a roved lire extinguishing, equipment readily available. AaPproved fire extinguishing ec ui anent includes buckets shovels garden hoses. or a fire ext in wisher with a minimum 4 A rating. 16 11/15/2016 F - 42 12.12.040 -Permit application and processing. A. An application for a permit shall be filed with the Difeetef--4 Parks and & Recreation Director at least 30 days prior to the date sought for the use of the facility. The application shall provide the following information: 1. Sponsor of the activity, sponsor's local address; 2. Proof that the sponsor is an organization eligible to receive a permit; 3. The nature of the event and its estimated length; 4. The date of the event; 5. The expected attendance; 6 If moneyis , and hew a µ 67. Any other information required by the Director c 1.71laf $fli B. If the activity for which a permit is sought is one of those permitted by section 12.12.020, the Parks a*d & Recreation Director is satisfied the applicant is eligible to receive a permit, and the activity will comply with all of the other terms and conditions of this Chapter, the Pari R-eefeat an Director may issue the permit. C. If the activity for which a permit is sought is not one of those permitted under section 12.12.020 and the Parks and & Recreation Director is satisfied the applicant is eligible to receive a permit,the Director shall refer the application to the Parks, Recreation and &Beautification Commission. D. The Parks, Recreation and& Beautification Commission shall review the request, and shall determine whether the activity is one which is consistent with the purpose of this chapter, and shall make a recommendation upon whether to issue such permit to the City Council. A re resentative of the Commission preferably-the Chair or Co-Chair, will resent to the Council their recommendation at the subsequent City Council meeting. E. The City Council shall review the recommendation of the Parks,Recreation and& Beautification Commission upon the same criteria used by the Commission. The City Council shall determine,by motion,whether a permit shall be issued. F. The permit shall be acted upon by the City within 20 days of the date of application. 12.12.050 -Damage deposit, insurance, and fire and police certifications. After the approval of a permit application,and before issuance of the permits,the applicant shall: A. Deposit with the City a cash deposit or surety bond, in an amount determined by the Parks amd -& Recreation Director, but in no toms-tl ; T 3�Z" MO-nee more than $500.00,depending upon the event size and the applicant's ability to pay,to be used to pay 17 11/15/2016 F - 43 costs and charges for cleanup or for repair of damages incurred by the City as a result of the event. The deposit or any portion thereof unused shall be returned to the applicant when the City is satisfied that the facility has been returned to the same condition as it was in prior to the commencement of the activity; B. Provide evidence that the applicant has in full force and effect, a geal liability insurance policy in an amount of not less than$32,000,000.00 bodily injury per person and $1,000,000.00 property damage, for any personal injury or property damage arising out of,or in any way caused by,the applicant's use of the facility.The City ingy require an event to purchase a higher limit of insurance de ending on the risk factor of the events; C. Execute an agreement.to save and hold the City of Port Angeles harmless from,and defend the City against any and all claims and actions for personal injury or property damage arising out of,or in any way caused by the applicant's use of the facility; D. Provide, when requested by the Parks and & Recreation Director, a written confirmation from the Chief of Police and the Fire Chief of the City that the applicant has agreed to or otherwise contracted for all necessary crowd, traffic, assembly, and other requirements of the Police and Fire Departments. 12.12.080 -Right of inspection. The Parks and&Recreation Director,or--his designee, or any peace officer,shall have the right to inspect any activity at the Edd W waterfront P-parks faeilit-y. 12.12.090 -Temporary alterations to facilities. The applicant for a permit may make application for, and may upon approval of the application, make temporary alterations to the City and Wwaterfront l-parks fae4i . All such alterations shall be immediately removed at the conclusion of the activity,and the structure shall be returned to the condition existing before the alterations. 12.12.100 -Hours of operation. The and waterfront -Pparks shall be open for foot traffic 24 hours daily; provided, however, that the City Pier parking lot and restrooms shall be closed at 11:00 per. dusk and shall be opened at 8:00 a.m., unless the Parks & R reaction Director,�at m his discretion, schedules an earlier opening,particularly in the sumer months. 12.12.110—Regulation of Cily Pier boat moorage. A. Transient Moorage Facilities 1 No boat or other vessel other than recreational boats shall use the transient. moorage facilities at the Cit Pier and Wg rfront Park.-All,o eraators of vessels mooring overnight are required to self-register and pay a moorage fee as set forth in Cha ter 3.70 PANIC. 18 11/15/2016 F - 44 2. No goat shall anoor at the City Pier for a period of longer than 10 consecutive days. B. North Fier Moorage Area I. e -Commercial ships, boats and vessels cruise ships or recreational craft over 30 feet in len Tth may be permitted to moor on the north side of the permanent Citv Pier dock. within die desimated-Goast Guafd ineeratt-ar-ea -1, the NV :IF1FL':.! been-made thmugA #11e Coast Guafd and the The fees for such moorage shall be as set forth in Cha ter 3.70 PAMC. 2. No boat shall moor at the Citv Pier for a period of longer than 10 consecutive days. 11- mit i t rl A vae4he 910ati au fit(,4Wes at k' y lis terms° PGI 11�a oes o irg t ars it t' et € k l W for o l M a -ten 18 pin eea4ve a � -1 NO Dleg*ia+i"--o-f-peFtiianent-tnooFege at the City Pief aH. Wateff n l A. Whoo neees-sitated Gity-pief-aflA 0 11 ;Ir been made thmugh the the d e � 12.12. 120 -Prohibited activities. It is unlawful for any person to commit the following offenses on the premises or in connection with the use of the Ci ice'-a ct W waterfront P parks "44y; provided that subsections Q D and E D. of this section shall not apply to concessionaires acting by and under a written agreement approved by the Parks and &Recreation Director: A. Possessing and/or consuming intoxicating Vis,drugs or narcotics; B. Possessing and/or consuming intoxicating alcohol without an Alcohol Use Permit; B-C. Interference with any individual or group engaged in the lawful use of the facilities; C-D. Exposing or offering for sale any articles,things,or stationing in a stand any articles or objects for transportation, sale or display without a permit; 19 11/15/2016 F - 45 D-E. The distribution, leaving, throwing, tacking, or pasting of any signs, handouts, posters or advertisements or inscriptions for the advertising of any goods, materials, meetings, people or other similar purposes upon any portion of the City Pief an waterfront P parks; lF. Soliciting, interfering with, accosting other people for selling, begging, immoral acts, or any other similar purposes; F-G. Willful marking, marring, defacing, disfiguring, injuring, tampering with, or displacing,moving, burning, cutting, carving, digging up, or damaging any portion of the waterfront parks Gi y44eFW*W ' ; G-H. The use of amplified-sound facilities in a manner which disturbs surrounding business areas. 12.12.444-130 -Concessions. The Parks and & Recreation Director shall have the authority to enter into written agreements with concessionaires for profit-making activities that are consistent with the purpose of the City Pier4W waterfront P parks€aeiliasset forth in PAMC 12.12.010. Section 5. Ordinance 2632 and Chapter 12.16 of the Port Angeles Municipal Code are hereby amended by repealing the following: OL DnDIr 12 11 6044--Apphe*64ity7 12.16010, Use fegtdations e. Appheatkmq- Pltmsnereit 12.16.070 peffil.+ Deyeei+t4OW 12.164"1"10" P Assignment-. .. l�rt-o4'4nspp��. 1 00 CHAPTER 12.1 ORT-A 1116,010 -Appl a 11 apter-shall apply to the,tise of the Port Ange.1— Nii e Aft Gentef,leeated at 1208 East Pighdi Street in the i --th +sw-e�f tl��u�l�ia +��vea�l� at�-'plea-- „-r� at+�t-iio b+ f t the Riziens . 20 11/15/2016 F - 46 (Ord, 1116.020 Pvim; , C. Conventions,,eonfer-enee and othe- E. Civie Events; 12,16.030 Use r-ophilie4v,. The fiAlowing r-egulaltons shall 1 e'Wm .00 p,m. B. and wme d the City ManageF. GI. All x,a�.�¢oable-FederaI 1 ateF '110eawiol s:shall Ift- ., D. The Pfff4o-a*d-.R—eof-pati iereaftei4so r-efe-- ter,"shall. '90exx�v� a aall be adopted by �. •. • • •, rwlm the Gil x„ by �'il _ . c�tK+R ". to use the faeflity .a. aDate A C '.. T 21 11/15/2016 F - 47 W taut ile — @ .4 the ,. Fts the l -per i t . Aftef appr-o%�al of e pemit appliissuanee of shall dais osit with the City a eagh depiesit of a sufebg boad in the arnou"t OrSSO .00. This bond er if 11. -a � Afak sa+ ty eli,,�ei:edo--1 ppl!A-eatit. This b . e ean up is, " ..a per-mit , .,�, any use that eithef expossufe as deteFinined by [lie Difeetef, the Risk and the City Attemey, shall � pk' F « �1�»a max rrRy i "� i criz"�"r 7a l E t' f1 W-injuc-ie a ee in maintaining the faipil4y-, ` ioation, ,•, « y, ail " . . m. . � eat- it -the- t of ti-- D-- r MMe AA " ,L-. thk :, spa ice= ffie-ec� , i wt - tet +t p ed-b y4 A •. 22 11/15/2016 F - 48 been made for-eemplianee wifli all app4e", 12.16.060 Fee sehed.ule. 3.70 PAMG 12.16.070 Pefni", rl �k i�94 �# termsor : -- Mayx o 4srwe w44 .. —l�r� �—• w "moi : 1 iieegf9: The Direeter-of ParlEs and , 1-x-;4-(K} po ratty ions-. Ah-AR be -' mdifien-e he-alteraficoi, et i r-4;h-e-ust-,. t-h -- l ante-: ngeles Fine Aft Center-; B. C Y f,me;»•r '.,W l e EvIvanee E) m , ?r ue4wea Section 6- Corrections.. The City Clerk and the codifiers of this ordinance are authorized to make necessary corrections to this ordinance including, but not 23 11/15/2016 F - 49 limited to,the correction ofthe scrivener's/clerical errors,references,orditiance numbering, section/subsection numbers and any references thereto. Section 7-Severa bilit . If any provisions of this Ordinance,or its application to any Person or circumstances,are held invalid,the remainder ofthe Ordinance,or application ofthe provisions of the Ordinance to other Persons or circumstances, is not affected. Section 8-Effective Date. This Ord finance,being an exercise of a power specifically delegated to the City legislative body,is not subject to referendum. This ordinance shall take effect January 1, 2017 after passage and publication of an approved summary thereof consisting of the title. PASSED by the City Council ofthe City of Port Angeles at a regular meeting of said Council held on the day of ,2016. Patrick Downie,Mayor APPROVED AS TO FORM: William E. Bloor, City Attorney ATTEST: Jennifer Veneklasen, City Clerk PUBLISHED: By Summary 24 11/15/2016 F - 50 ORDINANCE NO. AN ORDINANCE of the City of Port Angeles,Washington amending Chapters 3.70 of the Port Angeles Municipal Code as follows. THE CITY COUNCIL OF THE CITY OF PORT ANGELES DO HEREBY ORDAIN AS FOLLOWS: Section 1. Ordinance 2789 and Chapter 3.70 of the Port Angeles Municipal Code are hereby amended by amending the following sections to read as follows: CHAPTER 3.70-FEES 0 3.70.010 -Finance Department fees. a 3.70.020 -City Clerk fees. m 3-7 + : 3,70.050 Vern Bur-we" III...'ernefia, Genifflanitj �m-704f -Prts,�' ican � � s 3.70.065 Po-Angeles Fit u4si""enter-fees, 3.70.025 -Full,,pgyment of fees. x 3.70.030 -Waiver of fees. 9 3.70.035 - Fees for otlig parks and recreation special events and activities. a 3.70.040 - Definitions. 0 3.70.045 - Ocean View Cemetery. x 3.70.050 -Recreation fees. 3.70.055 -Fees for renting other City facilities. • 3.70.060 _ Verii Burton Memorial Community Center fees. 3.70.065 - Fort Angeles Senior and Coxmmuni. Center a 3.70.070 -Department of Community and Economic Development fees. a 3.70.080 - Building,mechanical,plumbing, and sign permit fees. a 3.70.090 -Fire Department fees. 3.70.095 -Fire Department fees—Medic I. a 3.70.100 - Electric utility inspection and review fees. 3.70.105 - Electric utility service fees. 3.70.110 -Public Works and Utilities Department fees and deposits. 1 11/15/2016 F - 51 0 3.70.115 -Engineering review. a 3.70.117 -Additional permit review. 0 3.70.119 -Full payment of fees. 3.70.120 -Police Department fees. ■ 3.70.900 -Waiver of fees. 3.70.905 -Money back guarantee. Tb -1' r-t4*etl I. Adult lot.... Gafdeii —42%00 B. I IaWlt lot ..4230-00 3. Cfefflatie" —4250-00 4. Entombf"ent-4450.00 , eta - 0 0 a, Eye level m*d4N-4ow-a+W-eeIumbar-ium .—S75W) .,.ove eye-level . 402 11/15/2016 F - 52 1, Aduk 0 31 Gfemated remains e City of Poo Arngeles at the time of , to thesatisfaetien of the Reefeation, Maaagef,-iw-his a atishall k mil e OhWgeS Seth K SUbSeWeSeMn A. of this seetion, ti_ mtekwie ..:tEhee -ost-paid-4y-twit- * fir" Qty- . . he as & Dl^+D^+o (ever T�T�. �xT+�taaT�rn%�css." � C�� t C f pf&& I 2149 2qA-A9 (ever s) INKfal- 44460.400 WON OW 3 11/15/2016 F - 53 A9 320.08 C. The fees for the use of e Wfleoln Par-1, 'I Gity A.R. be 150)pefeent or Gly yews efft Vis- D. The foes feF the use of Givie Field Stadiumm. beq4 Rental Light fe Field paint-fee 1 profit At) 2. Pr-efit_ 3. Flat f'vc '.. des Non p fit 44�- . . , ,,.. C sWea"ee,-,: by City Fesidents shall be as R)Ilo%,g-. 4=-- te -;e Ofiltegofy II(as defined if*PAMC 3,70M60) $13.Whf, G. I.Y WNW ew. The fees fef use of the! G4y Hall Cotmeil 14. Alowwge . eele epee s, The moe follows: 4 11/15/2016 F - 54 -110 300 f�et- $300MO . } w. I 11"'p-Oftim Cky w. o . � e eF Fee Fees ae= er,-sa -ed $i i5.00 $34.00 2. 9( eeer W! eo ed Softball,3. fneniwomen 525.00 38.00 ell, ^'� 28.00 440.00 28.00 ------------ ' , I , , ; "ng a l eaya t e ;-$250; ..... A, .1 5 11/15/2016 F - 55 S. Olympie Bike AdNeentwe., 4-2-mi4mtider-41)17 nn 25%City4 (Split.: ; 6. Skills Competition Ffee d,, and . ; Piteh, Hit and nge .D"Inp . . Paiks and S . oft-obje ft NAA & VA "he C � � , w �a , 3.70.050 Vefn Burton 114 em .,& o6al Community GenteF-fees7 .......� �busikm 1t e. t gvenffi kt� a, ef 4ioaf...,,,' 1 Mee4ttg b-.—Laf ge faee 1%,'t........ �all ffleeti"g ��yy��ryry,, y ,/maygy ny 411--f_427,00 dla tiA%Ya x. I �'N:,s4'®1"[ YLSL.�S 3KPWww 6 11/15/2016 F - 56 . shall be 1 € "' ` Kates , Io4kU a Day.aff.e x_F'l'ti .... 1--I A 1111 Kra'-ic:�ia�c iiia-sra' "•:•.-'•- 4 , -P�F�'fJ'FRrT rr�� a. Small .a2r.5.,fl l 1 wlw C]..G3:6 Y�t"fY'f CY@' " w m 4 f )Cba a m D. Ra4es for non profit ofganivati ns q.-e 0. t.e--A Exf Ini49i- ff�%k 4 rt A. Puipose, The City Couneil has- d � now e fi)- the ren4al and use of ftteilities at the Port Angele,"eniof Q- . . '�� 1 -�""�'�°.•f: ��'��-�- � ��-�k:a•_��"" `�'�° '��c1 �^� �-car " ate k - r s. rrafflzt.'on OF ar x r Eby k} '#t ". w, k' R& of 11-- Cmmi at, the Peft A*gAft 7 11/15/2016 F - 57 4. Category 1 use no ehaFge all fiveilities fy it,use s., N .. till (2): RM fee pef day(eyef ten heurs) —4370,00 to ten houm) —4270.00 e. rr11e vfl Vt -gfA flieet r .(M par-hotif ..416.00 e. , 3-.--C4teg+ ry4 r- iienees,.. a, AM hi puopo*e pwopw M---- rht-flff 44-3-00 b-Di (2) Flat fee gj IM ten houfs, (rPier-.. (2)--Flat f�e per day(01VOF teff 111OUFS) $510.00 8 11/15/2016 F - 58 � t Wt e c �arge- elm Fvk -o Qei � 1 " lei w "" A T? RradM i J7,� .e l Qie�, -c-�^�r+crr�rc�.. a. Per hour-with a. Non FeWndable 3Damage U 00 1 11, 3.70.025- Full payment of fees. No application shall be, granted or approved, and no pennit shall be issued until all fees rec uircd. havebeen paid in full. 3.70.030-Waiver of fees. Under appropriate circumstance the fees imposed may be waivedby1he City Manager, or his or tier designee and such waiver shall only occur in circumstances in'which the waiver is necessar 9 11/15/2016 F - 59 support of the.,poor or itifinn, The City Manager is also authorized to waive fees for certain economic development projects and activities, that create additional private sector jobs and /or lcve"ne private sector investment so that the City's tax base is substantially increased as a result of said oroiect or activity. 3.70.035- Fees for other garks and recreation sgecial events and activities. The City Manager, or his representative, shall have authoriM-,to establish fees for Parks & Recreation special events and activities not otherwise set in this chapter. Such foes shall be based on objectivecriteriaand shall be calculated to eciuitablv comDensate the Cjjy for the reasonabl anticipated costs of the special event or,activi!y,Such criteria shall include,but are not limited to: the City's reasonably anticipated-costs for Personnel, material, and supplies,• the benefit, if any, to the community; the amount cha[ged by other vendors for such activity; the amount of time needed for Drevaration for the event or activity; the length of notice given by the sponsor of the event or activity; disruption to normal City business occasioned by the event or activity; and other factors relevant to the particular event or activityz. 3.70.040 Definitions. 1. —"Category F This category shall be defined as an City Tqnsored,co-sponsored,or Ci supported activity. A City supported activity is one that the City cither plans, conducts, controls, or in which the City actively participates. 2.—"Category 11" This care Mw y shall be dqfined as any non-profit amoup or o%,anization or community ftinctio,n,except political or religious organizations. 3.—"Categoty 111"This category includes all activities that ato not Category I or Cate gory IL . .-----"resident"`shall inglq& JV f Port A n ,ata ons_2 � ngcles residents,businesses,and o1ganizat ons that have tlirnci al lace ofbusiraess oro eaatioras witlpiaa tlpc Cit , 5. —"Non-resident" shall mean all businesses and organizations that are not a resident. 3.70.045-Ocean View Cemetery. The char acs for services and products Provided by Ocean View Cenictery shall be as fellows: A.—Site Aeguisition 1.—Adult lot: $1,000,00 32.—Um Garden: $350.00 43.—Memorial Garden: $300.00 B. ----Opening and Closing 1.—Adult lot: $650.00 2.—Infant lot: $300.00 3. —Cremation: $300.00 4.—Entombment: $550.00 10 11/15/2016 F - 60 C. —Memorial Marker Settin 1. —Memorial setting, individual: $200.00 2. —Mernofial setting, companion: $300-00 D.----Crernation Niches (sold out - prices are for niches that lave been resold to the City and available for,resale) 1.—Bronze Nniches a.-Individual: $450.00 b.- Individual and companion: $650.00 2. —Granite Nniches (sold out-prices are for niches that have bccn resold to the City and available for resale) a, -'Fe level and below mW eolumbar4em,$750.00 K-Above eye.level:,.,$650.00 3, —Colurnbarigni Nicligs C�jold as pac a,—Without vase: $2,450.00 b.—With vase: $2,500.00 E.—Graveside or Chapel Set-vice: $200.0 F. —Saturday Service: $600.00 G.—Disinterment 1. -.----.---Body: $1,700.00 2,—Creinated remains: $500.00 H.—Residents of the City of Port Angeles, who present ade(juate proof of residence within the City of Port Angelesat.the time of purchase, to the satisfaction of the cemetery sexton or his representative, shall be entitled to a 15 percent discount fro the charges set forth in subsection A. of this section. 1. —Merchandise pricing. Prices for merchandise sold at the Ocean View Cernete[y, includin but not limited to memorial markers,memorial marker setting,bases,and urns,shall be established by cemetery staff at the rate of twice the wholesale cost paid by the CiLy. Pa lent for burial, irl.u.1-II.M.e.11t,or entombi-nent must be received 24 hours prior to any service being provided, The cgMgteg a sexton will only receive pgMent made by the legal deed owner or desi nee. 3.70.050-Recreation fees. A. —Banner lnslallation_(tw� lockloE ations n Front StKeet �_ _ _& _ one location on First Streetl I.. Personal banners: $135,00/week,,,I)Ius tax 2. City loaner banners: $140,00/week, las tax 11 11/15/2016 F - 61 B. ---City Pier Moorage 1. —Ovemiglit,moorage at 4affO)Wransient moonage facilities: $20,00/'night 2.—24-hour moorage at the fnain-nortli,pier moorage area: a.---0-100 feet: $100.00/night b. 100.......150 15�O feet: $150.00/nigh c.—150-200 feet $200.00/night d.—200-300 feet: $300.00/night C.—Ediz Hook Public Boat Launch 1. Daily permit: 10.00 tax included 2. Annual permit: $41350.00,phis taxtax included D.—Field Fees 1. Non-Parks & Recreation Department Softball Tournaments (Elks Playrield & Shane Park): $75,001dav 4-2. YoLh clinics !i camp.,,qoracademies: $,15.00/hour E. —Fun Runs &Walks 1. Adult(18 and older): $25.00 2. Youth(under 18): $15.00 F. -,-Metal Detecting, I. Annual permit: "10.00 G. Open Gym Fees 1. Vern Burton Walk-Ins (such as badminton,basketball,walking groups): $1 per person 2. Vern Burton Pickleball: $45 annual fee or$2 perparson.per day .HG. —Parks,& Recreation Tournament Entry Fces 1. Adult Softball: $250.00 per team 2. Adult Basketball. $275.00 per team 3. Youth Basketball: $250.00 per team. .......................... Team ijes �e14, 5:A eal 'aye Fee $440 10 $20000 12 11/15/2016 F - 62 ...Soeger. 140HO sees . °F 0 _ww QW 1,14. Sports ort Leagud�m�.t ...... ................................ ..._............................ Jes Lem Team Fee basketball Men's $700.00 Basketball Women's $400.00 Softball (Co-Ed) $650.00 Softball Men's &Women's 00.00 Volleyball(Co-Ed) $550.00 and aefivities, ee: i l "cc �u� uZ m ctrrlt" C—Yt �h�3 t rcsv ..r,Y� ciE t . ' w " t� dl .or_at t�� t a tll he .7 .05 - !Fees for reotin other_City facilities. —City -tall Council Chambers and Lobby Area ®ti Profit (Profit)Cate,2ory It (Non- Cate or lit Dam,a it City Resident Nooharg $15.00/1iour $20.00/ho $50,00 Non-City Nolnarg $22.501hour $30.00/honr '.50.00 Resident The rental ee w or use o ,the City Hall Council Charn:bers eand lolM r area by non-City residents shall be 150 percent of City resident fees. 13 11/15/2016 F - 63 B. -City Pier,Gateway, and West End Park The fees for use of either the City Pier, Gateway, or West End-Park properties/facilities shall be as follows: Category I Category II (Non:: Category III Damage Deposit Profit) (Profit) No El:r::a:r c $100,00,daily ftg $150.00 daily flat $100,0 Resident rate rate Non-Ci No $150,00 daily flat $225.00 daily Ilat 100.00 Resident rate rate The rental fjes kir use of City, Pier, Gateway, and West, End 'ark .aro perties1fizeililiew by non-C - -Lity residents shall be 150 percent ofOu resident k—els, C.-Civic Field The fees for the use of Civic Field shall--'be--$40.00thour or "100.00 daily flat rate fee-(jD±jhour with a damage deposit of$150.00. —The rental kes or use of Civic FieldAw4fiion-by-non-Cit v residents shall be 150 Percent of City resident Vices. D, Aincoln Park(Clubhouse and Loomis) and Jessie Webster Park(Campfire Clubhouse) Facilities Category I Category 11 (Non- Catepory III Marna a Deposit Profit) (Profit) City Resident No charge $20.00/hour $30.00/hour $50.00 $200.00 daily flat $300.00 daily flat olll!LU Q--i LlQgnsl —rate AD±hours' Non-City No chic We $30.00/.h. our $45.00/hour $50.00 Resident $300.00 daily Ila $450.00 daily flat , rate(10+hours) I rate(10+ hours) The rentqlLees Lot-use ofthe Lincoln Park and Jessie Webster Park liudlilies by non Cit residents shall be 150 Percent ol'Citv resident es. 3.70.060-Vern Burton Memorial Community Center fees. A. Rental rates for non-profit organizations and businesses/commercial entities located within the City shall be as, follows: 14 11/15/2016 F - 64 Category II jNon- Cat 2goLy I.II Damag City Residents Category I Profit) (Profit) P-mosit Main Hall No charge $25.00/hou $45.00/hour $150,00 (Gym) $250.00 dzil�a.�t $450.00 daily flat I $3 0M/2+ rate(10+hours rate(10+hours) days Kitchen charge $20.00/hour $30.00/hour S590.00 $75,00/day 1=00/dav maximum maximum Small Meeting No chargre I x20.00/hour $2"/.00/hour $50M Room $150.00 daily-fig $215,00 daily fla( rate 00+hours) rale(LQ±hoursl Lame Mectin No chgW $25.00/hour $38.00/hour $50.0 Room $200.00(Lail y flat $300.00 daily flat rate(10+hours) rate(10+ hours) B. —Rental rates for non- rofit or,anizations and businesses/commercial entities located outside of the City shall bel 50-percent of Cit y rates: Non-Cit-v Category I Category 11 (Non- ChatoriIII Damn e Resident- Profit (Profit) Deposi ....... ——------- Main Hall No charge .50/hour 7.50/liour 15000 aU_ L_j_ $375.00 dailyflat $675.00daily $30Qm )/2+ — rate(10+hours) flat rate(10+ dM hours) Kitchen No charge $30.00/liou $45.00/hour $50.00, $1 12.50/da $300.00/day maximum MICIMMUM Small Meeting No charjYe $30,00/hour $40.50 hour LO.!.L)O _ g Room $225.00 daily fla $322.50 daily rate:(10+hours) flat rate( hours j ............. .............. ............ ...... ................ Large MeetingU2.50/hour M.—OO/hour $5U Rooni $3001.00 dailyat $450.00 alar rate(10-F liours) flat rate 0 0+ hours) 15 11/15/2016 F - 65 3..70.065 -Port Angeles Senior and Community Center fees. A. —PuEpose. The City Council has determined that it is reasonable and in the public interest to enact and impose a fee schedule for the rental and use of facilities at the Port Angeles Senior and c mnrormit Center. B. —Fees. The following fees shall be established for the Port Angeles Senior and Communi Center. 1. Annual Full Membership Rates(Ages 55+ a. City Resident: $16.00/ ear b. N'on-City resident: ,'25.00/ ear 2.Annual Associate Membership Rates (Ages 45 -54 a. Cily Resident: $18.00/ ear b. Non-City Resident: $27.00/year 3, Facility rental rates for non-profit organizations and businesses/commercial entities located within the City shall be as follows: ... __.______----------- City ____..City Residents Category 1 Cates-11 'on Category III Damage Profit rofit Dgposit MultilZurpose Room No charge $35.00/hour $45.00/hour $150.00 "350.00 dais ffat $450.00 d4fly rate LI0+hours flat rate 10+ hours Kitchen No charge '$40,00/hour $55M/hour $150.00 $400.00 daily flat,, $550,00 daily rate G0-F hours) flat rate(10-F hrc�^ Dining Room No clear le 0.00/hour $40.,00/liour $50.00 $300.00 daily flat $400.00 daily rate 1.0+fours flat rate 10+ hour Small Meeting loom No charge $15.00/hour $35.00/lrour $50.00 $150.00 daily flat "350.00 daily rate 10+houm flat rate(10 hours ..... .................... ........ ._......................._......................... .........____............... Lasre Meeti Room No clr X25.00/lacus $38.00/hour $50.00 $50.00 daily_flat rate 10+house 16 11/15/2016 F - 66 380,00 daily flatrale;(;1 + hoursl Lour=Addition No charlye $25,00/hour $35.00/hour $50.00 .U22QAj4:JJl.3Lfl-at D5Q.00 daily rate(10+ hours) flat rate(10 f hQgEsl -34. Facility rental rates for non-profit organizations and businesses/commercial entities located outside of the City shall be 150 percent of City, rates: Non-City Residents catenory I CatgqoEy 11; Category IIIDamag Profit) (Profit) Deposit Multipurpos Nocharge $52.50/hour JE.50/hour 150.00 Room $525.00 daily flat rate $675M daily flat (10+hours) rate(10+hours Kitchen No char ge $60.00/hour $62.50/hour $150.00 $600.t70 dally flat rate $825,00 daily flat (10+ hours) rate(10+hours) Dininn Room No charge $45.00/hour $60.00/hoar 50m $450,00 dailv flat rate $600M daily,flat 10+hours rate(10+hours Small Meeting No charge ILZ.50/hourJL2.50/hour 50.001 — Room $225.00 daily flat rate $525.00 daiN flat (1,0+ hours rate(10+hours Larne Meeting --Wo—chaige $37.50/hour $57,00/hour Room $375.00 daily flat rat $570,00 daily flat $50M (10+ hours) rate(10+hours Lounge AdditionNo charge 137.50/hour 152.50/hour 150.010 $375.00,daily Rat rate X5, 5.00 daily,flat (10+ hours) rate(ja+hours) ............... ...................................................................................................................................................................................... ............................................. 45. Setup/Cleanup Fees:,a char for setup and/or cleanup requiring services of it pMloy(Lx will be billed at the rate of$50.00 per hour. 17 11/15/2016 F - 67 Section 2 -Corrections. The City Clerk and the codifiers of this ordinance are authorized to make necessary corrections to this ordinance including, but not limited to, the correction of the scrivener's errors/clerical errors, references, ordinance numbering, section/subsection numbers and any references thereto. Section 3_Severabilit . If any provisions of this Ordinance,or its application to any person or circumstances, are held invalid,the remainder of this Ordinance, or application of the provisions of the Ordinance to other persons or circumstances is not affected. Section 4 — Effective Date. This Ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum. This ordinance shall take effect January 1, 2017 after passage and publication of an approved summary thereof consisting of the title. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the day of November, 2016. Patrick Downie, Mayor ATTEST: APPROVED AS TO FORM: Jennifer Veneklasen, City Clerk William E. Bloor, City Attorney PUBLISHED: By Summary 18 11/15/2016 F - 68 WIMP"NIOR/T NGELES IU�=- W A S H I N G T O N, U. S. A. Off ..... A""' """"""' CITY COUNCIL MEMO DATE: November 15, 2016 To: City Council FROM: BYRON W.OLSON,CHIEF FINANCIAL OFFICER SARINA CARRIZOSA,BUDGET OFFICER SUBJECT: 2016 Budget Amendment#3 Summary: The 2016 Budget is being amended for the third and final time to adjust several funds to reflect changes in revenues and expenditures that have occurred during the final months of the year. As this budget amendment includes new revenues, as well as an authorization to use funds from reserves, the ordinance must be approved by a super-majority of the entire Council or at least five (5) affirmative votes. Funding: The 2016 budget amendment 43 is set at $118,933,686 and is balanced with the planned use of$10,794,611 from reserves. Recommendation: It is recommended the Council: 1) Conduct a first reading of the 2016 Budget Amendment 43 ordinance and continue to the December 61h Council meeting. Background/Analysis: The 3rd Amendment will "clean-up" a variety of changes to City revenues and expenditures, including carrying over capital projects to 2017, increasing expenditures to allow for higher than anticipated costs, the inclusion of State increases to Workers compensation, and other miscellaneous budgetary changes. Most of these increased expenditures have already been approved by Council, and the majority of these increases will be funded using existing reserves. With this Amendment, the projected year-end unassigned fund balance of the General Fund is estimated to be $5,276,337 or 25.76%. Since many of the individual actions require funding to come from reserves (money unspent at the end of the fiscal year automatically rolls into 11/15/2016 G - 1 City Council Memo—2016 Budget Amendment 43 November 15,2016 Pa ere 12 reserves/fund balance), approval of the ordinance will require a super majority of the entire Council, or five(5) affirmative votes. Attached is a detailed list of proposed budget changes, the budget amendment ordinance, along with Exhibit A which lists total revenues and expenditures by fund for the 2016 Budget Amendment 42 and proposed Amendment 43. Tonight's meeting will include a first reading of the budget amendment 43 ordinance, with adoption scheduled for December 6th. If you have any questions or concerns,please contact me at your convenience. Funding Overview: The 2016 budget amendment 43 is set at $118,933,696 and is balanced with the planned use of $10,794,611 from reserves. Attachments: Detailed list of proposed budget changes 2016 Budget Ordinance—Amendment 43 Exhibit A 11/15/2016 G - 2 EMIT" Council Legal Advice 26,400 001.1160.511.4150 Council legal advice-Ethics Workers comp increase-Council 2,000 001.1160.511.2040 Workers Comp Change Workers comp increase-City Manager's Office 600 001.1210.513.2010 Workers Comp Change Workers comp increase-Human Resources 800 001.1220.518.2040 Workers Comp Change Workers comp increase-City Clerk 900 001.1230.514.2040 Workers Comp Change Workers comp increase-Finance Admin. 1,000 001.2010.514.2040 Workers Comp Change Workers comp increase-Accounting (400)001.2023.514.2040 Workers Comp Change Workers comp increase-Customer Service 3,100 001.2025.514.2040 Workers Comp Change Workers comp increase-Legal 600 001.3010.515.2040 Workers Comp Change Workers comp increase-Planning 500 001.4010.558.2040 Workers Comp Change Workers comp increase-Building 2,600 001.4020.524.2040 Workers Comp Change Workers comp increase-Police Admin (100)001.5010.521.2040 Workers Comp Change Workers comp increase-Police Investigation 25,200 001.5021.521.2040 Workers Comp Change Workers comp increase-Police Patrol 103,500 001.5022.521.2040 Workers Comp Change Workers comp increase-Police Records 43,500 001.5029.521.2040 Workers Comp Change Police vehicle-Stonegorden Grant (38,000) 001.5022.333.9706 Move to Equipment Services Workers comp increase-Fire Admin 800 001.6010.522.2040 Workers Comp Change Workers comp increase-Fire Suppression 4,800 001.6020.522.2040 Workers Comp Change Workers comp increase-Fire Training 4,200 001.6040.522.2040 Workers Comp Change Tronsferfor radio system project-FD0314 3,800 001.6012.597.5991 Radio system transfer to Capital account Workers Comp increase-Public Works Engineering/Admin. 11,600 001.7010.532.2040 Workers Comp change Remove tronsferfor Downtown Sidewalks-TRO115 (97,000)001.7012.597.5991 Council directed transfer removal PEG Access support funds received from Wave 4,000 001.7032.343.2000 PAPA agreement Peg Access support funds to PAPA 4,000 001.7032.532.4150 PAPA agreement Cable Franchise Contract with Buske Group 21,100 001.7032.532.4150 Contract services Workers Comp increase-Parks Admin 1,100 001.8010.574.2040 Workers Comp Change Workers Comp increase-Senior Center 400 001.8012.555.2040 Workers Comp Change Workers Comp increase-Cemetery 2,600 001.8050.536.2040 Workers Comp Change Workers Comp increase-Parks Maintenance 8,000 001.8080.576.2040 Workers Comp Change Workers Comp increase-Parks Facilities 4,500 001.8131.518.2040 Workers Comp Change Workers Comp increase-Parks Sports Programs 1,300 001.8221.574.2040 Workers Comp Change Workers Comp increase-Parks Facility Rentals (700)001.8155.575.2040 Workers Comp Change TOTAL GENERAL FUND (34,000) 180,700 Workers Comp change (87,300) 102.7230.542.2040 Workers Comp Change TOTAL STREET FUND (87,300) Transfer to Capitol for Downtown Sidewalk repair-TRO115 18,000 105.7840.597.5991 Transfer for capital project TOTAL REET#1 FUND 18,000 Transfer to Capitol for Downtown Sidewalk repair-TRO115 119,500 160.7841.597.5991 Transfer for capital project TOTAL REET#2 FUND 119,500 Workers Comp Change 8,300 107.5160.528.2040 Workers Comp Change Radio Study 73,400 107.5160.528.4150 Project carried over.Approved by Council TOTAL PENCOM FUND 81,700 City Match Change ofoccount (84,000) 172.2310.559.5201 Account change Reduce CDBG expense (682,714) 172.2310.559.5201 Change in Grant Reduce CDBG revenue (150,000) 172.2310.333.1422 Change in Grant TOTAL PA HOUSING FUND (150,000) (682,714) Unreceived grontfor CLO415 (150,000)401.7180.533.4150 Unreceived Grant Unreceived grontfor CLO515 (300,000)401.7180.533.4150 Unrecieved Grant Transfer to Conservation (300,000)401.7180.597.5993 Discontinued transfer Tronsferfrom restricted reserves-land purchase 350,000 401.9998.597.5881 Land Purchase Workers comp change-Electric Engineering 600 401.7111.533.2040 Workers Comp Change Workers comp change-Power Systems 500 401.7120.533.2040 Workers Comp Change Workers comp change-Electric Operations 3,000 401.7180.533.2040 Workers Comp Change TOTAL ELECTRIC FUND (395,900) Workers Comp Change 65,300 402.7380.534.2040 Workers Comp Change TOTAL WATER FUND 65,300 Workers Comp Change 28,400 403.7480.535.2040 Workers Comp Change TOTAL WASTEWATER FUND 28,400 Workers Comp Change-Collections 16,400 404.7580.537.2040 Workers Comp Change Workers Comp Change-Transfer Stotion 1,800 404.7538.537.2040 Workers Comp Change TOTAL SOLID WASTE FUND 18,200 Workers Comp Change 3,000 406.7412.538.2040 Workers Comp Change TOTAL STORMWATER FUND 3,000 Workers Comp Change 41,700 409.6025.526.2040 Workers Comp Change TOTAL MEDIC I FUND 41,700 LED lights rebate correction-PK0314 (14,000)421.7121.597.5991 Rebate correction Workers Comp Change 4,700 421.7121.533.2040 Workers Comp Change Discontinue to transfer from Electric Fund (300,000) 421.7121.397.1093 Discontinue transfer TOTAL CONSERVATION FUND (300,000) (9,300) 11/15/2016 G - 3 II ,ik; um„ti,w„o,„�A,„s,ll,l Police vehicle-Stonegarden Grant 38,000 501.7630.333.9706 Stonegarden Grant Light Ops vehicle - (75,000)501.7630.594.6410 Moving into 2017 Parks-Bucket Truck - (84,000)501.7630.594.6410 Moving into 2017 Emergency repair to fuel pump station - 13,900 501.7630.594.6410 Emergency repair Revenues to match expenditures-overstated revenues (5,600) 501.7630.348.3010 Accounting transaction Electric Bucket Truck 265,300 501.7630.594.6410 Approved in 2015. Parks 3/4 Ton 2WD truck (9,000)501.7630.594.6410 Council Approved Parks Bucket lift on Iton Flatbed truck 14,000 501.7630.594.6410 Council Approved Workers Comp Change 7,300 501.7630.548.2040 Workers Comp Change TOTAL EQUIPMENT SERVICES FUND 32,400 132,500 Records Management Scanning-IT0214 29,000 502.2082.594.6510 Council approved Move to 2018-IT1016 (7,500)502.2082.594.6510 Move to 2018 Cityworks-move to 2017-IT0515 (22,500)502.2082.594.6510 Move to 2017 Data Storage(SAN&Backup)-IT0814 400,000 502.2082.594.6510 Project approved by Council Socroto software-IT1515 (15,000)502.2082.594.6510 Expensed WIFI for City Hall-IT1315 5,000 502.2082.594.6510 Increased project costs Workers Comp Change 1,000 502.2081.518.2040 Workers comp Change TOTAL INFORMATION TECHNOLOGY FUND 390,000 Workers Comp Premiums 320,000 - 503.1661.365.9012 Workers comp Premium L&1 Payments 8,000 503.1661.517.1001 L&I Payments Workers Comp Claims 13,000 503.1661.517.4140 Workers comp claims Con tract Services for Insurance (21,000)503.1661.517.4150 Contract services Taxes and Assessments 368,000 503.1661.517.4950 Taxes and assessments Workers Comp/Medical expenses and legal fees (48,000)503.1661.517.4992 Workers comp Change TOTAL SELF INSURANCE FUND 320,000 320,000 FEMA Port Security Grant for WAPS-PD0114 18,300 310.5950.331.9705 Grant for WAPS Remove due to incorrect account-PK0314 (453,000) 310.8985.333.1562 Incorrect account Civic Field Lighting grant increase-PK0314 45,300 310.8985.334.0270 Grant for Civic Field Transfer from REET for Downtown sidewalks-TR0116 119,500 310.7961.397.1091 Transfer from REET Remove General Fund Transfer-TR0116 (97,000) 310.7961.397.1091 General Fund Transfer removal Race Street Design-TR0209 (408,500) 310.7930.331.2020 Move to 2017 Race Street Design-TR0209 (472,300)310.7930.595.6510 Move to 2017 LED lights rebate-PK0314 30,200 310.8985.369.9000 Rebate LED lights rebate correction-PK0314 (14,000) 310.8985.397.1091 Rebate correction Fire Dept radio system-FD0314 3,800 310.5950.594.6510 Radio system Transfer received from Fire Department-FD0314 3,800 310.5950.397.1091 Transfer for project Project moved forward from 2017-000115 25,000 310.8985.594.6510 Move from 2017 into 2016 Proximity Access Control-move to 2017-GG1113 (60,000)310.8985.594.6510 Move to 2017 Revolving fund carry forward-FDO415 (17,500)310.5950.594.6510 Carry Forward Revolving fund carry forward-FDO515 (5,000)310.5950.594.6510 Carry Forward Ediz Hook Dock repairs-PK0409 (240,000)310.7930.595.6510 Move to 2017 Hill St.Development-TRO114 (150,000)310.7930.595.6510 Move to 2017 Downtown Sidewalks transfer from REET-TRO115 18,000 310.7961.397.1091 Transfer from REET Downtown sidewalks increased costs-TRO115 22,500 310.7961.595.6510 Increased project costs Waterfront development-Increased costs-TR0203 77,500 310.7961.595.6510 Increased project costs Peabody Creek culvert-Move to 2017-TRO414 (100,000)310.7930.595.6510 Move to 2017 LID Green Alley project-TR1515 35,000 310.7930.595.6510 Increased project costs Ediz Hook Dock repairs move to 2017-PK0409 (213,300) 310.7930.333.9736 Move to 2017 Hill St.Development-TRO114 (200,000) 310.7930.333.2010 Move to 2017 Increased grontfunds-LID Green Alley Project-TR1515 35,000 310.7930.334.0310 Increased grant. TOTAL CAPITAL IMPROVEMENT FUND (1,115,700) (881,000) Insurance Reimbursements 694,700 413.7481.369.4000 Insurance reimbursement TOTAL HARBOR CLEAN-UP FUND 694,700 Purchase land for Electric Buliding-CL0314 350,000 451.7188.594.6510 Council approved land purchase Transfer from restricted funds for land purchase 350,000 451.9998.397.1081 Council approved land purchase TOTAL ELECTRIC CAPITAL FUND 350,000 350,000 E.Street Station-WT0109 (195,000)452.7388.594.6510 Move to 2017 Marine Drive Channel Bridge-WW0315 (30,000)452.7388.594.6510 Move to 2017 TOTAL WATER CAPITAL FUND (225,000) Ediz Hook sewer repair-WWO114-Move to 2017 (175,000)453.7488.594.6510 Move to 2017 Marine Drive Sewer-WWO115-Move to 2017 (222,000)453.7488.594.6510 Move to 2017 Marine Drive Channel Bridge-WW0315-Move to 2017 (90,000)453.7488.594.6510 Move to 2017 CSO 5&7-Move to 2017-WW0315 (160,000)453.7488.594.6510 Move to 2017 5th St.Sewer repair-WWO515 (45,000)453.7488.594.6510 In house repair In-line grinder-WW1015 (110,000)453.7488.594.6510 Move to 2017 TOTAL WASTEWATER CAPITAL FUND (802,000) H St.Ou tfoll-DR0213 (350,000)456.7688.594.6510 Move to 2017 Francis St.Outfall-DR0215 (35,000)456.7688.594.6510 Move to 2017 TOTAL STORMWATER CAPITAL FUND (385,000) Increased Expenses-Fireman's Pension 25,600 602.6221.517.4635 Pension increase TOTAL FIREMAN'S PENSION FUND 25,600 11/15/2016 G - 4 ORDINANCE NO. AN ORDINANCE of the City of Port Angeles, Washington amending the 2016 budget and funds. WHEREAS, the Annual Budget of the City of Port Angeles for the year 2016, was adopted, approved and confirmed on December 1, 2015, in Ordinance 3544, in the manner provided by law. WHEREAS, the first 2016 budget amendment was adopted, approved and confirmed by Ordinance No 3552 by Council on April 19, 2016. WHEREAS, the second 2016 budget amendment was adopted, approved and confirmed by Ordinance No. 3556 by Council on September 6 , 2016. WHEREAS, now there exists an emergency that could not reasonably have been foreseen when the 2016 budget was adopted or when the 1"budget, or 2nd budget amendment Ordinances were passed. WHEREAS, the facts constituting the emergency include, but are not limited to: Unanticipated additional revenue; Unanticipated reduced revenue; Unanticipated additional expenditures primarily for changes in planned capital expenditures as previously authorized by Council; WHEREAS, these facts require amendments to the adopted budget in order to meet the expenses of government of the City for the fiscal year ending December 31, 2016. -1- 11/15/2016 G - 5 NOW, THEREFORE, the City Council of the City of Port Angeles, Washington, do ordain as follows: Section 1. Pursuant to RCW 35A.33.090, the City Council declares that an emergency exists. Section 2. The 2016 budget appropriation for each separate fund as set forth in Ordinance 3544, and amended by Ordinances 3552 and 3556, is now amended as shown in the attached Exhibit A. Section 3. The City Clerk and the codifiers of this ordinance are authorized to correct scrivener's errors, references, ordinance numbering, section and subsection numbers and any references thereto. Section 4. This Ordinance exercises authority granted exclusively to the City Council and is not subject to referendum. It shall be in force and take effect 5 (five) days after publication according to law. PASSED by the City Council of the City of Port Angeles by a vote of one more than the majority of all members of the legislative body at a regular meeting of said Council on the day of , 2016. Patrick Downie, Mayor ATTEST: APPROVED AS TO FORM: Jennifer Veneklasen, City Clerk William E. Bloor, City Attorney PUBLISHED: By Summary -2- 11/15/2016 2-11/15/2016 G - 6 CITY of PORT ANGELES 2016 Budget Amendment#3 Ordinance Exhibit A Funds 2016 Budget-Amendment#2 2016 Budget-Amendment#3 Fund Div. Name/Description Beginning Revenue I Expenditures Ending Beginningi Revenuel Expendituresi Ending Balance Est. Balance Est. B lancel I I Balance GENERAL FUND(Note:Divisional totals for reference only) Fund Balance: 4,910,849 4,586,849 5,777,237 5,255,237 001. 1160 City Council 44,400 72,400 44,400 100,800 001. 1210 City Manager 182,300 316,600 182,300 317,200 001. 1211 Customer Commitment 2,400 4,000 2,400 4,000 001. 1220 Human Resources 126,300 185,300 126,300 186,100 001. 1230 City Clerk 128,300 259,400 128,300 260,300 001. 1289 Records Management 0 150,000 0 148,900 001. 11390 1 Community Service 0 35,200 0 35,200 001. 2001 Finance-Revenue 13,001,500 0 13,001,500 0 001. 2010 Finance Administration 312,500 699,100 312,500 700,100 001. 2023 Accounting 637,100 881,700 623,300 867,500 001. 2025 Customer5ervice 1,005,800 1,022,800 1,005,800 1,025,900 001. 2080 Reprographics 38,900 54,700 38,900 54,700 001. 2091 Non-Departmental 0 40,200 0 40,200 001. 2099 General Unspecified 0 46,000 0 46,000 001. 3010 City Attorney 270,800 494,300 270,800 494,900 001. 3012 Jail Contributions 0 800,000 0 800,000 001. 3021 Prosecution 12,400 12,400 12,400 12,400 001. 4010 Planning 414,700 620,200 414,700 620,700 001. 4020 Building 385,300 218,400 385,300 221,000 001. 4030 Code Compliance 0 0 0 0 001. 4062 Cultural Resources 0 10,000 0 10,000 001. 4071 Economic Development 60,000 118,000 60,000 118,000 001. 5010 Police Administration 0 392,800 0 392,700 001. 5012 PenCom/Capital Transfers 243,800 339,400 243,800 339,400 001. 5021 Police Investigation 500 986,300 500 1,011,500 001. 5022 Police Patrol 378,400 2,962,700 340,400 3,066,200 001. 5026 Police Reserves&Volunteers 0 9,200 0 9,200 001. 5029 Police Records 20,200 442,250 20,200 485,750 001. 5050 Police Facilities Maintenance 5,600 91000 5,600 91000 001. 6010 Fire Administration 124,200 348,000 124,200 348,800 001. 6012 PenCom/Medic l Support 0 540,400 0 544,200 001. 6020 Fire Suppression 0 1,495,900 0 1,517,300 001. 6021 Fire Volunteers 8,800 56,200 8,800 56,200 001. 6022 Special Operations 0 3,500 0 3,500 001. 6030 Fire Prevention 4,800 12,100 4,800 12,100 001. 6040 Fire Training 7,000 137,100 7,000 141,300 001. 6050 Fire Facilities Maintenance 0 47,000 0 47,000 001. 6060 Fire Emergency Management 0 3,100 0 3,100 001. 7010 Public Works Administration 1,730,800 2,874,050 1,730,800 2,885,650 001. 7012 Public Works CIP 0 169,600 0 72,600 001. 7032 Public Works Telecommunications 110,500 181,500 114,500 206,600 001. 8010 Parks Administration 37,700 284,900 11,700 281,000 001. 8012 Senior Center 41,700 145,800 41,700 146,200 001. 8050 Ocean View Cemetery 148,900 164,400 148,900 167,000 001. 8080 Park Facilities 20,000 1,623,200 20,000 1,631,200 001. 8090 Marine Life Center 0 16,900 0 16,900 001. 8112 Senior Center Facilities 0 41,500 0 41,500 001. 8131 Central Services Facilities 330,600 734,100 330,600 738,600 001. 8155 Facility Rentals 56,000 88,200 56,000 87,500 001. 8221 Sports Programs 163,300 176,500 163,300 177,800 001. 18224 1 Youth/Family Programs 30,0008500 83,200 0 0 001 TOTAL General Fund 4,910,849 20,0 ,5 20,409,500 4,586,849 5,777,237 19,981,700 20,503,700 5,255,237 SPECIAL REVENUE FUNDS 101 Lodging Excise Tax Fund 290,521 520,500 520,500 290,521 462,236 520,500 520,500 462,236 102 Street Fund 344,148 1,645,200 1,954,500 34,848 757,477 1,645,200 1,867,200 535,477 105 Real Estate Excise Tax-1(REET-1)Fund 194,929 151,000 73,400 272,529 406,561 151,000 91,400 466,161 107 PenCom Fund 721,744 2,713,850 2,690,000 745,594 492,153 2,713,850 2,771,700 434,303 156 Esther Webster(Fine Arts Center)Operations 22,721 0 0 22,721 0 0 0 0 160 Real Estate Excise Tax-2(REET-2)Fund 120,475 151,000 158,500 112,975 359,633 151,000 278,000 232,633 172 Port Angeles Housing Rehab.Fund 249,481 295,000 914,714 (310,233) 284,310 145,000 148,000 281,310 TOTAL Special Revenue Funds 1,944,019 5,476,550 6,311,614 1,108,955 2,762,370 5,326,550 5,676,800 27412,120 11/15/2016 G - 7 CITY of PORT ANGELES 2016 Budget Amendment#3 Ordinance Exhibit A Funds 2016 Budget-Amendment#2 2016 Budget-Amendment#3 Fund Div. Name/Description Beginning Revenue I Expenditures Ending �_Beginningl Revenuel Expendituresi Ending Balance Est. Balance Est. I B lancel I I Balance DEBT SERVICE FUNDS 212 2005 GO Bond--Refunding Fund(Library) 28,953 0 0 28,953 0 0 0 0 214 2005 LTGO Bond Fund(W.U.G.A.) 8,163 0 0 8,163 0 0 0 0 215 2006 LTGO Bond(Prop.Acquisition)Fund 659,563 60,000 87,000 632,563 653,421 60,000 87,000 626,421 216 2014 LTGO Bond(Landfill Bluff Stabilization)Fund 105,956 344,700 344,000 106,656 159,225 344,700 344,000 159,925 217 2015 LTGO Bond-Refunding(W.U.G.A.) 0 224,100 222,400 1,700 9,525 224,100 222,400 11,225 TOTAL Debt Service Funds 802,635 628,800 653,400 778,035 822,171 628,800 653,400 797,571 ENTERPRISE/UTILITY FUNDS 401 Electric Utility Fund 4,652,689 32,290,850 31,869,300 5,074,239 6,219,714 32,290,850 31,483,500 7,027,064 402 Water Utility Fund 9,501,640 6,057,030 7,374,370 8,184,300 10,091,553 6,057,030 7,556,670 8,591,913 403 Wastewater Utility Fund 607,155 6,541,745 6,540,025 608,875 257,142 6,541,745 6,568,425 230,462 404 Solid Waste Utility Fund 1,820,457 10,380,800 10,588,293 1,612,964 5,703,285 10,380,800 10,606,493 5,477,592 406 Stormwater Utility Fund 833,388 1,777,800 1,968,258 642,930 570,620 1,777,800 1,971,258 377,162 409 Medic 1 Utility Fund 221,458 1,773,400 1,870,550 124,308 306,627 1,773,400 1,912,250 167,777 413 Harbor Clean-up Fund 669,935 406,000 1,435,600 (3°. ,ESEi°.) 627,852 1,100,700 1,435,600 292,952 421 1 1 Conservation Fund 1,458,269 1,204,000 1,245,200 1,417,069 1,435,449 904,000 1,235,900 1,103,549 TOTAL Enterprise/Utility Funds 19,764,991 60,431,625 62,891,596 17,305,020 25,212,242 60,826,325 62,770,096 23,26$471 ENTERPRISE/INTERNAL SERVICE FUNDS 501 1 1 Equipment Services 4,369,947 1,702,400 1,525,100 4,547,247 4,168,336 1,734,800 1,657,600 4,245,536 502 111 1 Information Technology 1,602,635 1,720,500 2,062,590 1,260,545 1,229,326 1,720,500 2,452,590 497,236 503 Self-Insurance 975,622 5,466,000 5,466,000 975,622 1,087,464 5,786,000 5,786,000 1,087,464 TOTAL Internal Service Funds 6,948,204 8,888,900 9,053,690 6,783,414 6,485,126 9,241,300 9,896,190 5,830,236 FIDUCIARY FUNDS 602 1 1 Firemen's Pension Fund 169,505 23,700 62,600 130,605 478,460 23,700 88,200 413,960 TOTAL Fiduciary Funds 169,505 23,700 62,600 130,605 478,460 23,700 88,200 413,960 PERMANENT FUNDS 601 Cemetery Endowment Fund 387,071 2,500 0 389,571 390,960 2,500 0 393,460 656 Esther Webster(Fine Arts Center)Trust Fund 859,343 0 0 859,343 0 0 0 0 TOTAL Permanent Funds 1,246,414 2,500 0 1,248,914 390,960 2,500 0 393,460 CAPITAL FUNDS 310 Governmental Capital Improvement Fund 2,119,377 2,703,600 2,852,800 1,970,177 1,481,798 1,995,600 1,971,800 1,505,598 316 Governmental Park Improvement Fund 197,425 4,600 0 202,025 203,580 4,600 0 208,180 451 Electric Capital Fund 3,322,437 1,400,000 296,200 4,426,237 2,847,344 1,750,000 646,200 3,951,144 452 Water Capital Fund 2,731,621 1,136,000 225,000 3,642,621 2,126,314 1,136,000 0 3,262,314 453 Wastewater Capital Fund 3,657,736 495,000 1,052,000 3,100,736 3,339,770 495,000 250,000 3,584,770 454 Solid Waste Capital Fund 13,185,724 350,000 5,375,500 8,160,224 6,348,158 350,000 5,375,500 1,322,658 456 Stormwater Capital Fund 424,096 237,000 435,000 226,096 1,041,111 237,000 50,000 1,228,111 463 1 ICombined Sewer Overflow C 1 7,750,493 6,140,000 1 11,051,300 1 2,839,193 7,047,271 6,140,000 11,051,300 2,135,971 TOTAL Capital Funds 33,388,909 12,466,200 21,287,800 24,567,309 24,435,347 12,108,200 19,344,800 17,198,747 SUB-TOTAL ALL FUNDS 69,175,526 108,003,775 1120,670,200 1 66,363,913 1108,139,075 1118,933,186 1 55,569,802 Reserves-Designated Reserves Used 12,666,425 1 1 1 10,794,111 TOTAL CITYWIDE ALL FUNDS 69,175,526 120,670,200 1120,670,200 1 56,509,101 1 66,363,913 1118,933,186 1118,933,186 1 55,569,802 11/15/2016 G - 8 WIMP"NIOR/T NGELES IU�=- W A S H I N G T O N, U. S. A. Off ..... A""' """"""' CITY COUNCIL MEMO DATE: November 15, 2016 To: City Council FROM: BYRON W.OLSON,CHIEF FINANCIAL OFFICER DAN MCKEEN,CITY MANAGER SUBJECT: Authorizing Additional Use of Harbor Funds Summary: On October 6, 2012 the City Council enacted a wastewater rate surcharge effective January 1, 2013, commonly referred to as the Harbor Surcharge. This surcharge provided a funding mechanism to pay for the City's share of costs related to the Western Harbor PLP Remedial Investigation/Feasibility Study (RDFS)process. As costs start to evolve into other clean-up related areas, staff believes that it is important that the Council authorize and clarify use of the funds for other harbor related cleanup activities beyond the RDFS process. Funding: The current funding of$407,289 remains from those funds generated by the Harbor Surcharge. Recommendation: Adopt the Resolution. Background/Analysis: On October 6, 2012 the City Council enacted a wastewater rate surcharge effective January 1, 2013, commonly referred to as the Harbor Surcharge. This surcharge provided a funding mechanism to pay for the City's share of costs related to the Western Harbor PLP Remedial Investigation/Feasibility Study (RUTS)process. Subsequently, the City received additional funding support from a Department of Ecology grant as well as insurance coverage from the City's former insurance providers of casualty insurance. The insurance coverage allowed the City Council to terminate the surcharge effective September 16, 2014. At the time of termination of the Surcharge, the City had collected revenues with a balance of $781,212.60. These reserves were restricted to paying for RUTS related costs. As the work has moved forward, the process utilized by the Western Harbor PLP parties has evolved to start including very preliminary discussions regarding National Resource Damage 11/15/2016 H - 1 Assessments (NRDA) and other harbor clean-up related matters. While the insurance coverage covers most of the costs being incurred, some aspects such as attorney's fees are not fully covered and remaining costs need to be paid by the residual funding from the Harbor Surcharge. As costs start to evolve into other clean-up related areas, staff believes that it is important that the Council authorize and clarify use of the funds for other harbor related cleanup activities beyond the RFFS process. Attachment: Resolution 11/15/2016 H - 2 RESOLUTION NO. A RESOLUTION of the City Council of the City of Port Angeles,Washington, authorizing additional use of Harbor funds. WHEREAS, in 2012, the Department of Ecology released a harbor sediment investigation report. Based on that report, DOE notified the City that it is one of several entities potentially liable for some portion of the contaminants in the Port Angeles harbor. Council adopted Ordinance 3464 on October 16,2012 authorizing a wastewater rate surcharge for Harbor Study Mandate; WHEREAS, on September 16, 2014, Council repealed PAMC 13.65.035 entitled "Wastewater rate surcharge for Harbor Study Mandate;" WHEREAS,the cleanup process for the Harbor has expanded beyond the original study mandate; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Port Angeles that Harbor Study Mandate surcharge funds may be used for the Harbor Study and related processes and procedures. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the day of , 2016. Patrick Downie, Mayor ATTEST: APPROVED AS TO FORM: Jennifer Veneklasen, City Clerk William E. Bloor, City Attorney 11/15/2016 H - 3 WIMP"NIOR/T NGELES IU�=- W A S H I N G T O N, U. S. A. ..... A""' """"""' CITY COUNCIL MEMO DATE: November 15, 2016 To: CITY COUNCIL FROM: ABBI FOUNTAIN,HUMAN RESOURCES MANAGER HEIDI GREENWOOD,SENIOR ASSISTANT CITY ATTORNEY SUBJECT: AFSCME Local#1619 Labor Contract Summary: The City has negotiated with the American Federation of State, County and Municipal Employees (AFSCME) Local 41619 for a two year agreement that includes the following: • Cost of Living Adjustment (COLA) - 2016 = 1%; 2017 = 100% CPI-W min 1%/max 3%; • Across the board market adjustment of 1% effective January 1, 2016 and January 1, 2017 • Health care choice of Group Health Access PPO or Regence HealthFirst 250 medical plans effective January 1, 2017 • Ten hour holidays for employees required to work ten hour days • Increase in standby pay to $30 per day and $50 per day for weekends and holidays • Increase in pay for Parks seasonal laborers and add to AFSMCE salary schedule Funding: 2016 = $149,100 and 2017 = $55,500 Recommendation: Staff recommends the City Council approve the terms of the AFSCME Local #1619 labor contract as stated in the summary above. Background/Analysis: The American Federation of State, County and Municipal Employees (AFSCME) is the City's largest bargaining group with approximately 105 members that represents a broad spectrum of City employees in the Parks, Public Works, Finance, and Community and Economic Development departments. AFSCME is not an arbitration group. Staff negotiated a I% cost of living adjustment(COLA) for retroactive to January 1, 2016. The CPI-W June-June for Seattle-Tacoma-Bremerton was 1.1. Staff negotiated a similar COLA for 2017: 100% CPI with a minimum of 1% and a maximum of 3%. The CPI-W for June to June was 2%. In most prior contracts, COLA's have been 90% CPI-W min 2% max 5%, by lowering the minimum and maximum percentages it potentially reduces the City's financial liability. 11/15/2016 1 - 1 Staff negotiated a I% across the board market adjustment effective January 1, 2016 and January 1, 2017. These market adjustments act as an incentive to change health care plans and they replace any adjustments based on the 2015 salary survey. Additionally, staff and the union agreed to jointly conduct a more comprehensive salary survey with the results to be discussed as part of the next negotiations. Effective January 1, 2017, employees represented by this contract will have a choice between the Group Health Access PPO and the Regence HealthFirst 250 health care plans. Both these plans are higher deductible plans that are less expensive than the current Regence HealthFirst plan that will be discontinued December 31, 2017. Certain City employees are mandated to work ten hour days, rather than a traditional eight hour day. Per the new contract, those employees will be entitled to ten-hour holidays rather than using two hours of vacation time each holiday. The contract also increases standby pay from $15 per day and $25 per day for weekends and holidays to $30 per day and $50 for weekends. This pay is for workers in Public Works and Parks who carry the on-call phone and respond to afterhours emergencies. This contract includes a provision that the Parks seasonal laborers will be added to the AFSCME salary schedule. This is part of a grievance settlement that gradually moves the Parks seasonal laborers onto the AFSMCE salary schedule range one. In 2016, the Parks seasonal laborers will move to AFSCME salary schedule range zero and in 2017 receive an increase of approximately $0.30 with the intention of moving them to step one in 2018. Staff and the union agreed to clean up minor contract language items. AFSCME is a non-arbitration group. Should Council approve this contract, this will activate the "me-too" clause that Council previously approved for the management, administrative and non- represented group. That group, with the exception of the City Manager who is a contract employee and has chosen not to be part of the"me-too," will also get the 1% market adjustment retroactive to January 1, 2016, the COLA and market adjustment effective January 1, 2017 and the health care plan choice options effective January 1, 2017. Funding Overview: 2016 - $149,100 includes 1% COLA and 1% Market Adjustment plus increase to standby pay retroactive to 1/1/16. Includes increase due to a reclassification in the Finance Department for two Information Technology positions of approximately $1700 effective 11/1/16. 2017 — $55,500 includes 2% COLA; 1% market adjustment both effective 1/1/17. Includes increase due to reclassification in the Finance Department for two Information Technology positions of approximately $10,000.Switch to either Group Health Access PPO or Regence HealthFirst 250 (savings of approximately $167,800) "Me-too" clause for 2016 — $30,400 includes 1% market adjustment retroactive to 1/1/16 for the non-represented group 11/15/2016 1 - 2 AGREEMENT BETWEEN THE CITY OF PORT ANGELES AND AFSCME LOCAL #1619 January I. ...a Yl...... --...... 06 December 31. ...a Yl 51.2 0 7.. 11/15/2016 1 - 3 AFSCME LOCAL 41619 COLLECTIVE BARGAINING AGREEMENT TABLE OF CONTENTS PAGE ARTICLE I- GENERAL PROVISIONS Section A - Entire Agreement 1 Section B - Acknowledgments 1 Section C - Recognition 1-2 Section D - Savings Clause 2 Section E- Non-Discrimination 2 ARTICLE II- RIGHTS OF PARTIES Section A - Management Rights 3 Section B - Employee Rights 3 Section C - Union Security 4 Section D - Labor-Management Committee 4 Section E- Negotiating Committee 4 Section F - Payroll Deductions 5 Section G -Notice of Work Rule Changes 5 Section H -Personnel Records 5 Section I -Vacancies 6 Section J - Hiring and Transfers 6-7 Section K - Disciplinary Procedures 7-8 Section L-Union Presence During Orientation of New Employees 8 Section M - Community Service Workers 8 ARTICLE III- WORKING CONDITIONS Section A - Hours of Work and Work Days 9 Section B - Meal Periods and Rest Periods 9 Section C - Shift Changes 10 Section D - Work Stoppages 10-11 Section E- Layoff Procedures 11-12 Section F - Performance Evaluations 13 Section G - Wage Freeze (Y-Rating) 13 ARTICLE IV- COMPENSATION Section A - Wages 14 Section B - Longevity Pay 14 Section C - Night Shift Premium Pay 14 Section D - Overtime Compensation 14 Section E- Call-Back Pay 15 Section F - On-Call Pay 15 Section G - Compensatory Time 16 Section H - Temporary Assignments 16 Section I - Higher Class Pay 16 Section J - Certifications 16 Section K - Tuition Reimbursement 17 11/15/2016 1 - 4 Section L- Temporary Employees 17 Section M —Boot Allowance 17-18 Section N—Required Safety Prescription Glasses 18 ARTICLE V -PAID LEAVE TIME Section A - Vacation 19 Section B - Sick Leave 19-20 Section C - Holidays 21 ARTICLE VI- HEALTH AND WELFARE BENEFITS Section A - Health Benefits 22 Section B - Term Life Insurance 22 Section C - Deferred Compensation 22 Section D - IRS 125 Account 22 Section E- Long-Term Disability Insurance 22 ARTICLE VII - GRIEVANCE PROCEDURE 23-26 ARTICLE VIII- DURATION OF AGREEMENT 27 Appendix A — Occupational Job Series 28-29 11/15/2016 1 - 5 ARTICLE I -GENERAL PROVISIONS Section A -Entire Agreement The Agreement expressed herein in writing constitutes the entire Agreement between the parties, and no oral statement shall add to or supersede any of its provisions. Section B -Acknowledgments The parties acknowledge that each has had the unlimited right and opportunity to make demands and proposals with respect to any matter deemed a proper subject for collective bargaining. The results of the exercise of that right are set forth in this Agreement. Therefore, except as otherwise provided in this Agreement, each voluntarily and unqualifiedly agrees to waive the right to oblige the other party to bargain with respect to any subject or matter not specifically referred to or covered in this Agreement. Section C -Recognition The City agrees to recognize the Union as the sole collective bargaining agent for all regular full-time, regular part-time, and temporary employees who work at least 1/6th time, and excludes work study and college intern programs, except employees of the Police and Fire Departments, Equipment Services Division, and the employees excluded pursuant to RCW 41.56.122 and 41.56.030. Position Types Defined. A description of types of positions employed with the bargaining unit of this Agreement are defined as follows: 1. Regular Employee - a person employed by the City in a capacity which is on-going and for which no specific termination point has been established and who has successfully completed his/her six (6) months'probationary period. 2. Regular Part Time Employment is defined as a position with work assignments that are on a continuous and re-occurring basis that is limited to less than full time and is budgeted annually as a regular part time position. These positions may be half time, three-quarters, or other portions of a year and are eligible to accrue pro-rated benefits. The threshold for pro-rated benefits is regularly working at least 70 hours or more per month during the calendar year. If the regular part time position is one-half time or greater, the position is afforded medical, dental, and vision benefits the same as a regular full time employee 3. Temporary Employment is defined as a position that is used in a full time or part time status to cover a specific need for a defined period of time, such as a leave of absence, injury, illness, short-term increased workload, special project or a similar situation, which replaces a regular employee. Positions will not be extended beyond 18 months unless mutually agreed to by the City and the Union. 11/15/2016 1 - 6 4. Seasonal Employment Seasonal Employment is defined as a position that works, full time or part time and is laid-off at the end of the season. Seasons for any Division shall be determined by the needs of the department, but shall not exceed 9-"8 consecutive months. Seasonal employees may not serve longer than 6 consecutive months of City employment. For illublic Works & tJ I i tJ c s s c a s ol i al labor.c. i.jlhe pay range shall be Range 6, Step I of the AFSCME salary schedule. For .11'arks seasonal laborers see AVL)eridix Salary Sclieduje, ............................................................................................................................................................................................................................... Seasonal employees shall not be placed on standby, called out, or work overtime unless regular part time or full time employees within the division are offered the work and decline or are not available for these assignments. (Th i F.-� 4 an gtifW wt44.w. -+_ff Iii a 1--W, i4od form'e'd af-ye af 4&t%44&-e �he724173-2444-Af-� 5. Probationary Employee - an employee working a test period of six (6) months during which he/she is required to demonstrate his/her abilities to perform the duties of the position to which he/she is appointed by actual performance of these duties. 'T"I J s" jjj".�� i oli.an ditiotial motalis for cause ....... .... wlic ina a emetit ticeds additiotial time to F0.1.1y rinatice of t1le ........................... .................... .................................................................................................................................................................................................................................................................. ..... ....................................................................................................... io ia e pLoyee, F."'x�terlsiorl of the ')robatiori ')eriod will rec Q partmerytFlearid I .......L ..........Igi .............1........... ............ ati Cit Manua atid tiotiftatioti to the u.t6oti of dic reasoti and will tiot be ............... . .................... !�O. 1. rlely g"5go q,5 q prauice, Newly hired probationary employees may be discharged ........... ........... without cause during this period,without recourse to the grievance procedure, Article VII. Summer youth employees hired during the summer youth employment program will not be eligible for or considered for promotional opportunities. Section D - Savings Clause It is the intent of the parties to this Agreement to comply with all applicable laws and believe that all portions of this Agreement are lawful. All of this Agreement shall be complied with unless any such provision shall be declared invalid or inoperative by a court of final jurisdiction. In such event, either party may request renegotiation of the provision(s) declared invalid. The unaffected portions of the Agreement shall remain in full force and effect for the duration of the Agreement. However, any new provisions shall have no effect on the remaining provisions of this Agreement. Section E -Non-Discrimination The City and the Union agree that they will not discriminate against any employee by reason of race, creed, age, color, sex, sexual orientation, genetic information, national origin, religion, 2 11/15/2016 1 - 7 handicapped status, marital status, or membership or non-membership in the Union. Wherever notations are used in the masculine gender, they are intended to apply equally to either gender. 3 11/15/2016 1 - 8 ARTICLE II -RIGHTS OF PARTIES Section A -Management Rights The City and its management representative shall retain all customary rights, powers, functions, and authority normally reserved by management consistent with State law, local ordinance, and Department rules and regulations, and shall include but not be limited to the following: 1. Determine the mission of the City and respective Departments, Commissions, and Boards. 2. Set standards of service and performance standards, establish Department policy/ procedures, work rules/regulations, safety procedures, and personnel policies and procedures. 3. Select, increase, diminish or change equipment, vehicles, machinery, etc., including the introduction of any and all new, improved or automated methods or equipment. 4. Assign work and establish work schedules. 5. Engage in all types of personnel transactions and disciplinary proceedings in accordance with established ordinances and rules, and Department Policies and Procedures. 6. Effect a reduction in authorized positions because of a lack of work, fiscal limitations, organizational changes, or other legitimate reason. 7. Determine the number and classification of personnel. 8. Take any action necessary to carry out its mission in an emergency. Section B -Employee Rights The Rights of Management may be limited and/or restricted by provisions of this labor Agreement, Federal law, State law, or an appropriate judicial authority. 1. All changes, modifications, or additions to written City policies,work rules, or regulations shall be posted for a minimum of thirty (30) calendar days. 2. All written City policies, work rules, or regulations will be uniformly applied. 3. Employees shall have the right to participate in opportunities for career development through such avenues as orientations, training seminars, and related activities. Additionally, continuing education for all employees is encouraged. 4. No undisclosed audio or video recordings shall be made of any employee on the job covered by this contract without the written consent of the employee, except in criminal investigation matters involving law enforcement agencies. 5. No employee will be required by the City to submit to a polygraph test or personality test as a condition of continued employment. 4 11/15/2016 1 - 9 Section C -Union Security It shall be a condition of employment that all present employees of the City covered by this Agreement who are members of the Union, or choose to become members,in good standing on or after the effective date of this Agreement, shall remain members in good standing. It shall also be a condition of employment that all employees covered by this Agreement who are hired on or after the effective date of this Agreement, shall remain members in good standing. It shall also be a condition of employment that all employees covered by this Agreement who are hired on or after its effective date shall, on the first pay period after submittal of dues authorization to Payroll, become and remain members in good standing in the Union. For the purposes of this Section, the execution date of this Agreement shall be considered as its effective date. The City agrees not to keep in its employ in the classification listed herein anyone whose membership in the Union has been terminated because of failure to tender periodic dues or initiation fees uniformly required as a condition of acquiring or retaining membership in the Union. All new employees failing or refusing to secure membership in the Union shall, as herein above provided, upon written demand of the Union, be released from the employ of the City. If an employee objects to j oining the Union,based on bona fide religious tenets,the employee shall pay an amount of money equivalent to initiation fees and Union dues to a non-religious charitable organization mutually agreed upon by the employee and the Union. The employee shall furnish written proof to the Union that such payment has been made. If the employee and the Union do not reach agreement on the organization, the Public Employment Relations Commission shall designate the charitable organization. It is understood and agreed that this clause on "Recognition" does not require the City to violate any Federal or State law against discrimination in the hiring and firing of personnel and the Union agrees to indemnify the City for any loss the City may suffer from a charge of discrimination in carrying out its obligations under this clause. Section D -Labor/Management Committee In the interest of mutual trust and open communication between the parties and to improve employee/employer relations, the parties agree to establish a Labor/Management Committee to meet on a quarterly basis as a minimum or as needed upon the request of either party. Prior to meeting, each party will submit an agenda of items to be discussed. Each party shall have the right to select a reasonable number of members for the Labor/ Management Committee. Attendance by any employee is permitted as long as staffing needs are adequately met and with advanced approval of the Supervisor. Section E -Ne2otiatin2 Committee The Union Negotiating Committee shall consist of four (4) employees, chosen by its members, who are regularly employed by the City, and the designated representative of the Union's Council 42. 5 11/15/2016 1 - 10 Section F -Payroll Deductions 1. Deductions: It is agreed that the City shall permit payroll deductions for Union dues or other memberships, properly requested through payroll deduction authorization procedures established by the City, on a bi-weekly or monthly basis. Additional requests are subject to any data processing limitations for space. Remittance of the aggregate amount of all such Union-related deductions made from employees' salaries shall be made to the Union within procedures established by the City, normally within one week after the City pay day. 2. Indemnification Clause: The Union agrees to indemnify and hold the City harmless from any errors or omissions which may arise as a result of the application of this provision. Such errors or omissions will be corrected for the next payroll period in which such withholdings occur. Section G-Notice of Work Rule Changes The City agrees to notify the Union in writing of any changes to work rules/regulations at least twenty (20) working days prior to implementation. At the request of the Union during this time period, the City agrees to discuss the proposed changes to such work rules/regulations, prior to implementation. Section H - Personnel Records The City and the Union recognize that the employees' official personnel file relative to any personnel actions (i.e., promotion, disciplinary actions, performance evaluations, pay status, etc.) shall be kept and maintained in the Human Resources Office. Departments may keep and maintain employee personnel files but such information in the Department files shall not be used relative to taking personnel actions. Any employee may review his personnel file in the Human Resources Office or within the Department upon request, with reasonable notice, and may have a copy of any information contained in the file(s). Whenever a Department Head places information concerning the employee in the official personnel file, a copy will be provided to the employee. If such information is the result of disciplinary action or an unsatisfactory performance evaluation, the employee may submit a rebuttal which shall be made part of the employee's personnel file. Such a response, however, by the employee shall be within thirty (30) calendar days of receipt of the disciplinary action or performance evaluation and be of reasonable length. 6 11/15/2016 1 - 11 Section I—Vacancies 1. Regular and regular part-time vacant positions shall be posted internally for Ten (10) working days. Workdays shall mean Monday through Friday. Job postings shall indicate the deadline to file applications with the Human Resources Office. The posting will state that no applications will be accepted after the closing deadline, however applicants may submit letters of reference, resumes, or other relevant job-related information to accompany their application after the closing date. The job description shall be attached to the job postings for information relative to the assigned duties and qualifications. 2. All job postings shall be posted on a suitable bulletin board in each City department having employees covered by this agreement. These bulletin boards shall also have a place for official Union business. pplie -+ ��rr-: .... t poli ' 4ey oi,° kwa: e+ yeaT..1. _ ied. 4 .. When a regular position is no longer required, the City will notice the Union that the position is being abolished or if the position is not being filled for a period of time. The Human Resources Office will provide written notice to the Union President of this action. -.54... Individuals who are w,orki fig„g ljg,11gyg worked as temporary/seasonal employees for the City, in classifications represented by Local#1619, shall be eligible to compete as internal applicants for vacancies. Temporary/seasonal employee's eligibility as internal applicants shall be limited to 12 months from their last date of employment with the City. Section J- Hirin2 and Transfers List of classifications represented by AFSCME 41619,promotional and entry level, see Attachment A for listing of classes. Entry Level Position: The City will notify the union whether entry-level positions will be filled internal only or in conjunction with external recruitment. If the City recruits both internally and externally for entry-level positions,the internal candidates will be evaluated and considered before external candidates. The City will communicate with the union regarding external hires. However, this does not restrict the City from hiring externally even if internal candidates may meet the minimum qualifications. The City reserves the right to hire the best-qualified candidate, as determined by the City. Any changes in the qualifications for a position covered under this contract will require the City to notify the Union prior to posting a recruiting notice. Promotional Positions: Promotional positions are those listed on the addendum to the contract. These classifications will be filled from within the existing regular full time or regular part time employees as long as the employees . awn -a*d meet or exceed the qualifications for the c assi: hoc efclassiFicatiofis IF there are Fewer �h�n three ew 7 11/15/2016 1 - 12 qualified employees competing for the position internallyx tl ( L.t��nav��°eca a�it ex�c��°r��t11y na will D.Q. t..,te ut.. u r .:t�:. Unsuccessful internal candidates will be provided with an explanation. An employee promoted into a higher classification will be required to serve a six-month probationary period to demonstrate their ability to perform the duties and responsibilities of the higher class. In the event the employee fails to complete the probationary period, excluding termination for cause, the employee shall be placed back into the position held prior to the promotion at the same salary step the employee received before the promotion. The Union recognizes that failure to complete the probationary period may result in a layoff or termination of an employee to accommodate the return of the promoted employee to their former position. In evaluating the qualifications of internal candidates for promotions, the City will consider the following criteria and use education, training, and experience within and outside City employment: 1. Work related experience and abilities. 2. Education and training related to the position. 3. �.bilit to obtairu a°cca;�ia°cd �cati i��ttiorus wi�� iru ti c Banc �a°aanc s c�i�icd iru `ob osiW �. ....................................................................... Work performance as indicated in performance evaluations. 4=- Supervisory experience, if applicable. Transfers: For purposes of this Agreement, a transfer is when an employee in a position in one classification transfers to another position in the same classification. In the event an employee is interested in a transfer, the employee shall submit a transfer request to the affected Department Head(s). If the employee meets the qualifications for the position in question, and the affected Department Head(s) agree to the transfer, a Personnel Action Form will be processed to initiate the action. The transferred employee shall remain at the salary range and step held prior to the transfer, without adjustment of the anniversary date for the employee's step increase. An employee transferring to another position within the same classification will not be required to serve a probationary period. An employee shall have the right to revert back to his/her previous position for a period of thirty (30) calendar days, or prior to the posting of his/her previous position. Section K-Disciplinary Procedures. 1. All discipline for employees covered under this Agreement shall be for just cause. 2. In the event of discipline (excluding verbal admonishments), the employee's Division Manager will provide the employee with written notice of such discipline, including specific violations, prior to the imposition of disciplinary action, unless immediate action 8 11/15/2016 1 - 13 is warranted. 3 An employee that is subject to discipline that results in the loss of compensation, demotion, transfer, or loss of benefits shall use the grievance procedure of the labor contact. Step one of the grievance procedure will begin with the Division Manager. See Article VII, Grievance Procedures. 4. The employee is entitled to representation at all stages of the disciplinary process. 5. Verbal admonishments, letters of caution, or letters of reprimand are not appealable to the grievance procedure. However,if a written reprimand is placed in the employees personnel file, the employee may submit a written reply for placement in the personnel file. A letter of reprimand is a formal letter and considered a discipline action and will be placed in the employee's personnel file. A letter of caution is not a reprimand. Neither a letter of caution or verbal admonishment will be counted as a prior offence in determining a range of appropriate remedies, unless the same or similar offense later occurs. At the request of the employee, written reprimands will be reviewed and considered for removal from the personnel file after eighteen (18) months if there is not a recurrence of any disciplinary action. 6. In the event the employee receives a letter of caution, as a form of minor discipline, the department will retain the document for a period of 3— 12 months and if no further action is necessary to correct the problem, the letter shall be destroyed and not placed in the employee's personnel file. This process will be for minor personnel issues such as attendance problems, corrective action on performance, and other similar type activities. The employee may submit a written reply, which will be maintained with the letter of caution. Section L -Union Presence During Orientation of New Employees A union representative will be noti Fied o�l� �tntl 1lowcd a n10��k ed adequate opportunity to address new employees during the Human Resources Office orientation process. The Human Resources Office shall provide a list of all new employees,their classification, and hire date to the local union president tlJfi ofIc w.c c o1 I..)Jag,. Section M- Community Service Workers The union agrees that the City has the right to use Community Service Workers. The City will limit the number of Community Service Workers assigned to each employee from 1-5, depending upon the type of work and size of the work project. Prior to employees being assigned a Community Service Worker(s), employees will receive training on their responsibilities, what to do in the event of a problem, and the name of someone to call in their department if assistance is needed. Community Service Workers will be assigned a variety of menial work, including but not limited to vegetation control (manual, walk-behind mower, or weed-eater); litter control; washing vehicles; painting and cleaning of buildings/grounds. Community Service Workers will not 9 11/15/2016 1 - 14 operate City vehicles. The City agrees that Community Service Workers will not displace regular City employees. ARTICLE III -WORKING CONDITIONS Section A -Hours of Work and Work Days For employees covered by this Agreement, the normal hours of work shall consist of: Work Week- The normal work week for regular full-time employees shall be 40 working hours, consisting of five(5) consecutive days on duty and two (2) days off.7, e. .. 1. ... ffq.4 � . woa=i ga � 0+4 =yeh dt ---1f�ci�e idirug ori �i�c aj�i��tatau�cru� ��u�� :. �o ees' orma.1 work we k w111„corrusls„t of i1v.�:.....5 corisecgiive terra l ..� oara a ys arud ii a°ce f )coruseca;�tivc tern (l C) oar;a da s se ��°abed b a ��ninbiana:��n o��two2 cor��seca��ive da s off. Other alternative work schedules ............... may be established by mutual agreement. Regular part-time employees shall work hours as assigned and the individual work week may vary. Work Day - The normal work day consists of eight(8)..... 2f (j consecutive working hours in a twenty-four(24)hour period. The work shift shall be determined by the City. Section B -Meal Periods and Rest Periods An employee will not be required to work more than fe %; (5) consecutive hours without a meal break. The superintendent or supervisor shall determine the time for such a meal period, which shall be non-paid time and shall be for thirty (30) minutes in length. During an overtime assignment i u=r ➢ i e--c.m. W feC ife1C44&*4Rea4......p a i...... a,. .: .- . - d , �!E cjjn...)10 be efititled to a meal c ar l era ,a�loru l a d Fo by tl e ( fly„x X01 veay i a�a (4 i oa;�a°1.ca°iod lora°iru$$ til ov tzmetss.... n.t,_the City will pay the cost of the meals based on City policy (IRS rates). Mealtime shall be as follows: breakfast, 3:00 am to 9:00 am;lunch 9:00 am to 3:00 pm; and dinner 3:00 pm to 3:00 am. A plea is.....a sble-fio . ',., : e z ed feaua°....OF MOFCa s in In the event an employee working overtime will complete the work within a reasonable period of time after the four (4) qualifying iotLrs for a meal period, in the judgment of the supervisor ol.„ �ihe project may be completed without the meal break and the employee will be entitled to the cash payment for the meal, based upon the above meal rates. Employees working 8-hour shifts shall be entitled to two(2) 15-minute rest periods; one during the first half of the 8-hour shift, and one during the second half of an 8-hour shift. Break times are scheduled by the superintendent or supervisor per department/division needs as to not interfere with City business and such breaks or meal periods shall not be accrued for use at a later time. The morning and afternoon breaks shall be taken in the field at the crew's current work site, unless the type of work being performed is not compatible due to efficiency, safety or other legitimate reasons with a break in the field. The superintendent or supervisor shall, at the beginning of the day when assigning the work, determine if it is appropriate for the crew to take their morning and/or afternoon break in a location other than at the job site. 10 11/15/2016 1 - 15 Section C - Shift Changes 1. The City may, at its discretion, change an employee's work shift. In the event of a shift change, the City shall provide a minimum of ten (10) calendar days advance notice to the employees affected. motet I a emetit betweeti the affected eMpLoyce arid_sij.n)crvisor ....................................... ..... .......9 ............................................................................................................................................................................................ ................... i.n. a. allow a shorter tiotice. However, such advance notice is not required in an emergency situation, as declared by the Department Head. An emergency is defined as an unanticipated event or occurrence. 2. The City shall not pay overtime to employees resulting from a scheduled shift change, unless the hours worked are in excess of those identified in Article IV, Section D. 3. When an employee comes to work and is sent home for a shift change in the event of inclement and/or forecastedi.i i c c in.::c i i t weather conditions, the City will pay the employee the rema.�nder o i , O.f., 0 — ]K.-�-& ........................................................................................................ g�nlvtq�LL's S�hiff Hiv-��I.:*.+�F. .. .....4-F-di 1'T°om lHwi" t.......4 Section D -Work Stoppages 1. The City and the Union agree that the public interest requires the efficient and uninterrupted performance of all City services, and to this end, pledge their best efforts to avoid or eliminate any conduct contrary to this objective. During the life of the Agreement, the Union, its officials and representatives, shall not cause or condone any work stoppage, strike, slowdown or other interference with City functions by employees under this Agreement, and should same occur, the Union agrees to take appropriate steps to end such interference. Employees shall not cause or engage in any work stoppage, strike, slowdown or other interference with City functions for the term of this Agreement. Any work stoppage, strike, slowdown or other interference with City functions by employees under this Agreement shall constitute just cause for discharge or other disciplinary action, in accordance with Article 11, Section A, Management Rights. All wages and benefits of those engaging in the work stoppage shall terminate immediately upon the start of any work stoppage or interference. 2. Unauthorized Stoppages. In the event, however, that there is a work stoppage or any other interference with City functions which is not authorized by the Union, the City agrees that there shall be no liability on the part of the Union, its officers or representatives, provided that in the event of such unauthorized action they first meet the following conditions: a. Within not more than twenty-four (24) hours after the occurrence of any such unauthorized action, the Union shall publicly disavow the same by posting a notice on the bulletin boards available, stating that such action is unauthorized by the Union; b. The Union, its officers and representatives shall promptly order its members to return to work; 11 11/15/2016 1 - 16 C. The Union,its officers and representatives,will,in good faith,use every reasonable effort to terminate such unauthorized action. 3. No Lockout. The employer agrees not to lock out employees during the term of this Agreement. 4. Primary Picket Line. Employees who refuse to cross a local, primary picket line, as recognized by the Union, shall not constitute a violation of this Agreement and shall not be cause for discharge or disciplinary action, provided such action by an employee shall be taken without pay if re-assignment is not feasible. If the Union or employees refuse to cross a primary picket line, the Union will provide notice immediately to the City so arrangements may be made to provide continued public services. Section E -Layoff Procedures In the event that a reduction in the workforce occurs due to a shortage of work,budgetary reasons, , a reorganization resulting in reduced staffing levels, or other reasons of business or organizational necessity, layoff shall be in accordance with the following: 1. Procedure for Layoff. The City shall determine which classifications and the number of positions which will be affected. The City shall provide employees subject to lay-off with a minimum of thirty(3 0)calendar days written notice of the lay-off. The layoff letter shall advise the employee of the effective date and his/her recall rights. Any employment related correspondence between the employee and the City shall be through the Human Resources Office. Recall Rights: Any regular full-time employee who is laid off shall have his/her name placed on a recall list for the classification which he/she was laid off from, and for any lower classification in which the employee held status and is currently qualified The employee's name shall remain on the recall list(s) for a period of twenty-four(24) months from date of layoff. It shall be the employee's responsibility to keep the City informed of his/her current address and telephone number. Persons shall be recalled in the inverse order of layoff The City shall have the right to remove any name from a layoff list if no response is received from a person on such list within fourteen (14) calendar days after the City has mailed a certified letter (return receipt requested) to the person's last known address. 2. Order of Layoff. The City shall first attempt to achieve the required reduction of the workforce through attrition. If this is not possible, then: a. Layoff shall be by classification within a Division of a Department. Prior to a regular full-time employee being displaced, any temporary or part time employees in the classification selected for reduction shall be subject to lay-off prior to regular full time employees. It is understood by the parties that existing seasonal positions will still be used to provide various public services. It is not the intent of this policy to lay off all seasonal employees prior to any full time employees being subject of lay-off. 12 11/15/2016 1 - 17 However, any full time employee subject to lay-off shall have the right to seasonal employment positions, if they meet the qualifications. To the extent needed for reductions and for the affected classification, any temporary, part-time, or seasonal shall be laid off first within the affected Division. b. Bumping Rights: The employee subject to layoff shall have the right to bump a less senior employee in his/her classification, or in a lower classification where they previously held status, and meet the current job qualifications, within the occupational job series. c. Time served in a different classification: An employee may have had a title change or been involved in a reclass or consolidation of classes during his employment with the City. For purposes of layoff, classification seniority will include time served in another class within the same occupational area and be added to his/her time in his/her present classification. Example: Equipment Operator I-11 was abolished and consolidated into the Maintenance Worker 11 class. Time as an Equipment Operator will be added to time as a Maintenance Worker. d. In the event of a layoff, the City shall identify the position(s) scheduled for layoff and then meet with the Union to review the seniority for the affected employees. 3. Service Time—Layoff. Employees who separated from City employment because of budgetary reasons and returned to City employment within twenty-four(24) months, in accordance with the Layoff Procedures, shall be entitled to count the length of time of their prior City service for purposes of accrual of vacation, sick leave, and longevity pay. 4. Seniority. a. Definition: Seniority for purposes of layoff shall commence from the most recent date of regular full-time employment with the City. A break in seniority shall be defined as a break in service greater than thirty (30)working days while the employee is on non-paid status. Approved Family Leave does not constitute a break in service. b. Seniority status shall terminate upon the following: discharge, resignation, retirement, failure to return from an approved leave of absence,layoff of more than twenty-four(24) consecutive months, or, if recalled from layoff, within fourteen (14)calendar days from notice of recall from layoff,should the employee not return to work. C. Time on approved leaves of absence without pay and layoff will not count towards the computation of seniority. d. The City Human Resources Manager will provide the Union with a seniority list 13 11/15/2016 1 - 18 upon request. It shall be each member's responsibility to verify the accuracy of the calculation of his/her seniority. Section F -Performance Evaluations This section applies to regular full time and regular part time employees. Seasonal or temporary employees are considered"at will" employees and may be terminated with or without cause during their employment and are not provided with performance evaluations on a regular basis. For new hires,performance evaluations will be conducted on probationary employees at 3 months and at 6 months. After completion of the probationary period, performance evaluations will be conducted on an annual basis. Special evaluations may be conducted at any time for performance related issues that may arise. Employees that are eligible for a merit step increase will have their performance evaluations completed and the personnel action form processed within 30 days of the employee's anniversary date. Exceptions to this time period is for reasons that may be related to the employee requiring additional time for their comments or similar situations that delay the processing of the evaluation or personnel action form. Section G— Wa2e Freeze (Y-Rating) In the event the City and the Union mutually agree to conduct wage surveys and an employee's wages are frozen (called "Y-Rating"), the City agrees to provide a COLA equal to one-half of the annual cost of living adjustment, until such time as the employee's salary catches up with the established salary range for the position. This provision does not apply to department reorganizations, consolidations, or reductions in force. For these types of employer actions, the City agrees to meet with the Union and bargain the impact of the decision and its effect upon employees. Because these employer actions vary in scope and complexity, they will be handled on a case-by-case basis. If an employee's wages are reduced due to the organizational change, the City will bargain the affect with the Union before any action is taken. The City will attempt to administer employee wage reductions issues in a fair and consistent manner. 14 11/15/2016 1 - 19 ARTICLE IV - COMPENSATION Section A -Wa2es. The cost of living adjustment (COLA) for 2015�0 shall be 21% effective January 1, 2015�0. to'hale I% marketa 6 ................................................................................ III c cost o r I i yJ t Is q Seattle Bremertoti Tacoma J.iJ,I..i c to T i c i..n i t i i t..n ..I to m. a x i t..n 3N. I% market aO !p��t across the board effective.jagg,a 1,, 2017 ..................................................................................j..g..5 ................................................................................................................................................................................... ..................................11 .... .................................. Section B -Longevity Pay Longevity premiums based upon the monthly salary shall be added to salaries in accordance with the following schedule: • Completion of five (5) years' service 2% • Completion often (10)years' service, an additional 2% • Completion of fifteen (15) years' service, an additional 2% • Completion of twenty (20)years' service, an additional 2% Longevity premiums shall be paid beginning with the first full pay period following the completion of the eligibility requirements. For the purpose of determining eligibility for longevity premiums, service shall be limited to time served in good standing as a full paid regular employee of the City Departments covered by this Agreement. Section C -Night Shift Premium Pay Employees whose regular assignment is a night shift shall receive night shift premium pay equal to $.60 per hour. Night shift shall be defined as hours that begin between 11:00 pm and 4:00 am and continue for 8 consecutive working hours. Section D - Overtime Compensation 1. Overtime shall apply for all hours compensated in excess of eight (8)hours in a workday, ten(10)hours in a workday if the employee is on a 4-10 work schedule, or forty (40)hours per week. 2. Scheduled overtime hours worked shall be paid at the rate of time and one-half the employee's regular rate of pay. 15 11/15/2016 1 - 20 3. If an employee works on a named holiday (excluding floating holidays), the employee shall receive pay at the overtime rate for those hours worked on the holiday, in addition to their holiday pay. 4. Overtime pay shall not be compounded with any other form of compensation paid to the employee. 5. Overtime work is a condition of employment, when called upon to meet the operational needs of the Department. However, the Department shall attempt to assign overtime in a fair and equitable manner whenever possible. Section E - Call-Back Pay An employee called back to work forfi-eti—ic a:i -overtime shall be compensated a minimum of two (2)hours at double the employee's regular rate of pay. Rest period during a call-back assignment An employee that is called back to work 4 hours prior to their regular shift and works continuously into their regular shift; or until the employee's task is complete; or until the employee is relieved of duty, is entitled to an eight (8) hour mandatory rest period before returning for work. Regardless, the employee will be credited for a complete eight (8) or ten (10) hour shift paid at employee's regular rate of pay if the employee receives a rest period during their regular shift. This also applies if an employee is sent home from his or her regular shift early to meet the needs of the City during an emergency or anticipated storm event. Section F - On-Call Pay As determined by management, each Department/Divisions on-call representative will serve as the primary after-hours contact and will provide response to all calls for services received after normal work hours as related to their division. Employees assigned to be "on-call" will be compensated during the period of time they are on-call. The compensation will be --l33Q.. per day, Monday through Friday, and ,5.f for Saturday, Sunday, and holidays recognized in this Agreement. On Call Procedures Call outs shall be paid accordirru-to Sac¶aiorru 1, ( a11 ll3 �k = �¶ � .: �a= = :Cb,•,".,.t 1�,.. , - �'.AF'.:' N&"� W rrAb„�.....9'�Yk..:v d - a. ..m%.. S.. " 4 .e.... .. ...mics " ;�...: .�-d'"n:: •:. � - �t � . ,.' a. ,. � .. .. :Win..� .,, nca1 �1 wa::.-• d..... y¶� p. .f,.' ff t+o-4 .-.:ire � y¶� ¶.: ,...:...��y.� at : 6.ffi.g 1114he-c-o d..on. ....." . dw—emp4eyec p.l.e , may.....W0fk4ffg e r a a: " .: ....n s w444 Fevi-ew th._ ...of t+ lwfc dotibk 4wekefke p mat: 16 11/15/2016 1 - 21 On-Call Periods: Qg call 1,'IgJod isgg!u I�gljy_two_(2) weeks,start and crid days of spilt tn_y Ya!Iy a1 wit i ,L)roval cYFI.)ivisiori 1JcadTI'w bi g�fifli+vg ef, the .....................i.... ........2 _ - - em-. , #-aF—&-4eduk-d sly 4t-EfflM+mda�,�- 4'".ay-pcTied and eeffehides at41'w beg*ffli4Ig*4'the-4f�F.- '�' �t-ff. y-ff. T404-, On-Call Staffing Levels: On call staffing shall normally be on a volunteer basis with all volunteers being used.lea 2.vid.e........d........a........t...i circ.. . I'alless If there are nov4..w..)+e�s, "t ygh.�n gs shall assign an employee as needed on a rotating b.as+,',,basis. N. ..Q�gm c. ri o d i.t!.i I c s s ............... ........ .................... .................... tl ca )rior aty)roval froth tlicCf[.)Jvisiotiu 1111cad. Vehicles for on-call employees: Upon approval of the Deputy Director or Department Director, and as requested by the Superintendent or Manager, employees who are performing on-call duties may take a city vehicle home during non-working hours. The vehicle shall be assigned by the Manager or superintendent for this purpose. City vehicle usage is for official city business only and must adhere to all vehicle use policies established by the Department and the City. Section G- Compensatory Time An employee assigned to work overtime may, at the option of the employee, receive compensatory time in lieu of cash payment for overtime or call back worked. Such compensatory time earned shall not exceed eighty (80) hours and may be taken off, subject to supervisory approval. All overtime hours worked in excess of the eighty (80) hours per calendar year shall be paid in cash. Scheduling of compensatory time may be taken in a little as one-hour increments, with prior approval of the affected supervisor. Compensatory time is earned at the rate of one and one-half hour of compensatory time for each hour of overtime or call back worked, calculated to the nearest thirty (30) minutes. Section H - Temporary Assignments Temporary assignments will be filled by the qualified senior employee in the Department or major Division, provided that (a) the senior employee desires the temporary assignment, and (b) that there are no other senior employees who have comparable time in service; in which case, temporary assignments would be rotated among senior employees having comparable time in service. Comparable time in service is defined to be when the hiring date of an employee is within one (1) year of the hiring date of the senior employee. Provisions for temporary assignments apply only to positions covered by this Agreement. Section I -Higher Class Pay When an employee is assigned to work in a higher classification for four or more consecutive hours, the employee shall be paid higher class pay at a salary level for the higher class which reflects a typical one-step increase above the current base wage,for the duration of the assignment, calculated to the nearest thirty (30) minutes. 17 11/15/2016 1 - 22 When employees are assigned to work in a classification outside of the contract their compensation shall be 5% premium pay (including base wage and longevity pay). Terms and conditions regarding when an employee is assigned to work out of class as a Division Manager or Superintendent is governed by the Public Works &Utilities Department Policies and Procedures. Section J- Certifications The City agrees to provide the cost of obtaining and retaining job-related certificates or licenses, including tuition, books, and time with pay if necessary to attend seminars/workshops. The City also agrees to pay for the certification, maintenance and annual renewal fee. An employee interested in obtaining a job-related certificate or license must provide a written request to the employee's supervisor and subject to Department Head approval. Section K- Tuition Reimbursement The City shall reimburse employee expenses for books and college tuition for approved job-related course work per established City procedures, on the basis of 75% of such costs paid by the City and 25%paid by the employee. However,if funding is provided by another agency or source, the City's liability is 75% of the unfunded portion. Section L - Temporary Employees 1. Holiday Pay: Any full time temporary employee who completes six (6)months continuous service with the City shall receive time and one-half for work on a holiday 2. Accrual of Sick Leave and Vacation Credit: Full time temporary or seasonal employees hired into a regular full time City position shall be pursuant to the following procedures: Accrual of sick leave and vacation shall be credited to the employee from their initial date of hire as long as there is not a break in service of 30 calendar days or longer. If such a break in service has occurred, the date for crediting the employee with sick leave and vacation credits shall be the date the employee was re-hired following the break in service. An employee shall not receive any sick leave or vacation credit for any workweek of less than full time in determining the retroactive accrual credits. Sick Leave credits may be used by the employee immediately per City policy. Vacation may not be used or accrued until the employee has completed their probationary period, and the contract provisions governing vacation shall apply. Section M—Boot Allowance: Per Labor & Industries, the City has implemented safety procedures for AFSCME employees 18 11/15/2016 1 - 23 under the Public Works and Utilities Department Foot Protection Policy for safety boots. The style of the safety boot is subject to approval of the Division Manager or Superintendent. An employee can be issued more than one Foot Protection Certificate, if the Superintendent warrants a new pair is needed. The employee then must bring in their boots to the Superintendent and physically show them that they need a new pair of boots. The amount of payment for the initial purchase of new required boots and annually thereafter is as follows: All employees will receive a boot certificate with the ANSI Standard for the proper boot the Employee must have. The City will pay up to $150 plus tax on any boot purchased and will be the responsibility of the employee to pay anything over this amount. If the boot purchase is under$150 then the City will pay that amount and the employee does not get reimbursed the remaining portion. After the purchase, the receipt for the boots must be given back to the Superintendent. Section N: Required Safety Prescription Glasses: The city will provide up to $200 every other year for an employee to purchase safety prescription glasses. The employee must notice his Superintendent of such a request by July of each year in order for the funds to be applied in the following budget. The employee shall provide receipts which show proof the glasses are safety standards. 19 11/15/2016 1 - 24 ARTICLE V -PAID LEAVE Section A -Vacation Annual leave with pay shall accrue to each full-time employee of the City at the following rates: 1. Effective January 1, 1988, annual leave with pay will accrue at the following rate: Upon Completion of: Hours Work Days 1 through 5 years 88 hours 11 6 through 10 years 128 hours 16 11 through 15 years 168 hours 21 16 through 20 years 208 hours 26 21 through 25 years 248 hours 31 2. Annual leave will be granted full-time regular employees only after the completion of the 6-month probationary period. Thereafter, the leave credited for any month of service may be taken in any subsequent month; provided, however, application for such leave will be made in advance and approved by the Department Head. 3. No employee shall be permitted to accumulate annual leave in excess of the amount earned over a two (2) year period and such leave is subject to provision "2" stated above. 4. This paragraph concerning vacation cash out will be held in abeyance and not allowed for 11 �;. ±��/:�...�/��w�B Iccc M/�"��6 lir �:..2/2 �/2WI. An the duration of this agreement. EIi.2 employee may cash out up to 40 hours of vacation per year, subject to the following provisions: The employee must maintain a minimum of 200 hours of combined sick leave and vacation time at the time of the request and must maintain at least 80 hours of vacation. In September of each year, an employee that wants to cash out a portion of his/her vacation hours will submit a request to Human Resources on the vacation cash out form. The employee may then cash out the vacation during the following calendar year by sending a copy of the request to payroll. Vacation cash out will be on a regular paycheck. Section B - Sick Leave The use of sick leave benefits is considered a privilege and not a right, and may only be used in the event of actual illness or disability to the employee or family member as provided for in this Agreement. In the event of a serious illness to an employee who has exhausted his/her sick leave accrual, the City Manager may advance sick leave credits. However, approval or denial of such a request is at the discretion of the City Manager without the right to grieve the decision. 1. Sick Leave Accrual: Sick leave shall accrue at the rate of 3.69 hours per pay period for all regular full-time employees covered by this Agreement. Regular part-time employees shall accrue sick leave on a prorated basis,based upon the budgeted allocation of hours for the position. 20 11/15/2016 1 - 25 The maximum sick leave accrual is unlimited for employees eligible to accrue sick leave. Sick leave shall continue to accrue while the employee is on authorized paid leave. 2. Notification Requirements: An employee requesting sick leave usage must provide the proper notice as established by the Department Head. When a Department Head has reasonable cause to believe that an employee has misused his/her sick leave benefits, the Department Head may require the employee to provide proof of illness from a medical doctor. 3. Use of Sick Leave: Sick leave may be used for the following: a. Illness or injury to the employee, on or off the job, resulting in an inability of the employee to perform his/her work. b. Illness/injury to the employee's immediate family requiring the attendance of the employee to medically care for the family member. Proof of this medical need may be requested by the City in the form of a doctor's verification. Immediate family, for purposes of sick leave benefits, is defined as follows: Immediate family shall include persons related by blood, marriage, or legal adoption, which includes: parent, wife, husband, brother, sister, child, grandparents, grandchildren, and any relative living in the employee's household. Use of sick leave is limited to three (3) days per incident, unless additional time is approved by the Department Head, or the employee qualifies under the Family Leave benefits. C. Funeral Leave: Sick leave may be used for purposes of attending a funeral of a family member. Use of sick leave for such reason shall be three (3) workdays in any one instance. Upon request of an employee, additional days shall be granted if he/she encounters extenuating circumstances or must travel great distances. d. Maternity Leave: Illness/disability resulting from pregnancy, miscarriage, or childbirth shall be charged to sick leave and then,if necessary, to vacation accrual. Upon expiration of paid leave (sick leave, vacation, compensatory time, etc.), an employee may request a maternity leave of absence without pay. The duration of a maternity leave of absence shall be based upon medical evidence provided to the employer. e. Family Leave: Employees are covered by Federal/State Family Leave legislation which provides for leave of absence to care for a newborn child, adopted child or a child terminally ill. See the City of Port Angeles Personnel Policy and Procedure Manual, Chapter 7.06, Family Leave. 21 11/15/2016 1 - 26 f. Donation of Paid Leave Time for Catastrophic Illness/InjM: An employee may donate sick leave, vacation, compensatory time, or holiday time to another employee who has exhausted all paid leave time resulting from a catastrophic illness/injury. See the City's Personnel Policy and Procedures Manual, Chapter 7, Leaves of Absence, for specific conditions and eligibility procedures. g. Worker's Compensation: An employee injured on the job, receiving workers compensation benefits, may use accrued sick leave, compensatory time, vacation, and floating holiday credits to supplement the difference in worker's compensation benefits and the employee's regular wages. The total of worker's compensation benefits and sick leave credits shall not exceed the employee's normal take-home pay. 4. Sick Leave Cash-Out: Twenty-five percent (25%) of accumulated sick leave, to a maximum of 960 hours,will be paid to the employee upon retirement, death or resignation in good standing when the employee has ten(10)years or more of regular full-time service with the City. An employee leaving City service not in good standing or terminated for just cause is not eligible for this benefit. In the event of the death of an employee, the City will pay 50% of accumulated sick leave. Section C -Holidays The following named days shall be holidays to be observed at a time provided under State law: New Year's Day Labor Day Veteran's Day Thanksgiving Day President's Day Day after Thanksgiving Memorial Day Christmas Day Independence Day Martin Luther King Jr. Birthday Plus two (2) floating holidays, to be taken in eight (8)hour increments, at a time mutually agreeable between the employee and the City. Employees hired during January through June shall receive two floating holidays; employees hired in July through November shall receive one floating holiday. Employees hired in December do not receive a floating holiday Floating holidays must be taken no later than the first pay period in December. Floating holidays cannot be carried into the next year. Whenever any of the above-named holidays falls on a Sunday, Monday shall be the holiday; and whenever the holiday falls on a Saturday, the previous Friday shall be the holiday. For those employees who do not work on a Monday through Friday shift, and their holiday falls on their scheduled day off, the holiday(s) shall be observed on the next following work day(s). 1 a.. .l.. �......� y. . . lol ppl r .: 1p...yi 1 n loyce;s shall„receive holiday bg;rcucllts For cacti observed holiday accoa°�liru to �l�c woa°k sck�eduIe nia...n d b the ens to er at the time of the holt i For exam le if a ens to ee's 22 11/15/2016 1 - 27 5..!Jicdu.lc.....is a rec.............................................ittired 4/10 tliat cr AI Ll U; cc will receive 10 liottrs I.- I'la time For tliat da .. ............................................ ARTICLE V1 -HEALTH AND WELFARE BENEFITS Section A -Health Benefits During the term of this Agreement, the City agrees to provide medical, dental, vision, and prescription drug coverage for regular full-time and regular part-time employees (who are budgeted to work 20 hours or more per week) and their eligible dependents. Medical Insurance: The city shall provide medical insurance through AWC and cover 87.5% of the premium for employees and eligible dependents for the HealthFirst medical plan. 1.."fFective Jafalaf' Access 11[l][10 or ............................................................................................................... The cost sharing of premiums for employees will be 12.5% of the monthly medical premium. Implementation of the increased amount of medical premium for employees will begin in March 2013 payroll deductions. Vision: The City agrees to purchase the AWC vision plan, ($25 deductible option). Dental Insurance: The City shall fund the dental coverage for the employee and eligible dependents for the duration of the agreement for the AWC Dental Plan F benefits. The City reserves the right to change insurance carriers as long as the benefits are equal to or greater than the plans noted above. If the City considers changing insurance carriers, the City shall notice the union prior to any change to meet and discuss the proposed action. Section B - Term Life Insurance: The City agrees to extend life insurance coverage to regular full time employees represented by Local#1619 equal to one times their annual salary, rounded to the nearest thousand,to a maximum of$50,000. Amounts beyond the annual salary coverage or for spouses will be at the employee's expense through payroll deduction procedures. Section C -Deferred Compensation: The City agrees to allow continued employee participation in a deferred compensation plan through payroll deduction. Section D -IRS 125 Account: The City shall provide an IRS 125 account for each employee who chooses to participate in the program. Any cost associated with the implementation or maintenance shall be paid by the City. Section E—Long-Term Disability Insurance: The City agrees to provide long-term disability insurance coverage for regular employees that work 30 hours or more per week. The coverage shall have a 90-day waiting period and benefits are subject to the terms and conditions of the plan booklet, provided to each employee. 23 11/15/2016 1 - 28 ARTICLE VII - GRIEVANCE PROCEDURE Section A - Obiectives To informally settle disagreements at the employee-supervisor level; to provide an orderly procedure to handle the grievance through each level of supervision; to correct if possible, the cause of the grievance to prevent future complaints; to promote harmonious relations among employees, their Division Managers, and departmental administrators; to assure fair and equitable treatment of employees; and to resolve grievances at the departmental level before appeal to higher levels. Section B -Definitions The following terms, as used in this Article, shall have the following meaning: Grievance: A complaint by an employee concerning the interpretation or application of this Agreement. A grievance may be filed when the employee believes an injustice has been done because of unfair application of a City policy or an alleged violation of any term or condition of this Agreement. Qqy: Calendar day, exclusive of Saturday, Sunday, and legal holidays. Emplovee: A regular full-time or regular part-time employee covered by this Agreement. Immediate Supervisor: The Division Head who assigns, reviews, or directs the work of an employee. Representative: A person who is appointed by the Union or is a Union official who appears on behalf of the employee. Department Head: The employee reporting to the City Manager,having direct responsibility over a City Department. Section C -Exclusions. 1. Work assignments, unless the complaint arises out of an allegation that the employee was required to work in violation of applicable sections of this Agreement, City policy, or State law. 2. Work performance evaluations. 3. Impasses in collective bargaining. 4. Grievances filed after ten (10) work days from date of occurrence, or after ten (10) work days from the date the employee had knowledge of an occurrence. 24 11/15/2016 1 - 29 Section D - Time Limits Time limits are established to settle grievances quickly. Time limits may be extended by agreement of the parties. If the grievant is not satisfied with the decision rendered, it shall be the grievant's responsibility to initiate the action which submits the grievance to the next level of review within the time limits specified. Failure of the employee to submit the grievance within the time limits imposed shall terminate the grievance process, and the matter shall be considered resolved. Failure of the City to respond within the time limits specified will allow the grievant to submit the grievance to the next higher step of the grievance procedure. Section E - The Parties' Rights and Restrictions. 1. An employee may have Union representatives present at all steps of the grievance procedure. 2. Reasonable time in processing a grievance will be allowed during regular working hours for the Union Officer or Union Official, with advance supervisory approval. 3. Only a person selected by the employee and made known to management prior to a scheduled grievance meeting shall have the right to represent or advocate as an employee's representative. 4. Nothing within this grievance procedure shall be construed as limiting the right of management to manage the affairs of the City, except as specified in this Agreement. 5. Grievances of an identical nature, involving an alleged violation of the same Article, Section, etc., concerning the same subject matter, may be consolidated. 6. Confidential Communication: Any communications between a member of the Union and any recognized Union representative regarding a potential or actual employee grievance will be defined as confidential. 7. The Union, as an organization, may file a grievance alleging that the City has violated specific rights afforded the organization in the Agreement. Such grievance shall be filed directly at Step 1 (Department Head level), and shall be bound by the time limitations and procedures set forth in the grievance procedure. Section F -Informal Grievance Disposition Within the time limits specified above, the employee will promptly and verbally meet to discuss the complaint with his/her Division Manager. In those circumstances where the nature of the complaint involves the Division Manager, the employee may proceed to Step 1 of the formal grievance process, the Department Head. If the Division Manager fails to reply to the employee within five (5) days of the meeting, or if the employee is not satisfied with the decision, the employee may, within five(5) days, utilize the formal grievance procedure. Prior to initiating the formal grievance procedure, the employee shall submit the matter to the Union Grievance Committee for review and authorization. If approved by this Committee, the grievance may 25 11/15/2016 1 - 30 proceed. Section G-Formal Grievance Procedure Step 1 - Department Head: The grievance procedure shall be initiated by the employee stating the nature of the grievance, the alleged violation by section or number, and the desired solution,in writing on the Union grievance form, together with any supporting documents. The grievance form and supporting documents shall be delivered to the Department Head within the time frames specified in the grievance procedure. The Department Head shall hold a meeting with the employee and his/her representative, if requested, within ten (10) days from the date the grievance is received, and attempt to settle the grievance. A decision shall be made, in writing, on the original grievance form, to the employee by the Department Head within ten (10) days from the close of the meeting. Step 2 -City Manager: If the employee is not satisfied with the decision of the Department Head, he may appeal the decision to the City Manager within ten (10) days from receipt of the Department Head's decision. The City Manager or his designee will hold a meeting with the concerned parties within ten (10) days of receipt of the grievance, all supporting documents, the Department Head's response, and the remedy requested, and issues a written decision within ten (10) days after the close of the meeting. Step 3 - Binding Arbitration: The Union shall have twenty calendar days from receipt of the City Managers decision to request binding arbitration. If the grievance is submitted to binding arbitration, the Union representative and the Human Resources Manager shall, set a date for a meeting to: 1. Agree to any stipulations. 2. Attempt to agree upon an issue statement. 3. Jointly request from the American Arbitration Association, Federal Mediation and Conciliation Service, or other mutually agreed-upon source, a list of nine (9) arbitrators and upon receipt of this list,the parties will toss a coin to see who strikes the first name, and then each shall alternately strike a name, to arrive at an arbitrator who will hear the grievance. However, the parties may mutually agree upon an arbitrator without using the above arbitration service, or agree to request another list of names if both parties are not satisfied with the names on the initial list of arbitrators. The parties agree that the grievance shall be heard before the arbitrator selected at the earliest possible date. The decision of the arbitrator shall be final and binding upon the parties. The arbitrator shall not have the ability to alter or amend any portion of the labor Agreement, City policies, or regulations. 26 11/15/2016 1 - 31 The cost of the arbitration process shall be shared equally between the parties. Any cost or fees related to the presentation of the case for each respective party shall be the responsibility of that party and shall not be shared as part of the arbitrator's expenses. The arbitrator shall issue a written decision to the parties within thirty (30) calendar days of the close of the hearing. ARTICLE VIII -DURATION OF AGREEMENT This Agreement shall be effective January 1, 25�29 1Cj,._through December 31, 24�4f 1,7. Should either party desire to modify this Agreement, it shall serve written notice to the other party within six (6) months prior to the expiration date of this Agreement. IN WITNESS WHEREOF, we hereunto attach our signatures this day Of 2 0 b CITY OF PORT ANGELES: AFSCME LOCAL #1619: Nzn1II� ;; 1 II Dru ; Mayor ........ ........ ........Aaron Cole, Staff Representative Dan McKeen, City Manager Benjie Flores, Union President Abbi Fountain, Human Resources Manager 27 11/15/2016 1 - 32 Attachment A AlIFSGIV111F. Classiflicationsandccs ilii III J o l ellrliieS .c... •:. •..I E;;;..... irk taFN + ssif .. a ,.b...se.4k. 11 ji§.I.ed Ibellow cure allll Allf'SClll llf;::: classifications and occur atiioumall .olb seuriies.. I11::::o!r irnolre iinfourimat�on on ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, W,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,............................. l�now !2M2ffs iiia acl a!m occur atiioumall olb seuriies Ilease see Article IIIIIIIII olrll�iilm Coumdiitiioums Sec9:ioin ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,p,,,,,,,,,,,,,,, ,,,,,,,,,,, ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,II ,,,,,,,,,,,,,,, ,,,,,,,,,,,,,,,,,,,,,,,,,,,W,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, ,,,,, ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,g,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, Procedures, , ,l ,-for irr�oure in.. rimatiion.. lf)a !rain es calm Ibe found on attacltied All::::SClll llf;iil Salla! Scll�nedu�lle„ ,,,,y,,,,,,,,,,,,,,,,,,,,,,,g,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, ,, ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, Note„ Not allll classifications are active. , ILf:: Associate Planner 4- Customer Service Representative Utility Billing Specialist(may bump CSR) '6-Q- Utility Services Coordinator(may bump CSR) 1 Meter Reader I Q Meter Reader 11 '6-Q- Accounting Technician I Q- Accounting Technician 11 '1-Q- Accountant 1 Information Support Specialist 1 Systems Analyst 2-2 Systems Coordinator 2-9 . ....2.d!�ai.17.i.s:t g.:kc�.r Administrative Specialist Trainee Admin. Specialist I g. Admin. Specialist 11 Q- . .�.C::�?.:Ffc C��rrkl:��.u.....0 .ai.�!ten a„r7ce S��ecialis.:k....l. ................................ .. . ....... . . ................................. .F.1::a.:F:fP.� Ccrrkl:c.u.....0 .ai.�!.:ke.n a.nc2 S ecia[ist....l.l. ................................ .. . ....... . . ................................. .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... ...................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... a. ,.:f iin. ...Cllassiificatiions Custodian g. Landfill Scale Attendant Permit Technician (CED Dept.) 1- Contract Specialist 2-G Recycling Coordinator 2-G Electrical Engineering Specialist 1 24 Elect. Eng. Spec. 11 24v � !.ICa.! . .!.:k:... .1.::vu . ...............ICa. . .J.?..uJ. :k: Seasonal II....abok"ek".N.Vg!"Ikek.' .............................................................................................................................................................. rra k .C::Y.... g!2Ld n�a kc�r 52.2.iuj:k:e. ..... .rae.r ak6c�r7.�..... .� .g.�.�?..list S ports Events Coordlnatok used ko be Reck"eakion Coordlnato.r l........................................................................................................................................................................(.......................................................................................................................................................................................................................). Eacilik Rental Coordinator used ko beaclllkies Events Cook"dinakok' .......v..............................................................................................................................(....................................................................................................................................................................................................................................................................). kollutior7 Pk"eventior7 Sr ebur-a.u.ist ...................................................................................................................................... �-acIkHow.....F'Mv rffior7..... .��.1.2.i.�?..u.st 29 11/15/2016 1 - 34 WIMP"NIOR/T NGELES IU�=- W A S H I N G T O N, U. S. A. ..... A""' """"""' CITY COUNCIL MEMO DATE: November 15, 2016 To: CITY COUNCIL FROM: ABBI FOUNTAIN,HUMAN RESOURCES MANAGER HEIDI GREENWOOD,SENIOR ASSISTANT CITY ATTORNEY SUBJECT: Public Works operations supervisors and manager's transition to the management, administrative and non-represented group from the IUOE Local 302 union Summary: In 2014, the public works operations supervisors and managers were certified by the Public Employment Relations Commission (PERC) as represented by the International Union of Operating Engineers Local 302 union. Effective 10/19/16, the PERC withdrew the union certification. As a result of the decertification, this group, consisting of nine positions, is transitioning back to the management, administrative and non-represented group. Funding: COLA retroactive to 1/1/16 = $8,300 Recommendation: Staff recommends the City Council approve the transition of the public works operations supervisors and managers back to the management, administrative and non- represented group. Background/Analysis: Effective April 14, 2014, the City of Port Angeles public works operations supervisors and managers were certified by the Public Employment Relations Commission (PERC) to be represented by the International Union of Operating Engineers (IUOE) Local 302. Prior to that, this group were members of the Management, Administrative and Non-Represented group. This group consists of the following nine positions: Light Operations Manager, Water Superintendent, Wastewater Superintendent, Equipment Services Manager, Solid Waste Superintendent, Street/Stormwater Superintendent, Power Resources Manager, Engineering Manager and Assistant Power Systems Director. In June 2016, the public works operations supervisors and managers submitted a petition to PERC to decertify from IUOE Local 302. 11/15/2016 1 - 35 On October 19, 2016, PERC responded to the decertification submittal and withdrew the union certification for the public works operations supervisors and managers. To transition this group of nine positions back into the non-represented group, staff recommends the City Council approve the following: • Add the nine positions onto the 2016 Management, Administrative and Non- Represented salary schedule. • Provide the 1% Cost of Living Adjustment(COLA)retroactively to January 1, 2016 that the non-represented group received. • The current Regence HealthFirst medical plan for this group will end December 31, 2016. The members of this group will have the choice of either the Regence HealthFirst 250 or Group Health Access PPO medical plan effective January 1, 2017. • Once transitioned into the non-represented group, these members will receive the same benefits as outlined in the Management, Administrative, and Non- Represented Benefit Program. City staff are looking forward to this transition and welcome these members back into the non- represented group. Funding Overview: Cost of living Adjustment(COLA)retroactive to 1/1/16 = $8,300 11/15/2016 1 - 36 WIMP"NIOR/T NGELES IU�=- W A S H I N G T O N, U. S. A. Off ..... A""' """"""' CITY COUNCIL MEMO DATE: November 15, 2016 To: City Council FROM: DAN MCKEEN,CITY MANAGER SUBJECT: Consider Support of Standing Rock Sioux Tribe's opposition to construction of the Dakota Access Pipeline Summary: On November 1, 2016 at its regularly scheduled meeting, Council agreed by consensus to discuss possible support for the Standing Rock Sioux Tribe's opposition to construction of the Dakota Access Pipeline (DAPL) across the Tribe's ancestral lands, waters and sacred sites. The Council chose to add this as a discussion item to the November 15th agenda. Funding: N/A. Recommendation: Council discussion. Background/Analysis: At the November 1 Council meeting, Councilmember Bruch requested the Council consider supporting the Standing Rock Sioux Tribe's opposition to construction of the Dakota Access Pipeline (DAPL) across the Tribe's ancestral lands, waters and sacred sites. According to a resolution passed by the City of Seattle, several governmental bodies have taken formal action to support the Tribe and to keep the oil pipeline from crossing the Missouri River at North Dakota's eastern border. According to Section 7 of the Council Rules of Procedure, topics may be added to the agenda when approved by a majority of City Councilmembers attending a regular Council meeting. Council agreed by consensus to add this topic to the November 15th agenda. 11/15/2016 1 - 37 IMORT .; NGELES W A S H I N G T O N, U. S. A. .... CITY COUNCIL MEMO DATE: November 15, 2016 To: City Council FROM: CRAIG FULTON,P.E.,DIRECTOR OF PUBLIC WORKS&UTILITIES SUBJECT: Bi-lateral Transfer of Energy Conservation Budget Summary: Staff estimates that there will be unused BPA funds in the energy conservation budget at the end of the 2016-2017 rate period. Staff proposes that in order to protect the BPA funds for future use, the City enters into mutual bilateral transfers with Lower Valley Energy for the amount of$500,000. Funding: The mutual bilateral transfer allows the City to effectively move the $500,000 to the next rate period's budget(2018-2019)resulting in no net loss of Energy Conservation Agreement (ECA)funds for the City. Recommendation: Staff recommends that the City Council authorize the City Manager to enter into the mutual bilateral transfer agreement with Lower Valley Energy in an amount up to $500,000, and to make minor modifications as needed. Background/Analysis: In September 2009, the City entered into the Energy Conservation Agreement(ECA)with Bonneville Power Administration (BPA). The Agreement provides funding for energy efficiency programs through wholesale rates BPA charges all utilities. BPA provides the City with an ECA budget in alignment with BPA/City Power Purchase Rate Periods. The City's current ECA budget is $1,876,070.20 for federal fiscal years 2016-2017. At the midpoint of the current rate period, an analysis shows an anticipated $500,000 in unused BPA ECA budget for the 2016-2017 rate period. Under the terms of the ECA there are two options for the unused budget; 1) the City can submit a budget revision request to the BPA, and surrender access to the funds, allowing other utilities to use, or 2) enter into a bilateral transfer with another BPA utility customer. N:ACCOUNCIL\FINAL\Bi-Lateral BPA Conservation Funding Transfer.doc 11/15/2016 1 - 38 November 15,2016 City Council Re: Bi-Lateral Transfer of Energy Conservation Funds Page 2 Under the bilateral transfer the City would agree to transfer its unused budget for FY2017 to an identified utility, and the other utility would agree to transfer the same amount back to Port Angeles for use during FY 2018-2019 budget period. This allows the City to not lose any ECA funds. Previously, the City entered into a similar bilateral agreement in 2015 for $90,000 with the U. S. Navy. With the assistance of the BPA, staff has identified Lower Valley Energy, the sole BPA customer utility in Wyoming as willing to enter into mutual bilateral transfers of$500,000 to accommodate the implementation of several large energy efficiency measures this rate period in exchange for a bilateral transfer of$500,000 to the City in budget year 2018-2019. The Legal Department has reviewed and approved the bi-lateral agreements. The UAC provided a favorable recommendation to the City Council to allow the City Manager to enter into the mutual bilateral transfers with Lower Valley Energy in an amount up to $500,000 and to make minor modification as needed. Funding Overview: The mutual bilateral transfers allow the City to effectively move the $500,000 to the next rate period's budget(2018-2019)resulting in no net loss of Energy Conservation Agreement (ECA) funds for the City. 11/15/2016 1 - 39 RT NGELES �^ j� JJIIUIJIIII//ply SIU -- W A S H I N G T O N, U. S. A. w """""°""111""1111iiii""'" CITY COUNCIL MEMO DATE: November 15, 2016 To: City Council FROM: CRAIG FULTON,P.E.,DIRECTOR OF PUBLIC WORKS&UTILITIES SUBJECT: Overhead Reconductoring, Project CL06-2016 Award Contract Summary: This project replaces old overhead conductors in several blocks of commercial businesses to improve reliability and safety. Funding: Funding for this project was identified in the 2016 Electric Utility capital budget in the total amount of$200,000 for construction. Recommendation: Award and authorize the City Manager to sign a contract with Christenson Electric Inc. of Portland, OR, in the amount of $177,588.13, including tax, for the Overhead Reconductoring Project, and to make minor modifications to the contract, if necessary. Background/Analysis: Much of the overhead conductor in the City's electric distribution system is solid 46 copper that has been in place for many decades. Overhead conductor tends to stretch and become thinner with age, so capacity is reduced and fittings also do not hold it securely. Solid copper in particular does not have much initial strength and anneals with age, becoming brittle and losing strength. There have been incidents of this old conductor breaking or splices failing. This project is the second of several phases anticipated to upgrade old solid conductor to steel- reinforced aluminum to improve reliability and safety. The commercial areas of this project are locations where the existing conductors have been spliced many times. The areas include: • Front/First alley from Washington to Alder Street • N Street from 151'to 18'h Street. Funding Overview: An Invitation to Bid was sent to all electric line contractors on the City's Small Works Roster. Five bids were received and opened on October 25, 2016. The lowest bid N:ACCOUNCIL\FINAL\Overhead Reconductoring Project CL06-2016,Award Contract.docx 11/15/2016 1 - 1 November 15,2016 City Council Re: Overhead Reconductoring Project CL06-2016 Page 2 was from Christenson Electric Inc, Portland, OR. The bids are summarized in the following table, and include sales tax: Contractor Bid Christenson Electric Inc, Portland, OR $ 177,588.13 Michels Power, Neenah, WI $ 209,794.10 Wilson Construction Co., Canby, OR $ 238,779.31 Salish Construction, Tacoma, WA $ 269,011.94 Magnum Power, Kelso, WA $ 363,234.65 Engineer's Estimate $ 200,000.00 Funding for this project was identified in the 2016 Electric Utility capital budget in the total amount of$200,000 for construction. 11/15/2016 J - 2 WIMP"NIOR/T NGELES IU�=- W A S H I N G T O N, U. S. A. Off ..... A""' """"""' CITY COUNCIL MEMO DATE: November 15, 2016 TO: City Council FROM: BYRON W.OLSON,CHIEF FINANCIAL OFFICER SUBJECT: Purchase approval for Telecommunication Replacement/Upgrade Summary: Staff is seeking Council authorization for the 2017 upgrade/replacement purchase approval of the City's primary and emergency standby telecommunication gateways and voice messaging systems in support of City functions and communications. Recommendation: Staff recommends authorizing the City Manager to approve the necessary 3 year lease/purchase agreements and use of Information Technology CFP IT0215 funding to purchase the upgrade/replacement of the City's primary and backup telecommunication equipment, software and technical services. Total costs not to exceed $270,000. Delivery of the new components will not happen until 2017. Financial Information: All funding is coming from IT CFP project IT0215 over three years (2017/2018/2019). Procurements utilizing Washington State Purchasing Contract,vendor Avaya and their business partner, Carousel Industries. Background/Analysis: Currently, the City utilizes a primary PBX telecommunication system with an emergency rollover system and multiple remote gateways providing voice communications and redundancy. Additionally the City utilizes a stand-alone voice mail system allowing for individual voicemail and auto attendant capabilities. The current system supports over 600 extensions and 300 voicemail accounts. The current system has been in place since 2008 and certain components have reached end-of-life requiring replacement before they can be software upgradeable. The new upgrade consists of replacement of the core database servers and voice mail system to virtual servers and replacement of obsolete remote site gateway servers with new servers. All servers will be upgraded to the latest firmware and operating software. Professional services for replacement/upgrade services for migration assistance is also included. Impact: The current system has critical components that have surpassed End of Life and are currently not upgradeable or serviceable. The city is currently experiencing outstanding issues within the voicemail system and auto attendant that are not correctable without replacement/software upgrade. Continue use will result in continued performance issues affecting both staff and public communications capabilities. Non-replacement/upgrade of critical core components will result in eventual failure of the voicemail system, the auto attendant system or one of the critical core gateways and loss of staff connectivity to the public. 11/15/2016 J - 3 In addition, the proposed system will mirror the same system just installed at Clallam County. Following some additional work,in the event of failure of one of the systems we will be able to re-route all telephone traffic to flow through the surviving system until repairs can be made. Funding Overview: All funding is coming from IT CFP project IT0215 over three years (2017/2018/2019). Procurements utilizing Washington State Purchasing Contract,vendor Avaya and their business partner, Carousel Industries. 11/15/2016 J - 4 its obligations under the Elwha River Restoration Act to protect the City's water rights and water supply. Lane Powell has completed the first phase. Now, Lane Powell is starting on phase two. The City has been engaged with discussions with the National Park Service and anticipates that discussions will continue for at least several more months. The City has identified additional issues and concerns that fall within Lane Powell expertise. For these reasons, city staff proposes a First Amendment to the Agreement expanding the Scope of Work to include phase two which will include the following: • Support and participation (when appropriate) in negotiations with NPS, other federal and state agencies and Tribe • Document review and claim support • Regulatory and permitting support • Potential Litigation Funding Overview: Funds for this First Amendment will be taken from the account identified for support of the City's water treatment plant. As one part of resolution of the City's claims against NPS, one goal is to reimburse the treatment plant account for all funds used to resolve Elwha dam removal issue. 11/15/2016 J - 6 • j NGELES WAS H I N G T O N, U. S: A. I, CITY COUNCIL MEMO DATE: November 15, 2016 To: CITY COUNCIL FROM: WILLIAM BLOOR,CITY ATTORNEY SUBJECT: Amendment to Professional Services Agreement Regarding Elwha Dam Removal Project Summary: On June 8, 2016, after an RFP process, the City hired Lane Powell to assist the City in protecting the City's water rights and ensure that the Federal Government fulfills its legal obligations to protect the quality and quantity of the City's water supply. Lane Powell was chosen because of their expertise in federal law. The City and the National Park Service are currently engaged in discussions of numerous issues arising as a result of the removal of the dams and impacting the City's water rights. Protection of the City's water rights is imperative. This project has two phases. Lane Powell has completed the first phase. Now, Lane Powell is starting on phase two. The attached amendment and scope of services cover phase two with a new not to exceed amount of$285,500. Funding: Funds for this First Amendment will be taken from the account identified for support of the City's water treatment plant. As one part of resolution of the City's claims against NPS, one goal is to reimburse the treatment plant account for all funds used to resolve Elwha dam removal issues. Recommendation: Authorize and approve the City Manager to execute a First Amendment to the Agreement with Lane Powell PC and to make any minor modifications to the agreement, if necessary. Background/Analysis: On June 8, 2016, after a request for proposals, the City executed an agreement with Lane Powell, a firm with expertise in federal litigation and issues. In a two phase project, Lane Powell is working with the City to protect its water quality, quantity, and rights. A large part of this project is working with the National Park Service(NPS)to ensure the NPS fulfills 11/15/2016 1 - 5 FIRST AMENDMENT TO PROFESSIONAL SERVICES CONTRACT between CITY OF PORT ANGELES and LANE POWELL, PC This amendment is entered into on this day of November, 2016, between the City of Port Angeles, a municipal corporation of the State of Washington (hereinafter referred to as "City"), and Lane Powell, PC (hereinafter referred to as "Contractor"). In consideration of the covenants and promises set forth herein, the parties hereto agree as follows: 1. The Parties entered into a Professional Service Contract on June 8, 2016. This Professional Service Contract is incorporated by this reference and may hereafter be referred to as "the Agreement." 2. The Agreement is hereby amended by adding the Scope of Work that is attached as Exhibit A. 3. The Agreement is hereby amended by increasing the not-to-exceed amount of compensation by$135,500 for a total of$285,500. 4. All other terms of the Agreement remain unchanged. As amended, the Agreement and Amended Agreement are ratified and confirmed. IN WITNESS WHEREOF, the parties hereto have executed this contract the date and year indicated below. Date: Date: CITY OF PORT ANGELES CONTRACTOR: Lane Powell, PC BY.� w... ..... ...................... BY Patrick Downie, Mayor Grant Degginger ATTEST: APPROVED AS TO FORM:. _...........Jennifer Veneklasen....__..._�..�....___ ._.._ _m....... Jenn'fi , City Clerk William E. Bloor, City Attorney 11/15/2016 J - 7 LANE POWELL ATTORNEYS & COUNSELORS GRANT S.DEGGINGER 206.223.7390 deggingerg@lanepowel Isom November 8, 2016 VIA ELECTRONIC MAIL William E. Bloor City Attorney City of Port Angeles 321 E Fifth Street PO BOX 1150 Port Angeles, WA 98362-0217 Re: Representation of the City of Port Angeles Dear Bill: We write to report on the status of our initial phases of work,to refine the scope and to propose a budget for the next phases of work. In our initial two phases of work,we accomplished the following objectives and tasks: • We analyzed potential legal claims, remedies and options available to the City for addlvssing its concerns about the impacts the City has and continues to experience on its domestic and industrial water supplies and facilities since dam removal commenced; • We have both participated in and supported the City's efrorts to negotiate with the National. Park Service and other federal agencies to address the need to fulf I their obligations to the City ender the Elwha River Izosysteln and Fisheries Restoration Act ("EREFRA"); • We assisted the City in accomplishing ars initial goal of securing extension of NPS' operations of the Elwha River Water Facilities beyond October 1,2016; • We have assisted the City in outreach to members of the Washington Congressional delegation and state leadership; • We have worked with technical experts to evaluate claims, damages and options; and • We have been securing and reviewing documents from various agencies relevant to evaluating claims,repair options and to inform negotiations. www.lanepowell.com A PROFESSIONAL CORPORATION LAW OFFICES T. 206.223.7000 1420 FIFTH AVENUE, SUITE 4200 ANCHORAGE,AK PORTLAND, OR F. 206.2237107 P.O. BOX 91302 SEATTLE,WA LONDON, ENGLAND SEATTLE,WASHINGTON 96111-9402 11/15/2016 Exhibit "A" J - 8 William E. Bloor November 8,2016 Page 2 While we have completed the first phase task outlined in our initial scope of work,the second phase—specifically the negotiation efforts—have proven to be particularly complex, with participation by the NPS, its solicitor's office,other agencies and the United States Attorney's office. We expect that those efforts necessarily will continue through year end and into calendar year 2017. Should those efforts be unsuccessful,the City also will need to be prepared to pursue other legal options for protecting its water supplies and in seeking recoverable damages. Our revised scope of work addresses both contingencies and is summarized below: Support and participate(when appropriate)in negotiations with NPS,other federal and state agencies and Tribe Document review and claim support Regulatory and permitting support Potential Litigation Each phase and task included herein is subject to any modifications, additions, and/or refinements recommended at the discretion of the city manager and/or the city attorney. We estimate that the additional tasks described above will increase the contracted amount by $135,500. We will maintain the rates currently in effect with the City through calendar year 2017. We look forward to continue working with the City. Very truly yours, LANE PO WE , Grant S. deg GSD:dlh 127857.0004/6804622.2 11/15/2016 J - 9 DEPARTMENT OF COMMUNITY ECONOMIC DEVELOPMENT BUILDING DIVISION MONTHY PERMIT REPORT OCTOBER 2016 JAN. FEB. MAR. APR. MAY JUNE JULY AUG. SEPT. OCT. NOV. DEC. 2016 YTD 2015 YTD RESIDENTIAL-NEW MODULAR/MAN U_FACT _ 1 _ 1 - +' 2 2 _._.._ _.._._.._ ..._ _._. _._ Value $3,500 $143,234 $146,734 $43,000 ._....._SINGLE FAMILY 3 _ _... 1 2 2 ....._. 1 _. ....._ 5 2 2 3 21 31 Value $461,420 $144,695 $363,772 $382,780 $123,627 $740,741 $277,300 $316,895 $590,761 '.. $3,401,991 $4,426,251 MULTI-FAMILY Value _ _ _ACCESSORIES 1 2 2 2 _ 1 2 _3_ _ 13 15 _....._ _ _._._.._._: ._ _ _..... _ _ _...._ _._....._ _.._..._ _ _.. _ _._..._ _ _._.... ._.._._.�._ _ ._.:._ _ _. _._ Value $15,300 $60,000 $34,620 $19,255 $72,000 $28,629 $62,000 $291,804 $399,118 COMMERCIAL-NEW Value $30,000 30,000 .-.....-HOTEL/MOTEL Value.....- _ _ _ _ _ _ .._....._ LF FIC.E_ _ Value $284,035 284,035 ._.....DRINKING/DINING _ _ 1 % 1 Value $20,000 20,000 .-.....-AUTO/SERVICE , Value...... _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ ._...... INDUSTRIAL ', ..... 1 1 ,. 2 2 Value - - - $54,838 $25,000 79,838 $4,485,000 PUBLIC-NEW SCHOOLS/HOSPS/GOVT _ _ 1 _ +' ', 1 5 _. ..._ _.�.� _. Value $290,000 290,000 $38,301,951 .-.....- CHURCHES Value.....- ._....._R_ECRE ON_ Value....._ REPAIR&ALT. _RESIDENTIAL 35 43 46 33 50 42 36 50 48 43 +' !' 426 360 _...._ _._....._ _.._..._ _ ....._._ _ ....._ _ _._..._ _ _._.... _ _.._.._ _ _6,3 Value $146,509 $331,916 $363,271 $295,037 $389,494 $400,461 $628,878 $421,381 $405,085 $366,362 � I $3,748,394 $2,601,164 _COMMERCIAL 8 7 10 21 5 13 18 10 11 12 !' 115 124 _....._ _ _.._...._ _ _.... ._ _ _..... _ _ _..... _._....._ _.._..._ _ ....._._ _ ...... _ _._..._ _ _._.... _ _.._..._ _ _ Value $277,060 $593,000 $703,728 $952,571 $216,560 $453,433 $783,843 $192,713 $872,325 $24$757 '.. $5,293,990 $6,354,968 .-.....- PUBLIC , Value.....- _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ ....... _ DEMOLITION/_MOVE 1 _ 1 _ _ 2 _ _ 2 _ 2 _ 1 _ _ _2 _ 11 6 ._,._ .. _._. ... _. .. Value $1Q000 $800 � $21,000 $25,000 $1,500 $1Q000 $5,000 $73,300 $18,693 TOTALS BUILDING PERMITS 46 52 60 ,58 62 56 65 66 65 64 594 545 ._....._....._....._....._....._....._....._...._....._....._....._..... ...._....._....._..... ...._....._....._....._.... ....._._....._..... ....._....._....._....._.... ....._....._....._..... ....._....._....._....._..._....._....._....._..... ...._....._....._....._...._....._....._....._..... ....._....._....._....._..._....._....._....._..... CONSTRUCTION VALUE $884,989 $950,216 $1,272,494 $1,646,000 $1,319,089 $977,521 $2,592,835 $921,523 $1,792,539 $1,302,880 $13,660,086 $56,630,145 BUILDING PERMITS FEE $11,882 $16,298 $21,230 $25,374 $24,358 $16,695 $34,982 $13,820 $23,954 $24,417 $213,010 $468,499 �CERTIFiCATE of OCCUPANCY4 1 5 7 2 7 7 4 7 3 9 1 55 45 icy applications for new or relocated businesses. 11/15/2016 L - 1