HomeMy WebLinkAboutAgenda Summary 12/20/2016 PPORTANGELES CITY COUNCIL MEETING
Agenda Summary
WASH s H i N G T o N, U. S. A. 321 East 5th Street
"° December 20, 2016
REGULAR MEETING — 6:00 p.m.
The Mayor may determine the order of business for a particular City Council meeting. The agenda should be arranged to best serve
the needs and/or convenience of the Council and the public.Mayor to determine time of break The items of business for regular Council
meetings may include the following:
A. CALL TO ORDER - REGULAR MEETING AT 6:00 P.M.
B. ROLL CALL
PLEDGE OF ALLEGIANCE
C. PUBLIC COMMENT—The City Council desires to allow the opportunity for Public Comment. However, the business of
the City must proceed in an orderly, timely manner.At its most restrictive, Public Comment shall be limited to a total of 15 minutes
for the first Public Comment period and shall be concluded not later than 9:45 for the second Public Comment period.Individuals
may speak for three(3) minutes or less, depending on the number of people wishing to speak. If more than 20 people are signed up to
speak, each speaker may be allocated two (2) minutes. (Council Rules of Procedure Section 12).
D. LATE ITEMS —To be placed on this or future agendas, including any executive session needed during or at the end of the
meeting.
1. Councilmember Gase requested the Port Angeles School District Levy be placed on the January 3rd agenda. He further asked
Council to take a position in favor of the levy.
2. Manager McKeen noted the need for a short closed session at the end of the meeting to discuss collective bargaining.
E. CONSENT AGENDA l Approved 7-0
1. City Council Minutes:December 6, 2016..................................................................................................................E-1
2. Expenditure Report:From November 26, 2016 through December 9, 2016 in the amount of$1,608,908.07...............E-6
3. Interlocal Agreement with Clallam County Fire District 43 for Reserve Ladder Truck...............................................E-33
F. PUBLIC HEARINGS (6:30 P.M. or soon thereafter)
1. Municipal Code Update—NPDES Stormwater Permit—Required Low Impact Development/Closed Public Hearing/
Conducted Second Reading/Adopted Ordinances 5-1,with Kidd opposed...............................................................F-1
G. ORDINANCES NOT REQUIRING PUBLIC HEARINGS
1. 2016 Budget Amendment 43/Conducted Second Reading/Adopted Ordinance 7-0................................................G-1
H. RESOLUTIONS NOT REQUIRING PUBLIC HEARINGS
1. City of Port Angeles Legislative Agenda/Approved Resolution 7-0.........................................................................H-1
Mayor to determine time of break/Hearing devices available for those needing assistance.
December 20, 2016 Port Angeles City Council Meeting Page - 1
L OTHER CONSIDERATIONS
1. Acceptance of$2.2 Million Grant from the State of Washington for Landfill Bluff Stabilization Project/Approved 7-0
................................................................................................................................................................................I-1
2. Landfill Cell Stabilization,Project SW02-12/FinalAcceptance/Approved 7-0.......................................................I-10
3. Memorandum of Understanding Regarding Fire Department Staffing l Approved 5-2,with Merideth and Whetham
opposed...................................................................................................................................................................I-12
4. Salary Survey for Non-Represented Staff/Discussion postponed to meeting in January
5. City Financial Auditor Position
It was moved by Whetham and seconded Bruch to:
Discuss City Financial Auditor Position at a meeting in January.
Motion failed 4-3 with Bruch,Merideth and Whetham in favor.
J. CONTRACTS & PURCHASING
1. Amendment to Professional Services Agreement with Vertigo Marketing/Approved 7-0..........................................J-1
K. COUNCIL REPORTS
L. INFORMATION
City Manager Reports:
1. November Building Report.......................................................................................................................................L-1
M. SECOND PUBLIC COMMENT—The City Council desires to allow the opportunity for Public Comment. However, the
business of the City must proceed in an orderly, timely manner.At its most restrictive, Public Comment shall be limited to a total of 15
minutes for the first Public Comment period and shall be concluded not later than 9:45 for the second Public Comment period.
Individuals may speak for three(3) minutes or less, depending on the number of people wishing to speak.If more than 20 people are
signed up to speak, each speaker may be allocated two (2) minutes. (Council Rules of Procedure Section 12).
CLOSED SESSION—A closed session was held under authority of RCW 42.30.140(4) to discuss collective bargaining with an
employee organization, including contract negotiations,for approximately 15 minutes. No action was taken.
ADJOURNMENT—9:48 p.m.
PUBLIC HEARINGS
Public hearings are set by the City Council in order to meet legal requirements. In addition, the City Council may set a public
hearing in order to receive public input prior to making decisions,which impact the citizens. Certain matters may be controversial,
and the City Council may choose to seek public opinion through the public hearing process.
Mayor to determine time of break/Hearing devices available for those needing assistance.
December 20, 2016 Port Angeles City Council Meeting Page - 2
City of Port Angeles
LID Code Review
City Council –Response to Comments
Introduction
NEW Phase II Permit requirements
▪Review, revise, and make effective local development-related
codes, rules, standards, and enforceable documents to
incorporate and require low impact development (LID)
▪Intent of revisions to make LID the preferred and commonly-
used approach.
▪Minimize impervious surface, native vegetation loss, and
stormwater runoff
▪City goal to look for opportunities to provide incentives and
reduce other requirements to offset new LID requirements.
2
Introduction
Additional stormwater review
▪Review and revise stormwater codes and ordinances
for equivalency with current Ecology 2014 Stormwater
Management Manual for Western Washington.
▪Review and revise stormwater codes and ordinances
for gaps in site development requirements
3
Summary of Proposed Revisions
▪Minimize Impervious surface –reduced:
–driveway widths, number parking stall, street widths, sidewalks
▪Make LID methods the preferred alternative
–Require permeable pavement and rain gardens where feasible
–New LID Rebate program
▪Retain and promote vegetation
–Add tree replacement criteria, trimming requirements in
environmentally sensitive areas, tree setback from sidewalks
4
Summary of Proposed Revisions
▪Reduce NPDES required development thresholds
–1 Acre threshold reduced to 7000 sq-ft of disturbance or greater or
2000 sq-ft of hard surface
▪Encourage maintenance of facilities
—Two year maintenance bonds for treatment and flow control facilities
▪Adopt 2014 Ecology Stormwater Management Manual and
revise definitions and standards for consistency
▪Clarify process to request variance from minimum
requirements
5
Title 11 Streets and Sidewalks
Comment Response
Change the residential driveway maximum
width from 18' to 20' to match standard
garage.
Recommend revise residential driveway
width to 20', which will match a standard
garage width.
How does the 2.5' offset from sidewalk to
tree affect downtown?
Code allows other width approvals for cases
that do not allow a 2.5' offset such the
Central Business District. When possible a
larger offset between street tree and
sidewalk will reduce sidewalk cracking and
heaving.
6
Title 13 Stormwater Utility
Comment Response
Create a map of infiltration rates.As site specific infiltration data is received,
staff will place on a GIS map and share.
Locations with existing site specific
infiltration data may not be required to
perform additional soils testing.
Who can determine infiltration rates for
infeasibility, only engineer?
Projects less than 3000 sq-ft of hard surface,
my be determined by homeowner or
developer. Projects greater than 3000 sq-ft
of hard surface my use a qualified septic
designer, soil scientist, geologist, or engineer
to determine feasibility.
Create utility discount for retaining
stormwater onsite
Adjustments to fees and utility rates will be
addressed in future discussions and COSA in
2017.
7
Title 13 Stormwater Utility
Comment Response
Exceptions and Variances, does this have
engineering review?
YES ---Engineering and Community and
Economic Development (CED) staff will be
involved in providing findings for the
Director of CED to make a determination on
exceptions and variances.
Why increase maintenance bond from 1
year to 2 years?
This is important to ensure the facility
functions as designed and protect the
property Owner and City from accepting
maintenance costs of a failing facility. Many
jurisdictions (including Port Orchard, Gig
Harbor and Poulsbo) have a 2 yr. bond
length, Typical WSDOT plant establishment
is 3 years.
8
Title 14 Street Standards and
Off-Street Parking
Comment Response
Add parking maximums Section 14.40 is a part of code that would
benefit from a more comprehensive review
of code at a later time. Staff only wanted to
make minor adjustments to parking
minimums so they are similar to national
standards.
9
Title 17 Zoning Regulations
Comment Response
Revise site/ lot coverage.Recommend removing suggested edits and
revert back to existing site coverage
definition. This will create an new incentive
where pervious pavements and green roofs
will not be counted toward site coverage.
Do not change sidewalk minimum from 6' to
5' or increase landscape strip from 4' to 5'
in-order to maintain walkability.
This is a minimum width, larger sidewalks
may be applicable in some areas.
Recommend 5' sidewalk to allow more
space for planting strip and stormwater
management. Meets permit goal of reducing
hard surface.
10
Title 17 Zoning Regulations
Comment Response
Why increase trees in parking lots from one
tree to two trees per 6 parking spaces?
Included added flexibility in code to offset
this requirement to allow trees to meet
buffer vegetation requirements and be
located in LID facilities.
11
Comments
13
14
State and Federal Mandate
Potential consequences for non-compliance with the Phase II NPDES
permit is considered a violation of the Clean Water Act and could
include the following:
▪Knowing violation –up to $1M (up to $50,000/day/violation)
▪Administrative penalties –up to $125,000 ($10,000/day/violation)
▪Third party lawsuits
▪Loss of state and federal grant funding
▪Increased stormwater utility rates for citizens
15
PORT ANGELES
FIRE DEPARTMENT
WSRB
•Evaluates communities for fire
protection/suppression capabilities
•Looks at water supply, dispatch, Fire
Department
•Assigns protection class grade of 1
through 10
WSRB PROPOSES DOWNGRADING
CITY RATING
Change from 4 to 5 will lead to increased fire insurance rates from most
insurance companies
Increases vary depending upon the company
Typical:
•Commercial average 10% increase –One local very small retail
business: $178 more annually
•Residential average 5% increase -$35/year on a $600 policy
WHY HAS THE CITY RATING CHANGED?
•Call volume/workload
•Staffing
•Pumper capacity
•Officers
•Reserve ladder truck
•Prevention certifications/programs
•After hours refueling
CALL VOLUME/WORKLOAD
57%
increase since last review in
2001
873 773
206
430
1550
0
200
400
600
800
1000
1200
1400
1600
ABERDEEN DISTRICT 3 MT. VERNON MUKILTEO PORT ANGELES
Workload -Calls Per Career Firefighter/Yr
CALL VOLUME AND
WORKLOAD AFFECT
TRAINING AND
PREVENTION EFFORTS
WHAT IS THE SEVEN PART PLAN?
•Add 1500 GPM quick attack pumper Done
•Reclassify Training Officer to Assistant Chief Done
•Additional Prevention training Done
•Additional Prevention programs Done
•After hours fuel support letter Done
•Interlocal agreement with CCFD#3 Tonight
•Adopt 5 person minimum staffing Tonight
STAFFING
Have not added staff since 1991
25 years
Call volume increase over 240%
5 PERSON MINIMUM STAFFING
•Significant Departmental response matrix change
•Two first out medic units
•Doubles transport capability overnight
•Officer remains behind with quick attack
pumper
SHORT TERM
Use existing staffing
Meet minimum staffing
requirement through
overtime
BENEFITS
Insurance rates do not increase
Citizens receive increased level
of service
COSTS
Implementation with existing
personnel resources is not sustainable
Considerable overtime costs
Significant impact upon personnel
LONG TERM PLAN
Determine revenue needed to add
sufficient personnel
Evaluate potential Medic 1 rate increase
Meet with all local stakeholders to
explain the situation and potential costs
LONG TERM PLAN
Gain community support
before bringing any
potential rate adjustments
to Council for consideration
LONG TERM PLAN
Provide detailed funding
plan for Council
consideration at March 28,
2017 work session