HomeMy WebLinkAboutAgenda Packet 01/17/2017 CITY COUNCIL MEETING
ORT ,,, NGELES P, A 321 East 5th Street
WASHINGTON, U. S. A. January 17, 2O17
SPECIAL MEETING— 5:15 p.m.
REGULAR MEETING— 6:00 p.m.
The Mayor may determine the order of business for a particular City Council meeting. The agenda should be arranged to best serve
the needs and/or convenience of the Council and the public.Mayor to determine time of break. The items of business for regular Council
meetings may include the following:
A. CALL TO ORDER- SPECIAL MEETING AT 5:15 P.M.
1. Presentation on the Street Fund
CALL TO ORDER-REGULAR MEETING AT 6:00 P.M.
B. ROLL CALL
PLEDGE OF ALLEGIANCE
CEREMONIAL MATTERS, PROCLAMATIONS & EMPLOYEE RECOGNITIONS
C. PUBLIC COMMENT— The City Council desires to allow the opportunity for Public Comment.However, the business of
the City must proceed in an orderly, timely manner.At its most restrictive,Public Comment shall be limited to a total of 15 minutes
for the first Public Comment period and shall be concluded not later than 9:45 for the second Public Comment period.Individuals
may speak for three(3)minutes or less, depending on the number of people wishing to speak.If more than 20 people are signed up to
speak, each speaker may be allocated two (2)minutes. (Council Rules of Procedure Section 12).
D. LATE ITEMS— To be placed on this or future agendas, including any executive session needed during or at the end of the
meeting.
E. CONSENT AGENDA/Approve
1. City Council Minutes:January 3, 2016...........................................................................................................................E-1
2. Expenditure Report: From December 24, 2016 to January 6, 2017 in the amount of$1,731,015.05............................E-5
3. Resolution Ratifying a Declaration of Emergency for Water Main Break at Ninth and Race Streets.............................E-32
4. Professional Services Agreement with NTI-2017 Surveying and Geotechnical Engineering Services.........................E-36
5. Streamkeepers Water Quality Monitoring Inter-Local Agreement 2017—2021.............................................................E-52
6. Civic Field Home Run Fence/Approve Purchase..........................................................................................................E-58
F. PUBLIC HEARINGS (6:30 P.M. or soon thereafter)......................................................................................None
G. ORDINANCES NOT REQUIRING PUBLIC HEARINGS..........................................................................None
H. RESOLUTIONS NOT REQUIRING PUBLIC HEARINGS
1. Climate Change Resolution.............................................................................................................................................H-1
Mayor to determine time of break/Hearing devices available for those needing assistance.
January 17, 2017 Port Angeles City Council Meeting Page- 1
L OTHER CONSIDERATIONS
1. Port Angeles School District Replacement Educational Programs and Operation Levy/Proposition No. 1
*See agenda attachment for full ballot measure and explanatory statement
Council will allow equal time to hear views,pro and con,in regards to Proposition No. 1
City Council may consider whether to take formal action.
2. Agenda for January 30"Joint Meeting with the Port of Port Angeles/Approve............................................................I-1
J. CONTRACTS & PURCHASING............................................................................................................................None
K. COUNCIL REPORTS
L. INFORMATION
City Manager Reports:
1. 2016 End of Year Report on Public Records Requests...................................................................................................L-1
2. 2016 End of Year Work Plan Udate................................................................................................................................L-3
3. Public Works&Utilities Quarterly Report ....................................................................................................................L-30
4. Vern Burton Community Center Kitchen Equipment/Council Discussion...................................................................L-33
5. December Building Report..............................................................................................................................................L-37
M. SECOND PUBLIC COMMENT— The City Council desires to allow the opportunity for Public Comment.However, the
business of the City must proceed in an orderly, timely manner.At its most restrictive,Public Comment shall be limited to a total of 15
minutes for the first Public Comment period and shall be concluded not later than 9:45 for the second Public Comment period.
Individuals may speak for three(3)minutes or less, depending on the number of people wishing to speak.If more than 20 people are
signed up to speak, each speaker may be allocated two (2)minutes. (Council Rules of Procedure Section 12).
ADJOURNMENT—
PUBLIC HEARINGS
Public hearings are set by the City Council in order to meet legal requirements. In addition, the City Council may set a public
hearing in order to receive public input prior to making decisions,which impact the citizens. Certain matters may be controversial,
and the City Council may choose to seek public opinion through the public hearing process.
Mayor to determine time of break/Hearing devices available for those needing assistance.
January 17, 2017 Port Angeles City Council Meeting Page-2
1
Streets & Transportation Improvement Program
ODerating & Ca ital Financial Histor
...............................................................................
City
of Port Angeles
January 17, 2017
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Executive Summary
Funding for Streets & the Transportation Improvement Program (TIP) is
complicated by multiple funding sources
Limited dedicated funds shared by the State through motor vehicle fuel tax
(MVFT)
MVFT taxes are on a "fixed rate" per gallon of gasoline or diesel fuel
Only arterial streets can receive partial funding support from the State
Streets & TIP projects compete for General Fund support along with Police,
Fire, Parks & Recreation, and all other General Fund-supported spending
I M ll�
Funding History
Street Operations + Transportation Improvement Program
• OPERATIONS -- Street Fund #102 Transporatation Improvement Program
= Revenues & Resources = Revenues & Resources
• Where did the money come from? • Where did the money come from?
Expenditures Expenditures
• What was the money spent on? • What was the money spent on?
Illlll
What We' ll Cover Today
Historical Perspective
Preliminary look over the horizon towards the future
Operations
Capital
Preliminary timeline for actions
Questions and answers.
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Operations
Street Fund #102
Street Fund #102
Operating Budget Services Provided
The Street crew performs a wide variety of duties:
Asphalt repairs (including crack sealing, potholes, small section replacement)
Sidewalk repairs/ trip and falls / ADA ramps
Gravel road maintenance
Safety Maintenance — signs / road markings / right-of-way clearing
Snow clearing / sanding/ salting
= Assisting all other City departments
Citizen requests
Responsible for the maintenance & repair of
39 miles Arterials / 86 miles Residential / 35 miles Alleys / 6 bridges
60 miles of sidewalks
8,000 signs - regulatory, warning, information
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Revenue Sources — Where Did the Money Come From?
Street Fund #102 -- Operations
$2,500,000
$2,000,000
$1,500,000
$1,000,000
$50010$0
$o w
1 7 — L
2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 est. 2017
Budget
■Taxes hili Licenses&Permits ®Intergovernmental Revenue ■Charges for Goods&Services
■Miscellaneous Revenue ❑Capital Contributions ■Other Financing Sources
General Fund vs. Non-General Fund Support
Street Fund #102 Operations
$2,500,000
$2,000,000
$1,500,000
$1,000,000
$500,000
$0
2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 est 2017
Budget
®All Other Revenue 844,506 677,056 1,019,35 896,540 918,835 535,363 571,556 945,917 889,123 880,010 978,828 856,912 1,045,40 700,530 686,800
m G.F.Subsidy 0 250,000 30,000 325,000 360,000 516,000 348,800 295,000 316,000 400,000 922,000 996,600 996,000 996,000 871,000
■Property Tax 446,023 449,214 463,480 468,115 472,796 477,524 482,299 482,299 482,299 482,299 0 0 0 0 0
■Property Tax B G.F.Subsidy ®All Other Revenue
Expenditures—Where Did We Spend the Money?
Street Fund #102 0perations Beginning in 2014,work previously performed through
the Street Fund#102 was now performed by staff directly
$2,500,000 budgeted in the Stormwater Fund#406. Stormwater
staffing: 2010-2013—1.00 FTE
2014-2015—2.00 FTE
2016-2017—3.00 FTE
$2,000,000
$1,500,000
$1,000,000
$500,000
$0
2003 2004 2005 2006 2007 2008 2009 2010 2011 2013 2014 2015 2016 est. 2017
Budget
■Salaries&Wages 0 Personnel Benefits 0 Supplies ■Services 0 Intergov.Svcs.for Pmts. N Capital Outlay ■Interfund Pmt.for Svcs.
2017 Operating Budget
Street Fund #102
Revenues&Resources Expenditures
Taxes $0 Salaries&Wages $555,500
Licenses&Permits 0 Personnel Benefits 254,100
Intergov.Revenue 439,500 Supplies 288,100
Charges for Goods&Svcs. 0 Services 811,400
Fines&Penalties 0 Intergov.Svcs.&Pmts. 0
Misc.Revenue 247,300 Capital Outlay 0
Capital Contribution 0 Debt Service: Principal 0
Non-Revenues 0 Debt Service: Interest 0
Other Financing Sources 871,000 Interfund Pmts.for Svcs. 0
Sub-Total $1,557,800 Sub-Total $1,909,100
Use of Reserves 351,300 Addition to Reserves 0
TOTAL $1,909,100 ITOTAL $1,909,100
Illlll
Revenue Sources — 2012 Actual vs. 2017 Budget
Street Fund #102 -- Operations
2012 Actual (last year of direct receipt of Property Tax) F2017 Budget
Intergovernmental
Revenue,$439,500,
Other Financing Use of Reserves, 23%
Sources,$400,000, OWTa,e,, 299, $351,300,18%
23%
Misc.Revenue,
$478,998,27% Intergovernmental Misc.Revenue,
Revenue,$400,737, $247,300,13%
23%
Charges for Goods&
Services,$275,0%
Other Financing
Sources,$871,000,
46%
Expenditures-2012 Actual vs. 2017 Budget
Street Fund #102 Operations
2012 Actual (last year of direct receipt of Property Tax) [2017 Budget
Capital Outlay,
$15,787,1% Interfund Pmt for
_Svcs,$2,478,0%
MR
j,
Services,$811,400,
Services,$450,562, Salaries&Wages, 43% Salaries&Wages,
25% $670,155,38%
'29%
Supplies,$246,
14% go'
11111100 F
0 Personnel Benefits,
$254,100,13%
Personnel Benefits, Supplies,$288,100,
$382,763,22% 15%
Illlll
Financial Concerns Going Forward
Street Fund #102 Operations
Lack of new revenue sources that keep pace with inflation
Increasing competition for General Fund resources by Police & Fire
Aging infrastructure demands more extensive & more expensive repairs
Repair may not be an option for many streets due to condition — may require total
replacement
Lack of City "match" funds to take advantage of State grants for Arterials
Lack of City funds for basic "restorative" street projects (chip sealing)
I
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Transportation Improvement Program (TIP)
Transportation System Capital Investment
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Transportation Improvement Program
Capital Budget
Transportation Improvement Program (TIP) is a component of the Capital
Facilities Plan — every Street-related capital project is included in the TIP
TIP projects include:
Sidewalks & trails
ADA access improvements
Culverts & bridges
Streets & alleys
To receive grant funding all projects must be included in the Council-adopted
Capital Facility Plan (CFP) / Transportation Improvement Program (TIP)
•Illlll
Transportation Improvement Program 2003-2015
Total Expenditures by Year
$20,000,000
$1s,000,000 Eighth Street Bridges
$16,000,000
$14,000,000
$12,000,000 Lauridsen Bridge &
Waterfront Development 1 & 2
$10,000,000
$s,000,000
$6,000,000
$4,000,000
$2,000,0000 n I I n n I I n 2003 2004 2005 2006 20 7 2 8 2009 2010 2011 2012(LD
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Revenue & Resource 2016 — 2022
Capital Reinvestment—City's Transportation System
4,500,000
4,000,000
3,500,000
3,000,000
2,500,000
2,000,000
1,500,000
1,000,000
500,000
0 WNW Ww
2016 2017 2018 2019 2020 2021 2022
■Other Funding 19,500 97,500
❑Utility Reserves 0 170,000 575,000 125,000 125,000 125,000 125,000
■Loans or Bonds 0 0 0 0 0 0 0
®Grants 485,000 1,635,500 3,593,000 1,227,500 545,000 0 0
Em Lodging Tax/REET-1 or 2 153,700 259,600 0 0 0 0 0
0 General Fund Support 47,600 45,400 50,000 350,000 455,000 325,000 375,000
■General Fund Support ®Lodging Tax/REET-1 or 2 ®Grants ■Loans or Bonds ❑Utility Reserves ■Other Funding
Illlllllilm "°ryl
Funded Projects (2014-2017; 78% Grant Funded
YEAR PROJECT TOTAL COST CITY COST
2014 TR4299—Lauridsen Bridge Replacement(STP Grant/REET,GF,LID) 6,121,000 1.316,000
2014 TR0509-Ediz Hook Erosion Repair(FEMA Grant) 172,000 46,000
2014 TR0514-Signal at Marine Drive and Truck Route 14,000 14,000
2014 TR0609-Tumwater Slide Repair(FEMA Grant) 268,000 134,000
2015 TR1699—18th Street Reconstruction(STP Grant) 1,148,000 0
2015 GG0110—City Hall Parking Lot(GF) 116,000 116,000
2015 TR9814—Peabody StRepair 100,000 100,000
2016 TR0114—ODT Design:Hill St/Marine Dr(Grant Funded--Design Only) 200,000 0
2016 TR0111—Marine Drive Channel Bridge Repair(STP Grant) 698,000 113,000
2017 TR0216—Tumwater Bridge Expansion Joint Repair(REET) 210,000 210,000
2017 TR0209—Race St-Complete Street(FLAP Grant-Design Only) 482,000 63,000
19
Transportation • •
History-Financial • •
Funding Allocation
Project#Z�je:c:t Name Total Project 2016 2017 2018 2019 2020 2021 2022
Co
PK0409 Ediz Hook West Boat Dock Repair 287,953 ------
TR0114 Hill Street ODT Design 1,672,600200,000 ------
TR0116 Downtown Sidewalk Repair 97,00097,000 ------
TR0203 Waterfront Development 1&11 9,414,2899,330,289 84,000
------
TR0209 Race street Development 2,482,93610,636 472,300 ------
TRi616 Green LIDAlIeyProject 520,000 ------
TR1616 Marine Dr.Bridge Abutment Repair 698,592 :• -----
TR0216 Tumwater st.Bridge Expansion Joints 85,00010,000 75,000 -----
TR0414 Peabody CreeWLincoln st.Culverts 3,300,000 ----
TR0405 AIIeyPaving 112,500 --- 112,500 ---
TR1100 10th Street Reconstruction"N"-"M"IEEE= 700,000 -----
TR0416 lst/2nd Valley/Oak Green Alley Proj. 450,000 -- 450,000 ----
TR3216 5th&Liberty Solar Speed Displays 50,000 -- 50,000 ----
TRJ.299 ParkAvee.Resonstr.(Peabody to Rac 300,000 --- 300,000 ---
TR1516 Peabody Chipseal(Lauridsen to 8th st 125,000 --- 125,000 ---
TR1109 Marine Dr.Bulkhead Repairs 780,000 -- 130,000 650,000 ---
TR0715 16th st.LID("C"street to"L"Street) 1,060,000 ---
TRi416 Hamilton School Walking Routes 200,000 ---- --
TR1235 City Hall East Parking Lot LID 602,000102,000 -- 500,000 --
TR3200 Toth Street(dM"street to"1"street) 325,000 ----- 325,000 -
TRO101 Laurel st.stairs Replacement 375,000 ------ 25,000
-
T AL TRO616 ADA Improvements(Francis street) 300,000 ------ 300,000
-
TRiii6 School Area Speed Signs near Franklin 50,000 ------ 50,000
-
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Financial Concerns Going Forward
Transportation Improvement Program
Availability of grant funding
State of Washington
Federal
Lack of dedicated City funding for transportation projects
Increasing costs due to more extensive repair and/or total replacement
Roads going beyond $ "restoration" / now require $$$$ "replacement"
Potential new environmental regulations could add costs
No ability to fulfil resident's requests — sidewalks, ADA ramps, alleys
Comprehensive Plan polices and goals - unattainable
Looking Forward —
What is Over the Horizon?
Concerns Going Forward
Street Operations & Capital
Operations u I Transportation Improvement Program
• Street revenues barely keeping up with Funding for City match of State Grants
current Operations expenditures
Funding for street restoration (no State
assistance)
Cost inflation will outpace revenue increases
in the future Funding for alley improvements (no State
assistance)
Street department manning at "bare bones" Funding for Resident priorities
levels Railroad Ave repair for downtown
Additional walking corridors
Reduced manning will impact street safety and
utility support. Funding for Comprehensive Plan
Existing Infrastructure Assessment #2
Streets
• Pavement Condition Index from 0-100:
COPA is a rated as a "35"...POOR
• No major road repairs funded since 2010
181h Street paved 2016—funded with STP Grant
Asphalt streets will last 20 years...many COPA streets are over 30 years old.
• It will take a sustained 20 year effort of million budgets to get to GOOD rating due
to advance deterioration
What Does It Cost to Repair or Replace?
Streets & TIP Funding Challenges
• Street - Pave one gravel street, one block $200,000
• Street— Rebuild failed street, one block $140,000
• Street—Grind and overlay, one block $100,000
• Street - Chip seal, one block $ 25,000
Alley - Restore alley, one block (poor condition) $100,000
• Sidewalk— Build new, one block- one side $ 30,000
ADA Ramp - Build one end of sidewalk $ 7,000
ADA Ramp - Build one intersection corner $ 10,000-$14,000
One average block= 500 feet
Funding Options
Street Operations & Capital
• Transfer additional funding from the General Fund
Will reduce funding available for Police, Fire, and Parks & Recreation
• Dedicate other funding source(s) for Street Operations & Capital
Many dedicated funding sources such as Lodging Tax, & REET-1, or REET-2
have significant restrictions & limitations
Significant potential that dedication of other funding sources could directly
impact existing service delivery to residents within Port Angeles
Transportation Benefit District (TBD)
Can provide substantial new funding that helps to "close the gap."
"Car tab" option vs. "sales tax" option
Potential Timeline for Consideration
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Transportation Benefit District
Potential for Enhanced Funding—Streets & Transportation
Develop projects suitable for TBD (community input)
Tie projects into reasonable expected revenue flow (time to build funding)
Develop draft TBD documents in preparation for vote
Election Dates:
Tuesday, April 25, 2017 (filing deadline: Friday, February 24, 2017)
Tuesday, August 1, 2017 (filing deadline: Friday, May 12, 2017)
Tuesday, November 7, 2017 (filing deadline: August 1, 2017)
Tuesday, February 13, 2018 (filing deadline: Friday, December 15, 2017)
Tuesday, April 24, 2018 (filing deadline: Friday, February 23, 2018)
Tuesday, August 7, 2018 (filing deadline: Friday, May 11, 2018)
Tuesday, November 6, 2018 (filing deadline: August 7, 2018)
II
Questions and Answers
Agenda Attachment
PORT ANGELES SCHOOL DISTRICT 121
Proposition No. 1
Replacement Educational Programs and Operation Levy
The Board of Directors of Port Angeles School District No. 121 adopted Resolution No. 1617-03,
concerning a proposition to finance educational programs and operation expenses.This proposition
would authorize the District to levy the following excess taxes, in place of an expiring levy, upon all
taxable property within the District, for support of the District's General Fund educational programs and
operation expenses:
Approximate Levy Rate/$1,000
Collection Year Assessed Value Levy Amount
2018 $3.30 $9,100,000
2019 $3.26 $9,100,000
2020 $3.23 $9,100,000
2021 $3.20 $9,100,000
all as provided in Resolution No. 1617-03. Should this proposition be approved?
Yes❑
No ❑
Explanatory Statement for Replacement Educational Programs and Operation Levy
Passage of Proposition 1 would allow Port Angeles School District to replace the existing levy expiring at
the end of calendar year 2017 with a proposed four-year replacement educational programs and
operation levy which would authorize collection of taxes to provide$9,100,000 each year from 2018
through and including 2021.The tax levy rate required to produce these levy amounts is estimated to be
$3.30 per$1,000 of assessed value in 2018, $3.26 in 2019, $3.23 in 2020 and $3.20 in 2021.
Taxes collected by the proposed levy will fund educational programs and operation, including mandated
programs not funded by the State, and including but not limited to, maintaining reasonably low class
sizes, student transportation, athletics, music programs, extracurricular activities, special education,
vocational programs, highly capable programs, technology, and maintenance.
Exemptions from taxes may be available to certain homeowners. For more information, call the Clallam
County Assessor's Office at 360.417.2339.
City Council Meeting January 17, 2017
PUBLIC COMMENT SIGN-UP SHEET
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City Council Meeting January 17, 2017
PUBLIC COMMENT SIGN-UP SHEET
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Fags 2
David MabreV Bun warmer 1/13/17
1 would like to state for the record that I have heard enough about
bun warmers in open meeting. This matter originated as a way to get
free use of Vern Burton kitchen equipment by a fishing club for the
,annual Fishing Derby at Lincoln Park, This is in addition to the already
received goodwill commitments from the park and Rec.
Agenda page L35, paragraph 2, Bullet points 1-5.
It has spiraled into a point of contention because under simple
observation bath the fishing club and the lone council member
supporting it refuse to use the tools;
aie., telephone, e-mail, access to staff, etc.. to solve their problem.
Spending money on old but still operational equipment is great. If you
have it.
The stuff is doing a great job mitigating our needs with what they have.
Agenda page L-34, Paragraph 1, bullet paints 1-8.
Financially supporting community events over supporting social
programs is wrong. 2015 saw,the elimination of youth and Family
programs, they are still getting by. I would vote to have there funded
first.
Get your priorities straight.
So, to solve the problem for the core issues, I did some research.
I found out that there are no bun warmers for rent from Forks to Port
Hadlock..
David Ma trey Bun warmer 1/13/17
However,, Olympic Restaurant Supply, at the corner of Hwy 101 and
Dryke Rd. has in stack, for $520.00, a hotdog steamer with bun warmer
suitable for events. It is available right now for this fishing club to
purchase.
I forwarded a quote and spec sheet to Councilman lean case along with
this statement, as he was the dissenting voice on this issue.
I am in process of contacting a representative of Swains's Inc. in an
attempt to create a partnership that may include donating to the
fishing derby along with sponsorship.
Any more discussion will revert back to the beginning of my statement.
Someone trying„ to get something for nothing.
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Swain's General Store began in 1957" when
logging truck operator& PA Salmon Club
manager Cliff Swain and his wife Bee deckled to
start a retail business. They opened the 7,000
square f "Cliff Swain Sales"store in Port
Angeles, Washington, featuring military surplus"
hardware, and fishing gear, with the slogan"tents,trinkets, tools"
tackle and trou rs"". Not long after opening, Cliff became acquainted
with other independent stores in the Northwest and realized the gray
to get the best possible pricing from his vendors was to join a burying
group. Swain's was the 11th store in the Worldwide Distributors
cooperative. Cliff and his stare were active in the Worldwide
organization of over 100,stores and he served as the Board
President in the 1980s.
Over the last 57 years" Swain's General More has gone through
quite an evolution-. when opened in 1957 military surplus, hardware,
and fishing gear were the primary merchandise offered. Now, after
two expansions in the mid-1960's grovAnig to 28,000 sq.ft. of retail
spar adding a 12,500 sq.ft. warehouse in 1979" the acquisition of
more property for parking in 1993" the building of a 6000 sq.ft.
addition to the store front in 2000, and the latest expansion in the fall
of 2014, which added 4,300 sq.ft., for a grand total of 38,300 sq.ft. of
retail space on two floors.
Swain's is a complete full line general merchandise offering quality
national brands with a Hardware Department offering faint, Lawn &
Garden including lure plants, MarineIRV,Automotive, Tools,
Housewares res& small appliances, and Pet supplies. A Sporting
Goods Department featuring fishing gear, hunting accessories,
ammunition, bows&archery accessories, optics, electronics,
camping &backpacking equipment, and athletic gear&apparel. A
Clothing Department offering Mens,Women's, and Children's
apparel,featuring workwear, active wear, casual, outdoor, young
men's and juniors branded apparel and much more from all you
favorite brands like; Carhartt, Columbia, Patagonia, Wrangler, Levi,
and Outdoor Research, and the Footwear Department with a wide
selection for the entire family, including Nike, Merrell, Keen, and
Georgia Boot and many more.
Our goal at Swain's General Store is to have what our customer's
want,when they want it, and at a fair price. Customer service from a
friendly and knowledgeable staff of 47 employees is a top priority for
Swain's. Half of our employees have been with us for 10-47 years.
We often have loyal customers from all over the world comment how
much they love our store. Locals will bring visitors to our store and
tell us"they said we had to take them to Swain's."
Another focus of Swain's General Store is our sense of community
and the giving back to those that support us through donations and
sponsorships.SwaWs General Store and the Swain's Family
Foundation (established by Cliff Swain) has given back over
$600,000 in the past 57 years to community charities, groups,
events, and youth activities on the North Olympic Peninsula. Our
founder, Cliff in passed away in 1995 and his wife Bee in 1997.
Swain's family ownership and tradition continued with their daughter,
Rebecca until her untimely passing in 2011. Her three children,
Aaron, Ryan, and Kasey now own Swain's General Store and they
proudly carry on the tradition of the Swain's family into the third
generation, that"Swain's Has Everything".
If you have any questions, please call us at 360-452-2357 or
copy&paste our
e-mail address- info@swainsinc.corn in your e-mail provider
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Floor Model Nemco hot dog steamer- 8301
List Price $1,040-00
Our Price: $520.00 ON SALE
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REWS UST
Estimated Delivery:7 to 10 days
Me.—
Quantity
Model No. 8300,
C 8300-220, 8301
as
FOOD EQUIPMENT Counter Top
Hot Dog Steamer
Turn ;�cau.ar c u.arutertca into mroa�ae�-ma iaag real estate
with lgemct�'s anew .tut 1 og teamed "fhe Nemco
Steamer `ll warm it, store it and sell it with its great
mercharad'isieag eall team riot Dogs, then serve
them on fresh aua tact Buns!
The steamer is equipped with a large compartment
that l steam up to dogs
f%f" ,
buns. Itw ill m e leach hot ogs frorn
0-count hoot
�o will
to rear of the unit. The hash refile of the unit,
r ique merchandising graphics an see-through tem-
�h pered glass hack panel allows you to peat this on a
counter anywhere to get the most out of your space!
The front, top, sides and inside of the unit are con-
structed
struacted of brushed rust-resistant stainless steel. The
steamer is equxip ed with an easy-to-actuate drain for�
� easy cleaning, a ghted power swatch and a Low
�,��� y mater indica light (nc�t atac�ldcd on Model o,.
' i� �� 8301). empt� th herd glass slidin dins allow easy
accesst do s hu�ns.�s -tri-use controls
inclu d an ad tnstahle thermras�tat� Now yenta can serve
your cuas I mors fresh and tasty hent dogs, a fan favorite,
an lutist 1 112 qu.aare feet of couanterspacel
Standaid Features:
* Brushed 304 stainless steel cahirner and base
* Tempered glass hack panel for racrchandising appeal
* "Tempered Mass sliding doors
* Attractive merchandising graphics
e Lowy water indicator light (not included on Model No. 8301)
Drain,allowing for east"cleaning
Lighted power switch
Athusta le thermostat
a 1.50 10-count hot dog capacity
NEMCO Food Equipment, LTD. a all htnrc capacity
01 Meuse Argonne a `" 112 quart waster reservoir
a Six fart cord and NEM 5-1Sp plan
P.O. Box 345 - One year parts and labor warranty
Hicksville, OH: 43526
( 0 782-6761
Phone (419) 542-7751
FAX (419) 542-6698
www.nemeofoodequip.com
PiRred 5M Printedgra USA
Model 8300/8301
13 1A2*
(.'143 ria)
W01 12 UT .w
(31.5 )
12 W
(32.4 cm)
(232-)
17 we,
(44.6 CM)
LL i�iV 18°'
(45.71 cm)
0
10 Irr 10 3A'
(26.7 c-) (27 3 )
15"
(311 10cmi—
Model lNo. ' Copacity Width ht W('1ge W IN MA Plug Actual Upping
( t (Cm) (CM) t (an) to` .ghr( g) ' t(Kg)
time)
1(125008 min) 13.5(34.3) 15(38.1) 18(45.7) 1211 800 6.7 5-15p 29(13.2) 35(15.9)
150
-220 (20 min) 13.5(34.3) 15(38-1) 18 (45.7) 2211 800 3.6 6-15p 29(13.2) 35(15.9)
150
83111 (211 min) 13.5(34.3) 15(38.1) 18(45,7) 1211800
6.7 5-15p 29(13.2) 1 35(15.9)
TYPICCII Speciftakms
Electric countertop hot dog steamers shall have a stainless steel body and interior and be equipped with a ther-
mostatic control and metal sheath heating element.Model 1' o. 8300 shall be equipped With a low water indica-
tor light (not included on the Model No. 8301).The unit shall have tempered sliding glass doors and merchan-
dising glass at rear of unit.The unit shall have a maximum heat setting of 201°F. 120V unit shall have a 64 cord
and NEMA 5-15p plug;220V unit shall have a 6'cord and.NEMA A 6-15p plug. Electric hot dog steamers carry
the approval of UL Testing Laboratories and shall be listed with the National Sanitation Foundation.
4 1a LM.
301 P.Qb. �
Ba 305
e cM iaa cc¢aaw.c¢mr'a OH 4352'6
( 76'1
PhW(449)5Q-7751
FAX(419)542-6690
WWWjWNVCdWdeM=M 50 Printed m U.S.A.
CITY COUNCIL MEETING
Port Angeles, Washington
January 3, 2017
CALL TO ORDER SPECIAL MEETING:
It was moved by Whetham and seconded by Collins to:
Nominate Councilmember Bruch to run the meeting in the absence of the Mayor and Deputy Mayor.
Motion carried 5-0.
Councilmember Bruch called meeting to order at 5:32 p.m.
Deputy Mayor Kidd entered the meeting at 5:32 and took over as Chair.
It was moved by Bruch and seconded by Gase to:
Excuse Mayor Downie from the meeting.
Motion carried 6-0.
IN ATTENDANCE:
Members Present: Deputy Mayor Kidd,Councilmembers Bruch,Gase,Merideth and Whetham.
Councilmember Collins participated via speaker phone.
Members Absent: Mayor Downie.
Staff Present: City Manager McKeen,Clerk Veneklasen,and N.West.
PLANNING COMMISSION APPLICANT INTERVIEWS:
Council interviewed David Amoroso and Steven Hopkins for open positions on the Planning Commission.
Council discussed making a correction to the Planning Commission memo, listed as Item 4 on the Consent Agenda,
so that it appoints David Amoroso to a term on the Planning Commission ending February 2019 and Steven Hopkins
to a term ending in February 2020.
It was moved by Bruch and seconded by Whetham to:
Accept the corrections [to the Planning Commission memo]as discussed.
Motion carried 6-0.
ADJOURNMENT:
Deputy Mayor Kidd adjourned the Special Meeting at 5:58 p.m.
CALL TO ORDER-REGULAR MEETING:
Deputy Mayor Kidd called the regular meeting of the Port Angeles City Council to order at 6:00 p.m.
ROLL CALL:
Members Present: Deputy Mayor Kidd,Councilmembers Bruch,Gase,Merideth and Whetham.
Councilmember Collins participated via speaker phone.
Members Absent: Mayor Downie.
Staff Present: City Manager McKeen,Attorney Bloor,Clerk Veneklasen,C.Delikat,K.Dubuc,C.Fulton,B. Smith,
T.Agesson,N.West,and A.Fountain.Members of the Police and Fire Departments,as well as the IBEW Collective
Bargaining Unit were also in attendance.
PLEDGE OF ALLEGIANCE:
Deputy Mayor Kidd led the Pledge of Allegiance to the Flag.
01/17/2017
E - 1
CEREMONIAL MATTERS,PROCLAMATIONS & EMPLOYEE RECOGNITIONS
1. Fire Department Badge Pinning Ceremony—Fire Chief Ken Dubuc and Deputy Mayor Kidd led the
promotion ceremony of Bryant Kroh to Lieutenant and Keith Bogues to Assistant Chief of Operations.Lieutenant
Kroh's wife Rachel and daughters Makenna and Linnea,as well as Assistant Chief Bogues'wife Nancy were in
attendance to celebrate the promotions.Rachel and Nancy pinned on their husband's new badges.
2. Police Department Promotion ceremony—Police Chief Brian Smith and Deputy Mayor Kidd led the badge
pinning and oath ceremony celebrating the promotion of Kori Malone to Sergeant and Jason Viada to Deputy Chief.
Sergeant Malone's boyfriend Mike Hill and Deputy Chief Viada's wife Marci and daughters Kaitlyn and Karlie
were in attendance to celebrate the promotions.
The Deputy Mayor recessed the meeting for a break at 6:16 p.m.The meeting reconvened at 6:29 p.m.
PUBLIC COMMENT:
David Maybrey, 1014 Georgianna Street, spoke in opposition to two Councilmembers that voted against a
Memorandum of Understanding regarding Fire Department staffing during a prior Council meeting.
Marolee Smith,P.O.Box 2498,spoke against the City Council taking any position on matters that are to come before
the voters. She spoke in favor of an elected auditor position.
Steve Methner, 611 East Front Street, thanked the School District staff for their hard work on the school ballot
measure. He told Council that supporting schools is an economic development measure.
OTHER CONSIDERATIONS:
1. Port Angeles School District Replacement Educational Programs and Operation Levy
Port Angeles School District Superintendent Marc Jackson and Assistant Superintendent Chuck Lisk conducted a
presentation on the district's Educational Programs and Operation Replacement Levy.
Council discussion followed.Council agreed by consensus to add consideration of the Levy to its January 17t1i agenda.
LATE ITEMS TO BE PLACED ON THIS OR FUTURE AGENDAS as determined by City Manager
or Councilmember-
Director West asked that the extension of the City's current representative to the Clallam County Opportunity Fund
Advisory Board be considered under Other Considerations.
Councilmember Whetham requested a discussion about the Vern Burton Community Center kitchen equipment.
It was moved by Bruch and seconded by Whetham to:
Have a discussion on the kitchen equipment for Vern Burton Community Center at the next meeting.
Motion carried 5-1,with Gase opposed.
CONSENT AGENDA:
Director West noted that the consensus during the Council special meeting was that Mr.Hopkins be provided with a
term on the Planning Commission through February 2020 and Mr.Amoroso with a term on the Planning
Commission ending February 2019.
At the request of Councilmember Bruch,Deputy Mayor Kidd pulled Item 5, the Chamber of Commerce
Supplemental Contract, from the Consent Agenda.
It was moved by Gase and seconded by Bruch to approve the Consent Agenda to include:
1. City Council Minutes:December 20, 2016
2. Expenditure Report: From December 10, 2016 through December 23, 2016 in the amount of 2,278,695.10
3. Parks,Recreation&Beautification Commission Appointment
4. Planning Commission Appointment [as amended]
Motion carried 6-0.
01/17/2017
E - 2
Pulled from the Consent Agenda: Chamber of Commerce Supplemental Contract
Council discussed the supplemental contract.
It was moved by Bruch and seconded by Whetham to:
Approve and authorize the City Manager to sign the Professional Services Agreement with the Port Angeles Regional
Chamber of Commerce incorporating the 2017 supplemental Scope of Work not to exceed$16,000 and authorize the
City Manager to make minor modifications as necessary, and call this an event.
Motion carried 6-0.
OTHER CONSIDERATIONS CONTINUED:
2. Salary Survey for Non-Represented Staff
Council discussed the possibility of directing staff to conduct a salary survey for non-represented staff. Human
Resources Manager Abbi Fountain spoke about how the City measures comparables for the represented and non-
represented groups. City Manager McKeen suggested staff could add a salary survey to the 2017 Work Plan, and
spend time internally to do a more comprehensive review and comparison for the non-represented staff.
Council agreed by consensus to proceed with the City Manager's suggestion and directed staff to conduct a salary
survey for non-represented staff as part of the 2017 Work Plan
3. IBEW Collective Bargaining Agreement
Manager Fountain outlined the terms of the proposed contract with the International Brotherhood of Electrical
Workers(IBEW)Local#997 for a two year and four month labor agreement.Council discussion followed.
It was moved by Collins and seconded by Gase to:
Approve the recommendation of staff to the terms of the IBEW Local#997 labor contract.
Motion carried 6-0.
4. Extension of Opportunity Fund Advisory Board Representative
Council discussed the extension of Orville Campbell's term.
It was moved by Whetham and seconded by Merideth to:
Extend 90-day window for Mr.Campbell to represent City on the Opportunity Fund Board.
Motion carried 6-0.
CONTRACTS & PURCHASING
1. Data and Voice Network Equipment
Senior Accountant Tess Agesson said the IT Department is asking Council to authorize the replacement of the City's
data and voice network equipment previously purchased in 2010,and currently budgeted in the Capital Facilities Plan.
Council discussion followed.
It was moved by Gase and seconded by Bruch to:
Authorize the City Manager to approve the necessary purchase agreements and use of Information Technology CFP
ITO114 funding for the upgrade/replacement of the City's data and voice network equipment.
Motion carried 6-0.
2. Electric SCADA Server Upgrade/Replacement,Project IT07-2013
Public Works and Utilities Director Craig Fulton said the City's Electric SCADA is currently running a version of
Survalent Technology SCADA software which is being phased out at the end of 2017 and must be replaced.
Council discussion followed.
It was moved by Whetham and seconded by Gase to:
Approve and authorize the City Manager to sign a Purchase Order to Survalent Technology, Ontario, Canada for
Electric SCADA Replacement, Project IT07-2013, in an amount not to exceed $113,245.48 and to make minor
modifications to the contract,if necessary.
Motion carried 6-0.
01/17/2017
E - 3
CITY COUNCIL REPORTS:
Councilmember Merideth said his company is still working on the Spit and there have been high tides and heavy
wave action that is depositing rocks on the roadway.
Councilmember Collins commended the Parks Commission and staff for addressing the needs of the community.He
would like naming of West End Park to be done in early 2017. He thanked those Councilmembers who'll be at the
Farmer's Market on Saturday.
No other reports were given.
INFORMATION:
Manager McKeen outlined the Council's worksession calendar.He spoke about a potential joint meeting with the Port
of Port Angeles and said he would email the proposed agenda that had previously been approved by Council.
Manager McKeen also noted efforts to work with a facilitator for Council Strategic Planning session in February and
March.
SECOND PUBLIC COMMENT:
Marolee Smith,Box 2498, spoke in favor of a City auditor position.
Dale Wilson, West Fourth Street, spoke about wage comparisons and staff salaries. He informed Council that the
average combined family wage in Port Angeles is$40,000 a year.
David Maybrey, 1014 Georgianna Street, spoke about Transportation Benefit District options.
It was moved by Bruch and seconded by Merideth to:
Adjourn the meeting.
Motion carried 6-0.
ADJOURNMENT: Deputy Mayor Kidd adjourned the meeting at 8:20 p.m.
Patrick Downie,Mayor Jennifer Veneklasen,City Clerk
01/17/2017
E - 4
City of Port Angeles
01 , City Council Expenditure Report
Between Dec 24, 2016 and Dec 31, 2016
Vendor Description Account Number Amount
DEPARTMENT OF REVENUE-WIRES Excise Tax Returns-Nov 001-0000-237.00-00 513.08
Excise Tax Returns-Nov 001-0000-237.10-00 39.49
Excise Tax Returns-Nov 001-0000-237.30-00 298.42
MISC DEPOSIT& PERMIT REFUNDS CAMPFIRE CLUBHOUSE DEPOSI 001-0000-239.10-00 50.00
VERN BURTON DEPOSIT REFUN 001-0000-239.10-00 250.00
CAMFIRE CLUBHOUSE DEPOSIT 001-0000-239.10-00 50.00
VERN BURTON DEPOSIT REFUN 001-0000-239.10-00 50.00
VERN BURTON DEPOSIT REFUN 001-0000-239.10-00 50.00
VERN BURTON DEPOSIT REFUN 001-0000-239.10-00 50.00
VERN BURTON DEPOSIT REFUN 001-0000-239.10-00 150.00
VERN BURTON MEETING ROOM 001-0000-239.10-00 50.00
WEBQA MANAGEMENT SERVICES 001-0000-237.00-00 (231.84)
Division Total: $1,319.15
Department Total: $1,319.15
CENTURYLINK-QWEST 12-14 A/C 36045704111998 001-1210-513.42-10 21.59
12-14 A/C 36045708315588 001-1210-513.42-10 1.39
12-14 A/C 36045709683438 001-1210-513.42-10 2.87
12-14 A/C 3604571535571 B 001-1210-513.42-10 2.18
12-14 A/C 36045766840858 001-1210-513.42-10 15.58
12-16 A/C 20673593365708 001-1210-513.42-10 14.16
MISC ONE-TIME VENDORS K MARTINEZ-BAILEY TUITION 001-1210-513.43-10 580.55
City Manager Division Total: $638.32
CENTURYLINK-QWEST 12-14 A/C 36045704111998 001-1220-516.42-10 4.32
12-14 A/C 36045708315588 001-1220-516.42-10 0.28
12-14 A/C 36045709683438 001-1220-516.42-10 0.58
12-14 A/C 3604571535571 B 001-1220-516.42-10 0.44
12-14 A/C 36045766840858 001-1220-516.42-10 3.12
12-16 A/C 20673593365708 001-1220-516.42-10 2.83
Human Resources Division Total: $11.57
CENTURYLINK-QWEST 12-14 A/C 36045704111998 001-1230-514.42-10 2.16
12-14 A/C 36045708315588 001-1230-514.42-10 0.14
12-14 A/C 36045709683438 001-1230-514.42-10 0.29
12-14 A/C 3604571535571 B 001-1230-514.42-10 0.22
12-14 A/C 36045766840858 001-1230-514.42-10 1.56
12-16 A/C 20673593365708 001-1230-514.42-10 1.42
Page 1 of 26 Jan 11, 2017 2:02:47 PM
01/17/2017
E - 5
City of Port Angeles
01 , City Council Expenditure Report
Between Dec 24, 2016 and Dec 31, 2016
Vendor Description Account Number Amount
SOUND PUBLISHING INC COMMUNICATIONS/MEDIA SERV 001-1230-514.44-10 37.60
WEBQA MANAGEMENT SERVICES 001-1230-514.48-02 2,991.84
City Clerk Division Total: $3,035.23
City Manager Department Total: $3,685.12
ADVANCED TRAVEL Bond Underwriters Mtg-OIs 001-2010-514.43-10 59.16
Lean Govt Conf-Olson 001-2010-514.43-10 84.80
CENTURYLINK-QWEST 12-14 A/C 36045704111998 001-2010-514.42-10 15.04
12-14 A/C 36045708315588 001-2010-514.42-10 1.32
12-14 A/C 36045709683438 001-2010-514.42-10 1.82
12-14 A/C 3604571535571 B 001-2010-514.42-10 1.25
12-14 A/C 36045766840858 001-2010-514.42-10 10.67
12-16 A/C 20673593365708 001-2010-514.42-10 9.84
Finance Administration Division Total: $183.90
CENTURYLINK-QWEST 12-14 A/C 36045704111998 001-2023-514.42-10 19.43
12-14 A/C 36045708315588 001-2023-514.42-10 1.25
12-14 A/C 36045709683438 001-2023-514.42-10 2.59
12-14 A/C 3604571535571 B 001-2023-514.42-10 1.96
12-14 A/C 36045766840858 001-2023-514.42-10 14.02
12-16 A/C 20673593365708 001-2023-514.42-10 12.74
DEPARTMENT OF REVENUE-WIRES Excise Tax Returns-Nov 001-2023-514.49-50 107.91
OLYMPIC PRINTERS INC OFFICE SUPPLIES, GENERAL 001-2023-514.31-01 468.66
Accounting Division Total: $628.56
CENTURYLINK-QWEST 12-14 A/C 36045704111998 001-2025-514.42-10 28.06
12-14 A/C 36045708315588 001-2025-514.42-10 1.81
12-14 A/C 36045709683438 001-2025-514.42-10 3.74
12-14 A/C 3604571535571 B 001-2025-514.42-10 2.84
12-14 A/C 36045766840858 001-2025-514.42-10 20.26
12-16 A/C 20673593365708 001-2025-514.42-10 18.40
DATABAR INCORPORATED MISC PROFESSIONAL SERVICE 001-2025-514.41-50 2,157.23
MISC PROFESSIONAL SERVICE 001-2025-514.41-50 2,092.97
MISC PROFESSIONAL SERVICE 001-2025-514.41-50 2,128.35
EQUIFAX FINANCIAL SERVICES 001-2025-514.41-50 80.16
Customer Service Division Total: $6,533.82
NEOPOST-POSTAGE ACCOUNT OFFICE MACHINES &ACCESS 001-2080-514.42-10 30,000.00
Reprographics Division Total: $30,000.00
Page 2 of 26 Jan 11, 2017 2:02:47 PM
01/17/2017
E - 6
City of Port Angeles
01 , City Council Expenditure Report
Between Dec 24, 2016 and Dec 31, 2016
Vendor Description Account Number Amount
Finance Department Total: $37,346.28
CENTURYLINK-QWEST 12-14 A/C 3604570411199E 001-3010-515.42-10 21.59
12-14 A/C 36045708315585 001-3010-515.42-10 1.39
12-14 A/C 36045709683435 001-3010-515.42-10 2.87
12-14 A/C 3604571535571 B 001-3010-515.42-10 2.18
12-14 A/C 36045766840858 001-3010-515.42-10 15.58
12-16 A/C 20673593365708 001-3010-515.42-10 14.16
DELL MARKETING LP COMPUTER HARDWARE&PERIPNE 001-3010-515.31-01 733.09
INSIGHT PUBLIC SECTOR COMPUTERS,DP &WORD PROC. 001-3010-515.31-01 368.39
COMPUTER HARDWARE&PERIPNE 001-3010-515.31-01 60.69
QUILL CORPORATION OFFICE SUPPLIES 001-3010-515.31-01 51.38
Attorney Office Division Total: $1,271.32
Attorney Department Total: $1,271.32
CENTURYLINK-QWEST 12-14 A/C 36045704111998 001-4010-558.42-10 17.27
12-14 A/C 36045708315588 001-4010-558.42-10 1.11
12-14 A/C 36045709683438 001-4010-558.42-10 2.30
12-14 A/C 3604571535571 B 001-4010-558.42-10 1.75
12-14 A/C 36045766840858 001-4010-558.42-10 12.47
12-16 A/C 20673593365708 001-4010-558.42-10 11.33
GELLOR INSURANCE INC SUPPLIES 001-4010-558.49-01 75.00
SOUND PUBLISHING INC COMMUNICATIONS/MEDIA SERV 001-4010-558.44-10 52.93
COMMUNICATIONS/MEDIA SERV 001-4010-558.44-10 71.89
COMMUNICATIONS/MEDIA SERV 001-4010-558.44-10 58.46
Planning Division Total: $304.51
CENTURYLINK-QWEST 12-14 A/C 36045704111998 001-4020-524.42-10 6.48
12-14 A/C 36045708315588 001-4020-524.42-10 0.42
12-14 A/C 36045709683438 001-4020-524.42-10 0.86
12-14 A/C 3604571535571 B 001-4020-524.42-10 0.66
12-14 A/C 36045766840858 001-4020-524.42-10 4.67
12-16 A/C 20673593365708 001-4020-524.42-10 4.25
PACIFIC OFFICE EQUIPMENT INC EQUIP MAINT& REPAIR SERV 001-4020-524.31-01 3,418.94
SUNSET DC7-IT BEST HARDWARE SUPPLIES 001-4020-524.35-01 25.34
Building Division Total: $3,461.62
SOUND PUBLISHING INC COMMUNICATIONS/MEDIA SERV 001-4071-558.41-50 605.00
Economic Development Division Total: $605.00
Page 3 of 26 Jan 11, 2017 2:02:47 PM
01/17/2017
E - 7
City of Port Angeles
01 , City Council Expenditure Report
Between Dec 24, 2016 and Dec 31, 2016
Vendor Description Account Number Amount
Community Development Department Total: $4,371.13
CAPTAIN T'S MISCELLANEOUS SERVICES 001-5010-521.31-11 31.11
CENTURYLINK-QWEST 12-14 A/C 36045704111995 001-5010-521.42-10 34.54
12-14 A/C 36045708315585 001-5010-521.42-10 2.22
12-14 A/C 36045709683435 001-5010-521.42-10 4.60
12-14 A/C 36045715355715 001-5010-521.42-10 3.49
12-14 A/C 36045766840855 001-5010-521.42-10 24.93
12-16 A/C 20673593365705 001-5010-521.42-10 22.65
PENINSULA AWARDS &TROPHIES BADGES& OTHER ID EQUIP. 001-5010-521.31-01 34.78
Police Administration Division Total: $158.32
ADVANCED TRAVEL Investigation Homicide-Ar 001-5021-521.43-10 61.50
CENTURYLINK-QWEST 12-14 A/C 36045704111995 001-5021-521.42-10 21.59
12-14 A/C 36045708315585 001-5021-521.42-10 1.39
12-14 A/C 36045709683435 001-5021-521.42-10 2.87
12-14 A/C 36045715355715 001-5021-521.42-10 2.18
12-14 A/C 36045766840855 001-5021-521.42-10 15.58
12-16 A/C 20673593365705 001-5021-521.42-10 14.16
MISC CINE-TIME VENDORS SMS CONTENT 12/9-14-#E 001-5021-521.42-10 100.00
UNPROV PEN REG FOR#3604 001-5021-521.42-10 450.00
SMS PRESERVATION 12/9-14 001-5021-521.42-10 50.00
Investigation Division Total: $719.27
CENTURYLINK-QWEST 12-14 A/C 36045704111995 001-5022-521.42-10 60.44
12-14 A/C 36045708315585 001-5022-521.42-10 3.89
12-14 A/C 36045709683435 001-5022-521.42-10 8.04
12-14 A/C 36045715355715 001-5022-521.42-10 6.11
12-14 A/C 36045766840855 001-5022-521.42-10 43.63
12-16 A/C 20673593365705 001-5022-521.42-10 39.63
OLYMPIC PRINTERS INC POLICE EQUIPMENT&SUPPLY 001-5022-521.31-01 766.81
PRINTING,SILK SCR,TYPSET 001-5022-521.31-01 130.08
Patrol Division Total: $1,058.63
CENTURYLINK-QWEST 12-14 A/C 36045704111995 001-5029-521.42-10 21.59
12-14 A/C 36045708315585 001-5029-521.42-10 1.39
12-14 A/C 36045709683435 001-5029-521.42-10 2.87
12-14 A/C 36045715355715 001-5029-521.42-10 2.18
12-14 A/C 36045766840855 001-5029-521.42-10 15.58
Page 4 of 26 Jan 11, 2017 2:02:47 PM
01/17/2017
E - 8
City of Port Angeles
01 , City Council Expenditure Report
Between Dec 24, 2016 and Dec 31, 2016
Vendor Description Account Number Amount
CENTURYLINK-QWEST 12-16 A/C 20673593365705 001-5029-521.42-10 14.16
Records Division Total: $57.77
LEGACY TELECOMMUNICATIONS, EQUIP MAINT& REPAIR SERV 001-5050-521.48-10 283.47
INC
Facilities Maintenance Division Total: $283.47
Police Department Total: $2,277.46
CENTURYLINK-QWEST 12-14 A/C 36045704111995 001-6010-522.42-10 30.22
12-14 A/C 36045704111995 001-6010-522.42-11 8.64
12-14 A/C 36045708315585 001-6010-522.42-10 1.95
12-14 A/C 36045708315585 001-6010-522.42-11 0.56
12-14 A/C 36045709683435 001-6010-522.42-10 4.02
12-14 A/C 36045709683435 001-6010-522.42-11 1.15
12-14 A/C 36045715355715 001-6010-522.42-10 3.06
12-14 A/C 36045715355715 001-6010-522.42-11 0.87
12-14 A/C 36045766840855 001-6010-522.42-10 21.81
12-14 A/C 36045766840855 001-6010-522.42-11 6.23
12-16 A/C 20673593365705 001-6010-522.42-10 19.82
12-16 A/C 20673593365705 001-6010-522.42-11 5.66
LIGHTHOUSE UNIFORM CLOTHING &APPAREL 001-6010-522.20-80 34.52
SWAIN'S GENERAL STORE INC SUPPLIES 001-6010-522.31-01 17.12
Fire Administration Division Total: $155.63
CENTURYLINK-QWEST 12-14 A/C 36045704111995 001-6020-522.42-10 28.06
12-14 A/C 36045708315585 001-6020-522.42-10 1.81
12-14 A/C 36045709683435 001-6020-522.42-10 3.74
12-14 A/C 36045715355715 001-6020-522.42-10 2.84
12-14 A/C 36045766840855 001-6020-522.42-10 20.26
12-16 A/C 20673593365705 001-6020-522.42-10 18.40
LIGHTHOUSE UNIFORM CLOTHING &APPAREL 001-6020-522.31-11 267.87
SWAIN'S GENERAL STORE INC SUPPLIES 001-6020-522.31-01 36.23
Fire Suppression Division Total: $379.21
CENTURYLINK-QWEST 12-14 A/C 36045704111995 001-6021-522.42-10 2.16
12-14 A/C 36045708315585 001-6021-522.42-10 0.14
12-14 A/C 36045709683435 001-6021-522.42-10 0.29
12-14 A/C 36045715355715 001-6021-522.42-10 0.22
12-14 A/C 36045766840855 001-6021-522.42-10 1.56
Page 5 of 26 Jan 11, 2017 2:02:47 PM
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City of Port Angeles
01 , City Council Expenditure Report
Between Dec 24, 2016 and Dec 31, 2016
Vendor Description Account Number Amount
CENTURYLINK-QWEST 12-16 A/C 20673593365705 001-6021-522.42-10 1.42
Fire Volunteers Division Total: $5.79
CENTURYLINK-QWEST 12-14 A/C 36045704111995 001-6030-522.42-10 4.32
12-14 A/C 36045708315585 001-6030-522.42-10 0.28
12-14 A/C 36045709683435 001-6030-522.42-10 0.58
12-14 A/C 36045715355715 001-6030-522.42-10 0.44
12-14 A/C 36045766840855 001-6030-522.42-10 3.12
12-16 A/C 20673593365705 001-6030-522.42-10 2.83
LIGHTHOUSE UNIFORM CLOTHING &APPAREL 001-6030-522.20-80 19.39
Fire Prevention Division Total: $30.96
CENTURYLINK-QWEST 12-14 A/C 36045704111995 001-6040-522.42-10 4.32
12-14 A/C 36045708315585 001-6040-522.42-10 0.28
12-14 A/C 36045709683435 001-6040-522.42-10 0.58
12-14 A/C 36045715355715 001-6040-522.42-10 0.44
12-14 A/C 36045766840855 001-6040-522.42-10 3.12
12-16 A/C 20673593365705 001-6040-522.42-10 2.83
LIGHTHOUSE UNIFORM CLOTHING &APPAREL 001-6040-522.31-11 115.74
Fire Training Division Total: $127.31
M & P GARAGE DOORS BUILDER'S SUPPLIES 001-6050-522.48-10 123.53
BUILDING MAINT&REPAIR SER 001-6050-522.48-10 989.33
Facilities Maintenance Division Total: $1,112.86
CENTURYLINK-QWEST 12-14 A/C 36045704111995 001-6060-525.42-10 19.43
12-14 A/C 36045708315585 001-6060-525.42-10 1.25
12-14 A/C 36045709683435 001-6060-525.42-10 2.59
12-14 A/C 3604571535571 B 001-6060-525.42-10 1.96
12-14 A/C 36045766840855 001-6060-525.42-10 14.02
12-16 A/C 20673593365708 001-6060-525.42-10 12.74
Emergency Management Division Total: $51.99
Fire Department Total: $1,863.75
CENTURYLINK-QWEST 12-14 A/C 36045704111995 001-7010-532.42-10 66.92
12-14 A/C 36045708315585 001-7010-532.42-10 4.31
12-14 A/C 36045709683435 001-7010-532.42-10 8.91
12-14 A/C 3604571535571 B 001-7010-532.42-10 6.77
12-14 A/C 36045766840855 001-7010-532.42-10 48.30
12-16 A/C 20673593365708 001-7010-532.42-10 43.88
Page 6 of 26 Jan 11, 2017 2:02:47 PM
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City of Port Angeles
01 , City Council Expenditure Report
Between Dec 24, 2016 and Dec 31, 2016
Vendor Description Account Number Amount
MISC EMPLOYEE EXPENSE WA PE LICENSE RENEWAL 001-7010-532.49-01 116.00
REIMBURSEMENT
PACIFIC OFFICE EQUIPMENT INC SUPPLIES 001-7010-594.64-10 1,734.31
SUPPLIES 001-7010-594.64-10 2,193.67
SUPPLIES 001-7010-594.64-10 1,387.52
Public Works Admin. Division Total: $5,610.59
PUD#1 OF CLALLAM COUNTY MISC PROFESSIONAL SERVICE 001-7032-532.47-10 42.44
Telecommunications Division Total: $42.44
Public Works& Utilities Department Total: $5,653.03
ASM SIGNS FLAGS,POLES,BANNERS,ACCES 001-8010-574.41-50 411.92
CENTURYLINK-QWEST 12-14 A/C 36045704111998 001-8010-574.42-10 6.48
12-14 A/C 36045708315588 001-8010-574.42-10 0.42
12-14 A/C 36045709683438 001-8010-574.42-10 0.86
12-14 A/C 3604571535571 B 001-8010-574.42-10 0.66
12-14 A/C 36045766840858 001-8010-574.42-10 4.67
12-16 A/C 206T359336570B 001-8010-574.42-10 4.25
OLYMPIC PRINTERS INC SUPPLIES 001-8010-574.31-01 240.70
PEN PRINT INC SUPPLIES 001-8010-574.31-01 132.79
PENINSULA AWARDS &TROPHIES SUPPLIES 001-8010-574.31-01 14.67
Parks Administration Division Total: $817.42
CENTURYLINK-QWEST 12-14 A/C 36045704111998 001-8012-555.42-10 6.48
12-14 A/C 36045708315588 001-8012-555.42-10 0.42
12-14 A/C 36045709683438 001-8012-555.42-10 0.86
12-14 A/C 3604571535571 B 001-8012-555.42-10 0.66
12-14 A/C 36045766840858 001-8012-555.42-10 4.67
12-16 A/C 206T359336570B 001-8012-555.42-10 4.25
12-20 A/C 206T217227465B 001-8012-555.42-10 57.46
Senior Center Division Total: $74.80
CENTURYLINK-QWEST 12-14 A/C 36045704111998 001-8050-536.42-10 4.32
12-14 A/C 36045708315588 001-8050-536.42-10 0.28
12-14 A/C 36045709683438 001-8050-536.42-10 0.58
12-14 A/C 3604571535571 B 001-8050-536.42-10 0.44
12-14 A/C 36045766840858 001-8050-536.42-10 3.12
12-16 A/C 206T359336570B 001-8050-536.42-10 2.83
DEPARTMENT OF REVENUE-WIRES Excise Tax Returns-Nov 001-8050-536.49-50 21.88
Page 7 of 26 Jan 11, 2017 2:02:47 PM
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City of Port Angeles
01 , City Council Expenditure Report
Between Dec 24, 2016 and Dec 31, 2016
Vendor Description Account Number Amount
QUIRING MONUMENTS INC HUMAN SERVICES 001-8050-536.34-01 125.00
HUMAN SERVICES 001-8050-536.34-01 764.00
HUMAN SERVICES 001-8050-536.34-01 764.00
Ocean View Cemetery Division Total: $1,686.45
ANGELES MILLWORK& LUMBER SUPPLIES 001-8080-576.31-20 18.51
SUPPLIES 001-8080-576.31-20 18.79
CENTURYLINK-QWEST 12-14 A/C 36045704111998 001-8080-576.42-10 21.59
12-14 A/C 36045708315588 001-8080-576.42-10 1.39
12-14 A/C 36045709683438 001-8080-576.42-10 2.87
12-14 A/C 3604571535571 B 001-8080-576.42-10 2.18
12-14 A/C 36045766840858 001-8080-576.42-10 15.58
12-16 A/C 20673593365708 001-8080-576.42-10 14.16
CONTRACT HARDWARE INC FARE COLLECTION EQUIP&SUP 001-8080-576.31-20 330.16
FASTENAL INDUSTRIAL SUPPLIES 001-8080-576.31-20 11.96
HARTNAGEL BUILDING SUPPLY INC LUMBER& RELATED PRODUCTS 001-8080-576.31-20 362.39
MISC EMPLOYEE EXPENSE CDL LICENSE RENEWAL REIMB 001-8080-576.49-01 186.00
REIMBURSEMENT
PORT ANGELES POWER SUPPLIES 001-8080-576.31-20 46.58
EQUIPMENT
SEARS COMMERCIAL ONE SUPPLIES 001-8080-576.31-20 19.50
SWAIN'S GENERAL STORE INC SUPPLIES 001-8080-576.31-20 51.74
SUPPLIES 001-8080-576.31-20 28.63
NURSERY STOCK&SUPPLIES 001-8080-576.31-40 14.06
NURSERY STOCK&SUPPLIES 001-8080-576.31-40 48.68
WA STATE PATROL SUPPLIES 001-8080-576.49-90 12.00
Parks Facilities Division Total: $1,206.77
Parks& Recreation Department Total: $3,785.44
ANGELES MILLWORK& LUMBER LUMBER& RELATED PRODUCTS 001-8131-518.31-20 36.96
SUPPLIES 001-8131-518.31-20 31.18
PAINTING EQUIPMENT&ACC 001-8131-518.31-20 83.75
PAINTS,COATINGS,WALLPAPER 001-8131-518.31-20 187.56
PAINTS,COATINGS,WALLPAPER 001-8131-518.31-20 41.87
CED/CONSOLIDATED ELEC DIST SUPPLIES 001-8131-518.35-01 30.35
SUPPLIES 001-8131-518.31-20 248.65
CENTURYLINK-QWEST 12-14 A/C 36045704111998 001-8131-518.42-10 4.32
Page 8 of 26 Jan 11, 2017 2:02:47 PM
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City of Port Angeles
01 , City Council Expenditure Report
Between Dec 24, 2016 and Dec 31, 2016
Vendor Description Account Number Amount
CENTURYLINK-QWEST 12-14 A/C 36045708315585 001-8131-518.42-10 0.28
12-14 A/C 36045709683435 001-8131-518.42-10 0.58
12-14 A/C 36045715355715 001-8131-518.42-10 0.44
12-14 A/C 36045766840855 001-8131-518.42-10 3.12
12-16 A/C 20673557247685 001-8131-518.42-10 57.46
12-16 A/C 20673593365705 001-8131-518.42-10 2.84
FAMILY SHOE STORE FIRST AID& SAFETY EQUIP. 001-8131-518.31-01 150.00
HARTNAGEL BUILDING SUPPLY INC SUPPLIES 001-8131-518.31-20 28.96
HI-TECH ELECTRONICS INC SECURITY,FIRE,SAFETY SERV 001-8131-518.42-10 275.88
L& L TOOL SPECIALTIES SUPPLIES 001-8131-518.35-01 48.76
LEGACY TELECOMMUNICATIONS, EQUIP MAINT& REPAIR SERV 001-8131-518.48-10 566.93
INC
MISC CINE-TIME VENDORS HVAC COMPUTER DDC TECH LA 001-8131-518.48-10 1,184.86
OTIS ELEVATOR COMPANY INC BUILDING MAINT&REPAIR SER 001-8131-518.48-10 5,174.34
Central Svcs Facilities Division Total: $8,159.09
ASCAP SUPPLIES 001-8155-575.31-20 341.00
CENTURYLINK-QWEST 12-14 A/C 36045704111995 001-8155-575.42-10 2.16
12-14 A/C 36045708315585 001-8155-575.42-10 0.14
12-14 A/C 36045709683435 001-8155-575.42-10 0.29
12-14 A/C 3604571535571 B 001-8155-575.42-10 0.22
12-14 A/C 36045766840855 001-8155-575.42-10 1.56
12-16 A/C 206T359336570B 001-8155-575.42-10 1.42
Facility Rentals Division Total: $346.79
Facilities Maintenance Department Total: $8,505.88
CAPTAIN T'S SPORTING &ATHLETIC EQUIP 001-8221-574.31-01 1,237.39
CENTURYLINK-QWEST 12-14 A/C 36045704111995 001-8221-574.42-10 4.32
12-14 A/C 36045708315585 001-8221-574.42-10 0.28
12-14 A/C 36045709683435 001-8221-574.42-10 0.58
12-14 A/C 36045715355715 001-8221-574.42-10 0.44
12-14 A/C 36045766840855 001-8221-574.42-10 3.12
12-16 A/C 206T359336570B 001-8221-574.42-10 2.83
DRAKE'S PIZZA&SUBS FOODS: PERISHABLE 001-8221-574.31-01 493.68
HANSEN°S TROPHY SPORTING &ATHLETIC EQUIP 001-8221-574.31-01 162.60
SPORTING &ATHLETIC EQUIP 001-8221-574.31-01 523.57
JEFFERS, KYLES B PAYMENT FOR SCOREKEEPING 001-8221-574.41-50 30.00
Page 9 of 26 Jan 11, 2017 2:02:47 PM
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City of Port Angeles
01 , City Council Expenditure Report
Between Dec 24, 2016 and Dec 31, 2016
Vendor Description Account Number Amount
MISC DEPOSIT& PERMIT REFUNDS PAYMENT FOR SCQREKEEPING 001-8221-347.60-20 46.00
REFUND OF FUN RUN FEE-RE- 001-8221-347.60-20 23.00
REFUND OF FUN RUN FEE-RE- 001-8221-347.60-20 23.00
REFUND OF FUN RUN FEE-RE- 001-8221-347.60-20 46.00
REFUND OF FUN RUN FEE-RE- 001-8221-347.60-20 46.00
REFUND OF FUN RUN FEE-RE- 001-8221-347.60-20 46.00
PENINSULA COLLEGE SUPPLIES 001-8221-574.41-50 7,866.18
SWAIN'S GENERAL STORE INC SUPPLIES 001-8221-574.31-01 13.65
Sports Programs Division Total: $10,568.64
Recreation Activities Department Total: $10,568.64
General Fund Fund Total: $80,647.20
VERTIGO MARKETING MISC PROFESSIONAL SERVICE 101-1430-557.41-50 807.56
Lodging Excise Tax Division Total: $807.56
Lodging Excise Tax Department Total: $807.56
Lodging Excise Tax Fund Total: $807.56
DEPARTMENT OF REVENUE-WIRES Excise Tax Returns-Nov 102-0000-237.00-00 1,467.04
Division Total: $1,467.04
Department Total: $1,467.04
ANGELES MILLWORK& LUMBER FASTENERS, FASTENING DEVS 102-7230-542.31-25 18.53
CENTURYLINK-QWEST 12-14 A/C 36045704111998 102-7230-542.42-10 10.79
12-14 A/C 36045708315588 102-7230-542.42-10 0.70
12-14 A/C 36045709683438 102-7230-542.42-10 1.44
12-14 A/C 3604571535571 B 102-7230-542.42-10 1.09
12-14 A/C 36045766840858 102-7230-542.42-10 7.79
12-16 A/C 206T359336570B 102-7230-542.42-10 7.08
CLINICARE OF PORT ANGELES INC DOT PHYSICAL- R MONEY 102-7230-542.49-90 175.00
DEPARTMENT OF REVENUE-WIRES Excise Tax Returns-Nov 102-7230-542.49-50 0.01
DYNATEST NORTH AMERICA, INC ARCH ITECTURAL&ENGINEERING 102-7230-542.41-50 20,000.00
ARCH ITECTURAL&ENGINEERING 102-7230-542.48-10 173.00
HOLCOMB &COMPANY, D ROAD/HWY MAT NONASPHALTIC 102-7230-542.31-20 883.59
MISC EMPLOYEE EXPENSE MEAL REIMBURSEMENT 102-7230-542.31-01 18.50
REIMBURSEMENT
MEAL REIMBURSEMENT 102-7230-542.31-01 37.00
MEAL REIMBURSEMENT 102-7230-542.31-01 37.00
MEAL REIMBURSEMENTS 102-7230-542.31-01 37.00
MEAL REIMBURSEMENTS 102-7230-542.31-01 74.00
Page 10 of 26 Jan 11, 2017 2:02:47 PM
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City of Port Angeles
01 , City Council Expenditure Report
Between Dec 24, 2016 and Dec 31, 2016
Vendor Description Account Number Amount
MISC EMPLOYEE EXPENSE MEAL REIMBURSEMENTS 102-7230-542.31-01 92.50
REIMBURSEMENT
MEAL REIMBURSEMENTS 102-7230-542.31-01 111.00
PORT ANGELES POWER SUPPLIES 102-7230-542.31-20 54.94
EQUIPMENT
PUD#1 OF CLALLAM COUNTY MISC PROFESSIONAL SERVICE 102-7230-542.47-10 16.73
Street Division Total: $21,757.69
Public Works-Street Department Total: $21,757.69
Street Fund Total: $23,224.73
CAPTAIN T'S CLOTHING &APPAREL 107-5160-528.20-80 250.27
CENTURYLINK 12-06 A/C 300539444 107-5160-528.42-11 55.01
12-06 A/C 406063845 107-5160-528.42-11 160.22
CENTURYLINK-QWEST 12-14 A/C 3604570411199B 107-5160-528.42-10 58.29
12-14 A/C 3604570831558B 107-5160-528.42-10 3.75
12-14 A/C 3604570968343B 107-5160-528.42-10 7.76
12-14 A/C 3604571535571 B 107-5160-528.42-10 5.89
12-14 A/C 3604576684085B 107-5160-528.42-10 42.07
12-16 A/C 206T359336570B 107-5160-528.42-10 38.22
CONSOLE CLEANING SPECIALISTS JANITORIAL SUPPLIES 107-5160-528.31-01 149.59
FEDERAL EXPRESS CORP Shipping Chgs 107-5160-528.42-10 11.89
LEGACY TELECOMMUNICATIONS, EQUIP MAINT& REPAIR SERV 107-5160-528.48-10 283.46
INC
WA STATE PATROL MANAGEMENT SERVICES 107-5160-528.48-10 2,133.00
Pencom Division Total: $3,199.42
Pencom Department Total: $3,199.42
Pencom Fund Total $3,199.42
SARGENT ENGINEERING, INC CONSULTING SERVICES 310-7930-595.65-10 3,804.27
GF-Street Projects Division Total: $3,804.27
Capital Projects-Pub Wks Department Total: $3,804.27
Capital Improvement Fund Total: $3,804.27
DEPARTMENT OF REVENUE-WIRES Excise Tax Returns-Nov 401-0000-237.00-00 154.86
GL NOBLE DENTON, INC COMPUTERS,DP &WORD PROC. 401-0000-237.00-00 (1,134.00)
MISC UTILITY DEPOSIT REFUNDS FINAL BILL REFUND 401-0000-122.10-99 4.02
FINAL BILL REFUND 401-0000-122.10-99 10.00
FINAL BILL REFUND 401-0000-122.10-99 19.91
FINAL BILL REFUND 401-0000-122.10-99 41.04
Page 11 of 26 Jan 11, 2017 2:02:47 PM
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City of Port Angeles
01 , City Council Expenditure Report
Between Dec 24, 2016 and Dec 31, 2016
Vendor Description Account Number Amount
MISC UTILITY DEPOSIT REFUNDS FINAL BILL REFUND 401-0000-122.10-99 68.87
FINAL BILL REFUND 401-0000-122.10-99 131.96
FINAL BILL REFUND 401-0000-122.10-99 381.71
MANUAL CHECK 401-0000-122.10-99 81.19
CUSTOMER REFUND-MARTINEZ 401-0000-245.10-01 100.00
MANUAL CHECK 401-0000-122.10-99 0.10
MANUAL CHECK 401-0000-122.10-99 1.17
FINAL BILL REFUND 401-0000-122.10-99 38.62
FINAL BILL REFUND 401-0000-122.10-99 42.10
FINAL BILL REFUND 401-0000-122.10-99 56.91
FINAL BILL REFUND 401-0000-122.10-99 165.37
Division Total: $163.83
Department Total: $163.83
CENTURYLINK-QWEST 12-14 A/C 3604570411199B 401-7111-533.42-10 6.48
12-14 A/C 3604570831558B 401-7111-533.42-10 0.42
12-14 A/C 3604570968343B 401-7111-533.42-10 0.86
12-14 A/C 3604571535571B 401-7111-533.42-10 0.66
12-14 A/C 3604576684085B 401-7111-533.42-10 4.67
12-16 A/C 206T359336570B 401-7111-533.42-10 4.25
GL NOBLE DENTON, INC COMPUTERS,DP &WORD PROC. 401-7111-594.64-10 14,634.00
PACIFIC OFFICE EQUIPMENT INC SUPPLIES 401-7111-533.31-01 307.86
Engineering-Electric Division Total: $14,959.20
ADVANCED TRAVEL Visa Renewal-Shere 401-7120-533.43-10 2,125.85
WPAG Mtg-Shere 401-7120-533.43-10 123.60
WPAG Mtg-Shere 401-7120-533.43-10 32.00
WPAG Mtg-Shere 401-7120-533.43-10 32.00
CENTURYLINK-QWEST 12-14 A/C 3604570411199B 401-7120-533.42-10 6.48
12-14 A/C 3604570831558B 401-7120-533.42-10 0.42
12-14 A/C 3604570968343B 401-7120-533.42-10 0.86
12-14 A/C 3604571535571 B 401-7120-533.42-10 0.66
12-14 A/C 3604576684085B 401-7120-533.42-10 4.67
12-16 A/C 206T359336570B 401-7120-533.42-10 4.25
EES CONSULTING INC MISC PROFESSIONAL SERVICE 401-7120-533.49-01 720.67
WA STATE DEPARTMENT OF ENVIRONMENTAL&ECOLOGICAL 401-7120-533.49-90 500.23
ECOLOGY
Page 12 of 26 Jan 11, 2017 2:02:47 PM
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City of Port Angeles
01 , City Council Expenditure Report
Between Dec 24, 2016 and Dec 31, 2016
Vendor Description Account Number Amount
Power Systems Division Total: $3,551.69
ADVANCED TRAVEL Code Change Conf-Peppard 401-7180-533.43-10 177.20
ALDERGROVE CONSTRUCTION INC ROADSIDE,GRNDS,REC, PARK 401-7180-533.48-10 1,604.32
CENTURYLINK-QWEST 12-14 A/C 36045704111995 401-7180-533.42-10 51.81
12-14 A/C 36045708315585 401-7180-533.42-10 3.34
12-14 A/C 36045709683435 401-7180-533.42-10 6.90
12-14 A/C 36045715355715 401-7180-533.42-10 5.24
12-14 A/C 36045766840855 401-7180-533.42-10 37.40
12-16 A/C 20673593365705 401-7180-533.42-10 33.97
CLINICARE OF PORT ANGELES INC DOT PHYSICAL-J SHAY 401-7180-533.49-90 175.00
DEPARTMENT OF REVENUE-WIRES Excise Tax Returns-Nov 401-7180-533.49-50 78,254.06
MATCO TOOLS ELECTRICAL EQUIP& SUPPLY 401-7180-533.35-01 70.80
MISC EMPLOYEE EXPENSE MEAL REIMBURSEMENTS 401-7180-533.31-01 37.00
REIMBURSEMENT
MEAL REIMBURSEMENTS 401-7180-533.31-01 37.00
MEAL REIMBURSEMENTS 401-7180-533.31-01 37.00
OLYMPIC LAUNDRY& DRY LAUNDRY/DRY CLEANING SERV 401-7180-533.41-50 89.83
CLEANERS
LAUNDRY/DRY CLEANING SERV 401-7180-533.41-50 89.83
PLATT ELECTRIC SUPPLY INC ELECTRICAL CABLES &WIRES 401-7180-533.34-02 167.33
PORT OF PORT ANGELES Lease l=ees 401-7180-533.45-30 4,100.00
QUILL CORPORATION OFFICE SUPPLIES, GENERAL 401-7180-533.31-01 43.35
ROHLINGER ENTERPRISES INC ELECTRICAL EQUIP& SUPPLY 401-7180-533.34-02 411.70
SUNSET DO-IT BEST HARDWARE FUEL,OIL,GREASE, & LUBES 401-7180-533.34-02 14.61
FUEL,OIL,GREASE, & LUBES 401-7180-533.34-02 15.37
TYNDALE COMPANY FIRE PROTECTION EQUIP/SUP 401-7180-533.31-01 69.86
FIRE PROTECTION EQUIP/SUP 401-7180-533.31-01 79.84
FIRE PROTECTION EQUIP/SUP 401-7180-533.31-01 (205.10)
FIRE PROTECTION EQUIP/SUP 401-7180-533.31-01 340.54
WAGNER-SMITH EQUIPMENT CO ELECTRICAL EQUIP& SUPPLY 401-7180-533.35-01 126.45
WASHINGTON AUDIOLOGY SVCS FOUR HEARING TESTS 401-7180-533.49-90 40.00
INC
FOUR HEARING TESTS 401-7180-533.49-90 40.00
Electric Operations Division Total: $85,954.65
Public Works-Electric Department Total: $104,465.54
Electric Utility Fund Total: $104,629.37
DEPARTMENT OF REVENUE-WIRES Excise Tax Returns-Nov 402-0000-237.00-00 286.08
FOWLER COMPANY, H D PIPE FITTINGS 402-0000-141.40-00 6,316.65
Page 13 of 26 Jan 11, 2017 2:02:47 PM
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City of Port Angeles
01 , City Council Expenditure Report
Between Dec 24, 2016 and Dec 31, 2016
Vendor Description Account Number Amount
FOWLER COMPANY, H D Part return 402-0000-141.40-00 (2,614.60)
Division Total: $3,988.13
Department Total: $3,988.13
ADVANCED TRAVEL City Works Conf-Groves 402-7380-534.43-10 137.75
CENTURYLINK-QWEST 12-05 A/C 3604524587479E 402-7380-534.42-10 118.55
12-05 A/C 36045252309785 402-7380-534.42-10 148.49
12-10 A/C 36021002409555 402-7380-534.42-10 178.78
12-14 A/C 36045704111995 402-7380-534.42-10 19.43
12-14 A/C 36045708315585 402-7380-534.42-10 1.25
12-14 A/C 36045709683435 402-7380-534.42-10 2.59
12-14 A/C 36045712709755 402-7380-534.42-10 221.77
12-14 A/C 36045715355715 402-7380-534.42-10 1.96
12-14 A/C 36045766840855 402-7380-534.42-10 14.02
12-16 A/C 20673593365705 402-7380-534.42-10 12.74
CH2M HILL INC CONSULTING SERVICES 402-7380-534.41-50 10,513.76
CLALLAM CNTY DEPT OF HEALTH TESTING&CALIBRATION SERVI 402-7380-534.41-50 26.00
EXCEL UTILITY CONSTRUCTION ROAD/HGWY HEAVY EQUIPMENT 402-7380-534.35-01 3,794.00
INC
HERRERA ENVIRONMENTAL CONSULTING SERVICES 402-7380-534.41-50 377.30
CONSULTANTS
HOLCOMB &COMPANY, D ROAD/HWY MAT NONASPHALTIC 402-7380-534.31-20 1,187.54
KAASM, LLC DATA PROC SERV&SOFTWARE 402-7380-534.48-02 7,745.18
LANE POWELL CONSULTING SERVICES 402-7380-534.41-50 19,125.63
LEGACY TELECOMMUNICATIONS, EQUIP MAINT& REPAIR SERV 402-7380-534.48-10 7,000.00
INC
MISC CITY CONSERVATION CITY REBATE 402-7380-534.49-90 50.00
REBATES
CITY REBATE 402-7380-534.49-90 50.00
CITY REBATE 402-7380-534.49-90 50.00
CITY REBATE 402-7380-534.49-90 50.00
MISC EMPLOYEE EXPENSE MEAL REIMBURSEMENTS 402-7380-534.31-01 74.00
REIMBURSEMENT
MEAL REIMBURSEMENTS 402-7380-534.31-01 74.00
MEAL REIMBURSEMENTS 402-7380-534.31-01 74.00
OLYMPIC LAUNDRY& DRY RAGS,SHOP TOWELS,WIPING 402-7380-534.31-01 5.42
CLEANERS
PARKSON CORPORATION WATER SEWAGE TREATMENT EQ 402-7380-534.31-20 421.02
PUD#1 OF CLALLAM COUNTY MISC PROFESSIONAL SERVICE 402-7380-534.47-10 30.01
Page 14 of 26 Jan 11, 2017 2:02:47 PM
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City of Port Angeles
01 , City Council Expenditure Report
Between Dec 24, 2016 and Dec 31, 2016
Vendor Description Account Number Amount
PUD#1 OF CLALLAM COUNTY MISC PROFESSIONAL SERVICE 402-7380-534.47-10 129.56
SPECTRA LABORATORIES-KITSAP TESTING&CALIBRATION SERVI 402-7380-534.41-50 173.00
TESTING&CALIBRATION SERVI 402-7380-534.41-50 215.00
SUNSET DC7-IT BEST HARDWARE TAPE(NOT DP,SOUND,VIDEO) 402-7380-534.31-01 43.86
FASTENERS, FASTENING DEVS 402-7380-534.31-20 6.63
FASTENERS, FASTENING DEVS 402-7380-534.31-20 14.61
SUPPLIES 402-7380-534.31-20 52.37
GASES CONT.EQUIP:LAB,WELD 402-7380-534.31-20 25.34
SUPPLIES 402-7380-534.31-20 70.57
GASES CONT.EQUIP:LAB,WELD 402-7380-534.31-20 18.30
SWAIN'S GENERAL STORE INC HAND TOOLS ,POW&NON POWER 402-7380-534.35-01 294.46
SHOES AND BOOTS 402-7380-534.31-01 146.20
TECHNICAL SYSTEMS, INC ENGINEERING SERVICES 402-7380-534.48-02 1,761.50
THURMAN SUPPLY PIPE FITTINGS 402-7380-534.31-20 22.70
Water Division Total: $54,479.29
Public Works-Water Department Total: $54,479.29
Water Utility Fund Total: $58,467.42
ENVIRONMENTAL RESOURCE ENVIRONMENTAL&ECOLOGICAL 403-0000-237.00-00 (101.76)
ASSN
NCL NORTH CENTRAL CHEMICAL LAB EQUIP&SUPP 403-0000-237.00-00 (18.87)
LABORATORIES
Division Total: ($120.63)
Department Total: ($120.63)
ALDERGROVE CONSTRUCTION INC ROADSIDE,GRNDS,REC, PARK 403-7480-535.48-10 773.98
CENTURYLINK-QWEST 12-14 A/C 36045704111998 403-7480-535.42-10 17.27
12-14 A/C 36045708315588 403-7480-535.42-10 1.11
12-14 A/C 36045709683438 403-7480-535.42-10 2.30
12-14 A/C 3604571535571 B 403-7480-535.42-10 1.75
12-14 A/C 36045748592478 403-7480-535.42-10 98.86
12-14 A/C 3604575170121 B 403-7480-535.42-10 103.51
12-14 A/C 36045763156898 403-7480-535.42-10 99.00
12-14 A/C 36045766840858 403-7480-535.42-10 12.47
12-16 A/C 206T325585090B 403-7480-535.42-10 54.40
12-16 A/C 206T329544912B 403-7480-535.42-10 54.40
12-16 A/C 206T359336570B 403-7480-535.42-10 11.32
Page 15 of 26 Jan 11, 2017 2:02:47 PM
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City of Port Angeles
01 , City Council Expenditure Report
Between Dec 24, 2016 and Dec 31, 2016
Vendor Description Account Number Amount
CLINICARE OF PORT ANGELES INC DOT PHYSICAL-GAGNON 403-7480-535.49-90 175.00
COLBERT INFRARED SERVICES, TESTING&CALIBRATION SERVI 403-7480-535.41-50 1,721.50
INC
DELL MARKETING LP COMPUTER HARDWARE&PERIPHE 403-7480-535.31-60 113.81
DEPARTMENT OF REVENUE-WIRES Excise Tax Returns-Nov 403-7480-535.49-50 15,357.15
EDGE ANALYTICAL MISC PROFESSIONAL SERVICE 403-7480-535.41-50 114.00
MISC PROFESSIONAL SERVICE 403-7480-535.41-50 408.00
ENVIRONMENTAL RESOURCE ENVIRONMENTAL&ECOLOGICAL 403-7480-535.41-50 1,313.14
ASSN
FEDERAL EXPRESS CGRP Shipping Chgs 403-7480-535.42-10 49.65
FERGUSON ENTERPRISES INC PIPE AND TUBING 403-7480-535.31-20 684.94
PIPE AND TUBING 403-7480-535.31-20 822.70
PIPE AND TUBING 403-7480-535.31-20 985.94
PIPE AND TUBING 403-7480-535.31-20 1,053.32
MASCO PETROLEUM, INC FUEL,OIL,GREASE, & LUBES 403-7480-535.32-11 1,520.58
FUEL,OIL,GREASE, & LUBES 403-7480-535.32-11 1,467.10
FUEL,OIL,GREASE, & LUBES 403-7480-535.32-11 1,067.94
FUEL,OIL,GREASE, & LUBES 403-7480-535.32-11 1,119.93
NALCO COMPANY WATER&SEWER TREATING CHEM 403-7480-535.31-05 6,286.28
NCL NORTH CENTRAL CHEMICAL LAB EQUIP&SUPP 403-7480-535.35-01 243.42
LABORATORIES
NORTHSTAR CHEMICAL, INC CHEMICAL, COMMERCIAL,BULK 403-7480-535.31-05 3,433.35
SHIPPING AND HANDLING 403-7480-535.42-10 49.46
PUD#1 OF CLALLAM COUNTY MISC PROFESSIONAL SERVICE 403-7480-535.47-10 252.98
SWAIN'S GENERAL STORE INC FOODS: PERISHABLE 403-7480-535.31-01 17.61
TECHNICAL SYSTEMS, INC ENGINEERING SERVICES 403-7480-535.48-02 11,146.91
THURMAN SUPPLY PLUMBING EQUIP FIXT,SUPP 403-7480-535.31-20 43.98
TYCO INTEGRATED SECURITY SECURITY,FIRE,SAFETY SERV 403-7480-535.41-50 195.03
SECURITY,FIRE,SAFETY SERV 403-7480-535.41-50 210.75
USA BLUEBOOK CHEMICAL LAB EQUIP&SUPP 403-7480-535.31-05 311.09
Wastewater Division Total: $51,395.93
Public Works-WW/Stormwtr Department Total: $51,395.93
Wastewater Utility Fund Total: $51,275.30
DEPARTMENT OF REVENUE-WIRES Excise Tax Returns-Nov 404-0000-237.00-00 33.94
Excise Tax Returns-Nov 404-0000-237.10-00 102.14
I-WASTENOT SYSTEMS COMMUNICATIONS/MEDIA SERV 404-0000-237.00-00 (128.10)
Page 16 of 26 Jan 11, 2017 2:02:47 PM
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City of Port Angeles
01 , City Council Expenditure Report
Between Dec 24, 2016 and Dec 31, 2016
Vendor Description Account Number Amount
Division Total $7.98
Department Total: $7.98
ANGELES MILLWORK& LUMBER SUPPLIES 404-7538-537.35-01 17.28
DEPARTMENT OF REVENUE-WIRES Excise Tax Returns-Nov 404-7538-537.49-50 10,803.02
FEDERAL EXPRESS CGRP Shipping Chgs 404-7538-537.42-10 6.13
MISC EMPLOYEE EXPENSE MILEAGE REIMBURSEMENT 404-7538-537.31-01 105.63
REIMBURSEMENT
SOILTEST FARM CONSULTANTS TESTING&CALIBRATION SERVI 404-7538-537.41-50 225.00
SUNSET DC7-IT BEST HARDWARE SUPPLIES 404-7538-537.31-20 129.65
THURMAN SUPPLY ELECTRICAL EQUIP& SUPPLY 404-7538-537.35-01 27.21
WASTE CONNECTIONS, INC BLDG CONSTRUC. SERVICES- 404-7538-537.41-51 308,921.44
ENVIRONMENTAL&ECOLOGICAL 404-7538-537.41-51 1,313.35
ENVIRONMENTAL&ECOLOGICAL 404-7538-537.45-30 5,367.28
ENVIRONMENTAL&ECOLOGICAL 404-7538-582.75-10 34,505.24
ENVIRONMENTAL&ECOLOGICAL 404-7538-592.83-10 28,273.48
SW-Transfer Station Division Total: $389,694.71
CENTURYLINK-QWEST 12-14 A/C 36045704111998 404-7580-537.42-10 17.28
12-14 A/C 36045708315588 404-7580-537.42-10 1.12
12-14 A/C 36045709683438 404-7580-537.42-10 2.30
12-14 A/C 3604571535571 B 404-7580-537.42-10 1.74
12-14 A/C 36045766840858 404-7580-537.42-10 12.46
12-16 A/C 206T359336570B 404-7580-537.42-10 11.32
CLINICARE OF PORT ANGELES INC DOT PHYSICAL-J SAGE 404-7580-537.49-90 175.00
DATABAR INCORPORATED MISC PROFESSIONAL SERVICE 404-7580-537.44-10 63.15
MISC PROFESSIONAL SERVICE 404-7580-537.44-10 61.22
MISC PROFESSIONAL SERVICE 404-7580-537.44-10 62.29
DEPARTMENT OF REVENUE-WIRES Excise Tax Returns-Nov 404-7580-537.49-50 13,892.25
FEDERAL EXPRESS CORP Shipping Chgs 404-7580-537.42-10 121.10
I-WASTENOT SYSTEMS COMMUNICATIONS/MEDIA SERV 404-7580-537.44-10 1,653.10
WASTE CONNECTIONS, INC ENVIRONMENTAL&ECOLOGICAL 404-7580-537.41-51 55,810.93
Solid Waste-Collections Division Total: $71,885.26
ASPECT CONSULTING, LLC CONSULTING SERVICES 404-7585-537.41-50 1,613.08
DELTA INDUSTRIES, INC EQUIP MAINT& REPAIR SERV 404-7585-537.48-10 4,905.53
EDGE ANALYTICAL TESTING&CALIBRATION SERVI 404-7585-537.41-50 615.00
TESTING&CALIBRATION SERVI 404-7585-537.41-50 1,620.00
Page 17 of 26 Jan 11, 2017 2:02:47 PM
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City of Port Angeles
01 , City Council Expenditure Report
Between Dec 24, 2016 and Dec 31, 2016
Vendor Description Account Number Amount
EDGE ANALYTICAL TESTING&CALIBRATION SERVI 404-7585-537.41-50 2,989.22
SIEMENS INDUSTRY WATER SEWAGE TREATMENT EQ 404-7585-537.48-10 4,206.16
TECHNICAL SYSTEMS, INC ENGINEERING SERVICES 404-7585-537.48-10 443.90
Solid Waste-Landfill Division Total: $16,392.89
Public Works-Solid Waste Department Total: $477,972.86
Solid Waste Utility Fund Total: $477,980.84
ADVANCED TRAVEL City Works Conf-Haskins 406-7412-538.43-10 137.75
ALDERGROVE CONSTRUCTION INC ROADSIDE,GRNDS,REC, PARK 406-7412-538.48-10 433.60
CENTURYLINK-QWEST 12-14 A/C 36045704111995 406-7412-538.42-10 4.32
12-14 A/C 36045708315585 406-7412-538.42-10 0.28
12-14 A/C 36045709683435 406-7412-538.42-10 0.58
12-14 A/C 36045715355715 406-7412-538.42-10 0.44
12-14 A/C 36045766840855 406-7412-538.42-10 3.12
12-16 A/C 20673593365705 406-7412-538.42-10 2.83
DEPARTMENT OF REVENUE-WIRES Excise Tax Returns-Nov 406-7412-538.49-50 7,953.65
FOSTER PEPPER PLLC CONSULTING SERVICES 406-7412-538.41-50 1,000.00
HERRERA ENVIRONMENTAL CONSULTING SERVICES 406-7412-538.41-50 2,426.21
CONSULTANTS
Stormwater Division Total: $11,962.78
Public Works-WW/Stormwtr Department Total: $11,962.78
Stormwater Utility Fund Total: $11,962.78
BOUND TREE MEDICAL, LLC SALE SURPLUS/OBSOLETE 409-6025-526.31-13 45.87
SALE SURPLUS/OBSOLETE 409-6025-526.31-13 199.85
SALE SURPLUS/OBSOLETE 409-6025-526.31-13 369.70
SALE SURPLUS/OBSOLETE 409-6025-526.31-13 454.86
SALE SURPLUS/OBSOLETE 409-6025-526.31-02 2,097.04
SALE SURPLUS/OBSOLETE 409-6025-526.31-02 373.27
SALE SURPLUS/OBSOLETE 409-6025-526.31-13 140.58
SALE SURPLUS/OBSOLETE 409-6025-526.31-02 22.08
CENTURYLINK-QWEST 12-14 A/C 36045704111995 409-6025-526.42-10 25.90
12-14 A/C 36045708315585 409-6025-526.42-10 1.67
12-14 A/C 36045709683435 409-6025-526.42-10 3.45
12-14 A/C 36045715355715 409-6025-526.42-10 2.62
12-14 A/C 36045766840855 409-6025-526.42-10 18.70
12-16 A/C 20673593365705 409-6025-526.42-10 16.99
Page 18 of 26 Jan 11, 2017 2:02:47 PM
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City of Port Angeles
01 , City Council Expenditure Report
Between Dec 24, 2016 and Dec 31, 2016
Vendor Description Account Number Amount
CLALLAM CNTY EMS Medic 1 Advisory 409-6025-526.41-50 720.00
MISC CINE-TIME VENDORS MCFARLAND-XRAY 409-6025-526.41-50 123.60
SWAIN'S GENERAL STORE INC SUPPLIES 409-6025-526.31-01 15.27
ZOLL MEDICAL CORPORATION SALE SURPLUS/OBSOLETE 409-6025-526.31-02 455.28
Medic I Division Total: $5,086.73
Fire Department Total: $5,086.73
Medic I Utility Fund Total: $5,086.73
CASCADIA LAW GROUP MISC PROFESSIONAL SERVICE 413-7481-535.41-50 1,445.63
MISC PROFESSIONAL SERVICE 413-7481-535.41-50 9,810.00
INTEGRAL CONSULTING, INC CONSULTING SERVICES 413-7481-535.41-50 43,957.24
Wastewater Remediation Division Total: $55,212.87
Public Works-WW/Stormwtr Department Total: $55,212.87
Harbor Clean Up Fund Total: $55,212.87
ALL WEATHER HEATING & CITY REBATE 421-7121-533.49-86 5,040.00
COOLING
CITY REBATE 421-7121-533.49-86 4,500.00
CENTURYLINK-QWEST 12-14 A/C 36045704111998 421-7121-533.42-10 4.32
12-14 A/C 36045708315588 421-7121-533.42-10 0.28
12-14 A/C 36045709683438 421-7121-533.42-10 0.58
12-14 A/C 36045715355718 421-7121-533.42-10 0.44
12-14 A/C 36045766840858 421-7121-533.42-10 3.12
12-16 A/C 206T359336570B 421-7121-533.42-10 2.83
DAVE'S HEATING& COOLING SVC CITY REBATE 421-7121-533.49-86 800.00
CITY REBATE 421-7121-533.49-86 800.00
CITY REBATE 421-7121-533.49-86 800.00
CITY REBATE 421-7121-533.49-86 800.00
CITY REBATE 421-7121-533.49-86 1,000.00
CITY REBATE 421-7121-533.49-86 1,000.00
GLASS SERVICES CO INC CITY REBATE 421-7121-533.49-86 264.00
CITY REBATE 421-7121-533.49-86 669.00
CITY REBATE 421-7121-533.49-86 351.00
MATHEWS GLASS CO INC CITY REBATE 421-7121-533.49-86 392.49
MISC CITY CONSERVATION CITY REBATE 421-7121-533.49-86 3,600.00
REBATES
CITY REBATE 421-7121-533.49-86 3,800.00
PEN PRINT INC BUSINESS CARDS-J CURRIE 421-7121-533.31-01 30.35
PENINSULA HEAT INC CITY REBATE 421-7121-533.49-86 800.00
Page 19 of 26 Jan 11, 2017 2:02:47 PM
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City of Port Angeles
01 , City Council Expenditure Report
Between Dec 24, 2016 and Dec 31, 2016
Vendor Description Account Number Amount
PENINSULA NEAT INC CITY REBATE 421-7121-533.49-86 800.00
CITY REBATE 421-7121-533.49-86 3,766.90
CITY REBATE 421-7121-533.49-86 3,784.25
Conservation Division Total: $33,009.56
Public Works-Electric Department Total: $33,009.56
Conservation Fund Total: $33,009.56
ANGELES MILLWORK& LUMBER ELECTRICAL EQUIP& SUPPLY 451-7188-594.65-10 3.97
PLATT ELECTRIC SUPPLY INC ELECTRICAL EQUIP& SUPPLY 451-7188-594.65-10 85.67
ELECTRICAL EQUIP& SUPPLY 451-7188-594.65-10 328.22
SUNSET DC7-IT BEST HARDWARE FASTENERS, FASTENING DEVS 451-7188-594.65-10 3.04
FASTENERS, FASTENING DEVS 451-7188-594.65-10 18.49
Electric Projects Division Total: $439.39
Public Works-Electric Department Total: $439.39
Electric Utility CIP Fund Total: $439.39
KENNEDY/JENKS CONSULTANTS CONSULTING SERVICES 453-7488-594.65-10 7,298.22
Wastewater Projects Division Total: $7,298.22
Public Works-WW/Stormwtr Department Total: $7,298.22
Wastewater Utility CIP Fund Total: $7,298.22
NAVIGANT CONSULTING, INC CONSULTING SERVICES 463-7489-594.65-10 16,552.50
CONSULTING SERVICES 463-7489-594.65-10 3,367.20
US BANK OF PORT ANGELES#87 REAL PROPERTY,RENT/LEASE 463-7489-594.65-10 85.65
VANIR CONSTRUCTION MGMT, INC CONSULTING SERVICES 463-7489-594.41-50 56,898.59
CSO Capital Division Total: $76,903.94
Public Works-WW/Stormwtr Department Total: $76,903.94
CSO Capital Fund Total: $76,903.94
BAXTER AUTO PARTS#15 AUTO &TRUCK MAINT. ITEMS 501-0000-141.40-00 40.50
AUTO &TRUCK MAINT. ITEMS 501-0000-141.40-00 30.14
AUTO &TRUCK MAINT. ITEMS 501-0000-141.40-00 8.35
ESTEX MANUFACTURING AUTO &TRUCK ACCESSORIES 501-0000-141.40-00 321.81
COMPANY
AUTO &TRUCK ACCESSORIES 501-0000-237.00-00 (24.94)
FIRESTONE COMPLETE AUTO AUTO &TRUCK MAINT. ITEMS 501-0000-141.40-00 570.41
CARE
AUTO &TRUCK MAINT. ITEMS 501-0000-141.40-00 725.20
MASCO PETROLEUM, INC FUEL,OIL,GREASE, & LUBES 501-0000-141.20-00 570.48
NAPA AUTO PARTS AUTO &TRUCK MAINT. ITEMS 501-0000-141.40-00 34.82
AUTO &TRUCK MAINT. ITEMS 501-0000-141.40-00 61.61
Page 20 of 26 Jan 11, 2017 2:02:47 PM
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City of Port Angeles
01 , City Council Expenditure Report
Between Dec 24, 2016 and Dec 31, 2016
Vendor Description Account Number Amount
NAPA AUTO PARTS AUTO &TRUCK ACCESSORIES 501-0000-141.40-00 90.15
AUTO &TRUCK MAINT. ITEMS 501-0000-141.40-00 7.07
Division Total: $2,435.60
Department Total: $2,435.60
A WORKSAFE SERVICE, INC DRUG TEST-JEFF LONG 501-7630-548.49-90 52.00
AG ENTERPRISE SUPPLY, INC AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 69.34
ANGELES COLLISION REPAIR EXTERNAL LABOR SERVICES 501-7630-548.34-02 89.43
ARAMARK LAUNDRY/DRY CLEANING SERV 501-7630-548.49-90 213.22
LAUNDRY/DRY CLEANING SERV 501-7630-548.31-01 87.11
LAUNDRY/DRY CLEANING SERV 501-7630-548.31-01 87.11
ASSOCIATED PETROLEUM FUEL,OIL,GREASE, & LUBES 501-7630-548.32-13 138.59
PRODUCTS, INC
BAXTER AUTO PARTS#15 AUTO &TRUCK MAINT. ITEMS 501-7630-548.31-01 2.62
AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 22.76
CENTURYLINK-QWEST 12-14 A/C 36045704111998 501-7630-548.42-10 15.11
12-14 A/C 36045708315588 501-7630-548.42-10 0.97
12-14 A/C 36045709683438 501-7630-548.42-10 2.01
12-14 A/C 3604571535571 B 501-7630-548.42-10 1.53
12-14 A/C 36045766840858 501-7630-548.42-10 10.91
12-16 A/C 20673593365708 501-7630-548.42-10 9.91
COPY CAT GRAPHICS AUTO &TRUCK ACCESSORIES 501-7630-548.34-02 325.20
EVERGREEN TOWING EXTERNAL LABOR SERVICES 501-7630-548.34-02 271.00
GRAINGER AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 82.70
AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 82.70
HEARTLINE AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 641.51
AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 251.38
AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 113.77
AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 135.45
HUGHES FIRE EQUIPMENT INC AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 401.93
EQUIP MAINT& REPAIR SERV 501-7630-548.34-02 2,015.01
EXTERNAL LABOR SERVICES 501-7630-548.34-02 810.39
EXTERNAL LABOR SERVICES 501-7630-548.34-02 1,002.70
LES SCHWAB TIRE CENTER EXTERNAL LABOR SERVICES 501-7630-548.34-02 93.23
AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 1,089.80
EXTERNAL LABOR SERVICES 501-7630-548.34-02 106.41
Page 21 of 26 Jan 11, 2017 2:02:47 PM
01/17/2017
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City of Port Angeles
01 , City Council Expenditure Report
Between Dec 24, 2016 and Dec 31, 2016
Vendor Description Account Number Amount
LES SCHWAB TIRE CENTER AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 (100.00)
NAPA AUTO PARTS AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 (297.59)
AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 20.77
AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 205.09
AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 205.09
AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 12.30
AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 410.19
AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 21.31
OFFICE DEPOT COMPUTERS,DP &WORD PROC. 501-7630-548.31-01 567.27
OFFICE SUPPLIES, GENERAL 501-7630-548.31-01 10.93
OFFICE SUPPLY,INKS,LEADS 501-7630-548.31-01 19.15
OWEN EQUIPMENT AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 1,787.81
PEN PRINT INC BUSINESS CARDS- B COBURN 501-7630-548.31-01 30.35
PORT ANGELES TIRE FACTORY EXTERNAL LABOR SERVICES 501-7630-548.34-02 73.50
EXTERNAL LABOR SERVICES 501-7630-548.34-02 184.06
EXTERNAL LABOR SERVICES 501-7630-548.34-02 54.20
EXTERNAL LABOR SERVICES 501-7630-548.34-02 73.50
EXTERNAL LABOR SERVICES 501-7630-548.34-02 73.50
EXTERNAL LABOR SERVICES 501-7630-548.34-02 133.52
EXTERNAL LABOR SERVICES 501-7630-548.34-02 110.24
EXTERNAL LABOR SERVICES 501-7630-548.34-02 137.13
QUALITY 4X4 TRUCK SUPPLY AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 8.20
AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 9.65
RICHMOND 2-WAY RADIO EXTERNAL LABOR SERVICES 501-7630-548.34-02 140.92
RUDDELL AUTO MALL AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 13.74
RUDY°S AUTOMOTIVE AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 325.66
EXTERNAL LABOR SERVICES 501-7630-548.34-02 349.23
SONSRAY MACHINERY, LLC AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 393.57
SUNSET DC7-IT BEST HARDWARE AUTO &TRUCK MAINT. ITEMS 501-7630-548.31-01 4.82
GASES CONT.EQUIP:LAB,WELD 501-7630-548.45-30 85.30
VALLEY FREIGHTLINER INC AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 572.88
AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 572.88
AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 114.11
WESTERN PETERBILT INC AUTO &TRUCK MAINT. ITEMS 501-7630-548.31-01 47.72
Page 22 of 26 Jan 11, 2017 2:02:47 PM
01/17/2017
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City of Port Angeles
01 , City Council Expenditure Report
Between Dec 24, 2016 and Dec 31, 2016
Vendor Description Account Number Amount
WESTERN PETERBILT INC AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 184.84
AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 133.53
AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 342.85
Equipment Services Division Total: $15,258.02
Public Works-Equip Svcs Department Total: $15,258.02
Equipment Services Fund Total: $17,693.62
DEPARTMENT OF REVENUE-WIRES Excise Tax Returns-Nov 502-0000-237.00-00 140.86
Division Total: $140.86
Department Total: $140.86
CANON USA, INC OFFICE MACHINES &ACCESS 502-2081-518.45-31 108.66
OFFICE MACHINES &ACCESS 502-2081-518.45-31 116.84
OFFICE MACHINES &ACCESS 502-2081-518.45-31 124.85
OFFICE MACHINES &ACCESS 502-2081-518.45-31 138.86
OFFICE MACHINES &ACCESS 502-2081-518.45-31 162.22
OFFICE MACHINES &ACCESS 502-2081-518.45-31 180.55
OFFICE MACHINES &ACCESS 502-2081-518.45-31 180.55
OFFICE MACHINES &ACCESS 502-2081-518.45-31 181.84
OFFICE MACHINES &ACCESS 502-2081-518.45-31 195.83
OFFICE MACHINES &ACCESS 502-2081-518.45-31 195.83
OFFICE MACHINES &ACCESS 502-2081-518.45-31 195.83
OFFICE MACHINES &ACCESS 502-2081-518.45-31 226.64
OFFICE MACHINES &ACCESS 502-2081-518.45-31 244.97
OFFICE MACHINES &ACCESS 502-2081-518.45-31 275.64
OFFICE MACHINES &ACCESS 502-2081-518.45-31 292.74
OFFICE MACHINES &ACCESS 502-2081-518.45-31 310.95
OFFICE MACHINES &ACCESS 502-2081-518.45-31 395.44
OFFICE MACHINES &ACCESS 502-2081-518.45-31 663.41
CENTURYLINK-QWEST 12-14 A/C 36045704111995 502-2081-518.42-10 19.43
12-14 A/C 36045708315585 502-2081-518.42-10 1.25
12-14 A/C 36045709683435 502-2081-518.42-10 2.59
12-14 A/C 36045715355715 502-2081-518.42-10 1.96
12-14 A/C 36045766840855 502-2081-518.42-10 14.02
12-16 A/C 20673593365705 502-2081-518.42-10 12.74
OLYPEN, INC IP ADDRESS BLOCKS 2X16 @ 502-2081-518.42-10 600.00
Information Technologies Division Total: $4,843.64
Page 23 of 26 Jan 11, 2017 2:02:47 PM
01/17/2017
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City of Port Angeles
01 , City Council Expenditure Report
Between Dec 24, 2016 and Dec 31, 2016
Vendor Description Account Number Amount
NORTHPOINT CONSULTING INC BUILD BOM FOR NETWORK NWA 502-2082-594.65-10 660.00
TSHOOT SCADA NETWORK ACCE 502-2082-594.65-10 330.00
BOM AND HARDWARE SELECTIO 502-2082-594.65-10 4,042.50
IT Capital Projects Division Total: $5,032.50
Finance Department Total: $9,876.14
Information Technology Fund Total: $10,017.00
AWC EMPLOYEE BENEFITS TRUST L1 Med/Vis Premiums 503-1631-517.46-34 5,898.27
Life Insurance 503-1631-517.46-32 1,679.30
LTD 503-1631-517.46-31 4,486.39
Med/Den/Vis Premiums 503-1631-517.46-30 244,801.74
REDACTED Disability Board-December 503-1631-517.46-35 15.42
Disability Board-December 503-1631-517.46-35 193.12
Disability Board-December 503-1631-517.46-35 197.52
Disability Board-December 503-1631-517.46-35 260.60
Disability Board-December 503-1631-517.46-35 1,620.40
REIMBURSE MEDICARE-DEC 503-1631-517.46-35 104.90
REIMBURSE MEDICARE-DEC 503-1631-517.46-35 104.90
REIMBURSE MEDICARE-DEC 503-1631-517.46-35 104.90
REIMBURSE MEDICARE-DEC 503-1631-517.46-35 104.90
REIMBURSE MEDICARE-DEC 503-1631-517.46-35 104.90
REIMBURSE MEDICARE-DEC 503-1631-517.46-35 104.90
REIMBURSE MEDICARE-DEC 503-1631-517.46-35 104.90
REIMBURSE MEDICARE-DEC 503-1631-517.46-35 104.90
REIMBURSE MEDICARE-DEC 503-1631-517.46-35 104.90
REIMBURSE MEDICARE-DEC 503-1631-517.46-35 104.90
REIMBURSE MEDICARE-DEC 503-1631-517.46-35 104.90
REIMBURSE MEDICARE-DEC 503-1631-517.46-35 104.90
REIMBURSE MEDICARE-DEC 503-1631-517.46-35 115.40
REIMBURSE MEDICARE-DEC 503-1631-517.46-35 121.80
REIMBURSE MEDICARE-DEC 503-1631-517.46-35 121.80
REIMBURSE MEDICARE-DEC 503-1631-517.46-35 121.80
REIMBURSE MEDICARE-DEC 503-1631-517.46-35 532.80
Other Insurance Programs Division Total: $261,425.16
WASHINGTON HOSPITAL SVCS CONSULTING SERVICES 503-1661-517.41-40 2,400.00
Worker's Compensation Division Total: $2,400.00
Page 24 of 26 Jan 11, 2017 2:02:47 PM
01/17/2017
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City of Port Angeles
01 , City Council Expenditure Report
Between Dec 24, 2016 and Dec 31, 2016
Vendor Description Account Number Amount
ISC CINE-TIME VENDORS IN HOUSE LIABILITY CLAIM 503-1671-517.49-98 219.51
WCIA (WA CITIES INS AUTHORITY) CONSULTING SERVICES 503-1671-517.41-50 10,539.60
Comp Liability Division Total: $10,759.11
Self Insurance Department Total: $274,584.27
Self-Insurance Fund Total: $274,584.27
AWC EMPLOYEE BENEFITS TRUST Retiree Premiums 602-6221-517.46-35 2,280.92
REDACTED Disability Board-December 602-6221-517.46-35 143.28
Disability Board-December 602-6221-517.46-35 8,560.00
REIMBURSE MEDICARE-DEC 602-6221-517.46-35 104.90
REIMBURSE MEDICARE-DEC 602-6221-517.46-35 104.90
REIMBURSE MEDICARE-DEC 602-6221-517.46-35 104.90
Fireman's Pension Division Total: $11,298.90
Fireman's Pension Department Total: $11,298.90
Firemen's Pension Fund Total: $11,298.90
AFLAC AFLAC SUPPLEMENTAL INSURA 920-0000-231.53-10 2,147.70
CHAPTER 13 TRUSTEE Case#14-14948 920-0000-231.56-90 794.00
EMPLOYEES ASSOCIATION PAYROLL SUMMARY 920-0000-231.55-30 530.00
FEDERAL PAYROLL TAX PAYROLL SUMMARY 920-0000-231.50-10 68,151.99
FICA/MEDICARE PAYROLL TAX PAYROLL SUMMARY 920-0000-231.50-20 91.06
PAYROLL SUMMARY 920-0000-231.50-20 103.40
PAYROLL SUMMARY 920-0000-231.50-20 69,733.00
GUARANTEED EDUCATION PAYROLL SUMMARY 920-0000-231.56-95 122.00
TUITION
LEOFF PAYROLL SUMMARY 920-0000-231.51-21 25,920.94
PAYROLL SUMMARY 920-0000-231.51-21 24,976.00
OFFICE OF SUPPORT PAYROLL SUMMARY 920-0000-231.56-20 276.92
ENFORCEMENT
PERS PAYROLL SUMMARY 920-0000-231.51-10 1,968.88
PAYROLL SUMMARY 920-0000-231.51-11 15,073.66
PAYROLL SUMMARY 920-0000-231.51-12 163.51
PAYROLL SUMMARY 920-0000-231.51-12 175.77
PAYROLL SUMMARY 920-0000-231.51-12 85,762.57
PAYROLL SUMMARY 920-0000-231.51-10 1,369.16
PAYROLL SUMMARY 920-0000-231.51-11 12,961.40
PAYROLL SUMMARY 920-0000-231.51-12 102.95
Page 25 of 26 Jan 11, 2017 2:02:47 PM
01/17/2017
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City of Port Angeles
01 , City Council Expenditure Report
Between Dec 24, 2016 and Dec 31, 2016
Vendor Description Account Number Amount
PIERS PAYROLL SUMMARY 920-0000-231.51-12 116.92
PAYROLL SUMMARY 920-0000-231.51-12 61,362.53
P/R Deductions 920-0000-231.51-11 46.73
P/R Deductions 920-0000-231.51-12 1.25
TEAMSTERS LOCAL 589 PAYROLL SUMMARY 920-0000-231.54-10 2,009.42
PAYROLL SUMMARY 920-0000-231.54-10 1,894.42
UNITED WAY(PAYROLL) PAYROLL SUMMARY 920-0000-231.56-10 461.83
VOLUNTEER FIRE ASSOCIATION PAYROLL SUMMARY 920-0000-231.55-20 15.00
WSCFF/EMPLOYEE BENEFIT PAYROLL SUMMARY 920-0000-231.53-20 1,650.00
TRUST
Division Total: $377,983.01
Department Total: $377,983.01
Payroll Clearing Fund Total: $377,983.01
Total for Checks Dated Between Dec 24,2016 and Dec 31,2016 $1,685,526.40
Page 26 of 26 Jan 11, 2017 2:02:47 PM
01/17/2017
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City of Port Angeles
City Council Expenditure Report
Between Jan 1, 2017 and Jan 6, 2017
Vendor Description Account Number Amount
AFLAC PAYROLL SUMMARY 920-0000-231.53-11 1,365.39
PAYROLL SUMMARY 920-0000-231.53-12 2,763.66
EMPOWER-P/R WIRE PAYROLL SUMMARY 920-0000-231.52-20 20,281.48
ICMA-P/R WIRES PAYROLL SUMMARY 920-0000-231.52-10 21,078.12
Division Total: $45,488.65
Department Total: $45,488.65
Payroll Clearing Fund Total: $45,488.65
Total for Checks Dated Between Jan 1,2017 and Jan 6,2017 $45,488.65
Page 1 of 1 Jan 11, 2017 2:09:00 PM
01/17/2017
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F/1 NGELES
,�-
WASH I N G T O N, U. S. A.
CITY COUNCIL MEMO
DATE: January 17, 2017
To: CITY COUNCIL
FROM: Craig Fulton, Director of Public Works &Utilities
SUBJECT: Resolution Ratifying a Declaration of Emergency
Summary: On January 3, 2017, a 14-inch water transmission main broke along a steep ravine of
Peabody Creek near the intersection of 9th and Race Street. This resulted in seven customers
without water service. The ongoing work to repair the waterline, and a stormwater line exposed on
the bluff, is being performed under emergency conditions per RCW 39.04.280 and 38.52.070(2).
It is necessary for the Council to ratify the emergency declaration declared by the City Manager on
January 4, 2017.
Funding: Funding is available through the 2017 budget under the Water Fund Maintenance/
Repair line item in the amount of$55,000.
Recommendation: Pass the attached resolution declaring a state of emergency and authorizing
the exercise of emergency powers for repairs.
Background/Analysis: On January 3, 2017, a 14-inch water transmission main broke along a
steep ravine of Peabody Creek near the intersection of 9th and Race Street. Many customers were
temporarily without water before valving changes could be implemented to isolate the break and
restore water. With valving changes made, it resulted in only seven customers without water.
Within 24 hours, City Staff procured and installed an additional 14 inch valve to further isolate the
seven customers from the main break and restore their water. This transmission line break has
required the shutdown of the Jones Street water storage reservoir until the main is repaired. This
transmission line feeds the Jones Street reservoir. To ensure full restoration of the City water
system and full utilization of the City's reservoir capacity, it was necessary to take immediate
action to minimize further damage and restore essential services.
The City Manager issued declaration of emergency, enabling the Public Works and Utilities
Department to secure contractor services under RCW 39.04.280 and RCW 38.52.070(2)provisions
for exceptions to the normal competitive bidding requirements for public works in the event of an
emergency. As the full extent of the damage and scope of repair was unknown, the contract signed
with Interwest Construction was a Force Account contract(normal contracting procedures for
01/17/2017
E - 32
emergency work) in that all costs associated with the work (labor hours, materials, and equipment)
are tracked, logged, and signed daily. Due to the release of water on a nearby stormwater pipe, the
contract will include the repair/replacement of the stormwater line to ensure slope stability before
the water line repairs can be started.
Per RCW 39.04.280, it is necessary for the Council to ratify the proclamation issued by the City
Manager and the findings for the existence of an emergency.
It is recommended that the attached resolution be passed in accordance with applicable RCW.
Funding: Funding is available through the 2017 budget under the Water Fund Maintenance/Repair
line item in the amount of$55,000. The amount of$55,000 is an engineer's estimate of the
anticipated repair costs.
Enclosure: Draft Resolution
01/17/2017
E - 33
CITY OF PORT ANGELES
DECLARATION OF EMERGENCY
Dan McKeen, the City Manager of the City of Port Angeles, finds that the following facts
exist:
1. On the evening of Tuesday, January 3, 2017, a 14-inch cast iron water transmission
main owned by the City failed just west of 91h and Race Streets. At this location, the main pipe
goes down a steep ravine and under Peabody Creek. The main break was located at the top of
the ravine and washed out a large portion of the hillside exposing approximately 20 feet of the
water main.
2. The failed segment of main is a critical component to the City's water distribution
system. This main was installed in 1959. Since then it has served, and still does serve, as the
primary source for supply water to the Jones Street Reservoir. Repairing the transmission main
break is critical to maintain water quality and distribution redundancy. Currently, seven
customers remain without water service. Until this main is repaired there is a significant risk that
more customers will be without water, and that risk multiplies so long as the second water main
remains exposed. For these reasons, it is imperative that repairs be implemented immediately.
3. The location of the water main failure poses a significant barrier to City personnel
who need to make repairs. Repair work will require the use of heavy equipment, such as
excavators, and the services of a contractor who is skilled in such repair. The City does not have
the equipment or skilled workers who can perform the repairs.
4. Due to the severity of the main break, its location, its impact on the City's water
supply, and the need for immediate repair, an emergency is present which may necessitate
activation of the City of Port Angeles Comprehensive Emergency Management Plan, including
utilization of emergency powers granted pursuant to RCW 35.33.081 and RCW 38.52.070(2).
Now, therefore, by the authority granted to me under State law and by the City Council, I
hereby declare that an emergency exists in Port Angeles due to a water main break and that the
City is authorized to do the following:
1. Enter into contracts and incur obligations necessary to combat such emergency
situation to protect the health and safety of persons and the preservation of property; and
2. Each City department is authorized to exercise the powers vested under this resolution
in light of the emergency situation without regard to time-consuming procedures and formalities
prescribed by law (excepting mandatory constitutional requirements).
DATED this 4th day of January 2017.
�..........
Dan McKeen, City Manager
01/17/2017
E - 34
RESOLUTION NO.
A RESOLUTION of the City Council of the City of Port Angeles,
Washington, affirming and ratifying the Declaration of
Emergency issued by the City Manager on January 4, 2017.
WHEREAS, a Declaration of Emergency was issued by the City Manager on
January 4, 2017, a complete copy of which is attached; and
WHEREAS, City Council has reviewed the facts and circumstances that prompted the
Declaration of emergency.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Port
Angeles:
The Council hereby finds that the facts recited in the Declaration are true and correct. On
the basis of those facts, the Council finds and declares that the break of a 14-inch cast iron water
main at the end of 9th Street and Race Street constituted an emergency in the City of Port
Angeles.
The City Council affirms and ratifies (1) the Declaration of Emergency issued by the City
Manager on January 4, 2017, and (2) all actions authorized by that Declaration.
PASSED by the City Council of the City of Port Angeles at a regular meeting of said
Council held on the 17th day of January, 2017.
Patrick Downie, Mayor
ATTEST: APPROVED AS TO FORM:
Jennifer Veneklasen, City Clerk William E. Bloor, City Attorney
01/17/2017 -1
E - 35
F' '
OuT NGELES
All
,`— W A S H I N G T O N, U. S. A.
w F
CITY COUNCIL MEMO
DATE: January 17, 2017
To: City Council
FROM: CRAIG FULTON,P.E.,DIRECTOR OF PUBLIC WORKS&UTILITIES
SUBJECT: 2017 NTI—Surveying and Geotechnical Engineering—Professional Services
Agreement
Summary: Northwestern Territories, Inc. (NTI) of Port Angeles has been selected to provide
Surveying and Geotechnical Engineering Services for the 2017 calendar year. NTI was selected
based on their previous work experience with the City and their ability to provide local
geotechnical engineering and materials testing professional services. Anticipated services for the
2017 calendar year include support for two projects and for landfill post-closure activities. In
addition,provision is made for unanticipated work that may arise during the year. The contract has
a not-to-exceed value of$40,500 and extends through December 31, 2017.
Funding: Funds are available in the 2017 budget as follows for the individual tasks as shown
below:
Task 1)Pump Station 3 Geotechnical Evaluation (453-7488-594-6510) $20,000
Task 2) DR0213 H St. Stormwater Outfall Survey (456-7688-594-6510) $5,500
Task 3) Landfill Post Closure Surveying Support(456-7688-594-6510) $5,000
Task 4) Directed Services Engineering (001-7010-532-4150) $10,000
Recommendation: Approve and authorize the City Manager to sign the Professional Services
Agreement with Northwestern Territories, Inc., for a contract value not to exceed $40,500.00, and
to make minor modifications to the agreement, if necessary.
Back2round/Analysis: Northwestern Territories, Inc. (NTI)has been selected to provide local
surveying, geotechnical engineering, and inspection services to the City for 2017. The City finds it
prudent to contract with a local engineering firm each year to provide services in support of
various Capital projects and utilities, and to provide quick response to unanticipated issues that
may arise. As in previous years,NTI was selected based on their ability to provide locally based
materials testing and geotechnical engineering services.
01/17/2017
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For instance,NTI came to the site immediately and provided geotechnical advice when a house
fire near a steep bluff occurred early in 2016. After subsequent site visits over the following
weeks, a formal Geotechnical Report was provided, recommending measures to restore the slope
and safely re-open the Olympic Discovery Trail.
This year, City engineering staff anticipate a need for a geotechnical evaluation in support of
project WW0308, Pump Station 3 Reconstruction; survey support for DR0213, H St. Stormwater
Outfall; and Landfill Post-Closure monitoring survey work. In addition,provision has been made
for unanticipated needs that may arise during the year. Directed services under Task 4 will be
authorized on a case by case basis and approved by the City Engineer before work commences.
The budget for this task is essentially a contingency allowance that includes labor and expenses.
For all tasks, only work that is authorized and completed will be paid for. The contract tasks and
the allowable budgets are outlined in the table below:
Task Description Budget
1. WW0308 Pump Station 3 Geotechnical Evaluation $20,000
2. DR0213 H St. Stormwater Outfall Survey $5,500
3. Landfill Post Closure Surveying Support $5,000
4. Directed Services Engineering $10,000
Total Contract Amount $40,500
Funding Overview:
The contract has a not to exceed value of$40,500.00, and the agreement extends through
December 31, 2017. Funds are available in the 2017 budget as follows for the individual tasks:
Task 1) WW0308 Pump Station 3 Geotechnical Evaluation is budgeted in the 2017 CFP budget
for this project(453-7488-594-6510) in the amount of$20,000.00.
Task 2) DR0213 H St. Stormwater Outfall Survey is budgeted in the 2017 CFP budget for this
project(456-7688-594-6510) in the amount of$5,500.00.
Task 3) Landfill Post Closure Surveying Support is budgeted in the 2017 Post Closure Fund(404-
7585-537-4150) in the amount of$5,000.00.
Task 4) Directed Services Engineering (001-7010-532-4150) in the amount of$10,000.00.
01/17/2017
E - 37
AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN THE
THE CITY OF PORT ANGELES
AND
NORTHWESTERN TERRITORIES, INC.
PSA-2017-01 Professional Services Agreement
RELATING TO: GEOTECHNICAL SURVEYING AND INSPECTION SERVICES
THIS AGREEMENT is made and entered into, by and between THE CITY OF PORT
ANGELES, a non-charter code city of the State of Washington, (hereinafter called the "CITY")
and Northwestern Territories, Inc., a Washington corporation authorized to do business in the
state of Washington (hereinafter called the "CONSULTANT").
WHEREAS, the CITY desires engineering and consulting assistance related to construction
inspection and materials testing.
WHEREAS, the CITY desires to engage the professional services and assistance of a qualified
consulting firm to perform the Scope of Services as detailed in Exhibit A, and
WHEREAS, the CONSULTANT represents that it is in full compliance with the statutes of the
State of Washington for professional registration and/or other applicable requirements, and
WHEREAS, the CONSULTANT represents that it has the background, experience, and ability
to perform the required work in accordance with the standards of the profession, and
WHEREAS, the CONSULTANT represents that it will provide qualified personnel and
appropriate facilities necessary to accomplish the work;
NOW, THEREFORE, in consideration of the above representations and the terms, conditions,
covenants, and agreements set forth below, the parties hereto agree as follows:
I SCOPE OF SERVICES
General Scope.
The Consultant will accomplish the work as described in scope of services attached in Exhibit
A.
The CITY may review the CONSULTANT'S services, and if they do not meet the Professional
Standard of Care the CONSULTANT shall make such changes as may be required by the
CITY. Such changes shall not constitute "Extra Work" as related in Section XII of this
Agreement. Any changes made necessary due to causes outside the CONSULTANT'S
reasonable control shall be provided as an extra work herein.
The CONSULTANT agrees that all services performed under this Agreement shall be in
accordance with the standards of the engineering profession for similar services on similar
projects of like size and nature and in compliance with applicable federal, state and local laws.
The Scope of Services may be amended upon written approval of both parties.
01/17/2017 Pae 1 of 7
E - 39
II OWNERSHIP OF DOCUMENTS
Upon completion of the work, all documents, exhibits, photographic negatives, or other
presentations of the work with the exception of those standard details and specifications
regularly used by the CONSULTANT in its normal course of business shall upon payment of all
amounts rightfully owed by the CITY to the CONSULTANT herein become the property of the
CITY for use without restriction and without representation as to suitability for reuse by any
other party unless specifically verified or adapted by the CONSULTANT. However, any
alteration of the documents, by the CITY or by others acting through or on behalf of the CITY,
will be at the CITY's sole risk.
III DESIGNATION OF REPRESENTATIVES
Each party shall designate its representatives in writing. The CONSULTANT'S representative
shall be subject to the approval of the CITY.
IV TIME OF PERFORMANCE
The CONSULTANT may begin work upon execution of this Agreement by both parties and
written direction to proceed from CITY and the duration of the Agreement shall extend through
December 31, 2017.
V PAYMENT
The CITY shall pay the CONSULTANT as set forth in this section of the Agreement. Such
payment shall be full compensation for work performed, services rendered, and all labor,
materials, supplies, equipment and incidentals necessary to complete the work.
A. Payment shall be on the basis of the CONSULTANT'S cost for actual labor, overhead and
profit plus CONSULTANT'S direct non-salary reimbursable costs as set forth in the
attached Exhibit C.
B. The CONSULTANT shall submit invoices to the CITY on a monthly basis. Invoices shall
detail the work, hours, employee name, and hourly rate; shall itemize with receipts and
invoices the non-salary direct costs; shall indicate the specific task or activity in the Scope
of Service to which the costs are related; and shall indicate the cumulative total for each
task.
C. The CITY shall review the invoices and make payment for the percentage of the project
that has been completed less the amounts previously paid.
D. The CONSULTANT invoices are due and payable within 30 days of receipt. In the event
of a disputed billing, only the disputed portion will be withheld from payment.
E. Final payment for the balance due to the CONSULTANT will be made after the completion
of the work and acceptance by the CITY.
F. Payment for "Extra Work" performed under Section XII of this Agreement shall be as
agreed to by the parties in writing.
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VI MAXIMUM COMPENSATION
Unless otherwise agreed to in writing by both parties, the CONSULTANT'S total compensation
and reimbursement under this Agreement, including labor, direct non-salary reimbursable
costs and outside services, shall not exceed the maximum sum of$40,500.00 The budget for
each task is as set forth in the attached Exhibit B. Budgets for task(s) may be modified upon
mutual agreement between the two parties, but in any event, the total payment to
CONSULTANT shall not exceed $40,500.00.
VII INDEPENDENT CONTRACTOR STATUS
The relation created by this Agreement is that of owner-independent contractor. The
CONSULTANT is not an employee of the CITY and is not entitled to the benefits provided by
the CITY to its employees. The CONSULTANT, as an independent contractor, has the
authority to control and direct the performance within the Scope of Service. The
CONSULTANT shall assume full responsibility for payment of all Federal, State, and local
taxes or contributions imposed or required, including, but not limited to, unemployment
insurance, Social Security, and income tax.
VIII EMPLOYMENT
Employees of the CONSULTANT, while engaged in the performance of any work or services
under this Agreement, shall be considered employees of the CONSULTANT only and not of
the CITY, and claims that may arise under the Workman's Compensation Act on behalf of said
employees while so engaged, and any and all claims made by a third party as a consequence
of any negligent act or omission on the part of the CONSULTANT'S employees while so
engaged, on any of the work or services provided to be rendered herein, shall be the sole
obligation and responsibility of the CONSULTANT.
In performing this Agreement, the CONSULTANT shall not employ or contract with any CITY
employee without the CITY's written consent.
IX NONDISCRIMINATION
The CONSULTANT shall conduct its business in a manner, which assures fair, equal and
non-discriminatory treatment of all persons, without respect to race, creed or national origin, or
other legally protected classification and, in particular:
A. The CONSULTANT shall maintain open hiring and employment practices and will welcome
applications for employment in all positions, from qualified individuals who are members of
minorities protected by federal equal opportunity/affirmative action requirements; and,
B. The CONSULTANT shall comply with all requirements of applicable federal, state or local
laws or regulations issued pursuant thereto, relating to the establishment of
nondiscriminatory requirements in hiring and employment practices and assuring the
service of all persons without discrimination as to any person's race, color, religion, sex,
Vietnam era veteran status, disabled veteran condition, physical or mental handicap, or
national origin.
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X SUBCONTRACTS
A. The CONSULTANT shall not sublet or assign any of the work covered by this Agreement
without the written consent of the CITY.
B. In all solicitation either by competitive bidding or negotiation made by the CONSULTANT
for work to be performed pursuant to a subcontract, including procurement of materials
and equipment, each potential sub-consultant or supplier shall be notified by the
CONSULTANT of CONSULTANT's obligations under this Agreement, including the
nondiscrimination requirements.
XI CHANGES IN WORK
Other than changes directed by the CITY as set forth in Section I above, either party may
request changes in the Scope of Services. Such changes shall not become part of this
Agreement unless and until mutually agreed upon and incorporated herein by written
amendments to this Agreement executed by both parties.
XII EXTRA WORK
The CITY may desire to have the CONSULTANT perform work or render services in
connection with this Agreement, in addition to the Scope of Services set forth in Exhibit A and
minor revisions to satisfactorily completed work. Such work shall be considered as "Extra
Work" and shall be addressed in a written supplement to this Agreement. The CITY shall not
be responsible for paying for such extra work unless and until the written supplement is
executed by both parties.
XIII TERMINATION OF AGREEMENT
A. The CITY may terminate this Agreement at any time upon not less than ten (10) days
written notice to the CONSULTANT. Written notice will be by certified mail sent to the
CONSULTANT's designated representative at the address provided by the CONSULTANT.
As a condition precedent to termination for cause the CONSULTANT shall be given the
notice period to cure such cause and shall have failed to so cure.
B. In the event this Agreement is terminated prior to the completion of the work, a final
payment shall be made to the CONSULTANT, which, when added to any payments
previously made, shall compensate the CONSULTANT for the work completed.
C. In the event this Agreement is terminated prior to completion of the work, documents that
are the property of the CITY pursuant to Section 11 above, shall be delivered to and
received by the CITY prior to transmittal of final payment to the CONSULTANT.
XIV INDEMNIFICATION/HOLD HARMLESS
CONSULTANT shall defend, indemnify and hold the CITY, its officers, officials, employees and
volunteers harmless from any and all claims, injuries, damages, losses or suits including
attorney fees, arising out of or resulting from the acts, errors or omissions of the
CONSULTANT in performance of this Agreement, except for injuries and damages caused by
the sole negligence of the CITY.
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The CITY agrees to indemnify the CONSULTANT from any claims, damages, losses, and
costs, including, but not limited to, reasonable attorney's fees and litigation costs, arising out of
claims by third parties for property damage and bodily injury, including death, caused solely by
the negligence or willful misconduct of the CITY, the CITY's employees, or agents in
connection with the work performed under this Agreement.
If the negligence or willful misconduct of both CONSULTANT and the CITY (or a person
identified above for whom each is liable) is a cause of such damage or injury, the loss, cost, or
expense shall be shared between the CONSULTANT and the CITY in proportion to their
relative degrees of negligence or willful misconduct and the right of indemnity shall apply for
such proportion.
Should a court of competent jurisdiction determine that this Agreement is subject to RCW
4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or
damages to property caused by or resulting from the concurrent negligence of the
CONSULTANT, the CITY, and the officers, officials, employees, and volunteers of either, the
CONSULTANT'S liability hereunder shall be only to the extent of the CONSULTANT'S
negligence. It is further specifically and expressly understood that the indemnification provided
herein constitutes the CONSULTANT'S waiver of immunity under Industrial Insurance, Title 51
RCW, solely for the purposes of this indemnification. This waiver has been mutually
negotiated by the parties. The provisions of this section shall survive the expiration or
termination of this Agreement.
XV INSURANCE
The CONSULTANT shall procure and maintain for the duration of the Agreement, insurance
against claims for injuries to persons or damage to property which may arise from or in
connection with the performance of the work hereunder by the CONSULTANT, its agents,
representatives, employees or subcontractors.
No Limitation. CONSULTANT'S maintenance of insurance as required by the Agreement shall
not be construed to limit the liability of the CONSULTANT to the coverage provided by such
insurance, or otherwise limit the CITY'S recourse to any remedy available at law or in equity.
A. MINIMUM SCOPE OF INSURANCE
Consultant shall obtain insurance of the types described below-
1.
elow:1. Automobile Liability insurance covering all owned, non-owned, hired and leased
vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01
or a substitute form providing equivalent liability coverage. If necessary, the policy shall
be endorsed to provide contractual liability coverage.
2. Commercial General Liability insurance shall be written on ISO occurrence form CG 00
01 and shall cover liability arising from premises, operations, independent contractors
and personal injury and advertising injury. The CITY shall be named as an insured
under the Consultant's Commercial General Liability insurance policy with respect to the
work performed for the CITY.
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3. Workers' Compensation coverage as required by the Industrial Insurance laws of the
State of Washington.
4. Professional Liability insurance appropriate to the Consultant's profession.
B. MINIMUM AMOUNTS OF INSURANCE
Consultant shall maintain the following insurance limits-
1.
imits:1. Automobile Liability insurance with a minimum combined single limit for bodily injury and
property damage of$1,000,000 per accident.
2. Commercial General Liability insurance shall be written with limits no less than
$1,000,000 each occurrence, $2,000,000 general aggregate.
3. Professional Liability insurance shall be written with limits no less than $1,000,000 per
claim and $1,000,000 policy aggregate limit.
C. OTHER INSURANCE PROVISION
The CONSULTANT'S Automobile Liability and Commercial General Liability insurance policies
are to contain, or be endorsed to contain that they shall be primary insurance as respect the
CITY. Any Insurance, self-insurance, or insurance pool coverage maintained by the CITY shall
be excess of the CONSULTANT'S insurance and shall not contribute with it.
D. ACCEPTABILITY OF INSURERS
Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:VII.
E. VERIFICATION OF COVERAGE
CONSULTANT shall furnish the CITY with original certificates and a copy of the amendatory
endorsements, including but not necessarily limited to the additional insured endorsement,
evidencing the insurance requirements of the CONSULTANT before commencement of the
work.
F. NOTICE OF CANCELLATION
The CONSULTANT shall provide the CITY with written notice of any policy cancellation, within
two business days of their receipt of such notice.
G. FAILURE TO MAINTAIN INSURANCE
Failure on the part of the CONSULTANT to maintain the insurance as required shall constitute
a material breach of contract, upon which the CITY may, after giving five business days notice
to the CONSULTANT to correct the breach, immediately terminate the contract or, at its
discretion, procure or renew such insurance and pay any and all premiums in connection
therewith, with any sums so expended to be repaid to the CITY on demand, or at the sole
discretion of the CITY, offset against funds due the CONSULTANT from the CITY.
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XVI APPLICABLE LAW
This Agreement shall be construed and interpreted in accordance with the laws of the State of
Washington, and in the event of dispute the venue of any litigation brought hereunder shall be
Clallam County.
XVII EXHIBITS AND SIGNATURES
This Agreement, including its exhibits, constitutes the entire Agreement, supersedes all prior
written or oral understandings, and may only be changed by a written amendment executed by
both parties. The following exhibits are hereby made a part of this Agreement:
Exhibit A— Scope of Services
Exhibit B — Budget
Exhibit C — Time Plus Expense Rate Schedule
Exhibit D — Schedule
XVIII
This Agreement is effective and binding as of the date for the last signature affixed below.
CITY OF PORT ANGELES APPROVED AS TO FORM:
DAN McKEEN, CITY MANAGER WILLIAM E. BLOOR, CITY ATTORNEY
DATE:
CONSULTANT
NORTHWESTERN TERRITORIES INC. ATTEST:
JENNIFER VENEKLASEN, CITY CLERK
TITLE-
DATE-
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EXHIBIT A
SCOPE OF SERVICES
This scope of services provides technical support to the City's engineering office; typical
services include geotechnical evaluation, geotechnical boring, site surveys, construction
surveys, construction material testing and lab analysis, inspection, soil surveys, pre-
design surveys, etc.
Task 1, WW0308 Pump Station 3 Geotechnical Evaluation: Geotechnical Evaluation
along Marine Drive adjacent to the Port of Port Angeles Marina to support Project
WW03-08. The goal of this investigation work is to determine underground conditions
pertaining to the construction of a driven pile restraint system for the existing Industrial
Water Line trestle system, or, a driven sheet pile retaining wall to buttress the
abandoned railroad fill prism. The following services will be performed by Northwestern
Territories Inc.:
• Mark 5 borehole locations at approximate intervals along the marina frontage.
• Coordinate utility locates with on-call locating.
• Engage a drilling subcontractor to drill the test borings and take Standard
Penetration or other drive samples based on encountered conditions.
• NTI will retain the samples and perform an estimated five laboratory Unified Soil
Classification tests.
• NTI will prepare a Geotechnical report of findings including: bore logs; site plan
of borings; laboratory test results; site geology, critical areas/geohazards;
groundwater; pile type recommendations; piling construction considerations;
trench excavation and backfill recommendations; and, slope protection/scour
recommendations.
Task 2, DR0213 H St. Stormwater Outfall Survey: Survey existing features as directed
along the proposed alignments of the H Street Stormwater Outfall Project, located near
the intersection of Marine Drive and Hill Street. The City engineering department will
provide GIS maps of the approximate location of the structures to be surveyed by the
CONSULTANT, additional information will be provided upon request.
• Coordinate with City/Consultants in the field to verify survey limits and identify
specific features to be surveyed.
• Confirm or establish local control on the site.
• Perform topographic field survey of two areas and spot elevations as indicated.
• Reduce field survey data to provide coordinates to City in text file format.
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Task 3, Landfill Post Closure Surveying Support: Survey landfill features to support the
City in meeting the inspection and maintenance requirements of the Landfill Post-
Closure Plan. These requirements include an annual transect survey of twelve locations
along the Port Angeles Landfill shoreline as designated in the May 2016 Operations and
Maintenance Plan for the Port Angeles Seawall. Additional transect locations may be
requested by the City. Survey data will be collected in April 2017. Survey accuracy and
layout shall be consistent with transects surveyed in 2008 through 2016. Additionally a
Biannual survey of the Mechanically Reinforced Earth (MRE) Slope be performed in
April 2017 with a follow up survey to be completed in October 2017. MRE wall survey
work will consist of surveying 15 measurement points located both horizontally and
vertically across the MRE slope and buttress system. Survey data shall be transmitted
to the City of Port Angeles in the form of a comma separated variable file (csv), within
14 days of performing the survey.
Task 4, Directed Services Engineering: CONSULTANT shall provide land survey,
geotechnical testing, material testing, and inspection services related to the CITY's
various utilities at the specific direction of authorized CITY staff. No such assistance or
services shall be provided unless specifically directed by the CITY. The purpose of this
task is to facilitate timely response by CONSULTANT to needs that are unforeseen at
this time. The budget for this task is essentially a contingency allowance that includes
labor and expenses.
END OF EXHIBIT
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EXHIBIT B -- BUDGET
CONSULTANT will perform the scope of work in Exhibit A on an hourly basis per
Exhibit C -- Standard Rate Schedule.
Task Budget
1. WW0308 Pump Station 3 Geotechnical Evaluation $20,000
2. DR0213 H St. Stormwater Outfall Survey $5,500
3. Landfill Post Closure Surveying Support $5,000
4. Directed Services Engineering $10,000
Total Contract Amount $40,500
END OF EXHIBIT
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EXHIBIT C — Consultant Labor Costs and Non-Salary Reimbursable Costs
2017 Rate Schedule
(To Be Provided)
Consultant Labor Costs and Non-Salary Reimbursable Costs are shown on the
following pages.
END OF EXHIBIT
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Exhibit C-Time Plus Expense Rate Schedule
c..
NTI ENGINEERING & LAND SURVEYING
717 SOUTH PEABODY STREET,PORT ANGELES,WA 98362
w ❑ Engineers ❑Land Surveyors ❑Geologists
NTI ❑ Construction Inspection ❑ Materials Testing
www.nti4u.com (360)452-8491 FAX 452-8498 www.nti4u.com E-Mail:info(a_nti4u.com
TIME-PLUS-EXPENSE RATE SCHEDULE AND BILLING PROCEDURES
ENGINEERING AND LAND SURVEYING HOURLY RATE
PRINCIPAL ENGINEER.........................................................................................................................................$115.00
GEOTECHNICAL ENGINEER ...............................................................................................................................$110.00
GEOTECHNICAL 2-PERSON FIELD CREW.........................................................................................................$160.00
PRINCIPAL SURVEYOR, PROJECT ENGINEER.................................................................................................$ 95.00
GEOTECHNICAL PROJECT MANAGER, PROJECT MANAGER OR PROJECT SURVEYOR...........................$ 90.00
SENIOR TECH - OFFICE OR LAB.........................................................................................................................$ 75.00
SENIOR TECH - FIELD INSPECTOR WITH EQUIPMENT....................................................................................$ 80.00
TECHNICIAN..........................................................................................................................................................$ 65.00
TECHNICAL ASSISTANT.......................................................................................................................................$ 40.00
LAND SURVEYING 1-PERSON FIELD CREW......................................................................................................$110.00
LAND SURVEYING 2-PERSON FIELD CREW......................................................................................................$140.00
LAND SURVEYING 3-PERSON FIELD CREW .....................................................................................................$175.00
SINGLE SURVEYOR WITH GPS...........................................................................................................................$125.00
CONSTRUCTION SURVEYING 1-PERSON FIELD CREW..................................................................................$120.00
CONSTRUCTION SURVEYING 2-PERSON FIELD CREW..................................................................................$150.00
CONSTRUCTION SURVEYING 3-PERSON FIELD CREW..................................................................................$185.00
COURT TESTIMONY& DEPOSITIONS ................................................................................................................$175.00
1. Unless otherwise noted, hourly rates include materials, equipment and vehicular mileage.
2. Minimum charge for professional services is one hour for office consultation, two hours for field consultation,
and four hours for court testimony.
3. Work in excess of eight hours and Saturdays is to be billed at time and one-half; Sunday and Holidays at
double time. Travel in excess of eight hours will be billed at regular full time hourly rates listed above.
4. Non-salary reimbursable expenses listed in General Conditions under item 3 on next page.
MATERIALS TESTING LABORATORY SERVICES (Per item tests include all laboratory labor unless noted)
CONCRETE, MORTAR OR GROUT COMPRESSION TEST...................................................................$ 30.00 Each
*-For each cylinder logged into the lab-broken or not. Includes curing, testing and reporting of specimens.
CONCRETE CYLINDER MOLD CAST BY OTHERS ADDED CHARGE..................................................$ 5.00 Each
DRY GRADATION (SIEVE)ANALYSIS(ASTM C-33 and C-136) ............................................................$ 75.00 Each
WET GRADATION (SIEVE)ANALYSIS (ASTM C-117 and C-136)..........................................................$150.00 Each
PARTICLE SIZE ANALYSIS WITH HYDROMETER(ASTM D-422).........................................................$165.00 Each
SAND EQUIVALENT(AASHTO T-176 and ASTM D-2419)......................................................................$100.00 Each
PROCTOR(SOIL MOISTURE-DENSITY(ASTM D-698 or ASTM D-1557)..............................................$300.00 Each
FRACTURE FACE (ASTM D-5821)...........................................................................................................$ 65.00 Each
LIQUID LIMITS, PLASTIC LIMITS& PLASTICITY INDEX(ASTM D-4318)..............................................$150.00 Each
ATTERBERG LIMITS-3 POINTS (ASTM D-4318).....................................................................................$150.00 Each
NATURAL MOISTURE CONTENT(ASTM D-2216...................................................................................$ 15.00 Each
ORGANIC CONTENT, LOSS BY IGNITION (ASTM D-2974)...................................................................$ 75.00 Each
SOIL CLASSIFICATION I - DRY SIEVE & USCS .....................................................................................$100.00 Each
SOIL CLASSIFICATION I-WET SIEVE & USCS.......................................................................................$175.00 Each
SOIL CLASSIFICATION II - DRY SIEVE, USCS &ATTERBURG LIMITS................................................$200.00 Each
COMPACTION TESTING WITH EQUIPMENT.......................................................................................... $90.00 Hour
STRUCTURAL STEEL INSPECTION ....................................................................................................... $90.00 Hour
LABORATORY TIME-AFTER HOURS(3 HR MINIMUM)......................................................................$100.00 Hour
SAME DAY CALL-IN FOR INSPECTION OR TEST(If an inspector is available.)....................................$ 50.00 Charge
NOTE: Samples that require extra processing prior to testing or require the testing of a large amount of sample (i.e.
performing sieve analysis on material with large particle sizes)will be billed at an hourly rate.
G:\Gen\Rate Schedule\Rate Schedule July 2015.docx
01/17/2017
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7/1/2015
Exhibit C-Time Plus Expense Rate Schedule
GENERAL CONDITIONS
1. NTI's standard hours of straight-time operation begin at 8:00 AM and end at 5:00 PM, Monday through Friday, with
the exception of weekends and some holidays. Overtime rates of 1.5 times the applicable straight-time rate will be
billed for any work performed between 6:00 PM and 6:00 AM, work in excess of 8 straight-time hours per day, and
Saturdays work. Double time rates are 2-times the applicable straight-time rate and will be billed for any work
performed on Sundays and/or holidays. Minimum charge for professional services is one hour for office consultation,
two hours for field consultation and four hours for court testimony.
2. Scheduling`inspections must occur before close of business on the day preceding the request. All services are
billed portal to portal from NTI's Testing Laboratory. "Rush" laboratory testing (turnaround less than 2 full working
days) will be billed at 1 '/2 times the applicable straight-time laboratory rate. NTI will retain material failing tests for 10
working days. NTI will only retain passing material at client's request. Concrete cylinders scheduled as hold will be
broken or discarded at 56 days. Laboratory testing does not include material sample or pick-up.
3. Non-salary reimbursable expenses will include the following items:
a) Items outside of general overhead costs, such as special legal and accounting expenses, special consultants,
backhoe services, laboratory charges, special copying services and printing and binding at 10% above actual
cost. In-house-non-salary reimbursable expenses including but not limited to the following:
LABORATORY TIME—AFTER HOURS (3 HR MINIMUM).....................................................$100.00 hour
SAME DAY CALL-IN FOR INSPECTION OR TEST (If an inspector is available.)...........................$ 50.00 charge
NUCLEAR DENSOMETER—DAILY EQUIPMENT CHARGE.................................................................$ 25.00 each
MILEAGE (portal to portal)................................................................................................................. $ .60 per mile
PLAN SET REPRODUCTION 24"X 36" ........................................................................................... $ 1.50 per page
COPIES8 '/"X 11"............................................................................................................................ $ .10 per page
COPIES11"X 17".............................................................................................................................. $ .25 per page
CADDSTATION ................................................................................................................................$ 10.00 hourly
ENGINEERING SOFTWARE...................................................................................... .....................$ 10.00 hourly
PLOTTER—BOND 24"X 36"............................................................................................................$ 5.50 per page
PLOTTER—BOND 11"X 17"............................................................................................................$ .50 per page
PLOTTER—MYLAR 24"X 36"..........................................................................................................$ 7.50 per page
b) Government fees directly related to the project such as County survey recording fees and agency review fees.
c) Out-of-town travel and living expenses related to the project. Travel time shall be hourly per rates listed
above.
4. NTI maintains general liability insurance for bodily injury and property damage with an aggregate limit of
$1,000,000 per occurrence as well as professional errors and omissions insurance and will furnish certificates
evidencing such insurance upon request. If Client requires insurance in excess of NTI's standard, and if such
insurance is procurable, Client to reimburse NTI for any additional fees plus 10% incurred by NTI to fulfill Clients
request for such.
5. Comprehensive cost estimates and pricing are available upon request and may vary from the Time Plus Expense
Rate Schedule. Scheduling and sequencing of a construction project are controlled by individuals and organizations
not owned or operated by NTI, therefore if an Estimate of Fees is generated, it shall not guarantee a maximum cost
to complete the services required and/or requested to complete the construction project. The quantities included in
our Estimate of Fees are based in part and upon construction documents and schedules made available to NTI at
the time of the proposal.
6. The rates as stated in the Time Plus Expense Rate Schedule are applicable through the last day of the calendar
year issued, unless otherwise contracted. The terms and conditions as outlined in the Contract for Services are
incorporated herein for reference.
7. NTI will not issue a final inspection letter until all outstanding invoices for the project have been paid.
8. All designs, drawings, specifications, notes, data, sample materials, report reproducible and other work developed
by NTI are instruments of service and as such remain the property of NTI.
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EXHIBIT D -- SCHEDULE
CONSULTANT will perform the scope of work in Exhibit D in accordance with the
following Schedule.
Task 1: WW0308 Pump Station 3 Geotechnical Evaluation
Test hole boring: Commence 2-3 weeks after initial request
Geotechnical Report: 5 weeks after completion of subsurface exploration
Task 2: DR0213 H St. Stormwater Outfall Survey
Topographic field survey: Commence 2-3 weeks after initial request
Field survey data delivered: 14 days after completion of the survey
Task 3: Landfill Post Closure Surveying Support
Shoreline Transect Survey: April 2017
MRE Slope Survey: April & October 2017
Task 4: Directed Services Engineering
As directed for the duration of the agreement expiring December 31, 2017.
END OF EXHIBIT
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F' '
OuT NGELES
All
,`— W A S H I N G T O N, U. S. A.
w F
CITY COUNCIL MEMO
DATE: January 17, 2017
To: City Council
FROM: CRAIG FULTON,P.E.,DIRECTOR OF PUBLIC WORKS&UTILITIES
SUBJECT: Streamkeepers Water Quality Monitoring Inter-Local Agreement with
Clallam County
Summary: The City of Port Angeles Western Washington Phase II Municipal Stormwater
NPDES Permit(Permit)requires the City to search for sources of water quality problems such as
fecal coliform bacteria. The proposed Inter-Local Agreement with Clallam County will allow the
City to continue to economically satisfy the Permit requirements. The City has worked with
Clallam County Streamkeepers for over fifteen years to monitor water quality in the five streams
within the City limits. The proposed Inter-Local Agreement will continue the monitoring work
over the next five years by utilizing Clallam County Streamkeepers Program which leverages
volunteer support to minimize costs to monitor the City streams and harbor.
Funding: The agreement for $16,000 per year will be funded by the Stormwater Utility. The 2017
Stormwater Budget includes funding to cover this activity. The 5 year agreement has a total not to
exceed amount of$80,000 for the years 2017 through 2021.
Recommendation: Approve and authorize the City Manager to sign the 5 year Inter-Local
Agreement with Clallam County in an annual amount not to exceed $16,000 and a total
amount not to exceed $80,000, and to make minor modifications to the agreement, as
necessary.
Back2round/Analysis: The Permit requires the City to continue to search for sources of water
quality problems such as fecal coliform bacteria. The City has contracted with Streamkeepers of
Clallam County to perform water quality monitoring on the five streams within the City and in
Port Angeles Harbor since 1999. Fecal Coliform bacteria are the primary water quality problem
observed in the monitored streams. Continued monitoring at a consistent set of stream stations is
used to 1) analyze water quality trends, 2) focus illicit discharge and connection tracing efforts and
3) evaluate the effects of future fecal source control actions and stormwater retrofit projects.
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During the last 5 year agreement, this monitoring effort has led to the successful discovery of
several sources of water pollution. For example, in 2013 high concentrations of fecal coliform
lead to an investigation by City staff which discovered a bathroom at the Clallam County
Courthouse which was plumbed to the stormwater system and Peabody Creek. More recently high
concentrations of fecal coliform lead to an investigation by City staff which resulted in a discovery
last month of a side sewer which was leaking directly into a storm line discharging to Peabody
Creek near Lauridsen Blvd. These efforts to trace and eliminate sources of water pollution provide
significant environmental benefit.
The Streamkeepers program is an exemplary water quality volunteer program. Not only does
Streamkeepers deliver high quality data and observations, it involves citizens in the health of our
stream systems in a very tangible way.
Funding for this work is available in the 2017 Stormwater budget. A 5 year agreement is
recommended to provide a uniform monitoring program.
Funding Overview: The agreement for $16,000 per year will be funded by the Stormwater Utility.
The 2017 Stormwater Budget includes funding to cover this activity. The 5 year agreement has a
total not to exceed amount of$80,000 for the years 2017 through 2021.
01/17/2017
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INTER-LOCAL AGREEMENT
BETWEEN
CITY OF PORT ANGELES
AND
CLALLAM COUNTY
FOR STREAM WATER QUALITY MONITORING
This Inter-Local Agreement is between the City of Port Angeles (herein after referred to as "the
City") and the Clallam County (herein after referred to as "the County") for the purpose of
volunteer recruitment, training and coordination for water quality monitoring, and associated data
storage and reporting. Funding for this work is through the City of Port Angeles.
WHEREAS, the Inter-Local Cooperation Act, RCW 39.34,provides that any two public agencies
of the state having separate authority to exercise a particular power may enter into an agreement
for cooperative or joint exercise of that power; and
WHEREAS, the City is a municipal corporation of the State of Washington, and the County is a
political subdivision of the State of Washington, and each party has the authority to contract for
water quality monitoring services under Article XI § 11 of the Washington State Constitution;
Chapter 17.10 RCW; Chapter 3 6.8 9 RCW; Chapter 85.15 RCW; and
WHEREAS, the City desires to monitor levels of fecal coliform bacteria and other water quality
issues in the streams and harbor of Port Angeles, in a systematic and scientific manner,
WHEREAS, the City would like to use the services of the County's Streamkeepers program.
It is mutually agreed that:
A. The County's Responsibilities:
1. Recruit and train volunteers through the County's Streamkeepers program to perform water-
quality sampling in the Port Angeles area.
2. Devise a sampling plan in conjunction with the City. Sampling sites, parameters, and
periodicity will be agreed upon by Streamkeepers and the City. Sites will have safe access.
Where a sampling site is not accessible from a public road or other easement, the City will
obtain the landowner's permission for Streamkeepers' staff and/or volunteers to access the site.
Baseline sampling is expected to include monthly sampling for fecal coliform in fresh water
streams and fecal coliform and enterococci in marine waters, as well as annual sampling for
benthic macroinvertebrates. The sampling plan will depend upon funding and laboratory costs.
3. Submit samples to laboratories for analysis:
a. Bacterial and other water-quality samples to the County Environmental Health Lab or,
when the County Environmental Health Lab is unable to perform the analysis, another state
accredited lab as defined in RCW 43.21A.230 and WAC 173-50-040.
b. Benthic macroinvertebrate samples to professional taxonomy laboratories for identification
and verification.
4. Gather data not requiring laboratory analysis, either on-site or using a facility of the County's
choosing, using standard Streamkeepers protocols and quality-control measures.
-1-
01/17/2017
E - 54
5. Record, confirm, and analyze all results, and report them to the City as soon as possible but no
later than 30 days following collection via the standard reporting/recordkeeping formats as
used by the County's Streamkeepers program.
6. Produce and submit to the City a monthly and yearly report summarizing water quality data
collected.
B. The City's Responsibilities:
1. Provide direction as to overall sampling design, including sites,parameters, and periodicity.
2. In the instance that a sampling site is not accessible from a public road or other easement,
obtain landowner permission to access the site for sampling purposes.
3. Arrange with analytical laboratories for payment, as appropriate. Expected laboratory services
include:
a) Water samples for pollutant analysis. The 2017 lab fees at the Clallam County
Environmental Health Laboratory are $26.00 per sample for membrane-filter fecal
coliform tests and $35.00 per sample for enterococci bacterial tests. Payment of lab fees
will be based on current year sample rates as set by the Clallam County Environmental
Health Laboratory. If other parameters, methods, or laboratories are used, fees will vary.
b) Benthic macroinvertebrate samples for taxonomic analysis per the Benthic Index of
Biological Integrity (B-IBI). Laboratory fees cannot be determined in advance, but the
City will use the same taxonomist(s)the County uses and will pay the same rate, including
pro-rated costs for Quality Assurance laboratory analysis.
4. The City will pay for staff time and costs (described in"A." above) at the staff billing rate and
actual cost of incidental material. The County will invoice the City monthly, and the City will
pay within 30 days. The 2016 staff billing rate is $49.40 per labor hour. Subsequent years will
be billed at the established staff billing rate set by Clallam County.
5. City's maximum obligation:_ The total cost of services for the above tasks,including payments
to Streamkeepers and laboratories, will not exceed $16,000 for each calendar year, totaling
$80,000 for the years 2017 through 2021.
C. General Conditions:
1. Duration: Unless terminated by either party, this agreement shall commence on the date of
execution, and shall remain in effect through December 31, 2021.
2. Modification: This Agreement may be amended or altered only by written agreement of the
designated representatives of both the City and the County upon the signature of such
representatives. The amendment shall explicitly state that it is an amendment to this
Agreement.
3. Termination: This Agreement may be terminated by either party sixty (60) days after receipt
of written notice of intent to terminate; PROVIDED that either party may immediately
-2-
01/17/2017
E - 55
terminate this Agreement for public convenience or in the event of a financial emergency. If
this contract is terminated or expires,the City is obligated to reimburse the County for all costs
incurred in performance of the Agreement prior to its termination or expiration.
4. Property: The parties do not intend to purchase or acquire any real or personal property in
performance of this Agreement, other than the consumables necessary to perform this
Agreement. However, should any property be purchased or acquired in performance of this
Agreement, it will remain with the purchasing party upon termination or expiration of this
Agreement.
5. Ownership of Items Produced: All writing, programs, data, public records or other materials
prepared by the County and/or its consultants,subcontractors,or volunteers,in connection with
performance of this Agreement will be entered into the Clallam County Water Resources
database, and then delivered to the City. The parties recognize and acknowledge that all such
information is available to the public.
6. Non-Discrimination: The County shall not discriminate against any person on the basis of race,
creed, political ideology, color, national origin, sex, marital status, sexual orientation, age, or
the presence of any sensory, mental or physical handicap.
7. Defense, Indemnity, Hold Harmless: The County shall defend, indemnify, and hold the City
harmless from and against any liability for any/all injuries to person or property arising from
the sole negligent act or omission of the County or its elected officials, department heads,
agents, or employees in performance of this Agreement.
The City shall defend, indemnify, and hold the County harmless from and against any liability
for any/all injuries to person or property arising from the sole negligent act or omission of the
City or its elected officials, department heads, agents, or employees in performance of this
agreement.
8. Administration: This Agreement will be administered by the County's Streamkeepers
program.
The County's contact is: Ed Chadd,Associate Planner, Clallam County,223 E. 4h Street, Suite
6, Port Angeles, WA 98362, (360) 417-2281, Streamkeepersgco.clallam.wa.us.
The City's contact is: Jonathan Boehme, Stormwater Engineer, City of Port Angeles, 321 E.
5'h Street, Port Angeles, WA 98362, (360) 417-4811,jboehmeLcityofpa.us.
-3-
01/17/2017
E - 56
IN WITNESS HEREOF, this Agreement is executed by Clallam County and by the City of Port
Angeles, Washington.
CITY OF PORT ANGELES CLALLAM COUNTY BOARD OF
COMMISSIONERS
Dan McKeen, City Manager Chair
Dated this day of 2017. Dated this day of 2017.
Attest: Attest:
Jennifer Veneklasen, City Clerk Loni Gores, Clerk of the Board
Approved As To Form: Approved As To Form:
William E. Bloor, City Attorney Brian Wendt, Deputy Prosecuting Attorney
-4-
01/17/2017
E - 57
OR.Tr NGELES
=-
WASHINGTON, U. S. A.
CITY COUNCIL MEMO
DATE: January 17, 2017
TO: City Council
FROM: COREY DELIKAT,PARKS&RECREATION DIRECTOR
SUBJECT: Material Purchase— Civic Field Home Run Fence
Summary: The Parks & Recreation Department is looking to purchase a new portable chain
link home run fence to use during the baseball season. The current fence needs to be replaced
and is very labor intensive to install. With the addition of the West Coast League baseball
team(Port Angeles Lefties)playing at Civic Field, it will be critical that we can install and
uninstall the fencing quickly to prepare for other sports seasons.
Funding: The total cost for the SportaFence for Civic Field is $64,320. Funding in the amount
of$150,000 was acquired through Lodging Tax funds to purchase a new home run fence,
along with other Civic Field improvements.
Recommendation: Approve and authorize the City Manager to sign a Purchase Order to
SportaFence Marketing Enterprises, LLC, of Sacramento, California, in the amount of
$64,320, and to make minor modifications, if necessary.
Back2round/Analysis: The home run fence at Civic Field is 17 years old and is in dire need of
replacement. It is installed every year in late spring for the baseball season and for summer
baseball tournaments. Besides needing replaced, the current fencing system is very labor
intensive and can take several weeks to install in the spring and uninstall before the start of the
football season. With the new West Coast League baseball team beginning play at Civic Field
this year, the season will start in early June and will extend the number of baseball games played
into late July/early August. It is critical that we are able to install the fence quickly before June
and remove in August so that we can do a field renovation before the football season.
The new home run system that we are requesting to purchase is called SportaFence. It is a
portable six-foot high chain link fencing system on wheels that can be easily setup in a couple of
hours with a tractor. Each of the 10-foot fence panels (eighty-four total)has turf-friendly wheels
01/17/2017
E - 58
which allows for easy installation and the collapsible panels fold flat for convenient storage on
racks. We first became aware of this fencing system when we visited the Victoria West Coast
League baseball team in 2016.
Funding Overview: The total cost for the SportaFence for Civic Field is $64,320. Funding in
the amount of$150,000 was acquired through Lodging Tax funds to purchase a new home run
fence, along with other Civic Field improvements.
01/17/2017
E - 59
• / `G
ELLS
W A S H INGTO N, U. S. A.
CITY COUNCIL MEMO
DATE: January 17, 2017
To: City Council
FROM: NATHAN A.WEST,DIRECTOR
COMMUNITY AND ECONOMIC DEVELOPMENT
SUBJECT: Climate Change Resolution
Summary: On December 6th, 2016, City Council agreed by consensus that staff should prepare a
draft resolution on Climate Change for discussion at a City Council meeting in January of 2017.
Funding: NA
Recommendation: 1.) Discuss draft resolution; 2.) Following discussion,pass resolution with
any changes as necessary and appropriate.
Background/Analysis:
At City Council's December 6th, 2016 meeting, a consensus of Council requested that staff prepare
a draft resolution on Climate Change for Council discussion. Staff has prepared a resolution that
incorporates existing Comprehensive Plan policies adopted by Council in June of 2016. It further
references North Olympic Peninsula Resource and Development Council preparedness planning
completed in 2015 with support from City Council representatives.
Following discussion, staff recommends that Council pass the attached resolution.
01/17/2017 H - 1
RESOLUTION NO.
A RESOLUTION of the City Council of the City of Port Angeles,
Washington,adopting climate change planning policy for the City of Port
Angeles.
WHEREAS, the City of Port Angeles recognizes the vital importance of planning for
climate change and the creation of a resilient community as it relates to our changing natural
environment; and
WHEREAS,it is incumbent on the City of Port Angeles to work together with the other
local government agencies on the Olympic Peninsula to prepare for natural disasters, sea level
rise and potential emergency situations related to climate changes; and
WHEREAS, in 2015, City representatives participated in the regional effort to develop
the Climate Change Preparedness Plan for the North Olympic Peninsula; and
WHEREAS, City policy dictates that Council will consider the projected climatic
change impacts and adaptation strategies contained in the Climatic Change Preparedness Plan
for the North Olympic Peninsula, September 2015.
WHEREAS, in June of 2016, City Council with significant public input adopted a new
Comprehensive Plan that incorporates important new policies on climate change regarding
land use, conservation, capital facilities and economic development; and
WHEREAS, the Comprehensive Plan has over eighteen(18)new policies establishing
that the City should review all new development for impacts on climate change and adaptation
to sea level rise; and
1
01/17/2017 H - 2
WHEREAS, the City should consider climatic change impacts and adaptation
strategies in planning and designing capital facilities; and
WHEREAS, the City should utilize the Climatic Change Preparedness Plan in
attracting businesses, to demonstrate a proactive approach to climatic change in the area.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Port
Angeles that:
Section 1. The City Council of the City of Port Angeles hereby affirms its
dedication to planning for climate change and the creation of a resilient community as it relates
to our existing and changing natural environment.
Section 2. The City Council recognizes the foundational importance of the City's
Comprehensive Plan and its goals policies and objectives related to responsible planning for
climate change.
Section 3. The City is committed to supporting a regional approach to climate
change preparedness that implements a cooperative approach with multiple area jurisdictions
that respects the interrelated natural functions that surpass limitations humanly derived
jurisdictional boundaries.
Section 4. The City Council of the City of Port Angeles further directs the City
staff to ensure that new development including public and private sector projects take into
account and proactively mitigate climate change and the natural environment effects.
2
01/17/2017 H - 3
PASSED by the City Council of the City of Port Angeles at a regular meeting of said
Council held on the 17th day of January, 2017.
Patrick Downie, Mayor
ATTEST: APPROVED AS TO FORM:
Jennifer Veneklasen, City Clerk William E. Bloor, City Attorney
3
01/17/2017 H - 4
OR.Tr NGELES
=-
WASHINGTON, U. S. A.
CITY COUNCIL MEMO
DATE: January 17, 2017
TO: City Council
FROM: DAN MCKEEN,CITY MANAGER
SUBJECT: Joint Meeting with the Port of Port Angeles
Summary: In April 2016, Council directed staff to work with the Port of Port Angeles to
schedule a joint meeting. At the time the following items were identified as agenda topics
important to both agencies:
1. Joint Harbor cleanup goals
2. Future usage of Oak Street, Terminal 4
3. Airport Master Plan—update from the Port
4. Collective Goals and Aspirations
Due to a combination of factors, the agencies agreed to postpone the meeting to a future date.
The joint meeting is now scheduled for later this month, at 4 p.m. on Monday, January 30.
Funding: N/A.
Recommendation: Council discussion and approval of joint agenda.
Back2round/Analysis: At its regularly scheduled meeting on April 19, 2016, Council directed
staff to work with the Port of Port Angeles to schedule a joint meeting. In addition, staff was
asked to bring a list of possible agenda items to the May 17ffi Council meeting for discussion. At
that time the following four agenda items were affirmed by the Council:
1. Joint Harbor cleanup goals
2. Future usage of Oak Street, Terminal 4
3. Airport Master Plan—update from the Port
4. Collective Goals and Aspirations
Due to a combination of factors for both the City and the Port, the agencies agreed to postpone
the meeting to a future date. The joint meeting is now scheduled for later this month, at 4 p.m. on
Monday, January 30. It will be held in the City Council Chambers.
01/17/2017 1 - 1
The agenda topics listed above were also approved by the Port in May. Item 2, Future Usage of
Oak Street Terminal 4, will likely be removed due to changes in the status of Terminal 4.
The most important item of consideration on the agenda is establishing joint Harbor cleanup
goals. Second, but also very important, is to receive an update on the Airport Master Plan. Other
items, including a discussion on shared economic development goals, can be discussed as time
allows. The meeting will be limited to 2 hours due to the fact that Port Commissioners and staff
will be headed out of town directly after the meeting for Port business the following morning.
In order for the agenda to be jointly-approved, any changes or additions from the Council should
also go to the Port for approval prior to the Commission's January 23rd meeting.
Funding Overview: N/A
01/17/2017 1 - 2
• ORTNGELES
�- W A S H I N G T O N . U . S. A.
CITY COUNCIL MEMO
DATE: Januar% 17. 20 17
TO: Cite Council
FROM: CRAIG FULTON,P.E.,DIRECTOR OF PUBLIC WORKS&UTILITIES
SUBJECT: Contract modification -Water Main Repairs
Summary: On Januar} 1. 2017. a 14-inch water transmission main broke along a steep ravine of
Peabody Creek near the 1ntcrscct1oii o l-1)rh and Race Streets. The ongoing work to repair the ,vaterline
and exposed storm;ater line is being performed under emergency conditions per RCW 39.04.280 and
38.52.070(2). The original cmcr(-,cnc, declaration and resulting contract was for$55,000. Final \Nater
line repairs cannot be completed until `=ra\el and dirt debris is removed from inside the pipe \),-hich.
was not expected. This change order allows the debris removal effort to move fonvard to alloNv- final
repairs to take place.
Funding: Funding for the original emergency contract NN as made available through the 2017 budget
under the Water Fund Maintenance/Repair line item in the amount of$55,000. Funding for this
$25,000 change order will also come from the same budget line item.
Recommendation: Approve and authorize the City Manager to sign a change order to the
Inter"'est Construction emergency contract (force account)in the amount of S25,000 and to
make minor modifications to the agreement,as necessary.
Background / Analysis: On January 3, 2017, a 14-inch water transmission main broke along a steep
ravine of Peabod% Creek near the intersection of 9"and Rae c Streets. Nlany customers were
temporarily without water before valving changes could be implemented to isolate the break and
restore water to customers. This transmission line break has rcy u i red the shutdown of the Jones Street
water storage reservoir until the main is repaired as the transmission line feeds the Jones Street
reservoir.
The City Manager issued a declaration of emergency, enabling the Public \Forks and Utilities
Department to secure contractor services under RCW 39.04.280 and RC%N' '18.52.070(2)provisions
for exceptions to the normal competitive bidding requirements for public works in the e\ent of an
emergency. As the full extent of the damage and scope of repair was unknown. the contract signed
NACCOUNCILTINALContract Modification Watertine Break Race Street.doc
with Interwest Construction was a Force Account contract(normal contracting procedures for
emergency work)in that all costs associated with the work(labor hours,materials, and equipment)
are tracked,logged, and signed daily. Due to the release of water on a nearby stormwater pipe,the
contract includes the repair/replacement of the stormwater line to ensure slope stability before the
water line repairs can be started.
UPDATE: A segment of the stop-mvater line has been replaced and is back in service. Work to repair
the water line commenced. but it \\as discovered a lane amount of gavel soil debris has entered the
pipe. which was unexpected. The amount of debris in the pipe %�ill require the mobilization of a
specialized vacuum truck to remove the dcbris. This N ill be tiallo\t ed by\ideoing the pipe to ensure
the line is clear before making final connections and placing back into service. This change order
will cover the estimated costs to clear and video the line.
Funding: Funding for the original emergency contract was made available through the 2017 budget
under the Water Fund Maintenance/Repair line item in the amount of$55,000. Funding for this
$25,000 change order N ill also come from the same budget line item.
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I P RT NGELES
A
W A S H I N G T 0 N, U. S. A.
..........19
CITY COUNCIL MEMO
DATE: January 17, 2017
To: City Council
FROM: CRAIG FULTON,P.E.,DIRECTOR OF PUBLIC WORKS&UTILITIES
SUBJECT: Contract modification—Water Main Repairs
Summary: On January 3, 2017, a 14-inch water transmission main broke along a steep ravine of
Peabody Creek near the intersection of 9t" and Race Streets. The ongoing work to repair the waterline
and exposed stormwater line is being performed under emergency conditions per RCW 39.04.280 and
38.52.070(2). The original emergency declaration and resulting contract was for$55,000. Final water
line repairs cannot be completed until gravel and dirt debris is removed from inside the pipe which,
was not expected. This change order allows the debris removal effort to move forward to allow final
repairs to take place.
Funding: Funding for the original emergency contract was made available through the 2017 budget
under the Water Fund Maintenance/Repair line item in the amount of$55,000. Funding for this
$25,000 change order will also come from the same budget line item.
Recommendation: Approve and authorize the City Manager to sign a change order to the
Inter-west Construction emergency contract (force account) in the amount of$25,000 and to
make minor modifications to the agreement, as necessary.
Background/Analysis: On January 3, 2017, a 14-inch water transmission main broke along a steep
ravine of Peabody Creek near the intersection of 91h and Race Streets. Many customers were
temporarily without water before valving changes could be implemented to isolate the break and
restore water to customers. This transmission line break has required the shutdown of the Jones Street
water storage reservoir until the main is repaired as the transmission line feeds the Jones Street
reservoir.
The City Manager issued a declaration of emergency, enabling the Public Works and Utilities
Department to secure contractor services under RCW 39.04.280 and RCW 38.52.070(2) provisions
for exceptions to the normal competitive bidding requirements for public works in the event of an
emergency. As the full extent of the damage and scope of repair was unknown, the contract signed
N:;CCOUNCILTINAL Contract ModificationWaterlineBreak Race Street.doc
with Interwest Construction was a Force Account contract (normal contracting procedures for
emergency work) in that all costs associated with the work(labor hours, materials, and equipment)
are tracked, logged, and signed daily. Due to the release of water on a nearby stormwater pipe, the
contract includes the repair/replacement of the stormwater line to ensure slope stability before the
water line repairs can be started.
UPDATE: A segment of the stormwater line has been replaced and is back in service. Work to repair
the water line commenced,but it was discovered a large amount of gravel/soil debris has entered the
pipe, which was unexpected. The amount of debris in the pipe will require the mobilization of a
specialized vacuum truck to remove the debris. This will be followed by videoing the pipe to ensure
the line is clear before making final connections and placing back into service. This change order
will cover the estimated costs to clear and video the line.
Funding: Funding for the original emergency contract was made available through the 2017 budget
under the Water Fund Maintenance/Repair line item in the amount of$55,000. Funding for this
$25,000 change order will also come from the same budget line item.
0R.Tr NGELES
=-
WASHINGTON, U. S. A.
CITY COUNCIL MEMO
DATE: January 17, 2017
TO: City Council
FROM: JENNIFER VENEKLASEN,CITY CLERK
BRIAN SMITH,POLICE CHIEF
SUBJECT: 2016 Report on Public Records Requests
Summary: The City of Port Angeles continues to receive a large volume of requests for
public records. In 2016, the City received 1,744 requests for public records— 1,489 for Police
Department and 255 for all other departments. These numbers do not include what we
consider"over the counter"requests that are routinely fulfilled when customers come into City
Hall and request a record that is easily available.
Funding: Costs to fulfill public records requests are largely the responsibility of the City.
Most costs are tied directly to staff time in every department searching for, assembling,
reviewing, and redacting records.
Recommendation: Information only.
Back2round/Analysis: As a local government agency, one of the City's goals is to promote
transparency by effectively implementing the Public Records Act(PRA). All staff are required to
attend an annual training on public records and how the City responds to requests. Staff strive to
provide the fullest assistance to requestors in a timely, legal and customer-centric fashion.
However, advances in technology, the proliferation of records, and the increased volume and
complexity of records requests can make it difficult.
The Police Department has its own Records Division comprised of a Records Supervisor who
spends most of his 40-hour work week responding to requests, as well as three Records
Specialists who, in addition to their other duties, also assist with fulfilling requests.
The City Clerk is the Public Records Officer for the rest of the City. A significant amount of the
Clerk's time is spent responding to requests. In 2016, the Clerk received assistance processing
requests from the Human Resources/Records Specialist. In 2017 that half-time position was
01/17/2017 L - 1
eliminated, and staff in the Legal Department took on the responsibility of assisting with public
records requests. The Legal Department's expertise will benefit the City in processing requests,
and it will also free up resources that can be used to further records management efforts that
were identified by Council as an area of need during priority setting.
In 2016, the City responded to 1,744 requests for public records. Of those request, 1,489 were for
Police records, and 225 for all other types of records. In addition, the Fire Department handled
approximately 30 requests last year, most having to do with calls for service records.
These numbers do not include what we consider"over the counter"requests that are routinely
fulfilled when customers come into City Hall and request a record that is easily available— often
a single page or document—and there are no questions about exemptions.
Funding Overview: Costs to fulfill public records requests are largely the responsibility of the
public agency. Our Municipal Code is based upon State law that allows recovery of nominal fees
for copying or scanning records. Records born electronic and provided electronically(i.e. emails,
word document,pdfs, etc.) are free of charge. Staff time spent searching, assembling, reviewing
and redacting records cannot be recovered.
At the request of the Legislature, the Washington State Auditor's Office conducted a Public
Records Performance Audit last year. The full report is available at:
http://www.sao.wa.gov/state/Pages/PerformanceAudit.aspx. Agencies who responded to the
voluntary audit(541 of 923)reported responding to over 285,000 requests during the previous
year at a cost of over $60 million while recovering less than one percent of those costs.
The Association of Washington Cities will be advocating this year for an update to the PRA
(unchanged since 1972) to reflect 21st century realities. Many cities would like to see the
Legislature update the PRA so that it can still fulfill its original purpose to provide government
transparency, but also make wise use of taxpayer dollars and protect resources intended for
essential services from those who use the PRA for harassing or profit-driven motives.
The City invests a significant amount of time and resources in managing records and fulfilling
records requests. Reasonable updates to the law that keep pace with changing technology would
help ensure we can continue to provide open and transparent government services to our
residents. The Public Records Act is the cornerstone of government transparency and staff
welcomes the opportunity it provides to interact with and provide information to residents.
01/17/2017 L - 2
OR.Tr NGELES
=-
WASHINGTON, U. S. A.
CITY COUNCIL MEMO
DATE: January 17, 2017
TO: City Council
FROM: DAN MCKEEN,CITY MANAGER
SUBJECT: 2016 Community Work Plan –End of Year Update
Summary: The City of Port Angeles Work Plan is intended to be a communications
tool between City Staff,the Council and the community,providing a brief overview of some
of the major projects being worked on by the City Departments. Attached is an end of the
year update of those projects.
Funding: N/A
Recommendation: No action required; information only.
Background/Analysis: In early 2016, City staff provided Council with a Community Work
Plan that gave a brief synopsis of some of the larger, long-term projects being worked on by the
various City Departments. The list provided in the Work Plan is not a complete list of all the
projects being worked on City-wide and it does not reflect the regular ongoing projects that are
required in order to provide the daily delivery of municipal services.
The Work Plan is intended to be used as a communications tool between City staff and the
Council. By referring to the Work Plan, Council can gain a better understanding of the projects,
the objectives of the projects, and the rationale behind them. In addition, the Work Plan provides
a direct link between the projects and the Council Goals that were developed by the Council in
2011. The Work Plan can also be utilized as a tool for communications between Council and the
community.
The City Manager, in conjunction with Senior Staff members, is providing the City Council with
an end of the year update on the status of the ongoing projects and programs that are listed in the
Work Plan. This update is placed in the Information section of the Council packet to allow both
the Council and the general public the ability to monitor major City projects.
01/17/2017 L - 3
An electronic copy of the Community Work Plan update will also be placed on the City website.
The Work Plan can be accessed on the City Manager's section of the City of Port Angeles
website at www.cityofpa.us.
Funding Overview: N/A
01/17/2017 L - 4
CITY OF PORT ANGELES
2016 COMMUNITY WORK PLAN
END OF YEAR UPDATE
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Submitted to the Port Angeles City Council by:
Daniel McKeen, City Manager
William Bloor, City Attorney
Corey Delikat, Parks & Recreation Director
Ken Dubuc, Fire Chief
Craig Fulton, Director of Public Works & Utilities
Brian Smith, Police Chief
Byron Olson, Chief Financial Officer
Nathan West, Director of Comm. & Economic Development
City ofPort Angeles 2016 End of Year Update Table of Contents
TABLE OF CONTENTS
TABLEOF CONTENTS ............................................................................................I
FISCALLY RESPONSIBLE GOVERNMENT....................................................... 5
LONG-RANGE FINANCIAL PLAN........................................................................................5
2015 COMPREHENSIVE ANNUAL FINANCIAL REPORT(CAFR)....................................5
BUDGET DEVELOPMENT—OPERATING&CAPITAL............................................................5
UTILITY RATE DEVELOPMENT/ANALYSIS....................................................................5
WELLNESS PROGRAM/AWC BENEFITS TRUST.............................................................6
LABOR CONTRACT NEGOTIATIONS..................................................................................6
ADDITIONAL PUBLIC SAFETY FUNDING.........................................................................6
WORKMAN'S COMPENSATION CLAIMS ADMINISTRATION.......................................6
SELL,TRANSFER OR DISPOSE OF EXCESS MORSE CREEK PROPERTIES...................7
LIGHT OPERATIONS FACILITY RELOCATION.................................................................7
PUBLICSAFETY....................................................................................................... 8
EMERGENCY MANAGEMENT TRAINING.........................................................................8
CONTINUITY OF OPERATIONS(COOP)PLANNING........................................................8
MASS NOTIFICATION SYSTEM TRAINING.......................................................................8
WASHINGTON SURVEY AND RATING BUREAU.............................................................9
FIREWORKS............................................................................................................................9
EMERGENCY MANAGEMENT COLLABORATION...........................................................9
FIRE DEPARTMENT OPERATIONAL REORGANIZATION.............................................10
FIRE INSPECTION TRAINING.............................................................................................10
PENCOM—JEFFCOM CONSOLIDATION STUDY............................................................10
POLICE SCHEDULING AND PAYROLL TO AN ELECTRONIC AND INTELLIGENT
SOFTWARE PLATFORM......................................................................................................11
PLAN FOR A SUSTAINABLE COMMUNITY.................................................... 12
CAPITAL FACILITIES PLAN(CFP)FOR 2017-2022.........................................................12
AFFORDABILITY INDEX.....................................................................................................12
HARBOR SEDIMENT CLEANUP AND REMEDIATION...................................................12
NPDES PERMIT—STORMWATER/PHASE II...................................................................13
COMBINED SEWER OVERFLOW PROJECT—PHASE IL.................................................13
COMMERCIAL CORRIDOR ZONING ADJUSTMENTS....................................................13
RACESTREET.......................................................................................................................13
Page
01/17/2017 L - 6
City ofPort Angeles 2016 End of Year Update Table of Contents
HILL STREET OLYMPIC DISCOVERY TRAIL..................................................................14
COMPREHENSIVE PLAN UPDATE....................................................................................14
PROTECTION OF CITY'S MUNICIPAL AND INDUSTRIAL WATER RIGHTS..............14
ECONOMIC DEVELOPMENT............................................................................. 15
NPS ELWHA WATER FACILITIES DISPOSITION.............................................................15
TELEVISION CABLE FRANCHISING.................................................................................15
CLALLAM COUNTY P.U.D WATER CONTRACT.............................................................15
EDIZHOOK LEASE...............................................................................................................15
CHOOSE-LOCAL PROGRAM...............................................................................................16
IMPLEMENT PUBLIC ACCESS TELEVISION....................................................................16
FACADE IMPROVEMENT PROGRAM...............................................................................16
WATERFRONT IMPROVEMENT PROJECT.......................................................................16
CONFERENCE CENTER STUDY.........................................................................................17
EVENT GRANT ADMINISTRATION...................................................................................17
ECONOMIC DEVELOPMENT&TOURISM CONTRACTS AND RFPs............................17
DOWNTOWN PARKING LOT IMPROVEMENTS..............................................................17
EXCELLENCE IN GOVERNMENT..................................................................... 18
OFF-SITE COMPUTER BACK-UP SERVER FACILITY+CONTINUITY OF
OPERATIONS+EMERGENCY OPERATIONS CENTER..................................................18
CLICK-TO-GOV BUILDING PERMIT MODULE UPGRADE............................................18
SELECTION AND APPOINTMENT OF NEW POLICE CHIEF...........................................18
IMPLEMENT CITY-WIDE RECORDS MANAGEMENT PROGRAM................................19
SUPERVISORY TRAINING..................................................................................................19
SOCRATA OPEN DATA PROJECT......................................................................................19
LEGISLATIVE ADVOCACY.................................................................................................20
UPDATES TO PERSONNEL POLICY&PROCEDURE MANUAL....................................20
POLICE TRAINING RECORDS TO AN INTELLIGENT SOFTWARE PLATFORM.........20
COUNCIL STRATEGIC PLANNING RETREAT.................................................................21
OUR UNIQUE COMMUNITY...............................................................................22
CIVIC FIELD STADIUM/COMPLEX....................................................................................22
CITY PIER TRANSIENT MOORAGE REPLACEMENT PROJECT....................................22
PROXIMITY CONTROL FOR CITY FACILITIES...............................................................23
ERICKSON PLAYFIELD CAMERA REPLACEMENTS .....................................................23
SALE OF SURPLUS PROPERTY..........................................................................................23
Page ii
01/17/2017 L - 7
City ofPort Angeles 2016 End of Year Update Table of Contents
CARNEGIELEASE................................................................................................................23
WEST COAST LEAGUE COLLEGIATE BASEBALL TEAM.............................................24
Page
ttt
01/17/2017 L - 8
City ofPort Angeles 2016 End of Year Update Introduction
INTRODUCTION
The intent of this 2016 End of Year Update is to be a companion document to the 2016
Connnunity Work Plan and is also intended to be a communications tool between City
staff and the Council, by providing a"report card" of the status of the City's many
projects being worked on throughout the various departments. The update can also be
utilized by the Council when communicating with citizens about the status of the
numerous ongoing projects occurring throughout the City.
The update will be provided in the Information section of the Council Agenda packet. By
placing it in the Information section, both the Council and the general public will have
the ability to see the status of the City's ongoing major projects.
COMMUNITY WORK PLAN
Not included in the 2016 End of Year Update, is the rationale and projected timelines
behind each of the highlighted projects. This information is included in the 2016
Connnunity Work Plan which can be found in the City Manager's section of the City of
Port Angeles website at: www.c-m sa.us.
The Connnunity Work Plan illustrates the significant amount of work it takes on a daily
basis to provide municipal services to the citizens and businesses within the City of Port
Angeles. The delivery and maintenance of utilities,provision of public safety services,
sponsorship of recreational activities and the legal, financial, and planning support for
each of these are all labor intensive activities requiring long-term planning and oversight.
What perhaps is less obvious to the basic delivery of municipal services are the one-time
projects that represent an incredible amount of work being accomplished"behind the
scenes."
Throughout the year, additional projects and activities come up requiring their inclusion
into the current year's work plan priorities. While these items were not included when
this year's Connnunity Work Plan was developed, they are noteworthy accomplishments
and therefore due to their significance have been recorded in this update. The following
represent those accomplishments:
• Light Operations Relocation Facility
• Ediz Hook Lease
• Downtown Parking Lot improvements
• West Coast League Collegiate Baseball Team
Page iv
01/17/2017 L - 9
City ofPort Angeles 2016 End of Year Update Fiscal lv Responsible Governinent
FISCALLY RESPONSIBLE GOVERNMENT
Provide consistent and quality municipal services that maximize return on
investments, leverage outside resources, are equitable for local taxpayers, and
increase the opportunity for economic development.
LONG-RANGE FINANCIAL PLAN
Objective: Provide a plan for long-term financial stability.
End of Year Update: With the adoption of the FY 2017 budget, we are commencing
updating the Long-Range Financial Plan for the period of 2018-2022 along with a review
of all existing financial policies.
2015 COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR)
Objective: Complete 2015 year-end accounting entries and financial reporting in
accordance with generally accepted accounting principles.
End of Year Update: The Comprehensive Annual Financial Report was completed on-
time and within budget. The audit by the Washington State Auditor's Office was also
completed on time and within budget with no audit findings.
BUDGET DEVELOPMENT—Operating & Capital
Objective: Provide the financial planning and legal authority to obligate public funds.
End of Year Update: The 2016 Budget was amended three times during the year. In
addition, the 2017 Budget was adopted in December 2016.
UTILITY RATE DEVELOPMENT/ANALYSIS
Objective: Establish biennial rates by providing projected expenditures and the
associated revenue structure required to generate revenues to match planned
expenditures.
End of Year Update: We completed a total revision to the Cost of Service Analysis
(COSA)for Medic 1 and began preparations for COSAs for the Electric and Solid Waste
utilities scheduled for completion in 2017.
Page S
01/17/2017 L - 10
City ofPort Angeles 2016 End of Year Update Fiscal lv Responsible Governinent
WELLNESS PROGRAM/AWC BENEFITS TRUST
Objective: Continue the Wellness Program to achieve the AWC Well-City Award to
receive a 2% Medical Premium discount, maintain a healthy work environment, and
provide resources for employees to bring balance to work and personal time and reduce
stress on and off the job.
End of Year Update: The City was awarded the Well City award in May 2016.
LABOR CONTRACT NEGOTIATIONS
Objective: Complete negotiations for new labor contracts.
End of Year Update: Staff successfully negotiated labor contracts with all five of the
City's unions. This included three year labor contracts with Teamsters Sworn,
Teamsters Non-Sworn and IAFF and two year labor contracts with AFSCME and IBEW.
ADDITIONAL PUBLIC SAFETY FUNDING
Objective: Explore the possibility and feasibility of an additional source of funding for
the City's public safety functions.
End of Year Update: In 2016 the legal Department compiled a summary of actions
that might be taken to increase funding for its public safety agencies. After that, the
City's staff began evaluating those alternatives. This work will continue into 2017. In
addition, changes in the law occurring late in 2016 may have an effect on the feasibility
of some alternatives available to the City. Those will be further evaluated in 2017.
WORKMAN'S COMPENSATION CLAIMS ADMINISTRATION
Objective: Transition from self-insurance for workman's compensation to state funded.
End of Year Update: In January 2016 the City became a member of the Association
of Washington Cities (AWC) Retrospective Program. The AWC program administrates
all the City's workman's compensation claims through the Washington State
Department of Labor& Industries.
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01/17/2017 L - 11
City ofPort Angeles 2016 End of Year Update Fiscal lv Responsible Governinent
SELL, TRANSFER OR DISPOSE OF EXCESS MORSE CREEK PROPERTIES
Objective: Sell off City properties along Morse Creek that are excess to City needs.
Ensure "best value/least risk" for the City in the transaction.
End of Year Update: The sale of Morse Creek properties was delayed due to slow
response from FERC for the surrendering of the power generating license. The City
received guidance in December from FERC for final surrendering processes and will
move forward in 2017. The City has reached agreement with BPA to remove this power
generating source from the City contract. Several environmental entities have requested
grant funding for the possible purchase of the north Morse Creek property. Discussions
are still ongoing with the US Army Corps of Engineers regarding remediation of the
South Property.
LIGHT OPERATIONS FACILITY RELOCATION
Objective: Procure property adjacent to the Public Works Corp Yard to allow the
construction of a new Light Operations facility-eliminating $50,000/year in lease costs.
End of Year Update: The property adjacent to the Public Works Corp Yard was
negotiated and purchased in 2016 to begin the process of Light Operations relocation.
Negotiations had been ongoing since 2008. Creative solutions were developed which
allowed the City and property owner to obtain a fair and reasonable purchase price. Next
steps include design of the new facility and reorganizing the Corp Yard.
Page 7
01/17/2017 L - 12
City ofPort Angeles 2016 End of Year Update Public Safety
PUBLIC SAFETY
Our community is recognized as a safe place to live, work and play, and is known
for excellent public safety services that are provided by well-trained and highly-
competent personnel.
EMERGENCY MANAGEMENT TRAINING
Objective: Provide ongoing training utilizing the City's Comprehensive Emergency
Management Plan (CEMP) to ensure that key City staff members are familiar with the
plan. Configure the plan so that is available in an electronic format.
End of Year Update: Several training sessions were held throughout the year, and the
City Emergency Operation Center was activated as a part of the Cascadia Earthquake
drill in June and again during an actual event in anticipation of a significant wind storm
event. The configuration of the CEMP into an electronic format has been put on hold as
staff works with the County to consolidate the City's CEMP with the County's as a
single document.
CONTINUITY OF OPERATIONS (COOP) PLANNING
Objective: Develop a Continuity Of Operations (COOP)plan for the City.
End of Year Update: Work began with Information Technology personnel to identify
technology upgrades for the fire station that will allow the facility to be used as a primary
COOP location. A technology plan has been prepared and staff is currently looking at
purchasing options.
MASS NOTIFICATION SYSTEM TRAINING
Objective: Provide training to appropriate staff on the County-wide mass telephone
communication system. Develop guidelines for appropriate use of the system.
End of Year Update: This training was put off due to scheduling issues with the
primary Evergreen System trainer. At year end, employees were identified for the
upcoming training and training dates for 2017 are being finalized.
Page 8
01/17/2017 L - 13
City ofPort Angeles 2016 End of Year Update Public Safety
WASHINGTON SURVEY AND RATING BUREAU
Objective: Respond to the community protection rating survey by Washington Survey
and Rating Bureau (WSRB).
End of Year Update: During the year, Fire Department staff met several times with
WSRB, Council, City Management and labor representatives to formulate and execute
a seven-part plan that addressed the WSRB issues. This was an undertaking that
involved fire pumper specification and purchase, specialized shift training, labor
negotiations, and multiple Interlocal Agreements. By year end,the Fire Department was
able to successfully develop and implement the entire plan, thereby foregoing an
impending insurance rate increase that would have affected many City residents and
businesses.
FIREWORKS
Objective: Provide information and assistance related to the fireworks ban that has been
approved for the City.
End of Year Update: The Fire and Police Departments worked collaboratively to
ensure that an enforcement presence was in place in support of the fireworks ban and
to observe the effectiveness of the ban. The Fire Department utilized street signage,
radio air time, social media and informational handouts to guarantee the ban was well
advertised. It appears the ban was largely successful, and it is anticipated as time
passes, the ban will become increasingly successful.
EMERGENCY MANAGEMENT COLLABORATION
Objective: Explore ways to work collaboratively with the Clallam County Department
of Emergency Management in order to provide more effective, efficient Emergency
Management services to the community.
End of Year Update: Several meetings were held with Clallam County Emergency
Management (CCEM) personnel to discuss collaborative operations. Many of those
meetings were held during the build-up for the major Cascadia Earthquake drill that was
held in June. The exercise tested our EOC capability, and the Fire Department worked
in concert with CCEM personnel and the Washington National Guard to facilitate a
major decontamination washdown exercise.
Page 9
01/17/2017 L - 14
City ofPort Angeles 2016 End of Year Update Public Safety
FIRE DEPARTMENT OPERATIONAL REORGANIZATION
Objective: To explore options that will enable the Fire Department to provide more
effective risk-based response to the community, enabling for more positive outcomes.
End of Year Update: In order to provide an increased level of service to the
community, the Fire Department has instituted five person minimum daily staffing.
When this staffing goes into effect in January of 2017, the Department will adopt a
radically new response model.
The bulk of the Department's emergency responses are for medical aid issues and the
majority of these calls for service are best addressed by the response of a transport
capable medic unit. As of January 1, 2017, the Department will effectively double its
initial transport capability by staffing two first-out transport capable paramedic units at
all times. This type of risk-based response staffing has never been done in the history of
the Department and it is a major departure from traditional operations.
FIRE INSPECTION TRAINING
Objective: Provide fire inspection training for all Fire Department personnel, with the
goal to have all personnel IFSAC certified as Fire Inspectors.
End of Year Update: Almost every member of the Fire Department received the
International Fire Service Accreditation Congress (IFSAC) Fire Inspector certification
in 2016. The IFSAC certification testing procedure included both practical and
comprehensive written components that were administered by an outside third-party
testing source.
PENCOM—JEFFCOM CONSOLIDATION STUDY
Objective: Continue the ongoing administrative and operational consolidation of the
9-1-1 communications centers of Jefferson and Clallam Counties.
End of Year Update: In 2016 the Jefferson County Communications (JeffCom)
Director was contracted to serve as the Peninsula Communications Center (PenCom)
Manager. The following represent the 9-1-1 center combination efforts that occurred in
2016 and continue into 2017:
• Development of a global mapping software solution that will incorporate both
counties into a unified computer aided dispatch map.
• Full PenCom-JeffCom inter-center connectivity.
• The combining of computer aided dispatch licenses for both 911 centers.
• The further development and refinement of consolidation options for both
centers.
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City ofPort Angeles 2016 End of Year Update Public Safety
POLICE SCHEDULING AND PAYROLL TO AN ELECTRONIC AND
INTELLIGENT SOFTWARE PLATFORM
Objective: Utilize"ExecuTime"software owned by the City to increase staff efficiency
and enhance the quality of scheduling and payroll processes and results within the Police
Department.
End of Year Update: We expect to have the above accomplished in by the end of
second quarter of 2017. This will involve demo followed by a question/answer period
during January of 2017. Step two will be the build of the schedules with the parameters
from the union contracts. This is planned for the second quarter of 2017.
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City ofPort Angeles 2016 End of Year Update Plan for a Sustainable Coininunity
PLAN FOR A SUSTAINABLE COMMUNITY
Strive to provide a diversity of attractive neighborhoods and commercial districts
that foster affordable living, walking environments, and a strong sense of place.
CAPITAL FACILITIES PLAN (CFP) FOR 2017-2022
Objective: Provide a planning document that details all active/ongoing projects for the
current year as well as proposed capital improvements,maintenance contracts and future
projects.
End of Year Update: The Capital Facilities Plan and Transportation Improvement
Program (CFP/TIP) for 2017-2022 was completed on-time and adopted by the City
Council. Preliminary work has commenced on the 2018-2023 CFP/TIP.
AFFORDABILITY INDEX
Objective: To update the 2014 Affordability Index for current conditions present in
2016.
End of Year Update: Minimal work has been done to update the Affordability Index.
Staff hopes to advance this project much further in 2017.
HARBOR SEDIMENT CLEANUP AND REMEDIATION
Objective: Continue to participate in development of the City's legal strategy for the
Harbor cleanup and remediation with the goal of assuring the cleanup is adequate and
final while also avoiding potentially unwarranted liability to the City and unnecessary
impacts to major employers within the community.
End of Year Update: The City along with the Potentially Liable Parties have completed
all the investigations and technical studies necessary to produce the Remedial
Investigation/Feasibility Study (RDFS). Staff expects that the work of actually writing
and compiling the RDFS will begin early in 2017. By the end of 2017 staff expects the
final RDFS will have gone through the review process and will be approved as final.
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City ofPort Angeles 2016 End of Year Update Plan for a Sustainable Coininunity
NPDES PERMIT—STORMWATER/PHASE II
Objective: Implement the renewed National Pollutant Discharge Elimination System
(NPDES) Permit— Stormwater Phase II to reduce untreated stormwater impact on the
City's discharges to the Washington State bodies of water. Specific task includes
implementing Low Impact Development (LID) ordinance modifications to encourage
LID in utilization in future developments (required by end of 2016).
End of Year Update: Public Works and the Community & Economic Development
staff met with affected stakeholders during the process to update the stormwater
ordinances and Urban Services Standards and Guidelines. The results were presented at
the Planning Commission, Utility Advisory Committee, and during 3 nights of public
comment at City Council. The Council approved the updated ordinances on December
20, 2016 as required by the NPDES permit to make LID the preferred method of
stormwater controls.
COMBINED SEWER OVERFLOW PROJECT—PHASE II
Objective: Complete CSO Phase 11 construction in Fall 2016 in order to reduce the
number of combined sewer overflow (CSO) occurrences to an average of one per year
by no later than 2016,per Agreed Order with DOE.
End of Year Update: CSO Phase 11 achieved substantial completion in September 2016
by bringing online Pump Station 4 in the downtown. Since that date, there have been
zero sewer overflows into the harbor as compared to 2015 which had over 20 million
gallons of overflow. Remaining work going into 2017 is the mediation of outstanding
claims and processing closeout paperwork.
COMMERCIAL CORRIDOR ZONING ADJUSTMENTS
Objective: Re-evaluate zoning with an eye on protecting the City's prime commercial
corridor.
End of Year Update: Changes to the Port Angeles Municipal Code were drafted and
discussed with the City Planning Commission. Amendments will be presented to City
Council in the 1st Quarter of 2017.
RACE STREET
Objective: Initiate a complete street design for the Race Street Corridor.
End of Year Update: Multiple agreements were completed with the federal
administrators of the Federal Lands Access Program. A request for proposals will be
issued in early 2017.
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City ofPort Angeles 2016 End of Year Update Plan for a Sustainable Coininunity
HILL STREET OLYMPIC DISCOVERY TRAIL
Objective: Complete a design for the Hill Street Olympic Discovery
End of Year Update: Grant agreements were completed and a request for proposals
was issued for the project. Interviews were conducted and a design contract will be
presented to City Council in early 2017.
COMPREHENSIVE PLAN UPDATE
Objective: Complete a Comprehensive Plan review no later than June of 2016.
End of Year Update: The Comprehensive Plan was updated in accordance with State
law prior to the June 2016 deadline. City Council has requested additional updates to
the plan that will be undertaken as part of the 2017 annual update to the plan.
PROTECTION OF CITY'S MUNICIPAL AND INDUSTRIAL WATER
RIGHTS
Objective: Long Term Preservation of City's Water Supplies.
End of Year Update: This task is completed, at least until July 1, 2020. The City's
permit to operate its Ranney well was granted in 1974 and had a construction deadline
of July 2015. Because of the delay in the Elwha Dam removal project,it was not feasible
to meet that initial deadline. The City applied for an extension, and the completion of
construction schedule was recently extended to July 1,2050. The development schedule
for putting the water from this permit to beneficial use is five years after the 2050
construction schedule extension. July 2020 is the time when the City must begin to make
reports every 5 years to the Department of Ecology on the planning for construction.
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01/17/2017 L - 19
City ofPort Angeles 2016 End of Year Update Economic Develoninent
ECONOMIC DEVELOPMENT
Strive to create a balanced and diverse local economy, while maximizing
employment and educational opportunities for the entire community with a well-
maintained infrastructure designed for future growth.
NPS ELWHA WATER FACILITIES DISPOSITION
Objective: Evaluate options for disposition of Elwha Water Facilities.
End of Year Update: Since the beginning of the dam removal process, The National
Park Service (NPS) has been, and still is, operating the EWF. However, after some due
diligence investigations, the City, in 2016, advised NPS that it could not accept the EWF
as they then existed.After that,NPS and the City began to negotiate terms and conditions
that would enable the City to take over and operate the EWF. Those negotiations began
in the middle of 2016, and they will continue into 2017.
TELEVISION CABLE FRANCHISING
Objective: Assure compliance with federal law governing television cable franchising,
and at the same time obtain the best possible franchise terms for the benefit of the citizens
of Port Angeles.
End of Year Update: Negotiations have continued throughout 2016 with WAVE for
the renewal of the franchise agreement. The negotiations will continue into 2017. Staff
is reasonably confident that a new franchise agreement will be developed prior to May
2017. Negotiations commenced for a new Cable franchise agreement with CenturyLink,
but has been put on hold at the request of CenturyLink.
CLALLAM COUNTY P.U.D WATER CONTRACT
Objective: Resolve long term water Agreement concerns with the Clallam County
Public Utility District(PUD), utilizing long term service area agreements.
End of Year Update: Due to staff shortages in engineering, and other higher priority
projects (e.g. National Park Service Elwha Water Facility negotiations) this project was
put on hold for 2016.
EDIZ HOOK LEASE
Objective: Renew the Federal Lease for Ediz Hook
End of Year Update: In December of 2012 the City applied to the Bureau of Land
Management(BLM)for the renewal of the Ediz Hook Federal Lease. Staff worked with
BLM to ensure the renewal was successfully implemented. On May 3, 2016 the final
agreement extending the City lease for additional 99 years was successfully completed
and forwarded to City Council for approval.
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01/17/2017 L - 20
City ofPort Angeles 2016 End of Year Update Economic Develoninent
CHOOSE-LOCAL PROGRAM
Objective: Promote and educate the community in making conscious decisions to
purchase products and services locally, support local businesses, and contract locally for
professional services.
End of Year Update: Marketing was done in Peninsula Daily News and on KONP
Radio to promote choosing local during the holiday season as well as during City
construction projects impacting local businesses.
IMPLEMENT PUBLIC ACCESS TELEVISION
Objective: Improve community involvement in local government and community
events by providing access to public meetings, public events, and educational and
entertainment programing, through local cable TV.
End of Year Update: The implementation of Public Access television(PEG)has been
a tremendous success. Peninsula Area Public Access (PAPA) television began
broadcasting on channel 21 on June 10, 2016. Content has continued to expand to
include City Council meetings, County Commissioner meetings, League of Women
Voter events, local interview shows, and various educational and entertainment content
provided by local citizens. "Live streaming"of the broadcast can watched on the internet
at www.�sasaonline.ty and also on the PAPA YouTube channel.
FACADE IMPROVEMENT PROGRAM
Objective: Promote and encourage private sector investment for building improvements
resulting in increased property tax values and more attractive commercial corridors.
End of Year Update: In 2016 a total of 10 grants were awarded totaling$56,095. These
grants represented on overall investment of$154,414 in facade related improvements
within the public realm.
WATERFRONT IMPROVEMENT PROJECT
Objective: Inspire private sector investment and community pride in the Downtown's
Railroad Avenue area by creating a welcoming International entrance for visitors and an
attractive and functional place on the waterfront for the community to gather and enjoy.
End of Year Update: Considerable effort was made to develop a conceptual plan for
Phase 3 of the Waterfront Improvement Project. City staff worked with Feiro Marine
Life Center and Olympic Coast National Marine Sanctuary staff to conduct a public
engagement effort for this phase of the project. The phase focuses primarily on City Pier
Park located at the intersection of Lincoln St. and Railroad Avenue.
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City ofPort Angeles 2016 End of Year Update Economic Develoninent
CONFERENCE CENTER STUDY
Objective: Finalize a conference center study documenting the feasibility of a Port
Angeles facility.
End of Year Update: The project was not completed due to the introduction of multiple
new, higher priority projects in 2016 that were not anticipated as part of the workplan.
EVENT GRANT ADMINISTRATION
Objective: The City has taken over the responsibility of awarding event grants from the
Lodging Tax Fund.
End of Year Update: A total of fifteen(15) event grants were awarded for 2016 valued
at $67,500. Contracts were executed and measurable performance documentation was
required for each. City Council and the Lodging Tax Advisory Committee also
requested that the event grant award cycle be moved up. A request for proposals was
issued for the 2017 event grants in November. A total of 22 applications requesting over
$140,000 was submitted for review and consideration. Applications will be presented
to the Lodging Tax Advisory Committee and City Council early in 2017.
ECONOMIC DEVELOPMENT & TOURISM CONTRACTS AND RFPs
Objective: Implement new contracts for Economic Development and Tourism
Promotion and initiate a late summer request for proposals for Lodging Tax
expenditures.
End of Year Update: A new 3 year agreement was executed with the Port Angeles
Regional Chamber of Commerce for operation of the Visitor Center. The Clallam
County Economic Development Council also received a lyear agreement for 2016. The
City also administered the Vertigo Marketing Contract and the Port Angeles Downtown
Association Contract during 2016.
DOWNTOWN PARKING LOT IMPROVEMENTS
Objective: Maintain the Downtown parking lots in consultation with the Port Angeles
Downtown Association.
End of Year Update: Three of seven downtown parking lots underwent extensive
repair, restoration, and repainting to restore the aesthetics and prevent further
deterioration of the lots. The lots also received improved LED lighting fixtures to
improve security and reduce energy consumption. The parking lot at 2nd and Lincoln
received new additional lighting to discourage loitering in this area.
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City ofPort Angeles 2016 End of Year Update Excellence in Governinent
EXCELLENCE IN GOVERNMENT
Strive for government that is predictable, accountable, and honest, actively seek
citizen involvement,and incorporate clear and achievable goals that are committed
to success.
OFF-SITE COMPUTER BACK-UP SERVER FACILITY+ CONTINUITY OF
OPERATIONS +EMERGENCY OPERATIONS CENTER
Objective: Provide the ability to recover vital information after a large-scale disaster
by installing an off-site server facility in a location away from City Hall.
End of Year Update: Limited progress was achieved on this workplan item due to
other higher priorities taking precedence. We hope to advance this project to completion
in 2017.
CLICK-TO-GOV BUILDING PERMIT MODULE UPGRADE
Objective: Improve customer service for the building permit process.
End of Year Update: Staff confirmed with Community & Economic Development
regarding implementation of Click2Gov3 and initiated the upload process. Full
implementation will occur in Ql/Q2-2017 including on-site training from SunGard for
all affected departments.
SELECTION AND APPOINTMENT OF NEW POLICE CHIEF
Objective: Complete the selection and installation appointment of a new police chief.
End of Year Update: The City worked with the Washington Association of Sheriffs
and Police Chiefs to establish a competitive recruitment and selection process for a new
Police Chief starting in March 2016. In June, four candidates were interviewed by a
community panel and a City department director panel. Each candidate also meet one-
on-one with the City Manager. The top two finalists were invited back to further assess
their knowledge of executive level topics. Brian Smith was selected as the overall top
candidate and was appointed Police Chief by the City Manager.
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City ofPort Angeles 2016 End of Year Update Excellence in Governinent
IMPLEMENT CITY-WIDE RECORDS MANAGEMENT PROGRAM
Objective: Increase efficiency in the management of City records.
End of Year Update: In 2016 the City upgraded is Enterprise Content Management
(ECM) system, Laserfiche, and began work with its vendor to optimize its use.
Laserfiche was chosen as one of the State's four master contract vendors with the
capability and versatility to address all records management requirements of the State.
Also, in 2016, the City began the process of bringing the Finance Department onto
Laserfiche, with the goal to automate processes, increase efficiencies, and make all
aspects of the department as paperless as possible. In addition, a large volume of the
department's paper records were digitized and will be transferred into the ECM system.
The City Manager's Office is looking at a long range reorganization plan to ensure the
Records Management Program and ECM are successful long term.
SUPERVISORY TRAINING
Objective: Work with WCIA (Washington Cities Insurance Authority) to create a
training plan for supervisors at every level that will set clear expectations and provide
specialized training that creates an atmosphere of accountability and employee
excellence while reducing the City's risk and liability.
End of Year Update: This was rescheduled for 2017.
SOCRATA OPEN DATA PROJECT
Objective: To implement an on-line data reporting portal linked to the City's SunGard
enterprise management system that is available to the general public.
End of Year Update: We implemented the open data platforms for Open Budget, Open
Checkbook (Expenditures) and Open Payroll. We have initiated review of additional
modules recently released by Socrata for their applicability for the City of Port Angeles.
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01/17/2017 L - 24
City ofPort Angeles 2016 End of Year Update Excellence in Governinent
LEGISLATIVE ADVOCACY
Objective: Advocate on the City's behalf,protect the City's interests, and keep Council
informed on legislative issues affecting the community.
End of Year Update: In partnership with the Council, staff worked to advocate on the
City's behalf throughout 2016.
By working closely with the City's State representatives, staff was able to secure
approximately $2.2 million in additional financial assistance for the Landfill Bluff
Stabilization Project.
Councilmembers Cherie Kidd, Brad Collins and Dan Gase, attended the Association of
Washington Cities' (AWC) annual legislative conference where they heard from key
State legislators on fiscal issues effecting Washington cities. The conference also
provided an opportunity for Councilmembers to speak with AWC lobbyists about topics
important to Port Angeles.
The City's Chief Financial Officer, Byron Olson,participated in the AWC's Legislative
Subcommittee where he provided input on issues effecting Port Angeles and other
communities of our size.
UPDATES TO PERSONNEL POLICY & PROCEDURE MANUAL
Objective: Review and update sections of the Personnel Policy& Procedures Manual.
End of Year Update: In 2016, City Council approved adding:
• Section 4.06 — Conversion of Accrued Paid Leave to Chapter 4 — Personnel
Actions
• Adding section 2.23 — Facility Security, Access & Use Policy to Chapter 2 —
General Work Rules.
Human Resources will continue to work with the City Manager and City staff on
updating the policy manual in 2017.
POLICE TRAINING RECORDS TO AN INTELLIGENT SOFTWARE
PLATFORM
Objective: Utilize existing software and the Aegis platform (owned by the Police
Department) to increase Police Department efficiency and performance by placing
training records in an intelligent and singular software platform.
End of Year Update: In 2016 staff began the training for the administrative coordinator
(via assistance from the Clallam County Sheriffs Dept.). This will lead to "automated"
training records for Police Operations and PenCom by the end of the second quarter of
2017.
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City ofPort Angeles 2016 End of Year Update Excellence in Governinent
COUNCIL STRATEGIC PLANNING RETREAT
Objective: Conduct a Council retreat for the purpose of developing a vision for the City
and determining the necessary goals, priorities, and action strategies to achieve that
vision.
End of Year Update: The retreat was scheduled to occur in April, but was postponed
due to the highly controversial issues facing the Council in early 2016. The retreat has
been rescheduled for early 2017.
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City ofPort Angeles 2016 End of Year Update Our Unique Coininunity
OUR UNIQUE COMMUNITY
Maintain our community as a place where our citizens enjoy a superior quality of
life composed of abundant recreational resources, a unique natural setting, thriving
cultural opportunities, and a balanced economic base.
CIVIC FIELD STADIUM/COMPLEX
Objective: Extend the useful life of Civic Field to provide a safe and fully-functional
venue for a wide variety of athletic, cultural, and community events.
End of Year Update: In 2015, the City secured $453,000 in grants to replace the field
lighting system with new LED lighting technology. A state-of-the-art LED lighting
project was completed in August,just in time for the football season.
In 2016, the City was also able to secure a West Coast League baseball team,which will
benefit Civic as the owners are looking to improve portions of the stadium. Phase one
of their improvements focuses on the north entrance and they have applied for a facade
improvement grant for this project. In addition, because the team will bring in visitors
to the community, the City applied and received $150,000 in lodging tax funds. This
funding, along with left over funding from the lighting project, will help complete the
following projects over the next two years:
• Replace the roof on the grandstands
• Purchase new home run fence
• Rebuild new dugouts
• Repaint the facility
• Install a new sound system
CITY PIER TRANSIENT MOORAGE REPLACEMENT PROJECT
Objective: Replacement of the City Pier Transient Moorage Floats
End of Year Update: The City continues to work with the Washington Recreation
Conservation Office on this project with completion date set for 2017.
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City ofPort Angeles 2016 End of Year Update OurUnique Coininunity
PROXIMITY CONTROL FOR CITY FACILITIES
Objective: Security and efficiency controls for City owned buildings.
End of Year Update: In December, the Council passed a Facility Security Access and
Use policy that outlined security improvements for City facilities. The first facility that
will be to be configured is City Hall and will include the following:
• Restricted perimeter access to City Hall.
• New "Visitor" entrance will be located between the counter of Economic
Develop and the Customer Service payment Counter.
• Updated panic button system.
• Employees required to wear identification badges.
• In the near future staff will be looking at installing proximity control system that
will utilize proximity cards and readers for primary city buildings and facilities.
ERICKSON PLAYFIELD CAMERA REPLACEMENTS
Objective: Upgrade the security cameras at Erickson Playfield.
End of Year Update: Rescheduled for 2017.
SALE OF SURPLUS PROPERTY
Objective: Engage a real estate professional to ascertain fair market value contract for
sale and/or lease of 215 South Lincoln.
End of Year Update: Evaluation of 215 South Lincoln was completed by a local real
estate professional. Two competing offers on the property were received and the City
Council Real Estate Committee has requested that a Request for Proposals (RFP) be
issued to ensure a fair and competitive process for sale of the property. The RFP is
anticipated to be issued in the Pt Quarter of 2017.
CARNEGIE LEASE
Objective: Ensure the historic Carnegie Library building has an occupying tenant.
End of Year Update: The Carnegie Library was leased to the Lower Elwha Klallam
Tribe and is now home to their Natural Resources Department.
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City ofPort Angeles 2016 End of Year Update OurUnique Coininunity
WEST COAST LEAGUE COLLEGIATE BASEBALL TEAM
Objective: Develop a contractual agreement to bring in a new West Coast League
Collegiate Baseball Team to Port Angeles.
End of Year Update: In 2015, City staff started talks with MACK Athletic, Inc. on the
possibility of bringing a West Coast League Collegiate Baseball Team to Port Angeles
and make Civic Field their home stadium. In of 2016, a contractual agreement was
developed and approved by City Council. This Facility Use Agreement sparked the
creation of two additional policies:
• An advertisement policy specifically for Mack Athletics, Inc. and Civic Field.
• An Alcohol Use Policy and Permitting policy.
Since the agreement, the City has been working closely with MACK Athletics, Inc. on
future improvements to Civic Field for the new team called the Port Angeles Lefties.
City staff was also able to use the new team to acquire Lodging Tax Funding
opportunities and received $150,000 for 2017 Civic Field infrastructure improvements.
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01/17/2017 L - 29
0,?OR TJ,� CITY OF PORT ANGELES
PUBLIC WORKS & UTILITIESDEPARTMENT
2016 4th QUARTER REPORT
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THIS YEAR TO DATE(MG) 2.30 SEWER SYSTEM JETTED 13,437 152,454 Feet
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01/17/2017 L - 30
Pw e�o—FRLY REPORT 20161-201]
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01/17/2017 L - 31
M&U—RREPORT 2016 11192017
PUBLIC WORKS & UTILITIES DEPARTMENT
QUARTERLY REPORT
WATER SOLID WANE
Responded to 56 customer service requests,Meter installations Attended Washington Organic Recycling Council Annual Conference
Repaired 6 water service leaks,Performed 204 utility locates Attended Landfill Post-Closure quarterly meeting
Repaired 27 water main breaks,Assisted contracters as needed Attended Joint Solid Waste Advisory Board meeting
Replaced 252 water meters,Performed required Dept.of Health testing Attended Public Works&Utilities quarterly safety training
Sample station installations,Hydrant replacements Conducted post-closure monthly inspections at the Landfill,Compost testing
Repaired or replaced 4 fire hydrants,Continued Leak Detection program Attended Waste Connections quarterly meeting and PW&U Safety meeting
Fire hydrant/water main flushing-6,767,930 gallons Attended Waste Connections Compost Facility meeting
Water loss due to leaks-250,100 gallons,Air vent maintenance-0
WASTEWATER..COLLECTION STREETS
Unplugged 3 non-city sewer lines and 1 city line,12 1/4 yards to Decant facility
Completed repairing last 3 of 9 leaking ARVs along the Waterfront Trail Graded all gravel streets and alleys that were in need
Assisted Solid Waste with the Flair system,Replaced old check valve on PS#17 Snow and ice control in response to storms and freezing weather
Rat baited Cherry Hill from Cherry to Lincoln St.,and First St.to Lauridsen Misc jetting/repair/tracing of stormlines in known problem areas or by request
Potholed at PS#10 for new 4"piping system,Installed rock trap at head works Completed cleaning of all catch basins related to NPDES Phase II permit for 2016
Installed floats at PS#3 because the old mercury system failed Quarterly Corp Yard SW PPP inspection,Inspected all catch basins to be cleaned
Repaired sewer main by Nippon truck scales,Started inventory at PS#4 Performed traffic maintenance related requests per the Traffic Engineer
Repaired sewer laterals at 116 E Front,Installed Sitrans LUT400 at PS#3 Cut brush that impedes visibility of signs,Removed graffiti on 8th St Bridges-reoccurrin
Assisted Engineering remove/install Flow Monitors and video the Park Knoll line Citywide-mowed/graded/graveled/ground/educted/swept/applied herbicide
Disassembled 2 air vent vaults in front of the Red Lion hotel Performed stormwater sampling and tracing at various locations as requested
WASTEWATER TREATMENT Continued street name sign changeout,Trip and fall repair due to notifications
NPDES monthly reports and pretreatment results submitted to Ecology Provided asphalt and concrete repairs for Water&Light Ops Divisions
Replaced rectangular clarifier drive tension sprokets Street sweeping citywide-including on the Waterfront Trail
Installed check valve at pump station#17,Attended first aid CPR training Raingarden maintenance,Pothole repair-both gravel and asphalt,citywide
Assisted in the installation of floats at pump station#3 General sign,building,and key maintenance,and curb painting-citywide
Repaired heat line to disinfection building,Attended quarterly safety meeting Dead animal control citywide;Adopt a Highway and illegal dump trash pick up
Moved and installed floor and bench in effluent sample building Installed/repaired thermoplastic lane markings(crosswalks,arrows,symbols,etc.)
Submitted monthly Discharge Monitoring Reports to Ecology Replaced missing centerline buttons on all streets,repainted red/yellow curbs citywide
Lab collected and shipped monthly and quarterly permit pretreatment samples Responded to illicit discharge detection and elimination(IDDE)events
Performed weekly pump station inspections
Completed monthly Combined Sewer Overflow inspections
Worked on effluent chlorine probe structure ENGINEERING
Water System Plan/ongoing,2016 Power Line Tree Trimming/closeout
EQUIPMENT SERVICES E St.Reservoir PRV Station/design complete,2016 Electric Pole Inspection/closeout
Backhoe#1756-replaced water pump, Jobs completed-339 CSO Monitoring/ongoing,Laurel Street Outfall Repair/design
Bucket Truck#1550-new truck put into service CSO Phase 2 and Front St Stormwater Improvements/both substantially complete
Sign Truck#7503-installed new signboard Civic Field Lighting/closed,City Pier Floats/design,Yard Light Replacemnt/design
Police Cruiser#6103-rebuilt transmission Ediz Hook Sewer Repair/design,Sewer Crossing at Marine Dr.Bridge/design
Sweeper#1240-replaced vacuum hood Streamkeepers Monitoring/ongoing,Elwha SCADA Upgrade/construction
Garbage Truck#1680-new truck put into service 2016 Overhead Reconductoring/construction,PS 3 Sewer Improvements/design
Rebuilt gate at entrance to the Transfer Station A St&I St Substation Switchgear Replacement/design,Green LID alleys/complete
Marine Drive Sewer Repair/design,2016 Beach Nourishment/complete
LIGHT OPERATIONS Francis Street Outfall Repair/design,Downtown Tree Well Repair/complete
Repaired 21 street lights Hill Street ODT Development/design,CSO 6 and 7 Reconstruction/design
Performed 12 service connections Landfill Post-Closure/ongoing,Landfill Cell Stabilization/close out
Issued 218 electrical permits totaling$31,283.26 in fees Waterfront Development Phase 2,ODT Trail West/close-out
Completed 167 utility locates Elwha Water Facilities/planning,Peabody Creek/Lincoln St Culvert Rehab/design
W WTP Biosolids Dewatering/design,H Street Stormwater Outfall/design
Increased transformer size and energized new ACTI bldg for Port of PA Sewer/Stormwater CCTV and Cleaning/construction
Installed new underground conductor and transformer for McDonalds Stormwater NPDES Permit Code Update/adopted,Marine Drive Channel Bridge/design
Reconfigured and deenergized the 12470 volt line on Washington next to
Civic Field for the safety of the crews replacing light fixtures
01/17/2017 L - 32
' 'ORT NGELES
WAS H I N G T O N, U. S. A.
CITY COUNCIL MEMO
DATE: January 17, 2017
To: City Council
FROM: COREY DELIKAT,PARKS&RECREATION DIRECTOR
SUBJECT: Vern Burton Kitchen Equipment—Information Only
Summary: During the January 3, 2017 meeting, Council by consensus asked staff to place on the
January 17 Council meeting agenda a discussion of the kitchen equipment in the Vern Burton
Community Center.
Funding: Information only.
Recommendation: Information only.
Back2round/Analysis: During the January 3, 2017 meeting, Council by consensus asked staff to
place on the January 17 Council meeting agenda a discussion of the kitchen equipment in the
Vern Burton Community Center.
Also requested was a copy of the earlier email sent by the Parks & Recreation Director relating
to the commercial bun warmer in the Vern Burton Community Center and the City's
involvement in the Kid's Fishing Derby. The email outlined the following:
• The commercial kitchen equipment at the Vern Burton Community Center is aging
(approximately 25 years old).
• The commercial kitchen equipment is very expensive and the City has limited funds to
replace the equipment if it becomes damaged. A new bun warmer can cost between
$15,000 to $20,000.
• The commercial kitchen equipment is not designed for portable use. The City has not
allowed other user groups to remove equipment from its facilities so it is important we
remain consistent with our rules.
• A recommendation was made to not replace the commercial bun warmer since the one we
have in the Vern Burton Community Center is still operational.
01/17/2017 L - 33
Since 2013, I have stressed that our facilities are aging and we continue to struggle to find
adequate funding to keep up with the demand of facility/park infrastructure upgrades and repairs.
Even with our current funding challenges, the City Council, City Manager, and the City's Chief
Financial Officer have supported several major infrastructure repairs over the past four years,
including:
• City Pier fire suppression system
• City Pier float replacements
• Civic Field boiler replacement
• Civic Field lighting replacement
• Playground replacements
• Public restroom upgrades
• Vern Burton roof replacement
• Vern Burton gym floor refinishing
To assist with the continued maintenance of the City's infrastructure, we created a Facility
Revolving Fund during last year's Capital Facilities Planning process. In 2017, $30,000 was
added to the budget in this fund for upcoming project or equipment needs. This funding would
include items such as replacing commercial kitchen equipment when needed.
Funding Overview: Information only.
Attachment: December 2, 2016 email to City Council.
01/17/2017 L - 34
Corey Delikat
From: Corey Delikat
Sent: Friday, December 02, 2016 1:19 PM
To: Sissi Bruch; Brad Collins; Dan Gase; Michael Merideth; Patrick Downie; Cherie Kidd; Lee
Whetham
Cc: Dan McKeen; Nathan West; Byron Olson
Subject: 2017 Budget-Commercial Bun Warmer& Fishing Derby Discussion
Council,
Duringthe November 15th Cit Council meeting, there was discussion about the purchasing a commercial bun warmer
Y g, p g
and also about the Kid's Fishing Derby that is held at Lincoln Park. I was asked to provide the Council background
information on these two items.
During the 2015 budgeting for priorities process, all funding for Youth & Family programs was eliminated. This included
the Kids Fishing Derby which is an event co-sponsored by both the Fly Club and the City (Parks& Recreation). Although
funding was eliminated,we informed the Fly Club that we would partner with them and commit to continue to do the
following:
• Free use of the Loomis Building and Restroom for the event,which requires cleaning before and after by City
Staff.
• Arrangements for all of the free fish that is stocked in the pond.
• Free use of the Campfire Club house 4 times a month,year around, to hold their club meetings. Just recently
they have requested an additional 20 days next year that we will give them free of charge.
• Event Delivery of:tables and chairs, section of staging,staging steps, tent, extra trash cans, have staff there
during the stocking of the fish, have the Lincoln gate open by 6:30 a.m., and have staff pick up everything after
11:00 a.m.
• Also, last year we provided them with supplies that we have used in the past for the event so they did not have
to purchase them:
o First Aid Kit,Sticky Notes, Felt Markers and Dry Erase Board, Hole Punch, Bullhorn, Paper Towels,
Signage, Pens, Caution Tape, Pull Ties, and other office supplies.
During the 2016 budget process, the Fly Club asked if the City could still provide the club with the annual$400 donation
to help with prizes. This was approved by Council and $400 was given by the City to the club for prizes. It should be
noted that in 2017,the City is prepared to again provide $400 to the club for prizes.
Background on the bun warmer. Shortly after becoming Director, I evaluated departmental practices and determined
that commercial kitchen appliances should not be removed from the Vern Burton for events. They are old, not designed
for routine portable use, and we do not have the funds to replace them if they get damaged. As you can see in the
picture below,the bun warmer is similar in size to a refrigerator.
The bun warmer used to be taken out to Lincoln Park for the Fishing Event to serve hot dogs. In 2014, 1 directed staff to
re-evaluate that approach and not solicit donations to purchase hot dogs and cook them at the fishing derby
event. Rather than feed kids hot dogs, pop, and chips in the morning,we determined it was better to provide healthy
snacks and juice. This also eliminated the need to take a Vern Burton kitchen appliance out to the park. I have told other
groups over the last several years that we do not loan out the larger kitchen appliances and it is important we are
consistent with our approach.
A new bun warmer costs approximately$15,000 to$20,000. Based on the City's current needs and our limited financial
resources, I don't feel funding a new bun warmer is appropriate at this time when our current warmer still works,
especially for a four hour annual event.
01/17/2017 L - 35
In closing, I feel out of all the groups that have seen their City funding reduced and/or cut through the priority setting
process, the Fly Club continues to receive a large amount of City staff support and continued budget support. It was a
Council decision to continue the funding for the kid's fishing derby and I believe that decision was in part due to the
incredible volunteer commitment from the Fly Club members.
Please let me know if you have any additional questions.
Corey Delikat
Parks& Recreation Director
City of Port Angeles
360-417-4551
wwwxityofPam
face book,cornop rtan ele park andrec
2
01/17/2017 L - 36
DEPARTMENT OF COMMUNITY ECONOMIC DEVELOPMENT
BUILDING DIVISION MONTHY PERMIT REPORT
DECEMBER 2016
JAN. FEB. MAR. APR. MAY JUNE JULY AUG. SEPT. OCT. NOV. DEC. 2016 YTD 2015 YTD
RESIDENTIAL-NEW
MODULAR/MAN_UF_ACT - 1 1 ....- 1 _ 3 2
Value $3,500 $143,234 $128,896 $275,630 $43,000
SING_LE_FA_ML_Y I _ ... 3 _... - 1.....-. _ _2_ _ .-...2 _ .-.....1_ _ _ _5 -..... - 2-.....- _ _2_ _ _ _3 _ _ _,1_ _ 22 33
Value $461,420 $144,695 $363,772 $382,780 $123,627 $740,741 $277,300 $316,895 $590,761 $147,614 $3,549,605 $4,760,295
MULTI-FAMILY
Value - - - - - - - - - - - - - - - - - - - - -
ACCESSO_RIE_S _ 1 _ - 2 -, _ 2 _ -,2 1 2 3 13 16
Value $15,300 $60,000 $34,620 $19,255 $72,000 $28,629 $62,000 $291,804 $422,638
COMMERCIAL-NEW
....._....._ RETAIL _ _- _._. ._._._.... _. .....
Value $30,000 30,000
HOTEUMOTEL
Value - - - - - - - - - - - - - - - - - - - - -
....._....._ OFFICE _ _.. _.'._....._1...._.....
Value $284,035 284,035
DRINKING/DINING 1 1 1
Value $20,000 20,000 $1,250,000
AUTO/SERVICE
.....-. ..-.....-
Value - - - - - - - - - - - -
INDUSTRIAL_ _ 1 1 .1 -. .....- 1 _ 4 2
....._._ �._._. ..._..._�.. ._._._._ ._.�._. ._.....,.a-..._ __ ._._. ._.._._. _._
Value $54,838 $25,000 $250,000 $65,000 394,838 $4,485,000
PUBLIC-NEW
SCHOOLS/HOSPS/GOVT _--1 ,1 2 5
Value $290000 $63,000 353,000 $38,301,951
CHURCHES
Value - - - - - - - - - - - - - - - - - - - - -
RECREATION
Value - - - - - -- - - - - - - - -- - - - - - -
REPAIR 8 ALT.
RESIDENTIAL 35 _ _43_ _ 46 _ _33__ 50 _ 42_ 36 _ 50_ _48_ _ _ 43_ _32_ _ _ 43_ _ 501 417
- - Value - - $146,509 $331,916 $363,271 $295,037 $389,494 $400,461- -$628,878 $421,381- -$405,085 $366,362- -$179,800 $224,294 $4,152,488 $2,922,652
COMMERCIAL 8 _ 18 _ 10 _11 _ _ 12 _6 _ _ 18_ _ 139 142
- - Value - - $277,060 $593,000 $703,728 $952,571- $216,550 $453,433- -$783,843 $192,713- -$872,325 $248,757- -$66,800 $279,809 $5,640,599 $7,315,410
. PUBLIC
.....- ..-..-
Value - - - - - - - - - - - -
DEMOLITION/MOVE 1 _ 1 - -,2 2 _ 2- - _ 1 2 11 7
._._._._ ._.._._..s_..._ __.... _._.._ _
Value $10,000 $800 $21,000 $25,000 $1,500 $10,000 $5,000 $73,300 $26,193
TOTALS
BUILDING PERMITS 46 52 60 58 62 56 65 66 65 64 41 63 698 625
....._....._....._....._....._....._....._.... ....._....._....._..... ...._....._....._....._.... ....._....._....._..... ....._....._....._....._.... ....._....._....._..... ....._....._....._....._..._....._....._...._..... ....._....._....._....._..._....._....._....._..... ....._....._...._....._..._....._....._....._..... ....._.....
_....._....._
CONSTRUCTION VALUE $881989 $950,216 $1,272,494 $1,646,000 $1,319,089 $977,521 $2,592,835 $921,523 $1,792,539 $1,302,880 $707,214 $697,999 $15,065,299 $59,527,139
BUILDING PERMITS FEE $11,882 $16,298 $21,230 $25,374 $24,358 $16,695 $34,982 $13,820 $23,954 $24,417 $12,821 $9,698 $235,529 $506,374
`CERTIFICATE OF OCCUPANCY 4 5 7 2 7 7 4 7 3 9 6 3 64 47
icy applications for new or relocated businesses.
01/17/2017 L - 37