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Agenda Packet 05/16/2017
POR a ELES CITY COUNCIL MEETING th A S H I N G T O N, U. S. A. 321 East 5Street r May 16, 2017 ..... SPECIAL MEETING— 5:00 p.m. REGULAR MEETING— 6:00 p.m. The Mayor may determine the order of business for a particular City Council meeting. The agenda should be arranged to best serve the needs and/or convenience of the Council and the public.Mayor to determine time of break. The items of business for regular Council meetings may include the following: A. CALL TO ORDER- SPECIAL MEETING AT 5:00 P.M. —Executive Session under authority ofRCW 42.30.110(1)(i), to discuss potential litigation with legal counsel, and RCW 42.30.110(1)(c), to consider the minimum price at which real estate will be offered for sale or lease when public knowledge regarding such consideration would cause a likelihood of decreased price.However,final action selling or leasing public property shall be taken in a meeting open to the public. CALL TO ORDER-REGULAR MEETING AT 6:00 P.M. B. ROLL CALL PLEDGE OF ALLEGIANCE CEREMONIAL MATTERS, PROCLAMATIONS & EMPLOYEE RECOGNITIONS 1. PAFD and PAPD Life Saving Recognition for Julie Sexton 2. Proclamation Designating May 251 as Raymond Carver Day C. PUBLIC COMMENT— The City Council desires to allow the opportunity for Public Comment.However, the business of the City must proceed in an orderly, timely manner.At its most restrictive,Public Comment shall be limited to a total of 15 minutes for the first Public Comment period and shall be concluded not later than 9:45 for the second Public Comment period.Individuals may speak for three(3)minutes or less, depending on the number of people wishing to speak.If more than 20 people are signed up to speak, each speaker may be allocated two (2)minutes. (Council Rules of Procedure Section 12). D. LATE ITEMS — To be placed on this or future agendas, including any executive session needed during or at the end of the meeting. E. CONSENT AGENDA/Approve 1. City Council Minutes:May 2, 2017................................................................................................................................E-1 2. Expenditure Report:From April 22, 2017 through May 5, 2017 in the amount of2,411,742.33....................................E-5 3. Civil Service Commission Appointments........................................................................................................................E-27 4. Opportunity Fund Advisory Board Appointment............................................................................................................E-38 5. Washington Hospital Services Contract..........................................................................................................................E-46 6. Clallam County Economic Development Corporation 2017 Contract............................................................................E-57 7. BPA Emerging Technology Field Test Participation Agreement....................................................................................E-71 Mayor to determine time of break/Hearing devices available for those needing assistance. May 16, 2017 Port Angeles City Council Meeting Page- 1 F. PUBLIC HEARINGS (6:30 P.M. or soon thereafter) 1. Ordinance Proposing Adjustments to Medic 1 Utility Fee/Continue the Public Hearing/Conduct Second Reading/ AdoptOrdinance..............................................................................................................................................................F-1 2. Capital Facilities Plan/Continue the Public Hearing/Conduct Second Reading/Approve Resolution.......................F-11 G. ORDINANCES NOT REQUIRING COUNCIL PUBLIC HEARINGS 1. Ethics Ordinance/Council Discussion ...........................................................................................................................G-1 H. RESOLUTIONS NOT REQUIRING PUBLIC HEARINGS 1. Strategic Plan for 2017-2018/Approve Resolution.........................................................................................................H-1 2. Combined Sewer Overflow(CSO)Pump Station 7 Reconstruction Purchase Agreement& Sole Source Resolution...H-5 L OTHER CONSIDERATIONS 1. AFSCME Parks&Maintenance Seasonal Laborer Wage Increases/Approve...............................................................I-1 J. CONTRACTS & PURCHASING 1. Race Street Design Professional Services Agreement/Approve....................................................................................J-1 K. COUNCIL REPORTS L. INFORMATION City Manager Reports: 1. Open House at New CSO Pump Station#4/ Verbal Report 2. Overhead Reconductoring,Project 2016-06,Amendment to Project Closeout...............................................................L-1 M. SECOND PUBLIC COMMENT— The City Council desires to allow the opportunity for Public Comment.However, the business of the City must proceed in an orderly, timely manner.At its most restrictive,Public Comment shall be limited to a total of 15 minutes for the first Public Comment period and shall be concluded not later than 9:45 for the second Public Comment period. Individuals may speak for three(3)minutes or less, depending on the number of people wishing to speak.If more than 20 people are signed up to speak, each speaker may be allocated two (2)minutes. (Council Rules of Procedure Section 12). ADJOURNMENT— PUBLIC HEARINGS Public hearings are set by the City Council in order to meet legal requirements. In addition, the City Council may set a public hearing in order to receive public input prior to making decisions,which impact the citizens. Certain matters may be controversial, and the City Council may choose to seek public opinion through the public hearing process. Mayor to determine time of break/Hearing devices available for those needing assistance. May 16, 2017 Port Angeles City Council Meeting Page-2 a� 4-1 .2 b o � U sol c ,' v A U vu Co toi con tu 9 0 fi .0 Q, V O oma ' aaA w 4bAl � . � 4� �+ y —44 0 . avo � b cd +�+ w C U 0 � Cd U U 0 b f.= 0 1 I u 4 1 Jrv9, r " , r /� II I IIIA III i i I r r„ w J E ///ice, �/;,,,.. �.,, ,��rt,. r / �%�����wr✓ J f r I ' r ' 4 l ✓ 1 io ,," r, � rL�� :l�1/r!"Pll/l�?�������1/�rl�r/�✓whr��il//�/�%/9�%/, i✓�(4>�fllJl���� f�lj�/�!��!��%�/ �ails Y✓/�d/ ! !r�i/r///"/i/ r / ., I n �,. u:�m.��ti� ,,m„, 'f�r�,tirrr�,w ,,..!r���1�1//,%/,��✓/o��fi�ll�,����'i,lG ,,,��;, 1J��i'^iPFn, '". ;: „/rf�„ ;W ,,,,,,,�r�" ,,,,,,,gym r PROCLAMATION of Raymond Carver Day on May 25th in recognition of THE PROFOUND CONTRIBUTION OF RAYMOND CARVER WHEREAS, Raymond Carver, the internationally recognized short story writer, poet, and essayist, made his home in Port Angeles for the last ten years of his life, and he came to his final resting place at Ocean View Cemetery on August 2, 1988; WHEREAS, Carver wrote many of his incomparable poems and stories in Port Angeles, while sharing his life with his wife,poet and writer Tess Gallagher,who was born in Port Angeles and brought him here to live,write, and enjoy the mountains and rivers and the Strait of Juan de Fuca; and the joys of fishing,hunting; WHEREAS,he wrote about the many local places he loved here—where he fished, looked out upon local waters, and gave voice to the people he met here and championed their working class lives in the Northwest and in Port Angeles and Clallam County in particular,honoring those who struggle and don't always reach the rewards of the so-called American Dream,those who become homeless,those who work hard but can't pay their bills,those who are skilled and unskilled,who labor in jobs without much honor for inadequate wages and without health insurance; WHEREAS, he honors those we used to call Middle Class America, those who try but fail, those with debts accumulating even though they try to pay their way, those who strive and dream, raise children, and try to take care of each other; WHEREAS,he made these people,places,rivers,bodies of water belong to America's most revered and world-renowned literature. Because of him, our corner of the world can be known as "Carver Country" and so appears on all the literary maps,which honor his characters and this place he loved; WHEREAS, we acknowledge indebtedness for Carver's seeing deeply the nature of the lives of our citizens who were not well represented in our literature prior to his work; WHEREAS,he wrote in a way which is accessible to so many and poignant enough to touch hearts in every corner of the world and in 28 languages; WHEREAS, he was born on May 25`h in 1938, and this date is ever more his, each year to be honored in this city of Port Angeles,which he loved, and to which he gave certain stature; NOW, THEREFORE, I, Patrick Downie, Mayor, ON BEHALF OF THE CITY COUNCIL OF PORT ANGELES, do hereby approve Raymond Carver Day to be celebrated on May 25`h each year! So that the City Council may itself be nurtured by his poetry,Tess Gallagher requests that"Late Fragment" and "Where Water Comes Together with other Water"be read at this proclamation. May 16, 2017 Patrick Downie,Mayor City Council Meeting May 16, 2017 PUBLIC COMMENT SIGN-LSP SHEET Are you a City of Port Angeles resident Print Name Clearly Address or business owner?, Topic 'Yes o r Yes of e or No m� T V p es or No xy Yes or No Yes or No Yes or No Yes or No Yes or No Yes or No Yes or No Yes or No Yes or No Yes or No Yes or No "es or No Yes or No Yes or No Yes or No Yes or No Page E City Council Meeting May 1.6, 2017 PUBLIC COMMENT SIGN-CSP SHEET Are you City of PortAngeles Print Name Clearly Addres,s resident or business owner? Tog Yes or N Yes or No ��.�u .. Yes oron r, :`' Yes or No Yes or No Yes or No Yes or No Yes or No Yes or No Yes or No 'ties or No Yes or No Yes or No Yes or No Yes or No Yes or No Yes or No Yes or leo Yes or No Yes or 10 Page 2 CLALLAM COUNTY ECONOMIC DEVELOPMENT CORPORATION ("Clallam EDC") 905 West 911, Street, Suite 221-222 P.O. Box 1085, Port Angeles, WA 98362 Contact: Bob Schroeter, Executive Director/CEO Email: bschroeter"a clal am,, Telephone- 360.827.5075 Alternate Contact: Douglas Sellon, Board Chair Email: dsellapaycjallarn= Telephone: 360057.7793 mm OVERVIEW The Clallam EDC has been Clallam County's designated Associate Development Organization since the inception of the Department of Commerce's program and has an excellent relationship and reputation with Commerce staff. The staff of the Clallam EDC understands Commerce procedures and reporting requirements of an ADO in serving as the lead on local economic development activities in their county, In May, 2017, the Clallam County Board of County Commissioners approved the Clallam EDC as the County's ADO for the next biennium. EXPECTATIONS OF ADO'S As the designated ADO the EDC has been/is an 'advocate' and 'leader' serving as "...the point of contact for local economic activities, recruiting/hosting new businesses, and coordinating business retention and expansion efforts...." In 2016 Commerce complimented the EDC for the number and quality of business retention, innovation and expansion visits conducted, as well as following services. The EDC reports information to Commerce as contracted, In addition to plans for business development and retention, reporting information includes data about community profiles, industrial sites, business activities and other economic activities. The EDC and Commerce have enjoyed, and will continue to enjoy, a mutually beneficial partnership. Commerce requires ADO to be "...broadly representative of the community and economic interests.,.." The EDC is a private non-profit 501c6 organization assisting businesses in Clallam. County since 1985. The Clallarn EDC Acts as a port to an expansive network of business contacts, tools, and solutions for both public and private businesses. The organization is supported by over 120 local businesses and individuals as well as the State, County and municipal governments. Each local entity and/or county geographic area has representation on the board of directors, including the community college. The EDC participates at Commerce's biannual "Best Practices Sharing" meetings, and provides resources and direct ser ices to local businesses throughout the county (i.e. 1 business planning, sale and acquisition, permitting, code compliance, B2B, business advocacy, creative financing, and more). Commerce's required ADO community and economic development service are well defined in RCVS 43.330.080. The EDC has been, and will continue to be, a high standard bearer partner to Commerce. LEADERSHIP The EDC was restructured at the beginning of 2014 to become a nimbler organization with a mission to both assist existing businesses and recruit new business entities to the region. The organization's vision is to increase Clallam County's prosperity through business recruitment, retention, innovation and expansion. The organization has recently assisted several businesses with expansion plans, assisted with multiple mergers and acquisitions, and provided counsel to companies looking to take advantage of tax-credit programs administered by the State. Private sector support for the organization has also grown dramatically - from 32 businesses in 2014, to over 120 in 2016. The EDC goal is to attain a ratio of 60% private and 40% local public funding. To support the EDC's commitment to all funding supporters, Robert (Bob) Schroeter has been hired as Executive Director/CEO. He is a skillful communicator who has a proven record of bringing people and organizations together via cooperation and collaboration. Mr. Schroeter holds a law degree from Gonzaga University and has over 20 years' experience in various roles in private and public management, as well as serving as municipal attorney for several small Washington jurisdictions and as a Washington State Assistant Attorney General. Most recently he has seed as Director of Operational Support for the State Liquor &, Cannabis Board, and as the Executive Director of the Washington Association of Conservation Districts where he was responsible for organizational management, policy and statewide leadership of the organization, Mr. Schroeter was impressed by the dedication of the EDC Board members and staff and "..Aheir vision for the future, and the immense local pride and community support". He has determined that from an economic standpoint, there is real opportunity to build on the historic strength of our communities, the strong foundation for business success, and the unique beauty of Clallarn County. CONCLUSION The Clallam EDC is a 501(c)(6) nonprofit organization dedicated to Clallam County's prosperity through assisting existing and startup local businesses, as well as recruiting businesses to locate here. This must be, and will be, done in cooperation and collaboration as a team with any and all who play a role in the overall process. 000* "T 0010OSVT$ 817 oil sped w j :)t a :)]j spa , suq ,,, sahfl w.)U.) xe imom suoupwj 04 U I . x] a i ja�j ss@uisng 17 ST T Z's zle le4ol j.joddnS jolo,--)S Z-),IeAIJCJ ST ju@u.jj!n.j:)a�, @uq@d1d @(Al Ul SID@fOJd 1 %9 %9z SIB, VIE S@:)IAJ@S L9LIISI AP)V @JO--)S CLALLAM COUNTY ECONOMIC DEVELOP I ENTCORPO RATION Year End Report r Z7 9 �� 4 7 '**l � f W < From 2015 Year End Visits Communication Cooperation Collaboration r/,r,.., � rr rr /rr, r r ///r „r �/ ,r i ri r/ r ✓// rr r r r/r f .....rir / rr r �r rr r ✓rr i /�, rill rr r r,, / �/ ,� r � /„ %/ ✓, /✓ ,,i ,,, ,�, r�r � r r rr i / r r r / ✓ r / ✓/ r � /, it / ,/ r _./oi/i/// /// r �, n,,✓ r r ��i � / ��/rr/ ,� r ri r../� / �/ r r r l Sign Ordinance Issues Furniture Store onnectdons to Financing Hotels. 2 Connection Number of Clients Contacts Restaurants Tax Incentives 344 1 Tech Business Advocacy Agriculture Site 5erectuon AdEyNsing Hours Active/Semi Active � Transportation Acquisition Adv,'ice 85 8 Manufacturing Business Expansion >Cross Laminated Timber L ata Resources&AurnaBysms (Some ore roPover from 2016 >Boat OaHaani County rorty Economic DevOop mern Coopwaabon 995 West 9"St.,Suite 222&223/P-0 Box 1085 Port AngeBes,WA 98362 U 0 D � w v AOOO � w QD co O U co � O U N Lij :.> �va CL oa 0 0 0 eet 07 " + C o UJ M bC1C ro u. x ;4) cr LAJ CL L q C C) 0 til 0 Ln E c�6 �V i ��...w DIY C 0 4-J • ..�.■ C µ Lo (L) 0 CD } 9 < \ » � ., �■ � i � 0 7 � ,a . . , . x . . » . \ osoll. { (.0 u ! 4■ � a IL 00 Z } � < 0 \ , \ u / - i 4--� E Eto 4-4 2 c r ....®. 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J¢'' CLALLAM COUNTY ECONOMtC OEVELOPMENT CORPORATION C c trt" y' 2017 PCErn C'F' vvash!"gtc1-'98'�t' BOARD OF DIRECTORS C'Zll-"7'77"'-"- -'WWVW C Niiii,'I T�"�y Povot��Nc��4�rcflt Ccrpc�utfc�,vvur�,,nc rCr EUS,,�c. (r, (:cunty CI-IAIRNIAN: DOUGLAS SEL ON,PRIVATE AT-LARGE MEM[WR VICE CIiAIRMAN:JIM MCENTIRE: FORMER COUNTY COMMISSIONI"R SECRETARY/TREASURER: RYAN MALANE VICE f'Rf:,SII)FN'F OF MARKETING,BLACK BALL. FERRY + + +1 + STEVEN 1).BURKE: COMMISSIONE'RPORT OF PORT ANG11 I'S DON BUTLER:PRESIDFNT, HIGH [INI,,'RGY ME"I'ALS KELLY FOX:CEO,LUMBER"FRADERS DOUGLAS SELLON: INJ ERI%4 1; CITY COUNCIL MEETING Port Angeles, Washington May 2, 2017 PRESENTATION: From 5 p.m.to 5:20 p.m., Senior Accountant Tess Agesson conducted a presentation on the 2018-2023 Capital Facilities Plan.There being no quorum present,a Special Meeting of the City Council did not occur. CALL TO ORDER-REGULAR MEETING: Mayor Downie called the regular meeting of the Port Angeles City Council to order at 6:00 p.m. ROLL CALL: Members Present: Mayor Downie, Deputy Mayor Kidd, and Councilmembers Bruch and Whetham. Councilmember Collins participated via conference call. Members Absent: Councilmembers Merideth and Gase. Staff Present: Acting City Manager West,Attorney Greenwood,Clerk Veneklasen, C.Delikat,K.Dubuc, S. Shere, K.Neal,B. Smith, C.Jensen.,and G.Goodworth. PLEDGE OF ALLEGIANCE: Councilmember Whetham led the Pledge of Allegiance to the Flag. PUBLIC COMMENT: Jim Creelman, 1101 East Second Street, expressed concerns over the relationship between the Council and the City attorney.He spoke in favor of Port Angeles changing to Second Class City status. LATE ITEMS TO BE PLACED ON THIS OR FUTURE AGENDAS as determined by City Manager or Councilmember- At the request of Councilmember Whetham, staff was asked to provide full printed agenda materials to all Council candidates after Candidate Filing Week,May 151-19". CONSENT AGENDA: At the request of Councilmember Collins,Mayor Downie pulled Item 3,Petition to Reclassify as a Second Class City Ballot Resolution, from the Consent Agenda. It was moved by Bruch and seconded by Kidd to approve the Consent Agenda to include: 1. City Council Minutes:April 18, 2017 2. Expenditure Report:From April 8, 2017 through April 21, 2017 in the amount of$1,773,103.88 3. ITEM PULLED FROM CONSENT 4. Fluoride Advisory Vote Ballot Resolution[RESOLUTION#12-17] 5. Port Angeles Forward Committee Citizen-At-Large Appointment Motion carried 5-0. PULLED FROM CONSENT AGENDA: Item 3.Petition to Reclassify as a Second Class City Ballot Resolution Council discussed the proposed ballot resolution. Mayor Downie read the consent agenda item,Petition to Reclassify as a Second Class City Ballot Resolution [RESOLUTION#12-17]. It was moved by Whetham and seconded by Bruch to: Approve the resolution. Motion carried 4-1,with Collins opposed. 05/16/2017 E - 1 ORDINANCES NOT REQUIRING PUBLIC HEARINGS: 1. 2017 Budget Amendment#1 Interim Finance Director Cindy Jensen said the first budget amendment of the year is primarily a housekeeping measure,carrying forward items from last year's budget that were not done, and incorporating capital changes to match the Capital Facilities Plan. Mayor Downie conducted a first reading of the ordinance by title,entitled, ORDINANCE NO.3580 AN ORDINANCE of the City of Port Angeles,Washington amending the 2017 budget and funds. It was moved by Collins and seconded by Kidd to: Approve budget amendment as read. Motion carried 5-0. PUBLIC HEARINGS: 1. Ordinance Proposing Adjustments to Medic 1 Utility Fee Fire Chief Ken Dubuc conducted a presentation on the Fire Department's response to the Washington State Rating Bureau's proposal to downgrade the City's rating which would have led to increased fire insurance rates from most insurance companies in Port Angeles.He outlined why additional staffing was needed in the Fire Department, noting the department had not added staff in 26 years despite the fact that call volume has increased 257%in the same time frame.He said the department is proposing a 2.5 year rate adjustment to add four firefighter/paramedics. Chief Dubuc outlined what it would cost ratepayers for the department to add personnel. Mayor Downie conducted a first reading of the ordinance by title,entitled, ORDINANCE NO. AN ORDINANCE of the City of Port Angeles,Washington,amending Title 13,Chapter 13.73 of the Port Angeles Municipal Code relating to Medic 1 utility rates. Mayor Downie opened the public hearing at 6:45 p.m. Marolee Smith,P.O.Box 2498,asked if Council had considered adding a soda tax to use for covering increased Medic 1 Utility costs for those in Section 8 housing. She spoke in favor of adding firefighter/paramedic staff to the Fire Department and said the City shouldn't stop at adding four personnel,but might consider doubling that number. Laura Dodd,228 Vashon,administer for St.Andrews Place Assisted Living, said that St.Andrews is a high user of Medic 1 services and that the non-profit is wholeheartedly in support of the rate increase even though they'll be substantially affected financially. She said St.Andrews wants to be behind the community and the firefighters. Councilmember Collins exited the meeting at 6:49 p.m. David Mabrey, 1014 Georgianna, said he fully supports the increase to the Medic 1 rates in order to add four firefighters. He thanked the Fire Department for their work. Mayor Downie continued the public hearing to May 16,2017. 2. Capital Facilities Plan Interim Director Jensen noted there was a brief presentation held at 5 p.m. Mayor Downie conducted a first reading of the resolution by title,entitled, RESOLUTION NO. A RESOLUTION of the City Council of the City of Port Angeles,Washington,adopting the City's Capital Facilities Plan for 2018—2023,which includes the City's Transportation Improvement Program for the years 2018-2023. 05/16/2017 E - 2 Mayor Downie opened the public hearing at 6:53 p.m.There being no public comment,Mayor Downie continued the matter to May 16,2017.Council discussion followed. OTHER CONSIDERATIONS: 1. IT Server Purchase Interim Director Jensen noted that Council had previously approved the server replacements at a cost of$123,829 before staff discovered that the reseller was no longer part of the Washington State contract. She spoke about why the IT server purchase was being redrafted and noted that overall costs were reduced. It was moved by Kidd and seconded by Bruch to: Approve the purchase of replacement server hardware for new server hosts in the amount of$54,173.57,including taxes, from Washington State Contract vendor Dell Inc. Motion carried 4-0. 2. Joint Presentation by the Parks&Recreation Department/Composite Recycling Technology Center Parks& Recreation Director Corey Delikat and David Walter, Chief Operating Officer of the Composite Recycling Technology Center (CRTC), unveiled the joint project to create recycled carbon fiber park benches at the CRTC campus for use in the City's memorial bench program. The benches, designed by local artist Bob Stokes, can be manufactured using recycled aerospace grade carbon fiber and are extremely low maintenance.Director Delikat said the City invested in two prototype benches which will be installed at Jessie Webster Park and the Gateway Transit Center as tests.Those benches will be evaluated for performance in October 2017. Council discussion followed. CONTRACTS & PURCHASING 1. "Simple Steps"Master Service Agreement Amendments Shailesh Shere,Assistant Director of Power Systems,said the City has participated in the Simple Steps Smart Savings energy efficientcy program since 2010.He said all City expenses under the agreement are eligible for reimbursement under the Bonneville Power Administration's Energy Efficiency Incentive, resulting in no net program cost to the City. Council discussion followed. It was moved by Kidd and seconded by Whetham to: Approve and authorize the City Manager to sign the amendments, and any subsequent amendments to the agreement with CLEAResult,and to make any minor modifications as necessary. Motion carried 4-0. CITY COUNCIL REPORTS: Councilmember Bruch said she would be at the Farmer's Market on Saturday. She urged people to read the book Blue Zones to learn how Port Angeles can become a healthier city. She also attended a meeting with NOAA (National Oceanic and Atmospheric Administration)regarding the new Performing Arts Center. It was moved by Kidd and seconded by Bruch to: Excuse Councilmembers Gase and Merideth from the meeting. Motion carried 4-0. Councilmember Whetham noted that halibut season starts on May 4t11 Mayor Downie said he had the pleasure of providing lapel pins to a number of the City's committee members, including the Public Safety Advisory Committee. No other reports were given. 05/16/2017 E - 3 INFORMATION: Acting Manager West spoke regarding the reports included in the packet and highlighted the upcoming Town Hall Meeting,the new City Newsletter and national Bike to Work Week. SECOND PUBLIC COMMENT: Eloise Kailin, Sequim, spoke against fluoridation and asked Council to pass a Medical Independence Act resolution. Harvey Kailin, Sequim,asked Council to pass a resolution of solidarity with Korea as nuclear-free zones. Lavan Lukes, 711 East 101'Street,requested the Council's help with code enforcement issues at his rental property. Mr.Lukes was encouraged to work directly with staff from the Community&Economic Development Department. Andrew Pittman,3916 Nygren Place, spoke in support of the increase in Medic 1 Utility fees to add personnel to the Fire Department. Marolee Smith,P.O.Box 2498, spoke in favor of an ombudsman for the City. It was moved by Kidd and seconded by Bruch to: Adjourn the meeting. Motion carried 4-0. ADJOURNMENT: Mayor Downie adjourned the meeting at 7:50 p.m. Patrick Downie,Mayor Jennifer Veneklasen,City Clerk 05/16/2017 E - 4 City of Port Angeles City Council Expenditure Report Between Apr 22, 2017 and May 5, 2017 Vendor Description Account Number Amount APWA SUPPLIES 001-0000-237.00-00 (26.15) BFV, LLC DRA20051.13 LT 7,8 JOKRIJO 001-0000-239.20-00 1,863.84 CLALLAM CNTY AUDITOR CERT. OF PYT& RELEASE- 001-0000-229.00-00 73.00 COMPOSITE RECYCLING RECYCLED CARBON FIBER SEN 001-0000-239.96-00 10,000.00 TECHNOLOGY CTR DEPARTMENT OF REVENUE-WIRES Excise Tax Returns-March 001-0000-237.00-00 5,541.36 Excise Tax Returns-March 001-0000-237.10-00 182.40 Excise Tax Returns-March 001-0000-237.30-00 252.54 Leasehold Tax 001-0000-237.50-00 3,203.39 MISC DEPOSIT& PERMIT REFUNDS LOOMIS DEPOSIT REFUND 001-0000-239.10-00 50.00 LOOMIS DEPOSIT REFUND 001-0000-239.10-00 50.00 DEPOSIT REFUND DINING ROO 001-0000-239.93-00 50.00 TRANSFER FROM KF 00180123 001-0000-239.93-00 50.00 MUTT MITT SUPPLIES 001-0000-237.00-00 (86.48) NORTHERN TOOL/BLUETARP SUPPLIES 001-0000-237.00-00 (16.84) SUPERCIRCUITS, INC SECURITY,FIRE,SAFETY SERV 001-0000-237.00-00 (93.88) SECURITY,FIRE,SAFETY SERV 001-0000-237.00-00 (14.61) Division Total: $21,078.57 Department Total: $21,078.57 PORT ANGELES CITY TREASURER OPTC lunch mtg-C Kidd 001-1160-511.31-01 37.00 RESTER, CASEY CONSULTING SERVICES 001-1160-511.41-50 1,600.00 Mayor&Council Division Total: $1,637.00 Legislative Department Total: $1,637.00 NSA SANK Transaction Fee 001-1220-516.41-50 40.00 Human Resources Division Total: $40.00 SOUND PUBLISHING INC COMMUNICATIONS/MEDIA SERV 001-1230-514.44-10 36.49 City Clerk Division Total: $36.49 City Manager Department Total: $76.49 PROTHMAN CONSULTING SERVICES 001-2010-514.41-50 3,013.78 Finance Administration Division Total: $3,013.78 DATABAR INCORPORATED MISC PROFESSIONAL SERVICE 001-2025-514.41-50 2,150.97 MISC PROFESSIONAL SERVICE 001-2025-514.41-50 2,107.40 MISC PROFESSIONAL SERVICE 001-2025-514.41-50 2,152.43 MISC PROFESSIONAL SERVICE 001-2025-514.41-50 1,800.91 ELAVON, INC-WIRE 3rd Party Cr Card Fees 001-2025-514.41-50 15,397.60 Page 1 of 22 May 10, 2017 10:40:22 AM 05/16/2017 E - 5 City of Port Angeles City Council Expenditure Report Between Apr 22, 2017 and May 5, 2017 Vendor Description Account Number Amount EQUIFAX FINANCIAL SERVICES 001-2025-514.41-50 83.04 LEXISNEXIS FINANCIAL SERVICES 001-2025-514.41-50 54.20 MISC EMPLOYEE EXPENSE BOOTS FOR JORDON LEMON 001-2025-514.31-11 157.49 REIMBURSEMENT PORT ANGELES CITY TREASURER pail for service truck- 001-2025-514.31-01 3.22 Customer Service Division Total: $23,907.26 OLYMPIC STATIONERS INC PAPER (OFFICE,PRINT SHOP) 001-2080-514.31-01 162.60 Reprographics Division Total: $162.60 Finance Department Total: $27,083.64 ADVANCED TRAVEL WSAMA Conf. -Bloor 001-3010-515.43-10 102.00 WSAMA Conf. -Greenwood 001-3010-515.43-10 699.63 WSAMA Conf. -McKeen 001-3010-515.43-10 595.95 Attorney Office Division Total: $1,397.58 Attorney Department Total: $1,397.58 BUILDERS EXCHANGE OF WA INC COMMUNICATIONS/MEDIA SERV 001-4010-558.44-10 5.70 SOUND PUBLISHING INC COMMUNICATIONS/MEDIA SERV 001-4010-558.44-10 45.03 STUDIO CASCADE, INC CONSULTING SERVICES 001-4010-558.41-50 450.00 Planning Division Total: $500.73 ACCESS ELECTRIC SUPPLY SUPPLIES 001-4020-524.41-50 3,306.83 Building Division Total: $3,306.83 KOKOPELLI GRILL SUPPLIES 001-4071-558.49-91 3,650.64 Economic Development Division Total: $3,650.64 Community Development Department Total: $7,458.20 ADVANCED TRAVEL WSNIA Conf. - Kuch 001-5010-521.43-10 834.76 CENTURYLINK-QWEST 04-20 A/C 20622000177908 001-5010-521.42-10 199.03 04-23 A/C 20670319798358 001-5010-521.42-10 64.75 04-23 A/C 20674119188738 001-5010-521.42-10 57.46 DAVE'S HEATING& COOLING SVC BUILDING MAINT&REPAIR SER 001-5010-521.48-10 285.63 PUBLIC SAFETY TESTING INC HUMAN SERVICES 001-5010-521.41-50 385.00 Police Administration Division Total: $1,826.63 MISC ONE-TIME VENDORS SRO TRAINING-J ORDONA 001-5021-521.43-10 495.00 PORT ANGELES POLICE Bridge/Ferry 001-5021-521.43-10 31.10 DEPARTMENT SUPERCIRCUITS, INC SECURITY,FIRE,SAFETY SERV 001-5021-521.31-01 1,211.43 SECURITY,FIRE,SAFETY SERV 001-5021-521.31-01 188.53 Page 2 of 22 May 10, 2017 10:40:22 AM 05/16/2017 E - 6 City of Port Angeles City Council Expenditure Report Between Apr 22, 2017 and May 5, 2017 Vendor Description Account Number Amount Investigation Division Total: $1,926.06 ADVANCED TRAVEL FTO Academy-Powless 001-5022-521.43-10 278.00 Court - Rife 001-5022-521.43-10 309.60 CAPTAIN T'S CLOTHING &APPAREL 001-5022-521.31-11 35.64 LINCOLN STREET STATION EXTERNAL LABOR 001-5022-521.42-10 31.39 EXTERNAL LABOR 001-5022-521.42-10 31.32 OLYMPIC PRINTERS INC PRINTING,SILK SCR,TYPSET 001-5022-521.31-01 65.04 OLYMPIC STATIONERS INC SUPPLIES 001-5022-521.31-01 9.08 PEN PRINT INC PRINTING,SILK SCR,TYPSET 001-5022-521.31-01 54.20 PORT ANGELES POLICE Zip lock baggies 001-5022-521.31-01 12.98 DEPARTMENT PUBLIC SAFETY TESTING INC HUMAN SERVICES 001-5022-521.43-10 8,979.00 QUILL CORPORATION SUPPLIES 001-5022-521.31-01 78.03 WA STATE CRIMINAL JUSTICE HUMAN SERVICES 001-5022-521.43-10 95.00 Patrol Division Total: $9,979.28 CAPTAIN T'S CLOTHING &APPAREL 001-5026-521.31-11 129.34 CLOTHING &APPAREL 001-5026-521.31-11 63.59 CLOTHING &APPAREL 001-5026-521.31-11 366.62 PORT ANGELES POLICE AARP Safe Drvng Course 001-5026-521.43-10 19.95 DEPARTMENT Reserves &Volunteers Division Total: $579.50 QUILL CORPORATION SUPPLIES 001-5029-521.31-01 17.53 Records Division Total: $17.53 Police Department Total: $14,329.00 CENTURYLINK-QWEST 03-23 A/C 20673007781838 001-6010-522.42-13 672.08 Fire Administration Division Total: $672.08 Fire Department Total: $672.08 ADVANCED TRAVEL APWA Conf. - Fulton 001-7010-532.43-10 170.80 APWA SUPPLIES 001-7010-532.31-01 337.46 CLALLAM CNTY AUDITOR RECORD A DOCUMENT 001-7010-532.49-90 73.00 OFFICE DEPOT SUPPLIES 001-7010-532.31-01 83.81 Public Works Admin. Division Total: $665.07 Public Works& Utilities Department Total: $665.07 CENTURYLINK-QWEST 04-20 A/C 20672172274658 001-8012-555.42-10 57.46 Senior Center Division Total: $57.46 Page 3 of 22 May 10, 2017 10:40:22 AM 05/16/2017 E - 7 City of Port Angeles City Council Expenditure Report Between Apr 22, 2017 and May 5, 2017 Vendor Description Account Number Amount ANGELES MILLWORK& LUMBER SUPPLIES 001-8050-536.31-20 83.60 DEPARTMENT OF REVENUE-WIRES Excise Tax Returns-March 001-8050-536.49-50 (63.67) HEPBURN SUPERIOR SUPPLIES 001-8050-536.34-01 893.34 QUIRING MONUMENTS INC HUMAN SERVICES 001-8050-536.34-01 335.00 HUMAN SERVICES 001-8050-536.34-01 592.00 HUMAN SERVICES 001-8050-536.34-01 805.00 HUMAN SERVICES 001-8050-536.34-01 897.00 SOUND PUBLISHING INC COMMUNICATIONS/MEDIA SERV 001-8050-536.44-10 325.00 Ocean View Cemetery Division Total: $3,867.27 ALLPLAY SYSTEMS, LLC SUPPLIES 001-8080-576.31-20 1,425.46 ANGELES MILLWORK& LUMBER SUPPLIES 001-8080-576.31-20 484.16 LUMBER& RELATED PRODUCTS 001-8080-576.31-20 770.12 SUPPLIES 001-8080-576.31-20 2.94 SUPPLIES 001-8080-576.31-20 28.70 LUMBER& RELATED PRODUCTS 001-8080-576.31-20 56.17 SUPPLIES 001-8080-576.31-20 161.62 LUMBER& RELATED PRODUCTS 001-8080-576.31-20 427.11 SUPPLIES 001-8080-576.31-20 69.89 SUPPLIES 001-8080-576.31-20 467.57 SUPPLIES 001-8080-576.31-20 19.69 SUPPLIES 001-8080-576.31-20 22.92 ROAD/HWY MAT NONASPHALTIC 001-8080-576.31-20 19.77 SUPPLIES 001-8080-576.31-01 5.86 FASTENAL INDUSTRIAL SUPPLIES 001-8080-576.31-20 11.65 SUPPLIES 001-8080-576.31-20 14.60 SUPPLIES 001-8080-576.31-20 18.73 HEARTLINE NURSERY STOCK&SUPPLIES 001-8080-576.31-40 143.09 SUPPLIES 001-8080-576.31-01 54.15 NURSERY STOCK&SUPPLIES 001-8080-576.31-40 143.09 MUTT MITT SUPPLIES 001-8080-576.31-01 1,115.98 NORTHERN TOOL/BLUETARP SUPPLIES 001-8080-576.35-01 217.32 PORT ANGELES POWER SUPPLIES 001-8080-576.31-01 5.41 EQUIPMENT SKAGIT GARDENS INC NURSERY STOCK&SUPPLIES 001-8080-576.31-40 2,262.37 SUNSET DO-IT BEST HARDWARE SUPPLIES 001-8080-576.31-20 5.84 Page 4 of 22 May 10, 2017 10:40:22 AM 05/16/2017 E - 8 City of Port Angeles City Council Expenditure Report Between Apr 22, 2017 and May 5, 2017 Vendor Description Account Number Amount SUNSET DC7-IT PEST HARDWARE SUPPLIES 001-8080-576.31-20 9.75 SUPPLIES 001-8080-576.45-30 22.76 SUPPLIES 001-8080-576.31-20 41.91 SWAIN'S GENERAL STORE INC; FIRST AID& SAFETY EQUIP. 001-8080-576.31-01 125.64 SUPPLIES 001-8080-576.31-20 70.39 SUPPLIES 001-8080-576.31-20 8.62 NURSERY STOCK&SUPPLIES 001-8080-576.31-40 25.63 SUPPLIES 001-8080-576.31-20 21.65 SUPPLIES 001-8080-576.31-01 38.93 FIRST AID& SAFETY EQUIP. 001-8080-576.31-01 116.96 FIRST AID& SAFETY EQUIP. 001-8080-576.31-01 164.45 THURMAN SUPPLY SUPPLIES 001-8080-576.31-20 1.51 TOPPER INDUSTRIES INC; SUPPLIES 001-8080-576.31-20 7,945.68 Parks Facilities Division Total: $16,548.09 Parks& Recreation Department Total: $20,472.82 ANGELES MILLWORK& LUMBER BRUSHES (NOT CLASSIFIED) 001-8131-518.31-20 30.35 PAINTS,COATINGS,WALLPAPER 001-8131-518.31-20 83.75 SUPPLIES 001-8131-518.35-01 29.90 SUPPLIES 001-8131-518.31-20 37.54 SUPPLIES 001-8131-518.31-20 211.85 ANGELES PEST CONTROL POISONS:AGRICUL& INDUSTR 001-8131-518.48-10 102.98 CED/CONSOLIDATED ELEC DIST SUPPLIES 001-8131-518.31-20 157.18 SUPPLIES 001-8131-518.31-20 275.11 SUNSET DC7-IT PEST HARDWARE SUPPLIES 001-8131-518.31-20 25.32 SUPPLIES 001-8131-518.31-20 66.26 SUPPLIES 001-8131-518.31-20 108.52 SWAIN'S GENERAL STORE INC; SUPPLIES 001-8131-518.31-20 19.32 TNURMAN SUPPLY SUPPLIES 001-8131-518.31-20 55.71 Central Svcs Facilities Division Total: $1,203.79 ASM SIGNS FLAGS,POLES,PANNERS,ACCES 001-8155-575.41-50 856.36 Facility Rentals Division Total: $856.36 Facilities Maintenance Department Total: $2,060.15 AT&T MOBILITY COMMUNICATIONS/MEDIA SERV 001-8221-574.42-10 16.51 DUCE, THOMAS W. UMPIRE PAYMENT FOR SOFTPA 001-8221-574.41-50 192.00 HEILMAN, JOHN UMPIRE PAYMENT FOR SOFTPA 001-8221-574.41-50 384.00 Page 5 of 22 May 10, 2017 10:40:22 AM 05/16/2017 E - 9 City of Port Angeles City Council Expenditure Report Between Apr 22, 2017 and May 5, 2017 Vendor Description Account Number Amount JOHNSTAD, SHANE UMPIRE PAYMENT FOR SOFTBA 001-8221-574.41-50 216.00 PIMENTEL, HENRY UMPIRE PAYMENT FOR SOFTBA 001-8221-574.41-50 96.00 ROONEY, RANDY L UMPIRE PAYMENT FOR SOFTBA 001-8221-574.41-50 336.00 SWAIN'S GENERAL STORE INC SPORTING &ATHLETIC EQUIP 001-8221-574.31-01 741.46 WA AMATEUR SOFTBALL ASSN REG.FEES FOR SOFTBALL LEA 001-8221-574.41-50 991.00 Sports Programs Division Total: $2,972.97 Recreation Activities Department Total: $2,972.97 General Fund Fund Total: $99,903.57 PENINSULA ADVENTURE SPORTS SUPPLIES 101-1430-557.41-50 1,000.00 STORM KING CROSS FIT LLC SUPPLIES 101-1430-557.41-50 2,000.00 Lodging Excise Tax Division Total: $3,000.00 Lodging Excise Tax Department Total: $3,000.00 Lodging Excise Tax Fund Total: $3,000.00 DEPARTMENT OF REVENUE-WIRES Excise Tax Returns-March 102-0000-237.00-00 1.00 Excise Tax Returns-March 102-0000-237.10-00 28.40 Division Total: $29.40 Department Total $29.40 A-1 PERFORMANCE, INC BUILDING MAINT&REPAIR SER 102-7230-542.41-50 103.05 BAXTER AUTO PARTS#15 SUPPLIES 102-7230-542.31-01 53.68 BLAKE TILE& STONE ROAD/HIGHWAY EQUIPMENT 102-7230-542.31-25 98.26 CORAL SALES COMPANY METALS,BARS,PLATES,RODS 102-7230-542.31-20 1,914.64 FASTENAL INDUSTRIAL RADIO &TELECOMMUNICATION 102-7230-542.35-01 590.01 HOLCOMB &COMPANY, D ROAD/HWY MAT NONASPHALTIC 102-7230-542.31-20 274.57 PUD#1 OF CLALLAM COUNTY MISC PROFESSIONAL SERVICE 102-7230-542.47-10 10.93 MISC PROFESSIONAL SERVICE 102-7230-542.47-10 22.36 PUGET SAFETY EQUIPMENT INC FIRST AID& SAFETY EQUIP. 102-7230-542.31-01 177.95 FIRST AID& SAFETY EQUIP. 102-7230-542.31-01 1,196.50 SEARS COMMERCIAL ONE APPLIANCES, HOUSEHOLD 102-7230-542.31-01 40.65 SWAIN'S GENERAL STORE INC HARDWARE,AND ALLIED ITEMS 102-7230-542.31-20 0.82 HARDWARE,AND ALLIED ITEMS 102-7230-542.31-20 5.09 SUPPLIES 102-7230-542.35-01 38.93 CLOTHING &APPAREL 102-7230-542.31-01 356.85 HAND TOOLS ,POW&NON POWER 102-7230-542.35-01 118.96 TRAFFIC SAFETY SUPPLY CO MARKERS, PLAQUES,SIGNS 102-7230-542.31-25 595.54 MARKERS, PLAQUES,SIGNS 102-7230-542.31-25 1,036.94 Page 6 of 22 May 10, 2017 10:40:22 AM 05/16/2017 E - 10 City of Port Angeles City Council Expenditure Report Between Apr 22, 2017 and May 5, 2017 Vendor Description Account Number Amount Street Division Total: $6,635.73 Public Works-Street Department Total: $6,635.73 Street Fund Total: $6,665.13 DEPARTMENT OF REVENUE-WIRES Excise Tax Returns-March 107-0000-237.00-00 124.06 Division Total: $124.06 Department Total: $124.06 ADVANCED TRAVEL Sergeants Academy-Laboy 107-5160-528.43-10 719.95 ACCIS Conf-Christopher 107-5160-528.43-11 804.01 WCIA Supervisory-Craig 107-5160-528.43-10 178.80 Access certification- Rom 107-5160-528.43-10 317.25 BAXTER AUTO PARTS#15 AUTO &TRUCK MAINT. ITEMS 107-5160-528.48-10 38.07 CENTURYLINK 04-06 A/C 300539444 107-5160-528.42-11 55.01 04-06 A/C 406063845 107-5160-528.42-11 160.22 PACIFIC OFFICE EQUIPMENT INC COMPUTER HARDWARE&PERIPHE 107-5160-528.31-60 952.84 PUBLIC SAFETY TESTING INC HUMAN SERVICES 107-5160-528.48-10 165.00 TYLER TECHNOLOGIES, INC DATA PRQC SERV&SOFTWARE 107-5160-528.48-10 66,894.06 VERTIVE AIR CONDITIONING & HEATNG 107-5160-528.48-10 465.69 AIR CONDITIONING & HEATNG 107-5160-528.48-10 1,186.32 Pencom Division Total: $71,937.22 Pencom Department Total: $71,937.22 Pencom Fund Total: $72,061.28 PORTABLE COMPUTER SYSTEMS COMPUTER HARDWARE&PERIPHE 310-5950-594.65-10 472.71 Homeland Security Division Total: $472.71 Public Safety Projects Department Total: $472.71 WASHINGTON (DOT), STATE OF ENGINEERING SERVICES 310-7930-595.65-10 146.44 GF-Street Projects Division Total: $146.44 Capital Projects-Pub Wks Department Total: $146.44 THURMAN SUPPLY SUPPLIES 310.8985.594.65.10 51.41 Misc Parks Projects Division Total: $51.41 Capital Proj-Parks& Rec Department Total: $51.41 Capital Improvement Fund Total: $670.56 ANIXTER, INC ELECTRICAL EQUIP& SUPPLY 401-0000-141.41-00 409.65 ELECTRICAL EQUIP& SUPPLY 401-0000-141.41-00 17.98 ATHENS TECHNICAL SPECIALISTS TESTING&CALIBRATION SERVI 401-0000-237.00-00 (58.06) DEPARTMENT OF REVENUE-WIRES Excise Tax Returns-March 401-0000-237.00-00 228.26 Page 7 of 22 May 10, 2017 10:40:22 AM 05/16/2017 E - 11 City of Port Angeles City Council Expenditure Report Between Apr 22, 2017 and May 5, 2017 Vendor Description Account Number Amount MISC UTILITY DEPOSIT REFUNDS FINAL CREDIT BALANCE 401-0000-122.10-99 2.81 OVERPAYMENT-828 E 4TH 305 401-0000-122.10-99 63.92 OVERPAYMENT-932 W 6TH ST 401-0000-122.10-99 17.36 FINAL SILL REFUND 401-0000-122.10-99 6.96 FINAL SILL REFUND 401-0000-122.10-99 77.18 FINAL SILL REFUND 401-0000-122.10-99 80.86 FINAL SILL REFUND 401-0000-122.10-99 86.26 FINAL SILL REFUND 401-0000-122.10-99 292.71 OVERPAYMENT-1411 W 11TH 401-0000-122.10-99 301.03 OVERPAYMENT-318 N EUNICE 401-0000-122.10-99 477.02 UTILITY DEPOSIT REFUND 401-0000-122.10-99 250.00 FINAL SILL REFUND 401-0000-122.10-99 2.32 FINAL SILL REFUND 401-0000-122.10-99 27.21 FINAL SILL REFUND 401-0000-122.10-99 35.26 FINAL SILL REFUND 401-0000-122.10-99 47.73 FINAL SILL REFUND 401-0000-122.10-99 49.02 FINAL SILL REFUND 401-0000-122.10-99 51.29 FINAL SILL REFUND 401-0000-122.10-99 53.89 FINAL SILL REFUND 401-0000-122.10-99 54.25 FINAL SILL REFUND 401-0000-122.10-99 62.29 FINAL SILL REFUND 401-0000-122.10-99 63.43 FINAL SILL REFUND 401-0000-122.10-99 71.64 FINAL SILL REFUND 401-0000-122.10-99 78.75 FINAL SILL REFUND 401-0000-122.10-99 88.10 FINAL SILL REFUND 401-0000-122.10-99 100.00 FINAL SILL REFUND 401-0000-122.10-99 127.98 FINAL SILL REFUND 401-0000-122.10-99 167.03 FINAL SILL REFUND 401-0000-122.10-99 342.12 FINAL CREDIT-519 W 10TH 401-0000-122.10-99 34.56 WESCO DISTRIBUTION INC ELECTRICAL EQUIP& SUPPLY 401-0000-141.41-00 644.55 Division Total: $4,355.36 Department Total: $4,355.36 BPA-POWER WIRES ELECTRICAL EQUIP& SUPPLY 401-7120-533.33-10 1,231,828.00 EES CONSULTING INC MISC PROFESSIONAL SERVICE 401-7120-533.49-01 626.87 MARSH MUNDORF PRATT CONSULTING SERVICES 401-7120-533.49-01 2,162.43 Page 8 of 22 May 10, 2017 10:40:22 AM 05/16/2017 E - 12 City of Port Angeles City Council Expenditure Report Between Apr 22, 2017 and May 5, 2017 Vendor Description Account Number Amount SULLIVAN Power Systems Division Total: $1,234,617.30 A-1 PERFORMANCE, INC BUILDING MAINT&REPAIR SER 401-7180-533.41-50 194.18 ADVANCED TRAVEL Performance Eval Training 401-7180-533.43-10 25.50 ALTEC INDUSTRIES, INC AUTO &TRUCK MAINT. ITEMS 401-7180-533.35-01 40.92 ATHENS TECHNICAL SPECIALISTS TESTING&CALIBRATION SERVI 401-7180-533.48-10 749.22 CED/CONSOLIDATED ELEC DIST ELECTRICAL EQUIP& SUPPLY 401-7180-533.34-02 21.22 ELECTRICAL EQUIP& SUPPLY 401-7180-533.34-02 40.66 ELECTRICAL EQUIP& SUPPLY 401-7180-533.35-01 34.92 OPTICAL EQUIP ACESS&SUPP 401-7180-533.31-01 195.12 ELECTRICAL EQUIP& SUPPLY 401-7180-533.35-01 38.46 ELECTRICAL EQUIP& SUPPLY 401-7180-533.34-02 281.58 CENTURYLINK-QWEST 04-14 A/C 36045747177778 401-7180-533.42-10 135.10 DEPARTMENT OF REVENUE-WIRES Excise Tax Returns-March 401-7180-533.49-50 111,410.23 DIRECTV TELEVISION EQUIP &ACESS 401-7180-533.42-10 38.75 FRESH WOK CONSULTING SERVICES 401-7180-533.31-01 125.13 GENERAL PACIFIC INC ELECTRICAL EQUIP& SUPPLY 401-7180-533.34-02 689.42 ELECTRICAL EQUIP& SUPPLY 401-7180-533.34-02 100.81 ELECTRICAL EQUIP& SUPPLY 401-7180-533.34-02 346.88 MATCO TOOLS CLOTHING &APPAREL 401-7180-533.31-01 21.14 MISC EMPLOYEE EXPENSE TRAVEL EXPENSES-INTERVIEW 401-7180-533.43-10 1,078.34 REIMBURSEMENT MEAL REIMBURSEMENTS 401-7180-533.31-01 74.00 HAMMER, WIRE BRUSH &5 SI 401-7180-533.35-01 55.00 OLYMPIC LAUNDRY& DRY LAUNDRY/DRY CLEANING SERV 401-7180-533.41-50 96.03 CLEANERS LAUNDRY/DRY CLEANING SERV 401-7180-533.41-50 96.03 OLYMPIC PARTY& CUSTODIAL OFFICE SUPPLIES, GENERAL 401-7180-533.31-01 112.70 SUPPLIES PLATT ELECTRIC SUPPLY INC ELECTRICAL EQUIP& SUPPLY 401-7180-533.34-02 105.73 ELECTRICAL EQUIP& SUPPLY 401-7180-533.35-01 24.55 ELECTRICAL EQUIP& SUPPLY 401-7180-533.34-02 85.44 ELECTRICAL EQUIP& SUPPLY 401-7180-533.34-02 3.39 PORT OF PORT ANGELES Lease Fees 401-7180-533.45-30 4,100.00 PUD#1 OF CLALLAM COUNTY MISC PROFESSIONAL SERVICE 401-7180-533.41-50 251.26 ROHLINGER ENTERPRISES INC ELECTRICAL EQUIP& SUPPLY 401-7180-533.35-01 207.09 TESTING&CALIBRATION SERVI 401-7180-533.48-10 1,331.69 Page 9 of 22 May 10, 2017 10:40:22 AM 05/16/2017 E - 13 City of Port Angeles City Council Expenditure Report Between Apr 22, 2017 and May 5, 2017 Vendor Description Account Number Amount ROHLINGER ENTERPRISES INC TESTING&CALIBRATION SERVI 401-7180-533.48-10 1,772.31 ELECTRICAL EQUIP& SUPPLY 401-7180-533.34-02 546.34 SNAP-ON TOOLS-CHUGGER AUTO &TRUCK MAINT. ITEMS 401-7180-533.35-01 223.20 DEANE SUNSET DO-IT BEST HARDWARE NAND TOOLS ,POW&NON POWER 401-7180-533.35-01 180.39 ELECTRICAL EQUIP& SUPPLY 401-7180-533.31-01 5.84 FASTENERS, FASTENING DEVS 401-7180-533.34-02 6.12 HAND TOOLS ,POW&NON POWER 401-7180-533.35-01 160.96 THURMAN SUPPLY ELECTRICAL EQUIP& SUPPLY 401-7180-533.34-02 8.34 ELECTRICAL EQUIP& SUPPLY 401-7180-533.31-01 27.06 ELECTRICAL EQUIP& SUPPLY 401-7180-533.34-02 43.80 ELECTRICAL EQUIP& SUPPLY 401-7180-533.34-02 94.87 ELECTRICAL EQUIP& SUPPLY 401-7180-533.34-02 6.59 ELECTRICAL EQUIP& SUPPLY 401-7180-533.34-02 11.12 ELECTRICAL EQUIP& SUPPLY 401-7180-533.35-01 19.57 ELECTRICAL EQUIP& SUPPLY 401-7180-533.34-02 49.12 TYNDALE COMPANY FIRE PROTECTION EQUIP/SUP 401-7180-533.31-01 (144.06) FIRE PROTECTION EQUIP/SUP 401-7180-533.31-01 135.61 FIRE PROTECTION EQUIP/SUP 401-7180-533.31-01 66.83 WESTERN SYSTEMS, INC ELECTRICAL EQUIP& SUPPLY 401-7180-533.34-02 17.64 ZEE MEDICAL SERVICE CO FIRST AID& SAFETY EQUIP. 401-7180-533.31-01 36.91 Electric Operations Division Total: $125,379.05 Public Works-Electric Department Total: $1,359,996.35 Electric Utility Fund Total: $1,364,351.71 DEPARTMENT OF REVENUE-WIRES Excise Tax Returns-March 402-0000-237.00-00 8.25 FERGUSON ENTERPRISES INC PIPE FITTINGS 402-0000-141.40-00 178.89 PIPE FITTINGS 402-0000-141.40-00 594.65 PLUMBING EQUIP FIXT,SUPP 402-0000-141.40-00 3,996.89 PIPE FITTINGS 402-0000-141.40-00 224.84 PIPE AND TUBING 402-0000-141.40-00 428.18 PIPE FITTINGS 402-0000-141.40-00 1,192.80 N.B. JAEGER COMPANY, LLC PIPE FITTINGS 402-0000-141.40-00 3,740.47 PIPE FITTINGS 402-0000-141.40-00 2,021.67 THURMAN SUPPLY PIPE FITTINGS 402-0000-141.40-00 86.29 Division Total: $12,472.93 Page 10 of 22 May 10, 2017 10:40:22 AM 05/16/2017 E - 14 City of Port Angeles City Council Expenditure Report Between Apr 22, 2017 and May 5, 2017 Vendor Description Account Number Amount Department Total $12,472.93 ADVANCED TRAVEL Performance Eval Training 402-7380-534.43-10 51.00 CENTURYLINK-QWEST 04-14 A/C 3604571270975E 402-7380-534.42-10 221.78 04-23 A/C 20674112553158 402-7380-534.42-10 64.57 DEPARTMENT OF REVENUE-WIRES Excise Tax Returns-March 402-7380-534.49-50 18,446.30 FASTENAL INDUSTRIAL FIRST AID& SAFETY EQUIP. 402-7380-534.31-01 16.72 PW CONSTRUCTION & RELATED 402-7380-534.31-20 82.87 FERGUSON ENTERPRISES INC PIPE AND TUBING 402-7380-534.31-20 30.29 PIPE FITTINGS 402-7380-534.31-20 174.48 N.B. JAEGER COMPANY, LLC ELECTRICAL EQUIP& SUPPLY 402-7380-534.31-20 1,002.70 HOLCOMB &COMPANY, D ROAD/HWY MAT NONASPHALTIC 402-7380-534.31-20 3,958.74 MISC CITY CONSERVATION CITY REBATE 402-7380-534.49-90 50.00 REBATES CITY REBATE 402-7380-534.49-90 100.00 CITY REBATE 402-7380-534.49-90 50.00 OLYMPIC STATIONERS INC SUPPLIES 402-7380-534.31-01 54.12 PORT ANGELES CITY TREASURER PW& U safety mtg supplie 402-7380-534.31-01 13.81 PORT ANGELES POWER SPRAYING EQUIPMENT 402-7380-534.31-01 50.89 EQUIPMENT SEARS COMMERCIAL ONE NAND TOOLS ,POW&NON POWER 402-7380-534.35-01 368.55 APPLIANCES, HOUSEHOLD 402-7380-534.31-01 40.65 SPECTRA LABORATORIES-KITSAP TESTING&CALIBRATION SERVI 402-7380-534.41-50 215.00 TESTING&CALIBRATION SERVI 402-7380-534.41-50 215.00 SUNSET DO-IT BEST HARDWARE FUEL,OIL,GREASE, & LUBES 402-7380-534.31-01 (17.50) FUEL,OIL,GREASE, & LUBES 402-7380-534.31-01 11.64 FUEL,OIL,GREASE, & LUBES 402-7380-534.31-01 17.50 SUPPLIES 402-7380-534.31-01 57.54 PLUMBING EQUIP FIXT,SUPP 402-7380-534.31-01 10.99 HAND TOOLS ,POW&NON POWER 402-7380-534.35-01 62.35 FUEL,OIL,GREASE, & LUBES 402-7380-534.31-01 25.06 SWAIN'S GENERAL STORE INC SHOES AND BOOTS 402-7380-534.31-01 150.00 THURMAN SUPPLY TAPE(NOT DP,SOUND,VIDEO) 402-7380-534.31-20 12.14 Water Division Total: $25,537.19 Public Works-Water Department Total: $25,537.19 Water Utility Fund Total: $38,010.12 DEPARTMENT OF REVENUE-WIRES Excise Tax Returns-March 403-0000-237.00-00 85.98 Page 11 of 22 May 10, 2017 10:40:22 AM 05/16/2017 E - 15 City of Port Angeles City Council Expenditure Report Between Apr 22, 2017 and May 5, 2017 Vendor Description Account Number Amount TEPRESS ASSOCIATES, INC WATER SEWAGE TREATMENT EQ 403-0000-237.00-00 (75.63) Division Total: $10.35 Department Total: $10.35 SLAKE TILE& STONE WATER SEWAGE TREATMENT EQ 403-7480-535.31-20 435.24 BRANOM INSTRUMENT COMPANY PLUMBING EQUIP FIXT,SUPP 403-7480-535.34-02 565.18 CENTURYLINK-QWEST 04-14 A/C 36045748592478 403-7480-535.42-10 98.86 04-14 A/C 3604575170121 B 403-7480-535.42-10 103.52 04-14 A/C 36045763156898 403-7480-535.42-10 99.01 04-16 A/C 20673255850908 403-7480-535.42-10 54.40 04-16 A/C 20673295449128 403-7480-535.42-10 54.40 CUES WATER SEWAGE TREATMENT EQ 403-7480-535.34-02 283.55 DEPARTMENT OF REVENUE-WIRES Excise Tax Returns-March 403-7480-535.49-50 14,898.35 EDGE ANALYTICAL MISC PROFESSIONAL SERVICE 403-7480-535.41-50 100.00 ENVIRONMENTAL RESOURCE ENVIRONMENTAL&ECOLOGICAL 403-7480-535.49-90 451.46 ASSN ERICKSON TANK& PUMP AUTO &TRUCK MAINT. ITEMS 403-7480-535.31-20 823.84 SNIPPING AND HANDLING 403-7480-535.42-10 162.60 N.B. JAEGER COMPANY, LLC WATER SEWAGE TREATMENT EQ 403-7480-535.31-20 2,265.56 HEARTLINE ROAD/HWY MAT NONASPHALTIC 403-7480-535.31-20 86.72 MASCO PETROLEUM, INC FUEL,OIL,GREASE, & LUBES 403-7480-535.32-11 1,021.35 NAPA AUTO PARTS HOSES,ALL KINDS 403-7480-535.31-20 33.88 OFFICE DEPOT SUPPLIES 403-7480-535.31-01 134.16 OLYMPIC STATIONERS INC SUPPLIES 403-7480-535.31-01 73.09 SUPPLIES 403-7480-535.31-01 128.88 SUPPLIES 403-7480-535.31-01 32.26 PORT ANGELES CITY TREASURER postage-J Hart 403-7480-535.42-10 10.40 phone chargers-J Young 403-7480-535.42-10 28.99 Isopropyl achohol for wwt 403-7480-535.31-01 5.40 PUD#1 OF CLALLAM COUNTY MISC PROFESSIONAL SERVICE 403-7480-535.47-10 259.45 SEARS COMMERCIAL ONE APPLIANCES, HOUSEHOLD 403-7480-535.31-01 40.64 SIMMCO, LLC EQUIP MAINT& REPAIR SERV 403-7480-535.48-10 3,130.06 SUNSET DO-IT BEST HARDWARE PLUMBING EQUIP FIXT,SUPP 403-7480-535.31-20 93.45 PLUMBING EQUIP FIXT,SUPP 403-7480-535.31-20 36.12 PIPE FITTINGS 403-7480-535.31-20 24.10 SWAIN'S GENERAL STORE INC CLOTHING &APPAREL 403-7480-535.31-01 184.79 Page 12 of 22 May 10, 2017 10:40:22 AM 05/16/2017 E - 16 City of Port Angeles City Council Expenditure Report Between Apr 22, 2017 and May 5, 2017 Vendor Description Account Number Amount SWAIN'S GENERAL STORE INC SUPPLIES 403-7480-535.31-01 (26.39) SUPPLIES 403-7480-535.31-01 57.15 PLUMBING EQUIP FIXT,SUPP 403-7480-535.31-20 6.41 TEMPRESS ASSOCIATES, INC WATER SEWAGE TREATMENT EQ 403-7480-535.35-01 975.97 THURMAN SUPPLY PLUMBING EQUIP FIXT,SUPP 403-7480-535.31-20 62.03 PLUMBING EQUIP FIXT,SUPP 403-7480-535.31-20 201.32 PLUMBING EQUIP FIXT,SUPP 403-7480-535.31-20 389.49 SUPPLIES 403-7480-535.31-20 20.25 PLUMBING EQUIP FIXT,SUPP 403-7480-535.31-20 47.78 PIPE FITTINGS 403-7480-535.31-20 40.21 PLUMBING EQUIP FIXT,SUPP 403-7480-535.31-20 19.27 TYCO INTEGRATED SECURITY SECURITY,FIRE,SAFETY SERV 403-7480-535.41-50 823.02 WA STATE DEPARTMENT OF ENVIRONMENTAL&ECOLOGICAL 403-7480-535.49-90 760.00 ECOLOGY WATER ENVIRONMENT MEMBERSHIPS 403-7480-535.49-01 360.00 FEDERATION Wastewater Division Total: $29,456.22 Public Works-WW/Stormwtr Department Total: $29,456.22 Wastewater Utility Fund Total: $29,466.57 DEPARTMENT OF REVENUE-WIRES Excise Tax Returns-March 404-0000-237.10-00 723.53 Division Total: $723.53 Department Total: $723.53 CLALLAM CNTY SOLID WASTE BLDG CONSTRUC. SERVICES- 404-7538-537.49-90 3,504.00 DEPT DEPARTMENT OF REVENUE-WIRES Excise Tax Returns-March 404-7538-537.49-50 13,571.10 GOOD MAN SANITATION BUILDING MAINT&REPAIR SER 404-7538-537.31-20 266.60 MISC EMPLOYEE EXPENSE MILEAGE REIMBURSEMENT 404-7538-537.31-01 50.50 REIMBURSEMENT MILEAGE REIMBURSEMENT 404-7538-537.31-01 66.55 OLYMPIC STATIONERS INC Office Supplies 404-7538-537.31-01 (7.87) PORT ANGELES CITY TREASURER cl cnty spring clean up m 404-7538-537.49-90 18.52 dump day lunch -J Paynte 404-7538-537.49-90 50.00 earth day doughnuts-T M 404-7538-537.49-90 20.97 SWAIN'S GENERAL STORE INC PAINTING EQUIPMENT&ACC 404-7538-537.31-01 351.97 UNITEC CORPORATION EQUIPMENT MAINTENANCE,REC 404-7538-537.41-50 1,134.68 SW-Transfer Station Division Total: $19,027.02 A-1 PERFORMANCE, INC BUILDING MAINT&REPAIR SER 404-7580-537.41-50 103.04 Page 13 of 22 May 10, 2017 10:40:22 AM 05/16/2017 E - 17 City of Port Angeles City Council Expenditure Report Between Apr 22, 2017 and May 5, 2017 Vendor Description Account Number Amount CLINICARE OF PORT ANGELES INC DOT PHYSICAL- N SCOTT 404-7580-537.49-90 175.00 DEPARTMENT OF REVENUE-WIRES Excise Tax Returns-March 404-7580-537.49-50 13,903.37 OLYMPIC STATIONERS INC SUPPLIES 404-7580-537.31-01 19.51 SUPPLIES 404-7580-537.31-01 21.85 SUPPLIES 404-7580-537.31-01 32.26 PEN PRINT INC PRINTING,SILK SCR,TYPSET 404-7580-537.44-10 325.20 PORT ANGELES POWER FIRST AID& SAFETY EQUIP. 404-7580-537.31-01 61.76 EQUIPMENT SEARS COMMERCIAL ONE APPLIANCES, HOUSEHOLD 404-7580-537.31-01 40.65 SWAIN'S GENERAL STORE INC FIRST AID& SAFETY EQUIP. 404-7580-537.31-01 173.77 FOODS: PERISHABLE 404-7580-537.31-01 5.87 SHOES AND BOOTS 404-7580-537.31-01 150.00 FOODS: PERISHABLE 404-7580-537.31-01 5.87 JANITORIAL SUPPLIES 404-7580-537.31-01 72.47 Solid Waste-Collections Division Total: $15,090.62 ASPECT CONSULTING, LLC CONSULTING SERVICES 404-7585-537.41-50 13,902.90 CONSULTING SERVICES 404-7585-537.41-50 19,104.45 EDGE ANALYTICAL TESTING&CALIBRATION SERVI 404-7585-537.41-50 48.00 TESTING&CALIBRATION SERVI 404-7585-537.41-50 601.00 TESTING&CALIBRATION SERVI 404-7585-537.41-50 1,592.00 TESTING&CALIBRATION SERVI 404-7585-537.41-50 2,950.00 PORT ANGELES TIRE FACTORY AUTO &TRUCK MAINT. ITEMS 404-7585-537.31-20 84.58 SEARS COMMERCIAL ONE HAND TOOLS ,POW&NON POWER 404-7585-537.35-01 568.97 SOUND PUBLISHING INC COMMUNICATIONSWEDIA SERV 404-7585-537.41-50 173.80 Solid Waste-Landfill Division Total: $39,025.70 Public Works-Solid Waste Department Total: $73,143.34 Solid Waste Utility Fund Total: $73,866.87 CLALLAM CNTY ROAD DEPT TESTING&CALIBRATION SERVI 406-7412-538.41-50 823.02 CLINICARE OF PORT ANGELES INC DOT PHYSICAL- HASKINS 406-7412-538.49-90 175.00 DOT PHYSICAL- BROCKOPP 406-7412-538.49-90 175.00 DEPARTMENT OF REVENUE-WIRES Excise Tax Returns-March 406-7412-538.49-50 1,187.51 FASTENAL INDUSTRIAL HARDWARE,AND ALLIED ITEMS 406-7412-538.35-01 44.24 FIRST AID& SAFETY EQUIP. 406-7412-538.31-01 89.61 N.B. JAEGER COMPANY, LLC WATER SEWAGE TREATMENT EQ 406-7412-538.31-20 2,265.56 HERRERA ENVIRONMENTAL CONSULTING SERVICES 406-7412-538.41-50 2,432.41 Page 14 of 22 May 10, 2017 10:40:22 AM 05/16/2017 E - 18 City of Port Angeles City Council Expenditure Report Between Apr 22, 2017 and May 5, 2017 Vendor Description Account Number Amount CONSULTANTS PORT ANGELES POWER LUGGAGE,BRIEF CASES,PURSE 406-7412-538.35-01 130.03 EQUIPMENT THURMAN SUPPLY PLUMBING EQUIP FIXT,SUPP 406-7412-538.31-20 97.71 Stormwater Division Total: $7,420.09 Public Works-WW/Stormwtr Department Total: $7,420.09 Stormwater Utility Fund Total: $7,420.09 DEPARTMENT OF REVENUE-WIRES Excise Tax Returns-March 409-0000-237.00-00 102.47 Division Total: $102.47 Department Total: $102.47 CLALLAM CNTY EMS Medic 1 Advisory 409-6025-526.41-50 720.00 Medic I Division Total: $720.00 Fire Department Total: $720.00 Medic I Utility Fund Total: $822.47 CASCADIA LAW GROUP MISC PROFESSIONAL SERVICE 413-7481-535.41-50 8,496.10 FOSTER PEPPER PLLC MISC PROFESSIONAL SERVICE 413-7481-535.41-50 3,903.48 MISC PROFESSIONAL SERVICE 413-7481-535.41-50 8,097.06 MISC PROFESSIONAL SERVICE 413-7481-535.41-50 12,800.36 MISC PROFESSIONAL SERVICE 413-7481-535.41-50 12,767.50 MISC PROFESSIONAL SERVICE 413-7481-535.41-50 30,366.90 INTEGRAL CONSULTING, INC CONSULTING SERVICES 413-7481-535.41-50 53,788.27 Wastewater Remediation Division Total: $130,219.67 Public Works-WW/Stormwtr Department Total: $130,219.67 Harbor Clean Up Fund Total: $130,219.67 AIR FLO HEATING COMPANY INC CITY REBATE 421-7121-533.49-86 800.00 ALL WEATHER HEATING & CITY REBATE 421-7121-533.49-86 800.00 COOLING CITY REBATE 421-7121-533.49-86 1,000.00 DAVE'S HEATING& COOLING SVC CITY REBATE 421-7121-533.49-86 1,000.00 MISC CITY CONSERVATION CITY REBATE 421-7121-533.49-86 156.51 REBATES MISC ONE-TIME VENDORS SHARED PORTION OF UTILITY 421-7121-533.43-10 250.00 PENINSULA HEAT INC CITY REBATE 421-7121-533.49-86 800.00 CITY REBATE 421-7121-533.49-86 3,792.92 CITY REBATE 421-7121-533.49-86 3,792.92 RADIO PACIFIC INC (KONP) COMMUNICATIONS/MEDIA SERV 421-7121-533.44-10 625.00 Page 15 of 22 May 10, 2017 10:40:22 AM 05/16/2017 E - 19 City of Port Angeles City Council Expenditure Report Between Apr 22, 2017 and May 5, 2017 Vendor Description Account Number Amount RADIO PACIFIC INC (KONP) COMMUNICATIONSWEDIA SERV 421-7121-533.44-10 625.00 TRACY'S INSULATION CITY REBATE 421-7121-533.49-86 1,847.68 Conservation Division Total: $15,490.03 Public Works-Electric Department Total: $15,490.03 Conservation Fund Total: $15,490.03 KENNEDY/JENKS CONSULTANTS CONSULTING SERVICES 453-7488-594.65-10 27,292.72 Wastewater Projects Division Total: $27,292.72 Public Works-WW/Stormwtr Department Total: $27,292.72 Wastewater Utility CIP Fund Total: $27,292.72 VANIR CONSTRUCTION MGMT, INC CONSULTING SERVICES 463-7489-594.41-50 8,182.42 CSO Capital Division Total: $8,182.42 Public Works-WW/Stormwtr Department Total: $8,182.42 CSO Capital Fund Total: $8,182.42 ASSOCIATED PETROLEUM FUEL,OIL,GREASE, & LUBES 501-0000-141.20-00 3,722.29 PRODUCTS, INC FUEL,OIL,GREASE, & LUBES 501-0000-141.20-00 5,484.10 AUTOZONE STORES, INC AUTO &TRUCK MAINT. ITEMS 501-0000-141.40-00 51.90 AUTO &TRUCK MAINT. ITEMS 501-0000-141.40-00 161.95 BAXTER AUTO PARTS#15 AUTO &TRUCK MAINT. ITEMS 501-0000-141.40-00 75.06 AUTO &TRUCK MAINT. ITEMS 501-0000-141.40-00 8.02 BELTS AND BELTING 501-0000-141.40-00 22.29 AUTO &TRUCK MAINT. ITEMS 501-0000-141.40-00 19.04 HOSES,ALL KINDS 501-0000-141.40-00 190.17 AUTO &TRUCK MAINT. ITEMS 501-0000-141.40-00 40.56 AUTO &TRUCK MAINT. ITEMS 501-0000-141.40-00 20.28 DEPARTMENT OF REVENUE-WIRES Excise Tax Returns-March 501-0000-237.10-00 138.85 ESTEX MANUFACTURING AUTO &TRUCK MAINT. ITEMS 501-0000-237.00-00 (45.33) COMPANY KAMAN FLUID POWER, LLC HOSES,ALL KINDS 501-0000-141.40-00 152.42 MASCO PETROLEUM, INC FUEL,OIL,GREASE, & LUBES 501-0000-141.20-00 681.21 MCMASTER-CARR SUPPLY CCD AUTO &TRUCK MAINT. ITEMS 501-0000-141.40-00 165.53 AUTO &TRUCK MAINT. ITEMS 501-0000-237.00-00 (12.83) NAPA AUTO PARTS AUTO &TRUCK MAINT. ITEMS 501-0000-141.40-00 217.68 AUTO &TRUCK MAINT. ITEMS 501-0000-141.40-00 11.92 AUTO &TRUCK MAINT. ITEMS 501-0000-141.40-00 5.68 AUTO &TRUCK MAINT. ITEMS 501-0000-141.40-00 5.68 Page 16 of 22 May 10, 2017 10:40:22 AM 05/16/2017 E - 20 City of Port Angeles City Council Expenditure Report Between Apr 22, 2017 and May 5, 2017 Vendor Description Account Number Amount NAPA AUTO PARTS AUTO SHOP EQUIPMENT&SUP 501-0000-141.40-00 24.52 AUTO SHOP EQUIPMENT&SUP 501-0000-141.40-00 24.52 AUTO &TRUCK ACCESSORIES 501-0000-141.40-00 6.31 AUTO &TRUCK MAINT. ITEMS 501-0000-141.40-00 (18.14) AUTO &TRUCK MAINT. ITEMS 501-0000-141.40-00 54.41 AUTO &TRUCK MAINT. ITEMS 501-0000-141.40-00 60.92 AUTO &TRUCK MAINT. ITEMS 501-0000-141.40-00 (11.36) AUTO &TRUCK MAINT. ITEMS 501-0000-141.40-00 47.70 AUTO &TRUCK MAINT. ITEMS 501-0000-141.40-00 11.53 NORTHERN TOOL/BLUETARP AUTO &TRUCK MAINT. ITEMS 501-0000-237.00-00 (20.16) O°REILLY AUTO PARTS BELTS AND BELTING 501-0000-141.40-00 10.73 SEATTLE AUTOMOTIVE AUTO &TRUCK MAINT. ITEMS 501-0000-141.40-00 852.34 DISTRIBUTING SOLID WASTE SYSTEMS, INC AUTO &TRUCK MAINT. ITEMS 501-0000-141.40-00 235.55 SUNSET DO-IT BEST HARDWARE BELTS AND BELTING 501-0000-141.40-00 16.57 Division Total: $12,411.91 Department Total $12,411.91 A-1 PERFORMANCE, INC BUILDING MAINT&REPAIR SER 501-7630-548.41-50 120.64 ADVANCED TRAVEL Performance Eval Training 501-7630-548.43-10 25.50 Fuel for Veh 5425-Laboy 501-7630-548.32-10 32.00 ARAMARK LAUNDRY/DRY CLEANING SERV 501-7630-548.49-90 87.11 LAUNDRY/DRY CLEANING SERV 501-7630-548.49-90 97.53 ASSOCIATED PETROLEUM FUEL,OIL,GREASE, & LUBES 501-7630-548.32-13 129.37 PRODUCTS, INC COPY CAT GRAPHICS AUTO &TRUCK ACCESSORIES 501-7630-548.34-02 281.84 AUTO &TRUCK ACCESSORIES 501-7630-548.34-02 281.84 ESTEX MANUFACTURING AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 584.91 COMPANY FAR-WEST MACHINE& AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 1,303.36 HYDRAULICS EXTERNAL LABOR SERVICES 501-7630-548.34-02 3,731.54 FASTENAL INDUSTRIAL AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 41.50 AUTO &TRUCK MAINT. ITEMS 501-7630-548.31-01 24.21 AUTO &TRUCK MAINT. ITEMS 501-7630-548.31-01 49.79 FERRELLGAS INC FUEL,OIL,GREASE, & LUBES 501-7630-548.32-12 661.18 FREIGHTLINER NORTHWEST AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 3.80 HEARTLINE AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 234.09 Page 17 of 22 May 10, 2017 10:40:22 AM 05/16/2017 E - 21 City of Port Angeles City Council Expenditure Report Between Apr 22, 2017 and May 5, 2017 Vendor Description Account Number Amount J B'S UPHOLSTERY EXTERNAL LABOR SERVICES 501-7630-548.34-02 119.24 LES SCHWAS TIRE CENTER EXTERNAL LABOR SERVICES 501-7630-548.34-02 47.71 LINCOLN INDUSTRIAL CORP AUTO &TRUCK MAINT. ITEMS 501-7630-594.64-10 4,552.80 EXTERNAL LABOR SERVICES 501-7630-594.64-10 27.10 METALS,BARS,PLATES,RODS 501-7630-594.64-10 7.40 METALS,BARS,PLATES,RODS 501-7630-594.64-10 16.64 METALS,BARS,PLATES,RODS 501-7630-594.64-10 154.14 MASCO PETROLEUM, INC AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 50.31 MATCO TOOLS AUTO &TRUCK MAINT. ITEMS 501-7630-548.35-01 7.54 AUTO &TRUCK MAINT. ITEMS 501-7630-548.35-01 177.62 AUTO &TRUCK MAINT. ITEMS 501-7630-548.35-01 102.56 MOTION INDUSTRIES, INC AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 2,294.37 NAPA AUTO PARTS AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 12.73 AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 3.37 AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 40.23 AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 49.61 AUTO &TRUCK MAINT. ITEMS 501-7630-548.31-01 14.76 AUTO &TRUCK MAINT. ITEMS 501-7630-548.31-01 27.19 NORTHERN TOOL/BLUETARP AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 260.15 O°REILLY AUTO PARTS AUTO &TRUCK MAINT. ITEMS 501-7630-548.31-01 86.50 OLYMPIC STATIONERS INC SUPPLIES 501-7630-548.31-01 21.85 PACIFIC GOLF&TURF PARK,PLAYGROUND,REC EQUIP 501-7630-594.64-10 17,794.81 PORT ANGELES AUTO GLASS EXTERNAL LABOR SERVICES 501-7630-548.34-02 54.20 PORT ANGELES TIRE FACTORY EXTERNAL LABOR SERVICES 501-7630-548.34-02 73.50 AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 39.93 EXTERNAL LABOR SERVICES 501-7630-548.34-02 18.37 EXTERNAL LABOR SERVICES 501-7630-548.34-02 29.03 EXTERNAL LABOR SERVICES 501-7630-548.34-02 73.50 EXTERNAL LABOR SERVICES 501-7630-548.34-02 18.37 PUBLIC FLEET MANAGERS ASSN MEMBERSHIPS 501-7630-548.49-01 120.00 QUALITY 4X4 TRUCK SUPPLY AUTO &TRUCK ACCESSORIES 501-7630-548.34-02 384.82 AUTO &TRUCK ACCESSORIES 501-7630-594.64-10 485.51 AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 13.01 AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 27.90 Page 18 of 22 May 10, 2017 10:40:22 AM 05/16/2017 E - 22 City of Port Angeles City Council Expenditure Report Between Apr 22, 2017 and May 5, 2017 Vendor Description Account Number Amount QUALITY 4X4 TRUCK SUPPLY EXTERNAL LABOR SERVICES 501-7630-548.34-02 86.72 RICHMOND 2-WAY RADIO RADIO &TELECOMMUNICATION 501-7630-594.64-10 607.04 RADIO &TELECOMMUNICATION 501-7630-594.64-10 607.04 RUDDELL AUTO MALL AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 12.08 RUDY°S AUTOMOTIVE AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 23.95 EXTERNAL LABOR SERVICES 501-7630-548.34-02 57.23 AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 252.67 BELTS AND BELTING 501-7630-548.34-02 54.62 EXTERNAL LABOR SERVICES 501-7630-548.34-02 278.81 AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 649.82 EXTERNAL LABOR SERVICES 501-7630-548.34-02 956.87 EXTERNAL LABOR SERVICES 501-7630-548.34-02 124.01 SNAP-ON TOOLS-CHUGGER AUTO &TRUCK MAINT. ITEMS 501-7630-548.35-01 275.12 DEANE SPECIAL ASPHALT PRODUCTS, INC AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 3,035.20 TOWN &COUNTRY TRACTOR, INC AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 91.95 VERSALIFT NORTHWEST, LLC AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 286.64 WESTERN EQUIPMENT DISTRIB AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 327.18 INC WESTERN PETERBILT INC AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 372.23 ZEE MEDICAL SERVICE CO AUTO &TRUCK MAINT. ITEMS 501-7630-548.31-01 27.37 Equipment Services Division Total: $43,023.53 Public Works-Equip Svcs Department Total: $43,023.53 Equipment Services Fund Total: $55,435.44 CENTURYLINK-QWEST 04-14 A/C 36045704111998 502-2081-518.42-10 749.10 04-14 A/C 36045708315588 502-2081-518.42-10 48.35 04-14 A/C 36045709683438 502-2081-518.42-10 99.01 04-14 A/C 3604571535571 B 502-2081-518.42-10 75.07 04-14 A/C 36045766840858 502-2081-518.42-10 537.34 04-16 A/C 20673557247688 502-2081-518.42-10 57.46 04-16 A/C 20673593365708 502-2081-518.42-10 488.34 04-23 A/C 20673023060848 502-2081-518.42-10 465.36 04-23 A/C 20673101645848 502-2081-518.42-10 488.34 04-23 A/C 2067418577331 B 502-2081-518.42-10 57.46 04-23 A/C 79513296 502-2081-518.42-10 14.59 Page 19 of 22 May 10, 2017 10:40:22 AM 05/16/2017 E - 23 City of Port Angeles City Council Expenditure Report Between Apr 22, 2017 and May 5, 2017 Vendor Description Account Number Amount CONSOLIDATED TECH SERVICES COMMUNICATIONS/MEDIA SERV 502-2081-518.42-10 435.75 DUNN, RICKY J DATA PROC SERV&SOFTWARE 502-2081-518.41-50 100.00 DATA PROC SERV&SOFTWARE 502-2081-518.41-50 816.66 DATA PROC SERV&SOFTWARE 502-2081-518.41-50 1,765.00 VERIZON WIRELESS 04-22 A/C 571136182-00001 502-2081-518.42-10 573.70 04-25 A/C 671402094-00001 502-2081-518.42-10 4,235.26 VERTIVE AIR CONDITIONING & HEATNG 502-2081-518.48-10 1,165.50 WAVE BROADBAND DATA PROC SERV&SOFTWARE 502-2081-518.42-12 14,471.10 COMMUNICATIONS/MEDIA SERV 502-2081-518.42-12 14,470.90 Information Technologies Division Total: $41,114.29 INSIGHT PUBLIC SECTOR ELECTRICAL EQUIP& SUPPLY 502-2082-594.65-10 522.25 ELECTRICAL EQUIP& SUPPLY 502-2082-594.65-10 530.04 ELECTRICAL EQUIP& SUPPLY 502-2082-594.65-10 685.05 IT Capital Projects Division Total: $1,737.34 Finance Department Total: $42,851.63 Information Technology Fund Total: $42,851.63 MISC CINE-TIME VENDORS NRA REIMBURSEMENT 503-1631-517.46-30 1,537.89 NW ADMIN TRANSFER ACCT CONSULTING SERVICES 503-1631-517.46-33 84,209.10 CONSULTING SERVICES 503-1631-517.46-34 5,763.60 REDACTED Disability Board-April 503-1631-517.46-35 45.23 Disability Board-April 503-1631-517.46-35 87.89 Disability Board-April 503-1631-517.46-35 120.16 Disability Board-April 503-1631-517.46-35 418.98 REIMBURSE MEDICARE-APRIL 503-1631-517.46-35 106.00 REIMBURSE MEDICARE-APRIL 503-1631-517.46-35 107.00 REIMBURSE MEDICARE-APRIL 503-1631-517.46-35 108.00 REIMBURSE MEDICARE-APRIL 503-1631-517.46-35 108.00 REIMBURSE MEDICARE-APRIL 503-1631-517.46-35 108.00 REIMBURSE MEDICARE-APRIL 503-1631-517.46-35 108.00 REIMBURSE MEDICARE-APRIL 503-1631-517.46-35 108.00 REIMBURSE MEDICARE-APRIL 503-1631-517.46-35 108.00 REIMBURSE MEDICARE-APRIL 503-1631-517.46-35 108.00 REIMBURSE MEDICARE-APRIL 503-1631-517.46-35 108.00 REIMBURSE MEDICARE-APRIL 503-1631-517.46-35 108.00 REIMBURSE MEDICARE-APRIL 503-1631-517.46-35 108.00 Page 20 of 22 May 10, 2017 10:40:22 AM 05/16/2017 E - 24 City of Port Angeles City Council Expenditure Report Between Apr 22, 2017 and May 5, 2017 Vendor Description Account Number Amount REDACTED REIMBURSE MEDICARE-APRIL 503-1631-517.46-35 115.40 REIMBURSE MEDICARE-APRIL 503-1631-517.46-35 121.80 REIMBURSE MEDICARE-APRIL 503-1631-517.46-35 134.00 REIMBURSE MEDICARE-APRIL 503-1631-517.46-35 347.80 REIMBURSE MEDICARE-APRIL 503-1631-517.46-35 547.00 Other Insurance Programs Division Total: $94,741.85 AGREEMENT DYNAMICS INC PROFESSIONAL SERVICES 503-1671-517.41-50 2,750.00 SUMMIT LAW GROUP PLLC PROFESSIONAL SERVICES 503-1671-517.41-50 319.00 Comp Liability Division Total: $3,069.00 Self Insurance Department Total: $97,810.85 Self-Insurance Fund Total: $97,810.85 REDACTED Disability Board-April 602-6221-517.46-35 102.60 Disability Board-April 602-6221-517.46-35 7,330.00 REIMBURSE MEDICARE-APRIL 602-6221-517.46-35 108.00 REIMBURSE MEDICARE-APRIL 602-6221-517.46-35 108.00 REIMBURSE MEDICARE-APRIL 602-6221-517.46-35 108.00 Fireman's Pension Division Total: $7,756.60 Fireman's Pension Department Total: $7,756.60 Firemen's Pension Fund Total: $7,756.60 AFLAC SUPPLEMENTAL INSURANCE 920-0000-231.53-10 2,074.30 PAYROLL SUMMARY 920-0000-231.53-11 192.31 PAYROLL SUMMARY 920-0000-231.53-12 1,513.66 AWC EMPLOYEE BENEFITS TRUST AWC SUPPLEMENTAL LIFE INS 920-0000-231.53-30 393.17 CHAPTER 13 TRUSTEE Case#14-14948 920-0000-231.56-90 794.00 EMPLOYEES ASSOCIATION PAYROLL SUMMARY 920-0000-231.55-30 545.00 EMPOWER-P/R WIRE PAYROLL SUMMARY 920-0000-231.52-20 20,766.60 FEDERAL PAYROLL TAX PAYROLL SUMMARY 920-0000-231.50-10 2.79 PAYROLL SUMMARY 920-0000-231.50-10 71,785.74 FICA/MEDICARE PAYROLL TAX PAYROLL SUMMARY 920-0000-231.50-20 109.54 PAYROLL SUMMARY 920-0000-231.50-20 76,103.06 GUARANTEED EDUCATION PAYROLL SUMMARY 920-0000-231.56-95 122.00 TUITION NSA BANK IBEW Health Svgs Acct 920-0000-231.52-40 1,375.53 ICMA-P/R WIRES PAYROLL SUMMARY 920-0000-231.52-10 19,266.30 LEOFF PAYROLL SUMMARY 920-0000-231.51-21 85.98 Page 21 of 22 May 10, 2017 10:40:22 AM 05/16/2017 E - 25 City of Port Angeles City Council Expenditure Report Between Apr 22, 2017 and May 5, 2017 Vendor Description Account Number Amount LEOFF PAYROLL SUMMARY 920-0000-231.51-21 25,282.88 PAYROLL SUMMARY 920-0000-231.51-21 26,359.12 OFFICE OF SUPPORT PAYROLL SUMMARY 920-0000-231.56-20 276.92 ENFORCEMENT PERS PAYROLL SUMMARY 920-0000-231.51-10 1,503.84 PAYROLL SUMMARY 920-0000-231.51-11 13,393.21 PAYROLL SUMMARY 920-0000-231.51-12 123.87 PAYROLL SUMMARY 920-0000-231.51-12 64,141.55 TEAMSTERS LOCAL 589 PAYROLL SUMMARY 920-0000-231.54-10 2,121.00 UNITED WAY(PAYROLL) PAYROLL SUMMARY 920-0000-231.56-10 612.23 VOLUNTEER FIRE ASSOCIATION Payroll Summary 920-0000-231.55-20 (2.00) PAYROLL SUMMARY 920-0000-231.55-20 22.00 WSCFF/EMPLOYEE BENEFIT PAYROLL SUMMARY 920-0000-231.53-20 1,500.00 TRUST Division Total: $330,464.60 Department Total: $330,464.60 Payroll Clearing Fund Total: $330,464.60 Total for Checks Dated Between Apr 22,2017 and May 5,2017 $2,411,742.33 Page 22 of 22 May 10, 2017 10:40:22 AM 05/16/2017 E - 26 P99 NGELES WASH I N GTO N, U. S. A. ,,„ 0000000ii0000ii� CITY COUNCIL MEMO DATE: May 16, 2017 To: City Council FROM: ABBI FOUNTAIN,HUMAN RESOURCES MANAGER SUBJECT: Civil Service Commission Appointments Summary: The Civil Service Commission currently has two of its three positions vacant. The City received three applications. The Police Chief, Fire Chief and Chief Examiner reviewed the applications and is asking the City Council to appoint Ms. Danetta Rutten and Ms. Kathryn Penney Sanders to the two open commission positions. Funding: N/A Recommendation: Staff recommends the City Council appoint Ms. Danetta Rutten and Ms. Kathryn Penney Sanders to fill the vacant Civil Service Commission positions. The term of these positions expires February 28, 2021. Background/Analysis: Per Port Angeles municipal code Chapter 2.22— Civil Service System, the Civil Service Commission shall consist of three commissioner appointed by the City Council. A full-term of office on the commission is four years and starts on March 1st of the year the appointment is made. A commissioner can serve two consecutive terms. Ms. Rutten's and Ms. Sanders' first term as commissioners expired February 8, 2015. During that time there were no matters that went in front of the commission. The Civil Service Chief Examiner, Police Chief and Fire Chief reviewed the applications and agree that both Ms. Rutten and Ms. Sanders have an employment history and experience that makes them well suited for the commission and recommend the City Council appoint them to their second term as commissioners. Ms. Rutten has thirty five years of law enforcement experience and current teaching experience that includes instruction for the Crescent School District and Peninsula College. 05/16/2017 E - 27 Ms. Sanders has many years of experience in the education field working her way up from a high school teacher to Assistant Principal to Principal and eventually Director. Ms. Sanders currently manages her own business. Even though no matters have gone before the Civil Service Commission over the last number of years, both Ms. Rutten and Ms. Sanders are willing to continue to provide a public service and serve a second term on the commission in the event that a matter is brought forward to the commission. Funding Overview: N/A These positions are not compensated. Attachment: Danetta Rutton application for Civil Service Commission Kathryn Penney Sanders application for Civil Service Commission 05/16/2017 E - 28 f Baal rt i if W '"ORTNGELES APR 3 2[�17 '� WASHINGTON, U. S. A. � v APPLICATION FOR APPOINTMENT TO BOARD,COMMISSION OR COMMITTEE Board,Commission or Committee to which you are seeking appointment: Applicant Name and General Information First MI last Z � Hom Address WA c763� City State Zip 3LC1 60 Home p}phone Work phone E-mail address Date of Birthto be completed only by applicants for Public Safety Advisory Board for purposes of criminal history check to ensure compliance with Port Angeles Municipal Code 2.26.020) Certification and Location Information(circle one) Are you employed by the City of Port Angeles? YesNo Are you a citizen of the United States? No I Are you a Registered Voter? Yes No Are you a City resident? i ' Yes ' No If so,how long ;? Do you own/manage a business in the City? Yes No Do you hold any professional licenses,registrations or certificates in any field? No '��`� i If so,please list: i ec'--_'�5 1, /0Ivi L Y1,;)e,1 _ CCL I 05/16/2017 E - 29 Are you aware of any conflict of interest which might arise by your service on a City Board or Commission? If so,please explain: A 6 Work or Professional Experience- List most recent experience first.or attach a resume C71 Employer Title From(MN) To(M/Y) Brief job description o S Employer Title From(M/Y) To(M/Y) C-1&ek i c oc) Brief job description Employer Title From(M/Y) To(M/Y) Brief job description Weation-List most recent experience first Cc, Institution/Location Degree earned/Major area of study Graduated? c3c�k-1 No 4 a 12� ��I — Institutio4ocation Degree earned/Major area of study) J Graduated? Yes No Institution/Location Degree earned/Major area of study Graduated? Charitable,Social and Civic Activities and Memberships-List major activities you have participated in during the last five years ,:�Crz C, 'Se b—)C Organization) tion Group's purpose/objective P of members Brief description of your participation:_ -k, Organization/Location Group's purposelobje4ve #t of members Brief description of your participation: Or)11 V cc— — El e j 2 05/16/2017 E - 30 Questions Why are you interested in serving on this particular Board or Commission? What in your background or experience do you think would help you in serving on this Board? What is your understanding of the responsibilities of this particular Board or Commission? i Please feel free to add any additional comments you wish to make regarding your application. L 111 -7 Applicant Si ature Dat Submit Completed forms to: OFFICE OF THE CITY CLERK JENNIFER VENEKLASEN,CITY CLERK 360-417-4634 or jvenekla@cityofpa.us City of Port Angeles 321 E.5"'Street Port Angeles,WA 98362 In compliance with the Americans with Disabilities Act,if you need special accommodations because of a physical limitation,please contact the City Manager's Office at 417.4500 so appropriate arrangements can be made. fi 3 05/16/2017 E - 31 tV` E PPTAI�GELES I 13 2017 CiTY OP APPLICATION FOR APPOINTMENT TO BOARD, COMMISSION OR COMMITTEE Bard,Commission or Committee to which you are seeking appointment: ,pplicant Name and General Information \A_\f _S� S First _ _ Last lome Street Address City State Zip Home phone Work phone Cell phone E-mail address Date of Birth (to be completed only by applicants for Public Safety Advisory Board for purposes of criminal history check to ensure compliance with Port Angeles Municipal Code 2.26.020) Certification and Location Information(circle one) Are you employed by the City of Port Angeles? Yes i No Are you a citizen of the United States? Qyes.? No Are you a Registered doter? ti, Yew No Are you a City resident? , ` Yes No If so,how long 1A ' cam, Do you own/manage a business in the City? Yes No Do you hold any professional licenses,registrations or certificates in any field? Yes No C` if so,please list: 4L_', 1 - I 05/16/2017 E - 32 Are you aware of any conflict of interest which might arise by your service on City Board or Commission'' If so,please expfait Work or Professional Expf4"Ienee- List most recent experience first or attach a resume , Employer Title From(M/Y) To(M/Y) Brief job description Employer Title From(MiY) To(M/Y) Brief job description Employer Title From(M[Y) To(M/Y) Brief job description Education-List most recent experience first X Y,, No Institution/Location Degree earned/Major area of study Graduated? Yes No Institution/LN o. Degree earned/Major area of study Grad 43cati \> Yes No Institutitkin/Locatiqn Degree earned/Major area of study Graduated? Charitable,Social and Civic Activities and Memberships-List major activities you have participated in during the last five years (NA�V Organization/Location Group's purpose/objective #of members Brief desert tion ofyourparticipation. fi ;> Organization/Location Group's purpose/objectike #of members Brief description of your participation: 2 05/16/2017 E 33 Questions MAIN,are you interested in serving on this particular Board or Commission? chat in your b ckground or experience do you think would help you in serti' on this Board? t is your understanding of the resRonsibilltiest9f this pailiwiar Board or Cotnssion = rc -_ Please feel free to add any additional comments you wish to make regarding your application. Applicant Signature D to Submit completed forms to: OFFICE OF THE CITY CLERK JENNIFER VENEKLASEN,CITY CLERK 360417-4634 or jvenekla a@cityofpa.us City of Port Angeles 321 E. 56 Street PO Box 1150 Port Angeles,WA 98362 In compliance with the Americans with Disabilities Act,if you need special accommodations because of a physical limitation,please contact the City Manager's Office at 417.4500 so appropriate arrangements can be made. 3 05/16/2017 E - 34 Career Overviews K. Penney Sanders, PhD, CPG Mailing Address: PO Box 2318 Port Angeles, WA 98362 Phone: 360-452-9456 Cell: 360-797-3716 E-mail: kpstorst@aol.com, pstcompass@aol.com Present- -Owner/Manager: Compass Advocate Services 2011 Provide support and services for the elderly and other special needs populations. Includes financial management and support for independent living. -Board Member, WA Association of Professional Guardians -Member, Certified Professional Guardian Board(appointed by the Supreme Court of WA 2014-2016 Adjunct Instructor-University of WA Guardianship Certification Program 2003-11 Turnaround Coach-Educational Directions Worked in several urban school districts to plan and execute school improvement plans with measureable results. 2002-07 Faculty Member: Spalding University, Louisville, KY Dissertation Director-International Students Taught doctoral level classes in Research Design Taught Master's level class in Research 1999-2001 Canonical Delegate: Archdiocese of Louisville I Directed two Archdiocesan high schools to develop programs for enhancing enrollment and improved instructional programs. 1997-99 Retirement Attempt Obviously did not work. Spent this time operating a Bed and Breakfast and I Managing a 150 acre sheep farm in partnership with my husband. 05/16/2017 E - 35 Researched and wrote on professional issues Community Contributor for the Lexington(KY) Herald-Leader 2 1991-97 Director: KY General Assembly Office of Education Accountability Responsible for oversight of the omnibus KY Education Reform Act(KERA). Work included research on educational issues, accountability for new funds provided to education. Investigating allegations of waste, mismanagement, fraud and abuse. Prepared annual report on the status of implementation and reported to the General Assembly of the Commonwealth. 1989-91 High School Principal: Bullitt County KY All responsibilities and(headaches)of a high school principal: staff evaluation, instructional oversight, community relations, budget development, and oversight of athletics, cafeteria, facilities and transportation. 1987-89 Deputy Associate Superintendent: KY Dept. of Education Oversight and direction for the Divisions of School Finance, Facilities, Transportation, Finance and Attendance Auditing. 1979-87 Assistant Principal Jefferson County Public Schools, Louisville, KY Served as an assistant principal in several high schools. Assumed a variety of responsibilities: student discipline, scheduling, teacher evaluations, facilities oversight and budget preparation. 1981-83 Doctoral Study: University of Alberta, Canada(on-leave from the Jefferson County Schools) F: Graduate assistant: Taught undergraduate education classes 05/16/2017 E - 36 i i President. Graduate Residence Hall Member numerous University committees 3 PhD awarded: November, 1983. Dissertation" Organizational Decline and Death". 1972-78 School Counselor: Jefferson County (KY) Schools Worked with students in grades 7-12. Provided both personal and academic counseling. Assisted in preparing the master schedule. 1967-72 High School Math Teacher: Jefferson County(KY) Schools Taught several levels of HS math. Coached debate, basketball and was cheerleader sponsor. Current Community Activities -Lector, Queen of Angels Parish, Port Angeles, WA -Member, Archdiocese of Seattle School Board -Member, Chair-Faith in Action Team(FIAT), Queen of Angels Parish -Member,Secretary- Juan de Fuca Kiwanis Club -Board Member, Camp Beausite(summer camp for special needs populations) -Board Member, Port Angeles Education Foundation -Chair, Civil Service Commission, Port Angeles, WA ti -Board Member, WA Assoc. of Professional Guardians I 05/16/2017 E - 37 ORT ,A, GEE w O W ASH I N G T O N, U. S. A. CITY COUNCIL MEMO DATE: May 16, 2017 To: CITY COUNCIL FROM: NATHAN WEST,DIRECTOR OF COMMUNITY AND ECONOMIC DEVELOPMENT SUBJECT: CLALLAM COUNTY OPPORTUNITY FUND ADVISORY BOARD APPOINTMENT Summary: Due to an expired term of temporary appointment, the City no longer has a representative on the Clallam County Opportunity Fund Advisory Board. Following notice and advertising, the City has received one application for the position and staff recommends appointment of that individual at this time. Funding: N/A Recommendation:Appoint John Brewer as the City of Port Angeles Representative to the Clallam County Opportunity Fund Advisory Board for a three year term. Background/Analysis: In late January of this year the City began advertising for the position of City of Port Angeles Representative to the Clallam County Opportunity Fund Advisory Board. During that time City Council extended the term of representative Orville Campbell for a three (3)month period. In early May the City received one application from John Brewer of Port Angeles. Mr. Brewer has substantial experience in the local business community and has knowledge and background that will serve the City well in the capacity of Opportunity Fund Advsory Board representative. Appointees to the board serve a three year term. No other applications were received. Funds from the Opportunity Fund Program are used to improve the base economy in the incorporated and unincorporated areas of Clallam County through the attraction of businesses with grants and low interest loans for public facilities. Decisions regarding the use of the funds for public facility projects are made by the Opportunity Fund Board who is responsible for 05/16/2017 E - 38 making recommendations to the Board of Commissioners who has the final authority to approve or deny an application. Staff recommends that Council appoint John Brewer to the Opportunity Fund Advisory Board for a three (3)year term. Mr. Brewer's application and completed questionnaire are attached to this staff report. Funding Overview: NA 05/16/2017 E - 39 PQRNGELEITA MAY 5 2017 �WASHINGTON, U, SA m � � 1, CP.EE I r APPLICATION FOR APPOINTMENTTo o BARD,COMMISSION OR COMMITTEE E Board,Commission or Committee to which you etre seeking,appointment; Clallarr County Opportunity Fund Advisory Board (as city of Port Angeles representative) Applicant Name and General Information John C. Brewer first Ml last 510 S. liberty Bt. l°lorne 5trr,t Address Port Angeles WA 98062 City^ ._...u.........._�__. .__ww._M..yiate_.._. ._.._._.__._ Gip 360-452-4638 Horne phone Work phone, Cell phone. )cbr er8C grnail.corn E-mail address Date of birth .._ (tobecompleted only by applicants for li'"ub is afetyr Awdvisor tr Board for purposes of criminal history check to ensure compliance with Port Angeles Municipal Code 2.26d120) Certification and Location Information (circle one) Are you employed by the City ofPort Angeles? Yes ltilcr Are you a citizen of"the[United States? Yes No Are you a Registered Voter? <9 No Are you a City resident? Y'es No If so,how long." u.___.._....IXhave been a continuousµ ort Angeles city resident since 130-1998..._.m._ _.._...... Do,you own/manage a business in the City? Yes leo Do you hold any professional licenses„registrations or certificates in any field? Yes If so,please list: 05/16/2017 E - 40 Are you aware of any conflict of interest which might arise by your service on a City Board or Commission? If sea,please explain. None Work or Professional E perie ce- fist mostrecent e rience first,or attach a resume Sound Publishing Inc. Group publisher and editor 10/2011 110/2015 ..... .. ._......_. Employer . ,,...._.._.__...__... ... . Title From(M[Y) TO (P ify) In charge of all operations of Peninsula Daily News, two weekly newspapers(Seguim Gazette and Forks Forum) anti rt�cnthl w l P 'Homes-Land real estate rna zine and those uµ lications'newws and adwertu �n r e sites friet'job description Horvitz Newspapers LLC Publisher and editor 1/10gf1 9/2011 lµntto er .ww....,M.,.... ... . _. _. (.._......°f�tic ....m........ _. ... �_..__.. _. �n Cwl�� w . _,._.�_.....___.. p ( ) o(C! /''Y) In charge of all operations of the two-county ClaRam and Jefferson Peninsula Daily News and its news and advertising website. Brief)ob description President/CEO/Editor-in-Chief, New The New York Times Co. York Times Syndication Sales Corp, 2/1966 12/1997 In chargeofThe New York Times News Service, NewwM1York Times feature syndicateµ ..____. _.._ ...... Employer 'Title. From(q�t/Y) '1µo(C�w/Y) and New York Times Licensing and Permissions which handled trademark and merchandise marketing r the New York Times newws a Brief job description Education . List most recent experience first, California State Polytechnic B.S., Language Arts .. qnr r swtya.. ' rpcang g if._ ._..w.___...__._ _.._- __...,..... Ye leo ww1_970 Institution/Location l e�ree e.arned�lvla or area of study uatcdw� "Yes No fnstiturion 1,0cation Degree earned[Major area of study graduated? Y filo ._. _ .. ....--_____..._._..__._. __._ ..... ...___.. _.._._.—........0 .... ___._ _....t....... .........._ __ tnstctutions`l,oc:atron E}e „ree earaiedr"�rfalor area.of study Graduated? Charitable,Social and Civic Activities d Memberships - List major activities you have participated in during the last five,years (1) Port Angeles'Business Association, which champions healthy, vibrant economic growth in Port Angeles and all of Clailam County. 60 Organization/Location Group'spurpose/objective /f of members Brief description ofyour participation., PABA president 2016; PABA board member, 2016, 2017. _...( )..One 6f i pray t I.. ecs6n6o Nr c( d every year 5 g ninnint t"n..."(. ff + :s eft"Peridt"t 'l c� i Pei „.._. ...._ the newspaper's annual charity done in association with Olympic Community Action Programs(OlyCAP), My last year overseeing the Dome Fund's annual six-week holiday fund-raising drive was 2014, when a new _._ record of271m, 6�1 was set _...._. _.._...._....._ __........ _..... ........ .............. _._....... ..._......_.__. Organization/Location group's purpose/objective //of members Brief description of your participation:w � IN ADDITION, m oommun t.y.service includes President, Port ngele MR A�oval Chamber._of._�...mm r e� �102�Presi ent, Port ng lei Downtown m ._ _.m.,.,. Association (2005). President„ Port Angeles Multi-Cultural Alliance(2007„ 2006). Also president,Allied Daily Newspapers of Washington, a statewide press associatioT (2004). 05/16/2017 E - 41 Questions orns Why are you interested in serving on this particular Board or Commission? atn., zamrrllttd toactnartdl att. nl 'fClalNtlt + tantyornor 1 , gfltturl ;tld iwai to tt .actwl .. economic stability through growth, diversity and quality business development. I also believe in providing a positnv al..a sphereto ct tarc,3 -business;-trail ;...arts;services,-- n -aw hi[ -..._ . (_....nu�iri be res orl§j fity to jqsqrve our storycommurift values and sensibilities. What in your background or experience do you think would help you in serving on anis Board p Qvld tutir) ..tb.th .. d t any_bo rd..drq d ntp rigt?ge and 6crl ywled ._qf f" _ rt all of the North.....� .... Olympic Peninsula (Ciallam and Jefferson counties)earned over almost 20 years as a local journalist and -rets` at-tnu i ss ,....l..h se orr verat s--and- rrppresident every nits sw..._t_... .... ........_ p d r tand.tbf" board pr q s ar3 „hnr2ynr..to deal with diff _ren of p irwnc n. I carnbe q rtNve a rp ism m MWith positions and can respect the decisions of the board even if they differ from my opinion. What is your understanding of the responsibilities of this particular Hoard or Commission? fhrp rturtty l=urid c r or a r wafwaatp prjegj_ ro ! art makes recommendations to the . county Board of Commissioners; recommendations include whether the project funding request should be anpprove - . • d- n ;--i ;-th a nt rrnrr nde^d... n°rd-whet ..ftrorndi t uld-.be""r rnt._....._w Ntnarn or combination of both. I've read,CCC Chapter f 40�(Q ll 0 �7 end µm rndmerrt )outlnnnn the .. _._. Opportunity Fund program, and"Opportunity Fund Polncy 0"in the CNall County Ad`mnrtnstratnve Ma'-nual. Please feel free to add any additional comments you wish to make regarding your application. I believe f have(1t the necessary expertise. ..._......... ......_. ....�_.._.... _.._. ... ..._ ._ ...__,_. ._ __ , to help accomplish the board's objectives; (2)a reputation for _.._.___.. n , ity-- ro "`s i s-(3)-in st-arnd-e - r re_ rct"s_ar oe„ 4f srr nt tca rp�are tcrr,and attend ........ _.._......w_ ._ _W_...w_. ....w_.. Mai 2 4, 17 _ ,._.._.._ . ._. _ Applicant Signature Date Submit completed forms to: OFFICF ovfztl Crry CIT; JENNIFER VFNEKI,ASFN,CITY CLFRK 360417-4634 orjvenekla@cityofpa.us City of bort Angeles 321 f.,m 5111 Street Fort Angeles, WA 98362 In compliance with the americans with Disabilities Act,if you need special accommodations because apt"a physical limitation,please contact the City Manager's Office at.417.451111 so appropriate arrangements can be made. 3 05/16/2017 E - 42 PQRNGELEITA MAY 5 2017 �WASHINGTON, U, SA m � � 1, CP.EE I r APPLICATION FOR APPOINTMENTTo o BARD,COMMISSION OR COMMITTEE E Board,Commission or Committee to which you etre seeking,appointment; Clallarr County Opportunity Fund Advisory Board (as city of Port Angeles representative) Applicant Name and General Information John C. Brewer first Ml last 510 S. liberty Bt. l°lorne 5trr,t Address Port Angeles WA 98062 City^ ._...u.........._�__. .__ww._M..yiate_.._. ._.._._.__._ Gip 360-452-4638 Horne phone Work phone, Cell phone. )cbr er8C grnail.corn E-mail address Date of birth .._ (tobecompleted only by applicants for li'"ub is afetyr Awdvisor tr Board for purposes of criminal history check to ensure compliance with Port Angeles Municipal Code 2.26d120) Certification and Location Information (circle one) Are you employed by the City ofPort Angeles? Yes ltilcr Are you a citizen of"the[United States? Yes No Are you a Registered Voter? <9 No Are you a City resident? Y'es No If so,how long." u.___.._....IXhave been a continuousµ ort Angeles city resident since 130-1998..._.m._ _.._...... Do,you own/manage a business in the City? Yes leo Do you hold any professional licenses„registrations or certificates in any field? Yes If so,please list: 05/16/2017 E - 43 Are you aware of any conflict of interest which might arise by your service on a City Board or Commission? If sea,please explain. None Work or Professional E perie ce- fist mostrecent e rience first,or attach a resume Sound Publishing Inc. Group publisher and editor 10/2011 110/2015 ..... .. ._......_. Employer . ,,...._.._.__...__... ... . Title From(M[Y) TO (P ify) In charge of all operations of Peninsula Daily News, two weekly newspapers(Seguim Gazette and Forks Forum) anti rt�cnthl w l P 'Homes-Land real estate rna zine and those uµ lications'newws and adwertu �n r e sites friet'job description Horvitz Newspapers LLC Publisher and editor 1/10gf1 9/2011 lµntto er .ww....,M.,.... ... . _. _. (.._......°f�tic ....m........ _. ... �_..__.. _. �n Cwl�� w . _,._.�_.....___.. p ( ) o(C! /''Y) In charge of all operations of the two-county ClaRam and Jefferson Peninsula Daily News and its news and advertising website. Brief)ob description President/CEO/Editor-in-Chief, New The New York Times Co. York Times Syndication Sales Corp, 2/1966 12/1997 In chargeofThe New York Times News Service, NewwM1York Times feature syndicateµ ..____. _.._ ...... Employer 'Title. From(q�t/Y) '1µo(C�w/Y) and New York Times Licensing and Permissions which handled trademark and merchandise marketing r the New York Times newws a Brief job description Education . List most recent experience first, California State Polytechnic B.S., Language Arts .. qnr r swtya.. ' rpcang g if._ ._..w.___...__._ _.._- __...,..... Ye leo ww1_970 Institution/Location l e�ree e.arned�lvla or area of study uatcdw� "Yes No fnstiturion 1,0cation Degree earned[Major area of study graduated? Y filo ._. _ .. ....--_____..._._..__._. __._ ..... ...___.. _.._._.—........0 .... ___._ _....t....... .........._ __ tnstctutions`l,oc:atron E}e „ree earaiedr"�rfalor area.of study Graduated? Charitable,Social and Civic Activities d Memberships - List major activities you have participated in during the last five,years (1) Port Angeles'Business Association, which champions healthy, vibrant economic growth in Port Angeles and all of Clailam County. 60 Organization/Location Group'spurpose/objective /f of members Brief description ofyour participation., PABA president 2016; PABA board member, 2016, 2017. _...( )..One 6f i pray t I.. ecs6n6o Nr c( d every year 5 g ninnint t"n..."(. ff + :s eft"Peridt"t 'l c� i Pei „.._. ...._ the newspaper's annual charity done in association with Olympic Community Action Programs(OlyCAP), My last year overseeing the Dome Fund's annual six-week holiday fund-raising drive was 2014, when a new _._ record of271m, 6�1 was set _...._. _.._...._....._ __........ _..... ........ .............. _._....... ..._......_.__. Organization/Location group's purpose/objective //of members Brief description of your participation:w � IN ADDITION, m oommun t.y.service includes President, Port ngele MR A�oval Chamber._of._�...mm r e� �102�Presi ent, Port ng lei Downtown m ._ _.m.,.,. Association (2005). President„ Port Angeles Multi-Cultural Alliance(2007„ 2006). Also president,Allied Daily Newspapers of Washington, a statewide press associatioT (2004). 05/16/2017 E - 44 Questions orns Why are you interested in serving on this particular Board or Commission? atn., zamrrllttd toactnartdl att. nl 'fClalNtlt + tantyornor 1 , gfltturl ;tld iwai to tt .actwl .. economic stability through growth, diversity and quality business development. I also believe in providing a positnv al..a sphereto ct tarc,3 -business;-trail ;...arts;services,-- n -aw hi[ -..._ . (_....nu�iri be res orl§j fity to jqsqrve our storycommurift values and sensibilities. What in your background or experience do you think would help you in serving on anis Board p Qvld tutir) ..tb.th .. d t any_bo rd..drq d ntp rigt?ge and 6crl ywled ._qf f" _ rt all of the North.....� .... Olympic Peninsula (Ciallam and Jefferson counties)earned over almost 20 years as a local journalist and -rets` at-tnu i ss ,....l..h se orr verat s--and- rrppresident every nits sw..._t_... .... ........_ p d r tand.tbf" board pr q s ar3 „hnr2ynr..to deal with diff _ren of p irwnc n. I carnbe q rtNve a rp ism m MWith positions and can respect the decisions of the board even if they differ from my opinion. What is your understanding of the responsibilities of this particular Hoard or Commission? fhrp rturtty l=urid c r or a r wafwaatp prjegj_ ro ! art makes recommendations to the . county Board of Commissioners; recommendations include whether the project funding request should be anpprove - . • d- n ;--i ;-th a nt rrnrr nde^d... n°rd-whet ..ftrorndi t uld-.be""r rnt._....._w Ntnarn or combination of both. I've read,CCC Chapter f 40�(Q ll 0 �7 end µm rndmerrt )outlnnnn the .. _._. Opportunity Fund program, and"Opportunity Fund Polncy 0"in the CNall County Ad`mnrtnstratnve Ma'-nual. Please feel free to add any additional comments you wish to make regarding your application. I believe f have(1t the necessary expertise. ..._......... ......_. ....�_.._.... _.._. ... ..._ ._ ...__,_. ._ __ , to help accomplish the board's objectives; (2)a reputation for _.._.___.. n , ity-- ro "`s i s-(3)-in st-arnd-e - r re_ rct"s_ar oe„ 4f srr nt tca rp�are tcrr,and attend ........ _.._......w_ ._ _W_...w_. ....w_.. Mai 2 4, 17 _ ,._.._.._ . ._. _ Applicant Signature Date Submit completed forms to: OFFICF ovfztl Crry CIT; JENNIFER VFNEKI,ASFN,CITY CLFRK 360417-4634 orjvenekla@cityofpa.us City of bort Angeles 321 f.,m 5111 Street Fort Angeles, WA 98362 In compliance with the americans with Disabilities Act,if you need special accommodations because apt"a physical limitation,please contact the City Manager's Office at.417.451111 so appropriate arrangements can be made. 3 05/16/2017 E - 45 P99 NGELES WASH I N GTO N, U. S. A. ,,„ 0000000ii0000ii� CITY COUNCIL MEMO DATE: May 16, 2017 To: City Council FROM: ABBI FOUNTAIN,HUMAN RESOURCES MANAGER SUBJECT: Third Party Administrator Contract for Workman Compensation Open Claims Summary: The City is required to maintain self-insurance for workman compensation claims opened prior to January 1, 2016, therefore the City must continue to contract with a third party administrator(TPA) to administer the open claims. Funding: $26,000, which is included in the 2017 budget. Recommendation: Staff recommends the City Council approve the third party administrator contract with Washington Hospital Services United Claims Management for the amount of $26,000 and allow City Manager to sign the contract. Background/Analysis: In 2015, the City Council approved switching from being self-insured for workman's compensation to the state fund administered by the Association of Washington Cities (AWC) effective January 1, 2016. However, the City must maintain self-insurance for workman compensation claims opened prior to January 1, 2016. The goal of the third party administrator is to manage all the open worker's compensation claims and bring them to closure in a timely manner. Since contracting with Washington Hospital Services in 2016, the City has seen a reduction in its open claims resulting in a reduced service fee for 2017. Funding Overview: In 2016, the contract amount was $51,500 that included a one-time data transfer fee of$9,500 and a claims management fee of$42,000. Due to the closure of claims by Washington Hospital 05/16/2017 E - 46 Services, the service fee for 2017 dropped to $26,000 for the year. This amount is included in the 2017 budget for workman compensation claims. These fees are in addition to the cost to participate in the AWC Retrospective Program. When the City joined the retrospective program it knew it would have to maintain a budget for those claims that were filed prior to the City joining the retrospective program in 2016. Attachment: Washington Hospital Services United Claims Management third party contract for May 1, 2017 through April 30, 2018 05/16/2017 E - 47 WE ta01 City of u z: p no zz"' 141' W. Angeles This Service Agreement is made and entered into as of the 1 st day of May 2017 by and between City of Port Angeles (the "Client"), and United Claims Management ("UCM"), a Washington fee-for-service entity that is a division of Washington Hospital Services, Incorporated, and a Washington corporation. It is agreed between the parties hereto as follows: A. APPOINTMENT OF UNITED CLAIMS MANAGEMENT. The Client hereby appoints UCM and UCM hereby agrees to serve, as the Third Party Administrator ("Administrator") of the Client's self-insured workers compensation claims management program. B. FUNCTIONS OF UNITED CLAIMS MANAGEMENT. During the term of this Agreement, the regular functions of UCM as the Client's Administrator shall include the following: 1. Claims Administration. (a) Claim Management and Administration. UCM will manage and administer the Client's self-insured Workers' Compensation tail claims (those claims open as of the start date of this agreement and any claims that may reopen during the period of this agreement) for the life of the agreement. All claim payments shall be made with Client funds. UCM will act on behalf of the Client in handling, monitoring, investigating, overseeing and adjusting all such actual and alleged claims. (b) Claim Settlement. UCM will settle claims of the Client with Client funds in accordance with reasonable limits and guidelines established with the Client. (c) Claim Reserves. UCM will recommend reserves for claims and expenses. (d) Allocated Claim Expenses. UCM will pay all Allocated Claim Expenses with Client Funds. The Client will establish a bank account with adequate funds to be drawn upon to pay the Allocated Claim Expenses. Allocated Claim Expenses are charges billed by third parties for services performed in connection with the management of a specific claim. These expenses include but are not limited to investigation, medical management, disability benefits, vocational services, settlement and legal services and other claim related expenses. Some of which are detailed below: 1. Medical provider and Independent medical examinations charges; � 2. Fraud detection expenses, such as surveillance, detection, reporting and prosecution of fraudulent claims, including legal fees; 3. Client approved specialty providers (nurse case managers, vocational counselors, attorneys, medical experts and special process servers, investigation and subrosa services). 4. Court costs, fees, interest and expenses; 5. Depositions, court reporters and recorded statements; 05/16/2017 1 E - 48 6. Independent adjusters and appraisers; 7. Index bureau; 8. Electronic Data Interchanges, EDI, and any other charges if required by State Law; 9. UCM Personnel, at their customary rate of charge, with respect to claims outside the State is communicated to the Client prior to incurring such cost; 10. Actual reasonable expenses (pre-approved by the client) incurred by UCM employees outside the State for meals, travel, and lodging in conjunction with claim management; 11. Police, weather and fire report charges that are related to claims being administered under Client's program; 12. Charges associated with accident reconstruction, cause and origin investigations,etc.; 13. Charges for medical records, personnel documents, and other documents necessary for adjudication of clients under Client's program; 14. Charges associated with MMSEA Section 111 reporting, Medicare set-aside allocations, settlement allocations and lien research; (e ) Subrogation. UCM will monitor, adjust and collect 3rd party claims for subrogation. (f ) Provision of reports. UCM agrees to provide reports to the client as mutually agreed. C. Client Responsibilities. 1. Report all claims, incidents, reports or correspondence relating to potential claims in a timely manner. 2. Reasonably cooperate in the disposition of all claims. 3. Establish a bank account with adequate Client Funds to be drawn upon by UCM to pay all claims and expenses in atimely manner. 4. Respond to reasonable information requests in a timely manner. i 5. Provide a complete copy of current excess or other insurance policies, including endorsements and audits, applicable to Client's insurance program. 6. Promptly pay UCM's fees. I 05/16/2017 2 E - 49 D. OPERATING EXPENSES. The Client agrees to be responsible for and pay all of its own operating expenses other than service obligations of UCM. Such operating expenses shall include but not be limited charges for the following: 1. All costs associated with Client meeting its State security and licensing requirements; 2. Outside consultants, actuarial services or studies and State audits; 3. Independent payroll audits; 4. All applicable regulatory fees and taxes; 5. Excess and other insurance premiums; 6. Costs associated with the development, record keeping and filing of fraud statistics and plans, but only if required by any State or regulatory authority having jurisdiction over Client; 7. Other operating costs as normally incurred by the Client. E. BOOKS AND RECORDS 1. (a) UCM shall maintain all claim information necessary under this Agreement. The Records shall remain at all times the sole property of the Client. (b) The Records shall not include any manuals, forms, files and reports, documents, customer lists, rights to solicit renewals, computer records and tapes, financial and strategic data, or information which documents UCM's processes, procedures and methods, or which UCM .employs to administer programs other than theClient. (c) During the term of this Agreement, UCM shall provide the Client with copies of the Records, if so requested by the Client. Any reasonable costs of reproduction of the Records shall be borne by the Client. In the event this Agreement is terminated or non-renewed, Client Records will be turned over to the Client or to a successor administrator designated by the Client. (d) UCM shall make the Records available for inspection by any duly authorized representative of the Client, or any governmental or regulatory authority having jurisdiction over UCM or the Client. F. NON-SOLICITATION OF EMPLOYEES. During the term of the Agreement and for two (2) years thereafter, the Client and UCM mutually agree not to recruit, solicit or hire any employee of the other without written permission. I 05/16/2017 3 E - 50 TERM AND TERMINATION. 1. Term of Agreement: The term of this Agreement shall commence on May 1, 2017 and shall continue for a period of one year, terminating on April 30, 2018. At least (90) days prior to the expiration of the term of this Agreement, the parties shall enter into good-faith negotiations regarding any proposed change in Agreement Terms or extension of the term. 2. Termination of Agreement. This Agreement may be terminated: (a) Upon expiration of the current term of this Agreement if either party has given the other at least (90) days written notice of its intention to terminate; (b) Upon dissolution of the Client's self-insurance program due to $0 in claim payments reported on four (4) consecutive quarterly reports submitted to the Department of Labor and Industries; (c) Upon dissolution of the Client's self-insurance program due to Client insolvency or bankruptcy; or (d) Upon (90) days written notice by either party if the other party is in material breach of any term, covenant or condition contained herein. The terminating party shall give written notice to the other party, who shall have sixty (60) days from the date of such notice to correct the grounds for termination. If the grounds for termination are not corrected during the sixty (60) days period, this Agreement may be terminated on the termination date specified in the notice, but not prior to the expiration of the (90) day period described herein. 3. Services Following Termination of Agreement. Should this Agreement be terminated or non-renewed for any reason, at the Client's request UCM will cease providing services and turn over to the Client all Client files in UCM's possession, which shall include all open and closed files. UCM shall cooperate with any successor administrator in the orderly transfer of all functions, including providing a runoff listing of open claim files if desired by the Client and any other records reasonable and necessary for a successor administrator, and provide an electronic transfer of data if such is feasible, with the cost of providing such borne by the Client. The electronic transfer of data will be subject to a fee of$9,500.00. a H. SERVICE FEE PAYMENTS. The Client shall pay United Claim Management a claim management fee as outlined in the Fee and Payment Schedule attached as Exhibit A and incorporated by this reference. 05/16/2017 4 E - 51 I. MEDIATION/ARBITRATION. If an irreconcilable difference of opinion or claim should arise between the Client and UCM as the interpreters of any matter relating to this Agreement, such matter will be submitted to mediation. If mediation is unsuccessful arbitration shall be the sole remedy available to both parties. Any such mediation or arbitration will take place in King County, State of Washington and will be conducted in accordance with the then-current rules of the American Arbitration Association. King County Superior Court shall have jurisdiction over any appeals therefrom. J. RELATIONSHIP OF PARTIES. With respect to the services provided by UCM in this Agreement, UCM is considered an independent contractor. Nothing in this Agreement shall be construed to create a relationship of employer/employee, partners or joint ventures between the Client and UCM. This Agreement is non-exclusive, and UCM shall have the right to perform services on behalf of other individuals, firms, corporations and entities. K. INDEMNIFICATION. 1. Indemnification by Client. The Client agrees that it will indemnify and hold harmless UCM and UCM's directors, officers, employees, agents, shareholders, subsidiaries and other affiliates from and against any and all claims, losses, liability, costs, damages and reasonable attorney's fees incurred by U.CM as a result of breach of this Agreement by the Client, or misconduct, error or omissions by the Client, or by any of the Client's trustees, directors, officers, employees, agents, shareholders, subsidiaries and other affiliates in connection with the performance of this Agreement. 2. Indemnification by UCM. UCM agrees that it will indemnify and hold harmless the Client and the Client's directors, officers, employees, agents, shareholders, subsidiaries and other affiliates from and against any and all claims, losses, liability, costs, damages and reasonable attorney's fees incurred by the Client as a result of breach of this Agreement by the UCM, or misconduct, error or omissions by UCM or by any of the UCM's trustees, directors, officers, employees, agents, shareholders, subsidiaries and other affiliates in connection with the performance of this Agreement. L. CHANGE IN CIRCUMSTANCES. In the event the adoption of any statute, rule or regulation materially changes the nature of the relationship between the parties hereto or the legal or economic premises upon which this Agreement is based, the parties hereto shall undertake good faith negotiations to amend the terms of this Agreement to account for such changes in a reasonable manner. (Signature Page Follows) i 05/16/2017 5 E - 52 UCM CLIENT UNITED CLAIMS MANAGEMENT (UCM) City of Port Angeles By By Beth Zborowski Authorized Representative Executive Director City of Port Angeles Washington Hospital Services Date: Date: Washington Hospital Services City of Port Angeles United Claims Management 321 E. 5th Street 999 Third Avenue, Ste. 1400 Port Angeles, WA 98362 Seattle, WA 98104 1 SIGNATURE PAGE TO THE MASTER SERVICE AGREEMENT 05/16/2017 6 E - 53 Exhibit A Fee and Payment Schedule Claims Management Fee: $26,000.00 Annual Claim Management Fee is $26,000.00. Accepted in twelve equal payments of$2,166.67 each. UCM will forward an invoice for this amount to the client following the 1st of each month. Initial payment is due May 1, 2017. The annual fee is based on the handling of all existing open claims. New claims filed or reopened during the life of the contract will be charged the stated rate. The annual fee is inclusive of administration and RMIS services noted below. Existing Claims Claim Type No. of Claims Medical Only claims 1 Indemnity Claims 9 Flat Rate Fee Per New or Reopened Claim Claim Type Cost per Claim Medical Only claims $1,400.00 Indemnity Claims $1,400.00 Reporting/Incident Claims. Reported claims which require only input into RMIS system and no required claim management activity. Medical Only Claims which have no issue of lost time, no evidence of other indemnity benefit exposure, no obvious question of compensability, no evidence of subrogation or second injury recovery, and no evidence ofproblematic medical issues. Open less than 180 days with costs that do not exceed $10,000.00. Indemnity Claims. Claims involving lost-time, questionable compensability, legal involvement, subrogation, second injury fund, probably permanent impairment, jurisdictional issues, coverage issues, complex medical issues,or medical only claims with a cost greater than $10,000 and/or are open greaterthan 180 days. I Claims Management Fees include; • All claims management functions • State filings and reporting • Claims investigation • Litigation management • Subrogation • SIU handling (inside) 7 05/16/2017 E - 54 Implementation No additional Fee— Existing Client Administration Services Annual Fee —Included in Annual Fee Annual Administration Fee includes: • Designated Account Manager • Preparation and participation in quarterly claims reviews • Quarterly client scorecard evaluations • Annual stewardship meeting • Maintenance of the loss fund account and all bank charges • Filing of all required state forms • Reporting to excess carrier • File storage RMIS Services Annual Fee —included in Annual Fee Annual RMJS Fee includes.- Risk ncludes.Risk Management Information System (ERIC) cost to include: 5 User IDs. Internet access to claim files; the ability to email your adjuster and account manager, access to our library of template risk management reports together with initial training and ongoing support. • Monthly loss runs and loss fund activity reports Data Migration No fee —existing client Data migration fees are associated with migrating all historical data into the RMIS/Eric Systems Software Data Base. Data migration averages 90 — 125 hours to complete. Data Feeds Hourly rate: $150.00 per hour. Data feeds relate to developing and executing monthly data extracts to other sources if necessary. Fees are charged at a cost of$150.00 per hour. Required EDI to department of Labor and Industries and CMS are included in the claim management fee. 8 05/16/2017 E - 55 Other Services and Fees Services Fee Index Bureau $12.00 Bill Review $7.50 Hospital Bill $10.00 PPO/Professional Review 28% of savings Pharmacy Benefit Program No extra fee Safety Resource Research No extra fee Specialty Vendor Out sourced to client choice Field Case Management Out sourced to client choice Telephonic Case Management Out sourced to client choice Field Case Investigation Conducted internally or Out sourced to client choice Utilization Review Program $95.00 per review, $240 per Physician review Claim Intake/Reporting Intake/ReportingNo extra fee Subrogation Conducted internally/Outsourced to client choice SIEDRS Reporting No Extra Fee MMSEA CMS Section 111 Reporting No Extra Fee Quarterly Report No Extra Fee Annual Report No Extra Fee $150 per hour for system programming time. United Claims Management will provide special reports, (reports not currently programmed). We currently have over 450 standard reports you can choose from, therefore it is highly unlikely a customized report would need to be developed. 9 05/16/2017 E - 56 ORT ,A, GEE w O W ASH I N G T O N, U. S. A. CITY COUNCIL MEMO DATE: May 16, 2017 To: CITY COUNCIL FROM: NATHAN A.WEST,DIRECTOR COMMUNITY AND ECONOMIC DEVELOPMENT SUBJECT: Clallam County Economic Development Corporation—2017 Contract Summary: On December 6, 2016 City Council approved the 2017 Budget with $5,000 allocated to Clallam County Economic Development Corporation. Funding: Historically, the City has provided $15,000 in funding to the Clallam County Economic Development Council. Based on the 2015 City Council priority setting process, EDC Funding is being phased out along with funding for the Clallam County Humane Society, Feiro Marine Life Center, Port Angeles Fine Arts Center, and United Way of Clallam County. A phased reduction has been implemented with an allocation of$10,000 in 2016 and $5,000 in 2017. Recommendation: Approve and Authorize the City Manager to sign the attached Economic Development Corporation Contract and make minor modifications as necessary. Background/Analysis: On December 6, 2016 City Council approved the 2017 Budget with $5,000 allocated to Clallam County Economic Development Corporation(EDC). The City has been presented with the EDC's standard contract for approval which is also utilized by other supporting government entities. Earlier this month the EDC hired a new Executive Director/CEO Bob Shroeter. Already Mr. Shroeter has demonstrated his commitment to be more active and engaged in a manner that demonstrates collaborative success. Mr. Shroeter will be present at the City Council meeting and introduced as part of this agenda item. It is important to clarify how this contract fits into the City Council priority setting process. Council ranked numerous items and identified high medium and low priority's. Support of 05/16/2017 E - 57 external agencies was identified as the lowest priority for funding. External agencies including the EDC have been provided with a phase-in/ramp-down of funding over a 3 year period. Other entities including Clallam County Humane Society, Feiro Marine Life Center, Port Angeles Fine Arts Center, and United Way of Clallam County have also received a ramp-down of funding. A consistent ramp-down for the EDC results in $5,000 down from the historic $15,000 contract amount. A noteable change since the priority setting process is that the EDC has made giant strides in gaining the support and financial commitment of local businesses. In 2015 and 2016 the EDC has demonstrated a substantial increase in financial support from Clallam County businesses. The majority of these businesses are located in the City of Port Angeles. Our community businesses have made a conscious decision to get behind the EDC organization and it is important that the City be supportive of this community transition. Additional measurable details have been provided by the EDC and are incorporated in the contract and associated exhibits. It is critically important to recognize that successful economic development in Port Angeles relies on a cooperative team approach and the City should be a participating team member. The attached contract and its associated exhibits incorporate new measurables not previously provided by the EDC. Additionally, the contract incorporates measurable outcomes requested by Clallam County Commissioners and the Port of Port Angeles. Staff recommends that Council approve and authorize the City Manager to sign the attached Clallam County Economic Development Corporation Contract. Funding Overview: Historically,the City has provided$15,000 in funding to the Clallam County Economic Development Council. Based on the 2015 City Council priority setting process, EDC Funding is being phased out along with funding for the Clallam County Humane Society, Feiro Marine Life Center,Port Angeles Fine Arts Center,and United Way of Clallam County. A phased reduction has been implemented with an allocation of$10,000 in 2016 and $5,000 in 2017. Attachment A EDC Contract 05/16/2017 E - 58 I'"1 (7 .:;y l._u I ,I .Il ,n, y ''I C)I\l VC C_,r I 'I"vl F V'Y U C 0 V w"V'4:a II',V\.L.I 0 If',U (J AGREEMENT BETWEEN CLALLAM COUNTY ECONOMIC DEVELOPMENT CORPORATION AND CITY OF PORT ANGELES THIS AGREEMENT,made this_day of , 201_,by and between the City of Port Angeles, a Washington municipal corporation(hereinafter referred to as"city"),and the Clallam County Economic Development Corporation, a non-profit corporation(hereinafter called"Corporation"). WHEREAS,the Corporation is a nonprofit educational and research corporation of the State of Washington; and WHEREAS,the city is therefore interested and concerned with the economic utilization of services; and WHEREAS,the city has need of research and education in regards to these and other aspects of its operations; now,therefore, In consideration of the mutual covenants and agreements herein and per he d 2014 -- 0 8,5"tr•rale� tion i rth Adio n Plan the parties agree it as follows: I. Performance by Corporation A. The Corporation agrees to carry out the action strategy that coincides with the 2017-2021 Strategic Direction. (see appendix A) B. The Corporation shall report on a quarterly basis to the City in regard to the progress the Corporation has made toward the performance metrics that are outlined in the 2017-2021 Strategic Direction. C. The Corporation shall serve as a countywide contact for development activities, and it will facilitate the development process with prospective companies and appropriate governmental entities. Through EDC participation,the City will be kept apprised of the planning, development, and construction of necessary infrastructure to support various projects. D. The Corporation shall maintain records and report to the City as follows: 1. The Corporation shall maintain accounts and records that accurately reflect the revenues and costs for the Corporation's activities. These financial records,and all records related to the performance of the contract, shall be available for inspection at monthly EDC Board meetings. 2. The Corporation shall use its best efforts to economize on overhead expenses to the maximum extent feasible in providing the services to be performed pursuant to this Contract. E. Corporation shall become actively engaged in advocacy for the unique needs of Clallam County's citizens and agencies, 1 A Priv(y�V V204rrfit Corporation Working for Businesses in Clollam County E - 59 CL A,L I A Ivl Cl U J f, F U J 'A I V I �vl ',J I C0 / I I0vJ H. Performance by the City of Port Anp_eles A. For the services rendered by the Corporation,the City will provide,by payment in cash, the amount of(five thousand) $5,000 Dollars. B. Payment by the city shall be made in four installments, payment to be made during the first month of each quarter. C. The City shall participate,when applicable as determined by the City, by providing expertise to accomplish the actions of the Clallam Economic Development Corporation. 1H. Term This agreement shall be for a term of one year, commencing on January 1, 2017. fV. Assignment This agreement may not be assigned by either party to this agreement except by signed amendment. V. Termination This agreement may be terminated upon thirty(30)days' notice. IN WITNESS WHEREOF,the parties hereto caused this contract to be executed the day and year first here in above written. City of Port Angeles Clallam County Economic Development Corporation By: ................... By: Dan McKeen Douglas Sellon City Manager Interim Executive Director By: By: Jennifer Veneklasen Jim McEntire City Clerk Vice Chairman Approved as to Form: 1-111111111--l-1111111..........- William E. Bloor City Attorney 2 'A Prw(6646i��' `iit ntpc-)nW1c,)n Wo�kin�,�� /or in fbuW)," bi E - 60 Clallarn County Strategic Direction 2017-2021 1pr,-, per, 021 Clallam County Economic Development Corporation Updated — March 2017 905 West 91"Street, Suites 222/223 • PO Box 1085 Port Angeles, WA 98362 www.clallam.org � a �, M r r r ,m,. x a a a ' � • ;� wr , are u Contents StrategicDirection ........ ...... ...... ........... ...................................... ....................1 Purpose of this Strategic Direction ............................................................. .................34 EDC Organization, Roles, and Responsibilities,.......-........ ............ ...................34 MissionStatement.............................................. .......... ......... ....... ........--.............3-5 Areas of Focus ........ ........... ......—...............4-5 Countywide Economic Development Fundamentals.................--........ ............4-5 Economic and Demographic Condition of our County .............. ............56 Assets and Advantages..... ........—.—.................... .................... Challenges and Constraints (or in other words—Opportunities)—........ ....... .........................6-7 StrategicObjectives:................................ ............................................ ........... ...................69 Desired Clallarn County Economic Conditions in 2018................. ........ ........................619 EDC Performance Metrics... .............. ........ ............................ ,..................7 Action Strategy for the EDC....... ................--....--...... ......... 8,40 What's Clear..................................—,--...... .. .......... ........ ...................... 1840 PARTONE: Objectives ........ ...... ................................. ............... ......... 840 PART TWO: Action............... ....... ...... ........... 9-14 PART THREE: Goals & Outcomes (2018-2021).,... .......... ........................ 104:2 FinalNote ......---............. ...... ...... ........ ........—.......... 1044 'Nob,"', This a i,o be �,qrnia,,I :LI �,.,,s ,wces.`ictry, k ma),,� be arre("ded a) (7u,',�r, tirle by the k,.cotm�! w, aoan,",�c',,,f'Directc,)rs �.o mnhiress anti lg ,),0 , "i've"t )))1,)2 P0 Box :,08'i 05/16/2017 E - 62 Purpose this Strategic Direction • To describe in quantitative terms the economic condition of Clallam County in 2018, so that we will know and be able to manage our progress toward that future state; • To enable Clallam County governments and private businesses to cooperate using strategic intent; • To provide a basis for mobilizing public and private capital; and • To connect ends with means. • To describe the Clallam County economic environment • To provide a concise accounting of assets and liabilities • To derive the maximum economic return from assets, and overcome or mitigate liabilities EDC Organization, Rolles, and ResponsibiNties The Clallam County Board of Commissioners has designated Clallam County Economic Development Corporation ("EDC") as the recipient of State of Washington Associate Development Organization ("ADO") funding, should the EDC seek to contract for such funding. (See Revised Code of Washington, § 43.330.080(1)(a).) The EDC is a private, non-profit organization, governed by a Board of Directors, operating in accordance with its By-Laws, and subject to Section 501(c)(6) of the U.S. Internal Revenue Code. It is the EDC role and responsibility to understand, assist, partner, cooperate, collaborate and coordinate with all sectors of our community to promote the healthy growth of Clallam County. The EDC acts as a portal to an expansive network of business contacts, tools, and solutions for both public organizations and private businesses. Mission Statement The Clallam EDC's mission is to "set the table" for economic growth; to identify, understand and align the economic drivers throughout the County; and to be the advocate for Clallam County commerce. r , 05/16/2017 E - 63 Areas of Focus Four areas of economic activity that can capitalize on Clallam County assets and advantages: • Marine Trades • Natural Resources (Forestry, Fisheries, Agriculture) • Advanced Manufacturing • Tourism Tourism is certainly a necessary area of focus for economic development; however, state law provides a dedicated source of marketing and operating funds, and for a governing structure, separate from the EDC. Therefore, EDC activities, while unmistakably supporting tourism, will "zero in"on the three remaining areas. The EDC will facilitate discussions, market research, and investment to strengthen and grow our existing business segments. It will also aim at recruiting new product lines and will seek ways to increase market share. Countywide Economic Development Fundamentals is (Random order) • An educated, trained, and ready workforce • A trustworthy primary, and secondary education system • A Community College which offers four year degrees, and is one of only fifteen colleges in the State of Washington approved by the Microsoft Corporation as an authorized academic training program • High quality health care • Access to capital financing • Realistic and business friendly regulations High-speed telecommunications • Ample land zoned for residential, commercial, and industrial activities • Abundant, reasonably priced, diversely sourced, energy • A transportation system connecting people with job locations, and goods from origin to destination Available and affordable family housing 05/16/2017 E - 64 Economic and Demographic Condition Of Our County • Population: —73841 • Between the ages of 25 and 60: —32,110 (43%of the total population) • Working or looking for work: 31,227 (97%of people ages 20-60) • Median age: —49.8 • Veterans: —12.4% Four federally recognized tribes • Unemployment rate: —8.1% • Median household income: ^'$47,253 • Per capita income: ^'$38,545 • Non-farm businesses: 2,253 • Number of Businesses: 2,337 • Total Business Revenue: $792,025,972 Assets and Advantages • Trees grow well throughout the County, and forest products are a major export, • Soils are good throughout the County and the Sequim Dungeness area maintains a century-old irrigation network to support both plant-based and animal-based agriculture, • Port Angeles Harbor is a maintenance dredging-free, deepwater port, located on shipping directly on shipping routes for all Puget Sound and southern British Columbia ports, • Sport fishing and commercial fishing are well established industries, • Olympic National Park, as well as other locations throughout the County are a major tourism draw, • The climate and rural nature of Clallam County draws a vibrant retirement population, and provides a great place to raise a family, • A privately owned passenger and vehicle ferry connects downtown Port Angeles to Victoria, British Columbia (the provincial capital), • There are several public and privately owned general and commercial airports throughout the County, 05/16/2017 E - 65 • Clallam County has a strong history of working together as a community, • Schools and health care are both trustworthy and comprehensive; Peninsula College has a strong academic and workforce training program; and Federal and State research facilities are located here, • Telecommunications, including broadband service speed, is very good, and distribution is getting even better day by day. Challenges and Constraints ( r in other words—Opportunities) • Clallam County has no natural gas pipeline or rail link, • US Highway 101 is the only road link between east and west sides of the County, • Substantially all foodstuffs and consumer goods must be imported, and all solid waste must be exported, • Broadband telecommunications service to the west side of the County needs to be strengthened, • The tax and regulatory environment, both state and federal, make it increasingly difficult to sustain historic County natural resource-based industries, and create significant obstacles to expansion, and even survival, of business in general, • Federal and State discretionary budgets are under stress and will be increasingly unable to sustain their historic level of financial support to local governments and non-governmental organizations, • We will increasingly need to rely on our own financial resources to support publicly owned economic infrastructure, • The availability of financing for small business owners and entrepreneurs. Strategic Objectives- Desired Objectives-Clallarn County eon ic Conditions in 2018 • Jobs: No net loss of private sector jobs between the 2010 census and 2020 census • Employment (ages of 25 to 60): 95% employable citizens will be either employed or looking for employment (up from the current 93%) • Median wages: Consumer Price Index plus 4% • Median household income: Consumer Price Index plus 4% 05/16/2017 E - 66 EDC 13erf"banance Metrias The EDC staff will set annual targets and report on the following metrics. Recruiting Activities • Business Contacts Initiated (111 Time) • Current Marketing Outline Business Retention & Expansion Activities Outreach Interactions (Phone Calls, Surveys, &Site Visits) • Follow-up Interactions with Existing Businesses Business Assistance Number of Businesses Requesting Assistance Number of Follow-up Interactions Readiness & Capacity Building • Number of Engagements with Local Government & Organizations • Number of Community Activities (ADO Planned, Sponsored, or Co-sponsored) VV(e"Jr "Y" ',',122/223 o F'10 Bo,,, W85 7 05/16/2017 E - 67 Action Strategy for the EDC it's Clear The forestry industry, which has been the economic leader of Clallam County for over 100 years, has been in a significant decline for almost two generations. That said, forestry is our single most important industry and the EDC must fully support the efforts of its many employers who desire to hire individuals with a high work ethic. A common perception is that forestry jobs have dropped to 25 percent of their peak and that they have never been adequately replaced. Moves can perhaps be made to slow the continuing drop, or even renew the industry, but economic growth for the County needs to come significantly from other industries. PART ONE Objectives The Economic Development Corporation exists to serve the citizens of Clallam County. To best serve its constituents the EDC is advancing on two primary fronts. We weigh both equally. A. First, we must help to keep, build and expand what we have. "BRE" (Business Retention and Expansion) aims at assisting businesses with specific needs throughout the County to ensure they survive but also increase their employment base. There are many tools available like tax breaks that provide support and incentives. A broad awareness of what's possible requires continuous communication and advice. OBJECTIVE: FIRST, we must take care of our own. This means a high order of"BRE action". The EDC team needs to touch every possible business and is aiming at doing so. The action will be ongoing, recorded, with plenty of follow-up where needed. B. Second, the EDC will simultaneously focus on attracting any logical business, or part of a business, to the County. Ideally, we need providers of a mix of jobs up and down the wage scale. Hopefully, they come with private health insurance plans. But we believe in recruiting any type of company that will flourish in our environment and increase employment. 05/16/2017 E - 68 OBJECTIVE: Recruit new businesses based on "cost leadership, differentiation, and focus." We are driven by these three strategies outlined by Michael Porter of Harvard Business School in his 1985 book, "Competitive Strategy". The Pacific Northwest is again growing faster than most areas in the U.S. In Seattle, unemployment appears to be heading below 5 percent, home prices are rising sharply, as are rents, and businesses are outgrowing their spaces. Significant growth both north and south of Seattle began about 40 years ago and 1-5 and 99 are now choked with traffic. Expansion east, which began about 35 years ago, is now being slowed by congested traffic corridors and geography. Forward looking Seattle business leaders have few options and should be looking west. In sum, to the west lies Clallam County and we have plenty to offer expanding companies: • "Cost Leadership" — lower costs of land, buildings, homes, rents, power, and labor. • "Differentiation" - in terms of lifestyle, beauty, and a workforce eager to be trained and hired. • "Focus" —we need to make it very easy for any desirable business to locate here and for its employees to want to live here. PART ® Action Economic development is a team sport. The EDC needs to understand, assist, partner, cooperate, collaborate and coordinate with all sectors of our community to promote the healthy growth of our County. The EDC requires a small team with high energy and a bias for action. The current EDC budget plan calls for an ultimate team of no less than three individuals. At least two members will be equally focused on objectives A and B. The third team member will manage the office and be the master coordinator of all activity, including that with the Department of Commerce. Routine, dependable and reliable BRE visits will be carried out. We will do our best to assist any company that faces zoning issues, financing issues, and other typical obstacles and challenges. Concurrently our energy will focus on the face-to-face marketing of Clallam County to companies in the Northwest starting, 05/16/2017 E - 69 specifically, in greater Seattle. Over time that marketing effort will expand further east in concentric circles after real results have been delivered. Clallam County has plenty to offer and is a logical place to go. A strong and properly financed EDC team will accelerate our County's drive to the future. PAIR,,,FTI,,,,I @ w Goalls & Outcomes (201,,, 202 1) 1. Support 15 companies to significantly expand or to locate in Clallam County. 2. Induce $75 to $100 million of investment in new facilities. 3. Create over 500 new direct jobs. 4. Ensure an ever-building pipeline of new projects: a. Some of which will fit our current business segments, b. Some of which may represent new industries, c. Have a growing list of prospective companies evaluating the area for expansion or relocation. IP::In II Note As the Action Strategy described above is seen to be effective, the team intends to expand the Clallam County outlook to include a 10 year perspective. ,'/ Jl ^o' `,lJ(,sM, 2)2,QJ it PC) .0 05/16/2017 E - 70 �„ � �� P RT ,, NGELES A r WASH I N G T O N, U. S. A. CITY COUNCIL MEMO DATE: May 16, 2017 To: City Council FROM: CRAIG FULTON,P.E.,DIRECTOR OF PUBLIC WORKS&UTILITIES SUBJECT: BPA Emerging Technology Field Test Participation Agreement Summary: The Bonneville Power Administration (BPA) has solicited for partners in a Commercial HVAC Efficient Pumping Systems (CHEPS) Emerging Technology (ET) Field Test for the assessment of adjustable speed drive technology in HVAC pumping systems. The proposed field test will be at two facilities owned by Clallam County. Implementation of the grant requires an agreement between Clallam County and COPA. Funding: Funding for materials, installation, and monitoring for the field test is to be provided through a combination of a BPA ET Grant and BPA Energy Efficiency Incentive (EEI)monies. Recommendation: Approve and authorize the City Manager to sign the Participation Agreement with Clallam County for the CHEPS grant. Back2round/Analysis: The BPA is researching the energy efficiency potential of replacing constant-speed pumps in HVAC systems with variable speed pumps in buildings with varying heating and cooling loads and long hours of operation. Staff has identified two locations within our electric service territory as prime locations for the field test: the Clallam County Courthouse and the Clallam County Juvenile-Family Services buildings. Estimated cost and energy savings from preliminary assessment of the HVAC systems at the two locations are $40,701 and 30,691 kWh/year. An agreement between COPA and Clallam County for the CHEPS grant has been drafted and reviewed by the City Attorney's Office. The UAC has provided a favorable recommendation for the City Manager to sign the agreement. Funding Overview: Material and installation cost would be provided by a combination of an EEI rebate estimated at$6,694 and an ET grant at$34,007. The City and Clallam County will also provide in-kind contributions of staff time and minimal travel expenses. 05/16/2017 E - 71 2017 Emerging Technologies Field Test Commercial High Efficiency Pump Systems Participation Agreement This Participation Agreement is between the City of Port Angeles and Clallam County. The City of Port Angeles (COPA) in partnership with the Bonneville Power Administration (BPA) is conducting field tests of Commercial HVAC Efficient Pumping System (CHEPS) through retrofitting commercial HVAC pumping systems with integrated variable speed HVAC pumping systems. COPA and Clallam County staff have identified five (5) CHEPS retrofit sites to be part of this Field Test: One (1) at the Clallam County Courthouse, 223 E 4th Street and Four (4) at the Clallam County Juvenile-Family Services, 1912 W 18th Street. In consideration of mutual benefits to be derived here from and covenants made herein, COPA and Clallam County agree: Section A: Responsibilities of Clallam County Clallam County will manage the following tasks- 1. asks:1. Design, procure, install, commission, and operate the CHEPS units identified in the attached CHEPS Project Information Forms, incorporated into this agreement by reference. The CHEPS units must remain in operation for a period of 365 calendar days (Test Period) unless destroyed through no fault of Clallam County. Upon installation, the CHEPS units will be the property of Clallam County including title and risk of loss. 2. Track and provide COPA, within thirty calendar days of installation, with expense information related to the CHEPS installation including: a. Engineering and design b. Material and equipment procurement c. Installation of equipment 3. Document in-kind staff time contributions associated with the five CHEPS installations including time spent in measurement, verification, and report writing. Provide these documents to COPA within thirty calendar days of the end of the Test Period. 4. Allow COPA and BPA to install metering and data-logging equipment to collect, share, and report energy consumption data and analysis related to the CHEPS project at the above specified locations. COPA will install the 05/16/2017 E - 72 equipment at the beginning of the test period and the equipment will remain in place for the duration of the Test Period. 5. Allow COPA and BPA to collect through the metering and data-logging equipment as well as utility bills the following: consumption data, sub- metering data, and data-logging collected during the project. 6. Allow COPA and BPA representatives access during normal Clallam County business hours within five days of a request to the referenced CHEPS sites for measurement and verification of CHEPS units installations, operations, and performance during the Test Period. This will include allowing COPA access to the metering and data-logging equipment. 7. At the end of the Test Period, in cooperation with COPA staff prepare a brief memo addressing any pertinent findings from the field test including the following questions: a. Did the replacement unit perform as expected? b. Are building operators/occupants satisfied with the new system performance? Have there been any issues or comfort complaints? c. Can this design and installation be replicated in other Commercial installations? d. Are there any obvious market barriers to using this replacement or retrofit strategy? Section B: COPA Responsibilities COPA will: 1. Assist Clallam County with selection and design of referenced CHEPS units. 2. Provide metering, data-logging, and data analysis related to CHEPS units performance. 3. Provide reimbursement to Clallam County for documented CHEPS expenses including unit design, procurement, and installation cost up to $40,000. COPA will provide this reimbursement within thirty days of invoice submission from Clallam County. COPA will only reimburse Clallam County for expenses listed in the attached CHEPS project information forms that are incorporated into this agreement by this reference. 05/16/2017 E - 73 4. Remove the associated metering and data-logging equipment within thirty days of the completion of the Test Period. 5. In cooperation with Clallam County staff prepare a brief memo addressing any pertinent findings from the field test including the following questions: a. Did the replacement unit perform as expected? b. Are building operators/occupants satisfied with the new system performance? Have there been any issues or comfort complaints? c. Can this design and installation be replicated in other Commercial installations? d. Are there any obvious market barriers to using this replacement or retrofit strategy? Section C: Term The term of this agreement shall commence upon the date of the last signature affixed below and will terminate upon completion of Test Period and the associated reports. Section D: Indemnification Clallam County shall defend, indemnify and hold the City, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or in connection with the performance of this agreement, except for injuries and damages caused by the sole negligence of the COPA. Section E: No third-party beneficiaries No provision in this agreement is intended or shall create any rights with respect to the subject matter of this agreement in any third party. Agreed and Accepted: Clallam County City of Port Angeles Signed: Signed: Name: Name: Title: Title: Address: Address: 05/16/2017 E - 74 Phone: Phone: Date: Date- Attest- Jennifer ate:Attest:Jennifer Veneklasen, City Clerk Approved as to form: William Bloor, City Attorney 05/16/2017 E - 75 A, N-GELES°fly »i� W A S H I N G T O N, U. S. A. CITY COUNCIL MEMO DATE: May 16, 2017 To: City Council FROM: KEN DUBUC,FIRE CHIEF SUBJECT: Fire Department Staffing Proposal Summary: The Fire Chief made a presentation to Council at the May 2, 2017 meeting. An overview of the Fire Department staffing situation was delivered, and proposed rate adjustments to the Medic 1 utility were presented which would fund the addition of four Firefighter/Paramedics. After that presentation, some minor adjustments to the rates were made in order to address concerns that were brought up during the comment period. Those adjustments are reflected in the proposed ordinance, which is attached. Increased staffing for the Fire Department is important due to increased workload which affects service delivery and also negatively affects the ability to train effectively and provide essential fire prevention and safety services. An independent inspection by the Washington Surveying and Rating Bureau (WSRB) confirmed this. In order to address the needs of the Department, staff is proposing the addition of four Firefighter/Paramedic positions. At their April 11, 2017 meeting, the Utility Advisory Committee voted unanimously to forward a favorable recommendation for the hiring of four Firefighter/Paramedics. Funding: The Fire Department is recommending that funding for these additional four positions comes from adjustments to the Medic 1 utility fee. Staff has solicited input from the user classifications that would be most impacted by an increase and response has been overwhelmingly positive. Details of the proposed adjustments are attached. Recommendation: Conduct a second reading of the ordinance containing proposed adjustments to the Medic 1 Utility ordinance, then conduct a public hearing and adopt the attached ordinance. Background/Analysis: In late 2015, following an inspection by the Washington Surveying and Rating Bureau (WSRB), the City was told that our fire insurance rating would likely be downgraded from a 4 to a 5. The consequences of this downgrade would have been increased insurance premiums for the majority of the citizens and businesses in the City as of January 1, 05/16/2017 F - 1 2017. A primary reason for the proposed downgrade was Fire Department staffing deficiencies. In May of 2016, the Fire Chief met with Council and proposed a plan to address the issues indicated by WSRB. That plan was put into effect, and in February of 2017, WSRB notified the City that the insurance classification would not be downgraded. Although the WSRB requirements were met, the staffing issues were only met with a short term solution. As a part of that short term solution, the Fire Department and the bargaining unit(lAFF Local 4656)reached an agreement on the language for 5 person minimum staffing. Per this MOU, the Department began minimum 5 person staffing on January 1, 2017, however both parties recognized that accomplishing this standard with the use of existing personnel was neither safe nor sustainable for the long term. As stated in the MOU, in order to ensure that 5 person minimum staffing continues, both parties understand that the Fire Department will need to add personnel resources. The lack of adequate personnel resources was identified as one of the most significant WSRB findings. WSRB essentially acknowledged that a fire department with the call volume of the Port Angeles Fire Department could not adequately meet mandated training, safety and prevention requirements with the limited personnel resources on hand. The Fire Department has not added personnel resources for over 26 years. During that period, call volume (workload)has increased over 257%. The Fire Department recognizes that the addition of needed personnel resources is costly and that ultimately it will be a cost borne by the citizens. Unfortunately, unless those resources are added, most City citizens and businesses will face insurance cost increases which would likely be significantly greater than any governmental increase, and for which they will receive no added benefit or value. For the short term, the Fire Department is providing 5 person minimum staffing with the use of existing personnel resources, however this is not sustainable since it will be an increased burden on our personnel and it comes with a considerable overtime expense. At the March 28, 2017, Council Work Session, staff brought forward a proposed plan for adjustments to the Medic 1 fee in order to fund 2, 3 or 4 additional Firefighter/Paramedic positions. The Fire Department worked closely with the Finance Department to develop the specific costs involved with each option and the revenue required. Council directed staff to provide information to the community and to solicit input from those user classifications that would be most impacted by an increase. Fire Department staff conducted significant public outreach effort, which included newspaper articles, multiple radio interviews, various club meetings and Facebook posts. The Fire Union has also distributed information. These public meetings will continue. To date there have been no additional concerns brought forward. Since March, Fire Department staff has also contacted all of the assisted living facilities and all of the major apartment buildings that would be most affected by an increase. With one 05/16/2017 F - 2 exception, response to the proposal to add Firefighter/Paramedic positions has been overwhelmingly positive. Almost every entity contacted had nothing but encouraging, favorable comments and none recommended an option other than the addition of four personnel. There was initial concern expressed by the Housing Authority. They were very complimentary concerning the service provided, however their hesitance was budgetary. The Fire Chief and City Manager met to discuss the Housing Authority situation and have utilized a Council endorsed option to phase in the increase over 5 years, an option that has satisfactorily addressed the budgeting needs of the Housing Authority. Based upon the overwhelmingly positive feedback that has been received to date—most of it coming from those users who will be affected the most by an increase, the Fire Department is proposed that the City Council approve an ordinance change that authorizes a 2 �/2 year Medic 1 Utility rate adjustment, with the specific intent to fund the hiring of an additional four Firefighter/Paramedics. The amount of the Medic 1 adjustment would vary by user classification, with the specific adjustments detailed in the attached ordinance. At their April 11, 2017 meeting, the Utility Advisory Committee was given a full presentation on this issue. The potential costs were explained and the potential revenue generation was explained. The Utility Advisory Committee voted unanimously to forward a favorable recommendation to the City Council for the hiring of four Firefighter/Paramedics, with the funding coming from an adjustment to the Medic 1 utility fee. At the May 2, 2017 City Council meeting, a public hearing was held following the first reading of the proposed ordinance. All of the comments received were in support of the proposed increases to the Medic 1 utility rates. Funding Overview: As was mentioned above, the Fire Department is recommending that funding for these additional positions comes from adjustments to the Medic 1 utility fee. A 2 1/2 year rate increase is proposed with individual user classifications paying a rate varying by the demand that they place on the system. Specific rates for all user classifications are shown on the attached ordinance. Attachment: Proposed ordinance revising Chapter 13.73 of the Port Angeles Municipal Code relating to Medic 1 charges. 05/16/2017 F - 3 ORDINANCE NO. AN ORDINANCE of the City of Port Angeles,Washington, amending Title 13, Chapter 13.73 of the Port Angeles Municipal Code relating to Medic 1 utility rates. THE CITY COUNCIL OF THE CITY OF PORT ANGELES DO HEREBY ORDAIN AS FOLLOWS: Section 1. Ordinance No. 3215 as amended, and Port Angeles Municipal Code sections 13.73.400 and 13.73.4 10 (Part D) are amended to read as follows: PART D - 13.73.400. - Charges established. In accordance with the rate study presented to the City Council, effective jaFffiafy 1, 2 July 1, 2017, the base rates and fees for the Utility shall be as follows: User Classification Rate Residential $69.05 $99.72 per year,per unit Adult t &,Y, t.i homes* 07C AA nper yea- perelas`.snieation Assisted living facilities* $11^�4 $14,243.04 per year,per classification ................................................. 24-Hour nursing facilities* $ AB $1,521.96 per year,per classification Group homes* $753.00 $401.40 per year,per classification ................................................. Jail facilities* $1,''�Q $2,563.92 per year,per classification .....................................:...................................... Schools* $3,241.00 $6,586.56 per year,per classification ........................................................................................................... Commercial/Business $74.72 $108.36 per year,per unit Apartments/Housing Authority $11,720.28 per year,per classification .................................................................................................................................................................................................................................................................................................................................................. City public areas/Municipal e 14 � $43,760.76 per year per classification * Rates for individual facilities do not include allowable exemptions and vary based upon their percentage of use within that classification. For individual facility rates, with allowable exemptions, see Exhibit A.*Efeeti e T.,,, afy 1 2016, he 2015-eaeh rate established b� seetieti 13.73.4 00 a-ad detefmitied by&ihibit A, shall be itier-eased by five . =eeti e T.,,,,,a--t. , 201�z 16 eaeh rate established by seetion373. detefmined-by&' ibit n shall be ; o e by four-pe-eent 1 05/16/2017 F - 4 In accordance with the rate study_presented to the City Council, effective January 1, 2018, the base rates and fees for the Utility shall be as follows: January 2018 User Classification Rate Residential $103.92 per year,per unit Assisted Living* $18,430.08 per year, per classification 24-Hour Nursing* $2000.76 per year,per classification Group Homes* $423.36 per year, per classification Jail Facilities* $2744.16 per year,per classification Schools* $7124.16 per year,per classification Commercial/Business $114.00 per year, unit Apartments/Housing Authority $12,979.56 per year, per classification City Public Areas/Municipal $46,853.21 per year, per classification * Rates for individual facilities do not include allowable exemptions and vary based upon their percentage of use within that classification. For individual facility rates, with allowable exemptions, see Exhibit B. In accordance with the rate studypresentedto the City Council, effective January 1, 2019, the base rates and fees for the Utility shall be as follows: January 2019 User Classification Rate Residential $106.08 per year,per unit Assisted Living* $21,850.56 per year, per classification 24-Hour Nursing* $2395.08 per year,per classification Group Homes* $435.95 per year, per classification Jail Facilities* $2839.56 per year,per classification Schools* $7442.88 per year,per classification Commercial/Business $117.48 per year, unit Apartments/Housing Authority $13,929.96 per year, per classification City Public Areas/Municipal $48,489.84 per year, per classification * Rates for individual facilities do not include allowable exemptions and vary based upon their percentage of use within that classification. For individual facility rates, with allowable exemptions, see Exhibit C. 13.73.410 - Medicaid adjustment. As provided in PAMC 13.73.300, the base rate established above shall be adjusted for persons who are Medicaid eligible and who reside in a nursing facility, boarding home, adult family home, or receive in-home services. The method and amount of such adjustments are shown on 2 05/16/2017 F - 5 the attached Exhibit A, dated July 1, 2017 which supersedes and replaces any prior Exhibit A, is hereby adopted and approved. Also attached is Exhibit B for fees effective January 1, 2018 and Exhibit C for fees effective January 1, 2019. Section 2 - Corrections. The City Clerk and the codifiers of this ordinance are authorized to make necessary corrections to this ordinance including, but not limited to, the correction of the scrivener's/clerical errors, references, ordinance numbering, section/subsection numbers and any references thereto. Section 3 - Severability. If any provisions of this Ordinance, or its application to any person or circumstances, are held invalid, the remainder of the Ordinance, or application of the provisions of the Ordinance to other persons or circumstances, is not affected. Section 4 - Effective Date. This Ordinance, being an exercise of a power specifically delegated to the City legislative body,is not subject to referendum. This ordinance shall take effect on July 1, 2017 after passage and publication of an approved summary thereof consisting of the title. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the day of May, 2017. Patrick Downie, Mayor ATTEST: APPROVED AS TO FORM: Jennifer Veneklasen, City Clerk William E. Bloor, City Attorney PUBLISHED: 12017 By Summary 3 05/16/2017 F - 6 Exhibit A Starting July 1, 2017 User Classification Facility Proposed Annual Fee 24 Hour Nursing Crestwood $ 1,5221.96 Group Homes Serenity House $ 187.32 Clallam Hostelries $ 105.60 2nd Street House $ 108.48 Assisted Living Laurel Place $ 3,577.20 St. Andrews Place $ 2,356.32 Park View Villa $ 8037.12 Peninsula Manor $ 272.28 Schools Lincoln $ 221.28 Franklin $ 382.92 Hamilton $ 382.92 Jefferson $ 463.68 Peninsula College $ 1,877.28 PAHS $ 1,958.04 Queen of Angels $ 150.24 Stevens $ 1,150.32 Jail Facilities Adult and juvenile $ 2,563.92 *High demand user classifications that do not qualify for an exemption cannot have a per-unit fee less than that of the Commercial/Business classification. 4 05/16/2017 F - 7 Apartment Address Annual Fee Tempest 112 North Albert $ 871.56 Gerald Austin Apartments 1305 East 1st $ 909.36 Bayview Apartments 306 West 1st $ 669.72 Stn Street Apartments 615 West 8th $ 539.64 Morning Glory 529 East 1st $ 456.72 Rozelle 212 West 3rd $ 639.24 Jean Tyson 405 East Front $ 234.36 Uptown 120 South Laurel $ 402.96 Housing Authority 1 323 East 2nd $ 3,189.00 Housing Authority 2 401 East 5th $ 1,823.52 Maloney Heights 2311 West 8th $ 1,983.96 Exhibit B Starting January 1, 2018 User Classification Facility Proposed Annual Fee 24 Hour Nursing Crestwood $ 2,000.76 Group Homes Serenity House $ 197.64 Clallam Hostelries $ 111.36 2nd Street House $ 114.48 Assisted Living Laurel Place $ 5,202.96 St. Andrews Place $ 3,069.72 Park View Villa $ 9,782.04 Peninsula Manor $ 375.48 Schools Lincoln $ 234.72 Franklin $ 407.76 Hamilton $ 407.76 Jefferson $ 494.28 Peninsula College $ 2,008.56 5 05/16/2017 F - 8 PAHS $ 2,095.08 Queen of Angels $ 246.24 Stevens $ 1,229.88 Jail Facilities Adult and juvenile $ 2,744.16 *High demand user classifications that do not qualify for an exemption cannot have a per-unit fee less than that of the Commercial/Business classification. Apartment Address Annual Fee Tempest 112 North Albert $ 916.92 Gerald Austin Apartments 1305 East 1st $ 1,075.80 Bayview Apartments 306 West 1st $ 704.52 Stn Street Apartments 615 West 8th $ 567.60 Morning Glory 529 East 1st $ 480.36 Rozelle 212 West 3rd $ 672.48 Jean Tyson 405 East Front $ 246.36 Uptown 120 South Laurel $ 423.72 Housing Authority 1 323 East 2nd $ 3,692.40 Housing Authority 2 401 East 5th $ 2,111.76 Maloney Heights 2311 West 8th $ 2,087.64 Exhibit C Starting January 1, 2019 User Classification Facility Proposed Annual Fee 24 Hour Nursing Crestwood $ 2,395.08 Group Homes Serenity House $ 203.28 Clallam Hostelries $ 114.72 2nd Street House $ 117.96 6 05/16/2017 F - 9 Assisted Living Laurel Place $6,572.76 St. Andrews Place $3,652.08 Park View Villa $11,163.60 Peninsula Manor $ 462.00 Schools Lincoln $ 242.04 Franklin $ 421.20 Hamilton $ 421.20 Jefferson $ 510.84 Peninsula College $ 2,078.28 PAHS $ 2,167.80 Queen of Angels $ 329.52 Stevens $ 1,272.12 Jail Facilities Adult and juvenile $ 2,839.56 *High demand user classifications that do not qualify for an exemption cannot have a per-unit fee less than that of the Commercial/Business classification. Apartment Address Annual Fee Tempest 112 North Albert $ 942.96 Gerald Austin Apartments 1305 East 1st $ 1,213.20 Bayview Apartments 306 West 1st $ 724.56 Stn Street Apartments 615 West 8th $ 583.68 Morning Glory 529 East 1st $ 493.92 Rozelle 212 West 3rd $ 691.44 Jean Tyson 405 East Front $ 253.20 Uptown 120 South Laurel $ 435.72 Housing Authority 1 323 East 2nd $ 4,099.32 Housing Authority 2 401 East 5th $ 2,344.92 Maloney Heights 2311 West 8th $ 2,147.04 7 05/16/2017 F - 10 P99 NGELES WASH I N GTO N, U. S. A. ,,„ 0000000ii0000ii� CITY COUNCIL MEMO DATE: May 16, 2017 To: City Council FROM: TESS AGESSON,SENIOR ACCOUNTANT SUBJECT: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT ANGELES, WASHINGTON ADOPTING THE CAPITAL FACILITIES PLAN(CFP)AND TRANSPORTATION IMPROVEMENT PLAN(TIP)FOR 2018-2023 Summary: The Capital Facilities Plan and Transportation Improvement Plan (CFP/TIP) are a required component of our Comprehensive Plan. In order to be eligible for some loans and grants the project must be listing in the City's CFP. This is the second public hearing and reading of the CFP/TIP resolution. Recommendation: Staff requests that council open the second public hearing on the CFP/TIP, close the public hearing, and conduct the second reading on the resolution to adopt the 2018- 2023 Capital Facilities Plan and Transportation Improvement Plan. Background/Analysis: The Washington State Growth Management Act requires that the Capital Facilities Plan consist of two elements. The first part is the listing of goals and policies regarding the City's provision of urban services and its planning of capital improvements. The second part is the Annual Capital Facilities Plan and Transportation Improvement Plan which is adopted separately from the Comprehensive Plan but are included as part of the Plan as an attachment. The six-year CFP, is a short-range planning document that is updated annually, based on needs and policies identified in the City of Port Angeles Comprehensive Plan, and Capital Facilities Plan. It represents Port Angeles' current list of needed projects and programs for the next six years. The document also identifies secured or reasonably expected revenues and expenditures for each of the projects included in the CFP. Projects without identified funding are included under the "Parking Lot” designation. 05/16/2017 F - 11 The Transportation Improvement Plan, a section of the CFP, is filed with the State of Washington for the surface transportation projects. Only projects included in the CFP are eligible for grant opportunities and this plan must be filed by City personnel before July 30ffi. The Transportation Improvement Plan is incorporated in last section of the "Attachment A". Changes to the first reading of the CFP include the following items: The revised summary document includes: • Reduction of spending in 2019 in Transportation - the Laurel Street Stairs funding has not yet been confirmed so $350K was placed in the parking lot. • IT division changes which lowered the overall need for funding for Information Services. - ITO 117 -reduced $125,000 in 2019; $100,000 in 2020; and $100,000 in 2021 - analysis indicated those years would not require server replacements - IT1016 - increased $10,000 in 2018 based on revised bids for Phone System 911 interface - IT0217 - although in 2017 this affected cash flow; removed lease buy option with outright purchase of phone system, increased 2017 by$140,000; removed spending in 2019 and 2020 by$90,000 in each year(net$40,000 reduction in spending across all years)with a reduction to the 2018 -2023 CFP of$180,000. - IT0614 - again in 2017 which affected cash flow for the 2018-2023 CFP was reduced by$95,000. Server replacements came in less than anticipated - Council approved this contract with the State vendor on 5/2/17. • There will be some formatting corrections, and some calculations for depreciation were over or understated when copied in the document for publication, those will be corrected in the final draft. The amount of miscalculation was minor(less than $20,000 total for areas). • Summary revenues for grants were understated by $475,000 for Solid Waste, this also over-stated the requirement from the Solid Waste utility by the same amount. 05/16/2017 F - 12 RESOLUTION NO. A RESOLUTION of the City Council of the City of Port Angeles, Washington, adopting the City's Capital Facilities Plan for 2018—2023, which includes the City's Transportation Improvement Program for the years 2018-2023. WHEREAS,the City of Port Angeles is required to annually update its Capital Facilities Plan (CFP) and its Transportation Improvement Program(TIP); and WHEREAS, the City Council of the City of Port Angeles, Washington being the legislative body of said City, on the 2nd day of May, 2017 and the 16th day of May, 2017, did hold public hearings on the update of its CFP and TIP; and WHEREAS, the proposed CFP and TIP for 2018-2023 are consistent with the City's Comprehensive Plan; and WHEREAS, the City Council finds and declares that the CFP, including the TIP, is appropriate to address the capital and transportation planning needs of the City for 2018-2023. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Port Angeles, Washington, that the City's 2018 — 2023 CFP, which includes the City's TIP, attached hereto as Exhibit A, be and the same is hereby adopted. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the day of May, 2017. Patrick Downie, Mayor ATTEST: Jennifer Veneklasen, City Clerk APPROVED AS TO FORM: William E. Bloor, City Attorney 05/16/2017 F - 13 CITY OF PORT ANGELES -ATTACHMENT A 2018-2023 CFP-TIP ,„ rr rrrr r rrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrr,, / � � ������������, GOVERNMENTAL(Other than transportation) GG0303 NICE Program 1 100,000 100,000 100,000 100,000 100,000 100,000 GG0117 Olympic Discovery Trail Heritage Interpret 2 40,000 GG1502 NOAA/Feiro Facility PL ,//j ,'y� � j� - - PUBLIC SAFETY '� '� PD0116 Mobile Data Terminal Replacements 1 � r� 50,000 21,000 25,000 28,000 - - FD0315 Fire Station Garage Door Replacement 2 ! - 50,000 - - - - i FD0415 Fire Dept Turn-Out Gear 3 17,500 17,500 17,500 17,500 17,500 17,500 j FD0615 Fire Hoses 4 r 5,000 5,000 5,000 5,000 5,000 5,000 GG0716 Fire Hall Living Area Repairs 5 20,000 FDO114 West Side Fire Station Land Pl, - FD0216 Fire Training Facility PL FD0316 Senior Center EOC Generator PL FD0416 Radio Transmittor Generator PL r FD0799 West Side Fire Station PL PD0307 Police Regional Training Facility PL r,//f//f/�� - PARKS AND FACILITIES GG1113 Proximity Access Control 1 31,000 PK0205 Restroom Replacement Program 2 ! 75,000 75,000 75,000 75,000 75,000 75,000 ty p g '� �i 15,000 15,000 15,000 15,000 15,000 15,000 PK0216 Facility Improvement Revolving 3 � �� �, GG0516 Senior Center Fire Suppression System 4 - 50,000 - - - - GG0416 City Hall Fire Suppression System 5 75,000 PK0115 City Hall Camera 6 - - 75,000 PK0417 Calisthenic Park 7 45,000 - GG0916 Valley Creek Restoration phase 3 PLS - PK0110 Civic Field Upgrades PL PK0307 Erickson Tennis Court Lighting PLS PK0316 Locomotive#4 Refurbishment PLS r/ PK0406 Shane&Elks Field Lighting PLy PK0412 Lincoln Park Development phase 1A PLS PK0414 Lincoln Park Development phase 1B PL PK0802 Neighborhood Park /Development PL r, ELECTRIC CL0816 College Street Substation SwitchGear 1 '' 500,000 r CL0316 Underground Cable Replacement 21 200,000 200,000 200,000 200,000 200,000 200,000 CL0916 Washington Street Substation SwitchGear 3 � 500,000 - CL0716 "F"Street Transformer 4 % - 1,200,000 x / , CL0202 Feeder Tie Hwy 101,Porter to Golf Course 1 5j " 260,000 - - CL0313 Pole Replacement Program 6 i 650,000 650,000 CL0217 I Street Substation SwitchGear 7 / � - 600,000 - r���� ����� CL0314 Construct New Light Ops Building 350,000 - - - -g - r CL0616 Overhead Reconductorin A � 200 000 - 200 000 - - 200 000 r rr CL0216 Cit PUD Service Area Agreement PL - - - - ri Y/ g ,,,,, x�r WATER WT0215 Marine Or Channel Water Main Crossing Re Ay " 45,000 WT0315 24 inch Transmission Main Replacement A � 315,000 WT0415 Whidby Avenue Main Replacement A1 ; 421,000 WT0111 Liberty Street Water Main 1 ' ,fi ; 66,000 355,000 - WT0512 East 4th Street Water Main 2 - �� 66,000 355,000 WT0612 3rd Street and Vine Street Main 3 � 57,200 311,000 - WT0212 East 6th Street Water Main 4 ,; 57,200 311,000 WT0112 10th Street Water Main 5 - 176,000 905,000 WT0412 West 4th Street Water Main 6 � �/ - 202,400 1,037,000 WT0515 Peabody Reservoir Emergency Overflow Bt 7 - 10,000 WT0309 Morse Creek Water Mains to Clallam PUD# PL - WT0116 Marine Drive Main Replacement PLS WT0117 Mill Creek Reservoir Expansion PL ' r % WT0214 Transmission Main East of Golf Course Roai Pl, r WT0217 Airport/Edgewood Drive Water Main Exten PLS WT0314 Tumwater Truck Rt Commercial Fire Flow I Pl, WT0317 Scrivner Buster Station Upgrade PL WT0417 First Street/Laurel Street Fire Flow PL WT0715 Elwha Water Facilities Capital PL WT0517 6th/Laurel and 5th Fire Flow Pl, ri rrr�i - - WT0615 'E'Street Reservoir Decommissioning Pl, WT0617 Porter Street Zone PRV Improvements PL - WT0717 Race/Caroline Street Fire Flow Pl, r � WT0817 St Andrews Place Fire Flow Loop PL WT0917 East First Street Fire Flow PL - WT1017 18th Street Fire Flow PL WT1117 Lauridsen Blvd/Tumwater Fire Flow PL 05/16/2017 F - 14 CITY OF PORT ANGELES -ATTACHMENT A 2018-2023 CFP-TIP r rr rrrr, r. r rrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrr / r WT6499 McDougal Pressure Subzone PL - - - - - r WASTEWATER WW0308 Pump Station#3 Replacement A �ii 11020,000 1,790,000 300,000 WWO114 Ediz Hook Biennial Sewer Repair A � �'ri - - 200,000 WW0217 Ennis Creek Force Main Removal A 200,000 - 1 WW0415 Pump Station#5 Rehabilitation 1 125,000 - WW0815 Laurel Street Sewer Separation 2 / - 25,000 WW0715 Oak Street Sewer Separation 3 25,000 WW0915 Pump Station#6 Improvements 4 � 'r 40,000 WW0508 Digester Mixing Improvement WWTP 5 , x - 50,000 150,000 400,000 WW0516 WWTP Boiler Replacement 6 � - - 45,000 WW1215 Shane Park Sewer Separation PL rrrr % - WW0216 Washington Street Sewer Lateral PL WW1115 1st&2nd Streets Alley Sewer Separation PL WW0416 Sewer Line Infiltration Reduction PL '! WWO110 Aeration Blower Replacement WW0608 Waste Activated Sludge Thickening WWTP WW1315 Pine Hill Sewer i rSeparation PL , ri „rrrr ,r�ririi oirii ilio r / /iiiiiiiiiirii „✓r,,,,r r r rrr,rr,„i r rrr,rr�;r �r r�,rr�„i r,rri r,,,,i SOLID WASTE SWO112 Decant Facility at Transfer Station 1 750,000 f r- SW0217 Landfill,Flare.,..R,r ei lacement 2 v ,rrrrr„. r rr2rrr0. 000 - - - - i rri a a STORMWATER DR0213 H`Street Stormwater Outfall A " 110,000 DR0404 Canyon Edge&Ahlvers Stormwater 1 75,000 DR0117 Peabody Street Water Quality Project 2 / 20,000 600,000 - - r DR0115 Liberty Street Stormwater Improvement 3 ! - - 135,000 1,000,000 DR0304 Laurel Street and US 101 Stormwater 4 75,000 DR0804 Lincoln Park/Big Boy Pond Study 5 100,000 r rr , DR0112 Valle Creek Culvert and Outfall PL ,,rrrr Y �„;r rrrrrrrrr r,rrrr /rrr . err r rr, rrr:„ �r rrrr, r err, rrr, rr ,..., EQUIPMENT SERVICES Finance %;;% 20,400 62,400 Community Development - 35,200 35,840 Police 148,500 151,200 154,200 157,200 160,200 162,900 Fire&Medic 1 244,700 41,800 - - - 585,000 Parks&Recreation76,500 148,200 20,500 30,700 92,400 ri Engineering r; 27,000 - - - Electric 353,600 111,400 43,200 33,000 r Water 280,500 - 38,200 148,000 71,500 56,000 Wastewater - 62,400 - - 112,200 53,800 Solid Waste 398,800 41,600 394,300 - 381,700 - Stormwater 78,000 Conservation r. Equipment Services 38,800 78,000 68,000 165,000 7,700 Information Services - - - - - Streets 20,400 390,000 196,100 162,000 264,0 126,600 rr..rr„rrr rr r rrr rr, r,� r r r �rrrrrr„r ,r,;.r ,r ,,rrrr rrrr. ,......... ....., ii rr,rr;, ✓iiiiiiririiii„iriiii/iiiii riiiiio/iiiiiiiiiiiiiiio rim, ,..%r:, �„ ,r INFORMATION TECHNOLOGY IT0214 Records Management System A 62,500 IT0114 Voice and Data Equipment A �ft 68,000 r IT0913 I-Series SunGard System Upgrade/HA Redu A - - 250,000 IT0215 Phone System Capacity Upgrade Project A 90,000 90,000 - IT0816 Facility and Class Management Scheduling A - 6,300 IT0717 SunGard Edge Software Upgrade 1 100,000 - IT0217 SCADA Server Replacements 2 90,000 IT0317 Phone System 911 Interface 3y1 55,000 IT1016 Remote Access 4 " 7,500 rrrr - - [T0517 EOC Operational Support 5 150,000 25,000 IT0117 Server Replacements 6 - - 100,000 100,000 IT0417 Fire EOC Data/Communication Center 7 rrrr ��✓���', - 65,000 - - - - r rr'� 300,000 IT0714 Data Backup Systems Replacement 8 ���i� �, - - - - - IT0514 Data Storage Array Systems 9 � 150,000 100,000 100,000 100,000 IT0216 Business License System PL rr�i - - - - IT0616 Collaboration Tool Pl, IT0617 SunGard Executime Scheduling Module PL " y( 1 IT1213 Enterprise System Upgrade/Replace PL 'fir rr' IT0716 ERP Road Ma Maintenance PL r. r rrrr r,,a ;;;;;, ::� , rrr r„rr, ri� oiiiiiiii, r, ,.✓ ,,rill,,,r ,a . , rri r, ..✓ ., rrrr,r ,a ..✓ ,rrrr,r :; :: ,rrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrr�� ,,,;, � : :,,,,:% �/ < .,: : :,,,,;;% ; :�: :;;,:�/ / �i ��rr������ ,� ����.,���r ;% 05/16/2017 F - 15 CITY OF PORT ANGELES -ATTACHMENT A 2018-2023 CFP-TIP ,„ rr rrrr r rrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrr,, / � � ������������, TRANSPORTATION IMPROVEMENT PLAN TRO111 Marine Drive Channel Bridge 1 afg ; 589,600 TR0414 Peabody Creek/Lincoln St Culvert Repair 3f " 446,300 3,000,000 TR1100 10th Street Reconstruction 5 y /% 875,000 TR0416 1St/2nd/Valley/Oak Green Alley 6 / 20,000 450,000 r TR1216 5th and Liberty Solar Speed Display 7 / - 50,000 - - - - TR1299 Park Avenue Chip Seal 8 " 130,000 - TR0314 Ennis Creek Culvert Replacement 9 125,000 400,000 TR1516 Peabody Street Chip Seal 10 � � - 125,000 TR1109 Marine Drive Bulkhead Repairs 11 650,000 - ri TR0715 16th Street LID 12 - - 900,000 TR0517 6th/7th Alley(Francis to Washington) 13 ;; 200,000 TR0317 Chase Street Vicinity Chipseal 14 � � 320,000 TR0417 Ennis Street Pavement Repair 15 r " - 70,000 TR1416 Hamilton School Walking Routes 16 10,000 200,000 r rr ii�r i' TR1215 City Hall East Parking Lot LID 17 " 500,000 - TR0101 Laurel Street Stairs Replacement 18 ;; 25,000 - TR0909 Port Angeles Tourism Wayfinding and Sign; 19 � ! 100,000 ' rl TR1200 10th Street Overlay(M to[) TBD 20 � � - - - - - - TR0616 ADA -Francis Street TBD 21 � r� TR1116 School Area Speed Signs(Near Franklin) TBD 22 / TRO115 N Street(5th to 15th)-Chip Seal TBD 23 � 1T TR0515 Lauridsen Blvd Overlay TBD 24 �� TRO117 Liberty Street Reconstruction TBD 25 '! TR0316 8th Street(C to I)Chip Seal TBD 26 w r it TR0615 Golf Course Road Chip Seal TBD 27 TR0215 Peabody Street Chip Seal TBD 28 ! / r TR0716 ADA-Peabody Street TBD 29 - TR0915 Park Avenue Paving Overlay TBD 30 " TR0315 Peabody Street Chip Seal TBD 31;r .; TR0217 Lauridsen Blvd Traffic Calming TBD 32 TR1316 Traffic Control TBD 33 '; TR0499 Laurel St/Ahlvers Road Overlay PL 34 [ " TRO113 Waterfront Redevelopment PL 35 r TR1399 Traffic Signal Interconnect/Preemption PL 36 �� TR0816 ADA-Cherry Street TBD 37 '; TR1899 Lincoln,Laurel and Lauridsen Blvd Interse< PL 38 TR0916 ADA-Oak&Laurel Streets TBD 39 /% TR0208 Alternate Cross Town Route Study PL 40 % TR0212 Caroline Street Slide Repair PL 41 ( ;� TR1016 18th Street Bike Accessibility TBD 42 TRO104 2nd and Valley Pavement Restoration PL 43 ; TR0815 Old Mill Road Paving PL 44 � TR1009 1st,Front&Race Street Nodes PL 45 r TR0516 Nancy Lane Pavement PL 46 " TR0506 Valley Creek Trail Loop PL 47 - TR0308 O Street Improvements PL 48 � '� TR1015 Cherry Street Area Chip Seal PL TR0599 Hill Street Intersection PL 50p ' TR1799 Truck Route at Hwy101 Intersection PL - ,,,,,,,, r r� r,,, „, o ri r rrri rri, rii� i ., rrr r r r,. ..,r, ,:...., rrr,r�...✓ rrr,r ,a rrr r, r rrr,r r�� „'/ '✓� r � 05/16/2017 F - 16 P99 NGELES WASH I N GTO N, U. S. A. ,,„ 0000000ii0000ii� CITY COUNCIL MEMO DATE: May 16, 2017 To: City Council FROM: DAN MCKEEN,CITY MANAGER SUBJECT: Ethics Ordinance Summary: The City Council held a worksession on March 28 to review the current ethics ordinance. During the worksession, Council identified three options for changing the ordinance, and directed the City Manager to gather more information on those three options. Funding: Funding requirements may vary depending on the course of action taken. Recommendation: Provide direction to staff on what option Council prefers so that we can prepare the appropriate ordinance adjustments, if any, to bring back to a future meeting. Background/Analysis: The City's Ethics Code was developed in 2012 as a policy that outlines, in part, the City's behavioral expectations of elected and appointed officials. It established a"Code of Ethical Conduct,” adding a new Chapter to the Port Angeles Municipal Code. Prior to 2012, the City relied on State law, specifically Chapter 42.23 RCW, Code of Ethics for Municipal Officers. Between February and May of 2016, four ethics complaints were filed, all alleging Councilmembers had violated Section J of the Ethics Code. It should be noted that the complaints came during a controversial time for the Council. Unlike other boards and commissions that meet routinely and have established past practices, the Board of Ethics had never met. Council agreed that, once the complaint processes were complete, Council would review how the process worked and, if appropriate, make adjustments to the ordinance. On March 28, 2017, Council held a worksession to review the Ethics Code, and during the worksession identified three options for modifying the code. Those options identified by Council were to: 1. Use the Washington Cities Insurance Authority recommendation to follow State law on conflict of interests, and require the City Council to receive ethics training once per year. 05/16/2017 G - 1 2. Retain the ethics ordinance, but remove Section J. 3. Keep the ethics ordinance as it is, but have an appointed board, not one that is picked from a 9-member pool each time there is a complaint. Council directed the City Manager to seek comments/opinions from board members who were involved in the ethics complaint process. They further asked the City Manager to seek feedback about the possibility of having a"gatekeeper," such as the Hearings Examiner, as a first step in the complaint process. Comments from board members on the three options Former Superior Court Judge Ken Williams was the only member with judicial experience to provide feedback on the three proposed options. Judge Williams prefers Option 1, replacing the current ordinance with one that relies on State ethics rules for municipal officers and requires annual ethics training for the City Council. He says that part of the purpose of the State statute is to create a statewide uniform law. Adopting State standards, Judge Williams notes, would lead to guidance likely being available on how to proceed when issues arise by using precedents from other cities experiences dealing with the same law. Judge Williams does acknowledge that there are some downsides to the State statute, such as enforcement processes being vague, but he says those issues could be addressed in a local ordinance. Board member Frank Prince commented that the ethics board model gives citizens an avenue to police and monitor their elected officials. He encouraged Council to continue with the ethics board as it is, but added that Section J is too broad and needs to be streamlined. He feels there are areas in Section J that are not ethics oriented but rather internal Council issues and procedures. He advises changing Section J so that it addresses strictly the issue of ethics. Board member Jerry Dean suggests that whatever is decided, the elimination of Section J would be advisable. He says it is too easily turned upon members of the Council for political and punitive action. He favors Option 1 because it would dispose of Section J. Board member William Yucha writes that elected officials are, and should be, held to a higher standard than citizens. Mr. Yucha prefers Option 3 because he says it's not proper for elected officials to rude to the people they serve, and that Section J allows some means for accountability of that. Gatekeeper Option Attorney Lauren Erickson is contracted to provide Hearings Examiner services to the City of Port Angeles. Ms. Erickson did not provide any comment either for or against the idea of a gatekeeper because she felt it was improper for her to weigh in on the issue. As Hearings Examiner, Ms. Erickson said she could potentially benefit financially if the City moved forward in contracting her as the gatekeeper on any future ethics complaints. Funding Overview: Staff cannot accurately predict the amount of expenses that will be incurred as a result of this ordinance, or an amended ordinance. Years could pass with no claims at all, and then there could be four claims in one year. In general, the broader and less objective the standards we apply, the higher the funding liability. For example, the last four ethics complaints, all alleging violation of Section J, cost $20,000 in direct expenses associated with hiring outside counsel, as well as unspecified staff costs. 05/16/2017 G - 2 • NGELES WAS H I N G T O N, U. S. A.CITY COUNCIL MEMO DATE: May 16, 2017 To: City Council FROM: DAN MCKEEN,CITY MANAGER SUBJECT: Strategic Planning 2017-2018 Summary: The City Council engaged a facilitator to assist in developing a 2 year strategic plan for the City of Port Angeles in order to align vision, goals and objectives with specific measurements that provide direction for this year and next. Funding: $1,650, which is funded in the approved 2017 budget. Recommendation: Staff recommends Council pass the resolution adopting the 2017-2018 Strategic Plan. Back2round/Analysis: In early 2017, City Council agreed to pursue a strategic planning process which lead to members of the City Council participating in a Council retreat. Two 4- hour planning workshops were held in the meeting rooms of Olympic Medical Center, one on February 24th from 9:30-2:30 and one on March 10th from 9:30-2:30. Both meetings were open to the public. The meetings were facilitated with the help of Casey Reeter. Ms. Reeter has developed strategic plans for the City of Port Townsend, the Lower Elwha Klallam Tribe, and Jefferson County Economic Development Council as well as several independent retailers and small not-for-profit organizations in Port Townsend. Ms. Reeter was provided background on previous strategic planning work done by the City as well as scoring results from the Council's ratings of Comprehensive Plan priorities. She designed a draft plan based on the Council's priorities along with topics that were collectively discussed during the two day retreat. Ms. Reeter developed a one-page planning document that distills and communicates three key strategic priorities derived from the Comprehensive Plan for the City to focus resources over a two-year period. With objectives, goals, and strategies to be updated every two years, while actions/measures are to be updated annually. The Strategic Plan provides guidance and clarity for budgetary considerations and creating, executing, and measuring annual Work Plans. 05/16/2017 H - 1 Funding Overview: Consultant fee $1,650 to be paid from the general fund. 05/16/2017 H - 2 RESOLUTION NO. A RESOLUTION of the City Council of the City of Port Angeles, Washington, accepting the Strategic Plan for the years 2017-2018. Whereas, the City Council,with the help of a facilitator, developed a 2 year strategic plan; and Whereas, the Strategic Plan was developed to promote long-term prosperity and sustainability while preserving and enhancing our unique and diverse small town character; and Whereas, with the guidance of the 2-year plan Council wishes to build financial capacity to provide consistent, quality municipal services and increase opportunity for economic development; and Whereas, the Strategic Plan is meant to exemplify excellence in government and regional community leadership; and Whereas, the Strategic Plan directly supports the Comprehensive Plan and reflects the Vision for the Community. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Port Angeles, Washington, that the City's 2017—2018 Strategic Plan attached hereto as Exhibit A, and the same is hereby adopted. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the day of May, 2017. Patrick Downie, Mayor ATTEST: Jennifer Veneklasen, City Clerk APPROVED AS TO FORM: William E. Bloor, City Attorney 05/16/2017 H - 3 a T 00 0) c .0 0 r,a) a E C4 E 0 0) ON O C:00 X E w 0 E 0) c a 2 (p - rl .r- 1,4 00 u 1-1 -0 u X -C E 0 0 0) u -1 -0 0-0' 0 E 0 E 0 8 c r, 00 < E E E > E 4� C >, 0) -0 0) 3: 0) a) Q) 4� ('4 0 U E 0 r, N m 0) E Ln C,4 tb -i� w 0 a) 0 r w C cn 00 0) 0) E 0 E 1-1 E 0 0 -0 O En -0 a, .2 E '42 4. 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S. A. C I T Y C 0 U N C I L M E M 0 DATE: May 16, 2017 To: City Council FROM: CRAIG FULTON,P.E.,DIRECTOR OF PUBLIC WORKS&UTILITIES SUBJECT: CSO 6 & 7 Reconstruction, Project WW03-16—Flow Monitoring Equipment Purchase Agreement Summary: CSO 7, the combined sewer outfall at Railroad Avenue and Laurel Street provides a controlled outfall for combined wastewater and storm water overflows in the event of an exceptionally large storm or the failure of pump station 4. WW03-16 is a planned capital replacement of both CSO 6 and 7 structures with an approved budget of$160,000. Based on new data, City staff has determined that the CSO 7 site can be rehabilitated versus rebuilt, and the CSO 6 site can be taken off line. Additionally, staff has determined that the ADS flow monitoring equipment has failed and requires replacement in order to restore the full functionality of the CSO 7 site. Future flow monitoring equipment will be required to measure various flows entering Pump Station 44. The replacement of the equipment is a routine maintenance task and will be performed by City staff. To provide new equipment, the City needs to enter into a purchase agreement with Whitney Equipment Company, Inc., of Bothell Washington. Funding: Funds are available in the 2017 budget for Wastewater Utility capital projects, account 463- 7488-594-6510. This project was identified and approved by Council as part of the City's current Capital Facility Plan, as project WW03-16. Recommendation: Pass the attached sole source resolution, and authorize the City Manager to enter into a purchase agreement for in-line wastewater monitoring equipment and associated accessories, with Whitney Equipment Company, Inc., of Bothell, Washington. Back2round/Analysis: CSO sites 6 and 7 are located downtown on Railroad Avenue. The recent completion of the CSO Phase 2 project has reduced CSO overflows at these locations to a projection of no more than one event per year. There have been no measured overflows since the completion of CSO Phase 2 in 2016, at either CSO site. A recent evaluation study has determined that the CSO 7 site is sufficient for handling projected flows, and that CSO 6 is no longer required. Modifications to the CSO 7 site flow measurement system, and replacement of a failed backflow device are necessary to restore the CSO 7 site to fully operational condition. 05/16/2017 H - 5 May 16,2017 City Council Re: CSO 6&7 Reconstruction,Project WW03-16,Purchase Agreement Page 2 The terms of the State issued Wastewater Disposal Permit(WA0023973)require flow monitoring and reporting of CSO overflows to the Department of Ecology of Washington State. The flow monitoring equipment at both CSO sites has reached the end of its service life. The equipment is no longer serviceable, and replacement parts are no longer available. Since CSO site 6 is no longer necessary, the old equipment at that site will be removed and the CSO 6 outlet will be sealed. The newly constructed Pump Station 4 on Marine Drive has proved to adequately convey wastewater and combined wastewater/stormwater flows. There is, however, no in-line flow measurement for various sources of water flowing to the pump station. Additional in-line measuring devices are required. This will require future purchases of flow monitoring equipment Currently, the City has 6 Teledyne ISCO Model 2150 flow meters, with flow/pressure sensing units, that are located at various points in the wastewater system year round, to collect flow data. Retrieved data is processed by Flowlinks software provided by Teledyne ISCO. City staff has evaluated a number of additional manufacturers of in-line flow measuring equipment for use in the City wastewater system. The manufacturers and their equipment evaluated are: • Teledyne ISCO—Models 2150, 2160 and Signature flow monitors • HACH - Flo-Dar AV sensor • Flow-Tronics—Raven flow monitor • Greyline—AVFM flow monitor • NewFlow—Model 7550 flow monitor • FlowAV— ShortBoard AV flow meter The evaluation consisted of a literature search, discussions with the manufacturer's representatives, and field trials when available. The factors considered were: • Suitability of the equipment for the proposed service • Cost • Proposed equipment compatibility and interchangeability of the new components with existing monitoring equipment • Ease of operation • Quality of technical support offered • Local maintenance servicing From the evaluation, engineering staff determined that the Teledyne ISCO product line was the most desirable. In addition, the City has had a successful relationship with Teledyne ISCO and several years of successful operation of ISCO equipment. The local ISCO representatives have provided on-site education and webinars to the City at no cost— good technical support. Finally, the cost of the ISCO monitoring equipment is in line with previous costs for similar equipment. Equipment cost FOB Port Angeles is approximately $38,000 for CSO 7. Instillation will be by City crews. 05/16/2017 H - 6 May 16,2017 City Council Re: CSO 6&7 Reconstruction,Project WW03-16,Purchase Agreement Page 3 Funding Overview: Funds are available in the approved 2017 budget, for Wastewater Utility capital projects, account 463-7488-594-6510 (CFP project WW03-16). Sole Source Justification: Teledyne ISCO operates under a franchise system with designated regional franchisees. Teledyne ISCO has submitted a letter stating the local franchisee for Teledyne ISCO equipment is Whitney Equipment Company, Inc., of Bothell Washington. Whitney Equipment is the only Teledyne ISCO dealer in Washington State. N:ACCOUNCIL\FINAL\CSO 6&7 Sole Source Purchase Agreement.doc 05/16/2017 H - 7 RESOLUTION NO. A RESOLUTION of the City Council of the City of Port Angeles, Washington, authorizing the City to purchase flow monitoring equipment and associated accessories through Whitney Equipment Company, Inc., of Bothell, Washington, being a sole source provider. WHEREAS, the City of Port Angeles desires to replace existing flow monitoring equipment and the outfall check valve at CSO 7 site located at Railroad Avenue and Laurel Street returning it to operational status; and WHEREAS, replacement of the failed CSO 7 components is preferable to reconstruction of a new CSO vault; and WHEREAS, the City of Port Angeles desires to purchase additional flow monitoring equipment to increase the number of monitoring locations in the ongoing wastewater flow monitoring program, and WHEREAS, the City has evaluated a number of replacement systems and determined on the basis of merit that replacement of the flow monitoring equipment with equipment manufactured by Teledyne ISCO best satisfies they City's technical requirements; and WHEREAS, WHITNEY EQUIPMENT COMPANY, INC., of Bothell, Washington is the sole source provider and distributer of Teledyne ISCO flow monitoring equipment and accessories in Washington; and WHEREAS, RCW 39.04.280 provides for an exemption from the competitive bidding requirements for purchases that are clearly and legitimately limited to a single source of supply. -1- 05/16/2017 H - 8 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Port Angeles that: The City Manager is authorized to approve purchase orders with Whitney Equipment Company, Inc., of Bothel, Washington. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the 16ffi day of May, 2017. Patrick Downie, Mayor ATTEST: Jennifer Veneklasen, City Clerk APPROVED AS TO FORM: William E. Bloor, City Attorney -2- 05/16/2017 H - 9 P99 NGELES WASH I N GTO N, U. S. A. ,,„ 0000000ii0000ii� CITY COUNCIL MEMO DATE: May 16, 2017 To: City Council FROM: ABBI FOUNTAIN,HUMAN RESOURCES MANAGER COREY DELIKAT,PARKS&RECREATION DIRECTOR SUBJECT: Parks Seasonal Laborer Memorandum of Understanding Summary: The City of Port Angeles is working with the AFSCME union to ensure Parks Seasonal Laborers receive, when appropriate, annual cost of living and wage increases to keep up with the state's minimum wage increases through 2020. Funding: The Parks & Recreation budget will not be directly impacted in the 2017 budget and will be absorbed in the amount of hours it can allow in the seasonal budget. From 2018 to 2020, the seasonal budget will be increased accordingly during the budget process. Recommendation: Staff recommends the City Council approve the Memorandum of Understanding (MOU) allowing the City and the AFSCME union to sign the MOU. Background/Analysis: In the 2016-2018 AFSCME contract, Parks Seasonal Laborers were moved from the Parks/Recreation pay scale to AFSCME range 0 of the AFSCME salary schedule. The City and the union agreed to increase the Parks Seasonal Laborer wage in 2017 with the intent of gradually increasing the Parks Seasonal Laborer to place them at AFSCME Range 1. This gradual increase will help with the transition to the state's minimum wage increase over the course of the next four years. For 2017 - A 3% increase to step 4 of AFSCME range 0 effective in the 2017 seasonal hiring period, starting Parks Seasonal Laborers at step 1 (including retroactive pay for 2017 if started prior to City Council approval). 05/16/2017 1 - 1 Current Proposed 1 $10.298 1 $12.602 2 $10.508 2 $12.992 3 $10.981 3 $13.394 4 $11.689 4 $13.808 Funding Overview: The Parks & Recreation budget will not be directly impacted in the 2017 budget and will be absorbed in the amount of hours it can allow in the seasonal budget. From 2018 to 2020, the seasonal budget will be increased accordingly during the budget process. Attachment: Memorandum of Understanding (MOU)between the City of Port Angeles and AFSCME LOCAL 41619 05/16/2017 1 - 2 Memorandum of Understanding (MOU) between the City of Port Angeles and AFSCME LOCAL#1619 In July 2015, in response to an AFSCME grievance regarding Parks Seasonal Laborer pay, the City committed to working with the union to ensure all future union contracts will include all appropriate salary schedules and the City will give seasonal employees cost of living increases and step increases to returning seasonal employees. Per the 2016-2018 AFSCME contract, Parks Seasonal Laborers were moved from the Parks/Recreation pay scale to AFSCME range 0 of the AFSCME salary schedule.The City and the Union agree that in order to recruit and attract experienced seasonal laborers the Parks Seasonal Laborer starting wage should be increased. As it is,the minimum wage in Washington State increased to$11 per hour in 2017. The City and the union agree to increase the Parks Seasonal Laborer wage in 2017 with the intent of gradually increasing the Parks Seasonal Laborer to eventually place them at AFSCME Range 1. This gradual increase will help with transition of the state's minimum wage increase over the course of the next three years. • For 2017 -Add 3%increase to step 4 of AFSCME range 0 and effective the 2017 Parks seasonal hiring period, will start employees at step 1 $12.602 (including retroactive pay for 2017 if started prior to City Council approval). Current Proposed 1 $10.298 1 $12.602 2 $10.508 2 $12.992 3 $10.981 3 $13.394 4 $11.689 4 $13.808 • For 2018—Start Parks Seasonal Laborers at step 2 (including any COLA's awarded to the AFSCME union) For the City: For the Union: Dan McKeen, City Manager Date Aaron Cole, Date AFSCME Staff Representative Abbi Fountain, HR Manager Date Benjie Flores,AFSCME President Date 05/16/2017 1 - 3 ORT ,A, GEE w O W ASH I N G T O N, U. S. A. CITY COUNCIL MEMO DATE: May 16, 2017 To: City Council FROM: NATHAN WEST,DIRECTOR OF COMMUNITY AND ECONOMIC DEVELOPMENT CRAIG FULTON,P.E.,DIRECTOR OF PUBLIC WORKS AND UTILITIES SUBJECT: Professional Services Agreement with Alta Planning +Design, Inc. Summary: The City issued a Request for Qualifications for the provision of engineering, technical, and planning services in support of the Race Street Complete Street Project TR 02- 09. Five proposals were received, three proposers were interviewed, a finalist was selected, and a contract has been negotiated. Funding: The City of Port Angeles was awarded a$408,540 grant with a 63,760, or 13.5%, in-kind contribution in October of 2015, for the Federal Lands Access Program administered by the Federal Highways Administration. The purpose of the grant is the production of 100% design and construction documents for CFP project TR 02-09, a portion of Race Street between Front Street and Mount Angeles Road. Negotiations have ended with a final budget of$462,340 after $10,000 admin fees for Federal Highway Administration. The Finance Department has identified $47,600 from the General Fund and $16,200 in the REET Fund to fully fund the project. Recommendation: Approve the Professional Services Agreement not to exceed $462,340 with Alta Planning+ Design, Inc., authorize the City Manager to sign the initial 0-30% design agreement and subsequent supplemental 30-60% & 60-100% design agreements, and to make minor modifications as necessary. Back2round/Analysis: In 2014, the City of Port Angeles submitted an application for the Federal Lands Access Program(FLAP), which is administered by the Federal Highway Administration. The application asked for a$408,540 grant with a 63,760, or 13.5%, in-kind contribution in support of 100% design and engineering documents for TR 02-09, to redesign a major portion of Race Street for the development of a gateway corridor to Olympic National Park with multimodal transportation options. The grant was awarded to the City in June 2015, and accepted by the City Council on December 1, 2015. 05/16/2017 J - 1 May 16,2017 City Council Re: Professional Services Agreement with Alta Planning+Design,Inc. Page 2 A Request for Qualification(RFQ)was submitted to the City's Website, Peninsula Daily News, Seattle Daily Journal of Commerce, and the Builders Exchange of Washington. Upon close of the RFQ on March 15, 2017, two respondents had submitted proposals. A decision was made to extend the RFQ deadline to ensure greater depth of firms and options for the City selection process. Upon the close of the extended RFQ on April 14, 2017, five respondents had submitted proposals. A selection team comprised of representatives from Clallam Transit, the National Park Service, Engineering staff, and Planning staff evaluated the responses to the RFQ based on a scoring method outlined in the RFQ, and selected Alta Planning+ Design, Inc., as the preferred choice. Alta's proposal included two local firms,NTI and Westech. Alta Planning+ Design scored the highest in each of the scoring criteria noted below: RFQ respondents Alta Planning +Design, Inc., Seattle WA Exeltech Consulting, Inc.; Lacey WA HDR, Inc., Olympia WA Seaz Consulting Engineers, Inc., Bainbridge Island WA Zenovic & Associates, Inc., Port Angeles WA RFQ scoring Criteria 1 Experience and results of similar projects 30 points 2 Proposed staff qualifications 10 points 3 Understanding of the project including design approach 40 points 4 Staff availability and schedule 10 points 5 Use of local professionals (surveying, architectural, engineering, etc.) 10 points Scoring: Score shown is average of all scores Criteria APD ECS HDR SCE ZAA 1 29 27 26 20 20 2 10 9 9 8 9 3 38 37 34 24 31 4 10 10 9 7 9 5 9 10 8 2 10 Final Score 95 92 86 61 79 Evaluation Team: Ben Braudrick, Assistant Jonathan Boehme, Civil Steven Hopkins, Operations Planner Engineer Manager, Clallam Transit Jack Galloway, Landscape Architect, ONP Staff negotiated a professional services agreement based on WSDOT Local Area Agreement Standards with the goal of meeting the FLAP Grant agreement scope, budget, and timeline. The 05/16/2017 J - 2 May 16,2017 City Council Re: Professional Services Agreement with Alta Planning+Design,Inc. Page 3 contract is incorporated as Attachment A to this staff report. Due to overall file size, the exhibits to the contract have not been provided as part of the Council packet, however, they are available prior to the meeting upon request. Staff recommends that Council approve the Professional Services Agreement, not to exceed $462,340 with Alta Planning +Design, Inc., authorize the City Manager to sign the initial 0-30% design agreement and subsequent supplemental 30-60% & 60-100% design agreements, and to make minor modifications as necessary. Funding Overview: The City Council approved the awarded 2015 Federal Lands Access Program Funding for $408,540 in December of 2015. The City of Port Angeles CFO has identified $47,640 from the General Fund and $16,200 in the REET 41 Fund to fulfill in-kind contributions and fully fund the project's $462,340 budget. 05/16/2017 J - 3 Attachment A Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Agreement Number: DTFH70IE30002 Firm/Organization Legal Name (do not use dba's): Alta Planning+ Design, Inc. Address Federal Aid Number 711 SE Grand Avenue, Portland, OR 97214 UBI Number Federal TIN or SSN Number 602660754 68-0465555 Execution Date Completion Date December 31, 2018 1099 Form Required Federal Participation ❑ Yes 0 No 0 Yes ❑ No Project Title Race Street Complete Street TR0209 DTFH70IE30002 Description of Work Preparation of Overall Conceptual Plan, Design, and Construction Documents for the Race Street Complete Street Project TR0209, including: Task 1 - Conceptual Street Design Preparation Task 2 - 30%Preliminary Design Preparation Task 3 - Environmental Compliance Task 4 - 60% Construction Documents (To be provided in Supplemental Agreement#1) Task 5 - 90% and 100% Construction Documents (To be provided in Supplemental Agreement#2) ❑ Yes 0 No DBE Participation Total Amount Authorized: 300,536 ❑ Yes 0 No MBE Participation Management Reserve Fund: 161,804 ❑ Yes 0 No WBE Participation Maximum Amount Payable: 462,340 ❑ Yes No SBE Participation Index of Exhibits Exhibit A Scope of Work Exhibit B DBE Participation Exhibit C Preparation and Delivery of Electronic Engineering and Other Data Exhibit D Prime Consultant Cost Computations Exhibit E Sub-consultant Cost Computations Exhibit F Title VI Assurances Exhibit G Certification Documents Exhibit H Liability Insurance Increase Exhibit I Alleged Consultant Design Error Procedures Exhibit J Consultant Claim Procedures Agreement Number: Local AgewA kiWUssional Services Cost Plus Fixed Fee Consultant Agreement J fage 1 of 14 Revised 311112016 THIS AGREEMENT, made and entered into as shown in the "Execution Date"box on page one (1) of this AGREEMENT, between the City of Port Angeles hereinafter called the "AGENCY," and the "Firm/ Organization Name"referenced on page one (1) of this AGREEMENT, hereinafter called the "CONSULTANT." WHEREAS, the AGENCY desires to accomplish the work referenced in "Description of Work" on page one (1) of this AGREEMENT and hereafter called the "SERVICES;" and does not have sufficient staff to meet the required commitment and therefore deems it advisable and desirable to engage the assistance of a CONSULTANT to provide the necessary SERVICES; and WHEREAS, the CONSULTANT represents that they comply with the Washington State Statutes relating to professional registration, if applicable, and has signified a willingness to furnish consulting services to the AGENCY. NOW, THEREFORE, in consideration of the terms, conditions, covenants, and performance contained herein, or attached and incorporated and made a part hereof, the parties hereto agree as follows: I. General Description of Work The work under this AGREEMENT shall consist of the above-described SERVICES as herein defined, and necessary to accomplish the completed work for this project. The CONSULTANT shall furnish all services, labor, and related equipment and, if applicable, sub-consultants and subcontractors necessary to conduct and complete the SERVICES as designated elsewhere in this AGREEMENT. II. General Scope of Work The Scope of Work and projected level of effort required for these SERVICES is described in Exhibit"A" attached hereto and by this reference made a part of this AGREEMENT. The General Scope of Work was developed utilizing performance based contracting methodologies. III. General Requirements All aspects of coordination of the work of this AGREEMENT with outside agencies, groups, or individuals shall receive advance approval by the AGENCY Necessary contacts and meetings with agencies, groups, and/or individuals shall be coordinated through the AGENCY. The CONSULTANT shall attend coordination,progress, and presentation meetings with the AGENCY and/or such State, Federal, Community, City, or County officials, groups or individuals as may be requested by the AGENCY. The AGENCY will provide the CONSULTANT sufficient notice prior to meetings requiring CONSULTANT participation. The minimum required hours or days' notice shall be agreed to between the AGENCY and the CONSULTANT and shown in Exhibit"A." The CONSULTANT shall prepare a monthly progress report, in a form approved by the AGENCY, which will outline in written and graphical form the various phases and the order of performance of the SERVICES in sufficient detail so that the progress of the SERVICES can easily be evaluated. The CONSULTANT, any sub-consultants, and the AGENCY shall comply with all Federal, State, and local laws, rules, codes, regulations, and all AGENCY policies and directives, applicable to the work to be performed under this AGREEMENT. This AGREEMENT shall be interpreted and construed in accordance with the laws of the State of Washington. Agreement Number: Local AgewA kiWUssional Services Cost Plus Fixed Fee Consultant Agreement age 2 of 14 Revised 311112016 Participation for Disadvantaged Business Enterprises (DBE) or Small Business Enterprises (SBE), if required, per 49 CFR Part 26, shall be shown on the heading of this AGREEMENT. If DBE firms are utilized at the commencement of this AGREEMENT, the amounts authorized to each firm and their certification number will be shown on Exhibit"B" attached hereto and by this reference made part of this AGREEMENT. If the Prime CONSULTANT is a DBE certified firm they must comply with the Commercial Useful Function (CUF)regulation outlined in the AGENCY's "DBE Program Participation Plan" and perform a minimum of 30% of the total amount of this AGREEMENT. It is recommended, but not required, that non-DBE Prime CONSULTANTS perform a minimum of 30% of the total amount of this AGREEMENT. The CONSULTANT, on a monthly basis, is required to submit DBE Participation of the amounts paid to all DBE firms invoiced for this AGREEMENT. All Reports, PS&E materials, and other data furnished to the CONSULTANT by the AGENCY shall be returned. All electronic files,prepared by the CONSULTANT, must meet the requirements as outlined in Exhibit"C— Preparation and Delivery of Electronic Engineering and other Data." All designs, drawings, specifications, documents, and other work products, including all electronic files,prepared by the CONSULTANT prior to completion or termination of this AGREEMENT are instruments of service for these SERVICES, and are the property of the AGENCY Reuse by the AGENCY or by others, acting through or on behalf of the AGENCY of any such instruments of service, not occurring as a part of this SERVICE, shall be without liability or legal exposure to the CONSULTANT. Any and all notices or requests required under this AGREEMENT shall be made in writing and sent to the other party by(i) certified mail, return receipt requested, or(ii)by email or facsimile, to the address set forth below: If to AGENCY: If to CONSULTANT: Name: Ben Braudrick Name: Contract Administrator Agency: City of Port Angeles Agency: Alta Planning +Design, Inc. Address: 321 East 5th Street Address: 711 SE Grand Avenue City: Port Angeles State: WA Zip: 98362 City: Portland State: OR Zip: 97214 Email: bbraudrick&ityofpa.us Email: contracts@altaplanning.com Phone: 360-417-4804 Phone: 503-230-9862 Facsimile: Facsimile: IV. Time for Beginning and Completion The CONSULTANT shall not begin any work under the terms of this AGREEMENT until authorized in writing by the AGENCY. All work under this AGREEMENT shall be completed by the date shown in the heading of this AGREEMENT titled "Completion Date." The established completion time shall not be extended because of any delays attributable to the CONSULTANT, but may be extended by the AGENCY in the event of a delay attributable to the AGENCY, or because of unavoidable delays caused by an act of GOD, governmental actions, or other conditions beyond the control of the CONSULTANT. A prior supplemental AGREEMENT issued by the AGENCY is required to extend the established completion time. Agreement Number: Local AgeWA kiWUssional Services Cost Plus Fixed Fee Consultant Agreement age 3 of 14 Revised 311112016 V. Payment Provisions The CONSULTANT shall be paid by the AGENCY for completed SERVICES rendered under this AGREEMENT as provided hereinafter. Such payment shall be full compensation for SERVICES performed or SERVICES rendered and for all labor, materials, supplies, equipment, and incidentals necessary to complete SERVICES, specified in Section 11, "Scope of Work". The CONSULTANT shall conform to all applicable portions of 48 CFR Part 31 (www.ecfr.gov). The estimate in support of the Cost Plus Fixed Fee amount is attached hereto as Exhibits "D" and"E" and by this reference made part of this AGREEMENT. A. Actual Costs: Payment for all consulting services for this PROJECT shall be on the basis of the CONSULTANT'S actual cost plus a fixed fee. The actual cost shall include direct salary cost, indirect cost rate, and direct non-salary costs. 1. Direct(RAW) Labor Costs: The Direct(RAW) Labor Cost is the direct salary paid to principals, professional, technical, and clerical personnel for the time they are productively engaged in work necessary to fulfill the terms of this AGREEMENT. The CONSULTANT shall maintain support data to verify the direct salary costs billed to the AGENCY. 2. Indirect Cost Rate (ICR) Costs: ICR Costs are those costs, other than direct costs, which are included as such on the books of the CONSULTANT in the normal everyday keeping of its books. Progress payments shall be made at the ICR rates shown in attached Exhibits "D" and"E" of this AGREEMENT. Total ICR payment shall be based on Actual Costs. The AGENCY agrees to reimburse the CONSULTANT the actual ICR costs verified by audit, up to the Maximum Total Amount Payable, authorized under this AGREEMENT, when accumulated with all other Actual Costs. A summary of the CONSULTANT'S cost estimate and the ICR percentage is shown in Exhibits "D" and "E", attached hereto and by this reference made part of this AGREEMENT. The CONSULTANT (prime and all sub-consultants)will submit to the AGENCY within six(6)months after the end of each firm's fiscal year, an ICR schedule in the format required by the AGENCY(cost category, dollar expenditures, etc.) for the purpose of adjusting the ICR rate for billings received and paid during the fiscal year represented by the ICR schedule. It shall also be used for the computation of progress payments during the following year and for retroactively adjusting the previous year's ICR cost to reflect the actual rate. The ICR schedule will be sent to Email: ConsultantRates@wsdot.wa.gov. Failure to supply this information by either the prime CONSULTANT or any of their sub-consultants shall cause the AGENCY to withhold payment of the billed ICR costs until such time as the required information is received and an overhead rate for billing purposes is approved. The AGENCY's Project Manager and/or the Federal Government may perform an audit of the CONSULTANT'S books and records at any time during regular business hours to determine the actual ICR rate, if they so desire. 3. Direct Non-Salary Costs: Direct Non-Salary Costs will be reimbursed at the Actual Cost to the CONSULTANT. These charges may include, but are not limited to, the following items: travel,printing, long distance telephone, supplies, computer charges and fees of sub-consultants. Air or train travel will be reimbursed only to economy class levels unless otherwise approved by the AGENCY The CONSULTANT shall comply with the rules and regulations regarding travel costs (excluding air, train, and rental car costs) in accordance with WSDOT's Accounting Manual M 13-82, Chapter 10—Travel Rules and Procedures, and revisions thereto. Air, train, and rental car costs shall be reimbursed in accordance with 48 Code of Federal Regulations (CFR)Part 31.205-46 "Travel Costs." The billing for Direct Non-Salary Costs shall include an itemized listing of the charges directly identifiable with the PROJECT. The CONSULTANT shall maintain the original supporting documents in their office. Copies of the original supporting documents shall be supplied to the AGENCY upon request. All above charges must be necessary for the services provided under this AGREEMENT. Agreement Number: Local AgeWA kiWUssional Services Cost Plus Fixed Fee Consultant Agreement age 4 of 14 Revised 311112016 4. Fixed Fee: The Fixed Fee, which represents the CONSULTANT'S profit, is shown in attached Exhibits "D" and"E" of this AGREEMENT. This fee is based on the Scope of Work defined in this AGREEMENT and the estimated person-hours required to perform the stated Scope of Work. In the event the CONSULTANT enters into a supplemental AGREEMENT for additional work, the supplemental AGREEMENT may include provisions for the added costs and an appropriate additional fee. The Fixed Fee will be prorated and paid monthly in proportion to the percentage of work completed by the CONSULTANT and reported in the Monthly Progress Reports accompanying the billings. Any portion of the Fixed Fee earned but not previously paid in the progress payments will be covered in the final payment, subject to the provisions of Section IX entitled "Termination of Agreement." 5. Management Reserve Fund (MRF): The AGENCY may desire to establish MRF to provide the Agreement Administrator with the flexibility to authorize additional funds to the AGREEMENT for allowable unforeseen costs, or reimbursing the CONSULTANT for additional work beyond that already defined in this AGREEMENT. Such authorization(s) shall be in writing and shall not exceed the lesser of$100,000 or 10% of the Total Amount Authorized as shown in the heading of this AGREEMENT. The amount included for the MRF is shown in the heading of this AGREEMENT. This fund may not be replenished. Any changes requiring additional costs in excess of the MRF shall be made in accordance with Section XIII, "Extra Work." 6. Maximum Total Amount Payable: The Maximum Total Amount Payable by the AGENCY to the CONSULTANT under this AGREEMENT shall not exceed the amount shown in the heading of this AGREEMENT. The Maximum Total Amount Payable is comprised of the Total Amount Authorized, and the MRF. The Maximum Total Amount Payable does not include payment for Extra Work as stipulated in Section XIII, "Extra Work."No minimum amount payable is guaranteed under this AGREEMENT. B. Monthly Progress Payments: The CONSULTANT may submit billings to the AGENCY for reimbursement of Actual Costs plus the ICR and calculated fee on a monthly basis during the progress of the work. Such billings shall be in a format approved by the AGENCY and accompanied by the monthly progress reports required under Section III, "General Requirements" of this AGREEMENT. The billings will be supported by an itemized listing for each item including Direct(RAW) Labor, Direct Non-Salary, and allowable ICR Costs to which will be added the prorated Fixed Fee. To provide a means of verifying the billed Direct(RAW) Labor costs for CONSULTANT employees, the AGENCY may conduct employee interviews. These interviews may consist of recording the names, titles, Direct(RAW) Labor rates, and present duties of those employees performing work on the PROJECT at the time of the interview. C. Final Payment: Final Payment of any balance due the CONSULTANT of the gross amount earned will be made promptly upon its verification by the AGENCY after the completion of the work under this AGREEMENT, contingent, if applicable, upon receipt of all PS&E,plans, maps, notes, reports, electronic data and other related documents which are required to be furnished under this AGREEMENT. Acceptance of such Final Payment by the CONSULTANT shall constitute a release of all claims for payment, which the CONSULTANT may have against the AGENCY unless such claims are specifically reserved in writing and transmitted to the AGENCY by the CONSULTANT prior to its acceptance. Said Final Payment shall not, however, be a bar to any claims that the AGENCY may have against the CONSULTANT or to any remedies the AGENCY may pursue with respect to such claims. The payment of any billing will not constitute agreement as to the appropriateness of any item and at the time of final audit; all required adjustments will be made and reflected in a final payment. In the event that such final audit reveals an overpayment to the CONSULTANT, the CONSULTANT will refund such overpayment to the AGENCY within thirty(30) calendar days of notice of the overpayment. Such refund shall not constitute a waiver by the CONSULTANT for any claims relating to the validity of a finding by the AGENCY of overpayment. The CONSULTANT has twenty(20)working days after receipt of the final POST AUDIT to begin the appeal process to the AGENCY for audit findings. Agreement Number: Local AgeWA kiWUssional Services Cost Plus Fixed Fee Consultant Agreement age 5 of 14 Revised 311112016 D. Inspection of Cost Records: The CONSULTANT and their sub-consultants shall keep available for inspection by representatives of the AGENCY and the United States, for a period of six(6)years after receipt of final payment, the cost records and accounts pertaining to this AGREEMENT and all items related to or bearing upon these records with the following exception: if any litigation, claim or audit arising out of, in connection with, or related to this AGREEMENT is initiated before the expiration of the six(6)year period, the cost records and accounts shall be retained until such litigation, claim, or audit involving the records is completed. An interim or post audit may be performed on this AGREEMENT. The audit, if any, will be performed by the State Auditor, WSDOT's Internal Audit Office and/or at the request of the AGENCY's Project Manager. VI. Sub-Contracting The AGENCY permits subcontracts for those items of SERVICES as shown in Exhibit"A" attached hereto and by this reference made part of this AGREEMENT. The CONSULTANT shall not subcontract for the performance of any SERVICE under this AGREEMENT without prior written permission of the AGENCY. No permission for subcontracting shall create, between the AGENCY and sub-consultant, any contract or any other relationship. Compensation for this sub-consultant SERVICES shall be based on the cost factors shown on Exhibit"E" attached hereto and by this reference made part of this AGREEMENT. The SERVICES of the sub-consultant shall not exceed its maximum amount payable identified in each sub- consultant cost estimate unless a prior written approval has been issued by the AGENCY. All reimbursable direct labor, indirect cost rate, direct non-salary costs and fixed fee costs for the sub-consultant shall be negotiated and substantiated in accordance with section V"Payment Provisions"herein and shall be memorialized in a final written acknowledgement between the parties. All subcontracts shall contain all applicable provisions of this AGREEMENT, and the CONSULTANT shall require each sub-consultant or subcontractor, of any tier, to abide by the terms and conditions of this AGREEMENT. With respect to sub-consultant payment, the CONSULTANT shall comply with all applicable sections of the STATE'S Prompt Payment laws as set forth in RCW 39.04.250 and RCW 39.76.011. The CONSULTANT, sub-recipient, or sub-consultant shall not discriminate on the basis of race, color, national origin, or sex in the performance of this AGREEMENT. The CONSULTANT shall carry out applicable requirements of 49 CFR Part 26 in the award and administration of DOT-assisted contracts. Failure by the CONSULTANT to carry out these requirements is a material breach of this AGREEMENT, which may result in the termination of this AGREEMENT or such other remedy as the recipient deems appropriate. VII. Employment and Organizational Conflict of Interest The CONSULTANT warrants that they have not employed or retained any company or person, other than a bona fide employee working solely for the CONSULTANT, to solicit or secure this contract, and that it has not paid or agreed to pay any company or person, other than a bona fide employee working solely for the CONSULTANT, any fee, commission,percentage, brokerage fee, gift, or any other consideration, contingent upon or resulting from the award or making of this contract. For breach or violation of this warrant, the AGENCY shall have the right to annul this AGREEMENT without liability or, in its discretion, to deduct from this AGREEMENT price or consideration or otherwise recover the full amount of such fee, commission,percentage, brokerage fee, gift, or contingent fee. Any and all employees of the CONSULTANT or other persons while engaged in the performance of any work or services required of the CONSULTANT under this AGREEMENT, shall be considered employees of the CONSULTANT only and not of the AGENCY, and any and all claims that may arise under any Workmen's Agreement Number: Local AgewA kiWUssional Services Cost Plus Fixed Fee Consultant Agreement J - Page 6 of 14 Revised 311112016 Compensation Act on behalf of said employees or other persons while so engaged, and any and all claims made by a third party as a consequence of any act or omission on the part of the CONSULTANT's employees or other persons while so engaged on any of the work or services provided to be rendered herein, shall be the sole obligation and responsibility of the CONSULTANT. The CONSULTANT shall not engage, on a full- or part-time basis, or other basis, during the period of this AGREEMENT, any professional or technical personnel who are, or have been, at any time during the period of this AGREEMENT, in the employ of the United States Department of Transportation or the AGENCY, except regularly retired employees, without written consent of the public employer of such person if he/she will be working on this AGREEMENT for the CONSULTANT. VIII. Nondiscrimination During the performance of this AGREEMENT, the CONSULTANT, for itself, its assignees, sub-consultants, subcontractors and successors in interest, agrees to comply with the following laws and regulations: • Title VI of the Civil Rights Act of 1964 • Civil Rights Restoration Act of 1987 (42 U.S.C. Chapter 21 Subchapter V § 2000d (Public Law 100-259) through 2000d-4a) • American with Disabilities Act of 1990 • Federal-aid Highway Act of 1973 (42 U.S.C. Chapter 126 § 12101 el. seq.) (23 U.S.C. Chapter 3 § 324) • 23 CFR Part 200 • Rehabilitation Act of 1973 • 49 CFR Part 21 (29 U.S.C. Chapter 16 Subchapter V § 794) . 49 CFR Part 26 • Age Discrimination Act of 1975 • RCW 49.60.180 (42 U.S.C. Chapter 76 § 6101 el. seq.) In relation to Title VI of the Civil Rights Act of 1964, the CONSULTANT is bound by the provisions of Exhibit"F" attached hereto and by this reference made part of this AGREEMENT, and shall include the attached Exhibit"F" in every sub-contract, including procurement of materials and leases of equipment, unless exempt by the Regulations or directives issued pursuant thereto. IX. Termination of Agreement The right is reserved by the AGENCY to terminate this AGREEMENT at any time with or without cause upon ten (10) days written notice to the CONSULTANT. In the event this AGREEMENT is terminated by the AGENCY, other than for default on the part of the CONSULTANT, a final payment shall be made to the CONSULTANT for actual hours charged and any appropriate fixed fee percentage at the time of termination of this AGREEMENT,plus any direct non-salary costs incurred up to the time of termination of this AGREEMENT. No payment shall be made for any SERVICES completed after ten (10) days following receipt by the CONSULTANT of the notice to terminate. If the accumulated payment made to the CONSULTANT prior to Notice of Termination exceeds the total amount that would be due when computed as set forth in paragraph two (2) of this section, then no final payment shall be due and the CONSULTANT shall immediately reimburse the AGENCY for any excess paid. If the services of the CONSULTANT are terminated by the AGENCY for default on the part of the CONSULTANT, the above formula for payment shall not apply. In the event of a termination for default, the amount to be paid to the CONSULTANT shall be determined by the AGENCY with consideration given to the actual costs incurred by the CONSULTANT in performing SERVICES to the date of termination, the amount of SERVICES originally required which was satisfactorily completed to Agreement Number: Local AgeWA kiWUssional Services Cost Plus Fixed Fee Consultant Agreement age 7 of 14 Revised 311112016 date of termination, whether that SERVICE is in a form or a type which is usable to the AGENCY at the time of termination, the cost to the AGENCY of employing another firm to complete the SERVICES required and the time which may be required to do so, and other factors which affect the value to the AGENCY of the SERVICES performed at the time of termination. Under no circumstances shall payment made under this subsection exceed the amount, which would have been made using the formula set forth in paragraph two (2) of this section. If it is determined for any reason that the CONSULTANT was not in default or that the CONSULTANT's failure to perform is without the CONSULTANT's or its employee's fault or negligence, the termination shall be deemed to be a termination for the convenience of the AGENCY In such an event, the CONSULTANT would be reimbursed for actual costs and appropriate fixed fee percentage in accordance with the termination for other than default clauses listed previously. The CONSULTANT shall, within 15 days, notify the AGENCY in writing, in the event of the death of any member, partner, or officer of the CONSULTANT or the death or change of any of the CONSULTANT's supervisory and/or other key personnel assigned to the project or disaffiliation of any principally involved CONSULTANT employee. The CONSULTANT shall also notify the AGENCY, in writing, in the event of the sale or transfer of 50% or more of the beneficial ownership of the CONSULTANT within 15 days of such sale or transfer occurring. The CONSULTANT shall continue to be obligated to complete the SERVICES under the terms of this AGREEMENT unless the AGENCY chooses to terminate this AGREEMENT for convenience or chooses to renegotiate any term(s) of this AGREEMENT. If termination for convenience occurs, final payment will be made to the CONSULTANT as set forth in the second and third paragraphs of this section. Payment for any part of the SERVICES by the AGENCY shall not constitute a waiver by the AGENCY of any remedies of any type it may have against the CONSULTANT for any breach of this AGREEMENT by the CONSULTANT, or for failure of the CONSULTANT to perform SERVICES required of it by the AGENCY. Forbearance of any rights under the AGREEMENT will not constitute waiver of entitlement to exercise those rights with respect to any future act or omission by the CONSULTANT. X. Changes of Work The CONSULTANT shall make such changes and revisions in the completed work of this AGREEMENT as necessary to correct errors appearing therein, without additional compensation thereof. Should the AGENCY find it desirable for its own purposes to have previously satisfactorily completed SERVICES or parts thereof changed or revised, the CONSULTANT shall make such revisions as directed by the AGENCY. This work shall be considered as Extra Work and will be paid for as herein provided under section XIII"Extra Work." XI. Disputes Any disputed issue not resolved pursuant to the terms of this AGREEMENT shall be submitted in writing within 10 days to the Director of Public Works or AGENCY Engineer, whose decision in the matter shall be final and binding on the parties of this AGREEMENT; provided however, that if an action is brought challenging the Director of Public Works or AGENCY Engineer's decision, that decision shall be subject to judicial review. If the parties to this AGREEMENT mutually agree, disputes concerning alleged design errors will be conducted under the procedures found in Exhibit"J". In the event that either party deem it necessary to institute legal action or proceeding to enforce any right or obligation under this AGREEMENT, this action shall be initiated in the Superior Court of the State of Washington, situated in the county in which the AGENCY is located. The parties hereto agree that all questions shall be resolved by application of Washington law and that the parties have the right of appeal from such decisions of the Superior Court in accordance with the laws of the State of Washington. The CONSULTANT hereby consents to the personal jurisdiction of the Superior Court of the State of Washington, situated in the county in which the AGENCY is located. Agreement Number: Local AgewA kiWUssional Services Cost Plus Fixed Fee Consultant Agreement age 8 of 14 Revised 311112016 XII. Legal Relations The CONSULTANT, any sub-consultants, and the AGENCY shall comply with all Federal, State, and local laws, rules, codes, regulations and all AGENCY policies and directives, applicable to the work to be performed under this AGREEMENT. This AGREEMENT shall be interpreted and construed in accordance with the laws of the State of Washington. The CONSULTANT shall defend, indemnify, and hold The State of Washington (STATE) and the AGENCY and their officers and employees harmless from all claims, demands, or suits at law or equity arising in whole or in part from the negligence of, or the breach of any obligation under this AGREEMENT by, the CONSULTANT or the CONSULTANT's agents, employees, sub consultants, subcontractors or vendors, of any tier, or any other persons for whom the CONSULTANT may be legally liable;provided that nothing herein shall require a CONSULTANT to defend or indemnify the STATE and the AGENCY and their officers and employees against and hold harmless the STATE and the AGENCY and their officers and employees from claims, demands or suits based solely upon the negligence of, or breach of any obligation under this AGREEMENT by the STATE and the AGENCY, their agents, officers, employees, sub-consultants, subcontractors or vendors, of any tier, or any other persons for whom the STATE and/or the AGENCY may be legally liable; and provided further that if the claims or suits are caused by or result from the concurrent negligence of(a) the CONSULTANT or the CONSULTANT's agents, employees, sub-consultants, subcontractors or vendors, of any tier, or any other persons for whom the CONSULTANT is legally liable, and(b) the STATE and/or AGENCY, their agents, officers, employees, sub-consultants, subcontractors and or vendors, of any tier, or any other persons for whom the STATE and or AGENCY may be legally liable, the defense and indemnity obligation shall be valid and enforceable only to the extent of the CONSULTANT's negligence or the negligence of the CONSULTANT's agents, employees, sub-consultants, subcontractors or vendors, of any tier, or any other persons for whom the CONSULTANT may be legally liable. This provision shall be included in any AGREEMENT between CONSULTANT and any sub-consultant, subcontractor and vendor, of any tier. The CONSULTANT shall also defend, indemnify, and hold the STATE and the AGENCY and their officers and employees harmless from all claims, demands, or suits at law or equity arising in whole or in part from the alleged patent or copyright infringement or other allegedly improper appropriation or use of trade secrets,patents, proprietary information, know-how, copyright rights or inventions by the CONSULTANT or the CONSULTANT's agents, employees, sub-consultants, subcontractors or vendors, of any tier, or any other persons for whom the CONSULTANT may be legally liable, in performance of the Work under this AGREEMENT or arising out of any use in connection with the AGREEMENT of methods, processes, designs, information or other items furnished or communicated to STATE and/or the AGENCY, their agents, officers and employees pursuant to the AGREEMENT; provided that this indemnity shall not apply to any alleged patent or copyright infringement or other allegedly improper appropriation or use of trade secrets,patents,proprietary information, know-how, copyright rights or inventions resulting from STATE and/or AGENCY'S, their agents', officers' and employees'failure to comply with specific written instructions regarding use provided to STATE and/or AGENCY, their agents, officers and employees by the CONSULTANT, its agents, employees, sub-consultants, subcontractors or vendors, of any tier, or any other persons for whom the CONSULTANT may be legally liable. The CONSULTANT's relation to the AGENCY shall be at all times as an independent contractor. Notwithstanding any determination by the Executive Ethics Board or other tribunal, the AGENCY may, in its sole discretion, by written notice to the CONSULTANT terminate this AGREEMENT if it is found after due notice and examination by the AGENCY that there is a violation of the Ethics in Public Service Act, Chapter 42.52 RCW; or any similar statute involving the CONSULTANT in the procurement of, or performance under, this AGREEMENT. The CONSULTANT specifically assumes potential liability for actions brought by the CONSULTANT's own employees or its agents against the STATE and/or the AGENCY and, solely for the purpose of this indemnification and defense, the CONSULTANT specifically waives any immunity under the state industrial insurance law, Title 51 RCW. This waiver has been mutually negotiated between the Parties. Agreement Number: Local AgewA kiWUssional Services Cost Plus Fixed Fee Consultant Agreement ?age 9 of 14 Revised 311112016 Unless otherwise specified in this AGREEMENT, the AGENCY shall be responsible for administration of construction contracts, if any, on the project. Subject to the processing of a new sole source, or an acceptable supplemental AGREEMENT, the CONSULTANT shall provide On-Call assistance to the AGENCY during contract administration. By providing such assistance, the CONSULTANT shall assume no responsibility for: proper construction techniques,job site safety, or any construction contractor's failure to perform its work in accordance with the contract documents. The CONSULTANT shall obtain and keep in force during the terms of this AGREEMENT, or as otherwise required, the following insurance with companies or through sources approved by the State Insurance Commissioner pursuant to Title 48 RCW. Insurance Coverage A. Worker's compensation and employer's liability insurance as required by the STATE. B. Commercial general liability insurance written under ISO Form CG 00 01 12 04 or its equivalent with minimum limits of one million dollars ($1,000,000.00)per occurrence and two million dollars ($2,000,000.00) in the aggregate for each policy period. C. Business auto liability insurance written under ISO Form CG 00 01 10 01 or equivalent providing coverage for any"Auto" (Symbol 1)used in an amount not less than a one million dollar($1,000,000.00) combined single limit for each occurrence. Excepting the Worker's Compensation Insurance and any Professional Liability Insurance, the STATE and AGENCY, their officers, employees, and agents will be named on all policies of CONSULTANT and any sub- consultant and/or subcontractor as an additional insured (the "AIs"), with no restrictions or limitations concerning products and completed operations coverage. This coverage shall be primary coverage and non-contributory and any coverage maintained by the AIs shall be excess over, and shall not contribute with, the additional insured coverage required hereunder. The CONSULTANT's and the sub-consultant's and/or subcontractor's insurer shall waive any and all rights of subrogation against the AIs. The CONSULTANT shall furnish the AGENCY with verification of insurance and endorsements required by this AGREEMENT. The AGENCY reserves the right to require complete, certified copies of all required insurance policies at any time. All insurance shall be obtained from an insurance company authorized to do business in the State of Washington. The CONSULTANT shall submit a verification of insurance as outlined above within fourteen (14) days of the execution of this AGREEMENT to: Name: Ben Braudrick Agency: City of Port Angeles Address: 321 East 5th Street City: Port Angeles State: WA Zip: 98362 Email: bbraudrick&ityofpa.us Phone: 360-417-4804 Facsimile: No cancellation of the foregoing policies shall be effective without thirty(30) days prior notice to the AGENCY The CONSULTANT's professional liability to the AGENCY, including that which may arise in reference to section IX "Termination of Agreement" of this AGREEMENT, shall be limited to the accumulative amount of the authorized AGREEMENT amount or one million dollars ($1,000,000.00), whichever is greater, unless the limit of liability is increased by the AGENCY pursuant to Exhibit H. In no case shall the CONSULTANT's professional liability to third parties be limited in any way. Agreement Number: Local AgewA kiWUssional Services Cost Plus Fixed Fee Consultant Agreement ge 10 of 14 Revised 311112016 The parties enter into this AGREEMENT for the sole benefit of the parties, and to the exclusion of any third party, and no third party beneficiary is intended or created by the execution of this AGREEMENT. The AGENCY will pay no progress payments under section V"Payment Provisions"until the CONSULTANT has fully complied with this section. This remedy is not exclusive; and the AGENCY may take such other action as is available to it under other provisions of this AGREEMENT, or otherwise in law. XIII. Extra Work A. The AGENCY may at any time, by written order, make changes within the general scope of this AGREEMENT in the SERVICES to be performed. B. If any such change causes an increase or decrease in the estimated cost of, or the time required for,performance of any part of the SERVICES under this AGREEMENT, whether or not changed by the order, or otherwise affects any other terms and conditions of this AGREEMENT, the AGENCY shall make an equitable adjustment in the: (1)maximum amount payable; (2) delivery or completion schedule, or both; and (3) other affected terms and shall modify this AGREEMENT accordingly. C. The CONSULTANT must submit any"request for equitable adjustment,"hereafter referred to as "CLAIM," under this clause within thirty(30) days from the date of receipt of the written order. However, if the AGENCY decides that the facts justify it, the AGENCY may receive and act upon a CLAIM submitted before final payment of this AGREEMENT. D. Failure to agree to any adjustment shall be a dispute under the section XI "Disputes" clause. However, nothing in this clause shall excuse the CONSULTANT from proceeding with the AGREEMENT as changed. E. Notwithstanding the terms and conditions of paragraphs (A.) and(B.) above, the maximum amount payable for this AGREEMENT, shall not be increased or considered to be increased except by specific written supplement to this AGREEMENT. XIV. Endorsement of Plans If applicable, the CONSULTANT shall place their endorsement on all plans, estimates, or any other engineering data furnished by them. XV. Federal Review The Federal Highway Administration shall have the right to participate in the review or examination of the SERVICES in progress. XVI. Certification of the Consultant and the Agency Attached hereto as Exhibit"G-1(a and b)" are the Certifications of the CONSULTANT and the AGENCY, Exhibit "G-2" Certification Regarding Debarment, Suspension and Other Responsibility Matters -Primary Covered Transactions, Exhibit"G-3" Certification Regarding the Restrictions of the Use of Federal Funds for Lobbying and Exhibit"G-4" Certificate of Current Cost or Pricing Data. Exhibit"G-3"is required only in AGREEMENT's over one hundred thousand dollars ($100,000.00) and Exhibit"G-4"is required only in AGREEMENT's over five hundred thousand dollars ($500,000.00.) These Exhibits must be executed by the CONSULTANT, and submitted with the master AGREEMENT, and returned to the AGENCY at the address listed in section III"General Requirements"prior to its performance of any SERVICES under this AGREEMENT. Agreement Number: Local AgewA kiWUssional Services Cost Plus Fixed Fee Consultant Agreement ge 11 of 14 Revised 311112016 XVII. Complete Agreement This document and referenced attachments contain all covenants, stipulations, and provisions agreed upon by the parties. No agent, or representative of either party has authority to make, and the parties shall not be bound by or be liable for, any statement, representation,promise or agreement not set forth herein. No changes, amendments, or modifications of the terms hereof shall be valid unless reduced to writing and signed by the parties as a supplement to this AGREEMENT. XVIII. Execution and Acceptance This AGREEMENT may be simultaneously executed in several counterparts, each of which shall be deemed to be an original having identical legal effect. The CONSULTANT does hereby ratify and adopt all statements, representations, warranties, covenants, and AGREEMENT's contained in the proposal, and the supporting material submitted by the CONSULTANT, and does hereby accept this AGREEMENT and agrees to all of the terms and conditions thereof. XIX. Protection of Confidential Information The CONSULTANT acknowledges that some of the material and information that may come into its possession or knowledge in connection with this AGREEMENT or its performance may consist of information that is exempt from disclosure to the public or other unauthorized persons under either chapter 42.56 RCW or other local, state or federal statutes ("State's Confidential Information"). The "State's Confidential Information" includes, but is not limited to, names, addresses, Social Security numbers, e-mail addresses, telephone numbers, financial profiles, credit card information, driver's license numbers, medical data, law enforcement records (or any other information identifiable to an individual), STATE and AGENCY source code or object code, STATE and AGENCY security data, non-public Specifications, STATE and AGENCY non-publicly available data,proprietary software, State security data, or information which may jeopardize any part of the project that relates to any of these types of information. The CONSULTANT agrees to hold the State's Confidential Information in strictest confidence and not to make use of the State's Confidential Information for any purpose other than the performance of this AGREEMENT, to release it only to authorized employees, sub-consultants or subcontractors requiring such information for the purposes of carrying out this AGREEMENT, and not to release, divulge,publish, transfer, sell, disclose, or otherwise make it known to any other party without the AGENCY's express written consent or as provided by law. The CONSULTANT agrees to release such information or material only to employees, sub-consultants or subcontractors who have signed a nondisclosure AGREEMENT, the terms of which have been previously approved by the AGENCY. The CONSULTANT agrees to implement physical, electronic, and managerial safeguards to prevent unauthorized access to the State's Confidential Information. Immediately upon expiration or termination of this AGREEMENT, the CONSULTANT shall, at the AGENCY's option: (i) certify to the AGENCY that the CONSULTANT has destroyed all of the State's Confidential Information; or(ii)returned all of the State's Confidential Information to the AGENCY; or(iii) take whatever other steps the AGENCY requires of the CONSULTANT to protect the State's Confidential Information. As required under Executive Order 00-03, the CONSULTANT shall maintain a log documenting the following: the State's Confidential Information received in the performance of this AGREEMENT; the purpose(s) for which the State's Confidential Information was received; who received, maintained and used the State's Confidential Information; and the final disposition of the State's Confidential Information. The CONSULTANT's records shall be subject to inspection, review, or audit upon reasonable notice from the AGENCY The AGENCY reserves the right to monitor, audit, or investigate the use of the State's Confidential Information collected, used, or acquired by the CONSULTANT through this AGREEMENT. The monitoring, auditing, or investigating may include, but is not limited to, salting databases. Agreement Number: Local AgeWA kiWUssional Services Cost Plus Fixed Fee Consultant Agreement ge 12 of 14 Revised 311112016 Violation of this section by the CONSULTANT or its sub-consultants or subcontractors may result in termination of this AGREEMENT and demand for return of all State's Confidential Information, monetary damages, or penalties. It is understood and acknowledged that the CONSULTANT may provide the AGENCY with information which is proprietary and/or confidential during the term of this AGREEMENT. The parties agree to maintain the confidentiality of such information during the term of this AGREEMENT and afterwards. All materials containing such proprietary and/or confidential information shall be clearly identified and marked as "Confidential" and shall be returned to the disclosing party at the conclusion of the SERVICES under this AGREEMENT. The CONSULTANT shall provide the AGENCY with a list of all information and materials it considers confidential and/or proprietary in nature: (a) at the commencement of the term of this AGREEMENT; or(b) as soon as such confidential or proprietary material is developed. "Proprietary and/or confidential information"is not meant to include any information which, at the time of its disclosure: (i) is already known to the other party, (ii) is rightfully disclosed to one of the parties by a third party that is not acting as an agent or representative for the other party; (iii) is independently developed by or for the other party; (iv) is publicly known; or(v) is generally utilized by unaffiliated third parties engaged in the same business or businesses as the CONSULTANT. The parties also acknowledge that the AGENCY is subject to Washington State and federal public disclosure laws. As such, the AGENCY shall maintain the confidentiality of all such information marked proprietary and/ or confidential or otherwise exempt, unless such disclosure is required under applicable state or federal law. If a public disclosure request is made to view materials identified as "Proprietary and/or confidential information" or otherwise exempt information, the AGENCY will notify the CONSULTANT of the request and of the date that such records will be released to the requester unless the CONSULTANT obtains a court order from a court of competent jurisdiction enjoining that disclosure. If the CONSULTANT fails to obtain the court order enjoining disclosure, the AGENCY will release the requested information on the date specified. The CONSULTANT agrees to notify the sub-consultant of any AGENCY communication regarding disclosure that may include a sub-consultant's proprietary and/or confidential information. The CONSULTANT notification to the sub-consultant will include the date that such records will be released by the AGENCY to the requester and state that unless the sub-consultant obtains a court order from a court of competent jurisdiction enjoining that disclosure the AGENCY will release the requested information. If the CONSULTANT and/or sub-consultant fail to obtain a court order or other judicial relief enjoining the AGENCY by the release date, the CONSULTANT shall waive and release and shall hold harmless and indemnify the AGENCY from all claims of actual or alleged damages, liabilities, or costs associated with the AGENCY's said disclosure of sub-consultants' information. XX. Records Maintenance During the progress of the Work and SERVICES provided hereunder and for a period of not less than six(6)years from the date of final payment to the CONSULTANT, the CONSULTANT shall keep, retain and maintain all "documents"pertaining to the SERVICES provided pursuant to this AGREEMENT. Copies of all"documents" pertaining to the SERVICES provided hereunder shall be made available for review at the CONSULTANT's place of business during normal working hours. If any litigation, claim or audit is commenced, the CONSULTANT shall cooperate with AGENCY and assist in the production of all such documents. "Documents" shall be retained until all litigation, claims or audit findings have been resolved even though such litigation, claim or audit continues past the six (6)year retention period. For purposes of this AGREEMENT, "documents"means every writing or record of every type and description, including electronically stored information ("ESI"), that is in the possession, control, or custody of the CONSULTANT, including, without limitation, any and all correspondences, contracts,AGREEMENT `s, appraisals,plans, designs, data, surveys, maps, spreadsheets, memoranda, stenographic or handwritten notes, reports, records, telegrams, schedules, diaries, notebooks, logbooks, invoices, accounting records, work sheets, charts, notes, drafts, scribblings, recordings, visual displays,photographs, minutes of meetings, Agreement Number: Local AgewA kiWUssional Services Cost Plus Fixed Fee Consultant Agreement ge 13 of 14 Revised 311112016 tabulations, computations, summaries, inventories, and writings regarding conferences, conversations or telephone conversations, and any and all other taped, recorded, written,printed or typed matters of any kind or description; every copy of the foregoing whether or not the original is in the possession, custody, or control of the CONSULTANT, and every copy of any of the foregoing, whether or not such copy is a copy identical to an original, or whether or not such copy contains any commentary or notation whatsoever that does not appear on the original. For purposes of this AGREEMENT, "ESP'means any and all computer data or electronic recorded media of any kind, including "Native Files", that are stored in any medium from which it can be retrieved and examined, either directly or after translation into a reasonably useable form. ESI may include information and/or documentation stored in various software programs such as: Email, Outlook, Word, Excel,Access, Publisher, PowerPoint,Adobe Acrobat, SQL databases, or any other software or electronic communication programs or databases that the CONSULTANT may use in the performance of its operations. ESI may be located on network servers, backup tapes, smart phones, thumb drives, CDs, DVDs, floppy disks, work computers, cell phones, laptops or any other electronic device that CONSULTANT uses in the performance of its Work or SERVICES hereunder, including any personal devices used by the CONSULTANT or any sub-consultant at home. "Native files" are a subset of ESI and refer to the electronic format of the application in which such ESI is normally created, viewed, and/or modified. The CONSULTANT shall include this section XX "Records Maintenance" in every subcontract it enters into in relation to this AGREEMENT and bind the sub-consultant to its terms, unless expressly agreed to otherwise in writing by the AGENCY prior to the execution of such subcontract. In witness whereof, the parties hereto have executed this AGREEMENT as of the day and year shown in the "Execution Date"box on page one (1) of this AGREEMENT. Signature Date Signature Date Any inodifzcation, change, or reforenation of this AGREEMENT shall require approval as to fog in by the Office of the Attorney General. Agreement Number: Local AgeWA kiWUssional Services Cost Plus Fixed Fee Consultant Agreement ge 14 of 14 Revised 311112016 Exhibit A Scope of Work ProjectNo. DTFH70IE30002 See Attachment "Exhibit A- Scope of Work" Agreement Number: WSDOT FAWM-4991 F Exhibit A age 1 of 1 Revised 1013012014 Exhibit B DBE Participation The request for qualifications included the following language: "The Recipient, in accordance with Title VI of the civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary,Part 21,Nondiscrimination in Federally-assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as defined at 49 CFR Part 6 will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin, or sex in consideration for an award.' 'Minority and women owned businesses shall be afforded full opportunity to respond to this invitation, shall not be discriminated against on the grounds of gender, race, color, age, national origin or handicap in consideration of an award of any contract or subcontract, and shall be actively solicited for participation in this project by direct mailing of the invitation to respond to such businesses as have contacted the City for such notification." Agreement Number: WSDOT FAWM-4994F Exhibit B age 1 of 1 Revised 1013012014 Exhibit C Preparation and Delivery of Electronic Engineering and Other Data In this Exhibit the agency, as applicable, is to provide a description of the format and standards the consultant is to use in preparing electronic files for transmission to the agency. The format and standards to be provided may include, but are not limited to, the following: L Surveying, Roadway Design &Plans Preparation Section A. Survey Data AutoCAD data and mapping ASCii point file B. Roadway Design Files AutoCAD (base and/or Civil 3D C. Computer Aided Drafting Files AutoCAD (base or Civil 3D) Agreement Number: WSDOT FdYAU-4994F Exhibit C age 1 of 4 Revised 1013012014 D. Specify the Agency's Right to Review Product with the Consultant E. Specify the Electronic Deliverables to Be Provided to the Agency Survey point files, Construction Plans, Topographic Maps provided in both .dwg and .pdf format F. Specify What Agency Furnished Services and Information Is to Be Provided Agreement Number: WSDOT FAWW4994F Exhibit C Page 2 of 4 Revised 1013012014 IL Any Other Electronic Files to Be Provided Construction Contract Documents and Site Analysis memos in Microsoft Word and/or Adobe Acrobat III. Methods to Electronically Exchange Data Email, FTP site. WSDOT FJ?h)/;4W-499VF Exhibit C age 3 of 4 Revised 1013012014 A. Agency Software Suite AutoCAD 2017, Adobe Creative Cloud, Microsoft Office 2010 B. Electronic Messaging System C. File Transfers Format WSDOT FAWM-4994F Exhibit C age 4 of 4 Revised 1013012014 Exhibit D Prime Consultant Cost Computations See Attached "Exhibit D: Prime Consultant Cost Computations Summary Sheet" Agreement Number: WSDOT FAWM4994F Exhibit D age 1 of 1 Revised 1013012014 Exhibit E Sub-consultant Cost Computations There isn't any sub-consultant participation at this time. The CONSULTANT shall not sub-contract for the performance of any work under this AGREEMENT without prior written permission of the AGENCY Refer to section VI"Sub-Contracting" of this AGREEMENT. See Attached "Exhibit E-1: Subconsultant Fee Determination Summary Sheet[s]" for: 1. Concord 2. NTI, Inc. 3. SvR MIG, Inc. 4. Westech, Inc. Agreement Number: WSDOT FAWW4994F Exhibit E age 1 of 1 Revised 1013012014 Exhibit F Title VI Assurances During the performance of this AGREEMENT, the CONSULTANT, for itself, its assignees, and successors in interest agrees as follows: 1. Compliance with Regulations: The CONSULTANT shall comply with the Regulations relative to non- discrimination in federally assisted programs of the AGENCY, Title 49, Code of Federal Regulations, Part 21, as they may be amended from time to time (hereinafter referred to as the "REGULATIONS"), which are herein incorporated by reference and made a part of this AGREEMENT. 2. Non-discrimination: The CONSULTANT, with regard to the work performed during this AGREEMENT, shall not discriminate on the grounds of race, color, sex, or national origin in the selection and retention of sub-consultants, including procurement of materials and leases of equipment. The CONSULTANT shall not participate either directly or indirectly in the discrimination prohibited by Section 21.5 of the REGULATIONS, including employment practices when this AGREEMENT covers a program set forth in Appendix B of the REGULATIONS. 3. Solicitations for Sub-consultants, Including Procurement of Materials and Equipment: In all solicitations either by competitive bidding or negotiations made by the CONSULTANT for work to be performed under a sub-contract, including procurement of materials or leases of equipment, each potential sub- consultant or supplier shall be notified by the CONSULTANT of the CONSULTANT's obligations under this AGREEMENT and the REGULATIONS relative to non-discrimination on the grounds of race, color, sex, or national origin. 4. Information and Reports: The CONSULTANT shall provide all information and reports required by the REGULATIONS or directives issued pursuant thereto, and shall permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the AGENCY, the STATE, or the Federal Highway Administration (FHWA) to be pertinent to ascertain compliance with such REGULATIONS, orders and instructions. Where any information required of a CONSULTANT is in the exclusive possession of another who fails or refuses to furnish this information, the CONSULTANT shall so certify to the AGENCY, the STATE, or the FHWA as appropriate, and shall set forth what efforts it has made to obtain the information. 5. Sanctions for Non-compliance: In the event of the CONSULTANT's non-compliance with the non- discrimination provisions of this AGREEMENT, the AGENCY shall impose such AGREEMENT sanctions as it, the STATE, or the FHWA may determine to be appropriate, including, but not limited to: • Withholding of payments to the CONSULTANT under this AGREEMENT until the CONSULTANT complies, and/or; • Cancellation, termination, or suspension of this AGREEMENT, in whole or in part. 6. Incorporation of Provisions: The CONSULTANT shall include the provisions of paragraphs (1) through (5) in every subcontract, including procurement of materials and leases of equipment, unless exempt by the REGULATIONS, or directives issued pursuant thereto. The CONSULTANT shall take such action with respect to any sub-consultant or procurement as the STATE, the AGENCY, or FHWA may direct as a means of enforcing such provisions including sanctions for non-compliance. Provided, however, that in the event a CONSULTANT becomes involved in, or is threatened with, litigation with a sub-consultant or supplier as a result of such direction, the CONSULTANT may request the AGENCY enter into such litigation to protect the interests of the STATE and/or the AGENCY and, in addition, the CONSULTANT may request the United States enter into such litigation to protect the interests of the United States. Agreement Number: WSDOT FoYAU-4994F Exhibit F age 1 of 1 Revised 1013012014 Exhibit G Certification Documents Exhibit G-1(a) Certification of Consultant Exhibit G-1(b) Certification of The City of Port Angeles Exhibit G-2 Certification Regarding Debarment, Suspension and Other Responsibility Matters - Primary Covered Transactions Exhibit G-3 Certification Regarding the Restrictions of the Use of Federal Funds for Lobbying Exhibit G-4 Certificate of Current Cost or Pricing Data Agreement Number: DTFH70IE30002 WSDOT FAWM-4994F Exhibit G Page 1 of 1 Revised 1013012014 Exhibit G-1(a) Certification of Consultant I hereby certify that I am the and duly authorized representative of the firm of Alta Planning+ Design, Inc. whose address is 711 SE Grand Avenue, Portland, OR 97214 and that neither the above firm nor I have: a) Employed or retained for a commission,percentage, brokerage, contingent fee, or other consideration, any firm or person (other than a bona fide employee working solely for me or the above CONSULTANT) to solicit or secure this AGREEMENT; b) Agreed, as an express or implied condition for obtaining this contract, to employ or retain the services of any firm or person in connection with carrying out this AGREEMENT; or c) Paid, or agreed to pay, to any firm, organization or person (other than a bona fide employee working solely for me or the above CONSULTANT) any fee, contribution, donation, or consideration of any kind for, or in connection with,procuring or carrying out this AGREEMENT; except as hereby expressly stated (if any); I acknowledge that this certificate is to be furnished to the City of Port Angeles and the Federal Highway Administration, U.S. Department of Transportation in connection with this AGREEMENT involving participation of Federal-aid highway funds, and is subject to applicable State and Federal laws, both criminal and civil. Alta Planning+ Design, Inc. Consultant(Firm Name) Signature(Authorized Official of Consultant) Date Agreement Number: DTFH70IE30002 WSDOT FAWM-4994F Exhibit G age 1 of 1 Revised 1013012014 Exhibit G-1(b) Certification of the City of Port Angeles I hereby certify that I am the: ❑ City Manager ❑ Other of the City of Port Angeles and Alta Planning+ Design, Inc. or its representative has not been required, directly or indirectly as an express or implied condition in connection with obtaining or carrying out this AGREEMENT to: a) Employ or retain, or agree to employ to retain, any firm or person; or b) Pay, or agree to pay, to any firm,person, or organization, any fee, contribution, donation, or consideration of any kind; except as hereby expressly stated (if any): I acknowledge that this certificate is to be furnished to the City of Port Angeles and the Federal Highway Administration, U.S. Department of Transportation, in connection with this AGREEMENT involving participation of Federal-aid highway funds, and is subject to applicable State and Federal laws, both criminal and civil. Signature Date Agreement Number: DTFH70IE30002 WSDOTFAWM-4994F Exhibit G age 1 of 1 Revised 1013012014 Exhibit G-2 Certification Regarding Debarment, Suspension and Other Responsibility Matters - Primary Covered Transactions L The prospective primary participant certifies to the best of its knowledge and belief, that it and its principals: A. Are not presently debarred, suspended,proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency; B. Have not within a three (3)year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State anti-trust statues or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; C. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph(1)(b) of this certification; and D. Have not within a three (3)year period preceding this application/proposal had one or more public transactions (Federal, State and local) terminated for cause or default. IL Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. Alta Planning+ Design, Inc. Consultant(Firm Name) Signature(Authorized Official of Consultant) Date Agreement Number: DTFH70IE30002 WSDOT FoYA/M-4994F Exhibit G age 1 of 1 Revised 1013012014 Exhibit G-3 Certification Regarding the Restrictions of the Use of Federal Funds for Lobbying The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her knowledge and belief, that: 1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or any employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative AGREEMENT, and the extension, continuation, renewal, amendment, or modification of Federal contract, grant, loan or cooperative AGREEMENT. 2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan or cooperative AGREEMENT, the undersigned shall complete and submit Standard Form - LLL, "Disclosure Form to Report Lobbying,"in accordance with its instructions. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000.00, and not more than $100,000.00, for each such failure. The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the language of this certification be included in all lower tier sub-contracts, which exceed $100,000, and that all such sub-recipients shall certify and disclose accordingly. Alta Planning+ Design, Inc. Consultant(Firm Name) Signature(Authorized Official of Consultant) Date Agreement Number: DTFH70IE30002 WSDOT FAWM-4994F Exhibit G Page 1 of 1 Revised 1013012014 Exhibit G-4 Certificate of Current Cost or Pricing Data This is to certify that, to the best of my knowledge and belief, the cost or pricing data(as defined in section 2.101 of the Federal Acquisition Regulation (FAR) and required under FAR subsection 15.403-4) submitted, either actually or by specific identification in writing, to the Contracting Officer or to the Contracting Officer's representative in support of Race Street Complete Street TR 0209 * are accurate, complete, and current as of May 11, 2016 **. This certification includes the cost or pricing data supporting any advance AGREEMENT's and forward pricing rate AGREEMENT's between the offer or and the Government that are part of the proposal. Firm: Alta Planning+Design, Inc. Signature Title Date of Execution***: *Identify the proposal,quotation,request for pricing adjustment,or other submission involved,giving the appropriate identifying number(e.g.project title.) "Insert the day,month,and year,when price negotiations were concluded and price AGREEMENT was reached. ***Insert the day,month,and year,of signing,which should be as close as practicable to the date when the price negotiations were concluded and the contract price was agreed to. Agreement Number: WSDOT FAWM-4994F Exhibit G age 1 of 1 Revised 1013012014 Exhibit H Liability Insurance Increase To Be Used Only If Insurance Requirements Are Increased The professional liability limit of the CONSULTANT to the AGENCY identified in Section XII, Legal Relations and Insurance of this Agreement is amended to $ The CONSULTANT shall provide Professional Liability insurance with minimum per occurrence limits in the amount of$ Such insurance coverage shall be evidenced by one of the following methods: • Certificate of Insurance. • Self-insurance through an irrevocable Letter of Credit from a qualified financial institution. Self-insurance through documentation of a separate fund established exclusively for the payment of professional liability claims, including claim amounts already reserved against the fund, safeguards established for payment from the fund, a copy of the latest annual financial statements, and disclosure of the investment portfolio for those funds. Should the minimum Professional Liability insurance limit required by the AGENCY as specified above exceed $1 million per occurrence or the value of the contract, whichever is greater, then justification shall be submitted to the Federal Highway Administration(FHWA) for approval to increase the minimum insurance limit. If FHWA approval is obtained, the AGENCY may, at its own cost, reimburse the CONSULTANT for the additional professional liability insurance required. Notes: Cost of added insurance requirements: $ • Include all costs, fee increase,premiums. • This cost shall not be billed against an FHWA funded project. • For final contracts, include this exhibit. Agreement Number: WSDOT FAWM4994F Exhibit H age 1 of 1 Revised 1013012014 Exhibit I Alleged Consultant Design Error Procedures The purpose of this exhibit is to establish a procedure to determine if a consultant's alleged design error is of a nature that exceeds the accepted standard of care. In addition, it will establish a uniform method for the resolution and/or cost recovery procedures in those instances where the agency believes it has suffered some material damage due to the alleged error by the consultant. Step 1 Potential Consultant Design Error(s) is Identified by Agency's Project Manager At the first indication of potential consultant design error(s), the first step in the process is for the Agency's project manager to notify the Director of Public Works or Agency Engineer regarding the potential design error(s). For federally funded projects, the Region Local Programs Engineer should be informed and involved in these procedures. (Note: The Director of Public Works or Agency Engineer may appoint an agency staff person other than the project manager, who has not been as directly involved in the project, to be responsible for the remaining steps in these procedures.) Step 2 Project Manager Documents the Alleged Consultant Design Error(s) After discussion of the alleged design error(s) and the magnitude of the alleged error(s), and with the Director of Public Works or Agency Engineer's concurrence, the project manager obtains more detailed documentation than is normally required on the project. Examples include: all decisions and descriptions of work; photographs, records of labor, materials and equipment. Step 3 Contact the Consultant Regarding the Alleged Design Error(s) If it is determined that there is a need to proceed further, the next step in the process is for the project manager to contact the consultant regarding the alleged design error(s) and the magnitude of the alleged error(s). The project manager and other appropriate agency staff should represent the agency and the consultant should be represented by their project manager and any personnel(including sub-consultants) deemed appropriate for the alleged design error(s) issue. Step 4 Attempt to Resolve Alleged Design Error with Consultant After the meeting(s)with the consultant have been completed regarding the consultant's alleged design error(s), there are three possible scenarios: • It is determined via mutual agreement that there is not a consultant design error(s). If this is the case, then the process will not proceed beyond this point. • It is determined via mutual agreement that a consultant design error(s) occurred. If this is the case, then the Director of Public Works or Agency Engineer, or their representatives, negotiate a settlement with the consultant. The settlement would be paid to the agency or the amount would be reduced from the consultant's agreement with the agency for the services on the project in which the design error took place. The agency is to provide LP, through the Region Local Programs Engineer, a summary of the settlement for review and to make adjustments, if any, as to how the settlement affects federal reimbursements. No further action is required. • There is not a mutual agreement regarding the alleged consultant design error(s). The consultant may request that the alleged design error(s) issue be forwarded to the Director of Public Works or Agency Engineer for review. If the Director of Public Works or Agency Engineer, after review with their legal counsel, is not able to reach mutual agreement with the consultant,proceed to Step 5. Agreement Number: WSDOT FdYAU-4994F Exhibit l age 1 of 2 Revised 1013012014 Step 5 Forward Documents to Local Programs For federally funded projects all available information, including costs, should be forwarded through the Region Local Programs Engineer to LP for their review and consultation with the FHWA. LP will meet with representatives of the agency and the consultant to review the alleged design error(s), and attempt to find a resolution to the issue. If necessary, LP will request assistance from the Attorney General's Office for legal interpretation. LP will also identify how the alleged error(s) affects eligibility of project costs for federal reimbursement. • If mutual agreement is reached, the agency and consultant adjust the scope of work and costs to reflect the agreed upon resolution. LP, in consultation with FHWA, will identify the amount of federal participation in the agreed upon resolution of the issue. • If mutual agreement is not reached, the agency and consultant may seek settlement by arbitration or by litigation. Agreement Number: WSDOT FAWM4994F Exhibit l age 2 of 2 Revised 1013012014 Exhibit J Consultant Claim Procedures The purpose of this exhibit is to describe a procedure regarding claim(s) on a consultant agreement. The following procedures should only be utilized on consultant claims greater than $1,000. If the consultant's claim(s) are a total of$1,000 or less, it would not be cost effective to proceed through the outlined steps. It is suggested that the Director of Public Works or Agency Engineer negotiate a fair and reasonable price for the consultant's claim(s) that total $1,000 or less. This exhibit will outline the procedures to be followed by the consultant and the agency to consider a potential claim by the consultant. Step 1 Consultant Files a Claim with the Agency Project Manager If the consultant determines that they were requested to perform additional services that were outside of the agreement's scope of work, they may be entitled to a claim. The first step that must be completed is the request for consideration of the claim to the Agency's project manager. The consultant's claim must outline the following: • Summation of hours by classification for each firm that is included in the claim; • Any correspondence that directed the consultant to perform the additional work; • Timeframe of the additional work that was outside of the project scope; • Summary of direct labor dollars, overhead costs,profit and reimbursable costs associated with the additional work; and • Explanation as to why the consultant believes the additional work was outside of the agreement scope of work. Step 2 Review by Agency Personnel Regarding the Consultant's Claim for Additional Compensation After the consultant has completed step 1, the next step in the process is to forward the request to the Agency's project manager. The project manager will review the consultant's claim and will met with the Director of Public Works or Agency Engineer to determine if the Agency agrees with the claim. If the FHWA is participating in the project's funding, forward a copy of the consultant's claim and the Agency's recommendation for federal participation in the claim to the WSDOT Local Programs through the Region Local Programs Engineer. If the claim is not eligible for federal participation,payment will need to be from agency funds. If the Agency project manager, Director of Public Works or Agency Engineer, WSDOT Local Programs (if applicable), and FHWA(if applicable) agree with the consultant's claim, send a request memo, including backup documentation to the consultant to either supplement the agreement, or create a new agreement for the claim.After the request has been approved, the Agency shall write the supplement and/or new agreement and pay the consultant the amount of the claim. Inform the consultant that the final payment for the agreement is subject to audit. No further action in needed regarding the claim procedures. If the Agency does not agree with the consultant's claim,proceed to step 3 of the procedures. Agreement Number: WSDOT FdYAU-4994F Exhibit J age 1 of 2 Revised 1013012014 Step 3 Preparation of Support Documentation Regarding Consultant's Claim(s) If the Agency does not agree with the consultant's claim, the project manager shall prepare a summary for the Director of Public Works or Agency Engineer that included the following: • Copy of information supplied by the consultant regarding the claim; • Agency's summation of hours by classification for each firm that should be included in the claim; • Any correspondence that directed the consultant to perform the additional work; • Agency's summary of direct labor dollars, overhead costs,profit and reimbursable costs associated with the additional work; • Explanation regarding those areas in which the Agency does/does not agree with the consultant's claim(s); • Explanation to describe what has been instituted to preclude future consultant claim(s); and • Recommendations to resolve the claim. Step 4 Director of Public Works or Agency Engineer Reviews Consultant Claim and Agency Documentation The Director of Public Works or Agency Engineer shall review and administratively approve or disapprove the claim, or portions thereof, which may include getting Agency Council or Commission approval (as appropriate to agency dispute resolution procedures). If the project involves federal participation, obtain concurrence from WSDOT Local Programs and FHWA regarding final settlement of the claim. If the claim is not eligible for federal participation,payment will need to be from agency funds. Step 5 Informing Consultant of Decision Regarding the Claim The Director of Public Works or Agency Engineer shall notify(in writing) the consultant of their final decision regarding the consultant's claim(s). Include the final dollar amount of the accepted claim(s) and rationale utilized for the decision. Step 6 Preparation of Supplement or New Agreement for the Consultant's Claim(s) The agency shall write the supplement and/or new agreement and pay the consultant the amount of the claim. Inform the consultant that the final payment for the agreement is subject to audit. Agreement Number: WSDOT FdYAU-4994F Exhibit J Page 2 of 2 Revised 1013012014 • 0 NGELESP., Q WASH I N G T O N, U. S. A. CITY COUNCIL MEMO DATE: May 16, 2017 To: City Council FROM: CRAIG FULTON,P.E.,DIRECTOR OF PUBLIC WORKS&UTILITIES SUBJECT: Overhead Reconductoring, Project CL06-16,Amendment to Final Acceptance Summary: Christenson Electric Inc., has completed the contract to replace 46 copper overhead distribution conductor with 42 ACSR in the First/Front Alley between Alder Street and Washington Street and on N Street between 15th and 18th Streets in Port Angeles. The contractor has submitted the third and final invoice of$22,647.96 minus 5%retainage. The complete project cost is now equal to the bid contract amount of$177,588.13, including taxes. Funding: Funding for this project was identified in the 2016 Electric Utility capital budget in the total amount of$200,000 for construction. Recommendation: For Information Only Back2round/Analysis: Christenson Electric Inc., of Portland, OR, was the lowest responsible bidder to replace 46 copper overhead distribution conductor with 42 ACSR in the First/Front Alley between Alder Street and Washington Street and on N Street between 15th and 18th Streets in Port Angeles. The replaced conductors were over 40 years old and had become brittle with age and corrosion. The work has been inspected and the final payment request has been received. Funding Overview: The bid award price for the contract was $ 177,588.13. The work is completed at$177,588.13, including sales tax. This memo corrects the April 4, 2017 Council memo which erroneously stated the final completed work amount was $153,845.00. A 5% retainage of$8,191.33 is withheld and will be released upon receipt of required clearances. The original cost had been estimated at$200,000.00, and was included in the 2016 CFP budget for the Electric Utility. The contract was authorized by Council on November 15, 2016. 05/16/2017 L - 1