HomeMy WebLinkAbout001224 Original Contract City of Port Angeles
Record # 001224
2017 Emerging Technologies Field Test
Commercial High Efficiency Pump Systems
Participation Agreement
This Participation Agreement is between the City of Port Angeles and Clallam County.
The City of Port Angeles (COPA) in partnership with the Bonneville Power Administration
(BPA) is conducting field tests of Commercial HVAC Efficient Pumping System (CHIEPS)
through retrofitting commercial HVAC pumping systems with integrated variable speed
HVAC pumping systems.
COPA and Clallam County staff have identified five (5) CHEPS retrofit sites to be part of
this Field Test:
One (1) at the Clallam County Courthouse, 223 E 4th Street and th
Four (4) at the Clallam County Juvenile-Family Services, 1912 W 18 Street,
In consideration of mutual benefits to be derived here from and covenants made
herein, COPA and Clallam County agree:
Section A: Responsibilities of Clallam County
Clallam County will manage the following tasks:
1. Design, procure, install, commission, and operate the CHEPS units
identified in the attached CHEPS Project Information Forms, incorporated
into this agreement by reference. The CHEPS units must remain in
operation for a period of 365 calendar days (Test Period) unless destroyed
through no fault of Clallam County, Upon installation, the CHEPS units, will
be the property of Clallam County including title and risk of loss.
2. Track and provide COPA, within thirty calendar days of installation, with
expense information related to, the CHEPS installation including:
a. Engineering and design
b. Material and equipment procurement
c. Installation of equipment
3. Document in-kind staff time contributions associated with the five CHEPS
installations including time spent in measurement, verification, and report
writing. Provide these documents to COPA within thirty calendar days of
the end of the Test Period.
4, Allow COPA and BPA to install metering and data-logging equipment to
collect, share, and report energy consumption data and analysis related to
the CHEPS project at the above specified locations. COPA will install the
equipment at the beginning of the test period and the equipment will remain
in place for the duration of the Test Period.
5. Allow COPA and BPA to collect through the metering and data-logging
equipment as well as utility bills the following: consumption data, sub-
metering data, and data-logging collected during the project.
6. Allow COPA and BPA representatives access during normal Clallam
County business hours within five days of a request to the referenced
CHEPS sites for measurement and verification of CHEPS units
installations, operations, and performance during the Test Period. This will
include allowing COPA access to the metering and data-logging equipment.
7. At the end of the Test Period, in cooperation with COPA staff prepare a
brief memo addressing any pertinent findings from the field test including
the following questions:
a. Did the replacement unit perform as expected?
b. Are building ope rato rs/occu pants satisfied with the new system
performance? Have there been any issues or comfort complaints?
c. Can this design and installation be replicated in other Commercial
installations?
d. Are there any obvious market barriers to using this replacement or
retrofit strategy?
Section B- COPA Responsibilities
COPA will:
1. Assist Clallam County with selection and design of referenced CHEPS units.
2. Provide metering, data-logging, and data analysis related to CHEPS units
performance.
3. Provide reimbursement to Clallam County for documented CHEPS
expenses including unit design, procurement, and installation cost up to
$40,000. COPA will provide this reimbursement within thirty days of invoice
submission from Clallam County. COPA will only reimburse Clallam County
for expenses listed in, the attached CHEPS project information forms that
are incorporated into this agreement by this reference.
4. Remove the associated metering and data-logging equipment within thirty
days of the completion of the Test Period.
5. In cooperation, with Oallam County staff prepare a, brief memo addressing
any pertinent findings from the field test including the following questions:
a. Did the replacement unit perform as expected?
b. Are building operators/occu pants satisfied with the new system
performance? Have there been any issues or comfort complaints?
c. Can this design and installation be replicated in other Commercial
installations?
d. Are there any obvious market barriers to using this replacement or
retrofit strategy?
Section C: Term
The term of this agreement shall commence upon the date of the last signature affixed
below and will terminate upon completion of Test Period and the associated reports.
Section D: Indemnification
Clallarn County shall defend, indemnify and hold the City, its officers, officials, employees
and volunteers harmless from any and all claims, injuries, damages, losses or suits
including attorney fees, arising out of or in connection with the performance of this
agreement, except for injuries and damages caused by the sole negligence of the COPA.
Section E.- No third-party beneficiaries
No provision in this agreement is intended or shall create any rights with respect to the
subject matter of this agreement in any third party.
Agreed and Accepted:
Clallarn County City of Port Angeles
Signed: Signed:
Name- Name,
Title: Title: AJI
Address
Add ress:_2_1-,
Phone-, Phone.-
t : Data:
Attest:
�w
w
aruruif r
eneklasen, City Clerk Lori Gores, Clerk of the Board
w
Appro)ied as toform:
Bdan Wend
Claw coutty
William BIoor„ City Attorney Brian Wendt, Deputy Prosecuting Attorney