HomeMy WebLinkAboutAgenda Packet 06/27/2017 PORT ANGELES CITY COUNCIL
City Hall, 321 East Fifth Street
June 27, 2017
SPECIAL MEETING— 5 p.m. to 7 p.m.
The Mayor or Commission President may determine the order of business for a particular meeting. The agenda should be arranged to
best serve the needs and/or convenience of the Council, Commission, and the public. The Mayor or Commission President to determine
time of break if needed.Items of business for the special meeting may include the following:
A. CALL TO ORDER- SPECIAL MEETING AT 5 P.M.
B. ROLL CALL—
PLEDGE OF ALLEGIANCE
C. PUBLIC COMMENT l Related to Items on the Agenda
The City Council desires to allow the opportunity for Public Comment.However, the business of the City must proceed in an orderly,
timely manner.At its most restrictive,Public Comment shall be limited to a total of 15 minutes.Individuals may speakfor three(3)
minutes or less, depending on the number ofpeople wishing to speak.If more than 20 people are signed up to speak, each speaker
may be allocated two (2)minutes. (Council Rules of Procedure Section 12).
D. Authorization to Remove Individual Trees Encroaching Into Aviation Corridor/Authorization
E. Civic Field Sound System/Award Bid
F. Peninsula Housing Authority Name Changing Resolution/Approve Resolution
G. Lodging Tax Funding Policy/Council Worksession
ADJOURNMENT—Mayor to adjourn the meeting by 7 p.m.
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Mayor to determine time of break/Hearing devices available for those needing assistance.
June 27, 2017 Port Angeles City Council Meeting
P99 NGELES
WASH I N GTO N, U. S. A.
,,„ 0000000ii0000ii� CITY COUNCIL MEMO
DATE: June 27, 2017
To: City Council
FROM: DAN MCKEEN,CITY MANAGER
NATHAN WEST,ECONOMIC DEVELOPMENT DIRECTOR
COREY DELIKAT,PARKS&RECREATION DIRECTOR
SUBJECT: Notice to Airman Restrictions & Obstruction Removal
Summary: On June 15, 2017, the Federal Aviation Administration(FAA) issued a Notice to
Airman (NOTAM) imposing the restriction that instrument approaches to night landings on
Runway 26 at the William R. Fairchild International Airport will no longer be allowed due to
tree obstruction.
Funding: Funding received from the Port of Port Angeles for the value of the trees will be
placed in the City's Park Improvement Fund.
Recommendation: Authorize the Port of Port Angeles to work with City staff to remove a
minimum of eight trees, with the possibility of an additional 12 trees in the immediate vicinity,
if needed, from Lincoln Park to restore instrument approaches to night landing on Runway 26
at the William R. Fairchild International Airport.
Back2round/Analysis: On June 15, 2017, the Federal Aviation Administration (FAA)notified
the Port of Port Angeles that obstructions were penetrating the approach to Runway 26 at the
William R. Fairchild International Airport and that restrictions on nighttime instrument
operations is now imposed. To lift these night operation restrictions, the FAA is requiring the
Port to remove the obstructions. This situation is same as in 2014 when the FAA put the same
restriction to the Port, and City Council approved allowing the Port to remove seven trees in
Lincoln Park.
The impact of this restriction is substantial. Aircraft flying instrument approaches at night have
an unfavorable choice: to fly an additional 15 miles to the west, turn around and fly an
instrument approach to Runway 8. This option is costly in terms of time and money and is
06/27/2017 D - 1
unavailable when winds are coming out of the west. In many cases, flights will simply be
canceled. This restriction would affect Rite Bros. Aviation, Federal Express, United Postal
Service, Seattle medical flights, and commercial and general aviation aircraft. The economic
impact of these restrictions in terms of safety, time, fuel, costs, and passenger comfort would be
substantial.
To restore instrument approaches to night landings on Runway 26, the FAA has indicated that a
minimum of eight trees need to be removed from City property, with the possibility of an
additional 12 trees, if needed, in the immediate vicinity. A permanent solution to Lincoln Park
and airport compatibility is still in process, with a memorandum of understanding between the
Port and City being signed in June 2014. The process of the tree removal will be much like what
was done in the past. The Port will compensate the City for the value of the trees, grind down the
stumps to 12 inches below grade level, and backfill with soil and grass seed where the trees were
removed. Money received for the value of the trees will be placed in the City's Park
Improvement Fund.
Funding Overview: Funding received from the Port for the value of the trees will be placed in
the City's Park Improvement Fund.
06/27/2017 D - 2
P.O.Box 1350 Board of Commissioners
PORT! 338 West First Street Colleen McAleer,President
Port Angeles Connie Beauvais, Vice President
of Port Angeles es Washin ton 98362 Steven Burke,Secretary
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360.457.8527 Executive Director
Karen Goschen
June 27, 2017
Subject: Airport Night Landing Restriction
To: Port Angeles City Council
On June 15,2017 the FAA issued a Notice to Airmen(NOTAM) stating that the Runway 26 instrument
approach procedure(IAP)is no longer authorized at night.
As you may know,prevailing winds dictate that Runway 26 is used most of the time at Fairchild Airport.
Pilots can fly the Runway 08 1A at night and land. However,they are not authorized to use the approach
to Runway 08 at night to get through limited visibility conditions until they have a visual on the runway
and then circle around to land on Runway 26 due to the wind direction. If tailwinds from the west are
excessive,even a Runway 08 IAP would not be an option.
When Runway 08 IAP can be used, it is more expensive and takes more time to fly out west,turn around
and fly the Runway 08 IAP back to Fairchild Airport.
If the weather is good,pilots can use visual flight rules to land on Runway 26 at night,but most
corporations—regardless of weather—require their pilots to use instrument approach procedures.
This NOTAM is similar to one issued in May 2014 that resulted in the removal of seven(7)trees from
Lincoln Park. We have contacted the FAA, and they indicate eight(8)trees need to be removed before the
NOTAM will be rescinded.
The immediate impact of the NOTAM: Some corporate jets may decline to fly to Fairchild Airport at
night, and some critical medevac flights may be canceled.
The negative impact will increase substantially with less daylight in the fall and winter months, so our
goal is to take action ASAP,but no later than in August where we lose daylight hours.
Finally, if additional trees are close to penetrating the Runway 26 IAP airspace, we may want to remove
them as well, so the removal of eight trees is a minimum. Our airport consultant is working on a more
detailed analysis of the trees which we expect to receive in the next week.
The Port requests the City Council authorize the removal of the eight(8)trees shown in the attachment
and up to an additional twelve(12)trees—if needed—in the immediate vicinity.
Sincerel
Karen F. Goschen
Executive Director
WE BRING PEOPLE, RESOURCES AND INDUSTRY TOGETHER TO FOSTER LIVING WAGE JOBS
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• NGELES
WASHINGTON, U. S. A.CITY COUNCIL MEMO
DATE: June 27, 2017
To: City Council
FROM: COREY DELIKAT,PARKS&RECREATION DIRECTOR
SUBJECT: Civic Field Audio System Replacement
Summary: The Parks & Recreation Department, partnering with the Port Angeles School
District, is looking to replace the audio system at Civic Field.
Funding: Funding for the audio replacement project is coming from savings left over from the
Civic Field light replacement project that occurred in 2016. Because of substantial grants
received for that particular project, the City and the School District were able to keep $37,350
of the original $60,000 of seed money that each entity originally set aside. Instead of asking
for the $37,350 back, the School District graciously told the City to keep the funding and use it
for continued improvements for Civic Field.
Recommendation: Approve and authorize the City Manager to sign a purchase order to
Flamingo Audio of Poulsbo, Wash., in the amount of$49,999.99, and to make minor
modifications to the audio replacement project at Civic Field, if necessary.
Back2round/Analysis: In 2014, the City of Port Angeles set aside $60,000 from the General
Fund to be used as seed money to replace the athletic field lighting system at Civic Field. Later
that year, the City approached the Port Angeles School District Board to see if they would
contribute to the project so that we could have enough funding to start pursuing grants. The
School District funded an additional $60,000 to the project, giving the City $120,000 to start
applying for grants.
In 2015, the City received two grants from the Recreation and Conservation Office totaling
$453,000 for the lighting replacement project. Because of the large amount of funding received,
the contributions from the City and School District to the project was significantly reduced,
allowing each entity to use $22,650 of the original $60,000. After approaching the School
District to determine how to return its $37,350 contribution, the board graciously told the City to
06/27/2017 E - 1
keep the funding and use it for continued improvements for Civic Field. One thing that was
mentioned during that discussion is that they would like to have the audio system replaced,
especially now that graduations are taking place at Civic Field.
In June 2017, the City submitted a Request for Proposals (RFP) to replace the audio system at
Civic Field with an engineer's estimate of$55,000. Two bidders submitted proposals:
• Flamingo Audio of Poulsbo, Wash. - $54,999.99
• Agility AVL of Fife, Wash. - $54,406.20
After scoring the RFPs based on the below criteria, Flamingo Audio was selected as the
contractor to replace the audio system at Civic Field.
• Qualifications
• Experience
• Approach and Understanding
• Capacity for Performance
• Cost
Funding Overview: Funding for the audio replacement project is coming from savings left over
from the Civic Field light replacement project that occurred in 2016. Because of substantial
grants received for that particular project, the City and School District were able to keep $37,350
of the original $60,000 of seed money that each entity originally set aside. Instead of asking for
the $37,350 back, the School District graciously told the City to keep the funding and use it for
continued improvements for Civic Field.
06/27/2017 E - 2
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O W ASH I N G T O N, U. S. A.
CITY COUNCIL MEMO
DATE: June 27, 2017
To: CITY COUNCIL
FROM: NATHAN WEST,
DIRECTOR OF COMMUNITY AND ECONOMIC DEVELOPMENT
SUBJECT: PENINSULA HOUSING AUTHORITY RESOLUTION FOR NAME CHANGE
Summary: The Peninsula Housing Authority has requested an updated resolution that accurately
reflects their current name. The pre-existing resolution from 2007 referenced the Housing
Authority of Clallam County.
Funding: N/A
Recommendation: Pass Resolution.
Background/Analysis:
In 2007 the City of Port Angeles passed a resolution determining that there is a need for the
Housing Authority of Clallam County to operate in the City. Since that time the Housing
Authority has expanded their coverage area resulting in a name change to Peninsula Housing
Authority.
Due to a pending closing associated with the Mount Angeles View project the Peninsula Housing
Authority requires a revised resolution that accurately reflects their current name. Staff
recommends that Council pass the attached resolution.
Funding Overview:
N/A.
06/27/2017 F - 1
I
RESOLUTION NO.
A RESOLUTION of the City Council of the City of Pork Angeles,
Washington, declaring the need for Peninsula Housing Authority to
operate within the boundaries of the City.
WHEREAS, on December 7, 2010, the Housing Authority of Jefferson County was
merged into Housing Authority of Clallam County ("HACC") to farm Peninsula Housing
Authority; and
WHEREAS, HACC had operated within the boundaries of the City of Port Angeles,
Washington (the "City"), since the 1940s, and Peninsula. Housing Authority has continued
such operations; and
WHEREAS, RCW 35.82.070(13) provides that a housing authority may exercise its
powers within the boundaries of any city not included in its area of operation if the governing
or legislative body of that city adopts a resolution declaring that there is a need for the housing
authority to exercise its powers within the city; and
WHEREAS, the City Council determines that it is desirable to confirm Peninsula
Housing Authority's ability to exercise its powers within the City,
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Port
Angeles, Washington, that there is a need for Peninsula Housing Authority to exercise its
powers within the City and authorizes and ratifies Peninsula Housing Authority's exercise of f
such powers within the City.
ADOPTED by the City Council of the City of Port Angeles, Washington, at an
open public meeting thereof on June 20"', 2017.
Patrick Downie, Mayor
ATTEST:
Jennifer Veneklasen, City Clerk
APPROVED AS TO FORM:
William E. Bloor, City Attorney
I
06/ 12017 F - 2
RESO1,UTION NO, 7-07
A RESOLUTION of the City Council of the City of Port Angeles,
Washington,determining that there is a need for the Housing Authority
of the County of Clallam to function in the City,and ratifying action of
the Housing Authority.
WHEREAS,the City Council has reviewed the housing inventory to determine whether
there are unsanitary or unsafe dwellings within the City of Port Angeles; and
WHEREAS, in determining whether dwelling accommodations are unsafe or
unsanitary the City has taken into consideration the degree of overcrowding,the percentage of
land coverage, the light, air, space and access available to the inhabitants of such dwelling
cconiinodations,the size and arrangements of the rooms, the sanitary facilities, and the extent
o which conditions exist in such buildings which endanger life or property by fire or other
causes; and
WHEREAS, the City Council of the City of Port Angeles finds:
I. That there is a shortage of afe or sanitary dwelling accommodations in the City
available to persons of low income at rental rates they can afford;and
2. That there is a shortage of safe,or sanitary dwellings,apartments,mobile home
parks, or other living accommodations available for senior citizens.
NOW, THEREFORE,
BE IT RESOLVED by the City Council of the City of Port Angeles:
I. That there is need for a housing authority to function in the City of Port Angeles
and that the Housing Authority of the County of Clal lam is a proper authority to so function and
s authorized to do so,
06/27/ 017 F - 3
2. That the Council hereby ratifies the actions of the Housing authority of the
County of Clallam within the City from the time the Housing Authority of the County ofClallam
first began to operate housing; facilities in the City.
3. That this resolution shall operate l' unc Pro Tu c as of the time the Housing,
Authority of the County of Clallam began operating within the City.
PASSED by the City Council of the City of Port Angeles at a regular meetings of said
Council held on the_12th day of A, 2007.
Karen Rogers,Mayor
ATTEST:
Becky J. lJ ,Ny CIjrkI—
AP'PRO ED AS TO FORM
William l r. Bloor„ City Attorney
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