HomeMy WebLinkAbout001242 Original Contract The City of Port Angeles CLERK'S COPY
Record # 041242
,A?(WF 4 1,, City of Port Angeles
Public Works&Utilities Dept.
Engineering Office
321 E.Fifth Street
MALKS ROSTER
Port Angeles WA 98362 SL WOR
Tel:360-417-4541
Fax:360-417-4709 F� Request for Bid
4 J Contract
Contract Title: Tree Trimming— 2017 Project Number: CON-2017-11
THIS CONTRACT is entered into the date last below written between the CITY OF PORT ANGELES, WASHINGTON
("CITY") AND ASPLUNDH TREE EXPERT CO. ("CONTRACTOR").
1.WORK BY CONTRACTOR
The Contractor shall perform the work as described in Attachment A (Attachment A includes Contractor's
Proposal, Scope of Work, Statement of Work, Plans, Specifications, and any other related Contract Documents)
that is attached hereto and by this reference is incorporated herein.
2.TERM OF CONTRACT
All work under this Contract is to be completed as indicated (check one):
Z All work under this Contract is to be completed by this date: December 31, 2017,
EJ All work under this Contract is to be completed 20 days from the Notice to Proceed. No work is
to be performed prior to written Notice to Proceed by the CM. (See attachment A for specific
schedule for work).
The performance period under this Contract commences calendar days after notice to
proceed and ends(xx days thereafter or after contract award).
3. PAYMENT
A. The City shall pay the Contractor for the work performed under this contract (check one):
F-1 Force Account-Time and material, not to exceed: $
F-1 Force Account- Time and actual expenses incurred, not to exceed:
Z Force Account- Unit prices set forth in the Contractor's bid or quote, not to exceed: $125,000
0 Firm Fixed Price set forth in Contractor bid or quote in the amount of: $_
The Contractor shall do all work and furnish all tools, materials, and equipment, in accordance
with and as described in the Attachment A.
The Contractor shall provide and bear the expense of all equipment, work, and labor of any sort
whatsoever that may be required for the transfer of materials and for constructing and completing
the work provided for in this contract and every part thereof, except those indicated to be furnished by the
City of Port Angeles in Attachment A.
B. The Contractor shall maintain time and expense records that may be requested by the City. The Contractor
shall submit invoices to the City for payment for work performed. All invoices must reference the City's contract
number. Invoices shall be in a format acceptable to the City.
C. The City shall pay all invoices from the Contractor within 30 days of receipt of a properly completed invoice,
D. All records and accounts pertaining to this Contract are to be kept available for inspections by representatives
of the City for a period of three (3)years after final payment. Copies shall be made available to the City upon
request.
E. If during the course of the Contract, the work rendered does not meet the requirements set forth in the
CON-2017-11 Page 1 Rev. 11/28/2016
Contract, the Contractor shall correct or modify the required work to comply with the requirements of this
Contract. The City shall have the right to withhold payment for such work until it meets the requirements of the
Contract Documents.
4. RESPONSIBILITY OF CONTRACTOR
A. Safety. Contractor shall take all necessary precautions for the safety of employees on the work site and shall
comply with all applicable provisions of federal, state, and local regulations, ordinances, and codes. Contractor
shall erect and property maintain, at all times, as required by the conditions and progress of the work, all
necessary safeguards for the protection of workers and the public and shall post danger signs warning against
known or unusual hazards.
B. Warranty. Contractor shall be responsible for correcting all defects in workmanship and/or materials discovered
within one year after acceptance of this work. After correcting defect, Contractor shall be responsible for
correcting all defects in workmanship and/or materials in the corrected work for one year after the City accepts
the corrections. The Contractor shall start work to remedy such defects within seven (7) days of mailing notice of
discovery thereof by City and shall complete such work within a reasonable time. In emergencies where damage
may result from delay or where loss of service may result, such corrections may be made by the City, in which
case the cost shall be borne by the Contractor. In the event the Contractor does not accomplish corrections at the
time specified, the work will be otherwise accomplished and the cost of same shall be paid by the Contractor.
C. Damages. Contractor shall be liable for any costs, losses, expenses, or damages including consequential
damages suffered by the City resulting from defects in the Contractors work including, but not limited to, cost of
materials and labor expended by the City in making emergency repairs and cost of engineering, inspection, and
supervision by the City. The Contractor shall hold the City harmless from any and all claims that may be made
against the City as a result of any defective work and the Contractor shall defend any such claims at its own
expense. When materials or procedures are not specified in the Contract Document, the City will rely on the
professional judgment of the Contractor to make appropriate selections.
D. Nondiscrimination/Affirmative Action. Contractor agrees not to discriminate against any employee or applicant
for employment or any other persons in the performance of this Contract because of race, creed, color, national
origin, marital status, sex, age or handicap, or other circumstances as may be defined by federal, state or local
law or ordinance, except for a bona fide occupational qualification. Contractor agrees to post in conspicuous
places, available to employees and applicants for employment, notices to be provided by Contractor setting forth
the provisions of the nondiscrimination clause.
E. Employment. Any and all employees of the Contractor, while engaged in the performance of any work or
services required by the Contractor under this Contract, shall be considered employees of the Contractor only and
not of the City. Any and all claims that may arise under the Workers Compensation Act on behalf of those
employees, while so engaged, and all claims made by a third party as consequence of any negligent act or
omission on the part of the Contractor's employees, while so engaged on any of the work or services provided or
rendered herein, shall not be the obligation of the City.
S. COMPLIANCE WITH LAWS
The Contractor shall comply with all federal, state and local laws and regulations applicable to the
work done under this Contract. Any violation of the provisions of this paragraph shall be considered a violation of
a material provision of this Contract and shall be grounds for cancellation, termination or suspension of the
Contract by the City, in whole or in part, and may result in ineligibility for further work for the City.
6. TERMINATION OF CONTRACT
A. This Contract shall terminate upon satisfactory completion of the work described in Attachment A and final
payment by the City.
B. The City may terminate the Contract and take possession of the premises and all materials thereon and finish
the work by whatever methods it may deem expedient, by giving 10 days written notice to the Contractor, upon
the occurrence of any one or more of the events hereafter specified.
CON-2017-11 Page 2 Rev. 11/28/2016
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has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or
termination of this Contract.
11. INSURANCE, BONDS, & RETAINAGE
A. The Contractor shall maintain insurance as set forth in Attachment B.
B. If the total bid amount including tax exceeds $35,000, this project will be awarded as a small works roster
contract and payment and performance bonds and retainage will apply in accordance with Washington State law.
A retainage of 5% will then be applicable to this contract. The Contractor shall obtain payment and performance
bonds in accordance with this Contract and all Attachments incorporated herein. Copies of the Bid Security
Transmittal Form, Performance and Payment Bond form, and Escrow Agreement for Retained Percentage form
are available from the Operations Office of Public Works &Utilities (Telephone 360-417-4541). Performance
Bond and Retainage forms are provided in Attachment C. The party to whom the Contract is awarded will be
required to execute the Contract and obtain the Performance and Payment Bond within ten (10) calendar days
from the date the notice of award is delivered to the bidder. Such bonds shall be on the form provided by the
City, specify the name, contact phone, and address of the surety, and shall include a power of attorney
appointing the signatory of the bonds as the person authorized to execute it(them).
12. PREVAILING WAGE
This Contract is subject to Chapters 39.12 and 49.28 RCW, amendments,thereto and regulations issued
thereunder, relating to prevailing wages, benefits, and other requirements. Workers shall receive no less than
the prevailing rate of wage. Bidders shall examine and be familiar with such requirements. No claim for
additional compensation will be allowed which is based upon a lack of knowledge or a misunderstanding of any
such requirements by the Contractor or a failure to include in Contractor's price adequate increases in such wages
during the performance of this Contract. The Contractor is advised to consult the Washington State Department
of Labor and Industries to determine the prevailing wages that must be paid.
This public works project is being done in Claillam County. Washington State wage determinations for Clallarn
County Journeymen and Apprentices can be found at:
https:/Zfortress.wa.govllni/`wagelookup/DrvWaigelookup.as px
https:llfortress.wa.gov/Iini/wagelookup/ApprenticeWageLookup.aspx
The applicable wage determinations to use have an effective on the bid due date,.
A copy of the applicable wage rates is available for viewing at the Port Angeles Public Works and Utilities
Contracts Office. In addition, the City will mail a hard copy of the applicable wage rates upon request.
For a contract award under $2,500, and in accordance with RCW 39.12.040(2), the Contractor or subcontractor is
authorized to submit a combined Statement Of Intent To Pay Prevailing Wages &Affidavit Of Wages directly to
the City of Port Angeles at final invoicing. Submission shall be made on the form developed by the Washington
State Department of Labor and Industries and available from the City of Port Angeles Public Works and Utilities
Department.
In case any dispute arises as to what are the prevailing rates of wages for a specific trade, craft or occupation
and such dispute cannot be adjusted by the parties in interest, including labor and management representatives,
the matter shall be referred for arbitration to the Director of the Department of Labor and Industries, and his
decision shall be final, conclusive, and binding on all parties involved in the dispute.
13. INTERPRETATION AND VENUE
This Contract shall be interpreted and construed in accordance with the laws of the State of Washington. The
venue of any litigation between the parties regarding this Contract shall be Clallarn County, Washington.
14. BRANDS OR EQUAL
When a special "brand or equal" is named it shall be construed solely for the purpose of indicating the standards
CON-2017-11 Page 4 Rev. 11/28/2016
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C. Progress payments shall be based on the timely submittal by the Contractor of the City's standard payment
request form.
D. Payments for any alterations in or additions to the work provided under this Contract shall be in accordance with
the Request For Information (RFI) or Construction Change Order (CCO) process as set forth in the Contract
Documents. Following approval of the RFI or CCC), the Contractor shall submit the standard payment request
form(s).
E. The Contractor shall submit payment requests with a completed Application for Payment form, an example of
which is included in Attachment D to this Contract. This form includes a lien waiver certification and shall be
notarized before submission. Applications for payment not signed or notarized shall be considered incomplete and
ineligible for payment consideration. The City shall initiate authorization for payment after receipt of a satisfactorily
completed payment request form and shall make payment to the Contractor within approximately thirty(30) days
thereafter. Final payment requests shall also include a Certification of Work Completion and Acceptance located in
Attachment D).
IN WITNESS WHEREOF, the parties have executed this Contract as of the date of the last signature affixed
below.
ASPLUNDH TREE EXPERT CO. C'ITY OF,,P,,ORT ANGELES
By: _wwBy:
Printed Name: Ja'mes M. Hines Printed Name:
Title: Vice President Title: CA�Le' itt 'A it�A
Date: June 22, 2017 ......... Date: Il
1 .
Address: 8107 W. Bastian Road,_ Suite A
City: Woodinville APPROVED AS TO FORM:
Tax ID #: 23-1277550
Phone Number: 425-483-9339 CITY ATT
ATTEST:
BY:
I *
CLE
I
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