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Home My WebLink AboutMinutes 08/01/2017 CITE" COUNCIL MEETING Port Angeles, Washington August 1, 2017 CALL TO ORDER SPECUL MEETING: Mayor Downie called the special meeting of the Port Angeles City Council to order at 5:33 p.m. Members Present: Mayor Downie, Deputy Mayor Kidd, Councilmembers Bruch, Collins, Gase, Merideth and Whetham. Members Absent: None. Staff Present: City Manager McKeen,Attorney Bloor,N.West. EXECUTIVE SESSION: Based on input from Attorney Bloor,Mayor Downie announced the need for an Executive Session,under the authority of RCW 42.30.110(1)(i) for the purpose of discussing potential litigation with legal counsel, for approximately 20 minutes. Councilmember Bruch did not participate in a portion of the Executive Session due to a potential conflict of interest because of her employment with the Lower Elwha Klallam Tribe. Councilmember Gase did not participate in a portion of the Executive Session due to a potential conflict of interest because of his employment with the Port of Port Angeles. The Executive Session convened at 5:35 p.m. RETURN TO OPEN SESSION: The Executive Session concluded at 5:55 p.m. No action was taken. ADJOURNMENT: Mayor Downie adjourned the Special Meeting at 5:55 p.m. CALL TO ORDER-REGULAR MEETING: Mayor Downie called the regular meeting of the Port Angeles City Council to order at 6:02 p.m. ROLL CALL: Members Present: Mayor Downie, Deputy Mayor Kidd, Councilmembers Bruch, Collins, Gase, Merideth and Whetham. Members Absent: None. Staff Present: City Manager McKeen,Attorney Bloor,Acting Clerk Martinez-Bailey,C.Delikat,K.Dubuc,C.Fulton, B. Smith,T.Agesson,N. West,&T.Reed-Jennings. PLEDGE OF ALLEGIANCE: Councilmember Gase led the Pledge of Allegiance to the Flag. CEREMONIAL MATTERS PROCLAMATIONS & EMPLOYEE RECOGNITIONS 1. Recognition of the Community Service of Dan Perry Deputy Mayor Kidd read a proclamation, designating the underground portion of downtown Port Angeles as Don Perry Way. She then introduced the current owner of the Underground Tours,Bruce Erlwein,who presented a framed proclamation to the family of Don Perry. Mr. Perry was recognized for his many years of community service in addition to his creation of the Port Angeles Underground Tours. PORT ANGELES CITE►'COUNCIL MEETING—August 1,2017 PUBLIC COMMENT: Mayor Downie read a statement regarding using public comment period relevant to item L4,Open Public Meetings —Comments Regarding Ballot Measures and Campaigns. LATE ITEMS TO BE PLACED ON THIS OR FUTURE AGENDAS as determined by City Man or Councilmember— 1. It was agreed by consensus to excuse Councilmember Whetham from the Council meeting at or around 7:30 p.m. 2. City Manager Dan McKeen requested that a new item,HVAC Improvements—Port Angeles Senior Center &Fine Arts Center,Project PK0517,be added to the Agenda as Item J6. CONSENT AGENDA: At the request of Councilmember Brach,Mayor Downie pulled Item 3 from the Consent Agenda. Council discussion followed. It was moved by Gase and seconded by Brach to approve the Consent Agenda to include: I. City Council Minutes:July 3,2017 and July 18,2017 2. Expenditure Report:From July 8,2017 to July 21,2017 in the amount of$1,385,324.43 3. ITEM PULLED FROM THE CONSENT AGENDA—Moved to OTHER CONSIDERATIONS 4. Facility Use Agreement with William Shore Memorial Pool Discussion only 5. 2017 Sanitary Sewer&Storm Drain Cleaning&CCTV,contract SVC-2017-22/Award 6. Emergency Declaration/Ratify Motion carried 7-0. Councilmember Gase invited William Shore Memorial Pool Executive Director Steve Burke to speak about Item 4 on the Consent Agenda and how the facility use agreement will benefit the community. Manager McKeen spoke about Item 6,correcting the Funding amount to state the deductible as$25,000,not$10,000 as the memo stated. By consensus,the Council moved Elk's Parking Lot Repair to item I-1 under OTHER CONSIDERATIONS. ORDINANCES NOT REQUIRING COUNCIL PUBLIC HEARINGS: 1. Solid Waste Ordinance Revision for Private Property Cleanup Public Works&Utilities Director Craig Fulton outlined why the ordinance revision fit most appropriately in Chapter 13 of the Port Angeles Municipal Code. Council discussion followed. Mayor Downie conducted a second reading of the ordinance by title,entitled, ORDINANCE NO.3586 AN ORDINANCE of the City of Port Angeles,Washington,amending 13.57.020 regarding solid waste rates and cleanup of nuisance properties. It was moved by Collins and seconded by Bruch to: Adopt ordinance as read. Motion carried 7-0. OTHER CONSIDERATIONS 1. Elks Parking Lot Repair,Construction Project CON-2017-28 Director Fulton spoke about the project, saying that much consideration had been made regarding the timeframe in order to limit disruption to downtown activities. Council discussion followed. Page 2 of 4 PORT ANGELES CITY COUNCIL MEETING—August 1, 2017 It was moved by Kidd and seconded by Gane to: Approve and authorize the City Manager to award the base bid and sign a construction contract with Lakeside Industries for the Elks Parking,Lot Repair,Project CON-2017-28,for a contract amount of$66,178.20 including applicable taxes,and to make minor modifications to the contract. Motion carried 7-0. CONTRACTS& PURCHASING 1. Service Agreement with Peninsula Area Public Access(PAPA) Manager McKeen outlined the history of the contract,saying the City had written performance requirements into the 5 year contract and discussed some changes to the contract that included correction to minor formatting errors. Ile said two copies of the contract had been placed on the Council's dais,one copy was a redline version to note where the changes had been made and the second copy was the final agreement for Council consideration. Council discussion followed. It was moved by Kidd and seconded by Bruch to: Approve and authorize the City Manager to sign the City/PAPA Service Agreement to allow PAPA to utilize funding and cable channels authorized as part of the current Cable Franchise Agreement,including amendment D to the Annual Report section. Motion carried 7-0. 2. Tumwater Bridge Rehabilitation,Project TR02-16 Director Fulton identified the need for the repairs and explained the reasons the bid should be rejected, saying the bid was high and that the City should look at another way forward. Council discussion followed. It was moved by Collins and seconded by Kidd to: Reject the single bid for the Tumwater Bridge Rehabilitation,Project TR0216,and have staff re-bid the work at a later date. Motion carried 7-0. 3. Harbor Cleanup NR Process—Anchor QEA Amendment to Exhibit C Work Order No.4 Councilmembers Bruch and Gase recused themselves and exited the Chambers. Attorney Bloor spoke to Items J-3,J4 and J-5,and explained the 3 items were all related to the harbor cleanup process. Ile added that the items were amendments to existing,contracts. Attorney Bloor explained the projects were being done in phases in order for the Council to have the ability to keep track of the progress. It was moved by Collins and seconded by Whetham to: Authorize the City Manager to execute on behalf of the City, Work Order No.4 to Exhibit C of the Agreement and to approve minor modifications to Work Order No.4 as needed. Motion carried 5-0. 4. Harbor Cleanup—Sixth Amendment to Professional Services Agreement with Integral Consulting It was moved by Kidd and seconded by Collins to: Authorize the City Manager to enter into the Sixth Amendment to the Professional Services Agreement with Integral Consulting,Inc.,and to make minor modifications to the agreements,if necessary. Motion carried 5-0. 5. Harbor Cleanup Project Process Change Order No. 6 to Work Order No. 2 to the Environmental Services Agreement with Floyd Snider It was moved by Merideth and seconded by Kidd to: Authorize the City Manager to approve Change Order No. 6 to Work Order No. 2,expanding the scope of work and budget as shown in the attached Amendment Exhibit. Motion carried 5-0. Page 3 of 4 PORT ANGELES CITY COUNCIL. MEETING—August 1, 2017 Councilmembers Bruch and Gase returned to the Chambers. 6. HVAC Improvements—Port Angeles Senior Center&Fine Arts Center,Project PK0517 Director of Parks&Recreation Corey Delikat explained the need for the HVAC purchase and said staff were hoping to have the improvements finished before an upcoming event.Council discussion followed. It was moved by Kidd and seconded by Whetham to: Approve and authorize the City Manager to award and sign a construction contract for the base bid for the Senior Center and Port Angeles Fine Arts Center Project P` 0517 in the amount of$25,180.24 with Air Flo Heating Company,including applicable taxes,and to make minor modifications to the contract,if necessary. Motion carried 7-0. Councilmember Whetham left the meeting at approximately 7:30 p.m. CITY COUNCIL RFP0RTS: Councilmember Collins said he would be at the Farmer's Market on Saturday and added that he would be in Canada during the next meeting but will be calling in. Councilmember Gase spoke about his attendance at a Ciallam County Economic Development Corporation workshop,saying it was one of 3-part series. He spoke about the positive outcomes of the workshop. Councilmember Merideth spoke about the upcoming, Dick Brown Baseball Tournament at Lincoln Park and complimented the Parks Department on the great condition of the fields. No other reports were given. INFORMATION: Attorney Bloor discussed the claim the City filed with the National Parks Senice related to the Elwha Water Facilities. Manager McKeen spoke regarding the reports included in the packet and presented a PowerPoint update on Computer Security Confidence related to the recent data breach investigation. He explained what the City had done in response to reports of possible credit card compromise and how security procedures would be handled in the future. He said the City's computer system was being scrutinized,adding that the City would benefit from how staff are moving forward. SECOND PUBLIC COMMENT: Daniel Myric,reminded the community that kinds words are never wasted and asked the community to practice kindness. David Mabrey, 1014 Georgiana,spoke about climate change. It was,moved by Kidd and seconded by Gase to: Adjourn the meeting, Motion carried 6-0. ADJOURNMENT: Mayor Downie adjourned the meeting at&05 p.m. *Ka�%. e 4V erk --------------- .......... 16� " f 14d Patri Downie,Mayor Kari artinez-Aaiie"y A9C ty� Page 4 of 4