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HomeMy WebLinkAbout20-17 i RESOLUTION No. A RESOLUTION of the City Council of the City of Port Angeles, Washington, amending the Personnel Policy and Procedures Manual by adding a new Chapter, Chapter 13 - Emergency Preparedness Policy. WHEREAS, the City's Personnel. Policies and Procedures Manual was last updated in April 017; and WHEREAS, the City desires to update its Personnel Policies and Procedures Manual by adding an Emergency Preparedness Policy, and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Port Angeles as follows: Section I. The City of Port Angeles Personnel Policy and Procedures Manual is hereby amended by adding a new Chapter, Chapter 13 - Emergency Preparedness Policy, as attached in Exhibit A. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the 5th day of September, 2017. Patrick Downie, Mayor ATTEST: APPROVED AS4TFO: nnifer ezelclasen, City Cleric illiam E. ttorney I City of Port Angeles Personnel Policy and Procedures Manual CHAPTER 13 — EMERGENCY PREPAREDNESS 13.00 Availability of Key Incident Management Personnel Purpose: In order to enable the best chance for a successful outcome in the event of an emergency, it is important that a management framework be established as quickly as possible. In order to rapidly put together that framework, key personnel from within the various departments should, within reason, be available at all times and others within the organization should know how to contact them. In the event of a large scale emergency, there are four City Departments that will most likely be immediately impacted — City Manager's Office, Police, Fire and Public Works. These Departments have primary large scale incident command responsibilities. All Departments will eventually be impacted, however those impacts will likely be less immediate and in more of a support role. Applicability: This policy shall apply to key incident management personnel within the City Manager's Office, Police, Fire and Public Works Departments, and is recommended for all other Departments within the City. Specific to the aforementioned Departments, the key incident management personnel are: City Manager's Office — City Manager and Acting City Manager Fire — Fire Chief, Assistant Chief of Operations and Assistant Chief Fire Marshal Public Works — Public Works Director and all Public Works Deputy Directors Police — Police Chief and Deputy Chief Policy: The City Manager's Office has a documented procedure that states who the Acting City Manager will be when the City Manager is away from the office. When this occurs notification is provided to all department directors and administrative staff. The Police, Fire and Public Works Departments shall each establish an emergency availability procedure that clearly indicates a Departmental point of contact who can be reached 24/7/365. These points of contact need to be senior level personnel who have the appropriate ICS certifications and who have the authority to make decisions on behalf of their respective Departments. This procedure shall include the name and contact information for a primary point of contact and also an alternate. This notification procedure shall include a schedule distributed at least quarterly. The quarterly schedules can be maintained as files on the G: Exchange drive, in the "Incident Mgt. Personnel Schedule folder." Changes to the schedule can be made at any time, and last minute changes should be posted to the DEPTH EADS&ADMINS email user group. There will be times when all senior personnel from a specific department may be unavailable. This is intended to be a rare event, however if it is known that such an event will occur, the City Manager shall approve the exception and all other Department Directors shall be provided with notice. Support Personnel: As was stated above, the City Manager's Office, Police, Fire and Public Works are the Departments that have primary emergency management incident command responsibilities. It is for this reason that these Departments are required to have a procedure in place for 24/7/365 availability. This provision within the policy requires that all other Departments within the City adopt an internal notification procedure so that emergency managers will have a mechanism to know who key support personnel are and how to contact them in an emergency.