HomeMy WebLinkAboutAgenda Packet 12/19/2017 • ORT NGELES CITY COUNCIL MEETING
WASHINGTON, U. S. A. 321 East 5h' Street
' 1h� December 19, 2017
NIEWA SPECIAL MEETING— 5:15 p.m.
REGULAR MEETING— 6:00 p.m.
The Mayor may determine the order of business for a particular City Council meeting. The agenda should be arranged to best serve
the needs and/or convenience of the Council and the public.Mayor to determine time of break. The items of business for regular Council
meetings may include the following:
A. CALL TO ORDER- SPECIAL MEETING AT 5:15 P.M. —An Executive Session will be held under authority of
RCW 42.30.110(1)(i), to discuss potential litigation with legal counsel. Council will also hold a closed session under authority of
RCW 42.30.140(4) to discuss collective bargaining with an employee association, including contract negotiations.
CALL TO ORDER-REGULAR MEETING AT 6:00 P.M.
B. ROLL CALL
PLEDGE OF ALLEGIANCE
CEREMONIAL MATTERS, PROCLAMATIONS & EMPLOYEE RECOGNITIONS
1. Proclamation in Honor of the United States Coast Guard
2. Proclamation Recognizing Jesse Banks for his Contributions to the Port Angeles Calisthenics Park
3. Celebration of Council Accomplishments 2014-2017
4. Badge Pinning Ceremony for New Fire Department Personnel,and Introduction of"Rescue 11"Fire Engine
C. PUBLIC COMMENT— The City Council desires to allow the opportunity for Public Comment.However, the business of
the City must proceed in an orderly, timely manner.At its most restrictive,Public Comment shall be limited to a total of 15 minutes
for the first Public Comment period and shall be concluded not later than 9:45 for the second Public Comment period.Individuals
may speak for three(3)minutes or less, depending on the number of people wishing to speak.If more than 20 people are signed up to
speak, each speaker may be allocated two(2)minutes. (Council Rules of Procedure Section 12).
D. LATE ITEMS — To be placed on this or future agendas, including any executive session needed during or at the end of the
meeting.
E. CONSENT AGENDA/Approve
1. City Council Minutes:November 21, 2017.....................................................................................................................E-1
2. Expenditure Report:From November 25, 2017 to December 8, 2017 in the amount of$1,570,650.44..........................E-8
3. Material Purchase: Pad Mounted/Overhead Electric Transformers,Contract MEC-2017-52.........................................E-26
4. Lodging Tax Grant Agreement with Lincoln Park BMX Association............................................................................E-28
F. PUBLIC HEARINGS (6:30 P.M. or soon thereafter)
1. Proposed Adjustments to 2018 Utility Rates/ Continue Public Hearing/Conduct Second Reading/Adopt Ordinance
.........................................................................................................................................................................................F-1
Mayor to determine time of break/Hearing devices available for those needing assistance.
December 19, 2017 Port Angeles City Council Meeting Page - 1
G. ORDINANCES NOT REQUIRING COUNCIL PUBLIC HEARINGS..................................................None
H. RESOLUTIONS NOT REQUIRING PUBLIC HEARINGS.......................................................................None
L OTHER CONSIDERATIONS
1. Update on Engineering Options for 811 Street Bridge Protective Screenings/Authorization .........................................I-1
2. AFSCME Local#1619 Collective Bargaining Agreement for 2018/Approve...............................................................I-5
J. CONTRACTS & PURCHASING
1. Second Amendment to Professional Services Agreement with Vertigo Marketing/Approve........................................J-1
2. Seventh Amendment to the Professional Services Agreement with Integral Consulting/Approve................................J-14
3. Amendment to Professional Services Agreement with Sargent Engineers/Approve.....................................................J-25
K. COUNCIL REPORTS
L. INFORMATION
City Manager Reports:
1. Termination of Interlocal Agreement for Reserve Ladder Truck....................................................................................L-1
2. 2017 Work Plan Update..................................................................................................................................................L-3
3. Transition to Regence High Deductible Health Care Plan ..............................................................................................L-30
4. Letter of Support for Elwha Water Facilities from Clallam County Commissioners .....................................................L-32
M. SECOND PUBLIC COMMENT— The City Council desires to allow the opportunity for Public Comment.However, the
business of the City mustproceed in an orderly, timely manner.At its most restrictive,Public Comment shall be limited to a total of 15
minutes for the first Public Comment period and shall be concluded not later than 9:45 for the second Public Commentperiod.
Individuals may speak for three(3)minutes or less, depending on the number of people wishing to speak.If more than 20 people are
signed up to speak, each speaker may be allocated two (2)minutes. (Council Rules of Procedure Section 12).
ADJOURNMENT—
PUBLIC HEARINGS
Public hearings are set by the City Council in order to meet legal requirements. In addition, the City Council may set a public
hearing in order to receive public input prior to making decisions,which impact the citizens. Certain matters may be controversial,
and the City Council may choose to seek public opinion through the public hearing process.
Mayor to determine time of break/Hearing devices available for those needing assistance.
December 19, 2017 Port Angeles City Council Meeting Page -2
City Council Meeting December 19, 2017
PUBLIC COMMENT SIGN-UP SHEET
Are you a City of
Port Angeles
Print Name Clearly Address resident or Topic
business owner.
Yes or No
J Yes or No
Yes or No
Yes or No
f
r Yes or No
6es or No
Yes or No
Yes or No
Yes or No
Yes or No
Page 1
F p0R7,1
PROCLAMATION
In Recognition of
THE PUBLIC SERVICE OF
The United States Coast Guard
WHEREAS, since it's completion in 1935, the Coast Guard Air Station on Ediz Hook has been a
valuable part of our community. For over 80 years, numerous men and women have
served our Country here in Port Angeles;protecting our families and our freedoms while
we are at home, at work, at school.
WHEREAS, the Port Angeles City Council, together with staff, wish to recognize the contributions
of the United States Coast Guard for their many years of dedicated service to the Port
Angeles community.
WHEREAS, many of the children of these service men and women have grown up here in Port
Angeles,they have shared our schools and community; and while Port Angeles may only
be considered "home" to some Coast Guard families for a short time, we deeply
appreciate all the friendships that have blossomed; and
WHEREAS, not only does the service of the Coast Guard here in Port Angeles increase our safety,
their presence is an improvement to the quality of life of our citizens. The Coast Guard
provides a boost to the area's living wage jobs and to the families that those jobs support,
provides comfort during fearful times, and benefits not only local retailers but also other
public service agencies.
WHEREAS, to those men and women who serve around the clock, silently keeping our waters,
community and country safe, we wish to thank you. The work that you do is so very
important, not only to our community, but for the entire country.
NOW, THEREFORE, I, Patrick Downie, Mayor, ON BEHALF OF THE CITY COUNCIL OF
PORT ANGELES, and,Dan McKeen,City Manager, ON BEHALF OF THE STAFF OF THE CITY
OF PORT ANGELES, do hereby RECOGNIZE the longstanding presence held by the United States
Coast Guard in Port Angeles. We are very fortunate and extremely grateful to share our City with you.
December 19, 2017
Pa ick Downie, Mayor � b � j �
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VIR& OCLAMATION
In Recognition of
JESSE BANKS
WHEREAS, Jesse Banks, a Port Angeles native, boxing instructor, and local business owner,
envisioned a healthier Port Angeles for both adults and the youth of our community;
and
WHEREAS, in 2015, Mr. Banks approached the City's Parks, Recreation & Beautification
Commission with a proposal to fundraise for a nine-station Calisthenics Park at
Erickson Playfield; and
WHEREAS, this Calisthenics Park would provide the community with a free, safe, and easily
accessible place to work out and train using body-weight, intended to increase strength,
fitness, and flexibility while at the same time reaping the benefits of staying healthy by
exercising outdoors; and
WHEREAS, over the course of two and a half years, Mr. Banks raised more than $20,000 to
purchase the equipment and the rubber tiles for the new park; and
WHEREAS, in the summer of 2017, the Parks & Recreation Department installed the work out
equipment; and
WHEREAS, on October 14, 2017 a celebration kicked off the official grand opening of the
Calisthenics Park, which featured a yoga session and a calisthenics workout
competition, as well as a DJ and an open mic session to thank all those who helped and
donated to the park; and
,I
NOW, THEREFORE, I, Patrick Downie, Mayor, ON BEHALF OF THE CITY COUNCIL OF
PORT ANGELES, do hereby thank and recognize Jesse Banks for all his efforts for bringing this
tremendous asset to our community.
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PROCLAMATION
In Recognition of
THE PUBLIC SERVICE OF
Lee Whetham
WHEREAS, during the 2014-2017 City oun l's tenure,Long-Range Financial Planning, n rioritSetting
have been a great success.Through their commitment to excellence,this Council has created far-
reaching policies that have increased budget reserve levels and managed debt, creating policies
that will ensure the financial health and sustainability of the City.
WHEREAS, this Council has realized many accomplishments during the past four years, focusing on priority
issues that matter most to the greatest amount of citizens,reducing government duplication,and
setting the stage for the future of Port Angeles.
WHEREAS, through support of the Waterfront Improvement Project, the Council has helped to reshape the
face of Port Angeles. With this project,the City has been able to renew„renovate and create new
public access areas along the City's northern waterfront, known to be the focal point for the
City's economic,cultural and environmental assets.
WHEREAS,
IEREAS, the Council has made a substantial investment in the environmental health of the region,
completing the Combined Sewer Overflow project, the largest Public forks project in the
history of Port Angeles, which has already prevented more than 40 million gallons of sewage
from entering the Harbor, And through the landfill duff Stabilization Project., relocated more
than 380,000 cubic yards of solid waste and asbestos inland,preventing it from falling into the
Straits of Juan de Fuca. Both major projects utilized the apprenticeship program, emphasizing
Council's commitment to the local labor farce,and were completed on time and under budget.
WHEREAS, the Council invested in community assets, particularly Civic Field, through facility upgrades,
roof replacement, painting,, a new sound system and numerous other improvements so that the
facility can continue to be a gathering place for community sporting and other events.
WHEREAS, each member's service extends beyond its regular meetings, Councilmembers sit on various
boards and committees, dedicating countless hours to conferences, meetings and committee
assignments, seeing to the important but less glamorous day-to-day needs of the City.
NOW, THEREFORE, I, Patrick Downie, Mayor, ON BEHALF OF TIRE CITY CC7Ul" CH, CJE POR
ANGELES,and Dan McKeen,City Massager,ON BEHALF CIS THE CITY STAFF do hereby sincerely thank
outgoing members of the Port Angeles City Council for their commitment, service,and dedication to their City.We
wish YQ the very best in all your future endeavors.
v December 1 ,2011
Patrick Downie, Mayor Ilan McKeen, City Manager
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PRO(".1LAMATION
in Recognition of
THE PUBLIC SERVICE E CSF
Patrick townie
WHEREAS, during the 2014-2017 City Council's tenure,Long-Range Financial Planning rioritw^ Setting
have been a great sins.Through their commitment to excellence,this Council has created far-
reaching policies that have increased budget reserve levels and managed debt, creating policies
that will ensure the financial health and sustainability of the City,
WHEREAS, this Council has realized many accomplishments during,the past four years,focusing on priority
issues that matter most to the greatest amount of citizens,reducing;government duplication,and
setting the stage for the future of"Port Angeles.
WHEREAS, through support of"the Waterfront Improvement Project, the Council has held to reshape the
face of Port Angeles,With this project,the City has been able to renew,renovate and create.new
public access areas along the City's northem waterfront, known to be the focal point for the
City's economic,cultural and environmental assets..
WHEREAS, the Council has made a substantial investment in the environmental health of the region,
completing the Combined Sewer Overflow project, the lamest Public Works project in the
history of Port Angeles, which has already prevented more than 40 million gallons of sewage
from entering the Harbor. And through the Landfill Bluff Stabilization Project, relocated more
than 380,000 cubic yards of solid waste and asbestos inland,preventing it from falling into the
Straits of Juan de Fuca. Both major projects utilized the apprenticeship program emphasizing
Council's commitment to the local labor force,and were completed on time and under budget.
WHEREAS, the Council invested in conununity assets, particularly Civic Field, through facility upgrades,
roof replacement, painting, a new sound system and numerous other improvements so that the
facility can continue to be a gathering place for community sporting and other events.
WHEREAS, each member's service extends beyond its regular meetings, C:ouncilmembers sit, on various
boards and committees, dedicating countless hours to conferences, meetings and conmrittee
assignments, seeing to the important but less glamorous day-today needs of the City.
NOW, THEREFORE, I, Cherie Kidd, Deputy Mayor, CDS' BEHALF OF THE CITY COUNCIL OF PORT
ANGELES,and Dan McKeen,City Manager,ON BEHALF CDS"THE CITY STAFF do hereby sincerely thank
outgoing members of the Port Angeles City Council for their commitment, service, and dedication to their City. We
wish you the very best in all your future endeavors.
a (December 1 017
Cherie Kidd,LDeput Mayor Dan McKeen,City Manager
pORT
-----------
PRO" CLAMATION
in Recognition of
THE PUBLIC SERVICE OF
Brad Collins
WHEREAS, during the 2014-2017 City Council's tenure,Long-Range Financial Planning and Priority Setting
have been a great success.Through their coninutment to excellence,this Council has created far-
reaching policies that have increased budget reserve levels and managed debt, creating policies
that will ensure the financial health and sustainability of the City.
WHE-REAS, this Council has realized many accomplishments during the past four years, focusing on priority
issues that matter most to the greatest amount of citizens,reducing government duplication,and
setting the stage for the future of Port Angeles.
WHERE'^ through support of the Waterfront Improvement Project, the Council has helped to reshape the
face of Port Angeles. With this project,the City has been able to renew,renovate and create new
public access areas along the City's northern waterfront, known to be the focal point for the
City's economic,cultural and environmental assets.
WHEREAS, the Council has made a substantial investment in the environmental health of the region,
completing the Combined Sewer Overflow project, the largest Public Works project in the
history of Port Angeles, which has already prevented more than 40 million gallons of sewage
from entering the Harbor. And through the Landfill Bluff Stabilization project, relocated more
than 380,000 cubic yards of solid waste and asbestos inland,preventing it from falling into the
Straits of Juan de Fuca. Both major projects utilized the apprenticeship program, emphasizing
Council's comnutment to the local labor force,and were completed on time and under budget.
WHEREAS, the Council invested in community assets, particularly Civic Field, through facility upgrades,
roof replacement, painting, a new sound system and nurnerous other improvernents so that the
facility can continue to be a gathering place for community sporting and other events.
WHEREAS, each member's service extends beyond its regular meetings, Councilinembers sit on various
boards mid corm-nittees, dedicating countless hours to conferences, meetings and conunittee
assigranents, seeing to the important but less glamorous day-to-day needs of the City.
NOW, THEREFORE, 1, Patrick Downie, Mayor, ON BEHALF OF THE CITY COUNCIL OF PORT
ANGELES,and Dan McKeen,City Manager,ON BEHALF OF THE CITY STAFF do hereby sincerely thank
outgoing members of the Port Angeles City Council for their commitment, service, and dedication to their City. We
wish you the very best in all your future endeavors.
. ...........
December 19,2017
ck Downie, Mayor Dan McKeen,City Manager
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PIR 0 C AMA ION
In Recognition of
THE PUBLIC SERVICE OF
Dan Ease
WHEREAS, during the 2014-2017 City Council's tenure,P,ong-Range Financial Planning and Priority Setting
have been a great success.Through their commitment to excellence,this Council has created far-
reaching policies that have increased budget reserve levels and managed debt, creating policies
that will ensure the financial health and sustainability of the City.
WHEREAS, this Council has realized many accomplishments during the past four years,focusing on priority
issues that matter most to the greatest amount of citizens,reducing government duplication, and
setting the stage for the future of Port.Angeles,.
WHERE ►S, through support of the' ate ont Improvement Project, the Council has helped to reshape the
face of Port Angeles,With this project,the City has been able to renew,renovate and create new
public access areas along the City's northern waterfront, known to be the focal point for the
City's economic,cultural and environmental assets.
WHEREAS, the Council has made a substantial investment in the environmental health of the region,
completing the Combined. Sewer Overflow project, the largest Public Works project in the
history of P"ort. Angeles, which has already prevented more than 40 million gallons of sewage
from entering the Harbor. And tl ugh the Landfill Bluff"Stabilization Project, relocated more
id waste and;asbestos inland preventingit from.falling into the
tthan l�Cl CICI cubic yards of sol >
,
Straits of Juan de Fuca. both major projects utilized, the apprenticeship program, emphasizing
Council's commitment to the local labor force,and were completed on time and under budget.
WHEREAS, the Council invested in community assets, particularly Civic Field, through facility upgrades,
roof replacement, painting, a new sound system and numerous other improvements so that the
facility can continue to be a gathering place for community sporting and other events.
WHEREAS, each member's service extends beyond its regular meetings, Councilmembers sit on various
boards and committees, dedicating countless hours to conferences, meetings and committee
assignments,seeing to the important but less glamorous day-to-day need's of the City.
NOW, `T"TTEItP FORE1, Patrick. Downie, Mayor, ON BEHALF OF THE CI"T"Y CCT CIL CMT" PORT
ANGELES,and Haan McKeen,City Manager,ON BEHALF OF THE CITYSTAFF do hereby sincerely thank
outgoing members of the Port Angeles City Council for their commitment, service,and dedication to their City. We
wish you the very best in all your feature endeavors. M.
December 19, 2017
atrick Townie, Payor Dan 1fcleen,City Manager
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CITY COUNCIL MEETING
Port Angeles, Washington
November 21, 2017
CALL TO ORDER-REGULAR MEETING:
Mayor Downie called the regular meeting of the Port Angeles City Council to order at 6:00 p.m.
ROLL CALL:
Members Present: Mayor Downie,Deputy Mayor Kidd,Councilmembers Bruch,Collins,Gase,Merideth and
Whetham.
Members Absent: None.
Staff Present: Acting City Manager West,Attorney Bloor,Clerk Veneklasen,C.Delikat,K.Dubuc,C.Fulton,
B. Smith,T.Agesson,A.Brekke, S.Carrizosa,and A.Fountain.
PLEDGE OF ALLEGIANCE:
Queen of Angeles Boy Scout Troup 1473 led the Pledge of Allegiance to the Flag.
CEREMONIAL MATTERS,PROCLAMATIONS &EMPLOYEE RECOGNITIONS
1. Port Angeles Police Department Life Saving Awards
Police Chief Brian Smith and Karl Hatton, Regional 911 Director, presented Communication Officers Heather
Conway and Jessica DeFilippo with Life Saving Medals for their job performance that saved the life of another.
PUBLIC COMMENT:
Teresa Hammond, 1914 South Pine Street Unit C3, spoke about the two suicides from the 81 Street Bridges in the
past 6 months. She spoke in favor of installing suicide prevention barriers on the bridges.
Richard Wishart,201 Skyline Drive,said that his daughter's death from the 81 Street Bridge was avoidable.He said
that no amount of money can be put on a person's life,and asked that Council do something to prevent other suicides
from the bridges.
Doron Metlay,Vice President of NAMI(National Alliance on Mental Illness)of Clallam County,P.O.Box 2878,said
the NAMI Board of Directors was fully in favor of the City installing barriers on the bridges,and that the organization
was starting a GoFundMe page to help pay for the construction.
Ingrid Carmean, 316 South Cherry,asked Council to put up suicide barriers on the 8''Street Bridges. She shared her
personal experience with her mother committing suicide. She encouraged all efforts to prevent suicide.
Alexander Teel, 1325 Bent Cedars Way,spoke in favor of installing barriers or nets on the 8''Street Bridges.He said
he works with teenagers as a drug and alcohol interventionist and that his sister, Stephanie Caldwell,jumped from the
bridge.He asked elected officials to do everything in their power to prevent this type of suicide.
Mon Frothingham, 1320 West Fifth Street, spoke about suicides from the Aurora Bridge in Seattle and said that
fencing had eventually been installed to prevent suicides. She asked what message it sends when the aesthetics of a
bridge are more important than the people in the community.
Tammy Greggory, 4209 South Reddick Road, said there is public demand for higher fencing on the bridges. She
shared a personal story of grabbing a 15-year-old girl who was crying on the bridges. She read a letter from that girl
who is now in college,majoring in biology.
Susan Moorehead,West Thirteenth Street,asked when the fluoride decision would be coming. She said the majority
had spoken,and she asked that the fluoride equipment be taken apart.
12/19/2017 E - 1
PORT ANGELES CITY COUNCIL MEETING—November 21, 2017
Al Oman,214 Hancock Avenue,offered condolences for the tragic loss of loved ones. He described what he called
guardian screens that could be installed on the 8'Street Bridges to protect citizens.He said the entire town is affected
by these suicides and that senseless deaths also take a toll on first responders.He asked the City to set up an account
where the community could donate funds to install guardian screens.
Sandy Royalty, 526 East Eleventh Street, said it's too easy for someone in the moment to decide they are going to
jump from the bridges,especially young people,and that without barriers there's not enough time if you're a driver
on that bridge to try and help someone.
Bernadette Teel, 1325 Bent Cedars Way,said her sister-in-law Stephanie Caldwell jumped from Valley Street Bridge
three years ago. She expressed frustration with the City's lack of action,and said that a barrier tells the broken person
that their community cares.
Michael Sutton,3322 Upland Lane,said that if life were a video game we'd all have extra lives,but that the decisions
we make have real and lasting impact.He asked Council to reprioritize and pay for barriers on the bridges.He donated
$1,000 towards the effort.
Jesse Farmer, 4218 Mount Angeles Road, asked Council to address the fluoridation issue. He spoke in favor of
installing barriers on bridges.He told Council to install the bridges now and to get the funding later.
Ron Breitbach,802 South I Street,spoke in favor of installing barriers on the bridges and said he is willing to help in
whatever way he can.
Ed Fitzpatrick, 962 West Hendrickson Road in Sequim, spoke about his personal experiences with suicide and his
work at Peninsula Behavioral Health. He read a statement from his son Zach who works at Peninsula Behavioral
Health.Zach said in the letter that for most part,death by falling is a spontaneous act,and that the 8t'Street Bridges
have become more and more associated with suicide.
Council discussion followed.
It was moved by Kidd and seconded by Bruch to:
Direct staff to prepare documents for safety barrier addition for the bridges to the Capital Facilities Plan and bring
back to the next Council meeting.
Motion carried 7-0.
It was moved by Kidd and seconded by Gase to:
Direct staff to evaluate engineering based guardian options for the bridges which include short-term and long-term
options.
Motion carried 7-0.
Council discussion followed.
It was moved by Bruch and seconded by Whetham to:
Have the City open its doors to collect funding for whatever the solution might be,with financial tracking, and that
all money goes to bridge,but should there be any leftover it goes to mental health.
Motion carried 7-0.
Mayor Downie recessed the meeting for a break at 7:36 p.m.The meeting reconvened at 7:52 p.m.
PUBLIC HEARINGS:
1. Property Tax Levy for Collection in 2018
Budget Officer Sarina Carrizosa introduced the agenda item, noting that there had been a presentation of estimated
revenues provided at the public hearing on October 17r''.
Page 2 of 7
12/19/2017 E - 2
PORT ANGELES CITY COUNCIL MEETING—November 21, 2017
Mayor Downie continued the public hearing at 7:53 p.m.There being no public comment,the Mayor closed the public
hearing.
Mayor Downie conducted a second reading of the ordinance by title,entitled,
ORDINANCE NO.3592
AN ORDINANCE of the City of Port Angeles,Washington,levying regular ad valorem property taxes for the fiscal
year 2018,and directing the City Clerk to certify said amount to the Board of Clallam County Commissioners.
It was moved by Kidd and seconded by Gase to:
Adopt[ordinance]as read.
Motion carried 7-0.
2. Assumption of the Port Angeles Transportation Benefit District(TBD)
Public Works and Utilities Director Craig Fulton said the ordinance would abolish the TBD Board in order to simplify
administrative measures and save money.
Mayor Downie continued the public hearing at 7:56 p.m.
Dan Bateham,207 Wolcott Street,asked if Council was qualified to serve as the Transportation Benefit District Board.
Director Fulton responded that the seven City Councilmembers already serve as the Board, so there would be no
change to governance.
Mayor Downie closed the public hearing.Council discussion followed.
Mayor Downie conducted a second reading of the ordinance by title,entitled,
ORDINANCE NO.3593
AN ORDINANCE of the City of Port Angeles,Washington,by which the City assumes the rights,powers,functions,
and obligations of the Port Angeles Transportation Benefit District,and amending Chapter 11.20 of the Port Angeles
municipal code.
It was moved by Bruch and seconded by Kidd to:
Adopt[ordinance]as read.
Motion carried 7-0.
3. 2018 Budget
Acting Manager West said that staff was happy to present a balanced 2018 budget.Budget Officer Carrizosa provided
a brief presentation on the City Manager's Recommended Budget. She spoke about budget development and noted
that the preliminary budget was delivered on October 13 and a Council work session held on October 24.
Mayor Downie opened the public hearing at 8:13 p.m.
David Mabrey, 1014 Georgiana,commended the 2018 balanced budget and the hard work of staff who he said,through
the budget process,takes what we want to do and turns it into what we can do.
Michael Sutton, 322 Upland Lane, asked if Council could make cuts in the budget in order to move forward with
funding for the 8t1 Street Bridges.
Susan Hinton,318 West Eighth Street,said that the budget is a heck of a lot of money for Council to tell the community
that they need to do fundraising for the bridges.She said barriers need to go up immediately in order to prevent suicides
as we go into the most depressive season of the year.
Jesse Farmer, 4218 Mount Angeles Road, said that that City does not have to pay for the bridge all at once, that
Council could issue a bond and pay for it over the course of 50 years.
Page 3 of 7
12/19/2017 E - 3
PORT ANGELES CITY COUNCIL MEETING—November 21, 2017
Dan Bateham,207 Wolcott Street,spoke about suicides from the bridges and asked Council to put up a barrier.
Rachel Johnson,2301 West Eighteenth Street,said her nieces live beneath the bridges and suffer,too,when suicides
happen. She said Council needs to cut the budget and pay for barriers on the bridges.
Mike Libera,316 Powerplant Road,said he ran a crisis line and remembers that not a single caller ever said they were
going to jump off the bridge,but that now it's always about the bridges and he thinks it's because it's too easy.
Doreen Northrup,317 West Ninth Street,spoke about her personal experiences with a loved one who jumped from a
bridge in 1990. She said barriers need to go up on the 8''Street Bridges.
Daniel Myrick, Port Angeles General Delivery, said one time expenditures pulled from the departments are needed
every year, and that he heard Councilmember Whetham say that "at any time we want to we can liquidate our
reserves". He said the public should direct their Councilmembers to use money in reserves to go forward with the
barriers immediately.
Mayor continued the public hearing to December 5'.
Mayor Downie conducted a first reading of the ordinance by title,entitled,
ORDINANCE NO.
AN ORDINANCE of the City of Port Angeles, Washington, adopting the 2018 budget for the fiscal year ending
December 31,2018.
Council discussion followed.
ORDINANCES NOT REQUIRING COUNCIL PUBLIC HEARINGS:
1. Parks&Recreation Municipal Code Updates
Parks & Recreation Director Corey Delikat introduced the item, noting the proposed changes to the skatepark and
three additional housekeeping items were reviewed at the last Council meeting, and that the Parks, Recreation &
Beautification Commission approved the changes on October 19,2017.
Mayor Downie conducted a second reading of the ordinance by title,entitled,
ORDINANCE NO.3594
AN ORDINANCE of the City of Port Angeles, Washington amending Chapters 3.70, 10.26, 12.04, and 12.12
pertaining to housekeeping changes in City parks fees,definitions and operations of the Port Angeles Municipal Code
as follows.
It was moved by Kidd and seconded by Gase to:
Adopt[ordinance]as read.
Motion carried 7-0.
LATE ITEMS TO BE PLACED ON THIS OR FUTURE AGENDAS as determined by City Manager
or Councilmember-
1. At the request of Councilmember Whetham,Council agreed by consensus to discuss fluoride at the December
5''meeting.
CONSENT AGENDA:
Council discussed the Consent Agenda.
It was moved by Gase and seconded by Merideth to approve the Consent Agenda to include:
1. City Council Minutes:November 7, 2017
2. Expenditure Report:From October 28 to November 10, 2017 in the amount of$3,371,539.79
3. Lincoln Street/Whidby Avenue Roadway Repair
Page 4 of 7
12/19/2017 E - 4
PORT ANGELES CITY COUNCIL MEETING—November 21, 2017
4. Amendment to Resolution for Property Tax Collection in 2018. (Resolution No.26-17 amending
Resolution No.25-17).
5. Water Quality Stormwater Capacity Grant Agreement
6. Partial Release of Utility Easement
Motion carried 7-0.
ORDINANCES NOT REQUIRING COUNCIL PUBLIC HEARINGS CONTINUED:
2. Cost of Living Adjustment for Non-Represented Management and Administrative Personnel
Human Resources Manager Abbigail Fountain said that included in the 2018 budget is Cost of Living Adjustment
(COLA) for two of its union groups,and the City has also prepared a proposal for a 3%COLA for the management,
administrative and non-represented personnel effective January 1,2018.
Mayor Downie conducted a first reading of the ordinance by title,entitled,
ORDINANCE NO.
AN ORDINANCE of the City of Port Angeles, Washington, amending Ordinance 3524,relating to salaries, wages
and benefits for the City's non-represented management and administrative personnel.
Mayor Downie continued the matter to December 5'.
3. Creation of Transportation Benefit District(TBD)Fund
Acting Finance Director Tess Agesson said staff is asking Council to approve the creation of a TBD Fund in order to
better track expenditures. City Treasurer Trina Nevaril said creation of the fund will result in more transparent,
streamlined accounting for TBD funds.
Mayor Downie conducted a first reading of the ordinance by title,entitled,
ORDINANCE NO.
AN ORDINANCE of the City of Port Angeles, Washington, adding a new section, 3.43, to Chapter 3 of the Port
Angeles Municipal Code to create a fund for the administration and accounting of revenue from the Port Angeles
Transportation Benefit District for the sole benefit of transportation infrastructure improvements in the City.
Mayor Downie continued the matter to December 5th
4. 2017 Budget Amendment#3
Budget Officer Carrizosa said the 2017 Budget is being amended for the third and final time to adjust several funds to
reflect changes in revenues and expenditures that have occurred during the final months of the year.
Mayor Downie conducted a first reading of the ordinance by title,entitled,
ORDINANCE NO.
AN ORDINANCE of the City of Port Angeles,Washington amending the 2017 budget and funds.
Mayor Downie continued the matter to December 5'i'.
RESOLUTIONS NOT REQUIRING PUBLIC HEARINGS:
1. Street Vacation Resolution
Planning Manager Allyson Brekke said Council was being asked to approve the recommendation of the Hearing
Examiner to vacate a portion of alley right-of-way between West Third and Fourth Streets. Council discussion
followed.
Planning Manager Brekke read the proposed motion to:
Approve and adopt the Findings of Fact, Conclusions of Law and Recommendations of the Hearing Examiner and
approve resolution approving the recommendation of the Hearing Examiner to vacation a portion of alley right-of-
way between West Third and Fourth Streets in Port Angeles,Clallam County,Washington.
Page 5 of 7
12/19/2017 E - 5
PORT ANGELES CITY COUNCIL MEETING—November 21, 2017
Mayor Downie read the resolution by title, entitled,
RESOLUTION NO.27-17
A RESOLUTION of the City of Port Angeles,Washington,approving the recommendation of the Hearing Examiner
to vacation a portion of alley right-of-way between West 3rd and 4th Streets in Port Angeles, Clallam County,
Washington.
It was moved by Gase and seconded by Collins to:
Approve the recommendation as read by Allyson Brekke.
Motion carried 7-0.
CONTRACTS & PURCHASING
1. Wayfinding Professional Services Agreement
Manager Brekke said the City issued a Request for Proposals for professional design services in support of the update
to the City's Wayfinding Plan. She outlined the selection panel's process as well as the terms of the contract and scope
of work. She noted that Tangram Design intends to use Zenovic, a local business,as a subcontractor on the project.
Council discussion followed.
It was moved by Collins and seconded by Gase to:
Approve the Professional Services Agreement with Tangram Design,LLC and authorize the City Manager to sign the
design agreement,and to make minor modifications to the agreement,if necessary.
Motion carried 7-0.
CITY COUNCIL REPORTS:
Councilmember Merideth attended the Veteran's Day Ceremony at the Coast Guard Base.
Deputy Mayor Kidd also attended the Veteran's Day Ceremony at Coast Guard Base and said the event was
fantastic and had record attendance.
Councilmember Gase also attended the Veteran's Day Ceremony.He described it as very patriotic and emotional,
and he encouraged others to attend.
Councilmember Collins inquired as to who from the Council would be at the Farmer's Market on Saturday.
Mayor Downie attended the Remembrance Day Ceremony in Victoria,B.C.,and the recent Tourism Summit. He
received an update of Waterfront Center property development and expects there will be public announcements in
January.
No other reports were given.
INFORMATION:
Acting Manager West spoke regarding the reports included in the packet and said that staff would follow through on
developing a donation acceptance policy for the 8t'Street Bridges and would bring it back to Council at the December
5'meeting.In addition,the fluoride issue would be placed on the December 5'agenda per Council direction.
SECOND PUBLIC COMMENT:
Eric Richardson, 1010 Olympus Avenue, spoke in favor of installing barriers on the 81 Street Bridges.He expressed
frustration over Council's inaction.
Dan Bateham, 207 Wolcott Street, suggested that Police patrol the 8' Street Bridges more often as a temporary
measure.He said that once again the people of Port Angeles have overwhelmingly said they do not want fluoride.He
asked that fluoride materials be dismantled.
Page 6 of 7
12/19/2017 E - 6
PORT ANGELES CITY COUNCIL MEETING—November 21, 2017
Jesse Farmer, 4218 Mount Angeles Road, said there must be a temporary solution on the bridges that can happen
immediately.
Juliet Kindred, 1010 Olympus Avenue, said jumping from bridges is almost becoming a trend among young people.
She said there needs to be a fast plan of action to install fences.
Michael Sutton,322 Upland Lane,asked Council to prioritize lifesaving projects over others.He said the community
is not willing to wait for state and federal funding to take care of installing barriers on the bridges.
Ellen Fetchet,204 Columbus Avenue,asked about the bidding,permitting, and contracting process and whether the
bridge barriers could be considered an emergency.
Daniel Myrick, Port Angeles General Delivery, asked why those that jumped from the bridges did not know how
much they were loved.He spoke about the chronically homeless condition.
ADJOURNMENT: Mayor Downie adjourned the meeting at 9:45 p.m.
Patrick Downie,Mayor Jennifer Veneklasen,City Clerk
Page 7 of 7
12/19/2017 E - 7
City of Port Angeles
City Council Expenditure Report
Between Nov 25, 2017 and Dec 8, 2017
Vendor Description Account Number Amount
ADVANTAGE GEAR, INC CLOTHING &APPAREL 001-0000-237.00-00 (21.07)
DEPARTMENT OF REVENUE Excise Tax Returns-Oct 001-0000-237.00-00 447.07
Excise Tax Returns-Oct 001-0000-237.10-00 71.91
Excise Tax Returns-Oct 001-0000-237.30-00 613.11
MISC DEPOSIT&PERMIT REFUNDS CAMPFIRE CLUBHOUSE DEPOSI 001-0000-239.10-00 50.00
VERN BURTON DEPOSIT REFUN 001-0000-239.10-00 300.00
CAMPFIRE CLUBHOUSE DEPOSI 001-0000-239.10-00 50.00
CAMPFIRE CLUBHOUSE DEPOSI 001-0000-239.10-00 50.00
LOOMIS DEPOSIT REFUND 001-0000-239.10-00 50.00
SIRCHIE FINGERPRINT LAB POLICE EQUIPMENT&SUPPLY 001-0000-237.00-00 (5.25)
Division Total: $1,605.77
Department Total: $1,605.77
OLYMPIC STATIONERS INC SUPPLIES 001-1160-511.31-01
Mayor&Council Division Total: $14.48
Legislative Department Total: $14.48
DATABAR INCORPORATED MISC PROFESSIONAL SERVICE 001-1210-513.42-10 62.46
MISC PROFESSIONAL SERVICE 001-1210-513.42-10 62.00
MISC PROFESSIONAL SERVICE 001-1210-513.42-10 61.70
City Manager Division Total: $186.16
SOUND PUBLISHING INC COMMUNICATIONS/MEDIA SERV 001-1230-514.44-10 73.52
COMMUNICATIONS/MEDIA SERV 001-1230-514.44-10 28.44
COMMUNICATIONS/MEDIA SERV 001-1230-514.44-10 31.70
City Clerk Division Total: $133.66
City Manager Department Total: $319.82
PROTHMAN CONSULTING SERVICES 001-2010-514.41-50 3,947.34
Finance Administration Division Total: $3,947.34
DEPARTMENT OF REVENUE Excise Tax Returns-Oct 001-2023-514.49-50 25.05
Accounting Division Total: $25.05
DATABAR INCORPORATED MISC PROFESSIONAL SERVICE 001-2025-514.41-50 1,808.89
MISC PROFESSIONAL SERVICE 001-2025-514.41-50 2,146.61
MISC PROFESSIONAL SERVICE 001-2025-514.41-50 2,131.36
MISC PROFESSIONAL SERVICE 001-2025-514.41-50 2,121.19
EQUIFAX FINANCIAL SERVICES 001-2025-514.41-50 83.16
Customer Service Division Total: $8,291.21
Finance Department Total: $12,263.60
Page 1 of 18 Dec 13, 2017 12:02:31 PM
12/19/2017 E - 8
City of Port Angeles
� v
City Council Expenditure Report
Between Nov 25, 2017 and Dec 8, 2017
Vendor Description Account Number Amount
MISC TRAVEL DUPAR PARKING LOT ISSUE-S 001-3010-515.31-01 117.96
THOMSON REUTERS-WEST WESTLAW LEGAL SUBSCRIPTIO 001-3010-515.31-01 585.60
LIBRARY SERVICES(EXCL 908 001-3010-515.31-01 637.63
LIBRARY SERVICES(EXCL 908 001-3010-515.31-01 191.87
Attorney Office Division Total: $1,533.06
CLALLAM CNTY COMMISSIONER'S SUPPLIES 001-3012-598.51-23 68,000.00
OFFICE
Jail Contributions Division Total: $68,000.00
Attorney Department Total: $69,533.06
VERIZON WIRELESS 11-15 A/C 842160242-00001 001-5010-521.42-10 93.54
Police Administration Division Total: $93.54
OLYMPIC LAUNDRY& DRY MISCELLANEOUS SERVICES 001-5021-521.31-11 25.25
CLEANERS
VERIZON WIRELESS 11-15 A/C 842160242-00001 001-5021-521.42-10 191.42
Investigation Division Total: $216.67
EVERGREEN TOWING EXTERNAL LABOR SERVICES 001-5022-521.49-90 135.50
FORT DISCOVERY, INC POLICE EQUIPMENT&SUPPLY 001-5022-521.35-01 498.74
LINCOLN STREET STATION EXTERNAL LABOR 001-5022-521.42-10 49.64
THOMSON REUTERS-WEST SECURITY,FIRE,SAFETY SERV 001-5022-521.41-50 320.86
VERIZON WIRELESS 11-15 A/C 842160242-00001 001-5022-521.42-10 520.95
Patrol Division Total: $1,525.69
LYNN PEAVEY COMPANY SUPPLIES 001-5029-521.31-01 197.29
QUILL CORPORATION SUPPLIES 001-5029-521.31-01 122.52
SIRCHIE FINGERPRINT LAB POLICE EQUIPMENT&SUPPLY 001-5029-521.31-01 67.68
Records Division Total: $387.49
Police Department Total: $2,223.39
CENTURYLINK-QWEST 10-23 A/C 206T300778183B 001-6010-522.42-13 56.64
OLYMPIC STATIONERS INC OFFICE SUPPLIES, GENERAL 001-6010-522.31-01 63.98
OFFICE SUPPLIES, GENERAL 001-6010-522.31-01 40.54
Fire Administration Division Total: $161.16
ADVANTAGE GEAR, INC CLOTHING &APPAREL 001-6020-522.20-80 271.81
ANGELES MILLWORK&LUMBER SUPPLIES 001-6020-522.43-10 35.73
NORTHWEST SAFETY CLEAN CLOTHING &APPAREL 001-6020-522.31-11 348.99
OHD SALE SURPLUS/OBSOLETE 001-6020-522.35-01 890.00
SEAWESTERN INC SALE SURPLUS/OBSOLETE 001-6020-522.31-11 3,448.49
Page 2 of 18 Dec 13, 2017 12:02:31 PM
12/19/2017 E - 9
City of Port Angeles
City Council Expenditure Report
�' Between Nov 25, 2017 and Dec 8, 2017
,,, '
Vendor Description Account Number Amount
Fire Suppression Division Total: $4,995.02
KITSAP COUNTY DEPT OF EMT 001-6040-522.43-10 127.50
Fire Training Division Total: $127.50
CONTRACT HARDWARE INC FARE COLLECTION EQUIP&SUP 001-6050-522.48-10 73.96
M& P GARAGE DOORS EQUIP MAINT&REPAIR SERV 001-6050-522.48-10 390.24
EQUIP MAINT&REPAIR SERV 001-6050-522.48-10 795.61
EQUIP MAINT&REPAIR SERV 001-6050-522.48-10 3,684.52
PORT ANGELES FIRE Supplies 001-6050-522.48-10 53.32
DEPARTMENT
SWAIN'S GENERAL STORE INC LAUNDRY&DRY CLEAN EQUIP 001-6050-522.31-20 9.62
Facilities Maintenance Division Total: $5,007.27
DRAKE'S PIZZA&SUBS MISC PROFESSIONAL SERVICE 001-6060-525.31-01
Emergency Management Division Total: $281.84
Fire Department Total: $10,572.79
AMAZON CAPITAL SERVICES SUPPLIES 001-7010-532.31-01 161.22
SUPPLIES 001-7010-532.31-01 21.02
SUPPLIES 001-7010-532.31-01 20.90
SUPPLIES 001-7010-532.31-01 62.90
COMPUNET, INC COMPUTER SOFTWARE FOR MIC 001-7010-532.31-80 0.69
COMPUTER SOFTWARE FOR MIC 001-7010-532.31-80 10.90
COMPUTER SOFTWARE FOR MIC 001-7010-532.31-80 17.02
COMPUTER SOFTWARE FOR MIC 001-7010-532.31-80 18.18
PACIFIC OFFICE EQUIPMENT INC SUPPLIES 001-7010-532.31-60 516.85
SUPPLIES 001-7010-532.31-60 5,387.05
SUPPLIES 001-7010-532.31-60 48.09
Public Works Admin. Division Total: $6,264.82
Public Works& Utilities Department Total: $6,264.82
CENTURYLINK-QWEST 11-20 A/C 206T217227465B 001-8012-555.42-10 57.46
Senior Center Division Total: $57.46
DEPARTMENT OF REVENUE Excise Tax Returns-Oct 001-8050-536.49-50 127.36
QUIRING MONUMENTS INC SUPPLIES 001-8050-536.34-01 359.00
SUPPLIES 001-8050-536.34-01 400.00
SUPPLIES 001-8050-536.34-01 494.00
SUPPLIES 001-8050-536.34-01 694.00
SUPPLIES 001-8050-536.34-01 782.00
Page 3 of 18 Dec 13, 2017 12:02:31 PM
12/19/2017 E - 10
City of Port Angeles
City Council Expenditure Report
Between Nov 25, 2017 and Dec 8, 2017
Vendor Description Account Number Amount
SOUND PUBLISHING INC SUPPLIES 001-8050-536.44-10 325.00
Ocean View Cemetery Division Total: $3,181.36
ALLPLAY SYSTEMS, LLC SUPPLIES 001-8080-576.31-20 325.20
ANGELES CONCRETE PRODUCTS SUPPLIES 001-8080-576.31-20 540.65
SUPPLIES 001-8080-576.31-20 316.47
SUPPLIES 001-8080-576.31-20 450.41
ANGELES MILLWORK&LUMBER SUPPLIES 001-8080-576.31-20 17.94
BILL'S PLUMBING &HEATING INC RENTAL/LEASE EQUIPMENT 001-8080-576.45-30 90.00
RENTAL/LEASE EQUIPMENT 001-8080-576.45-30 190.00
INTERWEST CONSTRUCTION, INC. SUPPLIES 001-8080-576.48-10 354.50
L&L TOOL SPECIALTIES SUPPLIES 001-8080-576.31-01 118.70
SWAIN'S GENERAL STORE INC SUPPLIES 001-8080-576.31-01 162.00
SUPPLIES 001-8080-576.31-40 20.56
Parks Facilities Division Total: $2,586.43
Parks& Recreation Department Total: $5,825.25
ANGELES MILLWORK&LUMBER SUPPLIES 001-8131-518.31-20 51.29
ANGELES PLUMBING INC SUPPLIES 001-8131-518.48-10 894.31
CONSTRUCTION SERVICES,TRA 001-8131-518.48-10 179.12
CED/CONSOLIDATED ELEC DIST SUPPLIES 001-8131-518.31-20 32.52
FAMILY SHOE STORE SUPPLIES 001-8131-518.31-01 125.71
HARTNAGEL BUILDING SUPPLY INC SUPPLIES 001-8131-518.31-20 11.48
NORTHWEST ASBESTOS CONSULTING SERVICES 001-8131-518.48-10 395.00
CONSULTANTS
PLATT ELECTRIC SUPPLY INC SUPPLIES 001-8131-518.31-20 6.35
SUPPLYWORKS SUPPLIES 001-8131-518.31-20 195.29
Central Svcs Facilities Division Total: $1,891.07
ASM SIGNS FLAGS,POLES,BANNERS,ACCES 001-8155-575.41-50 802.16
SUPPLIES 001-8155-575.41-50 127.62
Facility Rentals Division Total: $929.78
Facilities Maintenance Department Total: $2,820.85
General Fund Fund Total: $111,443.83
OLYMPIC PENINSULA LOOP MISC PROFESSIONAL SERVICE 101-1430-557.41-50 1,200.00
CULINARY
PORT ANGELES CHAMBER OF MISC PROFESSIONAL SERVICE 101-1430-557.41-50 5,809.86
COMM
Lodging Excise Tax Division Total: $7,009.86
Page 4 of 18 Dec 13, 2017 12:02:31 PM
12/19/2017 E - 11
City of Port Angeles
City Council Expenditure Report
Between Nov 25, 2017 and Dec 8, 2017
Vendor Description Account Number Amount
Lodging Excise Tax Department Total: $7,009.86
Lodging Excise Tax Fund Total: $7,009.86
DEPARTMENT OF REVENUE Excise Tax Returns-Oct 102-0000-237.10-00 224.06
Division Total: $224.06
Department Total: $224.06
A-1 PERFORMANCE, INC BUILDING MAINT&REPAIR SER 102-7230-542.41-50 103.05
COLUMBIA RURAL ELECTRIC SECURITY,FIRE,SAFETY SERV 102-7230-542.43-10 228.25
ASSN, INC
JJC RESOURCES, LLC ROAD/HWY MAT NONASPHALTIC 102-7230-542.31-20 284.11
LAKESIDE INDUSTRIES INC ROADSIDE,GRNDS,REC, PARK 102-7230-542.48-10 36,285.00
ROAD/HWY MATERIALS ASPHLT 102-7230-542.31-20 2,567.24
PUD#1 OF CLALLAM COUNTY MISC PROFESSIONAL SERVICE 102-7230-542.47-10 15.93
MISC PROFESSIONAL SERVICE 102-7230-542.47-10 17.36
SUNSET DO-IT BEST HARDWARE HARDWARE,AND ALLIED ITEMS 102-7230-542.31-20 19.56
HAND TOOLS ,POW&NON POWER 102-7230-542.35-01 32.54
SWAIN'S GENERAL STORE INC HARDWARE,AND ALLIED ITEMS 102-7230-542.31-20 82.29
HARDWARE,AND ALLIED ITEMS 102-7230-542.31-25 36.66
HAND TOOLS ,POW&NON POWER 102-7230-542.35-01 17.28
TRAFFIC SAFETY SUPPLY CO MARKERS, PLAQUES,SIGNS 102-7230-542.31-25 1,176.04
MARKERS, PLAQUES,SIGNS 102-7230-542.31-25 1,308.97
Street Division Total: $42,174.28
Public Works-Street Department Total: $42,174.28
Street Fund Total: $42,398.34
A WORKSAFE SERVICE, INC HEALTH RELATED SERVICES 107-5160-528.41-50 55.00
CAPTAIN T'S CLOTHING &APPAREL 107-5160-528.20-80 74.77
MISC ONE-TIME VENDORS WRC CONFERENCE REGISTRATI 107-5160-528.43-11 275.00
Pencom Division Total: $404.77
Pencom Department Total: $404.77
Pencom Fund Total: $404.77
ANGELES CONCRETE PRODUCTS SUPPLIES 310-8985-594.65-10 192.95
Misc Parks Projects Division Total: $192.95
Capital Proj-Parks& Rec Department Total: $192.95
Capital Improvement Fund Total: $192.95
ANIXTER, INC ELECTRICAL EQUIP&SUPPLY 401-0000-141.41-00 405.42
ELECTRICAL EQUIP&SUPPLY 401-0000-141.41-00 533.87
Page 5 of 18 Dec 13, 2017 12:02:31 PM
12/19/2017 E - 12
City of Port Angeles
City Council Expenditure Report
Between Nov 25, 2017 and Dec 8, 2017
Vendor Description Account Number Amount
ANIXTER, INC ELECTRICAL EQUIP&SUPPLY 401-0000-141.41-00 1,955.27
DEPARTMENT OF REVENUE Excise Tax Returns-Oct 401-0000-237.00-00 219.84
GENERAL PACIFIC INC ELECTRICAL EQUIP&SUPPLY 401-0000-141.41-00 607.73
MISC UTILITY DEPOSIT REFUNDS OVERPAYMENT 401-0000-122.10-99 141.53
UTILITY DEPOSIT REFUND 401-0000-122.10-99 250.00
FINAL CREDIT-130 PARK AVE 401-0000-122.10-99 15.74
OVERPAYMENT-1017 E 3RD ST 401-0000-122.10-99 46.10
OVERPAYMENT-1417 W 10TH 401-0000-122.10-99 18.08
OVERPAYMENT-2424 WOODSIDE 401-0000-122.10-99 42.83
OVERPAYMENT-304 VASHON AV 401-0000-122.10-99 35.95
OVERPAYMENT-523 W 13TH ST 401-0000-122.10-99 276.50
OVERPAYMENT-702 E 1ST #4 401-0000-122.10-99 194.34
FINAL BILL REFUND 401-0000-122.10-99 17.95
FINAL BILL REFUND 401-0000-122.10-99 23.08
FINAL BILL REFUND 401-0000-122.10-99 31.85
FINAL BILL REFUND 401-0000-122.10-99 33.33
FINAL BILL REFUND 401-0000-122.10-99 155.30
FINAL BILL REFUND 401-0000-122.10-99 550.72
FINAL CREDIT-1127 COLUMBI 401-0000-122.10-99 51.90
OVERPAYMENT-2410 W 10TH 401-0000-122.10-99 100.33
OVERPAYMENT-805 E 5TH 104 401-0000-122.10-99 11.94
Division Total: $5,719.60
Department Total: $5,719.60
AMAZON CAPITAL SERVICES SUPPLIES 401-7111-533.31-01 39.91
Engineering-Electric Division Total: $39.95
NORTHWEST PUBLIC POWER MEMBERSHIPS 401-7120-533.43-10 925.00
ASSN
Power Systems Division Total: $925.00
A-1 PERFORMANCE, INC BUILDING MAINT&REPAIR SER 401-7180-533.41-50 194.18
ALDERGROVE CONSTRUCTION INC ROADSIDE,GRNDS,REC, PARK 401-7180-533.48-10 1,798.36
ANIXTER, INC ELECTRICAL EQUIP&SUPPLY 401-7180-533.35-01 62.71
FASTENERS, FASTENING DEVS 401-7180-533.34-02 172.36
ASPLUNDH TREE EXPERT CO ROADSIDE,GRNDS,REC, PARK 401-7180-533.48-10 2,849.00
ROADSIDE,GRNDS,REC, PARK 401-7180-533.48-10 31,665.00
CED/CONSOLIDATED ELEC DIST ELECTRICAL EQUIP&SUPPLY 401-7180-533.31-01 139.84
Page 6 of 18 Dec 13, 2017 12:02:31 PM
12/19/2017 E - 13
City of Port Angeles
City Council Expenditure Report
Between Nov 25, 2017 and Dec 8, 2017
Vendor Description Account Number Amount
CED/CONSOLIDATED ELEC DIST ELECTRICAL EQUIP&SUPPLY 401-7180-533.34-02 208.13
ELECTRICAL EQUIP&SUPPLY 401-7180-533.34-02 162.60
CENTURYLINK-QWEST 11-02 A/C 3604178095336B 401-7180-533.42-10 52.00
COLUMBIA RURAL ELECTRIC SECURITY,FIRE,SAFETY SERV 401-7180-533.41-50 1,826.50
ASSN, INC
DEPARTMENT OF REVENUE Excise Tax Returns-Oct 401-7180-533.49-50 50,810.93
FASTENAL INDUSTRIAL ELECTRICAL EQUIP&SUPPLY 401-7180-533.31-01 17.53
L&L TOOL SPECIALTIES ELECTRICAL EQUIP&SUPPLY 401-7180-533.35-01 29.25
MATCO TOOLS FIRST AID&SAFETY EQUIP. 401-7180-533.31-01 21.63
N&L LINE EQUIPMENT, INC FIRE PROTECTION EQUIP/SUP 401-7180-533.31-01 904.06
OLYMPIC LAUNDRY& DRY LAUNDRY/DRY CLEANING SERV 401-7180-533.41-50 96.03
CLEANERS
LAUNDRY/DRY CLEANING SERV 401-7180-533.41-50 96.03
LAUNDRY/DRY CLEANING SERV 401-7180-533.41-50 96.03
PORT OF PORT ANGELES Lease Fees 401-7180-533.45-30 4,100.00
PUD#1 OF CLALLAM COUNTY MISC PROFESSIONAL SERVICE 401-7180-533.41-50 251.26
SUNSET DO-IT BEST HARDWARE ELECTRICAL EQUIP&SUPPLY 401-7180-533.31-01 94.55
HOSES, ALL KINDS 401-7180-533.31-01 26.57
FASTENERS, FASTENING DEVS 401-7180-533.34-02 0.80
TYNDALE COMPANY FIRE PROTECTION EQUIP/SUP 401-7180-533.31-01 107.96
Uniform 401-7180-533.31-01 (387.26)
FIRE PROTECTION EQUIP/SUP 401-7180-533.31-01 77.45
FIRE PROTECTION EQUIP/SUP 401-7180-533.31-01 300.48
FIRE PROTECTION EQUIP/SUP 401-7180-533.31-01 154.91
FIRE PROTECTION EQUIP/SUP 401-7180-533.31-01 77.45
FIRE PROTECTION EQUIP/SUP 401-7180-533.31-01 69.86
ULINE, INC ELECTRICAL EQUIP&SUPPLY 401-7180-533.31-01 88.58
WESTERN SYSTEMS, INC ELECTRICAL EQUIP&SUPPLY 401-7180-533.34-02 15,795.87
Electric Operations Division Total: $111,960.65
Public Works-Electric Department Total: $112,925.60
Electric Utility Fund Total: $118,645.20
H.B. JAEGER COMPANY, LLC PIPE FITTINGS 402-0000-141.40-00
Division Total: $2,833.90
Department Total: $2,833.90
AMAZON CAPITAL SERVICES FURNITURE, OFFICE 402-7380-534.31-01 164.05
CENTURYLINK-QWEST 11-05 A/C 3604524587479B 402-7380-534.42-10 122.52
Page 7 of 18 Dec 13, 2017 12:02:31 PM
12/19/2017 E - 14
City of Port Angeles
City Council Expenditure Report
Between Nov 25, 2017 and Dec 8, 2017
Vendor Description Account Number Amount
CENTURYLINK-QWEST 11-05 A/C 3604525230978B 402-7380-534.42-10 150.14
11-14 A/C 3604571270975B 402-7380-534.42-10 226.96
COLUMBIA RURAL ELECTRIC SECURITY,FIRE,SAFETY SERV 402-7380-534.43-10 228.25
ASSN, INC
DAVE'S HEATING&COOLING SVC EXTERNAL LABOR SERVICES 402-7380-534.48-10 110.57
DEPARTMENT OF REVENUE Excise Tax Returns-Oct 402-7380-534.49-50 21,243.66
DRY CREEK WATER ASSN, INC MISC PROFESSIONAL SERVICE 402-7380-534.33-10 914.63
FAMILY SHOE STORE SHOES AND BOOTS 402-7380-534.31-01 150.00
FCS GROUP CONSULTING SERVICES 402-7380-534.41-50 2,103.75
JJC RESOURCES, LLC ROAD/HWY MAT NONASPHALTIC 402-7380-534.31-20 1,156.50
LANE POWELL CONSULTING SERVICES 402-7380-534.41-50 42,591.05
MISC EMPLOYEE EXPENSE MEAL REIMBURSEMENT 402-7380-534.31-01 37.00
REIMBURSEMENT
MEAL REIMBURSEMENT 402-7380-534.31-01 37.00
MEAL REIMBURSEMENT 402-7380-534.31-01 18.50
OLYMPIC PRINTERS INC SUPPLIES 402-7380-534.31-01 338.21
PLATT ELECTRIC SUPPLY INC ELECTRICAL EQUIP&SUPPLY 402-7380-534.31-20 5,561.35
PUD#1 OF CLALLAM COUNTY MISC PROFESSIONAL SERVICE 402-7380-534.47-10 38.01
MISC PROFESSIONAL SERVICE 402-7380-534.47-10 95.61
ROBINSON NOBLE CONSULTING SERVICES 402-7380-534.41-50 443.25
SPECTRA LABORATORIES-KITSAP TESTING&CALIBRATION SERVI 402-7380-534.41-50 215.00
TESTING&CALIBRATION SERVI 402-7380-534.41-50 215.00
SUNSET DO-IT BEST HARDWARE PIPE FITTINGS 402-7380-534.31-01 121.41
PIPE FITTINGS 402-7380-534.31-20 13.62
HAND TOOLS ,POW&NON POWER 402-7380-534.31-01 74.05
SUPPLIES 402-7380-534.31-01 17.42
SWAIN'S GENERAL STORE INC SUPPLIES 402-7380-534.31-01 43.22
USA BLUEBOOK HOSP SURG ACCES&SUNDRIS 402-7380-534.31-20 535.71
WA STATE DEPARTMENT OF EDUCATIONAL SERVICES 402-7380-534.43-10 87.00
HEALTH
Water Division Total: $77,053.44
Public Works-Water Department Total: $77,053.44
Water Utility Fund Total: $79,887.34
DEPARTMENT OF REVENUE Excise Tax Returns-Oct 403-0000-237.00-00 32.97
NCL NORTH CENTRAL CHEMICAL LAB EQUIP&SUPP 403-0000-237.00-00 (70.40)
LABORATORIES
Division Total: ($37.43)
Page 8 of 18 Dec 13, 2017 12:02:31 PM
12/19/2017 E - 15
City of Port Angeles
City Council Expenditure Report
Between Nov 25, 2017 and Dec 8, 2017
Vendor Description Account Number Amount
Department Total: ($37.43)
ALDERGROVE CONSTRUCTION INC ROADSIDE,GRNDS,REC, PARK 403-7480-535.48-10 813.00
AMS, INC MACHINERY&HEAVY HRDWARE 403-7480-535.35-01 447.45
ASM SIGNS MARKERS, PLAQUES,SIGNS 403-7480-535.31-20 2,450.54
CENTURYLINK-QWEST 11-14 A/C 3604574859247B 403-7480-535.42-10 99.93
11-14 A/C 3604575170121B 403-7480-535.42-10 104.79
11-14 A/C 3604576315689B 403-7480-535.42-10 100.08
11-16 A/C 206T325585090B 403-7480-535.42-10 54.40
11-16 A/C 206T329544912B 403-7480-535.42-10 54.40
CLALLAM CNTY DEPT OF HEALTH HEALTH RELATED SERVICES 403-7480-535.49-90 190.00
HEALTH RELATED SERVICES 403-7480-535.49-90 91.00
COLBERT INFRARED SERVICES, TESTING&CALIBRATION SERVI 403-7480-535.48-10 1,092.00
INC
COLUMBIA RURAL ELECTRIC SECURITY,FIRE,SAFETY SERV 403-7480-535.43-10 228.25
ASSN, INC
CUES WATER SEWAGE TREATMENT EQ 403-7480-535.41-50 313.98
DEPARTMENT OF REVENUE Excise Tax Returns-Oct 403-7480-535.49-50 27,495.81
EDGE ANALYTICAL MISC PROFESSIONAL SERVICE 403-7480-535.41-50 2,399.90
FASTENAL INDUSTRIAL CLOTHING ACCESSORIES(SEE 403-7480-535.31-01 136.49
GRAINGER FIRST AID&SAFETY EQUIP. 403-7480-535.31-01 24.74
NCL NORTH CENTRAL CHEMICAL LAB EQUIP&SUPP 403-7480-535.31-01 908.41
LABORATORIES
NORTHSTAR CHEMICAL, INC CHEMICAL, COMMERCIAL,BULK 403-7480-535.31-05 2,015.28
SHIPPING AND HANDLING 403-7480-535.42-10 48.39
PACIFIC OFFICE EQUIPMENT INC SUPPLIES 403-7480-535.31-01 106.87
PLATT ELECTRIC SUPPLY INC ELECTRICAL EQUIP&SUPPLY 403-7480-535.34-02 725.33
PUD#1 OF CLALLAM COUNTY MISC PROFESSIONAL SERVICE 403-7480-535.47-10 238.81
SUNSET DO-IT BEST HARDWARE HAND TOOLS ,POW&NON POWER 403-7480-535.31-20 33.47
HARDWARE,AND ALLIED ITEMS 403-7480-535.31-01 38.59
SWAIN'S GENERAL STORE INC FOODS: PERISHABLE 403-7480-535.31-01 33.99
SHOES AND BOOTS 403-7480-535.31-01 150.00
FIRST AID&SAFETY EQUIP. 403-7480-535.31-01 43.66
TELEDYNE ISCO, INC SUPPLIES 403-7480-535.41-50 784.61
THURMAN SUPPLY PIPE FITTINGS 403-7480-535.31-20 28.06
USA BLUEBOOK MARKERS, PLAQUES,SIGNS 403-7480-535.31-20 376.03
Wastewater Division Total: $41,628.26
Page 9 of 18 Dec 13, 2017 12:02:31 PM
12/19/2017 E - 16
City of Port Angeles
City Council Expenditure Report
iwZ�
WBetween Nov 25, 2017 and Dec 8, 2017
Vendor Description Account Number Amount
Public Works-WW/Stormwtr Department Total: $41,628.26
Wastewater Utility Fund Total: $41,590.83
DEPARTMENT OF REVENUE Excise Tax Returns-Oct 404-0000-237.00-00 383.61
Excise Tax Returns-Oct 404-0000-237.10-00 198.60
Division Total: $582.21
Department Total: $582.21
CENTURYLINK-QWEST 10-05 A/C 3604528100532B 404-7538-537.42-10 48.74
11-05 A/C 3604522245145B 404-7538-537.42-10 48.92
CLALLAM CNTY DEPT OF HEALTH ENVIRONMENTAL&ECOLOGICAL 404-7538-537.49-90 6,843.00
COLUMBIA RURAL ELECTRIC SECURITY,FIRE,SAFETY SERV 404-7538-537.43-10 228.25
ASSN, INC
MISC EMPLOYEE EXPENSE MEAL REIMBURSEMENT 404-7538-537.31-01 37.00
REIMBURSEMENT
SOILTEST FARM CONSULTANTS TESTING&CALIBRATION SERVI 404-7538-537.41-50 225.00
SWAIN'S GENERAL STORE INC SHOES AND BOOTS 404-7538-537.31-01 140.68
UNITEC CORPORATION MARKERS, PLAQUES,SIGNS 404-7538-537.49-90 991.69
VERNON PUBLICATIONS COMMUNICATIONS/MEDIA SERV 404-7538-537.44-10 813.00
WASTE CONNECTIONS, INC BLDG CONSTRUC. SERVICES- 404-7538-537.41-51 335,938.83
ENVIRONMENTAL&ECOLOGICAL 404-7538-537.41-51 1,318.85
ENVIRONMENTAL&ECOLOGICAL 404-7538-537.45-30 5,367.27
ENVIRONMENTAL&ECOLOGICAL 404-7538-582.75-10 36,633.45
ENVIRONMENTAL&ECOLOGICAL 404-7538-592.83-10 26,145.28
BLDG CONSTRUC. SERVICES- 404-7538-537.41-51 5,572.49
SW-Transfer Station Division Total: $420,352.45
A-1 PERFORMANCE, INC BUILDING MAINT&REPAIR SER 404-7580-537.41-50 103.04
DEPARTMENT OF REVENUE Excise Tax Returns-Oct 404-7580-537.49-50 14,159.21
SUNSET DO-IT BEST HARDWARE SUPPLIES 404-7580-537.31-01 13.65
WASTE CONNECTIONS, INC ENVIRONMENTAL&ECOLOGICAL 404-7580-537.41-51 57,519.43
Solid Waste-Collections Division Total: $71,795.33
ACCESS ELECTRIC SUPPLY ELECTRICAL EQUIP&SUPPLY 404-7585-537.48-10 878.90
ANGELES MILLWORK&LUMBER LUMBER&RELATED PRODUCTS 404-7585-537.48-10 189.40
CLALLAM CNTY DEPT OF HEALTH ENVIRONMENTAL&ECOLOGICAL 404-7585-537.49-90 3,450.00
EDGE ANALYTICAL TESTING&CALIBRATION SERVI 404-7585-537.41-50 748.00
TESTING&CALIBRATION SERVI 404-7585-537.41-50 2,950.00
TESTING&CALIBRATION SERVI 404-7585-537.41-50 1,631.06
Page 10 of 18 Dec 13, 2017 12:02:31 PM
12/19/2017 E - 17
City of Port Angeles
City Council Expenditure Report
Between Nov 25, 2017 and Dec 8, 2017
Vendor Description Account Number Amount
JJC RESOURCES, LLC ROAD/HWY MAT NONASPHALTIC 404-7585-537.48-10 380.61
MISC EMPLOYEE EXPENSE MEAL REIMBURSEMENT 404-7585-537.31-01 37.00
REIMBURSEMENT
THURMAN SUPPLY ELECTRICAL EQUIP&SUPPLY 404-7585-537.48-10 151.34
Solid Waste-Landfill Division Total: $10,416.31
Public Works-Solid Waste Department Total: $502,564.09
Solid Waste Utility Fund Total: $503,146.30
AIRPORT GARDEN CENTER NURSERY STOCK&SUPPLIES 406-7412-538.31-20 151.74
DATABAR INCORPORATED MISC PROFESSIONAL SERVICE 406-7412-538.44-10 52.38
DEPARTMENT OF REVENUE Excise Tax Returns-Oct 406-7412-538.49-50 565.93
FASTENAL INDUSTRIAL FIRST AID&SAFETY EQUIP. 406-7412-538.31-01 18.32
MISC ONE-TIME VENDORS NPDESPRO ANNUAL SUBSCRIPT 406-7412-538.41-50 3,577.20
MISC TRAVEL STORMWATER MANAGERS GROUP 406-7412-538.43-10 62.35
NORTH HILL RESOURCES, INC MACHINERY&HEAVY HRDWARE 406-7412-538.48-10 7,859.00
PUGET SAFETY EQUIPMENT INC FIRST AID&SAFETY EQUIP. 406-7412-538.31-01 231.24
SOUND PUBLISHING INC COMMUNICATIONS/MEDIA SERV 406-7412-538.44-10 120.50
SWAIN'S GENERAL STORE INC SUPPLIES 406-7412-538.31-01 29.65
NURSERY STOCK&SUPPLIES 406-7412-538.31-20 175.25
WA STATE DEPARTMENT OF ENVIRONMENTAL&ECOLOGICAL 406-7412-538.49-90 3,904.74
ECOLOGY
Stormwater Division Total: $16,748.30
Public Works-WW/Stormwtr Department Total: $16,748.30
Stormwater Utility Fund Total: $16,748.30
ADVANTAGE GEAR, INC CLOTHING &APPAREL 409-0000-237.00-00 (2.64)
CLOTHING &APPAREL 409-0000-237.00-00 (20.06)
Division Total: ($22.70)
Department Total: ($22.70)
ADVANTAGE GEAR, INC CLOTHING &APPAREL 409-6025-526.20-80 34.04
CLOTHING &APPAREL 409-6025-526.20-80 258.86
BOUND TREE MEDICAL, LLC SALE SURPLUS/OBSOLETE 409-6025-526.31-13 69.50
CAPTAIN T'S CLOTHING &APPAREL 409-6025-526.20-80 579.12
CLOTHING &APPAREL 409-6025-526.20-80 507.27
CLALLAM CNTY EMS Medic 1 Advisory 409-6025-526.41-50 720.00
DEROUSUIE, TERESA FIRST AID&SAFETY EQUIP. 409-6025-526.31-08 200.00
FIRST AID&SAFETY EQUIP. 409-6025-526.31-08 200.00
Page 11 of 18 Dec 13, 2017 12:02:31 PM
12/19/2017 E - 18
City of Port Angeles
City Council Expenditure Report
Between Nov 25, 2017 and Dec 8, 2017
Vendor Description Account Number Amount
LIFE ASSIST SALE SURPLUS/OBSOLETE 409-6025-526.31-02 517.47
SALE SURPLUS/OBSOLETE 409-6025-526.31-13 345.20
SALE SURPLUS/OBSOLETE 409-6025-526.31-13 155.52
SALE SURPLUS/OBSOLETE 409-6025-526.31-02 88.14
SALE SURPLUS/OBSOLETE 409-6025-526.31-13 82.33
SALE SURPLUS/OBSOLETE 409-6025-526.31-02 3,097.85
SALE SURPLUS/OBSOLETE 409-6025-526.31-02 545.74
SALE SURPLUS/OBSOLETE 409-6025-526.31-13 427.53
OLYMPIC LAUNDRY& DRY CLOTHING &APPAREL 409-6025-526.20-80 36.50
CLEANERS
CLOTHING &APPAREL 409-6025-526.20-80 36.50
CLOTHING &APPAREL 409-6025-526.20-80 18.25
OLYMPIC OXYGEN SALE SURPLUS/OBSOLETE 409-6025-526.31-13 22.55
PETEK,THOMAS C PHD HEALTH RELATED SERVICES 409-6025-526.41-50 600.00
SEAWESTERN INC SALE SURPLUS/OBSOLETE 409-6025-526.20-80 455.28
STRYKER SALES CORPORATION TESTING&CALIBRATION SERVI 409-6025-526.48-10 343.01
SWAIN'S GENERAL STORE INC CLOTHING &APPAREL 409-6025-526.20-80 146.20
CLOTHING &APPAREL 409-6025-526.20-80 8.67
CLOTHING &APPAREL 409-6025-526.20-80 6.22
LAUNDRY&DRY CLEAN EQUIP 409-6025-526.31-02 16.12
SYSTEMS DESIGN WEST, LLC CONSULTING SERVICES 409-6025-526.41-50 2,861.03
ZOLL MEDICAL CORPORATION RADIO &TELECOMMUNICATION 409-6025-526.31-02 402.44
Medic I Division Total: $12,781.34
Fire Department Total: $12,781.34
Medic I Utility Fund Total: $12,758.64
CASCADIA LAW GROUP MISC PROFESSIONAL SERVICE 413-7481-535.41-50 7,515.60
MISC PROFESSIONAL SERVICE 413-7481-535.41-50 11,603.00
INTEGRAL CONSULTING, INC CONSULTING SERVICES 413-7481-535.41-50 65,562.50
Wastewater Remediation Division Total: $84,681.10
Public Works-WW/Stormwtr Department Total: $84,681.10
Harbor Clean Up Fund Total: $84,681.10
ALL WEATHER HEATING & CITY REBATE 421-7121-533.49-86 1,000.00
COOLING
ALPHA BUILDER CORPORATION CITY REBATE 421-7121-533.49-86 3,095.00
CITY REBATE 421-7121-533.49-86 3,743.65
CITY REBATE 421-7121-533.49-86 3,800.00
Page 12 of 18 Dec 13, 2017 12:02:31 PM
12/19/2017 E - 19
City of Port Angeles
City Council Expenditure Report
Between Nov 25, 2017 and Dec 8, 2017
Vendor Description Account Number Amount
DAVE'S HEATING&COOLING SVC CITY REBATE 421-7121-533.49-86 800.00
GLASS SERVICES CO INC CITY REBATE 421-7121-533.49-86 199.50
CITY REBATE 421-7121-533.49-86 4,040.00
CITY REBATE 421-7121-533.49-86 443.43
MATHEWS GLASS CO INC CITY REBATE 421-7121-533.49-86 56.25
MISC CITY CONSERVATION CITY REBATE 421-7121-533.49-86 4,140.00
REBATES
PACIFIC OFFICE EQUIPMENT INC SUPPLIES 421-7121-533.31-01 1,467.37
PENINSULA BOTTLING CO INC CITY REBATE 421-7121-533.49-86 2,239.30
PENINSULA HEAT INC CITY REBATE 421-7121-533.49-86 1,000.00
CITY REBATE 421-7121-533.49-86 3,792.92
CITY REBATE 421-7121-533.49-86 800.00
Conservation Division Total: $30,617.42
Public Works-Electric Department Total: $30,617.42
Conservation Fund Total: $30,617.42
BUILDERS EXCHANGE OF WA INC COMMUNICATIONS/MEDIA SERV 452-7388-594.65-10 6.35
Water Projects Division Total: $6.35
Public Works-Water Department Total: $6.35
Water Utility CIP Fund Total: $6.35
KENNEDY/JENKS CONSULTANTS CONSULTING SERVICES 453-7488-594.65-10 2,356.69
MISC TRAVEL TSI FACILITY VISIT/INSPEC 453-7488-594.65-10 62.70
NORTHWESTERN TERRITORIES ARCH ITECTURAL&ENGINEERING 453-7488-594.65-10 1,840.00
INC
ROGNLIN'S INC PW CONSTRUCTION &RELATED 453-7488-594.65-10 56,128.44
Wastewater Projects Division Total: $60,387.83
Public Works-WW/Stormwtr Department Total: $60,387.83
Wastewater Utility CIP Fund Total: $60,387.83
ASSOCIATED PETROLEUM FUEL,OIL,GREASE, &LUBES 501-0000-141.20-00 3,966.52
PRODUCTS, INC
FUEL,OIL,GREASE, &LUBES 501-0000-141.20-00 4,894.90
FUEL,OIL,GREASE, &LUBES 501-0000-141.20-00 4,921.33
BAXTER AUTO PARTS#15 HOSES, ALL KINDS 501-0000-141.40-00 20.59
DON SMALL &SONS OIL DIST CO. AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 1,191.21
MASCO PETROLEUM, INC AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 (125.20)
AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 125.20
AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 250.41
Page 13 of 18 Dec 13, 2017 12:02:31 PM
12/19/2017 E - 20
City of Port Angeles
City Council Expenditure Report
Between Nov 25, 2017 and Dec 8, 2017
Vendor Description Account Number Amount
MCMASTER-CARR SUPPLY CO AUTO&TRUCK MAINT. ITEMS 501-0000-237.00-00 (7.81)
NAPA AUTO PARTS AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 309.94
AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 19.02
AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 12.29
AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 14.28
AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 14.28
PORT ANGELES TIRE FACTORY AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 270.27
AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 625.18
AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 625.18
TEC EQUIPMENT, INC AUTO&TRUCK ACCESSORIES 501-0000-141.40-00 95.79
WESTERN EQUIPMENT DISTRIB AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 114.05
INC
Division Total: $17,337.43
Department Total: $17,337.43
A-1 PERFORMANCE, INC BUILDING MAINT&REPAIR SER 501-7630-548.41-50 120.64
ARAMARK LAUNDRY/DRY CLEANING SERV 501-7630-548.49-90 101.74
LAUNDRY/DRY CLEANING SERV 501-7630-548.49-90 101.74
ASSOCIATED PETROLEUM FUEL,OIL,GREASE, &LUBES 501-7630-548.32-13 28.55
PRODUCTS, INC
BAXTER AUTO PARTS#15 AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 127.35
COLUMBIA RURAL ELECTRIC SECURITY,FIRE,SAFETY SERV 501-7630-548.43-10 228.25
ASSN, INC
COPY CAT GRAPHICS AUTO&TRUCK ACCESSORIES 501-7630-594.64-10 1,842.80
EVERGREEN TOWING EXTERNAL LABOR SERVICES 501-7630-548.34-02 199.46
GRAINGER AUTO&TRUCK MAINT. ITEMS 501-7630-548.31-01 74.67
HEARTLINE AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 320.76
AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 99.67
HUGHES FIRE EQUIPMENT INC AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 169.27
KIMBALL MIDWEST AUTO&TRUCK MAINT. ITEMS 501-7630-548.31-01 81.25
LES SCHWAB TIRE CENTER AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 2,081.54
EXTERNAL LABOR SERVICES 501-7630-548.34-02 238.77
EXTERNAL LABOR SERVICES 501-7630-548.34-02 47.71
EXTERNAL LABOR SERVICES 501-7630-548.34-02 32.52
EXTERNAL LABOR SERVICES 501-7630-548.34-02 130.08
MATCO TOOLS AUTO&TRUCK MAINT. ITEMS 501-7630-548.35-01 20.21
AUTO&TRUCK MAINT. ITEMS 501-7630-548.35-01 410.95
Page 14 of 18 Dec 13, 2017 12:02:31 PM
12/19/2017 E - 21
City of Port Angeles
City Council Expenditure Report
Between Nov 25, 2017 and Dec 8, 2017
Vendor Description Account Number Amount
MCMASTER-CARR SUPPLY CO AUTO&TRUCK MAINT. ITEMS 501-7630-548.31-01 100.70
NAPA AUTO PARTS AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 66.34
NORTHERN TOOL/BLUETARP AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 319.99
PRICE FORD LINCOLN AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 366.24
EQUIP. MAINT.AUTO,TRUCK 501-7630-594.64-10 27,207.76
AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 483.20
QUALITY 4X4 TRUCK SUPPLY AUTO&TRUCK ACCESSORIES 501-7630-594.64-10 139.71
AUTO&TRUCK MAINT. ITEMS 501-7630-594.64-10 143.52
AUTO&TRUCK MAINT. ITEMS 501-7630-594.64-10 406.50
AUTO&TRUCK MAINT. ITEMS 501-7630-594.64-10 985.36
AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 404.85
RICHMOND 2-WAY RADIO AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 53.12
EXTERNAL LABOR SERVICES 501-7630-548.34-02 83.25
RADIO &TELECOMMUNICATION 501-7630-594.64-10 546.34
SEATTLE PUMP& EQUIPMENT AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 143.63
AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 (134.10)
TEC EQUIPMENT, INC EXTERNAL LABOR SERVICES 501-7630-548.34-02 298.10
TEREX UTILITIES WEST AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 5,665.18
TRANCO TRANSMISSIONS INC AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 1,550.18
EXTERNAL LABOR SERVICES 501-7630-548.34-02 385.84
WESTERN EQUIPMENT DISTRIB AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 31.54
INC
AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 265.64
AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 15.82
WILDER TOYOTA INC EXTERNAL LABOR SERVICES 501-7630-548.34-02 125.20
Equipment Services Division Total: $46,111.84
Public Works-Equip Svcs Department Total: $46,111.84
Equipment Services Fund Total: $63,449.27
CANON USA, INC OFFICE MACHINES &ACCESS 502-2081-518.45-31 108.66
OFFICE MACHINES &ACCESS 502-2081-518.45-31 116.84
OFFICE MACHINES &ACCESS 502-2081-518.45-31 124.85
OFFICE MACHINES &ACCESS 502-2081-518.45-31 138.86
OFFICE MACHINES &ACCESS 502-2081-518.45-31 162.22
OFFICE MACHINES &ACCESS 502-2081-518.45-31 180.55
OFFICE MACHINES &ACCESS 502-2081-518.45-31 180.55
OFFICE MACHINES &ACCESS 502-2081-518.45-31 181.84
Page 15 of 18 Dec 13, 2017 12:02:31 PM
12/19/2017 E - 22
City of Port Angeles
� v
City Council Expenditure Report
Between Nov 25, 2017 and Dec 8, 2017
Vendor Description Account Number Amount
CANON USA, INC OFFICE MACHINES &ACCESS 502-2081-518.45-31 195.83
OFFICE MACHINES &ACCESS 502-2081-518.45-31 195.83
OFFICE MACHINES &ACCESS 502-2081-518.45-31 195.83
OFFICE MACHINES &ACCESS 502-2081-518.45-31 226.64
OFFICE MACHINES &ACCESS 502-2081-518.45-31 244.97
OFFICE MACHINES &ACCESS 502-2081-518.45-31 275.64
OFFICE MACHINES &ACCESS 502-2081-518.45-31 292.74
OFFICE MACHINES &ACCESS 502-2081-518.45-31 310.95
OFFICE MACHINES &ACCESS 502-2081-518.45-31 395.44
OFFICE MACHINES &ACCESS 502-2081-518.45-31 663.41
CENTURYLINK-QWEST 11-10 A/C 360Z100240955B 502-2081-518.42-10 180.40
11-14 A/C 3604570411199B 502-2081-518.42-10 748.55
11-14 A/C 3604570831558B 502-2081-518.42-10 48.74
11-14 A/C 3604570968343B 502-2081-518.42-10 100.08
11-14 A/C 3604571535571B 502-2081-518.42-10 77.78
11-14 A/C 3604576684085B 502-2081-518.42-10 540.05
11-16 A/C 206T355724768B 502-2081-518.42-10 57.46
11-16 A/C 206T359336570B 502-2081-518.42-10 488.34
MISC TRAVEL CERT ETHICAL HACKER TRAIN 502-2081-518.43-10 311.60
SIGNAL PERFECTION, LTD VISUAL EDUCATION EQUIPMNT 502-2081-518.48-02 6,899.77
WAVE BROADBAND DATA PROC SERV&SOFTWARE 502-2081-518.42-12 14,470.90
Information Technologies Division Total: $28,115.32
PUD#1 OF CLALLAM COUNTY RADIO&TELECOMMUNICATION 502-2083-518.47-10 44.07
Wireless Mesh Division Total: $44.07
Finance Department Total: $28,159.39
Information Technology Fund Total: $28,159.39
MISC EMPLOYEE EXPENSE HRA REIMBURSEMENT VETTER 503-1631-517.46-30 346.58
REIMBURSEMENT
HRA REIMBURSENMENT JERRY 503-1631-517.41-51 645.64
REDACTED Disability Board-November 503-1631-517.46-35 14.91
Disability Board-November 503-1631-517.46-35 270.00
Disability Board-November 503-1631-517.46-35 3,408.30
REIMBURSE MEDICARE-NOV 503-1631-517.46-35 106.00
REIMBURSE MEDICARE-NOV 503-1631-517.46-35 107.00
REIMBURSE MEDICARE-NOV 503-1631-517.46-35 108.00
REIMBURSE MEDICARE-NOV 503-1631-517.46-35 108.00
Page 16 of 18 Dec 13, 2017 12:02:31 PM
12/19/2017 E - 23
City of Port Angeles
City Council Expenditure Report
Between Nov 25, 2017 and Dec 8, 2017
Vendor Description Account Number Amount
REDACTED REIMBURSE MEDICARE-NOV 503-1631-517.46-35 108.00
REIMBURSE MEDICARE-NOV 503-1631-517.46-35 108.00
REIMBURSE MEDICARE-NOV 503-1631-517.46-35 108.00
REIMBURSE MEDICARE-NOV 503-1631-517.46-35 108.00
REIMBURSE MEDICARE-NOV 503-1631-517.46-35 108.00
REIMBURSE MEDICARE-NOV 503-1631-517.46-35 108.00
REIMBURSE MEDICARE-NOV 503-1631-517.46-35 108.00
REIMBURSE MEDICARE-NOV 503-1631-517.46-35 108.00
REIMBURSE MEDICARE-NOV 503-1631-517.46-35 115.40
REIMBURSE MEDICARE-NOV 503-1631-517.46-35 121.80
REIMBURSE MEDICARE-NOV 503-1631-517.46-35 134.00
REIMBURSE MEDICARE-NOV 503-1631-517.46-35 361.00
REIMBURSE MEDICARE-NOV 503-1631-517.46-35 547.00
Other Insurance Programs Division Total: $7,257.63
MISC ONE-TIME VENDORS IN HOUSE LIABILITY CLAIM 503-1671-517.49-98 573.98
WCIA(WA CITIES INS AUTHORITY) WCIA LIABILITY ASSESMENT 503-1671-517.46-10 3,902.40
WCIA LIABILITY ASSESMENT 503-1671-517.46-10 10,090.00
Comp Liability Division Total: $14,566.38
Self Insurance Department Total: $21,824.01
Self-Insurance Fund Total: $21,824.01
REDACTED Disability Board-November 602-6221-517.46-35 40.00
Disability Board-November 602-6221-517.46-35 7,330.00
REIMBURSE MEDICARE-NOV 602-6221-517.46-35 108.00
REIMBURSE MEDICARE-NOV 602-6221-517.46-35 108.00
REIMBURSE MEDICARE-NOV 602-6221-517.46-35 108.00
Fireman's Pension Division Total: $7,694.00
Fireman's Pension Department Total: $7,694.00
Firemen's Pension Fund Total: $7,694.00
AFLAC PAYROLL SUMMARY 920-0000-231.53-11 192.31
PAYROLL SUMMARY 920-0000-231.53-12 1,357.51
AWC EMPLOYEE BENEFITS TRUST AWC SUPPLIMENTAL LIFE NOV 920-0000-231.53-30 790.20
AWC SUPPLIMENTAL LIFE SEP 920-0000-231.53-30 790.20
CHAPTER 13 TRUSTEE Case#14-14948 920-0000-231.56-90 904.16
EMPLOYEES ASSOCIATION PAYROLL SUMMARY 920-0000-231.55-30 550.00
EMPOWER-P/R WIRE PAYROLL SUMMARY 920-0000-231.52-20 18,227.91
Page 17 of 18 Dec 13, 2017 12:02:31 PM
12/19/2017 E - 24
City of Port Angeles
City Council Expenditure Report
Between Nov 25, 2017 and Dec 8, 2017
Vendor Description Account Number Amount
FEDERAL PAYROLL TAX PAYROLL SUMMARY 920-0000-231.50-10 98,053.97
FICA/MEDICARE PAYROLL TAX PAYROLL SUMMARY 920-0000-231.50-20 81,043.04
ICMA-P/R WIRES P/R Deductions pe 12-3 920-0000-231.52-10 50.00
PAYROLL SUMMARY 920-0000-231.52-10 16,760.56
LEOFF PAYROLL SUMMARY 920-0000-231.51-21 26,672.82
OFFICE OF SUPPORT PAYROLL SUMMARY 920-0000-231.56-20 276.92
ENFORCEMENT
PERS PAYROLL SUMMARY 920-0000-231.51-10 1,560.80
PAYROLL SUMMARY 920-0000-231.51-11 13,727.93
PAYROLL SUMMARY 920-0000-231.51-12 72,577.15
TEAMSTERS LOCAL 589 PAYROLL SUMMARY 920-0000-231.54-10 1,888.00
PAYROLL SUMMARY 920-0000-231.54-10 1,888.00
UNITED WAY(PAYROLL) PAYROLL SUMMARY 920-0000-231.56-10 555.23
VOLUNTEER FIRE ASSOCIATION PAYROLL SUMMARY 920-0000-231.55-20 13.00
WSCFF/EMPLOYEE BENEFIT PAYROLL SUMMARY 920-0000-231.53-20 1,725.00
TRUST
Division Total: $339,604.71
Department Total: $339,604.71
Payroll Clearing Fund Total: $339,604.71
Total for Checks Dated Between Nov 25,2017 and Dec 8,2017 $1,570,650.44
Page 18 of 18 Dec 13, 2017 12:02:31 PM
12/19/2017 E - 25
• ORTNGELES
`- W A S H I N G T O N, U. S. A.
CITY COUNCIL MEMO
DATE: December 19, 2017
To: City Council
FROM: CRAIG FULTON,P.E.,DIRECTOR OF PUBLIC WORKS&UTILITIES
SUBJECT: Material Purchase: Pad Mounted/Overhead Electric Transformers,
Contract MEC-2017-52
Summary: On November 21, 2017, bids were received by the Light Operations Division for the
purchase of thirty-seven transformers (eighteen pad-mounted and nineteen overhead). Three
vendors representing four manufacturers bid on this material purchase. General Pacific, Inc., of
Fairview, Oregon was the low responsible bidder for total Life-Cycle Cost(LCC).
Funding: 2018 Electric Utility budget funds will be used for this procurement as
manufacture/delivery timeline is 14 weeks. (Budget Line Item 401- 7180-533.34-02).
Recommendation:Award and authorize the City Manager to sign a contract with General Pacific,
Inc., of Fairview, Oregon for eighteen pad-mounted and nineteen overhead transformers
manufactured by Ermco at a price of $68,720.01 including sales tax, and to make minor
modifications to the contract as necessary.
Background/Analysis: Bids were received on November 21, 2017 for thirty seven transformers.
This procurement is to replenish the Light Operations Division's transformer inventory. The
transformers will be used on specific 2018 projects and for new transformer installation and
replacement of existing transformers as needed throughout City. Manufacture and delivery is 14
weeks, thus 2018 funds will be used for this procurement
Three vendors representing four manufacturers bid on this material purchase. The basis for award
in this procurement is the total life-cycle cost that includes the effects of transformer efficiencies
and the cost of lost energy over the life of the unit. The Ermco units were the least expensive and
have the lowest life-cycle operating cost. A bid summary is provided below.
12/19/2017 E - 26
Material Purchase Contract, MEC-2017-52
(Prices Include Sales Tax and Fees)
Distributer(Manufacturer) Total Cost for Total Life-Cycle
Transformers Cost
General Pacific Inc. (Ermco) $68,720.01 $169,864.61
General Pacific Inc. (Howard Industries) $80,580.77 $174,828.93
Anixter, Inc. (Cooper) $81,605.69 $181,342.36
Paradoxe Corporation (Paradoxe) $117,789.60 $199,301.36
Government Estimate $68,000.00
Funding Overview: 2018 Electric Utility budget funds will be used for this procurement as
manufacture/delivery timeline is 14 weeks. (Budget Line Item 401- 7180-533.34-02).
12/19/2017 E - 27
• ORTNGELES
,__ W A S H I N G T O N, U. S. A.
Z411WA CITY COUNCIL MEMO
DATE: December 19, 2017
To: City Council
FROM: NATHAN A.WEST,DIRECTOR
COMMUNITY AND ECONOMIC DEVELOPMENT
COREY DELIKAT,DIRECTOR
PARKS AND RECREATION
SUBJECT: Lodging Tax Grant Agreement with the Lincoln Park BMX Association
Summary: On November 7, 2017 City Council approved Lodging Tax Committee
recommendations for 2018. Allocations included capital improvements to the City owned
BMX track improvements totaling $50,000. A grant agreement is required to incorporate the
2018 Scope of Work.
Funding: The funds for the project are derived from the City Lodging Tax Fund. The Lodging
Tax Committee has recommended and City Council has approved a budget of$50,000 for the
capital improvements. $30,000 of the improvements will be administered through a grant
agreement.
Recommendation: 1.) Approve and authorize the City Manager to sign the grant agreement
not to exceed a total of$30,000 for the 2018 budget and make minor modifications as
necessary.
Background/Analysis: On August 18, 2017 City staff opened the opportunity for submission of
Lodging Tax Fund applications for capital and non-event tourism related promotion.
Applications were considered by the Lodging Tax Committee on October 12, 2017 and
forwarded to City Council on October 25, 2016. The Lincoln Park BMX Association was
awarded $50,000 towards improvements to the BMX facility. The first step will be administered
through a $30,000 grant agreement with the Lincoln Park BMX Track Association. The
remaining $20,000 will be administered through the Parks and Recreation Department for the
purchase of a new BMX Track Gate.
12/19/2017 E - 28
Staff recommends that City Council approve and authorize the City Manager to sign the grant
agreement not to exceed a total of$30,000 for the 2018 budget and make minor modifications as
necessary.
Funding Overview: The funds for the project are derived from the City Lodging Tax Fund. The
Lodging Tax Committee has recommended and City Council has approved a budget of$50,000
for the capital improvements. $30,000 of the improvements will be administered through a grant
agreement.
Attachment: Grant Program Agreement.
12/19/2017 E - 29
GRANT PROGRAM AGREEMENT
BETWEEN
City of Port Angeles
and
Lincoln Park BMX Association
This Agreement is made between the City of Port Angeles, a non-charter code city and
municipal corporation of the State of Washington (hereinafter referred to as the "City") and
Lincoln Park BMX association, a nonprofit corporation of the State of Washington (hereinafter
collectively called the Grantee) for the project described in this document and its attachments
(herein called the Project).
WHEREAS, pursuant to RCW 67.28.1815, the City of Port Angeles is authorized to expend
special excise tax funds for "paying all or any part of the cost of tourism promotion, acquisition
of tourism-related facilities, or operation of tourism-related facilities. "Tourism-related facility"
means real or tangible personal property with a usable life of three or more years, or constructed
with volunteer labor that is: (a)(i) Owned by a public entity; (ii) owned by a nonprofit
organization described under section 501(c)(3) of the federal internal revenue code of 1986, as
amended; or (iii) owned by a nonprofit organization described under section 501(c)(6) of the
federal internal revenue code of 1986, as amended, a business organization, destination
marketing organization, main street organization, lodging association, or chamber of commerce
and (b)used to support tourism, performing arts, or to accommodate tourist activities; and
WHEREAS, it is in the public interest that Port Angeles lodging tax funds be expended for
tourist promotion services within the City of Port Angeles; and
WHEREAS, the Grantee has agreed to perform the work and improvements described in the
attached application; and
NOW, THEREFORE, the City and Grantee do mutually agree to the following terms and
conditions regarding the above mentioned property to be improved using City funds through the
Lodging Tax Grant Program:
1. SCOPE OF SERVICES
The Grantee will complete in a satisfactory and proper manner as determined by the City the
work described in the Project Overview that is attached hereto, marked as Attachment A, and
incorporated herein by reference. A listing of detailed project tasks is marked as Attachment B,
and incorporated herein by reference.
2. GRANTEE'S OBLIGATIONS
The Grantee warrants that they are to perform the proposed improvements described in
Attachment B — the Port Angeles Lodging Tax Fund — 2018 Application attached and
incorporated by this reference.
Grantee agrees to complete work described in the attached Plans and Specifications by
December 31, 2018. In the event the Director of Community and Economic Development finds
that the Grantee has prosecuted the work with reasonable diligence but due to factors be and its
12/19/2017 _ 1 _ 9- 30
reasonable control, the Grantee is unable to complete the work within 180 days, the City
Manager is authorized to extend the time to complete the work.
All improvements shall be consistent with sign zoning and building codes currently in effect for
the City. The Grantee shall assure that any permit or review necessary under City Ordinance
shall be approved before the work begins.
The Grantee shall be responsible for the construction and management of the entire project.
3. BUDGET
The City will reimburse to the Grantee the amount of$30,000.00, for eligible incurred costs and
expenses for the Project according to the budget shown on the Attachment B. Only the work
that is outlined in Attachments A & B will be eligible for reimbursement.
It is understood that this agreement is funded with Lodging Tax program income funds. The
Grantee acknowledges and agrees that the funds must be used only for Lodging Tax eligible
expenditures.
4. PAYMENT
Grantee shall submit invoices to the City for payment for work performed not more than one
time per calendar month. Invoice shall include copies of receipts for eligible items. Invoices
shall be in a format acceptable to the City. Grantee will provide the City with a completed W-9.
The City shall pay all invoices from Grantee within 30 days of receipt of a properly completed
invoice.
Grantee acknowledges, and agrees to inform its Contractor, that the City has no obligation to pay
the Contractor for work performed for the Grantee under this Program. This agreement shall not
be construed or deemed to be an agreement for the benefit of any third party or parties, and no
third party shall have any claim or right of action hereunder for any cause whatsoever.
Unless otherwise agreed to in writing by both parties, the Grantee's total reimbursement under
this agreement, including labor and materials, shall not exceed the maximum sum of$30,000.00.
The budget for labor and materials is found in Attachment B. Budgets for each line item may be
modified upon mutual agreement between the two parties, but in any event, the total payment to
Grantee shall not exceed $30,000.00.
5. GENERAL CONDITIONS
A. General Compliance. The Grantee agrees to comply with all applicable Federal, state and
local laws, regulations, and policies, governing the funds provided under this agreement.
B. Independent Contractor. Nothing contained in this agreement is intended to, or will be
construed in any manner, as creating or establishing the relationship of employer/employee
between the parties. The Grantee will at all times remain an "independent contractor" with
respect to the services to be performed under this agreement. The City will be exempt from
payment of all Unemployment Compensation, FICA, retirement, life and/or medical
insurance and Workers' Compensation Insurance, as the Grantee is an independent
contractor.
12/19/2017 _ 2 _ E - 31
D. Hold Harmless. The Grantee will hold harmless, defend and indemnify the City from any
and all claims, actions, suits, charges and judgments whatsoever that arise out of the
Grantee's performance or nonperformance of the services or subject matter called for in this
agreement.
E. Workers' Compensation. The Grantee will provide Workers' Compensation Insurance
Coverage for all of its employees involved in the performance of this agreement.
F. Contract with Contractor. Each contractor who is performing the work approved for this
Project shall have a valid State of Washington Contractor's License.
G. Labor Code/Prevailing Wage. Grantee acknowledges and agrees that the Grantee's
improvements to be constructed with the proceeds of the grant constitute construction,
alteration, demolition, installation, or repair work done under contract and paid for in whole
or in part out of public funds.
Grantee is a qualified organization pursuant to RCW 35.21.278 and the project is a qualified
project. As such, the project is exempt from the competitive bidding and prevailing wage
laws.
H. Funding Source Recognition. The Grantee will insure recognition of the roles of the City in
providing services through this agreement.
I. Suspension or Termination. The City may suspend or terminate this agreement if the
Grantee materially fails to comply with any terms of this agreement, which include (but are
not limited to)the following:
• Failure to comply with any of the rules, regulations or provisions referred to herein, or such
statutes, regulations, guidelines, policies or directives as may become applicable at any
time;
• Failure, for any reason, of the Grantee to fulfill in a timely and proper manner its obligations
under this Agreement; or
• Submission by the Grantee to the City of reports that are incorrect or incomplete in any
material respect.
6. ADMINISTRATIVE REQUIREMENTS
A. Financial Management Accounting Standards. The Grantee agrees to adhere to the
accounting principles and procedures required therein, utilize adequate internal controls, and
maintain necessary source documentation for all costs incurred.
B. Documentation and Record Keeping. The Grantee will maintain thorough records pertinent
to the activities to be funded under this agreement, including records adequate to document
that the funds were expended on lodging tax eligible activities.
C. Access to Records and Retention. All such records and all other records pertinent to the
work undertaken under this agreement will be retained by the Grantee for a period of six
years after the City's final audit of Project, unless a longer period is required to resolve audit
findings or litigation. In such cases,the City will request a longer period of record retention.
D. Audits and Inspections. All Grantee records with respect to any matters covered by this
12/19/2017 _ 3 _ E - 32
Agreement will be made available to the City and duly authorized officials of the state and
federal government, at any time during normal business hours, as often as deemed
necessary, to audit, examine, and make excerpts or transcripts of all relevant data.
Any deficiencies noted in audit reports must be fully cleared by the Grantee within 30 days
after receipt by the Grantee. Failure of the Grantee to comply with the above audit
requirements will constitute a violation of this agreement and may result in the withholding
of future payments.
E. Reporting. The Grantee, at such times and in such forms as the City may require, will
furnish the City such periodic reports as it may request pertaining to the work or services
undertaken pursuant to this agreement, the costs and obligations incurred or to be incurred in
connection therewith, and any other matters covered by this agreement.
7. PERFORMANCE WAIVER
The City's failure to act with respect to a breach by the Grantee does not waive its right to act
with respect to subsequent or similar breaches. The failure of the City to exercise or enforce any
right or provision will not constitute a waiver of such right or provision.
8. ENTIRE AGREEMENT
This document states the entire agreement between the City and the Grantee for the use of funds
received under this agreement and it supersedes all prior communications and proposals, whether
electronic, oral, or written between the City and the Grantee with respect to this agreement.
IN WITNESS WHEREOF, the City and the Grantee have executed this agreement as of the
date and year last written below.
CITY OF PORT ANGELES GRANTEE: Lincoln Park BMX
Association
By: By:
Title: Title:
Date: Date:
Approved as to form: Attest:
William E. Bloor, City Attorney Jennifer Veneklasen, City Clerk
Attachments: A—Project Overview
B— Scope of Work and Budget
Application
12/19/2017 _ 4 _ E - 33
ATTACHMENT A - PROJECT OVERVIEW
Grantee: Feiro Marine Life Center
Section A: Brief Description
Replace the starting hill.
Goals/Expected Results/Products:
Budget The project will improve the starting hill for BMX riders and allow for more
Category races with more out of town visitors.
21AGeneral The project will result in: See attached Application
Admin.
ATTACHMENT B - SCOPE OF WORK AND BUDGET
Budget Project Activities Project Applicant's City
Category Totals Contribution Contribution
21 AGeneralAdmin Materials
and
Labor $30,000.00 Labor $30,000.00
12/19/2017 _ 5 _ E - 34
GRANT PROGRAM AGREEMENT
BETWEEN
City of Port Angeles
and
Lincoln Park BMX Association
This Agreement is made between the City of Port Angeles, a non-charter code city and
municipal corporation of the State of Washington (hereinafter referred to as the "City") and
Lincoln Park BMX association, a nonprofit corporation of the State of Washington (hereinafter
collectively called the Grantee) for the project described in this document and its attachments
(herein called the Project).
WHEREAS, pursuant to RCW 67.28.1815, the City of Port Angeles is authorized to expend
special excise tax funds for "paying all or any part of the cost of tourism promotion, acquisition
of tourism-related facilities, or operation of tourism-related facilities. "Tourism-related facility"
means real or tangible personal property with a usable life of three or more years, or constructed
with volunteer labor that is: (a)(i) Owned by a public entity; (ii) owned by a nonprofit
organization described under section 501(c)(3) of the federal internal revenue code of 1986, as
amended; or (iii) owned by a nonprofit organization described under section 501(c)(6) of the
federal internal revenue code of 1986, as amended, a business organization, destination
marketing organization, main street organization, lodging association, or chamber of commerce
and (b)used to support tourism, performing arts, or to accommodate tourist activities; and
WHEREAS, it is in the public interest that Port Angeles lodging tax funds be expended for
tourist promotion services within the City of Port Angeles; and
WHEREAS, the Grantee has agreed to perform the work and improvements described in the
attached application; and
NOW, THEREFORE, the City and Grantee do mutually agree to the following terms and
conditions regarding the above mentioned property to be improved using City funds through the
Lodging Tax Grant Program:
1. SCOPE OF SERVICES
The Grantee will complete in a satisfactory and proper manner as determined by the City the
work described in the Project Overview that is attached hereto, marked as Attachment A, and
incorporated herein by reference. A listing of detailed project tasks is marked as Attachment B,
and incorporated herein by reference.
2. GRANTEE'S OBLIGATIONS
The Grantee warrants that they are to perform the proposed improvements described in
Attachment B — the Port Angeles Lodging Tax Fund — 2018 Application attached and
incorporated by this reference.
Grantee agrees to complete work described in the attached Plans and Specifications by
December 31, 2018. In the event the Director of Community and Economic Development finds
that the Grantee has prosecuted the work with reasonable diligence but due to factors be and its
12/19/2017 _ 1 _ 9- 35
reasonable control, the Grantee is unable to complete the work within 180 days, the City
Manager is authorized to extend the time to complete the work.
All improvements shall be consistent with sign zoning and building codes currently in effect for
the City. The Grantee shall assure that any permit or review necessary under City Ordinance
shall be approved before the work begins.
The Grantee shall be responsible for the construction and management of the entire project.
3. BUDGET
The City will reimburse to the Grantee the amount of$30,000.00, for eligible incurred costs and
expenses for the Project according to the budget shown on the Attachment B. Only the work
that is outlined in Attachments A & B will be eligible for reimbursement.
It is understood that this agreement is funded with Lodging Tax program income funds. The
Grantee acknowledges and agrees that the funds must be used only for Lodging Tax eligible
expenditures.
4. PAYMENT
Grantee shall submit invoices to the City for payment for work performed not more than one
time per calendar month. Invoice shall include copies of receipts for eligible items. Invoices
shall be in a format acceptable to the City. Grantee will provide the City with a completed W-9.
The City shall pay all invoices from Grantee within 30 days of receipt of a properly completed
invoice.
Grantee acknowledges, and agrees to inform its Contractor, that the City has no obligation to pay
the Contractor for work performed for the Grantee under this Program. This agreement shall not
be construed or deemed to be an agreement for the benefit of any third party or parties, and no
third party shall have any claim or right of action hereunder for any cause whatsoever.
Unless otherwise agreed to in writing by both parties, the Grantee's total reimbursement under
this agreement, including labor and materials, shall not exceed the maximum sum of$30,000.00.
The budget for labor and materials is found in Attachment B. Budgets for each line item may be
modified upon mutual agreement between the two parties, but in any event, the total payment to
Grantee shall not exceed $30,000.00.
5. GENERAL CONDITIONS
A. General Compliance. The Grantee agrees to comply with all applicable Federal, state and
local laws, regulations, and policies, governing the funds provided under this agreement.
B. Independent Contractor. Nothing contained in this agreement is intended to, or will be
construed in any manner, as creating or establishing the relationship of employer/employee
between the parties. The Grantee will at all times remain an "independent contractor" with
respect to the services to be performed under this agreement. The City will be exempt from
payment of all Unemployment Compensation, FICA, retirement, life and/or medical
insurance and Workers' Compensation Insurance, as the Grantee is an independent
contractor.
12/19/2017 _ 2 _ E - 36
D. Hold Harmless. The Grantee will hold harmless, defend and indemnify the City from any
and all claims, actions, suits, charges and judgments whatsoever that arise out of the
Grantee's performance or nonperformance of the services or subject matter called for in this
agreement.
E. Workers' Compensation. The Grantee will provide Workers' Compensation Insurance
Coverage for all of its employees involved in the performance of this agreement.
F. Contract with Contractor. Each contractor who is performing the work approved for this
Project shall have a valid State of Washington Contractor's License.
G. Labor Code/Prevailing Wake. Grantee acknowledges and agrees that the Grantee's
improvements to be constructed with the proceeds of the grant constitute construction,
alteration, demolition, installation, or repair work done under contract and paid for in whole
or in part out of public funds.
Grantee is a qualified organization pursuant to RCW 35.21.278 and the project is a qualified
project. As such, the project is exempt from the competitive bidding and prevailing wage
laws.
H. Funding Source Recognition.. The Grantee will insure recognition of the roles of the City in
providing services through this agreement.
L Suspension or Termination. The City may suspend or terminate this agreement if the
Grantee materially fails to comply with any terms of this agreement, which include (but are
not limited to)the following:
• Failure to comply with any of the rules, regulations or provisions referred to herein, or such
statutes, regulations, guidelines, policies or directives as may become applicable at any
time;
• Failure, for any reason, of the Grantee to fulfill in a timely and proper manner its obligations
under this Agreement; or
• Submission by the Grantee to the City of reports that are incorrect or incomplete in any
material respect.
6. ADMINISTRATIVE REQUIREMENTS
A. Financial Management Accounting Standards. The Grantee agrees to adhere to the
accounting principles and procedures required therein, utilize adequate internal controls, and
maintain necessary source documentation for all costs incurred.
B. Documentation and Record Keeping. The Grantee will maintain thorough records pertinent
to the activities to be funded under this agreement, including records adequate to document
that the funds were expended on lodging tax eligible activities.
C. Access to Records and Retention. All such records and all other records pertinent to the
work undertaken under this agreement will be retained by the Grantee for a period of six
years after the City's final audit of Project, unless a longer period is required to resolve audit
findings or litigation. In such cases, the City will request a longer period of record retention.
D. Audits and Inspections. All Grantee records with respect to any matters covered by this
12/19/2017 _ 3 _ E - 37
Agreement will be made available to the City and duly authorized officials of the state and
federal government, at any time during normal business hours, as often as deemed
necessary, to audit, examine, and make excerpts or transcripts of all relevant data.
Any deficiencies noted in audit reports must be fully cleared by the Grantee within 30 days
after receipt by the Grantee. Failure of the Grantee to comply with the above audit
requirements will constitute a violation of this agreement and may result in the withholding
of future payments.
E. Reporting. The Grantee, at such times and in such forms as the City may require, will
furnish the City such periodic reports as it may request pertaining to the work or services
undertaken pursuant to this agreement, the costs and obligations incurred or to be incurred in
connection therewith, and any other matters covered by this agreement.
7. PERFORMANCE WAIVER
The City's failure to act with respect to a breach by the Grantee does not waive its right to act
with respect to subsequent or similar breaches. The failure of the City to exercise or enforce any
right or provision will not constitute a waiver of such right or provision.
8. ENTIRE AGREEMENT
This document states the entire agreement between the City and the Grantee for the use of funds
received under this agreement and it supersedes all prior communications and proposals, whether
electronic, oral, or written between the City and the Grantee with respect to this agreement.
IN WITNESS WHEREOF, the City and the Grantee have executed this agreement as of the
date and year last written below.
CITY OF PORT ANGELES GRANTEE: Lincoln Park BMX
Association
By: By:
Title: Title:
Date: Date:
Approved as to form: Attest:
William E. Bloor, City Attorney Jennifer Veneklasen, City Clerk
Attachments: A—Project Overview
B—Scope of Work and Budget
Application
12/19/2017 _ 4 _ E - 38
ATTACHMENT A - PROJECT OVERVIEW
Grantee: Lincoln Park BMX Association
Section A: Brief Description
Replace the starting hill.
Goals/Expected Results/Products:
Budget The project will improve the starting hill for BMX riders and allow for more
Category races with more out of town visitors.
21AGeneral The project will result in: See attached Application
Admin.
ATTACHMENT B - SCOPE OF WORK AND BUDGET
Budget Project Activities Project Applicant's City
Category Totals Contribution Contribution
21 AGeneralAdmin Materials
and
Labor $30,000.00 Labor $30,000.00
12/19/2017 _ 5 _ E - 39
• ORTNGELES
`- W A S H I N G T O N, U. S. A.
CITY COUNCIL MEMO
DATE: December 19, 2017
To: City Council
FROM: DAN MCKEEN,CITY MANAGER
THERESE AGESSON,ACTING FINANCE DIRECTOR
GLEN GOODWORTH,SENIOR ACCOUNTANT
SUBJECT: Proposed Adjustments to 2018 Utility Rates
Summary: On December 31, 2017 the Electric, Water, Wastewater and Stormwater rates will
expire. In addition, although rates are approved through 2019 for the Solid Waste Collections,
these rates need to be revised based on current expenditure forecasts contained in the 2018 Budget.
In spite of significant rate pressures for 2018, the City as able to keep the majority of utility rates
stable, with nominal increases overall. Revised rates for all of these utilities are being presented
for review and recommendation for adoption by the City Council. The recommendation is for
approval of just a one year rate revision (2018).
Funding: The approval of the proposal presented will not increase expenditures, but will require
some rate adjustments in 2018 that will generate the required revenue to meet budgeted
expenditures.
Recommendation: 1. Open the second public hearing on the recommended Electric, Water,
Wastewater, Stormwater and Solid Waste Collections utility rate ordinance amendments. 2.
Conduct the second reading of the ordinance. 3. Adopt the ordinance approving the rate changes
to be implemented beginning January 1, 2018 and eliminating the previously approved 2019 rates
for Solid Waste Collections.
Background/Analysis: Rates for Electric (Ord. No 3539), Water, Wastewater and Stormwater
(Ord. No 3538)utilities were adopted on September 1, 2015 to set rates through 2017. Revenue
and expenditure analysis has been completed to determine the rate requirements for 2018 based
on the 2018 Budget expenditures and non-rate revenue. Some rates were determined to already
12/19/2017 F - 1
meet expenditure requirements, thus no change in rates are recommended. Other rates will
require differing levels of rate adjustments to achieve the required revenue demands.
The Solid Waste Collection rates were adopted on June 3, 2014 (Ord. No. 3507)to set rates from
2015 through 2019. The approved rates have been implemented for 2015, 2016 and 2017.
Approved rates are also currently in place for 2018 and 2019. In September the surcharge
portion of the rate was eliminated for the remainder of 2017 and future years.
A COSA (Cost of Service Analysis) for Solid Waste Collections was completed and current
funding levels were evaluated to assess the future revenue requirements. The result of the
analysis is a recommendation to cancel the existing 2018 and 2019 approved rates and replace
them as per the attached ordinance.
As noted in the rate changes listed below, most of the major utility rates are maintained with no
increase (Electric) or a nominal increase (Water and Wastewater) in spite of cost inflation and
other rate pressures. For example, electric rates are not increasing in spite of a 9.5% increase in
the Bonneville Power rate. Enabling the City to provide reasonable, affordable rate changes for
its citizens were:
• City cost containment measures.
• Use of designated rate stabilization funds from the AMI settlement and National Park
Service water treatment plant reserve.
• Robust fund balances that meet policy requirements.
A standard 2018 residential utility bill, with the rate adjustments included, will increase overall
by approximately 1.3% as compared to 2017.
Budgeted Rate Changes
2018
Electric 0.0%
Water 0.2%
Wastewater 1.8%
Stormwater 5.4%
Solid Waste Collections 5.9%
Standard Residential Bill 1.3%
Funding Overview:. The approval of the attached ordinance will not increase expenditures, but
will require some rate adjustments in 2018 that will generate the required revenue to meet
budgeted expenditures.
12/19/2017 F - 2
ORDINANCE NO.
AN ORDINANCE of the City of Port Angeles, Washington amending
electric rates by making changes to Chapter 13.12, water rates by
amending Chapter 13.44, solid waste rates collections by amending
Chapter 13.54, stormwater by amending 13.63, and wastewater by
amending 13.65 of the Port Angeles Municipal Code.
THE CITY COUNCIL OF THE CITY OF PORT ANGELES DO HEREBY ORDAIN
AS FOLLOWS:
Section 1. Ordinance 2054 as amended, and Chapter 13.12 of the Port Angeles Municipal
Code relating to electric rates are hereby amended by amending Chapter 13.12 as follows:
13.12.030 - Schedule R-03—Residential service.
A. Applicability. This schedule applies throughout the City for domestic uses in single family
residences, individual apartments or farms. Separately metered services incidental to single family
residential and farm service may be served under this schedule.
B. Character of service. Sixty cycle, alternating current, 120/240 volts nominal, single phase
service will be furnished under this schedule, supplied through a single meter and one point of
delivery.
.
2. Riier-gy ehafge $0.0770 per-kWh-
DC. Uniform rate effective January 1, 201-78:
1. Base charge $20.10 per month.
2. Energy charge $0.0809 per kWh.
13.12.031 - Schedule R-03—Residential service time of use rate.
A. Applicability. This schedule applies throughout the City for domestic uses in single family
residences, individual apartments or farms. Separately metered services incidental to single family
residential and farm service may be served under this schedule.
B. Character of service. Sixty cycle, alternating current, 120/240 volts nominal, single phase
service will be furnished under this schedule, supplied through a single meter and one point of
delivery.
1
12/19/2017 F - 3
load houfs, $0.1092 per-k3A'h dtifing fnedium lead hetifs, and $0.0407 pef k3A'h didfing light lead
hetif S.
3. Energy usage ehafge be�ween September- 1 and May 3 1, shall be $0.1205 per- k3ALh didfing
hea-,�y lead hetifs, $0.1205 pef kALh didfifig mediuffl lead hetifs and $0.03 69 pef kALh diffifig
lead hetifs.
-PC. Time of use rate effective January 1, 201-78:
1. Base charge $20.10 per month.
2. Energy usage charge between June 1 and August 31 shall be $0.1147 per kWh during heavy
load hours, $0.1147 per kWh during medium load hours, and $0.0428 per kWh during light load
hours.
3. Energy usage charge between September 1 and May 31, shall be $0.1265 per kWh during
heavy load hours, $0.1265 per kWh during medium load hours and $0.0388 per kWh during light
load hours.
13.12.040 - Schedule GS-03—General service.
A. Applicability. This schedule applies to all accounts not covered by other rate schedules with
the following types of service:
1. 120/208 or 120/240 volts, single or three phase, service panel of 400 amps or smaller.
2. 240/480 or 277/480 volts, three phase, service panel of 200 amps or smaller.
3. Municipal traffic signal and street lights. The base charges for municipal traffic signals and
street lights includes maintenance of existing luminaries and controls by the Public Works and
Utilities Department.
4. Municipal emergency management systems. The municipal emergency management system
and City's security cameras base charge shall apply to systems with a normal operating load of 150
watts or less, which shall not be required to be metered.
5. Cable television system and other communications systems, single phase power supplies in
accordance with Section 10.2 of Ordinance No. 3116.
6. Pole attachment fees. City-owned unmetered security camera system and wireless access
points shall be exempt from PAMC 13.14.040.
B. Character of service. Sixty-cycle, alternating current at such phase and voltage as the City
may have available will be furnished under this schedule, applied through a single meter and one
point of delivery.
G. fW�fei-ffl Fate e*etive Jaiwwly, 1, 2016.,
a. Singlephase $24.61 per-
2
12/19/2017 F - 4
e. AiiiC�ar1 emEE�gEncyiriigemEEnt management $3 3.4 6 peravitr
.
' .
> > signals
lights
-PC. Uniform rate effective January 1, 201-78:
1. Base charge:
a. Single phase $25.84 per month.
b. Three phase $64.61 per month.
c. Municipal traffic signal $231.20 per month.
d. Municipal street light $166.49 per month.
e. Municipal emergency management system $35.13 per month.
f. City's unmetered security camera system $3.64 per month.
2. Energy usage charge: $0.0764 per kWh, except,however,municipal traffic signals and street
lights energy charge shall be $0.0821 per kWh.
13.12.0401 - Schedule GS-03—General service time of use rate.
A. Applicability. This schedule applies to all accounts not covered by other rate schedules with
the following types of service:
1. 120/208 or 120/240 volts, single or three phase, service panel of 400 amps or smaller.
2. 240/480 or 277/480 volts, three phase, service panel of 200 amps or smaller.
B. Character of service. Sixty cycle, alternating current at such phase and voltage as the City
may have available will be furnished under this schedule, applied through a single meter and one
point of delivery.
.T4me of use ate e*etive Jawwr-�, 1, 20167-
1
a. Single phase $24.61 per-month.
2. The energy usage ehafge between jHne 1 and b b
heavy
lead het*s, $0.1033 pef kWh dt*ing tiieditiffl lead hetif:s, atid $0.0385 -pe-F kAlh b light
1
3. The b b 3 1 shall be b
b mediHm lead and b light
lead
3
12/19/2017 F - 5
-P C. Time of use rate effective January 1, 201-78:
1. Base charge.
a. Single phase $25.84 per month.
b. Three phase $64.61 per month.
2. The energy usage charge between June 1 and August 31 shall be $0.1083 kWh during heavy
load hours, $0.1083 per kWh during medium load hours, and $0.0404 per kWh during light load
hours.
3. The energy usage charge between September 1 and May 31 shall be $0.1195 kWh during
heavy load hours, $0.1195 per kWh during medium load hours, and $0.0366 per kWh during light
load hours.
13.12.041 - Schedule GD-03—General service demand.
A. Applicability. This schedule applies to all not covered by other rate schedules with the
following types of service:
1. 120/208 or 120/240 volts, single or three phase, service panel larger than 400 amps.
2. 240/280 or 277/480 volts, three phase service panel larger than 200 amps.
B. Character of service. Sixty cycle, alternating current at such phase and voltage as the City
may have available will be furnished under this schedule, applied through a single meter and one
point of delivery.
1 Base e1 arg •
b. T-nree Phase $128pr
3. BXing
b. Demand age eh-arge.$4.38cr 1 �iir.
-PC. Uniform rate effective January 1, 201-78:
1. Base charge:
a. Single phase $54.34 per month.
b. Three phase $135.91 per month.
2. Energy usage charge: $0.0541 per kWh.
3. Billing demand:
a. Billing demand for each month shall be based on kVA(apparent power).
b. Demand usage charge: $4.62 per kVA.
4
12/19/2017 F - 6
13.12.0411 - Schedule GD-03—General service demand time of use rate.
A. Applicability. This schedule applies to all not covered by other rate schedules with the
following types of service:
1. 120/208 or 120/240 volts, single or three phase, service panel larger than 400 amps.
2. 240/480 or 277/480 volts, three phase service panel larger than 200 amps.
B. Character of service. Sixty cycle, alternating current at such phase and voltage as the City
may have available will be furnished under this schedule, applied through a single meter and one
point of delivery.
B., e ,
b. T-hfee phase $128.97per- r
b
tist 3 1, shall be $0.0728 per-kA'h dtffiiig heavy
lead
, , and $0.0.271 per-PALh Elufing light lead
hent s.
3. Energy usage ehafge be�ween September- 1 and May 31 shall be $0.0803 per- kNV4 dtNi
hea-,�y lead het*s, $0.0803 per-kALh dtffiiig meditim lead hetffs, and $0.024 6 pef kWh dtififig ligk
lead hetffs.
4. Billiiig demand-
a. Billing demand for-eaeh month shall be based on the ma?EimHm hE)HF of kNIA(appaFent power-)
b. Demand usage ehhafge $4.38cr-1�r
-PC. Time of use rate effective January 1, 201-78:
1. Base charge:
a. Single phase $54.34 per month.
b. Three phase $135.91 per month.
2. Energy use charge between June 1 and August 31, shall be $0.0767 per kWh during heavy
load hours, $0.0767 per kWh during medium load hours, and $0.0.286 per kWh during light load
hours.
3. Energy usage charge between September 1 and May 31, shall be $0.0846 per kWh during
heavy load hours, $0.0846 per kWh during medium load hours, and $0.0259 per kWh during light
load hours.
4. Billing demand:
a. Billing demand for each month shall be based on the maximum hour of kVA(apparent power)
during heavy and medium load hours.
b. Demand usage charge: $4.62 per kVA.
5
12/19/2017 F - 7
13.12.042 - Schedule NP-03—Nonprofit.
A. Applicability. This schedule applies to all nonprofit tax-deductible organizations.
B. Character of service. Sixty cycle, alternating current at such phase and voltage as the City
may have available will be furnished under this schedule, applied through a single meter and one
point of delivery.
GTolr"cc'fei in Fate e* 1, 26
1. Base ehapge.i.
a. Single phase $23.88 per-month.
b. Thfee phase $59.68 per-meftth.
2. 4neFgy usageehaFg, 65 per-kM4h.
-PC. Uniform rate effective January 1, 201-78:
1. Base charge:
a. Single phase $24.90 per month.
b. Three phase $62.23 per month.
2. Energy usage charge: $0.0798 per kWh.
13.12.0421 - Schedule NP-03—Nonprofit—Time of use rate.
A. Applicability. This schedule applies to all nonprofit tax-deductible organizations.
B. Character of service. Sixty cycle, alternating current at such phase and voltage as the City
may have available will be furnished under this schedule, applied through a single meter and one
point of delivery.
Base ehftFgt—
a.
b
b. ThFee phase $5r
2. b b b shall be b
lead hettfs, $0.1085 pet:kM'h b meditim lead and 04 04 b light
hetif S.
3. Energy usage b shall be 1198 b
b ffieditiffi lead afid b b
lead
-PC. Time of use rate effective January 1, 201-78:
1. Base charge.
a. Single phase $24.90 per month.
6
12/19/2017 F - 8
b. Three phase $62.23 per month.
2. Energy usage charge between June 1 and August 31, shall be $0.1131 per kWh during heavy
load hours, $0.1131 per kWh during medium load hours, and $0.0422 per kWh during light load
hours.
3. Energy usage charge between September 1 and May 31, shall be $0.1248 per kWh during
heavy load hours, $0.1248 per kWh during medium load hours, and $0.0383 per kWh during light
load hours.
13.12.043 - Schedule GD-04—General service demand—Primary metered.
A. Applicability. This schedule applies to all accounts not covered by other rate schedules with
the following types of service:
1. 120/208 or 120/240 volts, single or three phase, service panel larger than 400 amps.
2. 240/480 or 277/480 volts, three phase service panel larger than 200 amps.
3. When electric current is measured at primary voltage and delivery to the customer is at
secondary voltage.
B. Character of service. Sixty cycle, alternating current at such phase and voltage as the City
may have available will be furnished under this schedule, applied through a single meter and one
point of delivery.
G. Un�feirin Fate eff-ee�ive 1, 2016.--
mangle phase $47.56 pe month.
b. T-hfee phase $12:7.25 per-fflen&
2. J;nepgy usage edge. $0.0464 per�Wh.
3. M14iHg
a. Billing demand for- eaeh month shall be based an kNIA (appaFent pawef-�.
b. Demand tisage ehfffge-
13C. Uniform rate effective January 1, 201-78:
1. Base charge:
a. Single phase $49.45 per month.
b. Three phase $132.30 per month.
2. Energy usage charge: $0.0482 per kWh.
3. Billing demand:
a. Billing demand for each month shall be based on kVA(apparent power).
b. Demand usage charge: $4.14 per kVA of billing demand.
7
12/19/2017 F - 9
13.12.044 - Schedule GD-04—General service demand—Primary metered—Time of use rate.
A. Applicability. This schedule applies to all accounts not covered by other rate schedules with
the following types of service:
1. 120/208 or 120/240 volts, single or three phase, service panel larger than 400 amps.
2. 240/480 or 277/480 volts, three phase service panel larger than 200 amps.
3. When electric current is measured at primary voltage and delivery to the customer is at
secondary voltage.
B. Character of service. Sixty cycle, alternating current at such phase and voltage as the City
may have available will be furnished under this schedule, applied through a single meter and one
point of delivery.
B., e .
a. b
b. T-hFee 2775p r
b-dst 31 shall be 0658 b
heavy lead haw:s, $0.0658 per-k3ALh Elufing fnediHm lead heHFs' ffind $0.024 5 peF k3A'h b b
1,,.
1 ,1
b shall be 0726 et:k3A'h b
b meditiffi lead aftd 0222 b light
lead
4. Billiiig demand-
a. Billing demand for-eaeh month shall be based on the maxim*m hetff of kAIA(appaFent pa�,N,eF)
b. Demand usage eh-arge.$4 99 per-kAIA.
-PC. Time of use rate effective January 1, 201-78:
1. Base charge:
a. Single phase $49.45 per month.
b. Three phase $132.30 per month.
2. Monthly energy charge between June 1 and August 31, shall be $0.0683 per kWh during
heavy load hours, $0.0683 per kWh during medium load hours, and $0.0255 per kWh during light
load hours.
3. Monthly energy charge between September 1 and May 31, shall be $0.0683 per kWh during
heavy load hours, $0.0683 per kWh during medium load hours, and $0.0231 per kWh during light
load hours.
4. Billing demand:
8
12/19/2017 F - 10
a. Billing demand for each month shall be based on the maximum hour of kVA(apparent power)
during heavy and medium load hours.
b. Demand usage charge: $5.20 per kVA.
13.12.060 - Schedule PS-03—Primary service—Customer owned.
A. Applicability. This schedule applies to all accounts which own and operate a primary voltage
distribution system.
B. Character of service. Service to be furnished under this schedule is unregulated three phase,
60 cycle, alternating current at primary voltage, 12.5 KV nominal. Service under this schedule
shall be provided and metered at the point(s) of interconnection of the distribution facilities of the
customer and the City.
C. Rates under this schedule do not recover the City's cost of maintenance and repair work on
the load side of the meter. Customer payment to the City in addition to the rates under this schedule
is required for any and all maintenance and repair work performed on City equipment on the load
side of the meter, including but not limited to, repair and/or replacement of all City owned
facilities. These include but are not limited to cables, terminations and transformers.
D (,Wtfei=rte -a-te-efiee a 1
2. 1;neFgy usage ehaFge-..
b 0291 .
b. All billings bet,yeen Sepce13 beF 1 .*.d May 3 1 : $0.0476 ,,ef PAIIir
a. Billing demand for- eaeh menth shall be based on kVLA(appafent pewef)-.
ED. Uniform rate effective January 1, 201-78:
1. Base charge: $331.49 per month.
2. Energy usage charge:
a. All billings between June 1 and August 31: $0.0303 per kWh.
b. All billings between September 1 and May 31: $0.0496 per kWh.
3. Billing demand:
a. Billing demand for each month shall be based on kVA(apparent power).
b. Demand usage charge: $5.20 per kVA of billing demand.
13.12.061 - Schedule PS-03—Primary service customer owned—Time of use rate.
A. Applicability. This schedule applies to all accounts which own and operate a primary voltage
distribution system.
9
12/19/2017 F - 11
B. Character of service. Service to be furnished under this schedule is unregulated three phase,
sixty cycle, alternating current at primary voltage, 12.5 KV nominal. Service under this schedule
shall be provided and metered at the point(s) of interconnection of the distribution facilities of the
customer and the City.
C. Rates under this schedule do not recover the City's cost of maintenance and repair work on
the load side of the meter. Customer payment to the City in addition to the rates under this schedule
is required for any and all maintenance and repair work performed on City equipment on the load
side of the meter, including but not limited to, repair and/or replacement of all City owned
facilities. These include but are not limited to cables, terminations and transformers.
heavy lead hetffs, $0.04 13 per-k3ALh Elufing medium lead houfs, and $0.015 4 pef PAIh"t:ing ligk
lead
3. Monthly energy ehar-ge be�ween September- 1 and May 3 1, shall be $0.074 5 peF k3AIh dtffing
hea-,�y lead heofs, $0.0745 per-kALh duf41g meditim lead hetffs, cffid $0.0228-pe-F kA'h dtififig ligk
lead
4. Billiiig demand-
a. Billing demand for-eaeh month shall be based en the ma?Eiamm hottr of kVA(appareat power)
b. Demand tsage ehkarge.$4.99 per-kV n ofbilling ,aema
BD. Time of use rate effective January 1, 201-78:
1. Base charge: $317.95 per month.
2. Monthly energy charge between June 1 and August 31, shall be $0.0430 per kWh during
heavy load hours, $0.0430 per kWh during medium load hours, and $0.0160 per kWh during light
load hours.
3. Monthly energy charge between September 1 and May 31, shall be $0.0776 per kWh during
heavy load hours, $0.0776 per kWh during medium load hours, and $0.0238 per kWh during light
load hours.
4. Billing demand:
a. Billing demand for each month shall be based on the maximum hour of kVA(apparent power)
during heavy and medium load hours.
b. Demand usage charge: $5.20 per kVA of billing demand.
13.12.065 - Schedule PS-04—Primary service—City owned.
A. Applicability. This schedule applies to all accounts where the City owns and operates a
primary voltage distribution system when electric current is measured at primary voltage and
delivery to the customer is at secondary voltage.
10
12/19/2017 F - 12
B. Character of service. Service to be furnished under this schedule is unregulated three phase,
60 cycle, alternating current at primary voltage, 12.5 KV nominal.
G. F;rsc-e*Efive Janmwyy 1,
2. 1;neFgy usage ehapge-.-
b All billings between September ber i .,n May 3 i. $0.0476 per kW
�. ��een�eF�e� F�r
uiiiing dernand for o.,e raenth shall be based o kNI (apparent power*.
PC. Uniform rate effective January 1, 201-78:
1. Base charge: $331.49 per month.
2. Energy usage charge:
a. All billings between June 1 and August 31: $0.0303 per kWh.
b. All billings between September 1 and May 31: $0.0496 per kWh.
3. Billing demand:
a. Billing demand for each month shall be based on kVA(apparent power).
b. Demand usage charge: $5.20 per kVA of billing demand.
13.12.066 - Schedule PS-04—Primary service—City owned—Time of use rate.
A. Applicability. This schedule applies to all accounts where the City owns and operates a
primary voltage distribution system when electric current is measured at primary voltage and
delivery to the customer is at secondary voltage.
B. Character of service. Service to be furnished under this schedule is unregulated three phase,
60 cycle, alternating current at primary voltage, 12.5 KV nominal.
C. Rates under this schedule do not recover the City's cost of maintenance and repair work on
the load side of the meter. Customer payment to the City in addition to the rates under this schedule
is required for any and all maintenance and repair work performed on City equipment on the load
side of the meter, including but not limited to, repair and/or replacement of all City owned
facilities. These include but are not limited to cables, terminations, and transformers.
D. Time of use rate:
1. Base charge: $304.96 per month.
2. Monthly energy charge between June 1 and August 31, $0.0457 per kWh during heavy load
hours, $0.0457 per kWh during medium load hours, and$0.0367 per kWh during light load hours.
11
12/19/2017 F - 13
3. Monthly energy charge between September 1 and May 31, $0.0473 per kWh during heavy
load hours, $0.0473 per kWh during medium load hours, and $0.0332 per kWh during light load
hours.
4. Billing Demand:
a. Billing demand for each month shall be based on the maximum hour of KVA (apparent
power) during heavy and medium load hours.
b. Monthly demand charge between September 1 and May 31, shall be $4.79 per KVA.
C. Monthly demand charge between June 1 and August 31, shall be $4.79 per KVA for 95
percent of all KVA and $10.03 per KVA for five percent of all KVA.
13.12.071 - Schedule IT-11Industrial transmission.
A. Applicability. This schedule applies to all accounts where power is taken at transmission
voltage.
B. Character of service. Service to be furnished under this schedule is unregulated three-phase
60 cycle, alternating current at transmission voltage, 69 KV nominal.
C. Point of delivery. Service under this schedule shall be provided and measured where the
customer's facilities interconnect with the facilities of the City and the Bonneville Power
Administration.
D. Service policy. Service under this schedule is subject to the customer service policies of the
City.
E. Rate and charges. The rates and charges for service hereunder is the sum of the amounts
determined in accordance with sections 2 through 11 for each month.
1. Definitions: Initially capitalized words used herein have the meaning set forth in the BPA
agreement, the Tiered Rate Methodology, or as defined below:
"BPA"means the Bonneville Power Administration.
"BPA Agreement" means the agreement between the City and BPA, dated December 1, 2008,
Contract No. 09PB-13093, as amended from time to time.
"CHWM"means the City's Contract High Water Mark.
"Customer" means the person or entity that purchases power from the City, using the service
governed by this section. "Customer" may hereafter be abbreviated as "Cu."
"Customer facility" means facilities or premises owned by the customer and served by power
purchased pursuant to this section.
"Demand" means the amount of energy delivered to the customer at the point of delivery (as
measured in whole kilowatts) integrated over the 60-minute period during the City's CSP. For
purposes of such calculation, the 60-minute periods shall begin at the beginning of each whole
hour and run for 60 consecutive minutes until the end of such whole hour.
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12/19/2017 F - 14
"Network agreement"means the agreement between the City and the BPA, dated September 20,
2006, Contract No. OTX-124433, as amended from time to time.
"RHWM"means the City's Rate Period High Water Mark.
"Tiered Rate Methodology"means BPA's policy for calculating wholesale power rates, adopted in
the Administrator's Final Record of Decision issued in September, 2009, and as amended from
time to time.
2. Elements for calculating rates and charges:
A. Cu CHWM. Customer will have a CHWM amount ("Cu CHWM") of 53.351 aMW. From
October 1,204-5 17 through September 30,204-718 the customer will have a rate period high water
mark(RHWM) of 5-042 1_7 aMW.
B. Cu CDQ. Customer will have the following monthly CDQs ("Cu CDQ"): as follows:
January 14,760 kW July 14,238 kW
February 11,974 kW August 15,113 kW
March 14,913 kW September 13,541 kW
I
April 14,913 kW October 19,262 kW
May 22,190 kW November 14,423 kW
June 13,546 kW December 7,366 kW
3. Customer charge.
The customer charge (Cu CO) is the portion of the City's customer charges for a month to be paid
by customer.
The Cu CC each month shall be calculated by the following formula:
Cu CC = [CuCHWM-CHWM] X CMCC
Where:
Cu CHWM is the amount set out in section 2.A., above.
CHWM is 86.755 aMW.
CMCC is the City's customer charge for the month.
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12/19/2017 F - 15
No credit on the Cu CC will be given or paid for using electricity in amounts less than the Cu
CHWM.
4. Demand charges for service.
The customer demand charge (Cu Dc) is the demand charges for a month to be paid by customer.
The Cu DC each month shall be calculated by the following formula:
Cu DC = [(Cu CSP-Cu AHLH)-Cu CDQ] x DR
Where:
Cu CSP is the demand of the customer facility(in kilowatts) during the City's CSP in each month.
Cu CDQ is the amount set out in section 2. above.
Cu AHLH is the average of the customer facility's actual hourly Tier 1 loads during the HLH in
each month in kilowatts.
DR is the demand rate charged to the City.
No credit will be given or paid for using demand in amounts less than the Cu CDQ.
5. Load shaping charges and credits.
The customer load shaping charge (Cu LSC) is the load shaping charges for a month to be paid by
customer.
The Cu LSC each month shall be calculated by the following formula:
Cu LSC = (Cu AL - Cu SSL) X LSR
Where:
Cu LSC is the net of the load shaping charges and credits for a month apportioned to customer,
with customer paying net load shaping charges to the City, and the City paying net load shaping
credits to customer, less an amount calculated by the City using the load shaping adjustment true-
up rate.
Cu AL is customer's monthly HLH and LLH loads.
Cu SSL is customer's shaped system load as set out below.
LSR is the load shaping rate applicable to HLH and LLH periods.
14
12/19/2017 F - 16
HLH SSL 13.12.071 Schedule IT-11
Industrial Transmission FY 2017 SSL Allocations
FV 2017 rm w 2017 rm
N,.veffi eF 2016 14,29&,-344 l�r,.�,effi eF 201 6 4 7n1
�v639T,mT
Deeei,eF gni 6 i 3 �Qti ��c Peeew i,o gni Q cn i inn
11,93&,- 47 v-n :7,439,4
eo
Fob„-,,aFy gni i n 50 Ijo Foy„-,,aFy 204-7 6,329,1 Qn
N4aFe -204-7 42,63:7,935 Maf:e gn i� :7,693,
�Qn
T
� ✓ov
APF44,4p i n 507 g i Aff4-2� 6,4 i
Me,�,.10 1-7 1:7rn�vIno&,--5---4 �p 955 sic
r �T ��
T me 201-7 43,970,607 T me 2017 :7,851,ni
��q 12,901-,4-5'i6 RAY4� 6,903,ctin
13,799-,me 7,015,�n4
SepteffibeF 24P 10,:7:75-,004- 6,:72:7,364
Bascd 6irREVISED Bonneville Dewe, A istfati6"r s BP 16ReeE)id E)f Pecimfn
FY 2018 IT FY 2018 IT
HLH SSL kWh LLH SSL kWh
October 2017 746,520 October 2017 401,242
November 2017 893,842 November 2017 524,704
December 2017 873,072 December 2017 528,439
January 739,809 January 457,648
February 620,109 February 361,574
March 2018 734,989 March 2018 427,288
April 2018 718,424 April 2018 398,693
Maw 1,044,808 May 594,482
June 2018 846,106 June 2018 447,251
July 2018 742,482 Jules 393,194
15
12/19/2017 F - 17
August 2018 841,480 August 2018 416,326
September 2018 728,427 September 2018 411,096
* Based on Bonneville Power Administration's BP-18 Record of Decision
6. Additional charges: In addition to the charges calculated above, customer shall pay to the City
each month all costs,charges,surcharges,adjustment charges and penalties,and conditions incurred
by the City and attributable to customer, including but not limited to those applicable under the
BPA agreement, the TRM, BPA rate schedules and general rate schedule provisions, network
agreement, tariffs, and general rate schedule provisions.
7. Basic charge: Beginning on October 1,2015,the Customer will pay to the City a basic charge
of$4,230.00 per month. Beginning on October 1, 2016, the customer will pay to the City a basic
charge of$4,440.00 per month.
8. Transmission charges: The monthly wholesale transmission cost to the City based on the
metered energy and demand associated with providing service hereunder.
9. Taxes: An amount calculated to recover the actual tax obligation of the electric utility and
City for State public utilities tax and City public utility tax and any other applicable taxes. In
addition, customer shall pay each month any and all Federal, State, local and City taxes as may be
levied, imposed or due, which arise from, or in connection with the provision of electric service to
customer pursuant to this ordinance.
10. Calculation of utility taxes: The customer shall pay to the City each month the amount
necessary to fully satisfy the City's obligation for State and local utility taxes. For utility tax
purposes, the gross income from the customer shall be the sum of subsections 3 through 9 above,
plus the amount necessary to satisfy the City's obligation for State and local utility taxes.
11. Rates and charges for service: The City has no obligation to provide service to the customer
facility in excess of Cu CHWM and its Cu CDQ. If the customer facility takes service in excess of
its Cu CHWM and/or its Cu CDQ, customer will pay the City all costs, charges, surcharges and
penalties attributable to such service.
12. If the City pays or receives a load shaping charge true-up adjustment charge or credit in any
fiscal year, then a pro-rata portion of such charge or credit will be apportioned to customer as
determined by the City, plus an amount calculated by the City using the load shaping adjustment
true-up rate.
13.12.072 - Schedule L-03—Lighting.
A. Applicability. This schedule applies to all approved unmetered yard and area lights.
B. Installation. Yard or area lights are available upon request. Upon approval by the Public
Works and Utilities Department, lights will be installed only on existing utility-owned poles for
the use and convenience of customers. A one-year contract for service will be required before the
light will be installed. Customer ownership of lighting is limited to existing lights only.
C. Maintenance. The Public Works and Utilities Department retains ownership of the area
lighting; maintenance of City owned lights shall be the responsibility of the Public Works and
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12/19/2017 F - 18
Utilities Department, maintenance of customer owned lights shall be the responsibility of the
customer.
D. e ee-tiyeJanzt2014.-
a. 100 w * less. r
.
e. Mer-e than 150 waas, but 200 waas or-less. $19.01 pef menth.
2 V-Xic.fing liRh Ping wh i-r— U• ed by, f4. � .c.f�i.n.»,••
b. M e than inn . at4s but 150. , t,-s of r
.
d. vre trn„„ 200-$ Tt4s. $17.62 3 t
r
ED. Rates effective January 1, 201-78:
1. Lighting owned by the Public Works and Utilities Department:
a. 100 watts or less: $12.43 per month.
b. More than 100 watts, but 150 watts or less: $17.94 per month.
c. More than 150 watts, but 200 watts or less: $19.96 per month.
d. More than 200 watts: $23.16 per month.
2. Existing lighting which remains owned by the customer:
a. 100 watts or less: $9.94 per month.
b. More than 100 watts, but 150 watts or less: $14.37 per month.
c. More than 150 watts, but 200 watts or less: $15.95 per month.
d. More than 200 watts: $18.50 per month.
13.12.073 - Schedule MW-03Municipal water pumping.
A. Applicability. This schedule applies to municipal water pumping facilities where the
connected load is greater than 500 kVA.
B. Restrictions. Timers approved by the Public Works and Utilities Department shall be installed
to prevent pumping during restricted hours as determined by the Public Works and Utilities
Department.
C. Character of service. Service to be furnished under this schedule is three phase, 60 cycle,
alternating current at such phase and voltage as the City may have available will be furnished under
this schedule, applied through a single meter and one point of delivery.
D T-� e h l.ill�
D. c� —ozi.�Ti. eefive JannaFy, 1, 2016.--
17
t1-tr17
12/19/2017 F - 19
lead hetifs, $0.0524 per-kWh didfing fnedium lead hetifs, and $0.0277 peF k3A'h diffing light 16ad
hetif S.
3. Energy usage ehafge be�ween September- 1 and May 3 1, shall be $0.0885 per- k3A'h didfing
hea-,�y lead hetifs, $0.0885 pef kALh didfifig meditim lead hetifs, cffid $0.0424 pef kA'h dtififig ligk
lead hetifs.
4. Billifig demand-
a. Billing demand for-eaeh menth shall be based on the mwEimHm hE)HF of kNIA(appffefit PEMA,eF)
b All oto, .,,,nths .,n �,etifs- $4 90 � kAL
��zrrvza -v�perir-v-rr
ED. Time of use rate for bills effective after January 1, 201-78:
1. Basic charge: $380.44 per month.
2. Energy usage charge between June 1 and August 31, shall be $0.0552 per kWh during heavy
load hours, $0.0552 per kWh during medium load hours, and $0.0292 per kWh during light load
hours.
3. Energy usage charge between September 1 and May 31, shall be $0.0932 per kWh during
heavy load hours, $0.0932 per kWh during medium load hours, and $0.0447 per kWh during light
load hours.
4. Billing demand:
a. Billing demand for each month shall be based on the maximum hour of kVA(apparent power)
during heavy load hours.
b. All other months and hours: $5.05 per kVA.
Section 2. Ordinance 2181 as amended, and Chapter 13.44 of the Port Angeles Municipal
Code relating to water rates are hereby amended by amending Chapter 13.44 as follows:
13.44.010 - Monthly residential flat rate.
The monthly residential flat rate for each service shall be $85.95 �ra $88.11 for-20 6 Effid 2017
$88.81 for 2018. The flat rate shall be charged to each single family residence
served by a separate meter and to each residence served by a common meter. If requested by a
customer served by a separate meter, the customer may be transferred to the metered rate
specified in section 13.44.020, provided that first an amendment to any existing easement that
specifies a flat rate is granted by the easement property owner and approved by the Public Works
and Utilities Director.
18
12/19/2017 F - 20
13.44.020-Monthly residential metered rateWithin City.
A. The following monthly customer charges are applicable to water service to single family
residences within the corporate limits of the City of Port Angeles. For the purposes of this section,
"single family residences" are defined as structures designed for occupancy by a single family
only, containing a complete kitchen unit. Structures which are not "single family residences"
include, but are not limited to, duplexes, fourplexes, apartments, and rooming houses. The charge
is based upon the size of the meter, as specified below:
Service Size Customer Charge PeF Month On Bills Effective
January 1, 2018
:2016 27
with 5/8-inch meter $30.07 $30.83 $31.07
with 3/4-inch meter $32.66 $33.49$33.75
1-inch meter $36.42 $37.34 $37.64
1-1/2-inch meter $67.46 $69.16 $69.70
2-inch meter &W5-_--0 $109.16 $109.00
B. Metered consumption for up to 1,000 cubic feet shall be $2.3328 and $2.3915 faF 2016 .,n
201:7 fespeefi-�� $2.4103 for 2018 for each 100 cubic feet consumed.
C. Additional consumption up to 1,500 cubic feet shall be $2.9495 and $3.0238 for- 2016 an
201:7 fespeefi-�� $3.0475 for 2018 for each 100 cubic feet consumed.
D. Additional consumption beyond 1,500 cubic feet shall be $3.5554 an $3.6453 for-20 6 an
2017 $3.6739 for 2018 fespeetively for each 100 cubic feet consumed.
13.44.025 - Commercial and all other monthly metered rates.
A. The following monthly customer charges are applicable to commercial and all other water
services other than those provided for under sections 13.44.0 10 through 13.44.040 of this chapter,
within the corporate limits of the City of Port Angeles. The customer charge is based upon size of
the meter. The customer charges are as follows:
Service Size Effective
January L 2018
2016 I 2OV7
with 5/8-inch meter $46.59 $49.66 $50.05
with 3/4-inch meter $49.67 $52.95 $53.36
1-inch meter $54.83 $59.45-$58.90
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12/19/2017 F - 21
1-1/2-inch meter $96.57 $102.95-$103.76
2-inch meter $ $15x$157.91
3-inch meter $ 1 $291.13-$283.33
4-inch meter $^� $^`�$463.08
6-inch meter $949.00 $995-98-$912.19
8-inch or 10-inch
Q i 350 39 $1,4344041,450.91
meter �"
B. Metered consumption shall be $2.1389 affd $2.2802 $2.2981 for each 100 cubic feet
consumed for 2016 and 201-7 2018 fly.
13.44.030 - Industrial usage rateWithin City.
A. For the purposes of this section, "industrial customers" are defined as customers whose
average monthly potable water consumption is in excess of 350,000 cubic feet per month, where
such average is computed by dividing total annual month period by 12; provided, that this rate
shall not apply to public wholesale customers of the City, whose rate shall be established by
contract as set forth in PAMC 13.44.060.
B. Metered consumption shall e $1.9464 cffi $2.0750 50 fef:z0' err 2.092 for 2018
r-espeetivel for each 100 cubic feet consumed.
13.44.040—Rate for user outside City limits.
All water service furnished to a user outside the City limits shall be charged at the rate of 150
percent of the schedule for rates and charges as set forth herein or as amended. This section shall
not apply to the resale rate and wholesale contract sales.
13.44.050—Irrigation rate.
The following monthly customer charges are applicable to agriculture and residential and
commercial landscaping irrigation service within the corporate limits of the City of Port Angeles.
For the purposes of this section, the irrigation rate is available for separately metered services
used exclusively for agricultural and irrigation purposes. The charge is based upon size of the
meter as specified below:
Service Size Customer Charge PeF MOHth Effective
January 1, 2018
2016 27
with 5/8-inch meter $40.67 1 $45-30-$41.55
with 3/4-inch meter $^� $`x$45.17
service
1-inch meter Q^� $559-$48.93
20
12/19/2017 F - 22
1-1/2-inch meter $94.33 $140-$86.15
2-inch meter $425-42 $154-41-$131.29
3-inch meter $230.47 $277.11 $235.45
4-inch meter $27Fr.-w $452-92$384.74
Metered consumption shall be $2.3143 an $2.7827 far 2016 and 2017 espeef;.. $2.3643 for
2018 for each 100 cubic feet consumed.
13.44.055 - Resale rate.
In circumstances under which the Director determines pursuant to PAMC 13.32.020.F. that it is
appropriate to allow a customer to furnish City water to a subsequent purchaser for the purpose
of resale or transfer of the water outside of Port Angeles, the rates and conditions for such water
shall be as follows:
A. The regular monthly and usage metered rates for the water service at which the water is
obtained shall continue to apply.
B. A surcharge shall be paid for water consumption in excess of 100,000 gallons at the rate of
$0.0047 .,n $0.0050per-,alio,, r^,-2016 and 2017,r-espeetive .. $0.0052 per gallon for 2018. This
surcharge reflects the commodity value of water for resale or transfer as well as the fact that such
irregular purchases of City water are not required to pay service connection or latecomer system
development charges as do other new customers of the water utility and the fact that single, large
purchases of water can have a negative impact on the City's water utility and source of supply.
C. Said surcharge may be used for special water utility purposes such as water system or water
quality improvement projects.
D. Any fees charged by the customer to the subsequent purchaser shall be subject to the approval
of the Director.
E. The purchaser shall be required to execute a hold harmless agreement, acknowledging that
the City makes no representations as to the quality of the water and indemnifying the City and its
officials and employees against any claims, lawsuits, or damages that may result directly or
indirectly from the purchase of water from the City of Port Angeles.
Section 3. Ordinance 3243 as amended, and Chapter 13.54 of the Port Angeles Municipal
Code relating to solid waste rate collection are hereby amended by amending Chapter 13.54 as
follows:
13.54.050 - Schedule R-01Residential weekly service.
A. The rate per month for one collection of a 90-gallon refuse container per week and the rate
per month for each additional refuse container shall be the rates shown in the following table:
21
12/19/2017 F - 23
2oig 0
2018 �
Rate Teta t Rate -stat Rale metal
2 $37.02 $38.84$41.08 $39.84 $39.70 $39.70
Upon request, a refuse container collection in addition to the weekly collection may be made and
a utility service fee shall be charged per occurrence in accordance with PAMC 3.70.010.13.3. If a
person does not request every-other-week service in accordance with PAMC 13.54.060.A. the
rate specified within this section shall apply.
B. Upon request a 96-gallon recycling container may be provided and shall be collected every
other week. The recycling container and collection of the recycling container shall be provided at
no additional charge.
C. A utility service fee in accordance with PAMC 3.70.010.13.4. shall be charged per container
each time the same person at the same service location: (1) changes from Schedule R-01—
Residential Weekly Service to Schedule R-02—Residential Every-Other-Week Service; or (2)
requests a recycling container where the recycling service has been voluntarily discontinued or
terminated in accordance with PAMC 13.54.150.H.
D. A utility service fee shall not be charged to resume recycling service if the same person at
the same service location voluntarily terminates water, wastewater, garbage collection, and
recycling services providing that electric service is maintained.
13.54.060 - Schedule R-02—Residential every other week service.
A. Upon request the rate per month for one collection of a 90-gallon refuse container and the
rate per month for each additional refuse container shall be the rates shown in the following table:
2019
alld beyond
R*te Total Rate Total Rale Total
$24-20
$23.07 7 $25.65 $24.20 4 X24.74
B. A refuse container set out in accordance with the scheduled date and time for weekly
service shall not be collected. Upon request, a refuse container collection in addition to the every
other week collection may be made and a utility service fee shall be charged per occurrence in
accordance with PAMC 3.70.010.B.3.
22
12/19/2017 F - 24
C. Upon request a 96-gallon recycling container may be provided and shall be collected every
other week. The recycling container and collection of the recycling container shall be provided at
no additional charge.
D. A utility service fee in accordance with PAMC 3.70.010.B.4 shall be charged per container
each time the same person at the same service location: (1) changes from Schedule R-02—
Residential Every Other Week Service to Schedule R-01—Residential Weekly Service; or (2)
requests a recycling container where the recycling service has been voluntarily discontinued or
terminated in accordance with PAMC 13.54.150.H; provided, however, this paragraph shall not
apply to any changes or requests made during the two weeks begs ing six weeks prior- to after
the effective date of any amendments to the rates under Schedule R-01 or Schedule R-02.
E. A utility service fee shall not be charged to resume recycling service if the same person at
the same service location voluntarily terminates water, wastewater, garbage collection, and
recycling services providing that electric service is maintained.
F. Under no circumstances shall the rate for any single dwelling or multiple dwelling be less
than the rate specified in this Section, except as allowed by PAMC 13.20.
13.54.070 - Schedule R-03—Residential yard waste service.
A. Upon request the rate per month per 96-gallon yard waste container for one collection of yard
waste every other week during the months of March through November and once per month during
the months of December through February shall be the rates shown in the following table. The rate
per month for each additional yard waste container shall be as shown in the following table:
MIMMIMMINEr 2018 and
to beyond
Rate x-50 5 $9.0403 1 &9-.-24
B. A utility service fee in accordance with PAMC 3.70.010.B.4. shall be charged each time the
same customer at the same service location requests the yard waste service where the yard waste
service has been terminated.A utility service fee in accordance with PAMC 3.70.010.B.4. shall be
charged for each additional yard waste container if the additional container is discontinued by the
same customer at the same service location within a period of 120 days.
C. A utility service fee shall not be charged to resume yard waste service if the same person at
the same service location voluntarily terminates water, wastewater, garbage collection, and yard
waste services providing that electric service is maintained.
13.54.080 - Schedule R-04—Residential temporary service.
Upon request a 90-gallon or 300-gallon temporary refuse container will be provided and the
utility service fee to deliver each container shall be in accordance with PAMC 3.70.010.B.4. The
utility service fee for each collection of a 90-gallon refuse container shall be $7.50 $8.00. The
utility service fee for each collection of a 300-gallon refuse container shall be $21.85 $23.25.
23
12/19/2017 F - 25
Requests to deliver, remove and collect a temporary refuse container shall be made at least 24
hours in advance.
13.54.090 - Schedule C-01—Commercial 90-gallon service.
A. The rate per month for one collection of a 90-gallon refuse container per week and semi-
weekly collection of a cardboard recycling container shall be the rate shown in the following table.
The rate per month for each additional refuse container and for each additional weekly collection
of a refuse container shall be the rate shown in the following table. The rate shall be reduced by
4.6 percent for the federal government, its agencies and instrumentalities.
2019
beyond awl
Rate Teta Rate Total Rate Tota
$34.94 X34-84 $38.14 38.67 $35-14 $41.74 $41.74
B. Under no circumstances shall the rate for any commercial building be less than the rate
specified in this section.
13.54.095 - Schedule I-01 Industrial 90-gallon service.
A. The rate shall be $21.75 23.00 per month for one collection of a 90-gallon refuse container
per week and semi-weekly collection of a cardboard recycling container. The rate per month for
each additional refuse container and for each additional weekly collection of a refuse container
shall be $ 523.00. The rate shall be reduced by 4.6 percent for the federal government, its
agencies and instrumentalities.
B. Under no circumstances shall the rate for any industrial facility be less than the rate specified
in this section. 13.54.100 - Schedule C-02—Commercial 300-gallon service.
A. The rate per month for one collection of a 300-gallon refuse container per week and semi-
weekly collection of a cardboard recycling container shall be the rates shown in the following
table. The rate per month for each additional refuse container and for each additional weekly
collection of a refuse container shall be the rates shown in the following table. The rate shall be
reduced by 4.6 percent for the federal government, its agencies and instrumentalities.
2019
tind beyond
R*te Total Rate Total Ra4e i
$88.24 4 $90.99 97.76 $90.99 8 8
24
12/19/2017 F - 26
B. Where approved by the Director, a 300-gallon refuse container may be shared by up to five
persons. The Director shall determine the rate charged to each person that shares the use of a 300-
gallon refuse container based on each person's waste volume and/or weight and Schedule C-02—
Commercial 300-Gallon Service. Under no circumstances shall the rate for any person that shares
a 300-gallon refuse container be less than Schedule C-01Commercial 90-Gallon Service. The
rate shall be reduced by 4.6 percent for the federal government, its agencies and instrumentalities.
C. Where a restricted use container is required by the Director, the Director shall determine the
rate charged to each person that is assigned a restricted refuse container based on each commercial
dwelling's waste volume and/or weight and Schedule C-02—Commercial 300-Gallon Service.
Under no circumstances shall the rate for any person that is assigned a restricted refuse container
be less than Schedule C-01Commercial 90-Gallon Service. The rate shall be reduced by 4.6
percent for the federal government, its agencies and instrumentalities.
13.54.105 - Schedule I-02 Industrial 300-gallon service.
A. The rate shall be $:73-0579.75 per month for one collection of a 300-gallon refuse container
per week and semi-weekly collection of a cardboard recycling container. The rate per month for
each additional refuse container and for each additional weekly collection of a refuse container
shall be $ 579.75. The rate shall be reduced by 4.6 percent for the federal government, its
agencies and instrumentalities.
B. Where a restricted use container is required by the Director, the Director shall determine the
rate charged to each person that is assigned a restricted refuse container based on each industrial
facility's waste volume and/or weight and Schedule I-02-Industrial 300-Gallon Service. Under no
circumstances shall the rate for any person that is assigned a restricted refuse container be less than
Schedule I-01 -Industrial 90-Gallon Service. The rate shall be reduced by 4.6 percent for the
federal government, its agencies and instrumentalities.
13.54.110 - Schedule C-03—Commercial recycling service.
When the commercial recycling service is requested in addition to semi-weekly collection of
cardboard, the rate shall be the rate shown in the following table per month for one collection of
a recycling container per week for each location within the City limits of Port Angeles. The rate
per month for each additional recycling container and each additional weekly collection of a
recycling container shall be the rate shown in the following table:
2019 and
M� bey&"
Rate Q,� Q,� Q'� $13.80 $13.80
13.54.120 - Schedule C-04—Commercial temporary service.
When a 90-gallon or 300-gallon temporary refuse container is requested, the utility service fee to
deliver each container shall be in accordance with PAMC 3.70.010.13.4. The utility service fee
for each collection of a 90-gallon refuse container shall be $g-3-56.75 The utility service fee for
25
12/19/2017 F - 27
each collection of a 300-gallon refuse container shall be $24-8.5-23.25 Requests to deliver,
remove and collect a temporary refuse container shall be made at least 24 hours in advance.
13.54.125 - Schedule I-03Industrial temporary service.
When a 90-gallon or 300-gallon temporary refuse container is requested, the utility service fee to
deliver each container shall be in accordance with PAMC 3.70.010.B.4. The utility service fee
for each collection of a 90-gallon refuse container shall be $15- 8 6.00.The utility service fee for
each collection of a 300-gallon refuse container shall be $49-8.5-21.00. Requests to deliver,
remove and collect a temporary refuse container shall be made at least 24 hours in advance.
Section 4. Ordinance 3367 as amended, and Chapter 13.63 of the Port Angeles Municipal
Code relating to stormwater rates are hereby amended by amending Chapter 13.63.090 as follows:
13.63.090 - Monthly charge.
A. The owners of all real property in the City containing impervious surfaces shall pay a monthly
stormwater utility charge at the rate as set forth in this section.
B. Single-family and duplex residential fees. ,
ofilit-y ehar-ge for- eaeh single fitmily and duplex residential pr-epei4y shall be . Effective
January 1, 201:7 2018, the monthly stormwater utility charge for each single-family and duplex
residential property shall be $16.00. $16.87.
C. The monthly stormwater utility charge for all commercial/multiple property shall be
calculated by dividing the total impervious area in square feet by 4,000 square feet, times the
single-family and duplex residential fee. The minimum monthly fee for a commercial/multiple
property shall be not less than the monthly fee for a single-family dwelling, and the maximum
monthly fee shall be not more than ten times the monthly fee for a single-family dwelling.
D. City streets, State highways,private streets with storm and surface facilities in place meeting
City standards, and other public or private owned properties or portions thereof having their own
NPDES permitted storm and surface water runoff facilities which do not discharge to City facilities
shall be exempt from the monthly charges set forth in this section.
Section 5. Ordinance 2394 as amended, and Chapter 13.65 of the Port Angeles Municipal
Code relating to wastewater service rates are hereby amended by amending Chapter 13.65 as
follows:
26
12/19/2017 F - 28
13.65.0 10 - Single residential unit monthly rate.
A. Each residential unit and each living unit connected to the City wastewater collection,
treatment and disposal system shall be charged a monthly customer charge during months in which
water is consumed, except when exempt by 13.61.090 PAMC. This section shall not apply to a
residential connection to the City water system for agricultural and irrigation purposes in
accordance with 13.44.050 PAMC.
B. The rate for customers whose monthly water consumption equals or exceeds 430 cubic feet
shall be:
Effective Date 47, January 1,
2016 20172018
Base Rate $54.86 $58.61$60.09
CSO $21.47 X4$22.88
Total Rate $76.33 $81.55-$82.97
C. The rate for customers whose monthly water consumption falls below 430 cubic feet shall
be:
Effective Date januaFyl, 2016 January 1,2017 2018
Base Rate Q`� $55.46 $56.55
CSO Q'�3 $20.54$20.49
Total Rate &70--g6 $75.70 $77.04
13.65.020 - Commercial and industrial rate.
Each commercial and industrial wastewater customer connected to the City wastewater
collection, treatment, and disposal system, including commercial and industrial wastewater
customers in the unincorporated EUGA, except when exempt by 13.61.090 PAMC, shall be
charged:
Effective Date jnHtfnr-y1, January 1,29 6 2017 2018
Base Rate Q' 6 $18.34
27
12/19/2017 F - 29
CSO X26-$5.68
Total Rate $21.28 $23.25
$24.02
Effective Date January 1,6 2017 2018
Consumption Rate
per X5-$5.59
100 cubic feet
CSO 2 X84$1.95
Total Rate -$7.54
This section shall not apply to a commercial connection to the City water system for agricultural
and irrigation purposes in accordance with 13.44.050 PAMC.
13.65.030 - Commercial and industrial equivalent plumbing fixture rate.
A commercial and industrial wastewater customer, at its option, may apply in writing to the
Department of Public Works and Utilities to have their wastewater charges calculated at:
Effective Date jftHHftFY 1, January 1, 2017
2016 2018
Charge per
fixture X5-44 -$6.14
CSO $1 9-2 $2.05-$2.18
Total Rate per $8-04$8.32
fixture
Section -Corrections. The City Clerk and the codifiers of this ordinance are authorized
to make necessary corrections to this ordinance including,but not limited to, the correction
of the scrivener's/clerical errors, references to other local, state, or federal laws, codes, rules or
regulations,or ordinance numbering,section/subsection numbers and any references thereto.
28
12/19/2017 F - 30
Section - Severability. If any provisions of this Ordinance, or its application to any person
or circumstances, are held invalid,the remainder of the Ordinance, or application of the provisions
of the Ordinance to other persons or circumstances, is not affected.
Section -Effective Date. This Ordinance,being an exercise of a power specifically delegated to
the City legislative body,is not subject to referendum. This ordinance shall take effect five (5)
days after passage and publication of an approved summary thereof consisting of the title.
PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council
held on the day of December,2017.
Patrick Downie, Mayor
APPROVED AS TO FORM:
William E. Bloor, City Attorney
ATTEST:
Jennifer Veneklasen, City Clerk
29
12/19/2017 F - 31
THE CITY Of
PORT
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WAASH141INGTON
Pill
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2018 UTILITY RATES - City Council Presentation
December 19, 2017 Questions & Concerns
• Is the 2018 Recycling rate for Solid Waste Collections subsidized by other rates?
Proposed 2018 Rate $13.80
COSA Rate $15.80
Difference $2.00 Subsidy
• Is the City in compliance with UTC guidelines?
The City is not regulated by the UTC (Utility Transportation Commission)
QUESTIONS/CONCERNS REGARDING UTILITY RATES 2
ELECTRICITY LOCAL
Per: www.electricitylocal.com
Residential Comparison to Comparison to
cents per kWh State ave National ave
Port Angeles 7.21 -15.47 % -39.31 %
Sequim 8.09 -5.16% -31.90%
Port Townsend 10.36 21.45 % -12.79 %
Seattle 7.75 -9.14% -34.76%
Walla Walla 8.23 -3.52 % -30.72%
Washington Average 8.53 -28.20%
New York City 23.21 31.73 % 95.37 %
New York State Average 17.62 48.32 %
National Average 11.88
ELECTRICAL RATE COMPARISON 3
Questions
.
4
STANDARD RESIDENTIAL UTILITY BILL
q 10111111111111111
111900Mro
1!.MENEM,A
Electric(KWH) 1,300,00
Water(CF) 450.00 Percent
Electric Base 20.10 20.10 20.10 20.10 0.oyo
Electric Consumption 0.0809 105.17 0,0809 105.17 - 0.oyo
Medic 1 8.31 8.31 8.66 8.66 0.35 4.2916
Water Base(5/8" meter), 30.83 30.83 31.07 31.07 0.24 0.8901
Water Consumption 0-1000 0,023915 1036 0.024103 10,85 0.08 0SY0
Sewer Usage 430+CF 58,61 58.61 60.09 60,09 1.48 2.5%
CSO Usage 430+CF 22,94 22.94 22.88 22,88 (0.06), -0.3%
EOW9OGallon 23,07 23.07 25.65 25,65 2.58 IL2%
Landfill Surcharge 1.09 1.09 - - (1.09) -100.0%
Total bill 280.88 284,47 3.58 per month
Percent increase 1.28%1
....... .....
Stormwater-part of Property Tax bill 16 00 16.87 0.87 0.87 5.4916
Transfer Station-MSW SH-rate in$/ton 200.68 186.36 14.321 (0.48), -7.1%
Total Residential Impact 3.97 per month
1.31%
COMPARISON OF 2017 TO BUDGETED 2018 RATES 5
• ORT NGELES
,`_ W A S H I N G T O N, U. S. A.
CITY COUNCIL MEMO
DATE: December 19, 2017
To: City Council
FROM: CRAIG FULTON,P.E.,DIRECTOR OF PUBLIC WORKS&UTILITIES
SUBJECT: 811 Street Bridge Protective Options with Update
Summary: City Council directed City staff to continue an engineering-based analysis of protective
options for potential short and long-term solutions for both Stn Street Bridges. This memo presents
the results of the analysis.
Funding: It is anticipated that funding for any short-term protective alternatives will come out of
the City capital reserves.
The City will seek State grant funding opportunities to help offset design and construction costs for
the long-term protective option. City capital reserves will be used to fund grant match dollars, as
required.
Additionally, a donation account has been established to help offset construction costs for the short
and/or long-term protective options.
Recommendation:
1) Authorize Public Works to proceed with the design of Long-Term Protective Option 3
Blended Screening;
2) Authorize the City Manager to seek outside funding sources for the design and
construction of the long-term CFP 8" Street Bridge Protective Screen project; and
3) Authorize the City Manager to obligate City capital reserves as match funds for use with
outside funding sources, as required.
Background/Analysis:
At the December 5th meeting, the City Council directed City staff to continue the engineering
analysis of protective options for both short-term and long-term solutions. City staff, working with
Sargent Engineers, has diligently researched protective alternatives, including options presented by
our citizens and local professionals.
PW 0101 01 [Revised 10/2015]
12/19/2017 1 - 1
The results of the short and long-term analysis efforts are summarized in Tables 1 and 2. Although
no protective solution will guarantee suicide prevention, the potential short and long-term options
were evaluated for their ability to deter distraught individuals from jumping.
The criteria used to determine the feasibility of each alternative included:
• Preservation of the structural capacity of the bridges and
• Continued safety of the pedestrian, bicycle, and vehicular users of the bridges.
Additionally, the following considerations were assessed in valuing each alternative:
• Timeline to implement;
• Construction costs;
• Long term maintainability;
• ADA accessibility; and
• Design complexity.
Finally, to be considered feasible, a structural alternative must meet federal crash test standards and
be designed and stamped by a Professional Structural Engineer, licensed to practice in Washington.
Lone-Term Recommended Solution:
Long-term alternatives will take an estimated 6 to 12 months to implement, after securing the
necessary funding.
Option 3 Blended Screening of chain-link fencing and substantial vertical support structures, is
recommended due to expected durability and lower maintenance costs. This option keeps initial
installation costs lower than the architecturally-enhanced vertical screening option. The results of
the long-term analysis efforts are summarized in Table 1.
Table 1 —Long-Term Alternatives for CFP
# Description Pro Con Summary/ Cost
1 Chain Link Screening Inexpensive fencing Chain link will require Feasible
material. Curved increased maintenance.
top is difficult to Limits view and creates a $1,000,000
climb. confining feel.
2 Vertical architectural Very difficult to Increased installation costs. Feasible
screening climb. Low
maintenance costs. $2,100,000
Visually appealing.
3 Blended Screening Reduced long term Chain link fabric limits Feasible
Combination of options 1 maintenance, non- view. Increased Recommended
and 2 closed in installation costs. $1,700,000
appearance
4 Safety netting under bridge No obstruction of Net will not prevent a Feasible
view. person from jumping from Not Recommended
net and will collect debris. $1,000,000
Dangerous for emergency
response staff to rescue
person.
12/19/2017 1 - 2
Short-Term Recommended Solution:
While a short-term solution sounds easy, research has revealed a number of significant safety
concerns with some of the short-term options presented. It is important any solution does not
create a new danger or risk of harm to other citizens. Short-term options focus on providing a
deterrent that will increase the time for a passer-by to be able to intervene.
The results of the short-term analysis efforts are summarized in Table 2. The included costs are for
the initial installation only, and do not factor in economic impacts or long-term maintenance costs.
An option was determined not feasible if it introduced a new risk to bridge users or reduced the
structural capacity of the bridges.
While each short-term alternative has unique challenges, only Option 6 Bridge Crossing Guards
and Option 10 Install Portions of Permanent Screening are recommended as viable short-term
options.
Table 2— Short-Term Alternatives
# Description Pro Con Summa / Cost
1 Close the bridge to both Inexpensive Increased emergency Feasible
vehicles and pedestrians with fencing rental on response times. Disruption Not Recommended
6' fencing at approaches each end. No to all users of bridge. $2,000— 1 yr
bridge safety
concerns.
2 Close bridge to pedestrians Inexpensive Disruption to pedestrian Not Feasible
only with 6' construction fencing rental. users of bridge. Increased Not Recommended
fencing in bike lane along roadside hazard to vehicles $15,000— 1 yr
length of bridge. Adds 18 by proximity of fencing to
inches of additional height. travel lanes.
3 Reduce sidewalk width and Inexpensive Increased roadside hazard, Not Feasible
place 6' construction fencing fencing rental. potential of vehicle to snag Not Recommended
with large weights along fencing. Potential for $20,000— 1 yr
length of bridge. Adds 18 fence to be knocked off
inches of additional height. bridge. Limited ADA
accessibility.
4 Place 6' fencing along length Inexpensive Increased roadside hazard, Not Feasible
of bridge, bolt to rail, and fencing materials. potential of vehicle to snag Not Recommended
anchor to sidewalk. Adds 18 fencing. Installation holes $120,000— 1 yr
inches of additional height. increase long term
maintenance.
5 Place 4' fencing on top of No bridge safety Expensive cost. Feasible
concrete barrier for length of concerns. Installation holes increase Not Recommended
bridge, anchor into concrete, long term maintenance. $240,000
bolt to railing
PW 0101 01 [Revised 10/2015]
12/19/2017 1 - 3
Table 2— Short-term Alternatives, continued
# Description Pro Con Summa / Cost
6 Bridge Crossing Guards No bridge safety Practicality of having a Feasible
concerns. Utilizes trained intervention Recommended
a community led specialist on duty 24/7 on Volunteer labor
and organized each side of each bridge.
volunteer force. Could create additional
traffic safety hazards.
Inclement weather may
create additional safety
challenges for the
intervention specialists.
7 Safety netting under bridge No bridge safety Net will collect debris, but Feasible
concerns. No will not prevent a person Not Recommended
obstruction of from jumping from net. $1,000,000
view. Dangerous for City staff to
rescue person. Will not
provide passersby any
additional time to
intervene.
8 Temporary jersey barrier Meets vehicle and Increase in weight, reduces Not Feasible
with 4' fencing on top pedestrian safety earthquake resistibility of Not Recommended
standards the bridge. $100,000—2 yr
9 Temporary plywood wall Does not reduce Increased roadside hazard. Feasible
bolted to existing barrier earthquake Completely blocks view. Not Recommended
resistance. Increased wind loading. $175,000
10 Install portions of permanent Meets vehicle, Does not provide screening Feasible
fencing at highest locations pedestrian and for full length of bridge Recommended
of bridge, add screening to bridge safety during short term. Cost variable
the remaining portions of standards.
bridge as funding becomes
available.
Funding Overview:
Funding for any short-term protective alternatives will likely come out of the City capital reserves.
The City will seek State grant funding opportunities to help offset design and construction costs for
the long-term protective option. City capital reserves will be used to fund grant match dollars, as
required.
Additionally, a donation account has been established to help offset construction costs of the short
and/or long-term protective options.
12/19/2017 1 - 4
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• ORTNGELES
`- W A S H I N G T O N, U. S. A.
CITY COUNCIL MEMO
DATE: December 19, 2017
To: City Council
FROM: ABBI FOUNTAIN,HUMAN RESOURCES MANAGER
HEIDI GREENWOOD,SENIOR ASSISTANT CITY ATTORNEY
SUBJECT: AFSCME Local#1619 Collective Bargaining Agreement for 2018
Summary: The City has negotiated with the American Federation of State, County and
Municipal Employees (AFSCME) Local 91619 for a one year agreement that includes the
following:
• 1/1/18 Cost of Living Adjustment (COLA)
• Transition to Regence High Deductible Health Care Plan with Health Savings Account
• Increase in boot allowance
Funding: $184,200. This amount is included in the 2018 budget.
Recommendation: Staff recommends the City Council approve the terms of the AFSCME
Local 41619 collective bargaining agreement as stated in the summary above.
Background/Analysis: The American Federation of State, County and Municipal Employees
(AFSCME) is the City's largest bargaining group with approximately 105 members that
represents a broad spectrum of City employees in the Parks, Public Works, Finance, and
Community and Economic Development departments. AFSCME is not an arbitration group.
Staff negotiated a 3% cost of living adjustment (COLA) for 2018. The CPI-W Seattle-Tacoma-
Bremerton index June to June was 3%. This is consistent with other unions that have already
settled for 2018 with 100% CPI-W Seattle-Tacoma-Brewerton June to June 1%minimum/3%
maximum.
Last year as part of union negotiations, the City Council approved a new option for health care
and enrolled the IBEW union members onto the Regence High Deductible Health Care Plan with
the City contributing $1500 for an employee only coverage and $3000 for family coverage to a
Health Savings Account (HSA). The health care plan also included a medical bridge of
12/19/2017 1 - 5
$2400/employee and $4800/family with the medical bridge being administered by Rapport
Benefits Group, a third party administrator. The idea behind this plan is that the City is likely to
recognize savings in medical premiums as well as maintain the benefit level of the previous
health care plan that terminated December 31, 2016. The AFSCME union requested this benefit
during negotiations and staff recommends the City Council approve a transition to this plan
effective January 1, 2018. The City anticipates savings in 2018 and 2019 based on these health
care changes.
Additionally, staff negotiated an increase to the current boot allowance from $150 to $250. It is
the City's obligation to provide safety gear, including boots, to employees performing safety
sensitive work. Language currently exists in the contract that states all employees who are
required to wear safety footwear will be reimbursed when receipts are provided.
Lastly, the City and the union agreed to begin labor management meetings during the first
quarter of 2018 to form a mutual agreement regarding most effective use of the seasonal laborer
program.
Funding Overview:
The anticipated cost to the City is $184,200. The 2018 budget presented to City Council
incorporates the 3% COLA for this group. This does not include the anticipated savings from the
transition to the new health care plan.
12/19/2017 1 - 6
AGREEMENT BETWEEN
THE CITY OF PORT ANGELES
AND
AFSCME LOCAL 41619
January 1, 2016 2018 — December 31, 20172018
12/19/2017 1 - 7
AFSCME LOCAL 41619
COLLECTIVE BARGAINING AGREEMENT
TABLE OF CONTENTS
PAGE
ARTICLE I - GENERAL PROVISIONS
Section A - Entire Agreement 1
Section B -Acknowledgments 1
Section C - Recognition 1-2
Section D - Savings Clause 2
Section E -Non-Discrimination 2
ARTICLE II- RIGHTS OF PARTIES
Section A -Management Rights 3
Section B - Employee Rights 3
Section C -Union Security 4
Section D - Labor-Management Committee 4
Section E -Negotiating Committee 4
Section F -Payroll Deductions 5
Section G -Notice of Work Rule Changes 5
Section H -Personnel Records 5
Section I -Vacancies 6
Section J - Hiring and Transfers 6-7
Section K - Disciplinary Procedures 7-8
Section L -Union Presence During Orientation of New Employees 8
Section M - Community Service Workers 8
ARTICLE III - WORKING CONDITIONS
Section A - Hours of Work and Work Days 9
Section B - Meal Periods and Rest Periods 9
Section C - Shift Changes 9
Section D - Work Stoppages 10
Section E - Layoff Procedures 11-12
Section F -Performance Evaluations 12-13
Section G - Wage Freeze (Y-Rating) 13
ARTICLE IV - COMPENSATION
Section A - Wages 13
Section B - Longevity Pay 13-14
Section C -Night Shift Premium Pay 14
Section D - Overtime Compensation 14
Section E - Call-Back Pay 14
Section F - On-Call Pay 14-15
Section G - Compensatory Time 15
Section H - Temporary Assignments 15
Section I- Higher Class Pay 16
Section J - Certifications 16
Section K - Tuition Reimbursement 16
12/19/2017 1 - 8
Section L - Temporary Employees 16
Section M—Boot Allowance 17
Section N—Required Safety Prescription Glasses 17
ARTICLE V -PAID LEAVE TIME
Section A -Vacation 18
Section B - Sick Leave 18-20
Section C - Holidays 20
ARTICLE VI - HEALTH AND WELFARE BENEFITS
Section A - Health Benefits 21
Section B - Term Life Insurance 21
Section C - Deferred Compensation 21
Section D - IRS 125 Account 21
Section E - Long-Term Disability Insurance 21
ARTICLE VII- GRIEVANCE PROCEDURE 22-25
ARTICLE VIII - DURATION OF AGREEMENT 25
Appendix A—Occupational Job Series 26-27
AFSCME 2016 Salary Schedule
12/19/2017 1 - 9
ARTICLE I- GENERAL PROVISIONS
Section A - Entire Agreement
The Agreement expressed herein in writing constitutes the entire Agreement between the parties,
and no oral statement shall add to or supersede any of its provisions.
Section B - Acknowledgments
The parties acknowledge that each has had the unlimited right and opportunity to make demands
and proposals with respect to any matter deemed a proper subject for collective bargaining. The
results of the exercise of that right are set forth in this Agreement. Therefore, except as otherwise
provided in this Agreement, each voluntarily and unqualifiedly agrees to waive the right to oblige
the other party to bargain with respect to any subject or matter not specifically referred to or
covered in this Agreement.
Section C - Recognition
The City agrees to recognize the Union as the sole collective bargaining agent for all regular
full-time, regular part-time, and temporary employees who work at least 1/6th time, and excludes
work study and college intern programs, except employees of the Police and Fire Departments,
Equipment Services Division, and the employees excluded pursuant to RCW 41.56.122 and
41.56.030.
Position Types Defined. A description of types of positions employed with the bargaining unit of
this Agreement are defined as follows:
1. Regular Employee - a person employed by the City in a capacity which is on-going and
for which no specific termination point has been established and who has successfully
completed his/her six (6)months'probationary period.
2. Regular Part Time Employment is defined as a position with work assignments that are
on a continuous and re-occurring basis that is limited to less than full time and is budgeted
annually as a regular part time position. These positions may be half time, three-quarters,
or other portions of a year and are eligible to accrue pro-rated benefits. The threshold for
pro-rated benefits is regularly working at least 70 hours or more per month during the
calendar year. If the regular part time position is one-half time or greater, the position is
afforded medical, dental, and vision benefits the same as a regular full time employee
3. Temporary Employment is defined as a position that is used in a full time or part time
status to cover a specific need for a defined period of time, such as a leave of absence,
injury, illness, short-term increased workload, special project or a similar situation, which
replaces a regular employee. Positions will not be extended beyond 18 months unless
mutually agreed to by the City and the Union.
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4. Seasonal Employment
The City will make a good faith effort to preserve bargaining unit positions, including
reducing the number of temporary and seasonal hires, provided, however, there may still
be a need for seasonal or temporary workers to maintain Cityoperation.
Within the first quarter of 2018 the Union and the City will endeavor into meeting as a
labor management committee to form a mutual agreement regarding most effective use of
the seasonal program
Seasonal Employment is defined as a position that works, full time or part time and is
laid-off at the end of the season. Seasons for any Division shall be determined by the needs
of the department,but shall not exceed 8 consecutive months. Seasonal employees may not
serve longer than 6 consecutive months of City employment. For Public Works &Utilities
seasonal laborer the pay range shall be Range 6, Step I of the AFSCME salary schedule.
For Parks seasonal laborers see Appendix Salafy Sehe uleall rehires shall receive at least
one 1) step increase from the previous pay received. The pay increases shall be no less
than three percent(3%)..
Seasonal employees shall not be placed on standby, called out, or work overtime unless
regular part time or full time employees within the division are offered the work and
decline or are not available for these assignments.
5. Probationary Employee - an employee working a test period of six (6) months during
which he/she is required to demonstrate his/her abilities to perform the duties of the
position to which he/she is appointed by actual performance of these duties. This
probationary period may be extended one time for up to six(6) additional months for cause
when management needs additional time to fully evaluate the performance of the
probationary employee. Extension of the probation period will require Department Head
and City Manager approval and notification to the union of the reason and will not be
routinely used as a practice. Newly hired probationary employees may be discharged
without cause during this period, without recourse to the grievance procedure, Article VII.
Summer youth employees hired during the summer youth employment program will not be
eligible for or considered for promotional opportunities.
Section D - Savings Clause
It is the intent of the parties to this Agreement to comply with all applicable laws and believe that
all portions of this Agreement are lawful. All of this Agreement shall be complied with unless any
such provision shall be declared invalid or inoperative by a court of final jurisdiction. In such
event, either parry may request renegotiation of the provision(s) declared invalid. The unaffected
portions of the Agreement shall remain in full force and effect for the duration of the Agreement.
However, any new provisions shall have no effect on the remaining provisions of this Agreement.
Section E -Non-Discrimination
The City and the Union agree that they will not discriminate against any employee by reason of
race, creed, age, color, sex, sexual orientation, genetic information, national origin, religion,
handicapped status, marital status, or membership or non-membership in the Union.
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Wherever notations are used in the masculine gender, they are intended to apply equally to either
gender.
ARTICLE II -RIGHTS OF PARTIES
Section A -Management Rights
The City and its management representative shall retain all customary rights, powers, functions,
and authority normally reserved by management consistent with State law, local ordinance, and
Department rules and regulations, and shall include but not be limited to the following:
1. Determine the mission of the City and respective Departments, Commissions, and Boards.
2. Set standards of service and performance standards, establish Department policy/
procedures, work rules/regulations, safety procedures, and personnel policies and
procedures.
3. Select, increase, diminish or change equipment, vehicles, machinery, etc., including the
introduction of any and all new, improved or automated methods or equipment.
4. Assign work and establish work schedules.
5. Engage in all types of personnel transactions and disciplinary proceedings in accordance
with established ordinances and rules, and Department Policies and Procedures.
6. Effect a reduction in authorized positions because of a lack of work, fiscal limitations,
organizational changes, or other legitimate reason.
7. Determine the number and classification of personnel.
8. Take any action necessary to carry out its mission in an emergency.
Section B -Employee Rights
The Rights of Management may be limited and/or restricted by provisions of this labor Agreement,
Federal law, State law, or an appropriate judicial authority.
1. All changes,modifications, or additions to written City policies, work rules, or regulations
shall be posted for a minimum of thirty(30) calendar days.
2. All written City policies, work rules, or regulations will be uniformly applied.
3. Employees shall have the right to participate in opportunities for career development
through such avenues as orientations, training seminars, and related activities.
Additionally, continuing education for all employees is encouraged.
4. No undisclosed audio or video recordings shall be made of any employee on the job
covered by this contract without the written consent of the employee, except in criminal
investigation matters involving law enforcement agencies.
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5. No employee will be required by the City to submit to a polygraph test or personality test as
a condition of continued employment.
Section C - Union Security
It shall be a condition of employment that all present employees of the City covered by this
Agreement who are members of the Union, or choose to become members, in good standing on or
after the effective date of this Agreement, shall remain members in good standing. It shall also be
a condition of employment that all employees covered by this Agreement who are hired on or after
the effective date of this Agreement, shall remain members in good standing. It shall also be a
condition of employment that all employees covered by this Agreement who are hired on or after
its effective date shall, on the first pay period after submittal of dues authorization to Payroll,
become and remain members in good standing in the Union. For the purposes of this Section,the
execution date of this Agreement shall be considered as its effective date.
The City agrees not to keep in its employ in the classification listed herein anyone whose
membership in the Union has been terminated because of failure to tender periodic dues or
initiation fees uniformly required as a condition of acquiring or retaining membership in the
Union.
All new employees failing or refusing to secure membership in the Union shall, as herein above
provided, upon written demand of the Union,be released from the employ of the City.
If an employee objects to joining the Union,based on bona fide religious tenets,the employee shall
pay an amount of money equivalent to initiation fees and Union dues to a non-religious charitable
organization mutually agreed upon by the employee and the Union. The employee shall furnish
written proof to the Union that such payment has been made. If the employee and the Union do not
reach agreement on the organization, the Public Employment Relations Commission shall
designate the charitable organization.
It is understood and agreed that this clause on "Recognition" does not require the City to violate
any Federal or State law against discrimination in the hiring and firing of personnel and the Union
agrees to indemnify the City for any loss the City may suffer from a charge of discrimination in
carrying out its obligations under this clause.
Section D - Labor/Management Committee
In the interest of mutual trust and open communication between the parties and to improve
employee/employer relations, the parties agree to establish a Labor/Management Committee to
meet on a quarterly basis as a minimum or as needed upon the request of either parry. Prior to
meeting, each party will submit an agenda of items to be discussed.
Each party shall have the right to select a reasonable number of members for the Labor/
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12/19/2017 1 - 13
Management Committee.
Attendance by any employee is permitted as long as staffing needs are adequately met and with
advanced approval of the Supervisor.
Section E -Ne2otiatin2 Committee
The Union Negotiating Committee shall consist of four (4) employees, chosen by its members,
who are regularly employed by the City, and the designated representative of the Union's Council
#2.
Section F - Payroll Deductions
1. Deductions: It is agreed that the City shall permit payroll deductions for Union dues or
other memberships, properly requested through payroll deduction authorization
procedures established by the City, on a bi-weekly or monthly basis. Additional requests
are subject to any data processing limitations for space.
Remittance of the aggregate amount of all such Union-related deductions made from
employees' salaries shall be made to the Union within procedures established by the City,
normally within one week after the City pay day.
2. Indemnification Clause: The Union agrees to indemnify and hold the City harmless from
any errors or omissions which may arise as a result of the application of this provision.
Such errors or omissions will be corrected for the next payroll period in which such
withholdings occur.
Section G-Notice of Work Rule Changes
The City agrees to notify the Union in writing of any changes to work rules/regulations at least
twenty (20) working days prior to implementation. At the request of the Union during this time
period, the City agrees to discuss the proposed changes to such work rules/regulations, prior to
implementation.
Section H -Personnel Records
The City and the Union recognize that the employees' official personnel file relative to any
personnel actions (i.e., promotion, disciplinary actions, performance evaluations, pay status, etc.)
shall be kept and maintained in the Human Resources Office. Departments may keep and maintain
employee personnel files but such information in the Department files shall not be used relative to
taking personnel actions.
Any employee may review his personnel file in the Human Resources Office or within the
Department upon request, with reasonable notice, and may have a copy of any information
contained in the file(s).
Whenever a Department Head places information concerning the employee in the official
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personnel file, a copy will be provided to the employee. If such information is the result of
disciplinary action or an unsatisfactory performance evaluation, the employee may submit a
rebuttal which shall be made part of the employee's personnel file. Such a response, however, by
the employee shall be within thirty (30) calendar days of receipt of the disciplinary action or
performance evaluation and be of reasonable length.
Section I—Vacancies
1. Regular and regular part-time vacant positions shall be posted internally for Ten (10)
working days. Workdays shall mean Monday through Friday. Job postings shall indicate
the deadline to file applications with the Human Resources Office. The posting will state
that no applications will be accepted after the closing deadline, however applicants may
submit letters of reference, resumes, or other relevant job-related information to
accompany their application after the closing date. The job description shall be attached to
the job postings for information relative to the assigned duties and qualifications.
2. All job postings shall be posted on a suitable bulletin board in each City department having
employees covered by this agreement. These bulletin boards shall also have a place for
official Union business.
3. When a regular position is no longer required, the City will notice the Union that the
position is being abolished or if the position is not being filled for a period of time. The
Human Resources Office will provide written notice to the Union President of this action.
4. Individuals who are working or who have worked as temporary/seasonal employees for the
City, in classifications represented by Local#1619, shall be eligible to compete as internal
applicants for vacancies. Temporary/seasonal employee's eligibility as internal applicants
shall be limited to 12 months from their last date of employment with the City.
Section J-Hirin2 and Transfers
List of classifications represented by AFSCME 41619, promotional and entry level, see
Attachment A for listing of classes.
Entry Level Position: The City will notify the union whether entry-level positions will be filled
internal only or in conjunction with external recruitment. If the City recruits both internally and
externally for entry-level positions,the internal candidates will be evaluated and considered before
external candidates. The City will communicate with the union regarding external hires. However,
this does not restrict the City from hiring externally even if internal candidates may meet the
minimum qualifications. The City reserves the right to hire the best-qualified candidate, as
determined by the City.
Any changes in the qualifications for a position covered under this contract will require the City to
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notify the Union prior to posting a recruiting notice.
Promotional Positions: Promotional positions are those listed on the addendum to the contract.
These classifications will be filled from within the existing regular full time or regular part time
employees as long as the employees meet or exceed the qualifications for the classifications. If
there are fewer than three qualified employees competing for the position internally,the City may
recruit externally and will notify the union of its intent. Unsuccessful internal candidates will be
provided with an explanation.
An employee promoted into a higher classification will be required to serve a six-month
probationary period to demonstrate their ability to perform the duties and responsibilities of the
higher class. In the event the employee fails to complete the probationary period, excluding
termination for cause, the employee shall be placed back into the position held prior to the
promotion at the same salary step the employee received before the promotion.
The Union recognizes that failure to complete the probationary period may result in a layoff or
termination of an employee to accommodate the return of the promoted employee to their former
position.
In evaluating the qualifications of internal candidates for promotions, the City will consider the
following criteria and use education, training, and experience within and outside City
employment:
1. Work related experience and abilities.
2. Education and training related to the position.
3. Ability to obtain required certifications within the time frames specified in job posting.
4. Work performance as indicated in performance evaluations.
5. Supervisory experience, if applicable.
Transfers: For purposes of this Agreement, a transfer is when an employee in a position in one
classification transfers to another position in the same classification.
In the event an employee is interested in a transfer,the employee shall submit a transfer request to
the affected Department Head(s). If the employee meets the qualifications for the position in
question, and the affected Department Head(s) agree to the transfer, a Personnel Action Form will
be processed to initiate the action. The transferred employee shall remain at the salary range and
step held prior to the transfer, without adjustment of the anniversary date for the employee's step
increase.
An employee transferring to another position within the same classification will not be required to
serve a probationary period. An employee shall have the right to revert back to his/her previous
position for a period of thirty (30) calendar days, or prior to the posting of his/her previous
position.
Section K-Disciplinary Procedures.
1. All discipline for employees covered under this Agreement shall be for just cause.
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2. In the event of discipline (excluding verbal admonishments), the employee's Division
Manager will provide the employee with written notice of such discipline, including
specific violations, prior to the imposition of disciplinary action, unless immediate action
is warranted.
3 An employee that is subject to discipline that results in the loss of compensation,demotion,
transfer, or loss of benefits shall use the grievance procedure of the labor contact. Step one
of the grievance procedure will begin with the Division Manager. See Article VII,
Grievance Procedures.
4. The employee is entitled to representation at all stages of the disciplinary process.
5. Verbal admonishments, letters of caution, or letters of reprimand are not appealable to the
grievance procedure. However, if a written reprimand is placed in the employees personnel
file, the employee may submit a written reply for placement in the personnel file. A letter
of reprimand is a formal letter and considered a discipline action and will be placed in the
employee's personnel file. A letter of caution is not a reprimand. Neither a letter of
caution or verbal admonishment will be counted as a prior offence in determining a range
of appropriate remedies, unless the same or similar offense later occurs. At the request of
the employee, written reprimands will be reviewed and considered for removal from the
personnel file after eighteen (18) months if there is not a recurrence of any disciplinary
action.
6. In the event the employee receives a letter of caution, as a form of minor discipline, the
department will retain the document for a period of 3— 12 months and if no further action is
necessary to correct the problem, the letter shall be destroyed and not placed in the
employee's personnel file. This process will be for minor personnel issues such as
attendance problems, corrective action on performance, and other similar type activities.
The employee may submit a written reply, which will be maintained with the letter of
caution.
Section L -Union Presence During Orientation of New Employees
A union representative will be notified of, and allowed adequate opportunity to address new
employees during the Human Resources Office orientation process. The Human Resources Office
shall provide a list of all new employees, their classification, and hire date to the local union
president within one week of hire.
Section M- Community Service Workers
The union agrees that the City has the right to use Community Service Workers. The City will
limit the number of Community Service Workers assigned to each employee from 1-5, depending
upon the type of work and size of the work project. Prior to employees being assigned a
Community Service Worker(s), employees will receive training on their responsibilities, what to
do in the event of a problem, and the name of someone to call in their department if assistance is
needed.
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Community Service Workers will be assigned a variety of menial work, including but not limited
to vegetation control (manual, walk-behind mower, or weed-eater); litter control; washing
vehicles; painting and cleaning of buildings/grounds. Community Service Workers will not
operate City vehicles. The City agrees that Community Service Workers will not displace regular
City employees.
ARTICLE III -WORKING CONDITIONS
Section A- Hours of Work and Work Days
For employees covered by this Agreement, the normal hours of work shall consist of:
Work Week - The normal work week for regular full-time employees shall be 40 working hours,
consisting of five(5) consecutive days on duty and two (2)days off. Depending on the department
some employees' normal work week will consist of five (5) consecutive ten (10) hour days and
three (3) consecutive ten (10)hour days separated by a minimum of two (2) consecutive days off
Other alternative work schedules may be established by mutual agreement. Regular part-time
employees shall work hours as assigned and the individual work week may vary.
Work Day - The normal work day consists of eight (8) or ten (10) consecutive working hours in a
twenty-four(24) hour period. The work shift shall be determined by the City.
Section B - Meal Periods and Rest Periods
An employee will not be required to work more than five (5) consecutive hours without a meal
break. The superintendent or supervisor shall determine the time for such a meal period, which
shall be non-paid time and shall be for thirty (30) minutes in length. During an overtime
assignment an employee will be entitled to a meal compensation, paid for by the City, for every
four(4)hour period during that overtime assignment, the City will pay the cost of the meals based
on City policy(IRS rates). Mealtime shall be as follows:breakfast, 3:00 am to 9:00 am; lunch 9:00
am to 3:00 pm; and dinner 3:00 pm to 3:00 am.
In the event an employee working overtime will complete the work within a reasonable period of
time after the four (4) qualifying hours for a meal period, in the judgment of the supervisor or
designee, the project may be completed without the meal break and the employee will be entitled
to the cash payment for the meal, based upon the above meal rates.
Employees working 8-hour shifts shall be entitled to two (2) 15-minute rest periods; one
during the first half of the 8-hour shift, and one during the second half of an 8-hour shift.
Break times are scheduled by the superintendent or supervisor per department/division
needs as to not interfere with City business and such breaks or meal periods shall not be
accrued for use at a later time. The morning and afternoon breaks shall be taken in the field
at the crew's current work site, unless the type of work being performed is not compatible
due to efficiency, safety or other legitimate reasons with a break in the field. The
superintendent or supervisor shall, at the be2innin2 of the day when assi2nin2 the work,
determine if it is appropriate for the crew to take their morning and/or afternoon break in a
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location other than at the iob site.
Section C - Shift Changes
1. The City may, at its discretion, change an employee's work shift. In the event of a shift
change, the City shall provide a minimum of ten (10) calendar days advance notice to the
employees affected. A mutual agreement between the affected employee and supervisor
may allow a shorter notice.
However, such advance notice is not required in an emergency situation, as declared by the
Department Head. An emergency is defined as an unanticipated event or occurrence.
2. The City shall not pay overtime to employees resulting from a scheduled shift change,
unless the hours worked are in excess of those identified in Article IV, Section D.
3. When an employee comes to work and is sent home for a shift change in the event of
inclement and/or forecasted inclement weather conditions, the City will pay the employee
the remainder of the employee's shift. .
Section D -Work Stoppages
1. The City and the Union agree that the public interest requires the efficient and
uninterrupted performance of all City services, and to this end, pledge their best efforts to
avoid or eliminate any conduct contrary to this objective. During the life of the Agreement,
the Union, its officials and representatives, shall not cause or condone any work stoppage,
strike, slowdown or other interference with City functions by employees under this
Agreement, and should same occur, the Union agrees to take appropriate steps to end such
interference. Employees shall not cause or engage in any work stoppage, strike, slowdown
or other interference with City functions for the term of this Agreement. Any work
stoppage, strike, slowdown or other interference with City functions by employees under
this Agreement shall constitute just cause for discharge or other disciplinary action, in
accordance with Article II, Section A, Management Rights. All wages and benefits of
those engaging in the work stoppage shall terminate immediately upon the start of any
work stoppage or interference.
2. Unauthorized Stoppages. In the event,however,that there is a work stoppage or any other
interference with City functions which is not authorized by the Union, the City agrees that
there shall be no liability on the part of the Union, its officers or representatives, provided
that in the event of such unauthorized action they first meet the following conditions:
a. Within not more than twenty-four (24) hours after the occurrence of any such
unauthorized action, the Union shall publicly disavow the same by posting a notice
on the bulletin boards available, stating that such action is unauthorized by the
Union;
b. The Union, its officers and representatives shall promptly order its members to
return to work;
C. The Union, its officers and representatives,will, in good faith,use every reasonable
effort to terminate such unauthorized action.
3. No Lockout. The employer agrees not to lock out employees during the term of this
Agreement.
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4. Primary Picket Line. Employees who refuse to cross a local, primary picket line, as
recognized by the Union, shall not constitute a violation of this Agreement and shall not be
cause for discharge or disciplinary action, provided such action by an employee shall be
taken without pay if re-assignment is not feasible. If the Union or employees refuse to
cross a primary picket line, the Union will provide notice immediately to the City so
arrangements may be made to provide continued public services.
Section E - Layoff Procedures
In the event that a reduction in the workforce occurs due to a shortage of work,budgetary reasons,
, a reorganization resulting in reduced staffing levels, or other reasons of business or
organizational necessity, layoff shall be in accordance with the following:
1. Procedure for Lao The City shall determine which classifications and the number of
positions which will be affected.
The City shall provide employees subject to lay-off with a minimum of thirty(30)calendar
day's written notice of the lay-off. The layoff letter shall advise the employee of the
effective date and his/her recall rights.
Any employment related correspondence between the employee and the City shall be
through the Human Resources Office.
Recall Rights: Any regular full-time employee who is laid off shall have his/her name
placed on a recall list for the classification which he/she was laid off from, and for any
lower classification in which the employee held status and is currently qualified The
employee's name shall remain on the recall list(s) for a period of twenty-four (24)months
from date of layoff It shall be the employee's responsibility to keep the City informed of
his/her current address and telephone number. Persons shall be recalled in the inverse
order of layoff. The City shall have the right to remove any name from a layoff list if no
response is received from a person on such list within fourteen(14) calendar days after the
City has mailed a certified letter (return receipt requested) to the person's last known
address.
2. Order of Lam The City shall first attempt to achieve the required reduction of the
workforce through attrition. If this is not possible, then:
a. Layoff shall be by classification within a Division of a Department. Prior to a
regular full-time employee being displaced, any temporary or part time employees in
the classification selected for reduction shall be subject to lay-off prior to regular full
time employees. It is understood by the parties that existing seasonal positions will still
be used to provide various public services. It is not the intent of this policy to lay off all
seasonal employees prior to any full time employees being subject of lay-off.
However, any full time employee subject to lay-off shall have the right to seasonal
employment positions, if they meet the qualifications. To the extent needed for
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reductions and for the affected classification, any temporary, part-time, or seasonal
shall be laid off first within the affected Division.
b. Bumping Rights: The employee subject to layoff shall have the right to bump a less
senior employee in his/her classification, or in a lower classification where they
previously held status, and meet the current job qualifications,within the occupational
job series.
c. Time served in a different classification: An employee may have had a title change or
been involved in a reclass or consolidation of classes during his employment with the
City. For purposes of layoff, classification seniority will include time served in another
class within the same occupational area and be added to his/her time in his/her present
classification. Example: Equipment Operator I-II was abolished and consolidated into
the Maintenance Worker II class. Time as an Equipment Operator will be added to
time as a Maintenance Worker.
d. In the event of a layoff, the City shall identify the position(s) scheduled for layoff and
then meet with the Union to review the seniority for the affected employees.
3. Service Time—Layoff. Employees who separated from City employment because of
budgetary reasons and returned to City employment within twenty-four(24) months, in
accordance with the Layoff Procedures, shall be entitled to count the length of time of their
prior City service for purposes of accrual of vacation, sick leave, and longevity pay.
4. Seniorily.
a. Definition: Seniority for purposes of layoff shall commence from the most recent
date of regular full-time employment with the City. A break in seniority shall be
defined as a break in service greater than thirty (30)working days while the
employee is on non-paid status. Approved Family Leave does not constitute a
break in service.
b. Seniority status shall terminate upon the following: discharge, resignation,
retirement, failure to return from an approved leave of absence, layoff of more than
twenty-four(24) consecutive months, or, if recalled from layoff, within fourteen
(14)calendar days from notice of recall from layoff,should the employee not return
to work.
C. Time on approved leaves of absence without pay and layoff will not count towards
the computation of seniority.
d. The City Human Resources Manager will provide the Union with a seniority list
upon request. It shall be each member's responsibility to verify the accuracy of the
calculation of his/her seniority.
Section F - Performance Evaluations
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This section applies to regular full time and regular part time employees. Seasonal or temporary
employees are considered"at will"employees and may be terminated with or without cause during
their employment and are not provided with performance evaluations on a regular basis.
For new hires,performance evaluations will be conducted on probationary employees at 3 months
and at 6 months. After completion of the probationary period, performance evaluations will be
conducted on an annual basis. Special evaluations may be conducted at any time for performance
related issues that may arise.
Employees that are eligible for a merit step increase will have their performance evaluations
completed and the personnel action form processed within 30 days of the employee's anniversary
date. Exceptions to this time period is for reasons that may be related to the employee requiring
additional time for their comments or similar situations that delay the processing of the evaluation
or personnel action form.
Section G—Wa2e Freeze (Y-Rating):
In the event the City and the Union mutually agree to conduct wage surveys and an employee's
wages are frozen (called "Y-Rating"), the City agrees to provide a COLA equal to one-half of the
annual cost of living adjustment, until such time as the employee's salary catches up with the
established salary range for the position.
This provision does not apply to department reorganizations, consolidations, or reductions in
force. For these types of employer actions,the City agrees to meet with the Union and bargain the
impact of the decision and its effect upon employees. Because these employer actions vary in
scope and complexity, they will be handled on a case-by-case basis. If an employee's wages are
reduced due to the organizational change, the City will bargain the affect with the Union before
any action is taken. The City will attempt to administer employee wage reductions issues in a fair
and consistent manner.
ARTICLE IV- COMPENSATION
Section A - Wa2es.
The cost of living adjustment (COLA) for 20168 shall be 34-% effective January 1, X2018.
(3-�% =9100% CPI-W Seattle Bremerton Tacoma June to June)
0
0
r,,,,o to r,,,o i of t„ F ,,, 37
P% et—&djttstment ter-es`' tlr circ board effeeti e T.,,,,,at=y 1 2017
Section B - Longevity Pav
Longevity premiums based upon the monthly salary shall be added to salaries in accordance with
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the following schedule:
• Completion of five (5)years' service 2%
• Completion often (10)years' service, an additional 2%
• Completion of fifteen (15)years' service, an additional 2%
• Completion of twenty (20)years' service, an additional 2%
Longevity premiums shall be paid beginning with the first full pay period following the
completion of the eligibility requirements. For the purpose of determining eligibility for longevity
premiums, service shall be limited to time served in good standing as a full paid regular employee
of the City Departments covered by this Agreement.
Section C -Ni2ht Shift Premium Pay
Employees whose regular assignment is a night shift shall receive night shift premium pay equal to
$.60 per hour. Night shift shall be defined as hours that begin between 11:00 pm and 4:00 am and
continue for 8 consecutive working hours.
Section D - Overtime Compensation
1. Overtime shall apply for all hours compensated in excess of eight (8) hours in a workday,
ten(10)hours in a workday if the employee is on a 4-10 work schedule, or forty(40)hours
per week.
2. Scheduled overtime hours worked shall be paid at the rate of time and one-half the
employee's regular rate of pay.
3. If an employee works on a named holiday (excluding floating holidays), the employee
shall receive pay at the overtime rate for those hours worked on the holiday, in addition to
their holiday pay.
4. Overtime pay shall not be compounded with any other form of compensation paid to the
employee.
5. Overtime work is a condition of employment, when called upon to meet the operational
needs of the Department. However, the Department shall attempt to assign overtime in a
fair and equitable manner whenever possible.
Section E - Call-Back Pay
An employee called back to work for overtime shall be compensated a minimum of two (2) hours
at double the employee's regular rate of pay.
Rest period during a call-back assignment
An employee that is called back to work 4 hours prior to their regular shift and works continuously
into their regular shift; or until the employee's task is complete; or until the employee is relieved
of duty, is entitled to an eight (8) hour mandatory rest period before returning for work.
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Regardless, the employee will be credited for a complete eight (8) or ten (10) hour shift paid at
employee's regular rate of pay if the employee receives a rest period during their regular shift.
This also applies if an employee is sent home from his or her regular shift early to meet the needs
of the City during an emergency or anticipated storm event.
Section F - On-Call Pay
As determined by management, each Department/Divisions on-call representative will serve as the
primary after-hours contact and will provide response to all calls for services received after normal
work hours as related to their division. Employees assigned to be "on-call" will be compensated
during the period of time they are on-call. The compensation will be$30 per day,Monday through
Friday, and $50 for Saturday, Sunday, and holidays recognized in this Agreement.
On Call Procedures
Call outs shall be paid according to Section E—Call Back pay.
On-Call Periods: On call period is generally two (2) weeks, start and end days of shift may vary
with approval of Division Head.
On-Call Staffing Levels: On call staffing shall normally be on a volunteer basis with all volunteers
being used provided an employee has been with the department for at least one (1)year, or unless
approved by the Division Head.. If there are no volunteers management shall assign an employee
as needed on a rotating basis. No employee shall be on call more than two (2) weeks in a six (6)
week period unless there is prior approval from the Division Head.
Vehicles for on-call employees: Upon approval of the Deputy Director or Department Director,
and as requested by the Superintendent or Manager, employees who are performing on-call duties
may take a city vehicle home during non-working hours. The vehicle shall be assigned by the
Manager or superintendent for this purpose. City vehicle usage is for official city business only
and must adhere to all vehicle use policies established by the Department and the City.
Section G- Compensatory Time
An employee assigned to work overtime may, at the option of the employee,receive compensatory
time in lieu of cash payment for overtime or call back worked. Such compensatory time earned
shall not exceed eighty (80) hours and may be taken off, subject to supervisory approval. All
overtime hours worked in excess of the eighty (80)hours per calendar year shall be paid in cash.
Scheduling of compensatory time may be taken in a little as one-hour increments, with prior
approval of the affected supervisor.
Compensatory time is earned at the rate of one and one-half hour of compensatory time for each
hour of overtime or call back worked, calculated to the nearest thirty(30)minutes.
Section H - Temporary Assignments
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Temporary assignments will be filled by the qualified senior employee in the Department or major
Division, provided that (a) the senior employee desires the temporary assignment, and (b) that
there are no other senior employees who have comparable time in service; in which case,
temporary assignments would be rotated among senior employees having comparable time in
service. Comparable time in service is defined to be when the hiring date of an employee is
within one (1) year of the hiring date of the senior employee. Provisions for temporary
assignments apply only to positions covered by this Agreement.
Section I -Hi2her Class Pay
When an employee is assigned to work in a higher classification for four or more consecutive
hours, the employee shall be paid higher class pay at a salary level for the higher class which
reflects a typical one-step increase above the current base wage, for the duration of the assignment,
calculated to the nearest thirty(30)minutes.
When employees are assigned to work in a classification outside of the contract their
compensation shall be 5% premium pay (including base wage and longevity pay). Terms and
conditions regarding when an employee is assigned to work out of class as a Division Manager or
Superintendent is governed by the Public Works & Utilities Department Policies and Procedures.
Section J- Certifications
The City agrees to provide the cost of obtaining and retaining job-related certificates or licenses,
including tuition,books, and time with pay if necessary to attend seminars/workshops. The City
also agrees to pay for the certification, maintenance and annual renewal fee.
An employee interested in obtaining a job-related certificate or license must provide a written
request to the employee's supervisor and subject to Department Head approval.
Section K- Tuition Reimbursement
The City shall reimburse employee expenses for books and college tuition for approved job-related
course work per established City procedures, on the basis of 75% of such costs paid by the City
and 25%paid by the employee. However, if funding is provided by another agency or source, the
City's liability is 75% of the unfunded portion.
Section L - Temporary Employees
1. Holiday Pay: Any full time temporary employee who completes six(6)months continuous
service with the City shall receive time and one-half for work on a holiday
2. Accrual of Sick Leave and Vacation Credit: Full time temporary or seasonal employees
hired into a regular full time City position shall be pursuant to the following procedures:
Accrual of sick leave and vacation shall be credited to the employee from their initial
date of hire as long as there is not a break in service of 30 calendar days or longer.
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If such a break in service has occurred, the date for crediting the employee with sick leave
and vacation credits shall be the date the employee was re-hired following the break in
service.
An employee shall not receive any sick leave or vacation credit for any workweek of less than full
time in determining the retroactive accrual credits.
Sick Leave credits may be used by the employee immediately per City policy. Vacation may not
be used or accrued until the employee has completed their probationary period, and the
contract provisions governing vacation shall apply.
Section M—Boot Allowance:
'�N'affallts a new paiF is needed. The empleyee then must bFing in dieiF beets to the S"eFintende
as f ii, wss,
All empleyees will Feeeive a beet eet4ifieate widi the ANS! Sta*daFd feF t4e PFOPeF beet the
Effipleyee ffvdst have. The Gitt,will 13at,tT te $150 131tis ta�i eti atiy beet t3tiFeliased atid will be the
Safety and Footwear: The City will supply all required equipment, rain gear, and gloves if
appropriate. All employees who are required by the City to wear safety footwear per ANSI Safety
Standards will be reimbursed up to two hundred and fifty dollars ($250) when receipts are
provided. Safety footwear is defined as footwear that is required for employees to safely perform
their normal assignments;for example, a requirement that the footwear provides adequate foot and
ankle support.
Commercial Driver's License: Commercial Driver's License fees shall be borne by the City.
Non-City training or testing shall not be compensated. The City will reimburse out-of-pocket
expenses associated with required health exams,up to the rate contracted by the City with a vendor
for a required health exam. The choice of vendor and rates will remain the decision of the City. If
the employee wished to use a medical service other than the contracted vendor, the City will
reimburse only up to the amount contracted with the City-selected vendor; the employee will be
responsible for charges in excess of the contracted amount. The City will not pay for Washington
Driver's License.
Section N: Required Safety Prescription Glasses: The city will provide up to $200 every other
year for an employee to purchase safety prescription glasses. The employee must notice his
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Superintendent of such a request by July of each year in order for the funds to be applied in the
following budget. The employee shall provide receipts which show proof the glasses are safety
standards.
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ARTICLE V-PAID LEAVE
Section A - Vacation
Annual leave with pay shall accrue to each full-time employee of the City at the following rates:
1. Effective January 1, 1988, annual leave with pay will accrue at the following rate:
Upon Completion of Hours Work Days
1 through 5 years 88 hours 11
6 through 10 years 128 hours 16
11 through 15 years 168 hours 21
16 through 20 years 208 hours 26
21 through 25 years 248 hours 31
2. Annual leave will be granted full-time regular employees only after the completion of the
6-month probationary period. Thereafter, the leave credited for any month of service may
be taken in any subsequent month; provided, however, application for such leave will be
made in advance and approved by the Department Head.
3. No employee shall be permitted to accumulate annual leave in excess of the amount earned
over a two (2) year period and such leave is subject to provision "2" stated above.
4. This paragraph concerning vacation cash out will be held in abeyance and not allowed for
the duration of this agreement dated ' 1 1201 6 to !IZ3 W20171/1/20 18 to 12/31/2018. An
employee may cash out up to 40 hours of vacation per year, subject to the following
provisions: The employee must maintain a minimum of 200 hours of combined sick leave
and vacation time at the time of the request and must maintain at least 80 hours of vacation.
In September of each year, an employee that wants to cash out a portion of his/her vacation
hours will submit a request to Human Resources on the vacation cash out form. The
employee may then cash out the vacation during the following calendar year by sending a
copy of the request to payroll. Vacation cash out will be on a regular paycheck.
Section B - Sick Leave
The use of sick leave benefits is considered a privilege and not a right, and may only be used in the
event of actual illness or disability to the employee or family member as provided for in this
Agreement. In the event of a serious illness to an employee who has exhausted his/her sick leave
accrual, the City Manager may advance sick leave credits. However, approval or denial of such a
request is at the discretion of the City Manager without the right to grieve the decision.
1. Sick Leave Accrual: Sick leave shall accrue at the rate of 3.69 hours per pay period for all
regular full-time employees covered by this Agreement. Regular part-time employees
shall accrue sick leave on a prorated basis,based upon the budgeted allocation of hours for
the position.
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The maximum sick leave accrual is unlimited for employees eligible to accrue sick leave.
Sick leave shall continue to accrue while the employee is on authorized paid leave.
2. Notification Requirements: An employee requesting sick leave usage must provide the
proper notice as established by the Department Head. When a Department Head has
reasonable cause to believe that an employee has misused his/her sick leave benefits, the
Department Head may require the employee to provide proof of illness from a medical
doctor.
3. Use of Sick Leave: Sick leave may be used for the following:
a. Illness or injury to the employee, on or off the job, resulting in an inability of the
employee to perform his/her work.
b. Illness/injury to the employee's immediate family requiring the attendance of the
employee to medically care for the family member. Proof of this medical need may
be requested by the City in the form of a doctor's verification.
Immediate family, for purposes of sick leave benefits, is defined as follows:
Immediate family shall include persons related by blood, marriage, or legal
adoption, which includes: parent, wife, husband, brother, sister, child,
grandparents, grandchildren, and any relative living in the employee's household.
Use of sick leave is limited to three (3) days per incident, unless additional time is
approved by the Department Head, or the employee qualifies under the Family
Leave benefits.
C. Funeral Leave: Sick leave may be used for purposes of attending a funeral of a
family member. Use of sick leave for such reason shall be three (3) workdays in
any one instance. Upon request of an employee, additional days shall be granted if
he/she encounters extenuating circumstances or must travel great distances.
d. Materni , Leave: Illness/disability resulting from pregnancy, miscarriage, or
childbirth shall be charged to sick leave and then, if necessary, to vacation accrual.
Upon expiration of paid leave (sick leave, vacation, compensatory time, etc.), an
employee may request a maternity leave of absence without pay. The duration of a
maternity leave of absence shall be based upon medical evidence provided to the
employer.
e. Family Leave: Employees are covered by Federal/State Family Leave legislation
which provides for leave of absence to care for a newborn child, adopted child or a
child terminally ill. See the City of Port Angeles Personnel Policy and Procedure
Manual, Chapter 7.06, Family Leave.
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f. Donation of Paid Leave Time for Catastrophic Illness/Injury: An employee may
donate sick leave, vacation, compensatory time, or holiday time to another
employee who has exhausted all paid leave time resulting from a catastrophic
illness/injury. See the City's Personnel Policy and Procedures Manual, Chapter 7,
Leaves of Absence, for specific conditions and eligibility procedures.
g. Worker's Compensation: An employee injured on the job, receiving workers
compensation benefits, may use accrued sick leave, compensatory time, vacation,
and floating holiday credits to supplement the difference in worker's compensation
benefits and the employee's regular wages. The total of worker's compensation
benefits and sick leave credits shall not exceed the employee's normal take-home
pay.
4. Sick Leave Cash-Out: Twenty-five percent (25%) of accumulated sick leave, to a
maximum of 960 hours,will be paid to the employee upon retirement, death or resignation
in good standing when the employee has ten(10)years or more of regular full-time service
with the City. An employee leaving City service not in good standing or terminated for just
cause is not eligible for this benefit. In the event of the death of an employee, the City will
pay 50% of accumulated sick leave.
Section C -Holidays
The following named days shall be holidays to be observed at a time provided under State law:
New Year's Day Labor Day
Veteran's Day Thanksgiving Day
President's Day Day after Thanksgiving
Memorial Day Christmas Day
Independence Day Martin Luther King Jr. Birthday
Plus two (2) floating holidays, to be taken in eight (8)hour increments, at a time mutually
agreeable between the employee and the City. Employees hired during January through June shall
receive two floating holidays; employees hired in July through November shall receive one
floating holiday. Employees hired in December do not receive a floating holiday
Floating holidays must be taken no later than the first pay period in December. Floating holidays
cannot be carried into the next year.
Whenever any of the above-named holiday's falls on a Sunday, Monday shall be the holiday; and
whenever the holiday falls on a Saturday, the previous Friday shall be the holiday. For those
employees who do not work on a Monday through Friday shift, and their holiday falls on their
scheduled day off, the holiday(s) shall be observed on the next following work day(s).
Employees shall receive holiday benefits for each observed holiday according to the work
schedule mandated by the employer at the time of the holiday. For example, if an employee's
regular schedule is a required 4/10, that employee will receive 10 hours holiday time for that day.
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ARTICLE VI-HEALTH AND WELFARE BENEFITS
Section A-Health Benefits
During the term of this Agreement, the City agrees to provide medical, dental, vision, and
prescription drug coverage for regular full-time and regular part-time employees (who are
budgeted to work 20 hours or more per week) and their eligible dependents.
Medical Insurance:
The city shall provide medical insurance through AWC and cover 87.5% of the premium for
employees and eligible dependents for the HealthFirst medical plan.
Effective January 1,X72018,;
Rego ee T-ealt First 250 medical the City agrees to provide family medical coverage under
the AWC Regence High Deductible Health Care Plan (HDHP). Additionally, the Ci . will
contribute an annual $1500 for employee and $3000 for family to a Health Savings Account
(HSA) and $2400 for employee and $4800 for family to a medical bridge (medical bridge will be
administered by Rapport Benefits Groin). An employ e�y elect to contribute via payroll
deduction and per the IRS guidelines, to the HSA.
If an employee elects to opt out of medical, he/she will be eligible to receive 65% of the Re eg nce
HDHP premium per month with proof of other coverage.
If an employee is age 65 years or older and is currently enrolled in the City's medical plan and
Medicare,the employee is eligible for a$1500 for employ, e�y or$3000 cash payment in lieu of
a contribution to an HSA. Instead of cash payment the employ, e�y elect to put the payment into
an eligible deferred compensation plan or a flexible spending account. The decision must be made
by December 15'h of each year.
2018 Transition year for employees currently enrolled in the Kaiser Access PPO plan:
The City recognizes that switching health care plans includes getting pre-approvals for future
procedures, treatments, etc. If an employee is currently enrolled in the Kaiser Access PPO
(formerly known as Group Health Access PPO) plan and has long-term treatment plans that have
already been approved,they may choose to stay on the Kaiser Access PPO plan through 12/31/18.
If an employee would like to elect to stay on the Kaiser plan,they will need to submit the request to
Human Resources with an explanation for the reason why and will need to be approved by the City_
Manager.
The cost sharing of premiums for employees will continue to be 12.5% of the monthly medical
premium. hnplementation of the iner-eased ametint of medieal pr-emitim for- employees will begin
Vision: The City agrees to purchase the AWC vision plan, ($25 deductible option).
Dental Insurance:
The City shall fund the dental coverage for the employee and eligible dependents for the duration
of the agreement for the AWC Dental Plan F benefits. The City reserves the right to change
insurance carriers as long as the benefits are equal to or greater than the plans noted above. If the
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City considers changing insurance carriers, the City shall notice the union prior to any change to
meet and discuss the proposed action.
Section B - Term Life Insurance:
The City agrees to extend life insurance coverage to regular full time employees represented by
Local#1619 equal to one times their annual salary,rounded to the nearest thousand,to a maximum
of$50,000. Amounts beyond the annual salary coverage or for spouses will be at the employee's
expense through payroll deduction procedures.
Section C -Deferred Compensation:
The City agrees to allow continued employee participation in a deferred compensation plan
through payroll deduction.
Section D -IRS 125 Account:
The City shall provide an IRS 125 account for each employee who chooses to participate in the
program. Any cost associated with the implementation or maintenance shall be paid by the City.
Section E —Lon2-Term Disability Insurance:
The City agrees to provide long-term disability insurance coverage for regular employees that
work 30 hours or more per week. The coverage shall have a 90-day waiting period and benefits are
subject to the terms and conditions of the plan booklet, provided to each employee.
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ARTICLE VII- GRIEVANCE PROCEDURE
Section A- Obiectives
To informally settle disagreements at the employee-supervisor level; to provide an orderly
procedure to handle the grievance through each level of supervision; to correct if possible, the
cause of the grievance to prevent future complaints; to promote harmonious relations among
employees, their Division Managers, and departmental administrators; to assure fair and equitable
treatment of employees; and to resolve grievances at the departmental level before appeal to higher
levels.
Section B - Definitions
The following terms, as used in this Article, shall have the following meaning:
Grievance: A complaint by an employee concerning the interpretation or application of this
Agreement. A grievance may be filed when the employee believes an injustice has been done
because of unfair application of a City policy or an alleged violation of any term or condition of
this Agreement.
Laj: Calendar day, exclusive of Saturday, Sunday, and legal holidays.
Employee: A regular full-time or regular part-time employee covered by this Agreement.
Immediate Supervisor: The Division Head who assigns, reviews, or directs the work of an
employee.
Representative: A person who is appointed by the Union or is a Union official who appears on
behalf of the employee.
Department Head: The employee reporting to the City Manager,having direct responsibility over
a City Department.
Section C -Exclusions.
1. Work assignments, unless the complaint arises out of an allegation that the employee was
required to work in violation of applicable sections of this Agreement, City policy, or State
law.
2. Work performance evaluations.
3. Impasses in collective bargaining.
4. Grievances filed after ten (10) work days from date of occurrence, or after ten (10) work
days from the date the employee had knowledge of an occurrence.
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Section D - Time Limits
Time limits are established to settle grievances quickly. Time limits may be extended by
agreement of the parties. If the grievant is not satisfied with the decision rendered, it shall be the
grievant's responsibility to initiate the action which submits the grievance to the next level of
review within the time limits specified. Failure of the employee to submit the grievance within the
time limits imposed shall terminate the grievance process, and the matter shall be considered
resolved. Failure of the City to respond within the time limits specified will allow the grievant to
submit the grievance to the next higher step of the grievance procedure.
Section E - The Parties' Rights and Restrictions.
I. An employee may have Union representatives present at all steps of the grievance
procedure.
2. Reasonable time in processing a grievance will be allowed during regular working hours
for the Union Officer or Union Official, with advance supervisory approval.
3. Only a person selected by the employee and made known to management prior to a
scheduled grievance meeting shall have the right to represent or advocate as an employee's
representative.
4. Nothing within this grievance procedure shall be construed as limiting the right of
management to manage the affairs of the City, except as specified in this Agreement.
5. Grievances of an identical nature, involving an alleged violation of the same Article,
Section, etc., concerning the same subject matter, may be consolidated.
6. Confidential Communication: Any communications between a member of the Union and
any recognized Union representative regarding a potential or actual employee grievance
will be defined as confidential.
7. The Union, as an organization, may file a grievance alleging that the City has violated
specific rights afforded the organization in the Agreement. Such grievance shall be filed
directly at Step I (Department Head level), and shall be bound by the time limitations and
procedures set forth in the grievance procedure.
Section F -Informal Grievance Disposition
Within the time limits specified above, the employee will promptly and verbally meet to discuss
the complaint with his/her Division Manager. In those circumstances where the nature of the
complaint involves the Division Manager, the employee may proceed to Step I of the formal
grievance process, the Department Head. If the Division Manager fails to reply to the employee
within five (5) days of the meeting, or if the employee is not satisfied with the decision, the
employee may, within five (5) days, utilize the formal grievance procedure. Prior to initiating the
formal grievance procedure, the employee shall submit the matter to the Union Grievance
Committee for review and authorization. If approved by this Committee, the grievance may
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proceed.
Section G- Formal Grievance Procedure
Step 1 - Department Head: The grievance procedure shall be initiated by the employee stating
the nature of the grievance,the alleged violation by section or number, and the desired solution, in
writing on the Union grievance form, together with any supporting documents.
The grievance form and supporting documents shall be delivered to the Department Head within
the time frames specified in the grievance procedure.
The Department Head shall hold a meeting with the employee and his/her representative, if
requested, within ten (10) days from the date the grievance is received, and attempt to settle the
grievance.
A decision shall be made, in writing, on the original grievance form, to the employee by the
Department Head within ten(10) days from the close of the meeting.
Step 2 -City Manager: If the employee is not satisfied with the decision of the Department Head,
he may appeal the decision to the City Manager within ten (10) days from receipt of the
Department Head's decision.
The City Manager or his designee will hold a meeting with the concerned parties within ten (10)
days of receipt of the grievance, all supporting documents, the Department Head's response, and
the remedy requested, and issues a written decision within ten (10) days after the close of the
meeting.
Step 3 - Binding Arbitration: The Union shall have twenty calendar days from receipt of the
City Managers decision to request binding arbitration. If the grievance is submitted to binding
arbitration, the Union representative and the Human Resources Manager shall, set a date for a
meeting to:
1. Agree to any stipulations.
2. Attempt to agree upon an issue statement.
3. Jointly request from the American Arbitration Association, Federal Mediation and
Conciliation Service, or other mutually agreed-upon source, a list of nine (9) arbitrators
and upon receipt of this list,the parties will toss a coin to see who strikes the first name, and
then each shall alternately strike a name, to arrive at an arbitrator who will hear the
grievance. However, the parties may mutually agree upon an arbitrator without using the
above arbitration service, or agree to request another list of names if both parties are not
satisfied with the names on the initial list of arbitrators.
The parties agree that the grievance shall be heard before the arbitrator selected at the earliest
possible date. The decision of the arbitrator shall be final and binding upon the parties. The
arbitrator shall not have the ability to alter or amend any portion of the labor Agreement, City
policies, or regulations.
26
12/19/2017 1 - 35
The cost of the arbitration process shall be shared equally between the parties. Any cost or fees
related to the presentation of the case for each respective party shall be the responsibility of that
parry and shall not be shared as part of the arbitrator's expenses.
The arbitrator shall issue a written decision to the parties within thirty (30) calendar days of the
close of the hearing.
ARTICLE VIII -DURATION OF AGREEMENT
This Agreement shall be effective January 1, 2016 2018 through December 31, 201:72018. Should
either party desire to modify this Agreement, it shall serve written notice to the other party within
six (6)months prior to the expiration date of this Agreement.
IN WITNESS WHEREOF, we hereunto attach our signatures this day
Of 20162017.
CITY OF PORT ANGELES: AFSCME LOCAL #1619:
Patrick Downie, Mayor Aaron Cole, Staff Representative
Dan McKeen, City Manager Benjie Flores, Union President
Abbi Fountain, Human Resources Manager
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12/19/2017 1 - 36
Attachment A
AFSCME Classifications and Occupational Job Series
Listed below are all AFSCME classifications and occupational job series. For more
information on how layoffs impact an occupational job series please see Article III Working
Conditions Section E Layoff Procedures for more information.
Pay ranges can be found on attached AFSCME Salary Schedule.
Note: Not all classifications are active.
Classifications within an Occupational Job Series
Utility Worker I
Utility Worker II
Leadworker
Street/Traffic Supervisor (may bump UW I/II)
Backflow Prevention Inspector
Solid Waste Collection Supervisor(may bump UW I/II)
WWTP Operator I/OIT
WWTP Operator II
WWTP Lab. Specialist
WWTP Operator III
WWTP Source Control Coordinator
Water Treatment Plt. Oper. I/OIT
Water Trt. Plt. Oper. II
Water Plant SCADA Technician
Water Trt. Plt. Oper III
Water Treatment Plant Supervisor
Parks Caretaker
Parks Facility Caretaker
Parks Leadworker
GIS CADD Specialist I
GIS CADD Specialist II
Assistant Civil Engineer I
Assistant Civil Engineer II
Civil/Utility Engineer
Engineering Project Supervisor
Planning Technician
Assistant Planner
Associate Planner
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12/19/2017 1 - 37
Customer Service Representative
Utility Billing Specialist(may bump CSR)
Utility Services Coordinator(may bump CSR)
Meter Reader I
Meter Reader II
Accounting Technician I
Accounting Technician II
Accountant
Information Support Specialist
Systems Analyst
Systems Coordinator
Systems Administrator
Administrative Specialist Trainee
Admin. Specialist I
Admin. Specialist II
Traffic Control Maintenance Specialist I
Traffic Control Maintenance Specialist II
Single Classifications
Custodian
Landfill Scale Attendant
Permit Technician (CED Dept.)
Contract Specialist
Recycling Coordinator
Electrical Engineering Specialist I
Elect. Eng. Spec. II
Development Services Specialist
Building Inspector
Seasonal Laborer/Worker
Cemetery Coordinator
Facilities Operations Specialist
Sports & Events Coordinator(used to be Recreation Coordinator)
Facility Rental Coordinator(used to be Facilities & Events Coordinator)
Public Works Inspector
Pollution Prevention Specialist
Backflow Prevention Specialist
29
12/19/2017 1 - 38
AFSCME Salary Schedule will be added once approved by City Council
30
12/19/2017 1 - 39
ORT NGELES
WASH I N G T O N, U. S. A.
CITY COUNCIL MEMO
DATE: December 19, 2017
To: City Council
FROM: CRAIG FULTON,P.E.,DIRECTOR OF PUBLIC WORKS&UTILITIES
SUBJECT: Extension of City/PUD Electric Service Area Agreement
Summary: The existing Electrical Service Area Agreement between the City and PUD (established 31
December 1992) is set to expire 31 December 2017. A 12 month extension of the existing Agreement
is required to allow time for the completion of ongoing negotiations to establish a new Electrical
Service Area Agreement in 2018.
Funding: Not Applicable.
Recommendation: Approve and authorize the City Manager to sign a twelve (12) month extension of
the Electrical Service Area Agreement, until 31 December 2018, or until a new Service Area
Agreement is finalized, whichever is sooner.
Background/Analysis: On 30 December, 1992, the City Light Operations and Public Utility District
41 entered into a 25 year Electrical Service Area Agreement, which expires midnight 31 December
2017. The two utilities are currently in discussions regarding a new Electrical Service Area Agreement,
but these negotiations for a new Agreement will not be completed by 31 December 2017.
Electrical Service Area Agreements allow the elimination and avoidance of duplicate electrical plant by
setting operational boundaries of geographically adjoining utilities. These Agreements are allowed by
State Statute, specifically RCW 35A.14.900, which govern the establishment of service territories and
acquisition of facilities (such as during an annexation process).
The current Agreement establishes the boundaries of City and PUD provided electrical service. The
Agreement also establishes a process for selling/transferring electrical infrastructure in the event the
City annexes portions of the PUD service area, and sets timelines for the City to provide service to
customers in the annexed areas. Note that the City has no annexations anticipated or planned in the
foreseeable future. The new Electrical Agreement, currently under negotiation, will reset new service
boundaries and establish a new process for future annexations.
The existing Agreement also outlines the process for the PUD to provide electrical service to new
developments within the City Service area where the PUD is already providing electrical service, and
provides for the wheeling of power across each other's lines where it makes sense for the potential
benefits of the rate-paying customers.. The Agreement also outlines what transmission lines, major
distribution feeder lines, and substations are excluded from the Agreement.
It is requested the Council authorize the City manager to sign a 12 month extension of the current
Electrical Service Area Agreement, to allow time to complete negotiations on a new Agreement and
obtain City Council approval in 2018.
10
C"_ N
ilrwac� CA-1 P.U.D. No,
ELECTRICAL SERVICE AREA AGREEMENT
This AGREEMENT is made and entered into this 30th day of
December, 1992, by and between the City of Port Angeles,
Washington, hereinafter called the "City," and the Public Utility
District No. 1 of Clallam County, Washington, hereinafter called
the "District."
WITNESSETH that:
WHEREAS, the City and the District concur that the elimination
and avoidance of duplicate electrical plant would be in the best
interests of their rate-paying customers; and
WHEREAS, the City and the District require definitive service
areas in order that they may properly plan for growth within their
respective systems; and
WHEREAS, the laws of the State of Washington, specifically
Chapter 54.48 RCW 'and RCW 35A.14.900, contain language governing
agreements between utilities regarding service territories and
acquisition of facilities; and
WHEREAS, City and District representatives have met and
reached an agreement on electrical service areas;
NOW, THEREFORE, IT IS AGREED between the parties hereto as
follows:
I. Service Area Boundary;
1..1, The electrical service area boundary between the City and
the District shall be the City Limits as showtn on Exhibit "A"
attached hereto and made a part of this Agreement. All the
territory within the described boundary shall be the City Service
Area. All the territory without the described boundary shall be
the District Service Area. Each utility shall have the exclusive
right to provide electrical service to facilities lying within
their respective service territories except as provided for in
Section 7 of this Agreement.
1.2 All areas that are annexed into the City during the term
of this Agreement shall automatically adjust the Service Area
Boundary so that it falls within the City's Service Area, provided
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y:
that upon any such annexation Exhibit "A" shall be revised
accordingly.
2. Term of Agreement:
This Agreement shall be effective from midnight December 31,
1992, until midnight December 31, 2017.
3. Termination of Agreement:
After the tenth year of this Agreement and at five-year
intervals thereafter, either party to this Agreement may terminate
the Agreement by giving the other party written notice at least
ninety (90) days before the end of the tenth year or the end of any
five-year period thereafter.
4, Changes to thg Agreement:
Changes in the terms and conditions of this Agreement may be
made at any time upon the mutual written consent of both parties,
provided, however, that revisions to Exhibit "A" as necessitated by
annexations have already been agreed upon herein. Either party
desiring a change shall give the other party ninety (90) days
written notice. The notice shall contain the desired changes and
a full explanation of the reasons for the changes. if, at the end
of the ninety-day period, the parties hereto cannot mutually agree
to the proposed changes, the Agreement shall remain unchanged.
5. Immediate Sale of Certain Facilities:
Within one hundred twenty (120) days after the effective date
of this Agreement, the District will sell and convey to the City
and the City shall purchase certain electric system facilities
existing within the City's Service Area, as shown on Exhibit "A" as
"Immediate Sale Facilities," which Exhibit is attached hereto and
made a part of this Agreement. The purchase price will be in
accordance with Section 10 of this Agreement. On the effective
date of such sale or conveyance, the District's customers in these
areas will be transferred to the City, and the District will have
no further service obligation to such customers.
6. Delayed Sale of certain Facilities;
6.1 The District shall sell and convey and the City shall
purchase certain facilities of the District that lie within the
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City's Service Area as shown on Exhibit "A" as "Delayed Sale
Facilities," which Exhibit is attached hereto and made a part of
this Agreement. The City shall have up to three (3) years to
purchase Delayed Sale Facilities or up to eighteen (18) months
after written notice that the District will be unable to continue
service to those customers without substantial system capital cost
as determined by the District. The City shall notify the District,
within sixty (60) days of the effective date of this Agreement, the
date(s) the City proposes to purchase the Delayed Sale Facilities.
The purchase price will be in accordance with Section 10 of this
Agreement.
{. As areas are annexed into the City, the City will have
twenty four (24) months in which to provide service to customers in
the annexed area by constructing facilities or purchasing District
facilities. Within sixty (60) days of the effective date of
annexation, the City will advise the District how the City intends
to provide service to the customers in the annexed area (by
constructing facilities, purchasing facilities, or both) , and the
date(s) the City proposes to purchase any District facilities in
the annexed area. The purchase price will be in accordance with
Section 10 of this Agreement.
7. Retention of certain Facilities:
Both the City and the District shall have the right to
construct, maintain, and otherwise operate those facilities
required to provide electrical service to properties owned and
operated by them regardless of whose Service Area the property lies
within. Such facilities will be identified on Exhibit "A."
However, this does not preclude either party from providing service
to the other party upon request.
8. New Developments in City Service Area:
For the period of time that the District maintains existing
distribution lines in the City's Service Area in order to continue
electric service to existing customers in the area, the City may,
at its option, request the District to serve a new customer or
group of new customers until such time as the City purchases that
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9
portion of the District's distribution line used to provide service
to the new customer or installs its own facilities in the area.
The District may choose not to provide service to now customers if
the provision of such service would require substantial system
capital cost as determined by the District. The City and the
District will meet to determine the preferred manner to construct
facilities to provide service to the new customer(s) . The District
will only install service lines and transformers; all other
facilities must be installed by the City and will remain City
property. connection of city facilities to District facilities
will be done by the District at City expense. Maintenance
responsibility will be established for each situation. The City
may choose to use the wheeling provisions of Section 11 of this
Agreement in order to provide City service at City rates.
For proposed new developments located on sites on which a
District electric line exists and the City has determined that the
City will serve the new customer(s) or the development, the
following shall apply:
8.1 The City shall purchase that portion of the District line
located in the development, or if the District line extends through
a proposed development and City acquisition of that portion of the
District line located within the proposed development renders the
remaining portion of the electric line unserviceable as determined
by the District, then:
A. If the entire remaining portion of the electric line
is located within the City's Service Area, the City, at its option,
shall either pay the District to relocate the line, either
underground or overhead, to eliminate any conflicts with the
proposed development, or purchase the entire portion of the line
extending to, through, and beyond the proposed development; or
12. If the remaining portion of the electric line extends
beyond the City's Service Area and the District determines that the
facility is necessary to maintain service to customers situated
outside the City Service Area, the City shall pay the District the
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cost of the relocation work necessary to eliminate any conflicts
between the electric line and the proposed development.
$_ The City Light Director shall make the determination as
to whether or not a District line is in conflict with proposed
developments. The determination shall be made at the time the
developments are being considered by the City.
9. Exclusion:
All existing and future District transmission lines, major
distribution feeder lines, and substations as described and shown
on Exhibit "A" attached hereto, and as further amended, and made a
part of this Agreement, are excluded from the terms and conditions
of this Agreement. These lines may be repaired, replaced,
expanded, and up-graded to a higher voltage at any future date
without regard to this Agreement.
10, Purchase Formulas:
The purchase price for transfers from the District to the City
shall be established pursuant to Sections 10.1 and 20.2 of this
Agreement. The meaning of the terms used in Sections 10.1 and 10.2
is set forth on Exhibit "B," attached hereto and made a part of
this Agreement.
10.1 Purchase price for Transfer of Facilities with
Qastomers: The purchase price shall be the lesser of: a) the
cost for the City to serve plus severance costs, or b) compensation
based on five (5) years of net revenue plus plant value plus
severance costs.
10.2 Purchase Price for Transfer of Customers Only: In
situations where transfer of customers occurs with no transfer of
facilities, the purchase price shall be the lesser of: a) the cost
for the City to serve plus severance costs, or b) compensation
based on five (5) years of net revenue plus severance costs.
11. Wheeling Agreements:
The City and the District acknowledge that there may be
certain groups of their customers located where extension of their
lines would be uneconomic and duplicative of the other party's
facilities.
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Recognizing potential benefits to rate-paying customers, the
District and City hereby agree to consider wheeling power over
their facilities for the other party upon request and subject to an
appropriate wheeling agreement(s) . Each wheeling agreement will
specify the conditions and charges for this service utilizing the
Wheeling Principles set forth in Exhibit "C." The parties will
strive for a simple formula for wheeling charges that recognizes
cost factors and utility standards. Either party may deny a
request for wheeling services.
12. Hold Harmless;
The City agrees, upon completion of the transfer of service
area and electrical facilities in accordance with this Agreement,
to indemnify, defend, and hold harmless the District and its
officials, employees, and agents, from and against any and all
claims for damages or any other relief due to property damage,
personal injury, or any other form of loss arising from accidents
or injuries occurring after the date of the transfer. The City
agrees to accept facilities as is with no warranty as to condition
or suitability for use by the City except as otherwise provided in
this Section.
The District agrees, upon completion of the transfer of
service area and electrical facilities referenced above, to
indemnify, defend, and hold harmless the City, its officials,
employees, and agents, from and against any and all claims for
damages or any other relief due to property damage, personal
injury, or any other form of loss arising from accidents or
injuries occurring prior to the date of the transfer or occurring
as a result of defects.
13. Authority•
Each party warrants that the undersigned representative has
full and complete legal authority to sign for it and to commit it
to the performance of the agreements set forth herein.
i
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IN WITNESS WHEREOF, the parties hereto have caused this
Agreement to be duly signed and executed in two counterparts as of
the day and year first above written.
�14�
Michael McInnes, Manager
ATTEST: PUBLIC UTILITY DISTRICT
NO. 1 OF CLALLAM COUNTY
(zObert
J--. itus, Director
ATTEST: PORT ANGELES CITY LIGHT
Becky J. pt*p' C16YL`6terk
-7-
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EXHIBIT "B"
DEFINITIONS OF PURCHASE TERMS:
COST FOR PURCHASING PARTY TERVE - The estimated cost to install
the necessary facilities to serve the customers to be transferred
at purchasing party's current construction standards and
conditions.
PLANT VALUE - Current replacement cost using existing unit costs
for all primary, secondary, and service facilities multiplied by
the salvage factor. Trenching and labor costs for underground
services are not included. Transformer values will be calculated
using the actual age for each transformer when available. All
other system components will use average age.
Salvage Factor:
Acf e (Years) Salvage Factor
I - 3 1.00
4 - 6 0.85
7 - 11 0.65
12 - 16 0.56
17 - 21 0.51
22 - 26 0.47
27 - 31 0.43
32 + 0.35
SEVERANCE COSTS - All costs associated with transfer of customers
including but not limited to removing interconnecting wiring,
facilities, and meters; oil testing; and administrative costs.
NET REVENUE - To determine net revenue, system net revenue is
determined as follows, using the most recent audited financial
statements:
Operating Revenue (Income Statement)
Lee: Purchased Power (FERC 555)
Lee Distribution maintenance Expenses (FERC 591-598)
Less General Taxes (Income Statement)
Annual System Not Revenue
Five (5) years of net revenue is determined as follows:
Annual System Net Revenue x Transferred customer Revenue x 5 years
Annual System Operating Revenue
The Transferred Customer Revenue issued in the above calculation
shall be based on such customers' usage during the most recent
twelve (12) months, multiplied by the retail rate in effect for
such customers at the time of transfer.
0 0 1 0 1
EXHIBIT "C"
WHEELING RRINCIPLES:
It is the intention of the parties that wheeling services will
be granted to the requesting party when sufficient capacity exists
for such service and that the party granting such service shall be
fully compensated for the wheeling services provided.
1. Definitions•
"Party ill - The utility requesting wheeling services.
"Party 211 - The utility providing wheeling services.
"Rated capacity" - The load in amps that a line section can
carry as determined by Scott and Scott DPAG software or agreed upon
equivalent; or any other facilities based on manufacturers' highest
rated capacity.
"Peak load" - The highest fifteen (15) minute demand period in
the most recent thirty six (36) months as measured at the
substation/feeder.
"Necessary facilities" - The facilities such as conductors,
switches, sectionalizing equipment, and substation equipment that
are necessary to provide service to Party I's customers.
"Average system cost" - The result of dividing the total BPA
monthly wholesale power bill by the total monthly kWhs purchased.
"Overhead factor" - The cost of line losses on the system plus
costs of administering the agreement; said cost agreed to be ten
(10) percent.
"Excess capacity" - The difference in amps between eighty (80)
percent of the rated capacity of the line section or facility and
the peak load through the line section or facility.
2. Term of Agreements:
Individual "Wheeling Agreements" shall have a term of twenty
five (25) years.
3. Termination of Aarsements:
• Party i may terminate a wheeling Agreement at any time by
giving Party 2 written notice at least sixty (60) days prior to
termination. Party 2 may terminate a Wheeling Agreement either
upon receiving the consent of Party I or if Party 1 does not timely
elect to participate in capacity expansion or make payment pursuant
to Section 9 of this Exhibit.
9
4. Changes to Agreements:
Changes in the terms and conditions of a Wheeling Agreement
may be made at any time upon the mutual written consent of both
parties. Either party desiring a change shall give the other party
one hundred eighty (180) days written notice. The notice shall
contain the desired changes and a full explanation of the reasons
for the changes. If, at the end of the one-hundred-eighty-day
period, the parties hereto cannot mutually agree to the proposed
changes, the Agreement shall remain unchanged.
5. Wheeling Areas•
Each Wheeling Agreement shall include an exhibit showing all
areas to be provided with wheeling services. Information included
on the exhibit shall include the physical area to which electrical
power would be wheeled and a list of customers located within the
area.
6. Requests for Wheeling service:
Written requests to have wheeling services provided may be
made at any time by either party. Such requests shall include a
map or drawing of the area involved along with a list of all
existing customers lying within the area and their peak load within
the last thirty six (36) months.
7. Acceptance or Rejection of Requests for Whgeling -service:
Within thirty (30) days of receipt of a request to provide
wheeling services, Party 2 shall determine if sufficient excess
capacity exists in its facilities to carry the required additional
load. if sufficient excess capacity exists, Party 2 shall prepare
a plan as to how to interconnect the facilities of the two parties.
After both parties have reviewed, and if necessary, revised the
plan, both parties shall decide whether to enter into an agreement.
If insufficient excess capacity exists, the request will be denied
unless the additional provisions of Section 8 of this Exhibit are
enacted.
8. Facility costs in order to Provide Wheelincr Service:
All costs of modifying or upgrading facilities in order to
provide wheeling services shall be paid for by Party 1. These
costs shall include but not be limited to the cost of providing a
disconnect between the facilities of the two parties. In addition,
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should Party 1 wish Party 2 to provide wheeling services when
insufficient excess capacity exists as defined in Section 1 of this
Exhibit, then all costs associated with upgrading any necessary
facilities shall be borne by Party 1. Payment of costs by Party 1
shall be within thirty (30) days of invoice by Party 2 upon
completion of an upgrade project.
g Insufficient Capacity Due to Load or Customer Growth:
In June of each year excess capacity calculations shall be
made by both parties for all facilities involved in providing
wheeling services. If any facilities have become overloaded, Party
2 shall prepare a cost estimate to upgrade the necessary facilities
using the same criteria as established in Section 8 of this
Exhibit, except that costs shall be split proportionately between
the parties based on each party's load served through the section
or facility. Again, the Scott and Scott DPAG software or
equivalent shall be used to determine each party's contribution to
the overall loading. Party 1 shall then have ninety (90) days to
deckle whether to terminate the wheeling agreement or pay their
share of the costs to upgrade the facilities. Payment of costs by
Party 1 shall be within thirty (30) days of invoice by Party 2 upon
completion of an upgrade project.
10. Wheeling Charges:
Party 1 shall provide monthly statements to Party 2 of the
metered consumption and total estimated unmetered consumption of
all customers in areas where wheeling services are provided.
Wheeling charges shall be computed by multiplying the total metered
and unmetered consumption of such customers of Party 1 by Party 2's
average system cost and then multiplying that total by the overhead
factor. Compensation as calculated above shall be billed monthly
and due and payable within twenty (20) days of receipt of invoice.
11. Hold, Harmless•
Each Wheeling Agreement shall have a hold harmless clause,
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• ORTNGELES
,__ W A S H I N G T O N, U. S. A.
Z411WA CITY COUNCIL MEMO
DATE: December 19, 2017
To: City Council
FROM: NATHAN A.WEST,DIRECTOR
COMMUNITY AND ECONOMIC DEVELOPMENT
SUBJECT: Amendment 2 to the Professional Services Agreement with Vertigo
Marketing for Tourism Promotion Services
Summary: On November 7, 2017 City Council approved Lodging Tax Committee
recommendations for 2018. Allocations included Vertigo Marketing's Lodging Tax
Application to be funded $230,000 with an additional $27,985 based on revenue results. A
contract amendment is required to incorporate the 2018 Scope of Work.
Funding: The funds for the 2018 marketing contract are derived from the City Lodging Tax
Fund. The Lodging Tax Committee has recommended and City Council has approved a budget
of$230,000 for the contract with $27,985 dependent on revenue results.
Recommendation: Approve and authorize the City Manager to sign a contract amendment not
to exceed a total of$257,985 for the 2018 budget and make minor modifications as necessary.
Background/Analysis: On August 18, 2017 City staff opened the opportunity for submission of
Lodging Tax Fund applications for capital and non-event tourism related promotion.
Applications were considered by the Lodging Tax Committee on October 12, 2017 and
forwarded to City Council on October 25, 2016. A total of twelve (12) applications were
received and following Lodging Tax Committee review City Council approved allocation of
funding for the applications including the Vertigo Marketing proposal on November 7, 2017.
Vertigo's current contract resulted from a competitive request for proposal process conducted in
late 2015. The Vertigo proposal and negotiated contract incorporate services of multiple local
professionals including roles in social media, photography and marketing assistance.
In 2016-17 Vertigo took a comprehensive approach to tourism marketing for Port Angeles with a
large number of high quality tools that have built a solid foundation for the enhancement of local
tourism. To date, the lodging tax fund has seen year after year of solid increases since Vertigo
12/19/2017 1 - 1
began its efforts in 2016. These increases have been coupled with the highest room occupancy
during the summer months in Port Angeles' history.
For 2018 a new scope of work has been developed along with a contract amendment establishing
the new 2018 budget allocation and some minor clarifications to the contract. Vertigo's initial
application request for 2018 was $257,985, but the Lodging Tax Advisory Committee
recommended that amount be reduced to $230,000 with the opportunity of the Community and
Economic Director to release the remainder of the proposed scope of work up to $257,985 if
revenues are meeting or exceeding financial expectations. In order to meet the budget
requirements Exhibit A details the proposed scope of work and deliverables, including the initial
subtotal and possible additional scope of work items. Included for 2018 will be the additions of
Tripadvisor.com promotions, cruise ship promotions and the continuation of website
improvements/promotions, social media outreach, photography, bicycle tourism promotion, and
cross promotion for visitation from Victoria.
Staff recommends that City Council approve and authorize the City Manager to sign the Second
Amendment to Professional Services Agreement with Vertigo Marketing incorporating the
Scope of Work and make minor modifications to the contract amendment as necessary
Funding Overview: The funds for the 2018 marketing contract are derived from the City
Lodging Tax Fund. The fund consists of revenues generated from a 4%tax on all charges at
hotels, motels, and similar lodging establishments. On November 7, 2016 Council approved the
Lodging Tax Fund allocations incorporating a $230,000 budget for 2018 marketing. The
marketing budget can be sustained based on historic and projected revenues.
Attachment: Amendment 2 to the Professional Services Agreement with Vertigo Marketing.
12/19/2017 J - 2
SECOND AMENDMENT TO THE
PROFESSIONAL SERVICES AGREEMENT FOR
TOURIST PROMOTION SERVICES
BETWEEN
THE CITY OF PORT ANGELES
AND VERTIGO MARKETING, LLC
THIS AMENDMENT is made and entered as of the date of the last signature affixed below, by
and between the CITY OF PORT ANGELES, a municipal corporation of the State of Washington,
(hereinafter called the "City") and VERTIGO MARKETING, LLC, (hereinafter called
"Contractor")-
SECTION
Contractor").SECTION 1
The City entered into the existing AGREEMENT with the Contractor on December 3, 2015 (the
AGREEMENT) and amended the AGREEMENT on January 6, 2017.
SECTION 2
The AGREEMENT is amended as follows:
L PERFORMANCE BY CONTRACTOR
Sections 1(A)through 1(C) of the AGREEMENT are amended by:
Adding a new Scope of Work for 2018 Tourism Advertising and Marketing
Services. The additional tasks,budget, and completion dates are outlined in Exhibit
A attached to this Amendment and incorporated herein by this reference.
IL DURATION OF CONTRACT
Section 2 of the AGREEMENT is amended to read in its entirety:
The performance of the Contractor shall commence on the 2nd day of December
2015, and shall terminate on December 31, 2018.
III. COMPENSATION AND METHOD OF PAYMENT BY CITY
Section 3 of the AGREEMENT is amended to add:
Compensation for Tourist Promotion Activities.
From January 1, 2018 through December 31, 2018, the City shall reimburse
Contractor for expenses the Contractor incurs to promote tourism within the City,
but in any event not to exceed two hundred fifty seven thousand nine hundred
eighty-five ($257,985).
- 1 -
12/19/2017 J - 3
SECTION 3 RATIFICATION
As amended herein, the AGREEMENT is confirmed and ratified.
In WITNESS WHEREOF, the parties hereto have executed this First Amendment to the
AGREEMENT as of the date and year first written above.
CITY OF PORT ANGELES VERTIGO MARKETING, LLC
By: By:
Title: Title:
Date: Date:
ATTEST: VERTIGO MARKETING, LLC
By:
Jennifer, Veneklasen, City Clerk
Title:
APPROVED AS TO FORM:
Date:
William E. Bloor, City Attorney
H:\a AGREEMENTS&CONTRACTS\2016 Agrmts&Contracts\Amendment No 1 to Vertigo Tourist Promotion PSA.docx
- 2 -
12/19/2017
2 -
12/19/2017 J - 4
Verti g o
M A R K E T I N G
SCOPE OF WORK:
2018 TOURISM ADVERTISING AND MARKETING SERVICES
AMENDED .
Vertigo December 13, 2017
Final costs are based on approved client budget and treated as "do not exceed". Per contract, line items
for the following goods and services can be reallocated to cover unanticipated needs upon mutual
agreement between Vertigo Marketing and the City of Port Angeles. Line Items identified with an asterisk
*may be reallocated at the direction of the Director of Community and Economic Development.
A. MARKETING SERVICES: $24,000
A. To include the following services and deliverables:
• Media Buying: Identify advertising opportunities with various publications, negotiate favorable
ad rates, identify insertion dates based on editorial calendar, define ad specs, upload ads
• Art & Creative Direction: Develop creative that aligns and enhances current marketing efforts
• Production: Non-creative production services
• Ad Design: Creative services for print advertising campaigns
• Digital Ad Design: Creative services for digital advertising campaigns
• Copy writing: Develop copy for marketing collateral, print and digital advertising
• Quarterly Reports: Provide quarterly KPI data in report form
• Email Marketing Campaign: Quarterly Email Blast (4x) includes email campaign development,
list management, graphic design and copy writing
B. Team Members assigned to this Task:
• Lynnette, Trev, various sales representatives
C. Completion date: Throughout 2018
B. COLLATERAL / PRINTING: $13,133
A. To include the following services and deliverables:
• Roll-fold Rack Brochure: 16" x 9" (flat) brochure printed on 100# gloss book. Printed in four
(process) colors plus flood gloss AQ on both sides of sheet (4+fAQ/4+fAQ), full bleed.
Trimmed, roll folded to finish size of 4" x 9". Boxed. Quantity: 50,000
• Design: Creative services for brochure and handbook
B. Team Members assigned to this Task:
• Trev
C. Completion date: Spring 2018
C. PR*: $8,940
A. To include the following services and deliverables:
• Press Release Writing: (3)
• Pitching Story Ideas
• Responding to Writers with Content & Photos
• Online Distribution to AP Wire
• Set Up and Manage Meltwater Software
B. Team Members assigned to this Task:
• Lynnette (assigmnents may change due to possible reallocation of funds for Cruise Ship
Promotion)
C. Completion date: January - August 2018
Vertigo J - 6
D. SOCIAL MEDIA: $26,700
A. To include the following services and deliverables:
• Strategy: Update master editorial calendar for 2018, develop and align SEO-cial social
strategies to assist with SEO efforts for the website, identify trending hashtags, review and
analyze past posts to improve the campaign
• Management & Implementation: Manage and direct the "on-the-ground" social media
subcontractor, copy writing, graphic design, art direction of photography, schedule posts, seek
out missing photography, ongoing coordination and communication with event producers for
events and happenings
• Monitoring
• Reporting
B. Team Members assigned to this Task:
• Lynnette, local social media sub-contractor
C. Completion date: Throughout 2018
E. WEBSITE SERVICES: $27,600
A. To include the following services and deliverables:
• Hosting & Maintenance
• Domain Name Renewals: www.VisitPortAngeles.com
• SSL Certificate Renewals: www.VisitPortAngeles.com
• Security/Hackalert Scanning
• Paid Plug-in Renewals
• Ongoing Updates for Listings
• Event Calendar
• Content
• SEO
• Adding Graphics/Photos
• Reporting: Quarterly KPI report
B. Team Members assigned to this Task:
• Lynnette, various service providers
C. Completion date: Throughout 2018
F. SURVEYS: $1,175
A. To include the following services and deliverables:
• Management
• Software Subscription
• Updates
• Edits
• Reporting
B. Team Members assigned to this Task:
• Trev, local event coordinators
C. Completion date: Throughout 2018
12/19 J - 7
G. MERCHANDISE AND PROMOTIONS: $1,500
A. To include the following services and deliverables:
• T-Shirts: Branded merchandise for give-aways
• Stickers: VisitPortAngeles.com
B. Team Members assigned to this Task:
• Trev, local event coordinators, various service providers
C. Completion date: Spring 2018
H. PHOTO & VIDEO: $7,000
A. To include the following services and deliverables:
• New photography and videography rights for print and digital usage
• Usage & rights renewals with 2017 photographers and videographers for their images
• Event photography
B. Team Members assigned to this Task:
• Lynnette, local photo & video sub-contractors
C. Completion date: Throughout 2018
I. FINANCIAL: $14,559
A. To include the following services and deliverables:
• Accounting
• Memberships
• Software subscriptions
• Shipping & Distribution
• Certified Folder services
• OPTC mailing services
B. Team Members assigned to this Task:
• Lynnette, Trev, local sub-contractors
C. Completion date: Throughout 2018
J. MEDIA BUYS:
A. Washington State Visitor Guide - Annual 938,000 impressions $6,985
B. MV Coho - Annual 420,000 impressions $2,712
C. Washington Wine Guide - Annual 330,000 impressions $3,011
D. OPVB Co-ops 629,000 impressions $2,472
E. Sunset - March Travel Planner issue 991,200 impressions $2,308
F. AAA - Mar/Apr: The Horticilturists Guide to NW Travel 2,321,000 impressions $3,685
G. Alaska Air - April: National Parks 2,693,000 impressions $3,300
H. AAA - May/June: Gulf Islands/San Juan Islands 2,321,000 impressions $3,685
I. Sunset - May Travel Planner issue 991,200 impressions $2,308
J. Northwest Travel - Spring 340,000 impressions $1,450
K. Visit Seattle - Summer/Fall 990,000 impressions $2,064
L. Alaska Air - June: Spotlight on Washington 2,693,000 impressions $3,300
M. AAA - July/Aug: Elwha River Rebirth 2,321,000 impressions $3,685
N. The Daily Herald - Annual Splash! Guide 1,300,000 impressions $175
O. Seattle Met - August National Parks issue 279,000 impressions $3,357
12/19 J - 8
P. Northwest Travel - Fall 340,000 impressions $1,450
Q. Visit Seattle - Winter/Spring 990,000 impressions $2,064
R. ExperienceWA.com impressions TBD $5,923
S. VisitSeattle.org impressions TBD $2,060
T. Paid Digital Media (Facebook/Instagram, Google, etc.) impressions TBD $13,905
U. Immediate Images 12,369,900 impressions $5,592
• NOTE: Impression data comes from media kits provided by each publication or provider
K. MOBILE / EVENT(S) PROMOTION: $8,450
A. To include the following services and deliverables:
• Bus wrap: Includes a full, 55' bus wrap for mobile advertising platform as the Lefties travel
around the West Coast League.
• Promo package: Includes broadcast video and radio spots
• Social media events
• Victoria "Bike to the Park Day": Players, coaches and fans ride their bikes to the ballparks in
both Port Angeles and Victoria during their 3-game series to receive discounted tickets
B. Team Members assigned to this Task:
• Lynnette, Trev, Matt Acker with the Port Angeles Lefties, various local sub-contractors
C. Completion date: Throughout 2018
L. CROSS PROMOTION: $3,750
A. To include the following services and deliverables:
• Outfield Sign: 5.5' x 10' Victoria HarbourCats outfield sign with VisitPortAngeles.com artwork
• Rotating sponsor logo on HarbourCats website
• Social Media shout outs from Harbourcats on Facebook and Twitter
B. Team Members assigned to this Task:
• Lynnette, Trev, Victoria HarbourCats and local sub-contractors
C. Completion date: Summer 2018
M. CRUISE SHIP PROMOTION*: $1,000
A. To include the following OPTIONAL services and deliverables:
*Vertigo will work with the Director of Community and Economic Development to develop a
marketing campaign targeting Cruise Ship visitor traffic, their impact on local businesse, bolstering
passenger perception of Port Angeles with the mindset that they will repeat their visit to Port
Angeles at a future date.
• Sponsorship: Develop a matching funds program between the Chamber of Commerce and
Downtown Business Association that would be used to draw cruise ship passengers
into downtown shops and restaurants..
B. Team Members assigned to this Task:
• Lynnette, Trev, local sub-contractors (assigmnents may change upon final decisions regarding
the direction of cruise ship campaign, available options and possible reallocation of funds)
C. Completion date: Throughout 2018
Ae
Vertigo 4=. J - 9
N. MELTWATER PR SOFTWARE: $5,000
A. To include the following services and deliverables:
• Full Monitoring Suite
• Premium Social Coverage (Facebook, Twitter, Instagram, YouTube, 23 million blogs)
• Analytics & Dashboards
• Full Media Contact Database with unlimited press distribution
• NOTE: Meltwater is the global leader in online media intelligence. Their product suite allows
clients to monitor, distribute, publicize and analyze business critical information posted online,
in both mainstream media and social media, as well as build media contact lists to assist with
press outreach.
B. Team Members assigned to this Task:
• Lynnette
C. Completion date: Throughout 2018
O. TRIP ADVISOR: $1,750
A. To include the following services and deliverables:
• Graphical Advertising Campaign CPM
• US Targeted Media
• Digital Ad Design: Creative services for digital advertising campaigns
B. Team Members assigned to this Task:
• Lynnette
C. Completion date: Throughout 2018
P. RESERVE*: $4,000
Q. ESTIMATED TAXES: $4,561
A. Washington State Tax:
• WA State taxes: 1.8% of $253,424
B. Team Members assigned to this Task:
• Lynnette, Trev, Washington Department of Revenue
C. Completion date: Throughout 2018
• NOTE: Taxes have been estimated. Actual amount to be paid is identified in a monthly
statement provided to (and paid by) Vertigo Marketing from the Washington Department of
Revenue. At year end, any shortage/overage will be deducted/applied to Reserve funds.
SUBTOTAL (TO BE LESS THAN $230,000): $2285609
12/19 J - 10
At the direction of the Director of Community and Economic Development, upon verification of improved
2017 or 2018 revenue we will move forward with the following additional Scope of Work items:
R. COLLATERAL / PRINTING: $7,800
A. To include the following services and deliverables:
• 16 Page + Cover "Handbook": One (1) 18" x 5" (flat) cover printed on 100# Dull Cover. Printed
in four (process) colors plus flood soft touch aqueous coating on front of cover, four (process)
colors only on back of cover (4+fstAQ/4). Trimmed, scored in one position.
Four (4) 18" x 5" (flat) interior sheets printed on 100# Dull Book. Printed in four (process)
colors on both sides of sheet (4/4), full bleed. Trimmed. All sheets gathered, collated, folded
in half, saddle-stitched and three knife trimmed to create 16 page + cover handbook, finish size
of 9" x 5". Boxed. Quantity: 12,000
B. Team Members assigned to this Task:
• Trev, printing sub-contractor
C. Completion date: Summer 2018
S. PR*: $5,960
A. To include the following services and deliverables:
• Press Release Writing: (2)
• Pitching Story Ideas
• Responding to Writers with Content & Photos
• Online Distribution to AP Wire
• Set Up and Manage Meltwater Software
B. Team Members assigned to this Task:
• Lynnette (assigmnents may change due to possible reallocation of funds for Cruise Ship
Promotion)
C. Completion date: September - December 2018
T. BICYCLE TOURISM $10,000
A. To include the following services and deliverables:
• Bike Video: Start the process of creating a bicycle video that promotes road bikes, mountain
bikes, hybrids, cruisers, recumbents and basically anything pedaled on two wheels. Riders will
be encouraged to submit their bike videos to VisitPortAngeles.com for inclusion in the master
video for a low-cost, grassroots marketing approach.
• Printed Trail Map: Research, design and print a handy, pocket-sized trail map that can be
made available along various route locations, bike-oriented businesses and the Visitor Center.
• Wayfinding: Work with the City of Port Angeles to include informational signage along various
designated routes and access points.
• Expansion of the Olympic Discovery Trail: Once completed, the Olympic Discovery Trail will
connect to the John Wayne Pioneer Trail via the Sound to Olympics Trail in Kitsap County,
Kingston-Edmonds ferry, Burke-Gilman Trail in Seattle, Snoqualmie Valley Trail, and provide
connection to the U.S. Bicycle Route 10 in Anacortes. Connect with the Peninsula Trails
Coalition and Jeff Bowman, President to coordinate a co-operative effort.
• Media Buys: Print and digital advertisements in bicycle-centric publications if budget allows.
J(
I lem r t 61 g o J - 11
• Email Marketing: Devlop a email database and/or purchase email lists for a future email
marketing campaign.
• Event: Lay the groundwork for creating a 3-day team event that starts in Port Angeles and
ends in Victoria. Partner with Blackball Ferry and make it a long race along the Olympic
Discovery Trail, Lochside Trail and Galloping Goose that would require multiple-person teams.
B. Team Members assigned to this Task:
• Lynnette, Trev, Lorrie Mittman, Peninsula Adventure Sports, Jeff Bowman, Peninsula Trails
Coalition, Scott and Tim Tucker, Big Hurt, George Bergner, Port Angeles Likes Bikes, Paul
Nursey, President& CEO of Tourism Victoria, Nathan West, City of Port Angeles
C. Completion date: Summer 2018
U. RESERVE*: $1,000
V. MEDIA BUYS:
V. Sunset - September Travel Planner issue 991,200 impressions $2,308
W. Sunset - November Travel Planner issue 991,200 impressions $2,308
SUBTOTAL: $295376
TOTAL (2018): $257,985
Lynnette Braillard, Co-Founder Trev Naranche, Co-Founder
Vertigo Marketing Vertigo Marketing
* SEE APPENDIX A ON FOLLOWING PAGE FOR LOCAL IMPACT
W�,IearteigoJ - 12
Vertigo
APPENDIX A
VERTIGO MARKETING'S IMPACT ON THE LOCAL ECONOMY
LOCAL PROFESSIONALS - Scott Tucker, The Big Hurt
Local individuals, sub-contractors or businesses that - Matt Acker, Lefties
Vertigo Marketing has conducted business with while - Next Door Gastropub
providing marketing services for the City of Port Angeles: - Coyote BBQ Pub
- Red Lion
- Laurel Black, Marketing Consultant - Sound Bikes & Kayaks
- Eric Neurath, Photographer - Harbinger Winery
- Matt Sagen (Cascadia Films), Videographer - Island Adventures
- Isaac Gautschi, Photographer - Olympic National Park
- Brittany Gates, Photographer - Necessities & Temptations
- Tommy Farris, Photographer - MOSS
- Tammi Hinkle, Photographer - Brown's
- Megan Krueger, Photographer/Social Media Manager - Moxie
- Josh Williams, Photographer - Captain T's
- John Gussman, Photographer - Bada NW
- Athleta Leddy, Photographer - Olympic Cellars Winery
- Bart Rulon, Photographer - La Belle Creperie
- Matthew& Marie Haller, Models - CrabHouse
- Vicki Shamp, Model - Jasmine Bistro
- Gary Ristick& Children, Models - Bailey Signs
- Sheenieka Flores & Fiance, Models - many, many more...
- Shawn Sinskie, Model
- Brinnan & Mara Garcia, Models LOCAL ECONOMY SPENDING
- Gary& Lani Wilson, Models Since start of contract, Vertigo Marketing
- Robert Utz& Granddaughter, Models has made an impact on the local economy
- Bill& Franni Freeley, Models with the following spends:
- Lorri& Dave Mittman, Models
- Jeff Smith, Kokopelli Grill LODGING. . . . . . . . . . approx. $30,000
- Young Johnson, H2O Waterfront Bistro & PADA RESTAURANTS . . . . . . approx. $10,000
- Brad Tesreau, barbecue LOCAL BUSINESSES . . . approx. $10,000
- Marc Abshire, Chamber of Commerce
- Scott Nagel, Dungeness Crab & Seafood Festival
- Lorrie Mittman, The Big Hurt
12/19/2017 J - 13
• ORTNGELES
I!`_ W A S H I N G T O N, U. S. A.
IL- 664—
CITY COUNCIL MEMO
DATE: December 19, 2017
To: CITY COUNCIL
FROM: WILLIAM BLOOR,CITY ATTORNEY
SUBJECT: PA Harbor Cleanup/Environmental Issues
Seventh Amendment to PSA with Integral Consulting
Summary: The City became actively engaged as a participant in the harbor cleanup process in 2012.
The process is a significant undertaking, and it requires technical expertise not available on City
staff. Integral has been providing technical services and scientific analysis to the City for several
years. As has been true with other large projects, the services agreements for the harbor cleanup are
being done in phases. Approving the agreements in phases is done specifically to assure that City
Council periodically reviews the course and development of large projects as they evolve over time.
Funding: For services to be provided by Integral, the anticipated reimbursement rate by insurance
is approximately 99%. The anticipated cost for this amendment is covered in the 2017 budget and
there is no need for a budget amendment.
Recommendation: Authorize the City Manager to enter into the Seventh Amendment to the
Professional Services Agreement with Integral Consulting, Inc., and to make minor modifications
to the agreements, if necessary.
BACKGROUND/DISCUSSION: Early in 2012, the Department of Ecology (DOE) released a harbor
sediment investigation report. Based on that report, DOE subsequently notified the City that it is
one of several entities potentially liable for some portion of the contaminants in the harbor. The City
did not then, and does not now, have on staff anyone with the knowledge and expertise needed to
adequately analyze and respond to all the technical and scientific harbor cleanup issues. So,the City
Council authorized an agreement with Integral Consulting to provide technical expertise on issues
arising from the City's role as a PLP in the western harbor cleanup project initiated by DOE. Integral
Consulting is a firm with the acknowledged capability, knowledge, and expertise to provide the
range of required analysis and advice required for the harbor cleanup process. To date, the issues
have focused on the preparation of a remedial investigation and feasibility study (RDFS) and on
claims against the City's former insurance carriers. Substantial progress has been made on both.
12/19/2017 J - 14
As has been true with other large projects, the services agreements for the harbor cleanup are being
done in phases. Approving the agreements in phases is the same process used for consultants in
other large projects, like the CSO project, for example. The work assignments and funding for
consultants on the harbor project are being done in discretely identifiable sub-tasks so that Council
can better track them as the overall project moves forward step by step. It is done specifically to
assure that City Council periodically reviews the course and development of large projects as they
evolve over time.
This amendment recognizes that a significant amount of work has been accomplished,but the Scope
of Work needs to be amended to add several tasks and issues that we expect may be anticipated in
2018 as the PLP group moves forward to create a draft RDFS.
This Seventh Amendment and Scope of work is attached and would increase the budget by$732,000
to an amount not to exceed $2,296,459.
FUNDING:
The services covered by this agreement are eligible for reimbursement by the City's former
insurance companies at the rate of approximately 99%. Sufficient funds to cover this amendment in
the 2017 budget. No budget amendment is necessary.
Recommendation: It is recommended that City Council authorize the City Manager to enter into
the amended agreement with Integral Consulting, and make minor modifications, if necessary.
12/19/2017 J - 15
Seventh Amendment
To the Professional Service Contract
Between City of Port Angeles and
Integral Consulting, Inc.
This amendment is entered into this of 2017 by and
between the City of Port Angeles a non-charter code city and municipal corporation of
the State of Washington ("City") and Integral Consulting, Inc. ("Contractor").
For and in consideration of the mutual benefits to be derived herefrom, the Parties
recite, covenant, and agree as follows:
1. The Parties entered into a Professional Service Contract on March 1, 2012,
with a budget of$16,700 and a scope of work that was limited to review
of Ecology's reports. The Professional Service Contract, together with all
later Amendments to it, are incorporated by this reference and may
hereafter be referred to as "the Agreement."
2. After March 1, 2012, due to the complexity and depth of technical analysis
required by the City's participation in preparation of a Remedial
Investigation and Feasibility Study (RI/FS) for cleanup of the harbor, the
Agreement was amended six times to add to the scope of work to be
performed by the Contractor. The Sixth Amendment dated August 28,
2017, increased the budget by $50,000 to a total maximum amount not to
exceed $1,564,459.
3. This proposed Seventh Amendment recognizes that a significant amount
of work has been accomplished, but that the Scope of Work needs to be
amended to continue work on several tasks to be accomplished in 2018.
4. Therefore, the Agreement is hereby amended by adopting the Seventh
Amendment Scope of Work as shown in the attached Exhibit A. The
budget is increased by $732,000, for a total maximum amount not to
exceed $2,296,459.
5. The Agreement is also amended by adopting the Contractor's 2018
Standard Rates.
6. All other terms of the Agreement remain unchanged.
7. As amended, the Agreement is ratified and confirmed.
1
12/19/2017 J - 16
IN WITNESS WHEREOF, the parties have executed this Amendment to the
Professional Services Contract in duplicate.
CITY OF PORT ANGELES INTEGRAL CONSULTING, INC.
BY: BY:
Dan McKeen, City Manager Betsy Day, Vice President
Date: Date:
APPROVED AS TO FORM:
William E. Bloor, City Attorney
ATTEST:
Jennifer Veneklasen, City Clerk
2
12/19/2017 J - 17
Integral Consulting Inc.
719 2nd Avenue
Suite 700
Seattle,WA 98104
telephone:206.230.9600
facsimile:206.230.9601
www.integral-corp.com
inteOldlnix
MEMORANDUM
To: Dan McKeen,Bill Bloor;City of Port Angeles
From: Nicole Ott,Linda Baker
Date: September 21,2017
Subject: Scope of Work for Port Angeles Harbor: 2018,Amendment 7
Project No.: CF935
INTRODUCTION
This scope of work and budget address work to support the City of Port Angeles(City)on
Western Port Angeles Harbor allocation issues in 2018. Work to be completed in 2018 is to
be funded under Amendment 7 to Integral's contract with the City dated March 1,2012.
Most of this work is a continuation of activities conducted at the direction of Foster Pepper
in 2016 and 2017.
The following four work elements are described below:
1. Rayonier cleanup
2. Insurance support to Foster Pepper
3. Natural Resource Damage Assessment(NKDA)
4. Allocation.
12/19/2017 J - 18
Integral Scope and Budget
September 2017
Page 2 of 7
TASK 100. RAYONIER CLEANUP
Integral will continue supporting the City on harbor-wide remedial investigation and
feasibility study(RI/FS)issues,including at the Western Harbor and Rayonier sites.
Anticipated work includes:
1. Provide strategic consulting on technical issues
2. Prepare in-depth analyses on technical issues as requested by City staff and counsel
3. Review and summarize technical documents prepared by Rayonier
4. Attend in-person and telephone meetings with City staff and Foster Pepper.
The estimated budget for this task is$15,000 for 2018.
TASK 200. INSURANCE SUPPORT TO FOSTER PEPPER
Integral will support Foster Pepper on insurance issues upon request.
The estimated budget for this task is$2,000 for 2018.
TASK 300. NATURAL RESOURCE DAMAGE ASSESSMENT
The City, along with the other members of the Western Port Angeles Harbor Group
(WPAHG)and Rayonier, are in receipt of the August 2013 Preassessment Screen for Port
Angeles Harbor that was prepared by the Port Angeles Harbor Natural Resource Trustee
Council. Under the WPAHG's operating agreement,the WPAHG retained AnchorQEA to
address preliminary NRDA issues for the Western Harbor. The WPAHG met with the
Trustees in 2016 and 2017 to discuss potential restoration projects.
In addition to supporting the City's interest in WPAHG negotiations,Integral has been
completing the groundwork to support NRD allocation decisions. Integral reconstructed
the Trustees damages assessment model to allow for evaluation of natural resource
damages by area of the WPAH and by chemical.
Continuing on with the prior work, Integral will support the City's interests in the NRDA
process. Work that will be performed by Integral includes:
1. Advise the City on the NRDA process
2. Evaluate potential restoration projects and develop a conceptual design.
3. Support the City in settlement negotiations with the Trustees
Integral Consulting Inc.
12/19/2017 J - 19
Integral Scope and Budget
September 2017
Page 3 of 7
4. Evaluate the City's NRD liability
5. Support the City in the allocation of NRD liability.
The estimated budget for this task is$75,000 for 2018.
TASK 400. ALLOCATION RESEARCH
Integral began work on allocation in 2015. Work slowly ramped up through 2016,and level
of effort in 2017 has increased substantially over 2015 work. Under the direction of Foster
Pepper,Integral has been supporting allocation activities with the WPAHG and,possibly,
other potentially responsible parties.
In 2018,Integral anticipates continuing work on tasks outlined in Amendment 5,approved
in 2016,as well as working on new tasks. In August 2017,Amendment 6 was approved to
expand the allocation scope of work.
The following task descriptions outline work for 2018.
Subtask 1. Project Management and Meetings
Subtask 1 covers routine administrative tasks to support the allocation and NRDA work,
technical team coordination and management, and general project meetings. Anticipated
project meetings include:
1. Biweekly team calls between Foster Pepper and Integral to discuss ongoing work
and action items
2. Off-week calls with a smaller legal/technical team to discuss action items
3. Quarterly meetings with City staff,Foster Pepper,and Integral. For budgeting
purposes we've assumed four meetings will occur in Seattle.
4. One meeting in 2018 with the insurance carriers.
The estimated budget for this allocation task is$50,000 in 2018.
Subtask 2. Information Management
Document Management
Integral will continue to review documents and other information relevant to the allocation
of liability at WPAH.
Integral Consulting Inc.
12/19/2017 J - 20
Integral Scope and Budget
September 2017
Page 4 of 7
Data Management
Integral maintains a copy of the Western Port Angeles Harbor RI/FS database. The data
have been formatted for use with the Integral Data Analyst(IDA)system. This subtask
task covers keeping IDA up to date with new sediment data,formatting and loading newly
acquired aerial photos, loading GIS files from Floyd I Snider(prime consultant for the
RI/FS), and managing other key attributes such as locations of historical facilities.
GIS shapefiles developed by Integral through the course of allocation research and added
to IDA will be tracked under this task.
The estimated budget for all of allocation Task 2 is$125,000.
Subtask 3. Facility Research
Integral will conduct facility research that includes information related to ownership,
operations, industrial processes,related chemicals,pathways to the harbor,spills, and
environmental investigations to support preparation of allocation positions.
The estimated 2018 budget for this allocation task is$125,000.
Subtask 4. Quantitative Analyses
Integral conducted forensic analyses in 2016-2017 to analyze contaminants of concern and
their sources at the WPAH site, including polycyclic aromatic hydrocarbon(PAH)and
dioxins/furans. Followup work is anticipated.
The estimated budget for all of allocation Task 4 is$40,000.
Subtask 5. Fate and Transport
The distribution of contaminants in sediments is affected by the location of the source,the
quantity of material released,and physical transport and sedimentation processes.
Understanding these processes is critically important for developing evidence of specific
sources. Integral has reviewed the available conceptual site models(CSMs)of sediment
transport developed for WPAH,as well as other available information.
Work anticipated for 2018 involves reviewing any newly found information on sediment
transport.
Integral Consulting Inc.
12/19/2017 J - 21
Integral Scope and Budget
September 2017
Page 5 of 7
The estimated budget for this allocation task is$40,000.
Subtask 6. Conveyance System Research
Continuing work conducted by Integral in 2016-2017,Integral will include research and
analysis of the evolution of the City's conveyance system over time, the nature and extent
of stormwater discharges,and the evolution of the City's combined sewer overflow
("CSO")system.
The estimated budget for this allocation task is$200,000.
Subtask 7. Research Regarding Aquatic Leases and In-Water Structures
Aquatic lands in Port Angeles Harbor have been leased from the state for log rafting and
other purposes. The leasehold history can be complex and is documented in a variety of
resources. Integral will continue to research available aquatic leases and water structures.
The estimated budget for this allocation task is$25,000.
Subtask 8. Research of City Properties/Leases
Properties that have been or are currently owned or leased by the City of Port Angeles will
be reviewed.
In 2018,Integral will continue to research city properties and leases. This will include the
additional research on the City Pier and historical municipal piers.
The estimated budget for this allocation task is$25,000.
Subtask 9. Other City Research
Other research as needed and directed by Foster Pepper,i.e.,research pertaining to other
City activities as they pertain to WPAH,will be researched if additional information comes
to light through work conducted under the other allocation tasks.
The estimated budget for this allocation task is$40,000.
Integral Consulting Inc.
12/19/2017 J - 22
Integral Scope and Budget
September 2017
Page 6 of 7
Subtask 10. Evaluation of Air Emissions
Hog fuel boilers have been identified as major sources of dioxins/furans to the WPAH.
Integral has compiled some information on historical boilers including locations,stack
height, and material burned. Additional information on combustion temperatures and
control measures uses,as well as wind patterns,will be reviewed by Integral.
Integral will summarize evidence of pollutants released to the air and their potential impact
to sediment areas in WPAH distant from the original source. Hog fuel boilers will also be
investigated as a source of cPAHs to the harbor.
The estimated budget for this allocation task is$40,000.
TASK 500. ALLOCATION STRUCTURE PARTICIPATION
Integral anticipates that allocation activities with the WPAH Group will begin in spring
2018 after submittal of the Draft Final RI/FS to Ecology. The allocation structure and
schedule have not yet been developed.For budgeting purposes we assume that Integral
might assist Foster Pepper and the City with allocation preparations and support,including
information gathering and technical research and review.
The estimated budget for this allocation task is$150,000.
RATES
Per our contract with the City, Integral will complete work on a time and materials basis as
authorized by Foster Pepper and the City of Port Angeles. Work will be billed at our 2018
standard labor rates for work conducted after December 31,2017. All work conducted
prior to 2018 will be billed at Integral's 2017 standard labor rates.
BUDGET
The estimated budget for 2018 ($952,000)and the Amendment 7 budget request($732,000)
is tabulated below.
Integral Consulting Inc.
12/19/2017 J - 23
Integral Scope and Budget
September 2017
Page 7 of 7
Estimated 2018 Budget
Rayonier Cleanup 15,000
Insurance Support 2,000
NRDA 75,000
Allocation Research 710,000
Allocation Structure 150,000
Budget Total $952,000
Anticipated Fiunds Remaining through 20
Funds remaining as of 8-1-17 $470,000
4Assumed spending for September—December,2017 -$250,000
(5 months at$50,000/month)
.Anticipated Remaining Funds at end of 2017L $220,000
Amendment 7 Budget Request $732,000
Integral Consulting Inc.
12/19/2017 J - 24
• ORTNGELES
�►,_- W A S H I N G T O N, U. S. A.
0410WA CITY COUNCIL MEMO
DATE: December 19, 2017
To: City Council
FROM: CRAIG FULTON,P.E.,DIRECTOR OF PUBLIC WORKS&UTILITIES
SUBJECT: Structural and Civil Engineering Support, Professional Services Agreement with
Sargent Engineers, Inc.–PSA 2015-10 Amendment No. 2
Summary: Sargent Engineers, Inc., has been assisting the City with structural engineering services.
The agreement includes provisions to promptly respond to other structural infrastructure needs that
may arise, such as preliminary evaluations of screening on the 8th Street Bridges.
Funding: Funds for the $7,600 update to Task 2–Bridge Design funds are budgeted in the 2017
project budgets (WT0215 & WW0315) in the amounts of$15,000 and $90,000 respectively.
Funds for the update to Task 3 –Directed Services are budgeted in the 2018 operational Street Fund
budget(102-7230-542.41-50) in the amount of$10,000.
Recommendation: Approve and authorize the City Manager to sign Amendment No. 2 to the
Professional Services Agreement, PSA 2015-10, with Sargent Engineers, Inc., in an amount not to
exceed $17,600, increasing the total contract amount to $141,713.00, and to make minor modifications
to the agreement, if necessary.
Background/Analysis: On October 6, 2015, Sargent Engineers, Inc., was selected to provide the City
with structural engineering related services. This agreement(which expires on 31 December 2018)
includes tasks to perform bridge inspections and design of the Marine Drive Channel Bridge Abutment
Repair, Project TRO 111. Two other CFP projects, Marine Drive Channel Water Main Crossing
Replacement WT0215 and Marine Drive Channel Bridge Sewer Crossing WW0315 are also planned in
the vicinity of the Bridge.
To make best use of funds, utility projects WT0215 & WW0315 will be combined into the Bridge
Repair Project TRO111. To facilitate this:
Task 2 -Bridge Design will be amended to include funds for local sub consultant NTI to perform
survey and design for the water and sewer relocations. Sargent Engineers will include the water and
sewer design in bid-ready construction documents.
N.\15/1 9/R0 7 AL\Amendment No 2 to PSA with Sargent for Structural and Engineering Support.doc J - 25
Task 3 -Directed Services will be amended to include additional funds for technical assistance on
structural and civil engineering work related to the City's structural infrastructure for 2018. The
purpose of Task 3 is to facilitate timely responses for emergent structural or civil engineering issues,
such as evaluations of screening on the Stn Street Bridges.
Funding Overview: Funds for the $7,600 update to Task 2—Bridge Design funds are budgeted in the
2017 project budgets (WT0215 & WW0315) in the amounts of$15,000 and $90,000 respectively.
Funds for the update to Task 3 —Directed Services are budgeted in the 2018 operational Street Fund
budget(102-7230-542.41-50) in the amount of$10,000.
It is recommended to approve and authorize the City Manager to sign Amendment No. 2 to the
Professional Services Agreement, PSA 2015-10, with Sargent Engineers, Inc., in an amount not to
exceed $17,600, increasing the total contract amount to $141,713.00, and to make minor modifications
to the agreement, if necessary.
Task Original Amount Amend#1 Amend #2 TOTAL
Task 1 —Bridge Inspection $14,115 $27,057 $0 $41,172
Task 2—Marine Drive $62,941 $0 $7,600 $70,541
Channel Bridge Abutment
Design
Task 3 —Directed Services $10,000 $10,000 $10,000 $30,000
Annually 2016-2018
Total $87,056 37,057 17,600 $141,713
12/19/2017 J - 26
AM
-ro 11of TlV�Zcp�#alealt
Supplemental Agreement Organization and Address
p p g Sargent Engineers, Inc.
Number 2 320 Ronlee Lane NW, Olympia, WA 98502
Original Agreement Number
PSA-2015-10 Phone: (360) 867-9284
Project Number Execution Date Completion Date
12/31/2018
Project Title New Maximum Amount Payable
Structural and Engineering Services $ 141,713.00
Description of Work
Additional survey work for Marine Drive Bridge Task 2. Topographic survey of existing utilities, ground survey
adjacent to bridge and of existing roadway 850' north and 150' south of Bridge. Design services to realign existing
water and sewer line near bridge.
The Local Agency of City of Port Angeles
desires to supplement the agreement entered into with Sargent Engineers
and executed on 10/15/2015 and identified as Agreement No. PSA-2015-10
All provisions in the basic agreement remain in effect except as expressly modified by this supplement.
The changes to the agreement are described as follows:
I
Section 1, SCOPE OF WORK, is hereby changed to read:
The ACTRFFMFNT shall he amended to inchide the attached Fxhihit A2 The tack fnr T,and S'urve34 and TTtidit3L
Design in Exhibit A2 is in additinn to wnrk in Fxhihit A of the original AGRF,F,MF,NT
11
Section IV, TIME FOR BEGINNING AND COMPLETION, is amended to change the number of calendar days for
completion of the work to read: The wnrk fnr all tasks shall he cnrn leted h�4 December 31, ?018
111
Section V, PAYMENT, shall be amended as follows:
The AGRF,F,MF,NT shall he amended to include the attached Fxhihit D2 Themaximum compensation amount is
z
increased h� 171600 to a new not to exceed amrmnt of�141,713
as set forth in the attached Exhibit A, and by this reference made a part of this supplement.
If you concur with this supplement and agree to the changes as stated above, please sign in the appropriate spaces
below and return to this office for final action.
By: Mnnte. smith - Principal By: Dan McKeen - Cit34 Manager
Consultant Signature Approving Authority Signature
DOT Form 140-063 EF Date
Ret&Q 917 J - 27
Exhibit A2
Scope of Work
Task 2
Land Survey
Northwestern Territories will revise the topographic and boundary survey in the vicinity of the project to
include additional work need for water and sewer re-location and pavement overlay. They will then prepare
a record of survey in accordance with RCW 58.17. Two paper copies and a CAD file will be delivered for
the record of survey.
1. Confirm ties to existing survey control points
2. Topographic survey of existing utilities and ground adjacent to bridge for a width of
approximately 50 feet on each side of the roadway.
3. Topographic survey of existing utilities and ground to create cross sections of the
existing roadway approximately 850 feet north and 150 feet south of the bridge.
4. Prepare a base map showing as-located survey field data and prepare a surface file of
existing ground.
Utility Design
Northwestern Territories will provide design services to realign the existing 8 inch water line and 4 inch
sanitary sewer line so these utilities can be supported from the sides of the existing bridge.
1. 60%, 90% and 100%plan and profile drawings, estimates and specifications for
realignment of existing water and sewer utilities.
11Page
12/19/2017 J - 28
Exhibit D2
Prime Consultant Cost Computations
Supplemental Task 2 Marine Drive Bridge Approach Design
Senior
Senior Project Project Design
Principal Engineer Engineer Engineer Engineer Drafter II Task Cost
Rate: $165.00 $124.00 $136.00 $114.00 $102.00 $89.00
Correspondence $0
Total Direct Salary Cost 0.00 0.00 0.00 0.00 0.00 0.00 $0
Indirect Costs
Northwestern Territorries $7,600
Total Indirect Costs $7,600
Supplemental Task 3
$10,000
Total Supplement $17,600
12/19/2017 J - 29
• ORTNGELES
0 ,�_ WASH I N G T O N, U. S. A.
11 ZRINWA CITY COUNCIL MEMO
DATE: December 19, 2017
To: City Council
FROM: KEN DUBUC,FIRE CHIEF
SUBJECT: Termination of Agreement for Reserve Ladder Truck
Summary: In 2016, the Fire Department implemented a plan to address issues identified by the
Washington Surveying and Rating Bureau (WSRB). One element of the plan was the
implementation of an Interlocal Agreement (ILA)with Clallam County Fire District 43 (Sequim)
enabling the availability of a reserve ladder truck. The District has recently provided notice that
the reserve ladder truck will no longer be available because it cannot pass annual certification. It
is necessary to terminate the ILA. Despite the fact that the reserve ladder truck will no longer be
available, there should be no operational impacts. PAFD and the District have had a long-
standing mutual aid agreement that includes the use of ladder trucks between agencies in the
event of emergency. It is not anticipated that the termination of the ILA will have a significant
impact on the WSRB rating.
Funding: There was no direct financial impact related to this Agreement or to its termination.
Recommendation: No action required, for information only.
Background/Analysis: Following a Washington Surveying and Rating Bureau(WSRB)
inspection, the City of Port Angeles Fire Department proposed a seven part plan to address a
number of issues identified. WSRB agreed that if that plan was implemented prior to January 1,
2017, a proposed insurance rating downgrade would not take effect.
One part of that plan was the implementation of an Interlocal Agreement with Clallam County
Fire District 43 (Sequim)that would enable the City to have access to a reserve fire ladder truck.
The District would be responsible for providing trained operators for the vehicle, and the District
would agree to house the vehicle at their Carlsborg station so that it was readily available.
12/19/2017 L - 1
Within the past few weeks, the District has informed the City that the reserve ladder truck has
fallen into disrepair and is no longer able to pass an annual certification test. The District has
decided that it is not cost effective to repair or replace this piece of equipment.
Because of this development, it will be necessary to terminate the ILA. Despite the fact that the
reserve ladder truck will no longer be available, there should be no operational impacts. PAFD
and the District have had a long-standing mutual aid agreement that includes the use of ladder
trucks between agencies in the event of emergency. It is not anticipated that the termination of
the ILA will have a significant impact on the WSRB rating.
Funding: There was no direct financial impact related to this Agreement or to its termination.
12/19/2017 L - 2
• P ORT NGELES
If ,__ W A S H I N G T O N, U. S. A.
CITY COUNCIL MEMO
DATE: December 19, 2017
To: City Council
FROM: DAN MCKEEN,CITY MANAGER
SUBJECT: 2017 Community Work Plan—End of Year Update
Summary: The City of Port Angeles Work Plan is intended to be a communications
tool between City Staff, the Council and the community,providing a brief overview of some
of the major projects being worked on by the City Departments. Attached is an end of the
year update of those projects.
Funding: N/A
Recommendation: No action required; information only.
Background/Analysis: In early 2017, City staff provided Council with a Community Work
Plan that gave a brief synopsis of some of the larger, long-term projects being worked on by the
various City Departments. The list provided in the Work Plan is not a complete list of all the
projects being worked on City-wide and it does not reflect the regular ongoing projects that are
required in order to provide the daily delivery of municipal services.
The Work Plan is intended to be used as a communications tool between City staff and the
Council. By referring to the Work Plan, Council can gain a better understanding of the projects,
the objectives of the projects, and the rationale behind them. In addition, the Work Plan provides
a direct link between the projects and the Council Goals that were developed by the Council in
2011. The Work Plan can also be utilized as a tool for communications between Council and the
community.
The City Manager, in conjunction with Senior Staff members, is providing the City Council with
an end of the year update on the status of the ongoing projects and programs that are listed in the
Work Plan. This update is placed in the Information section of the Council packet to allow both
the Council and the general public the ability to monitor major City projects.
12/19/2017 L - 3
An electronic copy of the Community Work Plan update will also be placed on the City website.
The Work Plan can be accessed on the City Manager's section of the City of Port Angeles
website at www.cityofpa.us.
Funding Overview: N/A
12/19/2017 L - 4
CITY OF PORT ANGELES
COMMUNITY WORK PLAN
END OF YEAR UPDATE
2017
\�y OF pORTgHC`�
F
L s
�NgCER DEP��
Submitted to the Port Angeles City Council by:
Daniel McKeen, City Manager
William Bloor, City Attorney
Corey Delikat, Parks & Recreation Director
Ken Dubuc, Fire Chief
Craig Fulton, Director of Public Works & Utilities
Brian Smith, Police Chief
Therese Agesson, Acting Finance Director
Nathan West, Director of Community & Economic Development
TABLE OF CONTENTS
TABLE OF CONTENTS........................................................................................................I
INTRODUCTION................................................................................................. I
FISCALLY RESPONSIBLE GOVERNMENT.......................................................................... 2
LONG-RANGE FINANCIAL PLAN....................................................................... 2
2016 COMPREHENSIVE ANNUAL FINANCIAL REPORT(CAFR).......................... 2
UNION NEGOTIATIONS FOR AFSCME&IBEW.............................................. 2
BUDGET DEVELOPMENT-OPERATING&CAPITAL.......................................... 2
MUNICAST BUDGET&FINANCIAL FORECASTING PROJECT.............................. 3
UTILITY RATE DEVELOPMENT/ANALYSIS....................................................... 3
ANALYTICS USING COGNOS BUSINESS INTELLIGENCE(BI) SOFTWARE ........... 3
SELL,TRANSFER OR DISPOSE OF EXCESS MORSE CREEK PROPERTIES............ 3
FIRE STATION MAINTENANCE.......................................................................... 4
SALE OF SURPLUS PROPERTIES........................................................................ 4
LIGHT OPERATIONS FACILITY RELOCATION..................................................... 4
TRANSPORTATION BENEFIT DISTRICT.............................................................. 5
SALARY SURVEY FOR NON-REPRESENTED EMPLOYEES................................... 5
ADDITIONAL PUBLIC SAFETY FUNDING ........................................................... 5
PUBLICSAFETY.................................................................................................................6
EMERGENCY OPERATION CENTER ................................................................... 6
EMERGENCY MANAGEMENT TRAINING............................................................ 6
FIRE DEPARTMENT OPERATIONAL REORGANIZATION...................................... 6
CONTINUITY OF OPERATIONS(COOP)PLANNING ............................................ 7
MASS NOTIFICATION SYSTEM TRAINING.......................................................... 7
POLICE SCHEDULING TO AN ELECTRONIC PLATFORM..................................... 7
CO-LOCATE PORT ANGELES POLICE DETECTIVES............................................ 7
POLICE DEPARTMENT 2017-2021 STRATEGIC PLAN........................................ 8
PENCOM-JEFFCOM CONSOLIDATION.............................................................. 8
INCIDENT COMMAND SYSTEM(ICS)TRAINING................................................ 8
NEWFIRE ENGINE............................................................................................ 8
12/19/2017 L - 6
PLAN FOR A SUSTAINABLE COMMUNITY........................................................................9
CAPITAL FACILITIES PLAN(CFP)FOR 2018-2023 ........................................... 9
AFFORDABILITY INDEX.................................................................................... 9
COMBINED SEWER OVERFLOW PROJECT—INTEGRATION................................. 9
DEVELOP OPERATIONS PLAN F ELWHA SURFACE WATER FACILITIES.............. 9
ELECTRICAL SUBSTATION SWITCH GEAR REPLACEMENT.............................. 10
HIGH DENSITY ZONE CHANGES ..................................................................... 10
HARBOR SEDIMENT CLEANUP AND REMEDIATION........................................ 10
PROTECTION OF CITY'S MUNICIPAL AND INDUSTRIAL WATER RIGHTS ........ 10
RACESTREET................................................................................................. 11
COMMERCIAL CORRIDOR ZONING ADJUSTMENTS.......................................... I I
NPDES PHASE II CODE IMPLEMENTATIONS .................................................. 11
ROWING CLUB RELOCATION.......................................................................... 11
HOUSING REHABILITATION PROGRAM........................................................... 12
NEIGHBORHOOD LEVEL CODE COMPLIANCE.................................................. 12
COUNTY WIDE PLANNING POLICY................................................................. 12
WETLANDS ORDINANCE................................................................................. 12
ECONOMIC DEVELOPMENT............................................................................................ 13
CABLE PUBLIC ACCESS CONTRACT RENEWAL............................................... 13
TELEVISION CABLE FRANCHISING.................................................................. 13
CLALLAM COUNTY P.U.D WATER CONTRACT............................................... 13
NPs ELWHA WATER FACILITIES DISPOSITION................................................ 13
WATERFRONT IMPROVEMENT PROJECT.......................................................... 14
FACADE IMPROVEMENT PROGRAM................................................................. 14
EVENT GRANT ADMINISTRATION................................................................... 14
ECONOMIC DEVELOPMENT&TOURISM CONTRACTS AND RFPS ................... 14
COMMUNITY AIR SERVICE............................................................................. 14
CHOOSE-LOCAL PROGRAM ............................................................................ 15
WAYFINDING PROGRAM................................................................................. 15
INTERPRETIVE SIGNS...................................................................................... 15
12/19/2017 L - 7
EXCELLENCE IN GOVERNMENT..................................................................................... 16
OFF-SITE COMPUTER BACK-UP SERVER FACILITY ........................................ 16
CLICK2Gov3 BUILDING PERMIT MODULE UPGRADE..................................... 16
SOCRATA OPEN DATA PROJECT..................................................................... 16
SUPERVISORY TRAINING................................................................................ 16
UPDATES TO PERSONNEL POLICY&PROCEDURES MANUAL......................... 17
IMPLEMENT CITY-WIDE RECORDS MANAGEMENT PROGRAM........................ 17
PUBLIC RECORDS ........................................................................................... 17
SECURITY CONTROL FOR CITY FACILITIES .................................................... 17
RESEARCH CHANGE IN CITY GOVERNMENT................................................... 18
COUNCIL STRATEGIC PLANNING RETREAT..................................................... 18
LEGISLATIVE ADVOCACY............................................................................... 18
OUR UNIQUE COMMUNITY............................................................................................. 19
CHIC FIELD UPGRADES ................................................................................. 19
CHy PIER TRANSIENT MOORAGE REPLACEMENT PROJECT ........................... 19
ERICKSON PLAYFIELD CAMERA REPLACEMENTS........................................... 19
CALISTHENICS PARK...................................................................................... 19
GEORGIANNA PARK........................................................................................ 20
HILL STREET OLYMPIC DISCOVERY TRAIL..................................................... 20
12/19/2017 L - 8
12/19/2017 L - 9
INTRODUCTION
The intent of this 2017 End of Year Update is to be a companion document to the 2017
Community Work Plan and is also intended to be a communications tool between City
staff and the Council, by providing a"report card" of the status of the City's many
projects being worked on throughout the various departments. The update can also be
utilized by the Council when communicating with citizens about the status of the
numerous ongoing projects occurring throughout the City.
The update will be provided in the Information section of the Council Agenda packet. By
placing it in the Information section, both the Council and the general public will have
the ability to see the status of the City's ongoing major projects.
COMMUNITY WORK PLAN
Not included in the 2017 End of Year Update, is the rationale and projected timelines
behind each of the highlighted projects. This information is included in the 2017
Community Work Plan which can be found in the City Manager's section of the City of
Port Angeles website at: www.cityofpa.us.
The Community Work Plan illustrates the significant amount of work it takes on a daily
basis to provide municipal services to the citizens and businesses within the City of Port
Angeles. The delivery and maintenance of utilities, provision of public safety services,
sponsorship of recreational activities, and the legal, financial, and planning support for
each of these are all labor intensive activities requiring long-term planning and oversight.
What perhaps is less obvious to the basic delivery of municipal services, are the one-time
projects that represent an incredible amount of work being accomplished"behind the
scenes."
Throughout the year, additional projects and activities come up requiring their inclusion
into the current year's work plan priorities. While these items were not included when
this year's Community Work Plan was developed, they are noteworthy accomplishments
that required substantial staff time and therefore due to their significance are listed below:
• Research 8th Street Bridge Fencing Barrier Options
• Blighted Properties—Process for Condemnation
• Potential Security Breach
• Fluoride Advisory Vote
• Industrial Water Line Inspection
• Light Operations Building Design
• Waste Connections Contract Review
12/19/2017 L - 10
FISCALLY RESPONSIBLE GOVERNMENT
Provide consistent and quality municipal services that maximize return on
investments, leverage outside resources, are equitable for local taxpayers, and
increase the opportunity for economic development.
LONG-RANGE FINANCIAL PLAN
Objective: Update Long-Range Financial Plan to reflect the time period of 2018—2023.
End of Year Updates: The 2018 long-range financial plan included linking the
Comprehensive Plan to the Capital Facilities Plan, and working to ensure utility rates are
able to pay down the City's collective debt, without incurring new debt.
2016 COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR)
Objective: Complete 2016 year-end accounting entries and financial reporting in
accordance with generally accepted accounting principles.
End of Year Updates: Completed. The City received a clean audit on its' 2016 Annual
Comprehensive Financial Report.
UNION NEGOTIATIONS FOR AFSCME & IBEW
Objective: Complete union negotiations with AFSCME and IBEW union for 2018 and
beyond.
End of Year Updates: Staff is presenting the AFSCME contract to City Council on
December 19 with a recommendation to approve. The City is still negotiating with the
IBEW Union.
BUDGET DEVELOPMENT—OPERATING& CAPITAL
Objective: Provide the financial planning and legal authority to obligate public funds.
End of Year Updates: Completed. Every department participated in an 18-month
budget process to overcome the loss of Utility taxes created by the temporary curtailment
of the McKinley Paper mill. The savings generated during this budget process were
carried into 2018 to cover the loss of revenues, and to balance the General Fund. The
2018 Budget was prepared and adopted according to State guidelines and deadlines.
12/19/2017 L - 11
MUNICAST BUDGET & FINANCIAL FORECASTING PROJECT
Objective: More accurately and efficiently forecast revenues and expenditures for long-
range planning as well as construct debt and spending scenarios.
End of Year Updates: Completed forecasting includes Cost of Service Studies and
long-range debt and spending worksheets for capital projects. Continued into 2018 is
the Municast program for forecasting of long-range revenues and expenditures.
UTILITY RATE DEVELOPMENT/ANALYSIS
Objective: Establish biennial rates by providing projected expenditures and the
associated revenue structure required to generate revenues to match planned
expenditures.
End of Year Updates: Each utility went through a Cost of Service Study in 2017, and
the rates were set for one year. A full Cost of Service Analysis was completed for Solid
Waste Landfill and the Medic 1 utilities. Landfill rates were reduced by over 13%,while
Medic 1 rates increased to cover the cost of four new paramedics. Overall impact for all
utilities to Port Angeles rate payers amounted to 1.3% on average. This included no
changes to Electric rates in spite of a 9.5% increase from the City's power supplier
Bonneville Power Association,the elimination of the Solid Waste Collections surcharge,
an increase in Solid Waste Collection fees, and a slight increase in the Water usage
charges to residential customers.
ANALYTICS USING COGNOS BUSINESS INTELLIGENCE (BI) SOFTWARE
Objective: Use Cognos BI to extract data already in SunGard to deliver new insights,
improve decision making ability, or identify areas needing attention.
End of Year Updates: Multiple standard reports are now available, which allow
Departments to analyze spending, revenues, and overall health of the City. Staff is
encouraging the continued set up of reporting matrixes to obtain data in a quick and easy
fashion.
SELL,TRANSFER OR DISPOSE OF EXCESS MORSE CREEK PROPERTIES
Objective: Sell the excess Morse Creek property and return revenue to the affected
utilities (water and electric).
End of Year Updates: An offer for the "North" surplus property (property contains
hydro-electric plant)was received by the City and is currently under review. Discussions
will continue into 2018. It is anticipated details will be finalized in early-to-mid 2018 if
negotiations are successful.
12/19/2017 L - 12
FIRE STATION MAINTENANCE
Objective: Complete major Fire Station maintenance projects.
End of Year Updates: Unfortunately,due to funding and timing issues,the Department
has had to delay some of the Fire Station maintenance projects that were planned for
2017. Staff expects to complete a significant update to the firefighter living quarters in
2018, and also hope to replace a failing HVAC component. Despite these setbacks, staff
were able to accomplish some significant projects, including a major safety upgrade to
the station emergency generator wiring system, the installation of a new heat pump
heating/cooling system for the station training room, and the replacement of almost all
station incandescent lighting with state of-the-art LED fixtures. These projects will pay
for themselves in a few short years through net energy savings.
SALE OF SURPLUS PROPERTIES
Objective: Assist in the marketing and possible sale of City owned properties in the
downtown and on Lincoln Street.
End of Year Updates: Legal staff provided research and legal advice on numerous
issues related to the aforementioned properties. The following is a brief status of each
property:
• Downtown (Niichel) — As part of the purchase's due-diligence, environmental
contamination was discovered that requires cleanup under state law. That
discovery would ordinarily interrupt the sale of the property, however, the cost
of cleanup was factored into the sale price of the property and staff will be
working to recover the cost of cleanup from parties who are responsible for the
cleanup under state law.
• Lincoln Street — The property has been leased by Port Angeles Public Access
(PAPA) and that organization has made improvements in the building to support
local cable TV broadcasting. Staff is currently working with PAPA on a lease
extension.
LIGHT OPERATIONS FACILITY RELOCATION
Objective: Commence scope development and cost estimates for new Light Operations
facility at the City's Corp Yard.
End of Year Updates: Scope of new facility and cost estimates were developed. In
addition, RFP design proposals were received from 11 separate vendors. All proposals
far exceeded budgeted estimates. Due to an April 2018 timeline for Light Ops to leave
O Street building,the City is actively seeking existing properties for a limited-term lease.
If a property is identified, some minor construction retrofit may be needed.
12/19/2017 L - 13
TRANSPORTATION BENEFIT DISTRICT
Objective: Create a Transportation Benefit District(TBD).
End of Year Updates: Complete. The TBD was approved by Council and a TBD 0.2%
Sales Tax was passed through voter approval in May 2017. Plans are being developed
to maximize the use of the TBD funds which will begin collection in 2018.
SALARY SURVEY FOR NON-REPRESENTED EMPLOYEES
Objective: Complete a salary survey for the Department Directors, Managers and Non-
Represented employees.
End of Year Updates: Completed. Information provided to City Council in November
2017.
ADDITIONAL PUBLIC SAFETY FUNDING
Objective: Explore the possibility and feasibility of an additional source of funding for
the City's public safety functions.
End of Year Updates: Developed strategies for increasing fees and expect more
discussion, including a Council work session, in 2018.
12/19/2017 L - 14
PUBLIC SAFETY
Our community is recognized as a safe place to live, work and play, and is known
for excellent public safety services that are provided by well-trained and highly-
competent personnel.
EMERGENCY OPERATION CENTER
Objective: Ensure a functional City emergency operations center.
End of Year Updates: Finance and Information Technology personnel attended
Emergency Operations Center (EOC) training and have been involved in mapping out
requirements for the EOC with the City's Fire Chief. This project is scheduled for
completion in 2019 and is included in the 2018-2023 Capital Facilities Plan.
EMERGENCY MANAGEMENT TRAINING
Objective: Provide ongoing training utilizing the City's Comprehensive Emergency
Management Plan (CEMP)to ensure key City staff members are familiar with the plan.
End of Year Updates: Several training sessions were provided for City Staff and a City
Council emergency management work session was conducted. Emergency management
training was held in conjunction with Clallam County and also with the Washington
National Guard. Several City staff members attended a day-long ICS/NIMS forms
management training session that resulted in the development of a standard set of
incident management forms that are now available in the EOC. Staff is working to
provide the CEMP on USB flash drives that can be distributed to key personnel. Staff
is working with Information Technology (IT) personnel to develop enhanced IT
solutions for the development of remote EOC's.
FIRE DEPARTMENT OPERATIONAL REORGANIZATION
Objective: Explore options that will enable the Fire Department to provide more
effective risk-based response to the community, enabling for more positive outcomes.
End of Year Updates: One of the most significant operational changes that has taken
place in the Department occurred in 2017. City Council voted to increase safety
personnel to a minimum five person staffing, which has enabled the Department to staff
two first-out medic units 24/7/365. The increase doubled the City's initial patient
transport capability and increased the level of service. The change has had a positive
impact upon paramedic workload and an immediate and dramatic reduction in the
number of times the Department has needed to call back off-duty career and volunteer
personnel.
12/19/2017 L - 15
CONTINUITY OF OPERATIONS (COOP) PLANNING
Objective: Develop a Continuity of Operations (COOP)plan for the City.
End of Year Updates: In October, City staff was provided with a detailed timeline for
implementation of a COOP plan. The timeline provides regular milestones for
completion of the plan, with May 1, 2018 as a target date for delivery of the draft plan
to the City Manager. The COOP plan will be presented to the City Council during a
work session scheduled for May of 2018. This plan will outline the steps to be taken to
ensure that City operations can continue in the event that an incident impacts some or all
of the City infrastructure.
MASS NOTIFICATION SYSTEM TRAINING
Objective: Provide training for appropriate staff on the County-wide mass telephone
communication system. Develop guidelines for appropriate use of the system.
End of Year Updates: This training was dependent upon the assistance of personnel
from outside the City organization. Unfortunately, despite repeated attempts to schedule
the training, the Department was unable put everything together. This has become a
non-issue since emergency managers from throughout the County are likely going to
recommend changing vendors to a much more intuitive, user-friendly mass notification
system.
POLICE SCHEDULING AND PAYROLL TO AN ELECTRONIC PLATFORM
Objective: Utilize "Executime" software owned by the City to increase staff efficiency
and enhance the quality of scheduling and payroll processes within the Police
Department.
End of Year Updates: Moved to 2018 and dependent upon available funding.
CO-LOCATE PORT ANGELES POLICE DETECTIVES
Objective: Co-locate the existing criminal investigation divisions of the Port Angeles
Police Department and the Clallam County Sheriffs' Department into one shared work
space.
End of Year Updates: The space recently offered by Clallam County is not suitable.
Staff is exploring a co-location alternative and is expected to have a recommendation in
2018.
12/19/2017 L - 16
POLICE DEPARTMENT 2017-2021 STRATEGIC PLAN
Objective: Complete, communicate and disseminate a Department wide strategic plan
that supports both the City Strategic Plan and the City Comprehensive Plan.
End of Year Updates: Completed. The plan was disseminated to all staff and published
on the PAPD web page. This plan will help guide future decisions.
PENCOM—JEFFCOM CONSOLIDATION
Objective: Continue the ongoing administrative and operational consolidation of the
9-1-1 communications centers of Jefferson and Clallam Counties.
End of Year Updates: On schedule. A draft interlocal agreement has been completed
and staff is in negotiations. This ongoing consolidation includes the combination of
licenses, joint console purchase and installation, and other system changes that will
further merge the two 9-1-1 centers.
INCIDENT COMMAND SYSTEM(ICS) TRAINING
Objective: Identify key personnel who need training in the Incident Command System
(ICS) and the National Incident Management System (NIMS). Work with Human
Resources to update job descriptions so that the training becomes a position requirement.
End of Year Updates: Working with Human Resources, staff have identified the key
personnel within the City organization who should obtain ICS and NIMS certifications.
Job descriptions for these personnel are being updated to reflect these certification
requirements. All Departments have received detailed lists of the requirements by
position and a significant number of personnel have already completed the training. In
October, 22 key City personnel attended a three-day ICS 300 class, where they learned
the steps for managing an expanding emergency incident. ICS training will be an
ongoing process and as more employees receive training, staff will move into a more
proactive exercise phase where the lessons learned will be put into practice.
NEW FIRE ENGINE
Objective: Place new fire engine in service and provide operator training.
End of Year Updates: The new fire engine was received in November and enables the
Fire Department to meet the Washington Surveying and Rating Bureau (WSRB)
requirements for pump capacity, which positively impacts the City's fire insurance
rating. This new engine also provides the City with an entirely new capability — the
ability to go off-road and fight fires in the wildland/urban interface. Staff is currently
providing ongoing training with the new vehicle and it is expected it will be the catalyst
for an entirely new emergency response paradigm for the Port Angeles Fire Department.
12/19/2017 L - 17
PLAN FOR A SUSTAINABLE COMMUNITY
Strive to provide a diversity of attractive neighborhoods and commercial districts
that foster affordable living, walking environments, and a strong sense of place.
CAPITAL FACILITIES PLAN (CFP) FOR 2018-2023
Objective: Provide a planning document that details all active/ongoing projects for the
current year as well as proposed capital improvements,maintenance contracts and future
projects.
End of Year Updates: Complete. The Capital Facilities Plan met Council directives
on cash reserves,project direction,and the inclusion of Comprehensive Plan information
to assist in linking those documents.
AFFORDABILITY INDEX
Objective: Update the 2014 Affordability Index for current conditions present in 2017.
End of Year Updates: With the proposed changes in 2018 utility rates the Finance
Department will start analysis on affordability in Port Angeles the first quarter of 2018.
This will be completed in early 2018 and was delayed due to a reprioritization of
projects.
COMBINED SEWER OVERFLOW PROJECT—INTEGRATION
Objective: Ensure seamless integration and operation of the existing wastewater system
with the new Combined Sewer Overflow infrastructure recently completed.
End of Year Updates: Complete. Integration was successful. Zero gallons of CSO
overflows occurred during 2017.
DEVELOP OPERATIONS PLAN FOR ELWHA SURFACE WATER FACILITIES
Objective: Develop a plan for future City operation of Elwha Water Facilities (EWF)
after transfer from the National park Service (NPS).
End of Year Updates: Negotiations with NPS continue. Given the size, scope and
complexity of the EWF, discussions will continue into 2018.
12/19/2017 L - 18
ELECTRICAL SUBSTATION SWITCH GEAR REPLACEMENT
Objective: Commence the multi-year project to replace aging switchgear at the City's
electrical substations.
End of Year Updates: Consultants provided design specs and recommendations. This
effort will continue into 2018, with some equipment being inspected and reconditioned
to extend its usable life.
HIGH DENSITY ZONE CHANGES
Objective: Incorporate changes to the Port Angeles Municipal Code that provide more
efficient use of the higher density development zones.
End of Year Updates: An annual municipal code amendment was processed by the
Department of Community and Economic Development (DCED) and approved by
Council in March. The amendments clarified and changed permitted and conditional
uses within the Residential High and Medium Density zoning districts to correlate with
revised definitions and reduced required setbacks to provide a greater opportunity to
reach maximum density.
HARBOR SEDIMENT CLEANUP AND REMEDIATION
Objective: Continue to participate in development of the strategy for the Harbor cleanup
and Natural Resource Damages (NRD)remediation.
End of Year Updates: The City is one of several potentially liable parties (PLP) that
have signed an agreed order with the Department of Ecology. The agreed order requires
the PLP's to produce a remedial investigation/feasibility study (RDFS). The City along
with the PLP group have completed all the investigations and technical studies necessary
to produce the RDFS. The writing and compiling the RDFS is now underway. By the end
of 2018 we expect that the final RDFS will have gone through the review process and
will be approved as final.
PROTECTION OF CITY'S MUNICIPAL AND INDUSTRIAL WATER RIGHTS
Objective: Long Term Preservation of City's Water Supplies.
End of Year Updates: Completed (until at least July 1, 2020)
The City's permit to operate its Ranney well was granted a permit in 1974 and had a
construction deadline of July 2015. Because of the delay in the Elwha Dam removal
project, it was not feasible to meet that initial deadline. The city applied for an extension,
and the completion of construction schedule was recently extended to July 1,2050. The
development schedule for putting the water from this permit to beneficial use is five
years later, or July 1, 2055. July 2020 is the time when the city must begin to make
reports every 5 years to the Department of Ecology on the planning for construction.
12/19/2017 L - 19
RACE STREET
Objective: Initiate a complete street design for the Race Street Corridor.
End of Year Updates: Staff completed analysis with local stakeholders and used
extensive public outreach to determine the desired design concept for a complete street
network along Race Street between Front Street and the Olympic National Park Visitor
Center. The 30% design is in process with anticipated completion by the end of March
2018.
COMMERCIAL CORRIDOR ZONING ADJUSTMENTS
Objective: Re-evaluate zoning with an eye on protecting the City's prime commercial
corridor.
End of Year Updates: An annual municipal code amendment was processed by DCED
and was approved by Council in March. The amendments included a clarification of
permitted and conditional uses in the City's commercial zoning districts, with a priority
to emphasize prime commercial uses along commercial arterial corridors such as First
and Front Streets. Based on concerns expressed by some of the community's social
service organizations, the amendments to propose definitions and guidelines for
"transitional housing" and "human social services" were removed. City staff will
continue to develop zoning and non-zoning solutions that help preserve the City's
commercial corridors and ensure the intent to promote commerce in these corridors.
NPDES PHASE II CODE IMPLEMENTATION
Objective: Integrate NPDES Phase II Code Changes into Building Permit and Land
Use Application review process.
End of Year Updates: New informational brochures and checklist-style forms and
applications were implemented in the City's development review process to coincide
with Council December 2016 approved code changes that act to comply with the City's
National Pollutant Discharge Elimination System Phase II Permit.
ROWING CLUB RELOCATION
Objective: Work with the Olympic Peninsula Rowing Club to relocate their existing
facility.
End of Year Updates: City permits were executed for the relocation of the Rowing
Club boat house. Due to reasons out of the City's control, the relocation was not
executed.
12/19/2017 L - 20
HOUSING REHABILITATION PROGRAM
Objective: Re-introduce a housing rehabilitation program for low income families in
the City of Port Angeles.
End of Year Updates: DCED continues discussions with organizations to consider
partnerships to promote and market the City's Housing Rehabilitation Program.
NEIGHBORHOOD LEVEL CODE COMPLIANCE
Objective: Clean up code compliance issues in at least three(3)specific neighborhoods.
End of Year Updates: Substantial progress, including the issuance of citations,
processing of building permits and cleanup efforts, has occurred for four code
compliance cases that were negatively impacting community neighborhoods (W. 5th
Street, Valley Street, Motor Avenue, and Fairmount Avenue). The City also partnered
with Clallam County Habitat for Humanity to complete the first Rally in the Alley
cleanup project within the City and resulted in a collection of approximately 5 tons of
waste. Council approved a condemnation approach to a longstanding community
neighborhood blight issue in November.
COUNTY WIDE PLANNING POLICY
Objective: Clallam County is undertaking a re-write of the County Wide Planning
Policies which ensure regional coordination among comprehensive plans throughout the
County.
End of Year Updates: Staff continues to participate in a multi jurisdictional rewrite
effort of the County Wide Planning Policies. Policies are expected to be finalized and
presented to City Council in the second quarter of 2018.
WETLANDS ORDINANCE
Objective: The State Department of Ecology has recommended that the State
Department of Commerce require an update to the City of Port Angeles Wetlands
Ordinance.
End of Year Updates: The City reviewed minimum requirements from the State
Department of Ecology relative to suggested changes to the City's Wetland Ordinance.
Code amendments were presented to City Council and approved in March.
12/19/2017 L - 21
ECONOMIC DEVELOPMENT
Strive to create a balanced and diverse local economy, while maximizing
employment and educational opportunities for the entire community with a well-
maintained infrastructure designed for future growth.
CABLE PUBLIC ACCESS CONTRACT RENEWAL
Objective: Work cooperatively with the cable Public Access provider for continuity of
service, as the WAVE franchise agreement is renegotiated.
End of Year Updates: Peninsula Area Public Access contract was extended to coincide
with the WAVE Cable Franchise agreement. See "Television Cable Franchising."
TELEVISION CABLE FRANCHISING
Objective: Complete the WAVE Cable Franchise negotiations in 2017.
End of Year Updates: The City Council agreed to extend the WAVE agreement
through May 2018 to ensure adequate time to complete negotiations and resolve other
outstanding WAVE issues and contracts. The City is hopeful all outstanding issues will
be resolved by second quarter 2018.
CLALLAM COUNTY P.U.D.WATER CONTRACT
Objective: Resolve long term water Agreement concerns with the Clallam County
Public Utility District (PUD), utilizing long term service area agreements.
End of Year Updates: Negotiations have been on-going and due to the complexity and
potential length of the agreement, discussion will continue into 2018.
NATIONAL PARK SERVICE ELWHA WATER FACILITIES DISPOSITION
Objective: Evaluate options for disposition of Elwha Water Facilities (EWF).
End of Year Updates: The City and National Park Service (NPS) have engaged in
settlement negotiations for over a year regarding the operating costs and necessary
repairs to the EWF. The City has asked NPS to either:
1. Fix the EWF so they function properly and cost far less to operate than they do
today, or
2. Provide to the City enough funding to cover the greatly increased costs of
operating and maintaining the EWF in its current condition.
These negotiations are continuing, with frequent meetings between the City and NPS.
12/19/2017 L - 22
WATERFRONT IMPROVEMENT PROJECT
Objective: Inspire private sector investment and community pride in the Downtown's
Railroad Avenue area by creating a welcoming International entrance and an attractive
and functional place on the waterfront for the community to gather and enjoy.
End of Year Updates: City staff continued to work with the Port Angeles Waterfront
Center to assist with re-investment in the Oak Street property which abuts Phase 11
Waterfront improvements. A conceptual design phase will likely be completed by the
end of 2017 for a project which includes three new buildings abutting waterfront
improvements.
FACADE IMPROVEMENT PROGRAM
Objective: Promote and encourage private sector investment for building improvements
resulting in increased property tax values and more attractive commercial corridors.
End of Year Updates: A total of seven(7)facade improvement projects were reviewed
during 2017. Six (6) of the projects were approved by the Planning Commission for
implementation.
EVENT GRANT ADMINISTRATION
Objective: The City has taken over the responsibility of awarding event grants from the
Lodging Tax Fund.
End of Year Updates: City Council awarded 21 Lodging Tax Event Grants for 2017.
Contracts for each event were drafted by the Legal Department and executed by the City
Manager.
ECONOMIC DEVELOPMENT & TOURISM CONTRACTS AND RFPS
Objective: Implement new contracts for Economic Development and Tourism
Promotion and initiate a late summer request for proposals for Lodging Tax
expenditures.
End of Year Updates: Over 24 different contracts were executed for economic
development and tourism promotion related efforts. The focus of each contract was
based on improved measurable outcomes.
12/19/2017 L - 23
COMMUNITY AIR SERVICE
Objective: Work with the Port of Port Angeles to secure community air service to
William Fairchild International Airport.
End of Year Updates: City staff continued to work with the Port of Port Angeles to
seek our community air service for William Fairchild International Airport. Changes to
FAA regulations and a nationwide pilot shortage have had significant negative
implications for this issue. The City Council approved an interlocal agreement to resolve
the longstanding tree removal issue at Lincoln Park.
CHOOSE-LOCAL PROGRAM
Objective: Promote and educate the community in making conscious decisions to
purchase products and services locally, support local businesses, and contract locally for
professional services.
End of Year Updates: The City of Port Angeles utilized multiple opportunities to
market the Choose Local program. Marketing included radio ads and newspaper ads
during the holiday season as wells as an article on the subject distributed in the City
newsletter.
WAYFINDING PROGRAM
Objective: Implement a comprehensive citywide wayfinding program.
End of Year Updates: The Lodging Tax Committee and City Council has
recommended $112,000 in 2017 and 100,000 in 2018 for an update of the City's
Wayfinding Plan and construction and installation of the wayfinding system. In
November Council approved the execution of a professional services agreement to
update the City's wayfinding program. The selection of the firm followed a detailed
request for proposals that was reviewed by a local selection panel consisting of City staff
in the CED and PW Departments and the Chamber of Commerce Director.
INTERPRETIVE SIGNS
Objective: Re-invent and restore waterfront interpretive signage from the Rayonier Mill
Site to the Valley Creek Estuary.
End of Year Updates: The Lodging Tax Committee and City Council approved
$12,000 in 2017 for a conceptual design of historic interpretive signage. This project
was folded into the Wayfinding Plan update contract.
12/19/2017 L - 24
EXCELLENCE IN GOVERNMENT
Strive for government that is predictable, accountable, and honest; actively seek
citizen involvement; and incorporate clear and achievable goals that are committed
to success.
OFF-SITE COMPUTER BACK-UP SERVER FACILITY
Objective: Provide the ability to recover vital information after a large-scale disaster
by installing an off-site server facility in a location away ftom City Hall.
End of Year Updates: Mirroring of data(redundancy)has been completed with servers
located at the Corp Yard. The requirement to have data stored 15 miles away has been
moved to 2020 in the 2018-2023 Capital Facilities Plan approved by Council.
CLICK2GOV3 BUILDING PERMIT MODULE UPGRADE
Objective: Improve customer service for the building permit process.
End of Year Updates: Due to the potential data breach, this project has been moved to
2018.
SOCRATA OPEN DATA PROJECT
Objective: Continue monthly updates via the on-line data reporting portal linked to the
City's SunGard enterprise management system that is available to the general public.
End of Year Updates: Complete. The Socrata Open Data project allows anyone with
access to an internet connected computer access to view City financial data, including
budgets, spending and salary information. The program also reduces the number of
information requests for the City.
SUPERVISORY TRAINING
Objective: Provide supervisory training opportunities for the City's management
personnel.
End of Year Updates: Starting in 2017, many of the City's mid-level managers have
been attending a structured four-part leadership/supervisory training program sponsored
by Washington Cities Insurance Authority. This focused training will carry over to 2018
and 2019.
12/19/2017 L - 25
UPDATES TO PERSONNEL POLICY & PROCEDURES MANUAL
Objective: Update the City's personnel policies as needed and take to the City Council
for approval.
End of Year Updates: City Council approved the following sections of the Personnel
Policy and Procedures Manual to be added or updated:
• Chapter 2 - 2.23 Facility Security, Access & Use Policy(NEW)
• Chapter 6 - 6.04 Work Schedules (NEW)
• Chapter 12 - 12.00 City Travel, Vehicle Use and Reimbursement Policy
(UPDATED)
• Chapter 13 — 13.00 Availability of Key Incident Management Personnel (NEW)
IMPLEMENT CITY-WIDE RECORDS MANAGEMENT PROGRAM
Objective: Increase efficiency in the management of City records.
End of Year Updates: In 2017, staff identified sustainable staffing solutions which
allowed the City to hire a Records Management Coordinator who has taken on many
records management functions, including the administration of the City's Enterprise
Content Management(ECM)system, Laserfiche. The coordinator's efforts in the second
half of 2017 were focused on increasing efficiencies in the Finance Department and
making all aspects of the department as paperless as possible. Implementation of a City-
wide Records Management Program is ongoing and expected to last several years.
PUBLIC RECORDS
Objective: A restructuring of personnel responsibilities to provide assistance to the
City's Public Record's Officer in response to records requests and records management.
End of Year Updates: In 2016, the legal Department took on the responsibility of
providing support to the City's Public Records Officer. That function previously was
performed by a person who was a half-time employee in that role. The Legal Department
was able to absorb that function into and along with its other duties due to a combination
of efficiency and training, which continued into 2017.
SECURITY CONTROL FOR CITY FACILITIES
Objective: Security and efficiency controls for City owned buildings.
End of Year Updates: The City's departments continue to work as a team to solve long
term security improvements within City Hall. Once plans are finalized, construction to
better secure the "core" of City Hall is slated for the third quarter of 2018.
12/19/2017 L - 26
RESEARCH CHANGE IN CITY GOVERNMENT
Objective: Analyze the consequences of passage of a petition to change Port Angeles
back to its former status as a second class city.
End of Year Updates: In response to a citizen petition to change Port Angeles from a
Code City to a Second Class City, staff conducted research on the impacts of such a
change and sought advice from an outside legal expert. Information gathered was
provided to the Council and the public.
In May 2017, City Council passed Resolution No. 11-17, providing for an election so
the voters could decide whether to change the form of government as stated in the
petition. Voters resoundingly rejected the proposition, with 79.12% (4,203) voting
against a change in the form of government, and 20.88% (1,109)voting in favor.
COUNCIL STRATEGIC PLANNING RETREAT
Objective: Conduct a Council retreat for the purpose of determining the next two year's
three or four key goals and action strategies to achieve the City's vision.
End of Year Updates: Completed. In early 2017, City Council engaged a facilitator to
assist in developing a 2-year strategic plan for the City in order to align vision,goals and
objectives with specific measurements that provide direction for staff and the Council.
The plan focused on identifying those areas of the City's Comprehensive Plan that were
most important to the Council. In May, the Council adopted Resolution No. 14-17,
accepting the strategic plan for the years 2017 and 2018.
LEGISLATIVE ADVOCACY
Objective: Advocate on the City's behalf, protect the City's interests and keep Council
informed on legislative issues affecting the community.
End of Year Updates: Staff worked with the Federal Congressional delegation and
National Park Service to help secure funding for the mitigation of the financial impacts
to the City's water supply related to the historic Elwha Dam Removal.
In addition, staff worked with our Congressional Delegation on behalf of McKinley
Paper — a significant business and utility customer within the City — to work with
Bonneville Power Administration on issues relating to McKinley's power consumption
needs.
Staff and Council also worked with State Legislators to advocate for funding for 8th
Street Bridge protective screenings.
12/19/2017 L - 27
OUR UNIQUE COMMUNITY
Maintain our community as a place where our citizens enjoy a superior quality of
life composed of abundant recreational resources, a unique natural setting, thriving
cultural opportunities, and a balanced economic base.
CIVIC FIELD UPGRADES
Objective: Extend the useful life of Civic Field to provide a safe and fully-functional
venue for a wide variety of athletic, cultural, and community events.
End of Year Updates: In 2017, improvements and repairs to this community asset were
made that included the completion of the grandstand roof replacement project,purchase
a new portable homerun fence, rebuilding of the home dugout, repainting of the entire
exterior of the facility, installation of a new sound system, and upgrades to the ticket
booths and concession stand.
CITY PIER TRANSIENT MOORAGE REPLACEMENT PROJECT
Objective: Replacement of the City Pier Transient Moorage Floats.
End of Year Updates: The City Pier floats have been delivered and will be installed in
the second quarter of 2018.
ERICKSON PLAYFIELD CAMERA REPLACEMENTS
Objective: Upgrade the security cameras at Erickson Playfield.
End of Year Updates: The contract for this project has been approved and will be
completed by the first quarter of 2018.
CALISTHENICS PARK
Objective: Installation of a Calisthenics Park at Erickson Playfield.
End of Year Updates: Completed. The fund raising for the Calisthenics Park was
finished in the spring and the equipment was installed during the third quarter. A grand
opening of the park was held in mid-October.
12/19/2017 L - 28
GEORGIANA PARK
Objective: Upgrade the playground facilities at Quinn Redlin Kintner Memorial Park
formally Georgiana Park.
End of Year Updates: Funding for this project has been secured, the playground has
been purchased and work has commenced. The completion and ribbon cutting ceremony
is slated for the second quarter of 2018.
HILL STREET OLYMPIC DISCOVERY TRAIL
Objective: Complete a design for the Hill Street Olympic Discovery.
End of Year Updates: Staff completed analysis with local stakeholders using extensive
public outreach efforts to determine the desired design concept for the Olympic
Discovery Trail alignment along Marine Drive, Hill Street and Milwaukee Drive. 30%
design drawings have been completed for the trail project.
12/19/2017 L - 29
• ORTNGELES
`- W A S H I N G T O N, U. S. A.
CITY COUNCIL MEMO
DATE: December 19, 2017
To: City Council
FROM: ABBI FOUNTAIN,HUMAN RESOURCES MANAGER
HEIDI GREENWOOD,SENIOR ASSISTANT CITY ATTORNEY
SUBJECT: Management,Administrative and Non-Represented personnel transition to
Regence High Deductible Health Care Plan effective January 1, 2018
Summary: During the December 5, 2017 City Council meeting, City Council approved that
the management, administrative and non-represented group would be eligible for the Regence
High Deductible Health Care Plan if the City and another union agreed to bring forth this
health care benefit to the City Council for approval. Since then, the AFSCME union has
requested this health care plan making the non-represented group eligible for this plan as well.
Funding: With the transition to this health care plan, the City anticipates savings in 2018 and
beyond.
Recommendation: Information Only
Background/Analysis: Last year as part of union negotiations, the City Council approved, a
new option for health care and enrolled the IBEW union members onto the Regence High
Deductible Health Care Plan with the City contributing $1500 for an employee only coverage
and $3000 for family coverage to a Health Savings Account(HSA). The health care plan also
included a medical bridge of$2400/employee and $4800/family with the medical bridge being
administered by Rapport Benefits Group, a third party administrator. The idea behind this plan is
that the City is likely to recognize savings in medical premiums as well as maintain the benefit
level of the previous health care plan that terminated December 31, 2016. The AFSCME union
requested this benefit during negotiations and staff is recommending the City Council approve
the transition to this plan effective January 1, 2018 as part of the overall settlement package for
the AFSCME contract. The AFSCME Collective Bargaining Agreement is on tonight's meeting
agenda being presented for City Council approval.
During the December 5, 2017 City Council meeting, the City Council approved the management,
administrative and non-represented group would be eligible for this health care benefit as long as
12/19/2017 L - 30
another union brought forth this benefit as part of the overall package. With the AFSCME Local
#1619 eligible to transition to this health care option, the management, administrative and non-
represented employees are eligible to transition to this benefit effective January 1, 2018.
Funding Overview: With the transition to this health care plan, the City anticipates savings in
2018 and beyond.
12/19/2017 L - 31
Board of Clallam
County Commissioners
223 East a Street,Suite 4
Port Angeles,WA 98362-3015
360.417.2233 Fax:360.417.2493
MARK OZ2A5,District 1, Chair Email:commissionersCcbco.ciallam.wa.us
RANDYJOHNSON,District 2
BILL PEACH,District 3 Jim Jones,Jr. County Administrator
File: A72
12 December 2017
Honorable Jay Inslee Honorable Maria Cantwell Honorable Patty Murray
PO Box 40002 511 Hart Senate Office Building 154 Russell Senate Office Building
Olympia WA 98504-0002 Washington, DC 20510 Washington, DC 20510
Honorable Derek Kilmer
1520 Longworth House Office Building
Washington, DC 20515
RE: Elwha Water Facility Support Letter
Dear Honorable Governor Jay Inslee, Honorable Senator Maria Cantwell, Honorable Senator Patty
Murray and Honorable Representative Derek Kilmer:
The purpose of this letter is to support the City of Port Angeles in its effort to maintain the quality and
quantity of historical low cost water as promised by the Elwha River Ecosystem and Fisheries
Restoration Act.
This issue is at the forefront of important economic decisions being made by the purchaser of the
Nippon assets, which will depend on the industrial water supply from the City. If this is not settled in
a manner that is consistent with the provisions of the Act, a major capital decision affecting the
economic development and wellbeing of our local region could be made with very negative economic
consequences.
We, therefore, request that the National Park Service resolve its conflict to allow the City to maintain
its water system to be cost effective, efficient and able to meet the needs of its industrial and
residential water users.
Sincerely,
BOD OF CLALLAM COUNTY COMMa
ERS
zr
Mark Ozias hair andyJon Bill Oach
12/19/2017 L - 32