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Home My WebLink AboutAgenda Packet 02/06/2018 tt��Nft i � W-1/ February 6, 2018 City of Port Angeles Council Meeting Agenda City Council Chambers, 321 East 5h Street The Mayor may determine the order of business for a particular City Council meeting. The agenda should be arranged to best serve the needs and/or convenience of the Council and the public. The Mayor will determine time of break.Hearing devices are available for those needing assistance. The items of business for regular Council meetings may include the following: A. Call to Order—Special Meeting at 5:10 p.m.—City Council Group Photo Call to Order—Regular Meeting at 6:00 p.m. B. Roll Call, Pledge of Allegiance Ceremonial Matters, Proclamations & Employee Recognitions 1. Check Presentation-First Federal$10,000 Donation to 81 Street Bridge Protective Screening Project C. Public Comment The City Council desires to allow the opportunity for Public Comment.However, the business of the City mustproceed in an orderly, timely manner.At its most restrictive,Public Comment shall be limited to a total of 15 minutes for the first Public Comment period and shall be concluded not later than 9:45 p.m.for the second Public Comment period.Individuals may speak for three minutes or less, depending on the number of people wishing to speak.If more than 20 people are signed up to speak, each speaker may be allocated two minutes (Council Rules of Procedure Section 12). D. Late Items To be placed on this or future agendas, including any executive session needed during or at the end of the meeting. E. Consent Agenda I Approve 1. City Council Minutes:January 16, 2017........................................................................................................................E-1 2. Expenditure Report:From January 13, 2018 to January 26, 2018 in the amount of$3,763,796 80..............................E-5 3. Marine Drive Sewer Repair/Final Acceptance..............................................................................................................E-27 4. Surplus Vehicles and Disposal........................................................................................................................................E-29 5. 2018-2019 Agreement with Olympic Peninsula Humane Society Contract....................................................................E-31 6. Amendment to Heckman Motors Lease..........................................................................................................................E-44 7. Lincoln/Whidby Street Repair/Final Acceptance..........................................................................................................E-46 8. Enhanced E911 Server Upgrade......................................................................................................................................E-47 9. 3'd&4ffi Street Alley Street Vacation Ordinance/ Waive Second Reading/Adopt Ordinance......................................E-48 F. Public Hearings 16:30 p.m. or Soon Thereafter ...................................................................................................None G. Ordinances Not Requiring Council Public Hearings.......................................................................................None H. Resolutions Not Requiring Council Public Hearings ......................................................................................None February 6,2018 Port Angeles City Council Meeting Page 1 I. Other Considerations 1. Plastic Bag Policy/Presentation by Community Group/Council Discussion 2. Recycled Carbon Fiber Bench Presentation....................................................................................................................I-1 J. Contracts & Purchasing 1. Harbor Cleanup Process—Contribution to WPAHG/PLP Group/Approve...................................................................J-1 2. Transportation Improvement Board Grant Acceptance for 10'Street Projects/Approve..............................................J-3 3. Equipment Purchase—Replacement of Police Vehicles.................................................................................................J-5 K. Council Reports L. Information City Manager Reports: 1. 8''Street Bridge—Professional Services Agreement......................................................................................................L-1 2. Letter to WSDOT Requesting Funding for 8''Street Bridge Project..............................................................................L-35 3. City of Port Angeles Tourism and Marketing Third Quarter(2017)Performance Report..............................................L-41 4. Port Angeles Regional Chamber of Commerce Third and Fourth Quarter 2017 Reports...............................................L-103 5. Parks,Recreation,&Beautification Minutes..................................................................................................................L-109 6. Award from the American Council of Engineering Companies(ACEC)Washington Chapter......................................L-110 7. Adopt-a-Bench Program..................................................................................................................................................L-111 8. Public Works Bi-Monthly Construction Status Report...................................................................................................L-114 9. Public Works Quarterly Consultant Report.....................................................................................................................L-115 10. Public Works Grants and Loans Status Report................................................................................................................L-126 M. Second Public Comment The City Council desires to allow the opportunity for Public Comment.However, the business of the City mustproceed in an orderly, timely manner.At its most restrictive,Public Comment shall be limited to a total of 15 minutes for the first Public Comment period and shall be concluded not later than 9:45 p.m.for the second Public Comment period.Individuals may speak for three minutes or less, depending on the number of people wishing to speak.If more than 20 people are signed up to speak, each speaker may be allocated two minutes(Council Rules of Procedure Section 12). Adjournment PUBLIC HEARINGS Public hearings are set by the City Council in order to meet legal requirements.City Council may set a public hearing in order to receive public input prior to making decisions which impact citizens.Certain matters may be controversial and City Council may choose to seek public opinion through the public hearing process. February 6,2018 Port Angeles City Council Meeting Page 2 City Council Meeting February 6, 2018 PUBLIC COMMENT SIGN-UP SHEET Are you 0,City of Fort Ango Print Name Clearly Address residentor Toplie business owner? Yes or,,No Yes or No "'des 3 or No �g �µ "a ' Ij , ° ' des or c ...a ' " p es or No A" r r No .. carr No .� � � ' es car 6c Yes or No Fags f City Council Meeting February G, 2018. PUBLIC COMMENT SIGN-UP SHEET' Are you a City Of fort Angeles Print Name Clearly Address resident r TOPIC C business owner? Yes or N or No Yes or No Yes or No Yes or No Yes or No Yes or No Yes or No Yes or No Yes or No Page 2 411)14,.o wIdpie/ p*/ O",%.7Lc-uZr.t,*mMrwu/ M^k-7vMuovM"�= ' ~ ~~~__p~_r 6.47 MGLEUSE CARRYOUT RAG ORDUNMCE Sections: {i47IL1 } Definitions, 6,47,020 Regulations. 6i47jI3 } Recycled paper bags cost pass-through. 6.47.040 Exemptions. {.47.}50 Remedies. 6.47.010___��__________��_________—_____—��__ "Carryout bag' means any bag that isprovided hwaretail establishment atthe point nfsale tma customer for use Lotransport mrcarry away purchases, such asmerchandise,goods orfood,from the retail establishment,"Carryout bag"does not include: A. Bags used byconsumers inside stores to�(1)package bulk iterns,such asfruit,vegetables, nuts,grains, candy orsmall hardware items;(2)contain Vrwrap frozen foods, meat,fish,whether packaged ornot;(3) contain or wrap flowers, potted plants, or other items where dampness may be a problem;or(4)contain unwrapped prepared foods or bakery goods;(5)pharmacy prescription bags;or B. Newspaper bags, door-hanger bags, laundry-dry cleaning bags,orbags sold in packages containing multiple bags intended for use asgarbage, pet waste,oryard waste bags. "Food provider" means any person or establishment in the city of Bellingham,that provides prepared food for public consumption on or off its premises and includes,without limitation, any store,shop, sales outlet, restaurant,grocery store, delicatessen, orcatering truck orvehicle. "Grocery store"means any retail establishment that sells groceries,fresh, packaged, canned,dry, prepared or frozen food or beverage products and similar items,and includes,without limitation, supermarkets, convenience stores, liquor stores and gasoline stations. "Nonprofit charitable meumer"means a charitable organization,as defined in Section 501(c)(3)of the Internal Revenue Code of 1986, or a distinct operating unit or division of the charitable organization,that reuses and recycles donated goods ormaterials and receives more than 5Opercent mfits revenues from the handling and sale ofthose donated goods or materials. "Paper bag cost pass-thnommh^means the cost which must becollected bvretailers from their customers when providing a recycled paper bag. "Pharmacy" means any retail store,where prescriptions, medications, controlled or over the counter drugs, personal care products orhealth supplement goods orvitamins are sold, but excluding any licensed pharmacy located within a hospital. "Product bag"means any bag provided to a customer for use within a retail establishment to assist in the collection or transport of products to the point of sale within the retail establishment. "Recycled paper bag"means a paper carryout bag provided by a store to a customer at the point of sale that meets all Vfthe following requirements: A. Except as provided in subsection(B)of this definition,the paper carryout bag contains anaverage of4O percent post consumer recycled materials. hftpxlwwwoodepub|ishin8.nom80VA/Be|Rn0hmmmtmUBe||m0hamO6/BelHnghamO847.hUn1#6.47 1/5 C.The paper carryout bag is accepted for recycling incurbside programs ina majorityofhousehoklothat ' have access tn curbside recycling programs inthe city. . DTh�paper�arryoutb��i��a��b|eofcmnnposbn�� consistentwkhthednnehn�and�p�[Uicati�nsofthe � . � American Society OfTesting and Material(ASTK8)Standard D64QOaspublished inMaster Environmental Assessment onSingle Use and Reusable Bags, March 2010. | E. Printed on the paper carryout bag is the minimum percentage of post consumer content. "Retail establishment"means any person, including any corporation, partnership, business, facility,vendor, organization or individual that sells or provides merchandise,goods or materials, including,without limitation, clothing,food,or personal items of any kind, directly to a customer. Retail establishment includes,without limitation,any grocery store, department store, hardware store, pharmacy, liquor store, restaurant,catering truck, convenience store,and any other retail store or vendor. "Reusable bag" means a bag made of cloth or other fabric with handles that is specifically designed and manufactured for long-term multiple reuse and meets all of the following requirements: A. Hada minimum lifetime of 125 uses,which for purposes of this subsection, means the capability of carrying aminimum nf22pounds 125times over adistance ofatleast 175feet; B. Is machine washable; C. If made of plastic, is a minimum of at least two and one-fourth mils thick. � "Sinoe-useplastic carryout bag"means any bag that isless than two and one-fourth mils thick and |smade ofnonrenewable resources. [Drd.20Y1-0Cc{E�]^ 6.47.020 . ------------~~------------`--~--`~`----------`--.......... -----`--------`----------`—........... ------- /kNoretail establishment inthe city shall provide a single-use plastic carryout bag tmacustomer unless otherwise permitted pursuant toBMC{.47.}40. B. Retail establishments in the city shall provide to a customer at the point of sale a reusable bag or a recycled paper bag unless otherwise permitted pursuant toBMC fi47j}40. [. Noperson shall distribute asingle-use plastic carryout bag atany city facility, city-managed concession, city sponsored event,or city permitted event unless otherwise permitted pursuant to BMC 6i47.040, D. Noperson shall distribute asingle-use plastic carryout bag or any paper bag atthe Bellingham farmers' markets,except eight pound or smaller recycled paper bags that may be distributed free of charge for mushrooms, [Ord^ 20ri-07-134 ' 6.47.030 Recycled paper bags cost ~~,_~ _________________ A. Retail establishments may provide a customer a recycled paper bag upon request but shall charge the customer areasonable pass-through cost, but not less than$0.O5. B. Retail establishments shall indicate on the customer transaction receipts the total amount of the paper bag pass-through charge. [Qrd. 201!-07-0y3�. 6.47.040 -----^----`---`------`--....-...... --------`------`-----............------`~—`------......................... —`-------- httpy/www.00depmblimhing.cmn»fWu#Be|inghom/htm|/Bm(}inghomD6V8e|UnQhamO,647.h8nl#6.47 zf 21512018, Chapter 6.47 SINGLE-USE CARRYOUT BAG ORDINANCE A. Notwithstanding the regulations contained in BMC fi_.A=: 1. Single-use plastic carryout bags may be distributed to customers by food providers for the purpose of safeguarding public health and safety during the transportation of prepared take-out foods and prepared liquids intended for consumption away from the food provider's premises. 2. Retail establishments may distribute product bags and may make reusable bags available to customers whether through sale or otherwise. 3. Retail establishments whose carryout bags are for small items, such as gifts, books and nails, may offer a small paper bag for no charge. 4. Nonprofit charitable reusers,who sell and promote the use of reusable bags and offer a discount when customer brings own bag. B. Notwithstanding the requirements contained in BMC 1_47_.W: 1.A store shall provide a customer participating in Washington State's low-income food assistance program with a reusable bag or a recycled paper bag at no cost at the point of sale including, but not limited to, Medicaid and Women, Infant and Children programs. C.The mayor may exempt a retail establishment from the requirements of this chapter for up to a one-year period, upon a request by the retail establishment showing that the conditions of this chapter would cause undue hardship,An undue hardship shall only be found in. 1. Circumstances or situations unique to the particular retail establishment such that there are no reasonable alternatives to single-use plastic carryout bags or a paper bag pass-through cannot be collected;or 2, Circumstances or situations unique to the retail establishment such that compliance with the requirements of this chapter would deprive a person of a legally protected right. D. If a retail establishment requires an exemption beyond the initial exemption period, the retail establishment must reapply prior to the end of the exemption period and must demonstrate continued undue hardship if it wishes to have the exemption extended. Extensions may only be granted for intervals not to exceed one year. E.An exemption request shall include all information necessary for the city to make its decision, including but not limited to documentation showing the factual,support for the claimed exemption.The mayor may require the applicant to provide additional information to permit the city to determine facts regarding the exemption request. F.The mayor may approve the exemption request, in whole or in part,with or without conditions. G. Exemption decisions are effective immediately, are final and are not appealable. H.The city council may by resolution establish a fee for exemption requests,The fee shall be sufficient to cover the costs of processing the exemption request, (Amended during 2013 recodifications Ord.2QIj.-_Q_7- Q14). 6A7.050 RemOdift. .......... A,The city of Bellingham shall assist retailers by referring them to the city website with information which will help retail associations, Unions, and other organizations to create educational elements about the htto:l/www,codepublishingcom/WA/BellinghamthtmUBellinghamo6iBellinghamO647,htmt#6.47 3/,1 95B o16 Chapter 6,47 SINGLE-USE CARRYOUT BAG ORDINANCE benefits of reusable bags.This may include signage at store locations, informational literature, and employee training and will take place before and after the operative date.All retail establishments are strongly encouraged to educate their staff to promote reusable bags as the best option for carryout bags and to post signs encouraging customers to use reusable bags. B.The mayor is authorized to establish regulations and to take any and all actions reasonable and necessary to obtain compliance with this chapter, including, but not limited to, inspecting any retail establishment's premises to verify compliance. C.Any person violating this section shall be guilty of an infraction,which shall be punishable by a fine not to exceed$250.00. D.The city attorney may seek legal, injunctive, or other equitable relief to enforce this chapter. E.Administrative enforcement of this chapter shall proceed pursuant to Bellingham Municipal Code with the fines to be graduated for repeat violations in amounts set forth by city council resolution. F. Each violation of this chapter shall be considered a separate offense. G.The remedies and penalties provided in this section are cumulative and not exclusive, and nothing in this chapter shall preclude any person from pursuing any other remedies provided by law. H. Notwithstanding any other provision of this chapter, commencing on the date the ordinance becomes effective,this chapter may be enforced through any remedy as provided for in this section. 1.Any provision of the Bellingham Municipal Code or appendices thereto inconsistent with the provisions of this chapter,to the extent of such inconsistencies and no further, is hereby repeated or modified to that extent necessary to effect the provisions of this chapter. J. If any section, subsection, sentence,clause, or phrase of this chapter is for any reason held to be invalid or unconstitutional by a decision of any court of competent jurisdiction,such decision shall not affect the validity of the remaining portions of this chapter.The city council hereby declares that it would have passed this chapter and each and every section, subsection,sentence, clause, or phrase not declared invalid or unconstitutional without regard to whether any portion of the ordinance would be subsequently declared invalid or unconstitutional. K.Any provision of this chapter thereto inconsistent with Washington State law, to the extent of such inconsistencies and no further, is hereby repealed or modified to match state law. L. Effective Date.This chapter shall become effective one year from date of enactment, [Ord.Z9LJ--Q2---W4 ?iELL/A/, Plastic Ba Ban D1 N%Ami E EFFECTIVE FOR RETAILERS AUGUST 1, 2012 / I '' &&G(� When will retailers be Are small r+ tall � �� required to stop providingbusinesses exempt?' � a Glance plate single-use carry-° No.Most Bellingham retail businesses, out bags two customers? with very,few emotions,must meet August the requirements l' the ordinance, �'rt�.��+°� ; " ..tet c �pad Can retailers provide 'what plastic b " ' reusableplastic bags? are prohibited? Thom considered"slln e- W and Yes. Reusable bags are made out of durable materials specifically designed ",carry out"are prohibited.This includes and manufactured for mu all plastic bad less than 2.25 mils ktlple ruse. Reusable plastic bags are at least 2.25 thick provided at check out or point of iy mils thick.The may provided f sale. `hose not allowed are the typical free or charged for at the store's discretion. plastic ba with handles constructed of thin plastic(less thea 2.25 mils thick).Bags construed of durable Can retailers provide plastic plastic(thicker than 2.2 a mils are p � � bad for meat, produce, bulk considered reusable and are allowed, n Rads and other Items? �ri y 19 �� Yr;'r✓�'�'lal.vf:�l�%,ru ,e, b ti l Yee,plastic bags that are used Inside Can retailers ruwtda r ba stares for bulk foods and other items,for p � meats and produce,unwrapped bakery Retailers may provide customers„upon goods,flowers and other similar Items their request,large paper bans me will still be allowed.Only"single-use" " of at Beast 40%recycled paper,and bags used for"carry-out"are prohibited, must charge a minimum of five certs per bag,The proceeds of the paper Are retailers required to bag charges are kept by the store not provide reusable plastic or collected by the pity.Qualified I - slrii'nle use paper bags?' a income customers can be provided paper bags upon request at no charge. No.Retailers may choose to provide 'y` either or bath.If they provide paper w ,d bags,they must charge at least , What shares are affected? cents for them.If they provide plastic Most retail establishments are subject bags,they must be at least 2.25 mils to the new requirements,including thick to be considered"reusable." grocery stores,department stores, hardware stores„pharmacies,liquor CONTINUED ON BACK stores,restaurants,convenience stores VIJ ;Ywlii ,i',,ilulrnxybl�.a�Jtii� � and other retain stores or vendors. DUR ING . - e i r YOUR OWN ■ BAGrye+ uen I A► K Md u 1111111111111111Cs s t t t t . t t t . t t . • " r t t r r • t . t M r ♦ • t r. r r »r a �» t s.t` r •.� ,, � .• N r r »r r. 't r 4M t t ` r • r • "r w T r r 1 t t «♦ r r r• 4 •r r t 't, r M r t` 1t r r t � t, t t t r t • t t t • • * • rr rr- � r r rrr t r r` r t r t -r,. r • s - • r«" r r r r • ,� M r,. r r:.. r r+:" '•, a •r .r "" r • r< a ter r • e p M� l ; can rollers fired More Info, n y, �"fig" r 7 Do 'You need tQye Y?. Uf Blmck assistanee It"Uh e&041 0"A/aXWON4 disen,rded itelus *111 your neig 1*1 WNEN-1Attn: Volunteers 1,1-ilmriummi. Ilease bring wheelbarrows, Satu,rday, ',Feb 24, 20 18 wagons,shovels,work gloves! We eltil he'll)... 9:30 — 11 :30 AM Attn: Residents [Atrgre dumpsters Items we will NOT accept: * Tires,Appliances will 1w at 2 sites to WUT*. # Liquid Paint,Gas, Fuel,Oil fill, then hauled Neighborhood Clean up ay at no st Neighborhood waW,ng survey will be awcoto conducted during this event W*ssitlents caij also WHERE It*,arn how yoti Focus Area: Fairmont Neighborhood, (-,i)nld qualit.*y to 1W 0 See Ma,P on the Back 0 1 0 Meet at 4017 Fairmont Ave at 9:00 am, a N K tvelplient and ,"et assistance fire GOUS-0 repairs oit In collaboration with Habitat,: the City of' Port Angeles and our AEQ 4 ev Rev0- italization ent Love'Your Block # HaWtat wi,l,l increase awareness of Neighborhood for Wmaity Revitalization (NR) oppora� gtiles Resident Home Owners & Clean U� Your Block! P SWIC D1Spj lie WAR A WASTE 0 VVE(WONS CO UP4,VY pORT Qtie,sfi,otv.*;*V1 1*1e/*%e etnitact (Alevo at 3601-77.5-37,42 ()r entitil:coiltvii(a,hal)ltatela,liatti.org Fairmont Neighborhood r� 1 L / w T tr " i i r r% mr yttt i�/6 Y' uwrN,v r/ 11w l CITY COUNCIL MEETING Port Angeles, Washington January 16, 2018 CALL TO ORDER SPECIAL MEETING: Mayor Bruch called the special meeting of the Port Angeles City Council to order at 5 p.m. IN ATTENDANCE: Members Present: Mayor Bruch,Deputy Mayor Dexter,Councilmembers French,Merideth,Moran,and Schromen- Wawrin.Councilmember Kidd joined via conference call. Members Absent: None. Staff Present: City Manager McKeen, Attorney Bloor, Clerk Veneklasen, C. Fulton, and N. West. EXECUTIVE SESSION: Based on input from Attorney Bloor,Mayor Bruch announced the need a Closed Session,under authority of RCW 42.30.140(4),to discuss collective bargaining with an employee organization,and an Executive Session,under authority of RCW 42.30.110(1)(c),to consider the minimum price at which real estate will be offered,for approximately 45 minutes.The Executive Session convened at 5:07 p.m. RETURN TO OPEN SESSION: The Executive Session concluded at 5:56 p.m.No action was taken. ADJOURNMENT: Mayor Bruch adjourned the Special Meeting at 5:56 p.m. CALL TO ORDER-REGULAR MEETING: Mayor Bruch called the regular meeting of the Port Angeles City Council to order at 6:02 p.m. ROLL CALL: Members Present: Mayor Bruch,Deputy Mayor Dexter, Councilmembers French,Merideth,Moran,and Schromen- Wawrin. Councilmember Kidd joined via conference call. Members Absent:None. Staff Present: City Manager McKeen,Attorney Bloor,Clerk Veneklasen,C. Delikat,K. Dubuc,C. Fulton,J.Viada, T.Agesson,N.West,T.Reed-Jennings,and J.Burke. PLEDGE OF ALLEGIANCE: Mayor Bruch led the Pledge of Allegiance to the Flag. CEREMONIAL MATTERS,PROCLAMATIONS & EMPLOYEE RECOGNITIONS 1. Hope Flags Proclamation Mayor Bruch read the proclamation in recognition of the Hope Flags,created by a local group of citizens that gathered to share their hopes for the future. She noted that the Hope Flags would reside in the City Council Chambers through March 31,2018.Bob Schroeter,Executive Director of the Clallam County Economic Development Council,accepted the proclamation. PUBLIC COMMENT: Marolee Smith,P.O. Box 2498, asked that Council not endorse the Port Angeles School District (PASD) Levy. She spoke about the downside of moving sixth graders to the middle school. 02/06/2018 E - 1 PORT ANGELES CITY COUNCIL MEETING—January 16, 2018 Richard Wade,P.O. Box 2498,spoke against the PASD levy. He said the district needs a new school board and new leadership. Dan Shotthafer,214 Alderview Drive,spoke against the school levy. LATE ITEMS TO BE PLACED ON THIS OR FUTURE AGENDAS as determined by City Manajzer or Councilmember— 1. At the request of Councilmember Kidd, Mayor Bruch added to Other Considerations, a letter of support to Representative Mike Chapman and the Department of Transportation to seek funding for the 8t'Street Bridges. OTHER CONSIDERATIONS: 1. Port Angeles School District(PASD)Proposition No. 1,Capital Levy to Expand and Renovate Stevens Middle School Port Angeles School District Assistant Superintendent Chuck Lisk and Facilities Director Nolan Duce conducted a presentation about the District's work,and its long range facilities plan. Council discussion followed. Council then allowed time to hear views,pro and con, in regards to the Capital Projects Levy. Dan Shotthafer,214 Alderview Drive, spoke against the levy,asking that the Council remain neutral. Steve Methner, 1042 Strait View Drive,spoke in favor of the levy. Reed Wendall, 1501 East Fourth Street,expressed support for the levy and spoke about the importance of investing in facilities. David Mabrey, 1014 Georgiana,spoke in favor of the levy and asked the Council to enthusiastically endorse it. Marolee Smith,P.O.Box 2498,spoke against the levy,saying it will cause more people to lose their homes. Richard Wade,P.O.Box 2498,spoke against the levy,saying that McCleary is a fiscal tsunami waiting to hit citizen's pocketbooks. Hunter Witt,an 81 grader at Stevens Middle School, spoke about the problems he sees with the current school facilities.Mr.Witt said that if teachers have better schools then they are going to do better for students. John Ralston,P.O.Box 898,expressed concerns about Council process and policy regarding the endorsing measures.He asked Council to remain neutral. Wayne Kraut, 1826 West Fourth,said he is a retired person living on a fixed income and has no kids in schools.He said he expects Councilmembers to take a leadership position on issues. Tammy Gregory,4209 South Reddick Road,spoke in favor of the school levy. Marilyn Esh,336 Hillcrest Drive,spoke in favor of the levy,noting that medical professionals would be more attracted to Port Angeles if there were better school facilities. Al Oman,214 Hancock Avenue,asked the district to make security of students an important element of school design. Keith Lockman,a 7'grader at Stevens Middle School,spoke in favor of new school facilities. Council discussion followed. Page 2 of 4 02/06/2018 E - 2 PORT ANGELES CITY COUNCIL MEETING—January 16, 2018 Mayor Bruch conducted a first reading of the resolution by title,entitled, RESOLUTION NO. 18-02 A RESOLUTION of the City Council of the City of Port Angeles, Washington, in support of Proposition No. 1 to finance a Capital Projects Levy for the Port Angeles School District 121 for the years 2019 -2025. It was moved by French and seconded by Kidd to: Declare the support of City Council for Proposition 1 and approve the resolution as read. Motion carried 7-0. Mayor Bruch recessed the meeting for a 5 minute break. 2 8th Street Bridge Protective Screening Options Update Public Works & Utilities Director Craig Fulton said that City Council directed staff to refine long-term protective solutions for both 8th Street Bridges. He introduced City Engineer Teresa Reed-Jennings who conducted a presentation on the 81 Street Bridge Protective Screening Options. She provided background information, current evaluation considerations, long-term and temporary solutions, and the City's recommended solution for adding protective screenings to the bridges. She outlined solution timelines and costs. Monte Smith of Sargent Engineering joined the meeting via conference call. At the request of Council,Manager McKeen outlined what funds could be used to finance the$1.4 million needed to pay for Option#4. Councilmember Kidd announced that in addition to other community contributions,First Federal recently donated$10,000 to the effort. Council discussion followed. It was moved by Kidd and seconded by French to: Select option#4,constructed with aluminum posts for long term protective screening;and authorize the City Manager to immediately sign a professional services agreement with Sargent Engineers to complete the design and bid documents for option#4. Motion carried 7-0. 3. Letter of Support Councilmember Kidd said that in order to receive any State funding for the 8"Street Bridges project,Representative Mike Chapman had asked Council to send a letter of support asking for funding from State Legislature and the State Department of Transportation. It was moved by Kidd and seconded by Dexter to: Authorize staff to draft letter of support from city council and signed by mayor in support of funding for 81 street bridge fencing. Motion carried 7-0. CONTINUED - LATE ITEMS TO BE PLACED ON THIS OR FUTURE AGENDAS as determined by City Manazer or Councilmember— 2. Mayor Bruch added a discussion about Council participation in Farmers Market as Item I5 under Other Considerations. CONSENT AGENDA: It was moved by Merideth and seconded by Moran to approve the Consent Agenda to include: 1. City Council Minutes of December 19, 2017 and January 2, 2018 2. Expenditure Report:From December 23, 2017 to January 5, 2018 in the amount of$1,336,814.37 3. Port Angeles Farmers Market Facility Use Agreement 4. Port Angeles Community Gardens Facility Use Agreement 5. Final Acceptance 2017 Pole Testing Contract Page 3 of 4 02/06/2018 E - 3 PORT ANGELES CITY COUNCIL MEETING—January 16, 2018 6. Final Acceptance 2017 Tree Trimming Contract 7. City Council Committee Assignments 8. Department of Ecology Site Rental Agreement Motion carried 7-0. OTHER CONSIDERATIONS CONTINUED: 4. Lodging Tax Event Grant Awards Community&Economic Development Director Nathan West said the City Lodging Tax Advisory Committee considered 18 event grant applications for Lodging Tax funding and has forwarded a recommendation to City Council for consideration. Council discussion followed. It was moved by Dexter and seconded by Schromen-Wawrin to: Award 2018 event grants as recommended by the Lodging Tax Advisory Committee and authorize the City Manager to execute Lodging Tax Event Grant contracts. Motion carried 7-0. 5. Farmers Market Participation Council discussed the once-a-month attendance of two City Councilmembers at the Saturday Farmers Market. Other potential venues and times were discussed,as well as the possible need for increased advertising/marketing. CITY COUNCIL REPORTS: Deputy Mayor Dexter did not make it to the interview on Todd Ortloff show,but would be on Wednesday's show. Councilmember Schromen-Wawrin attended the Farmers Market,and said many people have encouraged Council to continue collaboration with the Lower Elwha Klallam Tribe. He commended the Public Works Department for innovation in the pole testing project. He said streaming and podcasts of the Todd Ortloff Show are available. Councilmember French was a guest on the Todd Ortloff Show. He said he's excited about working on the various boards and committees that he's been assigned to. Councilmember Moran is working with the committee planning a Maritime Festival June 9 and 10 which is sponsored by the Port of Port Angeles,the Port Angeles Yacht Club,History Center and the Chamber of Commerce. Mayor Bruch is looking forward to the plastic bag discussion on Feb. 6th. She reported that she went to her first Clallam County Disability Board meeting. No other reports were given. INFORMATION: Acting Finance Director Tess Agesson spoke about the Government Finance Officer Association's Certificate of Achievement that the City's Finance Department received. SECOND PUBLIC COMMENT: Al Oman, 214 Hancock Avenue, encouraged greater outreach for donations to the 811 Street Bridges. He expressed concerns about putting any barrier on the outside of the bridge. David Mabrey, 1014 Georgiana,thanked Council for supporting the PASD levy and encouraged others to do the same. ADJOURNMENT: Mayor Bruch adjourned the meeting at 8:34 p.m. Sissi Bruch,Mayor Jennifer Veneklasen,City Clerk Page 4 of 4 02/06/2018 E - 4 City of Port Angeles City Council Expenditure Report Between Jan 13, 2018 and Jan 26, 2018 Vendor Description Account Number Amount BARCO PRODUCTS SUPPLIES 001-0000-237.00-00 (27.43) DEPARTMENT OF REVENUE Excise Tax Returns-Dec 001-0000-237.00-00 212.60 Excise Tax Returns-Dec 001-0000-237.10-00 58.81 Excise Tax Returns-Dec 001-0000-237.30-00 249.57 Excise Tax Returns-Dec 001-0000-237.50-00 12,072.02 MISC DEPOSIT&PERMIT REFUNDS LOOMIS DEPOSIT REFUND 001-0000-239.10-00 50.00 VERN BURTON DEPOSIT REFUN 001-0000-239.10-00 200.00 VERN BURTON DEPOSIT REFUN 001-0000-239.10-00 200.00 CAMPFIRE CLUBHOUSE DEPOSI 001-0000-239.10-00 50.00 LOOMIS DEPOSIT REFUND 001-0000-239.10-00 50.00 LOOMIS DEPOSIT REFUND 001-0000-239.10-00 50.00 VERN BURTON DEPOSIT REFUN 001-0000-239.10-00 200.00 CAMPFIRE CLUBHOUSE DEPOSI 001-0000-239.10-00 50.00 MUTT MITT PLASTICS 001-0000-237.00-00 (481.54) Division Total: $12,934.03 Department Total: $12,934.03 CLALLAM CNTY AUDITOR 2017 Voter Reg Costs 001-1230-514.41-50 33,147.48 City Clerk Division Total: $33,147.48 LASERFICHE EMPOWER CONF-L 001-1289-514.43-10 642.58 Records Management Division Total: $642.58 City Manager Department Total: $33,790.06 DEPARTMENT OF REVENUE Excise Tax Returns-Dec 001-2023-514.49-50 139.40 OLYMPIC STATIONERS INC OFFICE SUPPLIES, GENERAL 001-2023-514.31-01 91.38 PAPER (OFFICE,PRINT SHOP) 001-2023-514.31-01 125.46 OFFICE SUPPLIES, GENERAL 001-2023-514.31-01 24.11 PACIFIC OFFICE EQUIPMENT INC COMPUTER ACCESSORIES&SUPP 001-2023-514.31-01 221.56 Accounting Division Total: $601.91 DATABAR INCORPORATED Cycles 11-15 Billed 12/22 001-2025-514.41-50 2,129.91 Cycles 16-20 Billed 12/29 001-2025-514.41-50 1,807.44 EQUIFAX FINANCIAL SERVICES 001-2025-514.41-50 83.16 INSIGHT PUBLIC SECTOR ELECTRICAL CABLES &WIRES 001-2025-514.31-01 818.70 ELECTRICAL CABLES &WIRES 001-2025-514.31-01 105.40 OLYMPIC PRINTERS INC PRINTING,SILK SCR,TYPSET 001-2025-514.31-01 322.54 OLYMPIC STATIONERS INC OFFICE SUPPLIES, GENERAL 001-2025-514.31-01 53.00 PAPER (OFFICE,PRINT SHOP) 001-2025-514.31-01 12.95 Page 1 of 22 Jan 29, 2018 1:32:43 PM 02/06/2018 E - 5 City of Port Angeles City Council Expenditure Report Between Jan 13, 2018 and Jan 26, 2018 Vendor Description Account Number Amount OLYMPIC STATIONERS INC OFFICE SUPPLIES, GENERAL 001-2025-514.31-01 26.19 PACIFIC OFFICE EQUIPMENT INC COMPUTER ACCESSORIES&SUPP 001-2025-514.31-01 204.66 OFFICE SUPPLIES, GENERAL 001-2025-514.31-01 63.22 PEN PRINT INC PRINTING,SILK SCR,TYPSET 001-2025-514.31-01 1,138.20 SWAIN'S GENERAL STORE INC FIRST AID&SAFETY EQUIP. 001-2025-514.31-11 46.56 Customer Service Division Total: $6,811.93 NEOPOST MAILFINANCE INC. Folder/Inserter Lease 001-2080-514.45-30 417.53 RENTAL/LEASE EQUIPMENT 001-2080-514.45-30 417.53 OLYMPIC STATIONERS INC PAPER (OFFICE,PRINT SHOP) 001-2080-514.31-01 82.10 Reprographics Division Total: $917.16 Finance Department Total: $8,331.00 LEGAL FILES SOFTWARE, INC COMPUTER SOFTWARE FOR MIC 001-3010-515.48-02 1,572.00 Attorney Office Division Total: $1,572.00 CLALLAM CNTY COMMISSIONER'S SUPPLIES 001-3012-598.51-23 70,040.00 OFFICE SUPPLIES 001-3012-598.51-23 70,040.00 Jail Contributions Division Total: $140,080.00 Attorney Department Total: $141,652.00 INSIGHT PUBLIC SECTOR ELECTRICAL CABLES &WIRES 001-4010-558.42-10 252.58 Planning Division Total: $252.58 RADIO PACIFIC INC (KONP) Choose Local Adv 001-4071-558.41-50 440.00 Choose Local Adv 001-4071-558.41-50 574.00 Economic Development Division Total: $1,014.00 Community Development Department Total: $1,266.58 MISC ONE-TIME VENDORS ANNUAL MEMBERSHIP-JASON 001-5010-521.49-01 150.00 ANNUAL MEMBERSHIP DUES 001-5010-521.49-01 110.00 QUILL CORPORATION SUPPLIES 001-5010-521.31-01 15.63 COMPUTERS,DP &WORD PROC. 001-5010-521.31-01 368.42 VERIZON WIRELESS 01-15 A/C 842160242-00001 001-5010-521.42-10 89.76 WA ASSN OF SHERIFFS& POLICE MEMBERSHIPS 001-5010-521.49-01 305.00 Police Administration Division Total: $1,038.81 OLYMPIC PENINSULA HUMANE 4th Quarter 001-5012-521.41-50 16,250.00 SOCIETY Intergovernmental Svcs Division Total: $16,250.00 VERIZON WIRELESS 01-15 A/C 842160242-00001 001-5021-521.42-10 191.42 Investigation Division Total: $191.42 Page 2 of 22 Jan 29, 2018 1:32:43 PM 02/06/2018 E - 6 City of Port Angeles City Council Expenditure Report Between Jan 13, 2018 and Jan 26, 2018 Vendor Description Account Number Amount CLINICARE OF PORT ANGELES INC Employment Physical 001-5022-521.41-50 290.00 GALLS CLOTHING &APPAREL 001-5022-521.31-11 19.79 CLOTHING &APPAREL 001-5022-521.31-11 169.59 MISCELLANEOUS SERVICES 001-5022-521.31-11 36.27 MISC ONE-TIME VENDORS Dog Boarding 001-5022-521.49-80 437.50 OLYMPIC MEDICAL CENTER HEALTH RELATED SERVICES 001-5022-521.49-90 150.00 OLYMPIC PRINTERS INC PRINTING,SILK SCR,TYPSET 001-5022-521.31-01 130.32 PRINTING,SILK SCR,TYPSET 001-5022-521.31-01 65.16 SAN DIEGO POLICE EQUIP CO POLICE EQUIPMENT&SUPPLY 001-5022-521.31-80 1,076.13 SWAIN'S GENERAL STORE INC EQUIP MAINT&REPAIR SERV 001-5022-521.31-01 52.50 SHOES AND BOOTS 001-5022-521.31-11 251.84 VERIZON WIRELESS 01-15 A/C 842160242-00001 001-5022-521.42-10 617.07 Patrol Division Total: $3,296.17 QUILL CORPORATION SUPPLIES 001-5026-521.31-01 15.63 Reserves &Volunteers Division Total: $15.63 INSIGHT PUBLIC SECTOR COMPUTER HARDWARE&PERIPHE 001-5029-521.31-80 288.62 LINCOLN STREET STATION EXTERNAL LABOR 001-5029-521.42-10 6.92 QUILL CORPORATION SUPPLIES 001-5029-521.31-01 89.02 SUPPLIES 001-5029-521.31-01 63.74 Records Division Total: $448.30 Police Department Total: $21,240.33 CENTURYLINK-QWEST 12-23 a/c 206T300675463B 001-6010-522.42-10 91.88 12-23 a/c 206T300778183B 001-6010-522.42-10 56.64 FAMILY SHOE STORE Workout Shoes/Socks 001-6010-522.20-80 19.51 Fire Administration Division Total: $168.03 PUBLIC SAFETY TESTING INC Recruiting Assistance 001-6020-522.41-50 310.00 SWAIN'S GENERAL STORE INC Road Flares 001-6020-522.31-01 44.29 WA STATE DOT-STATE FERRIES Ferry Travel 001-6020-522.43-10 68.35 Ferry Travel 001-6020-522.43-10 38.35 Fire Suppression Division Total: $460.99 DAY WIRELESS SYSTEMS COMMUNICATIONS/MEDIA SERV 001-6022-594.64-10 757.01 Special Operations Division Total: $757.01 GLOBALSTAR USA 12-16 a/c 1.50018853 001-6060-525.42-10 166.77 Emergency Management Division Total: $166.77 Fire Department Total: $1,552.80 Page 3 of 22 Jan 29, 2018 1:32:43 PM 02/06/2018 E - 7 City of Port Angeles City Council Expenditure Report Between Jan 13, 2018 and Jan 26, 2018 Vendor Description Account Number Amount MISC TRAVEL ACEC GALA-BELLEVUE 001-7010-532.43-10 97.50 SWAIN'S GENERAL STORE INC Boots-Engineering 001-7010-532.31-01 150.00 Public Works Admin. Division Total: $247.50 Public Works& Utilities Department Total: $247.50 ALPHA CARD SYSTEMS SUPPLIES 001-8010-574.31-01 29.21 INSIGHT PUBLIC SECTOR COMPUTER HARDWARE&PERIPHE 001-8010-574.31-01 56.22 NATIONAL REC& PARK ASSN MEMBERSHIPS 001-8010-574.49-01 850.00 Parks Administration Division Total: $935.43 CENTURYLINK-QWEST 01-02 A/C 3604170786905B 001-8012-555.42-10 42.36 01-05 A/C 3604529861819B 001-8012-555.42-10 52.15 Senior Center Division Total: $94.51 ANGELES MILLWORK&LUMBER LUMBER&RELATED PRODUCTS 001-8050-536.31-20 325.58 BATESVILLE SERVICES, INC DATA PROC SERV&SOFTWARE 001-8050-536.48-02 644.44 DEPARTMENT OF REVENUE Excise Tax Returns-Dec 001-8050-536.49-50 2.85 OLYMPIC STATIONERS INC SUPPLIES 001-8050-536.31-01 158.17 QUIRING MONUMENTS INC HUMAN SERVICES 001-8050-536.34-01 125.00 HUMAN SERVICES 001-8050-536.34-01 155.00 HUMAN SERVICES 001-8050-536.34-01 359.00 SOUND PUBLISHING INC Adv 001-8050-536.44-10 325.00 Ocean View Cemetery Division Total: $2,095.04 ANGELES MILLWORK&LUMBER SUPPLIES 001-8080-576.31-20 12.95 SUPPLIES 001-8080-576.31-20 75.27 SUPPLIES 001-8080-576.31-20 25.91 SUPPLIES 001-8080-576.31-01 10.47 SUPPLIES 001-8080-576.31-20 35.12 SUPPLIES 001-8080-576.31-20 76.02 SUPPLIES 001-8080-576.35-01 227.78 SUPPLIES 001-8080-576.31-01 10.47 HAND TOOLS ,POW&NON POWER 001-8080-576.31-20 9.64 SUPPLIES 001-8080-576.31-20 5.56 SUPPLIES 001-8080-576.31-20 15.73 SUPPLIES 001-8080-576.31-20 16.70 BARCO PRODUCTS SUPPLIES 001-8080-576.31-20 346.43 COLUMBIA RURAL ELECTRIC FIRST AID&SAFETY EQUIP. 001-8080-576.43-10 239.75 ASSN, INC Page 4 of 22 Jan 29, 2018 1:32:43 PM 02/06/2018 E - 8 City of Port Angeles City Council Expenditure Report , ,F,... Between Jan 13, 2018 and Jan 26, 2018 Vendor Description Account Number Amount COMPOSITE RECYCLING SUPPLIES 001-8080-576.31-20 2,660.70 TECHNOLOGY CTR FASTENAL INDUSTRIAL SUPPLIES 001-8080-576.31-20 24.82 SUPPLIES 001-8080-576.31-20 493.68 M & P GARAGE DOORS SUPPLIES 001-8080-576.48-10 1,457.93 MI-TECH SERVICES, INC SUPPLIES 001-8080-576.48-10 2,063.40 MUTT MITT PLASTICS 001-8080-576.31-01 6,080.74 OLYMPIC LAUNDRY& DRY SUPPLIES 001-8080-576.31-01 32.58 CLEANERS PACIFIC NETTING PRODUCTS INC SUPPLIES 001-8080-576.31-20 486.41 SUNSET DO-IT BEST HARDWARE SUPPLIES 001-8080-576.31-20 61.53 SUPPLIES 001-8080-576.31-20 15.55 SUPPLIES 001-8080-576.31-20 26.89 SUPPLYWORKS JANITORIAL SUPPLIES 001-8080-576.31-01 133.38 SWAIN'S GENERAL STORE INC SUPPLIES 001-8080-576.31-20 32.55 SUPPLIES 001-8080-576.31-01 38.71 FIRST AID&SAFETY EQUIP. 001-8080-576.31-01 130.18 SUPPLIES 001-8080-576.31-01 43.79 SUPPLIES 001-8080-576.31-20 120.70 THURMAN SUPPLY SUPPLIES 001-8080-576.31-20 93.61 SUPPLIES 001-8080-576.31-20 151.89 Parks Facilities Division Total: $15,256.84 Parks& Recreation Department Total: $18,381.82 CED/CONSOLIDATED ELEC DIST SUPPLIES 001-8112-555.31-20 188.16 HI-TECH ELECTRONICS INC FIRE PROTECTION EQUIP/SUP 001-8112-555.48-10 600.00 Senior Center Facilities Division Total: $788.16 AIR CONTROL INC AIR CONDITIONING &HEATNG 001-8131-518.31-20 487.05 ANGELES MILLWORK&LUMBER SUPPLIES 001-8131-518.31-20 245.06 CED/CONSOLIDATED ELEC DIST SUPPLIES 001-8131-518.31-20 21.24 ELECTRICAL EQUIP&SUPPLY 001-8131-518.31-20 76.02 HARTNAGEL BUILDING SUPPLY INC SUPPLIES 001-8131-518.31-20 58.59 HI-TECH ELECTRONICS INC FIRE PROTECTION EQUIP/SUP 001-8131-518.48-10 600.00 INSIGHT PUBLIC SECTOR RADIO&TELECOMMUNICATION 001-8131-518.31-80 245.57 JOHNSTONE SUPPLY INC SUPPLIES 001-8131-518.31-20 566.74 SUPPLYWORKS Cleaner 001-8131-518.31-01 73.15 Page 5 of 22 Jan 29, 2018 1:32:43 PM 02/06/2018 E - 9 City of Port Angeles City Council Expenditure Report Between Jan 13, 2018 and Jan 26, 2018 Vendor Description Account Number Amount SUPPLYWORKS JANITORIAL SUPPLIES 001-8131-518.31-01 1,755.04 SUPPLIES 001-8131-518.31-01 18.21 JANITORIAL SUPPLIES 001-8131-518.31-01 11.34 JANITORIAL SUPPLIES 001-8131-518.31-01 18.64 SWAIN'S GENERAL STORE INC SUPPLIES 001-8131-518.31-01 63.24 SUPPLIES 001-8131-518.31-01 5.36 SUPPLIES 001-8131-518.31-01 (6.20) SUPPLIES 001-8131-518.31-01 19.39 Central Svcs Facilities Division Total: $4,258.44 BROADCAST MUSIC, INC SUPPLIES 001-8155-575.41-50 349.00 SOUND PUBLISHING INC Holiday Happenings 001-8155-575.44-10 618.75 Facility Rentals Division Total: $967.75 Facilities Maintenance Department Total: $6,014.35 ANDERSEN, BRIAN L REFEREE PAYMENT FOR MLK T 001-8221-574.41-50 350.00 ANISHANSLIN,TRAYE REFEREE PAYMENT FOR MLK T 001-8221-574.41-50 200.00 BERGMANN, ISAIAH REFEREE PAYMENT FOR MLK T 001-8221-574.41-50 175.00 COBB, SKYLAR JESSE SCOREKEEPING PAYMENT FOR 001-8221-574.41-50 140.00 COMA, ROBERT A REFEREE PAYMENT FOR MLK T 001-8221-574.41-50 140.00 EDGAR, KELSEY REFEREE PAYMENT FOR MLK T 001-8221-574.41-50 275.00 GRAY, BRENNAN SCOREKEEPING PAYMENT FOR 001-8221-574.41-50 150.00 GUERRA, JOE REFEREE PAYMENT FOR MLK T 001-8221-574.41-50 275.00 HEILMAN, JOHN REFEREE PAYMENT FOR MLK T 001-8221-574.41-50 275.00 HENSEN, JAMES C REFEREE PAYMENT FOR MLK T 001-8221-574.41-50 225.00 HOLLOWAY, AARON MICHAEL REFEREE PAYMENT FOR MLK T 001-8221-574.41-50 325.00 HOLLOWAY, MICHAEL REFEREE PAYMENT FOR MLK T 001-8221-574.41-50 325.00 JAMES, DAVID REFEREE PAYMENT FOR MLK T 001-8221-574.41-50 350.00 JEFFERS, LEXIE SCOREKEEPING PAYMENT FOR 001-8221-574.41-50 150.00 LEWIS, MARVIN REFEREE PAYMENT FOR MLK T 001-8221-574.41-50 350.00 MANLEY, EMILY SCOREKEEPING PAYMENT FOR 001-8221-574.41-50 140.00 NEEL, JENNIFER DAWN REFEREE PAYMENT FOR MLK T 001-8221-574.41-50 350.00 PENINSULA COLLEGE SHARING OF REVENUE FROM S 001-8221-574.41-50 6,930.00 PIMENTEL, HENRY REFEREE PAYMENT FOR MLK T 001-8221-574.41-50 350.00 PINTO, ANTHONY JAMES REFEREE PAYMENT FOR MLK T 001-8221-574.41-50 175.00 PONDELICK, RAYMOND REFEREE PAYMENT FOR MLK T 001-8221-574.41-50 375.00 RAMSEY, SCOTT REFEREE PAYMENT FOR MLK T 001-8221-574.41-50 350.00 Page 6 of 22 Jan 29, 2018 1:32:43 PM 02/06/2018 E - 10 City of Port Angeles City Council Expenditure Report , ,F,... Between Jan 13, 2018 and Jan 26, 2018 Vendor Description Account Number Amount ROBINSON,JASON SCOREKEEPING PAYMENT FOR 001-8221-574.41-50 50.00 ROONEY, RANDY L REFEREE PAYMENT FOR MLK T 001-8221-574.41-50 275.00 SANDERS, THOMAS BENJAMIN REFEREE PAYMENT FOR MLK T 001-8221-574.41-50 250.00 SORENSEN, BRYAN REFEREE PAYMENT FOR MLK T 001-8221-574.41-50 400.00 WHEELER, CHEYENNE SCOREKEEPING PAYMENT FOR 001-8221-574.41-50 140.00 WOOD, JAIDA LYNN SCOREKEEPING PAYMENT FOR 001-8221-574.41-50 140.00 Sports Programs Division Total: $13,630.00 Recreation Activities Department Total: $13,630.00 General Fund Fund Total: $259,040.47 OLYMPIC PENINSULA VISITOR MISC PROFESSIONAL SERVICE 101-1430-557.41-50 54.50 BUREAU PA DOWNTOWN ASSN Grant-Arts&Droughts 101-1430-557.41-50 8,000.00 PORT ANGELES CHAMBER OF MISC PROFESSIONAL SERVICE 101-1430-557.41-50 5,279.37 COMM VERTIGO MARKETING CONSULTING SERVICES 101-1430-557.41-50 187.50 MISC PROFESSIONAL SERVICE 101-1430-557.41-50 55,267.79 MISC PROFESSIONAL SERVICE 101-1430-557.41-50 6,565.00 Lodging Excise Tax Division Total: $75,354.16 Lodging Excise Tax Department Total: $75,354.16 Lodging Excise Tax Fund Total: $75,354.16 DEPARTMENT OF REVENUE Excise Tax Returns-Dec 102-0000-237.00-00 53.76 Excise Tax Returns-Dec 102-0000-237.10-00 13.47 Division Total: $67.23 Department Total: $67.23 ANGELES MILLWORK&LUMBER ROAD/HWY MAT NONASPHALTIC 102-7230-542.31-25 184.54 CASCADE MACHINERY& EQUIP MAINT&REPAIR SERV 102-7230-542.31-20 284.47 ELECTRIC, INC CORAL SALES COMPANY ARCHITECT&OTHER DESIGN 102-7230-542.31-20 168.88 METALS,BARS,PLATES,RODS 102-7230-542.31-20 643.83 MISC TRAVEL FHWA PAVEMENT PRESERVATIO 102-7230-542.43-10 277.36 PARAMETRIX INC CONSULTING SERVICES 102-7230-542.41-50 2,088.03 Street Division Total: $3,647.11 Public Works-Street Department Total: $3,647.11 Street Fund Total: $3,714.34 DEPARTMENT OF REVENUE Excise Tax Returns-Dec 107-0000-237.00-00 Division Total: $12.92 Page 7 of 22 Jan 29, 2018 1:32:43 PM 02/06/2018 E - 11 City of Port Angeles City Council Expenditure Report Between Jan 13, 2018 and Jan 26, 2018 Vendor Description Account Number Amount Department Total: $12.92 CENTURYLINK 01-06 A/C 300539444 107-5160-528.42-11 55.23 CENTURYLINK-QWEST 01-02 A/C 360ZO20380301B 107-5160-528.42-11 463.53 EMERGENCY REPORTING DATA PROC SERV&SOFTWARE 107-5160-528.49-01 20,330.63 JEFFERSON COUNTY 911 MISC PROFESSIONAL SERVICE 107-5160-528.41-50 18,385.50 MISC TRAVEL T1 TRAINING-LAKEWOOD 107-5160-528.43-11 908.98 WCIA(WA CITIES INS AUTHORITY) CONSULTING SERVICES 107-5160-528.46-10 18,211.00 Pencom Division Total: $58,354.87 Pencom Department Total: $58,354.87 Pencom Fund Total: $58,367.79 PENINSULA HOUSING AUTHORITY MISC PROFESSIONAL SERVICE 172-2310-559.52-01 8,310.04 PA Housing Rehabilitation Division Total: $8,310.04 PA Housing Rehabilitation Department Total: $8,310.04 PA Housing Rehab Proj Fund Total: $8,310.04 PROSTART SUPPLIES 310-8985-594.65-10 10,745.01 Misc Parks Projects Division Total: $10,745.01 Capital Proj-Parks& Rec Department Total: $10,745.01 Capital Improvement Fund Total: $10,745.01 DEPARTMENT OF REVENUE Excise Tax Returns-Dec 401-0000-237.00-00 1.60 Excise Tax Returns-Dec 401-0000-237.10-00 589.07 MISC UTILITY DEPOSIT REFUNDS UTILITY DEPOSIT REFUND 401-0000-122.10-99 62.50 UTILITY DEPOSIT REFUND 401-0000-122.10-99 62.50 FINAL BILL REFUND 401-0000-122.10-99 61.07 FINAL BILL REFUND 401-0000-122.10-99 241.84 OVERPAYMENT-1624 W 7TH ST 401-0000-122.10-99 335.21 OVERPAYMENT-1938 E ENNIS 401-0000-122.10-99 109.59 OVERPAYMENT-2232 E 5TH AV 401-0000-122.10-99 163.10 Division Total: $1,626.48 Department Total: $1,626.48 MISC TRAVEL NWPPA STAKING TECH TRAINI 401-7111-533.43-10 326.00 Engineering-Electric Division Total: $326.00 Power Bill-BPA 401-7120-533.33-10 1,124,465.00 Power Systems Division Total: $1,124,465.00 CED/CONSOLIDATED ELEC DIST ELECTRICAL EQUIP&SUPPLY 401-7180-533.31-20 124.13 ELECTRICAL EQUIP&SUPPLY 401-7180-533.34-02 15.20 Page 8 of 22 Jan 29, 2018 1:32:43 PM 02/06/2018 E - 12 City of Port Angeles City Council Expenditure Report , ,F,... Between Jan 13, 2018 and Jan 26, 2018 Vendor Description Account Number Amount CENTURYLINK-QWEST 01-02 A/C 3604178095336B 401-7180-533.42-10 52.15 01-05 A/C 3604523712585B 401-7180-533.42-10 78.22 10-05 A/C 3604523954268B 401-7180-533.42-10 100.40 DEPARTMENT OF REVENUE Excise Tax Returns-Dec 401-7180-533.49-50 94,922.35 FIRE CHIEF EQUIPMENT CO, INC EQUIP MAINT&REPAIR SERV 401-7180-533.48-10 94.20 JOBS AVAILABLE INC COMMUNICATIONS/MEDIA SERV 401-7180-533.44-10 429.00 MISC TRAVEL LEADERSHIP DEVELOPMENT-OL 401-7180-533.43-10 224.25 LEADERSHIP DEVELOPMENT-OL 401-7180-533.43-10 224.25 N&L LINE EQUIPMENT, INC FIRST AID&SAFETY EQUIP. 401-7180-533.31-01 80.94 TESTING&CALIBRATION SERVI 401-7180-533.48-10 201.44 OLYMPIC LAUNDRY& DRY LAUNDRY/DRY CLEANING SERV 401-7180-533.41-50 106.71 CLEANERS LAUNDRY/DRY CLEANING SERV 401-7180-533.41-50 108.73 LAUNDRY/DRY CLEANING SERV 401-7180-533.41-50 108.73 OLYMPIC STATIONERS INC OFFICE SUPPLIES, GENERAL 401-7180-533.31-01 32.78 PACIFIC OFFICE EQUIPMENT INC OFFICE SUPPLY,INKS,LEADS 401-7180-533.31-01 245.83 OFFICE SUPPLIES, GENERAL 401-7180-533.31-01 13.53 PLATT ELECTRIC SUPPLY INC ELECTRICAL EQUIP&SUPPLY 401-7180-533.34-02 55.32 ELECTRICAL EQUIP&SUPPLY 401-7180-533.34-02 59.89 ELECTRICAL EQUIP&SUPPLY 401-7180-533.34-02 67.64 HAND TOOLS ,POW&NON POWER 401-7180-533.35-01 27.71 ELECTRICAL EQUIP&SUPPLY 401-7180-533.34-02 65.28 PORT OF PORT ANGELES Lease Fees 401-7180-533.45-30 4,100.00 PUD#1 OF CLALLAM COUNTY MISC PROFESSIONAL SERVICE 401-7180-533.41-50 180.15 MISC PROFESSIONAL SERVICE 401-7180-533.41-50 251.26 RAINBOW SWEEPERS, INC ROADSIDE,GRNDS,REC, PARK 401-7180-533.48-10 1,683.30 SECURITY SERVICES NW, INC COMMUNICATIONS/MEDIA SERV 401-7180-533.41-50 750.00 SUNSET DO-IT BEST HARDWARE ELECTRICAL EQUIP&SUPPLY 401-7180-533.34-02 175.39 ELECTRICAL EQUIP&SUPPLY 401-7180-533.35-01 19.54 ELECTRICAL EQUIP&SUPPLY 401-7180-533.34-02 4.85 FUEL,OIL,GREASE, &LUBES 401-7180-533.31-01 24.87 SWAIN'S GENERAL STORE INC Trap 401-7180-533.31-01 7.52 DENTAL EQUIP &SUPPLIES 401-7180-533.31-01 25.89 ELECTRICAL EQUIP&SUPPLY 401-7180-533.35-01 56.41 TRANSFORMER TECHNOLOGIES, MISCELLANEOUS SERVICES 401-7180-533.41-50 612.00 LLC Page 9 of 22 Jan 29, 2018 1:32:43 PM 02/06/2018 E - 13 City of Port Angeles City Council Expenditure Report Between Jan 13, 2018 and Jan 26, 2018 Vendor Description Account Number Amount TYNDALE COMPANY FIRE PROTECTION EQUIP/SUP 401-7180-533.31-01 135.86 FIRE PROTECTION EQUIP/SUP 401-7180-533.31-01 69.86 ULINE, INC HARDWARE,AND ALLIED ITEMS 401-7180-533.31-01 95.39 ZEE MEDICAL SERVICE CO FIRST AID&SAFETY EQUIP. 401-7180-533.31-01 114.30 Electric Operations Division Total: $105,745.27 Public Works-Electric Department Total: $1,230,536.27 Electric Utility Fund Total: $1,232,162.75 DEPARTMENT OF REVENUE Excise Tax Returns-Dec 402-0000-237.00-00 Division Total: $159.27 Department Total: $159.27 ANGELES MILLWORK&LUMBER LUMBER&RELATED PRODUCTS 402-7380-534.31-01 27.95 CASCADE WATER SYSTEMS CORP. EQUIPMENT MAINTENANCE,REC 402-7380-534.48-10 14,861.64 CENTURYLINK-QWEST 12-23 a/c 206T411255315B 402-7380-534.42-10 64.57 01-05 A/C 3604525230978B 402-7380-534.42-10 150.35 CLINICARE OF PORT ANGELES INC Employment Physical 402-7380-534.49-90 175.00 CORE& MAIN LP HAND TOOLS ,POW&NON POWER 402-7380-534.35-01 271.50 DEPARTMENT OF REVENUE Excise Tax Returns-Dec 402-7380-534.49-50 21,678.89 DRY CREEK WATER ASSN, INC MISC PROFESSIONAL SERVICE 402-7380-534.33-10 496.57 MISC PROFESSIONAL SERVICE 402-7380-534.33-10 926.01 FASTENAL INDUSTRIAL HARDWARE,AND ALLIED ITEMS 402-7380-534.31-01 402.37 GRAINGER FIRST AID&SAFETY EQUIP. 402-7380-534.31-20 1,677.17 INSIGHT PUBLIC SECTOR RADIO &TELECOMMUNICATION 402-7380-534.31-60 245.57 RADIO &TELECOMMUNICATION 402-7380-534.42-10 1,473.40 JJC RESOURCES, LLC ROAD/HWY MAT NONASPHALTIC 402-7380-534.31-20 473.58 LAYNE CHRISTENSEN CO. CONSULTING SERVICES 402-7380-534.41-50 7,110.00 OLYMPIC LAUNDRY& DRY Bag of Rags 402-7380-534.31-01 32.32 CLEANERS RAGS,SHOP TOWELS,WIPING 402-7380-534.31-01 32.58 OLYMPIC STATIONERS INC SUPPLIES 402-7380-534.31-01 38.84 PLATT ELECTRIC SUPPLY INC Parts 402-7380-534.31-20 513.14 PUD#1 OF CLALLAM COUNTY MISC PROFESSIONAL SERVICE 402-7380-534.47-10 34.03 MISC PROFESSIONAL SERVICE 402-7380-534.47-10 177.35 SHOTWELL CORP,JONATHAN West Ballast 402-7380-534.48-10 54.20 West Ballast 402-7380-534.48-10 108.40 West Ballast 402-7380-534.48-10 108.40 West Ballast 402-7380-534.48-10 43.36 Page 10 of 22 Jan 29, 2018 1:32:43 PM 02/06/2018 E - 14 City of Port Angeles City Council Expenditure Report Between Jan 13, 2018 and Jan 26, 2018 Vendor Description Account Number Amount SOUND PUBLISHING INC Employment Adv 402-7380-534.44-10 221.15 SPECTRA LABORATORIES-KITSAP TESTING&CALIBRATION SERVI 402-7380-534.41-50 173.00 TESTING&CALIBRATION SERVI 402-7380-534.41-50 215.00 TESTING&CALIBRATION SERVI 402-7380-534.41-50 215.00 SUNRISE PEST MANAGEMENT EXTERNAL LABOR SERVICES 402-7380-534.41-50 162.90 EXTERNAL LABOR SERVICES 402-7380-534.41-50 81.45 EXTERNAL LABOR SERVICES 402-7380-534.41-50 81.45 SUNSET DO-IT BEST HARDWARE PAINTS,COATINGS,WALLPAPER 402-7380-534.31-20 4.88 PIPE AND TUBING 402-7380-534.31-01 4.90 HARDWARE,AND ALLIED ITEMS 402-7380-534.31-01 66.77 HARDWARE,AND ALLIED ITEMS 402-7380-534.31-01 48.44 HARDWARE,AND ALLIED ITEMS 402-7380-534.31-01 52.18 PIPE FITTINGS 402-7380-534.31-20 81.84 SUPPLYWORKS JANITORIAL SUPPLIES 402-7380-534.31-01 8.11 JANITORIAL SUPPLIES 402-7380-534.31-01 55.37 SWAIN'S GENERAL STORE INC JANITORIAL SUPPLIES 402-7380-534.31-20 28.54 HAND TOOLS ,POW&NON POWER 402-7380-534.35-01 43.30 SHOES AND BOOTS 402-7380-534.31-01 156.28 UNITED RENTALS NORTHWEST INC Rental 402-7380-534.31-01 156.70 USA BLUEBOOK LABORATORY EQUIP&ACCESS 402-7380-534.31-20 1,050.52 Water Division Total: $54,084.97 Public Works-Water Department Total: $54,084.97 Water Utility Fund Total: $54,244.24 DEPARTMENT OF REVENUE Excise Tax Returns-Dec 403-0000-237.00-00 Division Total: $153.66 Department Total: $153.66 BRANOM INSTRUMENT COMPANY PLUMBING EQUIP FIXT,SUPP 403-7480-535.31-20 948.39 CED/CONSOLIDATED ELEC DIST SHIPPING AND HANDLING 403-7480-535.42-10 21.72 DEPARTMENT OF REVENUE Excise Tax Returns-Dec 403-7480-535.49-50 16,891.74 EDGE ANALYTICAL MISC PROFESSIONAL SERVICE 403-7480-535.41-50 100.00 LKP, INC PW CONSTRUCTION &RELATED 403-7480-535.48-10 15,381.63 MASCO PETROLEUM, INC FUEL,OIL,GREASE, &LUBES 403-7480-535.32-11 1,409.26 FUEL,OIL,GREASE, &LUBES 403-7480-535.32-11 1,341.87 MIDWEST LABORATORIES INC TESTING&CALIBRATION SERVI 403-7480-535.49-90 52.80 MISC EMPLOYEE EXPENSE CDL REIMBURSEMENT-JEFF 403-7480-535.49-90 102.00 Page 11 of 22 Jan 29, 2018 1:32:43 PM 02/06/2018 E - 15 City of Port Angeles City Council Expenditure Report Between Jan 13, 2018 and Jan 26, 2018 Vendor Description Account Number Amount REIMBURSEMENT NAPA AUTO PARTS CLEANING COMPOSITION/SOLV 403-7480-535.31-01 93.05 OVIVO USA, LLC FKA EIMCO WATER SEWAGE TREATMENT EQ 403-7480-535.31-20 982.81 WATER SEWAGE TREATMENT EQ 403-7480-535.34-02 2,653.79 PLATT ELECTRIC SUPPLY INC ELECTRICAL EQUIP&SUPPLY 403-7480-535.31-20 61.57 SUNSET DO-IT BEST HARDWARE HAND TOOLS ,POW&NON POWER 403-7480-535.35-01 79.14 FIRST AID&SAFETY EQUIP. 403-7480-535.31-01 79.17 SWAIN'S GENERAL STORE INC HARDWARE,AND ALLIED ITEMS 403-7480-535.31-01 88.64 HARDWARE,AND ALLIED ITEMS 403-7480-535.31-01 174.61 SUPPLIES 403-7480-535.31-01 32.28 THURMAN SUPPLY PLUMBING EQUIP FIXT,SUPP 403-7480-535.31-20 17.76 USA BLUEBOOK CHEMICAL LAB EQUIP&SUPP 403-7480-535.31-01 681.87 VEGA AMERICAS, INC WATER SEWAGE TREATMENT EQ 403-7480-535.34-02 3,123.72 Wastewater Division Total: $44,317.82 Public Works-WW/Stormwtr Department Total: $44,317.82 Wastewater Utility Fund Total: $44,471.48 DEPARTMENT OF REVENUE Excise Tax Returns-Dec 404-0000-237.00-00 12.50 Excise Tax Returns-Dec 404-0000-237.10-00 46.21 Division Total: $58.71 Department Total: $58.71 AUTOZONE STORES, INC AUTO &TRUCK MAINT. ITEMS 404-7538-537.31-01 49.76 CENTURYLINK-QWEST 01-05 A/C 3604522245145B 404-7538-537.42-10 48.98 01-05 A/C 3604528100532B 404-7538-537.42-10 48.88 DEPARTMENT OF REVENUE Excise Tax Returns-Dec 404-7538-537.49-50 14,373.37 OLYMPIC PARTY&CUSTODIAL JANITORIAL SUPPLIES 404-7538-537.31-01 220.19 SUPPLIES PACIFIC OFFICE EQUIPMENT INC SUPPLIES 404-7538-537.31-01 484.90 SUPPLIES 404-7538-537.31-01 68.81 SUPPLYWORKS JANITORIAL SUPPLIES 404-7538-537.31-01 28.12 SWAIN'S GENERAL STORE INC SHOES AND BOOTS 404-7538-537.31-01 239.76 WASTE CONNECTIONS, INC Curbside Recycling 404-7538-537.41-51 1,318.85 Fixed Fee Billing 404-7538-537.41-51 5,367.28 Fixed Fee Billing 404-7538-582.75-10 37,000.70 Fixed Fee Billing 404-7538-592.83-10 25,778.02 Transfer Stn Operations 404-7538-537.41-51 278,378.16 Page 12 of 22 Jan 29, 2018 1:32:43 PM 02/06/2018 E - 16 City of Port Angeles City Council Expenditure Report Between Jan 13, 2018 and Jan 26, 2018 Vendor Description Account Number Amount SW-Transfer Station Division Total: $363,405.78 DATABAR INCORPORATED Caledar Insert Fee 404-7580-537.44-10 61.96 Calendar Insert Fee 404-7580-537.44-10 52.34 DEPARTMENT OF REVENUE Excise Tax Returns-Dec 404-7580-537.49-50 14,313.20 SUNSET DO-IT BEST HARDWARE HARDWARE,AND ALLIED ITEMS 404-7580-537.35-01 48.04 CLOTHING &APPAREL 404-7580-537.31-01 50.42 SWAIN'S GENERAL STORE INC FIRST AID&SAFETY EQUIP. 404-7580-537.31-01 271.22 WASTE CONNECTIONS, INC Curbside Recycling 404-7580-537.41-51 50,851.34 Solid Waste-Collections Division Total: $65,648.52 ANGELES CONCRETE PRODUCTS Chips 404-7585-537.31-20 280.96 ASPECT CONSULTING, LLC CONSULTING SERVICES 404-7585-537.41-50 14,636.64 AUTOZONE STORES, INC AUTO &TRUCK MAINT. ITEMS 404-7585-537.31-20 33.80 EDGE ANALYTICAL TESTING&CALIBRATION SERVI 404-7585-537.41-50 24.00 OLYMPIC AERIAL SOLUTIONS, LLC AIRCRAFT OPERATIONS SERVS 404-7585-537.41-50 200.00 Solid Waste-Landfill Division Total: $15,175.40 Public Works-Solid Waste Department Total: $444,229.70 Solid Waste Utility Fund Total: $444,288.41 DEPARTMENT OF REVENUE Excise Tax Returns-Dec 406-0000-237.00-00 77.51 Division Total: $77.51 Department Total: $77.51 DEPARTMENT OF REVENUE Excise Tax Returns-Dec 406-7412-538.49-50 1,545.00 INSIGHT PUBLIC SECTOR RADIO &TELECOMMUNICATION 406-7412-538.31-60 245.57 KITSAP COUNTY PUBLIC WORKS MEMBERSHIPS 406-7412-538.41-50 6,165.54 MISC TRAVEL AUTOCAD CIVIL 3D TRAINING 406-7412-538.43-10 96.00 Stormwater Division Total: $8,052.11 Public Works-WW/Stormwtr Department Total: $8,052.11 Stormwater Utility Fund Total: $8,129.62 CHIEF SUPPLY INC Uniform Supplies 409-0000-237.00-00 Division Total: ($3.70) Department Total: ($3.70) CHIEF SUPPLY INC Uniform Supplies 409-6025-526.20-80 47.69 CLALLAM CNTY EMS Medic 1 Advisory 409-6025-526.41-50 720.00 FAMILY SHOE STORE Workout Shoes/Socks 409-6025-526.20-80 92.09 LIFE ASSIST Supplies 409-6025-526.31-13 14.20 MISC EMPLOYEE EXPENSE Uniform exp+tax 409-6025-526.20-80 228.00 Page 13 of 22 Jan 29, 2018 1:32:43 PM 02/06/2018 E - 17 City of Port Angeles City Council Expenditure Report Between Jan 13, 2018 and Jan 26, 2018 Vendor Description Account Number Amount REIMBURSEMENT SWAIN'S GENERAL STORE INC Glue 409-6025-526.31-02 9.72 Medic I Division Total: $1,111.70 Fire Department Total: $1,111.70 Medic I Utility Fund Total: $1,108.00 DEPARTMENT OF REVENUE Excise Tax Returns-Dec 421-0000-237.00-00 Division Total: $36.91 Department Total: $36.91 RADIO PACIFIC INC (KONP) Weatherization Ads 421-7121-533.44-10 625.00 Conservation Division Total: $625.00 Public Works-Electric Department Total: $625.00 Conservation Fund Total: $661.91 NORTON CORROSION LTD CONSULTING SERVICES 452-7388-594.65-10 9,938.00 Water Projects Division Total: $9,938.00 Public Works-Water Department Total: $9,938.00 Water Utility CIP Fund Total: $9,938.00 NORTHWESTERN TERRITORIES Geotechnical Evaluation 453-7488-594.65-10 615.00 INC Wastewater Projects Division Total: $615.00 Public Works-WW/Stormwtr Department Total: $615.00 Wastewater Utility CIP Fund Total: $615.00 ASSOCIATED PETROLEUM FUEL,OIL,GREASE, &LUBES 501-0000-141.20-00 4,278.44 PRODUCTS, INC FUEL,OIL,GREASE, &LUBES 501-0000-141.20-00 5,266.63 BAXTER AUTO PARTS#15 AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 7.46 AUTO &TRUCK MAINT. ITEMS 501-0000-141.40-00 60.86 AUTO &TRUCK MAINT. ITEMS 501-0000-141.40-00 181.15 HOSES, ALL KINDS 501-0000-141.40-00 53.59 CUMMINS NORTHWEST INC AUTO &TRUCK MAINT. ITEMS 501-0000-141.40-00 450.45 AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 559.20 AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 116.44 AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 122.46 AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 101.05 DEPARTMENT OF LICENSING License Fee 501-0000-237.00-00 22,244.06 KAMAN INDUSTRIAL AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 10.77 TECHNOLOGIES POWER TRANSMISSION EQUIPM 501-0000-141.40-00 20.50 Page 14 of 22 Jan 29, 2018 1:32:43 PM 02/06/2018 E - 18 City of Port Angeles City Council Expenditure Report , ,F,... Between Jan 13, 2018 and Jan 26, 2018 Vendor Description Account Number Amount KAMAN INDUSTRIAL POWER TRANSMISSION EQUIPM 501-0000-141.40-00 23.70 TECHNOLOGIES KENT D. BRUCE CO.LLC AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 858.66 MASCO PETROLEUM, INC FUEL,OIL,GREASE, &LUBES 501-0000-141.20-00 762.15 NAPA AUTO PARTS AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 5.78 AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 20.24 AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 10.73 AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 23.09 AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 7.28 AUTO &TRUCK ACCESSORIES 501-0000-141.40-00 (28.12) AUTO &TRUCK MAINT. ITEMS 501-0000-141.40-00 17.33 AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 345.07 SIX ROBBLEES' INC AUTO&TRUCK ACCESSORIES 501-0000-141.40-00 174.31 AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 252.08 AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 260.05 SOLID WASTE SYSTEMS, INC AUTO &TRUCK MAINT. ITEMS 501-0000-141.40-00 594.05 TIMCO INC. HOSES, ALL KINDS 501-0000-141.40-00 226.97 WESTERN PETERBILT INC AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 269.85 AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 44.19 WILDER TOYOTA INC AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 5.07 Division Total: $37,345.54 Department Total: $37,345.54 AMAZON CAPITAL SERVICES AUTO&TRUCK MAINT. ITEMS 501-7630-548.31-01 47.79 ARAMARK LAUNDRY/DRY CLEANING SERV 501-7630-548.49-90 101.74 LAUNDRY/DRY CLEANING SERV 501-7630-548.49-90 101.93 LAUNDRY/DRY CLEANING SERV 501-7630-548.49-90 117.99 LAUNDRY/DRY CLEANING SERV 501-7630-548.49-90 100.34 ASSOCIATED PETROLEUM FUEL,OIL,GREASE, &LUBES 501-7630-548.32-13 45.48 PRODUCTS, INC BAXTER AUTO PARTS#15 AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 27.38 AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 38.08 COPY CAT GRAPHICS AUTO&TRUCK ACCESSORIES 501-7630-548.34-02 173.44 CUMMINS NORTHWEST INC AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 64.72 AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 2,171.33 AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 13.77 Page 15 of 22 Jan 29, 2018 1:32:43 PM 02/06/2018 E - 19 City of Port Angeles City Council Expenditure Report ,r ,��.=. Between Jan 13, 2018 and Jan 26, 2018 Vendor Description Account Number Amount DEPARTMENT OF LICENSING License Fee 501-7630-594.64-10 70.75 DRAKE'S PIZZA&SUBS FOODS:FROZEN ,PREPARED 501-7630-548.43-10 75.47 EVERGREEN TOWING EXTERNAL LABOR SERVICES 501-7630-548.34-02 116.47 FAR-WEST MACHINE& Parts 501-7630-548.34-02 1,104.66 HYDRAULICS AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 175.27 GLASS ACTION, INC AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 314.94 EXTERNAL LABOR SERVICES 501-7630-548.34-02 70.59 HEARTLINE AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 122.66 AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 115.06 AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 482.02 AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 130.27 KAMAN INDUSTRIAL AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 194.68 TECHNOLOGIES KIMBALL MIDWEST AUTO&TRUCK MAINT. ITEMS 501-7630-548.31-01 108.88 AUTO&TRUCK MAINT. ITEMS 501-7630-548.31-01 450.79 AUTO&TRUCK MAINT. ITEMS 501-7630-548.31-01 81.97 LES SCHWAB TIRE CENTER AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 383.33 MATCO TOOLS AUTO&TRUCK MAINT. ITEMS 501-7630-548.31-01 62.88 MT PLEASANT AUTO BODY AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 2,044.79 EXTERNAL LABOR SERVICES 501-7630-548.34-02 957.57 EXTERNAL LABOR SERVICES 501-7630-548.34-02 127.01 MURRAY MOTORS INC AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 167.26 AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 (54.20) NAPA AUTO PARTS AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 (133.14) AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 15.60 AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 48.59 AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 54.71 AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 34.01 AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 14.36 AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 6.09 AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 35.24 AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 (71.49) AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 3.46 OFFICE DEPOT AUTO&TRUCK MAINT. ITEMS 501-7630-548.31-01 18.49 AUTO&TRUCK MAINT. ITEMS 501-7630-548.31-01 319.43 Page 16 of 22 Jan 29, 2018 1:32:43 PM 02/06/2018 E - 20 City of Port Angeles City Council Expenditure Report Between Jan 13, 2018 and Jan 26, 2018 Vendor Description Account Number Amount OFFICE DEPOT AUTO&TRUCK MAINT. ITEMS 501-7630-548.31-01 9.78 PORT ANGELES TIRE FACTORY Flat Repair 501-7630-548.34-02 116.29 EXTERNAL LABOR SERVICES 501-7630-548.34-02 73.50 EXTERNAL LABOR SERVICES 501-7630-548.34-02 18.37 EXTERNAL LABOR SERVICES 501-7630-548.34-02 18.41 EXTERNAL LABOR SERVICES 501-7630-548.34-02 18.41 AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 503.31 EXTERNAL LABOR SERVICES 501-7630-548.34-02 38.01 PRICE FORD LINCOLN AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 46.02 AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 104.89 AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 57.60 AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 28.80 QUALITY 4X4 TRUCK SUPPLY AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 16.42 AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 881.48 SHIPPING AND HANDLING 501-7630-548.34-02 31.36 SHIPPING AND HANDLING 501-7630-548.34-02 16.59 RICHMOND 2-WAY RADIO AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 38.05 EXTERNAL LABOR SERVICES 501-7630-548.34-02 104.06 EXTERNAL LABOR SERVICES 501-7630-548.34-02 218.97 RUDY'S AUTOMOTIVE AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 145.25 EXTERNAL LABOR SERVICES 501-7630-548.34-02 979.68 SEATTLE PUMP& EQUIPMENT AUTO &TRUCK ACCESSORIES 501-7630-548.34-02 383.42 SOLID WASTE SYSTEMS, INC AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 380.17 SUNSET DO-IT BEST HARDWARE AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 27.63 AUTO&TRUCK MAINT. ITEMS 501-7630-548.31-01 4.68 TOWN &COUNTRY TRACTOR, INC AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 322.36 WESTERN EQUIPMENT DISTRIB AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 1,044.03 INC WESTERN PETERBILT INC AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 65.02 WILDER TOYOTA INC AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 22.37 Equipment Services Division Total: $16,367.39 Public Works-Equip Svcs Department Total: $16,367.39 Equipment Services Fund Total: $53,712.93 BROTHER INTERNATIONAL CORP. CONSULTING SERVICES 502-2081-518.42-10 2,705.23 CANON USA, INC OFFICE MACHINES &ACCESS 502-2081-518.45-31 108.86 Page 17 of 22 Jan 29, 2018 1:32:43 PM 02/06/2018 E - 21 City of Port Angeles City Council Expenditure Report Between Jan 13, 2018 and Jan 26, 2018 Vendor Description Account Number Amount CANON USA, INC OFFICE MACHINES &ACCESS 502-2081-518.45-31 117.06 OFFICE MACHINES &ACCESS 502-2081-518.45-31 125.08 OFFICE MACHINES &ACCESS 502-2081-518.45-31 139.12 OFFICE MACHINES &ACCESS 502-2081-518.45-31 162.52 OFFICE MACHINES &ACCESS 502-2081-518.45-31 180.88 OFFICE MACHINES &ACCESS 502-2081-518.45-31 180.88 OFFICE MACHINES &ACCESS 502-2081-518.45-31 182.18 OFFICE MACHINES &ACCESS 502-2081-518.45-31 196.19 OFFICE MACHINES &ACCESS 502-2081-518.45-31 196.19 OFFICE MACHINES &ACCESS 502-2081-518.45-31 196.19 OFFICE MACHINES &ACCESS 502-2081-518.45-31 227.06 OFFICE MACHINES &ACCESS 502-2081-518.45-31 245.42 OFFICE MACHINES &ACCESS 502-2081-518.45-31 276.15 OFFICE MACHINES &ACCESS 502-2081-518.45-31 293.28 OFFICE MACHINES &ACCESS 502-2081-518.45-31 311.52 OFFICE MACHINES &ACCESS 502-2081-518.45-31 396.17 OFFICE MACHINES &ACCESS 502-2081-518.45-31 664.63 CENTURYLINK-QWEST 12-23 A/C 206T302306084B 502-2081-518.42-10 465.36 12-23 A/C 206T310164584B 502-2081-518.42-10 488.34 12-23 A/C 206T418577331 B 502-2081-518.42-10 57.46 12-23 A/C 79513296 502-2081-518.42-10 17.47 01-02 A/C 3604175328784B 502-2081-518.42-10 48.88 01-05 A/C 3604523877817B 502-2081-518.42-10 48.88 01-05 A/C 3604524587479B 502-2081-518.42-10 122.66 01-05 A/C 3604525109623B 502-2081-518.42-10 48.88 01-05 A/C 3604525834211 B 502-2081-518.42-10 48.05 01-05 A/C 3604529882811 B 502-2081-518.42-10 48.72 01-05 A/C 3604529887652B 502-2081-518.42-10 50.22 01-05 A/C 3604529911834B 502-2081-518.42-10 100.40 01-10 A/C 360Z100240955B 502-2081-518.42-10 180.75 01-14 A/C 2604570968343B 502-2081-518.42-10 100.40 01-14 A/C 3604570411199B 502-2081-518.42-10 750.41 01-14 A/C 3604571535571B 502-2081-518.42-10 78.22 01-14 A/C 3604576684085B 502-2081-518.42-10 541.34 Page 18 of 22 Jan 29, 2018 1:32:43 PM 02/06/2018 E - 22 City of Port Angeles City Council Expenditure Report ,riff" Between Jan 13, 2018 and Jan 26, 2018 Vendor Description Account Number Amount CENTURYLINK-QWEST 01-14 A/C3604571270975B 502-2081-518.42-10 228.06 01-16 A/C 206T359336570B 502-2081-518.42-10 489.24 MISC TRAVEL LASERFICHE EMPOWER CONF-L 502-2081-518.43-10 38.00 PACIFIC OFFICE EQUIPMENT INC Contract Charges 502-2081-518.45-31 16.98 Contract Charges 502-2081-518.45-31 30.53 Contract Charges 502-2081-518.45-31 30.64 Contract Charges 502-2081-518.45-31 41.02 Contract Charges 502-2081-518.45-31 46.51 Contract Charges 502-2081-518.45-31 49.87 Contract Charges 502-2081-518.45-31 51.62 Contract Charges 502-2081-518.45-31 51.71 Contract Charges 502-2081-518.45-31 56.03 Contract Charges 502-2081-518.45-31 69.72 Contract Charges 502-2081-518.45-31 92.44 Contract Charges 502-2081-518.45-31 115.12 Contract Charges 502-2081-518.45-31 152.45 Contract Charges 502-2081-518.45-31 156.62 Contract Charges 502-2081-518.45-31 159.72 Contract Charges 502-2081-518.45-31 173.22 Contract Charges 502-2081-518.45-31 186.49 Contract Charges 502-2081-518.45-31 186.89 VERIZON WIRELESS 12-22 A/C 571136182-00001 502-2081-518.42-10 486.43 12-25 A/C 671402094-00001 502-2081-518.42-10 3,642.52 WAVE BROADBAND DATA PROC SERV&SOFTWARE 502-2081-518.42-12 14,470.90 Information Technologies Division Total: $31,123.78 PUD#1 OF CLALLAM COUNTY RADIO&TELECOMMUNICATION 502-2083-518.47-10 Wireless Mesh Division Total: $44.07 Finance Department Total: $31,167.85 Information Technology Fund Total: $31,167.85 HSA BANK Employer Cont to HSA 503-1631-517.46-30 49,500.00 Employer Cont to HSA 503-1631-517.46-30 49,500.00 Employer Cont to HSA 503-1631-517.46-30 46,500.00 Employer Cont to HSA 503-1631-517.46-30 49,500.00 Employer Cont to HSA 503-1631-517.46-30 49,500.00 Employer Cont to HSA 503-1631-517.46-30 22,500.00 Page 19 of 22 Jan 29, 2018 1:32:43 PM 02/06/2018 E - 23 City of Port Angeles City Council Expenditure Report ,riff" Between Jan 13, 2018 and Jan 26, 2018 Vendor Description Account Number Amount HSA BANK Employer Cont to HSA 503-1631-517.46-30 3,000.00 Employer Cont to HSA 503-1631-517.46-30 49,500.00 MISC EMPLOYEE EXPENSE HRA-2017 503-1631-517.46-30 17.60 REIMBURSEMENT HRA-2017 503-1631-517.46-30 19.29 HRA-2017 503-1631-517.46-30 29.90 HRA-2017 503-1631-517.46-30 35.20 HRA-2017 503-1631-517.46-30 68.50 HRA-2017 503-1631-517.46-30 575.10 NW ADMIN TRANSFER ACCT CONSULTING SERVICES 503-1631-517.46-33 2,845.50 CONSULTING SERVICES 503-1631-517.46-33 5,763.60 CONSULTING SERVICES 503-1631-517.46-33 35,740.05 CONSULTING SERVICES 503-1631-517.46-33 45,726.00 REDACTED Disability Board-January 503-1631-517.46-35 8.64 Disability Board-January 503-1631-517.46-35 174.33 Disability Board-January 503-1631-517.46-35 379.58 Disability Board-January 503-1631-517.46-35 1,500.00 Disability Board-January 503-1631-517.46-35 7,568.79 REIMBURSE MEDICARE-JAN 503-1631-517.46-35 106.00 REIMBURSE MEDICARE-JAN 503-1631-517.46-35 107.00 REIMBURSE MEDICARE-JAN 503-1631-517.46-35 108.00 REIMBURSE MEDICARE-JAN 503-1631-517.46-35 108.00 REIMBURSE MEDICARE-JAN 503-1631-517.46-35 108.00 REIMBURSE MEDICARE-JAN 503-1631-517.46-35 108.00 REIMBURSE MEDICARE-JAN 503-1631-517.46-35 108.00 REIMBURSE MEDICARE-JAN 503-1631-517.46-35 108.00 REIMBURSE MEDICARE-JAN 503-1631-517.46-35 108.00 REIMBURSE MEDICARE-JAN 503-1631-517.46-35 108.00 REIMBURSE MEDICARE-JAN 503-1631-517.46-35 108.00 REIMBURSE MEDICARE-JAN 503-1631-517.46-35 108.00 REIMBURSE MEDICARE-JAN 503-1631-517.46-35 115.40 REIMBURSE MEDICARE-JAN 503-1631-517.46-35 121.80 REIMBURSE MEDICARE-JAN 503-1631-517.46-35 134.00 REIMBURSE MEDICARE-JAN 503-1631-517.46-35 361.00 REIMBURSE MEDICARE-JAN 503-1631-517.46-35 547.00 Other Insurance Programs Division Total: $422,524.28 Page 20 of 22 Jan 29, 2018 1:32:43 PM 02/06/2018 E - 24 City of Port Angeles City Council Expenditure Report , ,F,... Between Jan 13, 2018 and Jan 26, 2018 Vendor Description Account Number Amount AWC-ASSN OF WASHINGTON HUMAN SERVICES 503-1661-517.41-50 2,099.00 CITIES HUMAN SERVICES 503-1661-517.41-50 25,232.48 DEPT OF LABOR& INDUSTRIES 4TH QUARTER L&I REPORT 503-1661-517.49-50 96,907.52 WASHINGTON HOSPITAL SVCS Claims Administration 503-1661-517.41-40 2,166.67 CONSULTING SERVICES 503-1661-517.41-40 2,166.67 Worker's Compensation Division Total: $128,572.34 WCIA(WA CITIES INS AUTHORITY) CONSULTING SERVICES 503-1671-517.41-50 577,030.00 Comp Liability Division Total: $577,030.00 Self Insurance Department Total: $1,128,126.62 Self-Insurance Fund Total: $1,128,126.62 REDACTED Disability Board-January 602-6221-517.46-35 175.79 REIMBURSE MEDICARE-JAN 602-6221-517.46-35 108.00 REIMBURSE MEDICARE-JAN 602-6221-517.46-35 108.00 REIMBURSE MEDICARE-JAN 602-6221-517.46-35 108.00 Fireman's Pension Division Total: $499.79 Fireman's Pension Department Total: $499.79 Firemen's Pension Fund Total: $499.79 AFLAC PAYROLL SUMMARY 920-0000-231.53-11 2,692.31 PAYROLL SUMMARY 920-0000-231.53-12 873.57 CHAPTER 13 TRUSTEE Case# 14-14948 920-0000-231.56-90 904.16 EMPLOYEES ASSOCIATION PAYROLL SUMMARY 920-0000-231.55-30 575.00 EMPOWER-P/R WIRE PAYROLL SUMMARY 920-0000-231.52-20 22,677.24 EVERGREEN FINANCIAL Case#Y07-665 920-0000-231.56-30 2,120.59 SERVICES, INC FEDERAL PAYROLL TAX PAYROLL SUMMARY 920-0000-231.50-10 5,000.00 PAYROLL SUMMARY 920-0000-231.50-10 5.91 PAYROLL SUMMARY 920-0000-231.50-10 79,271.37 FICA/MEDICARE PAYROLL TAX PAYROLL SUMMARY 920-0000-231.50-20 580.00 PAYROLL SUMMARY 920-0000-231.50-20 77,578.92 FIREFIGHTER'S LOCAL 656 PAYROLL SUMMARY 920-0000-231.54-30 1,657.62 ICMA-P/R WIRES PAYROLL SUMMARY 920-0000-231.52-10 19,231.46 LEOFF PAYROLL SUMMARY 920-0000-231.51-21 28,562.00 OFFICE OF SUPPORT PAYROLL SUMMARY 920-0000-231.56-20 276.92 ENFORCEMENT PERS PAYROLL SUMMARY 920-0000-231.51-10 1,604.25 Page 21 of 22 Jan 29, 2018 1:32:43 PM 02/06/2018 E - 25 City of Port Angeles City Council Expenditure Report , ,F,... Between Jan 13, 2018 and Jan 26, 2018 Vendor Description Account Number Amount PERS PAYROLL SUMMARY 920-0000-231.51-11 13,251.81 PAYROLL SUMMARY 920-0000-231.51-12 76,381.26 TEAMSTERS LOCAL 589 PAYROLL SUMMARY 920-0000-231.54-10 1,883.50 PAYROLL SUMMARY 920-0000-231.54-10 1,866.50 UNITED WAY(PAYROLL) PAYROLL SUMMARY 920-0000-231.56-10 409.00 VOLUNTEER FIRE ASSOCIATION PAYROLL SUMMARY 920-0000-231.55-20 10.00 WSCFF/EMPLOYEE BENEFIT PAYROLL SUMMARY 920-0000-231.53-20 1,725.00 TRUST Division Total: $339,138.39 Department Total: $339,138.39 Payroll Clearing Fund Total: $339,138.39 Total for Checks Dated Between Jan 13,2018 and Jan 26,2018 $3,763,796.80 Page 22 of 22 Jan 29, 2018 1:32:43 PM 02/06/2018 E - 26 • ORT NGELES ,`_ W A S H I N G T O N, U. S. A. CITY COUNCIL MEMO DATE: February 6, 2018 To: City Council FROM: CRAIG FULTON,P.E.,DIRECTOR OF PUBLIC WORKS&UTILITIES SUBJECT: Marine Drive Sewer Repair, Project WWO116—Final Acceptance Summary: Flow Technologies, Inc., of Tualatin, OR, completed the Marine Drive Sewer Repair Project. The work was inspected and accepted as complete with the final project costs amounting to $138,780.38. Funding: Funds in the amount of$222,000 are available in the approved 2017 Wastewater Utility capital projects budget, account 453-7488-594-6510. Recommendation: Accept the Marine Drive Sewer Repair, Project WWO116 and authorize release of retainage in the amount of$6,710.85 upon receipt of all required clearances. Analysis: The Marine Drive Sewer Repair, Project WW0116, installed corrosion resistant lining on severely corroded sewer mains and manholes. This innovative technology of slip-lining a pipe while it remains underground, saved significant costs compared to the normal practice of excavating the old pipe and installing new. Using this technology supported the Comprehensive Plan Goal (G05D) "To provide utility services in an efficient and cost-effective manner". The project was located on Marine Drive, between Pump Station 3 (at the bottom of Hill Street) and the Marine Dr. Channel Bridge (at the paper mill). The project was advertised for construction bids on May 23, 2017. A contract was awarded to Flow Technologies, Inc., of Tualatin, OR on June 6, 2017, contract amount of$170,555.07. Final project cost is $138,780.38. Due to extensive corrosion, 277 lineal feet of pipe was not lined and will be replaced. Additionally, 53 lineal feet of pipe was not lined due to differing site conditions. Repair of these pipe sections will be completed under separate contracts in 2018. 02/06/2018 E - 27 SUBJECT: Marine Drive Sewer Repair, Project WWO116—Final Acceptance Funding Overview: Summary of Contract Costs Original Unit Final Project Budget Budget Contract Change Quantity Contract Cost Cost Amount Cost Orders Variations Cost Variance Variance $ 222,000.00 170,555.07 $ - (31,774.69) 138,780.38 -18.63% -37.49% 02/06/2018 E - 28 • PORTNGELES -- WASH INGTO N, U. S. A. 0�1 CITY COUNCIL MEMO DATE: February 6, 2018 To: City Council FROM: CRAIG FULTON,P.E.,DIRECTOR OF PUBLIC WORKS&UTILITIES SUBJECT: Surplus Vehicles and Disposal Summary: The vehicles listed below have been depreciated and replaced, are not economically repairable, and/or are not needed for any future City operation. Funding: None. Recommendation: Declare the vehicles listed below as surplus and authorize the Director of Public Works and Utilities to dispose of them in the most efficient manner. Background/Analysis: The Fleet Manager has evaluated the vehicles listed below and recommends the surplus of these vehicles. Surplus List Vehicle Reason for # Dept/Div Year Description Surplus Miles/Hours Status Ford Windstar Replaced, Excess,cannot be used 30 IT 1999 economically due 57,976 miles Van by any city operation for disposal 164 Light 2000 GMC C8500/ Replaced,economically 4547 hours Excess,cannot be used Operations Bucket Truck by any city operation due for disposal Dodge 2500 Replaced, Excess,cannot be used 1834 Parks 1999 economically 141,727 miles 4x4 Pickup by any city operation due for disposal 02/06/2018 E - 29 Vehicle Reason for # Dept/Div Year Description Surplus Miles/Hours Status Solid Peterbilt Replaced, Excess,cannot be used 5800 Waste 2005 Garbage Truck economically 12,816 hours by any city operation due for disposal Light Dodge 3500 Replaced, Excess,cannot be used 138 Operations 2001 4x4 Truck economically 90,168 miles by any city operation due for disposal Ford Crown Excess,cannot be used 53 Finance 2002 Fleet Reduction 131,048 miles Victoria by any city operation Replaced, 152 Parks 1991 GMC 3500/ economically 8258 hours Excess,cannot be used Bucket Truck by any city operation due for disposal Sterling/Altec Excess,cannot be used 1360 Water 2005 Fleet Reduction 1511 hours Boom Truck by any city operation Replaced, 1649 Wastewater 2001 Freightliner/ economically 6524 hours Excess,cannot be used Vactor Truck by any city operation due for disposal Dodge 2500 Replaced, Excess,cannot be used 1835 Parks 1999 economically 105,730 miles 4x4 Pickup by any city operation due for disposal It is recommended that City Council declare the vehicles and equipment listed above as surplus and authorize the Director of Public Works and Utilities to dispose of them in the most efficient manner. Disposal Options: Public Works is actively exploring the use of online auction companies as recommended by a City resident during a City Council meeting Public Comment period. The intent is to access a wider audience for the surplused vehicles, and possibly achieve a higher resale value for the City. Historically Public Works has utilized vehicle auction companies in the Tacoma area. 02/06/2018 E - 30 • ORTNGELES W A S H I N G T O N, U. S. A. CITYCOUNCIL MEMO DATE: February 6, 2018 To: City Council FROM: BRIAN S. SMITH,POLICE CHIEF SUBJECT: 2018-2019 Services Agreement with Olympic Peninsula Humane Society Summary: The City of Port Angeles contracts with the Olympic Peninsula Humane Society (OPHS) for certain animal control services. OPHS and the City had a 3 year services agreement for 2015 through 2017. The 3 year agreement has a provision for a month to month extension with the consent of both parties. The 2016 and 2017 annual services agreement provided for annual compensation of $65,000.00 for OPHS. Staff has recommended continuing that compensation for 2018 and through 2019. Funding: Funding for this agreement is reflected in the Police Department 2018 Budget that was approved by City Council in December of 2017. Recommendation: Approve and authorize the City Manager to sign a 2018 through 2019 Services Agreement, Background/Analysis: In 2014 OPHS agreed to continue with the provision of certain animal control services. The 2015 through 2017 agreement was negotiated by both parties,was reviewed and approved by the City Attorney's Office and approved by City Council and the OPHS Board of Directors. Compensation for 2015 per the agreement was $53,325.00, compensation for 2016 was $65,000.00 and compensation for 2017 was $65,000.00. Staff believes that continuing the compensation at the 2016-2017 rates through 2019 is reasonable and provides a fair value to the City. Funding Overview: Funds for 2018 agreement are reflected in the 2018 Police Department and Council approved budget. Attachment: Service Agreement 02/06/2018 E - 31 SERVICE AGREEMENT THIS AGREEMENT is entered into between the City of Port Angeles, a political subdivision of the State of Washington, (hereinafter called "City) and OLYMPIC PENINSULA HUMANE SOCIETY of. 1743 Old Olympic Highway, Port Angeles, WA 98362 (hereinafter called "Contractor"). This Agreement is comprised of: [X ] Attachment "A" - Scope of Work. [X ] Attachment "B" - Compensation. [X ] Attachment "C" - General Conditions. [X ] Attachment "D" - Special Terms and Conditions. copies of which are attached hereto and incorporated herein by this reference as if fully set forth. This Agreement sets forth and memorializes the terms and services provided beginning on the 1St day of January 2018, and shall, unless terminated as provided elsewhere in the Agreement, expire on the 31st day of December 2019, except that the agreement may continue on a month- to-month basis beyond December 2019 with the consent of both parties. The City Project Manager responsible for the administration of this Agreement shall be the Police Chief. IN WITNESS WHEREOF, the parties have executed this Agreement on this day of , 2018. OLYMPIC PENINSULA HUMANE SOCIETY CITY OF PORT ANGELES Chair Dan McKeen, City Manager ATTEST: APPROVED AS TO FORM: By: Jennifer Veneklasen, City Clerk William E. Bloor, City Attorney 02/06/2018 E - 32 PERSONAL SERVICES AGREEMENT ATTACHMENT "A" SCOPE OF WORK Animal Sheltering 1. Shelter Facilities: The Contractor shall furnish and maintain shelter facilities and necessary equipment for handling stray or impounded dogs and cats and animals brought to the Contractor pursuant to the provisions of this agreement by the City; and dogs and cats brought to the Contractor by the public residing in the City limits. These facilities shall include, but not be limited to the following: A. Dog and cat kennels (minimum 20 dog and 25 cat kennels). B. An isolation room having a complete covered kennel for dangerous dogs impounded, and rabies quarantine. C. A separate room for storing feed. D. Facilities for the humane disposal of sick, injured and dead animals. E. Secure and accessible after hours receiving areas for animals brought to the shelter by the City. F. An external security fence at a minimum of 6' in height. The Contractor shall properly maintain the facilities and equipment in a clean and sanitary manner and will not permit any condition to exist that would constitute a public nuisance. 2. Hours of Operations: The Contractor shall, as a minimum requirement, keep the shelter facilities open to the public a minimum of 22.5 hours per week, or other such hours as approved by the City Project Manager. Such hours shall be posted. During other hours, the City's Law Enforcement Officers, or designee may use keys to be supplied for access to the shelter. 3. Receipt and Care of Animals: The Contractor shall accept and care for all dogs and cats and animals brought to the shelter pursuant to the provisions of this agreement, by the City, and by the residents of the City, provided, however, the Contractor shall not be obligated to accept a dog, cat, or other animal if(1) acceptance of that animal into the shelter will create a serious health risk or, (2) a serious health risk exists in the shelter, or (3) place the shelter over capacity and the Contractor has attempted to relieve such condition by alternate placement of animals with other suitable agencies. In any such event, Contractor shall notify City. The Contractor shall hold them and properly care for them pursuant to applicable sections of Port Angeles Municipal Code Chapter 7. The Contractor may destroy any animal only pursuant to applicable sections of Municipal Code Title 7. The Contractor shall give the best reasonable care and treatment to all animals in its custody and control, making certain they are comfortably housed and adequately fed and watered. Animals received by the shelter during non-business hours shall be officially cared for as soon as feasible. The Contractor shall maintain a record of each animal received under this agreement. At a minimum, such record shall consist of the type of animal, the beginning and ending dates of housing, the length of stay, the name, address and telephone number of the owner or person bringing in the animal, the approximate location where the animal was found, and the disposition of the animal. The Contractor shall submit a report containing this information 2 02/06/2018 E - 33 to the City at the end of each quarter. The report will be mailed to Port Angeles Police Department,Attn: Chief of Police, 321 E 5" Street, Port Angeles, WA 98362 The Contractor shall be responsible to make reasonable attempts, and with due diligence, to identify and contact the animal owner as soon as possible after the animal is housed by the Contractor and prior to destruction or adoption of the animal. The Contractor shall make every reasonable effort to find suitable homes for each adoptable animal received. 4. Records of Lost and Found Animals: Reports of lost or found animals from City citizens will be referred directly to the Contractor. The Contractor shall make information concerning lost and found animals available to citizens requesting the information. The Contractor shall use due diligence in making every reasonable effort to compare unidentified City animals to the lists and to return animals which appear to be from the list, to their owners. 5. Staff: A. The Contractor shall be registered to perform euthanasia by lethal injection, in accordance with RCW 69.50.310, and shall employ or contract with a minimum of one qualified handler. In addition, Contractor shall comply with all written policies and procedures required by the Washington State Department of Health, including WAC Chapter 246-886, as it may be revised, together with requirements for training, recordkeeping, and security. B. The Contractor shall maintain a telephone service and office personnel necessary for receiving inquiries from City residents with respect to animals impounded or delivered to the Contractor. C. The Contractor shall ensure that all of its employees act in a professional and businesslike manner and that no rude or unseemly actions or attitudes are tolerated in their day-to-day dealings with the public. D. The Contractor shall provide adequate training to its employees to satisfactorily perform the obligations of this agreement. The Contractor shall arrange for all its permanent and temporary employees to be bonded for $1,000 per employee and to protect the City against any dishonesty or failure to transmit fees to the City. Proof of bond shall be provided to the Project Manager. 6. After Hour Cages/Animals Left After Hours: If the Contractor maintains after-hours cages that are available to the public or animals are left at the shelter during non-business hours, those animals that are housed as a result of placement into those cages and that cannot be specifically identified as coming from City residents, shall not be counted as City animals except to the extent that the City of Port Angeles agrees to the following proportional payment for unidentified animals. In that case, charges for unidentified animals shall be charged in the same proportion as animals that are identifiable as County, Sequim, or Port Angeles billable animals on an annual basis. 7. Fees: The Contractor may collect fees as listed in PANIC 3.70.120(C). Any changes to fees shall be approved by the City Council prior to implementation. 3 02/06/2018 E - 34 8. Animal Traps: The Contractor shall furnish and maintain a suitable number of traps for the live capture of animals and loan said traps to City residents upon request. At a minimum, the Contractor shall maintain four (4) cat traps, one (1) dog trap, one (1) skunk trap, and four (4) raccoon traps. At the time of the loan, the Contractor shall instruct the residents on the proper use of traps and the proper care and handling of the captured animals. The Contractor may collect a deposit and/or fee as agreed between the Contractor and the City. Animal Licenses 1. Issuance of Licenses: The Contractor is solely responsible for administration of the animal licensing program and will collect and retain all fees under PAMC 3.70.120(A). 2. Maintenance of License Recording System: The Contractor shall maintain a computerized license system in a current status and shall provide at least monthly to the City Project Manager and PENCOM a listing of all current animal licenses. As an alternative, the Contractor may, at its discretion, maintain the animal license listing by posting it to an internet site accessible by the City and PENCOM. The Contractor shall maintain the system for licenses sold by the Contractor, the City, or any other license vendor in the City. 3. Supplies. The Contractor shall purchase and maintain sufficient license forms and tags and shall distribute them, free of charge, to other license vendors upon request. 4. Public Education. The Contractor shall develop programs and activities intended to increase compliance with license requirements by City residents. The Contractor shall organize and carry out neighborhood surveys and public education programs, as approved by the Chief of the Port Angeles Police Department. The surveys and education programs shall be aimed at informing the public about animal health and welfare issues. a 02/06/2018 E - 35 SERVICE AGREEMENT ATTACHMENT "B" COMPENSATION 1. Compensation for Sheltering: A. The City shall pay to the Contractor the amount of$16,250.00 for each quarter of 2016 and 2017. B. Total compensation paid to Contractor by the City for the year $65,000.00 for 2018 and 2019. C. In the event that the City requires that an animal be held more than 72 hours, then Contractor shall be entitled to an additional daily fee of$40.00 beginning on the 5" day (after a 96 hour period has elapsed). 2. Compensation for Sale of Animal Licenses: The Contractor may retain the revenue obtained from its sale of City animal licenses. 3. Other Compensation: The Contractor may retain Cage and Trap Rental Fees received from City citizens. 02/06/2018 E - 36 SERVICE AGREEMENT ATTACHMENT "C" GENERAL CONDITIONS 1. Scope of Contractor's Services: The Contractor agrees to provide to the City services and any materials set forth in Attachment "A." No material, labor, or facilities will be furnished by the City, unless otherwise provided for in the Agreement. 2. Accounting and Payment for Contractor Services: Payment to the Contractor for services rendered under this Agreement shall be as set forth in Attachment "B." Unless specifically stated in Attachment "B" or approved in writing in advance by the City Designated Project Manager ("Project Manager"), the City will not reimburse the Contractor for any costs or expenses incurred by the Contractor in the performance of this agreement. 3. Delegation and Subcontracting: No portion of this agreement may be delegated or subcontracted to any other individual, firm or entity without the express and prior written approval of the Project Manager. 4. Independent Contractor: The Contractor's services shall be furnished by the Contractor as an independent contractor and nothing herein contained shall be construed to create a relationship of employer/employee or master/servant, but all payments made hereunder and all services performed shall be made and performed pursuant to this agreement by the Contractor as an independent contractor. The Contractor acknowledges that the entire compensation for this Agreement is specified in Attachment "B" and the Contractor is not entitled to any City benefits including, but not limited to: vacation pay, holiday pay, sick leave pay, medical, dental or other insurance benefits, or any other rights or privileges afforded to City employees. The Contractor represents that it maintains a separate place of business, serves clients other than the City, will report all income and expense accrued under this agreement with the Internal Revenue Service on a business tax schedule, and has a tax account with the State of Washington Department of Revenue for payment of all sales and use and Business and Occupation taxes collected by the State of Washington. 5. No Guarantee of Employment: The performance of all or part of this agreement by the Contractor shall not operate to vest any rights whatsoever and shall not be deemed to guarantee any employment of the Contractor or any employee of the Contractor or any subcontractor or any employee of any subcontractor by the City in the future. 6. Regulations and Requirement: This agreement shall be subject to and shall comply with all federal, state and local laws, rules, and regulations. 7. Right to Review: This agreement is subject to review by any federal or state auditor. The City shall have the right to review and monitor the financial and service components by whatever means deemed expedient. Such review may occur with or without notice, and may include, but is not limited to, on-site inspection by City agents, or employees, inspection of records or other materials which the City deems directly pertinent to the agreement and its performance, and any and all communications with or evaluations by service recipients under this agreement. The Contractor shall preserve and maintain all 6 02/06/2018 E - 37 financial records and records relating to the performance of work under this agreement for three (3) years after agreement termination, and shall make them available for such review, within Clallam County, State of Washington, upon request, during reasonable business hours. 8. Modifications: Either party may request changes in the agreement. Any and all agreed modifications shall be in writing, signed by each of the parties. 9. Termination for Default: If the Contractor defaults by failing to perform any of the obligations of the agreement or becomes insolvent or is declared bankrupt or makes an assignment for the benefit of creditors, the City may, by depositing written notice to the Contractor in the U.S. Mail, postage prepaid, terminate the agreement, and at the City's option, obtain performance of the work elsewhere. If the agreement is terminated for default, the Contractor shall not be entitled to receive any further payments under the agreement until all work called for has been fully performed. Any extra cost or damage to the City resulting from such default(s) shall be deducted from any money due or coming due to the Contractor. The Contractor shall bear any extra expenses incurred by the City in completing the work, including all increased costs for completing the work, and all damage sustained, or which may be sustained by the City by reason of such default. If a notice of termination for default has been issued and it is later determined for any reason that the Contractor was not in default, the rights and obligations of the parties shall be the same as if the notice of termination had been issued pursuant to the Termination for Public Convenience paragraph hereof. 10. Termination for Public Convenience: The City may terminate the agreement in whole or in part whenever the City determines, in its sole discretion, that such termination is in the interests of the City. Whenever the agreement is terminated in accordance with this paragraph, the Contractor shall be entitled to payment for actual work performed. An equitable adjustment in the agreement price for partially completed items of work will be made, but such adjustment shall not include provision for loss of anticipated profit on deleted or uncompleted work. Termination of this agreement by the City at any time during the term, whether for default or convenience, shall not constitute a breach of contract by the City. 11. Rights and Remedies: The duties and obligations imposed by this agreement and the rights and remedies available thereunder shall be in addition to and not a limitation of any duties, obligations, rights and remedies otherwise imposed or available by law. 12. Defense and Indemnity Agreement: The Contractor agrees to defend, indemnify and save harmless the City, its appointed and elected officers and employees, from and against all loss or expense, including but not limited to judgments, settlements, attorneys' fees and costs by reason of any and all claims and demands upon the City, its elected or appointed officials or employees for damages because of personal or bodily injury, including death at any time resulting therefrom, sustained by any person or persons and on account of damage to property including loss of use thereof, whether such injury to persons or damage to property is due to any act or omission of the Contractor, his/her subcontractors, its successor or assigns, or its or their agent, servants, or employees, the City, its appointed or elected officers, employees or their agents, except only such injury or damage as shall have been 7 02/06/2018 E - 38 occasioned by the sole negligence of the City, its appointed or elected officials or employees. It is further provided that no liability shall attach to the City by reason of entering into this agreement, except as expressly provided herein. 13. Industrial Insurance Waiver: With respect to the performance of this Agreement and as to claims against the City, its appointed and elected officers, agents and employees, the Contractor expressly waives its immunity under Title 51 of the Revised Code of Washington, the Industrial Insurance Act, as now or hereafter amended, for injuries to its employees and agrees that the obligations to indemnify, defend and hold harmless provided in this Agreement extend to any claim brought by or on behalf of any employee of the Contractor. This waiver is mutually negotiated by the parties to this Agreement. 14. Venue and Choice of Law: In the event that any litigation should arise concerning the construction or interpretation of any of the terms of this Agreement, the venue of such action shall be in the courts of the State of Washington in and for the County of Clallam. This Agreement shall be governed by the laws of the State of Washington. 15. Withholding Payment: In the event the Project Manager determines that the Contractor has failed to perform any obligation under this agreement within the times set forth in this agreement, then the City may withhold from amounts otherwise due and payable to Contractor the amount determined by the City as necessary to cure the default, until the Project Manager determines that such failure to perform has been cured. Withholding under this clause shall not be deemed a breach entitling Contractor to termination or damages, provided that the City promptly gives notice in writing to the Contractor of the nature of the default or failure to perform, and in no case more than ten (10) days after it determines to withhold amounts otherwise due. A determination of the Project Manager set forth in a notice to the Contractor of the action required and/or the amount required to cure any alleged failure to perform shall be deemed conclusive, except to the extent that the Contractor acts within the times and in strict accord with the provision of the Disputes clause of this agreement. The City may act in accordance with any determination of the Project Manager which has become conclusive under this clause, without prejudice to any other remedy under the agreement, to take all or any of the following actions: (1) cure any failure or default, (2) to pay any amount so required to be paid and to charge the same to the account of the Contractor, (3) to set off any amount of paid or incurred from amounts due or to become due the Contractor. In the event the Contractor obtains relief upon a claim under the Disputes clause, no penalty or damages shall accrue to the Contractor by reason of good faith withholding by the City under this clause. 16. Insufficient Funds: If sufficient funds are not appropriated or allocated for payment under this agreement, this agreement shall be null and void. No penalty or expense shall accrue to the City in the event this provision applies. 17. Disputes: Differences between the Contractor and the City, arising under and by virtue of the contract documents shall be brought to the attention of the City at the earliest possible time in order that such matters may be settled or other appropriate action promptly taken. The records, orders, rulings, instructions, and decision of the Project Manager shall be final and conclusive thirty (30) days from the date of mailing unless the Contractor mails or otherwise furnishes to the City Manager a written notice of appeal. The notice of appeal s 02/06/2018 E - 39 shall include facts, law, and argument as to why the conclusions of the Project Manager are in error. In connection with appeal of any proceeding under this clause, the Contractor shall have the opportunity to be heard and to offer evidence in support of the appeal. The decision of the City Manager for the determination of such appeals shall be final and conclusive. Reviews of the appellate determination shall be brought in the Superior Court of Clallam County within fifteen (15) days of mailing of the written appellate determination. Pending final decision of the dispute, the Contractor shall proceed diligently with the performance of this Agreement and in accordance with the decision rendered. 18. Ownership of Items Produced: All writings, programs, data, public records or other materials prepared by the Contractor and/or its consultants or subcontractors, in connection with the performance of this agreement shall be the sole and absolute property of the City and constitute "work made for hire" as that phrase is used in federal and/or state intellectual property laws. 19. Recovery of Payments to Contractor: The right of the Contractor to retain monies paid to it is contingent upon satisfactory performance of this agreement. In the event that the Contractor fails, for any reason, to perform obligations required of it by this agreement, the Contractor may, at the Project Manager's sole discretion, be required to repay to the City all monies disbursed to the Contractor for those parts of the project that are rendered worthless in the opinion of the Project Manager by such failure to perform. Interest shall accrue at the rate of 12 percent (12%) per annum from the time the Project Manager demands repayment of funds. 20. Approval: The extent and character of all services to be performed under this agreement by the Contractor shall be subject to the review and approval of the Project Manager. In the event there is a dispute with regard to the extent and character of the work to be done, the determination of the Project Manager as to the extent and character of the work to be done shall govern subject to the Contractor's right to appeal that decision as provided herein. 21. Non-Discrimination: The Contractor shall not discriminate against any person on the basis of race, creed, political ideology, color, national origin, sex, marital status, sexual orientation, age, or the presence of any sensory, mental or physical handicap. 22. Subcontractors: In the event that the Contractor employs the use of any subcontractors, the contract between the Contractor and the subcontractor shall provide that the subcontractor is bound by the terms of this agreement between the City and the Contractor. The Contractor shall insure that in all subcontracts entered into, City of Port Angeles is named as an additional insured. 23. Time is of the Essence: Time is of the essence in the performance of this agreement unless a more specific time period is set forth in either the Special Terms and Conditions or Scope of Work. 24. Notice: Except as set forth elsewhere in the agreement, for all purposes under this agreement, except service of process, any notices shall be given by the Contractor to the 9 02/06/2018 E - 40 Project Manager. Notice to the Contractor for all purposes under this agreement shall be given to the person executing the agreement on behalf of the Contractor at the address identified on the signature page. 25. Precedence: In the event of inconsistency in this Agreement, unless otherwise provided herein, the inconsistency shall be resolved by giving precedence in the following order: A. Applicable federal and state statutes and regulations; B. Scope of Work(Attachment "A") and Compensation(Attachment "B"); C. General Conditions. (Attachment Q. 26. Waiver: Waiver of any breach or condition of this agreement shall not be deemed a waiver of any prior to subsequent breach. No term or condition of this agreement shall be held to be waived, modified or deleted except by an instrument, in writing, signed by the parties hereto. 27. Survival: The provision of Paragraphs 4, 7, 11, 12, 13, 14, 15, 17, 18, 19, 20, 21, 22, 23, 25, and 26 shall survive, notwithstanding the termination or invalidity of this Agreement for any reason. 28. Entire Agreement: This written agreement represents the entire Agreement between the parties and supersedes any prior statements, discussions or understandings between the parties except as provided herein. 10 02/06/2018 E - 41 SERVICE AGREEMENT ATTACHMENT "D" SPECIAL TERMS AND CONDITIONS [X ] 1.Reporting. The Contractor shall submit written progress reports to the Project Manager as set forth below: [ ] With each request for payment. [ ] Monthly. [ X ] Quarterly. [ ] Semi-annually. [ X ] Annually. [ ] Project completion. [ ] Other(specify): All Required reports shall be mailed or delivered to: Port Angeles Police Department Attn: Chief of Police 321 E 5" Street Port Angeles, WA 98362 Progress reports shall include, at a minimum, the following: Quarterly Reports: Listing of all current City animal licenses, including the license number, expiration date, information describing the animal, and the owner's name, address, and telephone number. Monies collected by the Contractor, whether characterized as fees, civil penalties, or any other nomenclature, shall be reported to the City's Finance Department on a quarterly basis together with an accounting of monies received. In addition, a quarterly report shall include the number of City animals housed by type, the total number of days of housing and a summary of disposition of City animals, the number of licenses sold and revenue produced from sales. The quarterly report shall be due by the 15" of the month following the quarter close. Annual Report: Contractor shall furnish an annual report to the City by the 15" day of February of the following year. Contractor shall maintain complete records of licenses issued, fees collected, animals received, animals to dispose, kennels inspected, complaints received and investigations conducted, and shall include this information in the annual report and make such available for the City's inspection at all times. Contractor shall provide such other data as the City requests, for all legitimate purposes directly related to City services performed. Reports shall include any problems, delays or adverse conditions which will materially affect the Contractor's ability to meet project objectives or time schedules together with a statement of action taken or proposed to resolve the situation. Reports shall also include recommendations for changes to the Scope of Work, if any. Payments may be withheld if reports are not submitted. 02/06/2018 E - 42 [X ] 2.Insurance. The Contractor shall maintain in full force and effect during the term of this Agreement, and until final acceptance of the product, public liability and property damage insurance with companies or through sources approved by the state insurance commissioner pursuant to RCW Title 48, as now or hereafter amended. The City, its appointed and elected officials and employees, shall be specifically named as additional insureds in a policy with the same company which insures the Contractor or by endorsement to an existing policy or with a separate carrier approved pursuant to RCW Title 48, as now or hereafter amended, and the following coverages shall be provided: [X ] COMPREHENSIVE GENERAL LIABILITY Bodily injury, including death: $1,000,000 per occurrence General Aggregate: $2,000,000 LXX WORKERS COMPENSATION: Statutory amount [X ] AUTOMOBILE: coverage on owned, non-owned, rented and hired vehicles $1,000,000 bodily injury, liability, including death, per occurrence $500,000 property damage liability, per occurrence Any such insurance carried by the Contractor is primary over any insurance carried by City of Port Angeles. The City shall have no obligation to report occurrences unless a claim or lawsuit is filed with it and the City has no obligation to pay any insurance premiums. Evidence of insurance coverage shall be submitted to the Project Manager within twenty (20) days of the execution of the Agreement. The Agreement shall be void ab initio if the proof of coverage is not timely supplied. [X ] 3.Other: Board of Directors: Employees of the Contractor or direct relatives of said individuals shall not serve on the Board of Directors of the Contractor. The Executive Director may serve on the Board as a non-voting member, but may not serve as an officer of the Board. H:\a AGREEMENTS&CONTRACTS\2018 Agrmemts&Comtracts\t-tmmame Society.2018.wpd(November 30,20 10) 12 02/06/2018 E - 43 • ORTNGELES ,`- WASH I N G T O N, U. S. A. CITY COUNCIL MEMO DATE: February 6, 2018 To: City Council FROM: DAN MCKEEN,CITY MANAGER NATHAN WEST,DIRECTOR OF COMMUNITY&ECONOMIC DEVELOPMENT SUBJECT: Heckman Lease Amendment Summary: Heckman Motors leases the"Niichel Property"from the City of Port Angeles. The City is currently negotiating a sale of the property to the Lower Elwha Klallam Tribe. Because of the sale, Heckman Motors is relocating their business to the northwest corner of 8th and Lincoln Streets and redeveloping a blighted property. Due to the extended negotiations and the redevelopment of the blighted property, City staff has negotiated the attached lease amendment. Funding: The City currently receives $4601.74 for lease payments on two parcels; and$590.61 for leasehold taxes. This agreement waives $4601.74 but still requires leasehold payments be collected. Recommendation: Adopt the lease recitals as Council findings, approve the lease amendment, and authorize the City Manager to sign the lease amendment with minor modifications, as needed. Background/Analysis: The City purchased the "Niichel Property" as part of the Gateway project in 2006. Heckman Motors has leased the property for the operation of several businesses. In spring 2017, in response to a request for proposals, the City entered into negotiations with the Lower Elwha Klallam Tribe for the Tribe's purchase of the property. The negotiations with the Lower Elwha Klallam Tribe have been extensive due to environmental contamination on the Niichel Property. The Tribe plans to redevelop the property with a business class hotel. This purchase will displace the Heckman Motors businesses. The extensive negotiations with the Tribe have led to uncertainty and unpredictability for the Heckman Motors businesses. Heckman Motors has purchased the property at the northwest corner of 8th and Lincoln Streets. The 8th and Lincoln property is a blighted property that has been empty for over ten years. The City regularly receives complaints from neighboring property owners regarding the unkempt and unsightly nature of the property. Additionally, there is environmental 02/06/2018 E - 44 contamination on the property. Heckman Motors purchased this property and proposes to redevelop it for its multiple businesses. Both the Lower Elwha Klallam Tribe and Heckman Motors proposed redevelopments are in the public interest. Because of the uncertainty and unpredictability due to the extended negotiations, and because of the reinvestment in the community, the City staff is recommending an amendment the current lease with Heckman Motors. The amendment waives the lease on the property for three months or until the sale closes, whichever is first. Heckman Motors will still be required to pay the full leasehold excise tax. And, Heckman Motors agrees to waive any rent/lease it charges its sub lessees. Funding Overview: The City currently receives $4601.74 for lease payments on two parcels; and $590.61 for leasehold taxes. This agreement waives $4601.74 but still requires leasehold payments be collected. 02/06/2018 E - 45 FOURTH AMENDMENT TO LEASE AND MANAGEMENT AGREEMENT WHEREAS, on September 7, 2006, the City of Port Angeles, a municipal corporation and non-charter code city of the State of Washington (“City”), entered into a Lease and Management Agreement (referred to herein as “Agreement”) with Heckman Motors, a corporation of the State of Washington (“Heckman”), relating to the occupancy of the property at 111 E Front Street in the City of Port Angles; and WHEREAS, the Agreement was amended in the First Amendment to the Agreement, the Second Amendment to the Agreement, and the Third Amendment, which amendments are hereby incorporated; and WHEREAS, the City is currently negotiating with the Lower Elwha Klallam Tribe for the sale of 111 E Front Street property as part of a downtown Port Angeles revitalization; and WHEREAS, the negotiations began in March 2017 and have extended beyond the anticipated time due to environmental contaminants found on the property, and these extended impacted the Heckman Motors business through uncertain and unpredictability; and WHEREAS, Heckman Motors is relocating its business to a blighted property with potential environmental contamination in the City of Port Angeles that has remained vacant for over ten years; and WHEREAS, it is in the City’s best interest that Heckman reinvest in this property. The City and Heckman for valuable consideration enter this Amendment effective as of the 1st day of January 2018, for the purposes of revising the Agreement between the Parties. It is hereby agreed: 1. Paragraph 3 of the Agreement is amended to add: (c) As of January 1, 2018, Heckman’s shall pay a monthly rent of $0.00 of the December 2017 rent for Parcel 1 together with 100% of the December 2017 leasehold excise tax. This reduced rent will continue for the first three calendar months of 2018, or until the closing date of the sale of 111E Front Street, or until the Lower Elwha Klallam Tribe withdraws its purchase offer, whichever is sooner. During the same period, Heckman will reduce any tenants’ rental amounts by the same proportion. 2. Paragraph 4 of the Agreement is amended to add: (c) As of January 1, 2018, Heckman’s shall pay a monthly fee for the license to occupy, use and manage Parcel 2 of $0.00 of the December 2017 rate for the license Parcel 2 together with 100% of the December 2017 leasehold excise tax. This reduced license fee will -1- continue for the first three calendar months of 2018, or until the closing date of the sale of 111E Front Street, or until the Lower Elwha Klallam Tribe withdraws its purchase offer, whichever is sooner. 3. Except as expressly provided above, the 2006 Lease Agreement and its Amendments are hereby ratified and confirmed. IN WITNESS WHEREOF, this lease amendment has been executed the date and year first above written. CITY OF PORT ANGELES _______________________________ Dan McKeen, City Manager HECKMAN MOTORS ________________________________ Jack Heckman, President Attest: ______________________________ Jennifer Veneklasen, City Clerk Approved as to form: ______________________________ William Bloor, City Attorney State of Washington ) ) ss. County of Clallam ) On this _______ day of _________________________, 2018, personally appeared before me Dan McKeen and Jennifer Veneklasen, to me known to be the City Manager and City Clerk, respectively, of the City of Port Angeles, the municipal corporation that executed the within and foregoing instrument, and acknowledged said instrument to be the free and voluntary act and deed of said municipal corporation, for the uses and purposes therein mentioned, and on oath stated that they were authorized to execute said instrument and that the seal affixed, if any, is the corporate seal of said municipal corporation. IN WITNESS WHEREOF I have hereunto set my hand and affixed my official seal the day and year first above written. _______________________________________ Notary Public in and for the State of Washington residing at ______________________________. My commission expires:_______________. -2- State of Washington ) ) ss. County of Clallam ) On this ______ day of _____________________, 2018, personally appeared before me Jack Heckman, to me known to be the President of the Heckman Motors, that executed the within and foregoing instrument, and acknowledged said instrument to be the free and voluntary act and deed of said agency for the uses and purposes therein mentioned, and on oath stated that he is authorized to execute the said instrument. IN WITNESS WHEREOF I have hereunto set my hand and affixed my official seal the day and year first above written. _______________________________________ Notary Public in and for the State of Washington residing at ______________________________. My commission expires:_______________. H:\a LEASES\2014 Leases\HeckmanAmendment.doc -3- • PORTNGELES -- WASH INGTO N, U. S. A. 0�1 CITY COUNCIL MEMO DATE: February 6, 2018 To: City Council FROM: CRAIG FULTON,P.E.,DIRECTOR OF PUBLIC WORKS&UTILITIES SUBJECT: Lincoln and Whidby Street Roadway Repair, Contract CON-2017-57, Final Acceptance Summary: Lakeside Industries completed the Lincoln and Whidby Street roadway repair project. The final invoice was received and processed for a total of$46,341.00, including applicable taxes. The work was inspected by staff and accepted as complete. Funding: Available in Water Division budget line item 402-7380-534-4810 Recommendation: Accept the Lincoln and Whidby Street Roadway Repair, Project Con- 2017-57, and authorize the release of retainage bond upon the receipt of required clearances. Backeround/Analvsis: On October 20,2017, an 8-inch asbestos concrete water main, originally installed in 1976,ruptured at the intersection of Lincoln Street and Whidby Avenue. City crews quickly located and repaired the break; however,water caused significant damage to the roadway surface and subsurface, requiring approximately 400 feet of Lincoln Street,between Whidby Avenue and Lopez Avenue to be closed. Replacement of the 8-inch Whidbey Avenue asbestos concrete water main is included in the Capital Facility Plan scheduled for spring 2018 (CFP WT0415 —Whidbey Avenue Main Replacement). Lakeside Industries, Port Angeles, Washington was awarded the roadway repair contract in the amount of $46,341.00. The following table is a summary of the project costs: Contract Bid Change Unit Final Cost Project Cost Amount Orders Quantity Variance Variations Contract $46,341.00 $0.00 $0.00 $46,341.00 0% Funding Overview: This project is funded from the Water Utility Fund in the amount of $46,341.00. Funding has been identified through savings from the 2017 Water Utility Budget. 02/06/2018 E - 46 • ORTNGELES W A S H I N G T O N, U. S. A. CITY COUNCIL MEMO DATE: January 31th, 2018 To: City Council FROM: JOE MATHEWS,SYSTEMS ANALYST THERESE AGESSON,INTERIM FINANCE DIRECTOR SUBJECT: Enhanced E911 PS/ALI server upgrade—IT0317 Summary: Replacement of our current Enhanced E911 PS/ALI server that is end-of-life. The E911 system automatically provides the 911 dispatch center the caller's location information including the address, building, floor, room or cubical from the City's Private Branch Exchange (PBX) system. Funding: Funding is coming from IT CFP project IT0317 in the 2018 budget. The 2018 Budgeted amount is $55,000.00. The total cost for the upgrade is $40,250.42, bringing in the project at less than expected. Recommendation: Staff recommends the council approve the purchase of the Enhanced E911 Private Switch/Automatic Location Identification (PS/ALI)hardware and software upgrade from Spok Incorporated. Background/Analysis: The current Enhanced E911 PS/ALI server was installed in 2008. We can no longer get replacement hardware and the Microsoft Windows Server 2003 Operating System end of life support was in July of 2015. This purchase will be a complete hardware and software upgrade of that system. Funding Overview: Funding is coming from IT CFP project IT0317 in the 2018 budget and the work will be performed by Spok Incorporated as our current vendor for service & support. This is an upgrade to our current system. 02/06/2018 E - 47 • ORTNGELES ,`- WASH I N G T O N, U. S. A. CITY COUNCIL MEMO DATE: February 6, 2018 To: City Council FROM: NATHAN WEST,DIRECTOR COMMUNITY&ECONOMIC DEVELOPMENT SUBJECT: Approval of a Street Vacation Petition (Application No. 17-38) -A portion of the public alley between W. 3" and 4th Streets Summary: The consideration of a City ordinance approving the street vacation petition for a portion of City public alley right-of-way within Block 98 and between W. 3rd and 4th Streets. Funding: A value of$5.00 per square foot was determined by the City Real Estate Committee as the amount required to be paid by adjacent property owners for the public alley right-of- way. As proposed, 3,338 square feet of alley is to be vacated. All proceeds will be earmarked for street related improvements. Recommendation: Council should: 1) Waive the second reading of the attached ordinance and 2)Adopt the attached ordinance approving the Street Vacation Petition Application No. 17-38. Background/Analysis: A petition requesting the vacation of a portion of public alley between West 3rd and 4th Streets was received by the City's Department of Community and Economic Development on March 24, 2017. The petitioners are Russell and Rebecca Lindquist, 712 West 3rd Street, Karen Unger, 715 West 4th Street and Joanne Leicht, 707 4th Street all within Port Angeles, WA 98362. The proposed vacation is primarily in association with a pair of properties owned by Russell and Rebecca Lindquist. The public alley divides their two properties which proposes constraints for access and use of their property. Per the Revised Code of Washington (RCW) 35.79.010, the petition was signed by two-thirds of the abutting property owners and determined to be valid. 02/06/2018 E - 48 On August 15,2017,the City Council approved a resolution to set a public hearing to consider the requested street vacation petition. The public hearing was set to in conjunction with the City Hearing Examiner's review on September 13, 2017 at 1:00 p.m. in City Council Chambers. Per RCW 35.79.030,the hearing on such a petition may be held before the legislative authority,before a committee or before a hearing examiner. If the hearing is held before a hearing examiner, the hearing examiner shall, following the hearing, report its recommendation on the petition to the legislative authority,who may adopt or reject the recommendation. Notices of the application and the public hearing were properly given. On September 13, 2017, the City Hearing Examiner conducted a public hearing in regards to the street vacation petition.No public comments were received and no members of the public appeared at the public hearing. Therefore, the Hearing Examiner concluded the requested street vacation should be approved and recommended as such to the City Council,per the conditions of approval. On November 21, 2017, the City Council approved a resolution to accept and adopt the Hearing Examiner's Findings of Fact, Conclusions of Law and Recommendations. The Council is now charged with the final approval of the requested street vacation by approving the ordinance. Funding Overview: The City's Real Estate Committee met on this matter on May 2, 2017 and recommended a value of$5.00 per square foot of land to be vacated. This amount does not exceed the average value of land per square foot (based on the Clallam County taxable values). As proposed, 3,338 square feet of alley is to be vacated. All proceeds will be earmarked for street related improvements. Encl: Ordinance 02/06/2018 E - 49 ORDINANCE NO. AN ORDINANCE of the City of Port Angeles, Washington, vacating a portion of alley rights-of-way between West 3rd and 4th Streets in Port Angeles, Clallam County, Washington. WHEREAS, a petition was filed with the City of Port Angeles to vacate a portion of a portion of the Alley within Block 98, Townsite of Port Angeles, Clallam County, Washington, described as follows: the full width of said Alley adjoining Lots 2, 3, 4,17,18,19, and adjoining the east 17 feet of Lots 5 and 16, as shown on attached Exhibit A; and WHEREAS, street vacations are categorically exempt from the requirements of the State Environmental Policy Act (SEPA)rules as set forth in WAC 197-11-800(2)(h); and WHEREAS, a public hearing was held by the City Hearing Examiner on September 13, 2017; following public notice pursuant to Chapter 35.79 RCW; and WHEREAS, at a regular meeting of the City Council on November 21, 2017 Council adopted Resolution 27-17; and WHEREAS, in that Resolution City Council adopted the Hearing Examiner's Findings of Fact, Conclusions of Law and Recommendation setting forth the conditions for the vacation and declared the vacation would be granted by Ordinance when the conditions set out in the Resolution are satisfied; and WHEREAS, one of the conditions is for a permanent utility easement along the full length of the vacated Alley right-of-way which is included within this Ordinance; and WHEREAS, the petitioner now has satisfied all other conditions of Resolution 27-17. -1- 02/06/2018 E - 50 NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PORT ANGELES DO HEREBY ORDAIN as follows: Section 1 - Vacation. Subject to the terms and conditions of this Ordinance, the City right-of-way described above and as shown on the attached map Exhibit A is vacated. Section 2 - City Reserves Easement. The City reserves a permanent easement along the full length of the vacated Alley right-of-way for maintenance,repair, and replacement of existing utilities and for installation,maintenance,repair,and replacement of future utilities.By accepting this street vacation, the petitioners for vacation agree that, when the City does any installation, maintenance, repair, or replacement of utilities, the City's sole obligation is to restore the premises to the conditions as they exist at the date this ordinance is passed by City Council. The City shall have no obligation to repair or restore any improvements made to the premises after the date this ordinance is passed. Section 3 -Effective Date. This Ordinance shall be effective five(5) days after publication of this Ordinance. This Ordinance is an exercise of a power specifically delegated to the City legislative body, and therefore is not subject to referendum. The City Clerk is hereby directed to file a certified copy with the Clallam County Auditor and the Clallam County Assessor. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the day of February 2018. Sissi Bruch, Mayor -2- 02/06/2018 E - 51 ATTEST: Jennifer Veneklasen, City Clerk APPROVED AS TO FORM: William E. Bloor, City Attorney PUBLISHED: 12018 By Summary Exhibit A: Map, Conditions, Findings & Conclusions -3- 02/06/2018 E - 52 Exhibit A s a 19 �. ., _ a ,\ \\ �� 20 70 y V �lll i 14 j712 lei, 721 i fj 15 / �,t! r; - ( l i! 15 �` l it �{ ;� it • I i if ��%r'!�� i, 715 ! i t r � t 707 � rl� �'�/ � �i, .�\ 1/� /Jfr I , kb 19 �� . , d / Xr,� ' Y' r J [ f I l ( j . r � p f. 13 706 Water main Lots 300 zh.map.a aar mraadadt•usa�_ lagal daaenpeaa. aeaaa ft amraa as W Water main Feet PPro�:mateoaly.Topographzc/Mapfeot,..es o.e._5fet fo .o�,oeono.�.Th;� Parcel N map/dramng.producedbythearyofPonAagel.fornsownuseandpur... SWater main r'—m Datum=NAr'D88 ny Aother useofth.map/d—gshall not be theresp—bzbry ofthe CFry. Electrical distribution Blocks Ha..Damm=NAD 83M Area Map 02/06/2018 \Proposed ROW Vacation E - 53 Exhibit A BEFORE THE HEARING EXAMINER FOR THE CITY OF PORT ANGELES In the Matter of the Petition ) NO. 17-38 Russell and Rebecca Lindquist ) FINDINGS OF FACT, for a street vacation ) CONCLUSIONS OF LAW AND RECOMMENDATION SUMMARY OF DECISION The hearing examiner recommends to the City Council that the requested street vacation be approved, subject to conditions. SUMMARY OF RECORD Request: The applicant is proposing that the City of Port Angeles vacate a portion of an alley located between West 3 rd and 4 th Street, and between A Street and Tumwater Street. Hearing Date: On September 13, 2017, a public hearing on the application was conducted before Lauren Erickson, City of Port Angeles Hearing Examiner. Testimony: At the open record hearing the following individuals presented testimony under oath: Allyson Brekke, City Planning Manager Russell Lindquist, Petitioner Exhibits: Exhibit 1 Staff Report City of Port Angeles 321 East Fifth Port Angeles, WA 98362 02/06/2018 E - 54 Having reviewed the record in full, including the above referenced exhibit and the testimony of witnesses, the Hearing Examiner enters the following Findings of Fact and Conclusions of Law: FINDINGS OF FACT 1. The petitioners are requesting that the City vacate a portion of an alley situated between 3 rd and 4 th Streets, and between A Street and Tumwater Street. The subject property is located between lots 2-5 and 16-19, Block 98 of the Townsite of Port Angeles. The property is approximately 167 feet in length and 20 feet wide and encompasses approximately 3,340 square feet. 2. The petitioners are Russell and Rebecca Lindquist, 712 West 3 rd Street; Karen Unger, 715 West 4 th Street and Joanne Leicht, 707 4 th Street. The City of Port Angles is the only abutting property owner that did not join in the petition. 3. The proposed vacation is primarily in association with a pair of properties owned by Russell and Rebecca Lindquist. The public alley divides their two properties, which imposes constraints for access and use of their property. 4. The alley abuts the front of the Lindquist's house. There is no set back; their front door exits directly on to the alley. 5. The two other petitioners have not stated any interest in the alley. It is not accessible from their yards because there is a 4—6 foot drop from their properties along the entire alley. 6. On August 24, 2017, notice of the requested street vacation petition and public hearing was published in the Peninsula Daily News; on August 23, 2017 posted on the subject property and at City Hall. 7. On August 15, 2017, the City Council approved a resolution setting the public hearing to consider the requested street vacation. 8. No public comments were received and no members of the public appeared at the public hearing. 9. A street vacation is categorically exempt from SEPA. WAC 197-11-8000(2)(h). 10. On May 2, 2017, the City's Real Estate Committee met and recommended that the property to be vacated be set at a value of$5.00 per square foot. Based upon Clallam County taxable values, this amount does not exceed the average value of land per square foot. 2 City of Port Angeles 321 East Fifth Port Angeles, WA 98362 02/06/2018 E - 55 11. A copy of the petitioner was circulated to City Departments. 12. No objections to the requested vacation were made. The Public Works and Utilities Department commented that the City will need to retain easements to ensure access to maintain and construct both existing and future public utilities in the area. CONCLUSIONS OF LAW 1. The Hearing Examiner has jurisdiction to hear this matter. RCW 35.79.030. 2. Notices of the application and public hearing were properly given. 3. The owners of an interest in any real estate abutting upon a street or alley who may desire to vacate the street or alley, or any part thereof, may petition the legislative authority to make vacation giving a description of the property to be vacated, or the legislative authority may itself initiate a vacation by resolution such vacation procedure. RCW 35.79.010. 4. The hearing on such petition may be held before the legislative authority, before a committee or before a hearing examiner. If the hearing is held before a hearing examiner, the hearing examiner shall, following the hearing, shall report its recommendation on the petition to the legislative authority, which may adopt or reject the recommendation. RCW 35.79.030. 5. All proposals considered by the City must abide by the City's Comprehensive Plan. 6. The undersigned hearing examiner concludes the requested street vacation should be approved. More than two thirds of the abutting property owners have petitioned for the vacation and there is nothing to suggest the proposed vacation would violate the City's Comprehensive Plan. 7. The undersigned hearing examiner recommends that the City Council approve the requested street vacation and include the below conditions in the ordinance. 3 City of Port Angeles 321 East Fifth Port Angeles, WA 98362 02/06/2018 E - 56 DECISION Based upon the foregoing Findings of Fact and Conclusions of Law, the undersigned hearing examiner recommends that the street vacation be APPROVED,with the following conditions: DECIDED this 18 th day of September, 2017. i Lauren Erickson, Hearing Examiner RECOMMENDED CONDITIONS 1. The ordinance should provide that the City will retain an easement for the construction, repair and maintenance of public utilities and services within the vacated portion of the alley. 2. The ordinance should provide that the City will retain an easement for access to public utilities and services within the private driveway located between West 4 th Street and the vacated portion of the alley. 3. The ordinance should provide that the City will require that the entire vacated portion of the alley to be consolidated with abutting properties in order to prevent the creation of a new parcel of land. 4 City of Port Angeles 321 East Fifth Port Angeles, WA 98362 02/06/2018 E - 57 • P ORT NGELES , W A S H I N G T O N, U. S. A. CITY COUNCIL MEMO DATE: February 6, 2018 To: City Council FROM: COREY DELIKAT,PARKS &RECREATION DIRECTOR SUBJECT: Recycled Carbon Fiber Bench Presentation Summary: On May 2, 2017, City Council was given a presentation conducted by Dave Walters, CEO of the Composite Recycling Technology Center(CRTC), and the Parks & Recreation Director. The presentation described a joint project between the CRTC, the City, and local artist Bob Stokes to design and develop a park bench made out of recycled carbon fiber. The project was inspired by the Parks Department's need to revamp its Memorial & Donation Program, as well as the CRTC's interest in new product development. Tonight, the CRTC, the City, and Bob Stokes are presenting three prototype benches to show the Council. Funding: N/A Recommendation: Information Only Background/Analysis: Over the last several years, the City has been looking toward revamping and changing its Memorial &Donation Program which started in 1991. The program primarily consisted of donated wooden park benches with memorial plaques along the Waterfront Trail. In 2017, an opportunity arose to potentially change this program when local artist Bob Stokes proposed to the City the idea of working with CRTC to develop a recycled carbon fiber park bench modeled after his metal benches that are currently placed in the downtown area and West End Park. The three teams met and came up with a plan to develop two prototype benches made of recycled carbon fiber material. The City invested $10,000 into these benches from the waterfront trail fund that consisted of revenues from the past Memorial & Donation Program. Tonight, the City and CRTC CEO Dave Walter will be presenting to the Council the new benches, and will touch briefly on the new Adopt-A-Bench Program that was approved unanimously by the Port Angeles Parks, Recreation& Beautification Commission during its regularly-scheduled meeting on 02/062018 1 - 1 January 18, 2018. The Adopt-A-Bench Program and policy is located under the"information" portion of this week's Council packet. Funding Overview: N/A 02/062018 1 - 2 Trash Talk Plastics: A Human Creation, A Human Solution By Mindy Gelder, Ph.D., LMFT Plastic Free Summit to Sea. Port Angeles Plastic Free Summit to Sea. Port Angeles Plastic Free Summit to Sea. Port Angeles Plastic Free Summit to Sea. Port Angeles Plastic Free Summit to Sea. Port Angeles It’s Only a Bag or Is it? Plastic Free Summit to Sea. Port Angeles Plastic Free Summit to Sea. Port Angeles Plastic Free Summit to Sea. Port Angeles Plastic Free Summit to Sea. Port Angeles Plastic Free Summit to Sea. Port Angeles It’s not a Jellyfish Plastic Free Summit to Sea. Port Angeles Plastic Free Summit to Sea. Port Angeles Plastic Free Summit to Sea. Port Angeles Plastic Free Summit to Sea. Port Angeles Plastic Free Summit to Sea. Port Angeles Plastic Free Summit to Sea. Port Angeles Plastic Free Summit to Sea. Port Angeles Plastic Free Summit to Sea. Port Angeles Plastic Free Summit to Sea. Port Angeles Plastic Free Summit to Sea. Port Angeles Plastic Free Summit to Sea. Port Angeles Plastic Free Summit to Sea. Port Angeles Plastic Free Summit to Sea. Port Angeles How to Change People’s Behavior Plastic Free Summit to Sea. Port Angeles Plastic Bag Policy February 6, 2018 Heather Trim Zero Waste Washington City of Port Angeles Council Meeting February 6, 2018 Zero Waste Washington Works to make trash obsolete Three strategies: •Get laws passed •Conduct research and grassroots to drive systems change •Do pilot projects to show it can be done E-Waste Toxics Packaging Recycling Fix it Clinics Pollution Focus areas The plastics problem www.unep.org/newscentre/un-declares-war-ocean-plastic By 2025: in our oceans 1 lb plastic 3 lbs fish http://advances.sciencemag.org/content/3/7/e1700782.full We Live in A Plastic Era Geyer et. al (2017) www.unep.org/newscentre/un-declares-war-ocean-plastic of plastics is used for packaging Plastics and plastic bags don’t decompose Algalita Marine Research Foundation Instead, they break down into smaller and smaller bits Other problems Compost At a Far West Fibers sorting facility (Portland): ~ ¼ of workers’ time goes toward taking plastic bags out of the sort line and the machinery. Think plastic bags are a hassle? Ask a recycler Ubiquitous trash downgrades materials and clogs machinery BY KATE GAWF Pamplin Media Group, Aug 14, 2007 Gum up recycling machines China Sword waste restrictions https://commons.wikimedia.org/wiki/File:Bales_of_PET_bottles_2.jpg Aesthetics © Copyright Graham Horn and licensed for reuse under this Creative Commons License. Reusable Bag Ordinances Countries with Bag Laws Compiled by Earth Policy Institute (2014),www.earth-policy.org US Bag Laws Compiled by Earth Policy Institute (2014),www.earth-policy.org Bag Ordinances in Washington State •Edmonds (2009) •Seattle (2011) •Bellingham (2011) •Bainbridge Island (2012) •Port Townsend (2012) •Issaquah (2013) •Shoreline (2013) •Thurston County-unincorp (2013) •Tumwater (2013) •Olympia (2013) •Lacey (2014) •Kirkland (2015) •Ellensburg (2016) •San Juan County-unincorp (2016) •Tacoma (2016) No thin plastic carry-home bags www.seattlepi.com/local/article/Plastic-bags-banned-in-Seattle-2412950.php 5 cents fee on some bags •Paper bags with one-eighty barrel (882 cubic inches) capacity or larger •Reusable plastic bags thicker than 2.25mils •Store keeps the 5 cents http://www.kirklandwa.gov/depart/Public_Works/solidwaste/plastic-bag-ordinance/resident-faqs.htm EBT/WIC/TANF exempt •Retailers cannot collect a pass-through charge from anyone with a voucher or electronic benefits card Fast food exempt •Issues with spillage, e.g., Soups •Encouraged to use paper whenever possible for food delivery https://www.google.com/search?q=JACK+in+the+box+plastic+bag&source=lnms&tbm=isch&sa=X&v ed=0ahUKEwjX2eqx_tLWAhVpjFQKHX93DBQQ_AUIDCgD&biw=1280&bih=558#imgrc=112MVd7Zc5r3 SM:&spf=1506983335519 Other bag exemptions •Produce bags •Bags smaller than standard 8lb bag •Newspaper bags •Dry cleaning bags •Bags sold in large quantities intended as trash can liners http://westseattleblog.com/2012/06/countdown-to-the-seattle- plastic-bag-ban-2-weeks-away/ NEW: Green and Brown-tinted Plastic Bags Banned •Compostable bags allowed •Must be correctly labeled •must be tinted green or brown •To prevent plastic pollution in compost Enforcement: minimal •Noncompliance is considered a civil infraction •Up to $250/day penalty •City will send a violation notice Bag Monster Every year, the average American uses 500 plastic grocery bags http://www.bagmonster.com/2017/06/bag-monster-heads- to-the-un-for-the-ocean-conference.html Thank You • ORTNGELES W A S H I N G T O N, U. S. A. CITY COUNCIL MEMO DATE: February 6, 2018 To: City Council FROM: WILLIAM BLOOR,CITY ATTORNEY SUBJECT: Harbor Cleanup Process —Additional deposit to WPAHG/PLP Group Account Summary: The City entered into an agreement with other Potentially Liable Parties (PLP) to jointly participate in the cleanup of the harbor. That agreement provided that the PLPs would work together and share expenses towards the overall goal of producing a Remedial Investigation/Feasibility Study (RDFS) for cleanup of the western portion of the Port Angeles harbor. The group then entered into the Environmental Services Agreement, which secured the services of technical consultants. Each one of the five members of the group has made a series of contributions. The PLP group cashier has issued a call for an additional amount to be made as shown below. Funding: We expect that 100% of the costs incurred for this additional amount will be covered by insurance. There is sufficient money in the 2018 budget to cover the costs of this Change Order. Recommendation: Authorize payment of an additional contribution to the PLP Group in the amount of$100,558.30. Background/Analysis: In 2012, the Department of Ecology (DOE) informed the City that it is one of several entities potentially liable for some portion of the contaminants in the harbor. The City and the other entities named as potentially liable parties(PLPs) —the Port,Nippon,Merrill&Ring, and Georgia Pacific (the Western Port Angeles Harbor Group) --joined together to share costs and jointly approved a series of agreements, which included an Environmental Services Agreement. The PLPs then negotiated with DOE an Agreed Order, which legally obligates the City, and the other PLPs who signed it, to complete a RDFS. The PLP group also identified four technical consultants to work on the RUTS. The PLP group entered into an Environmental Services Agreement with the technical consultants. That 02/06/2018 1 - 1 Agreement specified that the consultants, under the direction of the PLP group, would produce a final RUTS. The Agreement divided the work of producing the RUTS into stages. Each stage would be directed and approved by the PLP group. The PLP group knew that as the stages progressed, the PLP group would be making additional contributions to fund the work, and therefore included in the Participation Agreement provisions for making the additional contributions. The summary table below shows the balance at this time, the additional contribution request. # Item Amount Group Bank Account Balance Following Payments of November 1 Invoices and Ecology Invoices #19 $58,305.50 2 Floyd Snider W042 Amount Remaining $441,163.00 3 Anchor W042, 3 & 4 Amount Remaining $69,934.00 Estimated 4th QTR 2017 and I st QTR 2018 Ecology Invoice 4 Amounts $50,000.00 5 Total Funds Needed(2+3+4)-1 $502,791.50 Requested Deposit by Each Entity to Fund Amount Remaining in 6 Current Contracts and Estimated Future Ecology Invoices $100,558.30 There is sufficient money in the 2018 budget to cover the costs of this request. Also, amounts paid by the City for these purposes should be 100%reimbursed by the City's former insurance carriers. The process is that the City pays the cost, and then submits the bill to the insurance carriers. Each carrier reimburses the City according to its share of the total. The result is there is no net cost to the City. Nevertheless, because the City makes the initial payment, Council authorization for the additional initial expenditure is required. Funding Overview: Council needs to approve the additional expenditure pursuant to previous obligations for the Harbor Study RDFS project. Funding for this expenditure is expected to be reimbursed by the City's former insurance carriers with little, if any, cash contribution from the City. No budget amendment is needed. RECOMMENDATION• It is recommended that City Council, pursuant to the Participation Agreement, authorize an additional contribution to the PLP Group in the amount of$100,558.30. 02/06/2018 J - 2 • ORT NGELES ,`_ W A S H I N G T O N, U. S. A. CITY COUNCIL MEMO DATE: February 6, 2018 To: City Council FROM: CRAIG FULTON,P.E.,DIRECTOR OF PUBLIC WORKS&UTILITIES SUBJECT: Washington State Transportation Improvement Board Grant Acceptance: 10" Street Project (TR1100) Summary: The City was successful in obtaining a Washington State Transportation Improvement Board (TIB) grant to reconstruct 10th Street between N and I Streets. An agreement with TIB is required to obligate the funding. Funding: Engineering project estimate $1,800,000 TIB grant funding 1,150,001 REET funding 145,000 (City Obligation) Transportation Benefit District 504,999 (City Obligation) Recommendation: Accept the Washington State Transportation Improvement Board (TIB) grant in the amount of$1,150,001; authorize the City Manager to execute an agreement for the TIB grant; and authorize Transportation Benefit District funds for the remaining project match. Background/Analysis: To enhance the movement of people, goods and services throughout the State, the Washington State Transportation Improvement Board(TIB) funds high-priority transportation projects. TIB recently selected 28 projects (out of a total of 89 project applications submitted) for $76.8M in funding through its statewide Urban Arterial Program. The City was successful in obtaining a TIB grant in the amount of$1,150,001 to reconstruct 10th Street between N and I Streets. The Capital Facilities Plan included two projects between N and I Streets: • The 10th Street Reconstruction project between N and M Streets (TRI 100), rebuilds the failing road and installs new curb, gutter, storm pipe, bike lanes, and sidewalk; and 02/06/2018 J - 3 • The 10th Street Overlay project between M and I Streets (TR 1200), overlays the existing road with new asphalt surfacing. With the award of this grant, both projects will be combined into one project, 10th Street Project, between N and I Streets (TRI 100). The project benefits the community by replacing aged and failing pavement with sorely needed full depth asphalt. The corridor will be configured to provide two vehicular travel lanes and two bike lanes between N and I Streets. A new sidewalk will be added to the north side of 10th Street between N and M to allow for a school walking route to Hamilton Elementary. While work on 10th Street between N and M will completely rebuild the existing road, work between M and I will be limited primarily within the existing curb lines and involve new lane configuration and asphalt. These projects support the City's Comprehensive Plan: • Goal (G-4A) "To develop a coordinated, multimodal system, which services all areas of the city and all types of users in a safe, economical, and efficient manner"and • Goal (G-413) "To improve circulation patterns across and within the community, and to achieve the desired urban design of the City" • Policy(P-813.10) "The City should seek funding to increase the provision of sidewalks in already developed areas where sidewalks to no occur" An open house will be held in the spring to present the proposed project design to the community. The project is scheduled for construction in late summer of 2018. Funding Overview: This is the first use of Transportation Benefit District(TBD) sales tax funding, which was approved by voters in August 2017. The 10th Street Improvement projects were the 41 priorities for use of TBD funds, and were accelerated with the recent availability of the State TIB grant funding. These projects have been listed on the Capital Facility Plan since the 1990's while awaiting adequate funding, now made available by the TBD sales tax funds. The engineers estimate for the 10th Street project between N and I is $1,800,000. Available funding is summarized in Table 1. Table 1 - Funding 10th Street Project- N to I Cost Percent of project Engineers Estimate $1,800,000.00 TIB Grant $1,150,001.00 64% City-TBD $504,999.00 28% City-REET $145,000.00 8% 02/06/2018 J - 4 • ORTNGELES W A S H I N G T O N, U. S. A. 0411WA CITY COUNCIL MEMO DATE: February 6, 2018 To: City Council FROM: CRAIG FULTON,P.E.,DIRECTOR OF PUBLIC WORKS&UTILITIES BRIAN SMITH,POLICE CHIEF SUBJECT: Equipment Purchase—Replacement of Police Vehicles Summary: The 2018 budget includes funds to procure three marked patrol cars for the Police Department. Through the City's membership with the Washington State Purchasing Cooperative (WSPC), Northsound Dwayne Lane's Auto Dealership was selected from the cooperative vendor list, Contract No. 05916. Funding: These vehicle purchases and replacements are identified in the 2018 budget and are included in the 2018 Capital Facilities Plan. Pricing from the WSPC contract is summarized below: WSPC Bid Purchase Contract (WSPC Bid Prices Include Sales Tax) Vehicle New Vehicle Type Budget State Bid Accessories Replacing vehicle 2018 Dodge Charger $49,500 $30,123.50 $19,376.50 6105, 2007 Ford Crown Victoria 2018 Dodge Charger $49,500 $30,212.50 $19,376.50 6102, 2006 Chevrolet Impala 2018 Dodge Charger $49,500 $30,212.50 $19,376.50 6103, 2006 Chevrolet Impala Total Cost $148,500.00 Recommendation: 1. Approve and authorize the City Manager to sign a contract for the purchase and outfitting of three police patrol vehicles. 2. Approve and authorize the City Manager to make minor modifications to the purchase contract if necessary. 3. Approve and authorize the City Manager to surplus Police vehicles 6102, 6103, and 6105, when the new Police patrol vehicles are placed into service. 02/06/2018 1 - 5 Background/Analysis: The 2018 budget contains funds to procure three marked patrol vehicles for the Police Department, replacing three Police vehicles that have reached their useful service life cycle. All three vehicles are available off the WSPC contract. It is necessary to replace Police vehicles 6102, 6103, and 6105 in 2018 to ensure the Police fleet remains reliable, safe and operationally efficient. These three new Police patrol vehicles will replace a 2006 Ford Crown Victoria Police Interceptor vehicle 6105 with approximately 100,000 miles, and two 2006 Chevrolet Impala Police vehicles 6102 and 6103 with approximately 65,000 miles. The purchase of the three new Police patrol vehicles is the first step in moving forward with establishing a standardized police fleet to make vehicle maintenance and repair more efficient (reducing a significant amount of differing vehicle brand parts which must be kept in inventory), and meet the working conditions and safety needs of the Police patrol unit. Funding Overview: The 2018 budget includes $148,500.00 for the purchase of three new Police patrol vehicles, including applicable tax and accessories. 02/06/2018 J - 6 • ORT NGELES ,`_ W A S H I N G T O N, U. S. A. CITY COUNCIL MEMO DATE: February 6, 2018 To: City Council FROM: CRAIG FULTON,P.E.,DIRECTOR OF PUBLIC WORKS&UTILITIES SUBJECT: 811 Street Bridge—Professional Services Agreement -Information Summary: On January 16, 2018, City Council directed City staff to complete a Professional Services Agreement with Sargent Engineering, authorized the City Manager to sign the agreement, not to exceed $75,000, and requested Staff provide the contract at a future Council meeting for information. Funding: The City has identified funding from City sources in the amount of$926,000. The City has requested funding assistance from the State of Washington. In addition, a donation account has been established to help offset construction costs for a long-term protective option. Recommendation: Information only Back2round/Analysis: On January 16 2018, City Council directed City staff to complete a Professional Services Agreement with Sargent Engineering and authorized the City Manager to sign the agreement, not to exceed $75,000. Enclosed is the Council requested Professional Services Agreement with Sargent Engineers, provided to City Council for information. The agreement includes 3 Tasks: Task 1 —Design Services—8th Street Bridge Screening $22,102 Task 2—Construction Services—8th Street Bridge Screening $17,964 Task 3 —Directed Services (used only if required) $10,000 TOTAL $50,066 02/06/2018 L - 1 CITY CLERK'S COPY Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Agreement Number: PSA-2018-02 Firm/Organization Legal Name (do not use dba's): Sargent Engineers, Inc. Address Federal Aid Number 320 Ronlee Lane NW, Olympia, WA 98502 UBI Number Federal TIN or SSN Number 600-560-818 91-1273873 Execution Date Completion Date December 31, 2018 1099 Form Required Federal Participation ❑ Yes 0 No ❑ Yes Q No Project Title 2018 Structural Engineering Services Description of Work Task 1: Design Services- 8th Street Bridge Screening Task 2: Construction Services - 8th Street Bridge Screening Task 3: Technical assistance for structural support ❑ Yes 0 No DBE Participation Maximum Amount Payable: $50,066 ❑ Yes F4No MBE Participation ❑ Yes ❑� No WBE Participation ❑ Yes ❑/ No SBE Participation Index of Exhibits Exhibit A Scope of Work Exhibit B DBE Participation/SBE Plan Exhibit C Preparation and Delivery of Electronic Engineering and Other Data Exhibit D Prime Consultant Cost Computations Exhibit E Sub-consultant Cost Computations Exhibit F Title VI Assurances Exhibit G Certification Documents fib:. ` Ins+e-ase Exhibit I Alleged Consultant Design Error Procedures Exhibit .I Consultant Claim Procedures Agreement Number: PSA-2018-02 Local Agency A&E Professional Services!Negotiated Hourly Rate Consultant Agreement Page 1 of 14 Revised 11/01/2017 02/06/2018 L - 2 THIS AGREEN4FN_I. rade and entered Into a�, shown in the"Execution Date"box on page one (1) of this AGREEMEN 1, bet«eon the Citi ol'Part .Angeles hereinafter called the ":AGENCY;" and the "Firm/Organization Name"referenced on page one(1)of this AGREEMENT,hereinafter called the"CONSULTANT." WHEREAS,the AGENCY desires to accomplish the work referenced in"Description of Work"on page one(1) of this AGREEMENT and hereafter called the`SERVICES:"ami docs not have sufficient staff to meet the required commitment and thcrcfc re deer~s it advisable and desirable to cngagc the assistance of a CONSULTANT to provide the necessary SERVI(T.S; and WHEREAS, the C(YtiSI ,t 1_ NT represents that they comply with the Washington State Statutes relating to professional registration. if applicable, and has signified a willingness to furnish consulting services to the AGENCY. NOW,THEREFORE, in consideration of the terms,conditions, covenants, and performance contained herein, or attached and incorh.,rtted and made a part hereof,the parties hereto agree as follows: I. General Description of Work The �;°ork under this AGl._EEMF'N l shall consist of the above-descri;,e:: SERVICES as herein defined,and necessary t accomplish the completed work fr_r this project. The ( _T T', shall furnish all services, labor, and related equipment and, if applicable, sub-consultants and subcontr..-tors necessary to conduct and complete the SERVICES as designated elseu here in this AGREEMENT. II. General Scope of Work The Scope of%%',)rk and projected level of effort required for these SERVICES is described in Exhibit"A"attached hereto and bv this reicrence made a part of this AGREE;VIENT. The General Scope of Work was developed utilizing performance based contracting methodologies. III. General Requirements All aspects of coordination of the work of this AGREEMENT with outside agencies, grc� os. or individuals shall receive advance approval by the AGENCY. Necessary contacts and me_tings with aF=r, . groups,and/or individuals shall be coordinated through the AGENCY. The CON",( ?I-1NT shal': ::'tYr:: ._oordination,progress, and presentation meetings with the AGENCY and/or sucl, Sial-,. i-edend. C)mmunitn. City,or County officials, groups or individuals as ntay be reyu;sted by the AGF' C Y. The AGE`,CY will prop ide the CONSULTANT sufficient notice prior to CONSU11_ i.�'N_T participat_n.The :cquir,d hours or days' notice shall be agreed to between the A(_d:NCY and ti-ie CUSS :i fANT and shoe. itr t-<1 ih��t��_�." The CONSULTANT shall prepare a inottthlv' progress report, in a form approved by %-,Mich will outline in written and graphical form the �arious phases and the order ofperformance of the ' I ICES in sufficient detail so that the progress of the SERVICES can easily.• be evaluated. The CONSULTANT,any sub-consultants, and the.A( E?`CY shall comply with all Federal, State. and local laws, rules, codes,regulations,and all AGENCY policies and direcil�es. applicable to the work to he performed under thisAGREEMENT. This AGREEMENT shall be in accordance vN ith dtc lass cf the Statc of Washington. Agreement Number: PSA-2018-02 Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Page 2 of 14 Revised 11/01;2017 02/06/2018 L - 3 Participation for Disadvantaged Rusiness Enterprises (DBE) or Small Business Enterprises (SBE), if required, per 49 CFR Part 26, shall be s1�_ ,�.�� ,i; tiic heading of this AGREEMLN i. ii DBE iirrn- are utilized at the commencement of this AGREENIi.NT, the -mount authorized to each firm and their certific:._ number will be shown on Exhibit "[F +:.raced hereto and ', thi.; reference made part of this AGRF1 i\11,\T. If the Prime CONSLLIANT is a 1x131: certified firm t' e, must comply with the Commercial l s l.,i Function (CUF) regulation outlined in the AGENCY's "DBE Program Participation Plan" and perform a ::iinimum of 30% of the total amount of this AGREF'vIENT. It is recommended, but not required, that non-DBE. Prime CONSULTANTS perform a minimum of 301io of the total amount of this AGREEMENT. In the absents of a mandatory UDBE, a voluntary SBE goal amount of ten percent of the Consultant Agreement is established. The Consultant shall submit a SBE Participation Plan prior to commencing work. .Althcu`rh the `coal is voluntary,the outreach efforts to provide SBE maximum practicable opportunities are not. The CONSULTANT. on a monthly basis, sluill enter the amounts paid to all firms involved \\ith this AGREEhI1NT into the wsdot.diversit,,,compliance.com program. Payment information shall identify any DBE Participation.tion-minority. woman owned D}3Es docs not count towards UDBE goal attainment. All Reports, PS&E materials, and other data furnished to the CONSULTANT by the AGENCY shall be returned. All electronic files, prepared by the CONSULTANT, must meet the requirements as outlined in Exhibit "C — Preparation and Delivery of Electronic Engineering and other Data." All desium,. drawings, specifications, documents, and other products, including all electronic files. prepared by the c )N,�tLTANT prior to completion or termination of this AGREEN11:NT are instruments of service for the_�c :' i:b1�E�, uj J are the property of the AGENCY. Reuse by the AGF\CY or by others, acting throu211 or on behalf of the AGI 'y('Y of any such instruments of service, not occurring as a part of this SERVICE, shall be without liability or al exposure to the CONSULTANT. Any and all notices or requests required under this AGREEMENT shall be made in writing and sent to the other party by (i)certified mail,return receipt requested,or(ii)by email or facsimile,to the address set forth below: If to AGENCY: If to CONSULTANT: Name: Jonathan Boehme Name: Monte Smith Agency: Citv of Pert Angcles Agency: Sargent Engineers. Inc. Address: 321 E nth Street Address: 320 Ronlee Lane NW City: Port Angeles State: WA Zip: 98362 City: Olympia State: WA Zip: 98362 Email: jboehme7i cityofpa.us Ernail: montes@sargentengineers.com Phone: 100-117-4811 Phone: (360)867-9284 Facsimile: 360-417-4709 Facsimile: (360) 867-9318 IV. Time for Beginning and Completion The CG\,St_LTA\T shall not begin any work under the terms of this AGREEMENT until authorized in writing by the AG1 'ICY. All work under this AGRF_.TMENT shall conform to the criteria agreed upon detailed in the AGRLI.M l NT documents. These SERVICES must be completed by the date shown in the heading of this AGREEIAENT titled"Completion Date." The established completion time shall not be extended because of any delays attributable to ' %NT, but may he extended by the AGENCY in the event of a delay attributable to the AGF\( '_. of unavoidable delays caused by an act of GOD. governmental actions, or other conditions the c,oliti of of the CONSLLIANT. A prior sLipp lemental AGREEMENT issued bN the AGENCY is required to extend the established completion time. A_Tree!nell t\ui�1_�er: Ps,_�-2018-02 Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Page 3 of 14 Revised 11101!2017 02/06/2018 L - 4 V. Payment Provisions The CONSULTANT shall be paid by the AGENCY for completed SERVICES rendered under this AGREEMENT as provided hereinafter. Such payment shall be full compensation for SERVICES performed or SERVICES rendered and for all labor,materials, supplies, equipment,and incidentals necessary to complete SERVICES. The CONSULTANT shall conform to all applicable portions of 48 CFR Part 31 (w-ww.ecfr.gov). A. Hourly Rates: Hourly rates are comprised of the following elements - Direct (Raw) Labor, Indirect Cost Rate, and Fixed Fee (Profit). The CONSULTANT shall be paid by the AGENCY for work done, based upon the negotiated hourly rates shown in Exhibits "D" and `B" attached hereto and by reference made part of this AGREF,MENT. These negotiated hourly rates will be accepted based on a review of the CONSULTANT's direct labor rates and indirect cost rate computations and agreed upon fixed fee. The accepted negotiated rates shall be memorialized in a final written acknowledgment between the parties. Such final written acknowledgment shall be incorporated into, and become a part of, this AGREEMENT. The initially accepted negotiated rates shall be applicable from the approval date, as memorialized in a final written acknowledgment, to 180 days following the CONSULTANT's fiscal year end (FYE)date. The direct (raw) labor rates and classifications, as shown on Exhibits "D" and "E" shall be subject t renegotiations for each subsequent twelve (12) month period (180 days following FYE date to 180 days following FYE date) upon written request of the CONSULTANT or the AGENCY. The written request must be made to the other party within ninety (90) days following the CONSULTANT's FYE date. If no such written request is made, the current direct (raw) labor rates and classifications as shown on Exhibits "D" and "E" will remain in effect for the twelve(12)month period. Conversely, if a timely request is made in the manner set forth above, the patties will commence negotiations to determine the new direct (raw) labor rates and classifications that will be applicable for the twelve (12 month period. Any agreed to renegotiated rates shall be memorialized in a final written acknowledgment between the parties. Such final written acknowledgment shall be incorporated into, and become a part of, this AGREEMENT. If requested, the CONSULTANT shall provide current payroll register and classifications to aid in negotiations. If the parties cannot reach an agreement on the direct (raw) labor rates and classifications, the AGENCY shall perform an audit of the CONSULTANT's books and records to determine the CONSULTANT's actual costs. The audit findings will establish the direct (raw) labor rates and classifications that will applicable for the twelve (12)month period. The fixed fee as identified in Exhibits "D" and "E"shall represent a value to be applied throughout the life of the AGREEMENT. The CONSULTANT shall submit annually to the AGENCY an updated indirect cost rate within 180 days of the close of its fiscal year. An approved updated indirect cost rate shall be included in the current fiscal year rate under this AGREEMENT, even if/when other components of the hourly rate are not renegotiated. These rates will be applicable for the twelve (12) month period. At the AGENCY's option, a provisional and/or conditional indirect cost rate may be negotiated. This provisional or conditional indirect rate shall remain in effect until the updated indirect cost rate is completed and approved. Indirect cost rate costs incurred during the provisional or conditional period will not be adjusted. The CONSULTANT may request an extension of the last approved indirect cost rate for the twelve (12) month period. These requests for provisional indirect cost rate and/or extension will be considered on a case-by-case basis, and if granted, will be memorialized in a final written acknowledgment. The CONSULTANT shall maintain and have accessible support data for verification of the components of the hourly rates, i.e., direct (raw) labor, indirect cost rate, and fixed fee (profit) percentage. The CONSULTANT shall bill each employee's actual classification, and actual salary plus indirect cost rate plus fixed fee. Agreement Number: PSA-2018-02 Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Page 4 of 14 Revised 1110112017 02/06/2018 L - 5 B. Direct Non-Salary U,>tDirect Non-Salary Costs will be reimbursed at the actual cost to the CON'-,'I i I TANT. These charges may incl, de. but are not Iintit_d t,'. tle following items: travel, printing, lona distance telephone, supplies. computer char_, .mi Itants. Air or train travel will he reimbursed only to lowest price available, unless othci v,i,: approved by the AGENCY. The CONSITI T.\NT shall eompk vv ith the rules and regulations costs (excluding air,train,and rental car costs) in accordance with the WSDOT's Accounting \,'::anua 'd 1;-8-2. Chapter 10—Travel Rules and Procedures,and all revisions thereto. Air,train and rental c .r.' costs shall be reimbursed in accordance with 48 Code of Federal Regulations(CFR) Part 31.20 -4E; . r ll,el osts."The bil_mL for Direct Non-salarti Costs shall include an itemized listing of the charges direct y id; 'I J)L �,�ith t,c � SI_RVICES. The CONSULTANT shall maintain the original supporting documents in their ot'.i�L, t_ spies of tits ,:iginal supporting documents shall be supplied to the STATE upon request. All above charges must be nece.--_try for the SERVICI_S provided under this AGREEMENT. C. Maximum Amount Payable:The-Maximu111 Amount PaN"able by theAGENCY to the CONS ULIANT under this AGREEMENT shall not exceed the amo.: 1 shown in the heading of this AGREE\IENT on page one(1.)The Maximum Amount Payable doc? not Mc lude payment for extra work as stipulated in section XIII,"Extra Work." No minimum amount pa\able is guaranteed under this AGREEMENT. D. Monthly Progress Payments: Progress payments may be claimed on a monthly basis for all costs authorized in A and B above. The monthly billings shall be supported by detailed statements for hours expended at the rates established in Exhibit"D," including names and classifications of all employees, and billings for all direct non salary expenses. To provide a means of v rifying the billed salary costs for the CONSULTANT's employees, the AGENCY may conduct employee intcry icws. These int:r%iews may consist of recording the names, titles, salary rates, and present duties of those empl, ccs perforrn ,tg� work on the SERV[CES at the time of the interview. E. Final Payment:Final Payment of an,, halance du, ::.c CO':Si'I TANT c)f the gross ,:mount earned will be made promptly upon its verification by tl.e AC;I NCY 1 er t. in;,:�.ion of the SERVICES under this AGREEMENT, contingent upon receipt of all PS,, F., plans. m fps, notes, eports, electronic data, and other related documents which, c,r�: required to be furni�hcu under-this AGREE.%iF \ 1 \cceptance of such Final Payment by the CONSUL I \\T sl-.all constitute a release of all claims f r pi..n:int,whi_':the CONSULIANT may have against the:%GF':t `," _, '`,, ,,ich claims are specifically reserved in writing a: _icismitted to th AGENCY by the CONS 1. 1 I r to its acceptance. Said Final Payment shall not,hov._ cr, he a bar to any claims that the AGENCY may have against the CONSULTANT or to any remedies the AGENCY may pursue with respect to such claims. The payment of any billing will not constitute agreement as to the appropriateness of any item and at the time of final audit all required adjustments will be made and reflected in a final payment. In the event that s final audit reveals an overpayment to the CONSULTANT,the CONSULTANT will refund SUC11 o\erpayment to the,AGFNCY within thirty(30)calendar days of notice of the overpayment. Such refund shall not con-stitute a waiver by the CON S L;LT.ANT for any claims relating to the validity of a finding by the AGENC)' of overpa}ment. Per WSDOT's "Audit Guide for Consultants,"Chapter 23 "Resolution Procedures." the CONS IJ L'I ANT has twenty (20)working days after receipt of the final Post Audit to begin the appeal process to the AGENCY for audit findings F. Inspection of Cost Records:The CONSULTANT and their sub-consultants shall keep available for inspection by representatives of the AGENCY and the United States,for a period of six(6)years after receipt of fina payment, the cost records and accounts pertaining to this AGREEMENT and all items related to or bearing upon these records with the following exception: if any litigation,claim or audit arising out of, in connection with, or related to this AGREEMENT is initiated before the expiration of the six(6)year period,the cost records and accounts shall be retained until such litigation,claim,or audit invol,,i ":_ the records is completed. An interim or post audit may be performed on this AGREEMENT. The audit, if any,will be performed by the State Auditor,WSDOT's Internal Audit Off ice and/or at the request of t: e AGENCY's Project Manager. Agreement Number: PSA-2018-02 Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Page 5 of 14 Revised 11!0 112017 02/06/2018 L - 6 VI. Sub-Contracting The AGENCY permits subcontracts for those items of SERVICES as shown in Exhibit"A"attached hereto and by this reference made part of this AGREEMENT. The CONSULTANT shall not subcontract for the performance of any SERVICE under this AGREEMENT without prior written permission of the AGENCY. No permission for subcontracting shall create,between the AGENCY and sub-consultant,any contract or any other relath-,>hip. Compensation for this sub-consultant SERVI( i ital] le `_-used on the cost factors shown on Exhibit"E"attached hereto and by this reference made part of this: !_1 Jr-\I r NT. The SERVICES of the sub-consultant shall not exceed its maximum amount payable identified in each sub consultant cost estimate unless a prior-, ritten Approval has been issued by the AGENCY. All reimbursable direct labor. indirect cost rate. direct non-salary costs and fixed fee costs for the sub-consultant shall be negotiated and subst intiated in accordance xith section V "Payment Provisions"herein and shall be memorialized in a final written aci,nc)v%led-ement between the parties All subcontracts shall contain all applicable provisions of this AGREEMENT,and the CONSULTANT shall regt.ire each sub-consultant or subcontract,r. of am tier. t .:bide by the terms and conditions of this AGREEI�1I IN"T. '\kith respect to sub-consultant payment,the CONSI 1TANT shall comply with all applicable sections of the S'IATE's Prompt Payment taws as set forth in RC«' ;9.04.250 and RCW 39.76.011. The CONSULTANT, sub-recipient, or sub-consultant shall not discriminate on the basis of race,color,national origin, or sex in the pe_= nance of this AGREEMENT. The CONSULTANT shall carry out applicable requirements of 4,1 Cr Part 26 in the award and administration of DOT-assisted contracts. Failure by the CUNSt L-I:�":T to ca;-[ry out these reouirements is a material breach of thisAGREEMENT, which may result in the termination of this AGREEMENT or such other remedy as the recipient deems appropriate. VII. Employment and Organizational Conflict of Interest The CONSL 1,1ANT warrant, that the} huv c not employed er retained any company or person,other than a bona fide emplo\cc working soler for the CUNiS(_;I_ ANNT. to solicit or secure this contract,and that it has not paid or agreed to pay any company or person, other than a bona Elde empioy ee working solely for the CONSULTANT, any fee,commission,percentage, brokerage fee. gift, or any other co;rideration, contingent upon or resulting from the award or making of this contract. For breach or �iolation of this «arrant,the AG1-NCY shall have the right to annul this AGREEMENT without liability or,in its discretion,to deduct from this AGREENIFNT price or consideration or otherwise recover the full amount of such fee,commission,percentage,brokerage fee, gift,or contingent fee. Any and „iployees of the CONSULTANT or other persons while engaged in the performance of any work or seryit:�_; r yuired of the CONSULTANT under this AGREEMENT, shall be considered employees of the CONS i_ LTANT only and not of the AGENCY,and any and all claims that may arise tinder any Workmen's Co.-,-`r.sation Act on behalf of said employees or other persons while so engaged,and any and all claims made by a third party as a consequence of any act or omission on the part of the CONSULTANT's employees or other persons while so engaged on any of the work or services provided to be rendered herein,shall be the sole obligation and responsibility of the CONSCi1,TANT. The CONSULTANT shall not engage,on a full- or part-time basis,or other basis, during the period of this AGREEMENT, any professional or technical personnel �t ho are,or have been, at any time during the period of this AGREEMENT, in the employ of the United States Department of Transportation or the AGENCY,except regularly retired employees,without written consent of the public employer of such person if he/she will be working on this AGREEMENT for the CO?,,5111 TANT. Agreement Number: PSA-2018-02 Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Page 6 of 14 Revised 11.'01 2017 02/06/2018 L - 7 Vlll. Nondiscrimination During the performance of this the CONSULTANT, for itself, its assignees,sub-consultants, subcontractors and successors in interest, agrees to comply with the following laws and regulations: • Title VI of the Cl v it Rights Act of 1964 • Civil Rights Restoration Act of 1987 (42 U.S.C. Chapter 21 Subchapter V §2000d (Public Law 100-259) through 2000d-4a) • American with Disabilities Act of 1990 • Federal-aid Highway Act of 1973 (42 U.S.C. Chapter 126 § 12101 et. seq.) (23 U.S.C. Chapter 3 § 324) • 23 CFR Part 200 • Rehabilitation Act of 1973 • 49 CFR Part 21 (29 U.S.C. Chapter 16 Subchapter V § 794) . 49 CFR Part 26 • Age Discrimination ,Act of 1975 • RCW 49.60.180 (42 1 .S.C. Chapter 76 § 6101 et. seq.) In relation to Title \-'I of the Civil Rights Act of 1964. the CON SI_ L I ANT is bound by the provisions of Exhibit"F" attached hereto and b% this reference made part of thi, \GREI MINT, and shall include the attached Exhibit F" in every sub-contract, inciudir:e procurement of materials and leases of equipment,unless exempt by the Re Allations or dircctIycs issued pursuant thereto. IX. Termination of Agreement The right is reserved by the AGENCY to terminat. this AGREEMENT at any time with or without cause upon ten (10)days written notice to the CONSULTANT. In the event this AGREEMENT is terminated by the AGENCY,other than for default on the part of the CONSULTANT,a final payment shall he made to the CONSULTANT for actual hours charged at the time of termination of this AGREENIEN"I, plus any direct non-salary costs incurred up to the time of termination of this AGREEMENT. No payment shall be made for any SERVICES completed after ten (10)days follcnving receipt by the CONSULTANT of the notice to terminate. If the accumulated payment made to the CONSI_'L"I:ANT prior to Notice of Termination exceeds the total amount that would he due %.hen computed as set forth in paragraph two (2)of this section,then no final payment shall be due and the CON St i LTANT shall immediately reimburse the AGENCY for any excess paid. If the services of the CONSULTANT are terminated by the AGENCY for default on the part of the CONSULTANT. the above formula for payment shall not apply. In the event of a termination for default,the amount to be paid to the CONST?T TANT shall he determined by the AGENCY with consideration given to the actual costs incurred by the C0�5U1_:f A\T n pertbrming SER\ ICLS to the date of termination,the amount of SERVICES originally required a is ich uily completed to date of termination,whether that SERVICE is in a form or a tape which is ilisable to the AGENCY at the time of termination,the cost to the AGENCY of employing anot'::er t.rrm to com_,1,2ie the SERVICES required and the time which may be required to do so, and other factors which « e t th value to the .1t I:NCY of the SERVICES performed at the time of tennination. Under no circumsrl:ices shall pa}meat under this subsectioi-, c,.xceed the amount,which would have been made using the formula set forth in paragraph two (2) of this section. If it is determined for , n\, real^n that the CO?�StTI T\NT,.t as not in default or that the CONSULTANT's failure to perform is without the Ci tNSUL'IANT's or its emplo,,c-,'s fault or negligence, the termination shall be deemed to be a termination for the coin enience of the AGENCY. I n such an event,the CONSULTANT would be reimbursed fir actual costs in ac..�rd��n� v,ith the termination for otl-..er than default clauses listed previously. A<-reement Number: PSA-2018-02 Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Page 7 of 14 Revised 11!01!2017 02/06/2018 L - 8 The CONS UI_LaNT sh:. L �,v:thin 15 days,notify the AGENCY in writing, in the event of the death of any member, partner, or of_icer of the C(..)\SULTANT or the death or change of any of the CONSULTANT's supervisory and/or other kc.\ personnel assignee _o the ;,rcjeci _,r disaffiliation of any princi;,ally involved CONSULTANT employee. The LTANT shall also notii' the A GYN t 1', in writing, in the e ew,of the sale or transfer of 50%or mor of the be;,eficial owner,! t . C(� ` -;_ [ ',ti T .itl,, 15 days o`such sale or transfer occurring. The CO`.SULTANT shall cor ' ....e to be obltc... ( I \'ICE', ,ander the terms of this AGREEN. 4ENT un'_-� theAGEXCY choose t-� terminate this A(-,R1 t 'iii-\1 FOr cum.�2n f-ce or chooses to renegotiate any term(s) of this AGREENTNT. Ifterml- ',tion for con,, linal payment will be made to the CONSUL 1ANT as set forth in rhe second and third paragrapi,s of t}is n. Payment fear :in.•. __::t of the SERVICES by the AGENCY not constitute a waiver by the AGENCY of artm-remedies , any type it may have against the CONSUL I--,_SIT for any breach of this AGREEMENT by the �- SWITAN T, or for failure of the CONSULTANT to he farm SERVICES required of it by the AGENCY. rbearance of any rights under the AGRLEivTN F will i ,A constitute waiver of entitlement to exercise those rights ith respect to any future act or omisslon by the CONSULT_1kNT. X. Changes of Work h:; I.T?.NT shall make such changes and rcvisio m in the completed work of this ACTREENTN I as :rry to correct errors appearing therein,without additional compensation thereof. ShouIJ th—G t.;��} find i des:;cble for its own purposes to have previously satisfactorily completed SERVICES or parts thereof changed or revised, the CONSULTANT shall make such revisions as directed by the-%GENCY. This ��or'� shall 'I- considered considered as Extra Work and will be paid for as herein provided under section XIII 'Extra Work." XI. Disputes Any disputed issue not resolved pursuant to the terms of this AC;RL:EivIENT shall be submitted in writing within 10 days to the Director of Public Works or AGENCY En nLcr, whose decision in the matter shall be final and binding on the partc-, ,d'this AGREEMENT;provided however,that if an action is brought challenging the Director of Pirl-lic '.Vurks or AGENCY Engineer's decision,that decision shall be subject to judicial review. If the parties to this.A UREEMENT mutually agree,disputes concerning alleged design errors will be conducted under the procedures =und in Exhibit"J". In the event that either party deem it necessary to institute legal action or proceedinL cn orcc any right or obligation under this AGREEMENT,this action shall be initiated in the Superior Court of the t,.te of Washington,situated in the cotmty in which the AGENCV is k:sated. The parties hereto agree that all questions shall be resolved by application of Washington law and that the parties have the right of appeal from such decisions of the Superior Court in accordance with the laws of the State of Washington. The CONSULTANT hereby consents to the personal jurisdiction of the Superior Court of the State of Washington, situated in the county in which the AGENCY is located. XII. Legal Relations The CONST TINT, any sub-consultants,and the:\GFNCY shall comply with all Federal,State,and local laws, rules, cosies, regulations and all AGENCY policies and directives,applicable to the work to be performed under this AGRELhiEN"I'. This AGREEMEN T shall be interpreted and construed in accordance with the laws of the State of Washington. The CONST=LT.ANT shall defend, indemnify, and hold the State ui'W tshington ,STATE)and the AGENCY and their officers and employees harmless from all claims, demands, or suits at law or equity arising in N\hole or in part from the negligence of,or the breach of any obligation under this AGREEMENT hy,the CONS t l-TANT or the CONST TI TANT's agents, employees. sub consultants,subcontractors or vendors, of any tier,or any other persons for whom the CONSULTANT may be legally liable; provided that nothing herein shall require a CONSULTANT Agreement Number: �s-02 Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Page 8 of 14 Revised 11/01/2017 02/06/2018 L - 9 to defend or indemnify the ST . 1 and the AGENCY and their officers and employees against and hold harmless the Sl,A I is Lnd the A( �l.�ti(;Y and their officers and employees from claims, demands or suits based solely upon the neL,l:"r cc : t, .:r breach of any obligation under this AGREE-ME'\ I by the ST TI: and the AGI:N(') their agent. officers,employees, sub-consultants,subcontractors or vendors. of any tie,or any other persons for whom the STAT,and/or the AGENCY may be legally liable; and provided further that if the claims or suits are caused by or result from the concurrent negligence of(a)the CON I1LT.ANT or the CONS(_:L1:ANT's agents. employees, sub-consultants,subcontractors or vendors,of any tier, �,r a "_, -1ther persons for whom the CONIST ILTANT is legally liable,and (b)the STATE and/or AGF:NCY,their agents. d deers, employees,sub-consultants, subcontractors and or vendors, of any tier,or any other persons for whom the Sl \hE and/or AGENCY m;. })c legall-, liable,. the defense and indemnity obligation shall be valid and enforceable only to the extent of the C'C?',til 1_IANT's r,c`Ii ence or the negligence of the CONSULTANT's agents, employees,sub-consultants, vendors, of'am tier, or any other persons for whom the CONSUCTAN"1 m be legally liable. This pro �h,T be included in any AGREEMENT between CONS ULLAN l and anN sub-consultant,subcontractor and vendur, of any tier. The CONSULTANT shall also defend. indcmnif . and hold the STATE and the AGENCY and their officers and employees harmless from all claim,, demands, or suits at law or equity arising in whole or in part from the alleged patent or copyright infringement or other allegedly improper appropriation or use of trade secrets,patents, proprietary information,know-how, copyright rights or inventions by the CONSULTANT or the CONSULTANT's agents,employees, sub-consultants, subcontractors or vendors,of any tier,or any other persons for whom the CONSULTANT may be legally 1 fable. in performance of the Work under this AGREE.IENT or arising out of any use in connection with the AGREE_%4ENT of methods, processes. designs. ;r-: -mation or other items furnished or communicated to STATE and or the AGENCY. their agents. officers and ernpioyees pursuant to the AGREEMENT; provided that this indemnity shall not apply to an\ alleged patent or copyright infringement or other allegedly improper appropriation or use of trade ,ccrcls, patents, proprietary information, know-how, copyright rights or inventions resulting from STATE and`or ACiENCY's,their agents',officers and employees'failure to comply with specific written instructions regarding use provided to STATE and/or AGENCY,their agents,officers and employees by the CONSULTANT, its agents, employees,sub-consultants, subcontractors or vendors,of any tier,or any other persons for whom the CONSULTANT may be legally liable. The CONSULTANT's relation to the AGENCY shall be at all times as an independent contractor. Notwithstanding any determination b\ the Executive Ethics Board or other tribunal,the AGENCY may, in its sole discretion,by written notice to the 0)N`1_11.�NT terminate this AGREEMENT if it is found after due notice and examination b% the.AGENCY that tlicrc is a y:olation of the Ethics in Pubic Service:\ct, Chapter 42.52 RCW;or any similar str_ute involvin_ the CONSULTANT in the procurement of. or performance under,this AGREEMENT. 11i,: t ( )Vti t T:ANT<I lis ally assumes potential liability for actions brought by the CONSULTANT's own luyees or ir5 the S I A lT and/or the AGENCY and, solely for the purpose of this indemnification A f'cnse,the CONSULTANT speciticall} waives any immunity under the state industrial insurance la ,Title 51 C':`•. This waiver has been mutually negotiated by the Parties. A-se specified in thisA(TRfl�:�1LNT,the AGENCY shall be responsible for administration of tion contracts, if any,on the pry j pct. Subject to the processinL, of a new sole source,or an acceptable s_,pplc:-iental AGREEMENT,the CONSULTANT shall provide On-Call assistance to the AGENCY during contract administration. By providing such assistance,the CON St-LTANT shall assume no responsibility for: proper construction techniques,job site safety, or any constructio:t contractor's failure to perform its work in accordance with the contract documents. The CONSULTANT shall obtain and keep in force during the terms of this AGREEMENT,or as otherwise required,the following insurance with companies or through sources approved by the State Insurance Commissioner pursuant to Title 48 RCW. AL,rccment Number: PSA-2018-02 Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Page 9 of 14 Revised 11-'01%2017 02/06/2018 L - 10 Insurance Coverage A. Worker's compensation and employer's liability insurance as required by the STATE. B. Commercial general liability insurance written under ISO Form CG 00 01 12 04 or its equivalent with minimum limits of one million dollars($1,000,000.00)per occurrence and two million dollars($2,000,000.00)in the aggregate for each policy period. C. Business auto liability insurance written under ISO Form CG 00 01 10 01 or equivalent providing coverage for any"Auto" (Symbol 1)used in an amount not less than a one million dollar($1,000,000.00) combined single limit for each occurrence. Excepting the t e~sation Insurance and any Professional Liability Insurance. the ST-A-1-LE ands AGENCY,their oftic�rs, employ.ees, and agents,ti ill be named on all policies of CONS[:I-TANT and any sub- consultant and%or suh,:ontractor a� an additional insured (the"Als"),with no restrictions or limitations concerning products and complex dope.::. , overa Th;-c. ,erage shall be primary coverage and non-contributory and ani c:werage maintained b� ;' . ' cr,and shall not contribute with, the additional insured coverage required hereunder. The 1 -1 ' T*s and the sub-consultant's and/or subcontractor's insurer shall waive any and all rights of suLro`Y : �)n against r-i:AIs. The CONSULTANT shall furnish the AGENCY with verification of insurance and endorsements required by this AGREEMENT. The AGENCY reserves the right to require complete,certified copies of all required insurance policies at any time All insurance shall be obtained from an insurance company authorized to do business in the State of Washington. The CONSULTAN'1 shall submit a verification of insurance as outlined above within fourteen(14)days of the execution of this AGREEMENT to: Name: Lucy Hanley Agency: City of Port Angeles Address: 321 E 5th Street, City: Port Angeles State: WA Zip: 98362 Finai I: Ihanley@cityofpa.us Phone: 360-417-4541 Facsimile: 360-417-4709 No cancellation of the foregoing policies shall be effective without thirty (0) da-,s prior notice to the AGENCY. The CONSULTANT's professional liability to the AGENCY, including that which ma} �irise in reference to section IX"Termination of Agreement"of this AGREEMENT, shall be lin?ited to the accumulative amount of the authorized AGREEMENT or one million dollars($1,000,000.00),whichever is greater, unless the limit of liability is increased by the AGENCY pursuant to Exhibit H. In no case shall the ('ONSULTANT's professional liability to third parties be limited in any way. The parties enter into this AGREEMENT for the sole benefit of the parties. and to the exclusion of any third part , and no third party beneficiary is intended or created by the execution of this AGREEN I ENT. The AGENCY will pay no progress payments under section V"Payment Provisions"until the CONSULTANT has fully complied with this section. This remedy is not exclusive;and the AGENCY may take such other action as is available to it under other provisions of this AGREEMENT,or otherwise in law. Agreemcnt\umber: ASA-2015-02 Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Page 10 of 14 Revised 11/01/2017 02/06/2018 L - 11 XIII. Extra Work A. The At)1_\Cl' m; at ,nv time, by written order, make changes within the general scope ofthisAGREEMENT in the SERVICES to be performed. B. If any such change causes an increase or decrease in the -s`irr -ed cost of,or the time required for,performance of ani part of the SERVICES under this AGREEMI:N-1. whether cir not changed by the order,or otherwise affects any other terms and conditions of this AGIZI;L TIENT,the :\t iFNCYshall make an equitable adjustment in the: (1)maximum amount pa\able; (2) deliver\ or completion schedule,or both; and(3) other affected terms and shall modify thi-.AGRFFIIF.\T accordinlal\. C. The CONSULTANT must submit ani "recuest for equitable adjustment,"hereafter referred to as"CLAIM," under this clause within thirty (30) da% from the date of receipt of the written order. However, if the AGENCY decides that the facts justify it. the AGENCY may receive and act upon a CLAIM submitted before fina payment of this AGREEMENT. D. Failure to agree to any adjustment shall be a dispute under the section XI"Disputes"clause. However,nothing in this clause shall excuse the CONSULTANT from proceeding with the AGREEMENT as changed. E. Notwithstanding the terms and conditions of paragraphs(A.)and(B.)above,the maximum amount payable for this AGREEMENT, shall not be increased or considered to be increased except by specific written supplemen to this AGREEMENT. XIV. Endorsement of Plans If applicable,the CONSULTANT shall place their endorsement on all plans,estimates, or any other engineering data furnished by them. XV. Federal Review The Federal Highway Administration shall have the right to participate in the review or examination of the SERVICES in progress. XVI. Certification of the Consultant and the Agency Attached hereto as Exhibit"G-I(a and b)"are die Certifications of the CONSULTANT and the AGENCY. Exhibit "G-2" Certification Regarding D:barment, Suspension and Other Responsibility Matters-Primary Coy crcd Transactions,Exhibit "G-3" Certification Regarding the Restrictions of the Use of Federal Funds for Lobbying and Exhihit"G-4" Cenificat o-CArrcnt Cost or Pricing Data. Exhibit"G-3" is required only inAGREEMENT's over one hundred thou>anc; dollars !�100,000.00)and Exhibit"G-4" is required only in AGREEMENT's over five hundred thousand dol la, ).000.00.)These Exhibits must be executed by the C(rNSt TTANT,and submitted with the master AGREEiMENT,and returned to the AGENCI'at the address �Isted in section III"General Requirements"prior to its performance of any SERVICES under this AGKEEMENT. XVII. Complete Agreement 1-1-:- .i, :urnent and rel::i-.nc d attachments contain all covenants,stipulations,and provisions agreed upon by the f,,rr \o a, cnt,or repro sentative of ither party has authority to make,and the parties shall not be bound by or be liable < ar.-� statement. repr,s n : i m,promise or agreement not set forth herein. No changes,amendments,or modific,;i.. ns of the terms hereof shall hc-valid unless reduced to writing and signed by the parties as a supplement to this AGREE_NIENT. Agreement Number: PSA-2018-02 Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Page 11 of 14 Revised 11/01!2017 02/06/2018 L - 12 XVIII. Execution and Acceptance This AGREEMENT may be simultaneously executed in several counterparts, each of which shall be deemed to be an original having identical legal effect. The C0NSl'I.Ta;�"C uo es hereby ratify and adopt all statements, representations,warranties. covenants, and AGREENl1 \ I 's contained in the proposal,and the supporting material submitted by the CONSI'l TA\T,and does hereb,� accept this AGRFEMENT and agrees to all of the terms and conditions thereof. XIX. Protection of Confidential Information The CONSUL"IA',l ackrin—Mcd_..- -Im,, some of the material and information that may come into its possession or knowledge in connct.ilull «ith a i�AGREEMENT or its performance may consist of information that is exempt from disclosure to the public or other unauthorized persons under either chapter 42.56 RCW or other local,state or federal statutes("Stat�:': ",_ ,lc tial Infor ration"). The"State's Confidential Information" includes, but is not limited to, names, ad ir , . ,. Social Security numbers,e-mail addresses,telephone numbers,financial profiles credit card information,dri% r' icense numbers, medical data, law enforcement records (or any other information identifiable to an individual), S T ATE and AGENCY source cnd or object code, STATE and AGENCY cc�:rin data,non-public Specifications, STATE and AGENCY non-pu'-)"_clv available data, proprietary softvyare, SL'U L- and and AGENCY security data,or information which may jeopard1 ..:ry part of the project that relates to any of these types of information. The CONSULTANT agrees to hold the St:ae's Confidential Information in strictest confidence and not to make use of the State s Confidential Information for any purpose other than the performance of this AGREEMENT, to release it only to authorized employees, sub-consultants or subcontractors requiring such information for the purposes of carrying out this AGREEMENT,and not to release, divuhue,publish,transfer, sell,disclose, or otherwise make it known to any other party without the AGENCY's express written consent or as provided by law. The CONSULTANT agrees to release such information or material only to employees, sub-consultants or subcontractors who have signed a nondisclosure AGREEMENT. th; terms of which have been previously approved by the AGENCY. The CONSULTANT agrees to implement physical, electronic,and managerial safeguards to prevent unauthorized access to the State's Confidential intormation Immediately upon expiration or termination of this AGREEMENT,the CONSUL'I'AN I shall, at the AGENCY's option: (i)certify to the AGENCY that the CONSULTANT has destroyed all of the State's Confidential Information; or(ii)returned all of the State's Confidential Information to the AGENCY; or(iii)take whatever other steps the AGENCY requires of the CONSULTANT to protect the State's Confidential Information As required under Executive Order 00-03, the CONSULTANT shall maintain a log documenting the following: the State's Confidential Information received in the performance of this AGREEMENT;the purpose(s) for which the State's Confidential Information was received;who received. maintained and used the State s Confidential Information;and the final disposition of the State s Confidential information. The CONSULTANT's records shall be subject to inspection, review,or audit upon reasonable notice from the AGENCY. The AGENCY reserves the right to monitor, audit. or investigate the use of the State's Confidential Information collected,used, or acquired by the CONS ULDNNTthrough this AGREEMENT. The monitoring,auditing, or investigating may include, but is not limited to, salting databases. Violation of this section by the CONSULTANT or its sub-consultants or subcontractors may result in termination of this AGREEMENT and demand for return of all State's Confide_-. i :' Information,monetary darral-es. r penalties It is understood and acknowledged that the CONSULTANT:ii,,i ::o, ��k�iJc AGENCY with information which is proprietary and/or confidential during the term of tl;is V,R] I %1F% I. 1 'I,e parties agree to maintain the confidentiality of such information during the term of this:WRF NIENT ana afterwards. All materials containing such proprietary and/or confidential information shall be cleark identified and marked as"Confidential" and sha be returned to the disclosing party atthe conclusion of the SERs-i:TS under this AGREEMENT. Agreement Number: PSA-2018-02 Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Page 12 of 14 Revised 11'01,'2017 02/06/2018 L - 13 The CONSULTANT shall provide the AGENCY with a list of all information and materials it considers confidential andior proprietary in nature: (a)at the commencement of the term of t::=:� .',.GREEIME\T: or tial as soon as such confidential cr proprietary material is developed. "Proprietary anci.,,r c,.-,idential infor-� ,tion" is not meant t include any Information which,at the time of its disclosure: (i) is already 'mown the tllrr party; (ii) is rightfully disclosed to one of the parties by a third party that is not acting as an :`er or rep r ai,c for the other party; (iii)is independently developed by or for the other party; (iv)is public -,«:l.: v i i- c::rrall\ utilized by unaffiliated third parties engaged in the same business or businesses as the l UNSI LTAN_l The parties also acknowledge that the AGENCY is subject to Washington State and federal public disclosure laws. As such,the A(_;ENCY shall maintain the confidentiality of all such information marked proprietary and or confidential or otherwise exempt,unless such disclose-.:-,- is required under applicable state or federal la . If a public disclosure request is made to vie\% materials idea_:=_,_4 - "Proprietary and,or confidential information"o otherwise exempt information,the.,V)C) Zvi l l notify t ( t i\,-,t;LTANT of the request and of the date that such records will be released to the [-A.,1 1 NT obtains a court order from a court of competent jurisdiction enjoining that discl(-,-,,. 1 1 a e 0-)X -,ULI:' V fails to obtain the court order enjoining disclosure,the AGENCY will release the requeste,i information on the date specified The CONSULTANT agrees to not[1'% the sub-consultant of any AGENCY communication regardin dIscIosure that may include a sub-consultant's proprictary and/or confidential information. The CONSULTANT notification to the sub-consultant will include the date that such records will be released by the A6FNCY to the requester and state that unless the sub-consultant obtains a court order from a court ,If Competcnt jurisdiction enjoining that disc Iosure the AGENCY will release the requested information. If the CONSULTANT and/or sub-consultant fail to obtain a court order or other juci is rel i-,f enjoining the AGENCY by the release date,the CONSULTANT shall waive and release and shall hold 'gar:n ics, :r,,' 71 ndemnify the AGENCY from all claims of actual or alleged damages, liabil tics, or costs associated _I: r: :: \GENCY's said disclosure of sub-consultants' information. XX. Records Maintenance i'the tiV-orl\ ,:,,d (�FRVICES provided hereunder and for a period of not less than six(6)years from the (1c.c I payment toothe CO\SULT.: NT,the CONSULTANT shall keep,retain and maintain all "documer' �i n2 to the S'-11"\ ICES provided pursuant to this AGREEMENT. Copies of all"documents" pertaining t. -,.-,c SERVICES idcd hereunder shall be made available for review at the CONSULTANT's place of busines during normal w'r"ing hours. If any litigation, claim or audit is commenced,the CONSULTANT shall cooperate \A AGENCY and assist in the production of all such documents. "Documents"shall be retained until all litigat i n. claims or audit findings have been resolved even though such litigation,claim or audit continues past the six tb)year retention period. For purposes of this A(iREE1vMNT. "documents" means every «ricin; or recc)rd !',:%ery type and description, inehidin' electronically stored information ("E-Sl''), that is in the possession. c��nr.�_�l. or custody of the I.IA1,�T. including,without limitation. ani and all correspi_,ndence,. AGREEMENTS, appraisals. data, surveys, maps, spreadsheets. memoranda. stenorrapl-ic or harid%tritten notes,reports. records. diaries,notebooks, logbooks, invoices, accountic�:ords, ".,ork sheets,charts, notes, drafts, scribblings, reo <:ings,visual displays,photographs,minutes of meetiit-zs,tabula ions,computations, summaries, inventorie,,. ::nr , ritings regarding conferences,conversations or telephone c n•ersations,and any and all other taped. recorded,«ritten,printed or typed matters of any kind or description;every copy of the foregoing whether or not the original is in the possession, custody, or control of the CONSULTANT,and every copy of any of the i0re�zoing. whether or not such copy is a copy identical to an original,or whether or not such copy contains any commentary or notation vwhatsoever that does not appear on the original. Agreement dumber: PSA-2018-02 Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Page 13 of 14 Revised 11!0112017 02/06/2018 L - 14 For purposes of this AGREEMENT, "ESP' means any and all computer data or electronic recorded media of any kind, including"Native Files",that are stored in any medium from which it can be retrieved and examined, either directly or after translation into a reasonably useable form. EST may include information and/or documentation stored in various software programs such as: Email,Outlook,Word, Excel,Access, Publisher, PowerPoint,Adobe .Acrobat, SQL databases, or any other software or electronic communication programs or databases that the CONSULTANT may use in the performance of its operations. ESI may be located on network servers, backup tapes, smart phones,thumb drives, CDs,DVDs,floppy disks,work computers, cell phones, laptops or any other electronic device that CONSULTANT uses in the performance of its Work or SERVICES hereunder, including any personal devices used by the CONSULTANT or any sub-consultant at home. "Native files"are a subset of ESI and refer to the electronic format of the application in which such ESI is normally created, viewed, and/or modified The CONSULTANT shall include this section XX"Records Maintenance" in every subcontract it enters into in relation to this AGREEMENT and bind the sub-consultant to its terms, unless expressly agreed to otherwise in writing by the AGENCY prior to the execution of such subcontract. In witness whereof,the parties hereto have executed this AGREEMENT as of the day and year shown in the "Execution Date"box on page one (1) of this AGREEMENT. a, lI a3J 18 Signature Date 1 1,117�f L Signatur Date Any modification, change, or reformation of thisAGREEMENTshall require approval as to form by the Office of the Attorney General. Agreement Number: PSA-2018-02 Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Page 14 of 14 Revised 1110112017 02/06/2018 L - 15 Exhibit A Scope of Work Task 1- Design Services - 81h Street Bridge Screening The CONSULTANT shall prepare plans, specifications and estimate to install fencing on the 8th Street Bridges. The fencing shall be a vertical fencing with a curved top in places as approved by the CITY Council. The fence posts and horizontal bars shall be aluminum with a steel wire chain link fabric. The specific tasks shall include: 1. Design the connection of the posts to the existing barrier. 2. Analyze adequate length of barrier for each bridge. 3. Prepare design visualization drawings showing screening on each bridge. 4. Prepare the plan sheets for the project. The plan sheets shall include: a. Cover sheet b. Quantities sheet c. Fence layout sheet d. Fence details sheets Erosion control and drainage sheets will not be required. 5. Prepare the specifications for the project. 6. Prepare the bid documents for the project. The plans, specifications; and estimate will follow the format as requested by the CITY. The CONSULTANT assumes that it will be similar to WSDOT format with CITY front boiler plate. The CONSULTANT will submit the package at 60% and 90% stages for the CITY to review. Task 2 - Construction Services — 8011 Street Bridge Screening The CONSULTANT shall provide services during construction as requested by the CITY. The services may include: 1. Shop drawing review. 2. Change order review. 3. Respond to request for information. 4. Field inspections and reviews. 5. As-built records Task 3 — Directed Services CONSULTANT shall provide professional structural civil engineering services and technical assistance to the CITY at the specific direction of authorized CITY staff. No such assistance or services shall be pr otvi u unless �per.ifi�iaiiy di,ecit..d by the Cl I , The purpV of this task iS to 10UHltate timieiy reSpviiSc by CONSULTANT to needs that are unforeseen at this time. The budget for this task is essentially a contingency allowance that includes labor and expenses. 1 g 02/06/2018 L - 16 Exhibit B DBE Participation/SBE Plan In the absents of a mandatory-UDBE, a voluntary SBE goal arnount of ten percent of the Consultant Agreement is established. The Consultant shall submit a SBE Participation Plan prior to commencing work. Although the goal is voluntary, the outreach efforts to provide SBE maximum practicable opportunities are not. No DBE participation is expected on this project. Agreement Number: PSA-2018-02 Exhibit 8-Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Page 1 of 1 Revised 1110112017 02/06/2018 L - 17 Exhibit C Preparation and Delivery of Electronic Engineering and Other Data In this Exhibit the agenc}, as applicable, is to provide a description of the format and standards the consultant is to use in preparing electronic files for transmission to the agency.The format and standards to be provided may include, but are not limited to,the following: I. Surveying, Roadway Design&Plans Preparation Section A. Survey Data AutoCAD 2017 Adobe .pdf B. Roadway Design Files AutoCAD Civil 3D 2017 C. Computer Aided Drafting Files AutoCAD 2017 Agreement Number: PSA-2018-02 Exhibit C-Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Page 1 of 4 Re.ised 11/01/2017 02/06/2018 L - 18 D. Specify'the Agency's Right to Revic« Product With the Consultant Provided for review upon request I;. Speciiti, the Electronic Deliverables to Be Provided to the Agencv AutoCAD .DWG Adobe .PDF F. Specify V1"hat Agency Furnished Services and Information Is to Be Provided As-builts as available AQreenlent Number; PSA-2018-02 Exhibit C-Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Page 2 of 4 Revised 1110112017 02/06/2018 L - 19 II. Any Other Electronic Files to Be Provided None. III. Methods to Electronically Exchange Data Email or FTP Exhfblt C-Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Page 3 of 4 Revised 11/01/2097 02/06/2018 L - 20 A. Agency Softwarc SUite AutoCAD 201 Microsoft Office 2013 B. Electronic 'lessaQinL, System Microsoft Office 2013 C. File Transfers Format As specified above. Exhibit C-Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Page 4 of 4 Revised 1110112017 02/06/2018 L - 21 Exhibit D Prime Consultant Cost Com utations Senior Project Project Design Principal Engineerl Engineer, Engineer Task Cost Rate: $172.00 8136.00 $120.00 $109.00 Contract Document Preparation-8th Street Screening Design Fencing 24 S2.616 Preoare Visualizations 16 51,744 Prepare Plans 40 $4,360 Pre oare SpecJicaticns j 8 5872 Prepare Bid Documents 16 $1,744 Review Contract Documents 4 36 $5,00.8 Rev'se DOCUmertS as Requested by City 4 15 30 $5,758 Total Bid Document Preparation 8 0 51 ' 134 $22,102 Construction Services-8th Street Screening Shop Drawing Review 16 $1.9i0 Change Order Review 8 $960 Requests for Information 8 $960 Field Reviews 80 $9,600 Asbuilts 10 $1,200 Total Direct Salary 0 0 1 122 0 $14,640 Mileage 1824 miles @ $0.545 S99 Per Diem I 10 days @ $233.00 $2.330 I Total Construction $17,964 Total Directed Services $10,000 Total $50,066 02/06/2018 L - 22 Exhibit E Sub-consultant Cost Computations There isn't any sub-consultant participation at this time. The CONSULTANT shall not sub-contract for the performance of any work under this AGREEMENT without prior written permission of the AGENCY. Refer to section V1 "Sub-Contracting" of this AGREEMENT. No Subconsultants are expected. Agreement\umber: PSA-2018-02 Exhibit E-Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Page 1 of 1 Revised 1110112017 02/06/2018 L - 23 Exhibit F Title VI Assurances During the performance of this AGREEMENT,the CONSULTANT,for itself, its assignees,and successors in interest agrees as follows: 1. Compliance with Regulations:The CONSULTANT shall comply with the Regulations relative to non- discrimination in federally assisted programs of the AGENCY,Title 49, Code of Federal Regulations, Part 21, as they may be amended from time to time(hereinafter referred to as the"REGULATIONS"), which are herein incorporated by reference and made a part of this AGREEMENT. 2. Non-discrimination:The CONSULTANT, with regard to the work performed during this AGREEMENT, shall not discriminate on the grounds of race,color, sex, or national origin in the selection and retention of sub-consultants, including procurement of materials and leases of equipment.The CONSULTANT shall not participate either directly or indirectly in the discrimination prohibited by Section 21.5 of the REGULATIONS, including employment practices when this AGREEMENT covers a program set forth in Appendix B of the REGULATIONS. 3. Solicitations for Sub-consultants,Including Procurement of Materials and Equipment: In all solicitations either by competitive bidding or negotiations made by the CONSULTANT for work to be performed under a sub-contract, including procurement of materials or leases of equipment,each potential sub- consultant or supplier shall be notified by the CONSU TANT of the CONSLTLTaNT's obligations under this AGREEMENT and the REGULATIONS relative to non-discrimination on the grounds of race, color, sex, or national origin. 4. Information and Reports:The CONSULTANT shall provide all information and reports required by the REGULATIONS or directives issued pursuant thereto,and shall permit access to its books, records, accounts, other sources of information,and its facilities as may be determined by the AGENCY,the STATE, or the Federal Highway Administration (FHWA)to be pertinent to ascertain compliance with such REGULATIONS,orders and instructions.Where any information required of a CONSULTANT is in the exclusive possession of another who fails or refuses to furnish this information,the CONSULTANT shall so certify to the AGENCY,the STATE,or the FHWA as appropriate,and shall set forth what efforts it has made to obtain the information. 5. Sanctions for Non-compliance: In the event of the CONSULTANT's non-compliance with the non- discrimination provisions of this AGREEMENT,the AGENCY shall impose such AGREEMENT sanctions as it,the STATE,or the FHWA may determine to be appropriate, including,but not limited to: • Withholding of payments to the CONSULTANT under this AGREEMENT until the CONSULTANT complies,and/or; • Cancellation,termination,or suspension of this AGREEMENT, in whole or in part. 6. Incorporation of Provisions:The CONSULTANT shall include the provisions of paragraphs(1)through (5)in every subcontract,including procurement of materials and leases of equipment,unless exempt by the REGULATIONS,or directives issued pursuant thereto. The CONSULTANT shall take such action with respect to any sub-consultant or procurement as the STATE,the AGENCY,or FHWA may direct as a means of enforcing such provisions including sanctions for non-compliance. Provided, however,that in the event a CONSULTANT becomes involved in,or is threatened with, litigation with a sub-consultant or supplier as a result of such direction,the CONSULTANT may request the AGENCY enter into such litigation to protect the interests of the STATE and/or the AGENCY and, in addition,the CONSULTANT may request the United States enter into such litigation to protect the interests of the United States. Agreement Number: PSA-2018-02 Exhibit F-Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Page 1 of 1 Revised 1110112017 02/06/2018 L - 24 Exhibit G Certification Document F,xhibit G-1(a) Certification of Consultan Exhibit G-1(b) Certification of Exhibit G-2 Certification Regarding Debarment, Suspension and Other Responsibility Matters - Primary Covered Transactions Exhibit G-3 Certification Regarding the Restrictions of the Use of Federal Funds for Lobbyin Exhibit G-4 Certificate of Current Cost or Pricing Dat Agreement Number: PSA-2018-02 Exhibit G-Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Page 1 of 1 Revised 1110112017 02/06/2018 L - 25 Exhibit G-1(a) Certification of Consultant I hereby certify that I am the and duly authorized representative of the firm of Sargent Engineers, Inc. whose address is 320 Ronlee Lane NW, Olympia, WA 98502 and that neither the above firm nor I have a) Employed or retained for a commission,percentage, brokerage, contingent fee,or other consideration, any firm or person (other than a bona fide employee working solely for me or the above CONS TANT) to solicit or secure this AGREEMENT, b) Agreed, as an express or implied condition for obtaining this contract,to employ or retain the services of any firm or person in connection with carrying out this AGREEMENT; or c) Paid, or agreed to pay,to any firm,o ganization or person (other than a bona fide employee working solel for me or the above CONSULTANT) any fee, contribution, donation, or consideration of any kind for, or in connection with, procuring or carrying out this AGREEMENT; except as hereby expressly stated(if any); I acknowledge that this certificate is to be furnished to the City of Port Angeles and the Federal Highway Administration, U.S. Department of Transportation in connection with this AGREEMENT involving participation of Federal-aid highway funds,and is subject to applicable State and Federal laws, both criminal and civil. Sargent Engineers, Inc. Consultant(Firm Name) �_ •1 - L t i b7 I Signatur (Autshorized Official of Consultant) Date Agreement Number: PSA-2018-02 Exhibit G-Local Agency ASE Professional Services Negotiated Hourly Rate Consultant Agreement Page 1 of 1 Revised 1110112017 02/06/2018 L - 26 Exhibit G-1(b) Certification of I hereby certify that I am the: El ❑ Other of the and or its representative has not been required, directly or indirectly as an express or implied condition in connection with obtaining or carrying out this AGREEMENT to: a) Employ or retain, or agree to employ to retain, any firm or person; o b) Pay, or agree to pay,to any firm, person, or o ganization, any fee, contribution, donation, or consideration of any kind; except as hereby expressly stated (if any): I acknowledge that this certificate is to be furnished to the and the Federal Highway Administration, U.S. Department of Transportation, in connection with this AGREEMENT involving participation of Federal-aid highway funds, and is subject to applicable State and Federal laws, both criminal and civil. Signature Date Ereement Number: PSA-2018-02 Exhibit G-Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Page 1 of 1 Revised 1110112017 02/06/2018 L - 27 Exhibit G-2 Certification Regarding Debarment, Suspension and Other Responsibility Matters - Primary Covered Transactions I. The prospective primary participant certifies to the best of its knowledge and belief,that it and its principals A. Are not presently debarred, suspended,proposed for debarment,declared ineligible,or voluntarily excluded from covered transactions by any Federal department or agency; B. Have not within a three(3)year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain,or performing a public(Federal, State, or local)transaction or contract under a public transaction;violation of Federal or State anti-trust statues or commission of embezzlement, theft, forgery, bribery,falsification or destruction of records, making false statements, or receivin stolen property; C. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State,or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification;an D. Have not within a three (3)year period preceding this application/proposal had one or more public transactions (Federal, State and local)terminated for cause or default. 11. Where the prospective primary participant is unable to certify to any of the statements in this certification such prospective participant shall attach an explanation to this proposal. Sargent Engineers, Inc. Consultant(Firm Name) �- Signature Authorized Official of Consultant) Date Agreement Number: PSA-2018-02 Exhibit G-Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Page 1 of 1 Revised 11/01/2017 02/06/2018 L - 28 Exhibit G-3 Certification Regarding the Restrictions of the Use of Federal Funds for Lobbying The prospective participant certifies, by signing and submitting this bid or proposal,to the best of his or her knowledge and belief,that: I. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned,to any person for influencing or attempting to influence an officer or employee of any Federal age , a Member of Congress, an officer or employee of Congress, or any employee of a Member of Congress in connectio with the awarding of any Federal contract,the making of any Federal grant,the making of any Federal loan, the entering into of any cooperative AGREEMENT,and the extension, continuation,renewal, amendment, or modification of Federal contract, grant, loan or cooperative AGREEMENT. 2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any Federal age , a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with thi Federal contract,grant, loan or cooperative AGREEMENT,the undersigned shall complete and submit Standard Form - LLL,"Disclosure Form to Report Lobbying," in accordance with its instructions. This certification is a material representation of fact upon which reliance was placed when this transactio was made or entered into. Submission of this certification is a prerequisite for making or entering int this transaction imposed by Section 1352,Title 31, U.S. Code. Any person who fails to file the require certification shall be subject to a civil penalty of not less than$10,000.00, and not more than$100,000.00 for each such failure. The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the language of this certification be included in all lower tier sub-contracts, which exceed $100,000 and that all such sub-recipients shall certify°and disclose accordingly. Sargent Engineers, Inc. Consultant(Firm Name) 1 17 1(8 Signature uthnzed Official of Consultant) Date Agreement Number: PSA-2018-02 Exhibit G-Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Page 1 of 1 Revised 11/01/2017 02/06/2018 L - 29 Exhibit G-4 Certificate of Current Cost or Pricing Data This is to certify that, to the best of my knowledge and belief,the cost or pricing data(as defined in section 2.101 of the Federal Acquisition Regulation (FAR)and required under FAR subsection 15.403-4) submitted, either actually or by specific identification in writing,to the Contracting Officer or to the Contracting Officer's representative in support of 2018 Structural Engineering Services ' are accurate, complete,and current as of January 18,2018 ". This certification includes the cost or pricing data supporting any advanceAGREEMENT's and forward pricing rate AGREEMENT's between the offer or and the Government that are part of the proposal. Firm: Sargent Engineers, Inc. It, 1/17h/ Signature Title Date of Execution***: *Identify the proposal,quotation,request for pricing adjustment,or other submission involved,giving the appropriate identifying number(e.g.project title.) **Insert the day,month and year,when price negotiations were concluded and price AGREEMENT was reached. ***Insert the day,month,and year,of signing,which should be as close as practicable to the date when the price negotiations were concluded and the contract price was agreed to. Agreement Number: PSA-2018-02 Exhibit G-Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Page 1 of t Revised 11/01/2017 02/06/2018 L - 30 Exhibit I Alleged Consultant Design Error Procedures The purpose of this exhibit is to establish a procedure to determine if a consultant's alleged design error is of a nature that exceeds the accepted standard Df care. In addition, it will establish a uniform method for the resolution and/or cost recovery procedures in those 'Instances where the agency believes it has suffered some material damage due to the alleged error by the consultan- Step 1 Potential ConsultantDesi�n Erro (s? i identified by Agency's Project Manager At the first indication of p .c:::i: c,r.s.atant design error(s),the first step in clic process is for th Agency's project manager to notify the 1?=: -_ :-)f Public Works or Agency Engineer rcg:rding the potent i r.l {:;s `T error(s).For federally funded projtc.s. the Region Local Programs Engineer sh(,t:ld be informed zi:a involved in these procedures. (Note:The Dir;:eLr U. i'rb! :nay ap oi:�: 1. . agency staff person other than the project manager,who has not been as directly involve, n the project. to be responsible for the remaining steps in these procedures.) Step 2 Project Manager Documents the Alleged Consultant Design Error(s) After discussion of the alleged design error(s)and the magnitude of the alleged error(s),and with the Director of Public Works orAgcncy Er_gincer's concurrence,the project manager obtains more detailed documentation than is normally required on the project. Examples include: all decisions and descriptions of work;photographs,records of labor,materials and equipment. Sten ? Contact the Consultant Regarding the Alleged nesign Error(s) If it is determined that there is a need to pry;ee:f 1'ur tile. tl; next step in the process is for the project manager to contact the c ansultant regardil-:<U tae Alec , Sign error(s) and the magnitude of the alleged error(s). The project manager and other staff should represent the agency and the consultant should be represented by their p,-o`cct manager and any personnel (including sub-consultants) deemed appropriate for the alleged design errors) issue. Step 4 Attempt to Resolve Alleged Design Error with Consultant art.,ti ;,.eetingi xith the corsuitant have been completed regarding the consultant's alleged design error( . there are thr.e possible sccnarios: • It rmired `. a :r.ur:ii' -..Bement that there is not a consultant design error(s).If this is the case, � th- the procc- %%,ill:_ ion pr ,teed beyond this point. • It is _. rmined via mutual agreement that a consultant des:-gin error(s)occurred. If this is the case, then ti-I- I_) :_•._, : _1 Public Works or Agency Engineer,or t'. representatives,negotiate a settlement with the consultant. The settlement would be paid to the ,` c_ + r the amount would be reduced from the consultant's agreement with the agency for the service; cn the project in which the design error took place.The agency is to provide LP,through the Regier_ Local Programs Engineer,a summary of the settlement for review and to make adjustments, if any, as to how the settlement affects federal reimbursements.No further action is required. • There is not a mutual agreement regarding the alleged consultant design error(s).The consultant may reqs_:est that the alleged design error(s) issue be for,%,.ded rector of Public Works or Agency Engineer -or review. If the Director of Public Works L: ;; er, after their legal counsel, is not able to reach mutual agreement with the consultant, proceed to Step 5. \�z�meiit�umurr: P>A-�C?1�-OZ Exhibit I-Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Page 1 of 2 Revised 11/01/2017 02/06/2018 L - 31 Step 5 Forward Documents to Local Programs For federally funded projects all available information, including costs,should be forwarded through the Region Local Programs Engineer to LP for their rcv iew and consultation with the FHWA.LP will meet with representatives of the agency and the consultant to review the alleged design error(s),and attempt to find a resolution to the issue. If necessar . L P will request assistance from the Attorney General's Office for legal interpretation.LP will also identify how the alleged error(s)affects eligibility of project costs for federal reimbursement. • If mutual agreement is reached,the agency and consultant adjust the scope of work and costs to reflec the .i_red upon resolution.LP, in consultation with FHWA,will identify the amount of federal pa::i::-)ation in the agreed upon resolution of the issue. • If mutual agreement is not reached,the agency and consultant may seek settlement by arbitration or by litigation. Agreement Number: PSA-2018-02 Exhibit I-Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Page 2 of 2 Revised 11/01/2017 02/06/2018 L - 32 Exhibit J Consultant Claim Procedures The purpose of this exhibit is to describe a procedure regarding claim(s)on a consultart agreement.The following procedures should only be utilized on consultant claims greater than$1,000. If the consultant's claim(s)are a total of$1,000 or less, it would not be cost effective to proceed through the outlined steps. It is suggested that the Director of Public Works or Agency Engineer negotiate a fair and reasonable price for the consultant's claim(s) that total $1,000 or less. This exhibit will outline the procedures to be folio«ed by the consultant and the agency to consider a potential claim by the consultant. Step 1 Consultant Files a Claim Ncith the Agency Project Manager If the consultant determines that the% requested to perform additional services that were outside of the agreement's scope of work, they mai be entitled to a claim.The first step that must be completed is the request for consideration of the claim to the Agency's project manager. The consultant's claim must outline the following: • Summation of hours by classification for each firm that is included in the clai • Any correspondence that directed the consultant to perform the additional work; • Timeframe of the additional work that was outside of the project scope; • Summary of direct labor dollars,overhead costs,profit and reimbursable costs associated wit the additional work;and • Explanation as to why the consultant believes the additional work was outside of the agreement scope of work. Step 2 Review by Agency Personnel Regarding the Consultant's Claim for Additional Compensation After the consultant has completed step 1,the next step in the process is to forward the request to the Agency's project manager.The project manager will review the consultant's claim and will met with the Director of Public Works or Agency Engineer to determine if the Agency agrees with the claim. If the FHWA is participating in the project's funding,forward a copy of the consultant's claim and the Agency's recommendation for federal participation in the claim to the WSDOT Local Programs through the Region Local Programs Engineer. If the claim is not eligible for federal participation,payment will need to be from agency funds. If the Agency project manager, Director of Public Works orAgenc\ Engineer,WSDOT Local Programs (if applicable), and ! 11`;A(if applicable)agree with the consultants claim, send a request rlemo, including backup documentation to the consultant to either supplement the agreement, or create a <_ eement for the claim.After the request has been approved,the Agency shall write the �i1r , emen a=:i or new agreement and pay the consultant the amount of the claim. Inform the consultant t':rit th? :.:._ payment for the agreement is subject to audit.No further action in needed regarding the claim p: If the Agency does not agree with the consultant's claim,proceed to step 3 of the procedures. Agreement Number: PSA-2018-02 Exhibit J-Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Pagel 02 Revised 11,101,7017 02/06/2018 L - 33 Step 3 Preparation of Support Documentation Regarding Consultant's Claim(s) If the Agency does not agree with the consultant's claim,the project manager shall prepare a summary for the Director of Public Works or Agency Engineer that included the following: • Copy of information supplied i,y the consultant regarding the claim; • Agency's summation of hOUFS by classification for each firm that should be included in the clai • Any correspondence that directed the consultant to perform the additional work; • Agency's summary of direct labor dollars,overhead costs,profit and reimbursable costs associate with the additional work; • Explanation regarding those areas in which the Agency does/does not agree with the consultant's claim(s); • Explanation to describe what has been instituted to preclude future consultant claim(s);and • Recommendations to resolve the claim. Step 4 Director of Public Works or Agency Engineer Reviews Consultant Claim and Agency Documentation The Director of Public Works or Agency Engineer shall review and administratively approve or disapprove the claim, or portions thereof, which may include getting Agency Council or Commission approval(as appropriate to agency dispute resolution procedures). If the project involves federal participation,obtain concurrence from WSDOT Local Programs and FHWA regarding final settlement of the claim. If the claim is not eligible for federal participation,payment will need to be from agency funds. Step 5 Informing Consultant of Decision Regarding the Claim The Director of Public «"orks or Agency Engineer shall notify(in writing)the consultant of their final decision regarding the conSuir:Int's claim(s). Include the final dollar amount of the accepted claim(s) and rationale utilized for the decision. Step 6 Preparation of Supplement or New Agreement for the Consultant's Claim(s) The agency shall write th:e supplement and/or new agreement and pay the consultant the amount of the claim. Inform the consultant that the final payment for the agreement is subject to audit Agreement Number: PSA-2018-02 Exhibit J-Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Page 2 of 2 Revised 11/01/2017 02/06/2018 L - 34 ORT NGELES W A S H I N G T O N, U. S. A. City Council January 22, 2018 Roger Millar Secretary of Transportation Washington State Department of Transportation P.O. Box 47300 Olympia, WA 98504-7300 Dear Secretary Millar, On behalf of the City of Port Angeles, I want to make you aware of an urgent need facing our community. In Port Angeles, 8`h Street serves as one of our primary arterial corridors with two 750- foot long bridges that were reconstructed in 2009. These bridges serve as a connection point serving east and west neighborhoods crossing Valley and Tumwater Creeks as well as State Route 117. Tragically, in the past eight years, seven people have jumped to their death from the bridges along this corridor. Three of those suicides have occurred in the past five months. In November of 2017 a young girl, only 15 years old and on her way home from school,took her own life from one of the bridges, and for the community, her death elevated this issue. City Council recognizes these suicides underscore a serious mental health issue within our community, but at the same time Council also feels it is important to ensure we do everything in our power to save lives by implementing protective barriers on these two bridges. On December 5'of 2017 Council updated the City's Transportation Improvement Plan, re-prioritizing the installation of 8`h Street Bridge barriers to the top of the plan's list. Simultaneously the City began developing design options for the barriers. This past week City Council selected a preferred design option and directed staff to complete the design. Design work including bid process is expected to be completed within the next two months. The City has diligently searched every internal fund and account to gather the dollars necessary to successfully design and construct these barriers. More importantly,the local community has stepped up making direct donations and pledges to the project. To date we have received contributions from community members in excess of$124,000. Simultaneously, the City has been working directly with Representative Chapman of the 24`h District to obtain a legislative appropriation of an additional $350,000. Our request to you is for your assistance in identifying any additional funding that could be made available through Washington State Department of Transportation. The total project cost is estimated to be$1.4 million. Recognizing the importance of human life and active involvement of our local citizens in advocating for these barriers, we ask you to join us in ensuring this project moves forward efficiently and successfully. If you see any possible funding opportunities that can be implemented without Phone: 360-417-4500/Fax: 360-417-4509/TTY: 360-417-4645 Website: www.cityofpa.us/Email: council@cityofpa.us 020RAI§ifth Street/ Port Angeles, WA 98362-0217 L - 35 significant regulatory timing delays, the City Council would greatly appreciate your support. It is our goal to make each day count in order to prevent any further tragedies from occurring. I have attached a copy of our legislative briefing paper and a legislative request from all of our local legislators. Please do not hesitate to contact City Manager Dan McKeen(360-417-4501; dmckeen'� citvofpa.us)directly if we can provide any additional details about this lifesaving project. Sincerely, Sissi Bruch Mayor CC Representative Mike Chapman 24`h District City Council City Manager 02/06/2018 L - 36 O\�y OF PORT A/VCFI� CITY OF PORT ANGELES 8TH STREET BRIDGES SCREENING PROJECT HISTORY: The Port Angeles 8th Street Bridges serve as a major artery through the City. Both 750-foot long bridges were built in 2009 and serve as a connecting point for the east and west side neighborhoods crossing Valley Creek and Tumwater Creek. Tragically,in the past eight years,seven people have jumped from these bridges.Three of those suicides have occurred in the past five months,the last of whom was only 15. COMMUNITY INVOLVEMENT: Through an outpouring of support and concern,community and local officials have actively »` voiced a need for the City to find ways to discourage future suicide 'rte attempts from the bridges. To further support the effort,community members self-initiated a grass roots movement to donate money toward funding bridge protective screening. CITY COUNCIL ACTION: The City Council recently amended the Capital Facility Plan to include a project to construct protective barriers on the 8th Street bridges,and directed City staff to begin immediate planning for a permanent protective screening solution for both bridges. ENGINEERING OPTIONS: To expedite the effort,the City retained a private engineering firm to perform a structural engineering study on both bridges. This engineering analysis provided multiple options,ranging from fencing with galvanized posts and chain link fabric to an all aluminum rail design. COSTS AND CRITERIA • • • ••• ""' • " •"' The estimated costs for each option include: • • • • • •" 1. Design; "• • • • • 2. Construction; • • • • 3. Materials; 4. Labor; • "• • • •" 5. Traffic control; •• • • • •" • " •" 6. Project management; and, • 7. State and local sales taxes. • The design criteria include: • •• 0 Difficulty to climb; _• •• • • • 0 Implementation timeline; • Life-time costs; and, • Visual appearance. �� trntriintmnn 11I�IJInlnli 1g1111161411i1011I91❑tll 11 flllllll 0111111 nI10i110[IT 1'OOilll 1111111 111111 'u mi i i inn i i r 02/06/20 COMMUNITY INVOLVEMENT Due to the sudden increase in bridge related suicides,the installation of protective screening is a top priority for the Port Angeles community.The public is,and will continue to be actively involved and deeply invested in completing the installation of the protective screens in 2018. In an unprecedented display of emotion the Port Angeles community has come together to develop a solution and assist with construction costs.The community has made generous donations and have implemented many fundraising events. Additionally,at the request of residents,the City is accepting monetary and in-kind donations(materials,equipment,or supplies). Any excess community-donated funds will be given to Peninsula Behavioral Health in Port Angeles to be used for suicide prevention programs. The community is also actively donating time to monitor the bridges in the hope of preventing more tragedies. 01"0111 FUNDING: Facing an estimated loss of over$440,000 in utility tax in the General Fund, the City has undergone an extensive re-prioritization process using budgeted savings from 2017 to balance the 2018 budget. In an effort to sup- port protective bridge screening in 2018, without over-burdening an already challenged General Fund, City Council has directed City staff to re-prioritize capital projects to find funding. In addition, after only three weeks, community donations to assist with the permanent protective screening construction surpassed$124,000. RECOMMENDED OPTION: The recommended option includes aluminum post construction and utilizes a design which embraces a local feel with abstract fence shapes that represents our Olympic Mountains. This option also has a lower-range overall life cycle cost. Additionally,this option could also accommodate the future addition of locally do- nated art. STATE SUPPORT: To help pay for the installation of suicide-deterrent protective screening,the City is requesting funding from the Washington State Legislature to allow the City to address this tragic problem. It is critical that this funding assistance be provided in an efficient and timely manner with limited requirements on pre-construction ad- ministration. CONTACT: DAN MCKEEN AT THE CITY OF PORT ANGELES `— rte p. 360.417.4500 1 02/06/2018 L - 38 Legislative Building Washington State Legislature Olympia,WA 98504-0600 January 18th, 2018 Dear Chair Clibborn; We are writing to request your consideration of a budget proviso that will address a growing safety need in the Port Angeles community. The 8th Street Bridges serve as a major artery through the City and as a connecting point for the east and west side neighborhoods crossing Valley Creek and Tumwater Creek. Tragically, in the past eight years, seven individuals have jumped from these bridges. The community of Port Angeles has come together in both grief and commitment to actively voice a need for improved safety measures on the bridges. Preventing future suicides and injuries is something the community, and we, feel cannot wait. The City of Port Angeles is responding as best as possible to respond to the community and improve the safety of the bridges. The City Council recently amended the Capital Facility Plan to include a project to construct protective barriers on the 8th Street Bridges. Staff has been directed to begin planning for a permanent protective screening solution for the bridges. Additionally, the City has been working with an engineer to develop design options. Finally, in January, the City Council will be considering moving forward with a final design on a selected bridge protective screening option. The City and Community have identified funding sources to support this project but we are requesting $350,000 of state support. We've provided an overview of the funding plan, breakdown by funding participant, request for state support and total project cost. We've also attached a one-page project description provided by the City of Port Angeles. PROTECTIVE BARRIER FUNDING • Preliminary City Funded City included sources are BEET; General Fund Revenues; and reprioritized capital project spending. $926,000 Community Funded Pledges/Donations 124,000 Requested from State of Washington Requested from the State of Washington 350,000 02/06/2018 L - 39 We understand there are many demands on the transportation budget but we are concerned with the potential future loss of life if the safety of the 8t"Street Bridges is not improved. Thank you for your consideration and we are each happy to provide further details on this request. Sincerely, -1 . Rep. Mike Chapman Rep. Steve Tharinger Sen. Kevin Van De Wege 02/06/2018 L - 40 CITY OF PORT ANGELES Q3 PERFORMANCE REPORT: JULY - SEPTEMBER 2017 02/06/2018 PORTANGELES Table of Contents Letter: Q3 Results . . . . . . . . . . . . . . . . . . . . . 1 Participant Comp Set. . . . . . . . . . . . . . . . . . . 2 Trends . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 Occupancy Data . . . . . . . . . . . . . . . . . . . . . 3 History . . . . . . . . . . . . . . . . . . . . . . . . . . .4 Language . . . . . . . . . . . . . . . . . . . . . . . . . 5 Room Tax Report . . . . . . . . . . . . . . . . . . . .6-7 Visitor Count Report - Port Angeles . . . . . . . . . . 8 Visitor Count Report - Region . . . . . . . . . . . . 9-10 Media Buys and Impressions. . . . . . . . . . . . . 11-12 Website Highlights . . . . . . . . . . . . . . . . . . . 12 PR Update . . . . . . . . . . . . . . . . . . . . . . . . 12 Social Media Report - Group. . . . . . . . . . . . . 13-1 Website Report . . . . . . . . . . . . . . . . . . . 18-19 Google Campaign. . . . . . . . . . . . . . . . . . . . 20 Google Rankings . . . . . . . . . . . . . . . . . . 21-24 3rd Quarter Newsletter. . . . . . . . . . . . . . . 25-36 Media Placements. . . . . . . . . . . . . . . . . . 37-43 Press Release . . . . . . . . . . . . . . . . . . . . 44-58 02/06/2018 L - 42 PORT ANGELP; WASHINGTON -I"VIII ATTN: City of Port Angeles Lodging Tax Advisory Committee RE: 2017 Q3 Performance Report Dear Committee Members, Thank you for taking the time to review our 3rd Quarter Performance Report. As you know, Vertigo Marketing has been working with City to market Port Angeles as the major tourism destination on the Olympic Peninsula. 1. Vertigo is excited to announce that VisitPortAngeles.com has surpassed the OPVB's website traffic for 3rd Quarter by 5,548 -- 18% higher than their website traffic. We have exceeded their website pageviews by 6,191 (8%). The website launched August 2016, so to surpass a long-established regional DMO in one years time is quite the accomplishment. 2. We have noticed an interesting trend regarding age demographics as it pertains to visitor traffic on the website. Originally, it was thought that Port Angeles was a destination favored by senior travelers (age 55+) due to their disposable income, lack of time constraints, interests, etc. True. Within the first 6 month period of launching the website in 2016, our top-ranking visitor was the category between ages 55-64. Since then, things have changed dramatically in 2017 and we are now seeing strong interest by younger visitors. As a matter-of-fact, the 55-64 category is barely hanging onto second place vs the 35-44 age group. Our #1 visitor is now age 25-34 since we kicked off the Visit Port Angeles campaign! SEE PAGES 18-19 FOR STATS 3. Organic traffic is our #1 referrer which means our SEO efforts are successful. 4. Visit Port Angeles is ranked on Google's first page results for 22 of our targeted competitive search terms. 5. Visit Port Angeles' lodging page has jumped up 14 positions to #13 in Google. 6. At the end of the third quarter of 2017, our ad campaign has reached almost 119 million potential visitor engagements! 02/06/2018 L - 43 1 PARTICIPANT COMP SET NAME OF ESTABLISHMENT LOCATION OPENED ROOMS Days Inn Port Angeles Port Angeles,WA Dec 1991 109 Quality Inn Uptown Port Angeles Port Angeles,WA Jun 1983 35 Red Lion Hotel Port Angeles Port Angeles,WA Jun 1969 186 Super 8 Port Angeles Port Angeles,WA Jun 1985 62 Kalaloch Lodge Forks,WA Jun 1950 64 Days Inn&Suites Sequim Sequim,WA Jul 1994 60 Econo Lodge Sequim Sequim,WA Aug 1991 43 Holiday Inn Express&Suites Sequim Sequim,WA Apr 2010 77 Quality Inn&Suites @ Olympic National Park Sequim Sequim,WA Jan 2006 60 Econo Lodge Inn&Suites Hoquiam Hoquiam,WA Jun 1977 64 Best Western Lighthouse Suites Inn Ocean Shores,WA Feb 1994 95 Comfort Inn&Suites Ocean Shores Ocean Shores,WA Jun 2001 59 Days Inn Ocean Shores Ocean Shores,WA Oct 1996 46 MorningGlory Hotel Resort&Suites Ocean Shores,WA Feb 1997 70 Quality Inn Ocean Shores Ocean Shores,WA Jun 1998 62 Quinault Beach Resort&Casino Ocean Shores,WA May 2000 158 Quinault Sweet Grass Hotel Ocean Shores,WA Jul 2005 54 Shilo Inn Suites Hotel Ocean Shores Ocean Shores,WA Aug 1995 113 The Canterbury Inn Ocean Shores,WA Jun 1966 45 The Grey Gull Ocean Shores,WA 37 Little Creek Casino Resort Shelton,WA Dec 2003 190 Super 8 Shelton Shelton,WA May 1978 39 TREND SEPTEMBER-2017 03 REPORT Monthly Percent Change 1s 10 s - --------- -------- ----- 0 -5 -10 -15 Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Occupancy ADR —RevPAR TREND CURRENCY:USD-U.S.DOLLAR Overall Percent Change 6.0 4.0 2.0 0.0 _2.0 I I -4.0 u -6.0 Year To Date Running 12 Months 0Occupancy 11ADR 0RevPAR 2 02/06/2018 L - 44 OCCUPANCY DATA SEPTEMBER-2017 03 REPORT Occupancy � 2017 Apr May Jun Jul Aug Sep This Year 56.0 56.4 66.7 79.0 84.8 73.2 Last Year 61.5 59.9 71.4 79.6 82.7 73.0 Percent Change -9.0 -5.8 -6.6 -0.7 2.6 0.3 EI EEW--Apr 2017 May Jun Jul Aug Sep This Year 114.71 120.45 132.78 158.88 155.93 134.99 Last Year 109.98 114.52 126.23 149.87 147.54 128.15 Percent Change 4.3 5.2 5.2 6.0 5.7 5.3 2017 Apr May Jun Jul Au Se This Year 64.24 67.91 88.54 125.56 132.29 98.85 Last Year 67.65 68.57 90.09 119.24 122.03 93.56 Percent Change -5.0 -1.0 -1.7 5.3 8.4 5.7 2017 MEMW Apr May Jun Jul Aug Sep This Year 51,840 53,568 51,840 53,568 53,568 51,840 Last Year 51,840 53,568 51,840 53,568 53,568 51,840 Percent Change 0.0 0.0 0.0 0.0 0.0 0.0 2017 Apr May Jun Jul Aug Sep This Year 29,033 30,201 34,569 42,334 45,447 37,960 Last Year; 31,888 32,073 36,996 42,621 44,305 37,847 Percent Change -9.0 -5.8 -6.6 -0.7 2.6 0.3 2017 Revenue Apr May Jun Jul Aug Sep TThisar 3,330,428 3,637,688 4,590,154 6,726,195 7,086,631 5,124,278 ar 3,506,997 3,673,074 4,670,065 6,387,705 6,536,837 4,850,178 Percee -5.0 -1.0 -1.7 5.3 8.4 5.7 Census % MEMO- 2017 Apr May Jun Jul Aug Sep Census Props 22 22 22 22 22 22 Census Rooms 1728 1728 1728 1728 1728 1728 % Rooms Participants 92.8 92.8 92.8 92.8 92.8 90.2 02/06/2018 L - 45 HISTORY 2015.2016.2017 Occupancy Year To Date Running 12 Months 2015 2016 2017 2015 2016 2017 This Year 63.4 63.7 61.2 58.6 59.4 57.3 Last Year 61.7 63.4 63.7 56.9 58.6 59.4 Percent Change 2.8 0.5 -4.0 2.9 1.4 -3.4 Year To Date Running 12 Months 2015 2016 2017 2015 2016 2017 This Year 115.71 124.06 130.39 111.25 119.68 125.32 Last Year 107.68 115.71 124.06 104.13 111.25 119.68 Percent Change 7.5 7.2 5.1 L 6.8 7.6 4.7 Year To Date Running 12 Months NEC:W2015 2016 2017 2015 2016 2017 This Year 73.42 79.07 79.80 65.16 71.06 71.85 Last Year 66.47 73.42 79.07 59.26 65.16 71.06 Percent Change 10.5 7.7 0.9 10.0 9.1 1.1 Year To Date Running 12 Months 2015 2016 2017 2015 2016 2017 This Year 471,744 471,744 471,744 630,720 630,720 630,720 Last Year 471,987 471,744 471,744 631,055 630,720 630,720 Percent Change -0.1 0.0 0.0 -0.1 0.0 0.0 Demand Year To Date Running 12 Months 2015 2016 2017 2015 2016 2017 This Year 299,312 300,670 288,706 369,418 374,488 361,629 Last Year 291,352 299,312 300,670 359,117 369,418 374,488 Percent Change 2.7 0.5 -4.0 1 2.9 1.4 -3.4 Revenue Year To Date Running 12 Months 2015 2016 2017 2015 2016 2017 This Year 34,633,990 37,300,839 37,644,851 41,097,924 44,817,312 45,320,304 Last Year 31,371,997 34,633,990 37,300,839 37,394,071 41,097,924 44,817,312 Percent Change 10.4 7.7 0.9 9.9 9.1 1.1 4 02/06/2018 L - 46 LANGUAGE All data is processed by STIR using both the current and historical sampling of hotels. AVERAGE DAILY RATE (ADR) Room revenue divided by rooms sold,displayed as the average rental rate for a single room. CENSUS (PROPERTIES AND ROOMS) The number of properties and rooms that exist in our database for the area(s)or segment(s)shown on the report. COUNTRY A geographic area that has internationally recognized boundaries,an organized economy,and a sovereign government with external recognition. It is typically recognized by the International Organization for Standardization(ISO). CUSTOM SEGMENTS Defined by a+at the end of the segment name. If a custom segment is based on a selected group of properties,new properties that come into the area will NOT automatically be added to this segment.The new property can be added alone as long as it has no more than five months of data.Once the property has six or more months of data it is considered an established property,requiring a two property change(add one/drop one or add two). DEMAND (ROOMS SOLD) The number of rooms sold or rented(excludes complimentary rooms). EXCHANGE RATE The factor used to convert revenue from U.S. Dollars to the local currency.The exchange rate data is obtained from Oanda.com.Any aggregated number in the report(YTD, Running 3 month,Running 12 month)uses the exchange rate of each relative month when calculating the data. INDEX Index(Occupancy,ADR,RevPar)-Property performance divided by competitive set performance multiplied by 100. Internationally,indexes are also referred to as MPI—Market Penetration Index(Occupancy Index),ARI—Average Rate Index(ADR Index), and RGI—Revenue/RevPAR Generation Index(RevPAR Index). MARKET A geographic area within a country. Markets are defined by STIR and STIR Global. OCCUPANCY (OCC) Rooms sold divided by rooms available multiplied by 100.Occupancy is always expressed as a percentage of rooms occupied. PERCENT CHANGE Amount of growth-up,flat,or down-this period versus same period last year(month or year-to-date). Calculated as((TY-LY)/LY)*100. REVENUE (ROOM REVENUE) Total room revenue generated from the sale or rental of rooms. REVPAR (REVENUE PER AVAILABLE ROOM) Room revenue divided by rooms available. SAMPLE OR % ROOM PARTICIPANTS The percent of rooms from which STIR receives data. Calculated as(Sample Rooms/Census Rooms)*"100" SUB-MARKET A geographic sub-area within a Market.Sub-markets are defined by STIR and STIR Global. SUPPLY (ROOMS AVAILABLE) The number of rooms times the number of days in the period. TWELVE MONTH MOVING AVERAGE Measures(Occ,ADR,RevPAR,Supply,Demand,Revenue)are calculated using the sum of the values of the given month and of the preceding eleven months. WD (WEEKDAY) Average of Sunday through Thursday WE (WEEKEND) Average of Friday and Saturday YEAR-TO-DATE Measures(Occ,ADR,RevPAR,Supply,Demand,Revenue)are calculated using the sum of the values from January 1 of the given year. 02/06/2018 L - 47 5 PnnKA TAy (REPORT SEPTEMBER-2017 03 REPORT Clal.Co January February March Aril May June July August September 2017 $19,737.28 $57,889.40 $26,236.56 $21,010.60 $39,746.00 $78,751.14 $78,136.72 $98,096.40 $105,764.40 2016 $13,263.38 $65,009.50 $17,598.01 $23,695.61 $25,665.70 $32,083.65 $45,697.55 $84,901.82 $92,816.54 2015 $18,498.56 $53,383.94 $11,472.80 $11,450.60 $22,313.46 $20,414.18 $37,880.30 $74,184.70 $77,758.62 2014 $11,771.08 $35,207.04 $11,804.76 $7,593.68 $15,679.20 $18,135.80 $32,462.00 $62,142.66 $78,442.28 2013 $8,197.68 $28,430.60 $11,414.88 $8,837.54 $15,355.98 $16,842.92 $28,559.78 $55,547.34 $67,754.74 2012 $9,668.64 $27,037.14 $5,924.80 $6,410.96 $12,614.00 $15,497.74 $25,023.24 $57,138.62 $61,567.64 2011 $5,492.18 $28,667.34 $7,246.92 $6,854.16 $13,876.88 $11,933.82 $26,124.86 $52,776.04 $62,371.48 2010 $17,571.12 $29,582.38 $6,943.06 $7,189.08 $18,378.94 $13,838.43 $23,671.24 $66,750.68 $51,408.08 P.A. January February March Aril May June July August September 2017 $21,593.26 $26,565.78 $19,321.88 $24,119.06 $30,060.44 $41,111.18 $59,074.38 $89,816.42 $135,072.98 2016 $22,540.80 $24,679.86 $40,770.18 $21,386.50 $34,065.92 $41,124.80 $58,782.14 $81,170.00 $124,299.26 2015 $16,653.42 $19,918.77 $14,892.19 $20,395.22 $25,115.84 $40,632.02 $52,646.16 $71,411.98 $108,977.36 2014 $19,230.84 $17,842.26 $16,970.75 $17,177.66 $25,267.30 $27,223.00 $42,532.48 $57,037.06 $99,010.60 2013 $20,170.80 $20,108.22 $12,775.48 $19,145.46 $26,910.30 $28,972.08 $42,924.74 $54,446.00 $89,538.10 2012 $18,252.44 $18,381.46 $14,937.92 $17,536.12 $22,708.62 $25,169.62 $33,918.34 $48,860.38 $79,956.24 2011 $20,564.02 $15,906.86 $15,499.02 $16,928.92 $22,751.44 $26,674.38 $39,089.66 $49,250.16 $81,286.00 2010 $7,326.82 $20,899.78 $14,573.16 $20,006.76 $25,292.90 $31,859.60 $37,102.50 $51,951.46 $108,072.20 Se uim January February March Aril May June July August September 2017 $15,121.34 $14,273.08 $11,956.78 $14,553.62 $18,402.28 $23,241.58 $30,288.04 $37,489.36 $58,883.36 2016 $12,320.30 $11,062.18 $10,295.50 $13,785.16 $14,694.88 $20,566.52 $26,855.20 $36,098.82 $54,558.06 2015 $12,223.02 $8,997.22 $9,977.34 $12,747.28 $15,260.98 $18,731.34 $24,306.76 $30,020.78 $48,815.56 2014 $10,659.60 $7,762.24 $8,007.00 $9,270.66 $12,616.24 $14,969.88 $21,398.42 $23,294.38 $42,455.40 2013 $11,090.74 $8,671.75 $8,295.21 $11,525.14 $12,771.74 $13,547.48 $20,338.24 $22,042.68 $39,367.38 2012 $8,579.02 $10,010.68 $6,660.32 $8,644.52 $11,742.39 $12,043.91 $15,220.48 $19,889.86 $32,002.92 2011 $8,610.58 $9,720.54 $8,115.08 $8,675.72 $11,788.28 $12,699.68 $16,020.98 $20,200.16 $30,186.26 2010 $6,253.02 $8,071.32 $6,202.80 $7,414.84 $10,023.00 $11,164.52 $14,831.08 $21,960.44 $30,778.94 Forks January February March Aril May June July August September 2017 $6,965.82 $6,271.14 $8,455.22 $7,215.28 $10,891.28 $11,614.02 $18,080.80 $23,388.14 $29,879.18 2016 $6,575.86 $4,898.52 $5,706.10 $8,351.92 $10,945.72 $10,646.16 $13,559.28 $20,214.66 $24,558.54 2015 $6,534.86 $5,148.50 $5,559.40 $6,994.62 $8,381.54 $9,081.26 $10,161.34 $15,510.16 $23,789.04 2014 $4,963.18 $6,876.88 $4,767.52 $6,791.86 $8,104.04 $8,075.02 $10,632.56 $13,505.82 $23,021.02 2013 $5,499.38 $7,714.16 $4,533.08 $6,500.22 $8,969.22 $6,416.14 $10,245.70 $14,207.34 $22,469.04 2012 $5,749.78 $8,397.56 $2,115.70 $8,908.74 $7,240.04 $8,117.44 $9,430.32 $14,381.72 $22,840.20 2011 $4,340.70 $11,059.38 $4,000.78 $5,614.14 $8,162.14 $5,890.20 $7,976.69 $16,902.32 $22,842.28 2010 $3,950.90 $10,420.44 $3,467.04 $5,803.44 $13,231.92 $6,954.34 $8,202.24 $22,601.02 $23,673.28 Jeff.Co January February March Aril May June July August September 2017 $19,177.76 $52,819.70 $16,661.22 $20,633.70 $37,946.58 $31,161.52 $38,074.08 $64,460.32 $56,181.88 2016 $18,366.50 $50,911.43 $14,393.60 $18,348.78 $29,298.50 $29,333.88 $33,479.14 $56,188.52 $53,334.68 2015 $17,011.22 $36,086.78 $14,242.40 $14,983.04 $23,824.36 $25,021.90 $27,653.98 $48,796.64 $44,665.06 2014 $13,530.84 $30,316.36 $12,683.40 $12,399.06 $19,122.32 $18,759.16 $24,510.86 $37,504.38 $42,318.96 2013 $8,780.82 $38,212.94 $11,203.46 $11,365.22 $17,962.48 $16,439.20 $21,478.08 $33,105.60 $39,854.24 2012 $11,996.60 $23,142.64 $7,222.94 $14,904.94 $17,098.82 $17,873.40 $20,148.32 $31,117.74 $40,826.32 2011 $11,410.54 $25,445.64 $12,335.50 $10,709.38 $25,079.86 $17,257.48 $19,264.64 $24,694.50 $42,448.28 2010 $10,606.40 $21,606.70 $9,713.20 $11,857.38 $19,488.14 $19,567.92 $14,236.30 $35,987.79 $40,127.20 Port T. January February March Aril May June July August September 2017 $29,274.20 $26,849.56 $18,613.82 $23,770.60 $30,209.64 $35,699.90 $40,149.94 $54,029.42 $76,065.76 2016 $21,856.56 $26,262.20 $22,215.10 $21,765.76 $33,626.90 $35,431.84 $41,061.44 $52,450.84 $62,436.86 2015 $21,452.72 $20,000.48 $16,992.86 $34,899.20 $26,768.04 $27,612.58 $33,825.32 $48,143.06 $66,770.66 2014 $18,038.90 $20,248.36 $14,390.74 $16,016.08 $21,515.20 $22,217.46 $23,867.80 $29,349.46 $61,522.60 2013 $18,381.52 $18,058.82 $14,376.70 $15,367.80 $23,994.98 $19,417.10 $28,428.76 $44,789.95 $54,148.30 2012 $15,360.18 $17,932.52 $15,517.40 $13,990.38 $25,957.94 $25,205.64 $29,502.34 $35,229.38 $51,390.99 2011 $30,353.32 $21,532.38 $12,889.88 $16,316.80 $19,944.32 $23,176.78 $22,211.38 $37,121.72 $49,579.40 2010 $14,019.26 $21,420.96 $12,081.92 $16,409.84 $21,826.00 $22,205.26 $26,591.14 $35,147.12 $43,657.18 GHC January February March Aril May June July August September 2017 $83,177.67 $112,472.81 $79,383.47 $79,146.08 $93,415.31 $137,343.53 $120,308.75 $171,347.46 $247,909.84 2016 $72,700.99 $109,146.10 $79,971.70 $73,975.67 $90,262.30 $116,530.92 $109,066.15 $170,159.26 $239,502.23 2015 $64,545.53 $96,898.34 $83,517.49 $74,567.64 $91,975.21 $100,509.64 $100,660.36 $142,865.53 $210,962.91 2014 $52,828.60 $86,510.79 $61,584.62 $55,177.41 $69,184.77 $85,905.48 $83,277.94 $114,259.17 $170,992.67 2013 $50,150.29 $69,437.41 $56,763.76 $47,502.41 $61,451.58 $101,640.41 $66,491.58 $129,025.36 $149,226.76 2012 $82,421.71 $60,328.70 $53,737.84 $50,935.45 $54,744.10 $64,209.88 $61,736.17 $86,299.31 $137,862.81 02/06/2018 L - 48 October November December YTD MTD %Change $525,368.50 $525,368.50 31.10% $89,289.74 $105,454.70 $32,063.98 $627,540.18 $400,731.76 22.41% $77,149.30 $93,570.32 $27,540.36 $525,617.14 $327,357.16 19.81% $84,382.62 $95,224.36 $26,640.72 $479,486.20 $273,238.50 13.40% $75,207.50 $83,948.76 $18,020.22 $418,117.94 $240,941.46 9.08% $69,916.22 $86,759.78 $22,739.48 $400,298.26 $220,882.78 2.57% $66,615.40 $74,247.84 $16,746.34 $372,953.26 $215,343.68 -8.49% $79,118.52 $74,590.08 $36,222.50 $425,264.11 $235,333.01 October November December YTD MTD %Change $446,735.38 $446,735.38 -0.46% $124,232.32 $93,031.74 $39,689.48 $705,773.00 $448,819.46 21.09% $111,495.74 $75,321.88 $39,369.22 $596,829.80 $370,642.96 15.00% $113,034.82 $68,014.86 $33,528.92 $536,870.55 $322,291.95 2.32% $95,736.06 $63,027.30 $27,719.22 $501,473.76 $314,991.18 12.61% $89,154.28 $57,288.82 $33,209.48 $459,373.72 $279,721.14 -2.86% $85,699.42 $56,453.92 $27,683.00 $457,786.80 $287,950.46 -9.19% $74,310.20 $80,157.54 $13,582.78 $485,135.70 $317,085.18 October November December YTD MTD %Change $224,209.44 $224,209.44 11.97% $54,962.02 $37,840.56 $19,486.14 $312,525.34 $200,236.62 10.58% $48,365.04 $30,543.20 $18,946.94 $278,935.46 $181,080.28 20.37% $45,955.44 $26,739.06 $15,725.32 $238,853.64 $150,433.82 1.89% $38,729.80 $27,097.18 $15,295.86 $228,773.20 $147,650.36 18.32% $34,167.90 $23,940.18 $12,704.86 $195,607.04 $124,794.10 -0.97% $35,448.56 $20,606.26 $10,955.10 $193,027.20 $126,017.28 7.98% $28,987.38 $21,044.40 $13,199.88 $179,931.62 $116,699.96 October November December YTD MTD %Change $122,760.88 $122,760.88 16.41% $30,176.72 $16,871.16 $17,082.96 $169,587.60 $105,456.76 15.68% $29,235.40 $20,273.02 $10,446.24 $151,115.38 $91,160.72 5.10% $24,611.16 $16,927.24 $8,337.28 $136,613.58 $86,737.90 0.21% $23,215.88 $15,754.90 $7,729.62 $133,254.68 $86,554.28 -0.72% $23,505.32 $22,403.04 $14,810.64 $147,900.50 $87,181.50 0.45% $23,444.48 $18,674.48 $9,687.16 $138,594.75 $86,788.63 -11.71% $23,941.08 $17,721.94 $10,124.72 $150,092.36 $98,304.62 October November December YTD MTD %Change $337,116.76 $337,116.76 11.02% $59,800.36 $57,837.62 $25,904.24 $447,197.25 $303,655.03 20.36% $49,122.12 $49,494.00 $25,149.24 $376,050.74 $252,285.38 19.48% $43,628.44 $46,845.70 $33,825.30 $335,444.78 $211,145.34 6.42% $41,705.60 $39,127.80 $15,476.88 $294,712.32 $198,402.04 7.63% $40,960.14 $36,847.02 $11,051.36 $273,190.24 $184,331.72 -2.29% $43,809.32 $38,509.42 $21,653.20 $292,617.76 $188,645.82 2.98% $46,454.74 $43,199.38 $18,669.34 $291,514.49 $183,191.03 October November December YTD MTD %Chan e $334,662.84 $334,662.84 5.54% Figures are acquired from the Dept.of $64,688.96 $62,230.28 $30,911.64 $474,938.38 $317,107.50 6.96% Resource(www.dor.wa.gov)and are two $62,099.52 $50,745.46 $34,548.38 $443,858.28 $296,464.92 30.51% months behind.Figures are the total of both $56,190.04 $49,312.56 $29,491.08 $362,160.28 $227,166.60 -4.13% "State Shared Hotel/Motel"and`Additional $54,589.32 $51,506.48 $23,621.22 $366,680.95 $236,963.93 2.99% $51,626.90 $45,782.92 $22,594.16 $350,090.75 $230,086.77 -1.30% Local Hotel/Motel"taxes combined. $49,672.38 $45,414.00 $22,210.84 $350,423.20 $233,125.98 9.26% Percentage is the amount changed from one $46,654.06 $41,942.74 $20,198.20 $322,153.68 $213,358.68 year(month to date)to the next(month to October November December YTD MTD %Chane date).Clallam,Jefferson,Grays Harbor,and $1,124,504.92 $1,124,504.92 5.95% Mason County figures refer to alll lodgings $251,072.05 $190,312.09 $93,602.80 $1,596,302.26 $1,061,315.32 9.81% $236,114.42 $164,002.30 $84,702.37 $1,451,321.74 $966,502.65 23.95% within county borders excluding the major $200,494.61 $144,525.17 $73,842.07 $1,198,583.30 $779,721.45 6.56% towns already listed. Clallam County figures $170,194.08 $118,612.48 $61,767.97 $1,082,264.09 $731,689.56 12.17% experienced lower than predicted growth $164,539.06 $102,726.79 $60,328.32 $975,492.951 $652,275.97 due to three specific lodgings that changed ownership in 2015. 02/06/2018 L - 49 7 VISITOR COUNT REPORT - PORT ANGELES SEPTEMBER-2017 03 REPORT 1;10 R- AN',--*JIEL ES VIS IT07. I NFOS'Y AVON Cl E NTtR' ?o16 1316 2017 2017 % VTD Cn a ¢:1e YM C4unge Le Jan 1 `3� 7- Feb 1,504 27�9 4 Ulf 5.6w L 2 953 If ay, 8 71"o, e -27 - J 5- 1.3 4 4.8104 13.o 2 52 8 A w 1+ Jun Y'. 2227", 917 20. 6 21- 9 4 -B 77�' Jul 11 2%t�4 2%,� 15 2;4 15 .30 10 r 11 44 1'_'q 5 1 1 S 40 '719 -- �!1'1106 f Nali 1 614. V KIA 4 1 22:1 5C#.1�' 02/06/2018 L - 50 VISITOR COUNT REPORT - REGION SEPTEMBER-2017 03 REPORT OLYMM NATKINAL PAN PORT ANGELES VISITOR INFORMATION CENTER* 2016 2016 % 2017 2017 % 2016 21116 2017 2017 % YTD Change YTD Change YTD Change YTO Change Jan 97,571 q7 571 22 15" 96 056 96,056 155% Jan I .246 Feb 103,509 201080 10 0994, 94 433 190,489 -5,27% Feb I ,i— 1 2,767 jj.,..- Mat 125.255 11156% 114811 305305 -6 13% Mar 2.Sh21 5.692 -2.., 3)1335 2.8121 5.639 AIX 111,$41 498916 9 34% 202.034 501.345 1 685,-, Apr 3.050 8,142 -2 K., 3.0841 8,123 -1)22% May 341,524 84",500 14.03=4 350,835 856.230 2.11 Ma 5.134 13,876 2 fix:: 4,804 13,527 -2.52% Jun 1 459,3051 1?-9 9,'S 0 96i: 4353711 1,293.601 1j 4-..- Ain 8.3914 22,270 986"& 6,917 20.444 8.20% Jul 563,492 1 1r3 211�7 0 383 510.1 E4 1,803,785 -" 19`.b Jul 11,264 33,534 11 21% 10,150 30.5941 -877% Au 813,267 2 676 564 4 623 764.26. 2,568,067 4,05% 10,511 44,045 11 38'35 10,125 40,719 7 5590 409,680 3 086 244 4 61-< 4,1 2,979,72,, 3 45% tit 8 X1 31 52 87cj 16 9895 7,775 48,494 -829% (kI 114.117 3 201 351:; 3,12.8 o P�l .1 "N:)y 111476 Nm 1 H!, l. Dec1.223 Dec 72,439 31!�� 1 PORT TOWNSEND VISff OR INFORMATION CENTER OLYMPIC PENINSULA GATEWAY VISITOR CENTER 2016 2016 O6 2017 2017 % 2016 2016 2017 2017 % YTD Chane YTD Change YTD C.1.1 cam YTO Change Jan 341 341 1323 KIA Jan 257 2571 -1141 2218:' Feb Jan 419 760 1721'54 �,,6 15,15 jp 24PI ^62 .9 94:7', FF-b 3C,7 Q41 Mar 603 1 363 -19 25,� 576 1 131 -1282 Hof �.C�-.� _Q 47., 10 -15 1 928 2291 -10 09 7G2 1,893 -17,37% A- -1,' W:; bc 1 12fi Ida a 1,116 3401 381% 1 141 3,034 -1D95% T,—.1, 2 _3 W., Jun 1,489 4896 7 30,7- 1 260 4,299 -12 19% Jun tri 1 i 11' Jul 1.945 151 pli 5 6,111 6.:116 F,'44% Jill 1 K.55 5 4".�i 1 p:.. 52, 5.121 5 70:7, Aug 1,896 8.787 5 593: 2027 8,343 5 1 29.3 6,729 1 E.5:...- 244 6.3'0 5.34% Sep 1,686 10473 9 2495 1 589 9,932 -5 17"i -291 7,620 22 1 7-120 -3,15% od 774 11247 8 6454 0-1 1--..3 7 y71 C 52 Nov ?18 11cr Nov :5,I8 2 ::6 pec 1 I)pn: i"I sb:A I 4-V: FORKS VISITOR INFORMATION CENTER SEQUIM VISITOR INFORMATION CENTER 2016 2016 93 2017 2017 % 2015 2016 % 2017 2017 % YTO Change YTO Change YTD chmage YTD Change Jan 81831 663 -10 10itl 925 925 71610 Jail 490 4e0 -1042% 435 4311, -1122`: Feb 1.51D 2313 f 96;^ 1 736 7.161 -893% F e.b CA I I.N.r .:?1371.': 514 0149 -1 ti Mar 2,033 4406 13 5 1;.Ii 2005 4 16B -545% Mar 835 1.937 .5,1`.?: 613 1.622 -16 CI 5e Apr 2,811 7217 21 25"-� 2642 6,808i .567% Apr 1.041 2,973 1,143 2.765 7 0(1:1 Ma3,664 10881 26 204 3 145 9,953 -8,53% ma� 1,448 4,421 1 413 4,178 15 511:1, Jun 5,849 16730 2.2 38!q 5346 15,299 -8,55% Jun 1196 6,417, ?7. 2 I'l 14 6,192, -3 Jul 8275 25 M 18 149,, 8456 23,755 -5,00% Jul 1 4375 1^,792 ? Q 4 91 11,111 2 96` A.;q 1.1901 32195 12 29;A kqA 1 31.385 -251% Al 7 38?. 13.116 -914% 2.192 13.903 .1.613 36 us 9 99;A 36.688 -049% F*p 1,130 14.906 -8 5t% 2.022 15.925 15941".. 2.215 39.033 10 024 00 809 15,715 903% Nov 1.308 40391 10.26i+ No-, 563 16 27. a 57%, Dec 9-5 41340 99032: `391 02/06/2018 L - 51 VISITOR COUNT REPORT - REGION CONTINUED NEAR BAY C'JLTURAL MUSEUM DUNGENESS RIVER AUDUBON CENTER 2016 2C'E % 2017 2017 % 2016 2016 % 2017 2017 % YTO Change. MTD Change YTD Chang YTD Change Jan 411303 -'16 711`_ Ian 273 713 149% 373 3f 3 fi G3 Feb 594 6.«1 3612 Feb 312 585 773% 245 618 5 64 Mar 788 1,793 20746: 546 1,187 3 8p:: Mar 270 855 38456 419 1.037 2129-- Apr 1.182 2 975 25 21% 971 2 158 27 46=1-i A 737 1.592 16 37% 699 1 736 L+05` M 1 In 4 155 23 46'4 1 140 3.296 -20.63% Ma 744 2.336 33 3356 536 2 266 -3 of,--c Jun 2C91 6 252 2f 00% 1 mi 4.879 -2196% Jun 815 3.151 3844' 151 3.011 -1 2594 Jul 2.G211 8 2711 15 1357: 2 5.?8 r.1131 -615% Jul 1 1.171 4.372 44 26?4 1.11s?j 4 1.33 -130% h.l. 2.816 11 '.:,2 1"-26, 3 v v 10,832 2.34% A4 1.046 5.-j(.9 38,.171; 095 '5.231 2 0594 Gip 1.556 12�;a8 13 c49-.- 2 136 12,9fi8 2.53`k Sets 668 .0'<> 32 40% 7f..'., 5.997 0,65% Oct. 724 13 372 1?14=:_ I 332 e 3E"!s, 2575% Nov 51)1 13 873 1 i r4 : c•4 !t 2C`99,',- i'3161 9 31%j Le. 1--j 6.133 17 4'i 5 QuIllo eWinnonVlslhaPC`nbfr RAIL R0AD RRIDGF OI YVPICC'DISGGVFR'�TRAIL 2016 2016 % 2017 2017 % ?01 E. :116 2017 2017 % YTD Chane YTD Chane YID G`sa a Y"7 Chango Jan 1.154 1154 203'+4 1191 1,191 3.21% J.n 13':-h :!I Feb 1.179 2 333 3 78% 797 1.988 -14.79% Feb 4?'•: 2=' ;J2: y ......... ..................................................... Mar 1.562 3 895 4 D3% 1 390 3.378 -132,r% mar 6, 70.853 45 f. Apr 7.31.1 15209 1r,'76-A. 1936 5.314 -14 41% Apr 16 316 46 779 83 W4 Ma 3,090 9.299 11 54:A 3.546 6,860 4 72% Ma =? 1 ;:' "' A. Jun 3,740 13 039 11 WA 4.607 13,411W S 26% Jun Jul 5,183 18 222 13 59% 7 759 21.22616 491% Jul r•8'-'4 121 91555 Auq 4,835 23 457 12 41'k 6 262 27,488. 19.2294 Aug18.927 115,62' 117 74% !,,,A' se; 3.208 26 26.^, 11 07-;5 4 431 31,91S' 7153% Sep 16,2138 1'37.079 10532% NW 1.675 77 891; :?`riss Oct 10,8&1 142.913 811381114 N(A' Nov 2,123 30.413 1456 Nov 9.835 152,748 74 78% N?A' Der. 2,2511 32 2f-Y 1 17 21 ri 1 1 1 Dec 6.4861 159,234 7071% 'Bndge Counter Broken,Informtlon Unavailable OL1NA1JLT'0_Y.'PIC NATIONAL FOREST 201E 7C-•6 .. 2017 2017 % YTD Chane YTD Change .Jan 326 Ka 101, 29- i 11'16% FCL. 372 Ye "62 K-: 4C3 7L44 1200% Mar 1 i,3 1 7.35 12 15-: 1 102 1.886 B 701�-, NEW INFO COMING SON! A;:r 11311 3170 336 1410 3.296 May 7.1'ih 5%0 1659'.6 3693 6.989 1 1i''>o Jun 6.254 12 219 13 94.4 7.592 14,581 19.33i6 All 1 10.356 22 575 14 07:x 1 12 315 26,8% 19.14% A.j4 114311 34405 1811% 12466 39,362 15,75% Sep 5,764 3976,9 1741% 10 291 49,653 24.85% (kl 1.586 41 355 16 BD-s5 Nov 455 41 810 16 Der g4l 42 214 16 45:1' 02/06/2018 L - 52 PRINT MEDIA BUYS AND IMPRESSIONS 03:JULY 1,2017-SEPTEMBER 30,2017 PUBLICATION ISSUE IMPRESSIONS Seattle Met August: National Parks 279,000 AAA Sept/Oct: Elwha River 2,321,000 Sunset September: Coastal Getaways 884,450 PREVIOUS PRINT MEDIA BUYS AND IMPRESSIONS 01-03:JANUARY 1,2017-SEPTEMBER 30,2017 Washington Wine Guide Annual 330,000 WA State Visitor Guide Annual 937,500 WA St. VG - OPVB Co-op Annual 937,500 1889 Feb/March: Premier Issue 143,499 MV Coho Magazine Annual 280,000 Immediate Images Video: ferry, 2 terminals, airport 12,157,500 Outdoors NW - OPVB Co-op Spring Event Guide 164,000 TripAdvisor Target Ads: 1/1/17 - 3/31/17 176,082 ExperienceWA Banner Ads: 1/1/17 - 3/30/17 32,680 ExperienceWA Custom Dedicated Email Blast: 2/22/17 6,006 ExperienceWA OPVB Co-op Email Blast: 3/15/17 6,006 Email Marketing 1st Quarter Email 533 Victoria HarbourCats Outfield Sign 60,000 AAA May/June: Small Ship Discoveries 2,321,000 Alaska Airlines June: Spotlight on Washington 2,693,000 Visit Seattle Summer/Fall 990,000 The Daily Herald Splash! Guide 3,600,000 1889 June/July: FREEBIE 143,499 Certified Folder Display WA State Ferries - Full System 23,000,000 Sunset April: Pacific Northwest Travel Planner 884,450 Alaska Airlines April: National Parks 2,693,000 Facebook/Instagram Paid 116,946 Google Adwords Paid 1,038,369 Facebook Organic 294,155 Twitter Organic 311,177 Instagram Organic 9,443 AAA Sept/Oct 2,321,000 Sunset September: Coastal Getaways 884,450 PR IMPRESSIONS National Bike Month Press Release: Headlines (potential reach) total impressions: 47,181,393 Cold Beer & Crustaceans Press Release: Headlines (potential reach) total impressions: 13,600,000 DIGITAL MEDIA Face boo k/Twitter/Instagram total impressions: 389,615 total impressions increased since previous date range: 25% total engagements: 20,968 total engagements increased since previous date range: 9% 02/06/2018 L - 53 11 total link clicks: 4,054 total fans: 10,021 total followers increased since previous date range: 18% total messages sent: 244 total messages received: 582 Google Adwords Campaign (Q3) click-thrus to website: 10,533 (Q3) impressions: 186,930 TripAdvisor Campaign total impressions to date: 276,386 Visitor Guides distributed to date: 60,000 TOTAL IMPRESSIONS TO DATE: 118,850,204 WEBSITE HIGHLIGHTS SEPTEMBER-2017 O3 REPORTFull website launched on 8/4/2016.All data/percentages are comparing with previous quarter data. • Traffic to VisitPortAngeles.com has surpassed the OPVB's website traffic for 3rd Quarter by 5,548 -- 18% higher than their website traffic. We have exceeded their website pageviews by 6,191 (8%). • Organic traffic is our #1 referrer which means our SEO efforts are successful. • Visit Port Angeles is ranked on Google's first page results for 22 of our targeted competitive search terms. • Visit Port Angeles' lodging page has jumped up 14 positions to #13 in Google. • 76% of visitors were first time users to the website. PR UPDATE • Follow-up with Young and all players for downtown and cold beer + crustaceans press release • Submitted story ideas and events to 2018 Washington State Visitors Guide • Email and phone calls with Scott Nagel for crab festival information for press release and pitches. Emails and phone calls with Angela for A&D event. • Seattle Met mention of VisitPortAngeles.com in side bar • Journey AAA issue Sep/Oct - Haunted Tours blurb and Crab Fest inclusion in upcoming events • Coordinate funds and planning for AAA senior editor writer coming in later September in conjunction with OPTC/VB • Cold Beer & Crustaceans press release written and distributed regionally (west) • Submit PA events to OPVB/TC for Sept. email blast, including providing our photos. • Press pitch meeting with Scott and making arrangements for filming and possible pitch ideas for 2018 • Events added to Facebook 12 02/06/2018 L - 54 SOCIAL MEDIA REPORT - GROUP 03:JULY 1,2017-SEPTEMBER 30,2017 ID Group Report Jul 01, 2017 - Sep 30, 2017 Included in this Report F� Visit Port Angeles O visitportangeles y SeePortAngeles 02/06/2018 L - 55 Z1+4AAM&6M=eh-\" PORT ANGELES Group Activity Overview 389,615 01' 20,968 4,054 Impressions Engagements Link Clicks Group Audience Growth AUDIENCE GROWTH, BY DAY 25 20 15 10 5 ALI iii i 0 1 5 9 13 17 21 25 29 2 6 10 14 18 22 26 30 3 7 11 15 19 23 27 JUL AUG SEPT FACEBOOK 0 TWITTER INSTAGRAM udience Growth Metrics Total Fans 10,021 - 18.0% Total followers increased by New Facebook Fans 317 - 3.9% - 18.0%18•0% New Twitter Followers 40 - 20.1% since previous date range New Instagram Followers 236 - 100.0% Total Fans Gained 593 - 18.0% 14 02/06/2018 L - 56 PORT ANGELES Group Message Volumes MESSAGES PER DAY 25 20 15 10 5 0 1 5 9 13 17 21 25 29 2 6 10 14 18 22 26 30 3 7 11 15 19 23 27 JUL AUG SEPT ■ SENT MESSAGES ■ RECEIVED MESSAGES Facebook Posts Sent 102 - 1.9% Message volume decreased by Twitter Messages Sent 71 - 18.4% - 10.9%1O.9% Instagram Media Sent 71 - 14.5% since previous date range Total Messages Sent 244 110.9% Facebook Messages Received 383 - 14.3% Message volume decreased by Twitter Messages Received 31 - 29.2% - 5.4%5•4% Instagram Comments Received 168 - 34.4% since previous date range Total Messages Received 582 - 5.4% 02/06/2018 L - 57 15 PORT ANGELES Group Impressions IMPRESSIONS PER DAY 12K 10K 8K 6K 4K 2K 0 1 5 9 13 17 21 25 29 2 6 10 14 18 22 26 30 3 7 11 15 19 23 27 JUL AUG SEPT ■ FACEBOOK ■ TWITTER Total Impressions increased by Facebook Impressions 370,389 25.2% - 24. 5%24. 5% Twitter Impressions 19,226 - 12.2% since previous date range Total Impressions 389,615 - 24.5% 16 02/06/2018 L - 58 PORT ANGELS$ Group Engagement ENGAGEMENTS PER DAY 1.2K 1K 800 600 400 200 0 1 5 9 13 17 21 25 29 2 6 10 14 18 22 26 30 3 7 11 15 19 23 27 JUL AUG SEPT ■ FACEBOOK ■ TWITTER ■ INSTAGRAM Facebook Engagements 9,019 - 8.4% The number of engagements increased by Twitter Engagements 1,349 - 10.6% - 8.9% Instagram Engagements 10,600 - 9.1% since previous date range Total Engagements 20,968 - 8.9% Group Stats by Profile/Page Total Fans/ Fan/Follower Messages Impressions Engagements Link Profile/Page Followers Increase Sent Impressions per Post Engagements per Post Clicks ® Visit Port An... � 239 20.10% 71 19,226 271 1,349 19.0 122 y C@SeePortAn Visit... Angeles 8,612 3.86% 102 370,389 3,631 9,019 88.4 3,932 F1 Business Pa, Visit Port An... 1,170 100.00% 71 10,600 149.3 — O @visitportan 02/06/2018 L - 59 17 Visit Port Angeles Website Report 2016 (site launched in August 2016) Jan 1,2016-Dec 31,2016 - I Website Report Data From Google Analytics Sessions Users New Users Pageviews 13,054 10,918 10,918 33,510 Avg. Session Duration Avg. Page Load Time(sec) Avg.Time on Page Bounce Rate 00:02:09 11 .88 00:01 :22 59.6% Top Pages Gender&Age Most popular pages visited �Sessions Home-7,487 pageviews sessions /articles/fall-events-port-angeles/-2,363 2K /thing s-to-do-port-angel es/outdoors/-1,474 6K /articles/seaside-strolls-downtown-port-angeles/-1,266 1.5K 5,094 /event/dungeness-crab-seafood-festival/-1,248 4.5K 1 K /port-angeles-lodging/hotels/-1,153 3,480 1 /port-angeles-lodging/-1,080 3K 500 /events/-724 1.5K /move-to-port-angeles/-681 r 0 /things-to-do-port-angeles/-670 0 55-64 35-44 25-34 45-54 65+ 18-24 female male Which channels are driving engagement? Top Landing Pages Goat Enyaycd uscrs The first page a saor"ands on Home-5,376 in sessions /articles/fall-events-port-angeles/-1,846 Sessions Pageviews /event/dung eness-crab-seafood-festival/-1,083 /articles/seaside-strolls-downtown-port-angeles/-895 10K /th ings-to-do-port-an gel es/outdoors/-643 I /port-angeles-lodging/-353 /port-angeles-lodging/hotels/-296 7.5K /articles/deer-park-road-olympic-national-park/-185 /articles/port-angeles-winery/-134 /things-to-do-port-angeles/winter-activities/-120 5K I2.5K in 1 0 mmmm 0 �a1 ge e�ra& ��a� ecti erl t°r a�� New Users pis ot�a.�c Qe� S° O`� �O`Qa\asea First Time Users to Site %New Sessions 100% How are site sessions trending? 8628% 85.73% 85.04% 84.38% From site launch through site launch 75.37% 800 75% 69.29% 50% 400 25% 0 Jan 1 Mar 2 May 2 Jul 2 Sep 1 Nov 1 0% —Sessions —Sessions(previous 366 days) ��SQ\a, S°QadSea�c�` Ol�a�`ose 1� 02/06/2018 L - 60 Visit Port Angeles Website Report Jan 1 - Dec 10, 2017 vs 2016 Jan 1,2017-Dec 10,2017 - I Website Report Data From Google Analytics Sessions Users New Users Pageviews 80,096 65,116 65,017 214,072 592.6% : 576.1% ? 575.1% ; 666.4% Avg. Session Duration Avg. Page Load Time(sec) Avg.Time on Page Bounce Rate 00:02:08 12.71 00:01 :16 56.1 % -3.0% : 12.3°6 : -17.9% -14.00/. Top Pages Gender&Age Most popular pages visited �Sessions Home-36,977 pageviews Sessions /thing s-to-do-port-angel es/outdoors/-14,706 12K /events-7,699 40K 9K /port-angeles-lodging/hotels/-7,695 32,757 9,226 /things-to-do-port-angeles/-7,694 30K 6K 7,332 /port-angeles-lodging/-7,200 20K 41644 /event/dungeness-crab-seafood-festival/-7,001 3K /thing s-to-do-port-angel es/outdo ors/hiking-5,909 10K IRI 71 /restaurants-port-angeles/-5,514 1rD /articles/8-gargantuan-trees-olympic-peninsula/-4,505 0 25-34 55-64 35-44 45-54 65+ 18-24 female male Which channels are driving engagement? Top Landing Pages Goat Enyayed'users The first page a saor lands on Home-27,303 sessions /things-to-do-port-angeles/outdoors/-5.807 Sessions =Pageviews /event/dungeness-crab-seafood-festival/-5,778 120K /events/-2,438 80,895 /event/sequim-lavender-festival/-2,347 /articles/8-gargantuan-trees-olympic-peninsula/-2,244 90K /th ings-to-do-port-an gel es/-2,063 /things-to-do-port-angeles/outdoors/beaches/-2,059 /about-port-an gel es/getting-here/-1,895 60K /move-to-port-angeles/-1,313 30K 18,042 18,581 11 5359Wa� 2, 07 4; �� 1 0 New Users Otgar\c Qaase'a O\`eco. Soda\Pe�e�ta\ o`sQ\aI `O��`etl ��`a� First Time Users to Site %New Sessions 100% 88.75 How are site sessions trending? 85.12% 83.58% 81.37% 80.82% 80.37% 7902% 2017 vs.2016(website launched 8/2016 1K 75% 50% 500 25% 0 Jan 1 Feb 27 Apr 25 Jun 21 Aug 17 Oct 13 Dec 9 0% —Sessions —Sessions(previous year) p\eQSoo`•\ �Otire�l O,teoi Oa`gap�cC'e Q,ekeQa SI-21 r 02/06/2018 L - 61 19 Google Adwords Campaign Performance Paid Search Report at a Glance Our click thru rate(CTR)for our 3rd Qtr Campaign performed 165%above average for Google ad performance(anything above 2%is considered above average). Cost Impressions Clicks CTR Cost per Conversion $2,530.57 186,930 10,533 5.63% $0.30 No -1.0% : -37.4% t 17.2% : 87.3% Key Observations Organic traffic is our#1 referrer which means our SEO efforts are successful. Visit Port Angeles is ranked on Google's first page results for 22 of our targeted search terms. Refer to keyword report PDF. 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66 NEWSLETTER 03:JULY 1,2017-SEPTEMBER 30,2017 3rd Quarter 2017 Newsletter -July(copy 02) Sent 7/20/17 2:42PM Overview 172 Recipients List: ExperienceWA.com Leads 2016 Delivered:Thu,Jul 20, 2017 2:42 pm Subject: Rise &Shine with Seals, Ride the Hurricane & Lovely Lavender 0 $0.00 $0.00 Orders Average order revenue Total revenue - ------------------------------------ ---------------------- Open rate 22.2% Click rate 4.1% List average 19.6% List average 4.9% Industry average (Travel and Transportation) Industry average (Travel and Transportation) 1.5% 16.9% 38 7 1 3 Opened Clicked Bounced Unsubscribed Successful deliveries 171 99.4% Clicks per unique opens 18.4% Total opens 76 Total clicks 13 Last opened 8/8/17 2:38AM Last clicked 7/23/17 4:52PM Forwarded 0 Abuse reports 0 https://us 12.admin.mailchimp.com/reports/print-report'?id=969385 3/11 02/06/2018 L - 67 8/14/2017 3rd Quarter 2017 Newsletter-July(copy 02) 3rd Quarter 2017 Newsletter -July(copy 02) Sent 7/20/17 2:42PM Opens by location Country Opens Percent EM USA 52 71.2% Australia 9 12.3% Spain 6 8.2% 1*1 Canada 2 2.7% • Japan 2 2.7% 1 1.4% Netherlands 1 1.4% https://us 12.admin.maitchimp.com/reports/print-report'?id=969385 4/11 02/06/2018 L - 68 8/14/2017 3rd Quarter 2017 Newsletter-July(copy 02) 3rd Quarter 2017 Newsletter -July(copy 02) Sent 7/20/17 2:42PM Subscriber activity 24-hour performance Opens Clicks 8 7 6 5 4 3 2 1 0 . 2:OOPM 6:OOPM 10:OOPM 2:OOAM 6:OOAM 10:OOAM Top links clicked https://www.visitportangeles.com/articles/sunrise-kayak-tour/ 4 https://visitportangeles.com/visitor-guide-request/ 2 https://www.visitportangeles.com/event/forever-twilight/ 1 https://www.visitportangeles.com/event/nw-colonial-festival-port-angeles/ 1 https://www.visitportangeles.com/event/concerts-on-the-pier/2017-07-26/ 1 Subscribers with most opens clint crowe@hotmail.com 3 https://us 12.admin.mai tchimp.com/reports/print-report'?id=969385 5111 02/06/2018 L - 69 8/14/2017 3rd Quarter 2017 Newsletter-July(copy 02) dahpayne@yahoo.com 9 donna-daniel@hotmaiI.com 5 jmorgaz@movistar.es 6 walkerdp116@yahoo.com 3 https://us l2.admin.maitchimp.com/reports/print-report'?id=969385 6/11 28 02/06/2018 L - 70 8/14/2017 3rd Quarter 2017 Newsletter-July(copy 01) 3rd Quarter 2017 Newsletter -July(copy 01) Sent 7/20/17 2:42PM Overview 109 Recipients List: Sunset Magazine - Request for Information Delivered:Thu,Jul 20, 2017 2:42 pm Leads Subject: Rise &Shine with Seals, Ride the Hurricane & Lovely Lavender 0 $0.00 $0.00 Orders Average order revenue Total revenue - ------------------------------------ ---------------------- Open rate 27.8% Click rate 8.9% List average 22.0% List average 8.9% Industry average (Travel and Transportation) Industry average (Travel and Transportation) 1.5% 16.9% 25 8 19 2 Opened Clicked Bounced Unsubscribed Successful deliveries 90 82.6% Clicks per unique opens 32.0% Total opens 43 Total clicks 10 Last opened 7/30/17 5:37AM Last clicked 7/23/17 8:47AM Forwarded 0 Abuse reports 0 https://us 12.admin.mailchimp.com/reports/print-report'?id=969377 3/11 02/06/2018 L - 71 8/14/2017 3rd Quarter 2017 Newsletter-July(copy 01) 3rd Quarter 2017 Newsletter -July(copy 01) Sent 7/20/17 2:42PM Opens by location Country Opens Percent EM USA 40 93.0% 'i' Canada 3 7.0% https://us 12.admin.maitchimp.com/reports/print-report'?id=969377 4/11 02/06/2018 L - 72 8/14/2017 3rd Quarter 2017 Newsletter-July(copy 01) 3rd Quarter 2017 Newsletter -July(copy 01) Sent 7/20/17 2:42PM Subscriber activity 24-hour performance Opens Clicks 5 4 3 2 1 p 2:OOPM 6:OOPM 10:OOPM 2:OOAM 6:OOAM 10:OOAM Top links clicked https://www.visitportangeles.com/articles/sunrise-kayak-tour/ 2 https://visitportangeles.com/visitor-guide-request/ 2 https://www.visitportangeles.com/event/shakespeare-woods-production-much-ado-nothin 2 g/2017-07-21/ https://www.visitportangeles.com/event/concerts-on-the-pier/2017-07-26/ 2 https://www.visitportangeles.com/event/ride-hurricane-road-biking-event/ 1 Subscribers with most opens https://usl2.admin.maitchimp.com/reports/print-report'?id=969377 5/11 02/06/2018 L - 73 8/14/2017 3rd Quarter 2017 Newsletter-July(copy 01) GLLM133@MSN.COM 3 SMASTERSON123@YAHOO.COM 3 HULET007@YAHOO.COM 5 CORINNAMCGUIRE@HOTMAIL.COM 3 INFO@DAVIDFRANK.COM 4 https://us 12.admin.maitchimp.com/reports/print-report'?id=969377 6/11 02/06/2018 L - 74 8/14/2017 3rd Quarter 2017 Newsletter-July 3rd Quarter 2017 Newsletter -July Sent 7/20/17 2:40PM Overview 559 Recipients List:Website Subscribe Delivered:Thu,Jul 20, 2017 2:40 pm Subject: Rise &Shine with Seals, Ride the Hurricane & Lovely Lavender 0 $0.00 $0.00 Orders Average order revenue Total revenue - ------------------------------------ ---------------------- Open rate 40.6% Click rate 14.1% List average 37.4% List average 12.9% Industry average (Travel and Transportation) Industry average (Travel and Transportation) 1.5% 16.9% 224 78 7 11 Opened Clicked Bounced Unsubscribed Successful deliveries 552 98.7% Clicks per unique opens 34.8% Total opens 624 Total clicks 142 Last opened 8/14/17 6:36AM Last clicked 8/10/17 4:31 PM Forwarded 1 Abuse reports 0 Forward opens 0 https://us 12.admin.mailchimp.com/reports/print-report'?id=968437 3/11 02/06/2018 L - 75 8/14/2017 3rd Quarter 2017 Newsletter-July 3rd Quarter 2017 Newsletter -July Sent 7/20/17 2:40PM Opens by location Country Opens Percent EM USA 538 89.7% Canada 34 5.7% " Italy 11 1.8% Afghanistan 5 0.8% Netherlands 4 0.7% 3 0.5% Argentina 2 0.3% Germany 2 0.3% 0 Hong Kong 1 0.2% https://us 12.admin.maitchimp.com/reports/print-report'?id=968437 4/11 02/06/2018 L - 76 8/14/2017 3rd Quarter 2017 Newsletter-July 3rd Quarter 2017 Newsletter -July Sent 7/20/17 2:40PM Subscriber activity 24-hour performance Opens Clicks 50 40 30 20 10 2:OOPM 6:OOPM 10:OOPM 2:OOAM 6:OOAM 10:OOAM Top links clicked https://www.visitportangeles.com/articles/sunrise-kayak-tour/ 32 https://www.visitportangeles.com/event/dungeness-crab-seafood-festival/ 16 https://www.visitportangeles.com/event/concerts-on-the-pier/2017-07-26/ 14 https://www.visitportangeles.com/event/port-angeles-farmers-market/2017-07-22/ 12 https://www.visitportangeles.com/event/forever-twilight/ 9 Subscribers with most opens bettylight_04@hotmail.com 18 https://usl2.admin.maitchimp.com/reports/print-report'?id=968437 5/11 02/06/2018 L - 77 8/14/2017 3rd Quarter 2017 Newsletter-July smassey@telus.net 32 dhm_mfms@yahoo.com 21 Ibhayden@live.com 18 rerack2@aol.com 33 https://us12.admin.mailchimp.com/reports/print-report?id=968437 6/11 36 02/06/2018 L - 78 MEDIA PLACEMENTS AAA JOURNEY(SEPT/OCT)&SUNSET(SEPTEMBER) Dom Un4cl ^ x µ .. 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PDPT 'W . 331 al - a M1e POPTNNEL ASOAK DF THE SIGHTS I �141GTOO[ Parr Ang•I•.i..rh.xp.r 1.ir.,,- t:rtnng yaur O"Pic P--I. +yam' `aurnry_Thora'a molt fOortA"-Aw.;P- n . Tmy 1' " N7+u�r N'sfrJrra+rl lh. S7& t -)—un4s. __.. d i �" MEDIA PLACEMENTS WASHNGTON STATE • VISITOR'S Sl Al L N r Washington ... 7rMEFE i6 Dp4M1[:UIKE,A1i4 PINY `�.�� .M1? . �rcsr� PST A�� 1 � , ,wli z: apart to Port ti T P `iNT r R r , cn+w.aii[1 r�.T[►r�IrefMFiu+W.airy fx 02/06/2018 M JI T fY 24/",0 Y0ND S I -:,;�aw _. ^*wwr.� •. mom ,-..,. G. � V� hw'•�Wtin�r.��on,Lw7111N1 )RHIA -179 Ali rwc rG+�•�M1,..�,...aa w Cl[ pLYMVPIC " VANCOUVER PENINSULA ISLAND 331 1 1• 1 MEDIA PLACEMENTS 1889(FEB/MAR)&SUNSET .• W, is - ONO Y y 1who, i WAXi ., ., i n., .. i -e. :y 7+u•41x Trls Qe..,r.awe � .r 'MItN1/'�rIM4nAst.e•rn Y �f 1 ` -. CRA4[.4YGQTFI7 �` swans �n� `� WI �FIOWERS �w � _ HOh4EREM�aEI 02/06/2018 PRESS RELEASE PORANGELEST WASHINGTON THERE ' S MORE TO EXPLORE . Cold Beer and Crustaceans on Tap for Fall in Port Angeles Washington State's Largest Crab & Seafood Festival and an Art-Meets-Beer Celebration Makes for a Delicious Visit to the Olympic Peninsula & Olympic National Park. FOR IMMEDIATE RELEASE PRESS CONTACT Lynnette Braillard 541-350-0594 hello@visitportangeles.com Photos available upon request (Port Angeles, Washington) Two annual fall festivals create two great excuses for a fall three-day weekend getaway to the Olympic Peninsula and Olympic National Park, located just a few hours from Seattle. Annual Arts & Draughts Beer and Wine Festival — September 22-24, 2017 Beer festivals are a common phenomenon within the Pacific Northwest's beer- rich scene, but this three year-old craft beer, wine, and cider festival is a little different. Downtown Port Angeles' art scene is the ideal backdrop for a block party in the streets with live music. This year's festival is featuring progressive live art installations throughout the weekend, including a "Game of Thrones" style throne made from wine and beer bottles throughout the weekend by local artist Tia Stephens. More than 30 artists and crafters will be selling unique handmade items only and original pieces of art, too. Over 20 regional breweries, wineries and cideries will be serving up special releases and seasonal varieties throughout the weekend. Kids can enjoy Port Angeles brewed Bedford Soda Root Beer at the root beer garden hosted by the Port Angeles Boys and Girls Club. The music-in-the-streets scene starts on Friday dd 02/06/2018 L - 86 at 6 P.M. with Grandpa's Grandkids followed by Lucky Brown at 8 P.M. The bier cart will be selling a big selection of beers and wines from across Washington state. "Bringing high-caliber music acts paired with an amazing selection of craft beverages, crafters and artists is unique for a town of our size" says Angela Oppelt, co-owner of the Next Door Gastropub in downtown Port Angeles and one of the brains behind the beer festival. "Arts and Draughts is made possible by a handful of community-loving volunteers working year-round to provide a fun and unique experience for the people of Port Angeles and our visitors who love beer, wine, art and live music." This event is a fundraiser for the Port Angeles Downtown Association, which supports their on-going mission to promote a healthy and prosperous downtown. Downtown Port Angeles shops, restaurants and bars will be offering special deals and discounts throughout the weekend and staying open late for after hours events. Extra tasting tokens, daily and three-day passes are available. Weekend passes are $45 at the festival and includes a commemorative tasting mug, front-row access to the live bands and a five-token tasting package. For more information and the schedule of events, visit www.portangelesbeerfest.com. The Annual Dungeness Crab and Seafood Festival - October 6-8, 2017 On the banks of the Strait of Juan de Fuca in downtown Port Angeles, thousands of pounds of crab are caught and served up at this annual festival, named one of the most acclaimed seafood festivals in North America. Last year, attendees noshed on over 14,000 pounds of fresh Dungeness crab. You can also fill your plate with a variety of fresh-from-the-sea seafood options ranging from oysters and mussels to clam chowder and even geoduck sashimi, a hard to find delicacy. "The Port Angeles Dungeness Crab and Seafood Festival is different from other Pacific Northwest crab and seafood festivals. All of the Dungeness crab for our event is caught by local fishermen in traditional fishing grounds on the Strait of Juan de Fuca, Dungeness Bay, and at nearby Discovery Bay, home of the Jamestown S'Klallam Tribe" says Scott Nagel, executive director of the Dungeness Crab & Seafood Festival, "The crab is caught and served as fresh as possible." In addition to filling your belly with seafood, enjoy a host of events focused around culinary and cuisine and family fun. Celebrity chef Shaun O'Neale, the winner of FOX TV's MasterChef Season 7 will make an appearance along with several other notable chefs to cook up Olympic Coast Cuisine using fresh, local 02/06/2018 L - 87 ingredients: Kate McDermott, James Beard Award finalist and author of the "Art of the Pie" cookbook; Seattle Chef and cookbook author Cynthia Nims; Jonas Stadtlander, executive chef, Sooke Harbour House. The kids will dig the popular grab-a-crab tank derby where they can fish for their own crab - and keep it if they catch a tagged one! Live music, a chowder cook-off, a marine debris art exhibit, rowing demos, and a 5K run along the Port Angeles waterfront round out the long weekend of crab-inspired events. To beat the crab-hungry crowds, plan on arriving on Thursday evening and dig in on Friday starting at noon. Not only will you have a bit more elbow room, but you will also save a little on hotel room rates and crab dinner tickets. Sunday is also a good day to attend with less people and a full day of culinary experiences from 9 A.M. until 5 P.M. And don't worry, they never ever run out of crab. This is a free event. Crab dinners can be purchased at the festival or in advance at the website. Pets are not allowed in the food tents. For more information and the current schedule of events, visit www.crabfestival.org. About Visit Port Angeles Visit Port Angeles is the official destination marketing organization (DMO) of Port Angeles, Washington - the largest city on Washington State's Olympic Peninsula and the primary gateway to the Olympic National Park, a UNESCO World Heritage site. We are a non-membership economic development extension of the City of Port Angeles with a mission to promote tourism and create nothing but happy vacation memories. To plan your Olympic National Park vacation or to order the latest Visitor Guide, go to www.VisitPortAngeles.com 02/06/2018 L - 88 Newswire Analytics Report Cold Beer and Crustaceans on Tap for Fall in Port Angeles Newswire Analytics from September 22,2017 View release on GlobeNewswire.com Distribution Views Engagement The Distribution reports provide a The Views reports illustrate the The Engagement reports show listing of the distribution circuits you activity to your release. These what people did with your selected for your release. This includes the amount of views to release as a part of viewing it. includes high-level details on a your release, the sources of This includes any social subset of the recipients of your the views (direct traffic, search sharing activity, clicks on links release. Recipients are listed by engines, other sources), and from the body of your release, circuit, trades, and your own email/fax the geographies that traffic and other activities like sharing lists as appropriate. The Top came from. Views for your it via email, printing the Placements area provides a list of photos are also included here release, or viewing a feed of many of the online sites that posted (as applicable for your your company releases. your release, including links to your release). release on those sites. Distribution Full Text Displaying : 110 Full Text Total Potential Reach - Full Text Clips 174,820,780 Outlet Potential Reach Yahoo Biz 162,411,524 markets.ask.com 8,168,658 Marketwatch 1,345,691 Star Tribune 352,686 markets.wnd.com 328,903 Arizona Republic 320,919 The Sacramento Bee 178,174 Kansas City 147,824 finance.jsonline.com 142,537 02/06/2018 L - 89 markets.post-gazette.com 142,515 EI Nuevo Herald 125,470 InvestorPlace 120,389 News and Observer 97,328 News OK 93,513 markets.buff alonews.com 88,131 Anchorage Daily News 64,963 Star Telegram 63,156 The State (South Carolina) 49,561 Lexington Herald-Leader 48,867 Daily Herald 47,771 Wichita Eagle 44,691 4-traders.com 38,696 Press-Enterprise 33,799 Belleville News Democrat 30,051 The Tribune 28,484 thenumbers.marketplace.org 27,230 SunHerald 24,070 San Gabriel Valley Tribune 23,617 Macon.com 22,755 Bradenton Herald 19,749 Santa Cruz Sentinel 17,323 The Daily Breeze 17,272 The Columbus Ledger Enquirer 15,639 San Bernardino Sun 15,591 Bio Space 15,344 My Motherlode 12,848 Pasadena Star-News 12,315 48 02/06/2018 L - 90 Renewable Energy World 12,236 DailyBulletin.com 11,232 Las Cruces Sun-News 10,007 markets.financialcontent.com 6,244 Whittier Daily News 4,916 finance.ceoworld.biz 4,847 Redlands Daily Facts 4,365 Minyanville 3,869 Carlsbad Current Argus 2,352 business.starkvilledailynews.com 1,636 Market Intelligence Center 1,531 business.bentoncourier.com 1,428 Hydro Review 1,306 business.inyoregister.com 1,221 business.poteaudailynews.com 1,147 business.theeveningleader.com 1,125 business.decaturdailydemocrat.com 1,090 business.mammothtimes.com 1,060 business.punxsutawneyspirit.com 1,050 business.times-online.com 1,034 business.ridgwayrecord.com 967 business.thepilotnews.com 791 business.bigspringherald.com 754 UT San Diego 731 business.thepostandmail.com 611 business.wapakdailynews.com 579 business.kanerepublican.com 543 business.smdailypress.com 508 Contra Costa Times 503 02/06/2018 L - 91 business.malvern-onIine.com 497 business.am-news.com 482 The Network Journal 430 Stock Guru 366 business.sweetwaterreporter.com 236 Fat Pitch Financials 162 business.observernewsonline.com 157 business.dailytimesleader.com 149 Wall Street Select 102 740 KVOR 101 Value Investing News 98 Oakland Tribune 81 Digital Media Wire 75 business.minstercommunitypost.com 40 markets.pettinga.com 30 business.theantlersamerican.com 24 The Sun News (Myrtle Beach) 13 Alerus Retirement Solutions Bellingham Herald Cablinglnstall Centre Daily Times Dental Economics EI Paso Times Franklin Credit Management Corporation Great American Advisors ibtimes Idaho Statesman Island Packet 50 02/06/2018 L - 92 mi.charlotte Miami Herald mng-elpaso.dailytimes mng-lang.dailynews Nation's Restaurant News presstelegram Rockford Register Star Ruidoso News San Jose Mercury News SiliconValley.com stocks streetinsider Tacoma Tribune The Olympian Townhall Finance W RAL Viewing 110 out of Headlines Displaying : 6 Headline Total Potential Reach - Headlines Clips 163,796,643 Potential Headline Source Reach Yahoo Finance - Business Finance, Stock Market, Quotes, News Yahoo Biz 162,411,524 MarketWatch.com Search Marketwatch 1,345,691 4-traders: Provider Page GlobeNewswire 4-traders.com 38,696 Globe Newswire I StockGuru SmallCap Alerts on Penny Stocks Stock Guru 366 Welcome to StockGuru Canada I StockGuru SmallCap Alerts on Stock Guru 366 Penny Stocks Canada Welcome to Online Stock Pro I StockGuru SmallCap Alerts on Penny Online Stock Pro 02/06/2018 L - 93 Stocks Viewing 6 out of Circuit Distribution Western US Details are currently unavailable for this circuit, but will be added in a future update. 02/06/2018 L - 94 Views 400 Q y boo 0 ?Sep 2017,12:00 AM 23 Sep_ '7 ;,6 AM 24 Sep 2017,09:00 PI I . 506 Cumulative Views 1 4 Mobile Devices 1 81 Search 414 Direct Traffic Views The most recent sources of traffic to your release. Country Time Hostname Host Type United States 9/22/2017 8:53:42 PM No Halliburton Company GlobeNewswire United Kingdom 9/22/2017 8:52:55 PM No Eukhost Ltd GlobeNewswire Germany 9/22/2017 8:51:58 PM No Alice DSL GlobeNewswire United States 9/22/2017 8:50:53 PM No Amazon.com GlobeNewswire Canada 9/22/2017 8:48:37 PM No Rogers Cable GlobeNewswire United Kingdom 9/22/2017 8:47:56 PM No Eukhost Ltd GlobeNewswire 9/22/2017 8:45:38 PM No euNetworks Services GmbH GlobeNewswire 9/22/2017 8:43:08 PM No GlobeNewswire United States 9/22/2017 8:40:52 PM No Amazon.com GlobeNewswire United Kingdom 9/22/2017 8:37:56 PM No Eukhost Ltd GlobeNewswire 02/06/2018 L - 95 Viewing 10 out of M 81 Visits from Search A list of the activity to your release from Search Engines, Crawlers, and Keywords Sources Visits Google: Search (U.K.) 15 Google: Search 4 Google: Search (Italy) 2 Sources Visits Baidu 12 Bing 11 Google 9 FlipboardProxy 8 trendictionbot 6 Yahoo! 4 bitlybot 2 MetaURI 2 oBot 2 PaperLiBot 1 ScoutJet 1 Nutch 1 YandexBot 1 . . Keyword Source 54 02/06/2018 L - 96 Google: Search (U.K.) Google: Search Google: Search (Italy) 7xnvj-7 nnsnn niei-rn Google: Search (Italy) Audience Segmentation A list of the countries from which traffic was received for your release. Country Views % United States 214 56% France 60 15% United Kingdom 30 7% Canada 16 4% China 14 3% Germany 10 2% Romania 8 2% Norway 5 1% Israel 4 1% Italy 3 0% Japan 2 0% Croatia 2 0% Russian 2 0% Federation Ukraine 2 0% Sweden 1 0% Turkey 1 0% Poland 1 0% Korea, Republic 1 0% Of 02/06/2018 L - 97 Netherlands 1 0% Austria 1 0% Belgium 1 0% Photos f Downloads Previews .r w° w r M Downloads Previews ' Note:image views are cumulative across all downloads/previews of the image.This may include views of the image in other releases or outside of the release. 56 02/06/2018 L - 98 Engagement Social Media 15 General Activity 0 Emails Sent from GlobeNewswire Emails Sent Via AddThis 0 New RSS Subscribers New ATOM Subscribers 0 Engagement Via JavaScript Widget © Links to Corporate Website Printed Copies 0 Clicks To Other Client Press Releases 0 Logo Downloads 0 Attachment Views 34 Total Clicks on Links in Your Release Count Link Label Source 5 http://www.portangelesbeerfest.com www.portangelesbeerfest.com Web 5 https://www.VisitPortAngeles.com www.VisitPortAngeles.com Web 4 https://www.visitportangeles.com/ https://www.visitportangeles.com/ Not Available 4 https://www.crabfestival.org/ www.crabfestival.org Web 4 http://www.globenewswire.com/NewsRoom/ http://www.globenewswire.com/NewsRoom/ Web AttachmentNg/b1 a54bda-6686-430d-879 AttachmentNg/b1 a54bda-6686-430d-879 a-4fd4945edd78 a-4fd4945edd78 4 http://www.globenewswire.com/NewsRoom/ http://www.globenewswire.com/NewsRoom/ Web AttachmentNg/474cfbc0-bbd3-4dab-954b- Attach mentNg/474cfbc0-bbd3-4dab-954b- a01509453db8 a01509453db8 02/06/2018 L - 99 4 http://www.globenewswire.com/NewsRoom/ http://www.globenewswire.com/NewsRoom/ Web Attach mentNg/7c6dd846-e39e-4c9d-b88 Attach mentNg/7c6dd846-e39e-4c9d-b88 2-2e429ef62071 2-2e429ef62071 1 http://www.globenewswire.com/NewsRoom/ http://www.globenewswire.com/NewsRoom/ Email Attach mentNg/7c6dd846-e39e-4c9d-b88 Attach mentNg/7c6dd846-e39e-4c9d-b88 2-2e429ef62071 2-2e429ef62071 1 http://www.globenewswire.com/NewsRoom/ http://www.globenewswire.com/NewsRoom/ Email AttachmentNg/474cfbc0-bbd3-4dab-954b- Attach mentNg/474cfbc0-bbd3-4dab-954b- a01509453db8 a01509453db8 1 http://www.globenewswire.com/NewsRoom/ http://www.globenewswire.com/NewsRoom/ Email AttachmentNg/b1 a54bda-6686-430d-879 AttachmentNg/b1 a54bda-6686-430d-879 a-4fd4945edd78 a-4fd4945edd78 1 https://www.VisitPortAngeles.com www.VisitPortAngeles.com Email This message was distributed by Nasdaq's GlobeNewswire.165 Broadway,New York,NY,10006,USA,+1.212.401.8700,www.nasdaq.com You received this email because you have an account with GlobeNewswire. If you have any questions,please send an email to support@globenewswire.com or Contact Us. 58 02/06/2018 L - 100 02/06/2018 L - 101 VERTIGO MARKETING 63372 FREEDOM PLACE BEND, OR 97701 541.979.0094 1 VERTIGOMARKETING.COM All rights reserved; reproduction in whole or in part is prohibited without written permission from Vertigo Marketing LLC.Copyright 2016-2017. 1 1666'18 1Z1 fast Rdilrodd five. Port fingeles,Washington 98362 flat- maea�oe commence 360-452-2363 January 12, 2018 Port Angeles Visitor Center Operations Report 2017 — Qtrs2 - 4 The Port Angeles Visitor Center is one of the busiest municipal visitor centers in Washington State and, with more than 50,000 visitors each year, it is, by far, the busiest on the Olympic Peninsula. Open 362 days of the year(closed only on Thanksgiving Day, Christmas Day, and New Year's Day), its operations are funded entirely by City of Port Angeles lodging tax dollars. The Visitor Center is staffed by a crew of about 40 volunteers—a number that varies throughout the year, based on availability and need(some live outside the state in the off season). Many of the volunteers have worked at the Visitor Center for more than 16 years, and some more than 23 years. The Visitor Center offers one of the most comprehensive collections of brochures,flyers, and rack cards to be found at any visitor information center in the State. These area//available at no cost, and the inventory is kept up and refreshed through a great deal of effort by the volunteers who work in the Visitor Center. Visitors also have free access to the Internet through Wi-Fi and a computer terminal dedicated for their use, a telephone for their use, a postal mailbox they can send letters and postcards from, an exhibit managed by the Clallam County Historical Society, a continuously running series of three films about our region they can watch, and a small number of souvenir items,post cards, and post card stamps they can purchase. In addition, several downtown merchants have added displays in the Visitor Center indicating what visitors might find or be able to purchase if they visit those stores. As of the end of December 2017, the Visitor Center once again hosted the usual 50,000+ visitors for the calendar year 2017. The actual amount, 55,513, represents a 7% decrease over the total for 2016, but an 8% increase over the total for the prior year, 2015. Earlier in 2017, we reported a decrease for the first quarter, compared to the first quarter in 2016, and we attributed the decrease to a particularly wet and snowy winter quarter. It turned out, as we went through the rest of 2017, the lesser amount of visitors continued, and therefore cannot be attributed to bad weather. Instead, we now hold the view that 2016 was an abnormally high visit year for us, due to the fact of the centennial celebration for the National Park System, and 02/06/2018 L - 103 particularly for the Olympic National Park. So, our visitor numbers in 2017 were a healthy and trending increase over 2014 and 2015, and just a little lower than the spike of 2016, and we continue to see a gradual trend of increased visitors over the past several years. This year's visitors again came from every part of the United States, and from more than 50 different countries around the world. Many of them were interested in relocation information, but mostly they came to the Visitor Center seeking advice and information about lodging, dining, shopping, camping, outdoor activities, transportation, history, and a variety of other services they can find in Port Angeles, the Olympic National Park, the North Olympic Peninsula, Victoria and Vancouver Island, and along the west coast of Washington State. Thanks to a grant from the Clallam County lodging tax funds managed by the Olympic Peninsula Visitor Bureau, we were able to develop and print a Downtown Port Angeles Walking Map, which proved to be immensely popular, especially among the city's hotels and motels, whose guests were interested in learning what they can explore in downtown Port Angeles. We printed 20,000 of these map brochures, and already know that we will need more than that many for 2018. We are hoping to receive more grant funding from the Olympic Peninsula Visitor Bureau for this purpose. Our aim is to provide visitors with a map that encourages and inspires them to venture out into downtown's First Street, Front Street, and the cross streets of Lincoln, Laurel, and Oak, to shop and explore what our downtown merchants have to offer. It was an immediate success in 2017, and we are currently in the process of updating the map information for the 2018 version, which should be available by March 15. Visitor Center volunteers continued to process and mail information packets through the end of the year on an increased scale not seen in recent years. We will need to increase the budget for postage for the Visitor Center operations for 2018, as we expect this rate of interest in information to continue. We think the main cause for such a large increase in interest for information is due to the more effective marketing and advertising that Vertigo Marketing has been accomplishing on behalf of Port Angeles. Their work with Sunset Magazine, alone, has produced measurable increases in interest. Our prediction is that 2018 will see a continuation of the trend of increased visitors over the past few years, disregarding the one year in 2016, which was the centennial year for the park system. Visitor Center Improvements Many improvements to the Visitor Center were completed in 2017, thanks to the increased grant funding provided by the Port Angeles City Council though city lodging tax funds. The following were completed in 2017: • New Visitor Center Conference Room, available for use to Chamber Members for no cost, and rental by others for a nominal fee. The room has full A/V, with a large screen TV monitor, DVD player, and laptop connectivity; a telephone; Wi-Fi internet connectivity, and room for 8 people comfortably, up to a maximum of 16. 02/06/2018 L - 104 • Painting of the interior of the Visitor Center, which hadn't been painted for more than 30 years, using neutral colors to cover the gray-blue walls and blue trim. • Installation of Visit Port Angeles posters from Vertigo Marketing with scenes of Hurricane Ridge, Lake Crescent, Sol Duc Falls, and Second Beach. • Replacement of window blinds. • Addition of puck lights in the display counter. • Development and printing of a Downtown Port Angeles Walking Map. Improvements underway, and planned to be completed in 2018, include: • Conversion of the two, small, non-public, non-ADA bathrooms into one bathroom that will be ADA accessible and open to the public for use. About 30% of all visitors who enter the Visitor Center ask where they can find a bathroom, and the volunteers must tell them to go to another place— often one of the "outdoor" public bathrooms in the Gateway Center or on the City Pier. This conversion will allow for visitors to use a public bathroom that will be inside, modernized, clean, ADA-accessible, and provide a good impression of Port Angeles. 02/06/2018 L - 105 PERFORMANCE METRICS Website Visits www.PortAngeles.org Home Page Jan 40951 Feb 34171 March 71005 Qtr 1 146,127 April 73170 May 46588 June 42311 Qtr 2 162069 July 52161 August 59933 September 83541 Qtr 3 195635 October 64049 November 50895 December 44226 Qtr 4 159170 Total Year 663,001 2017 Facebook Total number of Page Likes grew to 3,501 from 3,209 between January 1 and December 31, 2017. Total Reach during this period was 22,116 unique user views of our content. 02/06/2018 L - 106 Visitor Center Operations Number of Visitors 2014/ 2015 2016/ 2014 2015 15 2016 /16 2017 17 Diff Diff Diff Visitors Visitors Visitors Visitors Jan 1142 1459 28% 1235 -15% 1246 1% Feb 882 1408 60% 1504 7% 1521 1% March 1968 2976 51% 2953 -1 % 2872 -3% April 3060 3154 3% 3050 -3% 3084 1% May 3843 4480 17% 5134 15% 4804 -7% June 5975 6795 14% 8394 24% 6917 -21% July 10113 9883 -2% 11264 14% 10150 -11% August 7563 9390 24% 10511 12% 10125 -4% September 7923 5656 -29% 8831 56% 7775 -14% October 3568 3559 0% 3148 -12% 3558 12% November 1320 1413 7% 1884 33% 1898 1% December 900 952 6% 1223 28% 1563 22% Year Total 48,257 51,125 6% 59,131 16% 55,513 -7% Based on survey responses from a sample size of about 3% of visitors: Identified Hometown 23% Washington State / Oregon / Alaska / Idaho 19% Europe 11% Central US 10% California 9% East Coast US 6% Canada 02/06/2018 L - 107 5% Southwest US 5% Southeast US 4% Asia 8% Other (Mexico, Asia, Middle East, India, China) Lodging in Port Angeles 44% of the visitors surveyed paid for lodging in Port Angeles Of those, they were staying for 19% one night 38% two nights 21% three nights 22% more than three nights Traveling Together 9% one person 71% two people 11% three people 4% four people 5% more than four Heard about Port Angeles 73% saw an ad, article, brochure, or event announcement 8% from friends or family 19% by discovering Port Angeles on the Internet Internet Users 92% of all visitors surveyed commented they used the web at some point to plan their visit 2017 Financial Performance Budget Qtr 1 Qtr 2 Qtr 3 Qtr 4 TOTAL $ 19,802.57 $ 19,747.99 $ 18,462.99 $ 16,922.99 $ 74,936.54 Actual $ 17,439.12 $ 15,768.38 $ 18,001.33 $ 16,461.54 $ 67,670.37 Visitor Center expenses performed —10% under budget for the 2017 year. 02/06/2018 L - 108 PORT ANGELES PARKS, RECREATION&BEAUTIFICATION COMMISSION MEETING Port Angeles,Washington December 14,2017 CALL TO ORDER-_REGULAR MEETING:Chairperson Shargel called the meeting to order at 6:02 p.m. ROLL CALL: Members Present:Commissioners Kirsch,Shargel,Sinton,Sutcliffe,Tucker&Wojnowski.Members Absent: Commissioner Peterson&Student Representative Bailey.Staff Present: Director Delikat&Secretary Moore. APPROVAL OF THE MINUTES: It was moved by Commissioner Sinton and seconded by Commissioner Wojnowski to approve the November 16 regular meeting minutes. Motion passed unanimously. PUBLIC COMMENT: None. FINANCE&PACKET ITEMS: None. LATE ITEMS: None. LEGISLATION: None. GUEST SPEAKERS: None. DIRECTOR'S REPORT; Director Delikat provided the Commission with the following details 1. Departmental Updates: a. Volunteer Policy—a formal policy has been drafted and reviewed by the City's insurance company(WCIA).The union will be reviewing the policy and then it will be brought to the Commission for a vote. b. Concussion &Cardiac Arrest—after consulting with WCIA,the City updated its Athletic Field Use Policy to conform to concussion and cardiac arrest training guidelines for leagues using the City's athletic fields. c. Erickson Skate Park—the second reading of the ordinances was approved by the City Council and there were many positive comments from the community.Some signage at the Skate Park has been removed and others will be changed out in 2018 to conform to the new rules. d. 101 West Sign—the PAHS woodshop students are still working on the welcome sign,and they have been in contact with a tribal leader for help on the Clallam greeting. e. There were 53 teams at the recent Holiday Hoops youth basketball tournament,the most for that particular tournament.The next tournament in January is already full. f. The Vern Burton Christmas Fair,which is run by the Parks&Recreation Department,was again a success this year. g. Construction of the Quinn Redlin Kintner Memorial Park playground continues. h. The City's partnership with the Composite Recycling Technology Center on a new park bench should be unveiled at the second January City Council meeting. i. The Erickson Camera Project is about two weeks out from starting. j. After a recent incident at City Hall,the City's Security Committee continues to look into further security improvements to the core of City Hall. k. The Port received approval from the FAA to support and fund the 5,000 foot runway at the airport.The remaining 40 trees and stumps will likely be removed late next summer/early fall of 2018. 2. Year-End Review: Director Delikat gave an overview of the department's major accomplishments in 2017, providing a recap of the upgrades to Civic Field,along with various administration and parks projects. 3. Future Items: a. Future Guest Speakers—Jessica Elliott, Fine Arts Center;Steve Methner, Dream Playground Foundation b. Two commission vacancies will be posted in January c. There will be two meetings in February ADJOURNMENT: Chairperson Shargel adjourned the meeting at 7:07 p.m.The next meeting is January 18,2018,at 6:00 p.m.in the City Council Chambei-s. David Shargel,Chairpersol, Emily Moore,Secretary Page 1 of 1 02/06/2018 L - 109 • ORTNGELES `- W A S H I N G T O N, U. S. A. CITY COUNCIL MEMO DATE: February 6, 2018 To: City Council FROM: CRAIG FULTON,P.E.,DIRECTOR OF PUBLIC WORKS&UTILITIES SUBJECT: American Council of Engineering Companies (ACEC),Washington Chapter, Award for the City of Port Angeles Combined Sewer Overflow Project On January 19, 2018, the City of Port Angeles Combined Sewer Overflow Reduction Program received the "Successful Fulfillment of Client/ Owner Needs" Silver Award from the Washington Chapter of the American Council of Engineering Companies. The annual awards are considered the "Academy Awards" of Engineering, recognizing the efforts of design professionals and their clients throughout the State of Washington. The work performed by the City and the engineering firm of Brown and Caldwell, beat out fierce competition from other innovative projects. The Project winning the award, the Combined Sewer Overflow (CSO) Program, is the largest Public Works project in the history of Port Angeles and is a resounding success. From 2003 to 2009 there were as many as 144 sewer discharges into the Port Angeles harbor; since going into operation there have been absolutely no CSO sewer spills. This project has prevented an estimated 40 million gallons of sewer spillage from entering our fragile marine environment and for the first time in decades, the City of Port Angeles has had no combined sewer overflows. 02/06/2018 L - 110 • PORTNGELES W A S H I N G T O N, U. S. A. CITY COUNCIL MEMO DATE: February 6, 2018 To: City Council FROM: COREY DELIKAT,PARKS &RECREATION DIRECTOR SUBJECT: Adopt-A-Bench Program—Information Only Summary: In 1991, the City of Port Angeles Parks &Recreation Department developed a Memorial &Donation Program that offered citizens a variety of park amenities to purchase or donate and have placed in a City park. The majority of the items purchased were wooden benches and ornamental trees that were predominately placed along the newly-developed Waterfront Trail. In 2018, the City developed an Adopt-A-Bench program that will eliminate the prior Memorial & Donation program. This program and policy was approved unanimously by the Port Angeles Parks, Recreation & Commission Meeting during its regularly scheduled meeting on January 18, 2018. Funding: N/A Recommendation: Information Only Background/Analysis: In 1991, the City of Port Angeles Parks & Recreation Department developed a Memorial & Donation Program that offered citizens a variety of park amenities to purchase or donate and have placed in a City park. This was a very common practice for Parks & Recreation Departments during this timeframe as municipalities were looking for ways to generate additional revenues for their parks and facilities. With this program, a brochure was created featuring a range of items that citizens could purchase, including: picnic tables, drinking fountains, flags, garbage cans, bike racks, and other park amenities. However, the most popular part of the Memorial & Donation Program were wooden benches and ornamental trees that could be placed along the newly-developed Waterfront Trail. The benches and trees also came with a bronze memorial plaque that was placed near the bench or tree. Between 1991 and 2002, the Memorial & Donation Program was a success, but it also had its challenges moving forward. 02/06/2018 L - 111 In 2002, shortly after the Parks & Recreation Department merged with Public Works, a moratorium was imposed on the acceptance of new donations for park amenities. The reason for the moratorium was that even though there was a program in place with an account for the funds to be deposited in, there was no formal or adopted policy in place for the program. There was also no description of what the lifespan of the wooden benches were. So, in 2003, the Deputy Director of Recreation worked with the Parks, Recreation & Beautification Commission subcommittee to develop policies and guidelines for the Memorial & Donation Program. On October 25, 2005, the Parks, Recreation & Beautification Commission adopted the new policy which was presented to City Council on November 1, 2005, under the Information portion of the agenda. The reason Council did not have to approve the policy is because under the Port Angeles Municipal Code 2.32.040, Council grants the Commission the authority to accept donations for park purposes. Therefore, the 2005 proposed policy could be adopted by the Commission without a formal action by Council. Same goes for the newly adopted Adopt-A-Bench program that the Commission approved on January 18, 2018. The 2005 Memorial & Donation policy established guidelines for all donations made after the effective date of the new policy. At the same time it stated that all donations made prior to the adoption of this policy shall be subject to applicable sections of the policy. Although the 2005 policy does mention the past donations, it did not give a specific lifespan to the wooden benches as they did with the new recycled plastic bench they were proposing moving forward with. However, it did state under the Maintenance and Repair section of the policy that the City will care for the donation for the estimated life of the donation. The City has determined that the majority of the wooden benches have been in our park system between 20-26 years and sit in very harsh elements near our waterfront. These benches are outdated and need to be replaced with a bench that is high quality, attractive, durable, low-maintenance, and can handle the marine saltwater environment. Since 2005, only a handful of the recycled plastic benches were sold and the program was put on hold due to a lack of space for benches, time to develop a new program that deals with the sensitivity issue for families that own existing benches, and the development of a new bench standard. In 2017, an opportunity arose. The Parks & Recreation Department, local artist Bob Stokes, and local business Composite Recycling Technology Center came up with a concept of developing a park bench made out of recycled carbon fiber. This idea was a great way to promote a new business, while at the same time giving the Parks & Recreation Department a chance to develop a new program and policy that replaces the Memorial & Donation Policy. For several months, City staff worked on developing an Adopt-A-Bench Program that has proven to be successful in other municipalities. Through research, it became evident that other cities that are going through the same issues with their memorial programs and several of them have a moratorium on their programs until they can develop a new one, including the City of Victoria. Those who have moved away from the memorial and donation programs often do so by creating an Adopt-A- Bench Program. 02/06/2018 L - 112 When developing the attached Adopt-A-Bench Policy, the objectives of the policy were to: • Establish procedures for the replacement of memorial benches purchased under past City programs and policies. • Establish procedures for the existing donated picnic tables and trees purchased under past City programs and policies. • Ensure that the placement of new benches are located strategically in City parks and open spaces, as well as ensure that the number of benches are at a manageable level. This includes the possibility of eliminating existing bench locations from previous programs. • Establish a sustainable bench replacement program and revenue opportunities for maintenance, upkeep, and future replacement of Adopt-A-Bench benches. • Establish a sustainable revenue source that allows the Parks & Recreation Department the potential opportunity to use Adopt-A-Bench funds for future park-related projects, per the approval of the Parks, Recreation & Beautification Commission. • To provide predictability and accurate expectations for adopters. Moving forward with the program, the Parks & Recreation Department will slowly start implementing the new Adopt-A-Bench program, beginning with contacting the families of the previous program to see if they are interested in participating in the new program, although the City has limited contact information from the former program. We will also create a catalog showing the different locations available for a bench to be placed, the policy for what will be allowed on the plaque, and the pricing for the various situations depending if you are a new adopter or you were an original donor of the previous Memorial & Donation Program. It is also important to note that the City purchase a bench to place in a prominent spot along the Waterfront Trail that will be installed as a"thank you"to everyone who participated in the original Memorial & Donation Program. The Port Angeles Parks, Recreation& Beautification Commission authorization for such policy will remain unchanged with Council being informed on the updates as appropriate. 02/06/2018 L - 113 PUBLIC WORKS CONTRACT STATUS REPORT December 2017 / January 2018 (COSTS SHOWN INCLUDE APPLICABLE TAXES) ACTIVE CONSTRUCTION CONTRACTS AWARDED BY CITY COUNCIL EXCEEDING$35,000 ORIGINAL ORIGINAL PRIOR DEC.TO JAN. REVISED PROJECT TITLE BUDGET CONTRACT CHANGE CHANGE CONTRACT (Construction) AMOUNT ORDERS ORDERS AMOUNT 2012 SCADA System Upgrade-Replacement $855,150.00 $570,102.70 $320,920.76 $0.00 $891,023.46 (PSA 2012-09/WWO210) WW0205 Biosolids $1,435,000.00 $1,203,119.68 Dewaterin Project $0.00 $-2,526.64 $1,200,593.04 WWO116 Marine Drive $222,000.00 $170,555.07 $0.00 $0.00 $170,555.07 Sewer Repair SVC-2017-22 Sanitary Sewer& Stormdrain $60,000 $60,000 $0.00 $0.00 $60,000 Cleaning& CCTV WTO1-09"E" Street $195,000 $176,692 Reservoir PRV Station $0.00 $0.00 $176,692 PURCHASE ORDER CONTRACTS $7,500- $25,000 AND LIMITED PUBLIC WORKS PROCESS OR SMALL WORKS ROSTER CONTRACTS UNDER$25,000 AWARDED SINCE LAST COUNCIL REPORT (QUOTATIONS AVAILABLE FOR INSPECTION AT CONTRACT SPECIALIST'S OFFICE) CONTRACTOR CONTRACT/ DESCRIPTION DATE AWARDEDAMOUNT OR VENDOR PO # *Limited Public Works Process 02/06/2018 L - 114 Aspect Consultant Agreement, PSA-2017-05 Landfill Post Closure Consulting&Engineering Services Date Agreement Authorized by Council:June 20,2017 Agreement Expires: December 31, 2022 Billings Through:12/31/2017 _......... __ `2017-2018 2017-2018 "Billings Amount % Task# Task 2017-2018 2018-2019 2019-2020 2020-2021 2021-2022 to Date Remaining, Complete 1 Monitoring&Reporting $71.00000 75.000.00 113.991 00 82,886.00 87,030.00 $ 35,401.85 $79,598.15 31% 2 Maintenance Support 34,000 00 35,070.00 36,824.00 38,664.00 _ 40.598.00 'Technical ` 3 Assistance/Directed Services 10.000.00 10.500.00 11,025.00 11,576.001 12,155.00 Total $115,000.00 120,570.00 1 161.840.00 133.126.00 1�139.783.00 $35,401.85 $79,598.15 31% Total Contract Amount(2017-2022)$670,319.00 02/06/2018 L - 115 CH2M HILL CONSULTANT AGREEMENT 2016 Water System Plan Update Project Number WT01-2015 Date Agreement Authorized by City Manager: March 2, 2015 Date Amendment 01 Approved: December 2, 2016 Date Amendment 02 Approved: December 27, 2017 Contract Expires: 12-31-2018 Billing Through: 8/10/2017 Original Contract % Task# Task Amount Billings to Date Remaining Complete 1 Description of Water System $11.549.00 $9,36360 $2,185.40. 81.08% 2 Water Use $12,077.00 $10.388.00 $1,689.00 86.01% 3 System Analysis $14,505.00 $13,992.00 $513.00 9646% 4 WUE Water Rights, System Reliabilit . and Interties $3,209.00 $2.756.00 $453.00 85.88% 5 Source Water Protection $8,161.00 $3,737.00 $4,424.00 45.79% 6 Operation and Maintenance Program $4,149.00 $424.001 $3,725.00 10.22% 7 Design and Construction Standards $1,937.00 $848.001 $1,089.00 43.78% 8 Improvement Program $4.053.00 $2,756.001 $1,29700 68.00% 9 Financial Analysis $7,561.00 $4.94600 $2,615.00 65.41% 10 Appendices $8,381.00 $5,995.00 $2.386.00 71.53% 11 Executive Summary $3.10400 $0.00 $3,104.00 000% 12— H draulic Modelin $16,781.00 $15,26400 $1,517.001 90.96% 13 Document Preparation and Reviews 13.1 Preliminary Draft $13.429.00 $8,497.00 $4,932.00 63.27% 13.2 Final Draft $12,202.00 $0.00 $12,20200 13.3 Final Plan $10,258.00 $0.00 $10.258.00 14 1 Project Management and Accounting $18,644.00 $7,589.20 $11.054.80 40.71 TOTALS $150,000.00 $86.555.80 $63,444.20 57.70% 02/06/2018 L - 116 CH2M HILL 2013 Elwha Project Technical Engineering Services Date Agreement Authorized by City Manager: August 16, 2013 Original Agreement: August 16, 2013 Amendment No.1: October 11, 2013 Amendment No.2: October 31, 2014 Amendment No.3: December 26, 2014 Amendment NoA: March 11, 2015 Amendment No.5: December 21, 2015 Amendment No. 6: April 20, 2016 Amendment No. 7: August 05, 2016 Amendment No. 8: December 27, 2017 Agreement Expires: December 31 , 2018 Billings Through: 08/18/2017 Original Contract Amended Billings % Task# Task Amount Contract Amount to Date Remaining Complete Elwha Consulting Assistance $4,000.00 $258,500.00 $141,829.79 $116,670.21 54.87% 2 Directed Services 1 $1,000.00 $1.000.00 $0.00 $1,000.00 3 JAmendment 1 Assistance $0.00 $15,000.00 $14,208.51 $791 49 94.72% Total Contract Amount $5,000.00L $274,500 00 $156,038 30 $118,461.70 56.84% 02/06/2018 L - 117 Herrera Environmental Consultants 2015 Elwha River Hydraulic Analysis and Remediation Contract approved by Council July 21, 2015 Amendment 1 approved January 7, 2016 Amendment 2 approved February 16, 2016 Amendment 3 approved December 02, 2016 Amendment 4 approved November 30, 2017 Contract expires December 31, 2018 Billings to Sept. 29, 2017 PSA-2015-4 Contract Original Amount Contract through Invoiced to Task# Task Amount Amend 3 Date Remaining %Authorized Background and Existing 1 Conditions Assessment $9,400 $8,000 $7,996.00 $4.00 99.95% 2 Field Investigation and Support $9,900 $7,000 $245.88 $6,754.12 3.51% 3 Reporting $9,700 $10,000 $8,778.76 $1,221.24 87.79%1 4 Additional Su port $4,0001 $56,0001 $50,611.37 $5,388.631 90.38% 5 Intake Infrastructure Inspection $30,000 $28.019.26 $1,9807493.40% TotalsI E$33,000 111, 00 $95,651.27 $15,348.73 86.17% �� E:= PW 0410_02 [Revised 8/061 02/06/2018 L - 118 00, and /J nks Consultants Wastewater Utility Engineering Services Date Agreement Authorized by City Council: June 21, 2016 Agreement Expires: July 31, 2018 Billings Through: 12/31/2017 Gontract AmendedBillings to % Task# Task Amount Amount Date Remaining Complete =, Survey Services $268,040.00 $207,968.91 $60,071.09 78% Totals $268, 1 $207,968.91 $60,071.0978% PW 0410_02 [Revised 08/06] 02/06/2018 L - 119 KITSAP COUNTY 2017-2019 Stormwater ILA Kitsap Outreach Date Agreement Authorized: May 30, 2016 Agreement Expires: December 31, 2019 2017 -2019 Stormwater ILA Kitsap Outreach Billings through: 12/31/17 Task# Task TContract Amount Billings to Date Remaining Complete 1 2017 Stormwater ILA Kitsap Outreach $11,474.001 $9,499.201 $1,974.8083% 2 2018 Stormwater ILA Kitsap Outreach $11,474.001 $0.00 $11,474.00 0% 3 2019 Stormwater ILA Kitsap Outreach $11,474.001 $0.001 $11,474.00 0% Totals $34,422.00 $9,499.20[___$24,922.80 83% 02/06/2018 L - 120 Sargent Engineers, Inc. 2015 Structural and Civil Engineering Services Date Agreement Authorizedr: October 06, 2015 Amendment 1 Approved: February 8, 2017 Amendment 2 Approved: December 28, 2017 Agreement Expires: December 31, 2018 Billings Through 12/31/17 Amount Original through Billings to % Task# Task Amount Amendment Date Remaining Complete 1 Bridges Inspection $14,115.00 $38,248.00 $26,378.13 $11,869.87 69% Marine Drive Bridge Approach 2 Design $62,941.00 $62,941.00 $33.595.77 $29,345.23 53% 3 Direct Services $10,000.00 $37,600.00 $16.929.36 $20,670.64 45% 4 Francis Street Sewer Trestle $0.00 2,924.00 $2,924.00 Totals $87,056.00 $141,713.00 $76,903.26 $64,809.74 88% PW 0410_02 [Revised 8/061 02/06/2018 L - 121 Sargent Engineers, Inc. 2018 Structural and Civil Engineering Services Date Agreement Authorizedr: January 16, 20187 Agreement Expires: December 31, 2018 Billings Through: Amount i Original through Billings to % Task# Task Amount {Amendment) Date Remaining Complete Street Screening - Contract 1 Document Prep $22,102.00 $0.00 $22,102.00 0% 8h Street Screening - 2 Construction Services $17,964.00 $17,964.00 0% 3 Direct Services $10,000.00 $10,000.00 0% �ITotals $50,066.0011 $50,066.00 0% E==1 1E7==1==== PW 0410_02 [Revised 8/06] 02/06/2018 L - 122 Steve Schunzel 2016-2018 Database Management Date Agreement Authorized by City Manager: January 12, 2016 Date Option 1 Year Authorized: December 31, 2016 Agreement Expires: December 31, 2018 Billings Through: November 30, 2017 Original Contract Billings to % Task# Description Amount Date Remaining Completed 1 2016- Base Year $4,000.00 $2,200.00 $1,800.00 55% 2 2017-Option Year 1 $4,000.00 $2,200.00 $1,800.00 55% 3 2018-Option Year 2 $4,000.00 $0.00 $0.00 0% Totals $12,000.00 $4,400.00 $1,800.00 37% PW 0410 02 Revised 08/06] 02/06/2018 L - 123 streamkeepers Fecal Coliform Monitoring Clallam County Road Department/ Health & Human Services Department Date Agreement Authorized by Council: January 17, 2017 Agreement Expires: December 31, 2021 Billings Through: 11/15/17 Streamkeepers Fecal Coliform Monitoring Original Contract Billings to Task# Task Amount Date Remaining Completed 1 2017 Stream Water Quality Monitoring $16,000.00 $14,354.29 $1,645.71 90% 2 2018 Stream Water Quality Monitoring $16,000.00 0% 3 2019 Stream Water Quality Monitoring $16,000.00 0% 4 2020 Stream Water Quality Monitoring $16,000.00 0% 5 2021 Stream Water Quality Monitoring $16,000.00 00 Totals $80,000.00 $14,354.29 $1,645.71 180 02/06/2018 L - 124 Westech Company PSA-2017-25 Environmental Consulting Services Date Agreement Approved by City Manager:July 11,2017 Date Amendment 1 Approved: December 29,2017 Agreement Expires: April 30,2018 Billings Through: 8/25/17 Gontract BiH ings o -- �l Task#L-, Task Amount Date Remaining Complete 1 10th& M Street Wetland Determination $5,000.00 $4,495.00 $505.00 90%, �? Pirecte 0.00 ervices $5 bbb $5 00 $0.00 100 0 Totals $10.000.00 $9,495.00 $505.00 95% PW 0410_02 [Revised 08/06] 02/06/2018 L - 125 PUBLIC WORKS GRANT & LOAN STATUS REPORT October 2017 — December 2017 PROJECT PROJECT GRANT/LOAN AMOUNT AWARD DESCRIPTION COST SOURCE&ID GRANT MATCH/ LISTING STATUS LOAN DATA Power Systems Emerging Technology Field Test for High $34,007 from BPA Grant agreement Efficiency Pump $5,993 from City approved by Systems Grant with in-kind Council May 2017, 1) Clallam Co. $40,000 BPA contributions of April 2017 Agreement signed. Courthouse #75783 staff time paid from Effective dates of 2) Clallam Co. the Energy Grant: 4/17 -4/18 Juvenile Family Efficiency Program Project underway. Services Bldg. Stormwater $461,250 from $676,980 Grant Stormwater Green LID Alley (including DOE Financial July 1, Project Grant grant-funded #WQC-2016- Assistance 2015 In close out phase. design) PoAnPW-00362 Program; $153,750 minimum City match $474,300 from Grant agreement $680,554 Grant Stormwater approved by Financial Decant Facility (including DOE Assistance July 1, Council Feb 2016, grant-funded #WQC-2016- Program; 2015 grant award design) PoAnPW-00368 delayed due to $83,700 minimum State budget cuts. City match $50,000 from Grant agreement Grant Stormwater approved by DOE Financial September Council Oct 2017. Capacity Grant NA #WQSWCAP-1719- Assistance 2017 Signed Agreement PoAnPW-00121 Program; returned by DOE No City match requirement Dec 2017. Wastewater Construction Loan $12,000,000 from CSO Phase 2 Projects, DOE SRF o Loan complete.In $19,024,031 Loan at 2.7/o June 2014 Design&Construction #WQC-2015- repayment phase. PortAngPW-00175 interest;No City match requirement Transportation Grant agreement Grant $200,000 from approved by $200,000 Pedestrian and Council Sept 2016. Hill Street ODT (design only) WSDOT Bicycle Safety June 2015 Consultant contract #LA8992 Funding signed. 30%design completed. $398,540 from WA Grant Agreement Grant Federal Lands January signed.Alta design Race Street Complete $398,540 FHWA Access Program; 2015 contract signed. #DTFH701E3002 $63,761 City 30%design minimum match underway. 02/06/2018 L - 126 Transportation-cont $75,000 from Surface Grant Signed agreement Marine Drive Channel $100,000 FHWA/WSDOT Transportation March May 2016.Design Bridge (design only) #LA-8898 Program; 2015 underway. 13.5%minimum City match Processing Grant $1,150,001 from paperwork.Grant W. 10�'Street(S.I $1,728,800 TIB TIB; November agreement to be Street to S.N Street) #8-1-150(009)-1 $578,799 minimum 2017 approved at City match Council in Feb 2018. 2016-2017 Waste Reduction,Recycling, DOE Coordinated $119,250 grant January Moderate Risk Waste $159,000 prevention Grant $39,750 City 2016 Closed Disposal FEMA List of Acronyms AIP: Arterial Improvement Program BPA: Bonneville Power Administration BRAC: Bridge Replacement Advisory Committee DOE: Department of Ecology DWSRF or SRF Drinking Water State Revolving Fund or State Revolving Fund FEMA: Federal Emergency Management Agency FHWA Federal Highway Administration NOANet Northwest Open Access Network NOSC North Olympic Salmon Coalition PASD Port Angeles School District PSP Puget Sound Partnership PSMP: Pedestrian Safety and Mobility Program PWB: Public Works Board,administers the PWTF Program PWTF: Public Works Trust Fund RCO: Recreation and Conservation Office SRF: Salmon Recovery Funding TIB: State of Washington Transportation Improvement Board WSDOT: Washington State Department of Transportation 02/06/2018 L - 127