HomeMy WebLinkAbout001334 Original Contract City of Port Angeles
Record#001334
GRANT PROGRAM AGREEMENT
BETWEEN
City of Port Angeles and
Cody and Jenny Houston
This agreement is made between the City of Port Angeles, a non-charter code city and
municipal corporation of the State of Washington (hereinafter referred to as the "City") and
Cody and Jenny Houston (hereinafter called the Grantee) for the fagade improvement project
described in this document and its attachments(herein called the Project).
WHEREAS, the City allocated Community Development Block Grant (CDBG) program
income to a fagade improvement and rehabilitation grant program, which is a CDBG-eligible
activity; and
WHEREAS, the City has awarded a grant to reimburse a part of the costs of fagade
improvements for the property located at 502 West 8`h Street, Port Angeles: Parcel Number
063000026300; and
WHEREAS, the Grantee has agreed to perform the work to improve the facade of the above
described property;
NOW, THEREFORE, the City and Grantee do mutually agree to the following terms and
conditions regarding the above mentioned property to be improved using City funds through the
Facade Grant Program:
1. SCOPE OF SERVICES
The Grantee vti ill complete in a satisfactory and proper manner as determined by the City the
work described in the Project Overview incorporated herein by reference. A listing of detailed
project tasks is in the attached Application and incorporated herein by reference.
2. GRANTEE'S OBLIGATIONS
The Grantee warrants that they are the owner of the above property or has written permission
from the Owner of the property to perform the proposed improvements described in the Project
Overview and Scope of Work and Budget.
Grantee agrees to complete work described in the attached Application within ONE HUNDRED
EIGHTY (180) days after the effective date. In the event the Director of Community and
Economic Development finds that the Grantee has prosecuted the work with reasonable diligence
but, due to factors beyond its reasonable control, the Grantee is unable to complete the work
within 180 days, the City Manager is authorized to extend the time to complete the work.
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All facade improvements shall be consistent with sign zoning and building codes currently in
effect for the City. The Grantee shall assure that any permit or review necessary under City
Ordinance shall be approved before the work on the facade improvement begins.
The Grantee shall be responsible for the construction and management of the entire project.
If the facade improvements are maintained for at least five years, the Grantee is not obligated to
repay any part of the grant to the CITY. If the facade improvements are not maintained for at
least five years, the Grantee shall immediately repay to the CITY the amount of the grant, less
20%of the amount for each year the facade improvements were maintained.
3. BUDGET
The City will reimburse to the Grantee the amount of 50% or $10,000, whichever is less, for
eligible incurred costs and expenses for the Project according to the budget shown on the Scope
of Work and Budget. Only the work that is outlined in the Project Overview will be eligible for
reimbursement.
It is understood that this agreement is funded with CDBG program income funds. The Grantee
acknowledges and agrees that the funds must be used only for CDBG-eligible expenditures.
4. PAYMENT
Disbursement of funds shall be made only after the Project is complete and certified by City staff
to be in compliance with the approved design. The work must also adhere to any required
inspections before funds are disbursed for reimbursement. All documentation for payment must
be provided at one time to the City for one payout, and the receipts must be provided no later
than six (6) months after the application has been approved or as stipulated in the request for an
extension. Payment will be made to the Grantee by the City within four weeks after City deems
all Project costs and documentation to be complete. Payment shall be made only to the Grantee.
The Grantee's submission must include itemized invoices detailing the work completed and
materials purchased, with proof that payments in full have been made to Contractors and
vendors, if applicable.
Grantee acknowledges, and agrees to inform its Contractor, that the City has no obligation to pay
the Contractor for work performed for the Grantee under this Program. This agreement shall not
be construed or deemed to be an agreement for the benefit of any third party or parties, and no
third party shall have any claim or right of action hereunder for any cause whatsoever.
Unless otherwise agreed to in writing by both parties, the Grantee's total reimbursement under
this agreement, including labor and materials, shall not exceed the maximum sum of$10,000.00.
The budget for labor and materials is outlined in the Scope of Work and Budget. Budgets for
each line item may be modified upon mutual agreement between the two parties, but in any
event,the total payment to Grantee shall not exceed$10,000.00.
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5. GENERAL CONDITIONS
A. General Compliance. The Grantee agrees to comply with all applicable Federal, state and
local laws, regulations, and policies. governing the funds provided under this agreement.
B. Effective Date. Grant was approved by the Planning Commission on September 27, 2017
which is the effective date of this agreement.
C. Independent Contractor. Nothing contained in this agreement is intended to, or will be
construed in any manner, as creating or establishing the relationship of employer/employee
between the parties. The Grantee will at all times remain an "independent contractor" with
respect to the services to be performed under this agreement. The City will be exempt from
payment of all Unemployment Compensation, FICA, retirement, life and'or medical insurance
and Workers' Compensation Insurance, as the Grantee is an independent contractor.
D. Hold Harmless. The Grantee will hold harmless, defend and indemnify the City from any
and all claims. actions. suits, charges and judgments whatsoever that arise out of the Grantee's
performance or nonperformance of the services or subject matter called for in this agreement.
E. Workers' Compensation. The Grantee will provide Workers' Compensation Insurance
Coverage for all of its employees involved in the performance of this agreement.
F. Contract with Contractor. Each contractor who is performing the work approved for this
Project shall have a valid State of Washington Contractor's License.
G. Labor Code Prevailing Wage. Grantee acknowledges and agrees that the Grantee's
improvements to be constructed with the proceeds of the grant constitute construction, alteration,
demolition, installation, or repair work done under contract and paid for in whole or in part out
of public funds. Grantee shall comply with all requirements of applicable federal, state and local
laws and regulations pertaining to labor standards and payment of prevailing wages(collectively,
"Prevailing Wage Laws").
Grantee shall (i) require its contractors and subcontractors to submit certified copies of payroll
records to Grantee; (ii) maintain complete copies of such certified payroll records; and (iii) make
such records available to City and its designees for inspection and copying during regular
business hours.
Grantee shall defend, indemnify and hold harmless the City and its officers, employees,
volunteers, agents and representatives from and against any and all present and future claims,
arising out of or in any way connected with Grantee's obligation to comply with all Prevailing
Wage Laws, including all claims that may be made by contractors, subcontractors or other third
party claimants.
H. Funding; Source Recm_mitio_n, The Grantee will insure recognition of the roles of the City in
providing services through this agreement.
I. Suspension or Tennination. The City may suspend or terminate this agreement if the
Grantee materiall- bails to comply with any terms of this agreement, which include (but are not
limited to)the follo�ti ing:
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• Failure to comply with any of the rules, regulations or provisions referred to herein, or such
statutes, regulations, guidelines, policies or directives as may become applicable at any time;
• Failure, for any reason, of the Grantee to fulfill in a timely and proper manner its obligations
under this agreement; or
• Submission by the Grantee to the City of reports that are incorrect or incomplete in any
material respect.
6. ADMINISTRATIVE REQUIREMENTS
A. Financial Management Accounting Standards. The Grantee agrees to adhere to the
accounting principle, and procedures required therein, utilize adequate internal controls, and
maintain necessary ,ource documentation for all costs incurred.
B. Documentation and Record Kecpin&. The Grantee will maintain thorough records pertinent
to the acti\ities to be funded under this agreement, including records adequate to document that
the funds %�ere expended on CDBG-eligible activities.
C. Acce,� to Records _Lind Retention. All such records and all other records pertinent to the
work undcrtakcii under this agcement will be retained by the Grantee for a period of six years
after the City's final audit of Project, unless a longer period is required to resolve audit findings
or litigation. In such cases, the City will request a longer period of record retention.
D. Audits and Inspections. All Grantee records with respect to any matters covered by this
agreement ��ill be made a\ailable to the City and duly authorized officials of the state and federal
(Yovernment, at any time during normal business hours, as often as deemed necessary, to audit,
examine, and make excerpts or transcripts of all rele%ant data.
Any deficiencies noted in audit reports must be fully cleared by the Grantee within 30 days after
receipt by the Grantee. Failure of the Grantee to comply with the above audit requirements will
constitute a violation of this agreement and may result in the withholding of future payments.
E. Reporting. The Grantee. at such times and in such forms as the City may require, will
furnish the City such periodic reports as it may request pertaining to the work or services
undertaken pursuant to this agreement, the costs and obligations incurred or to be incurred in
connection therewith, and any other matters covered by this agreement.
7. PERFORMANCE WAIVER
The City's failure to act with respect to a breach by the Grantee does not waive its right to act
with respect to subsequent or similar breaches. The failure of the City to exercise or enforce any
right or provision will not constitute a waiver of such right or provision.
8. ENTIRE AGREEMENT
This document states the entire agreement between the City and the Grantee for the use of funds
received under this agreement and it supersedes all prior communications and proposals, whether
electronic, oral, or written between the City and the Grantee with respect to this agreement.
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IN WITNESS WHEREOF, the City and the Grantee have executed this agreement as of the
date and year last written below.
CITY OF PORT ANGELES GRANTEE
Dan McKeen, City Manager Cody Houston, Owner
Date: Date:
GRANTEE
Jenny Houston, Owner
Date,
A pr as to form:
William E. Bloor, City Attorney
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PROJECT OVERVIEW
Grantee: Cody and Jenny Houston
Grant No. 17-05
Section A: Brief Description
Funds will be used to install new windows, awnings, garage doors, flower boxes, and the repainting
of a portion of the building's exterior.
Goals/Expected Results/Products: Improvements to the building's exterior.
Budget
Category
21AGeneral The project will result in: See attached Application
Admin.
SCOPE OF WORK AND BUDGET
Grantee: Cody and Jenny Houston
Grant No. 17 - 05
Section C: Project Schedule and Budget
Budget Project Activities Project Applicant's City
Category Totals Contribution Contribution
2 1 AGeneralAdmin Materials i
and
Labor $7,066.57 $3,533.29 $3,533.29
i
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ATTACHMENT A
Re: Fagade & Sign Grant Application
September 13, 2017
Dear Ben Braudrick and the Department of Community & Economic Development,
Thank you so much, for this opportunity to make our space more appealing and
inviting! Our students mean a lot to us, and we know that we mean a lot to them
as well. There is already a huge sense of pride when anyone walks through our
doors, and with some financial assistance, property improvements will be made
possible; we are looking forward to an even greater sense of pride after these
potential upgrades! The services our businesses offer impact our community in
very significant and positive ways, and we suspect that once we enhance our
building's visibility, even more people will be drawn to us, thus expanding our reach
and impact on the community. We are inspired by what we do, and we hope that
our vision inspires you!
Thank you for your time, and we await the decision...
Cody and Jenny Houston
CageworX MMA
Poser YOGA
ATTACHMENT A
FACADE & SIGN GRANT APPLICATION
Table of Contents:
1. Application & Checklist
2. Project Narrative
3. Facade Improvement Budget
4. Photos of Building Currently (6)
5. Artist's Rendering of Houston Fitness Centre
6. Historic Timeline of Businesses at 502, 502 % & 508 W 8 1 Street
7. Article Submitted to the PDN by Alice Alexander (Historical Columnist)
8. Archive Photos of the Building in —1926
9. Estimates of Materials & Labour
10.Proof of Ownership (Business & Property)
ATTACHMENT A
FSG FSG
FACADE AND SIGN GRANT APPLICATION
Department of Community & Economic Development
321 E. 5th Street. Port Angeles. WA 98362
360.417.4750 ; www.cityot•pa.us ced^acityofpa.us
PROPERTYAPPLICANT AND OWNER INFORMATION
Applicant Name:01-vt t i l imt�g,1 4)LdV" Mailing Address: 23 + Lk) l
Contact Name(or SAME): S&Me- Vi/1P�
Contact Phone Number: ?,b 0 (),1-+-4 (If n.n_� Email Address: e.„1344f,,4• mous p �l►,.,4►. G
Property Owner Name: StiLAA t- Mailing Address: SO,8A L,
Property Owner Phone Number. 50jm2- Sarhe,
❑ 1,the Contact, have read the Facade and Sign Grant Information and Award Cover Sheet Handout and
understand both the grant award process and required application materials for submission approval.
BUSINESS INFORMATION
Business Namp:LL9R)yL&)0V1r kHA- Phs&. 106A Business Address: 502 r 4;n4 w• V"I
Business Type/Description: v t*-;r.X ct4r K 4k)9c.1
PROJECT • - •
Improvement Type
PFacade Grant Brief Project Description:�lt- 2vrf�re, �t,�,; ��4 IS FAAl
19 Sign Grant Qftik%AVJ 01 uS A cLi aa n(yea. L� a tn]n�� 7
Start Dater c.Q -a . DOV w I lnA L-.1 S (o w Zr 6 1)xt-1' , Cto Cy
End Date: S to kNAa el
Project cost:' 5 Total Funding requested: ..y0/3 . 2
(Facade:not to exceed 1 O and Sign:not to exceed 1k)
L PROPERTY OWNER CONSENT(If Not The Applicant)
The owner(s) of the above property is fully aware and agree to all proposed improvements described in grant
application.Applicant must haLe any changes to project proposal approved by property owner(s)
Applicant's Signature: Date:
Property Owner's Signature: Date:
s
ATTACHMENT A
FACADE & SIGN GRANT APPLICATION CHECKLIST
Department of Community & Economic Development
�. 321 E. 5th Street, Port Angeles, WA 98362
360.417.4750 I www.cityof pa.us cedQcityofpa.us
Check all that apply. An application may be deemed incomplete
without the following elements being checked off:
Application Form
FlProject Narrative explaining need for improvement and what is being
improved.
Project Budget Details:
Cover page including:
Individual Elements (Windows, Paint, Facia, etc.)
Separating Labor and Materials
Total Project Cost without Tax
'%A Contractor Estimates
El Before Color Photograph or rendering of each building facade
improvements are proposed for.
After Renderings with all work completed
'�� Any engineering documents involved in project
ATTACHMENT A
Project Narrative
The corner of 8th"and Pine has transitioned over the years from a gas station and a grocery
store, to a myriad of electronic and auto services; to contractors and home innovators, and until
recently, a local, non-profit organization.
Tracing back many decades, businesses like Pine Hil/ Service & Gas Station. M&M Auto. High
Tech Electronics, Dugaard Plumbing, Peninsula Heating, Pacific Refrigeration, and OLYCAP
called this building home. Primarily housing the 'working man' and his duties,esthetics and curb
appeal weren't necessarily high on the list of priorities.
Never before has this corner provided public services of pnysicai activity and vveilness. That is,
until 2015 when CageworX MMA moved into the neighbourhood. A new kind of energy began to
develop; kiddos and grown-ups were entering and exiting all day long, and the parking lot was
consistently full. People were starting to look at this corner differently.
18 months later. an opportunity presented itself, and after a few months of negotiation and
conversation, 502&508 W 8"Street had new owners, Cody and Jenny Houston. And CageworX
had a new neighbour- Poser YOGA.
The goal of both CageworX and Poser YOGA is to create the best possible a,ternative training
facility for the Port Angeles area. A place where anyone can come to acr eve their fitness and
wellness goals, regardless of age or 'evel of ability! This is a unique facility, unlike any other in
the area, and the community would benefit in countless ways. By upgrading the 8" and Pine
corner, other businesses similar in nature, will likely be drawn to this location, thus bringing
higher value to the entire neighbourhood. A community brimming with individuals who are
improving their well-being and dedicating time for personal growth is uplifting and inspiring, and
CageworX and Poser YOGA want to take Port Angeles in that direction.
Moving forward, Cody and Jenny Houston envision the corner of 8'' and Pine to be a thriving
community and a dynamic, multi-faceted fitness facility, ccmpiete vvith men's and women's
change rooms, a sauna/steam room. a smoothie and tea bar. and a cafe offering nutritious
snacks. But, first things first... the exterior!
Currently the building blends into the background. Structurally, it is sound -from foundation to
roof, but high levels of traffic pass by every day, and it largely goes unnoticed. With a fresh coat
of paint and a few details for character, it won't take much to beautify this building and make it
stand out. Flower boxes, built-ins for the garbage bins. awnings over the windows and main
entrance, larger signs for the businesses,and windows for the garage bay doors are some of the
planned updates.
Overall, the project is expected to span many years, however, this specific exterior upgrade is
estimated to be completed within a year, as funds allow, and pending the approval of this
application.
ATTACHMENT A
Fa;ade mprovement Project - Budget
Poser YOGA + CageworX
502/508 W 81h Street
Number Product Cost Total Cost
Classic Oft Awnings in a Box 7 361.51 2530.57
Wayfair
Labour 600.00
Garage Door Windows 2 bay doors (6 windows) 647.00 1294.00
M+P Overhead Doors 10'2"x21" Insulated Glass
Labour 88.00
Lumber(Flower Boxes) 40(2x6x8) 9.88 395.20
Home Depot
Labour 240.00
Lumber(encase garbage bin) 10(2x6x8) 9.88 98.80
Home Depot
Labour 90.00
Painting 2000.000
Labour+Prep
Total Materials 4 4 4918.57
Total Labour 4 4 3108.00
Total Project 4 4 7,066.28
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ATTACHMENT A
Timeline of Businesses at 502 502 112 and 508 81" Street
502 W 8th Street
1926-Pine Hill Service and Gas Station-Ralph Lamoureaux
1946-Penn Thomas Auto Repair-Ralph Lamoureaux
1950-Pine Hill Service Station- Ralph Lamoureux
1960-M&M Auto Repair-George Mangano and Paul Markley
1963 -Markley s Harley Davidson-George Mangano
1965-PA Cycle Hub-George Mangano
????-Tevco Electronics
1972-Orowheat Bakery
????-PA Sign Shop
????-Hi Tech Electronics
1980-Pacific Television Service
????-Peninsula Heating-Ken Woodcock
????-OLYCAP
2016-Poser YOGA-current
502'/2 A
1970-Gary's Plumbing
1978-M+P Overhead Garage Doors-Ken Pennington-current
5021/z B
1978-Wayne's Barber Shop-
1995-Paul's Barber Shop-
????-Ron's Barber Shop-Ron Perkins-current
508 W 8h Street
????-Rupert Young Grocery
1923-Pine Hili Cash Market-Roland D. Bailey
1936-Bailey's Red and White Grocery-Roland D. Bailey
1935-Estes Red and White-Beverly Wayne Estes
1960-Estes Grocery&Market
1964 -Dugaard D. K Plumbing&Heating
????-Pacific Refrigeration
2015-CageworX-current
ATTACHMENT A
Several readers recognized Feb 241hs "Picture from the Past" as Pine Hill Service station, which
was on the corner of 8th and Pine Streets. Today's photo is a view taken farther north. It shows
the name of the service station, along with the gas pumps and office. Both photos were taken
sometime between 1926 and 1929.
[Rex Gerberding shared these photos from his collection for the column. Rex was able to locate
the Pine Hill Station in a 1936 phone book he possesses.]
Pine Hill Service station was built in the early 1920s on the south side of 81h Street. The sign in
today's photo indicates '336' as the business'telephone number. The 1925 Port Angeles phone
directory also lists George and Albert Lamoureux as owners.
In 1932, the service station's name changed to Lamareaux Service#1. By 1935, it had returned
to the Pine Hill Service name, but was listed under a different phone number. Bertha Norris
says that her brother-in-law, Basil Decker,was the man on the right of today's photo. He
worked as a mechanic for the Lamoureauxs'.
From the Port Angeles city/county directory, it appears that the Lamoureuxs' had the service
station until 1952. [M.A. Hunley then owned it until 1956, when Dick's Auto became the listed
owner.]
By 1959, Paul Markley had established a repair shop, M & M Auto, in addition to the "Pine Hill
Service". Later on, in 1962, Pine Hill Service was closed. [M & M Auto became the sole business
at this location. In 1963, George Mangano built a new building for Markley, who then opened a
motorcycle shop called "Markley's Harley Davidson". By 1965, Mangano had purchased
Markley's shop, and opened his own business, and named it, "PA Cycle Hub"].
Next door to the service station was a grocery store at 508 W. 8th Street, which land records
show was built in 1923. It was one of the first businesses built on the south side of 81h Street
between Pine and Cedar. That grocery store was'Pine Hill Cash Market' and owned by R. D.
Bailey. Later, he changed the name to 'Baileys Red and White Grocery.
Beverly Wayne Estes bought it in 1935, and changed the name to 'Estes Red and White'
Grocery. His daughter, Irene Estes Bourm, says that when she was born her family lived in the
back of the store, but by 1942 they had moved into a house on 10th Street. Irene's brother,Jack
Estes, says Baileys grocery was a big competitor for his dad.
According to Doug Bailey his dad, Roland, built another store as well as a gas station, in 1935
farther down the block to the west. The address of the gas station was 514 W. 8th but later on it
was sold and had several different owners. The store was named 'Baileys Grocery Store and
ATTACHMENT A
Meat Market' and was located at 518 W. 8`h. Doug also says they did not actually have a meat
market, but rather a cold chest to keep meat for their customers.
Stan Fouts recalls the Pine Hill Service station and the two grocery stores down the block. He
had a newspaper route in the mid 1950s, and picked up his newspapers at the Estes Red and
White Grocery store. There was a church at 8`h and Pine Streets, across Pine Street from Pine
Hill Service station. (By 1956, Bailey's old service station had been re-named 'Bill & Ben's Auto
Repair.)There were apartments located along the north side of 8`h Street. Stan also remembers
coming down Pine Hill during winter months when it was really slick, and sliding down the alley
to 8ch Street.
Stan remembers that during the 1950's there was a small garage in back of the Pine Hill Service
station where the owner refurbished old cars. Stan says, "He took old rusty autos and turned
them into gold."
Mike Owens, a Port Angeles resident who grew up in the Hoko-Ozette area, remembers his
family going past the Pine Hili Station in the 1960's, on their way into town. The route they
traveled was on Highway 9A(now Highway 112),then down C Street, and on into town via 8`h
Street. Judy Ecklund remembers going by the service station.
Dan Mangano has fond memories of the Pine Hill corner, but does not remember the service
station. By the time he was a child, his dad George's 'PA Cycle Hub' was an active business at
the corner of Pine and 8`h Street. David Hassell remembers going by the motorcycle shop on his
way to Elks Memorial Piayfield for Little League practice.
Since the demise of the Pine Hill Service station,there have been several businesses at that
location. 'D.J. Cycle' was at 502% W. 8`h Street (the part of the building across the back of the
lot) from 1969-1970. 502'/: W. 8t'sat vacant for a year, until Gary's Plumbing moved there. In
1978,Gary moved to"The Barn" on Highway 101.
M & P Doors presently occupies that space. Over the years, M & P Doors shared that address
with at least two barber shops- Wayne's was there until Paul's Barber Shop came in 1995.The
front section of that building housed several businesses, after P.A. Cycle Hub left,which
included Tevco Electronics, Orowheat, PA Sign Shop, Hi Tech Electronics, Pacific Television, and
the present tenant,OLYCAP.
By 1964 the block had gone through many changes. Olson bought Estes Red and White Grocery
and then relocated to a new grocery store farther east down 8`h Street. After their new grocery
opened,Olson sold the old building to Daugaard's Plumbing,which stayed until the late 1990s.
(The building is presently empty.)
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ATTACHMENT A
M & P OVERHEAD GARAGE DOORS
502-1/2 W.8TH ST.
PORT ANGELES,WA 98362
Number. E939
Deb. 916=17
BN Ta Stdp TO:
Cody Houston Shop
Door
Cage Works PA
PA
PO MM*m Terms
p Quanfdymms Pricamaw Tax An-"Mt
102"iM"im Glass Sec- 2.00 $6/7.00 r $1,294.00
Labor 2 Lion 112 Fir.E L 1.00 $88.00 $88.00
Thank Yowl
StbTaUl $1,38200
Sales Tax 8.40%an$1,382.0 $11&09
0.00%an$0.00 $0.00
Total $1,498.09
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