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Washington State Department of Retirement Systems
Electronic Reporting Agreement
Agreement Number: DRS 03-023
The Washington State Department of Retirement Systems, hereafter referred to as DRS,
provides Internet based electronic reporting services, hereafter referred to as Services.
This Agreement is entered into between DRS, and the City of Port Angeles, hereafter
referred to as the User, that accesses and/or uses this electronic reporting method. This
Service is provided without charge.
Usage
Upon authorization, DRS will provide the User with limited, online access to this Service
for transmitting and receiving electronic data relevant to retirement system reporting.
This information must be in the correct format and contain accurate data in order for DRS
to process the transmittal. The data is used to update the member's account and create an
employer invoice. The User may request termination of this access or DRS may
terminate or temporarily suspend access to this Service without notice for any reason.
Indemnity
The User agrees to indemnify and hold harmless DRS, its employees, and its agents from
any and all liabilities, claims and expenses, including reasonable attorney's fees, arising
from the use of this Service.
User Responsibilities and Conduct
The User agrees to:
1. Be wholly responsible for the selection, acquisition, operation and maintenance
of all equipment and software, including the Internet access software (browser)
necessary for this access, and for all costs, expenses and payments associated
with such access. . :
2. Promptly notify DRS of any decision to terminate access to this Service.
3. Access and use the Site only for lawful official business purposes.
4. Be responsible for any actions taken using the assigned logonid.
5. Diligently follow good security practices such as changing passwords at least,
every 120 days; selecting difficult to guess passwords and not writing them down
in accessible areas; not leaving the terminal unattended when logged on.
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Terms of Agreement
This Agreement supersedes any prior agreements with respect to the same subject matter.
Modifications to this Agreement shall be made only by full agreement executed by the
signatories or their successors and appended to this Agreement. Any requests for
changes or amendments must be communicated in writing at least 30 days in advance to
the other party. In executing this Agreement, the signatories certify on behalf of the
requesting and granting entities that the information is true and accurate. Secondly, they
have read and understood this document and agree to the conditions and restrictions and
will require all involved representatives and associates to comply. This Agreement is
entered into between DRS and the User and the User may not assign rights or obligations
specified by this Agreement to another entity. Any violation of the terms or conditions of
the Agreement by the User may result in monetary, civil and/or criminal penalties.
IN WITNESS WHEREOF, the parties have executed this Agreement.
City of Port Angeles:
Washington State
Department of Retire
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Marcie Frost
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(Pnnt Title)
Assistant Director,
Information Services Division
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AUG 1 8 2003 !Y
ASSISTANT DIRECTOR
INFORMATION SERVICES DIVISION
ElectrOnIC Reportmg Agreement
DRS 03-023
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STATE OF WASHINGTON
DEPARTMENT OF RETIREMENT SYSTEMS
_ p.o. Box 48380 · Olympia, WA 98504-8380 · (360) 664-7000 · Toll free 1-800-547-6657
August 19,2003
City of Port Angeles
Payroll Officer
Lynne Bryant
Post Office Box 1150
Port Angeles, Washington 98362
Dear Lynne:
Thank you for returning the electronic reporting agreement between the Department of
Retirement Systems and the City of Port Angeles. I have enclosed the City of Port
Angeles' copy of the fully executed agreement, 023, for your files.
If you have any questions regarding the agreement process, please notify Deb
Reichelderfer at (360) 664-7150, or bye-mail, debr@drs.wa.gov.
nl~~
Marcie Frost, Assistant Director
Information Services Division
Enclosure
cc: Brian Berghoff, DRS Employer Relations Unit
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