HomeMy WebLinkAboutAgenda Packet 09/13/1999 UTILITY ADVISORY COMMITTEE
ROLL CALL
Call to Order:
Members Present:
Orville Campbell, Chairman Bill Myers
Joe Michalczik, Vice Chairman Larry Williams
Larry Doyle ¥/ Glenn Wiggins (Alternate)
Members Absent:
Staff Present: ~..~1~4/~/-~_ A ~
Others Present:
UTILITY ADVISORY COMMITTEE
PUBLIC WORKS CONFERENCE ROOM
PORT ANGELES, WA 98362
3:00 P.M.
AGENDA
I. Call TO ORDer
II. ROLL CAll
III. APPROVAL Of MINUTES Of AUGUST 23, I ~gg, MELTING.
IV. DISCUSSION ITEMS
A. RIGHT OF WAY USe PeRMits - INTERIM POliCY FOR COMMUNICATION LINES
B. WaTER~/ASTEWateR STUDY UPDATE - VERBAL
C. PL~FROLEUM CONtaMINATED SOil From RAYONIER SIte - UPDAte
D. RegIONal WATER SUPPLY MEEtINgS - UPDate
V. INFORMATION ONlY ITEMS
VI. LATE ITEMS
VII. NEXT MEL-FING - OCTOBER I I , I ¢g~
VIII. ADUOURNMeNT
UTILITY ADVISORY COMMITTEE
Port Angeles, Washington
August 23, 1999
I. Call to Order:
Acting Chairman Michalczik called the meeting to order at 2:03 p.m.
II. Roll Call:
Members Present: Councilman Doyle, Joe Michalczik, Bill Myers, Councilman
Williams (arrived at 3:25).
Members Absent: Councilman Campbell.
Staff Present: Ken Ridout, Scott McLain, Gary Kenworthy, Craig Knutson, Tom
McCabe, Cate Rinehart, Bob Titus, Mike Quinn, Tim Smith, and
Brad Collins.
III. Approval of Minutes:
Councilman Doyle moved to approve the minutes as presented. Acting Chairman Michalczik
referenced a paragraph stating, "Joe Michalczik moved to recommend City Council approve
conversion of all overhead lines located in the street right-of-way to underground service,
providing it does not exceed the amount budgeted" and wished to clarify his intent was to
mean the annual budget. Councilman Doyle moved to approve the minutes as amended by
Acting Chairman Michalczik. Bill Myers seconded. A vote was taken on the motion, which
carried unanimously.
IV. Discussion Items:
A. Acceptance of Power Engineers, Inc. For Fiber Optic Feasibility Study
Scott McLain, Power Manager, stated the City received four proposals for a feasibility study and
selected Power Engineers, Inc. A contract was negotiated for approximately $38,000. Councilman
Doyle requested specific information on costs between an independent study and a combined study
with Clallam PUD. Bob Titus, Deputy Director of Utility Services, defined the advantages and gave
a detailed explanation of what kinds of things the study would entail. A discussion followed
regarding costs, installation and tentative deadlines. Bill Myers expressed concern that the City
move forward as quickly as possible.
Discussion continued, and staff provided additional information regarding pros and cons of pursuing
fiber optics. Bill Myers moved to recommend that the City enter into an interlocal agreement
with Clallam County PUD #1 in a three-party agreement between the City, Clallam PUD #1
Utility Advisory Committee
August 23, 1999
Page Two
and Power Engineers, Inc., to determine the feasibility of establishing a fiber optics based
community network. Cost of the consultants study shall not exceed $72,612, and the City share
shall not exceed $37,972. Councilman Doyle seconded. A vote was taken on the motion, which
carried unanimously.
B. Electric Utility Rural Economic Development Revolving Fund (Fund)
Scott McLain, Power Manager, explained that legislation was passed allowing electric utilities to
contribute funds to economic development in rural areas and receive $25,000 per year for doing it.
Funding would be accomplished by transferring money which has ready been allocated. Mr. McLain
explained the process indicating the possibility of receiving this money within the July/June time
frame. Tim Smith, Director of Economic Development, recognized the fact that this will encourage
new business. Discussion ensued, and Councilman Doyle moved to recommend the City Council
create an ordinance to establish an Electric Utility Rural Economic Development Revolving
Fund, transfer $50,000 into the fund, and recommend that the Economic Development
Steering Committee be designated as the board that oversees this fund. Bill Myers seconded.
The motion was carried unanimously.
C. Landlocked Electrical Facilities
Bob Titus, Deputy Director, reviewed City Light policy on people getting their services converted.
Some clarification was needed on what the UAC decided at its last meeting. Various areas and
situations were discussed. Bill Myers moved to recommend that the City provide up to $1,000
to convert the homeowners facilities to underground but not to cover any of the landscape
restoration costs. The motion was seconded by Councilman Doyle and carried unanimously.
D. Composting
Ken Ridout, Deputy Director of Operations, led the discussion regarding Federal and State
regulations for biosolid management. Four scenarios were presented. A number of options were
addressed including sending out a Request for Qualifications and Request For Proposals. Tom
McCabe, Solid Waste Collection Supervisor, fielded a number of questions. Additionally, staff
provided technical information on mixing, temperature control, and testing. The Port Townsend
plant was given as an excellent example of providing proper service. Following further discussion,
Councilman Doyle moved to recommend that the Council continue reviewing the process by
scheduling a field trip to Port Townsend which would include the UAC, full Council and
Daishowa, which carried unanimously. [Note: A vote was inadvertently taken on the motion
without a second to the motion being made.]
Utility Advisory Committee
August 23, 1999
Page Three
E. Update on Regional tVater System and Impacts of Elwha Dam Removal
Bob Titus, Deputy Director of Utility Services, reviewed the information to include feedback from
Senator Gorton and Congressman Dicks. Mr. Titus expressed the need to have a clear tie between
mitigation measures and the impacts on dam removal and the need to redefine costs. CH2M Hill
will be refining the study and identifying the design work cost. Craig Knutson, City Attorney,
reminded the Committee that the lead agency would have the greatest responsibility and that the City
should work closer with Daishowa. Discussion continued, and staff provided additional information
regarding urban growth being included in removal cost and various water rights. It was felt that the
City should work closer with other agencies to keep them informed and present a better final
package. Councilman Doyle recommended staff present the report to the other agencies and
bring the information back to the City Council.
F. Stormwater Management and Combined Sewer Overflow
Gary Kenworthy, City Engineer, reviewed the history of the Department of Ecology's Stormwater
Manual and the delay of its adoption. A Clearing, Grading and Drainage ordinance has been
adopted; however, it is not equivalent to the plan. Failure to adopt this plan could affect future
grants and loans. Staff from the DOE have offered to give a workshop to explain the need for the
City to adopt. Mr. Kenworthy added that additional funding will be required to comply. A brief
discussion followed. Councilman Doyle made a motion to recommend that Council have a
workshop with DOE and PSWQA representatives. Councilman Williams seconded the
motion, which carried unanimously.
V. Information Only Items: None.
VI. Late Items:
Bob Titus, Deputy Director of Utilities, indicated that Director of Public Works Glenn Cutler
requested assistance on acceptance of leachate fi.om Rayonier. There had been some question
regarding the charge, and he was lacking enough information to pursue the problem. After a general
discussion Councilman Doyle recommended $.04 per gallon. Bill Myers seconded. The vote
was taken and carried unanimously. Information on this subject will not have to go through the
UAC before going to Council.
VII. Next Meeting:
The next meeting will be held September 13, 1999
Utility Advisory Committee
August 23, 1999
Page Four
VIII. Adjournment:
The meeting adjourned at 4:59 p.m.
Joe Michalczik, Acting Chairman Cate Rinehart, Admin Assistant
pom:AN L S
WASHINGTON, U.S.A.
PUBLIC WORKS DEPARTMENT
DATE: September 13, 1999
To: Utility Advisory Committee
FROM: Scott McLain, Power Manager
SUBJECT: Right-of-Way Use Permits- Interim policy for communications lines (Fiber/Coaxial)
Issue: From time to time, the City receives requests to use our fight-of-way and pole contacts to install
fiber optic communication lines between facilities. We currently have requests pending from Olympic
Memorial Hospital and Pacific Office Equipment. While the City desires to accommodate our customers
in improving their communications needs, we do not want to create a conflicfmg situation if the City builds
a city-wide fiber network.
Recommendation: Until our Fiber Optic Feasibility Study is complete, we recommend offering one
year fight-of-way use permits that will be renewable until the City fiber system is able to replace it.
Upon completion of the feasibility study, if the council decides not to build a system, the permits
would be renewed based on our current policy. It should also be noted that the City is in the process
of establishing a telecommunications ordinance. We may want to roll all of our policy issues into this
ordinance when it is established.
If the Council decides to build a fiber optic system, it is our intention that any customer installed fiber
become part of the City system. Some cost sharing by the City and customer may occur in requests of
this nature.
Attachments: POE requested routes.
OMH requested route.
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FIBEROPTIC SEE SCHEDULE ~ /. ~.
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pOR :AN E ES
WASHINGTON, U.S.A.
PUBLIC WORKS DEPARTMENT
DATE: September 13, 1999
To: UTILITY ADVISORY COMMITTEE
FROM: Glenn A. Cutler, Director of Public Works and Utilities
SUBJECT.' Petroleum Contaminated Soil From Rayonier Site Update
On May 4, 1999, the City Council approved a contract amendment with Rayonier, Inc. to accept
petroleum contaminated soil from the demolition site at the Landfill.
Test results show the soil is well within the City's guidelines for use as daily cover. The Department of
Ecology (DOE) and Clallam County Department of Health have concurred in approval to accept the soils.
On August 20, 1999, Rayonier submitted to the Washington State DOE a Procedure for handling and
hauling the materials from the site to the Landfill. We are waiting for a response from DOE prior to
commencing hauling. When comments and/or approval are received from DOE, Rayonier will load the
soil and we will begin hauling utilizing a private contractor. It is our expectation to transport all of the
product in 10 working days.
Rayonier, Inc. will pay the City $27.00 per ton for each ton of acceptable waste. The net revenue to the
City, (based on 7,500 tons) would be as follows:
Revenue from Rayonier (7,500 tons ~ $27/ton) $202,500
Transportation costs to City (7,500 tons=500 loads x45min x$33.50/hr) - $12,560
Cost savings of future purchase of gravel of 7,500 tons delivered $ 41.250
Net Revenue $231,190
The benefits to the City will be additional revenue, delaying purchase of daily cover material for landfill
operation, and reduction of wear and tear on landfill equipment used to provide daily cover.
N:~PWKS~ADMIN\RAYONIER\uacsoil.wpd
ayonler
Port A~tgeles Mill
RECEIVED
August 20, 1999
2 7
Garin Schfieve cm~ OF PORT ANGELE~
WA Dept, of Ecology PUSUCW, ORKS
SW Regional Office
P. O. Box 47775
Olympia, WA 98504-7706
RE: Transfer of Soil from Finishing Room
Dear Mr. Schrieve:
As you are aware from previous communication, Rayonier and the City of Port
Angeles have agreed to transfer the excavated finishing room soil from the Rayonier
staging area to the City landfill site to be used as material for daily cover of municipal
trash. The soil is well within the City's guidelines for use as a daily cover material.
The City and Rayonier have prepared the attached discussion of the soil handling
procedure for your review.
Should you have any questions or comments, please contact me (360-457-2329).
Sincerely,
Mgr., Environmental ~ngin~ring
Cc: Glenn Cutler (City of Port Angeles)
PROCEDURE FOR TRANSFER OF FINISHING ROOM SOIL FROM
RAYONIER MILL SITE TO PORT ANGELES CITY LANDFILL
1. Operating schedule: Monday through Friday during the hours of 7:30 AM to 5:30
PM.
2. Rayonier will prepare the loading site to facilitate the loading of trucks in a manner
that will not require the trucks to enter the area where the soil is being staged.
Since the trucks will not be driving on the soil, the truck fires will not require
cleaning pdor to leaving the site.
3. it is e,',,p,~.sd that the soi! wi!! be s~.,ffi,.~entiy moist to prevent dusting. Ho',:~ver,
personnel and water hoses will be available to dampen the soil if necessary to
prevent dusting dudng the loading operation.
4. The trucks will be examined pdor to leaving the loading site to ensure that soil
spilled onto the outside of the truck has been removed. The soil will be tarped at
the loading site.
5. Upon arrival at the landfill, the trucks will dump the soil in a manner that does not
require cleaning of the fires prior to the truck leaving the site. After unloading, any
soil left on the outside of the truck will be removed prior to the truck leaving the
unloading area. The truck will be retarped or cleaned prior to leaving the landfill.
6. The City will utilize a contractor that is capable and available to haul approximately
50 loads per day.
7. The City's contractor shall use trucks and/or trucks and pups to haul the soil. All
loads leaving the Rayonier site shall be covered and secured.
8. Trucks will use a designated haul route leaving the mill site by traveling wast on
Front Street to Marine Drive, wast on Marine Ddve to the Tumwater Truck Route,
south on Tumwater to Lauridsen Boulevard, west on tl3e Boulevard to "L' Street,
north on "L' Street to 18t~ Street, and wast on 18th Street to the Landfill.
9. Soils will be stored on a designated portion of the lined Landfill cell.
10. Soils will be used only in the lined portion of the Landfill cell for slope cover and/or
daily cover.
11. If the contractor's vehicles require cleaning prior to leaving the landfill site, the City
will provide a vehicle wash area to insure vehicles are clean.
12. All other vehicles dumping garbage at the site will be routed away from the
material dump area and stockpile site.
po tANC s
WASHINGTON, U.S.A.
PUBLIC WORKS DEPARTMENT
DATE: September 13, 1999
To: Utility Advisory Comanittee
FROM: Glenn A. Cutler, Director of Public Works & Utilities
SUBJECT-' Regional Water Supply Meetings Update
Following the last UAC meeting we have met with Clallam County PUD, Dry Creek Water District,
Black Diamond Water District, and the Lower Elwha Klallam Tribe regarding the regional water supply
study. As noted in the attached letter a copy of the CH2M Hill report was provided for review and
comments. Comments were requested to be returned by September 17, 1999. We also have set a meeting
with the Klallam Tribe to discuss their comments on September 15, 1999.
A verbal review of the meetings and comments received in the interim will be provided by staff at the
meeting.
N:\PROJECTS\97-16\UACM EMO.WPD
po_ TA. c t, s
WASHINGTON, U.S.A.
CItY MANAGER'S OFFICE
~; ? September 2, 1999
Clallam County PUD Dry Creek Water District
· Michael McInnes, Manager %Cindy Kelly~
: PO Box 1350 3671 Edgewood Drive
. Port Angeles, WA 98362 Port Angeles, WA 98363
Lower Elwha KlaIlara Tribe Black Diamond Water District
Russell Hepfer %Gall Frick
2851 Lower Elwha Road 123 Alice Road
Port Angeles, WA 98363 Port Angeles, WA 98363
RE: REGIONAL WATER SUPPLY STUDY
The City requested the consulting firm of CH2M Hill to conduct a study entitled "Preliminary Evaluation
of Elwha Dam Removal Mitigation Alternatives and integration with Regional Supply Objectives." The
attached study is now at the pre-final draft stage and I would like your comments on the approach to a
regional water supply system and any additional comments you might have concerning the contents of
the report.
Mr. Jack Pittis, Interim City Manager, informed me prior to his departure that he had discussed a regional
water concept approach at individual meetings with' you and your staffs and you were interesting in
reviewing the study. The United States Congress is getting closer to making a decision on the next
phase of funding for dam removal and mitigation measures to protect the water supply for the City of Port
Angeles and the Dry Creek Water Association. If it is possible to have a united position on industrial and
domestic water supplies for the effected communities we will have a better opportunity of controlling the
outcomes. Any position taken should take into account the habitat for aquatic life in the EIwha River.
I would appreciate you returning your comments to me not later than September 17, 1999. The point of
contact for this study is Glenn Cutler, Director Public Works and Utilities Director. He may be reached
at 350-417-4800.
Thank you for taking the time to review the document and providing comments. I look forwarding to
working with you for the good Of all of those effected by the removal of the Elwha Dams.
Very Truly Yours,
Michael Quinn ~
City Manager
Attach:
Draft Preliminary Evaluation of Elwha Dam Removal
Mitigation Alternative & Integration with Regional
Supply Objectives
321 EAST FIFTH STREET · p. O. BOX 1150 · PORT ANGELES, WA 98362-0217
PHONe: 360-417-45OO · FAX: 360-417-4509 · TTY: 360-417-4645
E-MAiL: CJTYMGR~CI. PORT-ANGELES.WA. US