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HomeMy WebLinkAboutAgenda Packet 01/11/1999 UTILITY ADVISORY COMMITTEE ROLL CALL Call to Order: Members Present: Larry Doyle, Chairman I//~ Bill Myers Orville Campbell, Vice Chairman Joe Michalczik / Glenn Wiggins (Alternate) Members Absent: Others Present: UTILITY ADVISORY COMMITTEE PUBLIC WORKS CONFERENCE ROOM PORt ANGELES, WA 9B362 JANUARY II, 1999 3:00 P.M. AG EN DA I. CALl TO OrDer II. ROll CALl Iii. APPROVAL Of MINUTES Of DECEMber 7, 1998, REGULAR MEETING. IV. DISCUSSION ITEMS A. AGREEMENT WITH PUD FOR Low ZONED CUSTOMER AND FACILIT~ TRANSFER B. OlD Joe ROaD WATER ShUt Off NOTICE PENDING C. EDIZ HOOK Sewer ORDINANCE D. INFORMATION ON PUBLIC MEETING FOR FEASIBILITY Of MariNE BLUFF STUDY V. INFORMATION ONLY ITEMS Vi. ~ATE ITEMS VII. Next MEETINg - FEBRUARY B, I ~ Viii. ADUOURNMENt UTILITY ADVISORY COMMITTEE Port Angeles, Washington December 7, 1998 L Call to Order: Draft Vice Chairman Campbell called the meeting to order at 3:00 p.m. IL Roll Call: Members Present: Councilmen Campbell, Doyle, and Williams, Joe Michalczik, and Bill Myers. Members Absent: None. Staff Present: C. Knutson, C. Hagar, R. Ellsworth, K. Ridout, K. Curtis, and G. Kenworthy. III. Approval of Minutes: Joe Michalczik moved to approve the minutes of the October 12, 1998, regular meeting. Councilman Williams seconded the motion, which carried unanimously. IV. Discussion Items: A. Report on Rayonier's Request for City to Accept Leachate from Shotwell Landfill Kevin Curtis, Wastewater Treatment Plant Supervisor, reviewed the information provided in the packet and responded to questions posed by the Committee. Councilman Campbell asked how the amount of revenue was estimated. Mr. Curtis responded that the negotiated fee is $.03 per gallon. The Ordinance reads $.02 per gallon for fresh waste and $.09 a gallon for septic waste. This leachate falls somewhere in between. Discussion ensued regarding hauling of the leachate and how many truck loads a day could be expected. Joe Michalczik expressed concern over what would happen if toxic material got into the City's treatment plant. Mr. Curtis replied that it would end up in the discharge, which is sampled on a 24-hour basis, or it could end up in the solids content. He stated waste is currently being accepted from the Rayonier site and it is being tested to EPA standards. The leachate currently being filtered through does not pose a problem and there has only been one complaint regarding an odor in six years. Councilman Campbell noted that the leachate must go somewhere and there are only two options: the City or Daishowa. He felt that given the report and conclusions from the Consultant who has reviewed all the documentation, the leachate will not have a toxic impact at the treatment plant and the City is in a position to gain $300,000 in revenue per year for treating it. Discussion followed regarding escape clauses and the pros and cons of proceeding with acceptance of the Utility Advisory Committee December 7, 1998 leachate, and how the leachate would be handled and stored if accepted. Following lengthy discussion, Joe Michalczik moved to recommend CRy Council approve and accept the report as written and that the City Attorney ensure ail contracts and written reports support the City's needs. Councilman Williams seconded the motion, which carried unanhnously. Deputy Clerk Hagar distributed copies of the 1999 meeting schedule to all Committee members. B. Public Information Program Needed for Drinking Water - Copper Compliance Ralph Ellsworth, Water Superintendent, reviewed the materials contained in the packet. The Bilateral Compliance Agreement the City entered into with the State Department of Health (DOH) requires the City to implement a public awareness and education program with respect to copper compliance. Information will be disseminated to the public at the Home Show in February, a newspaper advertisement prior to the Home Show, and via a flier accompanying the January utility bills. Discussion ensued regarding the wording on the flier and newspaper article. Mr. Ellsworth informed the Committee that the wording had been recommended and approved by the DOH. Mr. Ellsworth stated that following the covering of the reservoirs, lead and copper levels will again be checked. It is hoped that lead and copper levels will then fall within acceptable levels, thereby making the problem go away. Discussion followed and Mr. Ellsworth responded to questions and provided clarification. Councilman Williams moved recommend City Council authorize proceeding with the public information program requested. Bill Myers seconded the motion, which carried unanimously. Brief Discussion of Elwha Dam Removal Attorney Knutson gave a brief report on a conference he had recently attended. Senator Gorton was one of the speakers and he mentioned the Elwha Dam situation. He stated he had spoken to Congressman Dicks and was fairly confident a compromise would be worked out for the next session and the removal of the dams would be funded. Discussion followed regarding funding of Elwha Dam removal. Attorney Knutson gave a brief review of Senator Gorton's speech, particularly the portion where he described how he came to his position on the dam removal. C. Contract with CHzM Hill for Evaluation of Regional Water Issues Gary Kenworthy, City Engineer, stated the Elwha Dam issue also plays a part in the next topic of discussion, as the Elwha Dam removal was included as part of the draft Water Supply Study prepared by CH2M Hill. Staff is asking for consideration of an amendment to the contract with Utility Advisory Committee December 7, 1998 CH2M Hill to identify infrastructure improvements. Mr. Kenworthy then reviewed the information contained in the packet. Discussion followed and Mr. Kenworthy responded to questions posed by the Committee. Councilman Campbell felt there were two parts to the issue. One, is the issue of combining the municipal water supplies and feeding them from a common treatment plant. The second issue is the PUD's water treatment facility on Morse Creek which needs extensive rehabilitation. Rather than having the PUD spend money on this plant, the money could be spent on the Morse Creek line restoration, which would allow the provision of water to that PUD system. The long term benefit to the City would be the use of the Morse Creek line as an emergency water supply. Discussion followed. Attorney Knutson reminded the Committee that a contingency from the City will be going to visit Senator Gorton in his Bellevue office later this month. Councilman Campbell stated staff needs to have all its information together in order to inform the Senator of the City's needs in regards to the dam removal. Following further discussion, Councilman Campbell moved to recommend the Council approve the amendment to the contract with CHuM Hill for the water supply study. Joe Michalczlk seconded the motion, which carried unanimously. V. Information Only Items Drinking Water Information on Consumer Confidence Reports (Discussion Purposes Only) Chairman Doyle stated it appears the City must work with the Environmental Protection Agency (EPA) until the State f~nalizes some rules that satisfy the EPA. Mr. Ellsworth stated staff is working the EPA and testing has been done for this year. The public then must be informed of what is in the drinking water supply. Staff is checking to ensure that the City is fulfilling all requirements. Discussion ensued and Mr. Ellsworth responded to questions. No action was taken. VI. Late Items None. -3- Utility Advisory Committee December 7, 1998 VI. Next Meeting: The next meeting will be January 11, 1999, at 3:00 p.m. VIII. Adjournment: The meeting adjourned at 4:12 p.m. Chairman Deputy City Clerk -4- pORTANGELES WASHINGTON, U.S.A. PUBLIC WORKS DEPARTMENT DATE: January 12, 1998 TO: Utility Advisory Committee FROM: Bob Titus, Deputy Director of Utility Services ~ SUBJECT: Intergovernmental Water Facilities Agreement The City recently completed a water line intertie between the City and the Clallam County PUD 0%rD) from the City's low zone and in the process picked up thirteen water customers that are within the City limits but were being served by the PUD. The attached Agreement reflects the proposed terms and conditions of the transfer of customers and infrastructure from the PUD to the City. City Staff has been negotiating with the PUD for several months to roach agreement on an equitable purchase price. The customers have actually been served by the City since August. The Agreement is a scaled down version of the Service Territory Agreement originally developed between City Light and the PUD several years ago. By State Law we are obligated to compensate the PUD for the value of their facilities and for a limited amount of net revenue. Agreeing on .what constituted fair value and what net revenue should include took up most of our time. Staff feels that the Agreement is fair to both parties. This Agreement, if approved, can be used, in whole or in part, as a template for future transfers of customers and/or facilities. Action to be taken: Recommend to the City Council that the City enter into an Intergovernmental Water Facilities Agreement with the PUD. Estimated time for this item: 20 minutes. INTERGOVERNMENTAL WATER FACILITIES AGREEMENT CITY OF PORT ANGELES AND PUBLIC UTILITY DISTRICT NO. I OF CLALLAM COUNTY This AGREEMENT is made and entered into this day of ,1999, by and between theCity of Port Angeles (hereinafter called the City) and Public U~ility District No. 1 of Clallam County (hereinafter called the District). WHEREAS, the City and the District concur that the elimination and avoidance of duplicate water system facilities would be in the best interests of their customers; and WHEREAS, the laws of the State of Washington, specifically RCW 35A. 14.900, contains language govaming agreements between utilities regarding service territories and acquisition of facilities; NOW, THEREFORE, IT IS AGREED between the parties hereto as follows: 1. In order to move toward resolution of water delivery restrictions at the District's Gales Addition reservoir, a new intertie has been installed in the City's low zone area and a metered delivery point established. 2. The new delivery point will be used m provide water to the northwest section of the District's Gales Addition system 3. The City will purchase the District's water facilities within the City limits and as shown on the attached Exhibit A. 4. The District has transferred, and the City has ac~ptad, the customer services attached to and receiving service from the water facilities shown on Exhibit A. 5. The City agrees to a purchase price in the amount of $34,487.91 which will be paid within 30 days after receipt of an invoice from the District. The purchase price includes plant value, severance costs and net revenue as shown on Exhibit B. 6. The City agrees, upon completion of the ~'ansfer of the water facilities, to indemnify, defend, and hold harmless the District and its officials, employees, and agents, from and against any and all claims for damages or any aher relief due to property damage, personal injury, or any other form of loss arising from accidents orinjuries occurring after the date of the transfer. The City agrees to accept facilities as is with no warranty as to condition or suitability for use by the Ci~/ except as otherwise provided in this AGREEMENT. The District agrees, upon completion of the transfer of the water facilities, to indemnify, defend, and hold harmless the City and its officials, employees, and agents, from andagainst any and all claims for damages or any other relief due to property damage, pemonal injury, or any other form of loss arising from accidents or injuries occurring prior to the date of the transfer or occurring as a result &defects. 7. Each party warrants that the undersigned representative has full and complete legal authority to sign for it and to commit it to the performance of the agreements set forth herein. IN WITNESS WHEREOF, the parties hereto have caused the AGREEMENT to be duly signed and executed in two counterparts as of the day and year first above written. CITY OF PORT ANGELES PUBLIC UTILITY DISTRICT NO. I OF CLALLAM COUNTY EXHIBIT B DEFINITION OF PURCHASE TERMS A. COST FOR PURCHASING PARTY TO SERVE - The estimated cost to install the necessary distribution facilities to serve the customers to be transferred at purchasing party's current construction standards and conditions. B. PLANT VALUE - Current replacement cost using existing mit costs for all system facilities adjusted by the salvage factor and the cost factor as shown in the following formula: Plant Value (V) = Current replacement cost (R) x [ 1- [Age of Plant (A) x Depreciation Factor (D)]] x Cost Factor (C) R = engineer's estimate/unit costs to construct facilities A = the average age, in years, of the plant to be transferred D = .025, which equates to a depreciated life of 40 years C = a factor from the table below which adjusts current costs for the effects of inflation A~e (Years~ Cost Factor 1-3 1.0 4-6 0.85 7-11 0.65 12-16 0.56 17-21 0.51 22-26 0.47 27-31 0.43 32+ 0.35 NOTE: Only PVC, Cast Iron and Ductile Iron pipe has value for purposes of determining plant value. All other types of material shall be deemed to have no value. Plant Value Calculation: Item ~ (~ost New (R'~ Value 6" A.C. pipe 35 33,264 2" PVC pipe 25 4,365 769.33 2" Steel pipe 35 3,395 148.53 6" tee 35 255 6" elbow 35 540 6" gate valve 35 1,590 69.56 2" gate valve 25 430 75.79 air vac assembly 35 490 21.44 fire hydrant 14 4,160 1,514.24 blow-off assembly 25 455 80.19 3/4" services 15 700 245.00 3/4" services 20 700 178.50 3/4" services 12 700 274.40 3/4" services 3 700 647.50 3/4" services 29 700 82.78 3/4" services 9 700 352.63 3/4" services 8 700 676.00 3/4" services 12 700 274.40 3/4" services 5 700 520.63 1" services 3 1,600 1,480.00 1" services 5 800 595.00 1-1/2" services 20 2,425 618.38 Total $60,669 $8,624.28 For purposes of this Agreement, Plant Value is $8,624.28. C. SEVERANCE COSTS - All costs associated with the transfer of customers including but not limited to removing interconnecting piping, facilities, and meters and administrative costs. For purposes of this Agreement, Severance Cost is $0.00. D. NET REVENUE - Five years worth of net revenue from transferred customers as determined by the following formula: Net Revenue (R) = 5 x Customer Usage (U) x Water Rate (W) x Annual System Net Revenue (N) / Annual System Operating Revenue (O) U = Most recent twelve (12) months of usage W = Water rate(s) of each customer in effect at the time of transfer O = Operating revenue from most recent annual income statement N = Operating revenue (above) less purchased water costs, less distribution maintenance expenses, less general taxes Net Revenue Calculation: Account 12 Month Revenue Net Revenue 12861-1 193.58 677.53 13244-9 281.77 986.20 13116-9 360.55 1,261.92 43995-0 32.40 113.40 13243-1 156.19 546.66 13242-3 194.61 681.14 13120-1 172.88 605.08 13122-7 3,434.97 12,022.40 13290-2 150.71 527.48 13121-9 282.27 987.94 13113-6 560.05 1,960.18 13115-1 421.48 1,475.18 13245-6 1.148.15 4.018.52 Totals $7,389.61 $25,863.63 For purposes of this Agreement, Net Revenue is $25,863.63. pORTAN'C;ELES WASHINGTON, U.S.A. PUBLIC WORKS DEPARTMENT DATE: January 11, 1998 To: UTILITY ADVISORY COMMITTEE FROM: Ken Ridout, Deputy Director of Utilities Jack Pittis, Director of Public Works & Utilities SUBJECT: Old Joe Road Water Quality Old Joe Road is in the county but the residents receive water from the City through a franchise. The line is a 2" galvanized line with limited pressure and flow. The City took a number of water samples from the line and found that the presence of total coliforms could pose a health problem. On December 23, 1997, the City sent a letter to the residents of Old Joe Road regarding water quality concems. We issued a boil-water notice and stressed the need for the residents and/or franchise owners to take corrective action. Copies of the letters, memos and notices directed to the residents are attached. In discussions with Karl Johnson, the former Washington State Department of Health Engineer, he advised us to give a one-year notice before terminating water service to the franchisees. We have not received a response to that notice and plan to notify the owners by letter that their water service will be terminated (copy attached). On December 17, 1998 and prior to discontinuance of service, we requested an opinion in writing from Richard Hoey, the new DOH Engineer, as to whether or not it is permissible to take this final step. Once we receive Mr. Hoey's opinion to discontinue service, the attached draft letter will be sent. N:~PWKS\W ATER~2ORR\OLD3OE.UAC pORTANC;ELES WASHINGTON, U.S.A. PUBLIC WORKS & UTILITIES DEPARTMENT City of Port Angeles Water Customer Old Joe Road Port Angeles, WA 98363 RE: Old Joe Road Water Quality/Main Replacement Approximately one year ago, on December 23, 1997, the City sent you a letter concerning water quality for residents/owners of property on Old Joe Road (copy enclosed). We issued a boil water notice and stressed the need for the residents and/or franchise owners to take corrective action. Recently the City was put on notice by one of the residents that their child had become ill and it could be caused by the water in the Old Joe Road system. Because we have not received a response that will resolve the water quality concerns from the residents, we must notify you that on January 21, 1999, thirty days from the date of this letter, the City will terminate water service to the Old Joe Road water line. The 30 days will allow you to make other arrangements, to move, or find alternate sources of water for your needs. The City stands ready to assist the system users, however, we need some indication from the users that they are collectively willing to solve the problem. Sincerely, Ken Ridout Deputy Director of Operations KR:kt Attachment cc: City Manager City Council Utility Advisory Committee Cia]lam County Health Dept. WA Stat~ Health Dept. N:\PWKS\WATER\COI~R\OLDJOE.D07 321 EAST FiFtH STREET ® R O BOX 1 ~50 · PORT ANGELES WA 98362 O217 PHONE 360 417-4805 ® FAX 360-417-4542 · TTY 360-417-4645 E MAIL PLIBVVORKSi~i;CI PORT ANGELES WA US WASHINGTON, U.S.A. PUBLIC WORKS & UTILITIES DEPARTMENT December 17, 1998 Mr. Ricl~ard Hoey Regional Engineer WA State Department of Health Environmental Health Programs PO Box 47823 Olympia, Washington 98504-7823 RE: Old Joe Road Water Quality Dear Mr. hoey: On December 23, 1997 th.e City sent a letter to the residents of Old Joe Road concerning water quaIRy. We issued a boil water notice and stressed the need for the residents and/or franchise owners to take corrective action. To date they have taken no action whatsoever. As a matter of some history, Old Joe Road is in the county and the residents are sen/ed by the City through a franchise. The line is a 2" galvanized line with limited pressure and flow. We have done a number of tests and found that the presence of total coliforms could pose a health problem. I have enclosed copies of letters, memos and notices directed to Old Joe Road residents for your review. In discussions with Karl Johnson regarding the letter dated December 23, 1997, he advised us to give one years' notice before terminating water service t.o the franchises. Since we have received no response to the notice, we will be notifying the owners by letter that their water service will be terminated. Prior to discontinuance of service we are requesting an opinion from the DOH, in wdting, as to whether or not it is permissible to take this final step. qeputy D~f Operations attachments N:'~mVVKS\WATE R~CORR~OLD JOE.WPD 32~ EAST FIFTH STREET · R O. BOX ~ 150 · PORT ANGELES, WA 98362-O217 PHONE: 360-4t7-4805 · FAX: 360-417-4542 · TTY: 360-417-4645 E-MAIL: PU BWOR KS~CI .PORT'ANG ELES.WA.US CITY OF PORT ANGELES :21 East Firth StreeL PO Box 1150 Phone 1360141--4805 TTY Phone 1360) 417-4645 PUBI,IC WORKS P,,rl Angeles. Washington 98362-1150 Fax 136(1t 417-4609 e-mail papx~.dept@olympus.net December 23, 1997 CERTIFIED MAIL - RETURN RECEIPT REQUESTED City of Port Angeles Water Customer Old Joe Road Port Angeles, WA 98363 RE: Old Joe Road Water Quality / Main Replacement Dear Customer: The City of Port Angeles has issued a BOIL WATER NOTICE for all water customers that are sewed City water on the Old Joe Road water system. THIS PRACTICE MUST CONTINUE until the source of contamination is found and fixed. The City has done some extensive water testing, but we have been unable to conclusively determine the specific source(s) as we have not inspected Ixivate pmpen'y plumbing systems. We do know that the two-inch water line se~ng the Old Joe Road area is in poor condition and undemized and could be causing the problem. We also knew that the Chys water supply at the beginning of this connection is safe for consumption and is not causing the problem. The City of Port Angeles will be installing a testable double check backflow preventer on the two-inch water supply that sewes this system in order to protect the City's water system. A water main shut down will be required for this project, You will be notified in person or by a door hanger for the date and the time of water outage. The Old Joe Road water line itself is not part of the City's water system. It was installed in County right of way pursuant to a franchise from the County to private properly owners. Since it is not the City's responsibility to maintain the line, the private property owners are ultimately responsible for maintaining it and fixing the contamination problem. However, the City could be involved, if the property owners would like to pursue an LID. Two options for correcting the water quality problem on this old two-inch galvanized line are as follows: 1. As a group, the property owners could replace the two-inch water line on Old Joe Road on their own or with a contractor. 2. The property owners could pe~fion the City Council to form a Local Improvement District (LID), requesting that the City take over responsibility for and ov~emhip of the line, upgrade it, and install a booster pump to enhance the water quality, pressure and quantity. The State Department of Health is monitoring the approach and timeliness of corrective measures to resolve the water quality problem. A response is requested to the City's Director of Public Works, P.O. Sox 1150, City of Port Angeles, WA 98362, within 30 days, from the date of this letter, with a plan of correction. If no response is received, the City may be forced to take corrective measures, up to and including the City either requiring an LID for health purposes or discontinuing water service to the area. The City of Port Angetes will attempt to assist as much as feasible to help clear up this water quality problem, but it is fundamentally the property owners' responsibility to determine how they want to proceed in making sure that the neighborhood is receiving quality water at a volume and pressure consistent with health standards. If yOU have any questions please call Ralph EIIsworth at 417-4855. Sincerel · Deputy Director of Operations <~-v~- Attachments: franchise agreement Copies: Jack Pitti$; Ralph EIl~,~xth, Water Su~ntendef~t, Cl. Co. Health; Wast~ington State Dept. of Healt~ Disk:N%oWKS\WATER\CORR\OLDJOE3.WPD .., ., ~ · ~,~.,~,7-~.-~ $~..,a,~-r ~ / MEMORANDUM °~ DATE: DECEMBER 3, 1997 "Maintaining and building TO: KEN RIDOUT, DEPUTY DIRECTOR OF PUBLIC WORKS a better community" FROM: RALPH ELLSWORTH, WATER/WASTEWATER COLLECTION SUPER. ~,~ctor[,~O~l SUBJECT: OLD JOE ROAD WATER QUALITY CeteRinehatl AS of October 29,1997 we issued a boil water order to all the customers on Old Joe Road, ~,~n;~t~.~ because of unsatisfactory water bacteriological tests. These customer are located outside the City limits and am on, what has always been considered, a pdvate water line. This system is ~o~ Titus fed by the City water supply by an agreed connection to the 20" concrete cylinder main that runs cross country to our Black Diamond reservoir. The State Department of Health has KenRidout indicated that the City is responsible for the water quality to these customers, and that this ~,~,Di,~'~.~02] water quality problem must be rectified by the City. CltyEngineeF[4803] The 2" galvanized water line that feeds these customers is tapped on a 6" main that runs SteveHur~h North and South on the Doyle Road. I am proposing the installation of a 5 horse booster pump [47o2] to improve the water pressure in this area. This will include all customers that are fed off the 6" main also. These customers only have 20 P.S.I. static water pressure due to the elevation Tim Smith of the area. Lo~H~ehn~q Some of these people have installed their own private booster pumps on their homes, with in sr. ,s,.,.,~i..,g t~..~p~c~,- ground holding tanks. This practice can cause bacteda growth if not installed, and maintained [,~l properly. The booster pump I have proposed will provide enough water movement to the dead Torn Sper/b~e ends of these lines to get a chlorine residual and kill the bacteria growth. [4~3s! Once this line pressure is boosted the integrity of the old galvanized mains in the area are sco~ McLai, question. Ra~phE#sw~, The cost of installation of a 5 horse booster pump check valve and plumbing is about w~t~. w~ew~ $6,000.00. s~p.~,t~,~m[4~SSl The replacement of the old galvanized water main on Old Joe Road is about $13,000.00. Pete ~u~, The booster pump will effect about 20 homes in the Doyle Road, Old Joe Road area. Equip. services s,,p~,~t~t [~sl I have all the estimates, fees, pdnts, pressure readings, water tests, customers names and Ma~kShamp addresses to help expedite this project. Could we set up a meeting with the City Attorney, Jack ~,l op~a.,~ Pittis, Gary Kenworhty, and yourself to get this finalized. [47111 Supervisor [4a45I '~ SWCoit~ct;o, Ralph f. Ellswo~h Su~,~[4~7~ Water/Wastewater collections Superintendent LandM Supervisor Disk:c:~p60~orms"~ldjoewq .wpd [4~73] File: FRANCHISE a c_~e~a~ion, for a fr~c~se to~onst~ct, operate ~ m~in~ a ~ ~z pipe l~e ~der, upon.~d ~o~ ~d/or across a portion Co~ty Roa~No~ , in Clall~ Co~ty, Was~ton~ ~,~ The app~cation of ~*~ 6~tX~/t.p' a a~ratiom, its successors and assi~s, for a fr~~ ~.~ to construct, opera~ m~ta~ a F ~L .... ~ ~ pipe l~e ~on a portion of ~~ ~ ~,~,Co~ty RoadsN~ in Cl~l~ Co~ty~ Was~ngton, ha~ come on re~arily for ~earing on the ~ day of ~ 1P~ befOr~ the Bo~d of Co~ty Co~ssioners of Clall~ Co~ty ~d~ro~mions of Chapter 187, ~ws of 1937~ ~d it appe~inE to the Bo~d of Cowry C~ssloners that notice of ~id hear~g~ as req~red by law, has been d~y given ~d t~t it is for the p~lic ~terest to ~t the fr~c~se here~ ~anted; it is ORD~D t~t a fr~c~se be ~d the so.me hereby is given ~d granted a corporation, its successors and assigns (hereinafter referred to as "the holder") to construct, operate and maintain a L]~ pipe line, together with the necessary service cross laterals, under, upon and along, and/or across the following described portion of County Road Noo in Clallam County, Washington for a period of years from the date of the entry of this order, subject to the. terms and con--~ions hereinafter enumerated: 2. Said pipe line shall at all times be constructed and maintained so as not to interefere with the use of the County Road for travel or maintenance. 3o Whenever necessK~y for the construction, repair, ~p~vement, alteration or relocation of all or any portion of said County Road Ss determined by the Board of County Commissioners any or all of said ~tpe line shall be immediately removed from said highway, relaid or reloca--~herecn as requ&red by the County Road Engineer. 4. The work of construction, removing and relocation any and all of said pipe line shall be done at the expense of the holder, and with the least possible interference ~th travel upon the said County Road, and to the entire satisfaction and under the supervision of the Board of County Co..-m~issioners; and none of such work shall be undertaken or carried on without ten days written notice having been first given to the Board of County Commissioners. 5. Any and all damage or injury done or caused said highway or any portion thereof in the conotructmon, operation, maintenance or repair of said pipe line shall be i~mediately repaired and reconstructed under the supervision and to the satisfaction of the County Road Engineer; and Lu the event the holder shall fail~ neglect or refuse to immediately repair and reconstruct said damage, or VOL 26(i (continued) F~ANCHISE injury to said County ~oad~ the seine ~.~sy b£ done by the County ant the expense and cost thereo~ shall ~.~.~ediately be repaid by the holder to the County. 6. The holder shall save an! keep %~e Cot'.nt~., harmless from any and all d~nmges, claims or injuries thet ~u%y occur by reason ol the construction, rnin%enance and operation of said ~ipe line. 7. Upon failure, neglect or refusal of the holdel to ~m~eS~tely do and pe~'form any change: removal~ relayir~ or relocsting of said ~ipe line, or any repairs or reconstruction of sa~d highway herein required of the holder: the County may undertake and perforn~ suck requirement and the cost and expense thereof shall be Lm~ediate!y repaid %0 t[~e Comity by the holae~. 8. .~-ny breach of any of the conditions m~u ~-equ±rements herei~ made, or failure on the cart of the holder of this franchise to !~roceed with due diligence and in 6cod faith after its acceptance: with construction work hereunder, shall subject this franchise to cancellation after a hearing before the board of County Com- missioners~ of which said hearir~._~ the holder shall be given at least ten days written notice, ~ at tkmt t~me bhe holder is a resident and doing business in the State of Washington: otherwise by publishing a notice of said hearin~ once a week for two consecutive weeks in a newspaper of :eneral circulation i~1 Clall~.l County, lqashington, the last publication to be at least ten days before the date fixed for said hearing. 9. This franchise is not exclusive and bY~e County reserves the right to grant franchises to other persons or co~upa-uies to use ti~e County Road or any part thereof covered by this franchise for the s~uum.pu/ipos.~ as herein authorized, or for__ar~y n~'h~-I~u--~l~u~ au/t/~orized by law. lO. The e. ranting of this franchise shall place no obligation upon the Board of County Co~',~issioners and /or the County oZ Clallam to warrant or defend the rights hereby granted. ll. In construction, operation, ,~mintaining and repairi~ug said pipe line the holder s.hall conform to ~uy requirements ,made by the County ~oad Engineer, or any State Department or Officers authorized to regulate and super- vise such work and utility for the protection and safety of the public. 12. The construction that is authorized through the grantir~ of this franchise shell be co~.~enced ~rithin one year from the date hereof$ otherwide the franchise shall be null and void and ten,uinated upon notice as provided by law. Time is the essence of this provision. 13. This franchise is granted under the provisions and subject to t~he conditions and requirements of Chapter 187, Session Laws o£ the State of Washington for the year 1~37. lk. No assi?~rument or transfer of this franchise in any :,muner whatsoever shall be valid nor vest any rights hereby granted until the Board of County Co~issioners -2- (continued) . r~iCY~SE i shall have been furnished with %~itten evidence of such transfer or certified copies therof, %o2,ether with written acceptance of the tetras of the franchise by the Assiznee, ~nd unless and ~until the Boarc shall nave granted their consent in ;rriting to such assi.'.~cnt or transfer. Failure to co~ply with this pro,sion shall be cause for cancellation as here~u prow. dsd. 15. ~e holder shall, within twenty (20) da~ from receipt of a copy of this order~ file with the Board of Cmunty Con~z~is~ioners of Clallmn dotty its %~itten acceptance of the tcr~ and con~tlons of this franchise. Dated at Port ~eles~ '~ashz~,ton, t~s ~ ~ day ol ~.~ 19~. Board of Cla~,~ Co~ty Co~ssio~rs Port ~geles, Washington '__ _ . Cmu~ty kuditor~ ~ pORTANGELES WASHINGTON, U.S.A. PUBLIC WORKS DEPARTMENT DATE: December 7, 1998 To: UTILITY ADVISORY COMMITTEE FROM: Jack Pittis, Director of Public Works SUBJECT: Ordinance Revising the Ediz Hook Samtary Sewer Connection Charge and Milwaukee Drive Sewer Connection Charge Ordinance and associated Chapter of the Municipal Code Relating to sewers Summary_: The Ediz Hook Sanitary Sewer Connection Charge Ordinance needs to be revised to reflect final project costs. The Milwaukee Drive Sewer Connection Charge Ordinance requires revision to correci reference error. ecommendation: It is recommended that City Council adopt an ordinance of the City of Port Angeles, Washington, revising the charges for connection to the Ediz Hook Sanitary Sewer, revising the Milwaukee Drive Sewer Connection Ordinance, and amending Ordinances 2832 and 2618 and Chapters 13.70 am 13.67 of the Port A~geles Municipal Code. Issue: Should City Council approve an ordinance revising the Ediz Hook Sanitary Sewer Connection Charge Ordinance, Milwaukee Drive Sewer Connection Charge Ordinance, and associated Chapters of the Municipal Code relating to sewers? Background / Analysis: With acceptance of the final phase of the Ediz Hook Sewer Project the connection charge ordinance needs to be revised. The original ordinance adopted for the first phase was based on estimated costs of the planned improvements for the completed project. The total cost of the project was ori ,ginally estimated to be $490,000.00. The final actual cost of the project was $382,984,71. The primary cost reduction resulted from elimination of large sewage pumping stations which would have been operated and maintained by the City. Due to the fiat terrain on the hook most users needed to install indiv/dual pump stations. By proper sizing of the individual pump motors, the need for the larger stations was eliminated. These smaller pump stations will be maintained by the individual owners. The individual connection charge for each equivalent wastewater service was reduced from $12,250 to $9,574.62. The initial phase of the sewer project was constructed in conjunction with the Ediz Hook portion of the Waterfront Trail in 1994. The City was working with the USCG on a joint project to serve the base and the balance of Ediz Hook with sewer service. The details of the agreement had not been finalized at the time but it was agreed that placement of the sewer main during the trail construction to reduce future construction costs and avoid cutting and ditching of the new pavement project. The initial ordinance to recover the costs of the Ediz Hook sewer construction costs was adopted by the City following completion of the first phase. The ordinance provides for recovery of City Wastewater Utility costs, including interest, from each owner/leaseholder along the Hook, as shown on attached Exhibit "A", when they connect to the sewer. The individual connection costs to be collected are apportioned based on water usage and is further explained in the updated Exhibit "B", copy attached, which will be sent to all owners and leaseholders. Exhibit "B" notes that the construction costs of the 4 inch wastewater force main and appurtenant facilities needed to serve Ediz Hook were apportioned to users based on existing and projected wastewater generation within the benefitted area. Wastewater generation is directly related to water usage and the water consumption, existing and projected, was utilized as the basis for apportioning the construction costs to the users. The water consumption unit utilized was an equivalent water service which is based on an average residential water consumption of 1,000 cubic feet per month minimum or 12,000 cubic feet per year. This resulted in 40 equivalent waste water service units for the benefited area. Distributing the costs using the 40 projected equivalent waste water services resulted in a connection fee of $9,574.62 per equivalent service. The calculations to develop the wastewater usage, final project costs, and apportionment of the construction costs into connection fees were reviewed and approved by the City Engineer. Exhibit "B" further notes that at the time of payment, interest at the rate applicable (8%) to the City at the completion of construction (8/04/98) and accruing therefrom will be added to the connection fee for a period not to exceed ten years. All requests for wastewater service in the latecomer area will be assessed accordingly. Any wastewater service outside the original latecomer area which connects to or utilizes the wastewater force main will be assessed using the above method. In 1994 the owners, lease holders, and sublease holders were provided copies of the original ordinance along with exhibits based on the first phase costs and estimates to complete the second phase of the project. City staffwill be working with the Real Estate committee on an equitable method to recover some of the City's connection costs and individual side sewer costs fi.om its subleases in revised subleases and/or sewer rates. In the process of revising the Ediz Hook Sewer Connection Ordinance it was noted that the Milwaukee Drive Sewer Connection Ordinance also needed revision to correct a reference error. Attachment: Ordinance, Exhibits "A" & "B" EXHIBIT B EDIZ HOOK WASTEVVATER FACILITIES October 31, 1998 DESCRIPTION OF IMPROVEMENTS, FINAL COSTS, AND BASIS OF CONNECTION FEE DESCRIPTION OF IMPROVEMENTS The improvements covered by the Ecliz Hook connection fee ordinance include the construction of a 4 inch wastewater force main to serve the area as outlined on Exhibit A. The improvements include construction of the 4 inch wastewater force main and appurtenant facilities. Individual service laterals, pumping stations, and gravity mains are not included in the improvements. Documentation supporting the final cost of engineering, inspection, and improvements has been reviewed and approved by the City Engineer. A summary of the final costs follows: ARCHAEOLOGICAL REPORT/MONITORING $ 14,946.84 ENGINEERING, TESTING, & INSPECTION $ 42,680.67 FORCE MAIN CONSTRUCTION $306,257.90 CITY ADMINISTRATION, DESIGN & INSPECTION $ 19.099.30 TOTAL $382,984.71 BASIS OF CONNECTION FEE The construction costs of the 4 inch wastewater force main and appurtenant facilities needed to serve Ediz Hook were apportioned to users based on existing and projected wastewater generation within the benefitted area. Because wastewater generation is directly related to water usage, water consumption, existing and projected, is the most equitable and most commonly used basis for apportioning the construction costs to the property owners. The water consumption unit utilized was an equivalent water service which is based on an average residential water consumption of 1,000 cubic feet per month minimum or 12,000 cubic feet per year. This resulted in 40 equivalent waste water service units for the benefited area. Distributing the costs using the 40 projected equivalent waste water services resulted in a connection fee of $9,574.62 per equivalent service. The calculations to develop the wastewater usage, final project costs, and apportionment of the construction costs into connection fees were reviewed and approved by the City Engineer. At the time of payment, interest at the rate applicable (8%) to the City at the completion of construction (8/04/98) and accruing therefrom will be added to the connection fee for a period not to exceed ten years, as provided by state statute. All requests for wastewater service in the latecomer area will be assessed accordingly. Any wastewater service outside the original latecomer area which connects to or utilizes the wastewater force main will be assessed using the above method. ~ 1993 WATER USE j~J~~JJJ~ 1. B.P. OFFICES 9,700 1 2. DAISHOWA 1,500 1 3. SAIL/PADDLE PARK 24,900 2 4. PORT OF PORT ANGELES 0 1 5. KLALLAM LONGHOUSE* 0 1 6. CITY REST ROOMS 10,100 1 7. HARBORVIEW CITY PARK 0 1 8. T'BIRD BOATHOUSE 58,200 5 9. GLOBAL AQUA 150 1 10. P.A. PILOTS 24,400 2 11. U.S.C.G 272,400 23 12. FUTURE 0 1 TOTAL ESTIMATED SERVICES 40 *Potential User N:~ROJECTS',92-11 EDZ~CORRESP~EXB.GWK ORDINANCE NO. AN ORDINANCE of ,he Cily of Pori Angeles, Washing, ion, revising the charges for connection to the Ediz Hook saniiary sewer, revising the Milwaukee Drive sewer connection ordinance, and amending Ordinances 2832 and 2618 and Chapters 13.70 and 13.67 of the Pon Angele~ Municipal Code. WHEREAS, the City of Pon Angeles hms constructed a sanitary sewer force main to serve Ediz Hook, making saniuwy service available to 'he area; and WHEREAS, the City Council of the City of Port Angeles has determined thai it is in the public interem to require that the cost incurred in constructing said sewer facilities shall be paid by thc property owners/lessees benefitted by said facilities; and WI-~REAS, due w 'he sewage pump stations being paid for separalely by the landowners/leasees, ii has been detennined that the tolal cost for the. sewer facilities is reduced from $490,000 to $382,984.71 and thai the area served by said facilities is shown on Exhibit A, which is attached hereto and is used for the purpose of calculating an appropriate charge for connecting to said line; and WHEREAS, it has been calculated thai the revised proportionate share of the cost of construction of the sewer facilities attributable to the property being charged is reduced from $12,250 to $9,574.62 per equivalent waste water service. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PORT ANGELES DOES HEI~F~RY ORDAIN as follows: ~. Section 2 of Ordinance 2832 and Chapmr 13.70 of the Pon Angeles Municipal Code are hereby amended by amending PAMC 13.70.030 to read as follows: 13.70.030 Ediz Hook Sewer Connection Charge - Amount. The Ediz Hook sewer -1- connection charge shall be :~12,25~, multiplied by the equivalent waste water service factor as calculated by the Director o~fPublic Works. ~. Section 2 of Ordinance 2618 and Chapter 13.67 of the Pon Angeles Municipal Code are hereby amended by amending PAMC 13.67,020 to read as follows: 13.67.020 Milwaukee Drive Trunk Sewer Connection Charge - Amount. The Milwaukee Drive tnmk sewer connection charge shall be $150, multiplied by the equivalent water meter factor as defined in PAMC 13.6(~05069.050. · - ' ' . If any provisions of this Ordinance, or its application to any person or circumstances, is held invalid, the remainder of the Ordinance, or application of the provisions of the Ordinance to other persons or circumstances, is not affected. Section 4 - Effective Date. This Ordinance shall take effect five days after the date of publication. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the ~ day of .. ,1998. MAYOR ATTEST: Becky J. Upton, City Clerk APPROVED AS TO FORM: Craig D. Knutson, City Attorney PUBLISHED: By Summary ,,~ WASHINGTON, U.S.A. PLANNING DEPARTMENT STAFF REPORT DATE: January 11, 1999 TO: Utility Advisory Committee FROM: r~id Sawyer, Senior Planner RE: Property Owners Meeting Regarding A Marine Drive Bluff Stability Study :. The Planning Department is facilitating a meeting for owners of property along the Marine Drive Bluff. The purpose of the meeting is to provide the property owners an opportunity to get together and discuss common concerns regarding the bluff's stability and determine if there is sufficient interest among the owners to pursue the preparation of a bluff-wide geotechnical report. The meeting is scheduled for January 21st at 7:00 pm in the Community Room of the Port Angeles Library. Notice of the meeting is being sent to all property owners adjacent to the top and toe of the bluff between Tumwater Street and I Street. The City's participation in this meeting will include it's organization, a brief explanation of the City's permitting requirements for development adjacent to the bluff, and a lead in to the discussion on the pros, cons, and feasibility of a bluff-wide study. The Port of Port Angeles has indicated they would like to take part as a property owner in this meeting and will participate as such. We are also inviting several local engineering firms to attend and participate in the meeting. If it is determined there is sufficient interest to proceed with the bluff-wide study concept, it is intended that staff will continue to act as a facilitator in the preparation of such a study.