HomeMy WebLinkAbout5.562 Original Contract
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AMENDMENT TO AGREEMENT
FOR PROFESSIONAL SERVICES
BETWEEN THE CITY OF PORT ANGELES AND
OLYMPIC DESIGN WORKS, INC. P.S.
RELATING TO: Design and construction services for the Carnegie Library Building
THIS AMENDMENT to the February 6, 2001 agreement for professional services between
the City~f:;;;/:;:~es and Olympic Design Works, Inc. P.S. is made and entered into this~
day of 2001.
WHEREAS, the value engineering analysis that the City commissioned for the Carnegie
Library project has resulted in the need to hire additional structural engineering assistance in order
to accommodate the cost savings to be obtained through the use ofFEMA codes for structural design
rather than the Uniform Building Code, and
WHEREAS, the parties are in agreement that the maximum compensation provision in
Section VI and the Project Fee Schedule set forth in Exhibit B of the February 6,2001 agreement
for professional services need to be revised in order to reflect the additional structural engineering
services necessary for the FEMA design standards;
NOW, THEREFORE, in consideration of the above representations and the agreements set
forth herein, the parties hereto agree as follows: Section VI and Exhibit B of the February 6,2001
agreement for professional services between the City of Port Angeles and Olympic Design Works,
Inc. P.S. are hereby amended by increasing the maximum compensation amount in Section VI from
$104,267.00 to $114,012.00 and Exhibit B's Structural Engineer fee from $10,000.00 to $14,745.00
and Civil-Site fee from $5,500.00 to $10,500.00.
IN WITNESS THEREOF, the parties hereto have executed this Amendment as of the day
and year first written above.
S
APP~:<r~
CRAIG SON, CITY ATTORNEY
ATTEST:
bofl~a~
BECKY T ,CIT CLERK
f'\OlyDeslgnAmendmt
Page 1 of 1
5. 51..D~
AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN THE
THE CITY OF PORT ANGELES
AND
Olympic Design Works Inc. PS
RELATING TO: Design and construction services for the Carnegie Library Building
THIS AGREEMENT is made and entered into this iotA.- day of '1....~4 J.~' 20M,
by and between THE CITY OF PORT ANGELES, a non-charter code city of the State Washington,
(hereinafter called the "CITY") and Olympic Design Works Inc. PS
a Washington Corporation (hereinafter called the "CONSULTANT").
WHEREAS, the CITY desires to develop a design for the restoration/renovation of the Carnegie Library
Building.
WHEREAS, the CITY desires to engage the professional services and assistance of a qualified consulting
firm to perform the scope of work as detailed in Exhibit A, and
WHEREAS, the CONSULTANT represents that it is in full compliance with the statutes of the State of
Washington for professional registration and/or other applicable requirements, and
WHEREAS, the CONSULTANT represents that it has the background, experience, and ability to perform
the required work in accordance with the standards of the profession, and
WHEREAS, the CONSULTANT represents that it will provide qualified personnel and appropriate facilities
necessary to accomplish the work;
NOW, THEREFORE, in consideration of the above representations and the terms, conditions, covenants
and agreements set forth below, the parties hereto agree as follows:
SCOPE OF WORK
The scope of professional services to be performed and the results to be achieved by the CONSULTANT
shall be as detailed in the attached Exhibit A and shall include all services and material necessary to
accomplish the work.
The CITY may review the CONSULTANT'S work product, and if it is not satisfactory, the CONSULTANT
shall make such changes as may be required by the CITY. Such changes shall not constitute "Extra
Work" as related in Section XI of this Agreement.
The CONSULTANT agrees that all services performed under this Agreement shall be in accordance with
the standards of the profession and in compliance with applicable federal, state and local laws.
The Scope of Work may be amended upon written approval of both parties.
II OWNERSHIP OF DOCUMENTS
Upon completion of the work, all documents, exhibits, photographic negatives, or other presentations of
the work shall become the property of the CITY for use without restriction and without representation as
to suitability for reuse by any other party unless specifically verified or adapted by the CONSULTANT.
City of Port Angeles - [February, 2001]
However, any alteration or reuse of the documents, by the City or by others acting through or on behalf
of the City, will be at the City's sole risk.
III DESIGNATION OF REPRESENTATIVES
Each party shall designate its representatives in writing. The CONSULTANT'S representative shall be
subject to the approval of the CITY.
IV TIME OF PERFORMANCE
The CONSULTANT may begin work upon execution of this Agreement by both parties. The work shall
be completed in accordance with the schedule set forth in the attached Exhibit D.
V PAYMENT
The CITY shall pay the CONSULTANT as set forth in this section of the Agreement. Such payment shall
be full compensation for work performed, services rendered, and all labor, materials, supplies, equipment
and incidentals necessary to complete the work.
A. Payment shall be on the basis of the CONSULTANT'S cost for actual labor, overhead and profit plus
CONSULTANT'S direct non-salary reimbursable costs as set forth in the attached Exhibits Band C,
respectively.
1. Labor costs shall be based on the hourly rates shown in Exhibit B.
General clerical time shall be considered an overhead item, except where specific work items are
involved that require one hour or more continued effort, in which case time will be charged on the
basis of hours worked.
2. The direct non-salary reimbursable costs are those directly incurred in fulfilling the terms of this
Agreement, including, but not limited to, travel, subsistence, telephone, CADD computer,
reproduction and printing, supplies and fees of outside services. Ten percent (10%) overhead and
profit may be added to direct non-salary reimbursable costs.
B. The CONSULTANT shall submit invoices to the CITY on a monthly basis. Invoices shall detail the
work, hours, employee name, and hourly rate; shall itemize with receipts and invoices the non-salary
direct costs; shall indicate the specific task or activity in the Scope of Work to which the costs are
related; and shall indicate the cumulative total for each task.
C. The CITY shall review the invoices and make payment for the percentage of the project that has been
completed less the amounts previously paid.
D. The CONSULTANT invoices are due and payable within 30 days of receipt. In the event of a
disputed billing, only the disputed portion will be withheld from payment.
E. Final payment for the balance due to the CONSULTANT will be made upon the completion of the
work and acceptance by the CITY.
F. Payment for "Extra Work" performed under Section XI of this Agreement shall be as agreed to by the
parties in writing.
City of Port Angeles - [February, 2001]
VI MAXIMUM COMPENSATION
Unless otherwise agreed to in writing by both parties, the CONSULTANT'S total compensation and
reimbursement under this Agreement, including labor, direct non-salary reimbursable costs and outside
services, shall not exceed the maximum sum of $104,267.00.
EMPLOYMENT
Employees of the CONSULTANT, while engaged in the performance of any work or services under this
Agreement, shall be considered employees of the CONSULTANT only and not of the CITY, and claims
that may arise under the Workman's Compensation Act on behalf of said employees while so engaged,
and any and all claims made by a third party as a consequence of any negligent act or omission on the
part of the CONSULTANT'S employees while so engaged, on any of the work or services provided to be
rendered herein, shall be the sole obligation and responsibility of the CONSULTANT.
In performing this Agreement, the CONSULTANT shall not employ or contract with any CITY employee
without the City's written consent.
VIII NONDISCRIMINATION
The CONSULTANT shall conduct its business in a manner, which assures fair, equal and non-
discriminatory treatment of all persons, without respect to race, creed or national origin, or other legally
protected classification and, in particular:
A. The CONSULTANT shall maintain open hiring and employment practices and will welcome
applications for employment in all positions, from qualified individuals who are members of minorities
protected by federal equal opportunity/affirmative action requirements; and,
B. The CONSULTANT shall comply with all requirements of applicable federal, state or local laws or
regulations issued pursuant thereto, relating to the establishment of non discriminatory requirements
in hiring and employment practices and assuring the service of all persons without discrimination as
to any person's race, color, religion, sex, Vietnam era veteran status, disabled veteran condition,
physical or mental handicap, or national origin.
IX SUBCONTRACTS
A. The CONSULTANT shall not sublet or assign any of the work covered by this Agreement without the
written consent of the CITY.
B. The CONSULTANT will be using the firms submitted with its proposal as subcontractors.
Subcontractors other than those listed shall not be permitted without the written consent of the CITY.
C. In all solicitation either by competitive bidding or negotiation made by the CONSULTANT for work to
be performed pursuant to a subcontract, including procurement of materials and equipment, each
potential subconsultant or supplier shall be notified by the CONSULTANT of Consultant's obligations
under this Agreement, including the nondiscrimination requirements.
X CHANGES IN WORK
Other than changes directed by the CITY as set forth in Section I above, either party may request
changes in the scope of work. Such changes shall not become part of this Agreement unless and until
City of Port Angeles - [February, 2001]
mutually agreed upon and incorporated herein by written amendments to this Agreement executed by
both parties.
XI EXTRA WORK
The CITY may desire to have the CONSULTANT perform work or render services in connection with this
project, in addition to the Scope of Work set forth in Exhibit A and minor revisions to satisfactorily
completed work. Such work shall be considered as "Extra Work" and shall be addressed in a written
supplement to this Agreement. The CITY shall not be responsible for paying for such extra work unless
and until the written supplement is executed by both parties.
XII TERMINATION OF AGREEMENT
A. The CITY may terminate this Agreement at any time upon not less than ten (10) days written notice
to the CONSULTANT. Written notice will be by certified mail sent to the consultant's designated
representative at the address provided by the CONSULTANT.
B. In the event this Agreement is terminated prior to the completion of the work, a final payment shall
be made to the CONSULTANT, which, when added to any payments previously made, shall
compensate the CONSULTANT for the percentage of work completed.
C. In the event this Agreement is terminated prior to completion of the work, documents that are the
property of the CITY pursuant to Section II above, shall be delivered to and received by the CITY
prior to transmittal of final payment to the CONSULTANT.
XIII INDEMNIFICA TION/HOLD HARMLESS
The CONSULTANT agrees to indemnify the CITY from any claims, damages, losses, and costs,
including, but not limited to, attorney's fees and litigation costs, arising out of claims by third parties for
property damage and bodily injury, including death, caused solely by the negligence or willful misconduct
of the CONSULTANT, CONSULTANT employees, affiliated corporations, officers, and subcontractors
in connection with the work performed under this Agreement.
The CITY agrees to indemnify the CONSULTANT from any claims, damages, losses, and costs,
including, but not limited to, attorney's fees and litigation costs, arising out of claims by third parties for
property damage and bodily injury, including death, caused solely by the negligence or willful misconduct
of the CITY, CITY's employees, or agents in connection with the work performed under this Agreement.
If the negligence or willful misconduct of both CONSULTANT and CITY (or a person identified above for
whom each is liable) is a cause of such damage or injury, the loss, cost, or expense shall be shared
between the CONSULTANT and the CITY in proportion to their relative degrees of negligence or willful
misconduct and the right of indemnity shall apply for such proportion.
Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then,
in the event of liability for damages arising out of bodily injury to persons or damages to property caused
by or resulting from the concurrent negligence of the CONSULTANT and the CITY, its officers, officials,
employees, and volunteers, the CONSULTANT'S liability hereunder shall be only to the extent of the
CONSULTANT'S negligence. It is further specifically and expressly understood that the indemnification
provided herein constitutes the CONSULTANT'S waiver of immunity under Industrial Insurance, Title 51
RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the
parties. The provisions of this section shall survive the expiration or termination of this Agreement.
City of Port Angeles - [February, 2001]
However, the CONSULTANT expressly reserves its rights as a third person set forth in RCW 51.24.035.
XIV INSURANCE
The CONSULTANT shall procure and maintain for the duration of the Agreement, insurance against
claims for injuries to persons or damage to property which may arise from or in connection with the
performance of the work hereunder by the CONSULTANT, its agents, representatives, employees or
subcontractors.
The CONSULTANT shall provide a Certificate of Insurance evidencing:
1. Automobile Liability insurance with limits no less than $1,000,000 combined single limit per accident
for bodily injury and property damage; and,
2. Commercial General Liability insurance written on an occurrence basis with limits no less than
$1,000,000 combined single limit per occurrence and $2,000,000 aggregate for personal injury, bodily
injury and property damage. Coverage shall include but not be limited to: blanket contractual;
products/completed operations; broad form property damage; explosion, collapse and underground (XCU)
if applicable; and employer's liability; and,
3. Professional Liability insurance with limits no less than $1,000,000 limit per occurrence.
Any payment of deductible or self insured retention shall be the sole responsibility of the CONSULTANT.
The CITY shall be named as an additional insured on the Commercial General Liability insurance policy,
as respects work performed by or on behalf of the Consultant and a copy of the endorsement naming
the CITY as additional insured shall be attached to the Certificate of Insurance. The CITY reserves
the right to review a certified copy of all required insurance policies in the CONSULTANT's office.
The CONSULTANT'S insurance shall contain a clause stating that coverage shall apply separately to
each insured against whom claim is made or suit is brought, except with respects to the limits of the
insurer's liability.
The CONSULTANT'S insurance shall be primary insurance as respects the CITY, and the CITY shall be
given thirty (30) days prior written notice of any cancellation, suspension or material change in coverage.
XV APPLICABLE LAW
This Agreement shall be construed and interpreted in accordance with the laws of the State of
Washington, and in the event of dispute the venue of any litigation brought hereunder shall be Clallam
County.
City of Port Angeles - [February, 2001]
XVI EXHIBITS AND SIGNATURES
This Agreement, including its exhibits, constitutes the entire Agreement, supersedes all prior written or
oral understandings, and may only be changed by a written amendment executed by both parties. The
following exhibits are hereby made a part of this Agreement:
Exhibit A - Scope of Work
Exhibit B - Consultant Labor Costs
Exhibit C - Non-salary Reimbursable Costs
Exhibit 0 - Schedule for the Work
In WITNESS THEREOF, the parties hereto have executed this Agreement as of the day and year first
written above.
CITY OF PORT ANGELES
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APPROVED AS TO FORM:
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ATTEST:
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City of Port Angeles - [February, 2001]
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EXHIBIT A
SCOPE OF WORK
Hourly breakdowns shown in the following table are the estimates at the time of contract
negotiatzons and are subject to adjustment as project negotiations proceed.
I. Schematic Design Phase
A. Participation in Local Public Fact-Finding Effort 20 hours
We see this as an important tool to finding valuable building components,
information, and a way of building community enthusiasm.
1) Coordinate with Historical Society, newspaper and radio to appeal for
information
a. Review photos and public information
b. Collect information to enhance case for cultural significance.
. Enhance granting possibilities
. Public participation builds enthusiasm
c. Collect information relative to lost building components.
. Donation of front lamp has saved project thousands of dollars
in replication costs.
. Locate 1966 contractor and subcontractors
. Locate matching brick for proj ect
2) Review and assimilate feedback into project
a. Photos may yield details yet undiscovered
. Front casework details
. All window sash and casework details
. Interior casework details
. Interior lighting fixtures
b. Provide or use information to build case for cultural significance
for grants and register listing.
(See optional services)
B.
Structural Review (Value Engineering)
1) Review building inspyction findings on-site with VE
a. Footing configuration
b. Uncovered connections
c. Perform mortar inspection
d. Review of soils study
10 hours
2) Review of Structural Report
a. Basic Structural Analysis
b. Review retro-fit methodology
c. Determine implications on further design phases.
Ol~mpic Design W orksJ Inc. PS
Port Angeles Carnegie A - E proposal
Page I
C.
Measure building and produce record CAD files.
1) Determine original building configuratIOn.
a. Continue investigation on-site.
b. Examine information from public.
40 hours
2) Produce CAD base drawings of original configuration.
a. Lower and Upper Floor Plans
b. Four Exterior Elevations
D. Develop Schematic Design phase cost estimates 16 hours
1) Re-estimate cost of Work based on latest information.
a. Develop project phase estimate, reduce contingency
. Exterior work and Interior work based on new
public information, photos, or lost building components.
. Effect of VE on previous scheme.
b . Verify estimates
. Consult with local contractors
. Verify with construction specialists
. Verify with allied preservation professionals
2) Assess grant possibilities and their potential effect on budget.
E.
Refine project schedule
1) Refine schedule based on latest information
4 hours
2) Schedule could depend on estimate or budget revisions.
F. Structural Assessment (after initial VE phase) 24 hours
1) Further analyze and evaluate existing building components.
a. Analysis of acquired soils data
b. Effectiveness of connection details
Deflection in structural members.
In-place mortar strength test
2) Coordinate efforts with Building Official.
3) Enhance existing structural report with changes or options based in latest
assessment and VE review.
4) Review report with Project Manager & Building Official.
G. Post-phase Review, Report and Owner coordination. 8 hours
Formal review ofproject progress at the conclusion of Schematic
design phase. This does not preclude the day-to-day coordination
with the Owner's Project Manager & Building Official.
Ol~mpic Design works, Inc. PS
Port Angeles Carnegie A - E Proposal
Page 2.
. .
1) Written report to Project Manager
a. Project progress.
b. Options and decisions needed.
c. Current cost and funding estimates.
d. Current schedule implications.
2) Project Meeting
a. Decisions and resolutions needed for subsequent phase(s).
b. Review of next phase(s).
II.
Design Development Phase
A. Follow-up and continue with Schematic activities
1) Continue with public fact-finding efforts
a. Continue to seek lost components
b. Continue to build public support
8 hours
B. Continue to develop CAD files. 12 hours
1) Determine original configuration of building components.
a. Measure wall thicknesses
b. Examine openings and penetrations.
. Determine front door configuration
. Determine window configurations
2)
Produce CAD base drawings of original and retro- fit.
a. Building and Wall Sections:
. (2) Transverse Sections
· (1) Longitudinal Section
. (1) typical Wall Section
. (1) Entry Wall Section
b. ADA modified Site Plan
c. New Floor Plans and Elevator / ExitTower
d. Rough-out HV AC and Electrical Plans
60 hours
C. Finalize options for Structural modifications necessary to bring 20 hours
the building up to desired life safety standards.
1) Coordinate Structural Engineering efforts.
a. Develop techniques to correct selected structural deficiencies.
b. Assess options based on other factors.
. Implications toward future adaptive re-use options.
. Implications toward register listing
2) Coordinate efforts with Building Official and VE
Ol~mpic Design worksJ Inc. PS
Port Angeles Carnegie A-E Proposal
Page 3
D. Explore window manufacturer options. 4 hours
1) Use information previously compiled data to assess options.
2) Determine appropriate choices for inclusion into specs.
E. Explore space planning options necessary to modify building for 10 hours
desired adaptive re-use.
1) Options for ADA accessibility.
a. Assess options based on (potential) grants and
register listing.
b. Assess options based on (potential) new use.
F. Explore options for HV AC, Electrical, and Building Envelope 20 hours
G. Develop DD phase cost estimates 24 hours
1) Assess phase budget based on various planning options
a. Structural, HV AC, Electrical, and Envelope options.
b. ADA modifications
c. Space planning options
d. Restoration vs. Renovation
2) Verify estimates
a. Consult with local contractors
b. Verify with construction specialists
c. Verify with allied preservation professionals
H.
Finalize project schedule
1) Schedule will depend on latest information.
2 hours
2) Schedule will depend on potential increase in budget or
revised scope of Work.
I.
35% Review, DD Phase Report and Owner coordination.
1) Written report to Project Manager
a. Project progress.
b. Options and decisions needed.
c. Current cost and funding estimates.
d. Current schedule implications.
8 hours
2) Project Meeting
a. Decisions and resolutions needed for subsequent phase(s).
b. Review of next phase(s).
Ol"9mpic Design works, Inc. PS
Port Angeles Carnegie A - E proposal
Page 4
III.
Contract Document Phase
A. Follow-up and continue with public activities
1) Continue with public involvement efforts
a. Continue to build public support
b. Verify grant progress and review applications
6 hours
B. Detail selected options for Structural modifications necessary 12 hours
to bring the building up to desired life safety standards.
1) Coordinate Structural Engineering efforts.
a. Review Structural Report
b. Detail techniques to correct structural deficiencies.
c. Assess decisions based on other factors.
. Assess decisions toward adaptive re-use options.
. Assess options based on potential register listing.
2) Coordinate efforts with Building Official
C.
Convert Schematic and DD CAD files to Contract Documents
and produce Details and Specifications.
1) Use all information previously received to create detailed Contract
Drawings and Specifications for the determined building options and
historically accurate detailing.
a. Modify DD drawings with Contract scope of Work information
linked to CSI format Specifications.
. Lower and Upper Floor Plans
. (4) Exterior Elevations
. (2) Transverse Sections
. (1) Longitudinal Section
· (1) typical Wall Section
. Entry Wall Section
b. Produce historically accurate restoration details.
. Brick work damaged, missing, or in need of repair.
· Door and window casework, sash, and sill details.
158 hours
2) Produce Structural drawings necessary based on options
for all stages of Work from immediate needs to long term improvements.
. Floor and Roof Framing Plans
. Existing conditions & Retrofit details
. Wall Reinforcing Elevations
. Elevator / Exit Tower Plans
. Structural Details
3) Produce CSI format Specifications linked to drawings
Ol~mpic Design worksJ Inc. PS
Port Angeles carnegie A-E proposal
Page 5
4) Work with City Attorney on Division 00 Specification
a. Qualification of General Contractor
b. Specifying of Sub-contractors
c. Disqualification or exclusion of Sub-contractors
D.
Develop final cost estimates, reduce contingency
1) Finalize budget based on various developed options
a. Structural options.
b. ADA modifications
c. HV AC, Electrical, and Envelope
d. Restoration or renovation
20 hours
2) Assess grant possibilities and their potential effect on current
phase budget.
3) Estimate costs of restoration work based on priorities and potentially
revised budget.
a. Develop final CD phase estimate.
. Exterior work based on all acquired lost building components
. Replication costs of items not found.
b. Verify estimates
. Consult with local contractors
. Verify with construction specialists
. Verify with allied preservation professionals
E. Conduct Complete Interdisciplinary Constructabi1ity Review 40 hours
1) Review and cross-check of Architect's and Consultant Drawings
and Specifications for conflicts.
2) Review checklists vs. drawings for project omissions.
3) Cross-check Specifications with Drawings for conflict within
themselves or with the intent of the project goals.
4) Review Drawings and Specifications for conformance to decided options
for ADA, WSNREC, and space planning options.
F.
Finalize arrangements for Prequa1ification of bidders or
exclusion of certain Subcontractors (if applicable)
2 hours
G.
CD phase Review, Report and Owner coordination.
1) Written report to Project Manager
a. Project progress.
b. Options and decisions needed.
c. Current cost and funding estimates.
8 hours
Ol~mpic Design W orksJ Inc. PS
Port Angeles Carnegie A - E proposal
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IV.
V.
d. Current schedule implications.
2) Project Meeting
a. Decisions and resolutions needed for subsequent phase(s).
b. Review of next phase(s).
Bidding Phase
A. Reproduce and distribute Contract Documents to potential
bidders.
24 hours
B.
Represent Contract Documents during bidding
1) Answer questions from potential bidders and subs.
20 hours
2) Issue addenda if required.
c.
Conduct pre-bid meeting and walk-through.
4 hours
D.
Bid Opening
1;0 hours
E.
Assist Owner with Contract Negotiations before award.
1;0 hours
Contract Administration
Enforce and represent the Contract Documents.
A. Follow-up and continue with previous activities
1) Continue with public involvement efforts
a. Continue to build public support
b. Track historic register progress
4 hours
2) Develop long-term maintenance plan
B.
Process administrative documentation.
1) Respond to RFI's
2) Coordinate DCVR's
3) Process Requests for Payment
60 hours
C.
Perform Site inspections and submit Site reports.
30 hours
D.
Coordinate independent testing.
10 hours
E.
Weekly construction meetings and minutes
100 hours
F.
Create Punch lists and Project close-out procedures.
20 hours
Ol~mpic Design works) Inc. PS
Port Angeles Carnegie A - E Proposal
Page 7
VI. Optional Additional Services
Services at discretion of Owner as Project develops. Hours shown are rough estimates.
Fees would be narrowed down if certain options are chosen by Owner.
A. Seek Listing on National Historic Register 80-100 hours
This is an involved process but a very important step toward receiving grants.
1) Petition recommendation from Washington State
Historical Preservation Office
2) Build submittal package to Register
a. Write case for cultural significance
b. Attach recommendation from SHPO
c. Photo-document project to date to prove
Owner's commitment.
d. Submit case to Register.
3) Track progress and provide follow-up data as needed
B. Go after grants for Organization and Public Participation, 120-200 hours
A&E, and Construction funding.
This time spent on these tasks can help ensure proj ect success
in the long-run. It is important to note that foundations normally
will not grant awards until;
. An organization is either a recognized non-profit organization
or governmental agency.
. Project is culturally significant to the heritage of the community
. There is a demonstrated need and public support for the project.
. A project gains Register status.
1) Grants for Public Participation
a. National Trust Preservation Services Fund.
. Stimulation of public discussion
. Introduce public into preservation process
. Encourages financial participation by private
sector.
b. Work of this type enhances construction grant possibilities.
2) Grants for A&E planning
a. Johanna Favrot Fundfor Historical Preservation.
. Funds for A&E services & consultants
· Support for design, production, and marketing of
materials.
b. Cynthia Woods Mitchell Fund for Historical Interwrs.
. Funds for A&E services & consultants
Ol;gmpic Design works) Inc. PS
Port Angeles Carnegie A - E proposal
Page 8
. '
. Support for design, production, and marketing of
materials.
3) Grants for restoration funds
a. Federal Scenic Byways Program
. Restoration funds for projects along designated scenic
by-ways
b. State Hazard Mitigation Grant Program
. Funds for seismic hazard reduction
c. TEA-21 Cultural Resource Program
4) Research and seek further granting opportunities
a. Networking with other preservation professionals
b. Web searches
c. Help through other agency offices of preservation
5) Research into other sources as a means to build permanent
maintenance endowment fund.
a. Example;
Fine Arts Center; Webster Trust Endowment
b. Quantify and prove feasibility
. Revised, current cost estimate
. Recommendation from SHPO
c. Seed money for long term maintenance fund
d. Restoration grants will most likely depend on establishment
of maintenance plan until perpetuity.
D. Conduct organized brick search 40-60 hours
Finding matching brick will be challenging and probably take a little bit of luck.
1) Determine quantity of brick needed.
2) Use public feedback as aid to search.
3) Begin coordinated brick search, investigating all potential sources.
a. Research old brick plants in the area.
. Sequim brick plant
. Others
b. Contact Mutual Materials
c. Investigate building salvage companies
Ol~mpic Design works) Inc. PS
Port Angeles Carnegie A - E Proposal
Page 9
Exhibit B
VII. A-E Project Fee Schedule
A. Schematic Design $ 9,460.00
B. Design Development $ 12,810.00
C. Contract Documents $ 18,075.00
D. Bidding $ 2,850.00
E. Contract Administration $ 17,245.00
F. Total Architectural Office $ 60,440.00
G. Structural Engineer $ 10,000.00
H. Civil - Site $ 5,500.00
1. Mechanical (fire sprinkler bid-design) $ 7,800.00
J. Electrical $ 6,500.00
K. Landscape $ 1.200.00
L. Total Consultant Fees $ 31,000.00
M. Consultant Mark-up (10% ofL) $ 3,100.00
N. TOTAL A-E FIXED FEES $ 94,540.00
· Hourly Estimates based on full restoration option for Project.
. Fee amount represents 11 % of current construction cost estimate
. Estimate based on the following rates:
Principal Architect:
Draftsman:
Clerical
Consultants
$ 80.00 / hour
$ 65.00/ hour
$ 35.00/ hour
Actual (+ 10%)
We would propose the following % phase division for progress billings:
A. Schematic Design 15%
B. Design Development 20%
C. Contract Documents 40%
D. Bidding 5%
E. Contract Administration 20%
100%
ol~mpic Design W orksJ Inc. PS
Port Angeles Carnegie A-E proposal
Page 10
Exhibit C
VII. Reimbursables
Reimbursables; charged at actual costs plus 10%, receipts provided:
$5,000 Reimbursable budget proposed
Including:
Travel outside of 50 mile radius @ $. 32/ mile
Subsistence outside of 50 mile radius
Telephone and FAX charges directly related to project
Copies of Contract Documents for bidding only @ $2.50 per 24"x36" sheet
Costs of Specification Reproduction @ $.05 per B&W, $1.00 per color
General Services, Fees, and Supplies directly related to Project
. Project Marketing Material Reproduction
. Others negotiated prior to occurrence
IX. Insurance
Olympic Design Works, Inc PS carries the following levels of Insurance:
. Business Personal Property $ 50,000.00
. Business Liability $ 1,000,000.00
. Products-Completed Operations $ 2,000,000.00
. General Aggregate $ 2,000,000.00
. Automobile $ 1,000,000.00
. Professional Liability $ 1,000,000.00
X. Contract Limitations
Due to the uncertainties to be encountered during this remodel, we would propose the
creation of a 5% Design Contingency amount to be available during the Project. The
above fixed fee proposal is based on minimal Site improvements and adherence to the
pre-design concepts set forth in the previous study. Such activities that may be
encountered would be:
· Extensive permitting requirements such as SEP A or Biological Assessment
· Design of extensive storm water systems including bio-swales or retention.
. Re-design of Structural system triggered by initial VE review.
· Re-design of Mechanical, ADA, or Electrical concepts by Tenant.
All fees within design contingency would be negotiated prior to occurrence.
XI. Proposal Summary
O{~mpic Design works} Inc. PS proposes to provide Architectural and Engineering Fees
listed above for the restoration of the Port Angeles Carnegie Library for the
Not to Exceed Sum of $104,267.00.
O{~mpic Desien W orksJ Inc. PS
Port Anee{es Carneeie A - E Proposal
paee II
Exhibit 0
XII. A-E Project Schedule
01/18/01 - 01/26/01 A-E Contract Negotiations and Preparations
01/29/01 - 02/02/01 Initial VE Review (1 week)
01129/01 - 03/02/01 Schematic Design (5 weeks)
03/02/01 Project Review Meeting
03/05101 - 03/30/01 Design Development (4 weeks)
03/30/01 35% Project Review Meeting
04/02/01 - 06/01/01 Contract Documents (9 weeks)
04/18/01 ODW needs Restoration / Renovation decision
06/01101 Project Review Meeting
06/04/01 - 06/08/01 Inter-disciplinary and City Plan Review (1 week)
06/09/01 - 06/12/01 Print Plan Sets and Specifications ( 4 days)
06/13/01
Bid Documents Available
06/14/01 - 07/03/01 Bidding Period (3 weeks)
07/03/01
Bid Date
07/09/01 - 07/13/01 Contract Negotiations and Preparations (1 week)
07/16/01 - 06/01/02 Construction (10~ months)
Ol~mpic Design W orksJ Inc. PS
Port Angeles Carnegie A - E proposal
Page 12
. .
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D
STATIFARM STATE FARM INSURANCE COMPANIES
A. State Farm Fire and Casualty Company
IMSURANC:, PO Box 5000
Dupont, WA 98327-5000
12 POLICY NUMBER
11
10 98-C2-4208-2
9
I
I
BUSINESS-OFFICE
MAR 26 2001 TO MAR 26 2002
I DATE DUE PLEASE PAY THIS AMOUNT
I TO BE PAID BY INSURED
8
7
6
5
RENEWAL CERTIFICATE
Coverages and Limits
Section I
A Buildings
B Business Personal Property
C Loss of Income
K-2225-F486 F U 3
CITY OF PORT ANGELES
PO BOX 150
PORT ANGELES WA 98362
Insured: BONNEY, STUART
DBA OLYMPIC DESIGN WORKS
Location: 110 LAKE DAWN RD
PORT ANGELES WA
Add Ins-II: CITY OF PORT ANGELES
Forms, Options, and Endorsements
Special Form 3
WA Amendatory Endorsement
Debris Removal Endorsement
Policy Endorsement
Special Form 3 Endorsement
Policy Endorsement
Glass Deductible Deletion
Amendatory Collapse
Domestic Abuse Endorsement
Additional Insured
TlutK~ k-.~1fUS~F'"
Agent ~AY GROVER
Telephone (360) 457-4567 or (360) 457-4578
Oeductibles - Section I
Basic
Other deductibles may
apply - refer to policy
Section II
L Business Liability
M Medical Payments
Gen Aggregate (Other than PCO)
Products-Completed Operations
(PCO Aggregate)
FP-6103
FE-6247.1
FE-6451
FE-6464
FE-6500
FE-6503
FE-6538.1
FE-6551
FE-6562
FE-6324
Annual Premium
Forms, Opts, & Endrsmnt
Bus Liability - Cov L
PrevIous Balance Due
Total Amount
COV. A - Inflation Index: N/A
COV. B - Consumer Price: 174.1
Excluded
50,000
Actual Loss
3
2
500
$1,000,000
5,000
2,000,000
2,000,000
$761. 00
54.00
40.00
31.83
$886.83
See reverse side for important information.
Please keep this part for your record.
Prepared JAN 26 2001
K-2225-F486 F
NOTE: DO NOT PAY. THE PREMIUM IS
BEING PAID BY THE INSURED.
STAll! 'ARM
A
IF YOU HAVE MOVED, PLEASE CONTACT YOUR AGENT.
NSURED IBONNEY, STUART
POLICY NUMBER I 98-C2-4208-2
INSURANC~
DATE DUE
PLEASE PAY THIS AMOUNT
BUSINESS-OFFICE
THIS IS FOR INFORMATION ONLY
110 LAKE DAWN RD
PORT ANGELES WA
138.307614 Rev 05-1999 Printed In USA (o1f00B1k)
FOR OFFICE USE ONLY 1455 401 M
Prepared JAN 26 2001
N
1509000005
State Farm Insurance Companies
REB
0000
CONTINUED FROM FRONT
<;
NOTICE TO POLICYHOLDER:
For a comprehensive description of coverages and forms, please refer to your policy.
Policy changes requested before the "Date Prepared", which appear on this notice, are effective on the Renewal Date of this
policy unless otherwise Itldlcated by a separate endorsement, bltlder, or amended declarations Any coverage forms attached to
this notice are also effective on the Renewal Date of this policy.
Policy changes requested after the "Date Prepared" wIll be sent to you as an amended declarations or as an endorsement to
your policy, 81111ng for any additional premium for such changes will be mailed at a later date.
If, dUring the past year, you've acquired any valuable property items, made any improvements to insured property, or have any
questions aboLlt your insurance coverage, contact your State Farm agent
Please keep this with your policy.
138-3076f 4 Rev. 05-1999 Printed in U S.A (o1f008qd)
-.
Stleet 01 R R
ReSidence Phone No
State/Province
ZIP/Postal Code
City
Business Phone No
Township
Is change
County
o InSide City Limits 0 Outside City Lnnlts
OPel manent
o Temporary If tempolalY, how many months?
Do you plan to return to youl plevlous address? 0 Yes 0 No
o Mailing addless change only
D Location change (Please see youl State Farm agent)
D Check box If change applies to ALL
State Falin policies In household
(Auto Policyholders Only)
Is the veil/ole dnven to and from work/sohool? 0 Yes
o No
If the answel IS 'yes", what IS the average weekly mtleage for suoh use?
138.3076 f 4 Rev 05-1999 PTlnted In USA (oHOOBqd)
1 Q 1_.':l.1AFl rnl ?
R8Y GRUVER STATE FRRM
ID:360-457-0030
FEE 06'01
2:27 No.002 P.02
. .
'$):,11' polley No. SIB -C2 - 42 00 -;:1
2~2~ 0(,
FE-&324
(7/88)
ADDITIONAL. INSURED ENDORSEMENT
Owners, LeSS9&& or Contractors (Form B)
'A~
I ..IU .....t'-
Policy No.: 9B-C2-420B-2
Named Insured:
'RnNNp.y, ~'J'HJ\RT
DBA OLYM?IC DESIGN WORKS lNC DS
Namo of Person or Org<<mlzation: ~J.'J.'~ O~ ~OkT J\.N:3ELES
PO BOX 150
PUR'l' ANlil.!:Ll.!.:1:: VI'!\ ~ tI j b /.
WHO IS AN INSURED, under SECTION II DESIGNATION OF INSURED, is amended to Include as an insured
the person or organization shown abovc, but only with rc!>pcct to liabilitll :liMing out of your work for thallnel.Jred
by odor you.
m.6374
(7/a8)
Printed In IJ S A
. .
ACORD~ CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DDIYY)
JAN 30 01
HUDSON INSURANCE AGENCY, INC. THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND
CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE
P. O. BOX 1940 DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE
101 E. THIRD STREET POLICIES BELOW.
THE DALLES OR 97058-0381
PHONE: 541-296-2268 COMPANIES AFFORDING COVERAGE
FAX: 541-296-9427
INSURED COMPANY A Continental Casualty Co
OLYMPIC DESIGN WORKS, INC, PS COMPANY B
95 HEATHER PARK RD
PORT ANGELES WA 98362 COMPANY C
COMPANY D
COMPANY E
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED,
NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED
OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES
LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS
INSR TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATION LIMITS
LTR OATE (MM/DDIYY) DATE (MM/DDIYY)
GENERAL LIABILITY EACH OCCURRENCE $
-
COMMERCIAL GENERAL LIABILITY FIRE DAMAGE (Any One Fire) $
I CLAIMS MADE Ii OCCUR -
MED EXP (Any One Person) $
I~
PERSONAL & ADV INJURY $
-
GENERAL AGGREGATE $
-
GEN'L AGGREGATE LIMIT APPLIES PER PRODUCTS-COMP/OP AGG $
I POLICY n PROJECT n LOC
AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT
- (Ea aCCident) $
ANY AUTO
-
ALL OWNED AUTOS BODILY INJURY
- (Per person) $
SCHEDULED AUTOS
-
HIRED AUTOS BODILY INJURY
- (Per aCCident) $
NON-OWNED AUTOS
-
- PROPERTY DAMAGE $
GARAGE LIABtLITY AUTO ONLY - EA ACCIDENT $
=1 ANY AUTO OTHER THAN EA ACC $
AUTO ONLY AGG $
EXCESS LIABILITY EACH OCCURRENCE $
:=J OCCUR D CLAIMS MADE AGGREGATE $
$
=1 DEDUCTIBLE $
RETENTION $ $
WORKERS COMPENSATION AND I ~R~~~~~':" I I OTHER
EMPLOYERS' LIABILITY
E L EACH ACCIDENT $
E L DISEASE-EA EMPLOYEE $
E L DISEASE-POLICY LIMIT $
SFA114111475 DEC 19 00 DEC 19 03 $1,000,000 EACH CLAIM &
A PROFESSIONAL LIABILITY ANNUAL AGGREGATE
DESCRIPTION OF OPERATIONS/LOCATIONSNEHICLES/SPECIAL ITEMS
CERTIFICATE HOLDER I I ADDITIONAL INSURED, INSURER LETTER' CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE
EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL MAIL 30 DAYS WRITTEN
CITY OF PORT ANGELES NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT,BI:ff-FAILl::JR[ TEl MAIL
~uGM 1'.,0 IIG~ bn.....I...L IIvl....u5~ .,,0 OOLI\:J':" TIOI~ o~ L1ABILI'f, of Af4 I ImJB t:Jf olJ TilE
321 E 5TH STREET CVIVIt"''''~ Y, IT5 """O!" b OF< F<EF'FlE:SEI~ '" ,Ives
PORT ANGELES, WA 98362 - ..........
A","Or"l;P"{f) ~
Attention: ((/{) ~-
ACORD 25-5 (7/97)
Certificate # 2382