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Home My WebLink AboutAgenda Packet 05/01/2018 ti � MAY 19 2018 City of Port Angeles Council Meeting Agenda City Council Chambers, 321 East 5h Street The Mayor may determine the order of business for a particular City Council meeting. The agenda should be arranged to best serve the needs and/or convenience of the Council and the public. The Mayor will determine time of break.Hearing devices are available for those needing assistance. The items of business for regular Council meetings may include the following: A. Call to Order—Special Meeting at 5:00 p.m.—An Executive Session will be held, under authority of RCW 42.30.110 (1)(ii), to consider if in compliance with any required data security breach disclosure under RCW 19.255.010 and 42.56.590, and with legal counsel available, information regarding the infrastructure and security of computer and telecommunications networks, security and security risk assessments to the extent that they idents specific system vulnerabilities, and other information that if made public may increase the risk to the confidentiality, integrity, or availability of agency security or to information technology infrastructure. The Executive Session will also be held under authority of RCW 42.30.110(1)(i),to discuss potential litigation with legal counsel, and under authority of RCW 42.30.I10(1)(c), to consider the minimum price at which real estate will be offered. Call to Order—Regular Meeting at 6:00 p.m. B. Roll Call, Pledge of Allegiance Ceremonial Matters, Proclamations & Employee Recognitions 1. American Public Works Association Award for the CSO Project C. Public Comment The City Council desires to allow the opportunity for Public Comment.However, the business of the City mustproceed in an orderly, timely manner.At its most restrictive,Public Comment shall be limited to a total of 15 minutes for the first Public Comment period and shall be concluded not later than 9:45 p.m.for the second Public Comment period.Individuals may speak for three minutes or less, depending on the number of people wishing to speak.If more than 20 people are signed up to speak, each speaker may be allocated two minutes (Council Rules of Procedure Section 12). D. Late Items To be placed on this or future agendas, including any executive session needed during or at the end of the meeting. E. Consent Agenda I Approve 1. City Council Minutes of April 17,2018..........................................................................................................................E-1 2. Expenditure Report:From April 7, 2018 to April 20, 2018 in the amount of$706,797.90.............................................E-4 3. Vehicle Replacement: Fire Department Sedan#5202.....................................................................................................E-28 4. PA Forward Committee Appointment.............................................................................................................................E-30 5. Network Infrastructure Contract......................................................................................................................................E-35 F. Public Hearings 16:30 p.m. or Soon Thereafter ..................................................................................................None G. Ordinances Not Requiring Council Public Hearings.......................................................................................None H. Resolutions Not Requiring Council Public Hearings ......................................................................................None May 1,2018 Port Angeles City Council Meeting Page 1 I. Other Considerations 1. IBEW Local#997 Collective Bargaining Agreement/Approve.....................................................................................I-1 2. Agenda for Joint Meeting with Clallam County Commissioners/Discuss and Approve a Joint Agenda......................I-28 3. Temporary Dwelling Units/Council Discussion............................................................................................................I-30 J. Contracts & Purchasing 1. Lane Powell Contract Extension/Approve.....................................................................................................................J-1 K. Council Reports L. Information City Manager Reports: 1. Bike Everywhere Month Event Calendar........................................................................................................................L-1 2. First Quarter Financials...................................................................................................................................................L-4 3. National Public Works Week..........................................................................................................................................L-29 4. 8'i'Street Bridge Protective Screening Project Update....................................................................................................L-31 5. Parks,Recreation,and Beautification Commission Minutes...........................................................................................L-33 6. Public Works Bi-Monthly Construction Status Report...................................................................................................L-34 7. Public Works Quarterly Consultant Report.....................................................................................................................L-49 M. Second Public Comment The City Council desires to allow the opportunity for Public Comment.However, the business of the City mustproceed in an orderly, timely manner.At its most restrictive,Public Comment shall be limited to a total of 15 minutes for the first Public Comment period and shall be concluded not later than 9:45 p.m.for the second Public Comment period.Individuals may speak for three minutes or less, depending on the number of people wishing to speak.If more than 20 people are signed up to speak, each speaker may be allocated two minutes(Council Rules of Procedure Section 12). Adjournment PUBLIC HEARINGS Public hearings are set by the City Council in order to meet legal requirements.City Council may set a public hearing in order to receive public input prior to making decisions which impact citizens.Certain matters may be controversial and City Council may choose to seek public opinion through the public hearing process. May 1,2018 Port Angeles City Council Meeting Page 2 City Council Meeting May 1, 2418 PUBLIC C: CfC)MMEN"T'' SIGN-UP SHEET ArleYOU,APSE PortAad mea mint Name Clearly Ad ro 'On Topic Yes or N i � �or DC7 pvCQ wt Q 11 _. aµ ae or No or No �esor No A qf\Ce.— or No "Yes or No Yes or No Yes or No Yes or No Fags 1 w " , rw, w �n A l Y W rn" w hip r '� i i a�F�r �ul iY! hr°.�' a�trL'1 � Yr�ws �� F "Y l��F!Q li➢Ys Y �� W� i�{� Y^U`�1��`� �� ✓'F� �r t/ o r f� Ra, �F i aYn ' irr�r✓�� s 1 r u x J/ ,yip . .wax✓.. I F Y- r, f 1 ro x w � u w w Homeless Solutions Action Team April 2018 2 year plan to stabilize homeless that are capable of being stabilized. Each volunteer would be obligated to participate for 2 months then tag team a qualified substitute to take their place. Meet 2 time a month with a unique safe Facebook/onfine meeting space to share info. .............. Agency Appointee Phone Email Area of ,-?Sg erhse___ Serenity House Housing TAFY Basic Service w.36 PAPD Crime Coun ti onsibili� PBM Mental Health TreatmentAddictions Churches Outside the box Services Groups �iim�_qvement'-- Downtown _Ma*orimpact _. City Of PA Port of PA -Media coves geInformation Interfaith ollaboration 1,4Mer lication Salvation Army Basic Service mw Citizen Personal/p! vate Medical Needles/narcan Example: Churches could provide an area for women with children living in a cars. Churches could provide an area for families living M' cm. Obligation could be shared each month with other churches, and agencies would have a place to Ind out which church is hosting. City/County would provide a port a potty and trash bin for that church for the month. Oversight could be done by volunteers of service groups. Safe overnight place for clean and sober women/clean and sober men/women with children/ men with children/families/people with mental health issues/people with addiction issues/look into clients with little hope of recovery, that need to be safe. The HOUSING SHORTAGE This is not a bubble. "The Bubble"was caused by leaders creating an artificial demand on the market by approving people who should not have been approved. This is a perfect storm caused by a variety of factors: The building industry nationwide is not building as many entry level homes. Building codes change every 3--5 years and the changes increase the cost of construction. Builders constructing larger,more expensive homes can absorb the cost easier. Many seniors and empty nester couples own their own homes outright. They would like to downsize and are looking for open concept,natural light homes with a ground floor master. • local note)The average home in Port Angeles is 40 years old and does not have a ground floor mas- ter. The lack of inventory has been going on for about four years now. With a lack of housing,buyers have become renters. Rather than sell,landlords have been raising rents to meet market demand. Investors unsure of the stock market are buying homes to make them into rentals as investment vehi- cles. Families in homes that they are outgrowing are remodeling taking contractors out of home building. As home inventories decline market demand pushed prices upward. From January 2015 through th e end of 2017 (three years) property prices in Sequitn increased an average of 25%and 27%in Port Ange- les;an increase of about$79,000 in Sequirn and$58,000 in Port Angeles. As of five o'clock this evening,,if you were looking from McDonnel Creek to Beaver you would have 88 properties to choose from. In the city you have 38;site-built; 36. At the Spring Business Conference of the Washington Realtors held last month in Seattle the question was posed to a panel that included Rob McKenna as well as governmental and real estate leaders,"What can be done about the housing shortage?" Their response was,"The housing shortage is an issue that can only be dealt with as a local Growth Management Act issue," We have tiny lots now in the city but you have to buy four at once and build four units if you want to do something with them We don't need camping trailers and RVs as homes. What we need is a modification of lot sizes to allow snuffer dwelling-, and an encouragement of infill measures. Please do not allow this ordinance to become an official policy. It is not the answer. It is not the solution. Thank you. • ORTNGELES `- W A S H I N G T O N, U. S. A. CITY COUNCIL MEMO DATE: May 1, 2018 To: City Council FROM: CRAIG FULTON,P.E.,DIRECTOR OF PUBLIC WORKS AND UTILITIES SUBJECT: American Public Works Association,Washington State Chapter, 2018 Project of the Year Award Summary: The City of Port Angeles Combined Sewer Overflow Reduction Project received the coveted American Public Works Association, Washington State Chapter, 2018 Project of the Year Award. Funding: N/A Recommendation: Information Only Background/Analysis: On Thursday April 19, 2018, the Washington State Chapter of the American Public Works Association (APWA) awarded the City of Port Angeles Combined Sewer Overflow Reduction Project as the 2018 award winner for Environment Project $25 Million- $75 Million. Accepting the award for the City were: James Burke, Deputy Director of Operations, and Jeff Bender, Civil/Utility Engineer II. The award was also presented to the City design, engineering and construction partners of. IMCO Construction(Construction CSO Phase 1), TEK Construction, Inc. (Construction CSO Phase 2), and Brown and Caldwell (Design Phase 1 and 2), and Vanir(Construction Management Phase 1 and 2). This award recognizes excellence in management and administration to successfully complete public works projects. Nominations must have been 90% complete and available for public use as of December 31, 2017. Each entry was judged in the following categories: completion date and schedule extensions; construction schedule; safety performance; environmental considerations; community relations; unusual accomplishments under adverse conditions; and other considerations. As noted in the selection letter, "this year's entries proved extremely competitive, making the decision process challenging". 05/01/2018 B - 1 The project design took advantage of existing infrastructure to reduce project costs and expedite construction. The infrastructure reuse also reduced required excavations which could have disturbed archeologically sensitive grounds, and greatly minimized disturbance of potentially contaminated soils, which would have both greatly increased project costs and duration. Since completion, ZERO gallons of Combined Sewer Overflow(CSO)has been released into the harbor, when normally 20—30 million gallons would have been spilled into the harbor during a winter rainy season. 05/01/2018 B - 2 CITY COUNCIL MEETING Port Angeles, Washington April 17, 2018 CALL TO ORDER SPECIAL MEETING: Deputy Mayor Dexter called the special meeting of the Port Angeles City Council to order at 5:02 p.m. ROLL CALL: Members Present: Mayor Bruch, Deputy Mayor Dexter, Councilmembers French, Kidd, Merideth, Moran, and Schromen-Wawrin. Members Absent: None. Staff Present: City Manager McKeen,Attorney Greenwood,Acting Clerk Martinez-Bailey,A.Fountain,and N.West. EXECUTIVE SESSION: Based on input from Attorney Greenwood,Mayor Bruch announced the need for a closed session under authority of RCW 42.30.140(4) to discuss collective bargaining with an employee organization. Following the Closed Session, Council held an Executive Session under authority of RCW 42.30.110(1)(c)to consider the minimum price at which real estate would be offered, and RCW 42.30.110 (1)(i) to discuss potential litigation with legal counsel, for approximately 60 minutes. The Executive Session convened at 5:05 p.m. RETURN TO OPEN SESSION: The Executive Session concluded at 5:55 p.m.No action was taken. ADJOURNMENT: Mayor Bruch adjourned the Special Meeting at 5:55 p.m. CALL TO ORDER-REGULAR MEETING: Mayor Bruch called the regular meeting of the Port Angeles City Council to order at 6:00 p.m. ROLL CALL: Members Present: Mayor Bruch, Deputy Mayor Dexter, Councilmembers French, Kidd, Merideth, Moran, and Schromen-Wawrin. Members Absent: None. Staff Present: City Manager McKeen,Attorney Greenwood,Acting Clerk Martinez-Bailey,K. Dubuc,C. Fulton,B. Smith,T.Agesson,and N.West. PLEDGE OF ALLEGIANCE: Mayor Bruch led the Pledge of Allegiance to the Flag. CEREMONIAL MATTERS,PROCLAMATIONS &EMPLOYEE RECOGNITIONS: 1. Arbor Day Proclamation Mayor Bruch read the Arbor Day Proclamation,recognizing April 27'as Arbor Day in Port Angeles. PUBLIC COMMENT: No comments were received during the first public comment period. 05/01/2018 E - 1 PORT ANGELES CITY COUNCIL MEETING—April 17, 2018 LATE ITEMS TO BE PLACED ON THIS OR FUTURE AGENDAS as determined by City Manager or Councilmember— 1. Deputy Mayor Dexter suggested Council extend an invitation to the new Port Angeles School Superintendent,Martin Brewer.Council agreed by consensus to have staff invite him to a future Council meeting. 2. Councilmember Schromen-Wawrin requested to add Think Tank Discussion to Other Considerations as Item I-1. CONSENT AGENDA: Council discussion followed. It was moved by French and seconded by Dexter to approve the Consent Agenda to include: 1. City Council Minutes of April 3,2018 2. Expenditure Report:From March 24, 2018 to April 6, 2018 in the amount of$1,335,740.45 3. Vehicle Replacement: Parks Dept.Pickup#1856 4. Vehicle Replacement: Parks Dept.Tractor#1884 5. Vehicle Replacement: Parks Dept.Mower#5331 6. Stonegarden Grant Acceptance 7. Department of Ecology Local Solid Waste Financial Assistance Grant 8. Metal Recycle Facility Fence Contract(CON-2018-01) Motion carried 7-0. OTHER CONSIDERATIONS: 1. Think Tank Discussion Council discussed the upcoming Think Tank meeting and potential process of how the meeting would be conducted. CONTRACTS & PURCHASING: 1. Marine Drive Sewer Repair,Phase 2,Contract Award(WW-01-18) Public Works and Utilities Director Craig Fulton discussed the background of the project and explained how the project went out for bids. It was moved by Dexter and seconded by French to: Approve and authorize the City Manager to: 1) Award and sign a construction contract with 2 Grade, for the Marine Drive Sewer Repair, Phase 2, Project WW0118, for a contract amount of$125,607.85 including applicable taxes,and to make minor modifications to the contract,if necessary;and 2)Issue change order(s)to the contract in an aggregate amount not to exceed the available contingency of$15,000.00. Motion carried 7-0. 2. Vehicle Replacement: Solid Waste Refuse Truck#5801 Public Works and Utilities Director Craig Fulton spoke about the vehicle replacement purchase. It was moved by Merideth and seconded by Schromen-Wawrin to: Approve and authorize the City Manager to purchase a new Solid Waste refuse truck from Western Peterbilt,through the City of Tacoma contract ES 16-0477F for a total price not to exceed$333,559.25,including tax and accessories. 2.Approve and authorize the City Manager to make minor modifications to the purchase contract if necessary. 3. Approve and authorize the City Manager to surplus vehicle #5801 upon addition of the new vehicle to the City fleet. Motion carried 7-0. 3. Harbor Cleanup Process-Work Order No.3 to Environmental Services Agreement Mayor Bruch recused herself from the discussion due to her employment with the Lower Elwha Klallam Tribe and left the Council Chambers. Page 2 of 3 05/01/2018 E - 2 PORT ANGELES CITY COUNCIL MEETING—April 17, 2018 Community&Economic Development Director Nathan West said approval of the agreement would allow the City to continue moving forward with the Remedial Investigation Feasibility process. He said the agreement expands the scope of work and budget. It was moved by French and seconded by Merideth to: Approve and adopt Work Order No. 3 expanding the scope of work and budget of the Environmental Services Agreement and authorize the City Manager to execute documents necessary and appropriate to implement Work Order No. 3 Motion carried 6-0. Mayor Bruch returned to the Council Chambers. CITY COUNCIL REPORTS: Council reports were given. INFORMATION: Manager McKeen spoke regarding the reports included in the packet. He added that staff will plan a vehicle replacement presentation early 2019. SECOND PUBLIC COMMENT: No comments were received during the second public comment period. EXECUTIVE SESSION: It was determined there was a need for a 15 minute executive session with no action to follow. ADJOURNMENT: Mayor Bruch adjourned the meeting at 7:10 p.m. Sissi Bruch,Mayor Kari Martinez-Bailey,Acting City Clerk Page 3 of 3 05/01/2018 E - 3 Id- :, City of Port Angeles 4$ f! City Council Expenditure Report Between Apr 7, 2018 and Apr 20, 2018 Vendor Description Account Number Amount ADVANTAGE GEAR, INC CLOTHING &APPAREL 001-0000-237.00-00 (21.66) CHIEF SUPPLY INC CLOTHING &APPAREL 001-0000-237.00-00 (9.46) CLOTHING &APPAREL 001-0000-237.00-00 (9.32) CLOTHING &APPAREL 001-0000-237.00-00 (8.72) METROPOLITAN TRANS COMPUTER SOFTWARE FOR MIC 001-0000-237.00-00 (304.50) COMMISSION MISC DEPOSIT&PERMIT REFUNDS LOOMIS DEPOSIT REFUND 001-0000-239.10-00 50.00 PENWELL CORPORATION HUMAN SERVICES 001-0000-237.00-00 (51.60) STEUBER DISTRIBUTING INC SUPPLIES 001-0000-237.00-00 (64.55) US BANK CORPORATE PAYMENT Line chalker 001-0000-237.00-00 (39.58) SYSTEM Yellow laser printable la 001-0000-237.00-00 (8.25) Belt 001-0000-237.00-00 (0.96) Hobbles 001-0000-237.00-00 (18.87) Defibrillator pads 001-0000-237.00-00 (20.88) Toilet partitions 001-0000-237.00-00 (69.92) Toilet partitions 001-0000-237.00-00 (34.80) Toliet partitions 001-0000-237.00-00 (154.17) Tourniquets 001-0000-237.00-00 (10.23) Boots 001-0000-237.00-00 (21.31) Gun night sight 001-0000-237.00-00 (8.38) Hose Thread Adapter/Cap 001-0000-237.00-00 (13.66) Unauthorized charge-Amazo 001-0000-213.10-00 3.25 City Credit Card 001-0000-213.10-95 (21,213.12) Purchase error at Avila 001-0000-213.10-00 8.59 City Credit Card Pmt 001-0000-213.10-95 18,116.88 Division Total: ($3,905.22) Department Total: ($3,905.22) US BANK CORPORATE PAYMENT Registration-Bruch 001-1160-511.4? 'n SYSTEM Mayor&Council Division Total: $50.00 Legislative Department Total: $50.00 DATABAR INCORPORATED MISC PROFESSIONAL SERVICE 001-1210-513.42-10 61.58 MISC PROFESSIONAL SERVICE 001-1210-513.42-10 81.49 MISC EMPLOYEE EXPENSE 10 HARD DRIVES PURCHASED 001-1210-513.48-02 1,195.59 REIMBURSEMENT SPIRIT VISION FILMS, LLC COMMUNICATIONS/MEDIA SERV 001-1210-513.41-50 6,990.00 Page 1 of 24 Apr 25, 2018 12:57:13 PM 05/01/2018 E - 4 Id- :, City of Port Angeles 4$ f! City Council Expenditure Report Between Apr 7, 2018 and Apr 20, 2018 Vendor Description Account Number Amount US BANK CORPORATE PAYMENT Large clips for plans 001-1210-513.31-01 32.57 SYSTEM NPS Working Lunch-McKeen/ 001-1210-513.43-10 30.76 Working lunch-McKeen 001-1210-513.31-01 7.92 Dinner-Bloor/West/McKeen 001-1210-513.43-10 34.97 Dinner-Bloor/West/McKeen 001-1210-513.43-10 34.97 Lunch-Bloor/West/McKeen 001-1210-513.43-10 50.81 Lunch-Bloor/West/McKeen 001-1210-513.43-10 50.81 Ferry service-Bloor/West/ 001-1210-513.43-10 12.52 Ferry service-Bloor/West/ 001-1210-513.43-10 12.53 Breakfast-Bloor/West/McKe 001-1210-513.43-10 21.41 Breakfast-Bloor/West/McKe 001-1210-513.43-10 21.41 Working lunch-McKeen/Bloo 001-1210-513.31-01 26.88 Airfare-Bloor 001-1210-513.43-10 225.00 Airfare-D McKeen 001-1210-513.43-10 225.00 Travel arrangements-D McK 001-1210-513.43-10 171.57 Dinner-McKeen/Bloor 001-1210-513.43-10 81.63 Breakfast-McKeen/Bloor 001-1210-513.43-10 26.58 Lunch-McKeen/Bloor 001-1210-513.43-10 11.45 Breakfast-McKeen/Bloor 001-1210-513.43-10 29.69 Dinner-McKeen/Bloor 001-1210-513.43-10 96.58 Fuel for rental car-McKee 001-1210-513.43-10 13.00 Refund-Lodging-McKeen/Blo 001-1210-513.43-10 (0.09) City Manager Division Total: $9,546.63 GOULD-HEALTHY WORKSITE SU 001-1220-516.43-10 250.0( Human Resources Division Total: $250.00 US BANK CORPORATE PAYMENT WAPRO Membership-Veneklas 001-1230-514.43-10 25.00 SYSTEM City Clerk Division Total: $25.00 City Manager Department Total: $9,821.63 OLYMPIC PRINTERS INC PRINTING,SILK SCR,TYPSET 001-2010-514.31-01 38.51 PROTHMAN CONSULTING SERVICES 001-2010-514.41-50 3,452.82 US BANK CORPORATE PAYMENT Airfare-Kheriaty 001-2010-514.43-10 460.60 SYSTEM Airport Parking-Kheriaty 001-2010-514.43-10 57.12 Lodging-Kheriaty 001-2010-514.43-10 183.38 Reg istration-Kheriaty 001-2010-514.43-10 400.00 Page 2 of 24 Apr 25, 2018 12:57:13 PM 05/01/2018 E - 5 eNw" City of Port Angeles City Council Expenditure Report Between Apr 7, 2018 and Apr 20, 2018 Vendor Description Account Number Amount Finance Administration Division Total: $4,592.43 MISC TRAVEL JONES-BARS GAAP BASIS TRA 001-2023-514.43-10 110.00 OLYMPIC PRINTERS INC PRINTING,SILK SCR,TYPSET 001-2023-514.31-01 134.92 PACIFIC OFFICE EQUIPMENT INC COMPUTER ACCESSORIES&SUPP 001-2023-514.31-01 194.66 US BANK CORPORATE PAYMENT Reg istration-Carrizosa 001-2023-514.43-10 35.00 SYSTEM Reg istration-Carrizosa 001-2023-514.43-10 35.00 Accounting Division Total: $509.58 DATABAR INCORPORATED MISC PROFESSIONAL SERVICE 001-2025-514.41-50 2,132.50 MISC PROFESSIONAL SERVICE 001-2025-514.41-50 2,161.08 MISC PROFESSIONAL SERVICE 001-2025-514.41-50 1,821.90 MISC PROFESSIONAL SERVICE 001-2025-514.41-50 2,187.30 OLYMPIC PRINTERS INC PRINTING,SILK SCR,TYPSET 001-2025-514.31-01 38.51 PACIFIC OFFICE EQUIPMENT INC OFFICE SUPPLIES, GENERAL 001-2025-514.31-01 66.92 SWAIN'S GENERAL STORE INC FIRST AID&SAFETY EQUIP. 001-2025-514.31-11 185.63 Customer Service Division Total: $8,593.84 NEOPOST MAILFINANCE INC. RENTAL/LEASE EQUIPMENT 001-2080-514.45-30 835.82 PACIFIC OFFICE EQUIPMENT INC PAPER (OFFICE,PRINT SHOP) 001-2080-514.31-01 57.05 Reprographics Division Total: $892.87 CLALLAM CNTY TREASURER SUPPLIES 001-2099-519.47-10 35,755.29 General Unspecified Division Total: $35,755.29 Finance Department Total: $50,344.01 US BANK CORPORATE PAYMENT Registration-Bloor 001-3010-515.43-10 245.00 SYSTEM Registration-Greenwood 001-3010-515.43-10 245.00 Attorney Office Division Total: $490.00 Attorney Department Total: $490.00 MISC TRAVEL BREKKE-HERITAGE CAPITAL W 001-4010-558.43-10 127.95 SOUND PUBLISHING INC COMMUNICATIONS/MEDIA SERV 001-4010-558.44-10 55.30 US BANK CORPORATE PAYMENT Subscription monthly fee 001-4010-558.49-01 35.00 SYSTEM Planning Division Total: $218.25 US BANK CORPORATE PAYMENT Breafast Mtg-West 001-4071-558.31-01 12.30 SYSTEM WM SHORE POOL DISTRICT CONSULTING SERVICES 001-4071-558.43-10 250.00 Economic Development Division Total: $262.30 Community Development Department Total: $480.55 Page 3 of 24 Apr 25, 2018 12:57:13 PM 05/01/2018 E - 6 -+ :, City of Port Angeles 4$ f! ' i City Council Expenditure Report Between Apr 7, 2018 and Apr 20, 2018 Vendor Description Account Number Amount CENTURYLINK-QWEST 04-05 AC 3604524412095B 001-5010-521.42-10 169.99 04-05 AC 3604526850198B 001-5010-521.42-10 156.01 LEXISNEXIS MANAGEMENT SERVICES 001-5010-521.49-01 3,258.00 QUILL CORPORATION PAPER (OFFICE,PRINT SHOP) 001-5010-521.31-01 35.61 Police Administration Division Total: $3,619.61 MISC TRAVEL KUCH-WSNIA CONF 001-5021-521.43-10 649.07 PRORIDER INC SPORTING &ATHLETIC EQUIP 001-5021-521.44-30 498.61 THOMSON REUTERS-WEST POLICE EQUIPMENT&SUPPLY 001-5021-521.41-50 337.53 US BANK CORPORATE PAYMENT PayPath Service Fee-Arand 001-5021-521.43-10 10.86 SYSTEM Reg istration-Arand 001-5021-521.43-10 395.00 Investigation Division Total: $1,891.07 LINCOLN STREET STATION EXTERNAL LABOR 001-5022-521.42-10 48.62 EXTERNAL LABOR 001-5022-521.42-10 45.09 MISC EMPLOYEE EXPENSE RT AIRFARE TO RENO, NV- 001-5022-521.43-10 369.00 REIMBURSEMENT SHIRT AND BOOTS 001-5022-521.31-11 168.17 MISC ONE-TIME VENDORS LESS LETHAL/FSDD/CHEM AGN 001-5022-521.43-10 795.00 MISC TRAVEL ORDONA-WSHNA ANNUAL TRAIN 001-5022-521.43-10 1,330.64 BROWN-WSHNA TRAINING SEMI 001-5022-521.43-10 993.04 PUBLIC SAFETY TESTING INC CONSULTING SERVICES 001-5022-521.41-50 385.00 SQUAD ROOM EMBLEMS POLICE EQUIPMENT&SUPPLY 001-5022-521.31-11 124.97 SUPPLYWORKS FOODS: STAPLE GROCERY 001-5022-521.31-01 29.57 FOODS: STAPLE GROCERY 001-5022-521.31-01 71.82 SWAIN'S GENERAL STORE INC SHOES AND BOOTS 001-5022-521.31-11 118.10 US BANK CORPORATE PAYMENT Yellow laser printable la 001-5022-521.31-01 102.99 SYSTEM Belt 001-5022-521.31-11 11.95 Flash drive-VanDusen 001-5022-521.31-01 23.88 Hobbles 001-5022-521.31-80 235.73 Defibrillator pads 001-5022-521.31-80 260.88 Streamlight flashlight 001-5022-521.31-11 129.11 Tourniquets 001-5022-521.31-80 127.78 Boots 001-5022-521.31-11 266.25 Gun night sight 001-5022-521.31-80 104.68 Patrol Division Total: $5,742.27 CROSS MATCH TECHNOLOGIES DATA PROC SERV&SOFTWARE 001-5029-521.48-02 935.69 INC Page 4 of 24 Apr 25, 2018 12:57:13 PM 05/01/2018 E - 7 -+ :, City of Port Angeles 4$ f! ' i City Council Expenditure Report Between Apr 7, 2018 and Apr 20, 2018 Vendor Description Account Number Amount MISC TRAVEL JACOBI-TYLER TECH TRAININ 001-5029-521.43-10 1,449.76 US BANK CORPORATE PAYMENT Uniform shirts 001-5029-521.31-11 160.68 SYSTEM Uniform sweater 001-5029-521.31-11 27.66 Records Division Total: $2,573.79 Police Department Total: $13,826.74 ANGELES COMMUNICATIONS INC RADIO &TELECOMMUNICATION 001-6010-522.42-13 556.03 CENTURYLINK-QWEST 03-23 A/C 206T300675463B 001-6010-522.42-13 91.97 FAMILY SHOE STORE SHOES AND BOOTS 001-6010-522.20-80 108.56 PACIFIC OFFICE EQUIPMENT INC OFFICE SUPPLY,INKS,LEADS 001-6010-522.31-01 329.25 Fire Administration Division Total: $1,085.81 ADVANTAGE GEAR, INC CLOTHING &APPAREL 001-6020-522.31-11 270.56 ANGELES MILLWORK&LUMBER METALS,BARS,PLATES,RODS 001-6020-522.43-10 79.97 CASTLE BRANCH, INC SUPPLIES 001-6020-522.41-50 258.00 CHIEF SUPPLY INC CLOTHING &APPAREL 001-6020-522.20-80 118.13 CLOTHING &APPAREL 001-6020-522.20-80 116.45 CLOTHING &APPAREL 001-6020-522.31-11 108.90 CURTIS &SONS INC, L N CLOTHING &APPAREL 001-6020-522.20-80 1,724.33 EQUIP MAINT&REPAIR SERV 001-6020-522.31-02 46.44 FAMILY SHOE STORE SHOES AND BOOTS 001-6020-522.31-11 830.46 FIRE CHIEF EQUIPMENT CO, INC SUPPLIES 001-6020-522.31-02 22.31 HEARTLINE BOATS,MOTORS,&MARINE SUP 001-6020-522.31-02 143.30 LION TOTALCARE, INC. CLOTHING &APPAREL 001-6020-522.31-11 606.00 MISC EMPLOYEE EXPENSE UNIFORM ALLOWANCE- DENTO 001-6020-522.20-80 87.11 REIMBURSEMENT PORT OF PORT ANGELES RENTAL OR LEASE SERVICES 001-6020-522.31-02 87.00 PUBLIC SAFETY TESTING INC EDUCATIONAL SERVICES 001-6020-522.41-50 300.00 SEAWESTERN INC AIR COMPRESSORS &ACCESS 001-6020-522.41-50 950.25 SUNSET DO-IT BEST HARDWARE SUPPLIES 001-6020-522.31-02 8.36 US BANK CORPORATE PAYMENT Name Tags 001-6020-522.20-80 54.70 SYSTEM Uniform returns/uniform r 001-6020-522.20-80 36.96 Shorts for uniform 001-6020-522.20-80 52.14 Lodging-Denton/Reid 001-6020-522.43-10 290.90 Fire Suppression Division Total: $6,192.27 CHIEF SUPPLY INC SUPPLIES 001-6022-594.64-10 1,056.79 US BANK CORPORATE PAYMENT Hose Thread Adapter/Cap 001-6022-594.64-10 170.62 Page 5 of 24 Apr 25, 2018 12:57:13 PM 05/01/2018 E - 8 Id- :, City of Port Angeles 4$ f! City Council Expenditure Report Between Apr 7, 2018 and Apr 20, 2018 Vendor Description Account Number Amount Special Operations Division Total: $1,227.41 US BANK CORPORATE PAYMENT Registration-4 employees 001-6030-522.43-10 2,014.16 SYSTEM Storage bins for new hire 001-6030-522.31-01 52.11 Fire Prevention Division Total: $2,066.27 PENWELL CORPORATION HUMAN SERVICES 001-6040-522.31-01 651.60 WA STATE DOT-STATE FERRIES HUMAN SERVICES 001-6040-522.43-10 80.00 Fire Training Division Total: $731.60 PLATT ELECTRIC SUPPLY INC ELECTRICAL EQUIP&SUPPLY 001-6050-522.48-10 15.18 SHIPPING AND HANDLING 001-6050-522.48-10 18.89 SWAIN'S GENERAL STORE INC BRICKS&CLAY PRODUCTS 001-6050-522.48-10 11.07 THURMAN SUPPLY ACOUST TILE, INSULAT MAT 001-6050-522.48-10 9.77 US BANK CORPORATE PAYMENT Dryer door hinge 001-6050-522.48-10 40.37 SYSTEM Vac Bags 001-6050-522.31-01 23.84 Facilities Maintenance Division Total: $119.12 Fire Department Total: $11,422.48 COMPUNET, INC COMPUTER SOFTWARE FOR MIC 001-7010-532.31-80 28.61 FASTENAL INDUSTRIAL FIRST AID&SAFETY EQUIP. 001-7010-532.31-01 552.09 METROPOLITAN TRANS COMPUTER SOFTWARE FOR MIC 001-7010-532.48-02 3,804.50 COMMISSION OLYMPIC STATIONERS INC SUPPLIES 001-7010-532.31-01 66.20 SWAIN'S GENERAL STORE INC SHOES AND BOOTS 001-7010-532.31-01 139.03 US BANK CORPORATE PAYMENT Standard Specifications 2 001-7010-532.31-01 408.38 SYSTEM Conf Registration-Bender 001-7010-532.43-10 420.00 Immed Surge Protect-Boehm 001-7010-532.31-01 48.82 Safety Mirror 001-7010-532.31-01 34.70 Public Works Admin. Division Total: $5,502.33 Public Works& Utilities Department Total: $5,502.33 US BANK CORPORATE PAYMENT Lodging-Keohokalole 001-8010-574.43-10 109.89 SYSTEM Fabric for park benches 001-8010-574.31-01 84.65 Parks Administration Division Total: $194.54 CENTURYLINK-QWEST 04-02 A/C 3604170786905B 001-8012-555.42-10 42.29 04-054 A/C 3604529861819B 001-8012-555.42-10 52.08 MISC DEPOSIT&PERMIT REFUNDS SENIOR CENTER MEMBERSHIP 001-8012-347.90-11 16.00 PACIFIC OFFICE EQUIPMENT INC SUPPLIES 001-8012-555.31-01 554.37 Page 6 of 24 Apr 25, 2018 12:57:13 PM 05/01/2018 E - 9 Id- :, City of Port Angeles 4$ f! t City Council Expenditure Report IL -wir V , ,. Between Apr 7, 2018 and Apr 20, 2018 Vendor Description Account Number Amount Senior Center Division Total: $664.74 PACIFIC OFFICE EQUIPMENT INC SUPPLIES 001-8050-536.31-01 460.64 PORT ANGELES AUTO GLASS SUPPLIES 001-8050-536.31-20 8.69 SOUND PUBLISHING INC SUPPLIES 001-8050-536.44-10 325.00 Ocean View Cemetery Division Total: $794.33 ANGELES CONCRETE PRODUCTS SUPPLIES 001-8080-576.31-20 203.79 ROAD/HWY MAT NONASPHALTIC 001-8080-576.31-40 3,121.92 ANGELES MILLWORK&LUMBER SUPPLIES 001-8080-576.31-20 49.92 LUMBER&RELATED PRODUCTS 001-8080-576.31-20 1,288.51 CASTLE BRANCH, INC SUPPLIES 001-8080-576.49-90 129.00 SUPPLIES 001-8080-576.49-90 387.00 CED/CONSOLIDATED ELEC DIST SUPPLIES 001-8080-576.31-20 47.46 COMPOSITE RECYCLING SUPPLIES 001-8080-576.48-10 600.00 TECHNOLOGY CTR FASTENAL INDUSTRIAL SUPPLIES 001-8080-576.31-01 12.07 SUPPLIES 001-8080-576.31-20 201.55 SUPPLIES 001-8080-576.31-20 193.92 FERGUSON ENTERPRISES INC SUPPLIES 001-8080-576.31-20 1,220.94 HEARTLINE SUPPLIES 001-8080-576.31-40 28.26 PORT ANGELES POWER SUPPLIES 001-8080-576.31-01 59.96 EQUIPMENT SEARS COMMERCIAL ONE SUPPLIES 001-8080-576.31-20 130.30 SKAGIT GARDENS INC SUPPLIES 001-8080-576.31-40 5,709.73 STEUBER DISTRIBUTING INC SUPPLIES 001-8080-576.31-20 806.43 SUNSET DO-IT BEST HARDWARE SUPPLIES 001-8080-576.31-20 22.48 SUPPLIES 001-8080-576.31-01 8.87 SUPPLIES 001-8080-576.31-01 11.72 SUPPLIES 001-8080-576.31-20 225.91 SUPPLIES 001-8080-576.31-20 18.85 SUPPLIES 001-8080-576.31-20 76.07 SUPPLYWORKS SUPPLIES 001-8080-576.31-01 4,471.43 SUPPLIES 001-8080-576.31-01 4,749.08 SWAIN'S GENERAL STORE INC SUPPLIES 001-8080-576.31-20 1,846.20 SUPPLIES 001-8080-576.31-20 34.69 SUPPLIES 001-8080-576.31-01 156.25 Page 7 of 24 Apr 25, 2018 12:57:13 PM 05/01/2018 E - 10 Id 5N,' City of Port Angeles City Council Expenditure Report Between Apr 7, 2018 and Apr 20, 2018 Vendor Description Account Number Amount SWAIN'S GENERAL STORE INC SUPPLIES 001-8080-576.31-20 102.97 SUPPLIES 001-8080-576.31-20 121.45 SUPPLIES 001-8080-576.31-20 27.14 SUPPLIES 001-8080-576.31-01 434.52 SUPPLIES 001-8080-576.31-20 19.36 SUPPLIES 001-8080-576.31-20 69.50 THURMAN SUPPLY SUPPLIES 001-8080-576.31-20 19.57 US BANK CORPORATE PAYMENT Ceramic wall tile 001-8080-576.31-20 272.04 SYSTEM Line chalker 001-8080-576.35-01 494.44 Seasonal job ad 001-8080-576.44-10 145.00 Toilet partitions 001-8080-576.31-20 434.80 Toilet partitions 001-8080-576.31-20 873.56 Toliet partitions 001-8080-576.31-20 1,926.17 Bridge Toll 001-8080-576.49-90 14.00 Seasonal job ad 001-8080-576.44-10 145.00 Parks Facilities Division Total: $30,911.83 Parks& Recreation Department Total: $32,565.44 JIM'S REFRIGERATION SERVICE SUPPLIES 001-8112-555.48-10 196.75 SUPPLYWORKS SUPPLIES 001-8112-555.31-20 857.39 Senior Center Facilities Division Total: $1,054.14 ANGELES MILLWORK&LUMBER SUPPLIES 001-8131-518.31-20 101.10 CED/CONSOLIDATED ELEC DIST SUPPLIES 001-8131-518.31-20 6.33 CENTURYLINK-QWEST 04-02 A/C 3604175328784B 001-8131-518.42-10 48.81 SUPPLYWORKS SUPPLIES 001-8131-518.31-01 4,914.92 SUPPLIES 001-8131-518.31-20 31.97 SWAIN'S GENERAL STORE INC SUPPLIES 001-8131-518.31-20 23.32 THURMAN SUPPLY SUPPLIES 001-8131-518.31-20 23.45 Central Svcs Facilities Division Total: $5,149.90 Facilities Maintenance Department Total: $6,204.04 CAPTAIN T'S SUPPLIES 001-8221-574.31-01 421.76 SUPPLIES 001-8221-574.31-01 99.10 SUPPLIES 001-8221-574.31-01 337.40 DRAKE'S PIZZA&SUBS SUPPLIES 001-8221-574.31-01 167.31 GUERRA, JOE REFEREE PAYMENT FOR APRIL 001-8221-574.41-50 175.00 HEILMAN, JOHN REFEREE PAYMENT FOR APRIL 001-8221-574.41-50 225.00 Page 8 of 24 Apr 25, 2018 12:57:13 PM 05/01/2018 E - 11 Id 5N" City of Port Angeles City Council Expenditure Report Between Apr 7, 2018 and Apr 20, 2018 Vendor Description Account Number Amount JAMES, DAVID REFEREE PAYMENT FOR APRIL 001-8221-574.41-50 225.00 MANLEY, EMILY REFEREE PAYMENT FOR APRIL 001-8221-574.41-50 140.00 PIMENTEL, HENRY REFEREE PAYMENT FOR APRIL 001-8221-574.41-50 100.00 PONDELICK, RAYMOND REFEREE PAYMENT FOR APRIL 001-8221-574.41-50 175.00 QUIST, ROBERT REFEREE PAYMENT FOR APRIL 001-8221-574.41-50 175.00 RAMSEY, SCOTT REFEREE PAYMENT FOR APRIL 001-8221-574.41-50 200.00 ROBINSON,JASON REFEREE PAYMENT FOR APRIL 001-8221-574.41-50 130.00 SHEPHARD, STEPHEN REFEREE PAYMENT FOR APRIL 001-8221-574.41-50 175.00 US BANK CORPORATE PAYMENT Basketball scorebooks 001-8221-574.31-01 124.95 SYSTEM Sports Programs Division Total: $2,870.52 Recreation Activities Department Total: $2,870.52 General Fund Fund Total: $129,672.52 VERTIGO MARKETING MISC PROFESSIONAL SERVICE 101-1430-557.41-50 10,113.62 Lodging Excise Tax Division Total: $10,113.62 Lodging Excise Tax Department Total: $10,113.62 Lodging Excise Tax Fund Total: $10,113.62 CRUSADER MANUFACTURING SUPPLIES 102-0000-237.00-00 (11.88) US BANK CORPORATE PAYMENT Sign Shop Software-Upgrad 102-0000-237.00-00 (31.32) SYSTEM Division Total: ($43.20) Department Total: ($43.20) BLAKE SAND&GRAVEL, INC ROAD/HWY MAT NONASPHALTIC 102-7230-542.31-05 2,856.40 ROAD/HWY MAT NONASPHALTIC 102-7230-542.31-05 1,430.48 CARTEGRAPH SYSTEMS INC LIBRARY SERVICES(EXCL 908 102-7230-542.48-02 1,539.19 COLUMBIA RURAL ELECTRIC SECURITY,FIRE,SAFETY SERV 102-7230-542.43-10 239.75 ASSN, INC CRUSADER MANUFACTURING SUPPLIES 102-7230-542.31-01 148.44 LAKESIDE INDUSTRIES INC ROAD/HWY MATERIALS ASPHLT 102-7230-542.31-20 178.73 ROAD/HWY MATERIALS ASPHLT 102-7230-542.31-20 268.09 OLYMPIC STATIONERS INC SUPPLIES 102-7230-542.31-01 12.64 SUPPLIES 102-7230-542.31-01 35.99 PUD#1 OF CLALLAM COUNTY MISC PROFESSIONAL SERVICE 102-7230-542.47-10 16.38 SUNSET DO-IT BEST HARDWARE HARDWARE,AND ALLIED ITEMS 102-7230-542.31-20 7.95 HARDWARE,AND ALLIED ITEMS 102-7230-542.31-20 43.74 TAPE(NOT DP,SOUND,VIDEO) 102-7230-542.31-20 57.63 Page 9 of 24 Apr 25, 2018 12:57:13 PM 05/01/2018 E - 12 Id 5N" City of Port Angeles City Council Expenditure Report Between Apr 7, 2018 and Apr 20, 2018 Vendor Description Account Number Amount SWAIN'S GENERAL STORE INC HARDWARE,AND ALLIED ITEMS 102-7230-542.31-20 8.66 US BANK CORPORATE PAYMENT Lodging-Hayduk 102-7230-542.43-10 122.09 SYSTEM Sign Shop Software-1 year 102-7230-542.48-02 239.95 Sign Shop Software-Upgrad 102-7230-542.48-02 391.32 WASHINGTON (DOT), STATE OF CONSTRUCTION SERVICES,GEN 102-7230-542.48-10 5,426.86 Street Division Total: $13,024.29 Public Works-Street Department Total: $13,024.29 Street Fund Total: $12,981.09 CAPTAIN T'S CLOTHING &APPAREL 107-5160-528.20-80 53.19 CENTURYLINK-QWEST 04-02 AC 360ZO20380301 B 107-5160-528.42-11 460.58 CLALLAM CNTY DEPT OF COMM MISCELLANEOUS SERVICES 107-5160-528.51-01 602.76 DEV MISC TRAVEL HOMAN-TYLER TECH TRAINING 107-5160-528.43-11 1,582.93 M RIFE-STATE E911 TRAININ 107-5160-528.43-11 178.18 PUBLIC SAFETY TESTING INC CONSULTING SERVICES 107-5160-528.41-50 165.00 QUILL CORPORATION SUPPLIES 107-5160-528.31-01 30.36 US BANK CORPORATE PAYMENT Computer cable 107-5160-594.65-10 5.42 SYSTEM Computer drive/parts 107-5160-594.65-10 200.75 Articulating Monitor Stan 107-5160-594.65-10 75.97 Sit stand workstation 107-5160-594.65-10 513.00 Tyler Connect Conf-Homan 107-5160-528.43-11 925.00 Keys for Viper 107-5160-528.31-01 14.42 VOIANCE LANGUAGE SERVICES, MISC PROFESSIONAL SERVICE 107-5160-528.42-11 5.49 LLC Pencom Division Total: $4,813.05 Pencom Department Total: $4,813.05 Pencom Fund Total: $4,813.05 PORTABLE COMPUTER SYSTEMS COMPUTER HARDWARE&PERIPHE 310-5950-594.65-10 49,039.42 SEAWESTERN INC CLOTHING &APPAREL 310-5950-594.65-10 6,190.50 US BANK CORPORATE PAYMENT Sink for upstairs remodel 310-5950-594.65-10 303.27 SYSTEM Stools for upstairs stati 310-5950-594.65-10 386.56 Homeland Security Division Total: $55,919.75 Public Safety Projects Department Total: $55,919.75 ALTA PLANNING + DESIGN, INC SUPPLIES 310-7930-595.65-10 66,096.09 SARGENT ENGINEERING, INC CONSULTING SERVICES 310-7930-595.65-10 582.34 Page 10 of 24 Apr 25, 2018 12:57:13 PM 05/01/2018 E - 13 Id- :, City of Port Angeles 4$ f! City Council Expenditure Report Between Apr 7, 2018 and Apr 20, 2018 Vendor Description Account Number Amount SARGENT ENGINEERING, INC CONSULTING SERVICES 310-7930-595.65-10 8,646.15 GF-Street Projects Division Total: $75,324.58 Capital Projects-Pub Wks Department Total: $75,324.58 PROSTART ELECTRICAL EQUIP&SUPPLY 310-8985-594.65-10 10,268.19 Misc Parks Projects Division Total: $10,268.19 Capital Proj-Parks& Rec Department Total: $10,268.19 Capital Improvement Fund Total: $141,512.52 SARGENT ENGINEERING, INC CONSULTING SERVICES 312-7930-595.65-10 4,898.22 CONSULTING SERVICES 312-7930-595.65-10 398.10 CONSULTING SERVICES 312-7930-595.65-10 2,734.02 GF-Street Projects Division Total: $8,030.34 Capital Projects-Pub Wks Department Total: $8,030.34 Transportation Benefit Fund Total: $8,030.34 GENERAL PACIFIC INC ELECTRICAL EQUIP&SUPPLY 401-0000-141.42-00 6,431.29 ELECTRICAL EQUIP&SUPPLY 401-0000-141.44-00 5,951.29 ELECTRICAL EQUIP&SUPPLY 401-0000-141.44-00 8,926.94 MISC UTILITY DEPOSIT REFUNDS OVERPAYMENT-1612 E 2ND ST 401-0000-122.10-99 122.57 FINAL BILL REFUND 401-0000-122.10-99 13.00 FINAL BILL REFUND 401-0000-122.10-99 22.15 FINAL BILL REFUND 401-0000-122.10-99 45.85 FINAL BILL REFUND 401-0000-122.10-99 46.83 FINAL BILL REFUND 401-0000-122.10-99 91.94 FINAL BILL REFUND 401-0000-122.10-99 152.86 FINAL BILL REFUND 401-0000-122.10-99 167.62 FINAL BILL REFUND 401-0000-122.10-99 315.02 FINAL BILL REFUND 401-0000-122.10-99 350.26 FINAL BILL REFUND 401-0000-122.10-99 368.24 OVERPAYMENT-2506 W 19TH 401-0000-122.10-99 250.14 FINAL BILL REFUND 401-0000-122.10-99 2.10 FINAL BILL REFUND 401-0000-122.10-99 16.22 FINAL BILL REFUND 401-0000-122.10-99 19.05 FINAL BILL REFUND 401-0000-122.10-99 39.03 FINAL BILL REFUND 401-0000-122.10-99 40.36 FINAL BILL REFUND 401-0000-122.10-99 52.05 FINAL BILL REFUND 401-0000-122.10-99 90.46 Page 11 of 24 Apr 25, 2018 12:57:13 PM 05/01/2018 E - 14 Id 5N" City of Port Angeles City Council Expenditure Report Between Apr 7, 2018 and Apr 20, 2018 Vendor Description Account Number Amount MISC UTILITY DEPOSIT REFUNDS FINAL BILL REFUND 401-0000-122.10-99 142.82 FINAL BILL REFUND 401-0000-122.10-99 253.02 FINAL BILL REFUND 401-0000-122.10-99 273.38 FINAL BILL REFUND 401-0000-122.10-99 300.77 FINAL CREDIT-1006 W 10TH 401-0000-122.10-99 17.42 Division Total: $24,502.68 Department Total: $24,502.68 MISC TRAVEL R SMITH-NWPPA TRAINING-SE 401-7111-533.43-10 61.50 US BANK CORPORATE PAYMENT Parking-R Smith 401-7111-533.43-10 214.60 SYSTEM Engineering-Electric Division Total: $276.10 WM SHORE POOL DISTRICT EDUCATIONAL SERVICES 401-7120-533.43-10 250.00 Power Systems Division Total: $250.00 ANIXTER, INC ELECTRICAL EQUIP&SUPPLY 401-7180-533.34-02 2,352.81 CED/CONSOLIDATED ELEC DIST ELECTRICAL EQUIP&SUPPLY 401-7180-533.34-02 71.68 ELECTRICAL EQUIP&SUPPLY 401-7180-533.34-02 163.05 CENTURYLINK-QWEST 04-02 A/C 3604178095336B 401-7180-533.42-10 52.08 CLALLAM CNTY TREASURER SUPPLIES 401-7180-533.47-10 7,101.39 CLINICARE OF PORT ANGELES INC HEALTH RELATED SERVICES 401-7180-533.49-90 175.00 COLUMBIA RURAL ELECTRIC SECURITY,FIRE,SAFETY SERV 401-7180-533.41-50 1,917.50 ASSN, INC HANSEN, BRADY JAMES HUMAN SERVICES 401-7180-533.43-10 1,314.00 KENNEDY, STEPHEN H. REAL PROPERTY,RENT/LEASE 401-7180-533.45-30 7,000.00 REAL PROPERTY,RENT/LEASE 401-7180-533.45-30 8,548.64 LEITZ FARMS, INC SPORTING &ATHLETIC EQUIP 401-7180-533.31-01 65.15 LINCOLN INDUSTRIAL CORP ELECTRICAL EQUIP&SUPPLY 401-7180-533.31-01 104.46 MISC TRAVEL AMIOT-E&O CONF 401-7180-533.43-10 112.00 N&L LINE EQUIPMENT, INC TESTING&CALIBRATION SERVI 401-7180-533.48-10 987.43 OLYMPIC PARTY&CUSTODIAL RAGS,SHOP TOWELS,WIPING 401-7180-533.31-01 95.98 SUPPLIES HARDWARE,AND ALLIED ITEMS 401-7180-533.31-01 14.23 JANITORIAL SUPPLIES 401-7180-533.31-01 47.87 PEN PRINT INC COMMUNICATIONS/MEDIA SERV 401-7180-533.41-50 336.04 PLATT ELECTRIC SUPPLY INC ELECTRICAL EQUIP&SUPPLY 401-7180-533.34-02 12.47 ELECTRICAL EQUIP&SUPPLY 401-7180-533.34-02 788.46 ELECTRICAL EQUIP&SUPPLY 401-7180-533.34-02 6.80 Page 12 of 24 Apr 25, 2018 12:57:13 PM 05/01/2018 E - 15 * City of Port Angeles !"moi City Council Expenditure Report Q,, ,R,,,. Between Apr 7, 2018 and Apr 20, 2018 Vendor Description Account Number Amount PLATT ELECTRIC SUPPLY INC ELECTRICAL EQUIP&SUPPLY 401-7180-533.34-02 24.89 ELECTRICAL EQUIP&SUPPLY 401-7180-533.34-02 378.83 ELECTRICAL EQUIP&SUPPLY 401-7180-533.34-02 154.76 ELECTRICAL EQUIP&SUPPLY 401-7180-533.34-02 27.17 SECURITY SERVICES NW, INC COMMUNICATIONS/MEDIA SERV 401-7180-533.41-50 750.00 SUNSET DO-IT BEST HARDWARE ELECTRICAL EQUIP&SUPPLY 401-7180-533.31-01 13.40 FASTENERS, FASTENING DEVS 401-7180-533.31-01 6.99 FIRST AID&SAFETY EQUIP. 401-7180-533.31-01 16.89 FUEL,OIL,GREASE, &LUBES 401-7180-533.31-01 15.09 FASTENERS, FASTENING DEVS 401-7180-533.34-02 8.25 SWAIN'S GENERAL STORE INC HARDWARE,AND ALLIED ITEMS 401-7180-533.35-01 70.51 ELECTRICAL EQUIP&SUPPLY 401-7180-533.31-01 2.68 ELECTRICAL EQUIP&SUPPLY 401-7180-533.35-01 36.93 THURMAN SUPPLY ELECTRICAL EQUIP&SUPPLY 401-7180-533.34-02 47.21 TYNDALE COMPANY FIRE PROTECTION EQUIP/SUP 401-7180-533.31-01 271.44 FIRE PROTECTION EQUIP/SUP 401-7180-533.31-01 263.74 US BANK CORPORATE PAYMENT Trans ECU Repair#155 401-7180-533.49-90 33.80 SYSTEM Airfare-Peppard 401-7180-533.43-10 306.00 Booking fee-Peppard 401-7180-533.43-10 2.42 Parking-Peppard 401-7180-533.43-10 57.12 Lodging-Amiot 401-7180-533.43-10 246.86 POE Injectors 401-7180-533.35-01 98.65 Job posting for Lineman 401-7180-533.41-10 800.00 Lodging-Cyr 401-7180-533.43-10 238.48 Refund-Lodging-Cyr 401-7180-533.43-10 (72.34) 6V 5 AMP NPE Battery 401-7180-533.35-01 15.19 Refund-Lodging-Deane 401-7180-533.43-10 (72.34) Shipping fee 401-7180-533.42-10 19.72 Shipping fee 401-7180-533.42-10 19.72 Electric Operations Division Total: $35,049.10 Public Works-Electric Department Total: $35,575.20 Electric Utility Fund Total: $60,077.88 CORE& MAIN LP PIPE FITTINGS 402-0000-141.40-00 854.82 H.B. JAEGER COMPANY, LLC PIPE AND TUBING 402-0000-141.40-00 620.13 PIPE FITTINGS 402-0000-141.40-00 5,615.93 Page 13 of 24 Apr 25, 2018 12:57:13 PM 05/01/2018 E - 16 Id- :, City of Port Angeles 4$ f! t City Council Expenditure Report IL -wir V :. Between Apr 7, 2018 and Apr 20, 2018 Vendor Description Account Number Amount Division Total: $7,090.88 Department Total: $7,090.88 ANGELES MILLWORK&LUMBER LUMBER&RELATED PRODUCTS 402-7380-534.31-20 26.57 CENTURYLINK-QWEST 04-05 A/C 3604524587479B 402-7380-534.42-10 123.10 04-05 A/C 3604525230978B 402-7380-534.42-10 150.15 CLALLAM CNTY TREASURER SUPPLIES 402-7380-534.47-10 5,126.22 COLUMBIA RURAL ELECTRIC SECURITY,FIRE,SAFETY SERV 402-7380-534.43-10 239.75 ASSN, INC FASTENAL INDUSTRIAL HARDWARE,AND ALLIED ITEMS 402-7380-534.31-01 153.55 GREEN RIVER COMMUNITY EDUCATIONAL SERVICES 402-7380-534.43-10 400.00 COLLEGE MISC CITY CONSERVATION CITY REBATE 402-7380-534.49-90 50.00 REBATES CITY REBATE 402-7380-534.49-90 50.00 MISC TRAVEL HART-WA OPERATOR WORKSHOP 402-7380-534.43-10 159.40 MEYER-WA OPERATOR WORKSHO 402-7380-534.43-10 166.00 OFFICE DEPOT SUPPLIES 402-7380-534.31-01 35.74 PUD#1 OF CLALLAM COUNTY MISC PROFESSIONAL SERVICE 402-7380-534.47-10 34.58 SECURITY SERVICES NW, INC SECURITY,FIRE,SAFETY SERV 402-7380-534.48-10 806.52 SPECTRA LABORATORIES-KITSAP TESTING&CALIBRATION SERVI 402-7380-534.41-50 173.00 TESTING&CALIBRATION SERVI 402-7380-534.41-50 215.00 SUNSET DO-IT BEST HARDWARE HARDWARE,AND ALLIED ITEMS 402-7380-534.31-20 3.48 PIPE FITTINGS 402-7380-534.31-20 11.70 HARDWARE,AND ALLIED ITEMS 402-7380-534.31-20 61.84 SUPPLYWORKS JANITORIAL SUPPLIES 402-7380-534.31-01 105.42 JANITORIAL SUPPLIES 402-7380-534.31-01 (61.47) JANITORIAL SUPPLIES 402-7380-534.31-01 150.85 SWAIN'S GENERAL STORE INC FIRST AID&SAFETY EQUIP. 402-7380-534.31-01 97.55 SHOES AND BOOTS 402-7380-534.31-01 117.29 SHOES AND BOOTS 402-7380-534.31-01 156.42 JANITORIAL SUPPLIES 402-7380-534.31-01 29.19 US BANK CORPORATE PAYMENT WOW Conf-R Quinn Meyer 402-7380-534.43-10 250.00 SYSTEM Parking-Bloor 402-7380-534.41-50 23.00 Uber-Bloor 402-7380-534.41-50 8.37 2018 Membership-J Hart 402-7380-534.49-01 221.00 M1 Principles of Water Ra 402-7380-534.31-01 109.00 Page 14 of 24 Apr 25, 2018 12:57:13 PM 05/01/2018 E - 17 * City of Port Angeles !"moi City Council Expenditure Report Between Apr 7, 2018 and Apr 20, 2018 Vendor Description Account Number Amount US BANK CORPORATE PAYMENT Return Airfare-Bloor 402-7380-534.41-50 225.00 SYSTEM Return Airfare-D McKeen 402-7380-534.41-50 225.00 Travel arrangements-Bloor 402-7380-534.41-50 171.57 Lunch-Bloor 402-7380-534.41-50 11.13 WOW Conference-.1 Hart 402-7380-534.43-10 250.00 Airport parking-Bloor 402-7380-534.41-50 88.00 Car Rental-Bloor 402-7380-534.41-50 93.70 Lunch-Bloor/McKeen 402-7380-534.41-50 35.57 WA STATE DEPARTMENT OF EDUCATIONAL SERVICES 402-7380-534.43-10 87.00 HEALTH Water Division Total: $10,380.19 Public Works-Water Department Total: $10,380.19 Water Utility Fund Total: $17,471.07 ANGELES MILLWORK&LUMBER LUMBER&RELATED PRODUCTS 403-7480-535.31-01 44.52 BAILEY SIGNS&GRAPHICS MARKERS, PLAQUES,SIGNS 403-7480-535.31-20 130.44 MARKERS, PLAQUES,SIGNS 403-7480-535.31-20 65.22 CENTURYLINK-QWEST 04-05 A/C 3604529911834B 403-7480-535.42-10 100.27 CLALLAM CNTY TREASURER SUPPLIES 403-7480-535.47-10 3,747.19 COLUMBIA RURAL ELECTRIC SECURITY,FIRE,SAFETY SERV 403-7480-535.43-10 239.75 ASSN, INC CUES CONSULTING SERVICES 403-7480-535.48-02 1,133.33 EDGE ANALYTICAL MISC PROFESSIONAL SERVICE 403-7480-535.41-50 1,328.00 FASTENAL INDUSTRIAL FASTENERS, FASTENING DEVS 403-7480-535.31-01 10.32 FASTENERS, FASTENING DEVS 403-7480-535.31-20 (55.02) SUPPLIES 403-7480-535.31-01 45.34 FERGUSON ENTERPRISES INC PIPE AND TUBING 403-7480-535.31-20 246.48 PIPE AND TUBING 403-7480-535.31-20 65.39 GRANICH ENGINEERED PUMPS&ACCESSORIES 403-7480-594.64-10 12,103.58 PRODUCTS INC PUMPS&ACCESSORIES 403-7480-535.31-20 1,075.25 HEARTLINE ROAD/HWY MAT NONASPHALTIC 403-7480-535.31-20 17.92 HI-TECH ELECTRONICS INC ELECTRICAL EQUIP&SUPPLY 403-7480-535.41-50 413.06 KAASM, LLC DATA PROC SERV&SOFTWARE 403-7480-535.48-02 2,205.94 MASCO PETROLEUM, INC FUEL,OIL,GREASE, &LUBES 403-7480-535.32-11 1,648.56 OFFICE DEPOT SUPPLIES 403-7480-535.31-01 243.49 OLYMPIC STATIONERS INC SUPPLIES 403-7480-535.31-01 25.52 Page 15 of 24 Apr 25, 2018 12:57:13 PM 05/01/2018 E - 18 Id- :, City of Port Angeles 4$ f! t City Council Expenditure Report IL -wir V , :. Between Apr 7, 2018 and Apr 20, 2018 Vendor Description Account Number Amount PACIFIC OFFICE EQUIPMENT INC SUPPLIES 403-7480-535.31-01 132.73 PEACOCK, WILLIAM R EDUCATIONAL SERVICES 403-7480-535.43-10 415.00 PLATT ELECTRIC SUPPLY INC ELECTRICAL EQUIP&SUPPLY 403-7480-535.31-20 421.51 ELECTRICAL EQUIP&SUPPLY 403-7480-535.31-20 164.22 SUNSET DO-IT BEST HARDWARE HAND TOOLS ,POW&NON POWER 403-7480-535.31-01 49.86 HAND TOOLS ,POW&NON POWER 403-7480-535.31-01 13.83 PLUMBING EQUIP FIXT,SUPP 403-7480-535.31-20 20.47 PIPE FITTINGS 403-7480-535.31-01 56.18 SWAIN'S GENERAL STORE INC FIRST AID&SAFETY EQUIP. 403-7480-535.35-01 244.14 HARDWARE,AND ALLIED ITEMS 403-7480-535.31-01 13.01 THURMAN SUPPLY HARDWARE,AND ALLIED ITEMS 403-7480-535.31-01 53.21 PLUMBING EQUIP FIXT,SUPP 403-7480-535.31-20 110.65 TYCO INTEGRATED SECURITY SECURITY,FIRE,SAFETY SERV 403-7480-535.41-50 868.29 US BANK CORPORATE PAYMENT WW Operator Guide for Exa 403-7480-535.31-01 56.90 SYSTEM Pump Class-Coffee Supplie 403-7480-535.31-01 53.11 Pump Class-Refreshments 403-7480-535.31-01 26.34 Lodging-Prince 403-7480-535.43-10 189.96 Conf Space Training Refre 403-7480-535.31-01 17.99 WA STATE DEPARTMENT OF ENVIRONMENTAL&ECOLOGICAL 403-7480-535.49-90 1,761.74 ECOLOGY Wastewater Division Total: $29,503.69 Public Works-WW/Stormwtr Department Total: $29,503.69 Wastewater Utility Fund Total: $29,503.69 ANGELES MILLWORK&LUMBER PIPE FITTINGS 404-7538-537.35-01 11.00 CENTURYLINK-QWEST 04-05 A/C 3604522245145B 404-7538-537.42-10 48.88 04/05 A/C 3604528100532B 404-7538-537.42-10 48.81 CLALLAM CNTY SOLID WASTE BLDG CONSTRUC. SERVICES- 404-7538-537.49-90 4,560.30 DEPT CLALLAM CNTY TREASURER SUPPLIES 404-7538-537.47-10 1,340.94 COLUMBIA RURAL ELECTRIC SECURITY,FIRE,SAFETY SERV 404-7538-537.43-10 239.75 ASSN, INC OLYMPIC PARTY&CUSTODIAL JANITORIAL SUPPLIES 404-7538-537.31-01 44.23 SUPPLIES PACIFIC OFFICE EQUIPMENT INC SUPPLIES 404-7538-537.31-01 153.27 PORT ANGELES POWER LAWN MAINTENANCE EQUIP 404-7538-537.31-01 66.11 EQUIPMENT MACHINERY&HEAVY HRDWARE 404-7538-537.35-01 59.40 Page 16 of 24 Apr 25, 2018 12:57:13 PM 05/01/2018 E - 19 Id 5N" City of Port Angeles City Council Expenditure Report Between Apr 7, 2018 and Apr 20, 2018 Vendor Description Account Number Amount SOILTEST FARM CONSULTANTS TESTING&CALIBRATION SERVI 404-7538-537.41-50 225.00 SOUND PUBLISHING INC COMMUNICATIONS/MEDIA SERV 404-7538-537.44-10 535.00 SPECTRA LABORATORIES TESTING&CALIBRATION SERVI 404-7538-537.41-50 200.00 SUNSET DO-IT BEST HARDWARE HAND TOOLS ,POW&NON POWER 404-7538-537.35-01 214.23 SWAIN'S GENERAL STORE INC FIRST AID&SAFETY EQUIP. 404-7538-537.31-01 292.65 SUPPLIES 404-7538-537.31-01 115.72 THURMAN SUPPLY PLUMBING EQUIP FIXT,SUPP 404-7538-537.31-01 300.98 US BANK CORPORATE PAYMENT Lodging-Paynter 404-7538-537.43-10 122.09 SYSTEM WE PROMOTE YOU EDUCATIONAL SERVICES 404-7538-537.44-10 678.23 SW-Transfer Station Division Total: $9,256.59 SWAIN'S GENERAL STORE INC PAINTS,COATINGS,WALLPAPER 404-7580-537.31-01 14.58 US BANK CORPORATE PAYMENT 2018 Membership-McCabe/Do 404-7580-537.44-10 255.00 SYSTEM WE PROMOTE YOU EDUCATIONAL SERVICES 404-7580-537.44-10 997.80 Solid Waste-Collections Division Total: $1,267.38 SUNSET DO-IT BEST HARDWARE GASES CONT.EQUIP:LAB,WELD 404-7585-537.31-20 48.22 SWAIN'S GENERAL STORE INC SUPPLIES 404-7585-537.31-20 85.41 Solid Waste-Landfill Division Total: $133.63 Public Works-Solid Waste Department Total: $10,657.60 Solid Waste Utility Fund Total: $10,657.60 AIRPORT GARDEN CENTER SEED,SOD,SOIL&INOCULANT 406-7412-538.31-20 371.93 NURSERY STOCK&SUPPLIES 406-7412-538.31-20 164.51 ANGELES MILLWORK&LUMBER LUMBER&RELATED PRODUCTS 406-7412-538.31-20 44.35 LUMBER&RELATED PRODUCTS 406-7412-538.31-20 176.99 LUMBER&RELATED PRODUCTS 406-7412-538.31-20 233.86 ACOUST TILE, INSULAT MAT 406-7412-538.31-20 199.53 ACOUST TILE, INSULAT MAT 406-7412-538.31-20 314.88 LUMBER&RELATED PRODUCTS 406-7412-538.31-20 114.32 FASTENAL INDUSTRIAL FIRST AID&SAFETY EQUIP. 406-7412-538.31-01 38.37 FERGUSON ENTERPRISES INC PLUMBING EQUIP FIXT,SUPP 406-7412-538.31-20 458.77 LEITZ FARMS, INC PAINTS,COATINGS,WALLPAPER 406-7412-538.31-20 195.44 MISC TRAVEL BOEHME-STORMWATER EDU &O 406-7412-538.43-10 93.08 SUNSET DO-IT BEST HARDWARE HAND TOOLS ,POW&NON POWER 406-7412-538.35-01 90.75 Stormwater Division Total: $2,496.78 Page 17 of 24 Apr 25, 2018 12:57:13 PM 05/01/2018 E - 20 * City of Port Angeles !"moi City Council Expenditure Report Q,, ,R,,,. Between Apr 7, 2018 and Apr 20, 2018 Vendor Description Account Number Amount Public Works-WW/Stormwtr Department Total: $2,496.78 Stormwater Utility Fund Total: $2,496.78 BOUND TREE MEDICAL, LLC SALE SURPLUS/OBSOLETE 409-6025-526.31-13 35.34 GALLS CLOTHING &APPAREL 409-6025-526.20-80 205.11 LIFE ASSIST SALE SURPLUS/OBSOLETE 409-6025-526.31-02 1,107.17 SALE SURPLUS/OBSOLETE 409-6025-526.31-13 128.26 SALE SURPLUS/OBSOLETE 409-6025-526.31-13 5.60 SALE SURPLUS/OBSOLETE 409-6025-526.31-02 1,476.80 SALE SURPLUS/OBSOLETE 409-6025-526.31-02 570.42 SALE SURPLUS/OBSOLETE 409-6025-526.31-13 104.80 SALE SURPLUS/OBSOLETE 409-6025-526.31-13 253.31 SALE SURPLUS/OBSOLETE 409-6025-526.31-13 323.68 SALE SURPLUS/OBSOLETE 409-6025-526.31-02 119.57 OLYMPIC AMBULANCE INC CONSULTING SERVICES 409-6025-526.41-50 2,314.28 OLYMPIC OXYGEN SALE SURPLUS/OBSOLETE 409-6025-526.31-13 30.44 PHYSIO-CONTROL, INC. SALE SURPLUS/OBSOLETE 409-6025-526.31-02 382.28 SWAIN'S GENERAL STORE INC RADIO&TELECOMMUNICATION 409-6025-526.31-02 4.20 RADIO&TELECOMMUNICATION 409-6025-526.31-02 21.67 SYSTEMS DESIGN WEST, LLC CONSULTING SERVICES 409-6025-526.41-50 4,145.00 US BANK CORPORATE PAYMENT Face shields/lungs for FA 409-6025-526.31-08 399.91 SYSTEM ZOLL MEDICAL CORPORATION CONSULTING SERVICES 409-6025-526.31-02 146.50 CONSULTING SERVICES 409-6025-526.31-02 44.84 CONSULTING SERVICES 409-6025-526.31-02 48.10 Medic I Division Total: $11,867.28 Fire Department Total: $11,867.28 Medic I Utility Fund Total: $11,867.28 CASCADIA LAW GROUP MISC PROFESSIONAL SERVICE 413-7481-535.41-50 328.00 MISC PROFESSIONAL SERVICE 413-7481-535.41-50 5,477.29 MISC TRAVEL WEST-WESTERN HARBOR PLP M 413-7481-535.41-50 37.00 US BANK CORPORATE PAYMENT Parking-West 413-7481-535.41-50 32.00 SYSTEM Lodging-Bloor 413-7481-535.43-10 134.71 Lodging-McKeen 413-7481-535.43-10 134.71 Lodging-West 413-7481-535.43-10 134.71 Wastewater Remediation Division Total: $6,278.42 Page 18 of 24 Apr 25, 2018 12:57:13 PM 05/01/2018 E - 21 Id- :, City of Port Angeles 4$ f! !'1> i City Council Expenditure Report r,, ,ff' Between Apr 7, 2018 and Apr 20, 2018 Vendor Description Account Number Amount Public Works-WW/Stormwtr Department Total: $6,278.42 Harbor Clean Up Fund Total: $6,278.42 ALL WEATHER HEATING & CITY REBATE 421-7121-533.49-86 800.00 COOLING CITY REBATE 421-7121-533.49-86 1,000.00 DAVE'S HEATING&COOLING SVC CITY REBATE 421-7121-533.49-86 800.00 CITY REBATE 421-7121-533.49-86 800.00 MATHEWS GLASS CO INC CITY REBATE 421-7121-533.49-86 384.99 MISC CITY CONSERVATION CITY REBATE 421-7121-533.49-86 500.00 REBATES Conservation Division Total: $4,284.99 Public Works-Electric Department Total: $4,284.99 Conservation Fund Total: $4,284.99 SARGENT ENGINEERING, INC CONSULTING SERVICES 452-7388-594.65-10 2,303.96 Water Projects Division Total: $2,303.96 Public Works-Water Department Total: $2,303.96 Water Utility CIP Fund Total: $2,303.96 ASSOCIATED PETROLEUM FUEL,OIL,GREASE, &LUBES 501-0000-141.20-00 5,122.65 PRODUCTS, INC FUEL,OIL,GREASE, &LUBES 501-0000-141.20-00 5,514.23 FAR-WEST MACHINE& AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 556.94 HYDRAULICS GCR TIRES&SERVICE AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 991.00 KAMAN INDUSTRIAL AUTO &TRUCK MAINT. ITEMS 501-0000-141.40-00 37.85 TECHNOLOGIES AUTO &TRUCK MAINT. ITEMS 501-0000-141.40-00 264.84 KIMBALL MIDWEST PAINTS,COATINGS,WALLPAPER 501-0000-141.40-00 312.67 NAPA AUTO PARTS AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 352.99 AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 355.08 AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 148.78 AUTO &TRUCK MAINT. ITEMS 501-0000-141.40-00 31.06 AUTO &TRUCK MAINT. ITEMS 501-0000-141.40-00 34.21 PAPE'MACHINERY AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 81.05 PENINSULA LUBRICANTS AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 360.42 PRICE FORD LINCOLN AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 218.47 AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 76.75 AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 76.75 SIX ROBBLEES' INC AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 66.72 Page 19 of 24 Apr 25, 2018 12:57:13 PM 05/01/2018 E - 22 Id- :, City of Port Angeles 4$ f! t City Council Expenditure Report i. Wr7'_......y , :. Between Apr 7, 2018 and Apr 20, 2018 Vendor Description Account Number Amount SOLID WASTE SYSTEMS, INC AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 355.03 SONSRAY MACHINERY, LLC AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 125.45 WESTERN EQUIPMENT DISTRIB LAWN MAINTENANCE EQUIP 501-0000-141.40-00 319.47 INC WESTERN PETERBILT INC AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 97.10 Division Total: $15,499.51 Department Total: $15,499.51 AMAZON CAPITAL SERVICES AUTO &TRUCK MAINT. ITEMS 501-7630-548.31-01 25.82 ANGELES MACHINE WORKS INC AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 149.46 EXTERNAL LABOR SERVICES 501-7630-548.34-02 317.94 ARAMARK LAUNDRY/DRY CLEANING SERV 501-7630-548.49-90 101.93 LAUNDRY/DRY CLEANING SERV 501-7630-548.49-90 101.93 ASSOCIATED PETROLEUM FUEL,OIL,GREASE, &LUBES 501-7630-548.32-13 159.57 PRODUCTS, INC BAXTER AUTO PARTS#15 AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 659.54 COLUMBIA RURAL ELECTRIC SECURITY,FIRE,SAFETY SERV 501-7630-548.43-10 239.75 ASSN, INC CUMMINS NORTHWEST INC RENTAL/LEASE EQUIPMENT 501-7630-548.48-02 407.58 FASTENAL INDUSTRIAL AUTO&TRUCK MAINT. ITEMS 501-7630-548.31-01 12.14 FERRELLGAS INC FUEL,OIL,GREASE, &LUBES 501-7630-548.32-12 1,310.91 HUGHES FIRE EQUIPMENT INC AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 173.89 AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 482.95 AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 507.14 AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 392.34 AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 (371.58) KIMBALL MIDWEST AUTO&TRUCK MAINT. ITEMS 501-7630-548.31-01 86.76 LES SCHWAB TIRE CENTER AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 (1,781.85) AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 705.09 AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 1,384.10 EXTERNAL LABOR SERVICES 501-7630-548.34-02 32.61 LINCOLN INDUSTRIAL CORP AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 17.79 MURRAY MOTORS INC AUTO &TRUCK MAINT. ITEMS 501-7630-548.31-01 123.15 NAPA AUTO PARTS AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 70.74 AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 20.87 NORTHWEST TANK& AUTO&TRUCK MAINT. ITEMS 501-7630-594.64-10 1,036.04 ENVIRONMENTAL SVCS EXTERNAL LABOR SERVICES 501-7630-594.64-10 419.20 Page 20 of 24 Apr 25, 2018 12:57:13 PM 05/01/2018 E - 23 Id- :, City of Port Angeles 4$ f! !'1> i City Council Expenditure Report Between Apr 7, 2018 and Apr 20, 2018 Vendor Description Account Number Amount OWEN EQUIPMENT AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 278.16 PORT ANGELES POWER AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 459.58 EQUIPMENT PORT ANGELES TIRE FACTORY AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 589.28 EXTERNAL LABOR SERVICES 501-7630-548.34-02 36.85 EXTERNAL LABOR SERVICES 501-7630-548.34-02 73.66 PRICE FORD LINCOLN AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 21.84 AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 54.20 AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 216.15 AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 (21.84) AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 73.25 AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 16.28 QUALITY 4X4 TRUCK SUPPLY AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 9.77 QUALITY TINTING &GLASS DESIGN AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 303.52 R&S TRANSPORT, INC EXTERNAL LABOR SERVICES 501-7630-548.34-02 216.80 RICHMOND 2-WAY RADIO AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 90.14 EXTERNAL LABOR SERVICES 501-7630-548.34-02 125.11 SME CORPORATION AUTO&TRUCK MAINT. ITEMS 501-7630-594.64-10 851.89 EXTERNAL LABOR SERVICES 501-7630-594.64-10 712.90 SNAP-ON TOOLS-CHUGGER AUTO&TRUCK MAINT. ITEMS 501-7630-548.35-01 154.30 DEANE SOLID WASTE SYSTEMS, INC AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 222.21 SUNSET DO-IT BEST HARDWARE GASES CONT.EQUIP:LAB,WELD 501-7630-548.45-30 137.72 TACOMA DODGE CHRYSLER JEEP AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 195.98 WESTERN PETERBILT INC AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 196.07 WESTERN STEEL METALS,BARS,PLATES,RODS 501-7630-548.34-02 892.92 Equipment Services Division Total: $12,692.55 Public Works-Equip Svcs Department Total: $12,692.55 Equipment Services Fund Total: $28,192.06 ANGELES COMMUNICATIONS INC ELECTRONIC COMPONENTS 502-2081-518.41-50 54.32 MISCELLANEOUS SERVICES 502-2081-518.41-50 149.87 CANON USA, INC OFFICE MACHINES &ACCESS 502-2081-518.45-31 108.96 OFFICE MACHINES &ACCESS 502-2081-518.45-31 117.17 OFFICE MACHINES &ACCESS 502-2081-518.45-31 125.19 OFFICE MACHINES &ACCESS 502-2081-518.45-31 139.25 Page 21 of 24 Apr 25, 2018 12:57:13 PM 05/01/2018 E - 24 Id- :, City of Port Angeles 4$ f! City Council Expenditure Report Between Apr 7, 2018 and Apr 20, 2018 Vendor Description Account Number Amount CANON USA, INC OFFICE MACHINES &ACCESS 502-2081-518.45-31 162.67 OFFICE MACHINES &ACCESS 502-2081-518.45-31 181.05 OFFICE MACHINES &ACCESS 502-2081-518.45-31 181.05 OFFICE MACHINES &ACCESS 502-2081-518.45-31 182.35 OFFICE MACHINES &ACCESS 502-2081-518.45-31 196.37 OFFICE MACHINES &ACCESS 502-2081-518.45-31 196.37 OFFICE MACHINES &ACCESS 502-2081-518.45-31 196.37 OFFICE MACHINES &ACCESS 502-2081-518.45-31 227.27 OFFICE MACHINES &ACCESS 502-2081-518.45-31 245.65 OFFICE MACHINES &ACCESS 502-2081-518.45-31 276.41 OFFICE MACHINES &ACCESS 502-2081-518.45-31 293.55 OFFICE MACHINES &ACCESS 502-2081-518.45-31 311.81 OFFICE MACHINES &ACCESS 502-2081-518.45-31 396.54 OFFICE MACHINES &ACCESS 502-2081-518.45-31 665.24 CENTURYLINK-QWEST 04-05 A/C 36045237125856 502-2081-518.42-10 77.73 04-05 A/C 360452387781766 502-2081-518.42-10 48.81 04-05 A/C 36045258342116 502-2081-518.42-10 48.09 04-05 A/C 36045298828116 502-2081-518.42-10 48.66 04-05 A/C 36045298876526 502-2081-518.42-10 50.13 COMMUNICATIONS/MEDIA SERV 502-2081-518.42-10 48.81 PACIFIC OFFICE EQUIPMENT INC OFFICE MACHINES &ACCESS 502-2081-518.45-31 16.36 OFFICE MACHINES &ACCESS 502-2081-518.45-31 32.70 OFFICE MACHINES &ACCESS 502-2081-518.45-31 33.41 OFFICE MACHINES &ACCESS 502-2081-518.45-31 43.81 OFFICE MACHINES &ACCESS 502-2081-518.45-31 49.42 OFFICE MACHINES &ACCESS 502-2081-518.45-31 49.54 OFFICE MACHINES &ACCESS 502-2081-518.45-31 68.03 OFFICE MACHINES &ACCESS 502-2081-518.45-31 68.35 OFFICE MACHINES &ACCESS 502-2081-518.45-31 71.57 OFFICE MACHINES &ACCESS 502-2081-518.45-31 94.74 OFFICE MACHINES &ACCESS 502-2081-518.45-31 132.77 OFFICE MACHINES &ACCESS 502-2081-518.45-31 152.09 OFFICE MACHINES &ACCESS 502-2081-518.45-31 158.94 OFFICE MACHINES &ACCESS 502-2081-518.45-31 159.40 Page 22 of 24 Apr 25, 2018 12:57:13 PM 05/01/2018 E - 25 Id- :, City of Port Angeles 4$ f! t City Council Expenditure Report ::...V , :. Between Apr 7, 2018 and Apr 20, 2018 Vendor Description Account Number Amount PACIFIC OFFICE EQUIPMENT INC OFFICE MACHINES &ACCESS 502-2081-518.45-31 195.83 OFFICE MACHINES &ACCESS 502-2081-518.45-31 228.56 OFFICE MACHINES &ACCESS 502-2081-518.45-31 448.17 OFFICE MACHINES &ACCESS 502-2081-518.45-31 583.33 PSIC EQUIP MAINT&REPAIR SERV 502-2081-518.48-02 380.04 EQUIP MAINT&REPAIR SERV 502-2081-518.41-50 632.60 SUPERION, LLC DATA PROC SERV&SOFTWARE 502-2081-518.43-15 632.60 DATA PROC SERV&SOFTWARE 502-2081-518.43-15 1,182.66 Information Technologies Division Total: $10,144.61 Finance Department Total: $10,144.61 Information Technology Fund Total: $10,144.61 HSA BANK HSA 503-1631-517.46-30 1,500.00 HSA 503-1631-517.46-30 (1,500.00) HSA 503-1631-517.46-30 1,500.00 MISC EMPLOYEE EXPENSE EMPLOYEE REIMBURSEMENT 503-1631-517.41-51 101.34 REIMBURSEMENT EMPLOYEE REIMBURSEMENT 503-1631-517.46-30 1,000.00 EMPLOYEE REIMBURSEMENT 503-1631-517.46-30 1,891.76 EMPLOYEE REIMBURSEMENT 503-1631-517.46-30 1,931.56 US BANK CORPORATE PAYMENT Wellness breakfast suppli 503-1631-517.41-51 42.28 SYSTEM Wellness incentive 503-1631-517.41-51 40.00 Wellness breakfast suppli 503-1631-517.41-51 65.91 Other Insurance Programs Division Total: $6,572.85 MISC CLAIM SETTLEMENTS IN HOUSE LIABILITY CLAIM 503-1671-517.49-98 4,810.79 WCIA(WA CITIES INS AUTHORITY) CONSULTING SERVICES 503-1671-517.41-50 1,814.40 Comp Liability Division Total: $6,625.19 Self Insurance Department Total: $13,198.04 Self-Insurance Fund Total: $13,198.04 AFL/ PAYROLL SUMMARY 920-0000-231.53-11 192.31 PAYROLL SUMMARY 920-0000-231.53-12 771.65 AFLAC SUPPLIMENTAL APRIL 920-0000-231.53-10 1,584.04 AFSCME LOCAL 1619 PAYROLL SUMMARY 920-0000-231.54-40 312.00 BROWN &BROWN OF PAYROLL SUMMARY 920-0000-231.53-40 1,939.66 WASHINGTON CHAPTER 13 TRUSTEE Case#14-14948 920-0000-231.56-90 904.16 EMPOWER-P/R WIRE PAYROLL SUMMARY 920-0000-231.52-20 22,993.97 Page 23 of 24 Apr 25, 2018 12:57:13 PM 05/01/2018 E - 26 Id- :, City of Port Angeles 4$ f! t City Council Expenditure Report IL —wir V , ,. Between Apr 7, 2018 and Apr 20, 2018 Vendor Description Account Number Amount FEDERAL PAYROLL TAX PAYROLL SUMMARY 920-0000-231.50-10 209.94 PAYROLL SUMMARY 920-0000-231.50-10 59,874.73 FICA/MEDICARE PAYROLL TAX PAYROLL SUMMARY 920-0000-231.50-20 376.94 PAYROLL SUMMARY 920-0000-231.50-20 78,223.44 FIREFIGHTER'S LOCAL 656 PAYROLL SUMMARY 920-0000-231.54-30 2,025.98 HSA BANK HSA 920-0000-231.52-40 3,640.14 HSA 920-0000-231.52-40 (3,640.14) HSA 920-0000-231.52-40 3,640.14 IBEW LOCAL 997 PAYROLL SUMMARY 920-0000-231.54-20 1,359.59 ICMA-P/R WIRES PAYROLL SUMMARY 920-0000-231.52-10 20,288.32 LEOFF PAYROLL SUMMARY 920-0000-231.51-21 27,120.35 PAYROLL SUMMARY 920-0000-231.51-21 (27,120.35) PERS PAYROLL SUMMARY 920-0000-231.51-10 460.71 PAYROLL SUMMARY 920-0000-231.51-10 1,388.31 PAYROLL SUMMARY 920-0000-231.51-11 13,802.57 PAYROLL SUMMARY 920-0000-231.51-12 76,812.23 PAYROLL SUMMARY 920-0000-231.51-10 (1,388.31) PAYROLL SUMMARY 920-0000-231.51-11 (13,802.57) PAYROLL SUMMARY 920-0000-231.51-12 (76,812.23) POLICE ASSOCIATION PAYROLL SUMMARY 920-0000-231.55-10 424.00 TEAMSTERS LOCAL 589 PAYROLL SUMMARY 920-0000-231.54-10 2,041.25 UNITED WAY(PAYROLL) PAYROLL SUMMARY 920-0000-231.56-10 409.00 WSCCCE AFSCME AFL-CIO PAYROLL SUMMARY 920-0000-231.54-40 5,166.55 Division Total: $203,198.38 Department Total: $203,198.38 Payroll Clearing Fund Total: $203,198.38 Total for Checks Dated Between Apr 7,2018 and Apr 20,2018 $706,797.90 Page 24 of 24 Apr 25, 2018 12:57:13 PM 05/01/2018 E - 27 • ORTNGELES `- W A S H I N G T O N, U. S. A. CITY COUNCIL MEMO DATE: May 1, 2018 To: City Council FROM: CRAIG FULTON,P.E,DIRECTOR OF PUBLIC WORKS&UTILITIES SUBJECT: Vehicle Purchase—Replacement of Fire Department Sedan #5202 Summary: Fire Department Ford Taurus Sedan 45202 is recommended for replacement in 2018. The City advertised locally for a four wheel-drive 1/2 ton four door pickup and received 3 bids: Price Ford Lincoln: $36,659.05 w/tax included—selected as low bid for vehicle replacement Ruddell Auto Mall: $37,472.02 w/tax included Wilder Auto Center: $37,517.80 w/tax included Funding: 2018 Actual Replacement Cost- $41,000.00 • $38,000.00, 2018 budget item 501-7630-594-6410 for Fire Department Sedan 45202 replacement. • $3,000.00, budget amendment • $36,659.05 overall bid, including tax. • $4,340.95 for accessories, installed by City staff. canopy, dispatch radio, strobe lights, City decals, and other basic accessories. • $41,000.00 total replacement cost. Vehicle Cost with tax $36,659.05 Accessories $4,340.95 Total Cost $41,000.00 This requires a $3,000.00 budget amendment in 2018. Reserves exist in the Fire Department Fleet Replacement Reserves for this amendment. Recommendation: 1. Approve and authorize the City Manager to purchase a new Fire Department pickup using the bid by Price Ford Lincoln of$41,000.00, including tax and accessories. 2. Approve and authorize the City Manager to make minor modifications to the purchase contract if necessary. 3. Approve and authorize the City Manager to surplus vehicle 45202 and an additional Fire/City pickup truck, upon addition of the new vehicle to the City fleet. 05/01/2018 E - 28 Background/Analysis: It is necessary to replace the Fire Department Ford Taurus Sedan 45202, since the vehicle doesn't meet the current needs of the Fire Department. The vehicle is utilized primarily by the Fire Marshal to carry the equipment associated with his duties: Emergency Response, Incident Command, Fire Investigation, and Fire Inspection. This vehicle is 13 years old, with over 70,000 miles on it. In the past six years, the Fire Department has spent $6,229.30 on maintenance/repair costs. To properly meet the needs of the Fire Department, this vehicle is being replaced with a 1/z ton 4x4 four door pickup truck, with a canopy. This vehicle configuration will provide the Fire Marshall with a necessary, dry, secure area, for tool and equipment transport and storage, as well as providing Emergency Response capability. Additionally, the vehicle will be utilized by the Fire Department for out of town training transportation. Funding Overview: Funding in the amount of$38,000.00, line item 501-7630-594-6410, is included in the 2018 budget for the replacement of Fire Department vehicle 45202. This requires budget supplemental approval in the amount of$3,000.00. Funds are available in the Fire Department Fleet Replacement Reserves. 05/01/2018 E - 29 • ORTNGELES ,__ W A S H I N G T O N, U. S. A. ZRINWA CITY COUNCIL MEMO DATE: May 1, 2018 To: City Council FROM: NATHAN WEST,DIRECTOR OF COMMUNITY AND ECONOMIC DEVELOPMENT SUBJECT: Port Angeles Forward Committee Summary: In early 2018, City staff began the process of re-affirming appointments to the Port Angeles Forward Committee in accordance with sections 2.25.050 and 2.40.030 of the Port Angeles Municipal Code. Staff is seeking Council ratification of the Committee and the appointment of one new Citizen-at-Large position. Funding: N/A Recommendation: Appoint Judith Morris to one of two open Citizen-at-Large positions with a term expiring February 28th, 2021, and ratify the slate of Committee members and positions. Back2round/Analysis: The Port Angeles Forward Committee is a City Council subcommittee with the mission to: • Foster private sector investment in Port Angeles, • Facilitate input from stakeholders to create a consensus, strategy, and vision for development and implementation of a Port Angeles Forward Master Plan, • Provide communication between stakeholders, • Recommend actions to encourage private investment and stimulate the economy and livability of the community, • Identify and resolve barriers that adversely impact the ability to achieve committee goals. In early 2018, City staff began the process of re-affirming appointments to the Port Angeles Forward Committee in accordance with sections 2.25.050 and 2.40.030 of the Port Angeles Municipal Code. Staff contacted each of the entities represented on the Committee and asked the executive officer to affirm appointment of their representative. Staff also approached the North Olympic Library System for representation on the Committee. An additional Citizen-at-Large position remains open with one pending application. The Committee elected to form a Sub- committee to interview the remaining candidate. 05/01/2018 E - 30 Council Representatives Chamber of Commerce Cherie Kidd, Chair Marc Abshire Mike French,Vice Chair Jim Moran,Alternate PA Business Assoc. TBD Clallam County Randy Johnson PA Downtown Assoc. Alt. Jim Jones Beth Witters Alt. Mary Sue French Lower Elwha Klallam Tribe Michael Peters North Olympic History Center Alt. Sherry Curran Kathy Estes Port of Port Angeles North Olympic Library System Steve Burke Noah Glaude Clallam County PUD Citizen-At-Large Sean Worthington Steve Bearman Clallam Transit Citizen-At-Large Kevin Gallacci Judith Morris Alt. Mike Oliver Citizen-At-Large Economic Dev. Corporation Vacant—Application Pending Julie Knott Staff is seeking Council ratification of the Committee slate and the appointment of new Citizen- at-Large Judith Morris (application attached). Funding Overview N/A 05/01/2018 E - 31 4 jMAR 152018 ""aM �IY YY Th City of Part Angeles � 4a A, r E j� lication for ointment t Board. Commis .i.n.i. �t ission or Committee Board,Commission or Committee to which you are seeking afal ointmmme mt Al ppl cant;Name and General Information w , First MI l,aa t Address C;'lty. llaaaaa tltaat e Work ir@taarac Cellphone ha»c; F, naafi address Certification and Location Information (circle one) Are vara c�atrl',tlauycei by tiro City tal`POTt Are vott a cituzcat aaftlsc United CS las Are 1 sett a Registered Vot&? le, i Taro ,sure v awa a C itv resident?.,-- No if so,how long. —57 , Do you own/manage as business its t,lte Y�s Do you hold any professional ltcc"rrscs,registrations or ceili icaaRcs in any llcla;�?.. _...�..�.," .., .._... �.. ..... _........ ...........a ate l�'az please llsc Are you am arc sal"arty conflict of inta,.rcA which ssslght wise by your wcrvlcc on the a dvisA—m y board that you are app lying ib'O 11`aWZ sc<.vlaiaata:t. 05/01/2018 E - 32 Work or Professional E:prraenc - Dist ancast recent experience first,or attach re;s zn Brie perks alea;riptica Employer Briet'jobdes"cription 4 /70' "C Emplo.Ve'r tall Brief job ctesciiPtiorc a �/✓ a. r ra . Education -. Dist,most recent expcnencc first Y c No Instituctiaarufl_,aacatiann 1)ciarce e<crarccl/Tv ajar area eel`,, � (Yraduata;d? -µ.ms.. e. N0 Institaution/Locaatican Degree eaarnecl/MaJor ard a" of Study lrucdua-ted? Yes No Ica:atitKutiaaru°l,oc ation Degree e,srnedUkajaar area of'Study Graduated? Charitable,table, Social and Civic Activities es and Memberships- List mclicar activities you have participated in durin�,the last five veers � � ', � ark arae attics 9,anc aticaru s a", pnacIaeasar,"on)ject vc 11; ( l a;,cru tu«n eat VOW paartre,alaartrcrn. *�"� ✓ Ole e 0, °nzz/aaticsu oc tiaan Group's pnurIvselobjecAe c sat �iptiesca cat"�°auarr laacrlieilaa �. Appli * i nature Date t) all5ulteal berms to: Offict of the City Clerk JenniferVencklasen City of Port Angeles les 60-417-4634 32i Fast 5"°'Street j�crzc lea'ca,city aatp ,us Port Angeles.W'A 98362 In compliance with tlne Americans vNitlu Dis nlnilitieaa Act,if y ouu need special a arconinumfittions because ol`au physical lucrcitaatican, please contact the City Manager's Office at 3(0-417-4500:acs appropriate arraan erients can"d aucauete:. This clerctuntcrat and all aattaeiued intimilaation is consiciewd as public record and nnaa� be clisaralntateaai to nieennbersa of tics.:City C oirticii tisr appointment co nsieieaaation, AdditionaaHy,it arcaaa<lee wine au part erl"an ON, Council packet. 05/01/2018 E - 33 Port Angeles Forward Committee Why do you have interest in serving on this committee? I have had the opportunity to see some great things happening in our community. I think Port Angeles is on the brink of making a major transformation in our downtown (the Oak Street development-PA Waterfront Center, LEKT center-Feiro facility, LEKT hotel,the waterfront park) and I would like be a part of helping make it happen. What recommendations or advice do you have on those matters affecting community-wide planning for economic development? Broaden the planning discussions to include hard-to-reach members of the community. Inventory of services or activities that might be missing (infant care slots;certified child "taxi" service; tourism guides;tourism transportation options; shared office/networking space; and so forth) I think there are opportunities for some development in existing residential areas, such as coffee shops, that would give a sense of"neighborhood" and encourage small businesses. What actions would you recommend to encourage private investment and stimulate the economy and livability of the community? Building on community assets. For instance,expand the vocational and apprentice programs for enhanced marine services. Service workers are a large, if seasonal,component in local economy. Encourage training and recognition that puts Port Angeles on the map as an "above and beyond"visitor community. What barriers do you see adversely impacting the ability to achieve community economic development goals? 1. Transportation issues(no scheduled airline, distance from the 1-5 corridor). 2. Housing for lower income workers. 3. Defeatist attitude within the community. 4. Low wages locally which encourage workers to look elsewhere for employment. Judith Morris 05/01/2018 E - 34 • ORTNGELES `- W A S H I N G T O N, U. S. A. CITY COUNCIL MEMO DATE: May 1, 2018 To: City Council FROM: DAN MCKEEN,CITY MANAGER TODD WEEKS,INTERIM IT MANAGER SUBJECT: Network Infrastructure Contract Summary: This contract will provide updated network security and enhanced network configuration services to support the City IT computing needs. This contract includes a Service Level Agreement with 24/7 network operational support for City IT Staff. Funding: IT Professional Services Budget Code 502-2081-518-4150 with a monthly cost of $2,500, to total $30,000 per year. Recommendation: Approve and Authorize the City Manager to sign a 12 month Network Management Agreement with Development Group, Inc., for a total contract amount of$30,000, including applicable taxes and to make minor modifications to the contract if necessary. Background/Analysis: Existing IT network management has developed over the years and is currently managed in an ad-hoc manner supported by various vendors. In March of this year, the interim IT Manager initiated a complete review and analysis of the City's network infrastructure by a Certified Network Engineer(CNE). The City is in the process of implementing the action plan from the CNE. One critical recommendation includes retaining professional services from a reputable network management vendor. The vendor will assist City staff in designing and implementing more secure and robust network services to support the City computing needs. This will eliminate the need for ad-hoc network services and consultants, thus allowing the City networks to be managed cohesively and strategically. In addition, the vendor will provide 24/7 network operational support for City IT Staff. 05/01/2018 E - 35 Funding Overview: The total cost of this contract, including 24/7 support is $30,000. Funds are available in the Information Technology Division Professional Services/Contract Services budget line item (502-2081-518-4150). This account will be revisited after all recommended security measures are complete. The budget line item will see a net savings from disengagement of current vendor's ad hoc hourly rates combined with the elimination of consultants for after-hours network and IT support. 05/01/2018 E - 36 U Q O 4� Q _O 4) O �t Y� \\\\\\\ voAO.nmuuuuuuuuumuu y • • • � @ 8 0 CL 8 8 8 8 \ \ a a a a § Ci C a j a e0 @ 8 § R � P M � W � c \ ) om � ® (L) 0 ® _ \ % \ E L -0 \ ( s a ® ` ~ 0 - Lf) /7 \ a $ / [ 2 00? j } Ln 2 \ § 0)j ) a < 0) \ P » Lu & \ 8 \ \ \ } / } ` � { � / / ® / L Lug � . j \ 3 m ¥ I j \ E Ru 2 00 J $ k 2 \M \ 0 = 5 ® � _ - / 0) \ LU m ) /\ < oLu « e e - » 2 \ u �� yem0- Jm ou0 \amu c { � \ 0 %f® � @ � k /\ \ 2 / 0 2 O)/ > t / 0 o e a 00 L. / \�.. \ uj \ k ° °\{/0 / C: L @ m .. .. 41 z e a a o § » Lu & \ ) / 2 \%»Fo � $ @ N ° G o r J § j \ oG a z § � 2 ma , 4-1o « u W q a E cel ° E / + ) k \ 2c u § 22 / .- ® 4) % Q \ o E \ Z 0T :3 aoi E a6i O L � ° E t Y N p W a) 6 .. 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V c 3 0 O C O t o ° c c°n ° O S a2 � ° ai i n � o � � a U M kD `j N cc a1 U Q (A G V > Q) >� Y Cl- /wm fn L j LL O -Op m T w /` �G O N M C O C N O L Y a) H tL0 O li c L G C = U' 7 W N CO ~ (� O l0 +� p T 4l 3 J o � > c7Y mY mY Q �, 00m v �+ y � 0 v T 3 rn c of o m o c aTi �' o o C1 v N C g d 3 mLn E 0 n a Gl 0l o aEi - CD O a L o ° �' o x c V o U ° E _ 6 an ^ C c v ami .fl 00 �' �' Jo o fa > m a o > a' o v 0 v 01 m ° L a > L u m o O v 0 a� m N r ami O U G7 lu H .~ 0 'Q Q Lo a s Q D ° .0 a� M V p a a a LL d O M U LL Z dg " dgi >enable development group,inc dgi>enable Service Level Agreement & Description This Service Description is designed to provide a baseline understanding of and set expectations about the activities and deliverables that make up the dgi>enable service. Please read this document carefully as it contains important information regarding the services you have purchased from Development Group, Inc. (DGI). SERVICE DESCRIPTION Operational Sustainability and Management Support DGI shall provide remote support necessary to respond to requests made by Customer for routine moves, adds, changes and deletes (MACDs). DGI shall provide periodic configuration backups. DGI shall provide an online web portal, accessible by Customer, which provides data about the performance of Customer's network environment and service request information. DGI shall maintain current documentation related to Customer's network environment. Such documentation shall be used for the exclusive purpose to provide services described herein. DGI shall provide the following services on managed hardware per unit and on managed applications per seat or instance count. Custom alerting available on a per-need basis as determined by DGI's Network Operations team. • Software/IOS upgrades in conjunction with "Software Update" description • Patch updates in conjunction with "Software Update" description • Configuration backups • Device availability monitoring &alerting • Link capacity monitoring &alerting • Device Inventory&Asset Information • Out of Service Events (Vendor Management) • Logical Configuration Moves, Adds, Changes, and Deletes (MACDs) • Pre-Deployment Software Configurations • Remote Technical Troubleshooting • Management action authentication, authorization, and accounting of commands • Change control process administration for operation best common practices • Assistance with Meraki Vision video export to external medium when required • Monthly Image Quality Verification and Validation • Onsite semi-annual enclosure integrity verification and image quality resolution where possible for outdoor Meraki Vision surveillance cameras Page 1 of 5 05/01/2018 E - 40 ,r�. dg dgi >e n a b l e development group,inc • Onsite annual enclosure integrity verification and image quality resolution where possible for indoor Meraki Vision surveillance cameras SOFTWARE UPDATES DESCRIPTION DGI shall provide remote support necessary to install updated software where updates are available and where Customer requests or DGI recommends updates for supported software. If a feature set is licensed, Customer will be entitled to updates at the upgraded level for the licensed hardware. Software update schedule and frequency to be determined based upon business impact and hardware replacement cycle set by DGI review. SERVICE EXCLUSIONS Planning and Design Implementation Services End-User Helpdesk Support(Desktop Environment Troubleshooting, MS Windows, Software Apps, Etc.) On-Site Deliverables Services (100%commitment for remote assistance, DGI will retain the discernment for all service delivery assessment covered under dgi>enable services) DGI retains the right to assess all Customer initiated service requests for best-effort resource investments and to determine when a service request has elevated to "out of scope". Out of scope service requests shall be at the sole discretion of DGI to deem a billable item at standard time and materials rates. DGI shall not be held directly responsible for any campus or network related compliance and/or security standards required to be met/enforced by the Customer. DGI shall make best efforts to aid the Customer in compliance and security configurations where requested but cannot take ownership for enforcing, reporting, or enacting on deviations outside of the Customer set standards. DGI shall not be held directly responsible for Emergency 911 (E911) related services, alerting, reporting, and compliance standards. DGI will assist the Customer in E911 configurations items but it is the Customers responsibility to maintain,verify, and ensure that E911 services are functioning and implemented in the required fashion. AMENDMENTS DGI reserves the right to amend the SLA from time to time effective upon the posting of revised SLA metrics to the customer. PERFORMANCE dgi>enable network support is available 24 hours per day, 7 days per week. The NOC is staffed during normal business hours Monday thru Friday, 07:00—18:00 PST/PDT excluding DGI observed holidays. To request support during other than normal business hours, Customer must call the NOC at 530-510-4300 to reach an on-call support engineer. Page 2 of 5 05/01/2018 E - 41 ,r�. dg dg i >e n a b l e development group,inc Service requests can be made using any of the following options: • Sending an email to noc@development-group.net, • Calling 530-510-4300; or, • Opening a Service Request using the online web portal at http://www.development-group.net. DGI classifies and prioritizes problems according to impact and urgency. A problem is classified by the Customer according to its impact on the business (e.g. the size, scope and complexity of the problem). There are four(4) impact levels: • Widespread: Entire network is affected (more than three quarters of individuals, sites or devices); • Large: Multiple sites are affected ( between one-half and three-quarters of individuals, sites or devices); • Localized: Single site and/or multiple users are affected (between one-quarter and one-half of individuals, sites or devices); • Individualized: A single user is affected (less than one-quarter of individuals, sites or devices). Urgency defines the criticality of the problem to Customer's business. There are four(4) urgency levels: • Critical: Primary business function is stopped with no redundancy or backup. There may be an immediate financial impact to the Customer's business. The Customer determines the issue as critical. • High: Primary business function is severely degraded or supported by backup or redundant system.There is a probable significant financial impact to the Customer's business. The Customer perceives the issue as high. • Medium: Non-critical business function is stopped or severely degraded. There is a possible financial impact to the Customer's business. The Customer perceives the issue as medium. • Low: Non-critical business function is degraded. There is little or no financial impact. The Customer perceives the issue as low. The Severity assigned to a Service Request defines the level of effort that will be expended by DGI and the Customer to resolve a problem. Problem severities are defined as follows: • S1: Critical —DGI and the Customer will commit any necessary resources 24x7 to resolve the situation. • S2: High—DGI and the Customer will commit fulltime resources during Standard Business Hours to resolve the situation. • S3: Medium—DGI and the Customer are willing to commit resources during Standard Business Hours to restore service to satisfactory levels. • S4: Low- DGI and the Customer are willing to commit resources during Standard Business Hours to provide information or assistance. Page 3 of 5 05/01/2018 E - 42 ,r�. dg dgi >e n a b l e development group,inc IMPACT Widespread Large Localized Individualized Critical S1 S1 S2 S2 W High S1 S2 S2 S3 c� Medium S2 S3 S3 S3 Low S4 S4 S4 S4 DGI will downgrade the Service Request priority in accordance with reduced severity of impact or problem resolution. The Service Request may be left open for a prescribed period while operational stability is being assessed. Service Requests shall be closed by DGI or Customer upon validation of issue remediation and the systems return to operational stability. dgi>enable Escalation Guidelines SEVERITY 1: Means an existing Network or Environment is down or there is a critical impact to Customer's business operation. SEVERITY 2: Means operation of an existing Network or Environment is severely degraded or significant aspects of Customer's business operation are negatively impacted by unacceptable Network or Environment performance. SEVERITY 3: Means operational performance of the Network or Environment is impaired, although most business operations remain functional. SEVERITY 4: Means information is required on network capabilities, installation or configuration. There is little or no impact to Customer's business operation. If you do not believe that adequate progress is being made or that the quality of DGI service is unsatisfactory,we encourage you to escalate the problem to the appropriate level of management by asking for the dgi>enable program manager. DGI dgi>enable Escalation Guideline Elapsed 1 hour dgi>enable Program Manager 4 hours Director of dgi>enable Program Engineering Manager 24 hours President/CEO Director of Engineering 48 hours President/CEO Page 4 of 5 05/01/2018 E - 43 dgi >enable 'r�. dg development group,me 72 hours dgi>enable Program Manager 96 hours Director of dgi>enable Program Engineering Manager * Severity 1 escalation times are measured in calendar hours—24 hours per day,7 days per week. Severity 2,3 and 4 escalation times correspond with Standard Business Hours. Customer Acceptance Company/ Organization Name Customer Representative Name (Printed) Customer Representative Title Customer Representative Signature Page 5 of 5 05/01/2018 E - 44 • ORTNGELES `- W A S H I N G T O N, U. S. A. CITY COUNCIL MEMO DATE: May 1, 2018 To: City Council FROM: ABBI FOUNTAIN,HUMAN RESOURCES MANAGER HEIDI GREENWOOD,SENIOR ASSISTANT CITY ATTORNEY SUBJECT: IBEW Local#997 Collective Bargaining Agreement for 2018-2019 Summary: The City has negotiated with the International Brotherhood of Electrical Workers (IBEW) Local 4997 for a one year agreement that includes the following: • 5/1/18 and 11/1/18 Market Adjustment • 1/1/19 Cost of Living Adjustment • Increase City's match on deferred compensation • Increase in boot allowance Funding: The anticipated cost to the City over the life of the contract is $110,899. Recommendation: Staff recommends the City Council approve the terms of the IBEW Local 4997 collective bargaining agreement as stated in the summary above. Background/Analysis: The International Brotherhood of Electrical Workers (IBEW)union is comprised of twenty one positions and represents members in light Operations, Fleet Maintenance and Conservation. IBEW is not an arbitration group. For the 2017-2018 collective bargaining agreement, the IBEW brought to the City a creative approach to the City's medical plan that was both a potential money saver to the City and an enhanced benefit to the employees. As a result of this, the City has recognized some savings in health care and have extended the benefit to other unions and the non-represented group. Due in part to this out of the box suggestion the City and the union have been able to negotiate the following: • One year contract effective May 1, 2018 to April 30, 2019. 05/01/2018 1 - 1 • 1.25%market adjustment effective May 1, 2018 and a I%market adjustment November 1, 2018. • A Cost of Living Adjustment (COLA) effective January 1, 2019 was negotiated for a minimum 1%/maximum 3% - 100% CPI-W Seattle-Tacoma-Bremerton index for June 2017 to June 2018. The use of this CPI formula is consistent with what we have done in the past with this union as well as other unions and the non-represented group. • An increase to the current boot allowance from $150 to $250. It is the City's obligation to provide safety gear, including boots, to employees performing safety sensitive work. Lastly, in 2017 a Shop Foreman position was vacated in the light Operations Division. Instead of filling the position, it was agreed that the City would upgrade two existing positions, the Meter Relay Technician and Maintenance Technician. With the upgrade came a 5% increase in pay. The Meter Relay Technician was upgraded to a Senior Meter Relay Technician, a vacant but existing position within the Light Operations Division whose wage was previously approved at 5% above the Meter Relay Technician wage. The Maintenance Technician position was upgraded with a new title to Substation Technician with a proposed 5% increase in wage. The City will recognize an approximate net savings of$99,000 with this change. Funding Overview: The anticipated cost to the City over the life of the contract is $110,899. These costs are covered by existing rate revenues and will not have any impact on the current electrical utility rates. 05/01/2018 1 - 2 AGREEMENT BETWEEN THE CITY OF PORT ANGELES AND INTERNATIONAL BROTHERHOOD OF ELECTRICAL WORKERS LOCAL 9997,AFL-CIO r..,.. a+y i -2016 4ff"Apr-il 30 gni oMay 1,2018 through April 30,2019 05/01/2018 1 - 3 IBEW LOCAL#997 COLLECTIVE BARGAINING AGREEMENT TABLE OF CONTENTS ARTICLE I-GENERAL PROVISIONS Page No. Section A-Purpose 1 Section B-Recognition 1 Section C-Savings Clause 2 Section D-Non-Discrimination 2 ARTICLE H-RIGHTS OF PARTIES Section A-Management's Rights 2 Section B-Union Security 2 Section C-Seniority 3 Section D-Discipline Procedure 4 Section E-Labor\Management Committee 4 Section F-Vacancies 5 Section G-Notice of Changes to Work Rules 5 Section H-Personnel Records 5 Section I-Apprenticeship Program 6 Section J-Overnight Lodging for Travel 6 ARTICLE HI-WORKING CONDITIONS Section A-Hours of Work 6 Section B-Safety 6 Section C-Response Time 7 Section D-Meal Breaks When on Overtime 7 Section E-Work Stoppages 7 Section F—Layoff Procedures 7-9 ARTICLE IV-COMPENSATION Section A-Wages 9 Section B-Deferred Compensation 9 Section C-Overtime 9-10 Section D-Compensatory Time Off 10 Section E-High Time Pay 10 Section F-Call Back 10-11 Section G-Higher Class Pay 11 Section H-Tuition Reimbursement 11 Section I-Safety Glasses 11 Section J-Boot Allowance 11-12 05/01/2018 1 - 4 ARTICLE V-PAID LEAVE TIME Section A-Vacation 12-13 Section B-Holidays 13 Section C-Sick Leave 13-14 Section D-Injury Subsidization 14 Section E-Industrial Injury 14 ARTICLE VI-HEALTH BENEFITS Section A-Health Coverage 15 Section B-Life Insurance 15 Section C-Long Term Disability Coverage 15 Section D—IRS 125 Account/Flexible Spending Arrangement 16 ARTICLE VII-GRIEVANCE PROCEDURE 15-18 ARTICLE VIII-DURATION OF AGREEMENT 19 Addendum "A"2016/2017 Salary Schedule 05/01/2018 1 - 5 ARTICLE I-GENERAL PROVISIONS Section A—Purpose This Agreement,entered into by the City of Port Angeles,Washington,hereinafter referred to as the City, and the International Brotherhood of Electrical Workers, AFL-CIO, Local #997, hereinafter referred to as the Union, has as its purpose the setting forth of the full and entire understanding of the parties regarding the matters set forth herein, reached as the result of negotiations regarding wages,hours,and other terms and conditions of employment of employees covered by this Agreement. Section B—Recognition The City recognizes the Union as the bargaining representative for purposes of establishing wages, hours,and conditions of employment. The terms and conditions set forth shall apply to regular full-time and regular part-time employees and approved apprenticeship programs in the following classifications: Lineman Line Foreman Electrical Service Shop Foreman General Foreman Meterman Senior MeteffiiaiWouffleyffiaffMeter--Relay Technician City Electrician Equipment Operator Head Groundman Groundman Senior Electrical Inspector Electrical Inspector Fleet Maintenance Mechanic Warehouse/Storekeeper Senior Fleet Maintenance Mechanic Commercial Energy/-Energy Analyst Serviceman Service Writer Traffic Signal Electrician Substation Technician Regular full-time employees are defined as an employee in a represented classification who is budgeted to work full time(2,080 hours per year). Regular part-time employees are defined as an employee in a represented classification who is regularly budgeted as working half time or greater (1,040 hours per year). The City may employ temporary help in the represented classifications who may work up to ninety (90) consecutive days. Such employment beyond this period shall result in the temporary employee being eligible for Union membership and the payment of appropriate dues,assessments, and initiation fees,subject to the Union security provisions of this Agreement. This provision does not apply to work the City elects to subcontract. In the event the City establishes a new classification assigned to perform operational,technical,or maintenance work in the Electrical Utility,the City shall notify the Union of the new class and negotiate to establish wages for the classification. 1 05/01/2018 1 - 6 Section C-Savings Clause It is the intention of the parties to comply with all applicable laws and believe that all portions of this Agreement are lawful. All of this Agreement shall be complied with unless provisions are declared invalid or inoperative by a court of final jurisdiction. In such event, either party may request re-negotiation of the provision(s) declared invalid. However, any new provisions shall have no effect on the remaining provisions of this Agreement. Section D-Non-Discrimination The City and the Union agree that they will not discriminate against any employee by reason of race,creed,age,color,sex,national origin,religion,handicapped status,or marital status. The City and the Union agree that if discrimination should happen inadvertently that either party will actively cooperate with the other party to resolve the situation. Wherever notations are used in the masculine gender,they are intended to apply equally to either gender. ARTICLE H-RIGHTS OF PARTIES Section A-Mannement's Rights The City and its management representatives shall retain all customary rights,powers,functions, and authority normally reserved by management consistent with State law,local ordinances,and Department rules and regulations. It is understood that the City retains its right to manage and operate the Department except as may be limited by an express provision of this Agreement. Management's Rights shall include but not be limited to the following: 1. Determine the mission of the City and respective Departments,Commissions,and Boards. 2. Set standards of service and performance standards, establish Department policy/ procedures, work rules/regulations, safety procedures, and personnel policies and procedures. 3. Select, increase, diminish or change equipment, vehicles,machinery, etc., including the introduction of any and all new,improved or automated methods or equipment. 4. The exclusive right to assign work and establish work schedules. 5. Engage in all types of personnel transactions and disciplinary proceedings in accordance with established ordinances, resolutions, and rules, and Department Policies and Procedures. 6. Effect a reduction in authorized positions because of a lack of work, fiscal limitations, organizational changes,or other legitimate reason. 7. Determine the number and classification of personnel. 8. Contract out any work as determined by the City. 9. Take any action necessary to carry out its mission in an emergency. 2 05/01/2018 1 - 7 Section B-Union Security Employees of the Light Operations Division and the Equipment Services Division covered by this Agreement who are currently members of the Union shall,as a condition of employment,continue as members in good standing during the term of this Agreement. New employees hired after the effective date of this Agreement shall, as a condition of employment, become and remain members in good standing on the thirty-first (31st) day of employment and continuing through the term of this Agreement. Exception: A waiver of this membership requirement will be granted to an employee,providing the employee presents satisfactory proof to the City and the Union that the obligation of Union membership is in conflict with the tenets of the employee's religion and that the employee remits an amount equal to the regular initiation fee and monthly dues to a non-religious charitable organization mutually agreed between the Union and the employee. Failure of the parties to agree, PERC shall make the selection. It is further understood that a probationary or temporary employee may be granted an extension of time from the normal thirty-one (3 1) days to a maximum of one hundred eighty(180) days by mutual consideration of the parties to this Agreement if such action would be in the best interests of the employee,as determined by the Department Director. Section C—Seniority The following seniority rules shall apply separately to each classification. When it is found necessary to add new classifications to this Agreement, the City and the Union shall meet to negotiate wages and conditions for said new classification. Seniority in each classification shall be determined by continuous service in the classification. Seniority with the City shall be determined by length of continuous service with the City. It is understood and agreed that in all cases of promotion,the following factors shall be considered. When and where factor(1)is relatively equal,factor(2)shall govern;and where factors(1)and(2) are equal,factor(3)shall be used: L Knowledge,training,ability,physical fitness. 2. Length of employee service in classification. 3. Length of continuous service with the City. In cases where two(2)or more employees start to work on the same day,the date of application for employment shall establish priority of position on the seniority list. A seniority list shall be made and posted annually,beginning with the first day of this Agreement. The list shall show length of service: 1. Service in present classification. 3 05/01/2018 1 - 8 2. Continuous service with the City. Seniority status shall terminate upon the following: Discharge,resignation,retirement,failure to return from an approved leave of absence,layoff of more than eighteen(18)consecutive months, or,if recalled from layoff,within fourteen(14)days from notice of recall from layoff should the employee not return to work. Approved leaves of absence and layoff beyond thirty(30)calendar days will not count toward the computation of seniority. Apprentice Seniority: The 1(one)year position seniority will be awarded upon the start of his/her journeyman status date, and within that journeyman classification. This one-year seniority for apprentices shall be used solely for promotional opportunities or layoff purposes. Section D-Disciplinary Procedures All discipline for employees covered under this Agreement shall be for just cause. In the event of discipline(excluding verbal and written reprimand),the employee's supervisor will provide the employee with written notice of such discipline,including specific violations,prior to the imposition of disciplinary action,unless immediate action is warranted. An employee disciplined,other than verbal,has the right to have a meeting with his Department Head to address the facts of the incident.Such a meeting must be requested by the employee within five(5)working days of the discipline imposed by the employee's supervisor. The meeting is to provide the employee with the opportunity to present his side of the matter. The Department Head, after the meeting,shall either affirm,modify,or cancel the disciplinary action. The employee is entitled to representation at all stages of the disciplinary process. Verbal or written reprimands are not appealable through the grievance procedure. However,if a written reprimand is placed in the employee's personnel file,the employee may submit a written reply for placement in the personnel file. Section E-Labor/Mannement Committee In the interest of developing and improving trust, communications, and employer-employee relations between the Union and Management,the parties agree to establish a Labor/Management Committee. This committee shall meet on an as-needed basis. In order to determine whether a dispute is subject to the Labor Management Committee or the grievance procedures,the Union President and the Human Resources Manager will discuss the matter in dispute. The members of the Labor/Management Committee shall be no more than four members from the Union and four representatives from Management. The Management personnel will be the Public Works/Utilities Director, the Deputy Director of Public Works/Utilities, the Light Operations Manager,and the Human Resources Manager. The City Manager may attend from time to time,depending on the issue discussed or if the Union requests the City Manager's attendance at the meeting. The Union members of this committee will be the Union shop steward and three others as selected by the Union. The parties shall submit their agenda issues to each other prior to the meeting. The times and frequency of the meetings shall be by mutual agreement of the parties. 4 05/01/2018 1 - 9 Issues which are resolved through the Labor/Management process that affect this labor contract will be put in writing in a letter of understanding as an addendum to the contract, subject to approval by the Union. Section F-Vacancies When a vacancy occurs in a position represented by IBEW,the job posting will be posted for three weeks(15 working days)before the recruitment period ends. A copy of the posting notice will the sent to the Union Shop Steward. The City will attempt to make the posting notice available to employees that may be on leave due to vacation,sick leave,or an approved leave of absence,so they are aware of the opportunity to complete the process before the interviews are conducted. Applications must be submitted to the Human Resources Office prior to the closing deadline in the job posting. Temporary assignment to the vacant position may be made during the recruitment period,until the job is filled. Employees promoted to a higher class shall be required to serve a 6-month probationary period during which time; he/she is required to demonstrate his/her ability to perform the duties of the higher-level position. Should the person fail the probationary period,he/she will revert back to the position held prior to the promotion or reclassification. Section G-Notice of Changes to Work Rules The City agrees to notify the Union in writing of any changes to work rules/regulations at least fourteen(14)calendar days prior to implementation. At the request of the Union during this time period,the City agrees to discuss the proposed changes to such work rules/regulations. Section H-Personnel Records The City and the Union recognize that the employee's official personnel file relative to any personnel actions(i.e.,promotion,disciplinary actions,performance evaluations,pay status,etc.) shall be kept and maintained in the Human Resources Office Any employee may review his personnel file in the Human Resources Office or within the Department upon request, with reasonable notice, and may have a copy of any information contained in the file(s). Whenever a Department Head places information concerning the employee in the official personnel file, a copy will be provided to the employee. If such information is the result of disciplinary action or an unsatisfactory performance evaluation, the employee may submit a rebuttal, which shall be made part of the employee's personnel file. Such a response by the employee, however, shall be within thirty (30) days of receipt of the disciplinary action or performance evaluation. 5 05/01/2018 1 - 10 Ce "Section I-Apprenticeship Program The City conditionally agrees to the establishment of an apprenticeship on-the-job training program as provided within the Washington State statutes, Chapter 49.04 RCW and Chapter 296-04 WAC. The City reserves the right to review and approve the Washington State Apprenticeship Council guidelines prior to implementation of the program. Section J-Overnight Lodging for Travel If an employee is required to travel outside the Puget Sound/Seattle area in excess of two hours travel time to attend job-related training,the Department Head will consider the need for overnight lodging. The intent of this procedure is to provide a safe work environment for employees traveling over long distances,when it may be advantageous to provide lodging rather than have the employee attend a training workshop and travel additional hours. ARTICLE III-WORKING CONDITIONS Section A-Hours of Work The work schedule and hours of work shall be established by the City and shall consist of five(5) consecutive 8-hour days on duty with two(2)consecutive days off duty. The normal work week is Monday through Friday,with Saturday, Sunday and holidays as scheduled days off duty. If the City or the Union wishes to establish any other work schedule,the parties may do so by mutual agreement,which shall be in writing as an addendum to this contract. The normal work day will be from 7 AM to 3:30 PM or 8 AM to 4:30 PM,with a 30-minute lunch period, or 8 AM to 5 PM with a 60-minute lunch period, scheduled by the supervisor at approximately mid-point in the work day. An employee shall not work for more than twelve(12)consecutive hours(including meal breaks) without a rest period of no less than eight(8)consecutive hours before returning to duty,without the express authorization of the supervisor. Work hours for the part-time mechanic shall be Monday-Friday and the City shall establish a regular schedule for this position. The part-time mechanic may be assigned varying hours to fill in for vacancies and unexpected absences as needed. However,the City will provide at least three days iotieeday's notice of any shift changes, unless an emergency or unforeseen manpower shortage exists. Section B—Safety The electrical safety rules of the Department of Labor and Industries of the State of Washington,or any amendments thereto,is hereby adopted and incorporated as a part of this Agreement,as if fully set forth herein. If the Washington State Safety Code does not cover a situation, the national Safety Code will be used. The Line Foreman/Shop Foreman will be responsible for the safety of his/her crews. 6 05/01/2018 Section C-Response Time Employees hired after April 1, 1985, performing field operations in City Light Division, and Service Garage mechanics shall reside within thirty(30) minutes response time from the shop. Travel time is determined using normal driving conditions. Section D-Meal Breaks When on Overtime Assignment An employee will not be required to work more than five(5) consecutive hours without a meal break. The supervisor shall determine the time for such a meal period,which shall be non-paid time and shall be for 30 minutes in length. During an overtime assignment in which the employee is entitled to a meal period as defined above,the City will pay the cost of the meals based on City policy(IRS rate). Meal time shall be as follows:Breakfast,3 AM to 9 AM;Lunch,9 AM to 3 PM; Dinner,3 PM to 3 AM. An employee is responsible for his/her own meal if overtime is scheduled in advance. In the event an employee working overtime will complete the work within a reasonable period of time after the five(5)hours qualifying for a meal period, in the judgment of the supervisor,the project may be completed without the meal break and the employee will be entitled to the cash payment for the meal,based upon the above meal rates. Section E-Work Stoppages During the term of this Agreement,employees shall not engage in any work actions,including a strike, work slowdown, sick-out, or any interference with the efficient operation of the Light Department or Service Garage. It is further understood that employees who engage in any such actions as noted above shall be subject to disciplinary action as may be determined by the City. Employees who refuse to cross legal picket lines,except where the public safety and welfare are in jeopardy,will not be in violation of this Section. The City will not engage in a lockout of employees during the term of this Agreement. Section F-Layoff Procedures In the event that a reduction in the workforce occurs due to of a shortage of work, budgetary reasons, a reduction in budgeted work hours from full-time to part-time for a regular full-time position, a reorganization resulting in reduced staffing levels, or other reasons of business or organizational necessity layoff shall be in accordance with the following: 1. Procedure for Layoff. The City shall determine which classifications and the number of positions that will be affected. The City shall provide employees subject to lay-off with a minimum of thirty(30)calendar 7 05/01/2018 1 - 12 days written notice of the lay-off. The layoff letter shall advise the employee of the effective date and his/her recall rights. Any correspondence between the employee and the City shall be through the Human Resources Office. Any regular full-time City employee who is laid off shall have his/her name placed on a recall list for the classification that he/she was laid off from, and for any lower classification in which the employee is qualified and has more seniority than another employee on the list. If the employee has never held status in that classification,he/she will serve a probationary period. The employee's name shall remain on the recall list(s)for a period of twenty-four(24)months from date of layoff. It shall be the responsibility of each person on the layoff list(s)to keep the City informed of his/her current address and telephone number. Persons shall be recalled in the inverse order of layoff. The City shall have the right to remove any name from a layoff list if no response is received from a person on such list within fourteen(14)calendar days after the City has mailed a certified letter (return receipt requested) to the person's last known address. 2. Order of Layoff. The City shall first attempt to achieve the required reduction of the workforce through attrition. If this is not possible,then: a. Layoff shall be by classification for IBEW positions within the department. Prior to a regular full-time employee being displaced within a department in the affected classification, any volunteer (working without compensation in a recognized classification), temporary, part-time, or seasonal position shall be laid off first within the affected department. b. The least senior regular full-time employee in an affected classification shall be subject to layoff,so defined in subsection 4 of this subsection. The employee subject to layoff shall have the right to bump a less senior employee in a lower or lateral classification for only those positions in which the employee meets the minimum educational and technical skill qualifications for the position as indicated in the job description and has experience in the lower and/or similar classification sufficient such that technical on or off the job-site training,other than orientation,shall not be required and assumption of the position shall not result in a loss of productivity or interruption of work. Lateral transfers in lieu of layoffs shall not be subject to an additional six-month probationary period. c. Time served in a different classification: An employee may have had a title change or been involved in a reclass or consolidation of classes during his employment with the City. For purposes of layoff,classification seniority will include time served in another class within the same occupational area and be added to his/her time in his/her present classification. d. In the event of a layoff,the City shall identify the position(s)scheduled for layoff and then meet with the Union to review the seniority for the affected employees. 3. Recall Rights: Any regular full time employee who is laid off shall have his/her name placed on a recall list for the classification that he/she was laid off from,and for any lower classification in which the employee is qualified and has more seniority than another 8 05/01/2018 1 - 13 employee on the list. If the employee has never held status in that classification,he/she will serve a probationary period. The employees name shall remain on the recall list(s)for a period of twenty-four(24)months from the date of layoff. It shall be the responsibility of each person on the layoff list(s)to keep the City informed of his/her current address and telephone number. Persons shall be recalled in the inverse order of layoff. The City shall have the right to remove any name form a layoff list if no response is received from a person on such list within fourteen(14)calendar days after the City has mailed a certified letter(return receipt requested)to the person's last known address. 4. Service Time — Layoff. Employees who separated from City employment because of budgetary reasons and returned to City employment within twenty-four (24) months, in accordance with the Layoff Procedures,shall be entitled to count the length of time of their prior City service for purposes of accrual of vacation,sick leave,and longevity pay. ARTICLE IV-COMPENSATION Section A—Wages See Addendum"A"for 201�;T2018 salary schedule. Effective May 1, 2018, the parties agree to a 1% {GO-IA market adjustment for all classifications Effective�a+paa+ 1201 6November 1,2018 the parties agree to a 1%market adjustment for all classifications. 0 >\ao,.l,.nie Wage-. gam. RFf c4iy0 7a.,,,a,y 1 2017 toe,.hies o to a 704oest 44�4lg aE1; s4n@+A(G0 A) 0 0 0 relate.] Effective January 1, 20149 the parties agree to a cost of living adjustment (COLA) of 100% CPI-W Seattle Bremerton Tacoma June to June minimum 1%to maximum 3%. Section B—Deferred Compensation: The City and the r mi ew members agree to eoiA-ibut0 into I., ar-y 7005 • The City shall make two(2)457 deferred compensation plans(Empower and ICMA-RC)- Formatted:Bulleted+Level:1+Aligned at: 0.25^+ Indent at: 0.5' 9 05/01/2018 1 - 14 available to MEW members.Both plans shall offer a pre-tax and post-tax(ROTH)option for contributions.An employee who elects to participate in the 457 plan(s)shall contribute his/her elected contributions via payroll deduction.Contributions must be pursuant to IRS Code. • Effective May 1,2018,the City shall contribute an amount equal to one half(50%)of the employee's contributions per pay period,up to a maximum of$75 per pay period to the employee's elected plan.Any amounts contributed by the employee in excess of the$150 per pay period required to receive the maximum 50%City match,shall not be matched. Section C-Overtime Pay 1. Overtime hours are those hours which the employee is assigned to work in excess of forty (40)compensable hours in the work week or eight(8)or ten(10)hours in the work day, depending on the work schedule. 2. Overtime hours worked shall be paid at the rate of double the employee's current rate of pay. 3. If an employee is called back to work in an overtime situation 4 hours or more before their shift,and the work extends into the regular shift,the employee remains on overtime while they are working,until an 8-hour rest period is provided. 4. If an employee works on a holiday,the employee shall receive pay at the overtime rate of pay(double time)for those hours worked on a holiday,in addition to the holiday pay. 5. Overtime pay shall not be compounded with any other forms of compensation paid to the employee. 6. Overtime work is a condition of employment,when called upon to meet the operational needs of the Department. However,the Department shall attempt to assign overtime in a fair and equitable manner whenever possible. Section D-Compensatory Time Off An employee assigned to work overtime may, at the option of the employee, receive cash or compensatory time off for such overtime hours worked.Compensatory time shall be earned at the rate of double time for each hour worked,calculated to the nearest 30 minutes. The maximum compensatory time accrual is eighty(80)hours. Compensatory time taken off shall be scheduled by advanced supervisory approval and such time off will not be permitted if it results in an overtime situation or affects the operations of a crew because of manpower shortage. All overtime worked in excess of the eighty(80)compensatory hours shall be paid in cash at the overtime rate of pay. Compensatory Time for Travel If an employee is required to attend mandatory training and driving time extends beyond the 10 05/01/2018 1 - 15 normal work day,such time shall be paid in the form of compensatory time at the rate of straight time and credited to the employee's compensatory time bank accrual,per procedure noted above. Travel time for non-mandatory training shall not be compensable. Section E-High Time Pay All employees who work eighty(80) feet above ground, or higher, shall be paid at the rate of double time while working at such height. This rule does not apply when employees are working on the roofs of buildings where no exceptional hazards exist. Section F-Call Back If an employee is called out to work and receives any combination of four hours or more at the overtime rate,the employee will remain on overtime status until an eight(8)hour rest period is provided. If the rest period is provided during the employee's regular shift hours,the employee will be paid for their shift at the straight time rate. If the eight-hour rest period ends before the end of the regular shift,the employee will return to work for the remaining hours or use vacation or compensatory time. Employees called back for duty less than four(4)hours before the beginning of regular working hours, or their shift hours, shall be paid at the overtime rate (except meal breaks, which are non-paid time)from the time they are called until the beginning of their regular working hours or shift. A minimum of one(1)hour of overtime will be paid. Regular hours or shift hours following shall be paid at straight time. If relieved from duty prior to the start of their regular shift,the two(2) hour minimum of overtime(double time)shall apply. Employees called back to work prior to the beginning of their regular shift,without sufficient time to eat breakfast or prepare a lunch,shall receive compensation for the breakfast and lunch period provided they continue to work. For the purpose of this agreement,meal periods shall be 6:30 am, 12:00(noon),6:00 pm,and midnight. Section G-Higher Class Pay Due to WISHA requirements for a supervisor to be present in charge of a Line Crew,when an employee is assigned by management to work in a higher class,the employee will be paid at the salary of the higher class for those hours worked,calculated to the nearest 30 minutes. In the event an employee in the bargaining unit is assigned by management to work out of class in a management position,the compensation shall be a flat 5%premium pay based on the employees regular rate of pay. In order to receive this pay the assignment must be for an 8-hour shift or longer. 11 05/01/2018 1 - 16 Section H-Tuition Reimbursement Any member covered by this Agreement is entitled to 80%reimbursement for tuition and books costs for any course directly related to his job,provided the member has gained the approval of the Supervisor prior to registration for the class of instruction.All members requesting reimbursement for tuition and books will be expected to meet the minimum standards for taking the course and must complete the course with a passing grade or notification of course completion. Section I-Safety Glasses: The City agrees to provide up to$100 per year for the purchase of approved safety glasses,with receipt of purchase. Employees may bank this amount for one year and use up to$200 every other year for safety glasses. Section J-Boot Allowance: The City has implemented safety procedures for the Public Works&Utilities Department for foot protection,including safety boots. The style of the safety boot is subject to approval of the Light Operations Manager. For the Line Crew safety boots, employees have the option of selecting boots that are rated"EH". The amount of payment for the initial purchase of new required boots and annually thereafter,is as follows: For employees in the Line Crew,the City agrees to pay an initial purchase of$500 and each year thereafter,$450250. For employees in the classes of Meterman,Warehouse/Storekeeper,and Electrical Inspector,the City agrees to pay an initial purchase of$250,and each year thereafter,$459250. For employees in the classes of Mechanic,Service Writer,Commercial Energy Analyst,the City agrees to pay an initial purchase of$459250,and each year thereafter,$459250. Employees will have the option of receiving the above payment in cash in January of each year, subject to appropriate payroll taxes or use a boot certificate provided by the City for the amount above and the vendor will invoice the Department for payment and this shall not be taxable income. ARTICLE V-PAID LEAVE TIME Section A—Vacation Vacation leave shall accrue to each employee covered by this Agreement as follows: Annual Hrs. Days per Maximum Accrual Year Accrual Hours 1- 5 continuous years 12 05/01/2018 1 - 17 of City service 88 11 176 6- 10 continuous years of City service 128 16 256 11- 15 continuous years of City service 168 21 336 16-20 continuous years of City service 208 26 416 21 and over continuous years of City service 248 31 496 Vacation may be taken only after completion of the 6-month probationary period. Thereafter, vacation credit earned may be taken upon proper authorization,per Department procedures. A request for such leave shall be made in advance and is subject to approval of the Department Head. The maximum accrual of vacation leave is twice the employee's annual accrual rate (refer to preceding chart). Employees shall be paid for unused vacation leave at their base hourly rate(i.e., straight time) upon leaving City service, except for terminations during the employee's initial probationary period. An employee may request an extension of the vacation accrual maximum by submitting a written request to the Department Head. The request shall provide justification for the request and a reasonable time in which the accrual will be brought down below the maximum limit. It is understood that an extension will not be authorized to increase vacation payoff,if leaving the City. Section B—Holidays The following holidays will be observed during the term of this Agreement: New Year's Day Independence Day u��14a 7President's Day Labor Day Memorial Day Veteran's Day Christmas Day Thanksgiving Day Two Floating Holidays Day after Thanksgiving Day Martin Luther King Jr.Birthday The two floating holidays may be taken in 8-hour increments,subject to Supervisor approval. Whenever the above-named holidays(excluding floating holidays)fall on a Sunday,the following Monday shall be observed as the holiday; when the holiday falls on a Saturday, the preceding Friday shall be observed as the holiday. Section C-Sick Leave 13 05/01/2018 Purpose The use of sick leave benefits is considered a privilege and not a right,and may only be used in the event of actual illness or disability to the employee or family members as provided for in this Agreement. Sick Leave Accrual Sick leave shall accrue at the rate of 8 hours per month for all regular full-time employees covered by this Agreement. The accrual of sick leave shall be unlimited,however,payoff shall be limited to 120 days(960 hours). Notification Requirements An employee requesting sick leave usage must provide the proper notice as established by the Department Head. When the Department Head has reasonable cause to believe an employee has misused his/her sick leave benefits,the employee may be required to provide proof of illness from a medical doctor. Any misuse of sick leave shall be considered cause for disciplinary action. Use of Sick Leave: Sick leave may be used for the following: 1. Illness or injury to the employee,on or off the job,resulting in an inability of the employee to perform his/her work. 2. Sick leave may be used,with advance approval of the supervisor to care for members of his/her immediate family,or for bereavement leave. Use of sick leave for bereavement leave is limited three (3) days per incident unless additional time is approved by the employee's supervisor. For purposes of sick leave usage, immediate family member includes spouse, children, parents, grandparents, step-children, brothers, sisters, and other dependent relatives or legally adopted children. Sick leave for family members is limited to care which is medically necessary, with verification required from the attending physician,if requested by the supervisor,to verify proper sick leave usage. 3. Family Leave shall be pursuant to City Personnel Policy and Procedures Manual Section 7.05 and 7.06. 4. Sick Leave Benefit If the employee has ten (10) or more years of service with the City, twenty-five (25) percent of the value of the employee's accumulated sick leave will be paid upon regular retirement or death. 14 05/01/2018 1 - 19 Section D - Iniury Subsidization - Applies only to Light Operations and Mechanic classifications. Any regular employee having six(6)months continuous service with the City who is injured on the job and is unable to return to work,shall be compensated by the City an amount equal to the difference between the employee's regular salary and those moneys paid through the City's Worker's Compensation Plan. However, the combination of the two shall not exceed the employee's regular salary. The first three days of time loss shall be charged to sick leave. Time loss thereafter,up to ninety(90)days, shall be paid by the City at the employee's regular salary. This section shall apply only to full 8-hour days or longer periods of time lost.It shall not apply to sporadic periods of disability or medical appointments of less than a full day. Section E-Industrial Iniury When an employee is injured on the job and there is time loss,the employee shall go on the City's Industrial Insurance program and draw Worker's Compensation time loss benefits,which is equal to the State of Washington's Worker's Compensation Plan. For employees with less than six(6)months City service who qualify,that portion of sick leave paid shall be deducted from accumulated sick leave. ARTICLE VI-HEALTH BENEFITS Section A-Health Coverage 2016 to jaiutar-y 3 1,2017,the City agrees tO PFOViE10 family Faedioal GOVOFage undff thO 17oa-4-4-4 4st,v.e4ioa1 pia-. • Effective February 1, 2017, the City shall provide family medical coverage for the'-- Formatted:Bulleted+Level:1+Aligned at: 0.25^+ employee and eligible dependents under the AWC Regence High Deductible Health Care Indent at: 0.5° Plan(HDHP). • Annually the City will contribute$1500 for employ,e�y or$3000 for employ Formatted:Indent:First line: 0",Bulleted+Level:1+ and eligible dependents to the employee's Health Savings Account(HSA).An employ Aligned at: 0.25"+Indent at: 0.5",Tab stops: 0.75",Left may elect to contribute additional funds to his/her HSA via payroll deduction. Contributions must be pursuant to IRS Code. • Annually the City will contribute$2400 for employ,e�y or$4800 for employee eligible le dependents to the Medical Bridge account. The Medical Bridge account will be administered by Berg Andonian(formerly known as Rapport Benefits Group). -- Formatted:Indent:First line: 0",Tab stops: 0.75',Left • Effective February 1,2017,the City shall continue to lay 87.5%and the employee shall Formatted:Bulleted+Level:1+Aligned at: 0.25^+ continue to pay 12.5% of the monthly medical premium for the AWC Regence High Indent at: 0.5,Tab stops: 0.75",Left Deductible Health Care Plan (HDHP) fir the employee and eligible dependents. The employee shall pay his/her portion(12.5%)via payroll deduction. Employees shall contifflue. to 0 oopti-mcice,-tp c;P4 4biro 12-5U-4-toe-av+4 1yfnemioa-pficm•icm--"-t4awcAAL-C-Rege+iene-1 igl r 15 05/01/2018 1 - 20 71,.,1..,.4;W_ e,4-4-e U1.!`..r,.Dl.... Feelhmqlar-y 1,2017 the City agrees tO PFOVidO family medioal eover-age undOF thO AWC all+paal$1500 for-effiployee a-H4 WOOO for-4R4iily to a 14ea44 Sa*iffgs Aeeou+A(14SA)a-H4$2400 1 S guidelines,to dhe,T SS A 0 The City agrees to provide family dental and vision coverage for the term of this Agreement. The dental coverage is AWC Plan F,and the vision benefit is the$25 deductible plan through AWC. The City reserves the right to select carriers for health benefits as long as the benefits are not reduced. The terms and conditions of health benefits,eligibility requirements,plan benefits and limitations are provided in the Plan summary,provided to each employee. Section B-Term Life Insurance: The City agrees to provide term life insurance for regular full-time employees,equal to one times annual salary with a maximum of$50,000,rounded to the nearest thousand. Additional optional life insurance is available,paid for by the employee through payroll deduction. Section C-LonE-Term Disability Coverage: The City agrees to provide long-term disability coverage for regular full-time employees. The coverage shall have a 90-day waiting period and benefits are subject to the terms and conditions of the plan booklet,provided to each employee. Section D—IRS 125 Account/Flexible Spending Arrangement(FSA) The Cil, shall provide an IRS Section 125 Account/Flexible Spending Arrangement(FSA) Healthcare and Dependent Care to each employee who elects to participate.Any cost associated with the implementation or maintenance shall be paid by the City. The employee who elects to participate shall,by pWoll deduction,contribute to his/her elected contribution on a pre-tax basis to pay for eligible expenses.Contributions must be pursuant to IRS Code. ARTICLE VII-GRIEVANCE PROCEDURE Section A—Objectives To informally settle disagreements at the employee-supervisor level; to provide an orderly 16 05/01/2018 1 - 21 procedure to handle the grievance through each level of supervision; to correct, if possible,the cause of the grievance to prevent future complaints; to promote harmonious relations among employees, their supervisors, and departmental administrators; to assure fair and equitable treatment of employees;and to resolve grievances at the departmental level before appeal to higher levels. Section B—Definitions The following terms,as used in this Article,shall have the following meanings: Grievance: A complaint by an employee concerning the interpretation or application of this Agreement. A grievance may be filed when the employee believes an injustice has been done because of unfair application of a City policy or an alleged violation of any term or condition of this Agreement. Dav: Calendar day,exclusive of Saturday,Sunday,and legal holidays. Employee: A regular full-time or regular part-time employee covered by this Agreement. Immediate Supervisor: The Division Manager who assigns,reviews, or directs the work of an employee. Representative: The Union Shop Steward or designee appointed by the Union President. Department Head: The employee reporting to the City Manager,having direct responsibility over a City Department. Section C—Exclusions 1. Work assignments,unless the complaint arises out of an allegation that the employee was required to work in violation of applicable sections of this Agreement or State and/or Federal Safety Regulations. 2. Work performance evaluations,except where disciplinary actions occur. 3. Grievances filed after Twenty-five(25)days from the incident or when the employee had knowledge of the incident. Section D-Time Limits Time limits are established to settle grievances quickly. Time limits may be extended by agreement of the parties. If the grievant is not satisfied with the decision rendered,it shall be the grievant's responsibility to initiate the action which submits the grievance to the next level of review within the time limits specified. Failure of the employee to submit the grievance within the time limits imposed shall terminate the grievance process, and the matter shall be considered 17 05/01/2018 1 - 22 resolved. Failure of the City to respond within the time limits specified will allow the grievant to submit the grievance to the next higher step of the grievance procedure. Section E-The Parties'Rights and Restrictions 1. A party to the grievance shall have the right to record a formal grievance meeting at the expense of the requesting party. 2. An employee may have representatives present at all steps of the grievance procedure. 3. Reasonable time in processing a grievance will be allowed during regular working hours for the shop steward,with advanced supervisory approval. 4. Only a person(s) selected by the Union and made known to management prior to a scheduled grievance meeting shall have the right to represent or advocate as an employee's representative. 5. Nothing within this grievance procedure shall be construed as limiting the right of management to manage the affairs of the City. 6. Grievances of an identical nature, involving an alleged violation of the same Article, Section,etc.,concerning the same subject matter,may be consolidated. 7. The Union, as an organization, may file a grievance alleging that the City has violated specific rights afforded the organization in the Agreement. Such grievance shall be filed directly at the Department Head level. Section F-Grievance Procedure: Step 1-Division Manager: If an employee or the Union wishes to file a grievance,they may do so by completing the grievance form(Union or City grievance form)and submitting the completed form to their Division Manager within the time limits specified above. Any documentation in support of the grievance should be attached to the grievance form. The Division Manager shall meet with the employee and the Union representative to hear the complaint or allegation and provide a written response to the employee/Union within five(5)working days after close of the meeting(s) to discuss the matter. Failure of the Division Manager to respond to the employee/Union within this time period shall automatically elevate the grievance to the next level of the grievance procedure,the Department Head,the Public Works/Utilities Director. A grievance,whether submitted by an employee or directly from the Union,must have a signature of the Union President to be valid. Step 2-Department Head If the employee/Union is not satisfied with the decision of the Division Manager, they may request that the grievance be advanced to Step 2,the Department Head,within five(5)working days after receipt of the Division Manager's decision. The Department Head shall hold a meeting with the employee and the Union representative within 18 05/01/2018 1 - 23 ten(10)days from the date the grievance is received and attempt to settle the grievance. A decision shall be made, in writing, to the employee and the Union representative by the Department Head within ten(10)days from the close of the meeting. Step 3-City Manager If the employee/Union is not satisfied with the decision of the Department Head,the Union may appeal the decision to the City Manager within ten (10) days from receipt of the Department Head's decision. The City Manager will hold a meeting with the Union President and the employee within ten(10) days of receipt of the grievance or a mutually agreeable time,with all supporting documents,the Department Head's response, and the remedy requested, and issue a written decision within ten (10)work days after the close of the meeting. Step 4-Binding Arbitration If the Union is not satisfied with the decision of the City Manager, the Union may submit the grievance to binding arbitration,by written request to the City Manager within ten(10) days of receipt of the City Manager's decision. If the grievance is submitted to binding arbitration, the grievant, Union representative, and the City's Human Resources Manager shall,within ten(10)days of receipt of the grievants request, set a date for a meeting to: 1. Agree to any stipulations. 2. Attempt to agree upon an issue statement. 3. Jointly request from the American Arbitration Association, Federal Mediation and Conciliation Service,or other mutually agreed upon source,a list of five(5)arbitrators,and upon receipt of this list,the parties will toss a coin to see who strikes the first name,and then each shall alternately strike a name, to arrive at an arbitrator who will hear the grievance. The parties may,however, mutually agree to an arbitrator without using the above arbitration selection process,or may request another list of arbitrators if both parties are not satisfied with the initial list of arbitrators. The parties agree that the grievance shall be heard before the arbitrator selected at the earliest possible date. The decision of the arbitrator shall be final and binding upon the parties. The arbitrator shall not have the ability to alter,amend,or modify any portion of the Labor Agreement, City policies,or regulations. The cost of the arbitration process shall be shared equally between the parties. Any cost or fees related to the presentation of the case for each respective party shall be the responsibility of that party and shall not be shared as part of the arbitrator's expenses. 19 05/01/2018 1 - 24 ARTICLE VIII-DURATION OF AGREEMENT This Agreement shall be effective T,aauar-y 1,20 6May 1,2018,and shall continue in full force and effect through April 30,201$9.Should either party desire to modify or terminate this Agreement, it shall serve written notice upon the other party at least sixty(60)days prior to the expiration of this Agreement. 20 05/01/2018 1 - 25 IN WITNESS WHEREOF,we attach our signatures this day of January 2017. CITY OF PORT ANGELES MEW,LOCAL#997 PatFiek Dw mieSissi Bruch,Mayor Mi^el ed E�iles Cobb, President IBEW#997 Dan McKeen, Jim Shay,Negotiating City Manager Team Member,MEW#997 Abbi Fountain,Human Resources Manager 21 05/01/2018 1 - 26 2016,'20172018 Percentage based salary schedule will be added to contract one council approves. 22 05/01/2018 1 - 27 • ORTNGELES `- W A S H I N G T O N, U. S. A. CITY COUNCIL MEMO DATE: May 1, 2018 To: City Council FROM: DAN MCKEEN,CITY MANAGER SUBJECT: Agenda for Joint Meeting with County Commissioners Summary: City Council and the Clallam County Commissioners will hold a joint meeting from 5 to 7 p.m. on May 17. Prior to the meeting, staff recommends that Council approve a joint agenda which will then be forwarded to the Commissioners for their approval. Funding: N/A. Recommendation: Approve a draft agenda for the May 17th joint meeting. Back2round/Analysis: The City Council and Clallam County Commissioners will hold a joint meeting on May 17, from 5 to 7 p.m., in the Council Chambers at City Hall. With input from County Administrator Jim Jones and Commissioner Randy Johnson, I have provided a draft agenda with possible discussion items. Council is free to add or remove items from the draft agenda, but please remember that there is a limited amount of time in which to discuss each topic during the joint meeting. Because of the limited time, and the many important issues the governing bodies could conceivably discuss, I recommend Council narrow the agenda down to your top three choices in the order of priority. The agenda that is approved by Council will be forwarded to the Commissioners for their input and approval. Funding Overview: N/A. Attachment: Draft Agenda for Joint Meeting 05/01/2018 1 - 28 � JL-i 10� JOINT MEETING Port Angeles City Council and the Clallam County Commission City Hall, 321 East Fifth Street May 17, 2018 Special Meeting 5 p.m. to 7 p.m. A. Call to Order- Special Meeting at 5:00 p.m. B. ROLL CALL—City Council and County Commission PLEDGE OF ALLEGIANCE -Mayor to call on a member to lead the Pledge ofAllegiance WELCOME / OPENING REMARKS by Mayor Bruch and Commissioner Chair Mark Ozias C. Public Comment The Council and Commission desire to allow the opportunity for Public Comment.However, the business of the meeting must proceed in an orderly, timely manner.At its most restrictive,Public Comment shall be limited to a total of 15 minutes for the Public Commentperiod and shall be limited to today's agenda items. Individuals may speakfor three minutes or less, depending on the number of people wishing to speak.If more than 20 people are signed up to speak, each speaker may be allocated two minutes (Council Rules of Procedure Section 12). D. Affordable Housing E. Emergency Management F. Stormwater Issues G. Update on the Consolidation of Misdemeanor Prosecution Services H. County and/or City legislation to raise the legal age of sale of tobacco and vapor products to 21 years 1. Homeless Programs J. Adjournment 05/01/2018 1 - 29 • P ORT NGELES If ,__ W A S H I N G T O N, U. S. A. CITY COUNCIL MEMO DATE: May 1, 2018 To: City Council FROM: DAN MCKEEN,CITY MANAGER SUBJECT: Temporary Dwelling Units Summary: Councilmember Schromen-Wawrin drafted and circulated a proposed Temporary Dwelling Unit Ordinance, which is presented as an attachment to this memo. Before the ordinance moves forward for in-depth staff review and a public hearing, direction is needed from the Council. Funding: N/A. Recommendation: Council should discuss the agenda item and provide direction to staff through one of four recommended options: 1. Move forward with the Temporary Dwelling Units Ordinance as written and direct staff to conduct a full review before then bringing the ordinance back to the Council for a Public Hearing, or 2. Move forward with the Temporary Dwelling Units Ordinance with changes agreed upon by the majority of Council. Direct staff to conduct a full review of the updated ordinance and then bring the ordinance back to the Council for a Public Hearing, or 3. Conclude that the majority of Council does not wish to move forward with the direction of the ordinance, or 4. Provide another option not described above. Background/Analysis: Councilmember Schromen-Wawrin has drafted a proposed Temporary Dwelling Unit Ordinance and circulated it to staff and community stakeholders for input. After incorporating some of the feedback he received, he then provided the draft to the full Council, and he has asked that the ordinance be added to the Council agenda for consideration. Councilmember Schromen-Wawrin is prepared to discuss the merits of the ordinance and to answer any questions from Council. 05/01/2018 1 - 30 Prior to the ordinance being placed on the agenda for consideration, Council should first decide if the majority wants to move forward with such an ordinance. Secondly, if the body does want to move forward, you should decide if there are any substantive changes you would like to make to the proposed ordinance. If it is the policy direction of Council, an in-depth review of the proposed ordinance will be conducted by the appropriate staff prior to Council's consideration of adoption. The review would include staff in the Legal, Community& Economic Development, Public Works, Fire and Police Departments in order to look at considerations such as zoning, public safety, electrical and sewer connectivity for the proposed temporary dwelling units. The Department of Commerce may also need to be notified if the ordinance proposes zoning code changes. If it is the direction of Council, I will direct staff resources to begin the in-depth review and will schedule a subsequent Public Hearing on the matter. However, if the majority of Council is not in favor of pursuing the ordinance, then it wouldn't be appropriate to expend the staff resources at this time. Funding Overview: N/A. Attachments: Background provided by Councilmember Schromen-Wawrin Proposed Ordinance from Councilmember Schromen-Wawrin 05/01/2018 1 - 31 Background/Analysis: This ordinance modifies the City of Port Angeles' rules on RVs and recreational park trailers as dwelling units, authorizing temporary use permits allowing these structures to be dwelling units during the current housing shortage. Over the last seven years of U.S. Census American Communities Survey(ACS)reports, the rental vacancy rate in Clallam County has dropped to 1.8%. This is almost the lowest rental vacancy rate of any county in Washington State. (Out of the 39 counties in Washington State, only two counties have lower rates (Franklin County with 1.4%, and Lewis County with 1.6%), and Whatcom County ties Clallam County at 1.8%.) Policy experts at the state Department of Commerce suggest an optimum rental vacancy rate is around 6%. Our rental vacancy rate has dropped dramatically in a very short time: j2 C1altam County.Rmtal Va—cancy-Rat io ti rte, v� 7i 4 2 0 -- -r ------- 2009 2010 2011 20123 2014 2015 2016 2017 DRAFT Temporary Dwelling Unit Ordinance (revised April 26, 2018) page 1 of 8 05/01/2018 1 - 32 Because of the low rental vacancy rate (among other factors), many people are unable to find housing. The City plans to conduct a housing needs assessment this year in order to assess the efficacy of policies to address affordable housing and homelessness. However, we already know—both from frequent anecdotal evidence and rental vacancy rate data—that we need to act now on addressing affordable housing and homelessness in Port Angeles. Councilmember Schromen-Wawrin drafted this ordinance to provide a quick way to get more people housed, as many Port Angeles residents already have RVs or park trailers, which could be appropriately sited and connected to water, sewer, and electric. Staff request Council direction on this ordinance before dedicating staff time for review. We all recognize that this ordinance is not a long-term solution to affordable housing in Port Angeles. But it is potentially better than the current situation of many people sleeping in shelters, cars, tents, or under tarps. This ordinance attempts to provide minimal barriers for temporary use permit applicants—so that we can get more dwelling units in a matter of months (rather than years with new permanent housing), and also because these are temporary use permits for temporary dwelling units. At the same time, it recognizes the need for habitable dwellings that don't compromise health and safety. This balance of policy goals is similar to state laws that provide alternative building code requirements for temporary worker housing. See Chapter 70.114A RCW. Funding Overview: This ordinance creates an additional exemption, provided through temporary use permits, from an existing prohibition on RVs and park trailers as dwellings. This ordinance would likely increase the number of temporary use permits issued by the City, which would involve staff time. However, it may also decrease the number of RVs and park trailers that do not conform to nuisance parking codes, or illegally camp on city streets, which may decrease staff time involved in code enforcement. DRAFT Temporary Dwelling Unit Ordinance (revised April 26, 2018) page 2 of 8 05/01/2018 1 - 33 Proposed Ordinance ORDINANCE NO. AN ORDINANCE of the City Council of the City of Port Angeles, Washington, providing for temporary use permits for temporary dwelling units during the current housing shortage. WHEREAS, housing is a human right; WHEREAS, housing provides stability for individuals and families, supporting self-reliance in other areas of life, like health care and employment; WHEREAS, Port Angeles, Clallam County, and Washington State generally, face an affordable housing crisis; WHEREAS, the lack of affordable housing presents a barrier to economic development, because employers are hesitant to locate their businesses or expand their number of employees when their employees cannot afford to live near their jobs; WHEREAS, the lack of affordable housing contributes to homelessness, which puts homeless individuals at health and safety risk, and homelessness has negative secondary impacts on other residents, businesses, service providers, and taxpayers who pay more when people are homeless than when people have housing; WHEREAS, the state Department of Commerce's analysis concludes that a cause of this affordable housing crisis is lack of housing units, and a solution is to build more smaller housing units; WHEREAS, building housing takes time, both due to the construction process and the availability of capital and qualified construction labor; WHEREAS, we need creative and innovative short-term solutions to the affordable housing crisis, to provide for housing while working on long-term solutions; DRAFT Temporary Dwelling Unit Ordinance (revised April 26, 2018) page 3 of 8 05/01/2018 1 - 34 WHEREAS, many people in Port Angeles already own temporary dwelling units, in the form of recreational vehicles and recreational park trailers; WHEREAS, these temporary dwelling units can be properly sited and connected to household water, electricity, and side sewers, in order to provide habitable dwellings; WHEREAS, these temporary dwelling units are already available as a source of housing and could be available as affordable housing to relieve the affordable housing crisis while governments and the private sector implement long-term solutions; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PORT ANGELES, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1 —Temporary Dwelling Unit Ordinance. Amendments to Sections 17.13.080 and 17.96.025 of the Port Angeles Municipal Code, and adding a new Section 17.96.074 (Temporary dwelling units during housing shortages) to the Port Angeles Municipal Code, as follows: 17.13.080—Trailers. House trailers, automobiles, automobile trailers, mobile homes, park model manufactured homes, boats, recreation vehicles, vacation trailers and campers used for residential purposes shall not be permitted for occupancy in the City of Port Angeles except in approved trailer parks or as permitted by sections 17.96.074 PAMC (Temporary dwelling units during housingshortages)hortages) or 17.9-56.06975 PAMC (temporary use permit). 17.96.025—Nonresidential dwelling prohibition. House trailers, automobiles, automobile trailers, motor homes, mobile homes, park model manufactured homes, boats, recreation vehicles, vacation trailers and campers shall not be used for residential purposes in the City of Port Angeles except in approved trailer parks, the Port Angeles Boat Haven (boats only), or as permitted by section 17.96.074 (Temporary dwelling units during housing shortages) or section 17.9-56.06975 PAMC (Temporary Use Permit). DRAFT Temporary Dwelling Unit Ordinance (revised April 26, 2018) page 4 of 8 05/01/2018 1 - 35 17.96.074— Temporary dwelling units during housing shortages. (A)Purpose. This section provides for certain mobile structures, such as recreational vehicles and recreational park trailers, to be dwelling units under temporary use permits during the current housing shortage.hortage. The City recognizes that these structures are not permanent housing. However, relative to dwelling in cars, tents, or other shelters, these structures can provide more security for people who are otherwise unable to find permanent housing Temporary use permits issued under this section are intended to provide temporary relief from housingshortages,hortages, and people who use these temporary dwelling units (both tenants and landlords) should be mindful that these dwelling units are temporary, and should not expect permanent income or housing from these dwellingunits. (B) Ordinance expiration after three years. (1) This ordinance is temporary and will expire on 2021, three years from its effective date. Temporary use permits issued under this section will continue until their individual end date, without regard for the expiration of the ordinance itself. (2)Prior to its expiration, and with enough time for the City Council to consider modifiy the expiration date of the ordinance, the City Manager shall present the City Council with a report of the current status of rental vacancies and the housingshortage,hortage, how many teMporary use permits have been issued, renewed, and are currently in effect, and any issues with this ordinance that the City Council should consider. (C)Requirements for Tempory1y Use Permits. The Director of the Department of Community and Economic Development may authorize a temporary use permit for a temporary dwelling unit when: (1) The structure that will be the temporary dwelling unit bears a valid insignia issued by the Washington State Department of Labor and Industries per RCW 43.22.350 and Chapter 296-150P or 296-150R WAC, is owned by one or more of the permit applicants; and complies with habitability DRAFT Temporary Dwelling Unit Ordinance (revised April 26, 2018) page 5 of 8 05/01/2018 1 - 36 laws, both the implied warranty of habitabili . and applicable rental law(see subsection (F)below); (2) The permit applicant provides a plan for connecting _the proposed temporary dwelling unit with electricity, water, and side sewer connections, which need not be below-ground connections (e.g_ connections could include proper gauge electric cord from a house outlet, potable water hose from an outdoor faucet, and a releasable attachment to a side sewer cleanout); (3) The temporary dwelling unit is sited fully on the landowner permittee's property and complies with setbacks, site location, number of vehicles, and other requirements in Section 8.30.060 PAMC (Parking of vehicles on residential property); (4) The permitee shall allow the resident(s) of the temporary dwelling unit to use garbage and recycling bins on the property, (5) The permitee shall use the temporary dwelling unit as residential housing, not as a vacation rental or short term rental as defined in Section 17.08.095(D)PAMC, and the permittee shall not use any other property as a short term rental during the duration of the temporarypermit. (D) The Director of the Department of Community and Economic Development may, but is not required to, issue a temporary use permit for a temporary dwelling unit that does not meet all of the criteria in subsection(C). Q The Director may provide the permitee with information on coordinated entry systems and permanent housing options, and may require the permitee to provide this information to tenants. (F)Permit Applicants and Applicable Rental Law. (1) When the landowner is also the owner of the temporary dwelling unit structure, the landowner shall be the permittee, and a lease of the temporary dwelling unit is governed by the Residential Landlord-Tenant Act, Chapter 59.18 RCW, as if the structure is a"dwelling unit" as defined by RCW 59.18.030. (2) When the landowner is not the owner of the temporary dwelling unit structure, both the DRAFT Temporary Dwelling Unit Ordinance (revised April 26, 2018) page 6 of 8 05/01/2018 1 - 37 landowner and the temporary dwelling unit structure owner shall be the permitees, and the temporary dwelling unit owner's lease of the landowner's property is governed by the Manufactured/Mobile Home Landlord-Tenant Act, Chapter 59.20 RCW, as if the structure is a"manufactured/mobile home" as defined by RCW 59.20.030. (G) Temporary Use Permit included in rental agreement and posted on temporary dwelling unit. (1)A landlord who rents a temporary dwelling unit shall include a copy of the temporary use permit for the unit as an attachment to the rental agreement (or if the rental agreement is not written, the landlord shall still provide the tenant with a copy of the temporary use permit). A landlord shall not rent the temporary dwelling unit for a period that extends beyond the expiration date of the temporary use permit. (2) The permittee shall conspicuously place the temporary use permit on the exterior of the temporary dwelling unit, on or near the main door. The permitee shall also provide adjoining neighbors with a copy of the temporary use permit. (H)Permit Duration. Temporary use permits issued under this section are valid for twelve months, provided the permitee(s) continue to meet the conditions in subsections (C), or conditions set by the Director under subsection (D). Temporary use permits do not expire early even when this ordinance expires. (1)Permit Renewal. Permitees may renew temporarypermits up to four months before their expiration, so long as the requirements in subsection (C) are still met, or as conditioned by the Director under subsection (D). The renewed permit takes effect upon the expiration of the existing permit, regardless of whether this ordinance has expired. Permit renewals are not subject to the limitations of section 17.96.075(B)PAMC. Section 2 — Severability. If any provisions of this Ordinance or its applications to any person or DRAFT Temporary Dwelling Unit Ordinance (revised April 26, 2018) page 7 of 8 05/01/2018 1 - 38 circumstances is held to be invalid, the remainder of the Ordinance or application of the provisions of the Ordinance to other persons or circumstances is not affected. Section 3 —Corrections. The City Clerk and the codifiers of this ordinance are authorized to correct scrivener's/clerical errors, references, ordinance number, section/subsection numbers and any references thereto. Section 4 —Effective Date.A summary of this ordinance consisting of the title shall be published in the City's official newspaper. This ordinance is subject to referendum and shall go into effect thirty(30) days from the date of enactment. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the day of 2018. Mayor Sissi Bruch ATTEST: Jennifer Veneklasen, City Clerk APPROVED AS TO FORM: William E. Bloor, City Attorney PUBLISHED: , 2018 By Summary DRAFT Temporary Dwelling Unit Ordinance (revised April 26, 2018) page 8 of 8 05/01/2018 1 - 39 • ORTNGELES W A S H I N G T O N, U. S. A. CITY COUNCIL MEMO DATE: May 1, 2018 To: CITY COUNCIL FROM: DAN MCKEEN,CITY MANAGER HEIDI GREENWOOD,SR.ASSISTANT CITY ATTORNEY SUBJECT: Third Amendment to Professional Services Contract Regarding Elwha Dam Removal Project Summary: In June, 2016 the City hired Lane Powell PC to help the City ensure that the Federal Government fulfills its obligations to protect the quality and quantity of the City's water supply. The City is currently in settlement negotiations and to date the issues regarding the City's water supply have not been resolved. City staff recommend the scope of Lane Powell's contract be expanded and the amount of authorized compensation be increased. Funding: The additional scope of work will increase the contract amount to a new not-to-exceed amount of$830,500. This is an increase of$360,000. Funds for this Third Amendment will be taken from the account identified for support of the City's water treatment plant. As one part of resolution of the City's claims against the National Park Service, one goal is to reimburse the treatment plant account for funds used to resolve Elwha dam removal issues. Recommendation: Authorize and approve the City Manager to execute a Third Amendment to the Agreement with Lane Powell PC in accordance with the terms described in this memo and to make any minor modifications to the agreement, if necessary. Background/Analysis: On June 8, 2016, after a request for proposals, the City executed an agreement with Lane Powell PC, a firm with expertise in federal legal issues and litigation. Lane Powell is working with the City to protect its water quality, quantity, and rights. A large part of this project is working with the National Park Service (NPS) to ensure the NPS fulfills its obligations under the Elwha River Restoration Act to protect the City's water rights and water supply- 05/01/2018 upply.05/01/2018 J - 1 Lane Powell was chosen because of their expertise in federal law. The City, in its legal Department, has two lawyers who are general practice attorneys with a thorough knowledge of municipal law. However,their time is almost entirely allocated to their normal services performed for other City departments, staff, and City Council. Also,they do not have the depth of experience or specialized expertise needed to address the federal claims and federal legal issues that arise in this instance. The City and the NPS are currently engaged, and for over the past year have been engaged, in discussions aimed at resolving the numerous issues that arose as a result of the removal of the Elwha dams. Protection of the City's water rights is imperative. The attached Third Amendment and scope of services cover continued work, evaluation of the condition of the Elwha River Facilities, information gathering from NPS and other agencies, permitting questions, outreach to other stakeholders, and preparation for potential litigation. Funding Overview: The additional scope of work will increase the contract amount to a new not- to-exceed amount of $830,500. This additional contract amount will provide funding for preparation of litigation, if needed. This is an increase of$360,000. At this time, no budget amendment is needed as adequate funds are already provided in the 2018 budget,but the funds for this Third Amendment require authorization for spending. Funds for this Third Amendment will be taken from the account identified for support of the City's water treatment plant. As one part of resolution of the City's claims against NPS,one goal is to reimburse the treatment plant account for funds used to resolve Elwha dam removal issues. Attachment: Proposed Amendment 05/01/2018 J - 2 THIRD AMENDMENT TO PROFESSIONAL SERVICES CONTRACT between CITY OF PORT ANGELES and LANE POWELL, PC This third amendment is entered into on this day of , 2018, by and between the City of Port Angeles, a non-charter code city and municipal corporation of the State of Washington (hereinafter referred to as City), and Lane Powell, PC (hereinafter referred to as Contractor). In consideration of the covenants and promises set forth herein, the parties hereto agree as follows: 1. The City and Contractor entered into a Professional Service Contract on June 8, 2016. This Professional Service Contract is incorporated by this reference and may hereafter be referred to as "the Agreement". 2. On November 16, 2016, the City and Contractor entered into a First Amendment to Professional Services Contract. The First Amendment is incorporated by this reference. The First Amendment increased the Scope of Work and not-to-exceed amount of compensation by $135,500 for a total of$285,500. 3. On June 6, 2017 the City and Contractor further amended the Agreement, by adding to the Scope of Work, and increasing the amount of compensation by $185,000 for a total contract not to exceed amount of$470,500. 4. The City and Contractor hereby further amend the Agreement, by adding to the Scope of Work the tasks described in the attached as Exhibit A, and by increasing the amount of compensation by $360,000 for a total contract not to exceed amount of $830,500. 5. All other terms of the Agreement remain unchanged. As amended, the Agreement, the First Amendment to the Agreement, the Second Amendment to the Agreement and the Third Amendment to the Agreement are confirmed and ratified. IN WITNESS WHEREOF, the parties hereto have executed this contract to be effective as of the date and year indicated below. CITY OF PORT ANGELES CONTRACTOR: LANE POWELL, PC By By Dan McKeen, City Manager Grant Degginger Dated: Dated: ATTEST: APPROVED AS TO FORM: Jennifer Veneklasen, City Clerk William E. Bloor, City Attorney 05/01/2018 J - 3 EXHIBIT A Scope of Work • Continued support through the end of 2018 of the City's negotiation efforts aimed at reaching an agreement with the National Park Service and other federal agencies to: (1) Fulfill their obligations under the Elwha River Ecosystem and Fisheries Restoration Act; (2) Protect the City from incurring costs caused by the removal of the two dams; and (3) From any further damage to the City's domestic and industrial water supplies. • Continued support through the end of 2018 to the City's due diligence efforts in evaluating the condition of the Elwha River Facilities. • Continued efforts through the end of 2018 seeking information from NPS and other agencies, supporting permitting questions, and outreach to other stakeholders. • Evaluation and preparation for potential litigation as previously agreed on. 05/01/2018 J - 4 ----------------------------------- Ul -• J 0. o.• O AlIA O O N m N W r 0 0 40 O ' 4) t LL 3 _ C O d Z v W E J O N O +� O J tv p t R E = a� a� U) � 3 0 N At c o 1' 2 L ori = W L ai Y Y m i W M O C d m Z : O m -0 m 1 Se Q �i o m o Q m o o w 141 ^ i a r r__ ii N t� J o J > 0 O • _ N + E 00 Ua z N 3 °off @� N z ii W m m o N u > Q m y u 'o co V ii _ LL Co U- m m m m m m m m J m • / f0 LL 1- 00 O O N N N M LO O O O r M N f0 O — — — N N N N N N N N M M N O0 0 0 0 0 0 0 0 0 0 0 0 0 O 1 1 ca 4-J W a Y L y a S 2 Ua CDo U m w m m �a o +U ? m c V = LL L U L •_ = c - Q o a 0 0� EJOo o ' oW W ° aa m wu u LL c � iomU 0. 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BINGO PORT ANGEL SB[Ii.ES.COM LOGGED MILES IN THE NATIONAL B�4E DIKED IN RODE SAID ryELlp TO ADDED AIR TO CHALLENGETEE RAIN RIDDENEVER ANOTHER CYCLIST MY B16E TIRES (IAVE'fORfDENET) BIKED A10 T LEAST RODE WITH A DIKED TO BASED TO THE ��q ONE DAY FRIEND SCHOOL OR WORTS GROCERY STORE MEETING WENT TO A MEET JOINED A BOSS EVERYWHERE �1/ B FROND AT A A DIKED GROUP NDE MONTH RESTAURANT WITH IUAS EVENT RODE TO THE RODE AT 7'fE PARKED MY BIKE CHANGED A TIRE MOUNTAIN BIKED MORSE CREEK LINCOLN PARK IN A DOWNTOWN OR LEARNED TO ON THE TRESTLE BMX TRACTS DIKE CORRAL FIX A FIAT ADVENTURE ROUTE SHARED A B16E PHOTO ON THE VOLUNTEERED AT DIKED 'f0 THE PHOTO ANGELES �� A LOCALVOLUNTEERED DIKE EVENT OR RODE IN A LIBRARY PORT BIKES DIKE SHOP BIDE CORRAL DIKE LANE FACEBOOR PAGE 05/01/2018 L - 3 • ORT NGELES ,__ W A S H I N G T O N, U. S. A. if CITY COUNCIL MEMO DATE: May 1, 2018 TO: SISSI BRUCH,MAYOR KATE DEXTER,DEPUTY MAYOR MIKE FRENCH,COUNCILMEMBER CHERI KIDD,COUNCILMEMBER MICHAEL MERIDITH,COUNCILMEMBER .TAMES MORAN,COUNCILMEMBER LINDSEY SCHROMEN-WAWRIN,COUNCILMEMBER CC: DAN MCKEEN,CITY MANAGER COREY DELIKAT,PARKS&RECREATION DIRECTOR BRIAN SMITH,POLICE CHIEF KEN DUBUC,FIRE CHIEF CRAIG FULTON,PUBLIC WORKS&UTILITIES DIRECTOR NATHAN WEST,COMMUNITY&ECONOMIC DEVELOPMENT DIRECTOR HEIDI GREENWOOD,ACTING CITY ATTORNEY FROM: TESS AGESSON,INTERIM FINANCE DIRECTOR SUBJECT: 2018 First Quarter Budget Status Update Attached please find the second quarter 2018 Budget Status Report for your review. This report covers the first three months of 2018, along with comparatives to previous years' data. If you would like more information in a particular area please contact me at 360-417-4615. We are continuing the use of the "traffic light" indicators to allow for a quicker, easier assessment of revenues and expenditures. The definitions of what qualify a revenue and expenditure to be considered"green", "yellow" or"red" are shown below. Traffic Light Color Revenue Expenditure Green <75% >=75% Yellow >=75%to < 85% >=60% <75% Red >85% <60% 05/01/2018 L - 4 General Fund: • Revenues o Property taxes—Property tax collections were not collected in the first quarter, although it is normal to receive small payments the first three months of the year, it is unusual to not have any funds forwarded by Clallam County. o Sales Taxes—City Sales taxes are on track for the year. o Utility Taxes—Utility taxes are on track for the year at 27% collected when compared to budget. Electric Utility taxes for industrial clients is running well below expectation, with taxes on residential customers making up the some of the difference. Stormwater receipts are minimal, the fees are assessed by the County on the Property Tax bill and forwarded upon receipt, when received the taxes are charged by the General Fund to Stormwater, tax collections mirror the revenues received. Water and Solid Waste Collections are running less than expected. o Telephone Taxes -- Telephone taxes do not have a strong showing in the first quarter. With less than I% of the budget collected the first quarter. Typically the first quarter is under budget. o Parking Taxes—are under significantly under budget, with just over 4% collected in the first quarter. o Mariivana Enforcement Taxes—this category is new this report, due to higher than expected collection of the tax, which is already nearly$14,500 over budget. • Expenditures o Total expenditures for the General Fund are slightly less than budget. o Other Financing Sources—are over budget resulting from higher than anticipated interdepartmental billings to the General Fund from the Electric Fund. Special Revenue Funds: o Lodging Tax Fund#101 —Due to a lag in payments received you will not see the impact of Lodging tax collections until two or three months after a stay. Current revenues are tracking as expected. Expenditures are slightly under budget. o Street Fund#102—Revenues are at just under budget for the year, with most variances due to lower charges for services to the Stormwater Fund. Stormwater pays approximately 33% of the street sweeping charges, but due to a longer winter and compressed spring time sweeping did not occur as often as in prior years. Additionally expenses are well below normal for this time. o Real Estate Excise Tax Fund 1 &2 (#105 & #160)—Both funds are under budget for revenue, and expenditures. Capital funding transfers make up most of the expenditures, those will occur in April after the first budget amendment. o PenCom Fund#107—PenCom is operating slightly over budget for expenditures, and slightly under for revenues. Expenditures are over due to the timing of the payment to Tyler Technologies, which are usually paid in April. o Port Angeles Housing Fund#172—The minimal activity year to date in this fund is related to the payback of housing loans and interest earned. • Debt Service Funds: o 2006 LTGO Fund#215—Property Acquisition for Parking Structure (Niichel property). The expenditure line shows "red", this is caused when payments are 05/01/2018 L - 5 made biannually rather than monthly and is well within normally operations for this fund. o Limited Tax General Obligation (LTGO Bond Fund#216—This bond provided capital for the Landfill Bluff Stabilization Project. While considered a governmental debt, the debt service is paid via a transfer from the Solid Waste Fund 4404. General Fund contributions are not expected in the future, and the fund is within normal operating parameters at this time. o Limited Tax General Obligation (LTGO Bond Fund#217—This refunding bond provided funding to extend service into the Western Urban Growth Area (WUGA). Approximately 82% of the total debt service is paid for by the Electric, Water, and Wastewater funds. General Government Capital Projects Funds: • Capital Improvement Fund #310—The seasonal nature of this fund means the revenues and expenditures won't follow a spending pattern. Revenues are under budget because the funding transfers have not been completed for the year. Spending is down as work is paid upon completion and then approval by the project managers. • Transportation Capital Fund (TBD) #312—Revenues are low because: Funding transfers will be completed in April; grants will be received after the work is completed; and only one month of revenue has been recorded for taxes due to a lag in payment from the State/County. Expenditures are low as project construction season has not started. • Parks Capital Fund #314—Revenues are over budget at this time, rental of facilities and interest earning are the major source of income in this fund typically. Utilities & Enterprise Funds: • Electric Fund#401 —Revenues are below budget as a result of lower industrial revenues. Residential revenues are slightly higher than anticipated due to colder weather. Expenditures mirror revenues with BPA the major cost, when consumption is lower BPA is lower also. • Water Fund #402—Revenues and expenditures are below expected levels year to date. Industrial water revenues were expected to be impacted with the mill start-up delay. Expenses related to negotiations with the National Park Service regarding the impact of the Elwha Dam Removal are continuing. • Wastewater Fund#403 —Revenues and expenditures are under budget expectations year to date. • Solid Waste Fund#404—Increase volumes at the Transfer Station have increased revenues, but the corresponding bills from Waste Connections for hauling have not been received, so expenditures a less. Negotiations with Waste Connections continue which will have an impact on future billings. Solid Waste Collection (CoPA)revenues and expenses are less than budget. • Stormwater Fund#406—Stormwater fees are assessed on property tax billings and are affected by Clallam County's collection of those amounts. • Medic 1 Fund #409—Revenues and expenditures are under budget. Expenditures are under due to open positions waiting to be filled. 05/01/2018 L - 6 • Harbor Clean-Up Fund #413—A part of the Wastewater fund group in our annual report. This fund has insurance coverage for the majority of costs associated with the Harbor Remedial Investigation/Feasibility Study. Some activity for the placement of a sand cap is occurring. Expenses are paid with insurance reimbursements so some timing differences are to be expected. Currently the fund has a negative cash balance and a large Account Receivable balance for insurance payments outstanding. • Conservation Fund #421 —Contract payment from BPA for conservation activities comprise most of the revenue for this fund. To date revenues and expenditures are under budget, this is based on customer usage of the service. Internal Service Funds: • Equipment Service Fund #501 —Revenues are slightly over expectations and expenditure are under budget, with four vehicle purchases planned for April. • Information Technology Fund #502—Revenues and expenditures are under budget at this time. Some changes due to recent employee changes require amending the budget in the second quarter. • Self Insurance Fund #503—This fund covers property/casualty, workers compensation, and health insurance coverage. Revenues and expenditures are on track for the year. Permanent & Trust Funds: • Cemetery Endowment Fund #601- a portion of the purchase price for gravesites and related items is collection and placed in this fund for this for the maintenance of the cemetery after it is at capacity. Capacity is not expected to be reached for many years. • Firemen's Pension Fund #602—this funds pays for retired pre-LEOFF employee medical and salary costs based on existing agreements. The fund currently has four former employees and one surviving spouse covered by this plan. The City funds a portion of expenses using the premium tax on fire insurance collected by the state to offset the offset the costs. A recent change in financial policy allows the General Fund to pay costs directly without transferring to this fund. 2018 Capital Budget: • Included is a year to date report on individual capital budgets, showing spending, rollover budget amounts, and revenue by fund, and contracted to date amounts (AKA encumbrances). • This allows you to see the end of March cash flow and balances, as well as spending to date for each capital fund. Please note this does not include internal labor, as in the capital fund only outside contractors and supplies are budgeted, labor is budgeted within the fund • The 2Q18 column shows further adjustment to projects based on the upcoming proposed Capital Facility Plan. This allows the budget and the capital plan to stay in sync while going through the planning process. 05/01/2018 L - 7 CITY of PORT ANGELES Q1-2018 Budget Status Report 1 3/31/20151 3/31/20161 3/31/20171 2018 Budget 1 3/31/20181 Budgeti Budget Actual YTD Actual YTD I Actual YTD I Original Actual Remaining$ Remaining% GENERAL REVENUE 310Taxes2,017,094 2,137,602 2,304,760 12,745,000 2,050,987 10,694,013 ® 83.91% 320--Licenses&Permits 92,749 91,221 115,255 532,700 117,045 415,655 0 78.03% 330--Intergovernmental Rev. 119,352 124,070 126,395 498,500 130,065 368,435 73.91% 340--Charges for Goods/Svcs. 1,462,536 1,430,518 1,215,361 5,057,500 1,278,547 3,778,953 74.72% 350--Fines&Penalties 50,492 14,350 2,253 10,000 1,248 8,752 0 87.52% 360--Miscellaneous Revenue 31,249 46,492 37,395 206,400 44,826 161,574 0 78.28% 370--Prop./Trust Other Income 0 0 0 0 0 0 n/a 380--Non-Revenues 0 0 0 0 0 0 n/a 390--Other Financing Sources 30,497 39,575 29,953 220,000 27,497 192,503 0 87.50% TOTAL General Fund Revenue $3,803,969 $3,883,828 $3,831,372 1 $19,270,100 $3,650,215 1 $15,619,885 0 81.06% Variance from Prior Yr.-$ ($91,930) $79,859 ($51,456) ($181,157) Variance from Prior Yr.-% -2.36% 2.10% -1.35% -0.94% 1 3/31/20151 3/31/20161 3/31/20171 2018 Budget 1 3/31/20181 Budgeti Budget Actual YTD I Actual YTDI Actual YTD I Beginningl Actual YTD I Remaining$ Remaining Property Tax 122,143 72,789 194,251 4,553,700 0 4,553,7000 100.00% Sales Tax-CoPA Regular 676,232 811,638 796,856 3,175,400 811,690 2,363,710 74.44% Sales Tax-EUGA Shared 35,147 34,079 0 188,900 48,723 140,177 74.21% Electric Utility Tax 541,701 571,701 560,251 1,424,600 469,233 955,367 67.06% Water Utility Tax 130,293 130,687 149,586 670,600 137,776 532,824 0 79.45% Wastewater Utility Tax 182,033 193,446 214,695 867,400 224,377 643,023 74.13% Solid Waste-Collection Tax 80,288 59,512 67,758 323,500 74,758 248,7420 76.89% Solid Waste-Transfer Station Tax 124,457 144,511 164,733 536,000 150,947 385,053 71.84% Stormwater Utility Tax 3,034 2,486 7,090 170,000 553 169,447 0 99.67% Parking Tax 1,867 407 1,710 36,300 1,473 34,827 0 95.94% Telephone Tax 12,295 1,944 36,794 336,400 14,512 321,888 0 95.69% Leasehold Excise Tax 40,314 41,404 40,053 148,500 31,155 117,345 0 79.02% Cable TV Franchise Fee 42,466 41,432 40,847 170,000 42,100 127,900 0 75.24% Marijuana Enforcement Tax 0 4,678 3,985 6,800 21,294 (14,494) ' -213.15% Liquor Excise Tax 51,477 61,755 62,482 255,900 62,821 193,079 0 75.45% Other General Fund Revenue 1,760,222 1,711,360 1,490,280 6,406,100 1,558,804 4,847,296 0 75.67% TOTAL--General Fund $3,803,969 $3,883,828 $3,831,372 $19,270,100 $3,650,215 $15,619,885 0 81.06% Variance from Prior Year$ ($91,930) $79,859 ($51,456) ($181,157) Variance from Prior Year% -2.36% 2.10% -1.35% -0.94% G:\FINANCE\BUDGET\Budget Status\2018 BSR\Q1-2018 Financials Revision Date: May 31,2016 Sheetl 05/01/2018 1 of 21 Print Date:4/25/2018 12:17 PM CITY of PORT ANGELES Q1-2018 Budget Status Report 1 3/31/20151 3/31/20161 3/31/20171 2018 Budget 1 3/31/20181 Budgeti Budget Actual YTD Actual YTD I Actual YTD I Beginning Actual YTD I Remaining$ Remaining% GENERAL FUND EXPENDITURES 10--Salaries&Wages 2,201,988 2,593,850 2,299,238 8,927,300 2,230,996 6,696,304 75.01% 20--Personnel Benefits 911,944 960,580 824,939 3,752,500 792,161 2,960,339 78.89% 30--Supplies 118,684 156,579 159,947 748,100 192,057 556,043 ® 74.33% 40--Services 665,565 766,388 881,034 3,629,000 800,078 2,828,922 77.95% 50--Intergov'tl.Svcs./Pmts. 585,659 533,606 738,555 2,798,300 720,879 2,077,421 ® 74.24% 60--Capital Outlay 0 0 0 23,000 2,557 20,443 88.88% 70--Debt Service: Principal 0 0 0 0 0 0 n/a 80--Debt Service: Int./Other 0 0 0 0 0 0 n/a 90--Other Financing Sources 812 2,261 9,127 500 8,957 (8,457) ® -1691.40% TOTAL General Fund Expenditures $4,484,652 $5,013,264 $4,912,840 $19,878,700 $4,747,685 $15,131,015 76.12% Variance from Prior Yr.-$ ($620,337) $528,612 ($100,414) ($165,155) Variance from Prior Yr.-% -12.15% 11.79% -2.00% -0.83% 2018 SALES TAX COMBINED-- BUDGET VS.ACTUAL ■2018Original Budget 0 201 Actual $350,000 $300,000 $250,000 $200,000 $150,000 $100,000 $50,000 $0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec G:\FINANCE\BUDGET\Budget Status\2018 BSR\Q1-2018 Financials Revision Date: May 31,2016 Sheetl 05/01/2018 2 of 21 Print Date:4/25/2018 12:17 PM CITY of PORT ANGELES Q1-2018 Budget Status Report 2016 PROPERTY TAX-- BUDGET VS. ACTUAL ■2018Original Budget 0 201 Actual $1,600,000 $1,400,000 $1,200,000 $1,000,000 $800,000 $600,000 $400,000 $200,000 $0 n Jan Feb Mar Apr May Jun Jul Aug ($200,000) 2018 UTILITY TAX COMBINED-- BUDGET VS. ACTUAL 0 201 Original Budget 0 201 Actual $450,000 $400,000 $350,000 $300,000 $250,000 $200,000 $150,000 $100,000 $50,000 $0 Jan Mar Apr May Jun Jul Aug Sep Oct Dec G:\FINANCE\BUDGET\Budget Status\2018 BSR\QS-2018 Financials Revision Date: May 31,2016 Sheetl 05/01/2018 3 of 21 Print=ate:4/25/2018 12:17 PM CITY of PORT ANGELES Q1-2018 Budget Status Report 2018 ELECTRIC UTILITY TAX-- BUDGET VS.ACTUAL ■2018Original Budget 0 201 Actual $180,000 $160,000 $140,000 $120,000 $100,000 $80,000 $60,000 $40,000 $20,000 $0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2018 WATER UTILITY TAX-- BUDGET VS. ACTUAL ■2018Original Budget D 201 Actual $80,000 $70,000 $60,000 $50,000 $40,000 $30,000 $20,000 $10,000 $0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec G:\FINANCE\BUDGET\Budget Status\2018 BSR\QS-2018 Financials Revision Date: May 31,2016 Sheetl 05/01/2018 4 of 21 Print=ate:4J25/2018 12:17 PM CITY of PORT ANGELES Q1-2018 Budget Status Report 2018 WASTEWATER UTILITY TAX-- BUDGET VS.ACTUAL ■2018Original Budget 0 201 Actual $90,000 $80,000 $70,000 $60,000 $50,000 $40,000 $30,000 $20,000 $10,000 $0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec GENERAL FUND--Fund 00 Council/Mgr./Clerk/HR 1 3/31/20151 3/31/20161 3/31/20171 2018 Budget 1 3/31/20181 Budgeti Budget Actual YTD Actual YTD Actual YTD Original Actual YTD Remaining$ Remaining% Revenue 113,334 120,919 126,319 530,600 132,647 397,953 ® 75.00% Expenditure 182,250 198,372 193,753 911,500 216,449 695,051 10 76.25% Net--Revenue less Expend. (68,916) (77,453) (67,434) (380,900) (83,802) Variance from Prior Year$ $25,011 ($8,537) $10,019 ($31$466) ($16,368) Variance from Prior Year 1 -26.63%1 12.39% -12.94% 24.275%' 1 3/31/20151 3/31/20161 3/31/20171 2018 Budget 1 3/31/20181 Budgeti Budget Actual YTD Actual YTD Actual YTD Original Actual YTD Remaining$ Remaining% Revenue 2,579,573 2,676,396 2,861,343 15,146,400 2,668,733 12,477,667 ® 82.38% Expenditure 589,924 631,885 746,912 2,986,800 672,560 2,314,240 77.48% Net--Revenue less Expend. 1,989,649 2,044,511 2,114,431 12,159,600 1,996,172 Variance from Prior Year$ $87,246 $54,862 $69,920 $10,045,169 ($118,259) Variance from Prior Year% 4.59% 2.76% 3.42% -5.59% City Attorney/Lega 1 3/31/20151 3/31/20161 3/31/20171 2018 Budget 1 3/31/20181 Budgeti Budget Actual YTD Actual YTD Actual YTD Original Actual YTD Remaining$ Remaining% Revenue 122,877 93,560 77,906 333,000 85,641 247,359 74.28% Expenditure 357,114 330,859 393,379 1,357,900 408,123 949,777 ® 69.94% Net--Revenue less Expend. (234,237) (237,299) (315,473) (1,024,900) (322,482) Variance from Prior Year$ ($90,673) ($$062) ($78,174) ($709,417) ($7,009) Variance from Prior Year% 63.16% 1.31% 32.94% 2.22% Community&Econ.Devel. Actual YTD Actual YTD Actual YTD Original Actual YTD Remaining$ Remaining% Revenue 197,872 174,176 133,396 744,500 141,236 603,264 ® 81.03% Expenditure 176,443 175,975 169,928 917,800 165,591 752,209 0 81.96% Net--Revenue less Expend. 21,429 (1,799) (36,532) (173,300) (24,355) Variance from Prior Year$ $49,442 ($2$218) ($34,733) ($136,768) $12,176 Variance from Prior Year% -176.50% -108.40% 1930.48% -33.33% G:\FINANCE\BUDGET\Budget Status\2018 BSR\Q1-2018 Financials Revision Date: May 31,2016 Sheetl 05/01/2018 5 of 21 Print=ate:)25/2018 12:17 PM CITY of PORT ANGELES Q1-2018 Budget Status Report 1 3/31/20151 3/31/20161 3/31/20171 2018 Budget 1 3/31/20181 Budgeti Budget Actual YTD Actual YTD Actual YTD Original Actual YTD Remaining$ Remaining% Revenue 140,631 120,294 151,435 609,700 131,696 478,004 ® 78.40% Expenditure 1,170,580 1,456,314 1,328,185 5,551,900 1,397,326 4,154,574 ® 74.83% Net--Revenue less Expend. (1,029,949) (1,336,020) (1,176,750) (4,942,200) (1,265,630) Variance from Prior Year$ $81,888 ($306,071) $159,269 ($3,765,450) ($88,880) Variance from Prior Year% 1 -7.37%1 29.72% -11.92%1 1 7.55% 1 3/31/20151 •161 3/31/20171 2018 Actual YTD Actual YTD Actual YTD Original Actual YTD Remaining$ Remaining% Revenue 32,863 35,178 24,846 114,400 30,743 83,657 73.13% Expenditure 617,908 638,353 742,072 2,833,200 643,208 2,189,992 77.30% Net--Revenue less Expend. (585,045) (603,175) (717,227) (2,718,800) (612,465) Variance from Prior Year$ $36,136 ($18,130) ($114,052) ($2,001,573) $104,762 Variance from Prior Year% -5.82% 3.10% 18.91% -14.61% Public Works 3/31/20151 •161 3/31/20IL71 2018 Actual YTD Actual YTD Actual YTD Original Actual YTD Remaining$ Remaining% Revenue 424,508 440,772 249,019 961,600 236,868 724,732 ® 75.37% Expenditure 679,337 774,540 540,388 1,959,000 457,350 1,501,650 0 76.65% Net--Revenue less Expend. (254,829) (333,768) (291,369) (997,400) (220,482) Variance from Prior Year$ $209,011 ($78,939) $42,400 ($706,031) $70,886 Variance from Prior Year% -45.06% 30.98% -12.70% -24.33% Parks&Recreation • •161 3/31/20171 2018 Actual YTD Actual YTD Actual YTD Original Actual YTD Remaining$ Remaining% Revenue 192,311 222,534 207,109 829,900 222,650 607,250 73.17% Expenditure 711,096 806,967 798,224 3,360,600 787,077 2,573,523 76.58% Net--Revenue less Expend. (518,785) (584,433) (591,115) (2,530,700) (564,427) Variance from Prior Year$ $130,346 ($65,648) ($6,682) ($1,939,585) $26,688 Variance from Prior Year% -20.08% 12.65% 1.14% -4.51% TOTAL--General Fund 3/31/20151 3/31/20161 3/31/20IL71 2018 Budget 1 3/31/20181 Budgeti Budget Actual YTD Actual YTD Actual YTD Original Actual YTD Remaining$ Remaining% Revenue 3,803,969 3,883,828 3,831,373 19,270,100 3,650,214 15,619,886 ® 81.06% Expenditure 4,484,652 5,013,264 4,912,840 19,878,700 4,747,685 15,131,015 76.12% Net--Revenue less Expend. (680,683) (1,129,436) (1,081,468) (608,600) (1,097,471) Variance from Prior Year$ $528,407 ($448,754) $47,969 $472,868 ($16,003) Variance from Prior Year % 1 -43.70%1 65.93% -4.25%1 1 1.48% G:\FINANCE\BUDGET\Budget Status\2018 BSR\Q1-2018 Financials Revision Date: May 31,2016 Sheetl 05/01/2018 6 of 21 Print=ate:4/25/2018 12:17 PM CITY of PORT ANGELES Q1-2018 Budget Status Report 2018 GENERAL FUND REVENUE -- BUDGET VS.ACTUAL ■2018Original Budget 0 201 Actual $3,000,000 $3,000,000 $2,500,000 $2,500,000 $2,000,000 $2,000,000 $1,500,000 $1,500,000 $1,000,000 $1,000,000 $500,000 $500,000 $0 $0 Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2016 GENERAL FUND EXPENDITURES-- BUDGET VS.ACTUAL ■2018Original Budget 0 201 Actual $2,500,000 $2,500,000 $2,000,000 $2,000,000 $1,500,000 $1,500,000 $1,000,000 $1,000,000 $500,000 $500,000 $0 $0 Dec G:\FINANCE\BUDGET\Budget Status\2018 BSR\QS-2018 Financials Revision Date: May 31,2016 Sheetl 05/01/2018 7 of 21 Print=ate:4125/2018 12:17 PM CITY of PORT ANGELES Q1-2018 Budget Status Report GENERAL FUND ANNUAL REVENUE HISTORY VS 03/31 General Fund Revenue--Year-end D General Fund Revenue--As of 03/31 Percentage Revenue Rec'd $25,000,000 25% 24% $20,000,000 23% $15,000,000 22% 21% $10,000,000 20% $5,000,000 19% r 1 18% $0 r 17% 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 GENERAL FUND EXPENDITURE HISTORY--ANNUAL VS. 03/31 111111111111111111111lGeneral Fund Expenditures--Year-end OGeneral Fund Expenditures--As of 03/31 $25,000,000 27% $20,000,000 � 26% 25 $15,000,000 --------- 24% $10,000,000 ------- -------- -------- 23 $5,000,000 22% $0 21% 2009 2010 2011 2012 2013 203 207} 2016 2017 2018 G:\FINANCE\BUDGET\Budget Status\2018 BSR\QS-2018 Financials Revision Date: May 31,2016 Sheetl 05/01/2018 8 of 21 Print=ate:4/25/2018 12:17 PM CITY of PORT ANGELES Q1-2018 Budget Status Report General Fund Unassigned Fund Balance+ Unassigned Fund Balance as%of Expenditures General Fund Unassigned Fund Balance %of General Fund Expenditures Fund Balance Target% 8,000,000 40% 7,000,000 35% 6,000,000 30% 5,000,000 - - - - - - 25% 4,000,000 20% 3,000,000 15% 2,000,000 10% 1,000,000 5% - 0% 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 Est. Special Revenue Funds Lodging Tax--Fund#101 1 3/31/20151 3/31/20161 3/31/20171 2018 Budget 1 3/31/20181 Budgeti Budget Actual YTD Actual YTD Actual YTD Original Actual YTD Remaining$ Remaining% Revenue 52,117 89,111 69,507 578,600 74,041 504,559 Q 87.20% Expenditure 86,401 112,371 167,393 862,700 185,506 677,194 0 78.50% Net--Revenue less Expend. (34,284) (23,260) (97,886) (284,100) (111,464) Variance from Prior Year$ $170,054 $11,024 ($74,626) ($186,214) ($13,578) Variance from Prior Year % -83.22% -32.16% 320.84% 13.87% Street Fund--Fund#102 3/31/20151 3/31/20161 3/31/20171 2018 Budget 1 3/31/20181 Budgeti Budget Actual YTD Actual YTD Actual YTD Original Actual YTD Remaining$ Remaining% Revenue 412,687 393,816 343,509 1,564,000 361,569 1,202,431 ® 76.88% Expenditure 353,041 357,074 413,211 1,888,500 375,706 1,512,794 0 80.11% Net--Revenue less Expend. 59,646 36,742 (69,702) (324,500) (14,137) Variance from Prior Year$ $3,395 ($22,904) ($106,444) ($254,798) $55,565 Variance from Prior Year %1 6.04% -38.40% -289.71% -79.72% i Actual YTD Actual YTD Actual YTD Original Actual YTD Remaining$ Remaining% Revenue 63,633 23,524 26,140 196,400 15,566 180,834 Q 92.07% Expenditure 4,575 4,547 4,528 363,000 4,500 358,500 98.76% Net--Revenue less Expend. 59,058 18,977 21,612 (166,600) 11,066 Variance from Prior Year$ $44,135 ($40,081) $2,635 ($188,212) ($10,546) Variance from Prior Year %1 295.75% -67.87% 13.89% -48.80% PenCom--Fund#107 3/31/20151 3/31/20161 3/31/20171 2018 Budget 1 3/31/20181 Budgeti Budget Actual YTD Actual YTD Actual YTD Original Actual YTD Remaining$ Remaining% Revenue 672,916 620,916 631,933 2,839,000 668,149 2,170,851 ® 76.47% Expenditure 991,130 916,613 568,421 2,860,300 928,767 1,931,533 ® 67.53% Net--Revenue less Expend. (318,214) (295,697) 63,512 (21,300) (260,618) Variance from Prior Year$ ($40,249) $22,517 $359,209 ($84,812) ($324,130) Variance from Prior Year %1 14.48% -7.08% -121.48% -510.35% 2018 Budget 1 3/31/20181 Budgeti Budget Actual YTD Actual YTD Actual YTD Original Actual YTD Remaining$ Remaining% Revenue 62,295 23,414 23,161 195,000 15,566 179,434 0 92.02% Expenditure 0 0 0 83,000 0 83,000 0 100.00% Net--Revenue less Expend. 62,295 23,414 23,161 112,000 15,566 Variance from Prior Year$ $42,756 ($38,881) ($253) $88,839 ($7,595) Variance from Prior Year %1 218.82% -62.41% -1.08% -32.79% G:\FINANCE\BUDGET\Budget Status\2018 BSR\Q1-2018 Financials Revision Date: May 31,2016 Sheetl 05/01/2018 9 of 21 Print=ate:4/25/2018 12:17 PM CITY of PORT ANGELES Q1-2018 Budget Status Report Business Improvement Fund 3/31/20151 3/31/2.0161 3/31/20171 2018 Budget 1 3/31/20181 Budgeti Budget Fund#165 Actual YTD Actual YTD Actual YTD Original Actual YTD Remaining$1 Remaining% Revenue 0 0 0 0 8,968 (81968) NA Expenditure 0 0 0 0 0 0 1 NA Net--Revenue less Expend. 0 0 0 0 8,968 Variance from Prior Year$ $0 $0 $0 $0 $8,968 Variance from Prior Year % NA NA NA NA P.A.Housing--Fund#172 3/31/20151 3/31/20161 3/31/20171 2018 Budget 1 3/31/20181 Budgeti Budget Actual YTD Actual YTD Actual YTD Original Actual YTD Remaining$ Remaining% Revenue 1,499 1,879 5,182 1,048,600 1,459 1,047,141 099.86% Expenditure 15,000 15,000 0 1,230,000 241,529 988,471 80.36% Net--Revenue less Expend. (13,501) (13,121) 5,182 (181,400) (240,070) Variance from Prior Year$ ($14,606) $380 $18,302 ($186,582) ($245,252) Variance from Prior Year % 1 -1321.81% -2.82% -139.49% -4732.98% 2018 LODGING TAX REVENUE -- BUDGET VS.ACTUAL ■2018Original Budget 0 201 Actual $120,000 $100,000 $80,000 $60,000 $40,000 00 $2010$0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec G:\FINANCE\BUDGET\Budget Status\2018 BSR\QS-2018 Financials Revision Date: May 31,2016 Sheetl 05/01/2018 10 of 21 Print=ate:4/25/2018 12:17 PM CITY of PORT ANGELES Q1-2018 Budget Status Report 2018 MOTOR VEHICLE EXCISE TAX(MVFT) -- BUDGET VS.ACTUAL ■2018 Original Budget ❑2018 Actual $40,000 $35,000 $30,000 $25,000 $20,000 $15,000 $10,000 $5,000 $0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec REET1& REET2 REVENUE as of MARCH 31 ■REET-1 Revenue ❑REET-2 Revenue $140,000 $120,000 $100,000 $80,000 $60,000 $40,000 $20,0$0 0 61 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 G:\FINANCE\BUDGET\Budget Status\2018 BSR\Q1-2018 Financials Revision Date: May 31,2016 Sheetl 05/01/2018 11 of 21 Print=ate:4/25/2018 12:17 PM CITY of PORT ANGELES Q1-2018 Budget Status Report REET1 & REET2 FUND BALANCE as of DECEMBER 31 ■REET-1 Fund Balance ❑REET-2 Fund Balance $1,000,000 $900,000 $800,000 $700,000 $600,000 $500,000 $400,000 $300,000 $200,000 $100,000 $0 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 est. 2005 UTGO 7($13,716), 3/31/2017 2018 Budget 3/31/2018 Budget Budget Closed-Libraryal YTD Actual YTD Original Actual YTD Remaining$ Remaining% Revenue 3 0 0 0 0 NA Expenditure 0 0 0 0 0 NA Net--Revenue less Expend. 3 0 0 0 Variance from Prior Year$ 7,035 1 ($3) $0 $0 Variance from Prior Year % 1 -205.18% -100.05% -100.00% NA G:\FINANCE\BUDGET\Budget Status\2018 BSR\Q1-2018 Financials Revision Date: May 31,2016 Sheetl 05/01/2018 12 of 21 Print=ate:4/25/2018 12:17 PM CITY of PORT ANGELES Q1-2018 Budget Status Report 00 • 3/31/2016 3/31/2017 2018 Budget 3/31/2018 Budget Budget Refunded via 2015 LTGO 09129120157($17,284), Actual YTD Actual YTD Original Actual YTD Remaining$ Remaining% Revenue 0 0 0 0 0 NA Expenditure 0 0 0 0 0 NA Net--Revenue less Expend. 0 0 0 0 Variance from Prior Year$ ($206,639) $0 1 $0 $0 Variance from Prior Year % 1 -0.62% -100.00%1 NA I NA 2006 • • •161 3/31/20171 2018 Actual YTD Actual YTD Actual YTD Original Actual YTD Remaining$ Remaining% Revenue 15,409 16,736 16,045 64,600 2,292 62,308 0 96.45% Expenditure 43,444 43,445 43,445 87,000 43,445 43,555 0 50.06% Net--Revenue less Expend. (28,035) (26,709) (27,400) (22,400) (41,153) Variance from Prior Year$ ($14,377) $1,326 ($692) $5,000 ($13,752) Variance from Prior Year %1 1 105.26% -4.73%1 NA I I NA 2014 • --Fund#216 3/31/20151 3/31/20161 3/31/20171 2018 Budget 1 3/31/20181 Budg.tj Budgetl SolidLTGO Actual YTD Actual YTD Actual YTD Original Actual YTD Remaining$ Remaining% Revenue 99,201 86,473 86,632 345,700 86,752 258,948 74.91% Expenditure 0 0 0 500 0 500 100.00% Net--Revenue less Expend. 99,201 86,473 86,632 345,200 86,752 Variance from Prior Year$ $99,201 ($12,728) $159 $258,568 $119 Variance from Prior Year % NA 1 -12.83% 0.18% 1 0.14% 2015 • 3/31/2015 3/31/20161 3/31/20171 2018 Budget 1 3/31/20181 Budgetl Budget' Refinance WUGA Bonds Actual YTD Actual YTD Actual YTD Original Actual YTD Remaining$ Remaining% Revenue 0 55,618 58,958 233,900 58,434 175,466 0 75.02% Expenditure 0 17,800 23,958 233,500 21,536 211,964 10 90.78% Net--Revenue less Expend. 0 37,818 35,001 400 36,898 Variance from Prior Year$ $0 $37,818 ($2,817) ($34,601) $1,897 Variance from Prior Year % NA NA 1 -7.45%1 1 5.42% G:\FINANCE\BUDGET\Budget Status\2018 BSR\Q1-2018 Financials Revision Date: May 31,2016 Sheetl 05/01/2018 13 of 21 Print=ate:4/25/2018 12:17 PM CITY of PORT ANGELES Q1-2018 Budget Status Report GENERAL GOVERNMENT + UTILITY DEBT -- PRINCIPAL & INTEREST BALANCE OWING AT YEAR-END ❑General Government Debt N 201 LTGO-Solid Waste ❑Utility Debt $120,000,000 $100,000,000 $80,000,000 $60,000,000 $40,000,000 $20,000,000 0 0 0 o e a .n �c n oo m o m �n r` oo m o m a .n kc n oo m o m a in W n oo m O O O O O O N H H H H H N N N N N N N N N N N N N N M m m m m m M M M M \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ H N N N N N N H H H H H N N N N N N N N N N H H H H H N N N N N N N N N O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ N N N N N N N H H H H H N N N N N N N N N N H H H H H N N N N N N N N N O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O G:\FINANCE\BUDGET\Budget Status\2018 BSR\Q1-2018 Financials Revision Date: May 31,2016 Sheetl 05/01/2018 14 of 21 Print=ate:4J25/2018 12:17 PM CITY of PORT ANGELES Q1-2018 Budget Status Report ENVIRONMENTAL CLEAN-UP DEBT VS. TOTAL OTHER DEBT -- ,r PRINCIPAL + INTEREST BALANCE OWING AT YEAR-END ❑AlIOther Debt ❑Environmental Clean-Up+2014LTGOSolid Waste $120,000,000 $100,000,000 $80,000,000 $60,000,000 $40,000,000 $20,000,000 n $0 I-1❑❑❑I-lnl ,� OO O O O O .-I N N N N e-1 e-1 ti N N N N N N N N N N N N M M M M M M M M M M N N N H H H N N N N N H H H N N N N N H H H N N N N N H H H N N N N N H O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ N N N H H H N N N N N H H H N N N N N H H H N N N N N H H H N N N N N H O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O G:\FINANCE\BUDGET\Budget Status\2018 BSR\QS-2018 Financials Revision Date: May 31,2016 Sheetl 05/01/2018 15 of 21 Print=ate:4/25/2018 12:17 PM CITY of PORT ANGELES Q1-2018 Budget Status Report Total Debt -- Principal vs. Interest Annual Debt Service ■Principal Payments ❑Interest Payments $8,000,000 $7,000,000 $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 a �n ko oo m O .+ N M a M kD r� oo m O r M kD r, oo rn O ko m m O O O O O O N N H N N N H N N H N N N N N N N N N N M M M M M M M M M M O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N Environmental Clean-up vs.Total Utility Debt Owing at Year-end ■Non-Environmental Utility Debt ■Environmental Clean-Up ■2014 LTGO-Solid Waste $120,000,000 $100,000,000 $80,000,000 $60,000,000 $40,000,000 $20,000,000 $0 I 1 1 , � ■ a u+ LD r, oo D, O H N M a kD r, oo D, O N M a u+ %D n oo rn O H N M a u+ LQ r, oo D, O O O O O O N N N N H H H H H H N N N N N N N N N N M M M M M M M M M M O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N G:\FINANCE\BUDGET\Budget Status\2018 BSR\QS-2018 Financials Revision Date: May 31,2016 Sheetl 05/01/2018 16 of 21 Print=ate:4/25/2018 12:17 PM CITY of PORT ANGELES Q1-2018 Budget Status Report Governmental Capital Projects Capital-Governmental 3/31/20151 3/31/20161 3/31/20171 2018 Budget 1 3/31/20181 Budgetl Budgetl Actual YTD Actual YTD Actual YTD Original Actual YTD Remaining$1 Remaining% Revenue 109,115 48,466 203,565 1,885,100 18,179 1,866,921 Q 99.04% Expenditure 237,233 44,925 373,666 1,885,100 66,022 1,819,078 KI 96.50% Net--Revenue less Expend. (128,118) 3,541 (170,101) 0 (47,843) Variance from Prior Year$ $457,090 $131,659 ($173,642) $170,101 $122,258 Variance from Prior Year % 1 -78.11% -102.76% -4903.63% 1 -71.87% Transporation Capital :D 3/31/2015 3/31/2016 3/31/2017 0 Actual YTD Actual YTD Actual YTD Original Actual YTD Remaining$ Remaining Revenue 0 0 0 6,702,700 72,295 6,630,405 ® 98.92% Expenditure 0 0 0 5,456,500 68,645 5,387,855 98.74% Net--Revenue less Expend. 0 0 0 1,246,200 3,650 Variance from Prior Year$ $0 $0 $0 $1,246,200 $3,650 Variance from Prior Year % NA NA NA NA Parks Capital--Fund#316 3/31/20151 3/31/20161 3/31/20171 i Actual YTD Actual YTD Actual YTD Original Actual YTD Remaining$ Remaining% Revenue 1,730 1,604 1,629 6,800 2,581 4,219 62.05% Expenditure 0 0 0 0 0 0 NA Net--Revenue less Expend. 1,730 1,604 1,629 6,800 2,581 Variance from Prior Year$ $447 ($126) $26 $5,171 $952 Variance from Prior Year % 1 34.84% -7.30%1 1.60%1 1 58.40% Utilities&Enterprise Funds Electric --Fund#401 3/31/20151 3/31/20IL61 3/31/20IL71 2018 Budget 1 3/31/20181 Budg.tl Budgetl Actual YTD Actual YTD Actual YTD Original Actual YTD Remaining$ Remaining% Revenue 9,039,606 9,539,495 9,574,277 24,024,400 7,906,957 16,117,443 67.09% Expenditure 8,370,189 8,235,529 7,104,739 22,950,700 4,511,015 18,439,685 80.34% Net--Revenue less Expend. 669,417 1,303,966 2,469,539 1,073,700 3,395,941 Variance from Prior Year$ $228,910 $634,549 $1,165,573 ($1,395,839) $926,403 Variance from Prior Year % 51.97% 94.79% 89.39% 1 37.51% ELECTRIC FUND #401 REVENUE -- BUDGET VS ACTUAL ■Fund#401 Revenue Original Budget ❑Fund#401 Revenue Actual $3,500,000 $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 $0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC G:\FINANCE\BUDGET\Budget Status\2018 BSR\Q1-2018 Financials Revision Date: May 31,2016 Sheetl 05/01/2018 17 of 21 Print=ate:4[25/2018 12:17 PM CITY of PORT ANGELES Q1-2018 Budget Status Report ELECTRIC FUND #401 RESIDENTIAL REVENUE -- BUDGET VS. ACTUAL ■Residential Orginal Budget ❑Residential Actual $2,000,000 $1,500,000 - $1,000,000 - $500,000 - $0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC ELECTRIC FUND #401 INDUSTRIAL TRANSMISSION REVENUE -- BUDGET VS. ACTUAL ■Industrial Original Budget ❑Industrial Actual $150,000 $100,000 $50,000 -7 $0 JAN FEB MAR APR MAY JUN JUL 4�L,G SEF OCT NOV DEL ELECTRIC FUND #401 EXPENDITURES -- BUDGET VS. ACTUAL ■Expenditures Orginal Budget ❑Expenditures Actual 3,000,000 2,500,000 2,000,000 1,500,000 1,000,000 500,000 it] JAN F MAY JUN JUL AUG Water --Fund 1 17$307,798 $127 1 1Actual YTD ual YTD Original Actual YTD Remaining$ RemainingRevenue 1,332,519 57,839 6,875,200 1,425,840 5,449,360 C379.26% Expenditure 1,503,740 93,435 7,251,100 1,139,408 6,111,692 84.29% Net--Revenue less Expend. (171,221) 64,405 (375,900) 286,433Variance from Prior Vear$ $428,411 27,827 ($640,305) $22,028 Variance from Prior Year % -71.45% -179.77% 93.59% 8.33% Wastewater -Fund J r r r3/31/20181 Budg.tj Budget Actual YTD Actual YTD Actual YTD Original Actual YTD Remaining$ Remaining% Revenue 1,369,918 1,443,402 1,603,666 6,965,300 1,692,134 5,273,166 075.71,%-6 Expenditure 1,495,388 1,203,719 1,201,370 6,965,300 1,166,604 5,798,696 83.25% Net--Revenue less Expend. (125,470) 239,682 402,295 0 525,529 Variance from Prior Year$ $874,320 $365,152 $162,613 ($402,295) $123,234 Variance from Prior Year % 1 -87.45% -291.03%1 67.85%1 1 30.63% G:\FINANCE\BUDGET\Budget Status\2018 BSR\QS-2018 Financials Revision Date: May 31,2016 Sheetl 05/01/2018 18 of 21 Print=ate:4/25/2018 12:17 PM CITY of PORT ANGELES Q1-2018 Budget Status Report Solid Waste--Fund#404 3/31/20151 3/31/20161 3/31/20171 2018 Budget 1 3/31/20181 Budg.tj Budgetl Actual YTDI Actual YTD Actual YTD Original Actual YTD Remaining$1 Remaining% Revenue 2,394,318 2,627,182 5,028,054 11,254,700 2,844,788 8,409,912 74.72% Expenditure 2,048,885 2,010,274 4,856,940 10,960,600 2,103,375 8,857,225 K3 80.81% Net--Revenue less Expend. 345,433 616,908 171,114 294,100 741,413 Variance from Prior Year$ $579,025 $271,476 ($445,794) $122,986 $570,299 Variance from Prior Year % -247.88% 78.59% -72.26% 1 333.29% 0. i Actual YTD Actual YTD Actual YTD Original Actual YTD Remaining$ Remaining% Revenue 40,405 32,536 90,857 2,126,600 10,708 2,115,892 0 99.50% Expenditure 249,505 245,083 232,160 1,726,600 271,261 1,455,339 84.29% Net--Revenue less Expend. (209,100) (212,546) (141,303) 400,000 (260,553) Variance from Prior Year$ $106,328 ($3,446) $71,244 $541,303 ($119,251) Variance from Prior Year % -33.71% 1.65% -33.52% 1 84.39% Medic I Utility--Fund#409 3/31/20151 3/31/20161 3/31/20171 i Actual YTD Actual YTD Actual YTD Original Actual YTD Remaining$1 Remaining% Revenue 470,795 482,447 633,190 2,791,600 646,186 2,145,414 ® 76.85% Expenditure 424,077 445,998 571,610 2,788,500 594,933 2,193,567 78.66% Net--Revenue less Expend. 46,718 36,448 61,580 3,100 51,253 Variance from Prior Year$ $9,912 ($10,270) $25,132 ($58,480) ($10,327) Variance from Prior Year % 1 26.93% -21.98% 68.95% 1 -16.77% Harbor Clean-up--Fund#413 3/31/20151 3/31/20161 3/31/20171 2018 Budget 1 3/31/20181 Budgetl Budgetl Actual YTD Actual YTD Actual YTD Original Actual YTD Remaining$ Remaining% Revenue 19,070 5,742 15,705 3,889,500 308,389 3,581,111 - 92.07% Expenditure 11,229 (31,526) 154,414 4,147,800 275,077 3,872,723 93.37% Net--Revenue less Expend. 7,841 37,267 (138,709) (258,300) 33,312 Variance from Prior Year$ ($57,008) $29,427 ($175,976) ($119,591) $172,021 Variance from Prior Year % -87.91% 375.32% -472.20% 1 -124.02% Conservation—Fund#421 3/31/20151 3/31/20161 3/31/20171 i Actual YTD Actual YTD Actual YTD Original Actual YTD Remaining$1 Remaining% Revenue 130,554 134,230 9,918 835,900 176,859 659,041 ® 78.84% Expenditure 122,601 132,091 151,882 1,004,000 214,300 789,700 10 78.66% Net--Revenue less Expend. 7,953 2,139 (141,963) (168,100) (37,440) Variance from Prior Year$ ($46,763) ($5,814) ($144,102) ($26,137) $104,523 Variance from Prior Year % 1 -85.46% -73.10% -6736.77% 1 -73.63% Utility Capital Funds Electric Capital--Fund#451 3/31/20151 3/31/20161 3/31/20171 i Actual YTD Actual YTD Actual YTD Original Actual YTD Remaining$ Remaining% Revenue 6,442 21,015 0 1,073,700 0 1,073,700 Q 100.00% Expenditure 38,163 (13,264) 129,997 1,250,000 0 1,250,000 100.00% Net--Revenue less Expend. (31,722) 34,279 (129,997) (176,300) 0 Variance from Prior Year$ ($696,060) $66,001 ($164,276) ($46,303) $129,997 Variance from Prior Year % 1 -104.77% -208.06% -479.23% -100.00% Water Capital--Fund#452 3/31/20151 3/31/20161 3/31/20171 i Actual YTD Actual YTD Actual YTD Original Actual YTD Remaining$ Remaining% Revenue 3,031 1,204 0 556,000 0 556,000 Q 100.00% Expenditure 0 0 0 1,042,300 0 1,042,300 100.00% Net--Revenue less Expend. 3,031 1,204 0 (486,300) 0 Variance from Prior Year$ ($310,062) ($1,827) ($1,204) ($486,300) $0 Variance from Prior Year % 1 -99.03% -60.27% -100.00% NA G:\FINANCE\BUDGET\Budget Status\2018 BSR\Q1-2018 Financials Revision Date: May 31,2016 Sheetl 05/01/2018 19 of 21 Print=ate:4/25/2018 12:17 PM CITY of PORT ANGELES Q1-2018 Budget Status Report Actual YTD Actual YTD Actual YTD Original Actual YTD Remaining$ Remaining% Revenue 2,706 0 0 600,000 0 600,000 0 100.00% Expenditure 0 0 42,261 1,345,000 162,292 1,182,708 10 87.93% Net--Revenue less Expend. 2,706 0 (42,261) (745,000) (162,292) Variance from Prior Year$ ($609,044) ($2,706) ($42,261) ($702,739) ($120,032) Variance from Prior Year % -99.56% -100.00% #DIV/0! 1 284.03% • •161 3/31/20171 2018 Actual YTD Actual YTD Actual YTD Original Actual YTD Remaining$ Remaining% Revenue 109,060 153,270 217,430 1,217,500 173,982 1,043,518 0 85.71% Expenditure 106,044 2,015,093 39,190 1,436,500 32,972 1,403,528 97.70% Net--Revenue less Expend. 3,016 (1,861,823) 178,241 (219,000) 141,010 Variance from Prior Year$ $15,983 ($1,864,839) $2,040,064 ($397,241) ($37,231) Variance from Prior Year % 1 -123.26% -61831.53%1 -109.57% 1 -20.89% Stormwater Cap.--Fund#456 3/31/20151 •161 3/31/20171 2018 Actual YTD Actual YTD Actual YTD Original Actual YTD Remaining$ Remaining% Revenue 0 222,212 128,000 400,000 0 400,000 0 100.00% Expenditure 1,470 0 0 632,000 0 632,000 100.00% Net--Revenue less Expend. (1,470) 222,212 128,000 (232,000) 0 Variance from Prior Year$ ($94,697) $223,682 ($94,212) ($360,000) ($128,000) Variance from Prior Year % -101.58% -15216.46%1 -42.40% -100.00% • D- • •161 3/31/20171 2018 Actual YTD Actual YTD Actual YTD Original Actual YTD Remaining$ Remaining% Revenue 497,547 1,668,955 557,893 2,301,900 568,489 1,733,411 ® 75.30% Expenditure (1,098,838) 1,512,192 280,066 2,451,900 163,696 2,288,204 93.32% Net--Revenue less Expend. 1,596,385 156,763 277,827 (150,000) 404,793 Variance from Prior Year$ $1,434,498 ($1,439,622) $121,064 ($427,827) $126,966 Variance from Prior Year % 886.11% -90.18% 77.23% 1 45.70% Internal Service Funds Equipment Services--Fund#501 • •161 3/31/20171 2018 Actual YTD Actual YTD Actual YTD Original Actual YTD Remaining$1 Remaining% Revenue 395,639 417,782 473,711 1,835,500 445,932 1,389,568 CO] 75.71% Expenditure 718,992 229,553 297,652 2,534,600 272,109 2,262,491 89.26% Net--Revenue less Expend. (323,353) 188,229 176,059 (699,100) 173,823 Variance from Prior Year$ ($281,708) $511,583 ($12,170) ($875,159) ($2,236) Variance from Prior Year % 1 676.45% -158.21% -6.47% 1 -1.27% Info.Technology--Fund#502 • •161 3/31/20171 2018 Actual YTD Actual YTD Actual YTD Original Actual YTD Remaining$1 Remaining% Revenue 388,468 423,128 661,251 1,968,100 428,597 1,539,503 CO] 78.22% Expenditure 292,043 343,628 506,021 2,474,300 216,915 2,257,385 91.23% Net--Revenue less Expend. 96,425 79,500 155,231 (506,200) 211,682 Variance from Prior Year$ ($3,737) ($16,925) $75,730 ($661,431) $56,451 Variance from Prior Year % 1 -3.73% -17.55% 95.26% 1 36.37% Self-insurance--Fund#503 • •161 3/31/20171 2018 Actual YTD Actual YTD Actual YTD Original Actual YTD Remaining$1 Remaining% Revenue 1,656,491 1,432,085 1,363,636 5,536,900 1,241,482 4,295,418 0 77.58% Expenditure 1,990,418 1,607,304 1,628,436 5,536,900 1,942,402 3,594,498 0 64.92% Net--Revenue less Expend. (333,927) (175,219) (264,801) 0 (700,920) Variance from Prior Year$ $143,423 $158,708 ($89,581) $264,801 ($436,119) Variance from Prior Year % 1 -30.05% -47.53% 51.13% 1 164.70% G:\FINANCE\BUDGET\Budget Status\2018 BSR\Q1-2018 Financials Revision Date: May 31,2016 Sheetl 05/01/2018 20 of 21 Print=ate:4/25/2018 12:17 PM CITY of PORT ANGELES Q1-2018 Budget Status Report Permanent&Trust Funds Cemetery Endow.-Fund#601 3/31/20151 3/31/20161 3/31/2.0171 2018 B.dg.tl 3/31/2.0181 Budg.tj Budgetl Actual YTD Actual YTD Actual YTD Original Actual YTD Remaining$1 Remaining% Revenue 810 867 1,175 4,000 1,390 2,610 65.24% Expenditure 0 0 0 2,500 0 2,500 K3 100.00% Net--Revenue less Expend. 810 867 1,175 1,500 1,390 Variance from Prior Year$ $16 $57 $308 $325 $215 Variance from Prior Year % 1 2.02% 6.98% 35.60% 1 18.34% Fire Pension--Fund#602 3/31/20151 3/31/20161 3/31/20171 2018 Budgetl 3/31/20181 Budgetl Budgetl Actual YTD Actual YTD Actual YTD Original Actual YTD Remaining$ Remaining% Revenue 4,656 4,501 23,532 23,900 24 23,876 Q 99.90% Expenditure 24,144 12,991 39,591 62,600 36,170 26,430 Q 42.22% Net--Revenue less Expend. (19,488) (8,490) (16,058) (38,700) (36,145) Variance from Prior Year$ ($4,898) $10,998 ($7,568) ($22,642) ($20,087) Variance from Prior Year % 1 33.57% -56.43% 89.14% 1 25.09% G:\FINANCE\BUDGET\Budget Status\2018 BSR\Q1-2018 Financials Revision Date: May 31,2016 Sheetl 05/01/2018 21 of 21 Print=ate:4/25/2018 12:17 PM • ORTNGELES `- W A S H I N G T O N, U. S. A. CITY COUNCIL MEMO DATE: May 1, 2018 To: City Council FROM: CRAIG FULTON,P.E.DIRECTOR OF PUBLIC WORKS&UTILITIES SUBJECT: May 20—26 is National Public Works Week—Informational Memo Summary: The City of Port Angeles is celebrating National Public Works Week May 20—26 "The Power of Public Works" Funding: N/A Recommendation: Information Only- Join with representatives of the American Public Works Association and government agencies in activities, events and ceremonies designed to pay tribute to our public works professionals, engineers, managers and employees and to recognize the substantial contributions they make to protect our City health, safety, and quality of life. Background/Analysis: The American Public Works Association has celebrated the annual National Public Works Week since 1960. Public works professionals focus on infrastructure, facilities and services that are of vital importance to sustainable and resilient communities and to the public health, high quality of life and well-being of the people of the City of Port Angeles and throughout the County and State. These infrastructure, facilities and services could not be provided without the dedicated efforts of public works professionals from our local government. Together they are responsible for rebuilding, improving and protecting our City transportation, water supply, water treatment and solid waste systems, public buildings, and other structures and facilities essential for our citizens. In celebration of National Public Work Week, on May 24, City Staff will bring heavy construction and utility equipment to Franklin Elementary School to educate students on what Public Works is all about, and discuss professions available in the Public Works field. Each year a different elementary school is selected for this educational opportunity. Public Works will also be providing tours of the City Water Treatment Plant for the 5th and 6th grade students. 05/01/2018 L - 29 NATIONAL PUBLIC WORKS WEEK him Now (�ipm ali r �. m� wY e� cs �s• v 1 i w - Ink Im MAY 20-266 2018 14 .11A • ORTNGELES `- W A S H I N G T O N, U. S. A. CITY COUNCIL MEMO DATE: May 1, 2018 To: City Council FROM: CRAIG FULTON,P.E.DIRECTOR OF PUBLIC WORKS AND UTILITIES SUBJECT: 8' Street Bridge Protective Screening (TR0118)— Project Update Summary: This is an information-only status update for the to-date progress on the 8h Street Bridge Protective Screening project. This project is on track for a mid-summer to fall completion, pending timely delivery of materials and barring unforeseen complications. Funding: This project is fully funded by subsidies from several sources: • A citizen fund-raising effort generated $124,000 thus far. • State of Washington financial assistance provided $350,000 via the State 2018 Supplemental Budget. WSDOT funding agreement was approved by Council, but is currently waiting WSDOT signatures prior to the City being able to make final construction contract award. • The City originally diverted funds in the amount of$926,000. A planned reduction for use of$400,000 in General Fund and Governmental Capital Funds will be provided in the next budget amendment cycle, due to the lower construction contract cost. Within the past month, a $770,770 construction contract to Interwest Construction, Inc., of Sequim, WA, was approved by Council. Recommendation: None; this is an informational update only. Background/Analysis: Timeline: Contractor-delivery of the bridge barrier materials is estimated to take no-later-than early July, with anticipated construction approximately two months. 05/01/2018 L - 31 Actions Taken/Decisions Made: Construction contract for $770,770 was approved at the 4/3/2018 Council meeting for award to Interwest Construction, Inc., of Sequim, WA. After the approval, both the Record of Materials (ROM) and"Notice of Intent to Award"notifications were sent to the contractor to provide assurance for the long lead time required to order materials. Next Steps: State and Federal funding requires additional administrative and construction requirements which increase the total project cost. It is anticipated these tasks will add $54,348 to the project for construction oversight. City Engineering will process the construction contract documents and request an amendment to the Engineering/Design contract to include the additional construction oversight. City is working with WSDOT to obtain their final signatures on the Grant funding documents prior to construction contract award. Funding Overview: • Council accepted the State of Washington funding assistance in the amount of$350,000 at the 4/3/2018 Council Meeting. • Construction contract was approved at the 4/3/2018 Council Meeting to Interwest Construction, Inc., of Sequim, WA in the amount of$770,770.00. 05/01/2018 L - 32 PORT ANGELES PARKS, RECREATION&BEAUTIFICATION COMMISSION MEETING Port Angeles,Washington March 15,2018 CALL TO ORDER—REGULAR MEETING:Chairperson Shargel called the meeting to order at 6:00 p.m. ROLL CALL: Members Present:Commissioners Forrest, Kirsch,Shargel,Sinton,Tucker,Winslow&Wojnowski;Student Representative Bailey.Staff Present: Director Delikat&Secretary Moore. APPROVAL OF THE MINUTES: It was moved by Commissioner Sinton and seconded by Commissioner Wojnowski to approve the February 15 regular meeting minutes and the February 22 special meeting minutes. Motion passed unanimously. PUBLIC COMMENT: 1. Lindsey Schromen-Wawrin: Port Angeles resident and Councilmember Lindsey Schromen-Wawrin invited the Parks, Recreation & Beautification Commission members to work with City Council and other City departments to consider how tree policies are handled throughout the City because of the value that trees provide to the community. FINANCE&PACKET ITEMS: Director Delikat reviewed the latest revenue and expenditure reports with the Commission. LEGISLATION: 1. Chair/Vice-Chair Elections:Commissioner Sinton nominated Commissioner Shargel to serve as Chair.Commissioner Winslow seconded the motion,which passed unanimously.Commissioner Wojnowski nominated Commissioner Winslow to serve as the Vice-Chair,and Commissioner Forrest seconded the motion,which passed unanimously. GUEST SPEAKER: 1. Sean Coleman,Lincoln Park BMX Association: Lincoln Park BMX Association Track Operator Sean Coleman updated the Commission on the progress being made at the track.The construction of the starting hill began in December and is expected to be completed by April.The first race of the season is April 29 and on September 8-9 the track will host the Washington State Finals,which is expected to bring more than 3,000 people to Port Angeles. LATE ITEMS: None. DIRECTOR'S REPORT: 1. Adopt-A-Bench Program: Director Delikat updated the Commission on the progress that has been made since the new program was implemented. Letters were sent to original program participants according to what the department had on file.Several other follow up attempts to the original Memorial& Donation Program participants are also in the works. 2. 101 West Welcome Sign:The Port Angeles High School students working on the welcome sign have completed the cut and will begin painting the sign soon with help from Jackson Smart. Director Delikat asked the Commission to consider moving the April 19 meeting to April 12 so that the students could practice their SkillsLISA State Competition presentation for the Commission.The Commissioners came to the agreement to move the April meeting to Thursday,April 12 at 7:00 p.m. 3. Playground Replacements: In 2018,there are five deteriorating playgrounds scheduled for removal for safety reasons— Hazel Porter Kiel,Charles R.Willson,City Pier, Lincoln Park,and Wolverton Park. 4. 2018 Projects: Director Delikat provided the Commission with a brief overview on the department's capital facilities projects scheduled for 2018. 5. Departmental Updates: Director Delikat provided the Commission with the following details— a. The department is helping to facilitate a partnership between the PAHS Garden Club and the Community Gardens. b. The repair of the Volunteer Field restrooms is nearly complete. c. The Interlocal Agreement between the City and other agencies is in its final round of reviews by all involved parties. d. The Naming/Renaming Public Facilities Policy language was slightly updated to reflect the criteria outlined in the Naming/Renaming Public Facilities Nomination Form. 6. Future Items: a. Future Guest Speaker—Steve Methner, Dream Playground Foundation ADJOURNMENT:Chairperson Shargel adjourned the meeting at 7:17 p.m.The next meeting is on April 12, 2018,at 7:00 p.m.in the City Council Chambers. DLr� David Shargel,Cl4airperson Emily Moore,Se re ry Page 1 of 1 05/01/2018 L - 33 APPLIED PROFESSIONAL SERVICES, INC. PSA-2018-16 E Street Reservoir Services Date Agreement Authorized by City Manager:April 03,2018 Agreement Expires: June 30,2018 Billings Through: contract i Ingso 0 lTask# Task Amount Date Remaining Complete 1 GPR Services at E Street Reservoir $3,400.00 $3,400.00 0% Totals $3,400.00 $0.00 $3,400.00 0% PW 0410_02 [Revised 011106] 05/01/2018 L - 34 Aspect Consultant Agreement, PSA-2017-05 Landfill Post Closure Consulting&Engineering Services Date Agreement Authorized by Council:June 20,2017 Agreement Expires: December 31, 2022 Billings Through:1/26/18 2018-2019 2018-2019 Billings Amount % 'Task# Task 2017-2018 2018-2019 2019-2020 2020-2021 2021-2022 to Date Remainink Com tete 1 Monitoring-&Reporting $71.000.00 75,000.00 113,991.00 82,886.00 87,030.00 S 15,281.32 59.718.68 13% 2 Maintenance Support 34,000.00 35,070.00 36,824.00 38,664.001 40,598.00 Technical 3 Assistance/Directed Services 10.000.00 10,500.00 11,025.00 11,576.00 12,155.00 Total $115,000.00 120.570.00 1 161.840.00 133.126.00 139,783.00 $15,281.32 $59,718.@PL 130 Total Contract Amount 12017-20 I 5670,319.00 05/01/2018 L - 35 ASPECT CONSULTING LLC PSA-2018-08 2018 Landfill Flare Replacement Design Date Agreement Authorized by City Manager:March 29,2018 Agreement Expires: December 31,2018 Billings Through: Contract i Ingso 0 Task# Task WAmount Date Remaining Complete 1 Design Services-Landfill Gas Flare $5,000.00 $5,000.00 0% 2 I Totals 1 $5,000.00 $0.00 $5,000.00 0%11 PW 0410_02 [Revised 08106] 05/01/2018 L - 36 CH2M HILL 2013 Elwha Project Technical Engineering Services (PSA-2013-6) Date Agreement Authorized by City Manager: August 16, 2013 Original Agreement: August 16, 2013 Amendment No.1: October 11, 2013 Amendment No.2: October 31, 2014 Amendment No.3: December 26, 2014 Amendment NoA: March 11, 2015 Amendment No.5: December 21, 2015 Amendment No. 6: April 20, 2016 Amendment No. 7: August 05, 2016 Amendment No. 8: December 27, 2017 Agreement Expires: December 31 , 2018 Billings Through:003/02/2018 Original Contract Amended Billings % Task# Task Amount Contract Amount to Date Remaining Complete 1 Elwha Consulting Assistance $4,000.00 $258,500.00 $145,725.39 $112,774.61 56.37% 2 Directed Services $1,000.00 $1,000.00 $0.00 $1,000.00 3 Amendment 1 Assistance $0.00 $15,000.00 $14,208.51 $791.49 94.72% Total Contract Amount $5.000.00 $274,500.00 $159,933.90 $114,566.10 58.26% 05/01/2018 L - 37 CHZM HILL CONSULTANT AGREEMENT 2016 Water System Plan Update Project Number WT01-2015(PSA-2015-6) Date Agreement Authorized by City Manager: March 2,2015 Date Amendment 01 Approved: December 2, 2016 Date Amendment 02 Approved: December 27, 2017 Contract Expires: 12-31-2018 Billing Through:3/212018 Original Contract % Task# Task Amount Billings to Date Remaining Complete 1 Description of Water System $11,549.00 $9,363.60 $2,185.40 81.08% 2 Water Use $12,077.00 $10,388.00 $1,689.00 86.01% 3 S stem Analysis $14,505.00 $13,992.00 $513.00 96.46% 4 WUE, Water Rights. System Reliability, and Interties $3,209.00 $2,756.00 $453.00 85.88% 5 Source Water Protection $8.161.00 $3.737.00 $4.424.00 45.79% 6 Operation and Maintenance Program $4,149.00 $424.00 $3,725.00 10.22% 7 Design and Construction Standards $1,937.00 $848.00 $1.089.00 43.78% 8 Improvement Program 1 $4,053.00 $2,756.00 $1.297.00 68.00% 9 Financial Analvsis $7,561.00 $4,946.00 $2,615.00 65.41% 10 Appendices $8.381.00 $5,995.00 $2,386.00 71.53% 11 Executive Summary $3,104.00 $0.00 $3,104.00 0.00% 12 Hydraulic Modeling $16,781.00 $15.264.00 $1.517.00 90.96% 13 Document Preparation and Reviews 13.1 Prelimina Draft $13,429.00 $10,109.07 $3,319.93 75.28% 13.2 Final Draft $12,202.00 $0.001 $12,202.00 0.00% 13.3 Final Plan $10,258.00 $14,171.00 -$3,913.00 138.15% 14Project Management and Accounting $18,644.00 $8,126.801 $10,517.20 43.59% TOTALS $150,000.00 $102,876.471 $47,123.53 68.58% 05/01/2018 L - 38 Herrera Environmental Consultants 2015 Elwha River Hydraulic Analysis and Remediation Contract approved by Council July 21, 2015 Amendment 1 approved January 7, 2016 Amendment 2 approved February 16, 2016 Ambndment 3 approved December 02, 2016 Amendment 4 approved November 30, 2017 Contract expires December 31, 2018 Billings to Sept. 29, 2017 PSA-2015-4 i �oncract Original Amount Contract through Invoiced to Task# Task Amount Amend 3 Date Remaining %Authorized Background and Existing 1 Conditions Assessment $9,400 $8,000 $7,996.00 $4.00 99.95% 2 Field Investigation and Support $9,900 $7,000 $245.88 $6,754.12 3.51% 3 Reporting $9,700 $10,000 $8,778.76 $1,221.24 87.79% 4 Additional Support $4.000 $W0001 $50.611.37ti $5388.631 90.38% 5 Intake Infrastructure Inspection $30,000 $28,019.26 $1,980.74 93.40% �I i otais $38,000 111,000 95,651.27 $15,348.73 86.17% 11 1 PW 0410_02 [Revised 6/06] 05/01/2018 L - 39 Kennedy/Jenks Consultants Wastewater Utility Engineering Services Date Agreement Authorized by City Council: June 21, 2016 Agreement Expires: July 31, 2018 Billings Through: 02/23/2018 Contract Amended biIiings to 0 Task# Task Amount Amount Date Remaining I Complete 1 Survey Services $268,040.00 - $227,410.19 $40,629.81 85% T $2271 1 Totals $268,040.00 ,410.19 $40,629.81 85% PW 0410_02 [Revised 08/06] 05/01/2018 L - 40 KITSAP COUNTY 2017-2019 Stormwater ILA Kitsap Outreach Date Agreement Authorized: May 30, 2016 Agreement Expires: December 31, 2019 2017 -2019 Stormwater ILA Kitsap Outreach Billings through: 12/31/17 all 70 Task# Task TContract Amount Billings to Date Remaining Complete 1 2017 Stormwater ILA Kitsap Outreach $11,474.001 $9,499.201 $1,974.80 183% 2 2018 Stormwater ILA Kitsap Outreach $11,474.001 $6,165.541 $5,308.46 1 54% 3 2019 Stormwater ILA Kitsap Outreach $11,474.001. $0.001 $11,474.00 10% Totals $34,422.001 $15,664.741 $18,757.26 1 137% 05/01/2018 L - 41 Layne Christensen Ranney Well Performance Testing Date Agreement Authorized by City Manager:April 20,2018 Agreement Expires: December 31,2018 Billings through: Base Amount& %of Task# Task Contract Amount Amendment Billings to Date Authorized 1 1 Performance Testing&Analysis Reporting $15,000.00 $0.001 $0.00 0% 515,000.00 $0.00 $0.00 0% 05/01/2018 L - 42 Northwestern Territories, Inc. PSA 2018 Surveying&Geotechnical Services Date Agreement Authorized by City Manager:January 17,2017 Agreement Expires: December 31,2018 Billings Through: on rac Billings to % Task# Task Amount Date Complete 1 1 st/2nd Alley Geotechnical Evaluation 1 $17,200.00 1 $0.00 0% 2 Landfill Post Closure Surveying Support 5,000 $0.00 0% 3 Directed Services Engineering $2,300 $0.00 0% Totals $24,500.00 $0.00 0% PW 0410_02 [Revised 08/06] 05/01/2018 L - 43 Sargent Engineers, Inc. 2015 Structural and Civil Engineering Services Date Agreement Authorizedr: October 06, 2015 Amendment 1 Approved: February 8, 2017 Amendment 2 Approved: December 28, 2017 Agreement Expires: December 31, 2018 Billings Through 03/06/2018 tLfd Amount Original through Billings to % Task# Task Amount Amendment Date Remaining Complete 1 Bridges Inspection $14,115.00 $38,248.001 $30,313.12 $7,934.88 79% Marine Drive Bridge Approach 2 Design $62,941.00 $62,941.00 $44,332.361 $18,608.64 70% 3 Direct Services $10,000.00 $37,600.00 $24,131.54 513,468.46 64% 4 Francis Street Sewer Trestle $0.00 $2,924.00 $2,924.00 Totals $87,056.001 $141,713.00 $98,777.02 $42,935.98 113% 0 00� PW 0410_02 [Revised 8/06] 05/01/2018 L - 44 Sargent Engineers, Inc. 2018 Structural and Civil Engineering Services Date Agreement Authorizedr: January 16, 2018 PSA-2018-02 Agreement Expires: December 31, 2018 Billings Through:03/31/2018 Amount Original through Billings to % Task# Task Amount Amendment Date Remaining Complete n reet Greening- Gontrac 1 Document Prep $22,102.00 $1,676.26 $20,425.74 8% 8h Street Screening- 2 Construction Services $17.964.00 $9.927.66 $8,036.34 55% 3 Direct Services $10,000.00 $3,132.12 $6,867.88 31% Totals $50,066.Oq $14736.04 $35,329.96�29%� PW 0410_02 [Revised 8/06] 05/01/2018 L - 45 Steve Schunzel 2016-2018 Database Management Date Agreement Authorized by City Manager: January 12, 2016 Date Option 2 Year Authorized: December 31, 2018 Agreement Expires: December 31, 2018 Billings Through: February 28,2018 Original Contract Billings to % Task# Description Amount Date Remaining Completed 1 12016-Base Year $4,000.00 $2.200.00 $1.800.00 55% 2 2017-Option Year 1 $4,000.00 $2,200.00 $1,800.00 55% 3 12018-Option Year 2 $4,000.00 $525.00 $3,475.00 13% Totals $12,000.00 $4.925.00 $1,800.00 41% PW 0410_02 [Revised 08/06] 05/01/2018 L - 46 Streamkeepers Fecal Coliform Monitoring Clallam County Road Department/ Health & Human Services Department Date Agreement Authorized by Council: January 17, 2017 Agreement Expires: December 31, 2021 Billings Through: 01/15/18 Streamkeepers Fecal Coliform Monitoring Original Contract Billings to Task# Task TAmount Date Remaining Completed 1 2017 Stream Water Quality Monitoring $16,000.00 $15,227.66 $772.34 95% 2 2018 Stream Water Quality Monitoring $16,000.00 $1,812.46 $14,187.54 11% 3 2019 Stream Water Quality Monitoring $16,000.00 0% 4 2020 Stream Water Quality Monitoring $16,000.00 0% 5 2021 Stream Water Quality Monitoring $16,000.00 0% Totals $80,000.001 $17,040.121 $14,959.88 21% 05/01/2018 L - 47 WENGLER SURVEYING & MAPPING 2018 Surveying Services PSA-2018-03 Date Agreement Authorized by City Manager: February 23,2018 Agreement Expires: December 31,2018 Billings Through: ofiffirmcf-'—Riff ing fa o Task#1 Task Amount Date Remaining Complete E1110th Street'Survey $22,957.00 $10,587.501 $12,369.50 46% E=91rected Services Surveying $2, U. $2,000.00 0% I ITotals $24,957.00 $10,587.50� $14,369.50 42%11 PW 041002 [Revised OWN] 05/01/2018 L - 48 PUBLIC WORKS CONTRACT STATUS REPORT February 2018 / March 2018 (COSTS SHOWN INCLUDE APPLICABLE TAXES) ACTIVE CONSTRUCTION CONTRACTS AWARDED BY CITY COUNCIL EXCEEDING$35,000 ORIGINAL ORIGINAL PRIOR FEB.TO MAR. REVISED PROJECT TITLE BUDGET CONTRACT CHANGE CHANGE CONTRACT (Construction) AMOUNT ORDERS ORDERS AMOUNT WW0205 Biosolids $1,435,000.00 $1,203,119.68 Dewaterin Project $0.00 $-2,526.64 $1,200,593.04 WTO1-09"E" Street $195,000 $176,692 Reservoir PRV Station $0.00 $0.00 $176,692 TR02-16 Tumwater Bridge $223,900 $185,996 $0.00 $0.00 $185,996 Rehabilitation TRO1-18 81'Street Bridge $1,400,000 $770,770 Protective Screening $0.00 $0.00 $770,770 SWOI-18 (CON-2018-01) Metal Recycle Facility $43,953.68 $43,953.68 $0.00 $0.00 $43,953.68 Fence WWO1-18 Marine Drive $160,000 $125,607.85 Sewer Repair—Phase 2 $0.00 $0.00 $125 607.85 PURCHASE ORDER CONTRACTS $7,500- $25,000 AND LIMITED PUBLIC WORKS PROCESS OR SMALL WORKS ROSTER CONTRACTS UNDER$25,000 AWARDED SINCE LAST COUNCIL REPORT (QUOTATIONS AVAILABLE FOR INSPECTION AT CONTRACT SPECIALIST'S OFFICE CONTRACTOR CONTRACT/ DESCRIPTION DATE AWARDEDAMOUNT OR VENDOR PO # *Limited Public Works Process 05/01/2018 L - 49