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HomeMy WebLinkAbout001336 Original Contract uZDEPARTMENT OF u" E,CO LO GY State of Washington Agreement No. WQSWCAP-1719-PoAnPW-00121 WATER QUALITY STORMWATER CAPACITY 1719 AGREEMENT BETWEEN THE STATE OF WASHINGTON DEPARTMENT OF ECOLOGY AND CITY OF PORT ANGELES This is a binding Agreement entered into by and between the state of Washington,Department of Ecology, hereinafter referred to as"ECOLOGY,"and City of Port Angeles,hereinafter referred to as the"RECIPIENT,"to carry out with the provided funds activities described herein. GENERAL INFORMATION Project Title: 2017-2019 Biennial Stonnwater Capacity Grants Total Cost: $50,000m Total Eligible Cost: $50,000m Ecology Share: $50,000m Recipient Share: $0.00 The Effective Date of this Agreement is: 07/01/2017 The Expiration Date of this Agreement is no later than: 03/31/2019 Project Type: Capacity Grant Project Short Description: This project will assist Phase I and 11 Permittees in implementation or management of municipal stonnwater programs. Project Long Description: N/A Overall Goal.- This project will improve water quality in the State of Washington by reducing stonnwater pollutants discharged to state water bodies. State of'Washington Deparonent oP licology Page 2 of'19 Agreement No, NVQSWC"Al'-1719-PoARPW-00121 PTnJect Title: 2017-2019 Biennial Stonn water Capacity Grants Recipient Dame: City-ol`fort Angeles RECIPIENT INFORMATION Organization Name: City of Port Angeles Federal Tax 1D: 91-6001266 DUNS Number: 148344047 Mailing Address: 32.1 East Fifth Street-PO Box 1150 Port.Angeles, WA 98362-0217 Physical Address: 221 East 5th Street Port Angeles,Washington 98362-0217 Contacts Project Manager .Jonathan Boehme Project Manager 321 E Fifth Street Port Angeles, Washington 98362 [-"mail: jboehme(4),cityofpa,us Phone: (360)4t7-4811 Billing Contact Jonathan Boehmc Project Manager 321 E Fifth Street Port Angeles, Washington 98362 Email- jboehmeCqlcityofpa.us Phone: (360)417-4811 Authorized Daniel K McKeen Signatory City Manager 321 East 5th Street Port Angeles, Washington 98362 Email: dmckeenCq),cityofpa.us Phone: (360)417-4501 Version 10/330/201,5 State of Washington lkputment of EcOogy Page 3 of 19 Agreement No. WQSWCAP-t 7 -PoAnPW-0012t Project Title- '24:117-2019 Biennial Stormwater CapacitY Grants Recipient Name: City of Port Angdes ECOLOGY INFORMATION Mailing Address: Department of Ecology Water Qual it), PO BOX 47600 Olympia, WA 98504-7600 Physical Address: Water Quality 300 Desmond Drive SE Lacey, WA 98503 Contacts Kyle Graunke Project Manager PO Box 47600 Olympia, Washington 98504-7600 Email: kygr461gecy.wa.gov Phone: (360)407-6452 Kyle GraUnke Financial Manager PO Box 47600 Olympia, Washington 98504-7600 Email: kygr46l0qecy.m,a.gov Phone: (360)407-6452 1 Version 101-1012015 State of%isl rotten Departmern ofEcology Page 4 of 19 Agreement No. )A(Q`.^WC AP-1719-PoAnPW-00121 Project`I Inle: 2017.20 9 triennial StrimArw titer Capacity Grants Recipient Naraue: City of'Porn Angeles AUTHORIZING SIGNATURES R:ECIPIENT agrees to furnish the necessary personnel,equipment,materials, services,and otherwise do all things necessary for or incidental to the performance of work as set forth in this Agreement. RECIPIENT acknowledges that they had the opportunity to reviews the entire Agreement,including.all the terms and conditions of this Agreement, Scope of Work,attachments,and incorporated or referenced documents,as wwell as al'l applicable laws,statutes,rules,regulations,and guidelines mentioned in this Agreement. Furthermore,the RECIPIENT has read,understood,and accepts all requirements contained within this Agreement. This Agreement contains the entire understanding between the parties,and there are no other understandings or representations other than as set forth,or incorporated by reference,herein. No subsequent modifications or amendments to this agreement wwrill be of any force or effect unless in writing, signed by authorized representatives of the RECIPIENT and ECOLOGY and made a part of this agreement. EC(7I,OGY and RECIPIENT may change their respective staff contacts without the concurrence of either party. This Agreement shall be subJect to the written approval of Ecology's authorized representative and shall not be binding until so approved. The signatories to this Agreement represent that they,have the authority to execute this Agreement and bind their respective organizations to this Agreement. IN WITNESS HEREOF.the parties hereto,having read this Agreement in its entirety,including all attachments,do agree in each and every particular and have thus set their hands hereunto. Washington.State DCity of Port Angeles Department of Ecology By: By: k Heather 5lartlett Date Daniel K McKeen Date Water(duality City Manager Program Manager Template.Approved to tonin by Aurimey"ieneral°s Office Version 1f"00/2015 State of Washington Department of Ecology Page 5 of'19 Agmement No: WQSWCAP-1719-PoAnPW-W]21 Profmx'ritie: 2017-2019 Biennial Stormwater Capacity Grants Recipwnl Name. City of Port Angeles SCOPE OF WORK Task Number: I Task Cost: 52,000.00 TaskTitle: Project Administration/Management Task Description: A. The RECIPIENT shall carry out all work necessary to meet ECOLOGY grant or loan administration requirements. Responsibilities include,but are not limited to: maintenance of project records;submittal of requests for reirnbursement and corresponding backup doCLItnentation;progress reports;an EAGL(Ecology Administration of Grants and Loans)recipient closeout report,and a two-page final outcome summary report(including photos, if applicable). In the event that the RECIPIENT elects to use a contractor to complete project elements,the RECIPIENT shall retain responsibility for the oversight and managernent of this funding agreement. B.The RECIPIENT shall keep documentation that demonstrates the project is in compliance with applicable procurement,contracting,and interlocal agreement requirements;permitting requirements,including application for, receipt of, and compliance with all required permits,licenses,easements,or property rights necessary for the project; and submittal of required performance items. This documentation shall be made available to ECOLOGY upon request.. C.The RECIPIENT shall maintain effective communication with ECOLOGY and maintain up-to-date staff contact information in the EAGL RECIPIENT contact lbrm.The RECIPIENT'shall carry out this project in accordance with any,completion dates outlined in this agreement. Task Goal Statement: Properly managed and fully documented project that meets ECOLOGY's grant and loan administrative requirements. Task Exnected Outcome: * 'Timely and complete submittal of requests for reimbursement,quarterly progress reports,REC I PIENT closeout report,and two-page outcome summary report. Properly maintained project documentation Recipient Task Coordinator: Jonathan Bochme Project AdministrationlManagement Deliverables Number Description Due Date 1.1 Progress Reports that include descriptions of work accomplished,project challenges,or changes in the project schedule. Submitted at least quarterly. 11 Recipient Closeout Report(EAGI,Form) 1.3 Two-page Outcome Summary Report Version 10130/2015 State of Washington Department of Ecology Page 6 of 19 Agreement No: W(,)SWCAP-I 719-PoAnPlAI-00 121 PrQJect I nic� 20817-,20119 Biennial Slormwater Cjp=ty Grants Recipient Nance; City of Port Angles SCOPE OF WORK Task Number: 2 Task Cost: $48,000.00 "Task"Title: Pennit Implementation Task Description: Conduct work related to implementation of municipal stonriwater National Pollutant Discharge Elimination System (NPDES)permit requirements. If the RECIPIENT'is out of compliance with the municipal storinwater National Pollutant Discharge Elimination System (NPDES)permit,the RECIPIENT will ensure funds are used to attain compliance where applicable. RECIPIENT may conduct work related to implementation of additional activities required by the municipal stonilwater NPDES pennits. The following is a list of elements RECIPIENT's project may include. 1)Public education and outreach activities, including stewardship activities. 2)Public involvement and participation activities. 3)Illicit discharge detection and elimination(IDDI'.,")program activities,including; a)Mapping or geographic infonnation systems oftnunicipal separate storm sewer systems(MS4s). b)Stafftraining. c)Activities to identi�(and remove illicit stormwater discharges. d)Field screening procedures. e)Complaint hotline database or tracking system improvements, 4)Activities to support programs to control runoff from new development,redevelopment, and construction sites, including: a)Development of an ordinance and associated technical manual or update of applicable codes. b)Inspections before,during,and upon completion of construction, or for post-construction long-term maintenance. c)"Training for plan review and/or inspection staff. d) Participation in applicable watershed planning effort. 5)Pollution prevention,good housekeeping,and operation and maintenance program activities,such as: a) Inspecting and/or maintaining the MS4 infrastructure. b) Developing and/or implementing policies,procedures,or storinwater pollution prevention plans at municipal properties or facilities. 6)Annual reporting activities. 7)Establishing and refining ston-nwater utilities, including stable rate structures. 8)Water quality monitoring to implement pennit requirements for a Water Cleanup Plan(TIVIDL).Note that any monitoring funded by,this program requires submittal of a Quality Assurance Project Plan(QAPP)that the DEPARMENT approves prior to awarding funding for monitoring. Monitoring, including: a)Development of applicable QAPPs. b)Monitoring activities,in accordance with a DEPARTMENT-approved QAPP,to meet Phase 1/11 permit requirements. 9)Structural stonriwater controls program activities(Phase I permit requirement) 10)Source control for existing development(Phase I pen-nit requirement). including. a)Inventory and inspection program. b)Technical assistance and enforcement. c)Staff training. Version HY3012015 State of Washmgton Department of Ecology Page 7 of 19 AgrLement No. WQSWCAP-l7l9-PoAnJ'W-00l2l ProjectTale: 2017-2019 Biennial Stortriwater Capacity Grants Recipient Name. ity of Port Angeles 11)Equipment purchases that result directly in improved compliance with permit requirements. Allowed costs for equipment purchases must be specific to implementing a permit requirement(such as a vactor truck)rather than general use(such as a general use pick-up truck). Qualified equipment purchases include but are not limited to: a)Illicit discharge testing equipment and materials. b)Vactor truck or sweeper truck or MS4 maintenance activities, c)Electronic devices dedicated to mapping of M facilities and attributes. d)Software dedicated to tracking permit implementation activities. As a deliverable,documentation of all tasks completed is required. Documentation includes but is not limited to: maps, field reports,dates and number of inspections conducted,dates of trainings held and participant lists, number of illicit discharges investigated and removed, summaries of planning,stormwater utility or procedural updates,annual reports,copies of approved QAPPs, summaries of structural or source control activities,Summaries of how equipment purchases have increased or improved permit compliance. Task Goal Statement: This task will improve water quality in the State of Washington by reducing the pollutants delivered by stonnwater to lakes, streams,and the Puget Sound by implementing measures required by Phase I and 11 NPDES permits. Task Expected Outcome: RECIPIENTS will implement measures required by Phase I and If NPDES permits. Recipient Task.Coordinator: Jonathan Boehme Permit Implementation Deliverables Number Description Due Date 2.1 Documentation of tasks completed Version 10/30/2015 Sute of Washington Department of Ecology Pap 8 of'19 Agrevrent No: WQSW(,AP-1 7)9-PoAnPW-(K)121 ProjectTitle: 2017-2019 Biennia]Stomiwater Capacity Grant: Recipient Name City of Port Angeles BUDGET Funding Distribution EG180072 NOTE: The abovejunding distribution number is used to identifi,this sj)ecific agreement and budget on pqymeni reinutances and Hoary be re ,fc,ir-encedonother,-c,,oniiiizttiit,~titi(ar7sfi-oiitE("OLOGI' I'frut-cad reeinentinc�i,hai,emzilliple .1iinding distribution numbers to ident6,each budget. Funding Title: FY 1719 Capacity Grants Funding,type: Grant Funding Effective Date: 07/01/2017 Funding Expiration Date: 03/31/2019 Funding Source: Title: Stormwater Capacity Type: State Funding Source%: 100% Description- Approved Indirect Costs Rate: Approved State Indirect Rate:250,io Recipient Match%: 0% InKind Interlocal Allowed: No InKind Other Allowed: No Is this Funding Distribution used to match a federal grant? No FV 1719 Capacity Grants Task Total Grant and Loan Administration S 2,000.00 Pen-nit Implementation S 48,000.00 Total: S 50,000.00 version 10/30/2015 State of Washington rk-partment of EMogy Page 9 of 19 Agreement NoWQSWCAP-17l9-PoAnPW-(W)l2J ProJeci Title, 2017-2019 BicnnW Sun tnwater Capacity Grants Recipient Name: City of Port Angeles Fundin Distribution Summary Recipient/Ecology Share Funding Distribution Name Recipient Match % Recipient Share Ecology Share Total FYI 719 Capacity Grants 0.00 011�, S 0.00 S 50,000.00 $ 50,000.00 Total S 0.00 S 50,000.00 S 50,000.00 AGREEMENT SPECIFIC TERMS AND CONDITIONS N/A SPECIAL TERMS AND CONDITIONS GENERAL FEDERAL CONDITIONS If a portion or all of the funds for this agreement are provided through federal funding sources or this agreement is used to match a federal grant award, the following terms and conditions apply to you. A,CERTIFICATI.QN-REGARDING SUSPENSION,DEBARMENT. INELIGIBILITY OR VOLUNTARY EXCLUSION: I. The RECIPIENT/CONTRAC'TOR,by signing this agreement,certifies that it is not suspended,debarred, proposed for debarment, declared ineligible or otherwise excluded from contracting with the federal government. or from receiving contracts paid for with federal funds. If the RECIPIENT/CONTR ACTOR is unable to certify to the statements contained in the certification,they Must provide an explanation as to why they cannot. 2. The RECIPIEN"FICONTRACTOR shall provide immediate written notice to ECOLOGY if at any time the RECIPIEN17CONTRACTOR learns that its certification was erroneous when submitted or had become erroneous by reason of changed circumstances. 3. The terms covered transaction,debarred,suspended,ineligible, lower tier covered transaction, participant, person,primary covered transaction,principal,proposal,and voluntarily excluded,as used in this clause, have the meaning set Out in the Definitions and Coverage sections of rules implementing Executive Order 12549. You may contact ECOLOGY for assistance in obtaining a copy of those regulations, 4. The RECIPIEN'T'/CONI"RAC'FORii,7,rees it shall not knowingly enter into any, lower tier covered transaction with a person who is proposed for debarment under the applicable Code of Federal Regulations,debarred, suspended,declared ineligible,or voluntarily excluded from participation in this covered transaction. 5. The RECIPIENT/CONTRACTOR further agrees by signing this agreement,that it will include this clause titled "CERTIFICATION REGARDING SUSPENSION,DEBARMENT, INELIGIBILITY OR VOLUNTARY EXCLUSION"without modification in all lower tier covered transactions and in all solicitations for lower tier covered transactions. 6. Pursuant to 2CFR 180.330,the RECIPIENT/CONTRACTOR is responsible for ensuring that any lower tier covered transaction complies with certification of suspension and debarment requirements. 7. RECIJ)IENT/CONTRACTOR acknowledges that failing to disclose the information required in the Code of Federal Regulations may,result in the delay or negation of this funding agreement,or pursuance of legal Version 1013012015 State ofWashington Dpartment ofEwlogy Page 10 ot'l 9 Agre mentNot WOSWCAP-1719-PoAnPW-00M k'rea 2017-2019 Biennial Stonnwalv Capacity Oants Recipient Name City of'Part Ang0cs remedies,including suspension and debarrnent. 8. RECIPIENT/CONTRACTOR agrees to keep proof in its agreement file,that it,and all lower tier recipients or contractors,are not suspended or debarred,and will make this proofavailable to ECOLWY before requests for reimbursements will be approved for payment,RECIPIEN"TYCONTRACTOR must run a search in <hLIp://w%vw,sam.gov> and print a copy of completed searches to document proof of compliance, K I'l-DERAL FUNDING ACCOUNTABILITY AND'I'RANSPARENCY ACT(FFATA)REPQRTINg REQUIREMENTS: CONTRACTOWRECI PI ENT must complete the FFATA Data Collection Form(ECY 070-395)and return it with the signed agreement to ECOLOGY. Any CONTRACTOR/RECIPIEN l"that meets each of the criteria below must report compensation for its five top exeCLItiVeS using the Fl"-ATA Data Collection Form. • Receives more than$25MO in federal funds under this award. • Receives more than 80 percent of its,annual gross revenues frorn federal funds. • Receives more than $25,000,000 in annual federal funds, Ecology Nvill not pay,any invoices until it has received a completed and signed FFATA Data Collection Form. Ecology is required to report the FFATA infortnation for federally funded agreements,including the required DUNS number,at. fis � gpVL> within 30 days of agreement signature.The FFATA information will be available to the public at wNvw,,Lis itig.gov littt)-//ww"�,iisasDendinfz.Lyov/>. For more details on FFATA requirements,see AAyfsrs.. �http:// )r�y srs, ov�/,. J� vemiort 1013012015 State of Washingto,n tat-partment of Fleology Page I t of 10 Agreement No: WQSWC'AP-1719-PoAnt'W-M 21 ProyT, [Tlfle: 2017-20119 Biennial Stormwater Capacity Grants Recipient Narnei City at"Part Angeles GENERAL TERMS AND CONDITIONS Pertaining to Grant and Loan Agreements With the state of Washington, Department of Ecology 1. ADMINISTRATIVE REQUIREMENTS a) RECIPIENT shall follow the"Administrative Requirements for Recipients of Ecology Grants and Loans--EAGL Edition." https://fortress.wa.g;ov/ecy,/publications/SunimaryPag,es/1 01002.html b) RECIPIENT shall complete all activities funded by this Agreement and be fully responsible for the proper management of all fiends and resources made available under this Agreement. c) RECIPIENT agrees to take complete responsibility for all actions taken Under this Agreement, including ensuring all subgrantees and contractors comply with the terms and conditions of this Agreement. ECOLOGY reserves the right to request proof of compliance by sub-grantees and contractors, d) RECIPIENT's activities under this Agreement shall be subject to the review and approval by ECOLOGY for the extent and character of all work, and services. 2. AMENDMENTS AND MODIFICATIONS This Agreement may be altered,amended,or waived only by a written amendment executed by both parties. No subsequent modif ication(s)or amendments)of this Agreement will be of any force or effect unless in writing and signed by authorized representatives of both parties. ECOLOGY and the RECIPIENTina),change their respective staff contacts and administrative information without the concurrence of either party. 3. ARCHAEOLOGICAL AND CULTURAL RESOURCES RECIPIENT shall take reasonable action to avoid, minimize,or mitigate adverse effects to archeological and historic resources. The RECIPIENTrnust agree to hold harmless the State of Washington in relation to any claim related to historical or cultural artifacts discovered,disturbed,or damaged due to the RECIPIENT's project funded under this Agreement. RECIPIENT shall: a) Contact the ECOLOGY Prograrn issuing the grantor loan to discuss any Cultural Resources requirements for their project: 0 For capital construction projects or land acquisitions for capital construction projects, if required,comply with Governor Executive Order 05-05,Archaeology and Cultural Resources. • For projects with any federal involvement,if required,comply with the National Historic Preservation Act. • Any cultural resources federal or state requirements must be completed prior to the start of any work on the project site. b) Ifrequired by the ECOLOGY Program,submit an Inadvertent Discovery Plan(IDP)to ECOLOGY prior to implementing any project that involves ground disturbing activities. ECOLOGY will provide the IDP form. RECIPIENT shall: • Keep the IDP at the project site. • Make the IDP readily available to anyone working at the project site. • Discuss the IDP with staff and contractors,working at the project site. • Implement the [DP when cultural resources or human remains are found at the project site. c) If any archeological or historic resources are found while conducting work tinder this Agreement: . Immediately stop vvork and notify the ECOLOGY Program,the Department of Archaeology and Historic Preservation at(360)586-3064,any affected Tribe,and the local government d) If any human remains are found while conducting work under this Agreement: 0 Immediately stop work and notify the local Law Enforcement Agency or Medical Exarniner/Coroner's Office,and then the ECOLOGY Program. Version 10/30(2171 S State of Washington Department of Ecology Page 12 of)9 Agreement No: WQSWC"AP-1719-H'a'bAatfW-000 r''rojLct TiUe: 2017-2019 Bienmadl Stormwater Capacity Grants Recipient Marne: City of Port Angeles e) Comply with RCW 27.53,RCW 27.44.055,and RCW 68.50.645,and all caller applicable local,state, and federal laws protecting cultural resources and Duman remains. 4. ASSIGNMENT T No right or claim of the RECIPIENT arising under this Agreement shall be transferred or assigned by the RECIPIENT. 5. COMMLJNICATIOI' RECIPIEI 'T'shall make every effort to maintain effective communications with the RECIPIENT's designees, ECOLOGY,all affected local,state,or federal jurisdictions,and any interested individuals or groups. 6. COMPENSATION a) Any work performed prior to effective date of this Agreement will beat the sole expense and risk of the RECIPIENT. ECOLOGY must sign the Agreement before any payrnent requests can be submitted. b) Payments will be shade on a reimbursable basis for approved and completed work as specified in this Agreement. c) RECIPIENT is responsible to detenttine if costs are eligible. Any questions regarding eligibility should be clarified with ECOLOGY prior to incurring costs. Costas that are conditionally,eligible require approval by ECOLOGY prior to expenditure. d) RECIPIENT shall not invoice more than once per month unless agreed on by ECOLOGY. e) ECOLOGY will not process payment requests without the proper reimbursement forms, Progress Report and supporting documentation. ECOLOGY will provide instructions for submitting payment requests. f ECOLOGY will pay the RECIPIENT thirty(30)days after receipt of a properly completed request for payment. g) RECIPIENT will receive payment through Washington State Department of Enterprise Services' Statewide Payee Desk. RECIPIENT must register as a payee by submitting a Statewide Payee Registration form and an IRS W-9 form at the website,http://www,des.wa.gov/services,fContractirigPurchasitig/Business/VendorPay/Pages/def tilt.aspx. For any questions about the vendor registration process contact the Statewide Payee..Help Desk at(360)407-8180 or entail payeehelpdesk('rvwatech.wa.gov. h) ECOLOGY may, at its sole discretion,withhold payments claimed by the RECIPIENT ifthe RECIPIENT fails to satisfactorily comply with any term or condition of this Agreement. i) Monies withheld by ECOLOGY may be paid to the RECIPIENT when the work described herein,or a portion thereof,has been completed if,at ECOLOGY"s sole discretion,such payment is reasonable and approved according to this Agreement,as appropriate,or upon completion of an audit as specified herein. p) RECIPIENT should submit final requests for compensation within thirty(30)days after the expiration date ofthis Agreement. Failure to comply may result in delayed reimbursement. 7. COMPLIANCE WITH ALL LAWS RECIPIENT agrees to comply fully with all applicable federal,state and local laws,orders,regulations,and permits related to this Agreement., including but not limited to. a) RECIPIENT agrees to comply with all applicable laws,regulations,and policies of the United States and the State of Washington which affect wages and job safety. b) RECIPIENT agrees to be bound by all applicable federal and state laws,regulations,and policies against discrimination. c) RECIPIENT certifies full compliance with all applicable state industrial insurance requirements. d) RECIPIENT agrees to secure and provide assurance to ECOLOGY that all the necessary approvals and permits required by authorities having jurisdiction over the project are obtained. RECIPIENT must include time in their project timeline for the permit and approval processes. ECOLOGY shall have the right to immediately terminate for cause this Agreement as provided herein if the RECIPIENT fails to comply with above requirements.. Version 10r30120115 State ofwtashinptnn Department of Ecolatp,y Pape 13 of 19 Agreement No WQSWC'.AP-t719-PcaArtil'W-G' 121 Project l`Ad c 2017-2019 Bienarlal Stormwarter Capacity Grants Recipient NameCity of Port Angeles, If any provision of this agreement violates any statute or rule of lawn of the state of Washington, it is considered modified to conform to that statute or rule of lawn. 8. CONFLICT of,INTEREST" RECIPIENT and.ECOLOGY agree that any officer,member,agent,or employee,who exercises any function or responsibility in the review,approval,or carrying out of this agreement,shall not have any personal or financial interest, direct or indirect,nor affect the interest of any corporation,partnership,or association in which he/she is a part. in this agreement or the proceeds thereof. . CONTRACTING FOR GOODS AND SERVICES RECIPIENT may contract to buy goods or services related to its performance under this agreement. RECIPIENT shall award all contracts for construction,purchase of goods,equipment, services, and professional architectural and engineering services through a competitive process, if required by State law. RECIPIENT is required to follow procurement procedures that ensure legal, fair,and open competition. RECIPIEN"I'must have a standard procurement process or follow current state procurement procedures. RECIPIENT may be required to provide written certification that they have followed their standard procurement procedures and applicable state law in awarding contracts under this agreement. ECOLOGY reserves the right to inspect and request copies of all procurement documentation,and review procurement practices related to this agreement. Any costs incurred as a result of procurement practices not in compliance with state procurement law or the RE:CIPIEN'I"s normal procedures may be disallowed at ECOLOC.iY's sole discretion. 10. DISPUTES When there is a dispute with regard to the extent and character of the work,or any other matter related to this Agreement the determination of ECOLOGY will govern,although the RECIPIENTshall have the right to appeal decisions as provided for below: a) RECIPIENT notifies the funding program of an appeal request. b) appeal request must be in writing and state the disputed issue(s). c) RECIPIENT has the opportunity to be heard and offer evidence in support of its appeal. d) ECOLOGY Y revievws the RECIPIENT"'s appeal. c) ECOLOGY sends a written answer within ten(10)business days, unless more time is needed,after concluding the review. The decision of ECOLOGY from an appeal will be final and conclusive,unless within thirty(30)days from the date of such decision,the RECIPIENT furnishes to the Director of ECOLOGY a written appeal. The decision of the Director or duly authorized representative will be final and conclusive. The parties agree that this dispute process will precede any action in a judicial or quasi-judicial tribunal. Appeals of the Director's decision will be brought in the Superior Court of'Thurston County. Review of the Director's decision will not be taken to Environmental and Land Use Hearings Office. Pending final decision of dispute.,the RECIPIENT agrees to proceed diligently,with the performance ofthis Agreement and in accordance with the decision rendered. Nothing in this agreement will be construed to limit the parties' choice of another mutually acceptable method,in addition to the dispute resolution procedure outlined above. I I. ENVIRONMENTAL DATA STANDARDS a) RECIPIENT shall prepare a Quality assurance.Project Plan(QAPP)for each project that collects or uses environmental measurement data. RECIPIENTS unsure about whether a QAPP is required for their project shall contact the ECOI..,OGY Program issuing the grant or loan. If QAPP is required the RECIPIENT shall: • Use ECOLOGY's(,LAPP Template provided by the ECOL()GY Program. Version I0/3W2015 State of Washington Department of Ecology Page 14 of 19 Agreement No WQSWCAP-M9-PoAnPA'-00121 Pr(nect Title: 2007-201 ad Mertmal Stomwater Capacity Grants Recipient Name City of Port Angeles 0 Follow ECOLOGY's Guidelines for Preparing Quality Assurance Project Plans for Environmental Studies,July 2004(Ecology Publication No.04-03-030). 0 Submit the QAPP to ECOLOGY for review,and approval before the start of the work. b) RECIPIENT shall submit environmental data that was collected on a project to ECOLOGY using the Environmental Inforniation Management system (EIM),unless the ECOLOGY Program instructs otherwise.The data must be successfully loaded into EIM,find instructions at:http://www.ecy,\va.gov/eim. c) RECIPIENT shall follow ECOLOGY'S data standards when Geographic Information System (GIS)data is collected and processed. Guidelines for Creating and Accessing GIS,Data are available at: http://www.ecy.\va.gov/services/gis/data/standards/standards,hti7i. RECIPIENT,when requested by ECOLOGY,shall provide copies to ECOLOGY of all final GIS data layers, imagery,related tables,raw data collection files,map products,and all metadata and project documentation. 12. GOVfRNING LAW This Agreement will be governed by the laws of the State of Washington,and the venue of any action brought hereunder will be in the Superior Court of Thurston County. 13. INDEMNIFICATioN ECOLOGY will in no way be held responsible for payment of salaries,consultant's fees,and other costs related to the project described herein,except as provided in the Scope of Work. To the extent that the Constitution and laws of the State of Washington permit,each party will indemnify and hold the other harmless from and against any liability for any or all injuries to persons or property arising from the negligent ,let or omission of that party or that party's agents or employees arising out of this Agreement. 14. INDEPENDENT STATUS 'he employees,volunteers,or agents of each party who are engaged in the performance of this Agreement will continue to be employees,Volunteers,or agents of that party and will not for any purpose be employees, volunteers,or agents of the other party, 15. KICKBACKS RECIPIENTis prohibited frorn inducing by any means any person employed or otherwise involved in this Agreement to give up any part of the compensation to which fie/she is otherwise entitled to or receive any fee,commission,or gift in return for award of a subcontract hereunder. 16. MINORITY AND WOMEN'S BUSINESS ENTERPRISES(MWBE) RECIPIENT is encouraged to solicit and recruit,to the extent possible,certified minority-owned(MBE)and women-owned(WB,E)businesses in purchases and contracts initiated under this Agreement. Contract awards or rejections cannot be made based on MWBE participation;however,the RECIPIENT is encouraged to take the following actions,when possible,in any pr(xwurenient Linder this Agreement: a) Include qualified minority and women's businesses on solicitation lists whenever they are potential sources of goods or services. b) Divide the total requirements, when economically feasible,into smaller tasks or quantities,to perin it maximum participation by qualified minority and women's businesses. c) Establish delivery schedules,where work requirements permit,which will encourage participation of qualified minority and women's businesses. d) Use the services and assistance of the Washington State Office of Minority and Women's Business Enterprises (OMWBE)(866-208-1064)and the Office of Minority Business Enterprises of the U.S. Department of Commerce, as appropriate. Version 1 0130/20 1 5 State ofWashington Department ofEcology Page 15 of 19 Agreement No: WQSWCAP-M 9-PoAnPW-00121 Project"rule: 2017-2019 Biennial Stonnivater Capacity Grants Recipient Name, City of Port Angetes 17. ORDER OF PRECEDENCE In the event of inconsistency in this Agreement, unless otherwise provided herein,the inconsistency shall be resolved by giving precedence in the following order: (a)applicable federal and state statutes and regulations;(b)The Agreement-,(c)Scope of Work;(d)Special'Terns and Conditions;(e)Any provisions or terms incorporated herein by reference,including the"Administrative Requirements for Recipients of Ecology Grants and Loans";and(f)the General 'Terms and Conditions. 18. PRESENTATION AND PROMOTIONAL MATERIALS ECOLOGY reserves the right to approve RECIPIENT's communication documents and materials related to the fulfillment of this Agreement: a) If requested,RECIPIENT shall provide a draft copy to ECOLOGY for review and approval ten(10)business days prior to production and distribution. b) RECIPIENT shall include time for ECOLOGY's review and approval process in their project timeline. c) Ifrequested, RECIPIENT shall provide ECOLOGY two(2)final copies and an electronic copy of any tangible products developed. Copies include any printed materials,and all tangible products developed such as brochures,manuals,pamphlets, videos,audio tapes,CDs,curriculum,posters,media announcements,or gadgets with a message,such as a reft-igerator magnet,and any online communications,such as web pages, blogs,and twitter campaigns. If it is not practical to provide a copy,then the RECIPIENT shall provide a description(photographs,drawings, printouts,etc.)that best represents the item. Any communications intended for public distribution that uses ECOLOGY's logo shall comply with ECOLOGY's graphic requirements and any additional requirements specified in this Agreement. Before the use of ECOLOGY's logo contact ECOLOGY for guidelines. RECIPIENT shall acknowledge in the Communications that funding was provided by ECOLOGY. 19. PROGRESS REPORTING a) R `CIPTENT must satisfactorily,demonstrate the timely use of funds by submitting payment requests and progress reports to ECOLOGY. ECOLOGY reserves the right to amend or terminate this Agreement if the RECIPIENT does not document timely use of funds. b) RE"CIPIENT must submit a progress report with each payment request. Payment requests will not be processed without a progress report. ECOLOGY will define the elements and frequency of progress reports. c) RECIPIENT shall use ECOLOGY's provided progress report format. d) Quarterly progress reports will cover the periods from January I through March 3 1, April I through June 30,July I through September 30,and October I through December 31. Reports shall be submitted within thirty(30)days after the end of the quarter being reported. e) RECIPIENT shall Submit the Closeout Report within thirty(30)days of the expiration date of the project,unless an extension has been approved by ECOLOGY. RECIPIENT shall use the ECOLOGY provided closeout report format. 20. PROPERTY RIGHTS a) Copyrights and Patents. When the RECI PI ENT creates any copyrightable materials or invents any,patentable property under this Agreement,the RECIPIENT may copyright or patent the same but ECOLOGY retains a royalty free, nonexclusive,and irrevocable license to reproduce,publish,recover,or otherwise use the materials)or property,and to authorize others to use the same for federal,state,or local government purposes. b) Publications. When the RECIPIENT or persons employed by,the RECIPIENT use or publish ECOLOGY information; present papers,lectures, or seminars involving information Supplied by ECOLOGY;or use logos,reports, maps,or other data in printed reports,signs,brochures,pamphlets,etc.,appropriate credit shall be given to ECOLOGY. Version 10130t.10 15 State of Washington Department of Ecology Page 16 of 19 Agreement No: WQMAICAP-I 719-PoAnPW-00121 ProjectTitle: 2017-2019 Biennial Sion nwater CapacnN Grants Recipient Name: City of Port Angeles c) Presentation and Promotional Materials. ECOLOGY shall have the right to use or reproduce any printed or graphic materials produced in fulfillment of this Agreement, in any manner ECOLOGY deems appropriate. ECOLOGY shall acknowledge the RECIPIENT as the sole copyright owner in every use or reproduction of the materials. d) Tangible Property Rights. ECOLOGY's current edition of"Administrative Requirements for Recipients of Ecology Grants and Loans," shall control the use and disposition of all real and personal property purchased wholly or in part With funds furnished by ECOLOGY in the absence of state and federal statutes,regulations,or policies to the contrary, or upon specific instructions with respect thereto in this Agreement. e) Personal Property FUrrished by ECOLOGY. When ECOLOGY provides personal property directly to the RECIPIENT for use in performance of the project,it shall be returned to ECOLOGY prior to final payment by ECOLOGY, If said property is lost,stolen,or damaged while in the RECIPIENT's possession,then ECOLOGY shall be reimbursed in cash or by setoff by the RECIPII.-'INT for the fair market value of such property. f) Acquisition Projects. The following provisions shall apply if the project covered by this Agreement includes funds for the acquisition of land or facilities: 1. RECIPIENT shall establish that the cost is fair value and reasonable prior to disbursement of funds provided for in this Agreement. 2. RECIPIENT shall provide satisfactory,evidence of title or ability to acquire title for each parcel prior to disbursement of funds provided by this Agreement. Such evidence may include title insurance policies, Torrens certificates,or abstracts,and attorney's opinions establishing that the land is free from any impediment, lien,or claim which would impair the uses intended by this Agreement. g) Conversions. Regardless of the Agreement expiration date,the RECIPIENT shall not at any time convert any equipment,property, or facility acquired or developed under this Agreement to uses other than those for which assistance was originally approved without prior written approval of ECOLOGY. Such approval may be conditioned upon payment to ECOLOGY of that portion of the proceeds of the sale,lease,or other conversion or encumbrance which monies granted pursuant to this Agreement bear to the total acquisition,purchase,or construction costs of such property. 21. RECORDS,AUDITS,AND INSPECTIONS RECIPIENT shall maintain complete program and financial records relating to this Agreement, including any engineering documentation and field inspection reports of all construction work accomplished. All records shall: a) Be kept in a manner which provides an audit trail for all expenditures. b) Be kept in a common file to facilitate audits and inspections. c) Clearly indicate total receipts and expenditures related to this Agreement. d) Be open for audit or inspection by ECOLOGY,or by any duly authorized audit representative of the State of Washington,for a period of at least three(3)years after the final grant payment or loan repayment.,or any dispute resolution hereunder. RECIPIENT shall provide clarification and make necessary adjustments if any audits or inspections identify discrepancies in the records. ECOLOGY reserves the right to audit,or have a designated third party audit,applicable records to ensure that the state has been properly invoiced. Any remedies and penalties allowed by law to recover monies determined owed Nvill be enforced. Repetitive instances of incorrect invoicing or inadequate records may be considered cause for termination. All work performed Linder this Agreement and any property and equipment purchased shall be made available to ECOLOGY and to any authorized state,federal or local representative for inspection at any time during the course of this Agreement and for at least three(3)years following grant or loan termination or dispute resolution hereunder. RECIPIENT shall provide right of access to ECOLOGY,or any other authorized representative,at all reasonable times, in order to monitor and evaluate performance,compliance,and any other conditions under this Agreement. Version 10/3012015 State ofWashington Department ofEcOogy Page 17 of]9 Agreement No: )A[QS4 CAP-J719-PoAnPW-00121 ProJect Title 2017-2019 Biennial Ston-nwater Capacity(3rants Re6pient Name: Cit)o4"fort Angdes 22. RECOVERY OF FUNDS The right of the RECIPIEN'Tto retain monies received as reimbursement payments is contingent upon satisfactory performance of this Agreement and completion of the work described in the Scope of Work. All payments to the RECIPIENTare subject to approval and audit by ECOLOGY,and any unauthorized expenditure(s) or unallowable cost charged to this Agreement shall be refunded to ECOLOGY by the RECIPIENT. RECIPIENT shall refund to ECOLOGY the I'Lill amount of any erroneous payment or overpayment Linder this Agreement. RECIPIENT shall refund by check payable to ECOLOGY the amount of any Such reduction of payments or repayments within thirty(30)days of a written notice. Interest will accrue at the rate of twelve percent(12%)per year from the time ECOLOGY dernands repayment of funds. Any property acquired under this Agreement,at the option of ECOLOGY,may become ECOLOGY's property and the RECIPIENT's liability to repay monies will he reduced by an amount reflecting the fair value of such property. 23. SEVERABILITY If any provision of this Agreement or any provision of any document incorporated by reference shall be held invalid, such invalidity shall not affect the other provisions of this Agreement which can be given effect without the invalid provision,and to this end the provisions of this Agreement are declared to be severable. 24. STATE ENVIRONMENTAL POLICY ACT(SEPA) RECIPIENTinust demonstrate to ECOLOGY's satisfaction thatt compliance with tile requirements of the State Environmental Policy Act(Chapter 43.21C RCW and Chapter 197-11 WAC)have been or will be met. Any reimbursements are subject to this provision. 25. SUSPENSION When in the best interest of ECOLOGY,ECOLOGY may at any time,and without cause, suspend this Agreement or any portion thereof for a temporary period by written notice from ECOLOGY to the RECIPIENT. RECIPIENT shall resume performance on the next business day following the suspension period unless another day is specified by ECOLOGY. 26. SUSTAINABLE PRACTICES In order to sustain Washington's natural resources and ecosystems,the RECIPIENT is fully encouraged to implement sustainable practices and to purchase environmentally preferable products under this Agreement. a) Sustainable practices may include such activities as: use of clean energy,use of double-sided printing,hosting low impact meetings,and setting up recycling and composting programs. b) Purchasing may include such items as: sustainably produced products and services,EPEAT registered computers and imaging equipment, independently certified green cleaning products,rernanul'actured toner cartridges,products with reduced packaging,office products that are refillable,rechargeable,and recyclable,and 100%post-consumer recycled paper. For more suggestions visit ECOLOGY's web page: Green Purchasing,littp://",A,wNN,.ecy.wa.gov/programs/swfa/epp. 27. TERMINATION a) For Cause ECOLOGY may terminate for cause this Agreement with a seven (7)calendar days prior written notification to the RECIPIENT,at the sole discretion of ECOLOGY, for failing to perform an Agreement requirement or for a material breach of any term or condition. If this Agreement is so terminated,the parties shall be liable only for performance rendered or costs incurred in accordance with the tenns of this Agreement prior to the effective date of termination. Failure to Commence Work. ECOLOGY reserves the right to tenrimate this Agreement if RECIPIENT fails to commence work on the project funded within four(4)months afier the effective date of this Agreement,or by any date Vermon 103012015 State of Washinglon Department of Ecology Page 18 of'19 Agreement No WQSWCAII-I 719-PoAnPW-00121 i,roJect"ritie. 2017-2019 Biennial Stormwater CalracaY Grants Reciiamt Name, City of Pon Angeles mutually agreed upon in writing for commencement of work,or the time period defined within the Scope of Work. Non-Performance. The obligation of ECOLOGY to the RECIPIENT is contingent upon satisfactory performance by the RECIPIENT'of all of its obligations under this Agreement. In the event the RECIPIENT unjustifiably fails, in the opinion of ECOLOGY,to perform any obligation required of it by this Agreement,ECOLOGY may refuse to pay any, further funds,terminate in whole or in part this Agreement,and exercise any other rights under this Agreement. Despite the above,the RECIPIENT shall not be relieved of any liability to ECOLOGY for damages sustained by ECOLOGY and the State of Washington because of any breach of this Agreement by the RECIPIENT. ECOLOGY may withhold payments for the purpose of setoff until such time as the exact amount of damages due ECOLOGY from the RECIPIENT is determined. b) For Convenience ECOLOGY may terminate for convenience this Agreement,in whole or in part, for any reason when it is the best interest of ECOLOGY, with a thirty(30)calendar days prior written notification to the RECIPIENT,except as noted below. If this Agreement is so terminated,the parties shall be liable only for perfiormance rendered or costs incurred in accordance with the terms of this Agreement prior to the effective date of termination. Non-Allocation of Funds. ECOLOGY's ability to make payments is contingent on availability of funding. In the event funding from state, federal or other sources is withdrawn,reduced,or limited in any way after the effective date and prior to the completion or expiration date of this Agreement,ECOLOGY,at its sole discretion,may elect to tenninate the Agreement, in whole or part,or renegotiate the Agreement,subject to new funding limitations or conditions. ECOLOGY may also elect to Suspend performance of the Agreement until ECOLOGY determines the funding insufficiency is resolved. ECOLOGY may exercise any of these options with no notification or restrictions,although ECOLOGY will make a reasonable attempt to provide notice. In the event of termination or suspension, ECOLOGY will reimburse eligible costs incurred by the recipient/contractor through the effective date of termination or suspension. Reimbursed costs must be agreed to by ECOLOGY and the recipient/contractor. In no event shall ECOLOGY's reimbursement exceed ECOLOGY's total responsibility under the agreement and any,amendments. If payments have been discontinued by ECOLOGY due to unavailable funds,the RECIPIENT shall not be obligated to repay monies which had been paid to the RECIPIENT prior to such termination. REICIPIENT's obligation to continue or complete the work described in this Agreement shall be,contingent upon availability of funds by the RECIPIEN'"I's governing body. c) By Mutual Agreement ECOLOGY and the RECIPIENT may terminate this Agreement, in whole or in part,at any time,by mutual written agreement. d) In Event of Terniination All finished or unfinished documents,data studies,surveys,drawings,maps,models,photographs,reports or other materials prepared by the RECIPIENT under this Agreement,at the option of ECOLOGY,will become property of ECOLOGY and the RECIPIENJ"shall be entitled to receive just and equitable compensation for any satisfactory work completed on such documents and other materials. Nothing contained herein shall preclude ECOLOGY from demanding repayment of all funds paid to the RECIPIENT in accordance with Recovery of Funds,identified herein. 28. THIRD PARTY BENEFICIARY Vcr,ion 10.301201-5 City of Part Angeles Record ##01011331 x SIATIF, CK WASHINGTON DEPARTMENT OF EC0LXD` ('JY rY 110 Hcu 7600 # IMysnpia, VV4 98504.7600 *,360-407•6000 711 for Washington Relay Sen,ice * peg soj§s 4vith a speech disability can call 877-833 6341 January 5, 2017 Daniel K. 1 IcKeen, City Manager er City of fort Angeles 321 Past 5a" Street Port An eles, WA 983012 Re: 2011.7-20119 Biennial Stortnwater Capacity grant Agreement No.MFQS°' CA.P-1"719-PoAnPW-01011.21. Dear Mr. McKeen: I errs; pleased to inform you that the Washington ton. Mate Department of Ecology y(.ecology) signed the grant agreement for the 2017-201.9 Biennial Storinwater Capacity grant. Please tinct the enclosed agreement for your project files and future reference. The 20117-2019 Biennial. Stormy iter Capacity Grant provides $50,000 toward the r(>ject. Ecology appreciates this opportunity to provide you with financial and technical assistance,. Ecology's Water Quality Program staff'in Lacey are available to assist you with your project. If you have any questions or need additional information,please call Kyle Graunke, Ecology's Capacity Grant Manager at(30101)407-6452. Sincerely, t I MIS Heather K. Bartlett Water Quality Program Manager Enclosure cc: Jonathan Boehme, City of Port Angeles Kyle Graunke, Ecology State of Washington Depanmvit ofl-,Mogy Page 19 of 19 Agmvment No WQSW4°AP-1 7 1 9-PoAnPNk14X)1 21 Pr(kiect Titte 2017-2019 Bminial Stormwater Capacity Grants Recipient Name, City of'Port Angeles, RECIPIENT shall ensure that in all subcontracts entered into by the RECIPIE"N'T pursuant to this Agreement,the state ofWashington is named as an express third party beneficiary of such subcontracts with full rights as such. 29. WAIVER Waiver of a default or breach of any provision of this Agreement is not a waiver of any subsequent default or breach, and will not be construed as a modification of the terms of this Agreement unless stated as such in writing by the authorized representative of ECOLOGY. GENERAL TERMS AND CONDITIONS LAST UPDATED 05/11/2017 version 103(Y2015