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Agenda Packet 05/15/2018
//00% �. MAY 15, 2018 City of Port Angeles Council Meeting Agenda City Council Chambers, 321 East 5th Street The Mayor may determine the order of business for a particular City Council meeting. The agenda should be arranged to best serve the needs and/or convenience of the Council and the public. The Mayor will determine time of break.Hearing devices are available for those needing assistance. The items of business for regular Council meetings may include the following: A. Call to Order— Special Meeting at 5:00 p.m.—Presentation on the Capital Facilities Plan (CFP)and Transportation Improvement Plan (TIP)for 2019-2024 Call to Order—Regular Meeting at 6:00 p.m. B. Roll Call, Pledge of Allegiance Ceremonial Matters, Proclamations & Employee Recognitions 1. Proclamation of"Juan de Fuca Festival Day"in honor of the festival's 251h anniversary C. Public Comment The City Council desires to allow the opportunity for Public Comment.However, the business of the City must proceed in an orderly, timely manner.At its most restrictive,Public Comment shall be limited to a total of 15 minutes for the first Public Comment period and shall be concluded not later than 9:45 p.m.for the second Public Comment period.Individuals may speak for three minutes or less, depending on the number of people wishing to speak.If more than 20 people are signed up to speak, each speaker may be allocated two minutes (Council Rules of Procedure Section 12). D. Late Items To be placed on this or future agendas, including any executive session needed during or at the end of the meeting. E. Consent Agenda I Approve 1. City Council Minutes of May 1,2018.............................................................................................................................E-1 2. Expenditure Report:From April 21 to May 4, 2018 in the amount of$3,280,154.18.....................................................E-5 3. Whitlow/Hofman Quiet Title Action...............................................................................................................................E-24 4. Margaret Riggs Boundary Line Agreement.....................................................................................................................E-30 5. Addition of Craig Avenue Reconstruction Project to CFP..............................................................................................E-37 F. Public Hearings 16:30 p.m. or Soon Thereafter 1. Capital Facilities Plan(CFP) and Transportation Improvement Plan for 2019-2024/Open Public Hearing/Conduct First Reading/Continue to June 5.. ........................................................................................................................................F-1 2. Application for Community Development Block Grant(CDBG)for William Shore Pool District After School Child Care Program Facility/Open Public Hearing/Receive Input/Pass Resolution...........................................................F-15 G. Ordinances Not Requiring Council Public Hearings.......................................................................................None H. Resolutions Not Requiring Council Public Hearings ......................................................................................None May 15,2018 Port Angeles City Council Meeting Page 1 I. Other Considerations 1. Interlocal Agreement with Port Angeles School District,the Lower Elwha Klallam Tribe,and Peninsula College/ Approve............................................................................................................................................................................I-1 2. Reclassification of Assistant Director of Power Systems Position/Approve.................................................................I-12 3. Plastic Bag Ordinance Implementation/No Action Recommended................................................................................I-14 J. Contracts & Purchasing 1. Marine Drive Channel Bridge Improvements/Grant Acceptance and Contract Approval............................................J-1 2. Amendment No.2 to 2018 Structural Engineering Professional Services Agreement with Sargent Engineers,Inc/ Approve............................................................................................................................................................................J-3 K. Council Reports L. Information City Manager Reports: 1. Update on Cable Franchise Negotiations.........................................................................................................................L-1 M. Second Public Comment The City Council desires to allow the opportunity for Public Comment.However, the business of the City must proceed in an orderly, timely manner.At its most restrictive,Public Comment shall be limited to a total of 15 minutes for the first Public Comment period and shall be concluded not later than 9:45 p.m.for the second Public Comment period.Individuals may speak for three minutes or less, depending on the number of people wishing to speak.If more than 20 people are signed up to speak, each speaker may be allocated two minutes(Council Rules of Procedure Section 12). N. Executive Session—Held under authority ofRCW 42.30.110(1)(i),to discuss potential litigation with legal counsel. Adjournment PUBLIC HEARINGS Public hearings are set by the City Council in order to meet legal requirements.City Council may set a public hearing in order to receive public input prior to making decisions which impact citizens.Certain matters may be controversial and City Council may choose to seek public opinion through the public hearing process. May 15,2018 Port Angeles City Council Meeting Page 2 r M Sum Yote: 0= Not Interested, 1= N-ot Pressing, 2= Important, 3= Highly Pressing & ImportantPolicyM F M M S B L S KI)C KDots 3 18 H NPDES Storm water regulations - Cily should comment to ecologY)'3 3 3 34 H Increase affordable housing for working families313333t1I 3 3 3 H Increase mixed used zoninglY23 2 l6 H Incentivize vacanl lols3333 E Ad&ess housing2333215 3 3 H ations - Incerrtivize vacant housesVacant homes and resul.t Y 3 I 3 H Increase infill development in central district and Race St323I15 15 H Multi-family t&\ exception3-,2 3 l 2 3 3 'l 15 H Second story (and more) dwelling s downtown and eveD/where t5 H Public/Private partnership - what can ciry do to help this?3 3 2 3 I 3 3 3 2 3 H Need round table with developers2Y H Rentals and Airbnb regulationsY330l.l 2 a ,)t4 H Town hall u,ith CountyIY23 3 2 -t t4 H Code enforcement I 3 1 3 13 E PADA, PABA, Chamber, Association of Realtors, EDC how can the city be a good panner increase cornmunications, round table.. I t3 H Tenant protection ordinance - review regulationsIYlI233 2 3 3 3 t3 H Churches - for shelter o Prioritize bike-ability and walk-abilityY3I332I13 I Y 3 I 3 3 2 I 13 o Prioritize transit in the city Y 2 3 3 I 2 I t2 E LTAX policy 2 2 2 I 3 t2 E Safety on the Olympic Discovery TrailI G emergency preparedness - earthquake plan - long term - critical infrastructure - ex. Hazardous material locationYII233212 Y 2 2 1 2 2 1 12 G Urban growth areas coordinate policy with County 2 I 3 2 12 G Increase educalion ofCouncil on Zoning (Just \\?nt to see map) 3 2 2 2 1 t1 G Think how to be proactive to increase communications between Council and citizensI I I 3 I 1l H Accessory dwelliag units regulations - adjust for issues 0 12 S Climate aclion planY3I233 2 Y l 2 3 3 0 G kvels of Service for - parks, utilities, etc. (measures) 0 1l G Weatherization of homes I 2 2 I G List - Proiects displayed at City Hall23 Y 2 I ,''',H Partner with County for regulations on rentals 3 11 N PAPA - funding - ensure they survive until negotiations are complete2I3 I Y Y I 2 3 3 0 o 2l year old - tobacco - with County o Coast guard communiliesI2I2311 0 I 3 3 0 H Shon term housing crisis - use available shelten (ternp)7 Y I 3 3 0 0 N Crcate a home fund to build safe and affordable housing (enourage someone else to do this, work with the land trust that already exists)3 3 3 0 l0 Create a home fund to help make homes energy efficient 3 l0 o Relationships with all (Victoria, etc.)I I I 2 I 2 Y I l I 3 I 10 S Stlrofoam Ban III III II II III IIIIII IlIIIIIIII II I II I I I II III Page I Easy to do l6 2 t5 Y 2 2 3 l5 3 2 3 3 2 2 0 2 4 2 Y 3 l1 I 2 3 ll 2 ll 2 n I 10 l0 I I i I Soned Dots Policy M F M M S B L s K-D C K J M Sunr Vote: 0= Not Irterested, 1= Not Pressing, 2= Importanq 3: Ilighly Pressing & Important I 3 3 0 l0 s 1007o offfossil tuels I Y 0 )')0 G9 utility rates - "social engineering" 2.0 3 I 0 9 H l/l0rr'of l7o - (for affordable housing) - talk with County Y I I 2 0 9 II Campaign in a box - Olympia Mayor increase housing for lulnerable population - get information Y 0 3 0 I 3 9 H Amounl ofland available for housine 2 2 I 9 N Culven rule - how does this affect us and will this be something that we need to plan for (modi$ culverts impeding salmon pas-sage) I I )9 o Solid waste pickup - review and maybe change to increase composting 0 I 2 2 1 9 o increase and help facilitate in case ofdisaster - take lead - to help to get to know your neighbors Y 2 0 3 2 0 9 s Electric vehicles for city - 20-30 year electrification ofall vehicles I I I I )G Youth panel - YMCA program Y 0 I )3 8 H Affordable housing policy -o% ofconstruction-how long affordable? I I 0 I 8 H Lobby State for rental regulations I 2 2 2 1 0 8 N Trees that were cut on Peabody street - policy to ensure this doesn't happen again 2 I I l li N 0 I 3 I 2 I 8 N Bonneville Power - Phil Lusk advice ls GMA effective - annexation areas vs. services and infras[ucturel11I28N I I 1 2 8 N Volunteer coordinator - find person (Travis Berglund) N Kinder Morgan pipeline expansing on increased tanker traffic on the strait. This will affect us - do we want to address this'lI0120s I I I I 3 1 8 S Plastic Ban - straws, cups/etc 2 8 S Sewage sludge - altematives 0 I l '7 G Elders panelII2 Y 0 I )2 G Values 0 2 3 l N/A I 7 H Use vacantbuilding-@ Sa++oee€n I I 0 7 o Opioid lawsuit - should we do this E I o/o for art for constructionY0I2I206 Y 0 2 2 0 I I 6 H Height restrictions (45') regulations4 0 3 0 0 -)6 H Intematioml Building Codes 6 N Campaign signs in the city - sign ordinance updateY0l2I0 Y 0 I I I I 6 N Calendar - ceremoniaVproclamations and imponant topics Sugar/Soda taxY0I1I06o 0 I 1 2 0 6 S Food forest Y ')0 S Zero waste E Chainsaw carving competition (ifcorurected to LP tree removal)0 I 2 I I 0 5 I I I I N Accessiblity of Park behind Swains - for wheelchairs- loose gravel is the issue l 0 I I 5 N Garbage cans being dumped in alleys IIIII IIIII III IIIIIIIIIIIII III IIIIII III IIII IIIIII III I I II So(ed lan discussion -ics. Ex Creek water/PUD in cit arci Page 2 Easy to do 0 3 3 3 0 Y I 2 8 2 2 3 2 I 3 I 0 2 0 ?1 3 I 2 0 0 6 Y I 0 5 I Sorted Dots Policy M F M M s B L s KD C K J M Sum Vote; 0: ^-ot Interested, 1: Not Pressing, 2: Important, 3: Highly Pressing & Important 0 2 I I 1 0 5 N Locomotive restoration 0 1 1 0 0 5 N Skill center - should we try again Y 0 2 1 ,0 5 o No smoking rule 25'from apanments 0 2 1 I 0 0 1 E Parking - do we have enough Y I 0 I 0 ,l N Solar in all city buildings (want best option - don t know ifthal is solar) I l i I 0 0 4 N where locals identi! "Our favorite places"Tourism-createamap I 2 1 0 4 N Indoor child play - everyone goes to macdonalds and no other options 0 0 I I 2 0 4 o Methane - sell? For buses - transit for city buildings? (Just want to explore) 0 0 I I 4 o at urunarked intersectionsTraffic signs 0 0 1 I 0 4 S Sustainabiliry ofiicer l 0 I I 0 N Wahnart & MacDonalds (sustainable practises - fight hunger/reduce rvaste) make coDtact. Y 0 I 0 2 3 o Background check on all committee members Y I 0 0 0 I 1 N taxes on disposable food service items as a way ofdiscouraging so much waste and potential litter 0 l 1 0 2 N Abolish Dillon's Rule 0 0 2 0 0 2 N AWC board - anyone interested 0 0 0 0 0 0 0 H Use rock for foundation ofhouses Page 3 Easy to do 0 0 0 3 0 0 0 0 0 RO Itl.l G Pat McCarthy State Auditor Director of Local Audit Kelly Collins, CPA (360) 902-009r collinsk@sao.wa-gov Assistant Director of Local Audit, CPA Mark Rapozo (360) 902-047r rapozom@sao.wa.gov Audit Manager Carol Ehlinger (360) 89s-6133 ehlingerc@sao,wa.gov Assistant Audit Manager Amy Strzalka (360) E9s-6133 strzalkaa@sao.wa.gov Audit Lead Kendra Huson (360) 89S6r33 husonk@sao.wa.gov www.sao.wa.gov Office of the Washington State Auditor Pat McCarthy Entrance Conference: City of Port Angeles About our Omce The vision of the State Auditor's Office is increased trust in government. Our goal is government tlat works better, costs less and earns greater public trust. The purpose of this meeting is to share our planned audit scope so that we are focused in the most significant areas. We value and appreciate your input. Audit scope Based on our preliminary planning, we will perfomr the following audis: . Accoutrtability audit for the fiscal year 2017 We will assess for the manrgement, use and safeguarding of public resources to ensure there is protection tom misuse and misappropriation. In addition, we will evaluate whether there is reasonable assurance for adherence to applicable state laws, regulations and policies and procedures. We plan to evaluate the following areas: o Cash receipting o Disbursements o Procurement o Conflict of interest (Citizen Hotline) o Financial statement rudit for the fiscal year 2017 The purpose ofour financial statement audit is to provide an opinion on whether your financial statements are presented fairly, in all material respects, in accordance with the applicable reporting tamework. The audit does not atterryt to confirm the accuracy ofevery amount, but does search for ermrs large enough to affect the conclusions and decisions of a financial statement user. Federal grent compliance audit for the fiscal year 2017 An audit is required under the federal Single Audit Act of 1984 when a local government spends $750,000 or nrcre annually in federal financial assistance. Our objective is to determine whether the local government is meeting federal requirements that could have a direct and material effect on a major federal program and to r€port on nonco mpliance. We plan to test the following federal programs: o Community Development Block Grant - CFDA 14.228 . Assistance to Firefighters Gra - CFDA 97.0,14 Federal requtements stipulate the submission ofthese audit reports, along with the Data Collection Form, to the federal clearinghouse within 30 days after the report is received or nine months after the erd of the audit period, whichever is earlier. Levels of reoortine Findings Findings formally address issues in an audit report. Findings report significant deficiencies and material weaknesses in internal controls; misappropriation; and material abuse or non-compliance with laws, regulations or policies. You will be given the oppomrnity to respond to a finding, and this response will be published in the audit report. Management letteN Management letters communicate cootrol deficiencies, non-compliance or abuse with a less+han-material effect on the financial statements or other issues with significance to the audit objectives. Management letters are referenced, but not includeq in the audit report. Exit items Exit items address control deficiencies or non-compliance with laws or regulations tbat have an insignificant or immaterial effect, or errors with an immaterial effect on the financial statements. These issues are ioformally COmmuniCated tO mrnrgement- Other rmation Conlidential information Our Offrce is committed to protecting your confidential or sensitive information. Please noti$ us when you give us any documents, records, files or data containing information that is covered by confidentiality or privacy laws. Ensreement letter We have provided an engagement letter that confirms both management and auditor responsibilities, and other engagement terms and limitations. Additionally, dre le$er identifies the cost of the audit, estimated timeline for cornpletion and expected communications. Audit costs The cost of the audit is estimated to be about S65,000, plus travel expenses. Expected communications During the audit, we will communicate with Trina McKee, Senior Accountant/Treasurer, on the audit status, any significant changes in our planned audit scope or schedule, and preliminary results or recommendations as they are developed. Please let us know it, during the audit, you learn ofany events or concerns ofwhich we should be aware. We will expect Ms. McKee to keep us informed of any such matten. Audit dispute process Please contact the Audit Mar:ager or Assistant Director to discuss any unresolved disagreements or concerns you have during our audit. At the conclusion of the audit, we will summarize the results at the exit conference. We will also discuss any significant difficulties or disagreements encountered during the audit and their resolutioru Audit survcy When lour report is releaseq you will receive an audit survey from us. We value your opinions on our audit services and bope you provide us feedback. Peer reviews of the Washington State Auditor's Ofice To ersure that our audits satis! the requirements in Goverament Auditing Standards, out Offrce receives external peer reviews every three years performed by the National State Auditors Association (NSAA). The most recent peer review results are available online at \a,\vw.sao.wa.gov/about/PaeeyPeerReviews.aspx. Our Offrce received a "pass" rating, which is the highest level ofassurance tbat an extemal review team can give on a system ofaudit quality control. Available resources The Washington State Auditor's Office also has many resources available throughout the year. Local Government Support Team This team provides support services to local governments through tecbnical assistance, comparative statistics, training and tools to he$ prevent and detect a loss of public funds. Our website and client portal offer many resources, including a client HeSDesk that answers auditing and accounting questions. Additionally, this team helps local governmeals file ftei1 financial statements online. Loss reporting Local governments are required by state law to immediately notif our Office in the event of a known or suspected loss of public resources or otler illegal activity. These notifications can be made on our website at oortal sao.wa. gov/saooortaVoublic.asox/Ia ssRe,port. Performance Center The Performance Center is a resource for local govemments that need to solve problems, reduce costs and improve the value of their services to citizens. The Center offers training and tools to help local govemments improve perforrnance and effectiveness. Heidi Hietpas, CPA, Assistant State Auditor - Heidi has recently retumed to the State Auditor's Office in 201 8 after working in local government for several years. She has five years ofaudit experience with our Bellingham Team. Heidi has a Bachelor's Degree in Accounting and Finance from Westem Washington Univenity. Melody Schneider, Assistant State Auditor - Melody has worked for the State Auditor's oftice since 2015. She has her Bachelor's degree in Business Management and is currently pursuing her Master's degree in accounting. She has led or assisted on audits of many entities in our region including Counties, Cities, Ports, School Districts, Hospitals, PUDs, and Community Colleges. Prior to coming to work for the Auditor's Office she was the ASB Bookkeeper at a local school district and has held other accounting positions throughout her professional career. Amy Strzalka, Assistant Audit Mauager - Amy has a Bachelor's Degree in Accounting and is currently pursuing her Master's in Accounting. She has worked for the State Auditor's Office since 2013, and has been an Assistant Audit Manager for Team Port Orchard since 2015. During her time with the Office she has led, supervised or assisted on audits of many entities in our region including counties, cities, ports, transits, fue districts, public utility districts and school districts. Carol Ehlinger, Program Manager - Carol has worked for the State Auditor's Offrce since 2002. She worked on Team Wenatchee as an Assistant Audit Manager and on teams Tricities, Central King County and presently Port Orchard as the Audit Manager. Carol has been an Audit Manager since 2004. Carol is the Program Manager for Transits, Transportation Benefit Districts, Public Development Authorities and Public Facilities Districts. Mark Rapozo, CPA, Assistant Director of Local Audit - Mark has been whh the Washington State Auditor's Office since 1983. He assists with the statewide oversight and management of all the local govemment audits. He also served as the chairman ofthe Local Records Committee ofthe Washington State Archives for 10 years Kelly Collins, CPA, Director of Local Audit - Kelly has been with the Washington State Auditor's Office since 1992. She oversees the teams that perform the audits for over 2,20O local govemments. She serves on the Washington Finance Oflicers Association Board and is a member of the Washington Society of Ce(ified Public Accountants' Government Auditing and Accounting Committee. Audit team o ualifications Kendra Huson, Assistant State Auditor - Kendra has worked for the State Auditor's office since 2015 and has a Bachelor's Degree in Business Administration with an emphasis in Accounting fiom Washington State University. She has led and assisted on audits of many different local government entities. "'o'"'"Ii;"ffii'i8$ Federal Gitizen Participation Requirements For Local Government Applicants to the State CDBG Program ral R ulations 486 ad (a) Citizen pafticipation requirements of a unit of general local government. Each unit of general local government shall meet the following requirements as required by the state at Sec. 91.115(e) of this title. (1) Provide for and encourage citizen participation, particularly by low and moderate income persons who reside in slum or blighted areas and areas in which CDBG funds are proposed to be used; (2) Ensure that citizens will be given reasonable and timely access to local meetings, information, and records relating to the unit of local government's proposed and actual use of CDBG funds; (3) Furnish citizens information, including but not limited to: (D The amount of CDBG funds expected to be made available for the current fiscal year (including the grant and anticipated program income); (ii) The range of activities that may be undertaken with the CDBG funds; (iii) The estimated amount of the CDBG funds proposed to be used for activities that will meet the national objective of benefit to low and moderate income persons; and (iv) The proposed CDBG activities likely to result in displacement and the unit of general local government's anti-displacement and relocation plans required under Sec. 570.488. (4) Provide technical assistance to groups representative of persons of low and moderate income that request assistance in developing proposals in accordance with the procedures developed by the state. Such assistance need not include providing funds to such groups; (5) Provide for a minimum of two public hearings, each at a different stage of the program, for the purpose of obtaining citizens' views and responding to proposals and questions. Together the hearings must cover communily development and housing needs, development of proposed activities and a review of program performance. The public hearings to cover community development and housing needs must be held before submission of an application to the state. There must be reasonable notice of the hearings and they must be held at times and locations convenient to potential or actual beneficiaries, with accommodations for the handicapped. Public hearings shall be conducted in a manner to meet the needs of non-English speaking residents where a significant number of non-English speaking residents can reasonably be expected to participate; (6) Provide citizens with reasonable advance notice of, and opportunity to comment on, proposed activities in an application to lhe state and, for grants already made, activities which are proposed to be added, deleted or substantially changed from the unit of general local government's application to the state. Substantially changed means changes made in terms of purpose, scope, location or beneficiaries as defined by criteria established by the state. (7) Provide citizens the address, phone number, and times for submitting complaints and grievances, and provide timely written answers to written complaints and grievances, within 15 working days where practicable. 2018 CDBG General Purpose Grant Application Handbook 1'17 March 2018 Council Think Tank - Tuesday, May 8, 2018 The worksheet with all votes (except Cherie's - she was out of town) were distributed and we began by discussing the topics in the order of highest importance. Highlighted topics were to be brought up to Council for approval. 1. NPDES Permits: Three main items were identified. July I't 2019 is the due date of the current permit. a. Stafftasks: We have already told staff to set up meeting with county commissioners (May 17ft) and we to invite ecology to come present. This date has not yet been selected. b. It is already in the planning work plan on how we will implement the permit requirement. c. As to getting the builders involved, we thought it best to wait - we need to understand better what it takes and to how to move forward with public education around this permit. 2. Housing a. Create an affordable housing task force - we should bring this up on May 17fr (meeting with County). b. Add to council agenda - a class on zoning for new councilmembers. c. Accessory Dwelling Units (ADLr) i. Make a call to the public to tum their empty ADUs into housing 1 . Add to our newsletter ii. Funding 1. Talk with our local bank to facilitate micro loans 2. Use the CDBG rehabilitation housing loan that is currently in place. 3. Fee for ADU is about $850.00. Maybe we wave it? iii. Bring the whole package up for review to Council 1 . Height restrictions vs. existing homes 2. Wave fee? 3. Walkability and Bike-ability a. Make it a priority - long term b. Planning commission will address bike traffrc c. Approve a Complete Strces Ordinance - to be added to the agenda in January 2019 4. Transportation: Truck route. We need a long-term solution to get the trucks out of downtown. After much conversation, it was agreed that at the next Think tank we would spend some time on this item. Staffwill put past studies by our boxes for our review. 5. Transit a. Clallam transit is reviewing their routes b. Need a change of perspective - instead of it being for folks that don't have cars. c. Have a strategy and agreement to put in a pole for bus stops d. Transit is being reviewed by the planning commission in the upcoming comprehensive plan update. 6. LTAX a- b. c- d. f. Consider the possibility ofseed money for new projects to get offthe ground. Stop funding when self-sufficient. Build a fund to grow capital facilities (30%) Add to council agenda We do not want to be a long-term sustaining source for events. Think about the season and when they are needed. Shoulder and off-season should be prioritized. Coordinate with other LTAX - build regional collaboration. The Honorable Jerry Moran. Chair The Honorable Jeanne Shaheen, Ranking Member U.S. Senate Appropriations Subcommittee on Commerce, Justice, Science, and Related Agencies The Honorable Lisa Murkowski, Chair The Honorable Tom Udall, Ranking Member U.S. Senate Appropriations Subcommittee on Interior, Environment, and Related Agencies The Honorable John Hoeven, Chair The Honorable Jeff Merkley, Ranking Member U.S. Senate Appropriations Subcommittee on Agriculture, Rural Development, Food and Drug Administration The Honorable John Culberson, Chair The Honorable Jos6 Serrano, Ranking Member U.S. House of Representatives Appropriations Subcommittee on Commerce, Justice, Science, and Related Agencies The Honorable Ken Calvert, Chair The Honorable Betty McCollum, Ranking Member U.S. House of Representativbs Appropriations Subcommittee on Interior, Environment, and Related Agencies The Honorable Robert Aderholt, Chair The Honorable Sanford Bishop, Ranking Member U.S. House of Representatives Appropriations Subcommittee on Agriculture, Rural Development, Food and Drug Administration May 23, 201 8 Honorable Chairs and Ranking Members: Puget Sound is in serious decline and recovery continues to be an urgent need, affecting economies at every level. The shared recovery efforts offederal, state, local, tribal, and non-govemmental partners is lauded as an example ofbroad-based, effective partnership and innovation, and has for many years received bipartisan support. At the federal level, Puget Sound is recognized as an Estuary ofNational Significance. We are writing to communicate the critical importance ofsustained federal support for actions that are essential to Puget Sound recovery. Serious, detrimental economic, cultural, social, and ecological consequences would result from the reduction or elimination of federal support for Puget Sound recovery. Federal support of Puget Sound recovery currently comprises three primary components: Puget Sound Geographic Program. Managed by the U.S. Environmental Protection Agency (EPA), this program has been essential to carrying out the large-scale, regional, federally approved recovery plan for Puget Sound. Extensive partner engagement lies at the foundation of the recovery plan, and the actions it includes are technically reviewed, ranked, and tracked for results by the Puget Sound Partnership. It also supports tribal participation in scientific research, resource recovery planning, and implementation and policy discussions on issues that affect tribal treaty rights. National Estuary Program (NEP). Like the lead agencies and organizations for the other 27 designated Estuaries ofNational Significance around the country, the Puget Sound Partnership receives critical sustaining support from the NEP funds. 1 Pacific Coastal Salmon Recovery Fund (PCSR"F). Administered by the National Oceanic and Atmospheric Administration (NOAA), this is a multi-state, multi-tribe program that has provided crucial support for salmon recovery efforts throughoul the Pacific coast region. In addition, the U.S. Department ofAgriculture's (USDA's) voluntary conservation programs for working lands make important conlributions to Puget Sound recovery. These programs help reduce soil erosion, enlance water supplies, improve water quality, increase wildlife habitat, and reduce damages caused by floods and other natural disasters. Working together, these funds and programs enable an investment strategy that leverages support for large-scale projects or series of interconnected proj€cts that maximize benefits and outcomes, achieving more than would separate, uncoordinated investments. The loss of any of these critical components would impact the eff€ctiveness of the overall recovery system, Federal partners have recognized the value ofcollaborating in these Puget Sound recovery efforts, which: o Create jobs in a variety ofindustries, including food, hospilality, sustainable forestry, intemational trade, and intemational oil transportation safety and spill prevention. o Washinglon Slate leads the nation in production of farmed clams, oysters and mussels, valued at more than $61 million, and contributing about 75 percent ofthe state's total production Yalue. o The state's marine industry, which includes fishing fleets, ports, and seafood processors, generates $30 billion annually. o The natural assets in Puget Sound provide a competitive advantage to key industries that compete globally for highly skilled talent. o Ofthe state's tourism and recreational spending 80 percent is connected to Puget Sound. . Help fulfill the federal govemment's treaty obligations to the 17 Puget Sound treaty tribes, protecting tribal treaty rights and reserved treaty resources. o Emphasize voluntary, non-regulatory approaches to reach recovery goals as a complemenl to regulatory approaches. o Share leaming from continuous innovation with recovery efforts across the nation. o Value and integrate intergovernmental engagement and decisions. o Benefrt a broad range of interests-including shellfish aquaculture, commercial fisheries, agriculture, public safety, public health, recreation, employment, preservation ofcultural identity, and human welfare. o Leverage funds from many sources to increase retums on investment. . Ensure that decisions are informed by science, technical expertise, effectiveness monitoring, and learning, . Collaborate with British Columbia and th€ Canadian government, with whom we share this Salish Sea, to increase investments in recovery on both sides ofthe border. A federal government retreat from investing in Puget Sound recovery at this time would be devastating to the ecosystem and economy, severely disrupt ongoing shared efforts, and limit options for action. Disinvestment now would only result in increased costs in the future to recover atr ecosystem that at this time can still be saved. Puget Sound is close to undergoing irreversible changes. This year, the z endangered Southem Resident orca whale population declined to 76 individuals. It has been estimated that 70 may be the limit beyond which the orcas may not be able to recover. The orca's primary food, Chinook salmon, is also perilously endangered. Our local governments invest heavily in Puget Sound through preventing stormwater pollution, enacting ordinances to protect critical areas, protecting shorelines, and supponing other programs Similarly, the state invests in programs that support clean and healthy water resources and habitats and that promote economies andjobs that depend upon those resources. Tribal govemments are co-managers ofthe salmon resource in the Puget Sound region and provide steadfast leadership, generous investments, and valuable technical expertise in their commitment to achieving recovery goals. We ask only for commensurate partnership from the federal government to support ongoing work and the inYestment by people locally that is saving a national treasure. As Congress contemplates funding for Fiscal Year 2019, the undersigned respectfully ask you to ensure that the final appropriations measure includes: . At least level funding of$28 million for the Puget Sound Geographic Program (EPA). . At least level funding of$65 million for the Pacific Coastrl Salmon Recovery Fund (NOAA). r At least $7001000 for each National Estuary Program, including the Puget Sound Partnership, consistent with recently reauthorized funding levels under Public Law 114-162 (EPA). o At least level funding for the voluntary conservation programs for working lands (USDA). The undersigned thank you for your past support and urge you to act on these requests. Signalures appear on following pages 3 CITY COUNCIL MEETING Port Angeles, Washington May 1, 2018 CALL TO ORDER SPECIAL MEETING Mayor Bruch called the special meeting of the Port Angeles City Council to order at 5 p.m. ROLL CALL Members Present: Mayor Bruch, Deputy Mayor Dexter, Councilmembers French, Kidd, Merideth, Moran, and Schromen-Wawrin. Members Absent: None. Staff Present: City Manager McKeen,Attorney Greenwood,T.Agesson,N.West,T.Weeks,and M.Bodart. EXECUTIVE SESSION Based on input from Attorney Greenwood,Mayor Bruch announced the need for an Executive Session,under the authority of RCW 42.30.110(1)(ii)to discuss information regarding security of computer systems,RCW 42.30.110(1)(i)to discuss potential litigation with legal counsel,and under authority of RCW 42.30.110(1)(c),to consider the minimum price at which real estate will be offered, for approximately 55 minutes.The Executive Session convened at 5:02 p.m. RETURN TO OPEN SESSION The Executive Session concluded at 5:55 p.m.No action was taken. ADJOURNMENT Mayor Bruch adjourned the Special Meeting at 5:55 p.m. CALL TO ORDER-REGULAR MEETING Mayor Bruch called the regular meeting of the Port Angeles City Council to order at 6:00 p.m. ROLL CALL Members Present: Mayor Bruch, Deputy Mayor Dexter, Councilmembers French, Kidd, Merideth, Moran, and Schromen-Wawrin. Members Absent: None. Staff Present: City Manager McKeen, Attorney Greenwood, Clerk Veneklasen, K. Dubuc, C. Fulton, B. Smith, T. Agesson,N.West, and J.Burke. PLEDGE OF ALLEGIANCE Mayor Bruch led the Pledge of Allegiance to the Flag. CEREMONIAL MATTERS,PROCLAMATIONS & EMPLOYEE RECOGNITIONS 1. American Public Works Association(APWA)Award for the CSO Project Acting Public Works Director James Burke spoke about the APWA 2018 Project of the Year Award that was given to the City for the Combined Sewer Overflow Project.Director Burke spoke about the project scope and its positive environmental results.He recognized retired City Engineer Mike Szatlocky, Civil/Utility Engineer Jeff Bender, and Bill White of the Lower Elwha Klallam Tribe for their contributions to the project. PUBLIC COMMENT Marolee Smith,P.O.Box 2498, spoke in favor of easing restrictions on personal property rights. 05/15/2018 E - 1 PORT ANGELES CITY COUNCIL MEETING—May 1, 2018 Susan Hillgren, 12 Pierce Road, spoke about the needs of the homeless. Ingrid Carmean,316 South Cherry, spoke about possible solutions for homelessness. Heather Cortuso,229 West 131,Street, spoke against the temporary dwelling ordinance. Steve Hopkins, 1405 South C Street, Operations and Planning Manager at Clallam Transit, thanked Council for its support of alternative modes of transportation and suggested further focus on a pedestrian network. John Ralston, P.O. Box 898, asked when the temporary dwelling unit ordinance would be referred to the Planning Commission. Doc Reiss, 2520 South Laurel, provided information on current housing inventory and spoke against the temporary dwelling ordinance. Doran Metlay, 1207 Peabody Street, spoke in support of the temporary dwelling unit proposal. Artur Wojnowski, 1714 West Sixth Street, spoke in favor of the temporary dwelling unit ordinance. Rob Feller,216 West Fourth Street,said lack of housing is a serious problem and that he supports trying the temporary dwelling solution. LATE ITEMS TO BE PLACED ON THIS OR FUTURE AGENDAS as determined by City Manager or Councilmember 1. Mayor Bruch added discussion about the Process of Moving a Policy Forward as Item I3 2. Mayor Bruch asked that an update on cable negotiations be given at a future meeting 3. Mayor Bruch added Coast Guard Community Letter of Support as Item I5 4. At the request of Councilmember Schromen-Wawrin,the Mayor added DOE Stormwater Permit as Item I6 5. At the request of Councilmember Schromen-Wawrin, the Mayor added Association of Washington Cities Conference Attendance as Item I7 CONSENT AGENDA At the request of Manager McKeen,Mayor Bruch pulled Item 3, Vehicle Replacement:Fire Department Sedan 95202, from the Consent Agenda. It was moved by Dexter and seconded by French to approve the Consent Agenda to include: 1. City Council Minutes of April 17,2018 2. Expenditure Report:From April 7, 2018 to April 20, 2018 in the amount of$706,797.90 3. PULLED FROM CONSENT 4. PA Forward Committee Appointment 5. Network Infrastructure Contract Motion carried 7-0. OTHER CONSIDERATIONS 1. IBEW Local#997 Collective Bargaining Agreement Attorney Greenwood spoke about the terms of the collective bargaining agreement. Council discussion followed. It was moved by Dexter and seconded by Schromen-Warin to: Approve the terms of the IBEW Local#997 Collective Bargaining Agreement as stated in the summary. Motion carried 7-0. 2. Agenda for Joint Meeting with Clallam County Commissioners Manager McKeen noted that Council had requested a joint meeting with the Clallam County Commissioners in order to talk about items of mutual interest. He said the meeting is scheduled for May 17 from 5 p.m. to 7 p.m. Council discussed possible joint meeting agenda items. Page 2 of 4 05/15/2018 E - 2 PORT ANGELES CITY COUNCIL MEETING—May 1, 2018 By consensus,Council agreed on the following agenda items,in order of importance: 1. Affordable Housing • Stormwater Issues 2. Update on Consolidation of Misdemeanor Prosecution Services 3. Raising the Legal Age of Sale of Tobacco and Vapor Products to 21 Years 3. Process for Moving a Policy Forward Mayor Bruch outlined the process for Councilmembers to have items placed on an agenda.The Mayor said that before staff is asked to review or get involved,Council needs to make sure there is enough interest among Council to move an item forward. If the majority of Council agrees to move an item forward, it can then be reviewed by staff and subsequently considered by the Council.Council discussion followed. 4. Temporary Dwelling Units Councilmember Schromen-Wawrin introduced the proposal which would allow people to temporarily use RVs as dwelling units. He spoke about the merits of the policy which he drafted in response to the housing shortage in Port Angeles.Council discussion followed. It was moved by Moran and seconded by Schromen-Wawrin to: Move discussion to the Planning Commission. Council debate followed. Councilmember Moran Called for the Question,which was seconded by Kidd. Kidd,Merideth and Moran voted in favor of calling for the question. Motion failed to receive two-thirds vote.Debate continued. Motion to move the discussion to the Planning Commission carried 4-3, with Kidd, French and Merideth opposed. 5. Coast Guard Community Letter of Support Mayor Bruch requested that Council send a letter of support for the effort to designate Port Angeles as a Coast Guard Community. It was moved by Kidd and seconded by Dexter to: Write a letter from Council in support of Coast Guard community effort. Motion carried 7-0 6. Department of Ecology Stormwater Permit Council agreed by consensus to ask the Department of Ecology to hold a public meeting in Port Angeles and provide a presentation to Council. 7. Association of Washington Cities(AWC)Conference Council discussed who would attend the upcoming AWC Conference.Councilmember Schromen-Wawrin confirmed that he would attend. CONTRACTS & PURCHASING 1. Lane Powell Contract Extension Manager McKeen outlined the terms of the contract extension and why it was needed. It was moved by French and seconded by Kidd to: Authorize and approve the City Manager to execute a Third Amendment to the Agreement with Lane Powell PC in accordance with the terms described in this memo and to make any minor modifications to the agreement,if necessary. Motion carried 7-0. CITY COUNCIL REPORTS Council reports were given. Page 3 of 4 05/15/2018 E - 3 PORT ANGELES CITY COUNCIL MEETING—May 1, 2018 SECOND PUBLIC COMMENT John Ralston,P.O.Box 898,suggested Council discuss jobs at the joint meeting with County Commissioners.He also encouraged the new tree advisory group to look at the tree-sidewalk situation at Second and Albert Streets. Marolee Smith,P.O.Box 2498, said there are people currently living in RVs and it would be good to get them out of illegality to legality. She commended Council's energy and how they are working together. Doc Reiss,2520 South Laurel, said he appreciates the effort to house the homeless,but that he's not sure the problem is due to a lower amount of rental properties. Steve Hopkins, 1405 South C Street, said he appreciates that the Council is thinking of renters, and he shared his personal experience with renting in Port Angeles. Mike Doherty, 617 South B,urged Council to create a climate action plan and to monitor litigation against fossil fuel companies. Artur Wojnowski, 1714 West Sixth Street, spoke about the benefits of living in an RV. He reiterated his support for the temporary dwelling unit ordinance. Hazelle Hart,3804 South Fairmont, said she would like to be able to live in her RV and rent her house. Doran Metlay, 1207 Peabody Street, thanked Council for the discussion and ideas. Kayla Cosell, 142 Little Loop, spoke in favor of tiny homes and their benefits to communities. EXECUTIVE SESSION Based on input from Attorney Greenwood, Mayor Bruch announced the need for an Executive Session, under the authority of RCW 42.30.110(1)(i)to discuss potential litigation with legal counsel, for approximately 20 minutes. ADJOURNMENT Mayor Bruch adjourned the meeting at 8:50 p.m. Sissi Bruch,Mayor Jennifer Veneklasen,City Clerk Page 4 of 4 05/15/2018 E - 4 City of Port Angeles City Council Expenditure Report Between Apr 21, 2018 and May 4, 2018 Vendor Description Account Number Amount DEPARTMENT OF REVENUE Excise Tax Returns-March 001-0000-237.00-00 456.28 Excise Tax Returns-March 001-0000-237.10-00 114.55 Excise Tax Returns-March 001-0000-237.50-00 2,486.15 Division Total: $3,056.98 Department Total: $3,056.98 ICMA-MEMBERSHIP MEMBERSHIPS 001-1210-513.49-01 1,366.58 OLYMPIC STATIONERS INC OFFICE SUPPLIES, GENERAL 001-1210-513.31-01 26.59 SUPPLIES 001-1210-513.31-01 4.56 PACIFIC OFFICE EQUIPMENT INC OFFICE SUPPLY,INKS,LEADS 001-1210-513.31-01 250.95 PENINSULA AREA PUBLIC ACCESS COMMUNICATIONS/MEDIA SERV 001-1210-513.42-10 4,000.00 City Manager Division Total: $5,648.68 LEMAY MOBILE SHREDDING MANAGEMENT SERVICES 001-1230-514.41-50 6.26 MANAGEMENT SERVICES 001-1230-514.41-50 31.30 SOUND PUBLISHING INC COMMUNICATIONS/MEDIA SERV 001-1230-514.44-10 36.34 COMMUNICATIONS/MEDIA SERV 001-1230-514.44-10 26.07 City Clerk Division Total: $99.97 City Manager Department Total: $5,748.65 DEPARTMENT OF REVENUE Excise Tax Returns-March 001-2023-514.49-50 33.14 INSIGHT PUBLIC SECTOR COMPUTER HARDWARE&PERIPHE 001-2023-514.31-60 180.42 OLYMPIC STATIONERS INC OFFICE SUPPLIES, GENERAL 001-2023-514.31-01 135.31 PAPER (OFFICE,PRINT SHOP) 001-2023-514.31-01 154.92 PACIFIC OFFICE EQUIPMENT INC OFFICE SUPPLIES, GENERAL 001-2023-514.31-01 24.92 Accounting Division Total: $528.71 ELAVON, INC-WIRE 3rd Party Cr Card Fees 001-2025-514.41-50 8,234.67 FAMILY SHOE STORE FIRST AID& SAFETY EQUIP. 001-2025-514.31-11 182.42 LEXISNEXIS FINANCIAL SERVICES 001-2025-514.41-50 54.30 OLYMPIC STATIONERS INC OFFICE SUPPLIES, GENERAL 001-2025-514.31-01 134.87 PACIFIC OFFICE EQUIPMENT INC COMPUTER ACCESSORIES&SUPP 001-2025-514.31-01 204.84 Customer Service Division Total: $8,811.10 PACIFIC OFFICE EQUIPMENT INC PAPER (OFFICE,PRINT SHOP) 001-2080-514.31-01 114.09 Reprographics Division Total: $114.09 Finance Department Total: $9,453.90 MISC TRAVEL DEFRANG-WCIA/WAPRO CONF-L 001-3010-515.43-10 96.00 GREENWOOD-WSAMA CONF-WHIS 001-3010-515.43-10 262.00 H MCKEEN-WCIA/WAPRO CONF- 001-3010-515.43-10 119.60 Page 1 of 19 May 10, 2018 8:37:03 AM 05/15/2018 E - 5 City of Port Angeles City Council Expenditure Report Between Apr 21, 2018 and May 4, 2018 Vendor Description Account Number Amount MISC TRAVEL H CKEEN-WSA A CQNF-WHIST 001-3010-515.43-10 262.00 THOMSON REUTERS-WEST LEGAL RESEARCH 001-3010-515.31-01 586.70 Attorney Office Division Total: $1,326.30 Attorney Department Total: $1,326.30 APA WASHINGTON COMMUNICATIONS/MEDIA SERV 001-4010-558.44-10 100.00 MISC TRAVEL BREKKE-PLANNING ASSOC WA 001-4010-558.43-10 172.93 Planning Division Total: $272.93 BAILEY SIGNS& GRAPHICS COMMUNICATIONS/MEDIA SERV 001-4071-558.44-10 298.65 Economic Development Division Total: $298.65 Community Development Department Total: $571.58 CENTURYLINK-QWEST 04-20 AC 20622000177908 001-5010-521.42-10 124.51 04-23 AC 20670319798358 001-5010-521.42-10 64.88 VERIZON WIRELESS COMMUNICATIONS/MEDIA SERV 001-5010-521.42-10 81.96 Police Administration Division Total: $271.35 OLYMPIC PENINSULA HUMANE MISCELLANEOUS SERVICES 001-5012-521.41-50 16,250.00 SOCIETY Intergovernmental Svcs Division Total: $16,250.00 MISC TRAVEL ARAND-HOMICIDE INVESTIGAT 001-5021-521.43-10 330.00 VERIZON WIRELESS COMMUNICATIONS/MEDIA SERV 001-5021-521.42-10 191.50 Investigation Division Total: $521.50 CURTIS &SONS INC, L N POLICE EQUIPMENT&SUPPLY 001-5022-521.31-11 217.35 LANGUAGE LINE SERVICES MISC PROFESSIONAL SERVICE 001-5022-521.42-10 10.25 LINCOLN STREET STATION EXTERNAL LABOR 001-5022-521.42-10 33.50 MISC CINE-TIME VENDORS INVEST INTERVW&ADV INTE 001-5022-521.43-10 795.00 MISC TRAVEL COOPER-NTOA LESS LETHAL-S 001-5022-521.43-10 1,302.00 MALONE-BACKGROUND INVESTI 001-5022-521.43-10 426.96 VANDUSEN-BLEA TRAINING-SP 001-5022-521.43-10 326.40 VANDUSEN-BLEA TRAINING-SP 001-5022-521.43-10 326.40 OLYMPIC LAUNDRY& DRY MISCELLANEOUS SERVICES 001-5022-521.31-11 18.31 CLEANERS OLYMPIC MEDICAL CENTER HEALTH RELATED SERVICES 001-5022-521.49-90 100.00 SOUND UNIFORM MISCELLANEOUS SERVICES 001-5022-521.31-11 65.70 SOLUTIONS/BRATWEAR SWAIN'S GENERAL STORE INC SUPPLIES 001-5022-521.31-01 9.14 VERIZON WIRELESS COMMUNICATIONS/MEDIA SERV 001-5022-521.42-10 601.28 Patrol Division Total: $4,232.29 Page 2 of 19 May 10, 2018 8:37:03 AM 05/15/2018 E - 6 City of Port Angeles City Council Expenditure Report Between Apr 21, 2018 and May 4, 2018 Vendor Description Account Number Amount CAPTAIN T'S CLOTHING &APPAREL 001-5026-521.31-11 41.12 Reserves &Volunteers Division Total: $41.12 MISC TRAVEL CARING-WCIA&WAPRO CONFE 001-5029-521.43-10 265.41 JACOBI-WCIA BEST PRACTICE 001-5029-521.43-10 262.03 JACOBI-WCIA SPRING PRE-CO 001-5029-521.43-10 143.23 OLYMPIC PRINTERS INC PRINTING,SILK SCR,TYPSET 001-5029-521.31-01 773.94 QUILL CORPORATION SUPPLIES 001-5029-521.31-01 523.65 Records Division Total: $1,968.26 Police Department Total: $23,284.52 INDUSTRIAL SCIENTIFIC MISCELLANEOUS SERVICES 001-6020-522.41-50 265.38 CORPORATION MISC EMPLOYEE EXPENSE KEITH BOGUES- BACKUP CAM 001-6020-522.31-01 468.81 REIMBURSEMENT Fire Suppression Division Total: $734.19 MISC TRAVEL COOPER-NW FIRE INVESTIGAT 001-6040-522.43-10 280.50 KARJALAINEN-NW FIRE INVES 001-6040-522.43-10 248.25 MONTANA-NW FIRE INVESTIGA 001-6040-522.43-10 261.00 Fire Training Division Total: $789.75 MISC TRAVEL SANDERS-NW FIRE INVESTIGA 001-6060-525.43-10 426.10 Emergency Management Division Total: $426.10 Fire Department Total: $1,950.04 MISC TRAVEL WALRATH-APPROACHING SPRVI 001-7010-532.43-10 37.00 BENDER-WCIA SUPERVISORY T 001-7010-532.43-10 37.00 HANLEY-LTAP TRAINING-TACO 001-7010-532.43-10 16.00 BENDER-APWA SPRING CONFER 001-7010-532.43-10 746.04 BOEHME-WSDOT TITLE VI-TAC 001-7010-532.43-10 16.00 BURKE-APWA SPRING CONFERS 001-7010-532.43-10 227.20 Public Works Admin. Division Total: $1,079.24 Public Works& Utilities Department Total: $1,079.24 CENTURYLINK-QWEST 04-20 AC 20672172274658 001-8012-555.42-10 57.62 Senior Center Division Total: $57.62 DEPARTMENT OF REVENUE Excise Tax Returns-March 001-8050-536.49-50 155.20 MATTHEWS BRONZE PA SUPPLIES 001-8050-536.34-01 326.83 QUIRING MONUMENTS INC SUPPLIES 001-8050-536.34-01 494.00 SUNSET DO-IT BEST HARDWARE SUPPLIES 001-8050-536.31-20 35.21 Page 3 of 19 May 10, 2018 8:37:03 AM 05/15/2018 E - 7 City of Port Angeles City Council Expenditure Report Between Apr 21, 2018 and May 4, 2018 Vendor Description Account Number Amount Ocean View Cemetery Division Total: $1,011.24 ANGELES MILLWORK& LUMBER SUPPLIES 001-8080-576.31-20 36.26 SUPPLIES 001-8080-576.31-20 47.72 SUPPLIES 001-8080-576.31-20 41.43 ANGELES PLUMBING INC SUPPLIES 001-8080-576.48-10 510.89 BILL'S PLUMBING & HEATING INC SUPPLIES 001-8080-576.45-30 90.00 PORT ANGELES POWER SUPPLIES 001-8080-576.31-01 672.84 EQUIPMENT SUPPLIES 001-8080-576.31-01 759.45 SUNSET DC7-IT BEST HARDWARE SUPPLIES 001-8080-576.31-20 11.73 SUPPLIES 001-8080-576.31-20 19.54 SUPPLIES 001-8080-576.31-20 51.26 SWAIN'S GENERAL STORE INC SUPPLIES 001-8080-576.31-20 68.22 SUPPLIES 001-8080-576.31-20 4.86 SUPPLIES 001-8080-576.31-20 226.89 THURMAN SUPPLY SUPPLIES 001-8080-576.31-20 93.63 Parks Facilities Division Total: $2,634.72 Parks& Recreation Department Total: $3,703.58 OTIS ELEVATOR COMPANY INC SUPPLIES 001-8112-555.48-10 3,145.86 Senior Center Facilities Division Total: $3,145.86 ANGELES MILLWORK& LUMBER SUPPLIES 001-8131-518.31-20 12.83 ANGELES PEST CONTROL SUPPLIES 001-8131-518.48-10 103.27 CONTRACT HARDWARE INC SUPPLIES 001-8131-518.31-20 762.32 SWAIN'S GENERAL STORE INC SUPPLIES 001-8131-518.31-20 25.56 THURMAN SUPPLY SUPPLIES 001-8131-518.31-20 9.53 SUPPLIES 001-8131-518.31-20 15.38 Central Svcs Facilities Division Total: $928.89 ASM SIGNS SUPPLIES 001-8155-575.41-50 1,058.85 BAILEY SIGNS& GRAPHICS SUPPLIES 001-8155-575.31-20 2,117.70 Facility Rentals Division Total: $3,176.55 Facilities Maintenance Department Total: $7,251.30 BILL'S PLUMBING & HEATING INC SUPPLIES 001-8221-574.41-50 190.00 DRAKE, RICHARD UMPIRE PAY FOR SOFTBALL T 001-8221-574.41-50 175.00 FARMER, JESSE H. UMPIRE PAY FOR SOFTBALL T 001-8221-574.41-50 125.00 HEILMAN, JOHN UMPIRE PAY FOR SOFTBALL T 001-8221-574.41-50 175.00 LINDQUIST, MATTHEW UMPIRE PAY FOR SOFTBALL T 001-8221-574.41-50 50.00 Page 4 of 19 May 10, 2018 8:37:03 AM 05/15/2018 E - 8 City of Port Angeles City Council Expenditure Report Between Apr 21, 2018 and May 4, 2018 Vendor Description Account Number Amount PI ENTEL, HENRY UMPIRE PAY FOR SOFTBALL T 001-8221-574.41-50 250.00 RICHARDSON, ERIC D. UMPIRE PAY FOR SOFTBALL T 001-8221-574.41-50 75.00 ROONEY, RANDY L UMPIRE PAY FOR SOFTBALL T 001-8221-574.41-50 575.00 THAYER,JEFFREY UMPIRE PAY FOR SOFTBALL T 001-8221-574.41-50 150.00 Sports Programs Division Total: $1,765.00 Recreation Activities Department Total: $1,765.00 General Fund Fund Total: $59,191.09 LINCOLN PARK BMX ASSOCIATION MISC PROFESSIONAL SERVICE 101-1430-557.41-50 10,113.62 OLYMPIC PENINSULA VISITOR COMMUNICATIONS/MEDIA SERV 101-1430-557.41-50 4,746.83 BUREAU PORT ANGELES CHAMBER OF MISC PROFESSIONAL SERVICE 101-1430-557.41-50 10,410.42 COMM PORT ANGELES SWIM CLUB SUPPLIES 101-1430-557.41-50 850.00 SUPPLIES 101-1430-557.41-50 850.00 TANGRAM DESIGN MISC PROFESSIONAL SERVICE 101-1430-557.41-50 13,000.00 Lodging Excise Tax Division Total: $39,970.87 Lodging Excise Tax Department Total: $39,970.87 Lodging Excise Tax Fund Total: $39,970.87 DEPARTMENT OF REVENUE Excise Tax Returns-March 102-0000-237.00-00 32.25 Excise Tax Returns-March 102-0000-237.10-00 39.93 Division Total: $72.18 Department Total: $72.18 A-1 PERFORMANCE, INC BUILDING MAINT&REPAIR SER 102-7230-542.41-50 108.96 ALPINE PRODUCTS, INC PW CONSTRUCTION & RELATED 102-7230-542.31-25 318.33 PW CONSTRUCTION & RELATED 102-7230-542.31-25 1,297.34 PW CONSTRUCTION & RELATED 102-7230-542.31-25 1,275.03 PW CONSTRUCTION & RELATED 102-7230-542.31-25 1,775.66 ANGELES MILLWORK& LUMBER LUMBER& RELATED PRODUCTS 102-7230-542.31-25 35.98 SUPPLIES 102-7230-542.31-25 19.54 HOSES,ALL KINDS 102-7230-542.35-01 40.91 LUMBER& RELATED PRODUCTS 102-7230-542.31-20 27.75 DEPARTMENT OF REVENUE Excise Tax Returns-March 102-7230-542.49-50 0.01 FASTENAL INDUSTRIAL PLUMBING EQUIP FIXT,SUPP 102-7230-542.31-25 94.26 HARTNAGEL BUILDING SUPPLY INC SUPPLIES 102-7230-542.31-25 39.02 JJC RESOURCES, LLC ROAD/HWY MAT NONASPHALTIC 102-7230-542.31-20 307.29 Page 5 of 19 May 10, 2018 8:37:03 AM 05/15/2018 E - 9 City of Port Angeles City Council Expenditure Report Between Apr 21, 2018 and May 4, 2018 Vendor Description Account Number Amount JJC RESOURCES, LLC ROAD/NWY MAT NONASPHALTIC 102-7230-542.31-20 1,577.46 LAKESIDE INDUSTRIES INC ROAD/NWY MATERIALS ASPNLT 102-7230-542.31-20 1,384.62 ROAD/NWY MATERIALS ASPNLT 102-7230-542.31-20 756.82 ROAD/NWY MATERIALS ASPNLT 102-7230-542.31-20 932.27 MISC TRAVEL TRUCKENMILLER-ELGIN TRAIN 102-7230-542.43-10 18.50 OWEN EQUIPMENT EDUCATIONAL SERVICES 102-7230-542.43-10 199.00 PEN PRINT INC SUPPLIES 102-7230-542.31-01 88.89 PENINSULA URBAN FORESTRY, ROADSIDE,GRNDS,REC, PARK 102-7230-542.41-50 600.00 LLC PORT ANGELES POWER LAWN MAINTENANCE EQUIP 102-7230-542.31-01 47.72 EQUIPMENT SUPPLIES 102-7230-542.31-01 86.69 PUD#1 OF CLALLAM COUNTY MISC PROFESSIONAL SERVICE 102-7230-542.47-10 11.45 MISC PROFESSIONAL SERVICE 102-7230-542.47-10 18.20 SHOTWELL CORP,JONATHAN SEED,SOD,SOIL&INOCULANT 102-7230-542.47-10 359.80 SOUND PUBLISHING INC COMMUNICATIONS/MEDIA SERV 102-7230-542.44-10 81.17 SUNSET DC7-IT BEST HARDWARE LAWN MAINTENANCE EQUIP 102-7230-542.35-01 123.91 PIPE FITTINGS 102-7230-542.31-20 64.68 SUPPLYWORKS JANITORIAL SUPPLIES 102-7230-542.31-01 195.42 SWAIN'S GENERAL STORE INC HAND TOOLS ,POW&NON POWER 102-7230-542.35-01 16.24 SUPPLIES 102-7230-542.31-25 33.02 JANITORIAL SUPPLIES 102-7230-542.31-01 15.96 JANITORIAL SUPPLIES 102-7230-542.31-01 20.38 SHOES AND BOOTS 102-7230-542.31-01 134.68 SHOES AND BOOTS 102-7230-542.31-01 152.07 WASHINGTON (AGRICUL), STATE MEMBERSHIPS 102-7230-542.49-90 33.00 OF WASHINGTON (DOT), STATE OF CONSTRUCTION SERVICES,GEN 102-7230-542.48-10 706.55 Street Division Total: $12,998.58 Public Works-Street Department Total: $12,998.58 Street Fund Total: $13,070.76 CAPTAIN T'S CLOTHING &APPAREL 107-5160-528.20-80 247.52 CENTURYLINK 04-06 AC 300539444 107-5160-528.42-11 55.14 JEFFERSON COUNTY 911 MISC PROFESSIONAL SERVICE 107-5160-528.41-50 18,385.50 MISC TRAVEL CRAIG-WCIA/WAPRO SPRING T 107-5160-528.43-10 328.35 O°CONNOR-WCIA/WAPRO SPRIN 107-5160-528.43-10 349.40 Page 6 of 19 May 10, 2018 8:37:03 AM 05/15/2018 E - 10 City of Port Angeles City Council Expenditure Report Between Apr 21, 2018 and May 4, 2018 Vendor Description Account Number Amount QUILL CORPORATION COMPUTER HARDWARE&PERIPHE 107-5160-528.31-60 32.60 SOUND PUBLISHING INC COMMUNICATIONSWEDIA SERV 107-5160-528.44-10 208.52 Pencom Division Total: $19,607.03 Pencom Department Total: $19,607.03 Pencom Fund Total: $19,607.03 PENINSULA HOUSING AUTHORITY MISC PROFESSIONAL SERVICE 172-2310-559.52-01 100,734.18 PA Housing Rehabilitation Division Total: $100,734.18 PA Housing Rehabilitation Department Total: $100,734.18 PA Housing Rehab Proj Fund Total: $100,734.18 US BANK-DEBT SVC WIRES FINANCIAL SERVICES 216-2437-592.83-10 171,850.00 2014 LTGO Bond-Solid Wast Division Total: $171,850.00 Debt Service Department Total: $171,850.00 2014 LTGO Bond-Solid Wast Fund Total: $171,850.00 BUILDERS EXCHANGE OF WA INC COMMUNICATIONSWEDIA SERV 312-7930-595.65-10 45.00 GF-Street Projects Division Total: $45.00 Capital Projects-Pub Wks Department Total: $45.00 Transportation Benefit Fund Total: $45.00 CARLSON SALES METERING ELECTRICAL EQUIP& SUPPLY 401-0000-141.41-00 3,246.80 SOLUTIONS DEPARTMENT OF REVENUE Excise Tax Returns-March 401-0000-134.00-00 (9,900.00) Excise Tax Returns-March 401-0000-237.00-00 467.79 MISC UTILITY DEPOSIT REFUNDS FINAL BILL REFUND 401-0000-122.10-99 5.23 FINAL BILL REFUND 401-0000-122.10-99 48.73 FINAL BILL REFUND 401-0000-122.10-99 72.44 FINAL BILL REFUND 401-0000-122.10-99 285.38 OVERPAYMENT-1048 OLYMPUS 401-0000-122.10-99 313.00 OVERPAYMENT-108 E 1ST ST 401-0000-122.10-99 426.90 OVERPAYMENT-1129 W 8TH ST 401-0000-122.10-99 253.52 OVERPAYMENT-1207 S PEABOD 401-0000-122.10-99 362.98 OVERPAYMENT-1218 E FRONT 401-0000-122.10-99 104.28 OVERPAYMENT-1305 ROOK DR 401-0000-122.10-99 315.44 OVERPAYMENT-1502 W 4TH ST 401-0000-122.10-99 149.60 OVERPAYMENT-1520 C ST#1 401-0000-122.10-99 277.49 OVERPAYMENT-2016 WESTVIEW 401-0000-122.10-99 44.02 OVERPAYMENT-912 W 15TH ST 401-0000-122.10-99 63.61 Page 7 of 19 May 10, 2018 8:37:03 AM 05/15/2018 E - 11 City of Port Angeles City Council Expenditure Report Between Apr 21, 2018 and May 4, 2018 Vendor Description Account Number Amount MISC UTILITY DEPOSIT REFUNDS OVERPAYMENT-933 1/2 E 1ST 401-0000-122.10-99 416.04 Division Total: ($3,046.75) Department Total: ($3,046.75) MISC TRAVEL SHERE-USCIS BIOMETRICS AP 401-7111-533.43-10 25.50 PACIFIC OFFICE EQUIPMENT INC SUPPLIES 401-7111-533.31-01 48.17 Engineering-Electric Division Total: $73.67 BPA-POWER WIRES ELECTRICAL EQUIP& SUPPLY 401-7120-533.33-10 1,056,290.00 Power Systems Division Total: $1,056,290.00 A-1 PERFORMANCE, INC BUILDING MAINT&REPAIR SER 401-7180-533.41-50 200.09 ANGELES MILLWORK& LUMBER FASTENERS, FASTENING DEVS 401-7180-533.34-02 83.35 CED/CONSOLIDATED ELEC DIST ELECTRICAL EQUIP& SUPPLY 401-7180-533.31-01 72.39 ELECTRICAL EQUIP& SUPPLY 401-7180-533.34-02 198.92 ELECTRICAL EQUIP& SUPPLY 401-7180-533.34-02 49.51 DEPARTMENT OF REVENUE Excise Tax Returns-March 401-7180-361.11-00 (44.60) Excise Tax Returns-March 401-7180-361.11-00 (1.71) Excise Tax Returns-March 401-7180-533.49-50 87,020.48 DIRECTV COMMUNICATIONS/MEDIA SERV 401-7180-533.42-10 87.24 ELECTRO-MECHANICAL CORP ELECTRICAL EQUIP& SUPPLY 401-7180-533.34-02 13,551.08 FASTENAL INDUSTRIAL FASTENERS, FASTENING DEVS 401-7180-533.34-02 17.85 FASTENERS, FASTENING DEVS 401-7180-533.34-02 20.50 HEARTLINE ROAD/HWY MAT NONASPHALTIC 401-7180-533.34-02 43.48 INDUSTRIAL SCIENTIFIC MISCELLANEOUS SERVICES 401-7180-533.41-50 265.38 CORPORATION INSIGHT PUBLIC SECTOR RADIO &TELECOMMUNICATION 401-7180-533.35-01 245.79 N&L LINE EQUIPMENT, INC TESTING&CALIBRATION SERVI 401-7180-533.48-10 92.40 TESTING&CALIBRATION SERVI 401-7180-533.48-10 2,097.24 OLYMPIC LAUNDRY& DRY LAUNDRY/DRY CLEANING SERV 401-7180-533.41-50 98.53 CLEANERS LAUNDRY/DRY CLEANING SERV 401-7180-533.41-50 98.62 OLYMPIC STATIONERS INC OFFICE SUPPLY,INKS,LEADS 401-7180-533.31-01 24.09 PLATT ELECTRIC SUPPLY INC ELECTRICAL EQUIP& SUPPLY 401-7180-533.34-02 35.87 ELECTRICAL EQUIP& SUPPLY 401-7180-533.34-02 695.05 ELECTRICAL EQUIP& SUPPLY 401-7180-533.34-02 21.96 PUD#1 OF CLALLAM COUNTY MISC PROFESSIONAL SERVICE 401-7180-533.41-50 263.24 SUNSET DC7-IT BEST HARDWARE ELECTRICAL EQUIP& SUPPLY 401-7180-533.35-01 15.64 ELECTRICAL EQUIP& SUPPLY 401-7180-533.35-01 7.82 Page 8 of 19 May 10, 2018 8:37:03 AM 05/15/2018 E - 12 City of Port Angeles City Council Expenditure Report Between Apr 21, 2018 and May 4, 2018 Vendor Description Account Number Amount SUNSET DC7-IT BEST HARDWARE ELECTRICAL EQUIP& SUPPLY 401-7180-533.35-01 15.62 FASTENERS, FASTENING DEVS 401-7180-533.34-02 38.31 ELECTRICAL EQUIP& SUPPLY 401-7180-533.34-02 24.11 ELECTRICAL EQUIP& SUPPLY 401-7180-533.34-02 31.50 THURMAN SUPPLY ELECTRICAL EQUIP& SUPPLY 401-7180-533.34-02 55.55 Electric Operations Division Total: $105,425.30 Public Works-Electric Department Total: $1,161,788.97 Electric Utility Fund Total: $1,158,742.22 DEPARTMENT OF REVENUE Excise Tax Returns-March 402-0000-134.00-00 (801.26) Division Total: ($801.26) Department Total: ($801.26) AMAZON CAPITAL SERVICES NAND TOOLS ,POW&NON POWER 402-7380-534.35-01 64.72 CENTURYLINK-QWEST 04-10 AC 360Z1 00240955B 402-7380-534.42-10 181.18 04-14 AC 3604571270975B 402-7380-534.42-10 227.73 CH2M HILL INC CONSULTING SERVICES 402-7380-534.41-50 3,169.03 CONSULTING SERVICES 402-7380-534.41-50 863.53 DEPARTMENT OF REVENUE Excise Tax Returns-March 402-7380-534.49-50 20,072.25 EDGE ANALYTICAL TESTING&CALIBRATION SERVI 402-7380-534.41-50 218.00 TESTING&CALIBRATION SERVI 402-7380-534.41-50 30.00 FAMILY SHOE STORE SHOES AND BOOTS 402-7380-534.31-01 125.70 FASTENAL INDUSTRIAL CLOTHING &APPAREL 402-7380-534.31-01 79.13 CLOTHING &APPAREL 402-7380-534.31-01 43.05 HEARTLINE ROAD/HWY MAT NONASPHALTIC 402-7380-534.31-20 86.96 INTEGRITY PUMPS & FILTRATION, PUMPS&ACCESSORIES 402-7380-534.35-01 1,337.81 LLC EQUIP MAINT& REPAIR SERV 402-7380-534.48-10 1,722.90 JJC RESOURCES, LLC ROAD/HWY MAT NONASPHALTIC 402-7380-534.31-20 852.14 MISC CITY CONSERVATION CITY REBATE 402-7380-534.49-90 50.00 REBATES NATURAL RESOURCE RESULTS, CONSULTING SERVICES 402-7380-534.41-50 10,000.00 LLC CONSULTING SERVICES 402-7380-534.41-50 10,000.00 PEN PRINT INC SUPPLIES 402-7380-534.31-01 81.30 PENINSULA URBAN FORESTRY, ROADSIDE,GRNDS,REC, PARK 402-7380-534.41-50 600.00 LLC PORT ANGELES POWER AUTO &TRUCK MAINT. ITEMS 402-7380-534.31-01 28.18 EQUIPMENT LAWN MAINTENANCE EQUIP 402-7380-534.31-01 44.46 Page 9 of 19 May 10, 2018 8:37:03 AM 05/15/2018 E - 13 City of Port Angeles City Council Expenditure Report Between Apr 21, 2018 and May 4, 2018 Vendor Description Account Number Amount PUD#1 OF CLALLAM COUNTY MISC PROFESSIONAL SERVICE 402-7380-534.47-10 118.44 SOUND PUBLISHING INC COMMUNICATIONSWEDIA SERV 402-7380-534.44-10 81.17 SPECTRA LABORATORIES-KITSAP TESTING&CALIBRATION SERVI 402-7380-534.41-50 215.00 TESTING&CALIBRATION SERVI 402-7380-534.41-50 215.00 SUNSET DC7-IT BEST HARDWARE HAND TOOLS ,POW&NON POWER 402-7380-534.35-01 26.40 PIPE FITTINGS 402-7380-534.31-20 146.26 SWAIN'S GENERAL STORE INC SUPPLIES 402-7380-534.31-01 220.64 MATERIAL HNDLING&STOR EQP 402-7380-534.31-01 61.09 US BANK-DEBT SVC WIRES FINANCIAL SERVICES 402-7380-592.83-10 16,610.00 FINANCIAL SERVICES 402-7380-592.83-10 34,222.00 FINANCIAL SERVICES 402-7380-592.83-10 70,701.21 WA STATE DEPARTMENT OF EDUCATIONAL SERVICES 402-7380-534.43-10 87.00 HEALTH Water Division Total: $172,582.28 Public Works-Water Department Total: $172,582.28 Water Utility Fund Total: $171,781.02 DEPARTMENT OF REVENUE Excise Tax Returns-March 403-0000-237.00-00 198.92 Division Total: $198.92 Department Total: $198.92 CENTURYLINK-QWEST 04-14 AC 36045748592478 403-7480-535.42-10 99.94 04-14 AC 3604575170121 B 403-7480-535.42-10 104.71 04-14 AC 36045763156898 403-7480-535.42-10 100.09 04-16 AC 20673255850908 403-7480-535.42-10 54.51 04-16 AC 20673295449128 403-7480-535.42-10 54.51 DEPARTMENT OF REVENUE Excise Tax Returns-March 403-7480-535.49-50 16,317.55 DYKMAN ELECTRICAL, INC ELECTRICAL EQUIP& SUPPLY 403-7480-535.31-20 734.42 ENVIRONMENTAL RESOURCE ENVIRONMENTAL&ECOLOGICAL 403-7480-535.49-90 772.40 ASSN FASTENAL INDUSTRIAL CLOTHING &APPAREL 403-7480-535.31-01 29.95 FERGUSON ENTERPRISES INC PIPE AND TUBING 403-7480-535.31-20 13.26 GRAINGER PLUMBING EQUIP FIXT,SUPP 403-7480-535.31-20 370.79 PLUMBING EQUIP FIXT,SUPP 403-7480-535.35-01 238.44 KUBWATER RESOURCES, INC. WATER&SEWER TREATING CHEM 403-7480-535.31-05 3,461.07 LINCOLN STREET STATION SHIPPING 403-7480-535.42-10 14.19 MASCO PETROLEUM, INC FUEL,OIL,GREASE, & LUBES 403-7480-535.32-11 1,981.59 Page 10 of 19 May 10, 2018 8:37:03 AM 05/15/2018 E - 14 City of Port Angeles City Council Expenditure Report Between Apr 21, 2018 and May 4, 2018 Vendor Description Account Number Amount MASCO PETROLEUM, INC FUEL,OIL,GREASE, & LUBES 403-7480-535.32-11 1,676.19 FUEL,OIL,GREASE, & LUBES 403-7480-535.32-11 1,184.89 FUEL,OIL,GREASE, & LUBES 403-7480-535.32-11 574.30 MISC TRAVEL BORTE-WWCPA EXAM CERT REV 403-7480-535.43-10 166.50 NORTHWEST BIOSOLIDS MGMT MEMBERSHIPS 403-7480-535.49-01 294.40 ASSN PACIFIC OFFICE EQUIPMENT INC SUPPLIES 403-7480-535.31-01 267.38 PENINSULA URBAN FORESTRY, ROADSIDE,GRNDS,REC, PARK 403-7480-535.41-50 600.00 LLC PUD#1 OF CLALLAM COUNTY MISC PROFESSIONAL SERVICE 403-7480-535.47-10 303.73 SOUND PUBLISHING INC COMMUNICATIONS/MEDIA SERV 403-7480-535.44-10 81.16 SUNSET DC7-IT BEST HARDWARE JANITORIAL SUPPLIES 403-7480-535.31-01 19.69 LAWN MAINTENANCE EQUIP 403-7480-535.31-01 76.74 SUPPLYWORKS JANITORIAL SUPPLIES 403-7480-535.31-01 195.41 SWAIN'S GENERAL STORE INC SHOES AND BOOTS 403-7480-535.31-01 (211.68) SHOES AND BOOTS 403-7480-535.31-01 169.34 SHOES AND BOOTS 403-7480-535.31-01 174.45 SHOES AND BOOTS 403-7480-535.31-01 211.68 ROADSIDE,GRNDS,REC, PARK 403-7480-535.31-01 130.77 SUPPLIES 403-7480-535.31-01 132.73 US BANK-DEBT SVC WIRES FINANCIAL SERVICES 403-7480-592.83-10 13,978.00 FINANCIAL SERVICES 403-7480-592.83-10 39,882.13 FINANCIAL SERVICES 403-7480-592.83-10 66,440.00 USA BLUEBOOK MARKERS, PLAQUES,SIGNS 403-7480-535.31-01 264.99 WA STATE DEPARTMENT OF ENVIRONMENTAL&ECOLOGICAL 403-7480-535.49-90 760.00 ECOLOGY Wastewater Division Total: $151,720.22 Public Works-WW/Stormwtr Department Total: $151,720.22 Wastewater Utility Fund Total: $151,919.14 DEPARTMENT OF REVENUE Excise Tax Returns-March 404-0000-237.10-00 505.02 Division Total: $505.02 Department Total: $505.02 ALL WEATHER HEATING & ENVIRONMENTAL&ECOLOGICAL 404-7538-537.48-10 1,888.77 COOLING ANGELES MILLWORK& LUMBER LUMBER& RELATED PRODUCTS 404-7538-537.31-20 (7.53) LUMBER& RELATED PRODUCTS 404-7538-537.31-20 57.13 Page 11 of 19 May 10, 2018 8:37:03 AM 05/15/2018 E - 15 City of Port Angeles City Council Expenditure Report Between Apr 21, 2018 and May 4, 2018 Vendor Description Account Number Amount BAILEY SIGNS& GRAPHICS MARKERS, PLAQUES,SIGNS 404-7538-537.44-10 325.80 DEPARTMENT OF REVENUE Excise Tax Returns-March 404-7538-537.49-50 17,796.06 MISC EMPLOYEE EXPENSE REIMB FOOD-CLALLAM CLEAN 404-7538-537.43-10 122.27 REIMBURSEMENT MISC TRAVEL BASTER-DEL SAMPLES TO EDG 404-7538-537.43-10 42.75 PORT ANGELES POWER MATERIAL HNDLING&STAR EQP 404-7538-537.31-01 433.99 EQUIPMENT FASTENERS, FASTENING DEVS 404-7538-537.35-01 12.98 LAWN MAINTENANCE EQUIP 404-7538-537.35-01 82.44 WASHINGTON (AGRICUL), STATE MEMBERSHIPS 404-7538-537.49-90 33.00 OF WASTE CONNECTIONS, INC BLDG CQNSTRUC. SERVICES- 404-7538-537.41-51 351,449.17 ENVIRONMENTAL&ECOLOGICAL 404-7538-537.41-51 1,358.74 ENVIRONMENTAL&ECOLOGICAL 404-7538-537.45-30 5,367.28 ENVIRONMENTAL&ECOLOGICAL 404-7538-582.75-10 37,558.49 ENVIRONMENTAL&ECOLOGICAL 404-7538-592.83-10 25,220.23 SW-Transfer Station Division Total: $441,741.57 A-1 PERFORMANCE, INC BUILDING MAINT&REPAIR SER 404-7580-537.41-50 108.95 CLINICARE OF PORT ANGELES INC HEALTH RELATED SERVICES 404-7580-537.49-90 175.00 DEPARTMENT OF REVENUE Excise Tax Returns-March 404-7580-537.49-50 15,986.00 PORT ANGELES POWER CONSTRUCTION SERVICES,HEA 404-7580-537.31-20 381.63 EQUIPMENT SUPPLYWORKS JANITORIAL SUPPLIES 404-7580-537.31-01 195.41 WASTE CONNECTIONS, INC ENVIRONMENTAL&ECOLOGICAL 404-7580-537.41-51 59,401.87 Solid Waste-Collections Division Total: $76,248.86 ASPECT CONSULTING, LLC CONSULTING SERVICES 404-7585-537.41-50 9,096.11 EDGE ANALYTICAL TESTING&CALIBRATION SERVI 404-7585-537.41-50 24.00 NORTHWESTERN TERRITORIES ENGINEERING SERVICES 404-7585-537.41-50 2,700.00 INC Solid Waste-Landfill Division Total: $11,820.11 Public Works-Solid Waste Department Total: $529,810.54 Solid Waste Utility Fund Total: $530,315.56 DEPARTMENT OF REVENUE Excise Tax Returns-March 406-0000-237.00-00 67.55 Division Total: $67.55 Department Total: $67.55 AIRPORT GARDEN CENTER ROADSIDE,GRNDS,REC, PARK 406-7412-538.31-20 525.83 ANGELES MILLWORK& LUMBER BUILDER'S SUPPLIES 406-7412-538.31-20 13.73 Page 12 of 19 May 10, 2018 8:37:03 AM 05/15/2018 E - 16 City of Port Angeles City Council Expenditure Report Between Apr 21, 2018 and May 4, 2018 Vendor Description Account Number Amount ANGELES MILLWORK& LUMBER PAINTS,COATINGS,WALLPAPER 406-7412-538.31-20 102.17 HARDWARE,AND ALLIED ITEMS 406-7412-538.31-20 18.49 PAINTS,COATINGS,WALLPAPER 406-7412-538.31-20 201.28 LUMBER& RELATED PRODUCTS 406-7412-538.31-20 76.26 HARDWARE,AND ALLIED ITEMS 406-7412-538.31-20 12.76 LUMBER& RELATED PRODUCTS 406-7412-538.31-20 55.65 HEARTLINE NURSERY STOCK&SUPPLIES 406-7412-538.31-20 56.52 MISC EMPLOYEE EXPENSE PESTICIDE LICENSE RENEWAL 406-7412-538.49-90 34.00 REIMBURSEMENT MISC TRAVEL POATS-VACTOR OPERATOR TRA 406-7412-538.43-10 18.50 REANDEAU-VACTOR OPERATOR 406-7412-538.43-10 18.50 OWEN EQUIPMENT EDUCATIONAL SERVICES 406-7412-538.43-10 398.00 PORT ANGELES POWER SUPPLIES 406-7412-538.35-01 32.50 EQUIPMENT SUPPLIES 406-7412-538.35-01 353.55 ENGINEERING EQUIPMENT 406-7412-538.31-01 72.63 SUNSET DC7-IT BEST HARDWARE HAND TOOLS ,POW&NON POWER 406-7412-538.31-20 31.01 FERTILIZERS& SOIL CONDTN 406-7412-538.31-20 41.88 AIR COMPRESSORS &ACCESS 406-7412-538.35-01 173.91 HAND TOOLS ,POW&NON POWER 406-7412-538.35-01 40.05 THURMAN SUPPLY PIPE FITTINGS 406-7412-538.31-20 274.97 ELECTRICAL EQUIP& SUPPLY 406-7412-538.31-20 (5.44) ELECTRICAL EQUIP& SUPPLY 406-7412-538.31-20 34.58 US BANK-DEBT SVC WIRES FINANCIAL SERVICES 406-7412-592.83-10 6,510.41 Stormwater Division Total: $9,091.74 Public Works-WW/Stormwtr Department Total: $9,091.74 Stormwater Utility Fund Total: $9,159.29 CASCADIA LAW GROUP MISC PROFESSIONAL SERVICE 413-7481-535.41-50 1,025.00 MISC PROFESSIONAL SERVICE 413-7481-535.41-50 11,037.90 INTEGRAL CONSULTING, INC CONSULTING SERVICES 413-7481-535.41-50 61,966.74 Wastewater Remediation Division Total: $74,029.64 Public Works-WW/Stormwtr Department Total: $74,029.64 Harbor Clean Up Fund Total: $74,029.64 CLEARESULT CITY REBATE 421-7121-533.49-86 1,505.20 DAVE'S HEATING& COOLING SVC CITY REBATE 421-7121-533.49-86 1,600.00 CITY REBATE 421-7121-533.49-86 800.00 Page 13 of 19 May 10, 2018 8:37:03 AM 05/15/2018 E - 17 City of Port Angeles City Council Expenditure Report Between Apr 21, 2018 and May 4, 2018 Vendor Description Account Number Amount DAVE'S HEATING& COOLING SVC CITY REBATE 421-7121-533.49-86 950.00 CITY REBATE 421-7121-533.49-86 1,000.00 PENINSULA HEAT INC CITY REBATE 421-7121-533.49-86 800.00 CITY REBATE 421-7121-533.49-86 800.00 CITY REBATE 421-7121-533.49-86 1,000.00 CITY REBATE 421-7121-533.49-86 1,000.00 CITY REBATE 421-7121-533.49-86 1,500.00 Conservation Division Total: $10,955.20 Public Works-Electric Department Total: $10,955.20 Conservation Fund Total: $10,955.20 ANGELES MILLWORK& LUMBER ELECTRICAL EQUIP& SUPPLY 451-7188-594.65-10 185.96 CED/CONSOLIDATED ELEC DIST ELECTRICAL EQUIP& SUPPLY 451-7188-594.65-10 595.68 ELECTRICAL EQUIP& SUPPLY 451-7188-594.65-10 815.16 ELECTRICAL EQUIP& SUPPLY 451-7188-594.65-10 21.74 GRAINGER ELECTRICAL EQUIP& SUPPLY 451-7188-594.65-10 594.09 FURNITURE, OFFICE 451-7188-594.65-10 3,138.89 SWAIN'S GENERAL STORE INC ELECTRICAL EQUIP& SUPPLY 451-7188-594.65-10 2.68 ULINE, INC FURNITURE, OFFICE 451-7188-594.65-10 852.90 FURNITURE, OFFICE 451-7188-594.65-10 1,128.60 WESTERN STEEL METALS,BARS,PLATES,RODS 451-7188-594.65-10 1,435.31 Electric Projects Division Total: $8,771.01 Public Works-Electric Department Total: $8,771.01 Electric Utility CIP Fund Total: $8,771.01 BUILDERS EXCHANGE OF WA INC COMMUNICATIONS/MEDIA SERV 453-7488-594.65-10 45.00 KENNEDY/JENKS CONSULTANTS CONSULTING SERVICES 453-7488-594.65-10 431.73 ROGNLIN°S INC PW CONSTRUCTION & RELATED 453-7488-594.65-10 5,755.80 Wastewater Projects Division Total: $6,232.53 Public Works-WW/Stormwtr Department Total: $6,232.53 Wastewater Utility CIP Fund Total: $6,232.53 ASPECT CONSULTING, LLC ENGINEERING SERVICES 454-7588-594.65-10 250.00 UNITED RENTALS NORTHWEST INC RENTAL/LEASE EQUIPMENT 454-7588-594.65-10 3,333.90 US BANK-DEBT SVC WIRES FINANCIAL SERVICES 454-7588-592.83-10 161,375.00 Solid Waste Coll Projects Division Total: $164,958.90 Public Works-Solid Waste Department Total: $164,958.90 Solid Waste Utility CIP Fund Total: $164,958.90 Page 14 of 19 May 10, 2018 8:37:03 AM 05/15/2018 E - 18 City of Port Angeles City Council Expenditure Report Between Apr 21, 2018 and May 4, 2018 Vendor Description Account Number Amount ASSOCIATED PETROLEUM FUEL,OIL,GREASE, & LUBES 501-0000-141.20-00 5,235.13 PRODUCTS, INC FUEL,OIL,GREASE, & LUBES 501-0000-141.20-00 5,782.33 BAXTER AUTO PARTS#15 AUTO &TRUCK MAINT. ITEMS 501-0000-141.40-00 23.17 HOSES,ALL KINDS 501-0000-141.40-00 47.65 AUTO &TRUCK MAINT. ITEMS 501-0000-141.40-00 21.60 DEPARTMENT OF REVENUE Excise Tax Returns-March 501-0000-237.00-00 434.78 FLEETPRIDE, INC AUTO &TRUCK MAINT. ITEMS 501-0000-141.40-00 104.39 KAMAN INDUSTRIAL AUTO &TRUCK MAINT. ITEMS 501-0000-141.40-00 165.57 TECHNOLOGIES AUTO &TRUCK MAINT. ITEMS 501-0000-141.40-00 33.63 MASCO PETROLEUM, INC FUEL,OIL,GREASE, & LUBES 501-0000-141.20-00 482.66 AUTO &TRUCK MAINT. ITEMS 501-0000-141.40-00 251.10 FUEL,OIL,GREASE, & LUBES 501-0000-141.20-00 774.20 MURRAY MOTORS INC AUTO &TRUCK MAINT. ITEMS 501-0000-141.40-00 9.57 AUTO &TRUCK MAINT. ITEMS 501-0000-141.40-00 18.21 NAPA AUTO PARTS AUTO &TRUCK ACCESSORIES 501-0000-141.40-00 3.75 AUTO &TRUCK MAINT. ITEMS 501-0000-141.40-00 27.12 AUTO &TRUCK ACCESSORIES 501-0000-141.40-00 4.86 AUTO &TRUCK MAINT. ITEMS 501-0000-141.40-00 71.82 AUTO &TRUCK ACCESSORIES 501-0000-141.40-00 (65.09) AUTO &TRUCK MAINT. ITEMS 501-0000-141.40-00 4.83 AUTO &TRUCK MAINT. ITEMS 501-0000-141.40-00 12.22 AUTO &TRUCK MAINT. ITEMS 501-0000-141.40-00 28.85 PENINSULA LUBRICANTS AUTO &TRUCK MAINT. ITEMS 501-0000-141.40-00 238.60 AUTO &TRUCK MAINT. ITEMS 501-0000-141.40-00 238.60 QUALITY 4X4 TRUCK SUPPLY AUTO &TRUCK MAINT. ITEMS 501-0000-141.40-00 9.49 WESTERN PETERBILT INC AUTO &TRUCK MAINT. ITEMS 501-0000-141.40-00 199.65 Division Total: $14,158.69 Department Total: $14,158.69 A-1 PERFORMANCE, INC BUILDING MAINT&REPAIR SER 501-7630-548.41-50 126.58 ARAMARK LAUNDRY/DRY CLEANING SERV 501-7630-548.49-90 101.93 LAUNDRY/DRY CLEANING SERV 501-7630-548.49-90 114.73 ASSOCIATED PETROLEUM FUEL,OIL,GREASE, & LUBES 501-7630-548.32-13 65.92 PRODUCTS, INC FUEL,OIL,GREASE, & LUBES 501-7630-548.32-13 65.22 CENTRAL WELDING SUPPLY AUTO &TRUCK MAINT. ITEMS 501-7630-594.64-10 120.27 COPY CAT GRAPHICS AUTO &TRUCK ACCESSORIES 501-7630-548.34-02 281.84 Page 15 of 19 May 10, 2018 8:37:03 AM 05/15/2018 E - 19 City of Port Angeles City Council Expenditure Report Between Apr 21, 2018 and May 4, 2018 Vendor Description Account Number Amount EVERGREEN COLLISION-SEQUIM EXTERNAL LABOR SERVICES 501-7630-548.34-02 163.20 FERRELLGAS INC FUEL,OIL,GREASE, & LUBES 501-7630-548.32-12 305.95 FREIGHTLINER NORTHWEST AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 177.52 GOOD TO GO! AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 14.00 GRAINGER AUTO &TRUCK MAINT. ITEMS 501-7630-548.31-01 71.62 HUGHES FIRE EQUIPMENT INC AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 1,301.48 J B'S UPHOLSTERY AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 47.62 EXTERNAL LABOR SERVICES 501-7630-548.34-02 216.48 KAMAN INDUSTRIAL AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 36.10 TECHNOLOGIES LES SCHWAB TIRE CENTER AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 52.18 EXTERNAL LABOR SERVICES 501-7630-548.34-02 81.53 EXTERNAL LABOR SERVICES 501-7630-548.34-02 130.44 MATT°S TOOLS USA, LLC AUTO &TRUCK MAINT. ITEMS 501-7630-548.31-01 25.76 AUTO &TRUCK MAINT. ITEMS 501-7630-548.35-01 51.33 MURRAY MOTORS INC AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 47.06 N C MACHINERY CO AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 1,368.66 NAPA AUTO PARTS AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 12.87 AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 26.96 OWEN EQUIPMENT AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 631.85 EDUCATIONAL SERVICES 501-7630-548.43-10 199.00 PEN PRINT INC AUTO &TRUCK MAINT. ITEMS 501-7630-548.31-01 23.89 PORT ANGELES TIRE FACTORY AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 421.32 EXTERNAL LABOR SERVICES 501-7630-548.34-02 73.65 EXTERNAL LABOR SERVICES 501-7630-548.34-02 73.70 QUALITY 4X4 TRUCK SUPPLY AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 2.17 RICHMOND 2-WAY RADIO EXTERNAL LABOR SERVICES 501-7630-548.34-02 104.06 RUDDELL AUTO MALL AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 48.16 AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 268.37 AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 13.05 RUDY°S AUTOMOTIVE AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 337.81 EXTERNAL LABOR SERVICES 501-7630-548.34-02 565.68 SCHETKY NORTHWEST SALES INC EQUIP. MAINT.AUTO,TRUCK 501-7630-594.64-10 84,680.99 SNAP-ON TOOLS-CHUGGER AUTO &TRUCK MAINT. ITEMS 501-7630-548.35-01 303.72 DEANE Page 16 of 19 May 10, 2018 8:37:03 AM 05/15/2018 E - 20 City of Port Angeles City Council Expenditure Report Between Apr 21, 2018 and May 4, 2018 Vendor Description Account Number Amount SUNSET DC7-IT BEST HARDWARE AUTO &TRUCK MAINT. ITEMS 501-7630-548.31-01 58.69 GASES CONT.EQUIP:LAB,WELD 501-7630-548.45-30 68.86 SWAIN'S GENERAL STORE INC AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 10.74 SYSTEMS FOR PUBLIC SAFETY, AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 34.63 INC EXTERNAL LABOR SERVICES 501-7630-548.34-02 607.20 TACOMA DODGE CHRYSLER JEEP AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 5,220.44 EXTERNAL LABOR SERVICES 501-7630-548.34-02 676.58 THURMAN SUPPLY AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 29.19 VERSALIFT NORTHWEST, LLC AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 220.72 Equipment Services Division Total: $99,681.72 Public Works-Equip Svcs Department Total: $99,681.72 Equipment Services Fund Total: $113,840.41 CENTURYLINK-QWEST 04-14 AC 3604570411199B 502-2081-518.42-10 750.31 04-14 AC 3604570831558B 502-2081-518.42-10 48.81 04-14 AC 3604570968343B 502-2081-518.42-10 100.27 04-14 AC 3604571535571 B 502-2081-518.42-10 77.73 04-14 AC 3604576684085B 502-2081-518.42-10 541.27 04-16 AC 206T355724768B 502-2081-518.42-10 57.62 04-16 AC 206T359336570B 502-2081-518.42-10 489.69 04-23 AC 206T302306084B 502-2081-518.42-10 466.65 04-23 AC 206T310164584B 502-2081-518.42-10 489.69 04-23 AC 2067418577331 B 502-2081-518.42-10 57.62 04-23 AC 79513296 502-2081-518.42-10 18.00 EN POINTE TECHNOLOGIES DATA PROC SERV&SOFTWARE 502-2081-518.48-02 107.38 VERIZON WIRELESS COMMUNICATIONSWEDIA SERV 502-2081-518.42-10 393.33 COMMUNICATIONSWEDIA SERV 502-2081-518.42-10 3,701.76 WAVE BROADBAND DATA PROC SERV&SOFTWARE 502-2081-518.42-12 14,496.89 DATA PROC SERV&SOFTWARE 502-2081-518.42-12 (14,496.89) DATA PROC SERV&SOFTWARE 502-2081-518.42-12 14,496.89 Information Technologies Division Total: $21,797.02 ANGELES COMMUNICATIONS INC ELECTRONIC COMPONENTS 502-2082-594.65-10 574.38 ELECTRONIC COMPONENTS 502-2082-594.65-10 1,311.00 MISCELLANEOUS SERVICES 502-2082-594.65-10 1,043.51 MISCELLANEOUS SERVICES 502-2082-594.65-10 1,043.52 IT Capital Projects Division Total: $3,972.41 Page 17 of 19 May 10, 2018 8:37:03 AM 05/15/2018 E - 21 City of Port Angeles City Council Expenditure Report Between Apr 21, 2018 and May 4, 2018 Vendor Description Account Number Amount Finance Department Total: $25,769.43 Information Technology Fund Total: $25,769.43 DEPARTMENT OF REVENUE Excise Tax Returns-March 503-0000-237.00-00 149.70 Division Total: $149.70 Department Total: $149.70 REDACTED DISABILITY BOARD-APRIL 503-1631-517.46-35 6.52 DISABILITY BOARD-APRIL 503-1631-517.46-35 59.55 DISABILITY BOARD-APRIL 503-1631-517.46-35 125.10 DISABILITY BOARD-APRIL 503-1631-517.46-35 137.00 DISABILITY BOARD-APRIL 503-1631-517.46-35 358.80 REIMBURSE MEDICARE 503-1631-517.46-35 113.00 REIMBURSE MEDICARE-APRIL 503-1631-517.46-35 108.00 REIMBURSE MEDICARE-APRIL 503-1631-517.46-35 108.00 REIMBURSE MEDICARE-APRIL 503-1631-517.46-35 108.00 REIMBURSE MEDICARE-APRIL 503-1631-517.46-35 108.00 REIMBURSE MEDICARE-APRIL 503-1631-517.46-35 108.00 REIMBURSE MEDICARE-APRIL 503-1631-517.46-35 109.00 REIMBURSE MEDICARE-APRIL 503-1631-517.46-35 115.00 REIMBURSE MEDICARE-APRIL 503-1631-517.46-35 120.00 REIMBURSE MEDICARE-APRIL 503-1631-517.46-35 121.00 REIMBURSE MEDICARE-APRIL 503-1631-517.46-35 123.00 REIMBURSE MEDICARE-APRIL 503-1631-517.46-35 134.00 REIMBURSE MEDICARE-APRIL 503-1631-517.46-35 134.00 REIMBURSE MEDICARE-APRIL 503-1631-517.46-35 134.00 REIMBURSE MEDICARE-APRIL 503-1631-517.46-35 134.00 REIMBURSE MEDICARE-APRIL 503-1631-517.46-35 366.00 REIMBURSE MEDICARE-APRIL 503-1631-517.46-35 556.00 Other Insurance Programs Division Total: $3,385.97 WASHINGTON HOSPITAL SVCS CONSULTING SERVICES 503-1661-517.41-40 1,066.67 Worker's Compensation Division Total: $1,066.67 LEVICK STRATEGIC CONSULTING SERVICES 503-1671-517.46-10 750.00 COMMUNICATIONS, LP Comp Liability Division Total: $750.00 Self Insurance Department Total: $5,202.64 Self-Insurance Fund Total: $5,352.34 Page 18 of 19 May 10, 2018 8:37:03 AM 05/15/2018 E - 22 City of Port Angeles City Council Expenditure Report Between Apr 21, 2018 and May 4, 2018 Vendor Description Account Number Amount REDACTED DISABILITY BOARD-APRIL 602-6221-517.46-35 5,600.00 DISABILITY BOARD-APRIL 602-6221-517.46-35 7,560.00 REIMBURSE MEDICARE-APRIL 602-6221-517.46-35 111.00 REIMBURSE MEDICARE-APRIL 602-6221-517.46-35 113.00 REIMBURSE MEDICARE-APRIL 602-6221-517.46-35 127.00 Fireman's Pension Division Total: $13,511.00 Fireman's Pension Department Total: $13,511.00 Firemen's Pension Fund Total: $13,511.00 AFLAC PAYROLL SUMMARY 920-0000-231.53-11 192.31 PAYROLL SUMMARY 920-0000-231.53-12 771.65 CHAPTER 13 TRUSTEE PAYROLL SUMMARY 920-0000-231.56-90 904.16 EMPLOYEES ASSOCIATION PAYROLL SUMMARY 920-0000-231.55-30 595.00 EMPOWER-P/R WIRE PAYROLL SUMMARY 920-0000-231.52-20 22,978.35 FEDERAL PAYROLL TAX PAYROLL SUMMARY 920-0000-231.50-10 58,868.19 P/R TAX 920-0000-231.50-10 4.55 FICA/MEDICARE PAYROLL TAX PAYROLL SUMMARY 920-0000-231.50-20 78,747.60 NSA BANK Employee Contr to NSA 920-0000-231.52-40 3,426.68 ICMA-P/R WIRES PAYROLL SUMMARY 920-0000-231.52-10 20,245.77 LEOFF PAYROLL SUMMARY 920-0000-231.51-21 27,120.35 PAYROLL SUMMARY 920-0000-231.51-21 26,828.50 PERS PAYROLL SUMMARY 920-0000-231.51-10 1,388.31 PAYROLL SUMMARY 920-0000-231.51-11 13,802.57 PAYROLL SUMMARY 920-0000-231.51-12 76,812.23 PAYROLL SUMMARY 920-0000-231.51-10 1,183.21 PAYROLL SUMMARY 920-0000-231.51-11 14,288.99 PAYROLL SUMMARY 920-0000-231.51-12 77,923.39 TEAMSTERS LOCAL 589 PAYROLL SUMMARY 920-0000-231.54-10 2,041.75 UNITED WAY(PAYROLL) PAYROLL SUMMARY 920-0000-231.56-10 409.00 VOLUNTEER FIRE ASSOCIATION PAYROLL SUMMARY 920-0000-231.55-20 15.00 WSCFF/EMPLOYEE BENEFIT PAYROLL SUMMARY 920-0000-231.53-20 1,800.00 TRUST Division Total: $430,347.56 Department Total: $430,347.56 Payroll Clearing Fund Total: $430,347.56 Total for Checks Dated Between Apr 21,2018 and May 4,2018 $3,280,154.18 Page 19 of 19 May 10, 2018 8:37:03 AM 05/15/2018 E - 23 PPR NGELES WASH I N GTO N, U. S. A. ,,„ 0000000ii0000ii� CITY COUNCIL MEMO DATE: May 15, 2018 To: City Council FROM: WILLIAM BLOOR,CITY ATTORNEY SUBJECT: Whitlow/Hofman Quiet Title Action Summary: Kenneth Hoftnan and Janice Whitlow own a property located between Fountain and Glenwood Streets. This property includes an alley that is located beneath the house built on the property. The alley was arguably vacated by RCW 36.87.090. Additionally, the City has two unused utility easements over the property. The owners have initiated a quiet title action against the City to determine the ownership of the alley and the easements. Funding: None Recommendation: Authorize the City Attorney to sign an agreed order to be filed in the Clallam County Superior Court settling the quiet title action and releasing any City ownership in the property. Back2round/Analysis: Kenneth Hofman and Janice Whitlow own a property located between Fountain and Glenwood Streets. This property was platted in 1900 and included an alley between Fountain and Glenwood. This alley remained unopened and was arguably vacated five years later pursuant to RCW 36.87.090. In 1965, the owners of the property built a home over the location of the alley. In 1969, the City recorded a utility easement in arguably the same location of the alley. The City recorded a second easement in 1978 for utilities in the vacated alley. The City has never located any utilities in the easement area. The owners are now marketing the property, but are unable to close a sale because of the easements and the City's potential claim to the alley. Mr. Hofman and Ms. Whitlow have filed a quiet title action in the Clallam County Superior Court to determine the ownership of the alley or easement areas. City Staff has determined the City has no interest in the maintaining ownership of the easement or alley areas. In an effort to avoid incurring any litigation costs, the City Attorney would sign an agreed order settling the case and releasing any interest the City may have in the property. 05/15/2018 E - 24 The attached documents show the recorded easements and the survey of the property. Funding Overview: None 05/15/2018 E - 25 2018-1360302 v:81 P:085 A O y 13 m _ S 0278'11•W 309.83 154.915 --- 54.913 6-M U FAIRMOUNT I AVENUE * R Ko °°y$ sigma$ °gy$ I S0216'11•W/7A9p I L ° ; ISI$.+ �g°$� '�~ I r------ __ so27s•il•W 114.90 11010 ---------------1 g $aavl g� �N ��nP I I I 30 w ° �Zo� I 30 O c I 4 I I I Wa ((�� GGyp3 �QQ�11Noy �N3?y N 64. yI I I --� 4 • .�w` ,�Oy y mingy� g ma��� � 9I p y 1 I� --------------m I ---- - Ig HT OPT 4. I - m l I ^ I O � o. 4•'C�'N Sg �� A �o� I © Y - yV�y � I -'--------- j\ 1 c Z I ISI y S 0278.26•W 114.78 4 I I S 017828•W 114.78 �yy4.`� l(a� 1•n yN. y,D � i �. ��a o p°omg °$p�p�$ �I � N _ "dm_�m oo •� � °� ya O t�n �l Gyp v` � \ _m -- I:p y4. 6 i ?E� S 0270'07•W f 14.70 I ° I I s 0270'07 w 114.70\ I p y ----------.moi" A m ffi F� C) (n i g$l >F81ri �Iu Ig Rl 1 .,. a I I F 14rjj a> 8 -----y --- y ' l ------------I ti I O 30 i ® G 130 I \ \ .0 I \ \` I.... L--=---------- 1101101 I 1 •� ^Y y / I S 0281'49•w 114.8/5 —J L-- _---,_—J y \ S 0271'49•W 114.615 co t� 2 EUCLID 1 AVENUE \ I � T n D] � � •'1 �-`�I�i c2 1._._.__.__ s 0221'49•w 309.19 MIN �177 G O '$ �i.�a mo (SEE NOTE 1) y m 7 \ 4gm�.I ......0 OI �®.--._ S 01-2r56-W m F — ---------------- ---------------- '—'—'L'S 01'2756'W N) F 509.15 ►v ; FOUND"ON 11-22-2017,A 6 1/4�NCH 4 INCH ONCRM RON MITH A 3 1/8-INCH BRASS CAP AS DESCRIBED ON 8001(JOF yEj.$T PACE 83,AUDITOR'S CO NUMBERS 1998-1008849 AND 1898-1008850,RECORDS OF CULLAM COUNT1;WASHINGTON.SEE SAID SUR4EY FOR CORNER AND MONUMENT M/STORY. 05/15/2018 E-26 2018-1360302 01/30/2018 03:01:59 PM 2 of 2 Clallam County,WASURVY WENGLER SURVEYING&MAPPING CO p m G g(`sw•p�O• �p tqq qt T- A•ImAA�- opx?o-iajyp WOA T �1 } z�r� 00 T OUy y1(QOpO 00A mA AYm1 �� y� C �s� o� I� gA 7 �iggNyo gBFmg N o yma �'c> 2� QO W 3 `O 'z�l'A Z�+ � � zo�m _ FFii >I$_�x�^AA z so m Ai$�xy aH OV�O -'zm�Nm N oQi .-zi yx rSi'vZ�m ,�� �'goi^i m�umi� m� +c cAQeo �� �� � N Y,N ; S-p inA Am oGCO �.#jm�5)Z A e�lZz2 j) \ 8 NR oo � QK CoA � ^= o2ag MON? f � M. Py �•...�2.2� � ...RAN, ';ori c i 6 o g�mmo A_ A r r^ 3n mc�i R 0�•-�9i .a-mdm A �pkn "l7 'v�'gioc g� czis`^`" tnh 19�1 A AH zv ``�`i q _122�m p�mpypA > ##mogAAm 2AZp2�S �o� ��� A oz2 20 c WAR t"�c �Z ��> z � W 1�a2p��c �Nm N� �'z"gi$ 00;'2� gR�m N7o O gSJA q 8 U1 �b Aa g0 y'fy FO zq p2 gm`s-a ooh oma-` TA VAN m co TFC i �� e � Vc2 �r1 ;mpg; � Ac b �O o G7 C/i ZEN �45R� s� =�g� g�ug�g Nx W w e> g4^ ti2m p o \ JI, ~ 00 N O N 05/15/2018 E-27 B A S E M E N T THIS AGREEMENT, made and entered into by and between Lee M. _Hallman, sat a single person , bixxwift, hereinafter called First Party and the CITY OF PORT ANGELES, a Municipal Corporation, hereinafter called Second Party, VIT. NESSETH: That for and in consideration of the sum of One Dollar ($1.00) cash in-hand paid, receipt whereof is hereby acknowledged, _ and other benefits, the First Party has this day sold and by these presents grants and conveys to the Second Party a permanent ease- ment and right of way s, including the right to locate, maintain and relocate thereon utilities over and upon the following described property: "that portion of vacated Fountain Street and Glenwood Street abutting Lots 4 through 6 and Lots 15 through 17, Block 17, Pennsylvania Park Addition to Port Angeles." FSLEBT?RECORD AT THE REQS-ISI RECGR9:Q IM$FGDR?5 DF CLAItd +Q. _ .'� l�69!!PR 29 Phi 1:-30 AUDITOR LEE C.THORK c �tA ► �o rr�su+. As ur her consideration for price above stated, the First Party 3 hereby releases all claim for damages incidental to the exercise of the tights herein granted. ` IN WITNESS WHEREOF, the First Party has hereunto set their hand this 5th day of . December , 19 68. STATE OF WASHINGTON ) SS ) County of Clallam ) Before me a, Notary Public, this L 5th day of Deaamber personally appeared Lee M. allman 40Aa'single person xirt3rfre, to me known to be the individuals named in and who exe- cuted the foregoing instrument, and they acknowledged to me that +mecuted the same as their free and voluntary act ,and deed, a• ^t pses and purposes therein mentioned, `Y. VA ,, WITNESS WHEREOF, I have hereunto set my hand and rf itlkdeal the day and year first in is certificate above .0. .sMri tt''ery.:. tao Pvblin and or -- the State of ashington, residing at.,Port Angeles. '05/15/2018 ,. Oi 10E PA� 124 1 E - 28 t � ----------- 428754:- 0953' EASEMENT x GRANT OF RIGHT OF WAY THIS INDENTURE made this JI� day of OdObel' _19 73 , by and between 4EF P7 , Hallman and his wife, as Grantor/s, and the CITY OF PORT ANGELES, as Grantee. For and in consideration of one dollar ($1.00) in hand paid and other benefits accruing to the Grantor/s, the undersigned Grantor/s hereby grant to the CITY OF PORT ANGELES a right of way for street and utility purposes over and across the following described real property: f s The vacated portion of Glenavood S} Founfa:n Si, and Alle Street/s, abutting Lots 4,5,615 15 i6 17 , ock !7, Pennsyanig Park Addition to ttfie town of PORT ANGELES, as per plat thereof reco ed in Volume 2 of Plats, Page 66 , records of Clallam County, Washington. IN WITNESS WHEREOF, the Grantor/s have hereunto set their hands the day and year first above written. Al STATE OF WASHINGTON } ? ss xa County of Clallam Before me, a No ry Public, this 19 qday of Nove:nbe g personally appear _e__6L 7 and ! , his wife, to me known to be the individuals named in and who executed the fore- going Grant of Right of Way, and they acknowledged to me that they executed the same as their free and voluntary act and deed, for the uses and purposes therein mentioned. IN WITNESS WHEREOF, I have hereunto set my hand and official seal the day and year first:1n,ttii4 certificate above written. J-79 y Rotary eu licnn ancdTforythgtater Washington, residing at 419 05/15/2018 E - 29 P99 NGELES ",4 ",4 ",4 ",4 ",4 ",4 ",4 ",4 WASH I N GTO N, U. S. A. ,,„ 0000000ii0000ii� CITY COUNCIL MEMO DATE: May 15, 2018 To: City Council FROM: WILLIAM BLOOR,CITY ATTORNEY SUBJECT: Margaret Riggs Boundary Line Agreement Summary: The Margaret Riggs requested that the City agree to a boundary line between the Margret Riggs's property and City's Lions Park. Funding: None Recommendation: Authorize the City Manager to execute the boundary line agreement and any other documents related to it. Back2round/Analysis: The shared boundary line between property belonging to Margaret Riggs and the City's Lions Park was lost due to a survey monument that was moved. The movement of this survey line has affected other properties in the area. The Estate requested that the City agreed to the placement of the shared boundary line and execute the attached boundary line agreement to fix the property line. The Riggs Estate surveyed the property and located the approximate occupation lines between the park and the Estate's property and requested that the City agree to a boundary line in accordance with the occupation lines. The Parks and Recreation and Community and Economic Development Departments reviewed the survey and the proposed agreement and agreed with the boundary line placement. The City has executed similar agreements with other property owners to fix lost boundaries at Lion's Park RCW 58.04.007 allows the owners of two parcels to agree on the location of a boundary line and then record the document to fix the boundary lines. This is a cooperative process that allows the boundary line to be fixed without the need for litigation. Funding Overview: None 05/15/2018 E - 30 After Recording Mail To: BELL&DAVIS PLLC P.O. Box 5io Sequim,WA 98382 BOUNDARY LINE AGREEMENT THIS AGREEMENT entered into this day of , 2018,between MARGARET RIGGS, a married woman, but as her separate property, (hereinafter "Riggs"), and THE CITY OF PORT ANGELES,Washington, (hereinafter"Port Angeles"); WHEREAS, the recorded legal descriptions for the parties' properties was based upon an incorrect monument which was set approximately 40 to 50 feet to the west of the true occupation boundaries for the respective properties; WHEREAS, because of this error, Riggs engaged Wengler Surveying & Mapping Co., Port,Angeles, WA, ("Wengler") to review the properties and locate the approximate occupation use lines between the properties; WHEREAS, the parties subsequently agreed on the location of the boundary line between their properties and caused Wengler to mark and then survey this agreement line; WHEREAS,the parties intend by this agreement to clarify, and correctly described the location of the boundary line between their respective properties; WHEREFORE, based upon the mutual covenants, conditions, and other agreements contained herein and other valuable consideration, the parties agree as follows: BO UNDARYLINE AGREEMENT-RIGGS/THE CITY OF PORT ANGELES 1 05/15/2018 E - 31 1. Properties. Riggs and Port Angeles own adjoining properties described in deeds recorded under Clallam County Auditor File No. 2013-1289465 and respectively. However, the legal descriptions in the deeds do not fit with the occupation boundaries and has been in this state of confusion for approximately one hundred years (loo). In this case the boundary line between Riggs and Port Angeles cannot be identified from the existing public record, monuments, and landmarks. 2. Survey. Filed simultaneously with the Agreement is a survey of the common boundary of the parties' properties as identified in Paragraph 1 as amended by the Quit Claim in paragraph 3. This survey is recorded under the authority of RCW 58.04.007,for the purpose of correcting the true location of the parties'mutual boundary. The survey is recorded under Auditor's File No. , at Book. , Page of Surveys, records of Clallam County, and is incorporated into this Agreement by this reference,hereinafter"the Survey." The agreed upon boundary line is identified on the Survey as the AGREEMENT LINE BETWEEN MARGARET RIGGS AND THE CITY PORT ANGELES" hereinafter the "Agreement Line." 3. Quit Claim. In order to correct the legal description for the boundary line between their respective properties and in consideration of the mutual agreements of the parties hereto, The City of Port Angeles, hereby agrees to, and do, quit claim to Margaret Riggs, a married woman but as her separate property, the property lying east of the Agreement Line, and Margaret Riggs, as a married woman but as her separate property, hereby agrees to, and does, quit claim to The City of Port Angeles,the property lying west of the Agreement Line. Each of the parties to this Agreement agrees that the boundary line of their properties shall be the line monumented and identified as the AGREEMENT LINE BETWEEN MARGARET RIGGS AND THE CITY OF PORT ANGELES on the Survey. 4. Boundary Line Resolution. Each of the parties acknowledge and agree that the recording of this Agreement and the Survey incorporated into this agreement is for the purpose of accomplishing a Boundary Line Agreement within the purpose of RCW 58.04.007, and that no additional lots, tracts, parcels or division are created by the recording of this Agreement and the Survey. 5. Entire Agreement. This Agreement constitutes the entire agreement between the parties, and is a fully integrated expression of their intent. There are no other agreements between the parties, whether expressed or implied, oral or written. No amendment to this agreement shall be effective unless executed in writing by the owners of each of the properties involved in any amendment. 6. Attorney's Fees. If any of the parties to this Agreement are required to commence litigation against any of the other parties to this Agreement to enforce its BO UNDARYLINE AGREEMENT-RIGGS/THE CITY OF PORT ANGELES 2 05/15/2018 E - 32 terms, the prevailing party in any such litigation shall be entitled to an award of reasonable attorney's fees, expert witness fees and costs incurred in such litigation. SIGNED and DATED this day of , 2018. MARGARET RIGGS SIGNED and DATED this day of ,2018. CITY OF PORT ANGELES By: Its: By: Its: BO UNDARYLINE AGREEMENT-RIGGS/THE CITY OF PORT ANGELES 3 05/15/2018 E - 33 STATE OF WASHINGTON) )ss. COUNTY OF CLALLAM ) On this day personally appeared before me MARGARET RIGGS, known to me to be the person described in the foregoing instrument and acknowledged to me that she signed the same as her free and voluntary act and deed for the uses and purposes mentioned therein. Given under my hand and official seal this day of , 2018. NOTARY PUBLIC in and for the State of WA Residing at: My Commission Expires: STATE OF WASHINGTON) )ss. COUNTY OF CLALLAM ) On this day personally appeared before me ,for The City of Port Angeles, known to me to be the person(s) described in the foregoing instrument and acknowledged to me that they/he/she signed the same as their/him/her free and voluntary act and deed for the uses and purposes mentioned therein. Given under my hand and official seal this day of , 2018. NOTARY PUBLIC in and for the State of WA Residing at: My Commission Expires: BO UNDARYLINE AGREEMENT-RIGGS/THE CITY OF PORT ANGELES 4 05/15/2018 E - 34 PROPOSED SOUNDARY LINE A GREEMENT WI THIN GO VERNMENT L 0 T 2 (SW I/4 OF THE SE I/4) OF S. I07 T. 30 N. R. 6 W., W.M., CLALLAM COUNTY, WASHINGTON FOR:MARGARET RIGGS PRELIMINARY 2-6-2018 M, NO cgNTERtm SECTION in (NORTHWEST CORNER COVERNNENT LOT 2T FOUND:ON 3-19-2015,AN8'DIAMETER CONCRETE MONUMENT WITH A 2'DIAMETER DOMED BRASS CAP AS DESCRIBED ON BOOK 39 OF SURVEYS;PAGE 41,AUDITOR'S FILE NUMBERS 1998-1007053 AND 1998-1007054,RECORDS OF CLALLAM COUNTY,WASHINGTON. SAID MONUMENT BEARS N 03'54'57'E 0.14 FEET FROM THE CALCULATED INTERSECTION OF THE SOUTH BOUNDARY OF THE PORT ANGELES RESERVATION. THE POSITION SHOWN HEREON IS THE CALCULATED INTERSECTION. SEE SAID SURVEY OR MONUMENT DESCRIPTION AND HISTORY. CLOSING CORNER BETWEEN SECRON 10&-U AN--VATION. FOUND,ON 11-7-2013,A 3-1/4'BRASS CAP AS DESCRIBED ON BOOK 39 OF SURVEYS PAGE 41,AUDITOR'S FILE NUMBERS 1998-1007053 AND 1998-1007054,RECORDS OF CLALLAM COUNTY,WASHINGTON. S7q 4g'04. SEE SAID SURVEY FOR DESCRIPTION AND HISTORY. I 8449 AGREEMENT LINE BETWEEN MARGARET RIGGS ` AND BARRY AND DARLENE MESSINGER. �,f n �� `/yIo W o SOUTH BOUN?506.8)DARY OF LAURIDSEN BOULEVARD AND THE O W SOUTH BOUNDARY OF THE PORT ANGELES RESERVATION. o MARGARET RIGGS C� yI 2 (PARCEL A) I 2I a WEST LINE OF GOVERNMENT LOT 2 �.� M N o I 3 Z DEEDED LINE BETWEEN MESSINGER AND PIERSON.AF 1 2000-1046104 N y AND 2010-1251449,SEE NOTE 7. AGREEMENT LINE BETWEEN MARGARET RIGGS AND THOMAS AND NANCY PHILLIPS I W I � I GARAGE' 2 S144gb'J'E EVE UI E 89.59 F."ly: BRUSH LINE F..y AGREEMENT LINE BETWEEN 0 30 60 120 F� MARGARET RIGGS AND KELLY PIERSON. I MARGARET RIGGS ; SCALE IN FEET ^�, ' (PARCEL A) a AGREEMENT LINE BETWEEN MARGARET RIGGS PLAEAVE LINE S 86194'41'E o AND THE CITY OF PORT ANGELES WEST LINE OF GOVERNMENT LOT 2 59.30 N 75''8. y (LION'S PARK) SEE NOTE 8.�� W W ; 6j9 ' LEGEND MARGARET �m X M RIGGS p^ (PARCEL B) AGREEMENT LINE BETWEEN n- • SER ON 8S PLAS 6 OR P STAMPED A 5/8'REBAR WITH = o MARGARET RIGGS AND SURVEYOR'S PLASTIC CAP STAMPED'WENGLER PLS 26304'. y MARGARET NORMANDIN, A FOUND.ON 3-2-2017,A 5/8'REBAR AND SURVEYOR'S -.–._,–,_,- – – PLASTIC CAP STAMPED'GLAUBERT PLS 14475'AS SHOWN –'-�–'–' ON BOOK 11 OF SURVEYS,PAGE 1,RECORDS OF CLALLAM 261.07 44.47 j 60.14 COUNTY,WASHINGTON.MONUMENT FALLS 0.20 FEET WEST N 8822THE NORTH LINE OFA 20 FOOT STRIP OF LAND CONVEYED 70 29'W 365.68 OF THE LINE COMMON TO GOVERNMENT LOTS 2 AND 3. CLALLAM COUNTY AS AN EASEMENT PER AF 1326948,RECORDS ■ FOUND:ON 3-2-2017,A 7/8'IRON PIPE WITH PINK RIBBON. OF CLALLAM COUNTY,WASHINGTON.SEE NOTE 9. WHICH BEARS 0.12 FEET NORTH OF THE RIGHT-OF-WAY LINE AND WAS NOT ACCEPTED FOR THIS SURVEY.THE MONUMENT SET AND DESCRIBED ON PER BOOK 11 OF SURVEYS, PAGE 1,RECORDS SOUTH LINE OF LOTS 5-10.BLOCK 11 OF PUGET SOUND OF CLALLAM COUNTY WAS SEARCHED FOR AND NOT FOUND DURING THIS SURVEY. COOPERATIVE TY,WAS 2ND N IN GO TO PORT ANGELES, CLALLAM COUNTY,WASHINGTON IN GOVERNMENT LOT 3. A FOUND:ON 3-2-2017,A 5/8'REBAR WITH ILLEGIBLE AND SECTION f0,T.JO M.R.6 W.W.M.AS SHOWN ON BOOK DISTURBED SURVEY CAP 0.20 FEET BELOW THE PAVEMENT. 13 OF SURVEYS PAGE 51,RECORDS OF CLALLAM COUNTY, SAID MONUMENT IS BELIEVED TO BE THE MONUMENT AS WASHINGTON. SHOWN ON BOOK 13 OF SURVEYS PAGE 51,RECORDS OF CLALLAM COUNTY,WASHINGTON. K--R–K FENCE LINE GOVERNMENT LOT 2 S. 10, T.3O N., R. 6 W., W.M. SHEET 1 OF 2 C1� NOT TO SCALE AUDITOR'S CERTIFICATE �9 wE,yO SURVEYOR'S CERTIFICA FILED FOR RECORD THIS DAY OF ,2018 ', �'� THIS MAP CORRECTLY REPRESENTS A SURVEY MADE BY ME OR UNDER 703 EAST EIGHTH STREET AT .M.IN BOOK_OF SURVEYS AT PAGE MY DIRECTION IN CONFORMANCE WITH THE REQUIREMENTS OF THE PORT ANGELES, WASHINGTON 98362 LAUDll0RRlE'l'lL.E TOF WENGLER SURVET7NG AND MAPPING CO. SURVEY RECORDING ACT AT THE REQUEST OF MARGARET RIGGS4 IN MARCH,2015. (360) 457-9600 FAX (360) 457-9556 DEPUTY COUNT7_AVU0_17___ LJAMES WENGLER, . www.wenglersurveying.com NUMBER DATE:2-6-2018 05/15/2018 E-35 PROPOSED SOUNDARY LINE A GREEMENT WI THIN GOVERNMENT L OT 2 (SW I/4 OF THE SE I/4) OF S. I07 T. 30 N., R. 6 WW, W.M., CLALLAM COUNTY, WASHINGTON FOR:MARGARET RIGGS PRELIMINARY 2-6-2018 NOTES SURVEY NARRATIVE 1.)BEARINGS SHOWN HEREON ARE BASED UPON THE WASHINGTON COORDINATE SYSTEM GRID,NORTH BELOW IS A BRIEF HISTORY OF PLATTING,SURVEYING AND CONVEYANCE ACTIVITIES WITHIN SECTION ZONE NORTH AMERICAN DATUM OF 1983.1991 ADJUSTMENT(NAD83/91).SAID DATUM WAS DERIVED 10,TOWNSHIP 30 NORTH,RANGE 6 WEST,W.M.,CLALLAM COUNTY,WASHINGTON AND HOW IT RELATES FROM TIES TO CPS STATIONS 06301562(J72-1-1)AND 06301521(JI2-1-2)AS SHOWN ON BOOK 34 OF TO THE AMBIGUOUS BOUNDARY LOCATIONS WITHIN GOVERNMENT LOT 2 OF SECTION 10. SURVEYS,PAGE 22,AUDITOR'S FILE NUMBER 730242,RECORDS OF CLALLAM COUNTY,WASHINGTON AND i-22-1889: THE PUGET SOUND COOPERATIVE COLONYS SECOND ADDITION TO PORT ANGELES IS CONTROL POINTS 06301047(CLOSING CORNER BETWEEN SECTIONS 70 AND 11 AT THE SOUTH BOUNDARY RECORDED IN BOOK 1 OF PLATS,PAGE 12,RECORDS OF CLALLAM COUNTY,WASHINGTON.SAID PLAT OF THE PORT ANGELES RESERVATION AND 06301035(THE MONUMENT MARKING THE NORTH-SOUTH ENCOMPASSES ALL OF GOVERNMENT LOTS 3 AND 4 OF SECTION 10.THE EAST LINE OF SAID PLAT IS CENTERLINE OF SECTION 10,T30N,R64.AS SHOWN ON BOOK 39 OF SURVEYS,PAGE 41,AUDITOR'S COINCIDENT WIN THE EAST LINE OF GOVERNMENT LOT 3,WHICH IS IDENRCAL TO THE WEST LINE OF FILE NUMBERS 1998-1007053 AND 1998-1007054,RECORDS OF SAID COUNTY. GOVERNMENT LOT 2. DISTANCES SHOWN HEREON HAVE BEEN REDUCED BY A COMBINED SCALE AND ELEVATION FACTOR OF 7-8-1913: THE PLAT OF DANN'S PARK ADDITION TO THE TOWNSITE OF PORT ANGELES IS RECORDED IN 0.999934.TO OBTAIN GROUND DISTANCES MULTIPLY BY 1.000066. BOOK 2 OF PLA IS,PAGE 90,RECORDS OF SAID COUNTY.SAID PLAT ENCOMPASSES ALL OF GOVERNMENT LOT 1 OF SEC77ON10.THE WEST LINE OF SAID PLAT IS COINCIDENT WITH THE WEST UNE OF 2.)THIS SURVEY WAS PERFORMED BY TERRESTRIAL TRAVERSE USING A 5 SECOND TOTAL STATION.EDM GOVERNMENT LOT i,WIICH IS IDENRCAL TO THE EAST UNE OF GOVERNMENT LOT 2. EQUIPMENT WAS CALIBRATED ON 6-10-2016 AT THE NOS BASELINE IN PORT ANGELES. 7-1-1916: THE PLAT OF BROADWAY ADDITION TO PORT ANGELES IS RECORDED IN BOOK 4 OF PLATS, 3.)FOR ADJOINING SURVEYS OF RECORD SEE BOOK 1 OF PLATS,PAGE 12;BOOK 4 OF PLATS,PACE PAGE 2,RECORDS OF SAID COUNTY.THE DESCRIPTION ON THE FACE OF SAID PLAT SPECIFICALLY 2;BOOK 4 OF PLATS,PAGE 16-1/2.BOOK 11 OF SURVEYS,PAGE 1;BOOK 13 OF SURVEYS,PAGE 51; STATED THAT THE PLAT BEGINS AT A POINT 568.24 FEET THE OF THE NORTHWEST CORNER OF BOOK 34 OF SHORT PLATS,PAGE 7;BOOK 39 OF SURVEYS,PAGE 41 BOOK 65 OF SURVEYS,PAGE 24; GOVERNMENT LOT 2. BOOK 68 OF SURVEYS,PAGE 55,BOOK 80 OF SURVEYS,PAGE 18,RECORDS OF CLALLAM COUNTY WASHINGTON. 11-10-1921:A CORRECTIVE SURVEY OF THE PUGET SOUND COOPERATIVE COLONYS SECOND ADDITION TO PORT ANGELES IS RECORDED UNDER BOOK 4 OF PLATS,PAGE 16-1/2,RECORDS OF SAID COUNTY.SAID BOOK 71 OF SURVEYS,PAGE 1,RECORDS OF SAID COUNTY SHOWS A BEARING OF N 3'01'55'E PLAT IS SIGNED BY THE COUNTY ENGINEER AND THE CHAIRMAN OF THE BOARD OF COUNTY ALONG THE WEST LINE OF GOVERNMENT LOT 2 WHICH IS BELIEVED TO BE BASED ON A TRANSPOSITION COMMISSIONERS THE PLAT SHOWS THAT THE ORIGINAL WEST LINE OF THE PLAT RECORDED IN BOOK i OFTHE MINUTES AND SECONDS WITHIN SAID BEARING.A SUBSEQUENT SURVEY RECORDED UNDER BOOK 13 OF PLATS,PAGE 12 IN 7889 TO BE RADICALLY SHIFTED TO THE WEST.THE WESTERLY SHIFT OF SURVEYS,PAGE 51 SHOWS THIS BEARING TO BE N 3'55'01'E AND IS BELIEVED TO BE THE APPEARS TO BE IN THE MAGNITUDE OF APPROXIMATELY 100 FEET SAID PLAT SHOWS THAT CONCRETE CORRECT BEARING. MONUMENTS WERE PLACED AT THE EXTERIOR CORNERS OF SAID PLAT.NO EXPLANATION IS LIVEN AS TO THE REASON FOR THE CORRECTION OR WHY SUCH A RADICAL SHIFT IN THE BOUNDARIES WAS WARRANTED. IN ADDITION SAID BOOK 13 OF SURVEYS,PAGE 51,ALSO INCLUDES A BEARING WITH A SIMILAR TRANSPOSITION OF THE MINUTES AND SECONDS.THE BEARING OF THE NORTH LINE OF BLOCK 16 AND THE NORTH-SOUTH CENTERUNE OF SECTION 10(THE LINE BETWEEN GOVERNMENT LOT 2 AND 3)IS THE SOUTH LINE OF BLOCK 11 AS SHOWN THEREON IS NOTED AS S 88'03'24-W THE CORRECT SHOWN AS A SIMPLE MEAN BEARING BETWEEN THE EAST AND WEST LINES OF SECTION 10. BEARING IS SHOWN ON BOOK 11 OF SURVEYS,PAGE 1 AS S 88'23'04'W. (� 1943:J.T.LAY,PE PLS.CLALLAM COUNTY ENGINEER,ON HIS SUBDIVISION MAP OF SECTION 10 4.)THIS SURVEY DOES NOT PURPORT TO SHOW THE EXISTENCE OF ALL EASEMENTS OR ENCUMBRANCES W SHOWS THE CORNER BETWEEN GOVERNMENT LOTS 2 AND 3 ALONG THE SOUTH BOUNDARY OF THE PORT RECORDED OR UNRECORDED THAT MAY AFFECT THIS PROPERTY. �.,,i ANGELES RESERVATION AS A CONCRETE MONUMENT. 5.)FOR PROPERTY DESCRIPTON OF RECORD PRIOR TO THIS BOUNDARY LINE AGREEMENT SEE CLALLAM O 1-f0-1945; THE PLAT OF MOUNT ANGELES NEW HOUSING PROJECT IS RECORDED IN BOOK 4 OF PLATS, COUNTY AUDITOR'S FILE NUMBERS 326948,1998-1 PRIOR TO THIS 2000-1046103,LIN,2000-1 ENT S, PAGE 56,RECORDS OF CLALLAM COUNTY,WASHINGTON.SAID PLAT ENCOMPASSES PORTIONS OF 2004-1135407,707348,611834,700900,2003-111709,2010-1251449 AND 2013-1289465,RECORDS GOVERNMENT LOT 2.PORTIONS OF DAWN'S PARK ADDITION AND PORTIONS OF BROADWAY ADDITION FOAS OF CLALLAM COUNTY WASHINGTON. CITED ABOVE MONUMENTS ARE SHOWN SET TO MARK THE WESTERLY LIMITS PLAT.OF THE PLAT OF BROADWAY ADDITION. THE LOCATION OF EUNICE STREET IS ALSO SHOWN ON SAID PLAT. A STRIP OF LAND 10 FEET IN WIDTH AS CONVEYED TO CLALLAM COUNTY PER AUDITOR'S FILE NUMBER 3-31-1949:A MAP PREPARED BY THEO.F.RIXON,REGISTERED LAND SURVEYOR STATING THAT SAID 526354,RECORDS OF CLALLAM COUNTY WAS DISCOVERED RUNNING IN A NORTH SOUTH DIRECTION (`n MAP WAS BASED ON A SURVEY MADE BY PHIL ARMSTRONG,A REGISTERED LAND SURVEYOR,SINCE THROUGH PARCEL A OF MARGARET RIGGS PARCEL AS SHOWN HEREON. \V DECEASED IN DECEMBER OF 1948.SAID MAP SHOWS A STONE MONUMENT MARKING THE NORTHWEST CORNER SAID PARCEL WAS CONVEYED TO MARGARET RIGGS PER AUDITOR'S FILE NUMBER I OF GOVERNMENT LOT 2 ALONG WIN THE FOLLOWING STATEMENT.' -RUMOR INDICATES THAT THIS RECORDS OF SAID COUNTY MONUMENT HAS BEEN MOVED'.IN ADDITON SAID MAP SHOWS A FENCE LINE APPROXIMATELY 33.5 FEET WESTERLY OF THE EXISTING STONE MONUMENT.SAID MAP SHOWS LINES OF OCCUPA77ON WHICH ARE AT VARIANCE WITH THE DEEDS. 6.)THE PURPOSE OF THIS SURVEY IS TO: 1953:JOHN U.WRIGHT FINDS A CONICAL SHAPED CONCRETE MONUMENT AT THE CORNER BETWEEN A)FIX THE LOCATION OF POR77ONS OF THE EAST UNE OF PARCEL A BETWEEN THE HAMPTON GOVERNMENT LOTS 2 AND 3 ALONG THE SOUTH BOUNDARY OF THE PORT ANGELES RESERVATION,WHICH IS ESTATE AND THE THOMAS AND NANCY PHILLIPS PARCELS BY BOUNDARY LINE AGREEMENT PURSUANT �!"1 BELIEVED SET BY HOOKER AND YOUNG IN 1921. TO CHAPTER 58.04 RCW. 1970:JOHN U.WRIGHT FIELD NOTES SHOW THAT THE CONCRETE MONUMENT AT THE CORNER BETWEEN B FIX THE LOCATION OF PORTIONS OF THE EAST LINE OF PARCEL A BETWEEN THE HAMPTON GOVERNMENT LOIS 2 AND 3 ALONG THE SOUTH BOUNDARY OF THE PORT ANGELES RESERVATION,WITCH IS ESTATE AND THE CITY OF PORT ANGELES(LION'S PARK)PARCELS BY BOUNDARY UNE AGREEMENT x"14 BELIEVED SET BY HOOKER AND YOUNG IN 1921 WAS NOT FOUND.WRIGHT SET A NEW MONUMENT AT THIS PURSUANT TO CHAPTER 58.04 RCW w 8-19-1970:JOHN U.WRIGHT PREPARED A SURVEY OF A PARCEL IN GOVERNMENT LOT 2 FOR CLARK C)FIX THE LOCATION OF THE SOUTH UNE OF PARCEL A BETWEEN MARGARET RIGGS AND THE MA77HIEU.SAID PROPERTY ADJOINS PARCEL 1 TO THE WEST AS SHOWN HEREON AND HAS SINCE BEEN MARGARET NORMANDIN PARCELS BY BOUNDARY LINE AGREEMENT PURSUANT TO CHAPTER 5804 RCW. F..y CONVEYED BY DEED TO THE CITY OF PORT ANGELES WTHOUT REFERENCE TO THIS SURVEY.SAID SURVEY CONTAINED THE FOLLOWING NOTE: THE PURPOSE OF THIS SURVEY IS TO MARK AND DESCRIBE LAND TO D)FIX THE LOCATION OF THE EAST UNE OF PARCEL B BETWEEN MARGARET RIGGS AND THE WHICH MATTIIEU IS BELIEVED LEGALLY ENTITLED,IN VIEW OF ALL THE CIRCUMSTANCES,AND TO MARGARET NORMANDIN PARCELS BY BOUNDARY LINE AGREEMENT PURSUANT TO CHAPTER 58.04 RCW. WHICH CLEAR TIRE MIGHT BE OBTAINED BY COURT ACTION,OR,PREFERABLY,BY AGREEMENT AND EXCHANGE OF DEEDS BY ADJONERS ALL OWNERS IN THIS VICINITY HAVE LONG BEEN IN POSSESSION E)FIX THE LOCATION OF PORTIONS OF THE WEST LINE OF PARCEL A BETWEEN THE HAMPTON 1 OF LAND ABOUT FORTY FEET WEST FROM THEIR RECORD TITLES AS DETERMINED FROM CORRECT ESTATE AND THE KELLY PIERSON PARCELS BY BOUNDARY LINE AGREEMENT PURSUANT TO CHAPTER ^"I MONUMENTS.ONE EXCEPTION IS THAT FARRINGTON IN 1952 OBTAINED A SUPERIOR COURT DEGREE 51104 RCW. r, (CAUSE 11657)QUIETING TITLE TO A LINE 44.34 FEET WESTERLY(AS MEASURED PARALLEL WITH THE NORTH LINE OF GOVERNMENT LOT 2)FROM HIS RECORD BOUNDARY.IN ORDER TO KEEP DESCRIPTIONS AS G)FIX THE LOCATION OF THE NORTH LINE OF PARCEL B BETWEEN MARGARET RIGGS AND THE CONSISTENT AS POSSIBLE WE HAVE USED THE SAME OCCUPANCY.(THE RESUL77NG LINES,AS MARKED KELLY PIERSON PARCELS BY BOUNDARY LINE AGREEMENT PURSUANT TO CHAPTER 58.04 RCW. hYy ON THE GROUND,ARE NOT QUITE SO CONSISTENT.THE NORTHWEST CORNER OF LOT 2 IS NOW MONUMENTED AT A SLIGHTLY DIFFERENT POINT,AND MONUMENTS SPECIFIED IN THE DECREE AS NOW H)FIX THE LOCA77ON OF POR77ONS OF THE WEST UNE OF PARCEL A BETWEEN THE HAMPTON L.I FOUND.DO NOT PRECISELY AGREE WTH THE ANGLES AND DISTANCES IN THE DECREE THE ESTATE AND THE BARRY AND DARLENE MESSINGER PARCELS BY BOUNDARY LINE AGREEMENTI DISCREPANCIES TOTAL ABOUT TWO FEET BOTH NORTH-SOUTH AND EAST-WEST.) PURSUANT TO CHAPTER 58.04 RCW. 4-7-1978: THE CITY OF PORT ANGELES SHORT PLAT NO.78-2-7 WAS RECORDED IN BOOK 4 OF SHORT 7)THE UNE SHOW!BETWEEN THE KELLY PIERSON PARCEL AND THE BARRY AND DARLENE MESSINGER PLATS,PAGE 96,RECORDS OF SAID COUNTY.SAID SHORT PLAT WAS A SUBDIVISION OF PORTIONS OF PARCEL WAS CALCULATED BASED ON THE RECORD DESCRIPTIONS FOR SAID PARCELS AS DESCRIBED IN LOTS 3 AND 4 OF THE PLAT OF BROADWAY ADDITION CITED ABOVE.BASED ON THE DIMENSIONS SHOWN AUDITOR'S FILE NUMBERS 2000-1046104 AND 2010-1251449 RECORDS OF CLALLAM COUNTY, ON SAID SHORT PLAT IT APPEARS THAT THE BOUNDARIES OF LOTS 3 AND 4 OF BROADWAY ADDIION WASHINGTON.SAID LINE WAS MONUMENTED WHERE IT INTERSECTS THE WEST LINE OF PARCEL A AS WERE CALCULATED AT RECORD DISTANCE WESTERLY FROM THE WESTERLY LIMITS OF EUNICE STREET AS SHOWN HEREON.THE LOCATION OF THE LINE BETWEEN THE PERSON AND MESSINGER PARCELS HAS NOT SHOWN ON THE PLAT OF MOUNT ANGELES VIEW HOUSING PROJECT.USING THESE DIMENSIONS PLACES THE BEEN RESOLVED AS PART OF THIS AGREEMENT. NORTHWEST CORNER OF THE PLAT OF BROADWAY ADDITION AT ONLY 522.24 FEET EASTERLY OF THE NORTHWEST CORNER OF GOVERNMENT LOT 2,NOT THE DISTANCE OF 56824 FEET AS CITED ON SAID 8.)THE WEST LINE OF PARCEL B AS SHOWN HEREON IS COINCIDENT WITH THE WEST LINE OF PLAT,A SHORTAGE OF 46 FEET. GOVERNMENT LOT 2 AND IS NOT PART OF THIS BOUNDARY UNE AGREEMENT. ADDITIONAL SURVEYS RECORDED UNDER BOOK 17 OF SHORT PLATS,PAGE 97 AND BOOK 2 OF SURVEYS, 9.)THE SOUTHEAST CORNER OF PARCEL B WAS MONUMENTED AT THE INTERSECTION OF THE EASTERLY PAGE 51 ALSO EMPLOYED THIS METHOD.THE BOUNDARIES OF THE LOTS AS SURVEYED AND CALCULATED EXTENSION OF THE SOUTH LINE OF LOTS 5-10,BLOCK 11 AS MONUMENTED AND SHOWN ON BOOK 11 OF WITHIN THE PLAT OF BROADWAY A00177ON APPEAR TO BE COINCIDENT WITH THE LINES OF OCCUPATION SURVEYS,PAGE 1,AND BOOK 13 OF SURVEYS,PAGE 51 RECORDS OF CLALLAM COUNTY,WASHINGTON THEREIN. KITH THE EAST LINE OF PARCEL B OF MARGARET RIGGS AND MARGARET NORMANDIN PARCELS. THE MAJORITY OF THE CONVEYANCES WITHIN GOVERNMENT LOT 2 COMMENCE AT A POINT ON THE 10.)FOR BOUNDARY LINE AGREEMENTS FILED SIMULTANEOUSLY WITH THIS SURVEY SEE CLALLAM COUNTY SOUTHERLY UNE OF GRAND BOULEVARD(FORMERLY KNOWN AS BROADWAY AND NOW KNOWN AS LAURIDSEN BOULEVARD)SOUTHEASTERLY FROM THE NORTHWEST CORNER OF GOVERNMENT LOT Z AUDITOR'S FILE NUMBER RECORDS OF SAID COUNTY. IT APPEARS THAT MANY OF THE CONVEYANCES UTILIZING METES AND BOUNDS DESCRIPTIONS AND 11.)ALL FIELD MEASUREMENTS AND TRAVERSES WERE PERFORMED AND ANALYZED TO VERIFY THAT THEY PLATING OCCURRED BETWEEN THE DATE OF THE 1889 PLATING OF THE PUGET SOUND COOPERATIVE EXCEED THE REQUIREMENTS OF CHAPTER 332-130-090(1)(1)WAC,IN ADDITION,THE RELATIVE COLONYS SECOND ADDITION TO PORT ANGELES(BOOK 1 OF PLATS,PAGE 12)AND THE 1921 CORRECTED ACCURACY OF SAID MEASUREMENTS WAS ANALYZED AND ADJUSTED USING A LEAST SQUARES MATHEMA77CAL PLAT(BOOK 4 OF PLATS,PAGE 16-1/2).IT IS POSSIBLE THAT THE DESCRIPIDNS AND THE 1913 PROCEDURE DESIGNED TO ACHIEVE A 95%PROBABILITY OF THE ACCURACY REQUIRED. PLAT OF DANN'S PARK ADD177ON(BOOK 2 OF PLATS,PAGE 90)AND THE 1916 PLAT OF BROADWAY ADDITION(BOOK 4 OF PLATS,PAGE 2)RELIED ON MONUMENTS AND DIMENSIONS ONLY AVAILABLE PRIOR 12.)THIS SURVEY WAS NOT PERFORMED OR CERTIFIED TO MEET THE-MINIMUM STANDARD DETAIL TO THE 1921 CORRECTED SURVEY. REQUIREMENTS-OR-ACCURACY STANDARDS-FOR ALTA/ACSM LAND TTIE SURVEYS THEREFORE THE USE USING THE METES AND BOUNDS DESCR/PIONS OF RECORD AND THE MONUMENT OCCUPYING THE NORTHWEST OF THIS MAP FOR THE ISSUANCE OF AN ALTA/AGSM OWNER'S EXTENDED COVERAGE POLICY IS STRICTLY CORNER OF GOVERNMENT LOT 2 PLACES THE PROPER77ES THAT ARE LYING EASTERLY OF THE CORRECTED PROHIBITED. PLAT OF PUGET SOUND COOPERATIVE COLONYS SECOND ADDITION AND WESTERLY OF THE PLAT OF 13.)FOR SECRON SUBDIVISION AND MONUMENT HISTORIES SEE BOOK 39 OF SURVEYS.PAGE 41, BROADWAY ADDITON BETWEEN 33 AND 46 FEET EASTERLY OF THEIR LINES OF OCCUPATION. AUDITOR'S FILE NUMBERS 1998-1007053 AND 1998-1007054,RECORDS OF CLALLAM COUNTY, IT IS MY PROFESSIONAL OPINION THAT THE MAJORITY OF THE DEEDS WITHIN GOVERNMENT LOT 2 LYING WASHINGTON. BETWEEN THESE TWO PLATS WERE WRITTEN BASED ON THE ORIGINAL LOCA77ON OF THE LINE AND CORNER COMMON TO GOVERNMENT LOTS 2 AND 3 PRIOR TO BEING MOVED TO THE CORRECTED PLAT AND SHEET 2 OF 2 MONUMENTED LOCATION OF 1921,AND SHOULD NOT BE RELIED ON TO DETERMINE LINES OF TIRE OR LINES OF OWNERSHIP WITHIN THIS AREA. AUDITOR'S CERTIFICATE wFN SURVEYOR'S CERTIFICATE W'l VULER SURVVE�'1�`O & MAP�PMAG �N o FILED FOR RECORD THIS DAY OF 2018 THIS MAP CORRECTLY REPRESENTS A SURVEY MADE BY ME OR UNDER 703 EAST EIGHTH STREET AT .M.IN BOOK_OF SURVEYS AT PAGE MY DIRECTION IN CONFORMANCE WITH THE REQUIREMENTS OF THE PORT ANGELES, WASHINGTON 98362 AT THE REQUEST OF WENGLER SURVEYING AND MAPPING CO. SURVEY RECORDING ACT AT THE REQUEST OF MARGARET RIGGS a IN MARCH,2015. (360) 457-9600 g9s FAX (360) 457-9556 DEPUTY COUNTY AUDITOR LAI1D www.wenglersurveying.com AUDITOR'S FILE NUMBER DAIS 10-10-2017 05/15/2018 E-36 P99 NGELES WASH I N GTO N, U. S. A. ,,„ 0000000ii0000ii� CITY COUNCIL MEMO DATE: May 15, 2018 To: City Council FROM: .TAMES BURKE,ACTING DIRECTOR OF PUBLIC WORKS SUBJECT: Addition of Craig Avenue Reconstruction Project to 2019-2014 CFP Summary: This project will repair the roadway surface to Craig Avenue, which was damaged by a 20-inch water main break on February 7, 2017. In addition, stormwater infrastructure enhancements will be installed to improve stormwater control for this section of roadway. Funding: The Engineer's estimate for the project is $100,000. The total project costs will be paid for with Capital Reserve funds from the Water Utility and Stormwater Utility: - The Water Utility portion to repair the roadway surface is estimated at $84,500; and - The Stormwater Utility portion to enhance stormwater control is estimated at$15,500. Recommendation: Approve the addition of the Craig Avenue Reconstruction project to the 2019- 2024 Capital Facilities Plan. Background/Analysis: On February 7t', 2017 a 20-inch water main ruptured near the intersection of Craig Avenue and Porter Street. City staff repaired the water main and evaluated the extent of damage to the roadway and nearby properties. It was determined that the roadway surface for Craig Avenue would need to be replaced, and drainage enhancements installed. City staff performed all emergency repairs, inspections, and design for this project. Funding Overview: Funding for this project is available through Capital Reserve funds from the Water Utility and Stormwater Utility. • The Water Capital Reserve fund will finance $84,500. These funds were made available through changes in project scope for the 10th Street Water Main"I to N”project, which was originally budgeted for $770,000. The change in project scope reduced the original project to $220,000. 05/15/2018 E - 37 • The Stormwater Capital Reserve funds will finance $15,500 for the stormwater enhancements. 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O N _O _O cr C 4, O *' W G1 W G1 E E 0- 0- C C �a �a iy a'Tscy I— o s W �s4 U op a N 'lSly N VO V LLI /os` LLI O % v oc 4y�a � ell LLI a V eel m Vo 00 s o0 o Q aj� N m ilea = s�4 OI J lD Ln M N r•I rn ca a.., v v co N }' ca VP •U rn VO ro O it U ca +�+ a!o o ca Q CL ,YCL Ca ay.+ bn 0 Ln O -W �qa v v .0 pJo " x 0 00 '�O ij, N a•-+ 0 /o4y� -0 " I.f) Ole C sa 40/ U- 0 E V % `4.,0 >. r O VO, p ,rt,� +_+ •U � Q) -0 0 4 ij Q ob� _ v >O ✓oo', 0 Q ,o 10 Ca +� o ,0�Ga U N •N (B % ro Va Q U >, 0 0 0 0 0 0 0 70 N w Ln M N r-1 •— O 0 � U +� LL CU U O m O U O O V -0 E Q cn w y— w •— —Ccn 4-J O a--j iQ •— � 4-J cn Q� Q) •N vi O O . OO O +� ca N L Q Q Q I v a,o .ro co -le U ro N �, (n av-+ N i Ca �n c. E 5 L M rr 4O N w N � N ■ ■ Q W Q � � ui Z � N o � � N v v +� +, �- rov v L �, v U CU 0 ro U N VLn W a, 1 MO O �r 0° s aa) O aJ C M N 'a _O +�+ V, o o �; z U � NVia' ■ ■ Q rl Z 0 � +- N v v 0�0 L 0 � O �j o . N = i Q � O C Q' O co v W C7 F— O Ln O LA O Ln O ■ ■ ■ M N suoillIW X H N O N O co i O O_ C co i H ■ X f6 M O O N 'pp O J ■ N Q � 3 W v v U L O � •1-+ N to � N W L- U �. (7 of H � W W W ■ W z N W aro 0 o ui 4-J + _0o m c i +� E �-' m O L Q ■ N i v C v C7 ■ t 4-+ O c� L- L N II`Ilrllll (D O I Ln o Ln o Un ■ N N r-I r-1 suoillIW GA O O • 1 • ODII F A NGELES W A S H I N G T O N, U. S. A. °w` "11111111°" CITY COUNCIL MEMO DATE: May 151h, 2018 To: City Council FROM: TESS AGESSON,INTERIM FINANCE DIRECTOR SUBJECT: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT ANGELES, WASHINGTON ADOPTING THE CAPITAL FACILITIES PLAN(CFP)AND TRANSPORTATION IMPROVEMENT PLAN(TIP)FOR 2019-2024 Summary: The Capital Facilities Plan and Transportation Improvement Plan are required components of the City's Comprehensive Plan. In order to be eligible for some loans and grants the project must be listed in our CFP/TIP. Long term planning allows the City time to plan, fund, and prioritize projects. The first year of the Capital Facilities Plan/Transportation Improvement Plan becomes the next year's capital budget. Tonight's meeting will include a public hearing and first reading of the CFP/TIP resolution. Funding: There is no requirement for funding at this time. Each project sheet describes the proposed funding. Funding sources include governmental transfers, utility reserves (both capital and operating), utility rates, grants, and contributions. If funding has not been identified the project is included in the "Parking Lot". No additional debt is proposed for this planning cycle (2019-2024). Recommendation: Open the first public hearing on the Capital Facilities Plan and Transportation Improvement Plan (CFP/TIP). After public comment, close the Public Hearing. Conduct the first reading of the resolution to adopt the 2019-2024 Capital Facilities and Transportation Improvement Plans. Carry the resolution to June 5th, 2018 for the second public hearing and reading. Back2round/Analysis: The Washington State Growth Management Act requires that the Capital Facilities Plan consist of two elements. The first part is the listing of goals and policies regarding the City's provision of urban services and its planning of capital improvements. The 05/15/2018 F - 1 second part is the annual Capital Facilities Plan and Transportation Improvement Plan which is adopted separately from the Comprehensive Plan, but are included as part of the plan as an attachment. The detailed book, containing project details, has been distributed to Council and UAC members, and has been posted on the City website as of May 2, 2018. The final plan will be available online and distributed after approval by Council. The six-year CFP, is a short-range planning document that is updated annually, based on needs and policies identified in the City of Port Angeles Comprehensive Plan, and Capital Facilities Plan. It represents Port Angeles' current list of needed projects and programs for the next six years. The document also identifies secured, or reasonably expected revenues, and expenditures for each of the projects included in the CFP. Projects without identified funding are included under the "Parking Lot" designation. The Transportation Improvement Plan, a section of the CFP, is filed with the State of Washington for the surface transportation projects. Only projects included in the CFP are eligible for grant opportunities and this plan must be filed by City personnel before July 30tH The Transportation Improvement Plan is incorporated in last section of"Attachment A". The Capital Facilities Plan (CFP) allows advisory committees, citizens, and the City Council to critically review and identify what is good, what can be improved, what might be needed in the future, and what opportunities exist. This comprehensive approach allows consideration and approval of capital improvements/replacements for a longer range than an annual review. This provides a coordinated decision making process which can consider all available information and resources. For example, this coordination allows staff to change priorities in order to replace underground facilities prior to repaving roadways. The City of Port Angeles defines a capital facility project as a project that exceeds one year in length, and is over$7500 in cost. The proposed CFP/TIP incorporates directives from City Council including: • Building capital reserves to a cash to depreciation ration of 1:1. o This means the cash held for each capital utility fund should be equal to the prior years' depreciation for that fund. o In the Utility section, Wastewater falls below the cash to depreciation requirement at 81%. This is a 28% improvement over last years' CFP. o This level in reserves allows utilities to react in emergency situations without fear of rate impacts caused by unplanned spending. o Allows the fund to build a balance for large infrequent projects without raising rates by smoothing the contributions from rates over a period of time. • Replacement of critical infrastructure based on priorities, with a focus on preventable maintenance to increase asset life. • Best use of funds available, allowing for little to no impact on customer rates from capital investment. o Allows for long-range rate planning. These numbers will be used for the Cost of Service Analysis currently being performed. 05/15/2018 F - 2 • Leverage projects as well as allows the building of projects in one area at the same time to save on construction costs (e.g. staging, digging, etc.). • Links projects to the Comprehensive and Strategic Plan. This document is a living document and is subject to change due to availability of funds, changing priorities, emergencies and other factors. Should a change be made, the plan will be updated along with any amendments needed for the budget. Council authorizes changes upon the adoption of any new spending not listed in this plan that is capital in nature. New capital projects are analyzed prior to presentation to Council to ensure compliance to Council Directives. Changes since the preliminary publication of the CFP include: • Project 4 WT0318 - Craig Avenue Watermain Repairs was added. This will spend $84,500 from Water capital reserves, and $15,500 from Stormwater reserves for street repairs needed due to a 2018 water main break. • Project 4WT0518 - 10th Street Watermain decreased by $550,000, funded from Water Capital Reserves, due to reduction in scope on the project. • Project 4TR1018 - Zig Zag at Oak Street was added to the "Parking Lot", In Transportation at $500,000. • The purchase of a Swap Truck at $325,000 (large vehicle with multiple functions)moved from 2021 to 2019, to mirror the State of Washington agreement for snow removal. Cash/depreciation ratio changes: • The Water Capital Fund increased to 1.25 from 1.00 due to the $550,000 reduction in planned spending on WT0518 mentioned above. Funding Overview: The first year of the Capital Facility Plan will become the next year's capital budget. There is no requirement for funding at this time. Each project sheet in the detailed plan,posted online and distributed, describe the proposed funding. Funding sources include governmental transfers, utility reserves (both capital and operating), utility rates, grants, and contributions. If funding has not been identified the project is included in the "Parking Lot". No additional debt is proposed for this planning cycle (2019-2024). 05/15/2018 F - 3 CITY OF PORT ANGELES CAPITAL FACILITY PLAN AND TRANSPORTATION IMPROVEMENT PLAN 2019-2024 "Attachment A" PROJECT11TLE j TO'N'AL Budget CAPITAL P LITIES,PLAN, Parking PROJECT 2018 2019 2020 2021 2022 2023x'2024' Lot GENERAL GOVERNMENT CAPGF General Government Capital R 54,375 15,500 - - - - - - - GG0303 NICE Program R 839,320 100,000 100,000 100,000 100,000 100,000 100,000 100,000 GG0916 Valley Creek Restoration Phase 3 PL 2,110,940 - - - - - - - 2,110,940 GG0418 City Entrance Monuments PL 125,000 - - - - - - 125,000 PUBLIC SAFETY FD0215 City-wide Alarm System A :29,363 27,000 - - - - - - - GG0716 Fire Hall Living Area Remodel A '.40,000 50,000 - - - - - - - PDO116 Mobile Data Terminal A 141,420 50,000 21,000 25,000 28,000 - - - - FD0318 Emergency Management Pods 1 100,000 - 50,000 - 50,000 - 50,000 - - GG0616 Fire Hall HVAC/Heater 2 '36,000 - 36,000 - - - - - - FD0315 Fire Station Garage Door 3 54,000 - - 50,000 - - - - - FDO118 Defibrillators R 165,000". 33,000 33,000 33,000 33,000 33,000 - - - FD0218 Self Contained Breathing Apparatus R 150,000 - 25,000 25,000 25,000 25,000 25,000 25,000 - FD0415 Fire Dept Turn-Out Gear R 122,500 17,500 17,500 17,500 17,500 17,500 17,500 17,500 - FD0615 Fire Hoses R ',35,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 - FDO114 West Side Fire Station Land PL 200,000 - - - - - - - 200,000 FD0216 Fire Training Facility Pl, ',$0,000 - - - - - - - 80,000 FD0316 Senior Center EOC Generator PL 120,000 - - - - - - - 120,000 FD0416 Radio Transmittor Generator Pl, ',15,000 - - - - - - - 15,000 FD0799 West Side Fire Station PL 2,125,000 - - - - - - - 2,125,000 PD0307 Police Regional Training Facility PL 265,000: - - - - - - 265,000 PARIGSAND FACILITIES PK0214 Erickson Playfield Camera A 38;908 - - - - - - - - PK1106 City Pier Floats A 268,959 40,200 - - - - - - - PK0418 Civic Field Upgrades A 100,000 100,000 - - - - - - - PK0118 Lincoln BMX Track Starting Hill/Gate A 241000 20,000 - - - - - - - PDO118 Crossmatch Fingerprint Analysis 1 '..10,000 - 10,000 - - - - - - GG1113 Facility Security Projects 2 161,268 - 112,000 31,000 - - - - - GG0516 Senior Center Fire Suppression System 3 ',50,000 - - 50,000 - - - - - GG0416 City Hall Fire Suppression System 4 '.75,000 - 75,000 - - - - - - PK0218 Lincoln Park Parking Lot Paving 5 ',50,000 50,000 - - - - - - - PK0115 City Hall Camera 6 1751000 - - - - 75,000 - - - PK0216 Facility Improvement Fund R 105,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000 - PK0205 Restroom Replacement Program R 525,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000 - PK0307 Erickson Tennis Court Lighting PL 80,000 - - - - - - - 80,000 PK0316 Locomotive#4 Refurbishment Pl, '.50,000 - - - - - - - 50,000 PK0406 Shane&Elks Field Lighting PL 300,000 - - - - - - - 300,000 PK0802 Neighborhood Park Development PL 500,000 - - - - - - - 500,000 PK0318 Waterfront Trail Rip-Rap Repair PL 6,700,000 6,700,000 TOTALS, 15,923,060 598,200 574,500 425,500 340,500 '345,;00 287,500, 237foQ0 12,670,940 05/15/2018 F - 4 CITY OF PORT ANGELES CAPITAL FACILITY PLAN AND TRANSPORTATION IMPROVEMENT PLAN 2019-2024 "Attachment A" PROJECTIMEITOTAL Budget CAPITALFACILLTIES FLAN, Parking PROJECT 2018 20'1'3 2020 2021 2022 2023 X2024 Lot ELECTRIC CL0414 Construct New Light Ops Building A 3,500,000 350,000 3,250,000 - - - - - - CL0316 Underground Cable A 1,440,000 200,000 200,000 200,000 200,000 200,000 200,000 200,000 - CLO118 Overhead Reconductoring A 770,475: 200,000 - 200,000 - - 200,000 - - CL0218 Leasehold improvements A 150,000 150,000 - - - - - - - CL0916 "A"St&Laurel St Substations Switchgear 1 1,400,000 - 1,000,000 - - - - - - CL0202 Feeder Tie Hwy 101,Porter to Golf Course 2 260,600 - 260,000 - - - - - - CL0216 City/PUD Service Area Agreement 3 400,000 - 200,000 200,000 - - - - - CL0313 Pole Replacement Program 4 1,300,000 r - - 650,000 - - 650,000 - - CLO816 College Street Substation SwitchGear 5 500,000 - - 500,000 - - - - - CLO117 Washington Street Substation SwitchGear 6 500,044: - - 500,000 - - - - - CL0716 "F"Street Transformer 7 1,200,000 - - - 1,200,000 - - - - CL0217 I Street Substation SwitchGear 8 500,000 - - - - 600,000 - - - C1,0318 I Downtown Lighting&Signal Plan PL 1,000,475 000 , , , , , , ,0 1,000,0 TOTALS, 12,688, 00 960000 4910060 2250660 140000 860,600 1,450,460 200,000! 1,000,000 05/15/2018 F - 5 CITY OF PORT ANGELES CAPITAL FACILITY PLAN AND TRANSPORTATION IMPROVEMENT PLAN 2019-2024 "Attachment A" PROJECTTITLE ,"+" j TOTAL Budget CAPITAL WILITIES*PLAN, Parking PROJECT 2018 2049 2020 2021 2022' 2023 �'L02*1 Lot SOLID WAST$TRANSFER STATION ' SWO118 Metal Recycle Facility Fence A/PL 117,000 47,000 - - - - - - 70,000 SWO112 Decant Facility at Transfer Station A 910,000 910,000 - - - - - - - SWO117 Landfill Operating Software A ',$01000 80,000 - - - - - - - SWO217 Landfill Flare Replacement A 95,1100 95,000 - - - - - - - SWO218 Landfill Security Fencing PLL 0,000 - - - - - - - 200,000 TOTALS,' 932,554 1,132,000 270,000 05/15/2018 F - 6 CITY OF PORT ANGELES CAPITAL FACILITY PLAN AND TRANSPORTATION IMPROVEMENT PLAN 2019-2024 "Attachment A" PROJECT3'ITLE TOTAL Budget CAPITAL PACILITIESPL", Parking PROJECT 2018 2019 2020 2021 1 2022 2023 �'LO2*k Lot STORMWATER, DR0213 H'Street Stormwater Outfall A 510,000 510,000 - - - - - - - DR0215 Francis Street Outfall Repair A '.35,000 35,000 - - - - - - - DR0404 Canyon Edge&Ahl—rs Stormwater A/PL 2,424,9501 67,000 - 925,000 - - - - 1,425,000 DR0117 Peabody Creek Water Quality Project A 620,000 20,000 600,000 - - - - - - DR0115 Liberty Street Stormwater Improvement 1/PL 3,135,000 - - - 135,000 1,000,000 - - 2,000,000 DR0304 Laurel Street and US 101 Stormwater 4 $75,000 - - - - - 75,000 500,000 - DR0804 Lincoln Park/Big Boy Pond Study 5 100,000: - - - - - 100,000 - - DR0112 Valley Creek Culvert and Outfall PL 000,000 - - - - - - - 800,000 TOTALS, 81197,950 632,000 600,000' 925,000 1 x";000 1,000,000 1,75,00,0] 500,000 4,225,000 05/15/2018 F - 7 CITY OF PORT ANGELES CAPITAL FACILITY PLAN AND TRANSPORTATION IMPROVEMENT PLAN 2019-2024 "Attachment A" PROTECT TITLE TOTAL Budget CAPITAL IYA+CILITIESPLAN- Parking PROJECT 2018 ! 2049 2020 2021 2002' 2623 �'L02*1 Lot WATER WT0109 "E"Street Pressure Valve A 295,674 200,000 - - - - - - - WT0111 Liberty Street Water Main A 421;000 66,000 355,000 - - - - - - WT0118 Ranney Well Roof A 4Q,000 40,000 - - - - - - - WT0215 Marine Dr Channel Water Main Crossing A 64,400 60,000 - - - - - - - WT0218 Reservoir Repairs A 175,000 175,000 - - - - - - - WT0315 24 inch Transmission Main Replacement A 25,778 5,000 - - - - - - - WT0415 Whidby Avenue Main Replacement A 500,200 500,200 - - - - - - - WT0518 10th Street Water Main'?to M' A 220,000 220,000 - - - - - - - WT0318 Craig Avenue Watermain A 106,004 100,000 - - - - - - - WT0512 East 4th Street Water Main 1 421,000.: - 66,000 355,000 - - - - - WT0612 3rd Street and Vine Street Main 2 368,200 - 57,200 311,000 - - - - - WT0212 East 6th Street Water Main 3 368,200 - - 57,200 311,000 - - - - WT0112 10th Street Water Main 4 1,,061,000' - - - 176,000 905,000 - - - WT0412 West 4th Street Water Main 5 2,276,460 - - - - - 202,400 1,037,000 - WT0515 Peabody Reservoir Overflow Building 6 145,000 r - - - - - 10,000 135,000 - WT0717 Race/Caroline Street Fire Flow 7 760,000 - - - - - - 120,000 - WT0116 Marine Drive Main Replacement,Phase 2 PL 1,500,000 - - - - - - - 1,500,000 WT0117 Mill Creek Reservoir Expansion PL 3,400,000 - - - - - - - 3,400,000 WT0214 Transmission Main East Golf Course Road PL 2,275,004 - - - - - - - 2,275,000 WT0217 Airport/Edgewood Drive Extension PL 5,400,004 - - - - - - - 5,000,000 WT0309 Morse Creek to Clallam PUD#1 PL 400,400 - - - - - - - 400,000 WT0314 Tumwater Commercial Fire Flow LID PL 289,000 - - - - - - - 289,000 WT0317 Scribner Booster Station Upgrade PL 1,500,000". - - - - - - - 1,500,000 WT0318 Viewcrest/Laurel lntertie/PRV PL 204,404 - - - - - - - 200,000 WT0417 First Street/Laurel Street Fire Flow PL 304,000 - - - - - - - 384,000 WT0418 10/11 Alley Water Main Replacement PL 150,000 - - - - - - - 150,000 WT0517 6th/Laurel and 5th Fire Flow PL 541,000 - - - - - - - 641,000 WT0617 Porter Street Zone PRV Improvements PL 300,000 - - - - - - - 300,000 WT0715 Elwha Water Facilities Capital PL 300,000 - - - - - - - 300,000 WT0817 St Andrews Place Fire Flow Loop PL 530,000 - - - - - - - 530,000 WT0917 East First Street Fire Flow PL ',92,000 - - - - - - - 92,000 WT1017 18th Street Fire Flow PL 480,500 - - - - - - - 480,500 WT1117 Lauridsen Blvd/Tumwater Fire Flow PL 560,000". - - - - - - - 560,000 WT6499 McDougal Pressure Sub,cone PL 740,000! - - - - - - - 700,000 TOTALS, 25,958;952 1,366,266 470,200- 723,240 407;040 965,600 21'2,440. 1,242,000 18,701,500 05/15/2018 F - 8 CITY OF PORT ANGELES CAPITAL FACILITY PLAN AND TRANSPORTATION IMPROVEMENT PLAN 2019-2024 "Attachment A" PROJECT TITLE ,"+" TOTAL, Budget CAPITAL FACILITIES PLAN, Parking PROJECT 2018 2019 2020 2021 2002' 2023 X2024 Lot WASTEWATER W WO118 Marine Dr Sewer Repair Phase 2 A 155,000 155,000 - - - - - - - W WO205 Biosolids Dewatering and Reuse A 1,49$,611 503,000 - - - - - - - WW0308 Pump Station#3 Replacement A 3,492,332 159,000 900,000 1,790,000 500,000 - - - - W W0315 Marine Channel Bridge Sewer Crossing A 90,000 90,000 - - - - - - - W W0415 Pump Station#5 Rehabilitation A 125,1100 125,000 - - - - - - - WW0618 2019 Neighborhood Sewer Rehab 1 300,000 - 300,000 - - - - - - WW0815 Laurel Street Sewer Separation 2 275,000 - 25,000 250,000 - - - - - WW0715 Oak Street Sewer Separation 3 275,0001 - 25,000 250,000 - - - - - WW0915 Pump Station#6 Improvements 4 '.40,000". - 40,000 - - - - - - WW0508 Digester Mixing Improvement WWTP 5 600,000 - - 50,000 150,000 400,000 - - - WW0718 2020 Neighborhood Sewer Rehab 6 300,0001 - - 300,000 - - - - - WW0818 2021 Neighborhood Sewer Rehab 7 300,0001 - - - 300,000 - - - - WW0918 2022 Neighborhood Sewer Rehab 8 304,000 - - - - 300,000 - - - WW0516 WWTP Boiler Replacement 9 115,4001 - - - - 45,000 70,000 - - W W1018 2023 Neighborhood Sewer Rehab 10 300,000 1 - - - - - 300,000 - - W W1118 2024 Neighborhood Sewer Rehab 11 300,000 - - - - - - 300,000 - WW0110 Aeration Blower Replacement PL 550,000 - - - - - - - 550,000 WWO216 Washington Street Sewer Lateral Pl, ',70,000 - - - - - - - 70,000 W WO217 Ennis Creek Force Main Removal PL 250,000 - - - - - - - 250,000 WW0318 Sewer Comprehensive Plan PL 150,0001 - - - - - - - 150,000 WW0418 WWTP Facility Plan PL 150,000 - - - - - - - 150,000 W W0518 Francis Street Sewer Trestle Repair PL ,50,004 - - - - - - - 50,000 WWO608 Waste Activated Sludge Thickening WVVTl PL 1,500,000". - - - - - - - 1,500,000 WW1115 1st&2nd Streets Alley Sewer Separation PL 120,000 - - - - - - - 120,000 WW1215 Shane Park Sewer Separation PL 280,000 - - - - - - - 280,000 W W1315 Pine Hill Sewer Separation PL 275,000 275,000 TOTAL$ 11,057,943 '1,032,000 1,290,000 2,640,600 950,000 745;000 576,000, 300,000 3,395,000 05/15/2018 F - 9 CITY OF PORT ANGELES CAPITAL FACILITY PLAN AND TRANSPORTATION IMPROVEMENT PLAN 2019-2024 "Attachment A" P"JECTTITLE, 2,^ TOTAL Budget CAPITAL V LITIESPLAN- Parking PROJECT 2018 2019 2020 2021 2022 2023 1 2024 Lot Cso projects-&Debt,' W W0316 CSO 6 and 7 Reconstruction 166,500: 16,500 150,000 - - - - - - WW0117 Francis Street Pigging Bypass 200,000 10,000 190,000 - - - - - - Debt CSO Loan PayrnentS on Debt 15,889,869! 2,281,404 2,277,596 2,273,789 2,269,981 2,266,174 2,262,367 2,258,559 TOTALS 15256,369 ,2,3,07,904, 2,617,596 2,273,789 2,269.,981 2,246,174 2,262,367 2,258,559-, - 05/15/2018 F - 10 CITY OF PORT ANGELES CAPITAL FACILITY PLAN AND TRANSPORTATION IMPROVEMENT PLAN 2019-2024 "Attachment A" PRO(ECTTITUR 2,^ TOTAL, Budget CAPITAL FACILITIES PLAN, Parking 2 W, PROJECT 2018 2019 2020 2021 2022 2023 X2024 Lot INFORMATIONSEWICES IT0918 Int.Network Segmentation&VLAN Config. A 40,000 40,000 - - - - - - - IT0214 Records Management System A 290,509 135,500 - - - - - - - IT0317 Phone System 911 Interface A 45,000 45,000 - - - - - - - IT0418 Electric Building Network A '..541000 50,000 - - - - - - - IT0118 15KVA Power Module A 20,000 20,000 - - - - - - - IT0218 Click2Gov&Fusion 1 '..15,1100 15,000 - - - - - - - IT0217 SCA IA Server Replacements 2 90,000 90,000 - - - - - - - IT0816 Facility/Class Mmgt Scheduling 3 23,800 17,500 6,300 - - - - - - IT0416 Cemetery Software 4 62,500 62,500 - - - - - - - IT1216 SCADA Virtual Desktop 1 5 7,500 7,500 - - - - - - - IT1016 Remote Access 6 1..7>500 7,500 - - - - - - - IT1118 IT Audit 7 150,000 - 50,000 - - - - - - IT0716 ERP Road Map Maintenance 8 62,500 - 62,500 - - - - - - IT0517 EOC Operational Support 9 175,000 - 150,000 25,000 - - - - - IT0417 Fire EOC Data/Communication Center 10 55,000 - 65,000 - - - - - - IT0618 Server Replacements 11 387,500 - 87,500 - 150,000 - 150,000 - - IT1018 UPS-Disaster Recovery DataCenter 12 60,000: - 60,000 - - - - - - IT0318 Remote Host 13 80,000 r - 80,000 - - - - - - IT0714 Data Backup Systems 14 450,000 - - 450,000 - - - - - IT0514 Data Storage Array Systems 15 700,000 - - - 700,000 - - - - IT0518 iSeries Backup system and servers 16 250,000 - - - - 250,000 - - - IT0117 Server Replacements PL 450,000- - - - - - - - 450,000 IT0216 Business License System PL 125,400 - - - - - - - 125,000 IT0617 SunGard Executime Scheduling Module PL 75,000 - - - - - - - 75,000 IT1213 Enterprise Information System PL 3,100,000 3,200,000 TOTALS, 6,781,889 490,500 561,300 475,0110 8510;000 250,004 1,50,4100. ' 3,850,000 05/15/2018 F - 11 CITY OF PORT ANGELES CAPITAL FACILITY PLAN AND TRANSPORTATION IMPROVEMENT PLAN 2019-2024 "Attachment A" DEPARTMENTSPEMDING Budget Capital FaciliPlat., 2018 301.1 2024, 2421 2022, 2025 1 2024 EQUIPMENT SERVICES, Finance - - 21,200 - - - 34,800 Community Development - - - - - - - Police 148,500 151,200 154,200 157,200 160,200 162,900 162,900 Fire&Medic 1 213,300 33,000 43,700 - 47,500 585,000 222,800 Parks&Recreation 247,500 91,000 - 79,900 30,700 92,400 41,400 Engineering - - - - - - 58,200 Light Ops 283,200 312,000 - 43,200 63,300 75,600 56,000 Water - 42,000 159,000 38,900 - 140,000 40,300 Wastewater - 62,400 - - - 31,400 - Solid Waste 353,900 45,800 394,300 - 425,700 - 388,600 Stormwater 20,000 - - - - - - Conservation - - - - - - - Equipment Services 78,800 - - 68,000 275,000 - 37,900 Information Services - - - - - - 39,200 Streets 9,000 481,000 249,100 253,800 27,500 190,600 TOTAL S 1,354,24p 218,404 a 1,025,504 641,4p4 1,029}900 1,04'7,244 1,272,746 Key Goo R Revolving fund A Active # Priority assigned number PL Parking lot 05/15/2018 F - 12 CITY OF PORT ANGELES CAPITAL FACILITY PLAN AND TRANSPORTATION IMPROVEMENT PLAN 2019-2024 "Attachment A" PROJECTTITLE TOTAL Budget TRANSPORTATION IMPROVEMENTPLAN Parking PROJECT 2018 20'11'3 2020 2021 2622 2023 202t Lot TRANSPORTATION IMPROVEMENTVIAN ' TR0111 Marine Drive Channel Bridge A 677,935 635,200 - - - - - - - TRO114 Hill Street-Olympic Discovery Trail A 1,501,62E 45,600 - - - - - - 1,472,600 TRO118 8th Street Protective Screen A 1000,000 1,000,000 - - - - - - TRO209 Race Complete Street-Design A 11,451,407 327,200 - 9,000,000 - - - - 2,000,000 TRO216 Tumwater Street Bridge Joint A 23'Y020 223,900 - - - - - - - TR0909 Wayfinding&ODT Signage A 212,413 211,500 - - - - - - - TR1100 10th Street Reconstruction A 3,446,300 1,800,000 - - - - - - - TR0414 Peabody Creek/Lincoln St Culvert Repair 1 1,804,000". 446,300 - 3,000,000 - - - - - TR0416 1St/2nd/Valley/Oak Green Alley 2 470,000 20,000 - 450,000 - - - - - TR1299 Park Avenue Chip Seal 3 130,400: 130,000 - - - - - - - TR0405 Alley Paving Revolving Funding 4 125,600 125,000 125,000 125,000 125,000 125,000 125,000 125,000 - TR1516 Peabody Street Chip Seal Phi 5 200,000 - 125,000 - - - - - - TRO215 Peabody Street Chip Seal Ph3 6 120,400 - 200,000 - - - - - - TR0315 Peabody Street Chip Seal Ph2 7 250,000: - 125,000 - - - - - - TR0515 Lauridsen Blvd Overlay 8 1220,0001 - 20,000 1,200,000 - - - - - TRO218 Lincoln Street Safety 9 300,000: - 100,000 600,000 - - - - - TR1216 5th and Liberty Solar Speed Display 10 700,000". - 50,000 - - - - - - TR0314 Ennis Creek Culvert Replacement 11 ',50,400' - 125,000 400,000 - - - - - TR0715 16th Street LID 12 525,000 - 160,000 - 900,000 - - - - TR1416 Hamilton School Walking Routes 13 ',78,400 - 15,000 - 200,000 - - - - TR1215 City Hall East Parking Lot LID 14 1,064,000 - 102,000 - - 500,000 - - - TRO217 Lauridsen Blvd Traffic Calming 15 215,000 - - 300,000 - - - - - TR0517 611/711 Alley(Francis to Washington) 16 204,004 - - 200,000 - - - - - TRO101 Laurel Street Stairs Replacement 17 542,000 - - 25,000 375,000 - - - - TRO115 N Street(5th to 15th)-Chip Seal 18 400,000 - - - 300,000 - - - - TR0418 Front St Alleys 19 550,400: - - - 250,000 - - - - TR0615 Golf Course Road Chip Seal 20 304,004 - - - 200,000 - - - - TR0618 Stevens Middle School Walking Routes 21 400,000 - - - 50,000 600,000 - - - TR0318 811/10th Street Bike Lanes 22 200,000.: - - - 20,000 380,000 - - - TR0616 ADA-Francis Street 23 300,400: - - - - 300,000 - - - TR0316 8th Street(C to I)Chip Seal 24 300,000 - - - - 300,000 - - - TR0417 Ennis Street Pavement Repair 25 ',50,400 - - - - 70,000 - - - TR0915 Park Avenue Paving Overlay 26 410,000 - - - - - 375,000 - - TR0518 I Street(5th to 16th)Chipseal 27 300,400 - - - - - 300,000 - - TR1116 School Area Speed Signs(Near Franklin) 28 375,000 - - - - - 50,000 - - TR0716 ADA-Peabody Street 29 450,000 - - - - - 10,000 300,000 - TRO117 Liberty Street Reconstruction 30 875,004 - - - - - - 450,000 - TRO818 Railroad Ave Overlay PL 31 200,000: - - - - - - - 200,000 TR0499 Laurel St/Ahlvers Road Overlay PL 32 400,004 - - - - - - - 400,000 TRO113 Waterfront Redevelopment PL 33 8,100,000: - - - - - - - 8,100,000 TROB16 ADA-Cherry Street PL 34 400,000 - - - - - - - 300,000 TROB15 Old Mill Road Paving PL 35 375,000 - - - - - - - 375,000 TR1015 Cherry Street Area Chip Seal PL 36 750,000 - - - - - - - 750,000 TR1016 18th Street Bike Accessibility PL 37 74)4 000 - - - - - - - 700,000 TR0916 ADA-Oak&Laurel Streets PL 38 304,004 - - - - - - - 300,000 TR1399 Traffic Signal Interconnect/Preemption PL 39 725,400 - - - - - - - 725,000 TR1109 Marine Drive Bulkhead Repairs PL 40 3,400,004 - - - - - - - 3,000,000 TR1899 Intersection PL 41 1,956,016 - - - - - - - 1,849,500 TRO212 Caroline Street Slide Repair PL 42 375,000 - - - - - - - 375,000 TRO104 2nd and Valley Pavement Restoration PL 43 550,000 - - - - - - - 550,000 TR1009 1st,Front&Race Street Nodes PL 44 433,632 - - - - - - - 423,000 TR0516 Nancy Lane Pavement PL 45 200,000 - - - - - - - 200,000 TR0506 Valley Creek Trail Loop PL 46 100,000 - - - - - - - 100,000 TR0308 O Street Improvements PL 47 1500,004 - - - - - - - 1,500,000 TR0599 Hill Street Intersection PL 48 405,000 - - - - - - - 485,000 TR1799 Truck Route at Hwy 101 Intersection PL 49 6,004,004 - - - - - - - 6,000,000 TRO208 Alternate Cross Town Route Study PL 50 224,004 - - - - - - - 220,000 TR0718 Public View Points PL 51 '..75,000 - - - - - - - 75,000 TR0918 Downtown Tree/Sidewalk Phase t1 PL 52 200,000 - - - - - - - 200,000 TR1316 Traffic Control PL 53 300,000 - - - - - - - 300,000 TR1018 Zig Zag at Oak Street PL 54 500,404 - - - - - - - 500,000 03 TR17 Chase Street Vicinity Chi seal I PL 55 320,004 - - - - - - - 320,000 TOTALS, 59,75X009 4;964,764 1,147,660 15;340,054 2,424404 2,275,000 8644100. B75,060? 31,420,100 05/15/2018 F - 13 RESOLUTION NO. A RESOLUTION of the City Council of the City of Port Angeles,Washington, adopting the City's Capital Facilities Plan for 2019 — 2024, which includes the City's Transportation Improvement Program for the years 2019-2024. WHEREAS,the City of Port Angeles is required to annually update its Capital Facilities Plan (CFP) and its Transportation Improvement Program(TIP); and WHEREAS, the City Council of the City of Port Angeles, Washington being the legislative body of said City, on the 15th day of May 2018 and the 5th day of June 2018, did hold public hearings on the update of its CFP and TIP; and WHEREAS, the proposed CFP and TIP for 2019-2024 are consistent with the City's Comprehensive Plan; and WHEREAS, the City Council finds and declares that the CFP, including the TIP, is appropriate to address the capital and transportation planning needs of the City for 2019-2024. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Port Angeles, Washington, that the City's 2019 — 2024 CFP, which includes the City's TIP, attached hereto as Exhibit A, be and the same is hereby adopted. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the day of June 2018. Sissi Bruch, Mayor ATTEST: Jennifer Veneklasen, City Clerk APPROVED AS TO FORM: William E. Bloor, City Attorney 05/15/2018 F - 14 • NGELES WAS H I N G T O N, U. S. A.CITY COUNCIL MEMO DATE: May 15, 2018 To: City Council FROM: NATHAN WEST,DIRECTOR OF COMMUNITY&ECONOMIC DEVELOPMENT SUBJECT: Public Hearing to Consider a Community Development Block Grant (CDBG)Application for the William Shore Pool District After School Child Care Program- SPARKS Squad Summary: The City proposes to sponsor and submit a general purpose grant application from the State Community Development Block Grant(CDBG)program in the amount of$750,000 to be used by William Shore Pool District for the construction of an approximately 3,500- square foot space designated for the after school child care program(SPARKS Squad) on the east side of the newly proposed Aquatic Center. Funding: This project is estimated to cost around $950,000 to $1,200,000 for the construction of the dedicated after school child care program. No City funds are proposed to be utilized for the project. CDBG funds will be reimbursed as pass through from the State. Recommendation: 1) Open the public hearing to consider the grant application and receive public input and 2)Pass resolution authorizing submission of an application for a general purpose Community Development Block Grant and committing to comply with all required regulations. Back2round/Analysis: The City has utilized CDBG funds for a variety of projects that principally benefit low- to moderate-income families within the community. In keeping with this commitment, the City is being asked to submit an application for a general purpose grant application from the state CDBG program in the amount of$750,000. The funds would pay part of the construction cost of an approximately 3,500-square foot space within the newly proposed William Shore Aquatic Center that is entirely dedicated to the after school child care program (SPARKS Squad). The City will apply for the grant on behalf of the William Shore Pool District who will act as the sub-recipient of the grant. Funding will support the after school child care program, known as the 05/15/2018 F - 15 SPARKS Squad, that will continue as part of the renovation and expansion of the William Shore Aquatic Center at the northeast corner of Lincoln and 5th Streets.. The expansion project has incorporated approximately 3,500 square feet of space for the after school program on the east side of the new Aquatic Center. The William Shore Pool District has prepared draft application materials and through a sub-recipient agreement will assist in managing the grant. Steve Burke, Executive Director of the William Shore Pool District, will be present at the Council meeting to further elaborate on the after school child care facility. This public hearing is to obtain comment from the community on the grant application, specifically from low-to moderate-income persons that will benefit from this grant program. Prior to submitting the application for its June 1st deadline, City Council is required to pass a resolution authorizing submission of the grant application. Funding Overview: This construction of the after school care facility will be part of a lager public works project to expand and renovate the entire Aquatic Center. The sub-recipient, William Shore Pool District(District) is planning on financing the project entire public works project, including the After School Care facility with: 1. The public sale of LTGO bonds in the amount of$10,000,000 (Bonds will be issued in June of 2018), 2. Washington State Legislative direct appropriation of$3,000,000 ($1.5 million has already been appropriated in the approved 2018 Capital Budget and $1.5 million will be appropriated in the 2019 Capital Budget), 3. Local Economic Development Grant of$50,000, 4. Land and Water Conservation Fund Grant for $500,000 (Application decision by Sept 2018), and 5. CDBG General Purpose Grant for $750,000 (Application Decision by Sept. 2018). The City has obligated all monies from the City's CDBG Housing Rehabilitation Fund. If the grant application is successful, Staff will incorporate in the 2019 City Budget. Attachment A: Council Resolution for CDBG Application Attachment B: Draft CDBG Application for William Shore After School Care Program 05/15/2018 F - 16 0 1 DIepartmient of Comimerce p IN 1111111111 IN City of Port Angeles William Shore Pool District Community Development Block Grant Application Narrative May 2018 DUE DATE: June 1, 2018 Washington State Community Development Block Grant Program 2018 GENERAL PURPOSE GRANT Mark K. Barkley Bruce Lund Assistant Director Managing Director Local Government Division Community Assistance and Research Unit CDBG Program Staff Kaaren Roe Section Manager (360) 725-3018 kaaren.roea-commerce.wa.gov Sheila Lee-Johnston Laurie Dschaak CDBG State Expert Grants Specialist (360) 725-3009 (360) 725-5020 sheila.lee-iohnstona-commerce.wa.gov laurie.dschaaka-commerce.wa.gov Arlene Escobar Jeff Hinckle Project Manager Public Services and Planning Activities (360) 725-2725 (360) 725-3060 arlene.escobara-commerce.wa.gov jeff.hincklea-commerce.wa.gov Vacant Genny Matteson Project Manager Housing Activities (360) 725-4001 (360) 725-3093 penny.mattesona-commerce.wa.gov Washington State Department of Commerce 1011 Plum Street Post Office Box 42525 Olympia, WA 98504-2525 Telephone: (360) 725-5020 Fax: (360) 586-8440 TDD: (360) 586-4224 www.commerce.wa.gov/cdbq 05/15/2018 F - 18 GENERAL PURPOSE GRANT FUNDING OVERVIEW AND SUBMITTAL INSTRUCTIONS This handbook provides information and forms to apply for a 2018 General Purpose Grant from the state Community Development Block Grant (CDBG) program. WHAT IS CDBG? CDBG is a state administered federal grant that funds eligible local governments for priority community development projects principally benefiting low- and moderate-income persons. The General Purpose Grant is the largest fund within the state CDBG program. A summary of all proposed 2018 CDBG fund opportunities is on the CDBG Fact Sheet in Appendix B-4. All CDBG funded activities must meet at least one of three national objectives: • Principally benefit low- and moderate-income persons • Prevent or eliminate slums or blight • Meet urgent needs posing serious and immediate threat to public health or safety General Purpose Grants Cities and towns with less than 50,000 people and not participating in a CDBG entitlement urban county consortium; and counties with populations less than 200,000. See Appendix A for a map and list of local governments served by ELIGIBLE the state CDBG program. APPLICANTS Subrecipients: Special purpose districts, public housing authorities, community action agencies, economic development councils, other nonprofit organizations and Indian tribes are not eligible to apply, but may be partners in projects and be a subrecipient of funding through an eligible city/town or county applicant. Construction, Acquisition and Local Assistance Programs: • Acquisition, final design (only when part of a construction project), construction reconstruction, or installation of public facilities and community facilities • Clearance, demolition, removal, and rehabilitation of building and housing • Activities in support of affordable housing • Some economic development activities, such as local microenterprise assistance programs and public infrastructure directly resulting in job creation Planning-Only activities: • Capital facility plans or non-routine infrastructure system plans • Community development strategic plans and comprehensive plans ELIGIBLE • Functional plans, in areas such as housing, land use, and economic development ACTIVITIES • Individual project plans and feasibility studies • Small area and neighborhood plans • Capital improvement plans • Environmental studies • Disaster resilience plans A variety of activities are eligible for CDBG funding under Section 105(a) of Title I of the Housing and Community Development Act of 1974 located in Appendix A-5. The state has prioritized its General Purpose Grants for sewer, water and transportation activities that address public health and safety; community facilities, including facilities for the homeless and special needs populations; economic development; affordable housing; and planning-only activities identified in this Act. 05/15/2018 F - 19 • CDBG application preparation costs • New housing construction • Government buildings • Regular government operations • Facility maintenance/operations • Most equipment INELIGIBLE • Projects located in a floodway ACTIVITIES • Costs incurred prior to CDBG award • Professional services and contractors not procured following CDBG requirements • Most projects located in a CDBG entitlement area • Projects already awarded a CDBG General Purpose Grant Planning-Only activities also cannot fund: • Final engineering or architectural design/blue prints TOTAL FUNDS $9 million (contingent on federal funding) AVAILABLE • $750,000 for construction projects and acquisition projects - Investment limit is $25,000 per household or per job created/retained MAXIMUM ' $500,000 for local housing rehabilitation programs GRANT - Investment limit is $25,000 per household or$35,000 per household if AMOUNTS rehabilitation includes lead-based paint mitigation • $250,000 for local microenterprise assistance programs - Investment limit is $25,000 per household or job created/retained • $24,000 for planning-only activities NUMBER OF Under limited circumstances, a local government could submit up to four unrelated APPLICATIONS General Purpose Grant applications: one for construction/acquisition, one for ALLOWED microenterprise assistance, one for housing rehabilitation, and one for planning- only activities. RELATIONSHIP Each year a local government could submit an application for each of the following WITH OTHER CDBG funds: General Purpose Grant, Housing Enhancement Grant, Public CDBG FUNDS Services Grant, Economic Opportunity Grant. DUE DATE Must be hand delivered and received by 5 pm, or sent by first class or priority mail and postmarked by June 1, 2018. AWARD DATE By early September 2018. CDBG cannot fund construction contracts already underway. Eligible costs incurred after the CDBG award date can be reimbursed, but only after grant contract execution and the CDBG-specific NEPA/SEPA procedures are TIMING OF completed. FUNDS Planning-Only activities exception: Costs for planning-only activities cannot be incurred until after grant contract execution and the CDBG-specific NEPA/SEPA procedures are completed. LENGTH OF Funded construction or acquisition activities must provide the intended benefit for at BENEFIT least 10 years. 05/15/2018 F - 20 HOW ARE PROJECTS SELECTED? The selection process has three stages: threshold review, rating and selection, and award. Stage 1 - Threshold Review Commerce staff will determine if an application meets minimum requirements and may contact you to resolve threshold issues. Applications failing to meet threshold will not advance to the next stage. Incomplete applications (such as missing a DUNS#, SWV#, UBI#, SAM.gov expiration date or copy of the public hearing notice) may result in a lower Capacity score. To be considered for funding, your application must: • Be submitted by a local government served by the state CDBG program (Appendix A-2); • Be for an eligible activity(s); • Demonstrate at least 51 percent of the persons to benefit have incomes at the low- to moderate- level according to CDBG guidelines; • Document how and when a public hearing was conducted; and • Include the completed forms in the next section and have those with signature lines signed by the chief administrative official. Only the Project Summary requires an original signature. Stage 2 - Rating and Selection Applications are reviewed, rated and ranked based on the responses to questions in the Narratives Section of this handbook. Up to 100 points are available with the points distributed among the five narrative statements: Financial Review 20 Points Need Statement 20 Points Capacity Statement 20 Points Readiness/Feasibility Statement 20 Points Results Statement 20 Points 100 Points Applications will be evaluated and scored by review teams grouped by project type, depending on applications received. Typical project types include: • water • housing planning-only • sewer • economic development • community facility • streets/transportation Commerce may consult with informed third parties including local, state and federal agencies and may conduct interviews or make site visits to assist in the rating and selection process. After scoring, the applications are ranked by total points. To break a tie, the application Need scores and then Readiness scores will be used to determine the higher-ranking application. Applications receiving scores of at least 65 points are eligible for funding. The highest-ranking application from each project type (water, sewer, community facility, housing, economic development, transportation, and planning-only) receiving the 65 point minimum will be funded. Then the highest-ranking applications receiving the 65 point minimum will be funded on a funds available basis. The CDBG Program reserves the right to negotiate funding amounts with jurisdictions and in coordination with other funding partners. Stage 3 —Award 05/15/2018 F - 21 Commerce management considers CDBG staff recommendations and makes final funding decisions. Legislators are informed and awards are announced to recipients. Award letters are sent setting the incur cost date (no retroactive costs can be covered) and outlining the contracting process. Unsuccessful applicants are contacted and offered a debriefing. It takes generally up to 90 days to execute a CDBG contract. Commerce offers training and technical assistance on managing a CDBG-funded project. Any professional services contracts to be funded by CDBG must be procured following CDBG requirements, even if the procurement occurs prior to execution of the CDBG contract with Commerce. See Section 5 of the CDBG Management Handbook. The CDBG Grant Management Handbook is at www.Commerce.wa.gov/cdbq. 05/15/2018 F - 22 Project Application Narrative Project Description Your Project Description will be evaluated as part of FINANCIAL REVIEW, NEED, CAPACITY, READINESS and RESULTS. Describe your project and its components to give a clear view of what CDBG is being asked to fund. What is the proposed project? The proposed project its by the City of lPort Angeles with the William Shore lPooll District as a sub recipient. This project wiillll address the criitiicall short fall)) of adequate after school) child care prograrns available to Ilow and moderate iincorne working farniilliies. This project wiillll be done as part of the renovation and expansion of the William Shore Aquatic Center. The expansion project has incorporated approximately 0,500 soft. of space for the after school) prograrn on the IEastside of the Aquatic Center. The After School) Child Care IPrograrn wiillll have access to allll the prograrn activities of the Aquatic Center. One unique feature of this project its that allll the kids attending the after school) prograrn wiillll be taught how to swiirn so they can be safe around water. • Provide the project name. Wlillllliam Shore IfIooll 1[)7Istrlict After Sclhooll Care l::1rogiram ( l::1AlRIK Squad) • List all essential project components. ..I..IIhe 1[)7Istrlict Is exlpaindiiing tllheliir current Aquatic Center and wiillll add alplproAmatelly 3,500 sq-ft. to accommodate the after scllhooll care prograim. 1 llhlls (program wiillll des lginate 51% of the slots to moderate and (low liimcome faiml![Ies. 1 llhe same (program Iprovlides aim allll day (program and wiillll The a certliflied USl')A summer Iluinch Ilocatlioin Moir any scllhooll aged chiilld. • If the project involves more than one bid/construction process, list in Work Plan and describe here. I..hls (project wiillll The dome as (part of the Aquatic Center exlpainsloin that wiillll The dome usling the GC/CMI procurement metllhod as autllhorlized lby RM 39.10. • Describe whether the project will provide a new, expanded or improved facility, system or service. ..I..hls (project wiillll Iprovlide anew taclilllity space and exlpainded taclilllity access s)ince the after scllhooll care program wiillll The co.)located at the exlpainded Aquatic Ceinter. • If this project is phased, briefly describe how the CDBG-funded activities fit within this phased approach. 1 his (project wiillll The dome lien oine Ipllhase. • Define the service area and provide map(s) of the local government, outlining the service area boundaries and the location of the proposed project. p e service area Dir t u��> I project us the Dirt Aing6les Sclhooll 1[)7Istrlict 11: ouindarlies. 05/15/2018 F - 23 Documentation to include with application: • Map outlining the service area boundaries and the location of the proposed project.\ 0 Key: • Gre&'i'' The jurisdictional boundaries of the City of Port Angeles. • e : The service area boundaries for the CDBG Grant program. This boundary corresponds with the Port Angeles School District Boundaries. 05/15/2018 F - 24 FINANCIAL Review 20 POINTS Document the budget and financial need for the level of grant. What is your financial capacity and how did you establish the necessary grant level in relation to local funds, loans and other resources? This project its estiirnated to cost around $950,000 to $1,200,000 for the construction of approximately 3,500 soft. of space designated for the after school) child care prograrn on the IEastside of the Aquatic Center. This construction of the After school) care facility will be part of a (lager public works project to expand and renovate the entire Aquatic Center. The sub recipient, William Shore (fool) District (Diistriict) its planning on financing the project entire public works project, ibdbdiing the After School) Gare facility with: 1. The public sane of 11.....1fTGG bonds in the arnount of $10,000,000 (Bonds will be issued in June of 2 718) 2. Washington State II.....egiisllatiive direct appropriation of $3,000,000 ($1.5 rr7llllon has already been appropriated in the approved 2018 Capital Budget and $1.5 rr7llllon Will/be appropriated in the 2019 Capital Budget.) . II.....oca11 IFconorniic Development Grant of $50,000 4. 11 and and Water Conservation II:::::'und Grant for $500,000 (Application decision by Sept 2718) 5. GIDIBG General) (purpose Grant for $750,000 (Application Decision by Sept. 2 718) The District its applying for the GIDIBG General) (purpose Grant under the Direct IBenefit Activities II.....iirniited Clientele (11 IMC) prograrn. This District estiirnates capacity of the prograrn will be 55 to 75 children. (Fused upon the fiinanciiall data provided by the (bort Angeles School) District 58% of the children's farniilliies qualify under the II.....JW iincorne requiirernents. The District will reserve 51 a% of the child care shots for II.....JW qualified farniilliies. This District its applying for $750,000 in GIDIBG funds for the project based upon the rnaArnurn grant of $25,000 per II.....JW qualified farniilliies. • What other resources or funding have you (and the subrecipient, if applicable) applied for to support this proposed project? Il3ecause of the crlitlicall need of chiilld care, the 1[)7Istrlict Ilhas alliready stained the prograirn wlitllh the IpartnerslNp of the Clity of Il::1ort Ang6les and the Clity Is Iprovl161ng faclilllitlles until)) the project Is coirnlplleted and wlillll allllow the Iprograirn to contlinue to utlill ze tllheliir faclilllitlles as needed after the project Is coirnlplleted. • Describe the other resources your efforts are bringing to the project. List these other grants, loans, local funds, in-kind staff, equipment, and property resources in the application's Project Budget. .1 IIhe 1[)7Istrlict Is Iprovl161ng a fullll Clime (project maimageir to the oveirallll I[:::::xlpans�son Il::1roject and Ilhas irecelived $50,000 liim Ilocall ecoimomlic 1[)ev6lolpmeimt funds. n llhe 1[)7Istirlict Ilhas quail fled Moir aim oimgoliimg USl:7A giraimt Moir Iprovl161ng nutrlitlionall Mood service Iprograirn Moir the clNiIdren Ipartliclilpatling lin the Iprograirn. • For utility rate-based systems, is the project's Affordability Index, calculated in the online Affordability Review form, at least 2.0 to demonstrate need for CDBG funds? IN/A Does the local government have unexpended CDBG program income (PI) from another CDBG project? I o • If so, what is the current balance and from which activities? • Describe how/why the PI balance is insufficient and additional CDBG funds are needed to carry out the activity. • Since local CDBG program income is to be used before drawing down new CDBG funds (in most cases), describe your process for tracking and using program income. 05/15/2018 F - 25 Is all other financial assistance firmly committed to this project? I • If not, when will you have commitments and what are your alternative financial plans? lhlls [)�Istirllct sladed to irecelive $1.5 iml!Ellloin Brom the Waslhllingtoin State 1legllslatuire llin the 2019 Caplltall l3udget. 1 Ihe [)�Istirllct Ihas alliready irecelived $1.5 iml!Ellloin -foir the WaslNingtoin State Caplltall l3udget. 1 Ihe 1IWCIF Giraint wl!lH not The decided uintlll Sept of 2018. • Describe the costs or funding alternatives, if applicable. IN/A • Attach commitment documentation from financial assistance sources and other necessary partners. How will the community support the on-going facility or system operations/maintenance for at least ten years? • What are the primary sources of operating funds? AE1 the funds -foir opeira-fing the Ipirogiraim wl!El come firom Ipirogiraim -fees aind/oir The sulbsl16zed lby the [)�Istirllct using otheir Ipirogiraim -fees aind/oir Ipirolpeirty fax �levy funds. • Will there be increased operating costs, what are they and how will they be funded? Ns wl!El depend on Ihow maim y clN�Idirein acre usling the Ipirogiraim. Cost wl!El llincirease lin 2019 due to the ireuliired imllinllimuim wage llincirease to $13.50 Keir Ihouir. 1 Ihe 1[11stirllct lis coimimlltted to Ipaylling oveir imllinllimuim wage due to the respoinsllb�!�IlIty of cairlling -foir clN�Idirein and Ipirovlidling -foir t1h6lir safety. • Identify any revenue-generating activities to be located in the facility, such as a thrift store. IN/A Generally, CDBG will not fund the income-generating portion of a facility; explain the funding for such activities. • Will the activity generate new CDBG program income (such as housing rehabilitation loan repayments)? If so, describe your plan for tracking and using this program income in the future. IN/A Documentation to include with application: • Detailed Budget Assumptions • Source Documentation of Budget Costs • Project Budget Form • Operations Budget (Community Facilities and Fire Protection Facilities) • Affordability Review Form • Commitment Letters/Final Loan Lists 05/15/2018 IF - 26 NEED Statement 20 POINTS NDocument the need facing your community and the public prioritization process. What is the need or problem to be addressed? Ihe Ipirolb�leim/ineed lIs ouir coimimuinllty does inot Ihave adequate iresouirces to Ipirovlide enough afteir sclhooll clNlld caire Ipirogiraims for II....W qua[lfiled faiml!lIhes. 1 Ihiree Ipirlivate operated clNlld caire fa6llhtles Ihave 61osed llin ouir coimimuinllty UNs year 1 Ns cirl!§!s becomes aim ecoinoimllc dev6lopimeint lissue lbecause lif the faiml!lIhes cannot filind adequate clNlld caire, they cannot work and theirelby ireduces the alb�!�Ihty to earn liimcome. • Conversely, what is the opportunity at hand? n Iheire lIs an exceEleint oppoirtuinllty lIs to Ipirovlide afteir sclhooll caire lin a irecireationall einvlhroinimeint t1hat alhlows the clN�Idirein to exeir6lse and Mean Ihow to swum. Ihe [)�Istirllct's imllssloin lIs alhgined wlltlh UNs Ipirogiraim and Ihas the inecessairy skllhled staff and iresouirces to Ipirovlide UNs Ipirogiraim for the hong teirm. 1 Ihe [)�Istirllct lIs funded lby a inoin.exlpliirlin Ipirolpeirty fax (levy, wINch Ipirovlides a stalb�le hong teirm fuin6ing steam for the Ipirogiraims iruin lby the [)�Istirllct. CIN�Idirein w1ho come firom (low lincome faiml!lIhes geineiraEly acre inot Ipirovlided an oppoirtuinllty to Ileairn Ihow to swum. A Cl')C irelpoirt shows ac6ldeints acre the Ilea6ng cause of deat1h, wINch linclludes dirowinlling, for clN�Idirein ages 5.14. Ns iresulfts lin a clNlld safely lissue w1hein ouir coimimuinllty lIs surrounded lby wateir. 1 Ns �pirogiraim wl!El Ipirovlide swum Ilessoins for these clN�Idirein and Ibirealk the cy6le of inot Ileairnlling Ihow to swum • Describe relevant local conditions resulting in the need/problem. We Ihave Ihad two afteir sclhooll clNlld caire Ipirogiraims chose down lin the last year and three chose lin the last seveirall years. 1 Ns Ihas cireated a cirlls�ls for aEl working faiml![Ies and espe6laEly (low lincome working faiml![Ies. Ahl cuirreint clNlld caire �pirogiraims Ihave wal!-fiing Illists and most Ihave moire t1hain 20 clN�Idirein on the wal!-fiing Illists. Who is affected and how? • Tell us the total number of people affected and any relevant demographics of the community and, if applicable, the specific service area affected by the problem. 1 Iheire acre 2,010 clN�Idirein lin IK B girade lin the l::1oirt Aing6les Sclhooll [)�Istirllct. Appiroklimat6ly 1,155 clN�Idirein oir 58% qualhfy as (low lincome and rec&lve the USl')A nutirl!-fioinall -food seirvllce Ipirogiraim ireleirired to as IFiree oir Reduced 1lunch. It lIs estimated t1hat Ibetween 65 70% of the faiml![Ies wound qualhfy under the II....W lincome irequliirements. • How are the people affected and what daily hardships do they face due to the problem to be addressed? IFamlilllies w1ho do inot Ihave adequate clNlld caire 61-their aElow t1h6hr clN�Idirein to waEk home and ireimallin alloine uintlll t1h6hr Ipairents come home oir one Ipairent Ihas to work ireduced Ihouirs to stay home wlltlh t1h6hr clN�Idirein, theirelby furtheir ireducling the lincome Ipotentiall of the faiml!lIy. 1 Ns allso affects fiin6ing enough eimplloyees for ouir Ilocall lbusmesses w1hein the eimplloyimeint Ipooll lIs ireduced due to Ilaclk of clNlld caire. • How are low- and moderate-income persons specifically impacted? 1L...W faiml!lIhes acre limlpacted w1hein they do inot Ihave the albl![Ity to Ihave ir6halble access to clNlld caire and Ihave to stay home oir heave flh6hr clN�Idirein alloine. • What is the urgency behind the need? Ns lIs a clNlld safely lissue, as clN�Idirein acre Ihavlling to walhk and stay home lby theimseNes at a young age. If a Ipairent stays home lid furtheir ireduces the lincome poteint!41 of the faiml!lIy. What official orders or regulatory requirements confirm the extent and level of need? • Have you met with the regulatory agency? If so, with whom and what was the result? List contact information on the application's Contact List. 1 Ihe [)�Istirllct lIs autlhoirllzed to Ipirovlide afteir sclhooll clNlld caire Ipirogiraims lby lRCW 35.61. Both the county and the Gity of l::1oirt Aing6les Ihave con-firmed the clNlld caire aval!lIalb�!�Ihty lIs at a cirl!§!s stage due to the 61osiing of three clNlld caire Ipirogiraims oveir the last seveirall years. Ahl cuirreint clNlld caire Ipirogiraims Ihave wal!-fiing Illists and cannot seirvllce the demand needed. • Provide copies of relevant correspondence as an attachment to your application. IN/A 05/15/2018 F - 27 What plans, studies, reports, or other data document the need's impact on the community? • List the documents here and provide excerpts of the relevant sections as an attachment to your application. Chain on the Il::1oiq Aimgelles IFiree and Reduced II.....unch Il::1irogiram. USIl')A CIlhlilld INutirlifion Il::1irogiram Income GOd6lllines • How is this project consistent with your comprehensive plan, local strategies, or recommendations within local planning documents? ..I..Ns fits the 1[)7I tirlict's stirateglic IpIlan to Ipirovlide irecireafionall olplpoirtunlifies to Ilow liimcome famlilllies. Given the wide range of potentially eligible CDBG activities, what led to the prioritization and development of your proposed project? ..I..IIhe cirlificall need foir chlilld cage lin ouir commumlity. • Provide excerpts of the plans' and studies' recommendations as attachments to your application. • How were the public and key stakeholders involved in identifying and prioritizing the need to be addressed? ..I..IIhe IleadeirslNp of the county, scllhooll dlstirlict, YMCA, Boys and Glirlls GIIulb and the clity Ilhave al iroached the 1[)7I tirlic� �o see i p � �I� rI we coulld Il�edll ��>ollve �Il�e �Il�lilld wire irolbllem lin ouir communlity. • If this project is not identified in local plans, how did it become a priority? Documentation to include with application: • Documentation of hardships, impact and urgency • Regulatory orders • Relevant correspondence • Excerpts from plans 05/15/2018 F - 28 20 POINTS CDemonstrate your community's organizational capacity to administer a CDBG grant. CAPACITY Statement Will there be a sub-recipient? Yes • What is the name of the organization? Ihe Ml1l1llairn Shore l::Iooll [)7Istirllct. A MetiropolIlItain l::1airk [)�Istirllct -foirmed lin accordance wlltlh RM 35.61 lin 2009. • Describe how you have worked together in the past. I Ihe Gity of l::1oirt Aing6les Ihas two 61ty couin6lllirneirnlbeirs on the [)1Istirllct Board of Coirnirnllsslloineirs and works wlltlh the [)1Istirllct lin pirovl16ing irecireatloinall acfivl!-fies. • Describe the organization's experience in similar activities. [)ue to the cirlls�ls of clhl!lId caire aval!lIalbl![Ity, the 1[11stirllct Ihas alliready stained the Ipirogiram lin September of 2017 and Ihas 46 clhl!lIdirein lin the Ipirogiram and is iruininlling the Ipirogiram firoirn a gyrn Ilocated at Gity 11 ial1l1 and the �local) Glirll Scouts IbOl16ing. It is not Iloglisticalllly feasflblle to con-finue ItINs Ipirogiram wilt1hout addling the fa6llIlIty linfirastiructuire. Current fa6ll1l1-fies acre not adequate oir aval!lIalb�le -foir the needs of the pirogirairn. I Ihe Ipirogiram cannot expand uintlll a new fa6l[lty is coin stiru cted. • Attach the summary of the sub-recipient's last audit. I Ihe WaslNingtoin [)epairtirneint of Au6toir's Office 2013 2016 au6t iin6cated no fiin6ings. • Attach documentation of the organization's not-for-profit status. I Ihe [)7Istirllct is a WaslNingtoin State Muinl161pall Corporation undeir RM 35.61. Given past efforts can indicate future performance and success, what steps have you (and subrecipient, if applicable) taken and what have you accomplished to minimize or address the need? * Examples can include research, conservation efforts, rate increases, partnership building, completing a related early construction phase, etc. I Ihe [)7Istirllct is alliready Ipirovlidling clNlld caire -foir oveir 46 clN�Idirein and Ihave coinfilirm the need and demand -foir moire aval!lIalb�!�IlIty of clNlld caire pirogirairns. * Describe accomplishments/results from use of CDBG program income earned on past grants. For example, reuse of income earned from housing rehabilitation loan repayments. .I Ihe Gity of l::1oirt Aing6les Ihas irec6lved Cl'71BG giraints lin the past iin6lu6ing a giraint-foir the l::IeinllinsUa 11 iousling Autlhoirllty to IbOu ld Ilow income Ihousiing t1hat is allirnost complle�e. I Ns wl1l1l1 The the filirst Cl'71BG -foir the [)7Istirllct. I Iheire is no Cl'71BG Ipirogiram income on past giraints aval!lIalb�le. How will you manage the project and keep your project's work plan on track? • Who will manage the project (list all members of the management team) and what are their qualifications/experience with similar projects? Ihe [)7Istirllct's l:'xecufive [)lIirectoir wl1l1l1 manage the fa6llIlIty cons ruct!oin Ipiroject as Ipiroject imainageir. I Ihe construction Ipiroject mainageirneint team iin6ludes two imainageirs to Ilhelllp wlltlh the oveiral1l1 cons ruct!oin Ipiroject and Ipirocuirement of the Ipulbllic works contracts -foir the Ipiroject. Jess lca Compton, the Aquatics Manager, Ihas iruin mUltlplle clNlld caire Ipirogirairns and wl1l1l1 oveirsee the opeirations of the Ipirogiram. ..I..IIhe 1[11stirllct allso Ihas a full))-lime cooir6inatoir-foir the dal!lIy opeirations of the Ipirogiram. • How will general grant administration and project management be coordinated between local government staff, such as the fiscal and public works departments? Ihe [)7Istirllct wl1l1l1 cooir6inate wlltlh the Gity of l::1oirt Aing6les's l:'"coinoirnllc [)ev6lopirneint [)epairtirneint ona�1�1 giraint r6lated issues. I Ihe [)�Istirllct wl1l1l1 pirovllde al111 the mainageirneint of the construction Ipiroject. ..I..hls piroJect wl1l1l1 ut!lIlIze the GC/CM Ipirocuirement Ipirocess and Ihas Nired a consUltaint w1ho Ihas managed -fedeiralllly funded coin stiru ctl o in Ipirojects using Cl')1B: G fuin6ing. 05/15/2018 F - 29 • How will grant and project management, including weekly certified payrolls, be coordinated between the local government, subrecipient (if applicable), and procured professional services? ..I..IIhe Geinerall Contractor wlillll Iprovlide al111 Ipayrolllls lien accordaince wlitllh CIIDI G g0d6lliines. ..I..IIhe 11:7Istrlict wlillll irevliew and certlify thein sulbmlit l ay alplplllicatlioins to the Clity of Il::1ort Aing6les, wllho lien turn wlillll sulbmlit to Commerce. ..I..IIhe Clity of Il::1ort Aingelles Ilhas maimaged seveirall C11:I G (projects. • Who will hire and manage contractors? ..I..IIhe 11:7Istrlict I[:::::xecutlive 1D:(rector and Il::1roject Manager, Steven Burke. AIIII contracts wlillll Ike approved lby the 11:7Istrlict's Board of Commlissloners. • If a subrecipient is implementing the project, who in the local government will provide oversight and conduct the monitoring of the subrecipient, and how will this be done? ..L.IIhe Clity of Il::1ort Angelles's Commuinlity 1Dev6lolpmeint 1Delpaitmeint wlillll Iprovlide oveirsligllht and moinlitorliing. n llhlls wlillll Ike done we6Hy duirling the (project status update meetliing. Does the local government currently have an open CDBG contract? If so, what is the project status and remaining tasks? Yes„ The City of (bort Angeles has one CIDIBG contract open, iit its for the IPeninsula Housing Authority and one fiinall payment its stiillll reirnaiiniing. Has either the grantee or the subrecipient received any audit findings in the last three years? If so, describe the corrective action taken. I o„ Has the local government adopted a policy to reduce greenhouse gas emissions? "des (If not and awarded CDBG funds, a policy will be required for capital projects prior to contract execution.) • Provide several examples of what has been done through the local government, the subrecipient organization, and/or the project design to demonstrate good stewardship of natural resources such as the reduction of greenhouse gas emission? If nothing has been done, explain why? • Project design examples could include locating the project near public transportation, using Green Energy Star equipment, performing an energy audit, etc. • Has or will an Investment Grade Efficiency Audit (ILEA) be performed on this project? If so, describe the scope and, if completed, the outcome. Documentation to include with application: • Summary of last audit • Subrecipient non-profit status • Greenhouse Gas Reduction Policy, if adopted 05/15/2018 F - 30 READINESS/FEASIBILITY Statement 20 POINTS Show how the proposal outlined in your Project Description provides the best solution to the priority need in your community and is ready to proceed for a timely and successful completion. What other technical options were considered to address the need and why is your proposed option the best? • Describe the due diligence completed to identify issues, consider options, and ensure success. Il::Iirlivate clhlilld caire Ihas not Ipirovein to Ike sustaliimalble lien ouir ecoimomlic eimvliiroimmeimt and the iregullatioins foir Ipirlivate chlilld caire Ipirogirams acre liincireasling Ibeyond what the mairlket Is wlilllhing to Ipay foir chlilld caire. .1 the op-horn of a Il::1airlk and IlReceafioin I[)7I tirlict iruininliing aim afteir sclhooll chlilld caire I irogiram Ihas a I irovein tiraclk irecoird and Is well ll estalbIllslhed as a successful) way to llintegirate irecireafioinall structured acfivlifies Ihike swlimmliimg iinto the Ipirogiram. • Was a regional option considered? Explain the process and results. Il::1oirt Aimgelles Is a remote iruirall commuimlity and Ipirovl16ing a ireglioinall op-horn Is not Iloglis- is Ipossliblle. Il::Iirovl16ing the seirvlice airea to coirirespoind wli lh the Sclhooll I[)7I tirlict bouindairlies Ipirovlides the Ilairgest ireglioinall option loglis- icalllly Ipossliblle. If relevant, are regulatory agencies in agreement that the proposed solution is the right solution? I / • What is the status of any required plans, or plan amendments —submitted, approved? • Is the project listed as a capital improvement in an approved plan (i.e. sewer facilities plans, water system plans)? • Attach relevant correspondence. If applicable, do you have site control for this project? Yes • Include water rights and easements. "des • If you answered no, describe how and when site control will be secured. • Has this site been occupied by anyone other than the owner over the last 12 months? INo If so, describe the circumstances and how the Uniform Relocation Assistance and Real Property Acquisition Policies Act (URA) requirements will be met. What is the status of any required environmental consultations and permits? • List any permits needed and your status in applying for and obtaining them. IFoir the Afteir Sclhooll Care Ipiroject, we wlillll oinlly meed a Ibulil16ing Ipeirmlit and ellectirlicall Ipeirmlit. Allll otIheir peirmli s wlillll Ik e I aiq of the Aquatic Center I[:::::xlpainsloin Il::1iroject. • Describe your status on any Section 106 Historic/Cultural Resources and Endangered Species Act (ESA) consultations, as applicable. INoine • If other federal funders are involved and taking lead for consultation, describe status and timing. INoine • Describe how your work plan addresses the timing of permit acquisition and any environmental review issues. We acre cuirireimtly lien the Schematic II:7esligin Ip1hase of the Ipiroject and Ihave allllowed two moimths foir the Ieirmli�� � ling Ipirocess oince Construction 11:7ocumeints sire 80% comlplleted. Is the project ready to proceed? Yes • If not, what else must be done? • List project tasks, responsible parties and dates in your application's Work Plan. See Work Il::'llain 05/15/2018 F - 31 • What obstacles (other than securing CDBG funding) might affect the timely and successful completion of this project, and describe your plan for addressing or overcoming these obstacles. 1 llheire are ino slginliflicaint olbstaclles lideintliflied lien the Ipiro.Vect Iprocess. Documentation to include with application: • Preliminary design documents, schematics • Map of proposed system improvements • NEPA/Section 106 consultation correspondence • Work Plan (Forms for local assistance programs and planning-only activities are available after the standard work plan form.) • Relevant regulatory correspondence • Local Assistance policies and procedures (such as Program Manual) RESULTS Statement 20 POINTS Explain how the completed project will address the need and benefit low- and moderate-income persons, and how results will be measured. To what extent will the proposed project address the specific issues described in your Need statement? 'The new facility wiillll be ablle to accommodate UP t075 children iin the grograirn and 51% of those shots wiillll be designated for Ilow to moderate iincoirne fairniilliies. 'The grograirn can enlarge, as needed, iif we utiilliizes any of the current facilities provided by the City of lPort Angeles. 1. Will the project take care of all or part of the need? It wiillll not sollve the eintlire cirli >li > but it wiillll Ilhelllp a gireat dean. .1 IIhe Iprogram s1houlld Ike alble to make up the §lots host wllhein the 3 Iprograms cllosed down. 2. Will the project solve the problem for the entire community or a smaller area? It wiillll Ih6llp the eintlire commuimlity and wiillll Ih6llp the eintlire seirviice area, wllhlicllh is the Il::1oirt Aingelles Scllhooll 11:7Istirlict 11: ouindaii 3. As a result of the project, how long will the need be addressed? For at Ileast 10 years or loinger. 4. Is the project addressing a major need for a few people or a less major need for a large number of people? It is a majoir meed Moir a Ilairge inumbeir of famlilllies, eslpeclialllly Ilow liimcome tamliIIlies. How will quality standards be ensured so the final product meets performance expectations? ..I..IIhe qualllity standards are lbased ulpoin the ii and guiidellliines lby the State. ..I..IIhe 11:7Istirlict cuirireimtlly uses and wiillll cointliinue to use the Ibest Ipiractlices of the industry Moir tINs program. How will the project make a tangible difference to both the community at large and to low- and moderate-income persons? • The project impact in the community can include both direct and indirect benefits. 1lhI is piroUect wiillll limmediiatelly limpact oin the demand Moir after scllhooll care lby Ilow and moderate iimcome tamlilllies lby Ipirovlidliimg aim option to the Ipaireints to cointliinue to work and allllow the cllhlilldirein to Ipairtliclilpate lien the prograim. 1 llhlls increases the upper movement of liimcome poteintliall Moir tamlilllies. Aim liindiiirect Ibeineflit is that allll Iklids lien the Iprogram wiillll receive swum lessoros so they are sate around water. Also, allll clNiIdirein wiillll Ipatirlicliate lien Ihome work Clime, leaii programs and turn actlivlitlies and Iprograms and wiillll send the cllhlilld Ihome tulllly exeii 05/15/2018 F - 32 • The project impact in the community can include both short- and long-term outcomes. Outcomes are as follllow& o l:3areints calm stay at work o CINiIdrein wlillll not Ik e (home alloine at young ages o I..IIhe Iprogram offers a USIDA inutrlitlioinall sinaclk Iprogram for all Ipartliclilpaints. o Kids (learn Ilhow to swum and Ike safe airouind water o Kids get tllheliir daily airnouint of exercise. o I..IIhe Iprogram wlillll offer a summer fullll day Iprogram that Iprovlides a Iluinch under a USIDA Summer Giraint Il::3rograirn. • Include how the project supports local economic development goals in the short-term and long-term. Il.....ocall economlic goals are to sulplplly are lbusfinesses wlitllh a suffliclieint inurnber of workers. ..I..hls Iprogram allllows Ipareints to work fulllltliirne. Using the table below or your own format, provide specific measurements of the current conditions and then the anticipated conditions after the project is completed with the use of CDBG funds. • You may be requested to provide actual data of these measurements at project completions. Outputs/Outcomes Table Examples: number of applicable "failures" (leaks, permit violations, accidents, etc.), number of persons served, rates (w/and w/o CDBG), response speed, level of service/capacity, client satisfaction, energy use, flow measurements, operation expenses,jobs created/retained, debt, quality/quantity levels, etc. Before project After project Criitiicall need for Child Care Over 0,500 sgft. available for the Child Care grograrn for after school) IPrograrns I1.....iirniited access for Child Care 55 100 shots available for prograrn 11 ow iincorne children not learning AIIII grograrn participants wlillll (learn how to how to swiirn swiirn If o surnirner allll day child care Wiillll provide '75 100 shots for the surnirner allll grograrn day child care grograrn with a USIDA funded (lunch. Add additional rows as needed. Given the state has historically been able to fund only one third of the CDBG applications, tell us the single most compelling reason your proposal should receive CDBG funding this year. • What makes this project destined to be highlighted as a future CDBG success story? ..L.hls project clOckly sollves and lbusliness, economlic, fairnlilly, safety and Ilhealltllh need by Iprovl161ng a program Moir clN�Idiren after scllhooll that linclludes exercise and swum Ilessons. • Why is this a good return for tax-payer investment? ..L.hls )investment wlillll Iprovlide clNild care access Moir up to 50 years or more. 05/15/2018 F - 33 LOCAL GOVERNMENTS SERVED BY THE STATE CDBG PROGRAM (in light shade) This map and the following lists show those local governments ineligible for state CDBG funds because they are "entitled" to receive CDBG funds directly from HUD, and those local governments eligible for state CDBG funds but "non-entitled" to receive CDBG funds directly from HUD. The entitlement status is based on population and HUD qualification. Whatcom San Juari C, Skagit Ferry Skagit Pend Islan reille Clallam Ili'Illilu�ili@ Stevens Chelan "i l';PIII Illllili'iiUji i ip�Uuuiuui a�o�ryuuuuw uuuuuu ui Jefferson Douglas Lincoln Grays Harbor Mas n Grant Kittitas I , Adams Whitman Pacific Lewis fie Frankli Gard Yakima Colum 'a Cowlitz Walla Asotin Skamani Benton Walla Wahkiakum Klickitat Non-Entitlement Entitlement Entitlement cities located in non-entitlement Counties Counties counties, but not served by the state CDBG program: These counties, and the These 7 counties, 0 Anacortes 0 Pasco cities/towns in these and the cities/towns * Bellingham 0 Richland counties, except the 11 in these counties, 0 East Wenatchee 0 Walla Walla listed to the far right, are are not served by 0 Kennewick 0 Wenatchee served by the state the state CDBG 0 Longview 0 Yakima CDBG program. program except 0 Mount Vernon Bonney Lake in Pierce County. 05/15/2018 F - 34 LOCAL GOVERNMENTS SERVED BY THE STATE CDBG PROGRAM Cities & Towns: Aberdeen Hamilton Palouse Winthrop Albion Harrah Pateros Zillah Almira Harrington Pe Ell Asotin Hartline Pomeroy Benton City Hatton Port Angeles Bingen Hoquiam Port Townsend Blaine Ilwaco Prescott Bonney Lake Ione Prosser Brewster Kahlotus Pullman Bridgeport Kalama Quincy Burlington Kelso Raymond Cashmere Kettle Falls Reardan Castle Rock Kittitas Republic Cathlamet Krupp Ritzville Centralia La Conner Riverside Chehalis La Crosse Rock Island Chelan Lamont Rosalia Chewelah Langley Roslyn Clarkston Leavenworth Royal City Cle Elum Lind Sedro Woolley Colfax Long Beach Selah College Place Lyman Sequim Colton Lynden Shelton Colville Mabton Soap Lake Conconully Malden South Bend Concrete Mansfield South Cle Elum Connell Marcus Sprague Cosmopolis Mattawa Springdale Coulee City McCleary St. John Coulee Dam Mesa Starbuck Coupeville Metaline Stevenson Creston Metaline Falls Sumas Cusick Montesano Sunnyside Davenport Morton Tekoa Dayton Moses Lake Tieton Electric City Mossyrock Toledo Ellensburg Moxee Tonasket Elma Naches Toppenish Elmer City Napavine Twisp Endicott Nespelem Union Gap Entiat Newport Uniontown Ephrata Nooksack Vader Everson North Bonneville Waitsburg Farmington Northport Wapato Ferndale Oak Harbor Warden Forks Oakesdale Washtucna Friday Harbor Oakville Waterville Garfield Ocean Shores West Richland George Odessa Westport Goldendale Okanogan White Salmon Grand Coulee Omak Wilbur Grandview Oroville Wilson Creek Granger Othello Winlock 05/15/2018 F - 35 Counties: Adams Ferry Klickitat Skagit Asotin Franklin Lewis Skamania Benton Garfield Lincoln Stevens Chelan Grant Mason Wahkiakum Clallam Grays Harbor Okanogan Walla Walla Columbia Island Pacific Whatcom Cowlitz Jefferson Pend Oreille Whitman Douglas Kittitas San Juan Yakima LOCAL GOVERNMENTS NOT SERVED BY THE STATE CDBG PROGRAM Cities and Towns: Airway Heights Gold Bar Port Orchard Woodway Algona Granite Falls Poulsbo Yacolt Anacortes Hunts Point Puyallup Yakima Arlington Index Rainier Yarrow Point Auburn Issaquah Redmond Bainbridge Island Kenmore Renton Battle Ground Kennewick Richland Beaux Arts Village Kent Ridgefield Bellevue Kirkland Rockford Bellingham La Center Roy Black Diamond Lacey Ruston Bothell Lake Forest- Sammamish Bremerton Park Sea Tac Brier Lake Stevens Seattle Buckley Lakewood Shoreline Bucoda Latah Skykomish Burien Liberty Lake Snohomish Camas Longview Snoqualmie Carbonado Lynnwood South Prairie Carnation Maple Valley Spangle Cheney Marysville Spokane Clyde Hill Medical Lake Spokane Valley Covington Medina Stanwood Darrington Mercer Island Steilacoom Deer Park Mill Creek Sultan Des Moines Millwood Sumner Du Pont Milton Tacoma Duvall Monroe Tenino East Wenatchee Mount Vernon Tukwila Eatonville Mountlake Tumwater Edgewood Terrace University Place Edmonds Mukilteo Vancouver Enumclaw Newcastle Walla Walla Everett Normandy Park Washougal Fairfield North Bend Waverly Federal Way Olympia Wenatchee Fife Orting Wilkeson Fircrest Pacific Woodinville Gig Harbor Pasco Woodland 05/15/2018 F - 36 05/15/2018 F - 37 2018 CDBG General Purpose Grant Application 21 May 2018 RESOLUTION NO. A RESOLUTION of the City Council of the City of Port Angeles, Washington, authorizing submission of an application for a general purpose Community Development Block Grant(CDBG) and certifying and committing to comply with all required regulations. WHEREAS, the City of Port Angeles may apply to the Washington State Department of Commerce for a Community Development Block Grant(CDBG); and WHEREAS, the City of Port Angeles has identified a priority community development need for affordable after school child care; and WHEREAS, it is necessary certain conditions be met as part of an application for CDBG funds; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ANGELES, WASHINGTON, as follows: Section 1. The City Council authorizes submission of an application to the State Department of Commerce to request $750,000 to be used for an after school child care program facility at the William Shore Aquatic Center. Section 2. The City of Port Angeles certifies it will comply with applicable provisions of Title I of the Housing and Community Development Act of 1974, as amended,and other applicable state and federal laws. Section 3. The City of Port Angeles has provided and will provide opportunities for citizen participation that satisfy the CDBG requirements of 24 CFR 570.486. 05/15/2018 F - 38 Section 4. The City of Port Angeles will not use assessments against properties owned and occupied by low- and moderate-income persons or charge user fees to recover the capital costs of CDBG-funded public improvements from low- and moderate-income owner-occupants. Section 5. The City of Port Angeles will establish a plan to minimize displacement as a result of activities assisted with CDBG funds; and assist persons actually displaced as a result of such activities, as provided in the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended. Section 6. The City of Port Angeles has adopted a policy to reduce greenhouse gas emissions in accordance with RCW 70.235.070 and certifies this project will adhere to this policy(s). Section 7. The City of Port Angeles will conduct and administer its program in conformance with Title VI of the Civil Rights Act of 1964 and the Fair Housing Act; and will affirmatively further fair housing (Title VIII of the Civil Rights Act of 1968); and has adopted a policy prohibiting the use of excessive force by law enforcement agencies within its jurisdiction against any individuals engaged in nonviolent civil rights demonstrations;and has adopted a policy of enforcing applicable state and local laws against physically barring entrance to or exit from a facility or location that is the subject of such nonviolent civil rights demonstration within its jurisdiction, in accordance with Section 104(1) of the Title I of the Housing and Community Development Act or 1974, as amended. Section 8. The City of Port Angeles will provide, upon request, and prior to any obligation of funds being made, a complete and accurate Applicant/Recipient Disclosure/Update Report detailing the required applicant/recipient information and, as appropriate, other government assistance provided or applied for, interested parties and expected sources, and uses of funds. 05/15/2018 F - 39 Section 9. The City of Port Angeles designates Nathan West, Director of Community and Economic Development, as authorized to submit the funding application to the State of Washington on behalf of the City of Port Angeles; and the City of Port Angeles designates the Director of Community and Economic Development as the authorized Chief Administrative Official and the authorized representative to act in all official matters in connection with this application and City of Port Angeles's participation in the State of Washington CDBG Program. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the 15a'day of May 2018. Sissi Bruch, Mayor ATTEST: Jennifer Veneklasen, City Clerk APPROVED AS TO FORM: William E. Bloor, City Attorney 05/15/2018 F - 40 • NGELES WASHINGTON, U. S. A.CITY COUNCIL MEMO DATE: May 15, 2018 To: City Council FROM: COREY DELIKAT,PARKS&RECREATION DIRECTOR SUBJECT: Interlocal Agreement with Port Angeles School District, Lower Elwha Klallam Tribe, and Peninsula College Summary: In 2017, the City of Port Angeles, Port Angeles School District, Lower Elwha Klallam Tribe, and Peninsula College established a Facilities Committee that meets regularly to discuss upcoming projects, maintenance information, and, most importantly, ways the agencies can collaborate and establish partnerships. Out of these discussions came the idea of establishing an Interlocal Agreement(ILA) between all four agencies within the Committee. Funding: No funding or expenditures are associated with this ILA. Recommendation: 1) Allow the City Manager to sign the ILA between the City of Port Angeles, Port Angeles School District, Lower Elwha Klallam Tribe, and Peninsula College, and 2) allow minor modifications to the ILA, if necessary. Back2round/Analysis: Since the 1980, the City of Port Angeles and the Port Angeles School District have had their own Interlocal Agreement that allows facility sharing between the two agencies. This agreement was formalized in 2007 which helped establish consistent policies and procedures between the two agencies. This ILA has mutually benefited the working relationship between the City and the School District but, ultimately, it has been beneficial to the citizens and the youth of the community who use our facilities. In 2017, the City of Port Angeles, the Port Angeles School District, Lower Elwha Klallam Tribe (LEKT), and Peninsula College, established a Facilities Committee that meets regularly to discuss upcoming projects, maintenance information, and, most importantly, ways the agencies can collaborate and establish partnerships. Out of these discussions came the idea of establishing an ILA between all four agencies within the Committee. This is something that has never been done before and is just one more way to benefit the citizens and the youth of the community. For example, without an ILA, the City would not be able to host its seven large youth basketball 05/15/2018 1 - 1 tournaments every winter through spring because there is not ample gym space to do so. This ILA continues this partnership but it will also now allow the City to use the College and LEKT gyms if needed. This will also make it easier for the College and the LEKT to use the School District's and City's facilities. Other benefits of this ILA include formalizing the Facilities Committee. This will keep an open line of communication so that each agency knows what the others are doing and look for ways they can assist. This also allows for equipment sharing and collaboration in grant seeking along with other funding. Ultimately, the real benefit will go to the youth of the community who use our facilities. After months of meeting and reviewing a draft ILA, each agency has had the opportunity to review this final version and provide input. The Peninsula College Vice President for Finance and Administration and the Lower Elwha Klallam Tribe Council have already signed the ILA. It will be taken to the School District Board on May 10 for approval. Facilities that fall under this agreement are: CITY-OWNED FACILITIES • Civic Field • Vern Burton Memorial Community Center • Lincoln Park • Shane Park • Elks Playfield • Volunteer Field DISTRICT-OWNED FACILITIES • Dry Creek Elementary School • Jefferson Elementary School • Port Angeles High School • Roosevelt Middle School • Stevens Middle School • Hamilton Elementary School LEKT-OWNED FACILITIES • Billy Whiteshoes Memorial Park • Lower Elwha Klallam Tribe Gymnasium COLLEGE-OWNED FACILITIES • Sigmar Field • Peninsula College Gymnasium Funding Overview: No funding or expenditures are associated with the ILA. 05/15/2018 1 - 2 INTERLOCAL AGREEMENT BETWEEN THE CITY OF PORT ANGELES, THE PORT ANGELES PUBLIC SCHOOL DISTRICT No. 121, THE LOWER ELWHA KLALLAM TRIBE AND PENINSULA COLLEGE This Agreement made and entered as of the date of the last approval below, by and between CITY OF PORT ANGELES, a Washington Municipal Corporation, hereinafter referred to as "City" the PORT ANGELES PUBLIC SCHOOL DISTRICT 121, hereinafter referred to as "District", LOWER ELWHA KLALLAM TRIBE, hereinafter referred to as "LEKT", and PENINSULA COLLEGE, hereinafter referred to as "College", and together referred to as part of this agreement as "Parties". RECITALS WHEREAS, the City, District, LEKT and the College all have facilities that can be operated jointly for the welfare of all citizens concerned; and WHEREAS, the City and District have operated under the framework of an Interlocal Agreement since 1980 however, in 2007, a more formal update and renewed arrangement helped establish consistent policies and procedures to guide staff; and WHEREAS, in 2017 the City, District, LEKT and the College put together a Facilities Committee that meets regularly to discuss upcoming projects, maintenance information, and, most importantly, ways the Parties can collaborate and establish partnerships; and WHEREAS, all Parties desire to maximize the use of such facilities and equipment for the benefit of the community at large, and to lessen the need for new or expanded facilities in the future; and WHEREAS, the City, District, LEKT and the College desire to work cooperatively to develop new facilities and maintain older facilities as populations continue to grow and the need for space increases; and WHEREAS, the City, District, LEKT, and the College desire to keep operating and maintenance costs to a minimum for the benefit of the community; and WHEREAS, the City, District, LEKT, and the College desire to cooperate in seeking grants and other funding to carry out the intent of this Agreement; and NOW, THEREFORE, in consideration of the covenants herein contained and for other good and valuable consideration, the City, District, LEKT and the College mutually agree to the joint use of their respective facilities as outlined in Exhibit"A" attached hereto and made a part of this Agreement under the following conditions: 1 05/15/2018 1 - 3 1. Term This Agreement may be renewed every(five) 5 years. The initial term shall end on , 20 . However, the Facility Committee that consists of the City, the District, the LEKT and the College shall meet to review the contract and recommend changes, if any, one hundred eighty(180) days prior to the termination date. If there are no significant changes to the intent of this Agreement, the City Manager, the school superintendent of the District, the CEO of LEKT and College's VP for Finance & Administration, may extend this Agreement upon execution of a written extension. 2. Recreation Facilities Recreation oriented facilities shall be defined to include any agreed upon physical sites, whether buildings or grounds, which are designed to accommodate activity oriented recreation programs. These facilities are listed in Exhibit"A". 3. Basic Purpose The basic purpose and intent of the Agreement includes the following considerations: a. Cooperation in the acquisition and integration of parks and facilities within the jurisdiction of the City, District, LEKT and the College; b. Cooperation in the development of facilities for joint use subject to any limitations imposed by state statutes and/or budgetary constraints; c. Joint utilization of facilities that belong to the City, District, LEKT and the College in a manner which does not interfere with the specific purposes for which the facility was intended; d. Utilization of facilities that belong to the City, District, LEKT and the College by various community recreation groups and users contributing to the improvement and maintenance thereof, e. Cooperation and economization in facility maintenance through the planning of staff assignments and equipment; f Cooperation in seeking grants and other funding; 4. Facilities Committee a. The Facilities Committee will become formally established upon the approval of this Agreement; b. Parties will provide the appropriate staff to be a part of the Facilities Committee; c. The Facilities Committee will meet at a minimum of three times a year; 2 05/15/2018 1 - 4 5. Collaboration a. In the event that an entity contemplates the acquisition of additional recreation property or building a recreation facility on existing land, the Parties agree to notify and collaborate with the other Parties as to their needs and future plans with the idea of creating possible partnerships and integrated use. 6. Maintenance of Lands, Buildings, Facilities and Equipment a. The Parties will jointly plan schedules and activity programs in a manner that will permit the necessary facility maintenance while also assuring maximum facility utilization; b. Each Party agrees to provide to the other Parties the use of recreation facilities when those facilities are not scheduled for use by the owner; c. Each Party agrees to maintain their respective buildings, facilities, and equipment in good repair. An attempt will be made by each party to exchange service and labor on an equitable basis to cover costs. Exceptions to this general statement include: i. The Parties have agreed to a separate agreement or contract for joint use of programming and facilities that pertains to a specific activity and outlines costs associated with THE use of equipment and labor. ii. Special and unusual costs have been incurred as a result of the special assignment of personnel to accommodate the user party and a schedule for re-imbursement or subsidy has been mutually agreed upon by the parties. iii. Maintenance that result from the scheduled use that exceeds normal maintenance to return the facility to regular use. Repairs that result from facility damage that occurs during the scheduled use. d. When Parties are using the facilities of the other, the user will provide sufficient supervision of the activity as well as of the structural facility itself. Evidence of sufficient supervision will be: i. The condition of the structural facility will be unchanged upon completion of an activity from the condition found at the beginning of that activity, excepting normal wear and tear; and ii. Necessary provisions have been made to ensure the safety of participants and spectators. e. No alteration will be made by the other Parties to buildings, facilities or equipment without the mutual agreement of all Parties involved. 3 05/15/2018 1 - 5 7. Scheduling of Facilities between City and District a. The City will continue to serve as the scheduling agent between the City and the District programs. The District will have priority for use of the City's recreation facilities when available. The City will also have priority for the District's recreation facilities when not scheduled for use by the District. b. Each District site will provide to the City a list of available dates for each school recreation location that may then be scheduled for community groups by the City. c. The District Athletic Director will present to the City its requests for District use of City owned facilities d. The scheduling for Civic Field will include the following considerations: i. The District, as a party to this agreement, shall be given preference in scheduling over other users. It shall not, however, be given exclusive use of that facility. ii. The District may schedule all Port Angeles High School sports that are appropriate for the Civic Field facility. iii. No contest involving District athletic teams shall be scheduled by the visiting team on the Civic Field without the approval of the District. e. After the City and District have established their schedules, the City, District, LEKT, and College will continue to conduct seasonal activity planning meetings to include the use of each other's facilities. After that process, all parties involved will include all community recreation service groups who will be making facility use requests to determine and agree upon designated times as well as facility assignments. Community groups providing significant equipment, labor or other financial or in-kind contributions toward construction, maintenance or improvements of any Parties' facilities shall be given priority in all facility assignments. 8. Boosters Upon notification and approval of the Parties involved, Booster Clubs, tournaments, and non-profit corporations that are directly affiliated with the Parties within this Interlocal Agreement will be allowed to charge admission to an event at each listed facility in Exhibit A, if the funds are going directly to the program that is charging or the funds raised are going towards a non-profit, with the exception of the use of College facilities, whereby all funds raised will go directly to the College Foundation. 9. Joint Prouammin2 a. In the joint use of programming and facilities the responsibility for maintenance and revenue sharing will be stated in explicit terms in the 4 05/15/2018 1 - 6 form of a separate contract between the parties involved in this Agreement. 10. Use of City Facilities The City will appoint one person who will be responsible for scheduling use of City facilities for all parties involved and provide an individual to serve as a representative on the Facilities Committee. 11. Use of District Facilities The District will appoint one person who will be responsible for scheduling use of District facilities for all parties involved and provide an individual to serve as a representative on the Facilities Committee. 12. Use of LEKT Facilities The LEKT will appoint one person who will be responsible for scheduling use of LEKT facilities for all parties involved and provide an individual to serve as a representative on the Facilities Committee. The LEKT agrees to a limited waiver of its sovereign immunity for injunctive or declaratory relief only in favor of the other parties for the enforcement of the terms of this Agreement. Venue for any actions shall be in the Superior Court of Clallam County, Washington. 13. Use of College Facilities The College will appoint one person who will be responsible for scheduling use of College facilities for all parties involved and provide an individual to serve as a representative on the Facilities Committee. 14. Restriction on use All Parties involved agree to make no unlawful, improper, or offensive use of the subject premises and all rights of the using party hereunder will be terminated by all Parties involved in the event that such use is made thereof. All persons using facilities owned by the City will abide by City policies. • All persons using facilities owned by the District will abide by District policies. • All persons using facilities owned by LEKT will abide by LEKT policies. • All persons using facilities owned by the College will abide by College policies. If an individual or individuals are suspended because of a Code of Conduct issue at one of the Parties facilities, the suspension will be supported by the Facilities Committee and applied to their facilities as well. All Parties involved will attempt to avoid bumping existing facilities users. When a conflict exists, all Parties will attempt to find alternative sites for the non-City, District, LEKT, and College activity to take place. 5 05/15/2018 1 - 7 All Parties acknowledge there will be times when facilities will be shut down for preventative or emergency maintenance, which shall take priority over all scheduled programs. All parties involved will provide adequate notice of planned shutdowns. 15. Hold Harmless Each Party, its officers, and employees, shall be liable for injuries or damages caused by any negligent acts or omissions that party its officers, employees, agents or volunteers while performing the functions or furnishing facilities as described in this Agreement. 16. Primary Liability Insurance Coverage Each Party's insurance or self-insurance program shall be primary with regard to any liability resulting from the negligent acts or omissions of that Party, its officers, employees, agents or volunteers while performing the functions or furnishing facilities as described in this agreement. 17. Assignment, Inspection and Termination All Parties involved will not assign this Agreement or sublet the premises or any part thereof without the written consent of the other party. All Parties involved agree that each party and its authorized officers, agents and employees shall have the right to enter and inspect the subject premises and the operation being conducted thereon at reasonable times. This Agreement shall remain in effect until the end of the current term unless terminated by any parties as follows: o Upon breach of this Agreement by a party, the other parties shall give written notice of termination of this Agreement specifying the claimed breach and the action required to cure the breach. If the breaching party fails to cure the breech within ten working days from the receipt of said notice, then the contract shall terminate fifteen days from receipt of the written notice; o Cancellations of this Agreement shall be made in writing by either the City Manager, District Superintendent, LEKT CEO and College Vice President of Administrative Services, with a minimum six months' notice. 18. Amendments The parties hereto expressly authorize the City Manager, the Superintendent of the District, LEKT's CEO, and the College Vice President for Finance and Administration to negotiate amendments, additions and deletions to this agreement. Such modifications, additions, or deletions shall not be considered changes to the body of this Agreement unless in writing and signed by all parties. 6 05/15/2018 1 - 8 19. No Third Party Benefits The Parties hereto do not intend to confer on any third parties, any benefits hereunder. Therefore, no third party may utilize any provision hereof as a third party beneficiary or otherwise. 20. Additional Facilities Additional owned facilities by the Parties involved not listed in Exhibit"A"may be used at appropriate times and places if agreed upon by the City Manager, the Superintendent of the District, LEKT CEO and the College Vice President for Finance and Administration. 21. New Programs It is agreed that all parties will review and approve any new programs that are to be included in this Agreement. 22. Interpretation All Parties involved agree that should there be issues concerning the interpretation of the Agreement, or questions with regard to use, such will be referred to the City Manager, the Superintendent of the District, LEKT CEO and the College Vice President for Administrative Services. 23. Entire Agreement The terms and conditions written herein constitute the entire understanding between the Parties. AGREED TO ON THIS DAY OF 12018 CITY OF PORT ANGELES PORT ANGELES SCHOOL DISTRICT Dan McKeen, City Manager Marc Jackson, School District Superintendent LOWER ELWHA KLALLAM TRIBE PENINSULA COLLEGE William White, CEO LEKT Carie Edmiston, Interim Vice President for Finance and Administration 7 05/15/2018 1 - 9 APPROVED BY PORT ANGELES CITY COUNCIL ON APPROVED BY PORT OF PORT ANGELES SCHOOL BOARD ON APPROVED BY PORT ANGELES TRIBAL COUNCIL ON APPROVED BY COLLEGE VP for FINANCE and ADMINISTRATIION ATTEST: ATTEST: Jennifer Veneklasen, City Clerk ATTEST: ATTEST: APPROVED AS TO FORM: APPROVED AS TO FORM: William Bloor, City Attorney APPROVED AS TO FORM: APPROVED AS TO FORM: 8 05/15/2018 1 - 10 EXHIBIT "A" 1, CITY OWNED FACILITIES • Civic Field • Vern Burton Memorial Community Center • Lincoln Park • Shane Park • Elks Playfield • Volunteer Field DISTRICT OWNED FACILITIES • Dry Creek Elementary School • Jefferson Elementary School • Port Angeles High School • Roosevelt Middle School • Stevens Middle School • Hamilton Elementary School LEKT OWNED FACILITIES • Billy Whiteshoes Memorial Park • Lower Elwha Klallam Tribe Gymnasium COLLEGE OWNED FACILITIES • Sigmar Field • Peninsula College Gymnasium Note: Other facilities may be added as mutually agreed upon 9 05/15/2018 1 - 11 P99 NGELES WASH I N GTO N, U. S. A. ,,„ 0000000ii0000ii� CITY COUNCIL MEMO DATE: May 15, 2018 To: City Council FROM: DAN MCKEEN,CITY MANAGER ABBI FOUNTAIN,HUMAN RESOURCES MANAGER SUBJECT: Re-Classification of the Assistant Director of Power Systems Summary: Included in the 2018 City of Port Angeles Community Work Plan, approved by City Council in March, is a work plan item titled `Restructure the City's Electric Utility'. The objective of the work plan item is to establish an organizational structure within Public Works that better aligns similar functions and also provides a more manageable span of control. To accomplish this, the civil and electrical engineering divisions are being separated in two divisions including reclassifying the current Assistant Director of Power Systems to a Deputy Director within Public Works. Funding: Approximately $6,800 per year. An overall savings to the 2018 budget will be $92,200 due to the elimination of a Shop Foreman position in 2017. Recommendation: Staff recommends the City Council approve reclassifying the Assistant Director of Power Systems to Deputy Director of Power Systems. Background/Analysis: Included in the 2018 City of Port Angeles Community Work Plan, approved by City Council in March, is a work plan item titled `Restructure the City's Electric Utility'. The objective of the work plan item is to establish an organizational structure within Public Works that better aligns similar functions and also provides a more manageable span of control. The City provides two distinctly different disciplines of engineering: civil engineering and electrical engineering. Currently, the Deputy Director of Engineering, whose primary focus is civil engineering, supervises the electrical engineering department including the Assistant Director of Power Systems. Since 2016, the City has been considering separating electrical engineering from civil engineering for the following reasons: • To separate the two distinctly different engineering disciplines by removing the electrical 05/15/2018 1 - 12 engineering division from civil engineering. • To create a more manageable organizational span of control within the Public Works & Utilities Department. • To provide additional coverage for the continuity of Public Works &Utilities operations; ensuring someone at the Deputy level is always available during an event or emergency as required by City policy. • To follow best organizational structure practices used by other municipalities that have an electric utility. The first step in changing the overall organizational structure of electrical engineering was accomplished recently when the reporting relationship of the Assistant Director of Power Systems changed from reporting directly to the Deputy Director of Engineering to reporting directly to the Public Works &Utilities Director. With this proposed new restructure, including the reclassification of the Assistant Director of Power Systems to the Deputy Director of Power Systems, the entire electrical utility including power resources, conservation and the light division will be reporting directly to the Deputy Director of Power Systems. Funding Overview: The reclassification will have no financial impact considering that in 2017, a Shop Foreman position within the electrical utility was eliminated but was included in the 2018 budget. Due to the elimination of the Shop Foreman position there is a savings to the 2018 budget of $99,000. With the increase in pay for the Deputy Director position of approximately$6,800 per year, there is a savings of$92,200 to the 2018 budget. 05/15/2018 1 - 13 • NGELES WAS H I N G T O N, U. S. A.CITY COUNCIL MEMO DATE: May 15, 2018 To: City Council FROM: DAN MCKEEN,CITY MANAGER SUBJECT: Plastic Bag Ordinance Implementation Summary: On April 3, 2018 the City Council passed Ordinance No. 3604 encouraging conservation and reuse by requiring a minimum fee for carryout bags and prohibiting thin film non-compostable plastic bags. This memo outlines the steps being taken by staff to roll out ordinance requirements to the City's retailers. Funding: Printing and mailing costs associated with providing materials to commercial customers are estimated to be $1,000. Recommendation: No action is required unless the majority of Council would like to see a change in direction. Back2round/Analysis: Early this year, a citizen group came together and encouraged Council to implement a bag on thin, single-use plastic bags. Council heard testimony,primarily in favor of a ban, during three public hearings. Ultimately Council passed Ordinance No. 3604 encouraging conservation and reuse by requiring a minimum fee for carryout bags and prohibiting thin film non-compostable plastic bags. In order to effectively and responsibly roll out Council's recently adopted plastic bag ordinance, staff will need to complete a number of tasks which include: creating educational resources, communicating to businesses, updating the City's website, and assigning a point person to serve as the City's resource for all things related to the ordinance. The roll out has required multiple meetings that involved staff in the City Manager's Office, Public Works Solid Waste Division, and the Community& Economic Development Department. In addition, the Parks Department is creating marketing materials to assist local businesses to come into compliance by the July 2, 2018 effective date of the ordinance. The City has received a number of questions from local retailers. Examples of questions we've received are: 05/15/2018 1 - 14 • Does the term "retailer" include restaurants? • What about large plastic bags that protect framed art? • How do we identify customers who are exempt from the fee? • Does the minimum bag fee go to the City? Is it taxable? Staff believes the best way to interpret the ordinance for local retailers, and to answer these and other questions, is to create and distribute an Frequently Asked Questions (FAQs)modeled after the City of Tacoma's Bring Your Own Bag (BYOB) initiative. Heather Trim of Zero Waste Washington recommended following Tacoma's model because they have done a great job of implementing in terms of public outreach and outreach to businesses. Although Port Angeles does not have the same resources or timeline as Tacoma, staff felt it was possible to follow the basics of their initiative. We have assigned a staff person, the City's Solid Waste Collections Coordinator, to be the point of contact and to answer all inquiries by businesses or citizens as it relates to the ordinance. We are fortunate that the person filling that role has a background in retail and will be available to visit businesses to assist when requested or as the need arises. Attached to this memo is a letter that will be sent out to the City's approximate 1,900 commercial customers, along with the FAQs for retail establishments which we hope will answer most of the questions our local business owners and managers have about implementation. The next efforts on the part of staff will be to add information to the City's website for retailers and the general public. Attached: 1. Letter to Commercial Customers 2. Bring Your Own Bag FAQs for Retail Establishments 3. Flyer that businesses can download from City website Funding Overview: Printing and mailing costs associated with providing materials to commercial customers are estimated to be $1,000. 05/15/2018 1 - 15 Dear Commercial Utility Customer, This letter is intended to make you aware that the City recently passed an ordinance restricting the use of plastic bags for retail establishments. The adoption of the ordinance followed a presentation from a citizen group that encouraged Council to enact a ban on plastic bags, and three(3)public hearings where City Council received testimony from local citizens,most in favor of a ban. The City wants to provide all our commercial customers with additional details on the ordinance. Attached to this letter you will find Frequently Asked Questions (FAQs)pertaining to these new rules. The goal of the ordinance is to encourage local customers to bring their own bags for retail-related purchases,with the goal to reduce litter and non-compostable waste in our natural environment. The ordinance contains two primary requirements for local retail businesses. 1.)Paper bags provided must be recyclable. 2.)Retailers shall charge customers at least 5 cents for each bag provided at checkout or for home delivery. The City cares greatly about the success of our local businesses and it was important to us that we provide detailed written communication on these new requirements. If there is anything the City can do to answer additional questions or assist you with the implementation of this new approach to retail bags,please do not hesitate to contact us. Specifically,you can contact me at bdorcy@cityofpa.us or call 360-417-4876. You can also find additional information on the City's website at www.cityofpa.us. Sincerely, Bruce Dorcy Solid Waste Collections Coordinator 05/15/2018 1 - 16 IIII III IIIIIFF... IIII 11111... III 1111...... 111111111 III F0CA CAF:: tAII. F:: CAS P0ICt AIltGF:: I. F:: Y " BRIIltG Y0I.! R 0 W IN BAG uBY0BI. A F:: FFF:: F: t I V E jI.! I. Y 2 , 20 :1. 8 What is the new law? Port,Angeles Muaaia.ipal. C."aadc Chapter 5.95 -• et6l Bag Reqwireinents is all ban on thin plastic checkout bag (lass than 205 aaaals) and aaaapa:ases all a'aaaaaaaa urn 5....a.ent, caa°a3mut, bag fee on recycled paper and other retailer pr-m/ade caa°a°yout, ba-cgs. Ito law is meant nt,to encourage shaaMx app to ba°aaag their-sagas bag rather than buyaaa��� all new bang each t,�a"'a�aaw t,l�a�::wy shop, ... Why 11E Win "ou,T-Own 1.1a (113YO113) Most disposable plastic bags end tip in the landfill or as Men When cummx,rs bring their own bag tla:wy help reduce waste, pay:w /cnt,fitter, bea Citify our corrin-ni ait,y, and protect mar-ine wildlife, What bu,sinesses are aft.ected? All relmal busina,a;ses aaa Port KIM city laa'aaats are affected by the law, This includes but,is not,limited to grocery stores, a`:`onver'h na:e story, hardware st;d,wcq phaannaaa.➢es, and all others including t;ernl:or-aary retailers fila:rs ahnd�fca"addars sl;ga.h as at farmers markis and festivals, What carr-yout bags cart I pivvide to cu,stomers at checkout? Retailers a p can pa°mride paper or a eti a ble carryout, bags for all fee of no less than 5 cents. The fee is paid by the a.0 t,a:aaner for cach bag the retailer provides. Large paper bags must t, draw made of a1lt, least;40% recycled content, and small paper bags (dgM paaund or smaller) must be made of a1lt, least 2096 a°ecyclaA content, Can II provide other non-carr-yout bags? Mor r a aaaaa.-ca1rryd,:ut, bags are not,h'npad,awd by the law. "t"hose include plastic bags/wraps tnsawd to package pa"o(ut,nce, a'aaeaht, aha'atl:l bulk➢tt'rns inside the st,daa e be4dar, pl,ga"de`:hahs➢a'ag, as well as dry-cleaning bags, pet: waste e bags, tire bags, etc. ]Do I have to charge the cu,stomer the carr-yout bag fee? Yes. Ito pl,ga°lxmc of do, law is to encourage a."t,qst;damers to bring t,17eir own bag; t,17ea°ckno, a°a't,ah➢1ers must; charge all fee for cach. paper and/or a etisa ble carryout bag they lea-m/ide, A price signal to the cust,aarner, aaaay encourage them to ba°aaag their own bag instead of purchasing all Qxmable bag. 1111 utilize plastic bags 2,25 mils in thickness or greater, as specified in the ordinance, can II distribute plastic Yes, but you will still need to charge the a'aajaahaaum 5....a.ent,carryout bag the. Are all cu,stomers required to pay the carx-yout bag fee? Ast,a:aaaaawa s who We EBT,VVIQ or TAN17 benefits a re exempt f'a°aam pallying the a'aaiaaia'aaum 5....a.ent,fee wh.em t,YT aocawive all bag dur-ing checkout. "t"hawse exempt customers rs asu t: show proof of EBT, VVIQ or"t"ANlF' benefits s a1lt;the time, of checkout, M M ��'i 11,11 il������ i � � aIll II 11111 IIII III III1111... IIII 11111... III 111 111111111 III 1 >UI '"T" - 1111:., 11 13Y 0 111: >UI >UI 1, "T" ILY A S K. D ()jJ 1E,"' a: .., ]II 1"'j a:: Where does the carryout bag fee go? The fee is l:aept;by the retailer to a:af'fset,the cost of pa°mldlaag recycled ca:ant, mt, paper or a°a~u a ale bags which are generally more expensive than disposable plastic bangs. Does die ordinance apply to w•esta.w,rai= Can restaurants ant provide disposable ble bags far takeout t food Yes, the ordinance does apply to restaurants, I low("°fcr, retailers rs tilh. as restaurants ahn grocery store service delis, can lea mide disposable ale plaaa ti dna-cgs for prepared t,ake ut,foods and liquids intended for cora tna pt:aa:aaa away faun die establishment ent,a Wa is to safeguard public health and safety dtna°aaag trall.aaspda'.at,allt,ada'.aa of take-out fa:aa:ads. Ot:hm iterns purchased d fraarn RM a, st,ablashnR aat;a, such as cookbooks or a.olla:ct,adAc , callaaaaot, be caa°a~°aa:wd out; in disposable plastic dna-cgs. 111 have an inventory of disposable ble last c bags from before re the law, can 11 still give ��d.��:a�:�.al out? IN pa:asible that,you can receive an exemption to the ordinance u.ntilstock rLn.IS out. (Please see thr mxt, question for details), What are the eligibility requirements for an exemption and haw do Iapply? You aaalm docl,q➢aaent,thaht,the ordinance cahl,qms your bl,qdaaess l,gll'a iuc hardship due to unique c➢a°cl;rnst;ahaaces, lack of alternatives, or infringement of legally protected ct,e rights. Witten requests for an exemptions ns ca n be sent,to the Wid Waste ColkTtions C."aaaa iinat,or who will a°(:n/jew the request for awxawmpt,ion and lm°a~'scnt:at.;to the Uty Manager for final a et,er-r inat,iort Idea se erna d your reayuest,to eddy-cy@cjt,yaafl)a:,us or call 360....41 7.... 87R 111ow is the ban enforced? 1°nfi,)r-cawaaaent,is complaint bas ala Residents and a.at,lxTs may contact bdor-cy@cjt,yofl:)a:,us or- ,360 417 4876 of thry notice retailers are maca:aaa plant, with the law, The f'a:aa.us of a:waaf'aaa°ca:wanent; will be on a:"dl,ncalltioas lea a:aa°der to achi(n/c caarnpl vasa., If all retailer is reported, an educational Ott, will be conducted and warning War issued bawf'a:ary t,h, naaaaca:rnpl ance pa:waaalty of up to $250 as assawssa:& Is die carryout bag fee subject to retail sales tax? Yes. The fee charged to cl,qmnms for carryout bags is ah mail sable, sl,qycct,to a°a t;a it wales tax. Learn more at the Washington 1_.ta pa rt,a'aaawaat, of 1".awva:waaue Ate lit.tj-)s://dor-,waagm//g t,...for-aaa...or 1��nd.�la�.apt,aa.aaa,�l��nd.�la�.a�t,aa.aaaa�.... su[�jcct/tax topics/paper bag fees, ld:"aa.'t resources does'die City of 1."'oar" Angeles elder oer to su.ppoar"'t bu.saLnesses? The City of UM Angeles has developed sa:wwTaal resources to help rvt,aaala:Ts and their a.�uqd:aaaaawa°p. with tNa transition, Retailers s caan visit,www. `it,yofpans to download the FAQs as well as flyers t,haat, can be posted at their place of business, 111ow can I learn more? e Vitt www.cityofpmus faaa a°a~wa d:au ves and inti -rnaation a both: Bt: B. You can Aso emaaal dna:laamyoa:kyaa parous or call 360 417 4876 for and:re lnfr'aar-rnat,ia:ana II 111 IIII FFFFrnvF Juiv z 2018 B ..."R. I .- I G, voua OWN B A G aFusAaiF eats PRFVFrir WASTE AND iiiiFR , Brio HELP OUR FMVIRONM FPI I . BY GETTING IfIiO THE " BYOB " IIFMi , Y011 CAN MFI( [ A Mf FEREIICEI F :IP M0pF INF0p M = 11:111 , ',' l ill WW W CI I 'iOhVF . IIS 0N CiLL ; 60 - i1 ' - { f / i. • FONGELES A/lull//Oa A, W A S H I N G T O N, U. S. A. ,.._ WIN vuuu ,n�Vllllllllllllllllllllllf� CITY COUNCIL MEMO DATE: May 15, 2018 To: City Council FROM: JAMES BURL,ACTING DIRECTOR OF PUBLIC WORKS&UTILITIES SUBJECT: Accept Federal Surface Transportation Program (STP) Grant and Sign Supplemental Agreement-Marine Drive Channel Bridge Improvements Summary: The City was successful in obtaining a federal Surface Transportation Program(STP) grant in the amount of$510,000 for construction of the Marine Drive Channel Bridge Improvement Project. The City has a current Local Agency Agreement with WSDOT for design; this supplemental agreement will obligate the construction grant funding. Funding: The 2018 Transportation budget includes $589,600 for construction funding. The City must provide a minimum 13.5% local match. Furthermore, $90,000 is budgeted from the Wastewater Capital Fund for the Marine Drive Sewer Crossing, and $60,000 is budgeted from the Water Capital Fund for the Marine Drive Water Main Crossing. Recommendation: Approve and authorize the City Manager to: 1) Accept the federal Surface Transportation Program (STP) Grant, in the amount of$510,000 for construction of Marine Drive Channel Bridge, Project TRO T 11. 2) Sign Local Agency Agreement Supplement and updated Project Prospectus with WSDOT. Background/Analysis: The City was successful in obtaining a federal Surface Transportation Program(STP) grant in the amount of$510,000 for construction of the Marine Drive Channel Bridge Improvement Project. The City has a current Local Agency Agreement with WSDOT for design, a supplemental agreement will obligate construction grant funding. The Marine Drive Channel Bridge, located near the McKinley mill, has failing sheet pile walls which hold up the bridge approach slabs. Temporary patches were installed in 2015 while a permanent fix could be designed. The Marine Drive Channel Bridge Improvements include new bridge approach spans, new asphalt paving, and new water and sewer main crossings. 05/15/2018 J - 1 Staff recommends Council Approve and authorize the City Manager to: 1) Accept the federal STP Grant, in the amount of$510,000 for construction of Marine Drive Channel Bridge, Project TRO l 11. 2) Sign Local Agency Agreement Supplement and updated Project Prospectus with WSDOT Funding Overview: The 2018 Transportation budget includes $589,600 for construction funding. The City must provide a minimum 13.5% local match. Furthermore, $90,000 is budgeted from the Wastewater Capital Fund for the Marine Drive Sewer Crossing, and $60,000 is budgeted from the Water Capital Fund for the Marine Drive Water Main Crossing. 05/15/2018 J - 2 • FONGELES A/lull//Oa A, W A S H I N G T O N, U. S. A. ,.._ WIN vuuu ,n�Vllllllllllllllllllllllf� CITY COUNCIL MEMO DATE: May 15, 2018 To: City Council FROM: JAMES BURL,ACTING DIRECTOR OF PUBLIC WORKS&UTILITIES SUBJECT: 2018 Structural Engineering Services, Professional Services Agreement with Sargent Engineers, Inc., PSA-2018-02 —Amendment No. 2 Summary: Sargent Engineers, Inc., has been assisting the City with structural engineering services related to the City's structural infrastructure. The proposed amendment will include additional 8t' Street Bridge Pedestrian Fence inspection services to meet requirements of State financial assistance funding. Funding: This project is fully funded by subsidies from several sources: • A citizen fund-raising effort generated approximately$124,000, thus far. State of Washington financial assistance provided $350,000 via the State 2018 Supplemental Budget. • The City originally diverted funds in the amount of$926,000. A planned reduction for use of$400,000 in General Fund and Governmental Capital Funds will be provided in the next budget amendment cycle, due to the lower construction contract cost. Recommendation: Approve and authorize the City Manager to sign Amendment No. 2 to Professional Services Agreement PSA 2018-02, with Sargent Engineers, Inc., in the amount of $54,522, increasing the total contract not-to-exceed amount to $124,871, and to make minor modifications to the agreement, if necessary. The completion date of the agreement remains December 31, 2018. Background/Analysis: Sargent Engineers, Inc., has been assisting the City with structural engineering services related to the City's structural infrastructure. To meet requirements of State financial assistance funding, the proposed amendment includes additional 8t' Street Bridge inspection services. This additional work includes: inspections; submittal review, wage rate interviews; computation of quantities; and as-built drawing preparation. 05/15/2018 J - 3 On April 3, 2018, Council accepted the State of Washington funding assistance in the amount of $350,000 and awarded the contract for$770,770 to Interwest Construction, Inc., from Sequim, Washington. Funding Overview: This project is fully funded by subsidies from several sources: Citizen fund-raising efforts has generated approximately$124,000. State of Washington financial assistance provided $350,000 via the State 2018 Supplemental Budget. • The City originally diverted funds in the amount of$926,000. A planned reduction for use of$400,000 in General Fund and Governmental Capital Funds will be provided in the next budget amendment cycle, due to the lower construction contract cost. 05/15/2018 J - 4 AMIL v7ArF =='60t'"UMWWta0m Supplemental Agreement Organization and Address p g Sargent Engineers, Inc. Number 2 320 Ronlee Lane NW, Olympia, WA 98502 Original Agreement Number PSA-2018-02 Phone: (360) 867-9284 Project Number Execution Date Completion Date 12/31/2018 Project Title New Maximum Amount Payable Structural and Engineering Services $ 124,871.00 Description of Work Construction services for inspection and administration of construction on the 8th Street Pedestrian Fence project. The Local Agency of City of Port Angeles desires to supplement the agreement entered into with Sargent Engineers and executed on 1/23/2018 and identified as Agreement No. PSA-2018-02 All provisions in the basic agreement remain in effect except as expressly modified by this supplement. The changes to the agreement are described as follows: Section 1, SCOPE OF WORK, is hereby changed to read: The ACIREEMFNT shall he amended to include the attached Exhibit A3 Task 2. in Exhibit A is replaced hy Task 2 in Exhibit A3. I I Section IV, TIME FOR BEGINNING AND COMPLETION, is amended to change the number of calendar days for completion of the work to read: The work fQr all tasks shall he completed by Decemher•311, 2018_ III Section V, PAYMENT, shall be amended as follows: The ACTREEMFNT.shall he amended to include the attached Exhibit D2. Task 2 com ensation is increased by S54,522 to a new task total of S72486- The maximum compensation is a not to exceed amount of 5124.871. as set forth in the attached Exhibit A, and by this reference made a part of this supplement. If you concur with this supplement and agree to the changes as stated above, please sign in the appropriate spaces below and return to this office for final action. By: Monte Smith - Principal By: Tian McKPen - (lity Manager Consultant Signature Approving Authority Signature DOT ReQ§1,,1=8 Date J - 5 Exhibit A3 Scope of Work 11 Slreet Bridges Colistructioli Adimili1str ti Oil The consultant shall accomplish project administration as described herein and in accordance with the latest editions with current amendments of the following reference documents: 1. Washington State Department of Transportation/American Public Works Association (WSDOT/APWA) - "Standard Specifications for Road, Bridge, and Municipal Construction", dated 2018. 2. WSDOT/APWA"Standard Plans for Road, Bridge, and Municipal Construction". 3. WSDOT"Construction Manual". 4. WSDOT"Local Agency Guidelines", (LAG Manual). C insbrucllibn Contract tract irmmliini iistrallibn The consultant shall perform the following tasks: 1. Conduct the preconstruction conference. The consultant shall be responsible for the agenda and responsible for the meeting minutes. 2. Verify that Intent to Pay Wages has been submitted. 3. Review all proposed subcontractors. 4. Review material sources, material certifications, product substitutions, and mix designs and make recommendations to the agency regarding the same. 5. Review samples and shop drawings prepared and submitted by the construction contractor, where applicable, and make recommendations to the agency regarding such samples and shop drawings. 6. Review traffic control plan. 7. Review SPCC plan. 8. Provide surveillance of project construction for compliance with the plans, specifications, and construction contract documents. The consultant shall observe the construction whenever the contractor is working and prepare daily reports. 9. Weekly statements of working days shall be delivered to the contractor and owner weekly to inform them of the working days that have been charged to the project. 10. Take photographs periodically, before, during, and after construction, and a photographic record of the project's construction shall be prepared for transmittal to the agency at the conclusion of the project. 11. Review all certified payrolls submitted by the contractor to make sure that they comply with the wage rates in the contract. 12. Perform wage rate interviews of employees of the contractor to verify that they are being paid the wages that are claimed by the contractor. 13. Prepare all change orders, but it is up to the agency and the contractor to approve the change order. 14. Perform measurement and computation of quantities, pay items, and organize and keep project records. 15. Review force account reports prepared by the construction contractor, when appropriate, and make recommendations to the agency regarding such force account reports. 1 SII: sic, 05/15/2018 J - 6 16. Prepare and recommend progress pay quantities and estimates to the agency for consideration of payment each month. 17. Prepare and recommend final pay quantities and estimates to the agency for consideration of payment and acceptance of the project. 18. Prepare record drawings of completed construction work from as-built drawings prepared by and provided by the construction contractor. 19. Conduct the final inspection of the completed work with representatives of the agency. 20. Prepare a completion letter at the end of the project. 21. Prepare a final project report and submit it to the agency. Include all construction contract activities and documentation. eeeiirneii fs to 114 e C°°°'wnnl�shed to the Agency of the of the IIIIiurejeef • 1 copy of Monthly Progress Pay Estimates • 1 copy of Residents Engineer's Daily Reports • 1 copy of Construction Contractor Labor Documents, including Wage Interview Reports • 1 copy of Project Final Records • 1 copy of the Project Photographic Record • 1 copy of the Project Record Drawings 2aye, 05/15/2018 J - 7 Exhibit D2 Prime Consultant Cost Computations Project Principal Engineer Task Cost Rate: $172.00 $120.00 Construction Administration Preconstruction Conference 8 16 $3,296 Intent to Pay Wages 2 $240 Subcontractor Approval 8 $960 Material Submittals 8 $960 Shop Drawings 8 $960 Traffic Control Plan 4 $480 SPCC Plan 4 $480 Weekly Site Meetings 64 $7,680 Weekly Statement of Working Days $0 Photographs $0 Certified Payrolls 4 $480 Wage Rate Interviews $0 Change Orders 8 $960 Measure Quantities $0 Force Account Reports $0 Monthly Pay Estimates 4 $480 Final Pay Estimate 2 $240 Record Drawings 8 $960 Final Inspection 8 8 $2,336 Completion Letter 4 $480 Compile Final Documentation 16 $1,920 Total Direct Salary 16 168 $22,912 Mileage 2300 miles @ $0.55 $1,254 Northwestern Territories Inc. $47,320 Total $71,486 05/15/2018 J - 8 T. NORTHWESTERN TERRITORIES, INC. 717 SOUTH PEABODY STREET,PORT ANGELES,WA 98362 Engineers o Land Surveyors D Geologists Construction Inspection D Materials Testing Port Angeles(360)452-8491 www.nti4u.com April 5, 2018 Sargent Engineers Attn: Monte Smith 320 Ronlee Lane NW Olympia, WA 98502 Subject: Construction Management Services for 8th Street Bridges Pedestrian Fence Northwestern Territories, Inc. (NTI) appreciates the opportunity to submit our qualifications for construction management and inspection services for the 8'h Street Bridge Pedestrian Fence Project. NTI is a leading Engineering and Surveying firm on the Olympic Peninsula. We have a long history of engineering design, construction management, and land surveying projects on the Olympic Peninsula for local municipal, tribal, and private clients. NTI has experience, resources, and contacts to responsibly address needs for your unique construction management and inspection requirements. Our quality staff of professional engineers, surveyors, and technicians is capable of providing Sargent Engineers Inc. team members and other entities involved with support on the following tasks: • Conduct Daily Inspections and Daily Inspection Report • Weekly Statement of Working Days • Employee Interviews • Review Affidavit of Wages Paid • Measure Quantity for Work Completed • Review Force Account Reports • Photographic Record • Prevailing wage compliance We will also be assisting Sargent Engineers Inc. team members with the following tasks: • Conduct Preconstruction Conference • Change Orders • Review Certified Payroll • Prepare Monthly Progress Pay Estimates • Prepare Final Payment Request • Review Traffic Control Plan • Review SPCC Plan • Final Inspection The staff members at NTI are all active citizens of the Olympic Peninsula community. Our familiarity with the community and close proximity allows NTI to provide project efficiencies and responsiveness for any and all required tasks in a timely and cost effective manner. We look forward to working with the staff at Sargent Engineers Inc. to make this, or any future upcoming project successful. Sincerely Yours, Northwestern Territ 1 Inc. SI' rr-vv e . Lab Manager 05/15/2018 1 - 9 NORTHWESTERN TERRITORIES, INC. 717 SOUTH PEABODY STREET,PORT ANGELES,WA 98362 Engineers❑Land Surveyors o Geologists , Construction Inspection a Materials Testing Port Angeles(360)452-8491 7,-Li vwww.nti4u.com Construction Management Scope of Services for 81h Street Bridges Pedestrian Fence NTI would like to propose the following scope of services for the 8th Bridges Pedestrian Fence construction project. The level of effort follows the heading for each task. This project is assumed to occur over a period of 40 working days (8 weeks): NTI Roles Construction Manager(CM) -This position would be filled by Stephen Miller, P.E. The main role the CM would serve is to fulfill the contract administration tasks as defined below. The CM will also have active oversight of the ACM and provide guidance to ensure the Field Observation and Inspection tasks are completed satisfactorily. The CM will also be the main point of contact between the owner and NTI personnel. This position would require about 15 -20 hours per week of time to complete all of the tasks assigned. Assistant Construction Manager (ACM) -This position will be filled by Shawn West. The ACM's role will be mainly to perform the Field Observation and Inspection tasks as defined below. The ACM will be on site in the absence of the CM every day throughout the project to observe and report on construction activities. The ACM will be the first point of contact for the contractor. The ACM will receive guidance from the CM throughout the project on all tasks. This position would require about 25 - 30 hours per week of time to complete all of the tasks assigned. Contract Administration Pre-Construction Conference - The CM would assist Sargent in a pre-construction conference with the ACM, Sargent, representatives from the City of PA, and Contractor in attendance that outlines the requirements of the contract and expectations of each member of the project team. The following items, at a minimum, will be discussed: • Roles and responsibilities of each team member • General contract provisions, specifications, notice to proceed, project schedule, warranties, workmanship, change orders • Inspection responsibilities of the project owner team (CM, Design Engineer) • Labor standard requirements, wage rates, benefits, apprentice hours, wage interviews • Requirements at final cleanup, acceptance of work • Distribute necessary forms, wage rate posters, etc. A record of the pre-construction conference will be kept in the project file. Conduct Daily Inspections NTI will provide a presence on sight daily to observe construction activities and verify conformance to the project contract documents. The CM will keep apprised of all activities occurring and provide direction to the ACM. Preparation of Daily Construction Inspection Reports The ACM will track all activities occurring on site each day for the duration of the project and record them on a daily report form. Included in this report will be photographs of equipment on site and all work done throughout each day The CM will review each day's daily report to ensure completeness and to stay apprised of activities occurring on site. Weekly Statements of Working Days CM will provide weekly statements of working days to the Contractor and Owner to inform them of the working days that have been charged to this project. 05/15/2018 J - 10 Employee Interviews The ACM will conduct required interviews of contractor employees. Interviews will be conducted with a minimum of one employee per trade for the contractor and each sub-contractor to verify that they are being paid the wages that are claimed by the contractor. Review Affidavit of Wages Paid Review all certified payrolls submitted by the contractor to make sure they comply with the wage rates in the contract. Measure Quantities for Work Completed Perform measurement and computation for quantities, pay items, and organize and keep project records. Review Force Account Reports Review force account reports prepared by the contractor, when appropriate, and to make recommendations to the agency regarding such force account reports. Photographic Record Take photographs periodically, before, during and after construction, and a photographic record of the project's construction shall be prepared for transmittal to the agency at the conclusion of the project. 05/15/2018 J - 11 8th Street Bridges Pedestrian Fence Construction Management Fee Estimate(40 working days) Construction Assistant Technical Manager Construction Assistant Totals ($120.00/hr.) Manager ($40.00/hr.) ($100.00/hr.) Preconstruction Meeting 4 2 Daily Inspections 80 240 Daily Inspection Reports 20 20 Weekly Statements of Working Days 8 Change Orders 8 Review Certified Payroll 8 Employee Interviews 4 Review Affidavit of Wages Paid 8 Measure Quantites for Work 8 Completed Prepare Monthly Progress Pay 8 8 Estimates Prepare Final Payment Request 8 Review Force Account Reports 8 Review Traffic Control Plan 2 Review SPCC Plan 2 Photographic Record 4 Final Inspection 4 2 Fees $18,960 $27,400 $960 $47,320 05/15/2018 J - 12 P99 NGELES ",4 ",4 ",4 ",4 ",4 ",4 ",4 ",4 WASH I N GTO N, U. S. A. ,,„ 0000000ii0000ii� CITY COUNCIL MEMO DATE: May 15, 2018 To: City Council FROM: .TAMES BURKE,ACTING DIRECTOR OF PUBLIC WORKS&UTILITIES SUBJECT: Update on Cable Franchise Negotiations Summary: The City of Port Angeles is negotiating with Wave Broadband to consolidate and clarify several agreements between the City of Port Angeles and Wave Broadband. In addition, the City is negotiating with Wave to finalize a Cable TV Franchise Agreement. Funding: N/A Recommendation: Informational only. Back2round/Analysis: Between 2011 and 2013, Port Angeles entered into a series of city-wide agreements with CPI Inc. to provide various fiber optic telecommunication and wireless mobile data system services. In February 2014 CPI Inc. was purchased by Wave Broadband. The City entered into an arrangement with Wave to continue the CPI agreements at the same service level and pricing. Over the past few years a need to consolidate the agreements has become apparent, in order to make the agreements more transparent. An initial meeting in April 2018 yielded a positive beginning to consolidating the agreements, however more work remains. Starting in mid-2016 Port Angeles has been in negotiations with Wave for a new Cable TV Franchise Agreement to replace the agreement that expired in mid-2017. Negotiations were put on hold in the third quarter of 2017 to combine the contract consolidation process with the Franchise negotiations. Negotiations have resumed and the City plans on completing both processes in 2018. Funding Overview: N/A 05/15/2018 L - 1