HomeMy WebLinkAbout001356 Original Contract City of Port Angeles
Record#001356
GRANT AGREEMENT
City of Port Angeles and
Dungeness Crab and Seafood Festival
This agreement is made between the City of Port Angeles, (the City),a municipal corporation
and non-charter code city of the State of Washington and Dungeness Crab and Seafood Festival,
a Washington Nonprofit Corporation, (die Grantee)for a grant of the City's lodging tax funds.
In consideration of the benefits to be obtained through this agreement, the City and Grantee
agree to the following terms and conditions for providing a grant to support the Event:
1. THE GRANT
The City grants to the Grantee the sum of$12,350.00(the Grant) to be used entirely in support of
The Dungeness Crab and Seafood Festival event held on October 5-7, 2018, which is a special
event designed to attract tourists as described in Chapter 67.28 RCW (the Event). The Grantee
understands that the Grant is paid from the City's lodging tax funds and must be used only for
lodging-tax-eligible expenditures.
2. GRANTEE'S OBLIGATIONS
The Grantee will plan,organize,market,operate,and manage the Event in 2018 and is solely liable
and responsible for the Event. The City is not responsible for any aspect of the Event and does
not participate in the planning, organization, marketing,operation or management of the Event.
3. PA YMENT
• Payments will be made to Grantee after each invoice with detailed eligible receipts being
presented to the City. The City will have one month to pay.
• All invoices must be submitted within sixty calendar days of the event and no later than
January 15 of the following year,whichever is earlier.
• A one-payment approach is preferred.
• The City will hold 5%of the grant until Exhibit A is complete and returned to the City with
event results.
• Grantee will provide the City with a W-9.
This agreement shall not be construed or deemed to be an agreement for the benefit of any third
party or parties, and no third party shall have any claim or right of action hereunder for any cause
whatsoever. The City has no obligation to pay the Grantee's creditors.
4. GENERAL CONDITIONS
A. General Compliance. The Grantee agrees to comply with all applicable Federal, state and
local laws, regulations, and policies, governing the Event and the funds provided under this
agreement.
B. Effective Date: Grants were approved by City Council on January 16, 2018, which is the
effective date of this agreement.
C. No Legal Relationship Created. The relationship between the parties is that of grantor and
grantee. Nothing contained in this agreement is intended to, or should be construed in any
manner,as creating or establishing other relationship between the parties.
D. Hold Harmless. The Grantee will hold harmless,defend and indemnify the City from any and
all claims, actions, suits, charges and judgments whatsoever that in any manner arise out of
the Event.
E. Suspension or Termination. The City may suspend or terminate this agreement if the Grantee
fails to comply with any term or provision of this agreement.
S. ADMINISTRATIVE REQUIREMENTS
A. Documentation and Record Keeping. The Grantee will maintain thorough records pertinent
to the activities to be funded under this agreement, including records adequate to document
that the funds were expended on lodging-tax-eligible activities.
B. Access to Records and Retention. All such records shall be retained by the Grantee for a
period of two years after the Event. All such records shall be made available to the City upon
request.
C. Rqportitig. The Grantee acknowledges that RCW 67.28.1816(2)(c)requires it to report to the
City specific information after the Event conclude. The report must be in the form and contain
the information acceptable to the Joint Legislative Audit and Review Committee. The report
to be completed is attached as exhibit A. The Grantee shall provide that report to the City
within 30 days after the conclusion of the Event.
6. AUTHORITY TO EXECUTE
The Grantee and the person who signs this agreement on behalf of the Grantee both represent and
warrant that the person signing on behalf of the Grantee is duly authorized to sign this agreement
on behalf of the Grantee, and the Grantee is bound and obligated by such signature for the uses
and purposes stated herein.
7. ENTIRE AGREEMENT
This document states the entire agreement between the City and the Grantee for the use of funds
received under this agreement and it supersedes all prior communications and proposals, whether
electronic,oral,or written between the City and the Grantee with respect to this agreement.
IN WITNESS WHEREOF, the City and the Grantee have executed this agreement as of the
date and year last written below.
CITY OF PORT ANGELES GRANT ind Seafood
Festival
By By: sc-944a-geef
Title: CA M Date: "1/ 3 2018 Title: Exec Dir Date:
Cit fer,
_4/1 2018
17-7—
d
/to 01
Ap ov d as to form.
r7
William E. Bloor, City Attorney
Exhibit:A-Event Results Report
-2 -
Exhibit A
Funds Awarded
Total Activity
“Direct Count”, “Indirect Count”, “Representative Survey”,“Structured Estimate”, or “Other-please Explain”
Under “Methodology” Please fill the left cell with one of the following:
JLARC Lodging Tax Expenditure Report
Please Explain:
Actual (Estimated):
Method:
Please Explain:
Predicted:
Actual (Estimated):
Method:
Actual (Estimated):
Method:
Please Explain:
Predicted:
Actual (Estimated):
Method:
Predicted:
Actual (Estimated):
Method:
Please Explain:
Predicted:
Actual (Estimated):
Method:
Please Explain:
Predicted:
Please Explain:
Predicted:
Enter the number of people predicted to attend this activity without
paying for overnight lodging, the actual number of people who attended
this activity without paying for overnight lodging, and the method used
to determine the attendance.
Paid Lodging Nights
Total projected and estimated actual number of paid lodging night. One
Lodging Night = one or more persons occupying one room for one night.
Enter the total number of people predicted to attend this
activity, tha actual number of people who attended this activity,
and the method used to determine the attendance.
Attendance, Out of State, Out of Country
Enter the number of people from outside the state and country
predicted to atend this activity, the actual bumber of people from
outside the state and country who attended this activity, and the
method used to determine the attendance.
Attendance, Paid for Overnight Lodging
Enter the number of people predicted to attend this activity and pay for
overnight lodging, the actual number of people who attend this activity
and paid for overnight lodging, and select the method used to
determine the attendance.
Attendance, Did Not Pay for Overnight Lodging
Overall Attendance
Attendance, 50+ Miles
Enter the number of people who travelled greater than 50 miles
predicted to attend this activity, the actual number of people who
travelled greater than 50 miles to attend this activity, and the method
used to determine the attendance.
Organization:
Acitivity Name:
Activity Type:
Start Date:
Attendance Information
Event/Festival
End Date:
Funds Requested: