HomeMy WebLinkAbout001388 Original Contract City of Port Angeles
Record #001388
(Y'RANT AGREEMENT
City of Port Angeles and
Port Angeles Fine Art Center
"This agreement is made between the City of Port Angeles, (the City), a municipal corporation
and non-charter code city of the State of Washington and Port Angeles Fine Art Center, a
Washington Nonprofit Corporation, (the Grantee) for a grant of the City's lodging tax funds.
In consideration of the benefits to he obtained through this agreement, the City and Grantee
agree to the following terms and conditions for providing a grant to support the Event,
1. THE GRANT
The City grants to the Grantee the sum of$9,000,00 (the Grant) to be used entirely in support of
the Paint the Peninsula event held on August 19-27, 2018, which is a special event designed to
attract tourists as described in Chapter 67.28 RCS` (the Event), The Grrantee understands that the
Grant is paid from the City's lodging tax funds and must be used only for lodging-tax-eligible
expenditures.
Z GRANT" FT'S OBLIGATIONS
The Grantee will plan,organize,market,operate,and manage the Event in 2018 and is solely liable
and responsible for the Event. The City is not responsible for any aspect of the Event and does
not participate in the planning, organization,marketing, operation or management of the Event.
3. PA YMENT
• Payments will be made to Grantee, after each invoice with detailed eligible receipts being
presented to the City. The City will have one month to pay.
• All invoices must be submitted within sixty calendar days of the event and no later than
January 15 of the following year, whichever is earlier,
• A one-payment approach is preferred.
• 'rhe City will hold 5%of the grant until Exhibit A is complete and returned to the City with
event results.
• Grantee will provide the City with a W-9.
This agreement shall not be construed or deemed to be an agreement for the benefit of any third
party or parties, and no third party shall have any claim or right of action hereunder for any, cause
whatsoever, The City has no obligation to pay the Grantee's creditors.
4. GENERAL CONDITIONS
A. Q;peraj Compliangg. The Grantee agrees to comply with all applicable Federal, state and
local laws, regulations, and policies, governing the Event and the funds provided under this
agreement.
E. Effegtivg Datg: Grants were approved by City Council on Jan 16, 2018, which is the
effective date- of this agreement,
C. Ng Leg,aj Created. The relationship bet n the parties is that of grantor and
Relationship Nvee
grantee. Nothing contained in this agreement is intended to, or should he construed in any
manner, as creating or establishing other relationship between the parties.
D, Hold Harmless. The Grantee will hold harmless,defend and indemnify the City from any and
all claims, actions, suits, charges and judgments whatsoever that in any manner arise out of
the Event.
E n•iL)n or Termination. The City may suspend or terminate this agreernent if the Grantee
fails to comply with any term or provision of this agreement.
5. ADMINISTRA TIVE REQUIRE MENTS
A- Dottm,entation and Record K=ing, The Grantee will maintain thorough records pertinent
to the activities to be funded under this agreement, including records adequate to document
that the funds were expended on lodging-taws-eligible activities.
B. Acl—wsk k2 Rggprds pd Renfign, All such records shall be retained by the Grantee for a
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period of two years,after the Event. All such records shall be made available to the City upon
request.
CM)rting. The Grantee acknowledges that RCW 67.28.1816(2)(c)requires it to report to the
City specific information after the Event conclude, The report must be in the form and contain
the information,acceptable to the Joint Legislative Audit and Review Committee. The report
to be completed is attached as exhibit A. 'The Grantee shall. provide that report to the City
within 30 days after the conclusion of the Event.
6. AUTHORITY TO EXECUTE
'rhe Grantee and the person who signs this agreement on behalf of the Grantee both represent and
warrant,that the person signing on behalf of the Grantee is duly authorized to sign this agreement
on behalf of the Grantee, and the Grantee is bound and obligated by such signature for the uses
and purposes stated herein.
7. ENTIRL-AGREEMEET
This document states the entire agreement between the City and the Grantee for the use of funds
received under this agreement and it supersedes all prior communications and proposals, whether
electronic, oral, or written between the City and the Grantee "rith respect to this agreement.
IN WITNESS WHEREOF, the City and the Grantee have executed this agreement as of the
date and year last written below,
CITY PO GRANE: Port Angeles Fine Art Center
By By
.�" _ M.
2018
Title,City Mang Date: Title��',
2018 Date
App bled as to f brm:'
William E. Bloor, City Attorney
Exhibit-A-- Event Results Report