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Agenda Packet 08/07/2018
August 7, 2018 City of Port Angeles Council Meeting Agenda City Council Chambers, 321 East 5t' Street The Mayor may determine the order of business for a particular City Council meeting. The agenda should be arranged to best serve the needs and/or convenience of the Council and the public. The Mayor will determine time of break. Hearing devices are available for those needing assistance. The items of business for regular Council meetings may include the following: A. Call to Order — Special Meeting at 5:00 p.m. — At 5 p.m., Council will hold a closed Executive Session, under authority ofRCW 42.30.110(1)0 in order to evaluate the qualifications of an applicant for public employment. At 5:15 p.m., Zoning and Accessory Residential Units in Port Angeles /Presentation by the Community & Economic Development Department Call to Order — Regular Meeting at 6:00 p.m. B. Roll Call, Pledge of Allegiance Ceremonial Matters, Proclamations & Employee Recognitions 1. Hodori Week Proclamation 2. Music on the Strait Proclamation 3. Peninsula Area Public Access Proclamation C. Public Comment The City Council desires to allow the opportunity for Public Comment. However, the business of the City must proceed in an orderly, timely manner. At its most restrictive, Public Comment shall be limited to a total of 15 minutes for the first Public Comment period and shall be concluded not later than 9:45 p.m. for the second Public Comment period. Individuals may speak for three minutes or less, depending on the number ofpeople wishing to speak. If more than 20 people are signed up to speak, each speaker may be allocated two minutes (Council Rules of Procedure Section 12). D. Late Items To be placed on this or future agendas, including any executive session needed during or at the end of the meeting. E. Consent Agenda I Approve 1. City Council Minutes of July 3, 2018..............................................................................................................................E-1 2. Expenditure Report: From July 14 to July 27, 2018 in the amount of $1,877,296.06.....................................................E-5 3. Interlocal Agreement to Set Administration Fees for PenCom.......................................................................................E-26 4. Planning Commission Appointment................................................................................................................................E-30 5. Interlocal Agreement with Clallam County — Emergency System Notification..............................................................E-35 6. Metal Recycle Facility Fencing Contract Final Acceptance............................................................................................E-39 7. 2018 Electric Utility Resource Plan /Set Hearing Date................................................................................................... E-40 8. Facade and Sign Contract No. 18-08 for Barhop Brewing, LLC.....................................................................................E-44 F. Public Hearings 16:30 p.m. or Soon Thereafter..................................................................................................None August 7, 2018 Port Angeles City Council Meeting Page 1 G. Ordinances Not Requiring Council Public Hearings 1. For -Hire Vehicle Licensing Code/ Consider Ordinance/ Conduct 2"d Reading............................................................G-1 2. 2018 Budget Amendment #2 /Conduct I" Reading/ Continue to August 21................................................................. G-10 H. Resolutions Not Requiring Council Public Hearings.......................................................................................None I. Other Considerations 1. City Manager Contract....................................................................................................................................................I-1 J. Contracts & Purchasing 1. Fire Department Turnout Gear Purchase......................................................................................................................... J-1 K. Council Reports L. Information City Manager Reports: 1. Mid -year Financial Report .............................................................................................................................................. L-1 2. Bi -Monthly Construction Status Report ..........................................................................................................................L-23 3. Bi -Monthly Grants and Loans Status Report ...................................................................................................................L-24 4. Quarterly Consultant Report ............................................................................................................................................L-26 5. Draft 2019 Stormwater Management Manual for Western Washington.........................................................................L-41 M. Second Public Comment The City Council desires to allow the opportunity for Public Comment. However, the business of the City must proceed in an orderly, timely manner. At its most restrictive, Public Comment shall be limited to a total of 15 minutes for the first Public Comment period and shall be concluded not later than 9:45 p.m. for the second Public Comment period. Individuals may speak for three minutes or less, depending on the number ofpeople wishing to speak. If more than 20 people are signed up to speak, each speaker may be allocated two minutes (Council Rules of Procedure Section 12). Adjournment PUBLIC HEARINGS Public hearings are set by the City Council in order to meet legal requirements. City Council may set a public hearing in order to receive public input prior to making decisions which impact citizens. Certain matters may be controversial and City Council may choose to seek public opinion through the public hearing process. August 7, 2018 Port Angeles City Council Meeting Page 2 ZONING IN PORT ANGELES :)OTLES WASH I N G T Q b, U, S. k DEPARTMENT OF COMMUNITY & ECONOMIC DEVELOPMENT • PURPOSE OF ZONING • TYPES OFZONING CODES • ZONING IN PORTANGELES •ZONING OPPORTUNITIES IN P.A. • Accessory Residential Units (ARU's) • ZONING CHALLENGES IN P.A. • QUESTIONS When a planner speaks of implementing goals rationally, he implies that it is possible to demonstrate logically and experimentally the relationship between the proposed means ad the ends they are intended to further. - Alan A. Altshuler, planner, The City Planning Process (1965) • Protecting the public safety, general welfare and health • Preserving the character of acommunity/neighborhoods • Layout of framework for development: built and natural • Port Angeles Municipal Code includes 16 purpose statements for zoning (Chapter 17.01) TYPES OF ZONING CODES •Zoning or land use code is the most common type of development � regulation • Must be consistent with and implement the City's � �n Comprehensive Plan &Land Use Designation Map Traditional zoning code 7pnipg Typically formatted with text, tables and maps Code Segregated uses into districts (zones) • Regulated by zone (uses that are permitted outright or conditionally) TYPES OF ZONING CODES . uc panuy wimwxdnnta lanri+'•rasmyaM h.niry. r,elw rduca vr•hrk �wntla aM wa�de+rmveiuent paMq Mr mow%*+andaWeus ZONING IN PORTANGELES • First Zoning Code and Map established in 1970 • Residential — 6 districts • Commercial — 6 districts • Industrial/Manufacturing — 4 districts • Public/Parks Lands — z districts • Overlay —6 options • Residential Zoning in Port Angeles 3 Low Density/Single-Household (RS) Districts • RS7 primarily townsite lots (140'x50' = 7000 sq.ft.) • RS9 largerthan townsite lots, perimeter of town center (9,000 sq.ft.) • RS11 "variety in the urban land use pattern" (11,000 sq.ft.) 2 Medium Density (RMD & RTP) District • RTP intended for mobile home occupancies • RMD duplexes, multi -household dwellings greater than RS (but less than RHD) • 1 High Density (RHD) District • RHD multi -household dwellings • Commercial Zoning in Port Angeles • Central Business District (CBD) — most intense commercial zone, downtown • Commercial Arterial (CA) District —suburban commercial zone, car emphasis, Front & First • Commercial Neighborhood (CN) District — provide day-to-day commercial services for adjacent residential • Commercial Office (CO) District — buffer between more intense commercial and residential • Commercial Shopping District (CSD) — similar to CN but slightly less restrictive • Commercial Regional (CR) District) — regional commercial services (UGAs) • Overlay Zones in Port Angeles Planned Residential Development (PRD) • Emphasizes more fully designed development • Requires a percentage of common open space (and provide recreational facilities) • Preserve unique physical features, scenic view corridors • Density bonuses permitted for protected environmentally sensitive areas Infill Overlay Zone (IOZ) • Emphasizes pedestrian and transit oriented developments and higher quality design • Requires a percentage of attainable housing • Emphasizes urban density and common open space areas ZONING OPPORTUNITIES IN PORTANGELES Overlay Zones Nonconforming Allowances Housing Variety • Townhouses Manufactured ARUs • Permitted in current zoning code • Conditional use in RS districts/ Permitted use in RMD and RHD districts • Flexibility of being detached or within a structure • Can't be more than So% of the gross floor area of primary residence • No block/density maximums set in code ZONING CHALLENGES IN PORTANGELES • Dated code • Innovative and old zoning techniques mixed together (difficult to implement) • No required site plan review (must occur during building permit review) QUESTIONS C?�v vt�F,r PROCLAMATION In Recognition of HODORI LITTLE TIGERS WEEK August 1 - 8, 2018 WHEREAS, Taekwondo is the world's most popular martial art and an Olympic event; and WHEREAS, Taekwondo teaches one to live in the present and in harmony with the forces in life; and WHEREAS, Children who practice Taekwondo work to develop a high degree self-respect, confidence, discipline, coordination and leadership abilities; and WHEREAS, the Hodori Team is recognized as elite members that represent this art to the world; and WHEREAS, this famous team has honored Port Angeles with a visit and demonstration, choosing to make our city the first stop on their American tour; and WHEREAS, the team will visit Olympic National Park, tour our fair City, its famous underground, and inspire our citizens with amazing feats of athletic skill in the martial arts; and WHEREAS, the team demonstrated their skills at Peninsula College on August 4`h for the benefit of the college Taekwondo program; and WHEREAS, the City appreciates the efforts made by Grandmaster Nicholls of White Crane Martial Arts in Port Angeles, former National Taekwondo Instructor of the Year and current Washington State President for the United States National Taekwondo Federation, for his help to share the talents of the Hodori Little Tigers with the City of Port Angeles. NOW, THEREFORE, I, Sissi Bruch, Mayor, ON BEHALF OF THE CITY COUNCIL of PORT ANGELES, do hereby proclaim the week of August 1 through August 8, 2018, as HODORI TAEKWONDO WEEK in the CITY OF PORT ANGELES, and I further encourage all citizens to recognize, celebrate, and support the efforts of the Hodori Taekwondo Team and White Crane Martial Arts. •�l 'err -MSNJtiSM tit to August • PROCLAMATION In Recognition of Music on the Strait, affiliated with the Port Angeles Symphony WHEREAS, the City of Port Angeles demonstrates, through policies and actions, encouragement and support for individuals and organizations to contribute to the area's economic well-being and other aspects related to quality of life; and WHEREAS, internationally recognized musicians and former North Olympic Peninsula residents James Garlick and Richard O'Neill are giving their time and other resources as co -directors to launch the first Music on the Strait festival in appreciation of family members, teachers, other individuals and community resources that nurtured them; and WHEREAS, festival directors have established supportive relationships with leaders of the Port Angeles Symphony, Peninsula College, other organizations, individuals and businesses to obtain logistical and financial support for bringing other world-class musicians to local venues for the premiere festival and assuring a solid foundation for future annual festivals; and WHEREAS, festival organizers and other supporters already are attracting so many donors and ticket buyers from this area and beyond that venues appear likely to fill for all concerts and provide rationale for expanded festivals in future years; and WHEREAS, musicians are working with area music education leaders to provide opportunities for visiting professionals to share their expertise with area students through programs during the concert week that they plan to increase in future years; and WHEREAS, concerts on Thursday, August 30; Friday, August 31; and Saturday, September 1, will feature some of the world's finest musicians and provide an opportunity for local musicians to perform with them for a finale with "pay -what -you -can" admission. NOW, THEREFORE, I, Sissi Bruch, Mayor, ON BEHALF OF THE CITY COUNCIL OF PORT ANGELES, do hereby declare the week of August 26 through September 2 as Music on the Strait Week, in recognition of the exemplary initiative, persistent follow-through, and collaboration planners and supporters have demonstrated. We appreciate your efforts to bring the joy of music to our community. ' 'August 7, 20 IS Sissi Bruch, Mayor PROCLAMATION In Recognition of Peninsula Area Public Access WHEREAS, Peninsula Area Public Access (PAPA) was created by a group of Clallam area residents as a federally registered 501(c) 3 non-profit organization in April of 2016 and broadcasting a 24-hour lineup of local programming promoting this area to the wider public since June 10th, 2016; and WHEREAS, Broadcast journalism is currently the most popular career -course offered at Port Angeles High School and PAPA -TV provides a broadcast platform for these budding producers, and WHEREAS, Peninsula Area Public Access works with the Port Angeles School District and Peninsula College to enhance educational opportunities in media on the Olympic Peninsula providing the springboard leading to local students' nomination for multiple Student -Emmy Awards by the National Academy of Television Arts & Sciences; and WHEREAS, PAPA -TV and Media Center is a community treasure, owned by the community and open to all segments of the community desiring to create or promote their own programming, and WHEREAS, PAPA -TV productions include award-winning documentaries rediscovering the New Dungeness Lighthouse, The Olympic Discovery Trail, Underground Port Angeles and other historic and recreational destinations, enticing history -minded travelers to come explore local attractions; and WHEREAS, PAPA -TV volunteers are presently restoring the Old Fire Hall; lynch pin to Port Angeles' Historic District, for use as its local studio and Media Training Center. NOW, THEREFORE, I, Sissi Bruch, Mayor, ON BEHALF OF THE CITY COUNCIL OF PORT ANGELES, do hereby do hereby proclaim August 7th as PAPA APPRECIATION DAY in our City, and we encourage all the citizens to learn about and enjoy the services provided by Peninsula Area Public Access Television; available on Channel 21 on Wave Cable and around the world at www.papaonline.tv �.August 7, 2018 Sissi Bruch, • City Council Meeting PUBLIC COMMENT SIGN-UP SHEET August 7, 2018 Print Name Clearly Are you a City of Port Angeles resident or business owner. Yes or No Topic Yes or No�- Yes or No Yes or No Yes or No Yes or No Yes or No Yes or No Yes or No Yes or No Page 1 CITY COUNCIL MEETING Port Angeles, Washington July 3, 2018 CALL TO ORDER SPECIAL MEETING: Mayor Bruch called the special meeting of the Port Angeles City Council to order at 5:02 p.m. ROLL CALL: Members Present: Mayor Bruch, Deputy Mayor Dexter, Councilmembers French, Kidd, Moran, and Schromen- Wawrin. Members Absent: Councilmember Merideth. Staff Present: Attorney Bloor, Clerk Veneklasen, and A. Fountain. EXECUTIVE SESSION: Based on input from Attorney Bloor, Mayor Bruch announced the need for an Executive Session, held under authority of RCW 42.30.110(1)(g), for the purpose of evaluating the qualifications of an applicant for public employment, for approximately 45 minutes. The Executive Session convened at 5:02 p.m. RETURN TO OPEN SESSION: The Executive Session concluded at 5:50 p.m. No action was taken. ADJOURNMENT: Mayor Bruch adjourned the Special Meeting at 5:50 p.m. CALL TO ORDER -REGULAR MEETING: Mayor Bruch called the regular meeting of the Port Angeles City Council to order at 6:00 p.m. ROLL CALL: Members Present: Mayor Bruch, Deputy Mayor Dexter, Councilmembers French, Kidd, Moran, and Schromen- Wawrin. Members Absent: Councilmember Merideth. Staff Present: Attorney Bloor, Clerk Veneklasen, C. Delikat, K. Dubuc, B. Smith, T. Agesson, A. Brekke, and S. Clark. It was moved by French and seconded by Dexter to: Excuse Mayor Bruch from the previous meeting, and Councilmember Merideth from this meeting. Motion carried 6-0. PLEDGE OF ALLEGIANCE: Mayor Bruch led the Pledge of Allegiance to the Flag. PUBLIC COMMENT: Steve Dryke, 1111 Georgianna Street, asked the City to help restore the town's locomotive. Bill Atkinson, 1702 West Fourth Street, registered his concerns about vandalism of election campaign signs. Susan Hilgren, 12 Pearce Road, requested porta potties, trash cans, and sharps containers for the homeless. Steve Hopkins, Operations and Planning Manager for Clallam Transit, thanked the City for its cooperation installing a permanent bus stop. Ingrid Carmean, 316 South Cherry Street, said that it's time to change the thought process towards people who are homeless. 08/07/2018 E - 1 PORT ANGELES CITY COUNCIL MEETING — July 3, 2018 Bob Vreeland, 520 East 10" Street, thanked Council for recognizing need for Port Angeles Climate Action Plan. Emily Dexter, 135 West Fourth Street, introduced herself as the new Executive Director of the Food Bank. Dale Wilson, P.O. Box 817 in Port Angeles, said that he is a political candidate and has had campaign signs stolen. He spoke about hate speech happening in Port Angeles and on social media. OTHER CONSIDERATIONS: 1. Stormwater Permit Chris Montague-Breakwell, of the Washington State Department of Ecology, conducted a presentation on the Western Washington Municipal Stormwater Phase II Permit. Council discussion followed. CONSENT AGENDA: At the request of Councilmember Kidd, Mayor Bruch pulled Item 3 from the Consent Agenda. It was moved by French and seconded by Dexter to approve the Consent Agenda to include: 1. City Council Minutes of June 19, 2018 2. Expenditure Report: From June 9 to June 22, 2018 in the amount of $1,724,255.39 3. ITEM PULLED FROM CONSENT AGENDA 4. Marine Drive Sewer Repair Phase 2 Final Acceptance Motion carried 6-0. ITEM PULLED FROM CONSENT AGENDA: Amendment to Council Rules of Procedure Regarding Public Comment Councilmember Kidd expressed concerns with the item being placed on the Consent Agenda. She suggested that the item be placed on the following agenda in order to provide for a thorough discussion. Council discussion followed. It was moved by Moran and seconded by Kidd to: Table the topic until the next City Council meeting. Motion failed 4-2, with Moran and Kidd in favor. Council discussion continued. It was moved by French and seconded by Schromen-Wawrin to: Approve the Resolution [No. 08-18] amending the Council Rules of Procedure. Motion carried 4-2, with Moran and Kidd opposed. ORDINANCES NOT REQUIRING COUNCIL PUBLIC HEARINGS: 1. For -Hire Vehicle Licensing Code Attorney Bloor introduced said that the City's current For -Hire Vehicle licensing code does not address Transportation Network Companies (TNCs) such as Uber and Lyft. He said the proposed ordinance updates the for -hire vehicle code to allow for TNCs and taxi -cabs to operate in the City under similar requirements. Council discussion followed. Mayor Bruch conducted a first reading of the ordinance by title, entitled, ORDINANCE NO. AN ORDINANCE of the City of Port Angeles, Washington revising in its entirety Chapter 5.36 of the Port Angeles Municipal Code. Mayor Bruch continued the matter to July 171 . OTHER CONSIDERATIONS CONTINUED: 2. Port Angeles Downtown Association 2018-2019 Work Plan Acting Community & Economic Development Director Allyson Brekke said the Port Angeles Downtown Association has requested the City Council consider its 2018-19 Work Plan and provide guidance to staff for negotiating a contract with the City. Council discussion followed. Page 2 of 4 08/07/2018 E - 2 PORT ANGELES CITY COUNCIL MEETING — July 3, 2018 Downtown Association members Marilyn Parrish, Eric Brown, and Beth Witters were in attendance. Ms. Parrish spoke about the organization's work to improve the downtown and host Arts & Draughts Festival. Council discussion followed. It was moved by Kidd and seconded by French to: Move forward with a Downtown Association contract for PBIA funds. Motion and second rescinded. Mayor Bruch recessed the meeting for a break at 8:26 p.m. The meeting reconvened at 8:37 p.m. CONTRACTS & PURCHASING 1. 10th Street Reconstruction Project City Engineer Teresa Reed -Jennings spoke about funding for the project and the reason for the additive bid. It was moved by Kidd and seconded by Dexter to: 1) Award the base bid and sign a construction contract with Lakeside Industries, Inc of Port Angeles, WA for the 10th Street Reconstruction I to N Streets Project TRI 100, for the total bid amount of $2,353,219.15, including applicable taxes; and make minor modifications to the contract, if necessary. 2) Award the additive bid to Lakeside Industries, Inc of Port Angeles, WA, and increase the total construction contract amount to $2,523,592.15, including applicable taxes. 3) Amend the current agreement with Washington State Transportation Improvement Board (TIB) to increase the grant by $100,000, to a new total amount of $1,250,001. Motion carried 6-0. 2. Craig Avenue Road Reconstruction City Engineer Reed -Jennings said the project was initially caused by a water main break, but that staff found more extensive construction was needed. It was moved by Dexter and seconded by French to: Approve and authorize the City Manager to award and sign a construction contract with Agate Asphalt and Excavation, Poulsbo, WA for the Craig Avenue Road Reconstruction CON -2017-61, for a contract amount of $86,656.60 including applicable taxes. Motion carried 6-0. 3. Underground Cable Replacement Project Shailesh Sheerer, Deputy Director of Power Systems, said the project is part of series of proactive replacements that the City will be doing over the next several years. It was moved by French and seconded by Dexter to: Award and authorize the City Manager to sign a contract with Magnum Power, LLC, of Castle Rock, WA, in the amount of $164,373.30, including tax, for Underground Cable Replacement, Project CL0316, and to make minor modifications to the contract, if necessary Motion carried 6-0. 4. Overhead Reconductoring Project Deputy Director Sheerer said the project was part of proactive maintenance to cables, and he outlined the reasons for upgrading materials. It was moved by Moran and seconded by Dexter to: Award and authorize the City Manager to sign a contract with Wilson Construction Co. of Canby, OR, in the amount of $140,929.56, including tax, for the Overhead Reconductoring Project, and to make minor modifications if necessary. Motion carried 6-0. Page 3 of 4 08/07/2018 E - 3 PORT ANGELES CITY COUNCIL MEETING — July 3, 2018 5. PA Harbor Cleanup — Amendment to Foster Pepper Contract Mayor Bruch noted that she was no longer working for the Lower Elwha Klallam Tribe, so will not be recusing herself from discussion on the agenda item. Attorney Bloor spoke about why the contract amendment was needed for work related to the Harbor Cleanup. It was moved by French and seconded by Dexter to: Authorize and approve the City Manager to execute a first amendment to the agreement with Foster Pepper, PLLC, and to make any minor modifications to the agreement, if necessary. Motion carried 6-0. CITY COUNCIL REPORTS: Council reports were given. SECOND PUBLIC COMMENT: Steve Hopkins commended Council for its changes to Rules of Procedure. Bruce Emery, 1402 Mount Pleasant, Green Crow, said he was encouraged by what he heard during DOE presentation. It was moved by Moran and seconded by Kidd to: Move the next Council meeting from July 17 to the July 18. Motion carried 6-0. ADJOURNMENT: Mayor Bruch adjourned the meeting at 9:20 p.m. Sissi Bruch, Mayor Page 4 of 4 Kari Martinez -Bailey, City Clerk 08/07/2018 E - 4 M'w City of Port Angeles City Council Expenditure Report Between Jul 14, 2018 and Jul 27, 2018 Vendor Description Account Number Amount BELSON OUTDOORS INC SUPPLIES 001-0000-237.00-00 (158.77) DEPARTMENT OF REVENUE Excise Tax Returns -June 001-0000-237.00-00 177.06 Excise Tax Returns -June 001-0000-237.10-00 116.01 Excise Tax Returns -June 001-0000-237.30-00 192.62 Excise Tax Returns -June 001-0000-237.50-00 3,819.10 MISC DEPOSIT & PERMIT REFUNDS CLUBHOUSE DEPOSIT REFUNND 001-0000-239.10-00 50.00 LOOMIS DEPOSIT REFUND 001-0000-239.10-00 50.00 LOOMIS DEPOSIT REFUND 001-0000-239.10-00 50.00 MISC ONE-TIME VENDORS REFUND CPL RENEWAL FEE - 001-0000-229.60-00 34.00 Division Total: $4,330.02 Department Total: $4,330.02 OLYMPIC STATIONERS INC SCHOOL EQUIP& SUPPLIES 001-1160-511.31-01 17.37 SUPPLIES 001-1160-511.31-01 4.31 Mayor & Council Division Total: $21.68 Legislative Department Total: $21.68 DATABAR INCORPORATED PRINTING,SILK SCR,TYPSET 001-1210-513.42-10 954.60 OLYMPIC STATIONERS INC OFFICE SUPPLY, INKS, LEADS 001-1210-513.31-01 13.88 PAPER (OFFICE,PRINT SHOP) 001-1210-513.31-01 4.04 SUPPLIES 001-1210-513.31-01 12.80 PROTHMAN MISC PROFESSIONAL SERVICE 001-1210-513.41-50 3,250.00 City Manager Division Total: $4,235.32 SOUND PUBLISHING INC COMMUNICATIONS/MEDIA SERV 001-1230-514.44-10 34.07 WEBQA MANAGEMENT SERVICES 001-1230-514.48-02 2,925.00 WMCA -WA MNCPL CLERKS ASN MEMBERSHIPS 001-1230-514.49-01 75.00 City Clerk Division Total: $3,034.07 City Manager Department Total: $7,269.39 MISC ONE-TIME VENDORS FINANCE DIRECTOR CANDIDAT 001-2010-514.41-50 217.65 Finance Administration Division Total: $217.65 DEPARTMENT OF REVENUE Excise Tax Returns -June 001-2023-514.49-50 (93.60) WASHINGTON (AUDITOR), STATE FINANCIAL SERVICES 001-2023-514.41-50 11,678.86 OF Accounting Division Total: $11,585.26 EQUIFAX FINANCIAL SERVICES 001-2025-514.41-50 83.22 PAYMENTUS GROUP INC TRANSACTION FEES -June 001-2025-514.41-50 170.50 TRANSACTION FEES -June 001-2025-514.41-50 3,945.00 Page 1 of 21 Jul 30, 2018 7:33:48 AM 08/07/2018 E - 5 City of Port Angeles City Council Expenditure Report Between Jul 14 2018 and Jul 27 2018 Vendor Description Account Number Amount Customer Service Division Total: $4,198.72 NEOPOSTMA|LF|NANCEINC. RENTAULEASEEQU|PMENT 001-2080-51445-30 835.82 Reprographics Division Total: - $835.82 Finance Department Total: $16,837.45 CLALLAM CNTYCOMM|SS|ONER'S SUPPLIES 001-3012-598.51-23 70.040.00 OFFICE Jail Contributions Division Total: $70.040.00 ------------------------------------------------------------------------------------------- AttornmyOmpartmantTota|: $70,040.00 M|SCTRAVEL BREKKE-MUNICIPALSVVSESS| 0014010-55843-10 1275 Planning Division Total: Community Development Department Total: CENTURYL|NK-QVVEST O7-05A/C 3804524412OS5B 07-O5A/C 38O452885O1S8B VER|ZONVV|RELESS COMMUN|CAT|ONS/ME0ASERV VVACE HUMAN SERVICES Police Administraion Division Total: M|SCTRAVEL VER|ZONVV|RELESS Investigation Division Total: GOOD TOGO! LINCOLN STREET STATION OLYMPIC MEDICAL CENTER OLYMPIC PRINTERS INC SWAIN'S GENERAL STORE INC SYSTEMS FOR PUBLIC SAFETY, INC VERIZONVV|RELESS Patrol Division Total: GOOD TO GO! Rmomrvao &Vo|untmmro Division Total: Page 2of21 08/07/2018 ORDONA-NASROADV SRO TRA| COMMUN|CAT|ONEKME0ASERV EQUIP. MA|NT.AUTO7RUCK EXTERNALLABOR EXTERNALLABOR EXTERNALLABOR 24UNIFORM CAPS MILLER-|.A.|NV'S:COMP& MORSE -SIG SAUERARMORER C HEALTH RELATED SERVICES PR|NT|NG.S|LKSCR.TYPSET POLICE EQUIPMENT &SUPPLY AUTO & TRUCK ACCESSORIES AUTO & TRUCK NN|NT.ITEMS COMMUN|CAT|ONEKME0ASERV 001-5010-52142-10 001-5010-52142-10 001-5010-52142-10 001-5010-5214310 001-5021-5214310 001-5021-52142-10 001-5022-52143-10 001-5022-521.42-10 001-5022-521.42-10 001-5022-521.42-10 001-5022-521.31-11 001-5022-52143-10 001-5022-52143-10 001-5022-52149-90 001-5022-521.31-01 001-5022-521.35-01 001-5022-52145-21 001-5022-52145-21 001-5022-521.42-10 001-5026-521.43-10 $12.75 $12.75 5848 55.81 86.86 200.00 $40113 1,113.79 191.52 $1,305.31 7.00 84.83 400.98 1.377.44 50.00 65.22 199.74 39.13 169.57 602.68 $3,718.19 7.00 $7.00 Jul 30.2018 7:33:48 AM E-6 M'w City of Port Angeles City Council Expenditure Report Between Jul 14, 2018 and Jul 27, 2018 Vendor Description Account Number Amount LYNN PEAVEY COMPANY POLICE EQUIPMENT & SUPPLY 001-5029-521.31-01 213.70 OLYMPIC STATIONERS INC POLICE EQUIPMENT & SUPPLY 001-5029-521.31-01 5.47 QUILL CORPORATION OFFICE MACHINES & ACCESS 001-5029-521.31-80 34.23 SUPPLIES 001-5029-521.31-01 262.12 Records Division Total: $515.52 Police Department Total: $5,947.15 ACTIVE 911, INC COMMUNICATIONS/MEDIA SERV 001-6010-522.42-13 843.75 PACIFIC OFFICE EQUIPMENT INC PAPER (OFFICE,PRINT SHOP) 001-6010-522.31-01 127.83 Fire Administration Division Total: $971.58 NAPA AUTO PARTS SUPPLIES 001-6020-522.35-01 21.96 SUNSET DC7-IT BEST HARDWARE SUPPLIES 001-6020-522.31-02 (8.79) SUPPLIES 001-6020-522.31-02 12.71 SUPPLIES 001-6020-522.31-02 13.67 SALE SURPLUS/OBSOLETE 001-6020-522.35-01 179.96 SUPPLIES 001-6020-522.31-02 157.60 SWAIN'S GENERAL STORE INC SUPPLIES 001-6020-522.31-01 8.66 Fire Suppression Division Total: $385.77 A WORKSAFE SERVICE, INC HEALTH RELATED SERVICES 001-6021-522.41-50 55.00 Fire Volunteers Division Total: $55.00 SWAIN'S GENERAL STORE INC SUPPLIES 001-6050-522.31-01 18.45 Facilities Maintenance Division Total: $18.45 Fire Department Total: $1,430.80 AMAZON CAPITAL SERVICES SUPPLIES 001-7010-532.31-01 286.78 SUPPLIES 001-7010-532.31-01 286.78 MISC TRAVEL SHERE-NWPPA HDL WORKSHOP- 001-7010-532.43-10 64.00 PROTHMAN SERVICES PERFORMED BY S. 001-7010-532.41-50 7,967.05 PUD #1 OF CLALLAM COUNTY MISC PROFESSIONAL SERVICE 001-7010-532.47-10 42.18 QUILL CORPORATION SUPPLIES 001-7010-532.31-01 518.16 SWAIN'S GENERAL STORE INC HARDWARE,AND ALLIED ITEMS 001-7010-532.31-01 6.48 Public Works Admin. Division Total: $9,171.43 THE BUSKS GROUP CONSULTING SERVICES 001-7032-532.41-50 2,175.00 Telecommunications Division Total: $2,175.00 Public Works & Utilities Department Total: $11,346.43 WA RECREATION & PARK SUPPLIES 001-8010-574.49-01 164.00 ASSN/WRPA Page 3 of 21 Jul 30, 2018 7:33:48 AM 08/07/2018 E - 7 City of Port Angeles City Council Expenditure Report Between Jul 14 2018 and Jul 27 2018 Vendor Description Account Number Amount Parks Administration Division Total: SUPPLIES 001-8080-578.31-20 $164l0 CENTURYL|NK-QVVEST SUPPLIES 001-8012-555.42-10 52.03 Senior Center Division Total: SUPPLIES 001-8080-578.31-20 $52.03 DEPARTMENT OFREVENUE Excise Tax Returns -June 001-8050-53849-50 82.84 QU|R|NG MONUMENTS INC SUPPLIES 001-8050-538.34-01 513.00 RAINBOW SWEEPERS, INC SUPPLIES 001-8050-538.31-20 294.58 Ocean View Cemetery Division Total: SUPPLIES 001-8080-578.31-20 $870.42 ANGELES MILLWORK &LUMBER SUPPLIES 001-8080-578.31-20 8.35 SUPPLIES 001-8080-578.31-20 11728 SUPPLIES 001-8080-578.31-20 18.84 SUPPLIES 001-8080-578.31-20 458.83 SUPPLIES 001-8080-578.31-20 28.98 SUPPLIES 001-8080-578.31-20 85.37 SUPPLIES 001-8080-578.31-20 414.88 BAILEY SIGNS &GRAPHICS SUPPLIES 001-8080-578.31-01 518.33 BELSONOUTDOORS INC SUPPLIES 001-8080-578.31-20 1.983.87 BILL'S PLUMBING & HEATING INC SUPPLIES 001-8080-57845-30 95.00 CASTLE BRANCH, INC SUPPLIES 001-8080-57849-90 129.00 FASTENAL|NDUSTR|AL SUPPLIES 001-8080-578.31-20 31.80 SUPPLIES 001-8080-578.31-20 8845 SUPPLIES 001-8080-578.31-20 25.82 SUPPLIES 001-8080-578.31-20 47.51 SUNSET DO -IT BEST HARDWARE SUPPLIES 001-8080-578.31-20 4.22 SWAIN'S GENERAL STORE INC SUPPLIES 001-8080-578.31-20 3241 SUPPLIES 001-8080-578.31-20 9.09 SUPPLIES 001-8080-578.31-01 134.88 SUPPLIES 001-8080-578.31-01 15842 SUPPLIES 001-8080-578.31-20 28.18 SUPPLIES 001-8080-578.31-01 134.88 Parks Facilities Division Total: $4.509.35 FE|RO MARINE LIFE CENTER SUPPLIES 001-8090-57841-50 5.800.00 Marine Life Center Division Total: $5,600l0 Parko& Recreation Department Total: - $11.195.80 AIR CONTROL INC SUPPLIES 001-8131-518.31-20 524.88 ANGELES MILLWORK &LUMBER SUPPLIES 001-8131-518.31-20 21.39 Page 4of21 Jul 30.2018 7:33:48 AM 08/07/2018 E - 8 City of Port Angeles City Council Expenditure Report M'w Between Jul 14, 2018 and Jul 27, 2018 Vendor Description CENTURYLINK-QWEST SUPPLIES Central Svcs Facilities Division Total: 07-16 A/C 20673557247688 CONTRACT HARDWARE INC SUPPLIES Facility Rentals Division Total: SUPPLIES Facilities Maintenance Department Total: SUPPLIES FAIRCHILD FLOORS SUPPLIES PUGET SOUND HARDWARE, INC SUPPLIES SUPPLYWORKS SUPPLIES SOFTBALL UMPIRE PAYMENT F SUPPLIES SWAIN'S GENERAL STORE INC SUPPLIES THURMAN SUPPLY SUPPLIES Central Svcs Facilities Division Total: PACIFIC OFFICE EQUIPMENT INC SUPPLIES Facility Rentals Division Total: Facilities Maintenance Department Total: BILL'S PLUMBING & HEATING INC SUPPLIES DRAKE, RICHARD SOFTBALL UMPIRE PAYMENT F DUCE, THOMAS W. SOFTBALL UMPIRE PAYMENT F FARMER, JESSE H. SOFTBALL UMPIRE PAYMENT F HEILMAN, JOHN SOFTBALL UMPIRE PAYMENT F JOHNSTAD, SHANE SOFTBALL UMPIRE PAYMENT F PIMENTEL, HENRY SOFTBALL UMPIRE PAYMENT F POTTER, GOLDSTEIN W. SOFTBALL UMPIRE PAYMENT F RAMSEY, SCOTT SOFTBALL UMPIRE PAYMENT F ROONEY, RANDY L SOFTBALL UMPIRE PAYMENT F SWAIN'S GENERAL STORE INC SUPPLIES SUPPLIES SUPPLIES SUPPLIES THAYER, JEFFREY SOFTBALL UMPIRE PAYMENT F Sports Programs Division Total: Recreation Activities Department Total: General Fund Fund Total: PORT ANGELES CHAMBER OF SUPPLIES COMM Account Number 001-8131-518.42-10 001-8131-518.42-10 001-8131-518.31-20 001-8131-518.31-20 001-8131-518.31-20 001-8131-518.31-20 001-8131-518.31-01 001-8131-518.31-01 001-8131-518.31-01 001-8131-518.31-20 001-8131-518.31-20 001-8155-575.31-20 001-8221-574.41-50 001-8221-574.41-50 001-8221-574.41-50 001-8221-574.41-50 001-8221-574.41-50 001-8221-574.41-50 001-8221-574.41-50 001-8221-574.41-50 001-8221-574.41-50 001-8221-574.41-50 001-8221-574.31-01 001-8221-574.31-01 001-8221-574.31-01 001-8221-574.31-01 001-8221-574.41-50 101-1430-557.41-50 Amount 100.18 57.62 (75.55) 84.11 115.43 335.98 192.00 25.41 95.92 3.01 17.66 $1,497.82 38.03 $38.03 $1,535.85 190.00 150.00 650.00 325.00 450.00 375.00 550.00 325.00 300.00 525.00 367.53 23.94 61.25 282.34 25.00 $4,600.06 $4,600.06 $134,567.38 35,000.00 Page 5 of 21 Jul 30, 2018 7:33:48 AM 08/07/2018 E - 9 City of Port Angeles City Council Expenditure Report Between Jul 14 2018 and Jul 27 2018 Vendor Description Account Number Amount Lodging Excise Tax Division Total: $35,000.00 - ------------------------------------------------------------------------------------------ LodgingExcismTaxOmpartmantTota|: $35,000.00 - ------------------------------------------------------------------------------------------ LodgingExcismTaxFundTota: $35,000.00 DEPARTMENT OF REVENUE Excise Tax Returns -June 102-0000-237.10-00 19.86 Division Total: Department Total: AMAZON CAPITAL SERVICES ANGELES MILLWORK &LUMBER ANGELES PLUMBING INC LAKESIDE INDUSTRIES INC LE|TZFARMS, INC PUD #1 OF CLALLAM COUNTY SUNSET DO -IT BEST HARDWARE MATERIAL HNDL|NG&STORB]P ROAD/HWYMAT NONASPHALT|C MATERIAL HNDL|NG&STOREQP BUILDING MA|NT&REPA|RSER ROAD/HVVYMATERIALS ASPHLT PO|SONS:AGR|CUL&|NDUSTR M|SCPROFESSIONAL SERVICE M|SCPROFESSIONAL SERVICE HAND TODLS.POVV&NONPOWER HARDVVARE.ANDALLIED ITEMS SWAIN'S GENERAL STORE INC PIPE FITTINGS Street Division Total: - ----------------------------------------------------- PudicVVorko-Strmmt Department Total: Street Fund Total: ANGELES MILLWORK & LUMBER METALS, BARS, PLATES, RODS CENTURYL|NK O7-06A/C 3OO53S444 CLALLAM CNTY|NFORMAT|ON DATA PROCSERV &SOFTVVARE TECHNOLOGY MCFALL.BARBARA SECUR|TY.F|RE.SAFETYSERV M|SCEMPLOYEE EXPENSE WINTER QRTRTUITION RE|MB REIMBURSEMENT M|SCTRAVEL CRA|G-VVC|A&VVAPROSPRING QUILL CORPORATION PmncomDivision Total: ----------------------' PmncomDepartment Total: ----------------------' PmncomFund Total: ZOLL MEDICAL CORPORATION JUNG+ACTVSHOOTER DRILL P JUNG -ACTIVE SHOOTER DRILL SUPPLIES SALE SURPLUS/OBSOLETE 102-7230-542.35-01 102-7230-542.31-25 102-7230-542.31-25 102-7230-54248-10 102-7230-542.31-20 102-7230-542.3140 102-7230-54247-10 102-7230-54247-10 102-7230-542.35-01 102-7230-542.35-01 102-7230-542.31-20 107-5180-5284810 107-5180-52842-11 107-5180-5284810 107-5180-52841-50 107-5180-5284310 107-5180-5284310 107-5180-5284310 107-5180-5284310 107-5180-528.31-01 310-5950-594.85-10 $19.86 ------' $19.86 51522 212.31 (18.31) 120.49 1,108.65 119.33 1145 41.40 68.87 107.59 21.61 $2,310.61 ------' $2,310.61 ------' $2,330,47 21.98 55.88 5,395.70 5343 40.00 40.00 289.12 $7,637.39 $7,637.39 $7,637.39 33.88274 Page 0of21 Jul 30.2018 7:33:48 AM 08/07/2018 E-10 City of Port Angeles City Council Expenditure Report Between Jul 14 2018 and Jul 27 2018 Vendor Description Account Number Amount Homeland Security Division Total: ------------------------------------------------------------------------------------------- ------------------------------ $33,882.74 Pub|icSafaty Projects Department Total: $18.189.75 $33,882.74 PLATT ELECTRIC SUPPLY INC SUPPLIES 310-8985-594.85-10 3.43470 SARGENT ENGINEERING, INC ENGINEERING SERVICES 310-8985-594.85-10 1.88211 K8iscParks Projects Division Total: - $5,316.81 Capital Pn4-Parks & Rmc Department Total: 5.74 $5,316.81 Capital Improvement Fund Total: $39.199.55 ASM SIGNS SIGNS, SIGN MATERIAL 312-7930-595.85-10 857.87 NORTHWESTERN TERRITORIES ENGINEERING SERVICES 312-7930-595.85-10 11.830.98 INC SARGENT ENGINEERING, INC CONSULTING SERVICES GF -Street Projects Division Total: Capital Projects -Pub Wks Department Total: Transportation Benefit Fund Total: agoin'414011k I big INT -0121 NA 10 a a UPI ELECTRICAL EQUIP & SUPPLT GENERAL PACIFIC INC ELECTRICAL EQUIP &SUPPLY INNER-T|TECORP ELECTRICAL EQUIP &SUPPLY M|SCUTILITY DEPOSIT REFUNDS FINAL BILL REFUND FINAL BILL REFUND FINAL BILL REFUND FINAL BILL REFUND FINAL BILL REFUND FINAL BILL REFUND FINAL BILL REFUND FINAL BILL REFUND FINAL BILL REFUND FINAL BILL REFUND FINAL BILL REFUND Page 7of21 08/07/2018 312-7930-595.85-10 5.500.92 ------------------------------' $18.189.75 ------------------------------ $18.189.75 $18.189.75 401-0000-14141-00 793.97 401-0000-14141-00 901.84 401-000014141-00 3.330.05 401-0000-23710-00 81011 401-000014141-00 558.78 401-0000-237.00-00 (11.80) 401-000012210499 5.74 401-000012210499 1714 401-000012210499 1828 401-000012210499 25.98 401-000012210499 28.80 401-000012210499 28.99 401-000012210499 38.52 401-000012210499 38.85 401-000012210499 4449 401-000012210499 5412 401-000012210499 54.33 401-000012210499 8845 401-000012210499 92.55 401-000012210499 185.77 Jul 30.2018 7:33:48 AM E-11 M'w City of Port Angeles City Council Expenditure Report Between Jul 14, 2018 and Jul 27, 2018 Vendor Description Account Number Amount MISC UTILITY DEPOSIT REFUNDS FINAL PILL REFUND 401-0000-122.10-99 260.30 FINAL PILL REFUND 401-0000-122.10-99 479.94 OVERPAYMENT -105 W 11TH ST 401-0000-122.10-99 307.55 OVERPAYMENT -1837 W 7TH ST 401-0000-122.10-99 69.15 OVERPAYMENT -202 LAURIDSEN 401-0000-122.10-99 49.31 FINAL PILL REFUND 401-0000-122.10-99 3.91 FINAL PILL REFUND 401-0000-122.10-99 25.96 FINAL PILL REFUND 401-0000-122.10-99 40.08 FINAL PILL REFUND 401-0000-122.10-99 72.03 FINAL PILL REFUND 401-0000-122.10-99 92.23 FINAL PILL REFUND 401-0000-122.10-99 273.46 UTILITY DEPOSIT REFUND 401-0000-122.10-99 125.00 BUDGET CREDIT REFUND 401-0000-122.10-99 483.36 UTILITY DEPOSIT REFUND 401-0000-122.10-99 125.00 FINAL BILL REFUND 401-0000-122.10-99 10.23 FINAL BILL REFUND 401-0000-122.10-99 16.30 FINAL BILL REFUND 401-0000-122.10-99 31.42 FINAL BILL REFUND 401-0000-122.10-99 57.04 FINAL BILL REFUND 401-0000-122.10-99 100.01 FINAL BILL REFUND 401-0000-122.10-99 120.33 FINAL BILL REFUND 401-0000-122.10-99 253.45 WESCO DISTRIBUTION INC ELECTRICAL EQUIP & SUPPLY 401-0000-141.41-00 283.71 WESTCO DISTRIBUTION ELECTRICAL EQUIP & SUPPLY 401-0000-141.41-00 636.55 Division Total: $10,795.22 Department Total: $10,795.22 BPA -POWER WIRES ELECTRICAL EQUIP & SUPPLY 401-7120-533.33-10 757,522.00 EES CONSULTING INC MISC PROFESSIONAL SERVICE 401-7120-533.49-01 668.21 MARSH MUNDORF PRATT CONSULTING SERVICES 401-7120-533.49-01 569.73 SULLIVAN CONSULTING SERVICES 401-7120-533.49-01 3,200.00 MISC TRAVEL KING -ACCT & FINANCE CONF- 401-7120-533.43-10 522.24 KING-NWPPA HDL WORKSHOP -P 401-7120-533.43-10 247.20 Power Systems Division Total: $762,729.38 ANGELES CONCRETE PRODUCTS CONSTRUCTION SERVICES,TRA 401-7180-533.34-02 607.58 CONSTRUCTION SERVICES,TRA 401-7180-533.34-02 1,183.19 CONSTRUCTION SERVICES,TRA 401-7180-533.34-02 895.38 Page 8 of 21 Jul 30, 2018 7:33:48 AM 08/07/2018 E - 12 City of Port Angeles City Council Expenditure Report M'w Between Jul 14, 2018 and Jul 27, 2018 Vendor Description Account Number Amount ANGELES MILLWORK & LUMBER ELECTRICAL EQUIP & SUPPLY 401-7180-533.31-01 11.76 ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 11.98 FASTENERS, FASTENING DEVS 401-7180-533.34-02 144.42 PAINTS,COATINGS,WALLPAPER 401-7180-533.31-01 19.85 CED/CONSOLIDATED ELEC DIST ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 173.92 POWER GENERATION EQUIPMEN 401-7180-533.34-02 99.03 ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 19.78 CENTURYLINK-QWEST 07-02 A/C 36041780953365 401-7180-533.42-10 53.40 COLUMBIA RURAL ELECTRIC SECURITY,FIRE,SAFETY SERV 401-7180-533.41-50 1,917.50 ASSN, INC DEPARTMENT OF REVENUE Excise Tax Returns -June 401-7180-533.49-50 60,939.65 DM DISPOSAL CO. MATERIAL HNDLING&STOR EQP 401-7180-533.41-50 140.85 FASTENAL INDUSTRIAL FASTENERS, FASTENING DEVS 401-7180-533.34-02 5.52 FASTENERS, FASTENING DEVS 401-7180-533.34-02 326.24 GENERAL PACIFIC INC ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 640.40 HEARTLINE AUTO & TRUCK MAINT. ITEMS 401-7180-533.31-01 65.17 INNER -TITS CORP ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 147.36 KENNEDY, STEPHEN H. REAL PROPERTY, RENT/LEASE 401-7180-533.45-30 7,000.00 MATT°S TOOLS USA, LLC ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 77.70 MISC TRAVEL SHERE-WCIA BLDG SUPERVISO 401-7180-533.43-10 64.00 MURREY°S DISPOSAL CO, INC BUILDING MAINT&REPAIR SER 401-7180-533.47-10 490.85 N&L LINE EQUIPMENT, INC TESTING&CALIBRATION SERVI 401-7180-533.48-10 214.69 TESTING&CALIBRATION SERVI 401-7180-533.48-10 215.95 TESTING&CALIBRATION SERVI 401-7180-533.48-10 341.32 NAPA AUTO PARTS ELECTRICAL EQUIP & SUPPLY 401-7180-533.31-01 27.20 OLYMPIC PARTY & CUSTODIAL PLASTICS 401-7180-533.31-01 32.09 SUPPLIES OLYMPIC SYNTHETIC PRODUCTS ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 424.23 ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 112.28 PACIFIC OFFICE EQUIPMENT INC COMPUTER HARDWARE&PERIPHE 401-7180-533.31-01 45.36 OFFICE SUPPLY, INKS, LEADS 401-7180-533.31-01 184.46 PLATT ELECTRIC SUPPLY INC ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-01 185.47 MANAGEMENT SERVICES 401-7180-533.34-02 19.78 ELECTRICAL CABLES & WIRES 401-7180-533.34-02 21.73 PUD #1 OF CLALLAM COUNTY MISC PROFESSIONAL SERVICE 401-7180-533.41-50 268.24 Page 9 of 21 Jul 30, 2018 7:33:48 AM 08/07/2018 E - 13 Vendor SECURITY SERVICES NW, INC SUNSET DC7 -IT BEST HARDWARE SWAIN'S GENERAL STORE INC TYNDALE COMPANY City of Port Angeles City Council Expenditure Report M'w Between Jul 14, 2018 and Jul 27, 2018 Description COMMUNICATIONSWEDIA SERV ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY FUEL,OIL,GREASE, & LUBES FASTENERS, FASTENING DEVS OFFICE SUPPLIES, GENERAL FASTENERS, FASTENING DEVS ELECTRICAL EQUIP & SUPPLY OFFICE SUPPLIES, GENERAL FIRE PROTECTION EQUIP/SUP FIRE PROTECTION EQUIP/SUP Electric Operations Division Total: Public Works -Electric Department Total: Electric Utility Fund Total: AMAZON CAPITAL SERVICES SUPPLIES ANGELES PLUMBING INC BUILDING MAINT&REPAIR SER CENTURYLINK-QWEST 06-23 A/C 20674112553158 COLUMBIA RURAL ELECTRIC ASSN, INC DEPARTMENT OF REVENUE DRY CREEK WATER ASSN, INC EDGE ANALYTICAL HARBOR FREIGHT TOOLS IITIIEY���7A11s1� PACIFIC OFFICE EQUIPMENT INC 07-05 A/C 36045245874798 07-05 A/C 36045252309788 07-10 A/C 36021002409558 SECURITY,FIRE,SAFETY SERV Excise Tax Returns -June MISC PROFESSIONAL SERVICE MISC PROFESSIONAL SERVICE TESTING&CALIBRATION SERVI FLORES-BASIC ELEC TRBLSHO FLORES-HISTORY OF DIS OUT COMPUTERS,DP & WORD PROC SUPPLIES SUPPLIES Account Number 401-7180-533.41-50 401-7180-533.31-01 401-7180-533.35-01 401-7180-533.34-02 401-7180-533.31-01 401-7180-533.34-02 401-7180-533.31-01 401-7180-533.34-02 401-7180-533.35-01 401-7180-533.31-01 401-7180-533.31-01 401-7180-533.31-01 402-7380-534.31-01 402-7380-534.48-10 402-7380-534.42-10 402-7380-534.42-10 402-7380-534.42-10 402-7380-534.42-10 402-7380-534.41-50 402-7380-534.49-50 402-7380-534.33-10 402-7380-534.33-10 402-7380-534.41-50 402-7380-534.41-50 402-7380-534.35-01 402-7380-534.41-50 402-7380-534.43-10 402-7380-534.43-10 402-7380-534.31-01 402-7380-534.31-01 402-7380-534.31-01 Amount 750.00 46.55 34.23 31.26 14.17 15.22 13.17 12.70 40.06 2.68 77.89 222.32 $78,388.58 $841,117.96 $851,913.18 114.85 120.47 64.75 123.09 150.00 187.29 239.75 23,732.68 604.17 982.63 110.00 30.00 434.78 7,330.00 18.50 18.50 9.77 805.86 115.42 Page 10 of 21 Jul 30, 2018 7:33:48 AM 08/07/2018 E - 14 City of Port Angeles City Council Expenditure Report M'w Between Jul 14, 2018 and Jul 27, 2018 Vendor PUD #1 OF CLALLAM COUNTY SHOTWELL CORP, JONATHAN SNAP-ON TOOLS - CHUGGER DEANE SPECTRA LABORATORIES-KITSAP E�311€�b��rrri�lir�F�1�7�]1�/�1�7i�I Description MISC PROFESSIONAL SERVICE MISC PROFESSIONAL SERVICE SEED,SOD,SOIL&INOCULANT SUPPLIES TESTING&CALIBRATION SERVI TESTING&CALIBRATION SERVI HARDWARE,AND ALLIED ITEMS HARDWARE,AND ALLIED ITEMS SWAIN'S GENERAL STORE INC SUPPLIES SZATLOCKY, MICHAEL S CONSULTING SERVICES Water Division Total: Public Works -Water Department Total: Water Utility Fund Total: DEPARTMENT OF REVENUE Excise Tax Returns -June Division Total: Department Total: ANGELES PLUMBING INC BUILDING MAINT&REPAIR SER CENTURYLINK-QWEST 07-05 A/C 36045299118348 07-16 A/C 20673255850908 07-16 A/C 20673295449128 CLINICARE OF PORT ANGELES INC HEALTH RELATED SERVICES COLUMBIA RURAL ELECTRIC SECURITY,FIRE,SAFETY SERV ASSN, INC CUES EDUCATIONAL SERVICES DEPARTMENT OF REVENUE Excise Tax Returns -June FASTENAL INDUSTRIAL FIRST AID & SAFETY EQUIP. FERRELLGAS INC GRAINGER HACH COMPANY FIRST AID & SAFETY EQUIP. FIRST AID & SAFETY EQUIP. FUEL,OIL,GREASE, & LUBES CHEMICAL LAB EQUIP & SUPP CHEMICAL LAB EQUIP & SUPP CHEMICAL LAB EQUIP & SUPP HART-WCIA BLDG SUPERVISOR HARTLEY-CUES-TV OPRTR TRB Account Number 402-7380-534.47-10 402-7380-534.47-10 402-7380-534.48-10 402-7380-534.35-01 402-7380-534.41-50 402-7380-534.41-50 402-7380-534.31-20 402-7380-534.31-20 402-7380-534.31-01 402-7380-534.41-50 fE�"[ZZZ�`LZ3I�7 403-7480-535.48-10 403-7480-535.42-10 403-7480-535.42-10 403-7480-535.42-10 403-7480-535.49-90 403-7480-535.43-10 403-7480-535.43-10 403-7480-535.49-50 403-7480-535.31-01 403-7480-535.31-01 403-7480-535.31-01 403-7480-535.32-12 403-7480-535.35-01 403-7480-535.31-01 403-7480-535.31-01 403-7480-535.43-10 403-7480-535.43-10 Amount 34.58 58.01 1,684.85 32.56 215.00 215.00 17.59 14.03 198.79 2,475.00 $40,137.92 $40,137.92 $40,137.92 63.70 $63.70 $63.70 120.47 100.18 54.51 54.51 175.00 239.75 400.00 17,367.28 117.04 119.74 167.31 467.91 543.62 647.84 247.84 25.50 80.00 Page 11 of 21 Jul 30, 2018 7:33:48 AM 08/07/2018 E - 15 Vendor OLYMPIC ELECTRIC CO INC OLYMPIC STATIONERS INC PORT ANGELES POWER EQUIPMENT PUD #1 OF CLALLAM COUNTY PUGET SOUND HARDWARE, INC SWAIN'S GENERAL STORE INC THURMAN SUPPLY City of Port Angeles City Council Expenditure Report M'w Between Jul 14, 2018 and Jul 27, 2018 Description BUILDING MAINT&REPAIR SER SUPPLIES LAWN MAINTENANCE EQUIP MISC PROFESSIONAL SERVICE BUILDER'S SUPPLIES HARDWARE,AND ALLIED ITEMS FOODS: PERISHABLE HARDWARE,AND ALLIED ITEMS FIRST AID & SAFETY EQUIP. PLUMBING EQUIP FIXT,SUPP PIPE FITTINGS Wastewater Division Total: Public Works-WW/Stormwtr Department Total: Wastewater Utility Fund Total: DEPARTMENT OF REVENUE Excise Tax Returns -June Excise Tax Returns -June Division Total: Department Total: CENTURYLINK-QWEST COLUMBIA RURAL ELECTRIC ASSN, INC DEPARTMENT OF REVENUE MATT°S TOOLS USA, LLC SWAIN'S GENERAL STORE INC SW - Transfer Station Division Total: 07-05 A/C 36045222451458 07-05 A/C 36045281005328 SECURITY,FIRE,SAFETY SERV Account Number 403-7480-535.48-10 403-7480-535.31-01 403-7480-535.31-01 403-7480-535.47-10 403-7480-535.31-20 403-7480-535.31-01 403-7480-535.31-01 403-7480-535.31-01 403-7480-535.31-01 403-7480-535.31-20 403-7480-535.31-20 404-0000-237.00-00 404-0000-237.10-00 404-7538-537.42-10 404-7538-537.42-10 404-7538-537.43-10 Excise Tax Returns -June 404-7538-537.49-50 HAND TOOLS ,POW&NON POWER 404-7538-537.31-20 SUPPLIES 404-7538-537.31-20 ANGELES PLUMBING INC BUILDING MAINT&REPAIR SER DEPARTMENT OF REVENUE Excise Tax Returns -June SWAIN'S GENERAL STORE INC SHOES AND BOOTS SHOES AND BOOTS Solid Waste -Collections Division Total: ANGELES CONCRETE PRODUCTS ROAD/HIGHWAY EQUIPMENT ANGELES MILLWORK & LUMBER HAND TOOLS ,POW&NON POWER ASPECT CONSULTING, LLC CONSULTING SERVICES 404-7580-537.31-20 404-7580-537.49-50 404-7580-537.31-01 404-7580-537.31-01 404-7585-537.48-10 404-7585-537.31-20 404-7585-537.41-50 Amount 707.53 35.81 75.90 199.29 408.99 22.66 42.65 14.10 23.77 101.32 22.39 $22,582.91 $22,582.91 $22,646.61 146.88 117.28 $264.16 $264.16 48.86 48.76 239.75 22,678.29 127.39 43.25 $23,186.30 120.48 16,108.58 (39.10) 195.52 $16,385.48 899.72 56.26 11,505.07 Page 12 of 21 Jul 30, 2018 7:33:48 AM 08/07/2018 E - 16 M'w City of Port Angeles City Council Expenditure Report Between Jul 14, 2018 and Jul 27, 2018 Vendor Description Account Number Amount EDGE ANALYTICAL TESTING&CALIBRATION SERVI 404-7585-537.41-50 415.00 NORTHWESTERN TERRITORIES ENGINEERING SERVICES 404-7585-537.41-50 1,920.00 INC SAFETY-KLEEN SYSTEMS PW CONSTRUCTION & RELATED 404-7585-537.41-50 1,819.55 THURMAN SUPPLY PIPE AND TUBING 404-7585-537.31-20 114.21 Solid Waste -Landfill Division Total: $16,729.81 Public Works -Solid Waste Department Total: $56,301.59 Solid Waste Utility Fund Total: $56,565.75 COLUMBIA RURAL ELECTRIC SECURITY,FIRE,SAFETY SERV 406-7412-538.43-10 239.75 ASSN, INC DEPARTMENT OF REVENUE Excise Tax Returns -June 406-7412-538.49-50 2,413.47 FASTENAL INDUSTRIAL JANITORIAL SUPPLIES 406-7412-538.31-01 13.91 HEARTLINE NURSERY STOCK & SUPPLIES 406-7412-538.31-20 169.57 NURSERY STOCK & SUPPLIES 406-7412-538.31-20 169.57 MISC TRAVEL BAACK-WTR QLTY GRANT&LOAN 406-7412-538.43-10 147.00 WHEATLEY-WCIA BLDG SPRVIS 406-7412-538.43-10 25.50 BOEHME-STRMWTR OUTREACH M 406-7412-538.43-10 86.11 SHOTWELL CORP, JONATHAN SEED,SOD,SOIL&INOCULANT 406-7412-538.47-10 184.79 SUNSET DC7 -IT BEST HARDWARE PIPE FITTINGS 406-7412-538.35-01 24.45 JANITORIAL SUPPLIES 406-7412-538.31-01 20.11 Stormwater Division Total: $3,494.23 Public Works-WW/Stormwtr Department Total: $3,494.23 Stormwater Utility Fund Total: $3,494.23 DEPARTMENT OF REVENUE Excise Tax Returns -June 409-0000-237.00-00 10.56 Division Total: $10.56 Department Total: $10.56 ARROW INTERNATIONAL SALE SURPLUS/OBSOLETE 409-6025-526.31-02 564.32 SALE SURPLUS/OBSOLETE 409-6025-526.31-02 561.12 PUBLIC SAFETY TESTING INC MEMBERSHIPS 409-6025-526.41-50 300.00 SYSTEMS DESIGN WEST, LLC CONSULTING SERVICES 409-6025-526.41-50 3,485.50 Medic I Division Total: $4,910.94 Fire Department Total $4,910.94 Medic I Utility Fund Total: $4,921.50 CASCADIA LAW GROUP MISC PROFESSIONAL SERVICE 413-7481-535.41-50 1,312.00 MISC PROFESSIONAL SERVICE 413-7481-535.41-50 4,464.90 Page 13 of 21 Jul 30, 2018 7:33:48 AM 08/07/2018 E - 17 City of Port Angeles City Council Expenditure Report M'w Between Jul 14, 2018 and Jul 27, 2018 Vendor Description Account Number Amount CASCADIA LAW GROUP MISC PROFESSIONAL SERVICE 413-7481-535.41-50 1,846.50 INTEGRAL CONSULTING, INC CONSULTING SERVICES 413-7481-535.41-50 10,205.02 Wastewater Remediation Division Total: $17,828.42 Public Works-WW/Stormwtr Department Total: $17,828.42 Harbor Clean Up Fund Total: $17,828.42 AIR FLO HEATING COMPANY INC CITY REBATE 421-7121-533.49-86 700.00 DAVE'S HEATING & COOLING SVC CITY REBATE 421-7121-533.49-86 500.00 KANDU ENTERPRISE CITY REBATE 421-7121-533.49-86 627.00 MATHEWS GLASS CO INC CITY REBATE 421-7121-533.49-86 252.18 Conservation Division Total: $2,079.18 Public Works -Electric Department Total: $2,079.18 Conservation Fund Total: $2,079.18 ANGELES CONCRETE PRODUCTS CONSTRUCTION SERVICES,TRA 451-7188-594.65-10 283.47 ANGELES MILLWORK & LUMBER LUMBER& RELATED PRODUCTS 451-7188-594.65-10 21.37 LUMBER& RELATED PRODUCTS 451-7188-594.65-10 26.36 FASTENERS, FASTENING DEVS 451-7188-594.65-10 23.56 LUMBER& RELATED PRODUCTS 451-7188-594.65-10 6.90 HAND TOOLS ,POW&NON POWER 451-7188-594.65-10 7.35 LUMBER& RELATED PRODUCTS 451-7188-594.65-10 33.05 LUMBER& RELATED PRODUCTS 451-7188-594.65-10 8.48 FASTENERS, FASTENING DEVS 451-7188-594.65-10 10.96 LUMBER& RELATED PRODUCTS 451-7188-594.65-10 59.12 ELECTRICAL EQUIP & SUPPLY 451-7188-594.65-10 1.91 EPDXY BASED FORMULAS 451-7188-594.65-10 3.35 FASTENERS, FASTENING DEVS 451-7188-594.65-10 7.49 LUMBER& RELATED PRODUCTS 451-7188-594.65-10 233.31 FASTENERS, FASTENING DEVS 451-7188-594.65-10 2.50 LUMBER& RELATED PRODUCTS 451-7188-594.65-10 119.82 CONSTRUCTION SERVICES,TRA 451-7188-594.65-10 7.00 LUMBER& RELATED PRODUCTS 451-7188-594.65-10 9.86 BILL'S PLUMBING & HEATING INC RENTAL/LEASE EQUIPMENT 451-7188-594.65-10 190.00 HARTNAGEL BUILDING SUPPLY INC LUMBER& RELATED PRODUCTS 451-7188-594.65-10 49.18 PACIFIC OFFICE EQUIPMENT INC MISCELLANEOUS SERVICES 451-7188-594.65-10 326.10 RAINBOW SWEEPERS, INC FENCING 451-7188-594.65-10 5,407.83 SUNSET DO -IT BEST HARDWARE PIPE AND TUBING 451-7188-594.65-10 (23.45) Page 14 of 21 Jul 30, 2018 7:33:48 AM 08/07/2018 E - 18 Vendor SUNSET DO -IT BEST HARDWARE SWAIN'S GENERAL STORE INC City of Port Angeles City Council Expenditure Report Between Jul 14 2018 and Jul 27 2018 Description PIPE AND TUBING PIPE AND TUBING Electric Projects Division Total: Public Works -Electric Department Total: Electric Utility C1PFund Total: ASPECT CONSULTING, LLC ENGINEERING SERVICES Solid Waste Coll Projects Division Total: Public Works -Solid Waste Department Total: Solid Waste UU|ityCIP Fund Total: DEPARTMENT OF REVENUE Excise Tax Returns -June FASTENAL|NDUSTR|AL AUTO & TRUCK MA|NT.ITEMS AUTO & TRUCK MA|NT.ITEMS HEARTL|NE AUTO & TRUCK MA|NT.ITEMS KAMAN INDUSTRIAL AUTO & TRUCK MA|NT.ITEMS TECHNOLOGIES MASCO PETROLEUM, INC MCMASTER-CARR SUPPLY CO NAPA AUTO PARTS OVVENB]U|PMENT PENINSULA LUBRICANTS S|RENNET.COM S|XROBBLEES'|NC FUEL.O|L.GREASE.&LUBES AUTO & TRUCK ACCESSORIES AUTO & TRUCK ACCESSORIES AUTO & TRUCK NN|NT.ITEMS AUTO & TRUCK NN|NT.ITEMS AUTO & TRUCK NN|NT.ITEMS AUTO & TRUCK NN|NT.ITEMS AUTO & TRUCK NN|NT.ITEMS AUTO & TRUCK NN|NT.ITEMS AUTO & TRUCK NN|NT.ITEMS AUTO & TRUCK NN|NT.ITEMS AUTO & TRUCK NN|NT.ITEMS AUTO & TRUCK NN|NT.ITEMS AUTO & TRUCK ACCESSORIES AUTO & TRUCK NN|NT.ITEMS Account Number 451-7188-594.85-10 451-7188-594.85-10 454-7588-594.85-10 501-000014120-00 501-000014140-00 501-0000-237.00-00 501-0000-14140-00 501-0000-14140-00 501-000014140-00 501-000014140-00 501-000014140-00 501-000014140-00 501-000014140-00 501-000014140-00 501-000014140-00 501-000014140-00 501-000014140-00 501-000014140-00 Amount 18.84 2345 $00/92 ------' $7,009/92 ------' $7,009/92 1,300.00 $1,300.00 ------' $1,300.00 ------' $1,300.00 100.01 92.98 20073 48818 98.96 620.84 114.80 (S1S) 23.35 170.96 14110111181 13.20 369.72 6.94 9.91 9.91 158.55 238.60 686.77 43.50 90.20 Page 15of21 Jul 30.2018 7:33:48 AM 08/07/2018 E-19 M'w City of Port Angeles City Council Expenditure Report Between Jul 14, 2018 and Jul 27, 2018 Vendor Description Account Number Amount WESTERN EQUIPMENT DISTRIB AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 77.83 INC Division Total: $3,837.44 Department Total: $3,837.44 AMAZON CAPITAL SERVICES AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-01 106.32 AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-01 52.57 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 113.18 ARAMARK LAUNDRY/DRY CLEANING SERV 501-7630-548.49-90 310.72 LAUNDRY/DRY CLEANING SERV 501-7630-548.49-90 114.83 ASSOCIATED PETROLEUM FUEL,QIL,GREASE, & LUBES 501-7630-548.32-13 177.70 PRODUCTS, INC 1 UEL,OIL,GREASE, & LUBES 501-7630-548.32-13 44.60 BAXTER AUTO PARTS #15 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 3.20 AUTO & TRUCK MAINT. ITEMS 501-7630-548.35-01 35.45 BELTS AND BELTING 501-7630-548.34-02 20.07 CENTRAL WELDING SUPPLY AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-01 (47.42) AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-01 58.40 COLUMBIA RURAL ELECTRIC SECURITY,FIRE,SAFETY SERV 501-7630-548.41-50 239.75 ASSN, INC ECOLUBE RECOVERY, LLC AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-01 92.14 AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-01 54.30 AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-01 92.31 EVERGREEN TOWING EXTERNAL LABOR SERVICES 501-7630-548.34-02 197.29 FASTENAL INDUSTRIAL AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-01 28.28 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 41.70 AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-01 36.45 AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-01 88.43 AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-01 2.84 JENNINGS EQUIPMENT INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 281.98 LES SCHWAB TIRE CENTER AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 106.98 EXTERNAL LABOR SERVICES 501-7630-548.34-02 17.36 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 119.17 EXTERNAL LABOR SERVICES 501-7630-548.34-02 114.41 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 (119.16) AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 119.38 EXTERNAL LABOR SERVICES 501-7630-548.34-02 (114.42) Page 16 of 21 Jul 30, 2018 7:33:48 AM 08/07/2018 E - 20 M'w City of Port Angeles City Council Expenditure Report Between Jul 14, 2018 and Jul 27, 2018 Vendor Description Account Number Amount LES SCHWAB TIRE CENTER EXTERNAL LABOR SERVICES 501-7630-548.34-02 114.63 LINCOLN INDUSTRIAL CORP METALS, BARS, PLATES, RODS 501-7630-548.34-02 63.59 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 53.15 MATT°S TOOLS USA, LLC AUTO & TRUCK MAINT. ITEMS 501-7630-548.35-01 89.10 MURRAY MOTORS INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 20.79 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 42.61 NAPA AUTO PARTS AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 188.09 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 (124.59) AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 16.10 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 166.45 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 228.47 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 (83.50) AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 8.55 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 43.33 O°REILLY AUTO PARTS AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 69.02 OWEN EQUIPMENT AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 55.38 PENINSULA LUBRICANTS AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-01 1,060.18 AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-01 413.56 PORT ANGELES TIRE FACTORY EXTERNAL LABOR SERVICES 501-7630-548.34-02 18.42 PRICE FORD LINCOLN AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 73.60 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 86.60 QUALITY 4X4 TRUCK SUPPLY SNIPPING AND HANDLING 501-7630-548.34-02 18.37 RICHMOND 2 -WAY RADIO AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 182.15 EXTERNAL LABOR SERVICES 501-7630-548.34-02 625.54 SCHETKY NORTHWEST SALES INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 64.88 SIX ROBBLEES° INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 64.31 SONSRAY MACHINERY, LLC AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 740.58 SUNSET DO -IT BEST HARDWARE AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 40.40 GASES CONT.EQUIP:LAB,WELD 501-7630-548.45-30 68.86 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 58.69 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 4.09 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 10.71 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 4.26 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 31.48 Page 17 of 21 Jul 30, 2018 7:33:48 AM 08/07/2018 E - 21 City of Port Angeles City Council Expenditure Report M'w Between Jul 14, 2018 and Jul 27, 2018 Vendor SUNSET DC7 -IT BEST HARDWARE SWAIN'S GENERAL STORE INC; rrx��x►:alr�nrlrnx�rmx IriZtll�7lTII�i�E�1JJA'/ TOWN & COUNTRY TRACTOR, INC; WCIA (WA CITIES INS AUTHORITY) WESTERN PETERBILT INC Description AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS EXTERNAL LABOR SERVICES AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS Equipment Services Division Total: Amount Public Works -Equip Svcs Department Total: Equipment Services Fund Total: AVAYA, INC DATA PROC SERV &SOFTWARE CANON USA, INC OFFICE MACHINES & ACCESS OFFICE MACHINES & ACCESS 40.27 OFFICE MACHINES & ACCESS OFFICE MACHINES & ACCESS OFFICE MACHINES & ACCESS 501-7630-548.34-02 OFFICE MACHINES & ACCESS OFFICE MACHINES & ACCESS 40.45 OFFICE MACHINES & ACCESS OFFICE MACHINES & ACCESS OFFICE MACHINES & ACCESS 501-7630-548.34-02 OFFICE MACHINES & ACCESS OFFICE MACHINES & ACCESS 24.64 OFFICE MACHINES & ACCESS OFFICE MACHINES & ACCESS OFFICE MACHINES & ACCESS 501-7630-548.34-02 OFFICE MACHINES & ACCESS OFFICE MACHINES & ACCESS 118.08 OFFICE MACHINES & ACCESS CENTURYLINK-QWEST 07-05 A/C 3604523877817B Page 18 of 21 50.00 08/07/2018 Account Number Amount 501-7630-548.31-01 3.26 501-7630-548.34-02 40.27 501-7630-548.34-02 25.33 501-7630-548.34-02 40.45 501-7630-548.34-02 577.77 501-7630-548.34-02 24.64 501-7630-548.34-02 9.46 501-7630-548.34-02 118.08 501-7630-548.43-10 50.00 501-7630-548.34-02 (758.80) 501-7630-548.34-02 493.15 501-7630-548.34-02 422.58 $7,952.85 $7,952.85 $11,790.29 502-2081-518.48-02 45,155.07 502-2081-518.45-31 108.96 502-2081-518.45-31 117.17 502-2081-518.45-31 125.19 502-2081-518.45-31 133.35 502-2081-518.45-31 162.67 502-2081-518.45-31 181.05 502-2081-518.45-31 181.05 502-2081-518.45-31 182.35 502-2081-518.45-31 196.37 502-2081-518.45-31 196.37 502-2081-518.45-31 196.37 502-2081-518.45-31 227.27 502-2081-518.45-31 238.80 502-2081-518.45-31 245.65 502-2081-518.45-31 291.70 502-2081-518.45-31 293.55 502-2081-518.45-31 396.54 502-2081-518.45-31 589.26 502-2081-518.42-10 48.76 Jul 30, 2018 7:33:48 AM E-22 City of Port Angeles City Council Expenditure Report M'w Between Jul 14, 2018 and Jul 27, 2018 Vendor Description Account Number Amount CENTURYLINK-QWEST 07-05 A/C 36045251096235 502-2081-518.42-10 48.76 07-05 A/C 3604525834211 B 502-2081-518.42-10 48.09 07-05 A/C 3604529882811 B 502-2081-518.42-10 50.09 07-05 A/C 36045298876525 502-2081-518.42-10 50.09 COMMUNICATIONS/MEDIA SERV 502-2081-518.42-10 77.49 07-14 A/C 36045704111995 502-2081-518.42-10 763.74 07-14 A/C 36045708315585 502-2081-518.42-10 49.72 07-14 A/C 36045709683435 502-2081-518.42-10 103.89 07-14 A/C 36045715355715 502-2081-518.42-10 86.76 07-147 A/C 36045766840855 502-2081-518.42-10 583.61 07-16 A/C 20673593365705 502-2081-518.42-10 489.69 CONSOLIDATED TECH SERVICES COMMUNICATIONS/MEDIA SERV 502-2081-518.42-10 491.15 NORTHPOINT CONSULTING INC FW SUPPORT - FUSION, SECU 502-2081-518.41-50 790.00 VERIZON WIRELESS 06-25 A/C 671402094-00001 502-2081-518.42-10 3,728.34 WAVE BROADBAND DATA PROC SERV &SOFTWARE 502-2081-518.42-10 15,199.19 Information Technologies Division Total: $71,828.11 PUD #1 OF CLALLAM COUNTY RADIO & TELECOMMUNICATION 502-2083-518.47-10 46.17 Wireless Mesh Division Total: $46.17 Finance Department Total: $71,874.28 Information Technology Fund Total: $71,874.28 AWC EMPLOYEE BENEFITS TRUST L1 MED/VIS PREMIUMS 503-1631-517.46-34 5,637.28 LIFE INSURANCE 503-1631-517.46-32 1,712.86 LTD 503-1631-517.46-31 4,892.21 MED/DEN/VIS PREMIUMS 503-1631-517.46-30 198,276.24 NSA BANK Employer Contributions 503-1631-517.46-30 3,000.00 REDACTED EMPLOYEE REIMBURSEMENT 503-1631-517.46-30 120.14 EMPLOYEE REIMBURSEMENT 503-1631-517.46-30 138.82 EMPLOYEE REIMBURSEMENT 503-1631-517.46-30 215.00 EMPLOYEE REIMBURSEMENT 503-1631-517.46-30 220.30 EMPLOYEE REIMBURSEMENT 503-1631-517.46-30 351.71 EMPLOYEE REIMBURSEMENT 503-1631-517.46-30 403.74 EMPLOYEE REIMBURSEMENT 503-1631-517.46-30 759.39 EMPLOYEE REIMBURSEMENT 503-1631-517.46-30 784.24 EMPLOYEE REIMBURSEMENT 503-1631-517.46-30 2,210.96 Disability Board -July 503-1631-517.46-35 6.45 Page 19 of 21 Jul 30, 2018 7:33:48 AM 08/07/2018 E - 23 REIMBURSE MEDICARE -JULY REIMBURSE MEDICARE -JULY REIMBURSE MEDICARE -JULY Other Insurance Programs Division Total: City of Port Angeles City Council Expenditure Report Between Jul 14 2018 and Jul 27 2018 2ND QUARTER L&|REPORT Vendor Description Account Number Amount REDACTED Disability Board -July 503-1831-51748-35 22.08 Self -Insurance Fund Total: Disability Board -July 503-1831-51748-35 40.00 REDACTED Disability Board -July 503-1831-51748-35 123.52 Disability Board -July 503-1831-51748-35 7.954.88 $229,05.60 REIMBURSE MEDICARE -JULY 503-1831-51748-35 108.00 REIMBURSE MEDICARE -JULY 503-1831-51748-35 108.00 REIMBURSE MEDICARE -JULY 503-1831-51748-35 108.00 $130,216.31 REIMBURSE MEDICARE -JULY 503-1831-51748-35 108.00 REIMBURSE MEDICARE -JULY 503-1831-51748-35 109.00 REIMBURSE MEDICARE -JULY 503-1831-51748-35 111.00 $163.05 REIMBURSE MEDICARE -JULY 503-1831-51748-35 113.00 REIMBURSE MEDICARE -JULY 503-1831-51748-35 115.00 REIMBURSE MEDICARE -JULY 503-1831-51748-35 120.00 $360,084.96 REIMBURSE MEDICARE -JULY 503-1831-51748-35 121.00 REIMBURSE MEDICARE -JULY 503-1831-51748-35 123.00 REIMBURSE MEDICARE -JULY 503-1831-51748-35 134.00 REIMBURSE MEDICARE -JULY 503-1831-51748-35 134.00 REIMBURSE MEDICARE -JULY 503-1831-51748-35 134.00 REIMBURSE MEDICARE -JULY 503-1831-51748-35 134.00 REIMBURSE MEDICARE -JULY REIMBURSE MEDICARE -JULY REIMBURSE MEDICARE -JULY Other Insurance Programs Division Total: DEPT OFLABOR &INDUSTRIES 2ND QUARTER L&|REPORT Worker's Compensation Division Total: 602-6221-51748-35 SUMMIT LAW GROUP PLLC CONSULTING SERVICES Comp Liability Division Total: - Self Insurance Department Total: Self -Insurance Fund Total: 5031831-51748-)5 AVVCEMPLOYEE BENEFITS TRUST RETIREE PREMIUMS REDACTED REIMBURSE MEDICARE -JULY 558.00 REIMBURSE MEDICARE -JULY REIMBURSE MEDICARE -JULY Fireman's Pension Division Total: ------------------------------- Fireman's Pension Department Total: ------------------------------- Page 20of21 08/07/2018 5031831-51748-)5 2.528.58 802-6221-51748-35 111.00 602-6221-51748-35 134.00 5031831-51748-)5 127.00 - $2,877.56 388.00 5031831-51748-)5 7:33:48 AM 558.00 $229,05.60 503-1881-51749-50 130.218.31 $130,216.31 503-1871-51741-50 183.05 $163.05 - $360,084.96 $360,084.96 802-6221-51748-35 2.528.58 802-6221-51748-35 111.00 602-6221-51748-35 113.00 602-6221-51748-35 127.00 - $2,877.56 $2,877.56 Jul 30, 2018 7:33:48 AM City of Port Angeles City Council Expenditure Report Between Jul 14 2018 and Jul 27 2018 Vendor Description Account Number Amount Firemen's Pension Fund Total: PAYROLL SUMMARY $2,877.56 AFLAC PAYROLL SUMMARY 920-0000-231.53-11 192.31 PAYROLL SUMMARY PAYROLL SUMMARY 920-0000-231.53-12 771.85 AVVCEMPLOYEE BENEFITS TRUST JULY AND AUGUST PREMIUMS 920-0000-231.53-30 828.80 CHAPTER 13 TRUSTEE Case #14-14948 920-0000-231.58-90 904.18 EMPLOYEES ASSOCIATION PAYROLL SUMMARY 920-0000-231.55-30 540.00 EMPOWER-P8RVV|RE PAYROLL SUMMARY FEDERAL PAYROLL TAX PAYROLL SUMMARY PAYROLL SUMMARY FICA/MEDICARE PAYROLL TAX PAYROLL SUMMARY |CMA-P/RVV|RES PAYROLL SUMMARY UNITED WAY (PAYROLL) PAYROLL SUMMARY VOLUNTEER FIRE ASSOCIATION PAYROLL SUMMARY VVSCFF/EMPLOYEEBENEF|T PAYROLL SUMMARY TRUST 81.079.87 Division Total: - --------------------------------------------- OmpartmantTota|: ---------------------------------------------' Payroll Clearing Fund Total: - --------------------------------------------- Tota|for Checks Dated Between Jul 14.301Mand Jul 37.301M Page 21of21 08/07/2018 920-0000-231.52-20 20.350.84 920-0000-231.50-10 4.55 920-0000-231.50-10 81.079.87 920-0000-231.50-20 78.529.32 820-0000-231.52-10 20.822.82 920-0000-231.58-10 214.00 920-0000-231.55-20 10.00 920-0000-231.53-20 1.800.00 Jul 30.2018 7:33:48 AM E-25 #,;;;� 1441WWASH I N G fi d N, U.S. CITY COUNCIL MEMO Date: August 7, 2018 To: City Council From: Brian S. Smith, Chief of Police Subject: Inter -local Agreement for City/County Collection of Taxes for PenCom Summary: The Port Angeles Police Department operates Peninsula Communications (PenCom). Funding for PenCom is provided by 911 excise taxes, user fees, grants, private contributions, contracts for services, and assessed fees. Clallam County per the Revised Code of Washington (RCW) imposes and collects (or causes to be imposed and collected) on behalf of PenCom all available sales/use and excise taxes. Since the founding of PenCom Clallam County has assigned and forwarded taxes, revenues, and/or grant monies designated by law for the support of enhanced 911 operations collected by Clallam County to PenCom for administration by the City. The County retains from any taxes, revenues, and grants collected on behalf of PenCom a percentage of the revenue to cover the administration, collection, and distribution expenses incurred by the County, unless prohibited by law or other agreement. The percentage withheld for "indirect" costs has historically ranged from 4 to 5 per cent annually. In 2018 the County withheld 8 per cent for their "indirect" costs. Through the larger negotiations between Clallam County and the City (and as a part of the ongoing 9 -1 -1 - regionalization effort) parties have agreed to a 2 per cent "indirect" withholding rate. Funding: PenCom is a special revenue fund. The difference in revenue for PenCom between the 8 per cent County withholding and 2 per cent withholding is estimated in the 2018 budget to be $135,000. Recommendation: Authorize the Mayor to sign the interlocal agreement between the City and the County that memorializes the County indirect withholding rate of no more than 2 per cent. Background / Analysis: The Port Angeles Police Department operates Peninsula Communications (PenCom). PenCom is a division of the Police Department and is comprised of 17 participating agencies. Funding for PenCom will is provided by 911 excise taxes, user fees, grants, private contributions, contracts for services, and assessed fees. Clallam County per the RCW imposes and collects (or causes to be imposed and collected) on behalf of PenCom all available sales/use and excise taxes. Since the founding of PenCom in 1991 Clallam County has assigned and forward all taxes, revenues, and/or grant monies designated by law for the support of enhanced 911 operations. This revenue is collected by Clallam County for the administration of PenCom by the City. The sales/use and excise revenue comprises a large portion of the PenCom budget. It has been agreed by the parties that the County should retain from any taxes, revenues, and grants collected on behalf of PenCom up to 2 per cent of the revenue to cover the administration, collection, and distribution expenses incurred by the County, unless prohibited by law or other agreement. The County has advised that absent and agreement or RCW on point their policy dictates that they must collect 8 per cent from the sales/use and excise revenue directed to PenCom. Parties have also agreed that the two per cent amount of "indirect" fees. The final amount shall be subject to review by the City during July of each year and shall 08/07/2018 E - 26 reflect the County's best estimates as to its actual expenses in the administration, collection, and distribution of 911 taxes. Funding: Should this agreement be approved by City Council and the Clallam County Commission the difference between 8 per cent "indirect" withholding and 2 per cent "indirect" withholding will be reflected in the 2019 PenCom budget. It is anticipated that the difference will be approximately $135,000. This additional revenue will either reduce participating agency user fees or allow for additional expenditures in the 2019 PenCom budget as authorized by City Council. 08/07/2018 E - 27 AGREEMENT FOR COLLECTION THIS AGREEMENT, is made and entered into this _ day of 12018, by and between THE CITY OF PORT ANGELES, (hereinafter referred to as the CITY), and CLALLAM COUNTY, (hereinafter referred to as the COUNTY. WHEREAS, Clallam County is a political subdivision organized and existing under the Washington State Constitution and the laws of the State of Washington, and particularly those set forth at Title 36 RCW; WHEREAS, the City of Port Angeles is a municipal corporation organized and existing under the laws of the State of Washington, and particularly those set forth at Title 35A RCW; WHEREAS, the COUNTY imposes and collects a tax that is intended for the benefit and use of the local Enhanced 911 Communication System; WHEREAS, the Parties and the residents of Clallam County benefit both when the maximum amount of the 911 tax goes to operations of the 911 communication system; WHEREAS, the CITY and the COUNTY participate in an a multi jurisdictional organization that funds a Public Safety Answering Point and Enhanced 911 Communication System (hereinafter "PenCom"); WHEREAS, the Parties enter into this Interlocal Cooperative Agreement under the authority of Chapter 39.34 RCW; NOW, THEREFORE, in consideration of the premises and mutual promises, terms and conditions set forth below, it is hereby agreed as follows: It is anticipated that funding for PenCom will to continue to be provided primarily from 911 excise taxes, grants, private contributions, contracts for services, and assessed fees. So long as PenCom exists in its current form and functions as it now functions, the County shall continue to impose and collect (or cause to be imposed and collected) on behalf of PenCom all available sales/use and excise taxes. Clallam County hereby agrees to assign and forward all taxes, revenues, and/or grant monies designated by law for the support of enhanced 911 operations collected by Clallam County to PenCom for administration by the City. The County may retain from any taxes, revenues, and grants collected on behalf of PenCom no more than two percent to cover the administration, collection, and distribution expenses incurred by the County, unless prohibited by law or other agreement. The amount shall be subject to review by the PENCOM administrative board during July of each year and shall reflect the County's best estimates as to its actual expenses in the administration, collection, and distribution of 911 taxes. IN WITNESS WHEREOF, the City and County have executed this Agreement as of the date and year last written below. 08/07/2018 E - 28 CITY OF PORT ANGELES Sissi Bruch, Mayor City of Port Angeles 321 East 5th Street Port Angeles, WA 98362 Date: Attest: Kari Martinez -Bailey, City Clerk Approved as to form: William Bloor, City Attorney 2 CLALLAM COUNTY Mark Ozias, Chair Board of Clallam County Commissioners 223 East 4th Street, Suite 12 Port Angeles, WA 98362 Date: Attest: Approved as to form: 08/07/2018 E - 29 #,;;;� P-Q-RTANGELES CITY COUNCIL IMEW WASH I N G fi d N, U.S. MEMO Date: August 7, 2018 To: City Council From: Kari Martinez -Bailey, City Clerk Subject: Planning Commission Appointment Summary: Appointment of a new Planning Commissioner. Funding: N/A Recommendation: Appoint Melissa Messineo to fill the vacant seat on the Planning Commission with a seat expiring on 2/28/2019. Background / Analysis: The Planning Commission is comprised of seven positions. Due to a recent resignation, there is currently a vacant seat on the Commission. Staff advertised the vacant seat from June 19`' through July 6`' and had one application submitted. After consideration of the application and answers to the supplemental questions, Staff recommends that Council appoint Melissa Messineo to fill the unexpired term on the Planning Commission with a seat expiring on 2/28/2019. This consideration of one application and recommended appointment by Council is aligned with the "Process for appointment" in Section 2.25.050 of the Port Angeles Municipal Code. Funding Overview: N/A. Attached: Melissa Messineo's application with supplemental questions and answers 08/07/2018 E - 30 [1 V/ Y OR JUL 6 2018 1. The City of Port Angeles Cl M1 Al2plication for Appointment to Board, mmission'" Board, Commission or Committee to which you are seeking appointment: Applicant Name and General Information Melissa M Mes,sineo First MI Last Address City State Zip n/a n/a I tome phoi re Work phone ("ell phone . . . . ...... E-mail address Certification and Location Information (circle one) Are you employed by the City, of Port Angeles? ----.1... -1-1 ............ .................. ... ... . .. .. . .. ..... . .,Yes 0 Are you a citizen ofthe United States'L... .. ... ......... No Are you a Registered Voter'? " _ .......... ........... . .... . .. . ....... ..... ... .. No es No Are you a C _ City resident?_, ... ...... . . . .. ......... ............ __ _ , ,, _""""""" _ I'���..'�'�ll"�ll�I'l"I'llI'lI - -----1- -- - ............ r � 111. M years If so, how long: . ..... ....... ... Do you own/manage a business in the City?'____ CD No Do you hold any professional licenses, registrations or certificates in any field? Yes M If so, please l Are you aware of any conflict of interest which might arise by your service on the advisory board that you are applying foe? If so, please explain: 08/07/2018 E - 31 Work or Professional Experience - List most recent experience first, or attach a resume Strait Baked (self employed) Employer Owner and operator of a small mobile bakery. Briefjob description Nash's Organic Produce Employer Bricfjob description WA State Department of ELolo ,.__— Employer crewmof5 Americorps members, completed trail _p !9tl Park Brief Job description Education — List most recent experience first Northeastern University Bachelor of Science: Behavioral Neuroscience Mes No Institution/Location Degree earnedIM,,kior area of Study Ciraduated? Institution/Location Degree earned/Major area of Study Graduated? Yes No Institutionfl-,ocation Degree canied/major area of Study Graduated? Charitable, Social and Civic Activities and Memberships — List major activities you have participated in during the last five years Seattle Humane Society To save _pets in need and help find them loving homes Or Group's purpose/objective Walked and trained shelter dogs. Brief description of your participation: Big Sister Association of Greater Boston To provide girls with a positive mentoring relationship Organization/l.,ocation Group's purpose/objective Planned activities to do with my "Little Sister' (hiking, baking,science projects, etc). Provided support & advice when needed Brief description Of Your participatioru 0= Submit completed forms to: Office of the City Clerk City of Port Angeles 321 East 5"' Street Port Angeles, WA 98362 Date Jennifer Veneklasen 360-417-4634 j venekla0q,,cityo fpa. LIS In compliance with the Americans Nvith Disabilities Act, ifyou need special acco rn rnodat ions becaUsc of a physical limitation, please contact the City Manager's ('Office at 360-417-4500 so appropriate arrangements can be made. This document and all attached information is considered a public record and may be distributed to members of the City Council lbr appointment consideration. Additionally, it may become a part of a City Council packet. 08/07/2018 E - 32 The City of Port Angeles F, Advisory Board Application Planning Commission Supplemental Questionnaire I. Why are you interesting in becoming a Planning Cormilissioner? �"Yv-- 0.vx'4 0", L 64� '-J 4 2. Please describe the basic: intent of the Washington State Growth Management Act. 'T U -n Q- A" What is the importance of the Port Angeles Comprehensive Plan and what role does it play in City decision making? z S 4. Opposing viewpoints are sometimes expressed during public hearings. What factors would you rely on to determine your response or action? �s V), oa��o",�C% +V 0 S Lam, -S q- r AL x4"r -q' "4/j "tj J'u )c Are you familiar with the Conflict of Interest Law and Appearance of Fairness Doctrine of Washington State? Based on your understanding, do you anticipate any potential conflicts that may keep you from participating in matters heard the Planning Commission? "Cj 08/07/2018 E - 33 The City of Port Angeles Adv*sor I -y Board Application 6. Describe what you think makes Port Angeles a great place to live and work. nw qq cv r, U14WQ v'V'0k6 U3 Vls,iLs ("CIA -Z +c> . ....... .... .. k4'2,r"e ';k' ea �i 0^.4, C,,�+iXvs I- A S 4. 1 ITI T What d o you" feel are some of the key issues facing the City today and in the next 3-5 years? Plartning VVVN4 &,�ck A S-V-"Ja �USIV4V' C' 64 f- �LA56-, 8, Planning Commission meetings are on the second and fourth Wednesday of each month. Do you foresee any problems attending these meetings on a regular basis? S vvwa, Applicant Signature Date Submit completed forms to: Office of the City Clerk City of Port Angeles 321 East 5'h Street Port Angeles, WA 98362 Jennifer Veneklasen 360-417-4634 jvenekla(cityofpa.us In compliance with the Americans with Disabilities Act, if you need special accommodations because of a physical limitation, please contact the City Manager's Office at 360417-4500 so appropriate arrangements can be made. This document and all attached information is considered a public record and may be distributed to members of the City Council for appointment consideration. Additionally, it may become a part of a City Councill packet. 08/07/2018 E - 34 #,;;;� 1441WWASH I N G fi d N, U.S. CITY COUNCIL MEMO Date: August 7, 2018 To: City Council From: Brian S. Smith, Chief of Police Subject: Interlocal Agreement / Purchase of Code Red Emergency Notification System Summary: The Port Angeles Police Department through Peninsula Communications (PenCom) operates and shares the cost for the countywide emergency notification system with Clallam County Sheriff s Department Emergency Management division. Code Red is the new system vendor and offers both a cost savings and an improved product. This agreement memorializes the terms under which the City (PenCom) and County (Clallam County Sheriff s Department Emergency Management) jointly purchase, deploy, and maintain the emergency notification system. Funding: The annual City portion has been $9,000.00 and this expenditure is in the approved 2018 PenCom budget. Projected City cost in 2019 is approximately $7,800.00. Recommendation: Authorize the City Manager to sign the interlocal agreement between the City and the County that memorializes the purchase and deployment of an emergency notification system Background / Analysis: Since 2012 the City (through PenCom) and the County (through the Clallam County Sheriffs Department Emergency Management division) have jointly funded and deployed an emergency notification system. This system replaced the legacy "reverse 9-1-1" system. In 2017 staff in both agencies reviewed current products and area needs for emergency notification. It was determined that Code Red offered the product that best met the area needs. Code Red has a contract with the Clallam County Sheriffs Department. Staff have agreed to continue the equal cost split between the City and County. Efficient use of this system benefits both City and County residents, and it improves the operation of PenCom. Historicallv the emerizencv notification contract and funding was contained inside PenCom. This proposed change moves the vendor contract to Clallam County Emergency Management but maintains the 50/50 cost share between the City and County. Funding Overview: PenCom is a special revenue fund. The City share of this agreement via PenCom is funded through I/10 of one per cent sales tax, cell phone tax and PenCom agency user fees. 08/07/2018 E - 35 County Contract #817-18-07 INTERLOCAL AGREEMENT BETWEEN THE CITY OF PORT ANGELES AND CLALLAM COUNTY FOR THE PURCHASE OF AN EMERGENCY NOTIFICATION SYSTEM THIS AGREEMENT, is made and entered into this _ day of J 2018, by and between THE CITY OF PORT ANGELES, (hereinafter referred to as the CITY), and CLALLAM COUNTY, (hereinafter referred to as the COUNTY) (both hereafter collectively referred to as the PARTIES) pursuant to RCW 39.34. 2. The CITY and the COUNTY agree to jointly purchase, deploy, and maintain an emergency notification System (the System) that serves all of Clallam County area. a. The System will be operated and maintained by the Emergency Management division of the County. The System will be available for use by all PenCom participating entities. b. The COUNTY agrees to administer the contract and invoice the CITY for the contract amount per Paragraph 3. c. Each party will be responsible for selecting and training employees in the proper use of the System, ensuring its use complies with all laws, including the Public Records Act, and maintaining the appropriate records regarding its use of the System. 3. BUDGET AND FINANCING: The CITY and COUNTY will equally share the cost of the System. The COUNTY will purchase, set up, operate and maintain the System, and the COUNTY will pay the entire annual contract amount. The COUNTY will submit to the CITY an invoice for fifty percent (50%) of the cost, up to $9,000. The CITY will pay the invoice within 30 days of receipt. 4. DURATION: This Agreement shall be effective on the date signed by both authorized agents for a one year term and thereafter shall renew annually up to 4 (four) additional years, unless terminated pursuant to paragraph 10. S. CONTACT PERSONS: The CITY'S contact person for the Agreement is the City of Port Angeles Communications Manager. The COUNTY'S contact person for the Agreement is the Clallam County Emergency Manager. 6. INDEMNIFICATION: The CITY shall defend, indemnify and hold harmless the COUNTY and its elected officials, officers, agents, and employees, or any of them, from any and all claims, actions, suits, liability, loss, costs, expenses, and damages of any nature whatsoever, by reason of or arising out of any negligent act or omission of the CITY, its officers, agents, and employees, or any of them in connection with its/their performance under the terms of this agreement. The COUNTY shall defend, indemnify and hold harmless the CITY and its elected officials, officers, agents, and employees, or any of them, from any and all claims, actions, suits, liability, loss, costs, expenses, and damages of any nature whatsoever, by reason of or arising out of any negligent act or omission of the COUNTY, its officers, agents, and employees, or any of them in connection with its/their performance under the terms of this agreement. 08/07/2018 E - 36 County Contract #817-18-07 7. DISPUTE RESOLUTION: In the event that a dispute arises under this Agreement that cannot be resolved through good faith negotiation, it shall be resolved in the following manner; the CITY shall appoint a member to the Dispute Board, the COUNTY shall appoint a member to the Dispute Board; CITY and COUNTY will jointly appoint a member to the Dispute Board. In the event CITY and COUNTY are unable to jointly agree on a third member to serve on the Dispute Board, either party may petition the Superior Court for Clallam County to appoint a third member to the Dispute Board. The Dispute Board shall evaluate and adjudicate the dispute. The determination of the Dispute Board shall be final and binding the parties hereto. 8. 9. AGREEMENT ALTERATIONS AND AMENDMENTS: The CITY and the COUNTY may mutually amend this Agreement. Such amendments shall not be binding unless they are in writing and signed by personnel authorized to bind the CITY and the COUNTY. 10. TERMINATION: Either party may terminate this Agreement upon written notice delivered by hand or via US first class mail to the designated contact person. Such notice must be deposited in the mail or delivered within 30 (thirty) days of the end of a contract year. If this Agreement is so terminated, the terminating party shall be liable only for performance rendered or costs incurred in accordance with the terms of this Agreement through the end of the current contract year. In the event of termination, the parties agree that ownership of the Emergency Notification System shall vest with the COUNTY. 11. COMPLETE EXPRESSION: This Agreement, and any written attachments or amendments thereto, constitutes the complete agreement of the parties and any oral representations or understanding not incorporated herein is excluded. 12. ALL WRITINGS CONTAINED HEREIN: IN WITNESS WHEREOF, CITY and COUNTY have signed this Agreement as of the date and year written below: CITY OF PORT ANGELES CLALLAM COUNTY Dan McKeen, City Manager City of Port Angeles 321 East 5th Street Port Angeles, WA 98362 Date: APPROVED AS TO FORM: ATTEST: Mark Ozias, Chair Board of Clallam County Commissioners 223 East 4th Street, Suite 12 Port Angeles, WA 98362 Date: CLALLAM COUNTY SHERIFF'S OFFICE W.L. Benedict, Sheriff APPROVED AS TO FORM: Clallam County Prosecuting Attorney's Office ATTEST: Loni Gores, Clerk of the Board 08/07/2018 E - 37 County Contract #817-18-07 08/07/2018 E - 38 #,;;;� 1441WWASH I N G fi d N, U.S. CITY COUNCIL MEMO Date: August 7, 2018 To: City Council From: Stephen R. Clark, Interim Director Public Works and Utilities, Subject: Metal Recycle Facility Fencing, SW0118, Contract CON -2018-01 Final Acceptance Summary: Rainbow Sweepers, Inc., completed the Metal Recycle Facility Fence Contract. The Metal Recycle Facility fence was installed, inspected, and the work was accepted as complete. Final Payment was made to Rainbow Sweepers, Inc. for a total project amount of $40,303.50, with a 5% retainage held for the project. Funding: Funding was approved during the CFP process and budgeted at $47,000 from the Solid Waste capital reserves. Recommendation: Accept the Metal Recycle Facility Fence Contract, and authorize release of the retainage bond, upon receipt of the required clearances. Background / Analysis: The purpose of this project was to provide security to the Metal Recycle and Moderate Risk Waste Facilities. These facilities had become an attractive nuisance. On several occasions an adjacent property owner observed thieves accessing the Landfill from the Olympic Discovery Trail and stealing material. Rainbow Sweepers, Inc., was awarded the contract on April 17, 2018, with a lowest responsive bid amount of $43,953.68 including applicable taxes. The fence installation was inspected, with all punch list items addressed, and the work accepted as complete. Rainbow Sweepers, Inc., was paid a final payment in the amount of $38,449.61, and held retainage of $1,853.89, for a total project amount of $40,303.50, including applicable taxes. Retainage will be paid upon the receipt of required clearances. Funding Overview: The contract was funded with available funds from the Solid Waste Utility capital reserves not to exceed $47,000. The contract was approved by City Council at the April 17, 2018 meeting. The budget supplement did not impact the utility rate. Funding also covered the cost of a temporary fence in the amount of $3,333.90. It is recommended the Council accept the Metal Recycle Facility Fence contract, and authorize release of the retainage bond, upon receipt of the required clearances. 08/07/2018 E - 39 #,;;;� P-Q-RTANGELES CITY COUNCIL IMEW WASH I N G fi d N, U.S. MEMO Date: August 7, 2018 To: City Council From: Stephen R. Clark, Interim Director of Public Works and Utilities, Subject: 2018 Electric Utility Resource Plan Summary: The City's electric utility must comply with the Washington State mandate to provide a biennial update to its Resource Plan. Updates were previously submitted in years 2008, 2010, 2012, 2014 and 2016. A component of the legislation encourages consumer participation in the plan's development. Further, the governing body of a consumer -owned utility must approve the 2018 plan, and any future plans, after public notice and hearing has been provided. Funding: N/A Recommendation: Authorize the Mayor to sign the resolution setting the public hearing for the proposed Electric Utility Resource Plan for August 21, 2018. Background / Analysis: The City's electric utility is required, by RCW 19.280.030, to submit an updated Resource Plan (Plan) to the Washington Department of Commerce by September 1, 2018. The principal desired outcome is to ensure that electric utilities have resources adequate to meet projected loads. While the Plan is not a legally binding document it must, at a minimum, provide a description of current power loads and resources, as well as the estimated power loads and resources for a 5 -year and 10 -year forecast. The state -required Plan must be updated every two years and will be available to the public from the City's website. As a full resource utility, the plan was generated by the Bonneville Power Administration (BPA) using typical growth rates and the City's current and anticipated future resource mix. The 2018 Plan shows all power can be provided by BPA. Funding Overview: N/A 08/07/2018 E -40 N E m z V V cn 0 c Q 0 0 .t d CL M M N LO11", �.� y � � LO o Q D � ±/� 2 &\\{k S) � o a) 20 k �) / 2 E±2&3oto, _oo£:, ��E 0 »EE/# 228E&� oE,q§3 /=£§o0 RESOLUTION NO. A RESOLUTION of the City Council of the City of Port Angeles, Washington, setting a hearing date for a proposal to approve the 2018 Electric Utility Resource Plan. WHEREAS, the City strives to ensure that its citizens have reliable access to electricity resources adequate to meet their projected loads; and WHEREAS, the City must submit an Electric Utility Resource Plan to the Washington Department of Commerce by September 1, 2018 as required by RCW 19.280.030; and WHEREAS, the City Council of the City of Port Angeles Washington, being the governing body of the consumer -owned electric utility, will conduct a public hearing on the 21st of August 2018 to provide the public the opportunity to comment on the 2018 Electric Utility Resource Plan. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Port Angeles, Washington, that at the regular City Council meeting on August 21, 2018, at 6:30 P.M., or as soon thereafter as possible, the Council will conduct a public hearing regarding the 2018 Electric Utility Resource Plan as prepared by the Director of Public Works and Utilities and attached hereto as Exhibit A. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the 7th day of August 2018. ATTEST: Kari Martinez -Bailey, City Clerk APPROVED AS TO FORM: RA William E. Bloor, City Attorney -1- Sissi Bruch, Mayor 08/07/2018 E - 43 P-QUANGELE; WASH i CITY COUNCIL MEMO Date: August 7, 2018 To: City Council From: Allyson Brekke, Acting Department of Community and Economic Development Director Subject: Fagade and Sign Contract No. 18-08 for Barhop Brewing, LLC Summary: On June 27, 2018 the Planning Commission awarded Barhop Brewing, LLC a fagade grant for exterior improvements to the building located at 124 West Railroad Avenue. The grant is based on a previously approved redevelopment area that City Council authorized staff to honor at its March 20, 2018 meeting. As a part of the redevelopment area, any grant contract exceeding $25,000.00 requires authorization by City Council. Barhop Brewing, LLC has been awarded 30,000.00 by the Planning Commission for improvements totaling 62,808.00. Funding: The proposal is for $30,000.00 from the Fagade Improvement Program. The Fagade Improvement Program is funded by Community Development Block Grant income. Funds for the program are administered through a dedicated and restricted account in the general fund. The account is restricted to ensure that funds are spent on eligible CDBG projects. Unspent funds roll to the following year. An allocation of $120,000 was transferred for the years 2018 and 2019. Recommendation: Approve and authorize the City Manager to sign a Fagade and Sign Improvement Program contract with Barhop Brewing, LLC for Fagade Grant No. 18-08 for a contract amount of $30,000.00. Background / Analysis: In 2013 the Planning Commission awarded a fagade improvement grant to three (3) properties owned by Evelyn Westrem. Following approval of the award, the Westrem family elected not to move forward with the award. At the March 20, 2018 meeting, City Council approved the request of their tenant, Barhop Brewing of 124 West Railroad Avenue, that the City honor the previously approved "redevelopment area". In so honoring this approval, Barhop Brewing has successfully been granted a $30,000.00 award with $32,808.00 matching funds for fagade improvements totaling an estimated $62,808 by the Planning Commission in accordance with Ordinance 3476. Funding Overview: The proposal is for $30,000.00 from the Fagade Improvement Program. The Fagade Improvement Program is funded by Community Development Block Grant income. Funds for the program are administered through a dedicated and restricted account in the general fund. The account is restricted to ensure that funds are spent on eligible CDBG projects. Unspent funds roll to the following year. An allocation of $120,000 was transferred for the years 2018 and 2019. Attachment A: Grant Contract FSG 18-08 08/07/2018 E - 44 ATTACHMENT A GRANT PROGRAM AGREEMENT BETWEEN City of Port Angeles and Barhop Brewing, LLC This agreement is made between the City of Port Angeles, a non -charter code city and municipal corporation of the State of Washington (hereinafter referred to as the "City") and Barhop Brewing, LLC (hereinafter called the Grantee) for the facade improvement project described in this document and its attachments (herein called the Project). WHEREAS, the City allocated Community Development Block Grant (CDBG) program income to a facade improvement and rehabilitation grant program, which is a CDBG-eligible activity; and WHEREAS, the City has awarded a grant to reimburse a part of the costs of facade improvements for the property located at 124 West Railroad Avenue, Port Angeles; Parcel Number 06-30-00-50-5190; and WHEREAS, the Grantee has agreed to perform the work to improve the facade of the above described property; NOW, THEREFORE, the City and Grantee do mutually agree to the following terms and conditions regarding the above mentioned property to be improved using City funds through the Facade Grant Program: 1. SCOPE OF SERVICES PROJECT OVERVIEW Grantee: Barhop Brewing, LLC Grant No. 18-08 Section A: Brief Description Funds will be used for the (1) removal and relocation of the entry stairs to the center of the front facade of the building and the installation of entry trellises; (2) removal and relocation of the entry ADA compliant ramp to the eastern side of the front facade of the building; (3) addition of an approximate 12 by 39 square foot outdoor deck space for outdoor dining; (4) renovation of the existing front facade to include a glass garage and french doors for entry/exits to the proposed deck; (5) a bicycle rack on the western side of the deck; and (6) three planters along the sidewalk Budget Category Goals/Expected Results/Products: Improvements to the building's exterior facade. 2 1 AGeneralAdmin The project is anticipated to result in facade improvements that will enhance the physical appearance, accessibility, and overall value of the building as well as surrounding areas. 08/07/2018 E - 45 ATTACHMENT A The Grantee will complete in a satisfactory and proper manner as determined by the City the work described in the Project Overview. A listing of detailed project tasks is in the Facade Grant Application No. 18-08. 2. GRANTEE'S OBLIGATIONS The Grantee warrants that they are the owner of the above property or has written permission from the Owner of the property to perform the proposed improvements described in the Project Overview and Scope of Work and Budget and incorporated herein by reference. Grantee agrees to complete work described in the attached Application within ONE HUNDRED EIGHTY (180) days after the effective date. In the event the Director of Community and Economic Development finds that the Grantee has commenced the work with reasonable diligence but, due to factors beyond its reasonable control, the Grantee is unable to complete the work within 180 days, the City Manager is authorized to extend the time to complete the work. All facade improvements shall be consistent with zoning and building codes currently in effect for the City. The Grantee shall assure that any permit or review necessary under City ordinances shall be approved prior to beginning the work on the facade improvement begins. The Grantee shall be responsible for the construction and management of the entire project. Once complete, if the facade improvements are maintained for at least five years, the Grantee is not obligated to repay any part of the grant to the CITY. If the facade improvements are not maintained for at least five years after completion, the Grantee shall immediately repay to the CITY the amount of the grant, less 20% of the amount for each year the facade improvements were maintained. SCOPE OF WORK AND BUDGET Grantee: Barhop Brewing, LLC Grant No. 18-08 Section C: Project Scope and Budget Budget Category Project Activities Project Applicant's City Totals Contribution Contribution 21AGeneralAdmin Materials and Labor $62,808 $32,808 $30,000.00 3. BUDGET The City will reimburse to the Grantee the amount of 50% or $30,000.00, whichever is less, for eligible incurred costs and expenses for the Project according to the budget shown on the Scope of Work and Budget. Only the work that is outlined in the Project Overview and included in Facade Grant Application No. 18-08 will be eligible for reimbursement. It is understood that this agreement is funded with CDBG program income funds. The Grantee acknowledges and agrees that the funds must be used only for CDBG-eligible expenditures as 08/07/2018 E - 46 ATTACHMENT A proposed in Facade Grant Application No. 18-08 and approved by the City Planning Commission. 4. PAYMENT Disbursement of funds shall be made only after the Project is complete and certified by City staff to be in compliance with the approved design. The work must also adhere to any required inspections before funds are disbursed for reimbursement. All documentation for payment must be provided at one time to the City for one payout, and the receipts must be provided no later than six (6) months after the application has been approved or as stipulated in the request for an extension. Payment will be made to the Grantee by the City within four weeks after City deems all project costs and documentation to be complete. Payment shall be made only to the Grantee. The Grantee's request for reimbursement must include itemized invoices detailing the work completed and materials purchased, with proof that payments in full have been made to Contractors and vendors, if applicable. Grantee acknowledges, and agrees to inform its Contractor, that the City has no obligation to pay the Contractor for work performed for the Grantee under this Program. This agreement shall not be construed or deemed to be an agreement for the benefit of any third party or parties, and no third party shall have any claim or right of action hereunder for any cause whatsoever. Unless otherwise agreed to in writing by both parties, the Grantee's total reimbursement under this agreement, including labor and materials, shall not exceed the maximum sum of $30,000.00. The budget for labor and materials is outlined in the Scope of Work and Budget. Budgets for each line item may be modified upon mutual agreement between the two parties, but in any event, the total payment to Grantee shall not exceed $30,000.00. 5. GENERAL CONDITIONS A. General Compliance. The Grantee agrees to comply with all applicable Federal, State and local laws, regulations, and policies, governing the funds provided under this agreement. B. Effective Date. Grant was approved by the Planning Commission on June 27, 2018 which is the effective date of this agreement. C. Independent Contractor. Nothing contained in this agreement is intended to, or will be construed in any manner, as creating or establishing the relationship of employer/employee between the parties. The Grantee will at all times remain an "independent contractor" with respect to the services to be performed under this agreement. The City will be exempt from payment of all Unemployment Compensation, FICA, retirement, life and/or medical insurance and Workers' Compensation Insurance, as the Grantee is an independent contractor. D. Hold Harmless. The Grantee will hold harmless, defend and indemnify the City from any and all claims, actions, suits, charges and judgments whatsoever that arise out of the Grantee's performance or nonperformance of the services or subject matter called for in this agreement. 08/07/2018 E - 47 ATTACHMENT A E. Workers' Compensation. The Grantee will provide Workers' Compensation Insurance Coverage for all of its employees involved in the performance of this agreement. F. Contract with Contractor. Each contractor who is performing the work approved for this Project shall have a valid State of Washington Contractor's License. G. Labor Code/Prevailing Wage. Grantee acknowledges and agrees that the Grantee's improvements to be constructed with the proceeds of the grant constitute construction, alteration, demolition, installation, or repair work done under contract and paid for in whole or in part out of public funds. Grantee shall comply with all requirements of applicable federal, state and local laws and regulations pertaining to labor standards and payment of prevailing wages (collectively, "Prevailing Wage Laws") Grantee shall (i) require its contractors and subcontractors to submit certified copies of payroll records to Grantee; (ii) maintain complete copies of such certified payroll records; and (iii) make such records available to City and its designees for inspection and copying during regular business hours. Grantee shall defend, indemnify and hold harmless the City and its officers, employees, volunteers, agents and representatives from and against any and all present and future claims, arising out of or in any way connected with Grantee's obligation to comply with all Prevailing Wage Laws, including all claims that may be made by contractors, subcontractors or other third party claimants. H. Funding Source Recognition. The Grantee will insure recognition of the roles of the City in providing services through this agreement. L Suspension or Termination. The City may suspend or terminate this agreement if the Grantee materially fails to comply with any terms of this agreement, which include (but are not limited to) the following: Failure to comply with any of the rules, regulations or provisions referred to herein, or such statutes, regulations, guidelines, policies or directives as may become applicable at any time; • Failure, for any reason, of the Grantee to fulfill in a timely and proper manner its obligations under this agreement; or 0 Submission by the Grantee to the City of reports that are incorrect or incomplete in any material respect. 6. ADMINISTRATIVE REQUIREMENTS A. Financial Management Accounting Standards. The Grantee agrees to adhere to the accounting principles and procedures required therein, utilize adequate internal controls, and maintain necessary source documentation for all costs incurred. B. Documentation and Record Keeping-. The Grantee will maintain thorough records pertinent to the activities to be funded under this agreement, including records adequate to document that the funds were expended on CDBG-eligible activities. 08/07/2018 E - 48 ATTACHMENT A C. Access to Records and Retention. All such records and all other records pertinent to the work undertaken under this agreement will be retained by the Grantee for a period of six years after the City's final audit of Project, unless a longer period is required to resolve audit findings or litigation. In such cases, the City will request a longer period of record retention. D. Audits and Inspections. All Grantee records with respect to any matters covered by this agreement will be made available to the City and duly authorized officials of the state and federal government, at any time during normal business hours, as often as deemed necessary, to audit, examine, and make excerpts or transcripts of all relevant data. Any deficiencies noted in audit reports must be fully cleared by the Grantee within 30 days after receipt by the Grantee. Failure of the Grantee to comply with the above audit requirements will constitute a violation of this agreement and may result in the withholding of future payments. E. Reporting. The Grantee, at such times and in such forms as the City may require, will furnish the City such periodic reports as it may request pertaining to the work or services undertaken pursuant to this agreement, the costs and obligations incurred or to be incurred in connection therewith, and any other matters covered by this agreement. 7. PERFORMANCE WAIVER The City's failure to act with respect to a breach by the Grantee does not waive its right to act with respect to subsequent or similar breaches. The failure of the City to exercise or enforce any right or provision will not constitute a waiver of such right or provision. 8. ENTIRE AGREEMENT This document states the entire agreement between the City and the Grantee for the use of funds received under this agreement and it supersedes all prior communications and proposals, whether electronic, oral, or written between the City and the Grantee with respect to this agreement. IN WITNESS WHEREOF, the City and the Grantee have executed this agreement as of the date and year last written below. CITY OF PORT ANGELES: By: , City Manager Date: Approved as to form: William E. Bloor, City Attorney GRANTEE: Barhop Brewing, LLC By: , Governor Date• 08/07/2018 E - 49 P - QKANGELES WWF A S H it N G 1 0 N, U. SMAW. Date: August 7, 2018 To: City Council From: Bill Bloor, City Attorney Brian Smith, Chief of Police Kari Martinez -Bailey, City Clerk Subject: For -Hire Vehicle Licensing Code CITY COUNCIL gram Summary: The For -Hire Vehicle licensing code is out -dated and does not address transportation network companies (TNCs) such as Uber and Lyft. TNCs may not currently operate in the City because of the out -dated code. The attached ordinance updates the for -hire vehicle code to allow for TNCs and taxi -cabs to operate in the City. Funding: N/A. Recommendation: Conduct second reading and adopt ordinance. Background / Analysis: The for -hire vehicle code predates the inception of transportation network companies (TNCs) such as Uber and Lyft. Because the code is outdated, it does not allow for the legal operation of TNCs in the City. Staff has heard from individuals interested in conducting business through TNCs as well as from the TNCs interested in operating in Port Angeles. The attached ordinance is an update to the City's for -hire licensing system. The new ordinance allows for vehicle inspections by third - parties, allows taxi -cabs to be hailed from the street, and requires that both companies and drivers be licensed by the City. On July 18, 2018, Council discussed removing from the ordinance section 5.36.110 relating to taxicab company requirements and decided by consensus to postpone the second reading until the August 7 meeting. The taxicab company requirements under former section 5.3 6.110 have been removed from the ordinance. In addition, the following non -substantive changes have been made: • Section 5.36.020(C) - changed "for -hire vehicle operators" to "for -hire vehicle companies." • Section 5.36.030(G) - changed to subsection (H) and moved second sentence to 5.36.060(E). • Section 5.36.060(E) - changed "for -hire vehicle company" to "for -hire driver" and moved to section 5.36.030(G). • Section 5.36.060(G) - changed as follows: A for -hire vehicle company shall require its for -hire drivers employed to carry passengers te-a definite point to take the mest difeet FE)tAe possible that will eaffy the passenger -s safely and expeditiously to the passengers' destination. • Section 5.36.110(A) -removed "The taxicab company or TNC" and replaced with "For -hire vehicle companies." Changed "TNC drivers" to "for -hire drivers." Funding Overview: None. 08/07/2018 G - 1 ORDINANCE NO. AN ORDINANCE of the City of Port Angeles, Washington revising in its entirety Chapter 5.36 of the Port Angeles Municipal Code. THE CITY COUNCIL OF PORT ANGELES, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. Chapter 5.36 of the Port Angeles Municipal Code as adopted by Ordinance 2050, and as subsequently amended, is hereby repealed in its entirety and a new Chapter 5.36 is adopted as follows: Chapter 5.36 For -Hire Vehicles 5.36.010 Definitions. 5.36.020 Vehicle inspection and maintenance. 5.36.030 For -hire driver requirements. 5.36.040 For -hire driver's license. 5.36.050 For -hire business license required. 5.36.060 For -hire business requirements. 5.36.070 Insurance requirements. 5.36.080 Registered agent required. 5.36.090 Audit. 5.36.100 TNC operational requirements. 5.36.110 Nondiscrimination — accessibility. 08/07/2018 G - 2 5.36.010 Definitions. For the purpose of this chapter, the following definitions apply: A. "Digital network" means an Internet -enabled platform or application used to connect passengers with TNC drivers. B. "For -hire driver" means any person in physical control of a for -hire vehicle, including taxicabs and transportation network company ("TNC) vehicles, who is required to be licensed under this chapter. The term includes a lease driver, owner/operator, or employee, who drives for -hire vehicles. C. "For -hire vehicle" means any motor vehicle used for the transportation of passengers for compensation, including taxicabs and transportation network company vehicles. The following motor vehicles are excluded from the definition of for -hire vehicles: i. School buses operating exclusively under a contract to a school district; ii. Ride -sharing vehicles under Chapter 46.74 RCW; iii. Limousine carriers licensed under Chapter 46.72A RCW; iv. Vehicles used by nonprofit transportation providers solely for elderly or handicapped persons and their attendants under Chapter 81.66 RCW; V. Vehicles used by auto transportation companies licensed under Chapter 81.68 RCW; vi. Vehicles used to provide courtesy transportation at no charge to and from parking lots, hotels, and rental offices; vii. Vehicles licensed under, and used to provide "charter party carrier" and "excursion service carrier" services as defined in, and required by, Chapter 81.70 RCW; and viii. Vehicles used to provide Ambulance Service under Chapter 5.08 PAMC. D. "For -hire vehicle company" means a person or entity that represents or owns for - hire vehicles licensed by the City that use the same color scheme, trade name, and dispatch services. Taxicab companies and transportation network companies are for -hire vehicle companies under this chapter. E. "Operate a TNC in the City of Port Angeles" means a TNC uses its digital network to connect a TNC driver to a passenger for a trip originating in the City of Port Angeles. F. "Operate as a TNC driver in the City of Port Angeles" means a TNC driver accepts a trip request over a TNC's digital network that originates in the City of Port Angeles. 08/07/2018 G - 3 G. "Taxi" or "Taxicab" means a chauffeur -driven vehicle available on call to carry a passenger between any two or more points for a fare determined by a taxi meter, zone system or flat rate. H. "Taxicab company" means any entity operating one or more taxicabs regardless of the legal form of the entity and regardless of whether the taxicabs so operated are owned by the company, or leased, or owned by individual members of the entity. L "TNC driver" means an individual who uses a personal vehicle to provide transportation services arranged through a TNC's digital network. J. "TNC vehicle" means a personal vehicle used by a TNC driver to provide transportation services arranged through a TNC's digital network. K. "Transportation network company" or "TNC" means an entity that uses a digital network to connect passengers to TNC drivers who use personal vehicles to transport passengers for compensation between geographical points chosen by the passenger. 5.36.020 Vehicle inspection and maintenance. A. All for -hire vehicles shall pass an inspection prior to commencing services in the City, and annually thereafter, by an approved mechanic. B. The inspection required in subsection A of this section must include, without limitation, an inspection of the foot and emergency brakes, steering, windshield, rear window, other glass, windshield wipers, headlights, tail lights, turn indicator lights, braking lights, front seat adjustment mechanism, doors, horn, speedometer, bumpers, steering system, muffler, exhaust, tires, rear view mirrors, and safety belts. The inspection must ensure that all of the components listed are in proper functioning order. C. For -hire vehicle companies shall maintain vehicle safety inspection records for a minimum of three years. For -hire vehicle companies shall provide the inspection records pursuant to section 5.36.090 of the Port Angeles Municipal Code. 5.36.030 For -hire driver requirements. A. For -hire drivers shall certify that they have no known physical or mental infirmity that jeopardizes the ability to safely operate as a for -hire driver transporting the public. B. For -hire drivers shall be at least twenty-one years of age. C. For -hire drivers shall possess a valid Washington State driver's license and shall have been continuously licensed as a driver by the state of Washington and/or another state for at least one year immediately prior to operating as a For -hire driver. A home state driver's license with active military ID or student ID with proof of full-time enrollment and nonresident status may be an acceptable alternative, subject to review and approval. D. For -hire drivers shall certify that they have insurance that meets the minimum liability requirements for the state of Washington, including insurance coverage for use of 08/07/2018 G - 4 the vehicle for transportation of passengers for hire as required by Chapter 48.177 RCW as enacted or subsequently amended. E. For -hire drivers shall not have been convicted or found to have committed three or more moving violations during any twelve-month period during the five years prior to operating as a for -hire driver in Port Angeles. F. For hire drivers shall not have been convicted of a felony, or of operating a motor vehicle while under the influence of intoxicating liquor or drugs, or of being in actual physical control of a motor vehicle while under the influence of intoxicating liquor or drugs, or of reckless driving, within five years preceding the date of the application for a license. G. For -hire drivers shall not operate or be in actual physical control of a for -hire vehicle while under the influence of intoxicating liquor or drugs. Violation of this provision shall constitute grounds for summary revocation of the driver's license issued under this chapter. H. For -hire drivers shall possess proof of motor vehicle registration and proof of current automobile liability insurance. L All For -hire drivers shall possess a current City of Port Angeles for -hire driver's license pursuant to PAMC 5.36.040. 5.36.040 For -hire vehicle driver's license. A. The City Clerk may issue a for -hire vehicle driver's license. The applicant will provide: full name, address, residence, age, height, weight, color of eyes and hair, place of birth, length of time he or she has resided in the State, whether previously licensed as a driver or chauffeur, and if so, when and where, whether such license has ever been revoked and for what cause. Such application shall be signed and sworn to by the applicant, and filed with the Chief of Police as a permanent record. Every applicant for a driver's license must submit to fingerprinting, photographing, and a criminal and driver's records check. B. The fee for obtaining the initial for -hire vehicle driver's license shall be as set forth in Chapter 3.70 PAMC. The fee is not subject to proration. C. For -hire vehicle driver's licenses shall be valid for a period of three years beginning on the date of issue and shall be subject to three year renewals thereafter. D. The Clerk may, on the recommendation of the Chief of Police or his/her designee, issue a temporary for -hire vehicle driver's license, pending the completion of the investigation required pursuant to this chapter, effective only until the application is finally acted upon by the Chief of Police, and in no event, for a period longer than 90 days. E. No driver's license for operating a for -hire vehicle shall be transferable. F. In addition to grounds supporting denial or revocation of licenses set forth in Chapter 5.04 PAMC, a license may also be denied or revoked upon a finding that: Any for -hire vehicle driver's license applicant or licensee has omitted to disclose any material fact necessary to make a statement not misleading in any application for the license; or 08/07/2018 G - 5 ii. Any for -hire vehicle driver's license applicant or licensee has become disqualified under PAMC 5.36.030 or applicable state law to hold a driver's license for the driving of for -hire vehicles; or iii. Any for -hire vehicle business license applicant or licensee fails to report the disqualification of a driver in his or her employ to the City Clerk and Chief of Police. 5.36.050 For -hire business license required. A. It is a violation of this chapter for any for -hire vehicle company to operate in the City of Port Angeles without a current and valid City of Port Angeles for -hire business license. B. The City Clerk may issue a for -hire business license; provided, that the applicant submits an affidavit sworn under penalty of perjury, on a form provided by the City, that to the best of the applicant's knowledge, formed after a diligent inquiry into the facts, the for -hire vehicle company is in full compliance with this chapter, including, but not limited to, all driver, vehicle, insurance, and operational requirements. C. The for -hire business license shall be effective for three years. D. The annual for -hire business license fee shall be as set forth in Chapter 3.70 PAMC and shall be paid in full at the time of submitting all initial and renewal applications. 5.36.060 For -hire business requirements. A. The for -hire vehicle company or its agent shall maintain accurate and up-to-date records for all drivers that provide for -hire services in the City of Port Angeles. Those records shall include the driver's name, age, address, criminal history, driver's license, motor vehicle registration, vehicle safety inspection records, and proof of at least the minimum automobile liability insurance coverage required by the state of Washington, including insurance for use of the vehicle for transportation of passengers for hire as required by Chapter 48.177 RCW as enacted or subsequently amended. B. Prior to permitting a person to act as a for -hire driver, and annually thereafter, the for -hire vehicle company shall obtain and review a criminal background check report for such person. The for -hire vehicle company may have a third party or the Police Department conduct the criminal background check. The criminal background check shall include a search of no less than five years of database history, unless prohibited by law, in which case the duration of the search shall be the maximum number of years permitted by law. The criminal background check shall include local, state, and national criminal history databases and national and state sex offender registries. Any person who is on a sex offender registry or who has a criminal conviction, within the past five years, of crimes involving driving under the influence of alcohol or controlled substances, felony fraud, sexual offenses, felony property damage or theft, acts of violence, acts of terror, reckless driving or negligent driving, or use of a motor vehicle to commit a felony, shall not be permitted to act as a for - hire driver. The for -hire vehicle company or its agents shall maintain records of such 08/07/2018 G - 6 criminal background checks for a period of two years. For purposes of this section, the term "criminal conviction" includes a "conviction or other disposition adverse to the subject" as defined under RCW 10.97.030, and bail forfeitures. C. A for -hire vehicle company shall only permit an individual to act as a for -hire driver if it finds that the standards set forth in this section are met by such individual. The for -hire vehicle company shall revoke a driver's authority to act as a for -hire driver if the standards set forth in this section are not met. D. A for -hire vehicle company shall not allow any person to operate a for -hire vehicle without first having obtained a driver's license to do so. E. A for -hire vehicle company shall certify that all drivers have insurance that meets the requirements of this chapter, including insurance coverage for use of the vehicle for transportation of passengers for hire as required by Chapter 48.177 RCW as enacted or subsequently amended. F. A for -hire vehicle company shall maintain records of the number, location, and length of trips made each day and shall retain and preserve such information for at least two years and shall make such reports available to the City Clerk or Chief of Police upon request. G. A for -hire vehicle company shall require its for -hire drivers employed to carry passengers safely and expeditiously to the passengers' destination. 5.36.070 Insurance requirements. The for -hire vehicle company shall comply with the automobile liability insurance requirements contained in Chapter 48.177 RCW as enacted or subsequently amended. 5.36.080 Registered agent required. The for -hire vehicle company shall maintain a registered agent for service of process in the state of Washington. The name, telephone number, and physical address of the registered agent shall be submitted to the City of Port Angeles at the time of license application. The for -hire vehicle company shall notify the City of Port Angeles in writing of any changes to its registered agent during the term of the license. 5.36.090 Audit. A. No more than twice per license year, the City may audit the for -hire vehicle company records to review compliance with this chapter. Each audit shall be limited to records relating to no more than twenty percent (20%) of randomly selected for -hire drivers operating in the City of Port Angeles. In the event the audit reveals discrepancies in the records reviewed, the City reserves the right to audit all of the taxicab company, TNC, or other for -hire vehicle company's records related to for -hire drivers operating in the City of Port Angeles. B. The audit shall occur at Port Angeles City Hall, 321 Fifth Street, Port Angeles, Washington; provided, that the City may in its discretion agree to an alternative location. 08/07/2018 G - 7 C. Notwithstanding the foregoing, the City may require the for -hire vehicle company to produce records at any time to investigate a specific complaint regarding compliance with this chapter. 5.36.100 TNC Operational requirements. A. While in service in the City, TNC drivers shall only transport passengers who have arranged transportation through a TNC's digital network and shall not solicit or accept street hails by persons seeking transportation. B. While in service in the City, each TNC vehicle shall display removable trade dress or marks which are visible from fifty feet and clearly associate the vehicle with a licensed TNC company. C. The TNC's digital network or website shall display for the passenger the first name and photograph of the TNC driver as well as the make, model, and license plate number of the TNC vehicle. D. The TNC's digital network or website shall display for the passenger the applicable rates being charged and the option to receive an estimated fare before the passenger enters the TNC vehicle. E. The TNC shall implement a zero tolerance policy on the use of drugs or alcohol applicable to any TNC driver on its digital network. The TNC shall provide notice of the zero tolerance policy on its website, as well as the procedures to report a complaint about a TNC driver with whom the passenger was matched and for whom the passenger reasonably suspects was under the influence of drugs or alcohol during the course of the ride. The TNC shall immediately suspend a driver upon receipt of a passenger complaint alleging a violation of the zero tolerance policy. The suspension shall last the duration of the investigation. 5.36.110 Nondiscrimination — accessibility. A. For -hire vehicle companies shall adopt a policy of nondiscrimination on the basis of destination, race, color, national origin, religious belief or affiliation, sex, disability, age, sexual orientation, or gender identity with respect to riders and potential riders and notify for -hire drivers of such policy. B. For -hire drivers shall comply with all applicable laws regarding nondiscrimination against riders or potential riders on the basis of destination, race, color, national origin, religious belief or affiliation, sex, disability, age, sexual orientation, or gender identity. C. For -hire drivers shall comply with all applicable laws relating to accommodation of service animals. D. For -hire drivers shall not impose additional charges for providing services to persons with physical disabilities because of those disabilities. 08/07/2018 G - 8 Section 2 - Severability. If any provisions of this Ordinance or its applications to any person or circumstances is held to be invalid, the remainder of the Ordinance or application of the provisions of the Ordinance to other persons or circumstances is not affected. Section 3 - Corrections. The City Clerk and the codifiers of this ordinance are authorized to make necessary corrections to this ordinance including, but not limited to, the correction of the scrivener's/clerical errors, references, ordinance numbering, section/subsection numbers and any references thereto. Section 4 - Effective Date. This ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum. This ordinance shall take effect five (5) days after passage and publication of an approved summary thereof consisting of the title. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the day of July, 2018. ATTEST: Kari Martinez -Bailey, City Clerk PUBLISHED: 12018 By Summary Sissi Bruch, Mayor APPROVED AS TO FORM: William E. Bloor, City Attorney 08/07/2018 G - 9 aVi✓'rc 'mltlMr"�!14N�II�N4Utl��U�.. PQR-TANGELES o © WASH I N G T O N, U.S. Date: August 7, 2018 To: City Council CITY COUNCIL MEMO From: Nathan West, City Manager Therese Agesson, Interim Finance Director Sarina Carrizosa, Budget Officer Subject: 2018 Budget Amendment 92 Summary: The 2018 Budget is being amended for the second time to reflect changes in revenues and expenditures that have occurred during the second quarter of 2018. This budget amendment primarily includes capital adjustments resulting from the adoption of the Capital Facilities Plan to ensure consistency with the Budget. This is the first reading of the ordinance. As this budget amendment includes new revenues as well as an authorization to use funds from reserves, the ordinance must be approved by a super -majority of the entire Council, or at least five (5) affirmative votes. Funding: Please see the detailed summary attached to this memo. Recommendation: The requested action for this issue is as follows: 1. Conduct the first reading of the 2018 Budget Amendment 92 ordinance; and 2. Continue to the August 21" Council meeting. Background / Analysis: The 2018 Budget is being amended for the second time, primarily to bring the budget into alignment with the recently adopted Capital Facilities Plan (CFP), as well as, adjust revenues and expenditures that have higher (or lower) than anticipated year-to-date account activity, or that require minor accounting corrections. This is the first reading of the ordinance. Attached is a detailed list of proposed budget changes, the budget amendment ordinance, along with Exhibit A which lists total revenues and expenditures by fund for the 2018 Budget Amendment 91 and proposed Amendment 92. Since many of the individual actions require funding to come from reserves (money unspent at the end of the fiscal year automatically rolls into reserves/fund balance), approval of the ordinance will require a super majority of the entire Council, or five (5) affirmative votes. Tonight's meeting will include the first reading of the budget amendment ordinance. If you have any questions or concerns, please contact myself, Therese Agesson, or Nathan West at your convenience. 08/07/2018 G - 10 Funding Overview: Please see the "Detailed list of proposed budget changes" attachment to this memo for a full listing of all funding changes. Attached: Detailed list of proposed budget changes 2018 Budget Ordinance — Amendment 92 Exhibit A 08/07/2018 G - 11 BUDGET AMENDMENT ITEM Revenues Expenditure Account Notes Increase to match transfer from Housing Fund 60,000 001.4071.558.4991 Increase for transfer GG1113 - Facility Security (4,000) 001.8080.597.5991 Cancel Funding TOTAL GENERAL FUND 56,000 310.5950.397.1091 Move to capital account GG0716 - Fire hall living area - Downtown Ice Skating Rink 35,000 101.1430.557.4150 Approved by Council TOTAL LODGING TAX FUND 35,000 - 310.8985.367.1100 Account correction GG1113 - Facility Security Transfer for 10th Street project 85,000 160.7841.597.5991 Approved by Council TOTAL REET II FUND 85,000 (50,000) 310.8985.397.1091 Account correction PK0214 - PBIA - Change in required fund type 36,000 165.4078.368.5000 Change in Fund type PBIA - Change in required fund type- Contract 45,000 165.4078.558.4150 Approved by Council TOTAL BUSINESS IMPROVEMENT FUND 36,000 45,000 Reprioritized in CFP TR0715 PK1106- City Pier Floats 200 (125,000) 310.8985.333.1562 Grant increase FD0118 - Defibrillator revolving fund 34,300 310.5950.397.1091 Move to capital account GG0716 - Fire hall living area - 10,000 310.5950.594.6510 Increased cost PK0110 - BMX track 50,000 - 310.8985.367.1100 Account correction GG1113 - Facility Security (31,000) 310.8985.397.1091 Cancelled funding PK0110 - BMX track (50,000) 310.8985.397.1091 Account correction PK0214 - Erickson Playfield Cameras - 40,000 310.8985.594.6510 Playfield Cameras TOTAL CAPITAL IMPROVEMENT FUND 3,500 50,000 312.7930.334.0310 TR0314 - Ennis Creek Culvert (125,000) 312.7930.595.6510 Reprioritized in CFP TR0314 - Ennis Creek Culvert (125,000) 312.7930.333.1143 Reprioritized in CFP TR0209 - Race Street Design 280,500 312.7930.331.2020 Street Design TRO111 - Marine Drive Channel Bridge 36,100 312.7930.333.2020 Approved by council TR0114 - Hill Street Olympic Discovery Trail 36,600 312.7930.333.2020 Approved by council TR1109 - Marine Drive Bulkhead (552,500) 312.7930.333.2020 Reprioritized in CFP TR1100 - 10th Street Reconstruction 400,000 312.7930.334.0380 Approved by council TR1215 - City Hall East Parking Lot LID (102,000) 312.7930.334.0310 Reprioritized in CFP TR0715 - 16th Street LID (160,000) 312.7930.334.0310 Reprioritized in CFP TR0101 - Laurel Street Stairs (25,000) 312.7930.595.6510 Reprioritized in CFP TR0118 - 8th Street Protective Screening (400,000) 312.7930.595.6510 Approved by council TR0114 - Hill Street Olympic Discovery Trail 45,600 312.7930.595.6510 Reprioritized in CFP TR0209 - Race Street Design 327,200 312.7930.595.6510 Reprioritized in CFP TRO405 - Alley paving revolving account 125,000 312.7930.595.6510 Reprioritized in CFP TRO414 - Peabody Creek/Lincoln repair (354,200) 312.7930.595.6510 Reprioritized in CFP TR0715 - 16th Street LID (160,000) 312.7930.595.6510 Reprioritized in CFP TR0909 - Wayfinding/ODT Signage 112,000 312.7930.595.6510 Carried over from 2017 TR1100 - 10th Street reconstruction 905,000 312.7930.595.6510 Approved by council TR1109 - Marine Drive Bulkhead (840,400) 312.7930.595.6510 Reprioritized in CFP TR1215 - City Hall East Parking Lot LID (102,000) 312.7930.595.6510 Reprioritized in CFP TOTAL TRANSPORTATION BENEFIT DISTRICT FUND (186,300) (491,800) GG1113 - Facility Security (9,000) 401.7180.597.5991 Cancelled Funding IT0418 - Electric Building connectivity 50,000 401.7180.597.5991 Light Operations building Lease increase for Light Operations Building 39,600 401.7180.533.4530 Approved by Council TOTAL ELECTRIC FUND 80,600 GG1113 - Facility Security (9,000) 402.7380.597.5991 Cancelled funding Move Ranney well roof to capital 40,000 402.9998.597.5881 Move to Capital fund Move Ranney well roof to capital (40,000) 402.7380.597.5991 Move to Capital TOTAL WATER FUND (9,000) GG1113 - Facility security (9,000) 403.7480.597.5991 Cancelled funding TOTAL WASTEWATER FUND (9,000) FD0118 - Defibrillator revolving funds 34,300 409.6025.597.5991 Move to capital fund TOTAL MEDIC I FUND 34,300 CLO816 - College Street Substation Switchgear (60,000) 451.9998.397.1081 Project deferred CL0218 - Leasehold improvements 150,000 451.9998.397.1081 CLO816 - College Street Substation Switchgear (440,000) 451.9998.397.1081 Project deferred TOTAL ELECTRIC CAPITAL FUND (350,000) 08/07/2018 G - 12 BUDGET AMENDMENT ITEM Revenues Expenditure Account Notes WT0109- "E'Street Pressure Valve 185,000 452.7388.594.6510 Reprioritized in CFP WT0218 - Reserviour repairs 175,000 452.7388.594.6510 Reprioritized in CFP WT0315- 24" Transmission Main (371,100) 452.7388.594.6510 Reprioritized in CFP WT0415 - Whidby Avenue Main 74,800 452.7388.594.6510 Increased in CFP WT0518 - 10th Street Water Main "1 to N" 330,000 452.7388.594.6510 Approved by Council WT0618 - Craig Avenue Water main 106,000 452.7388.594.6510 Approved by Council WT0118 - Ranney Well Roof increase - 40,000 452.7388.594.6510 Approved by Council Ranney Well Roof moved to capital 40,000 - 452.9998.397.1081 Account Correction Ranney Well Roof moved to capital (40,000) - 452.7388.397.1091 Account Correction TOTAL WATER CAPITAL FUND 539,700 WW0118 - Marine Drive Repair phase 11 155,000 453.7488.594.6510 Reprioritized in CFP WW0205 - Biosolids Dewatering and Reuse 503,000 453.7488.594.6510 Reprioritized in CFP WW0217 - Ennis Creek force main removal (200,000) 453.7488.594.6510 Reprioritized in CFP WW0308 - Pump Station #3 Replacement (861,000) 453.7488.594.6510 Reprioritized in CFP WWO415 - Pump Station #5 Rehabilitation 125,000 453.7488.594.6510 Reprioritized in CFP WWO815 - Laurel Street Sewer Separation (125,000) 453.7488.594.6510 Reprioritized in CFP WW0315 - Marine Channel Bridge Sewer Crossing 90,000 453.7488.594.6510 Reprioritized in CFP TOTAL WASTEWATER CAPITAL FUND (313,000) TOTAL SOLID WASTE CAPITAL FUND SWO112 - Decant Facility (474,300) 370,000 454.7588.334.0310 Reprioritized in the CFP Increase estimated surcharge revenues 100,000 DR0118 454.7588.343.7051 Increased revenues SWO112 - Decant Facility - (630,000) 454.7588.594.6510 Reprioritized in the CFP SWO117 - Landfill Operating Software - 80,000 454.7588.594.6511 Reprioritized in the CFP SW0118 - Metal Recycle Facility Fence DR0213 47,000 454.7588.594.6512 Reprioritized in the CFP SW0217 - Landfill Flare Replacement Reprioritized in the CFP 75,000 454.7588.594.6513 Reprioritized in the CFP TOTAL SOLID WASTE CAPITAL FUND (374,300) (428,000) 502.2082.594.6510 Cost Savings DR0118 - 10th Street 370,000 502.2082.397.1091 456.7688.397.1091 Approved by Council DR0118 - 10th Street - Funds from REET 11 85,000 IT0218 456.7688.397.1091 Approved by Council DR0118 - 10th Street - 370,000 456.7688.594.6510 Approved by Council DR0213 - H Street - (285,000) 456.7688.594.6510 Reprioritized in the CFP TOTAL STORMWATER CAPITAL FUND 455,000 85,000 IT0118 - Redundant 15KVA Power Module - (10,000) WW0316 - CSO 6&7 Reconstruction 16,500 463.7489.594.6510 Reprioritized in the CFP WW1015 - In-line Grinder (140,000) 463.7489.594.6510 Eliminated TOTAL COMBINED SEWER OVERFLOW CAPITAL FUND (123,500) IT0418 - Electric Building Connectivity 50,000 - 502.2082.397.1091 Electric Building Relocation IT0214 - Records Management System - (100,000) 502.2082.594.6510 Deferred to 2019 IT0218 - C1ick2Gov3/Fusion (10,000) 502.2082.594.6510 Cost Savings IT0317 - Phone System 911 Interface (10,000) 502.2082.594.6510 Cost Savings IT0318 - Remote Host (80,000) 502.2082.594.6510 Deferred to 2019 IT0918 - Internal Network Segmentation 40,000 502.2082.594.6510 Additional project IT0118 - Redundant 15KVA Power Module - (10,000) 502.2082.594.6510 Cost Savings TOTAL INFORMATION TECHNOLOGY FUND 50,000 (170,000) 08/07/2018 G - 13 ORDINANCE NO. AN ORDINANCE of the City of Port Angeles, Washington amending the 2018 budget and funds. WHEREAS, the Annual Budget of the City of Port Angeles for the year 2018, was adopted, approved and confirmed on December 5, 2017, in Ordinance 3595, in the manner provided by law. WHEREAS, the first 2018 budget amendment was adopted, approved and confirmed by Ordinance No. 3605 by Council on April 3, 2018 WHEREAS, now there exists an emergency that could not reasonably have been foreseen when the 2018 budget was adopted. WHEREAS, the facts constituting the emergency include, but are not limited to: Unanticipated additional revenue; Unanticipated reduced revenue; Unanticipated additional expenditures primarily for changes in planned capital expenditures as previously authorized by Council; WHEREAS, these facts require amendments to the adopted budget in order to meet the expenses of government of the City for the fiscal year ending December 31, 2018. NOW, THEREFORE, the City Council of the City of Port Angeles, Washington, do ordain as follows: 08/07/2018 G - 14 Section 1. Pursuant to RCW 35A.33.090, the City Council declares that an emergency exists. Section 2. The 2018 budget appropriation for each separate fund as set forth in Ordinance 3595, is amended as shown in the attached Exhibit A. Section 3. The City Clerk and the codifiers of this ordinance are authorized to correct scrivener's errors, references, ordinance numbering, section and subsection numbers and any references thereto. Section 4. This Ordinance exercises authority granted exclusively to the City Council and is not subject to referendum. It shall be in force and take effect 5 (five) days after publication according to law. PASSED by the City Council of the City of Port Angeles by a vote of one more than the majority of all members of the legislative body at a regular meeting of said Council on the day of August, 2018. Sissi Bruch, Mayor ATTEST: APPROVED AS TO FORM: Kari Martinez -Bailey, City Clerk PUBLISHED: By Summary William E. Bloor, City Attorney 08/07/2018 G - 15 GI SF Funds 2018 Budget Amendment #1 2018 Budget Amendment #2 Fund IDiv. IName/Description Beginning I Revenue I Expendituresl Ending Beginning I Revenue I Expendituresl Ending Balance - st.1 I IBalance -Est. Balance I I I Balance :NERAL FUND (Note: Divisional totals for reference only) 101 Lodging Excise Tax Fund Fund Balance: 001. 1160 City Council 001. 1210 City Manager 001. 1211 Customer Commitment 001. 1220 Human Resources 001. 1230 City Clerk 001. 1289 Records Management 001. 1390 Community Service 001. 2001 Finance - Revenue 001. 2010 Finance Administration 001. 2023 Accounting 001. 2025 Customer Service 001. 2080 Reprographics 001. 2091 Non -Departmental 001. 2099 General Unspecified 001. 3010 City Attorney 001. 3012 Jail Contributions 001. 3021 Prosecution 001. 4010 Planning 001. 4020 Building 001. 4030 Code Compliance 001. 4062 Cultural Resources 001. 4071 Economic Development 001. 5010 Police Administration 001. 5012 PenCom/Capital Transfers 001. 5021 Police Investigation 001. 5022 Police Patrol 001. 5026 Police Reserves & Volunteers 001. 5029 Police Records 001. 5050 Police Facilities Maintenance 001. 6010 Fire Administration 001. 6012 PenCom/Medic I Support 001. 6020 Fire Suppression 001. 6021 Fire Volunteers 001. 6022 Special Operations 001. 6030 Fire Prevention 001. 6040 Fire Training 001. 6050 Fire Facilities Maintenance 001. 6060 Fire Emergency Management 001. 7010 Public Works Administration 001. 7012 Public Works CIP 001. 7032 Public Works Telecommunications 001. 8010 Parks Administration 001. 8012 Senior Center 001. 8050 Ocean View Cemetery 001. 8080 Park Facilities 001. 8090 Marine Life Center 001. 8112 Senior Center Facilities 001. 8131 Central Services Facilities 001. 8155 Facility Rentals 001. 18221 1 Sports Programs 001 TOTAL General Fund ECIAL REVENUE FUNDS 101 Lodging Excise Tax Fund 102 Street Fund 105 Real Estate Excise Tax -1 (REET-1) Fund 107 PenCom Fund 160 Real Estate Excise Tax -2 (REET-2) Fund 165 Business Improvement Area 172 1 Port Angeles Housing Rehab. Fund TOTAL Special Revenue Funds 5,470,556 4,861,956 47,600 73,200 209,700 349,800 1,900 3,000 125,900 192,900 65,200 178,100 80,300 102,500 0 12,000 13,075,000 0 319,900 872,700 666,500 917,700 1,047,500 1,050,200 37,500 52,000 0 42,200 0 52,000 333,000 517,400 0 840,500 0 0 288,500 540,900 336,000 258,600 0 0 0 0 120,000 118,300 0 580,500 260,900 367,300 6,000 977,100 316,200 3,144,000 0 12,100 22,300 461,900 4,300 9,000 94,500 181,800 0 1,086,900 0 1,294,800 8,400 39,900 0 3,000 5,500 102,600 6,000 71,200 0 50,000 0 3,000 935,600 1,859,800 0 72,700 26,000 26,500 0 252,800 48,700 156,600 139,000 175,300 20,000 1,726,600 0 5,600 0 27,600 362,700 705,600 87,500 105,100 172,000 205,400 5,470,556 19,270,100 19,878,700 4,861,956 342,094 578,600 862,700 57,994 506,316 1,564,000 1,888,500 181,816 487,458 196,400 363,000 320,858 538,222 2,839,000 2,860,300 516,922 409,240 195,000 83,000 521,240 0 0 0 0 183,238 1,048,600 1,230,000 1,838 2,466,568 6,421,600 7,287,500 1,600,668 5,763,314 578,600 897,700 5,098,714 469,562 47,600 73,200 145,062 659,114 209,700 349,800 492,514 864,149 1,900 3,000 842,849 577,472 125,900 192,900 604,472 35,843 65,200 178,100 26,843 424,886 80,300 102,500 243,486 3,589,558 0 12,000 2,594,658 13,075,000 0 319,900 872,700 666,500 917,700 1,047,500 1,050,200 37,500 52,000 0 42,200 0 52,000 333,000 517,400 0 840,500 0 0 288,500 540,900 336,000 258,600 0 0 0 0 120,000 178,300 0 580,500 260,900 367,300 6,000 977,100 316,200 3,144,000 0 12,100 22,300 461,900 4,300 9,000 94,500 181,800 0 1,086,900 0 1,294,800 8,400 39,900 0 3,000 5,500 102,600 6,000 71,200 0 50,000 0 3,000 935,600 1,859,800 0 72,700 26,000 26,500 0 252,800 48,700 156,600 139,000 175,300 20,000 1,722,600 0 5,600 0 27,600 362,700 705,600 87,500 105,100 172,000 205,400 5,763,314 19,270,100 19,934,700 5,098,714 558,532 578,600 897,700 239,432 469,562 1,564,000 1,888,500 145,062 659,114 196,400 363,000 492,514 864,149 2,839,000 2,860,300 842,849 577,472 195,000 168,000 604,472 35,843 36,000 45,000 26,843 424,886 1,048,600 1,230,000 243,486 3,589,558 6,457,600 7,452,500 2,594,658 08/07/2018 G - 16 Funds 2018 Budget Amendment #1 2018 Budget Amendment #2 Fund IDiv. IName/Description Beginning I Revenue I Expendituresl Ending Beginning I Revenue I Expendituresl Ending Balance - st.1 I IBalance -Est. Balance I I I Balance :BT SERVICE FUNDS 215 Electric Utility Fund 2006 LTGO Bond (Prop. Acquisition) Fund 216 403 2014 LTGO Bond (Landfill Bluff Stabilization) Fund 217 Solid Waste Utility Fund 12015 LTGO Bond - Refunding (W.U.G.A.) TOTAL Debt Service Funds ITERPRISE / UTILITY FUNDS 401 Electric Utility Fund 402 Water Utility Fund 403 Wastewater Utility Fund 404 Solid Waste Utility Fund 406 Stormwater Utility Fund 409 Medic 1 Utility Fund 413 Harbor Clean-up Fund 421 1 1 Conservation Fund TOTAL Enterprise / Utility Funds ITERPRISE / INTERNAL SERVICE FUNDS 501 581,594 Equipment Services 502 161,155 Information Technology 503 10,264 Self -Insurance TOTAL Internal Service Funds 603,994 64,600 87,000 581,594 159,655 345,700 344,200 161,155 9,864 233,900 233,500 10,264 773,513 644,200 664,700 753,013 8,180,428 24,024,400 24,024,400 8,180,428 7,000,800 6,875,200 7,251,100 6,624,900 1,150,574 6,965,300 6,829,300 1,286,574 2,725,663 11,254,700 10,960,600 3,019,763 756,698 2,126,600 2,126,600 756,698 44,405 2,791,600 2,788,500 47,505 311,778 4,053,000 4,147,800 216,978 920,289 835,900 1,004,000 752,189 21,090,635 58,926,700 59,132,300 20,885,035 31335,769 1,835,500 2,534,600 2,636,669 833,385 1,968,100 2,474,300 327,185 1,099,541 5,536,900 5,536,900 1,099,541 5,268,695 9,340,500 10,545,800 4,063,395 607,656 64,600 87,000 585,256 162,153 345,700 344,200 163,653 10,873 233,900 233,500 11,273 780,682 644,200 664,700 760,182 9,937,602 24,024,400 24,105,000 9,857,002 7,641,737 6,875,200 7,242,100 7,274,837 1,337,520 6,965,300 6,820,300 1,482,520 3,595,670 11,254,700 10,960,600 3,889,770 1,017,024 2,126,600 2,126,600 1,017,024 206,465 2,791,600 2,822,800 175,265 (51,489) 4,053,000 4,147,800 (146,289) 1,209,036 835,900 1,004,000 1,040,936 24,893,565 58,926,700 59,229,200 24,591,065 4,258,517 1,835,500 2,534,600 3,559,417 11242,101 2,018,100 2,304,300 955,901 1,180,644 5,536,900 5,536,900 1,180,644 6,681,262 9,390,500 10,375,800 5,695,962 FIDUCIARY FUNDS 602 1 1 Firemen's Pension Fund 334,702 23,900 62,600 296,002 404,481 23,900 62,600 365,781 TOTAL Fiduciary Funds 334,702 23,900 62,600 296,002 404,481 23,900 62,600 365,781 PERMANENT FUNDS 601 1 1 Cemetery Endowment Fund 395,119 4,000 0 399,119 396,404 4,000 0 400,404 TOTAL Permanent Funds 395,119 4,000 0 399,119 396,404 4,000 0 400,404 kPITAL FUNDS 310 1,885,100 Governmental Capital Improvement Fund 312 6,702,700 Transportation Capital 316 234,008 Governmental Park Improvement Fund 451 240,808 Electric Capital Fund 452 1,250,000 Water Capital Fund 453 556,000 Wastewater Capital Fund 454 1,325,563 Solid Waste Capital Fund 456 580,563 Stormwater Capital Fund 463 1 1 Combined Sewer Overflow Capital Fund TOTAL Capital Funds 1,688,413 771,800 1,885,100 575,113 0 6,702,700 5,456,500 1,246,200 234,008 6,800 0 240,808 4,619,099 1,073,700 1,250,000 4,442,799 3,374,023 556,000 1,042,300 2,887,723 1,325,563 600,000 1,345,000 580,563 2,263,927 1,217,500 1,436,500 2,044,927 1,618,305 400,000 632,000 1,386,305 2,245,775 1 2,301,900 2,451,900 2,095,775 17,369,113 1 13,630,400 15,499,300 15,500,213 2,243,788 775,300 1,752,600 1,266,488 0 6,516,400 4,989,700 1,526,700 247,630 6,800 0 254,430 4,803,264 1,073,700 900,000 4,976,964 3,748,201 596,000 1,582,000 2,762,201 3,696,097 600,000 1,032,000 3,264,097 2,542,649 843,200 1,008,500 2,377,349 1,668,305 855,000 717,000 1,806,305 2,071,099 2,301,900 1 2,328,400 2,044,599 21,021,033 13,568,300 1 14,310,200 20,279,133 SUB -TOTAL ALL FUNDS 53,168,901 108,261,400 113,070,900 48,359,401 63,530,299 108,285,300 1112,029,700 59,785,899 Reserves - Designated 1,804,100 1 2,317,200 Reserves Used 6,613,600 6,061,600 TOTAL CITYWIDE ALL FUNDS 53,168,901 114,875,000 114,875,000 48,359,401 1 63,530,299 114,346,900 1 114,346,900 59,785,899 08/07/2018 G - 17 #,;;;� P-Q-RTANGELES CITY COUNCIL IMEW WASH I N G fi d N, U.S. MEMO Date: August 7, 2018 To: City Council From: Abbi Fountain, Human Resources Manager Subject: City Manager- City Council Employment Agreement with Nathan West Summary: During the July 17, 2018 City Council meeting, City Council announced that Nathan West was selected for the City Manager position and unanimously agreed to move forward with negotiating an employment agreement. The City Council selected Mayor Bruch and Councilmember Cherie Kidd to work with Mr. West and Human Resources to negotiate an employment agreement for the position of City Manager. Funding: Subject to final negotiations. Recommendation: Approve and authorize Mayor Bruch to sign the City Manager/City Council Employment Agreement with Nathan West. Background / Analysis: In June, Greg Prothman, from Prothman executive level recruiting firm, conducted an evaluation on Nathan West's abilities to serve as the next City Manager. The evaluation was concluded and on July 3, 2018 during executive session, Mr. Prothman provided the City Council a favorable recommendation based on the evaluation. During the July 17, 2018 City Council meeting, City Council announced that Nathan West was selected for the City Manager position and unanimously agreed to move forward with negotiating an employment agreement. The City Council selected Mayor Bruch and Councilmember Cherie Kidd to work with Mr. West and Human Resources to negotiate an employment agreement for the position of City Manager. Funding Overview: Subject to final negotiations. 08/07/2018 1 - 1 #,11111 ,;;;� P-QUANGELES 1441WWASH I N G fi d N, U.S. CITY COUNCIL MEMO Date: August 7, 2018 To: City Council From: Ken Dubuc, Fire Chief Subject: Purchase of Firefighting Turnout Gear Summary: Firefighters use specialized protective clothing in order to work in hazardous environments. This protective clothing is referred to as "Turnout Gear." Regardless of condition, turnout gear is required to be replaced every ten years. The Fire Department is rapidly approaching the time for turnout gear replacement and is requesting authorization to do so. Funding: The total cost for replacement is approximately $154,125.40. Funding will come from a revolving turnout gear replacement fund in the CFP; savings from a completed CFP project; a federal grant and from salary savings realized from unfilled positions within the Fire Department. Recommendation: Authorize the City Manager to sign a contract with SeaWestern Fire Fighting Equipment for the purchase of 52 sets of firefighting turnout gear. Background / Analysis: Firefighters use specialized protective clothing in order to work in hazardous environments. This protective clothing is referred to as "turnout gear" and a complete set includes pants, coat, helmet, protective hood, gloves and boots. Regardless of condition, turnout gear is required to be replaced every ten years. The current Departmental turnout gear was purchased through a federal grant that was received just under ten years ago. The Fire Department is rapidly approaching the time for mandated turnout gear replacement and is requesting authorization to do so. In order to remain consistent with gear that is already in use, the Department has specified replacement with the same type and brand of equipment. This equipment is available through the NPP Government purchasing program and is sourced through SeaWestern Firefighting Equipment in Kirkland, which is the sole source provider. This purchase will be made through the NPP.GOV GPO buyers group that the City of Port Angeles is a part of. Funding Overview: The total cost for 52 sets of turnout gear will be $154,125.40. In anticipation of this purchase, the Department applied for a $25,000 federal grant to offset some of the cost. The Department has just recently received news that this grant has been approved. Through the CFP, the Department has been setting aside funding for several years in order to offset some of the cost of this purchase. The total saved to date through the CFP is $46,300. The remaining balance will be come from two different areas in the budget. The first will be $26,000 in CFP savings from a City-wide fire alarm project and the second will be salary savings resulting from the delayed hire of two Firefighter/Paramedics in 2018. The total of the 2018 salary savings will be $128,990. The amount of the salary savings used will be $56,825, with $19,888 coming from Fire Suppression division savings and $38,936 transferred from the General Fund and offset by a lower salary transfer to the Medic 1 account. 08/07/2017 J - 1 il;�- P-QUAN ELES WASH I N G T O N, U. S. CITY COUNCIL MEMO Date: August 7, 2018 To: City Council, City Manager, and Senior Management From: Tess Agesson, Interim Finance Director Subject: 2018 Second Quarter Budget Status Update Attached please find the second quarter 2018 Budget Status Report for your review. This report covers the first six months of 2018, along with comparatives to previous years' data. If you would like more information in a particular area please contact me at 360-417-4615. We are continuing the use of the "traffic light" indicators to allow for a quicker, easier assessment of revenues and expenditures. The definitions of what qualify a revenue and expenditure to be considered "green", "yellow" or "red" are shown below. This color coding applies to the remaining budget. Green tbux,,,,,, ,,,,,,,,,,,,,,,, <50% >=57% Yellow >=50% to < 60% >=47% Red >=60% <47% General Fund: * Overall sunnnary the cash reserves reinain healthy, with sufficient cash available fog^ payment of ongoing debt, capital, and payable activities. *Revenues are above the expected levels with only 48% of the revenues to collected, indicating we have collected 52% of budget to date. * The City has just over 50% of expenditure budget reinaining, this sets the expenditures in the "caution " area, which is expected at this point of the year. Revenues: • Property Taxes — Property tax has 47% remaining to collect for the year, slightly under expected amounts ($3000). • Sales Taxes — City sales tax receipts are strong, with above expectations in spite of lower than normal receipts for the EUGA share taxes. • Utility Taxes — Utility taxes are ahead of predictions through June 30ffi. There is approximately 55% collected, which equates to $155,000 more than budgeted. Solid 08/07/2018 L - 1 Q2 2018 Budget Status Report Page -- 2 -- Waste Transfer Station is well ahead of expectations, Electric and to a lesser extent Stormwater are higher than budget. Telephone Taxes — Telephone taxes are typically collected in the later part of the year, and have less than 33% of the budget collected to date. Parking Taxes — With just over 30% collected year to date, this is above last years' amount collected through the same period. Expenditures: • Total expenditures for the General Fund are just over 50% of budget at this time, which equates to $104,000 over expectations. This overage is made up of retirement payouts, and one time supplies, and transfers for capital funding. • Additionally intergovernmental payments are over due to service fees for criminal defense which are paid to the county one month in advance ($70,040). This is expected to be on target in the 3rd quarter. • Other Financing Sources — are over budget resulting from higher than anticipated interdepartmental billings to the General Fund from the Electric Fund. Special Revenue Funds: • Lodging Tax Fund #101— Due to a lag in payments received the City will not see the impact of Lodging tax collections until two or three months after a stay. Current revenues and expenses are tracking as expected. • Street Fund #102 — Revenues are under budget for the year, with most variances due to lower charges for services to the Stormwater Fund. Stormwater pays approximately 33% of the street sweeping charges, but due to a longer winter and compressed spring, sweeping did not occur as often as in prior years. Additionally expenses are below normal for this time. • Real Estate Excise Tax Fund 1 & 2 (#105 & #160) — Both funds are over budget for revenue and expenditures. Capital funding transfers make up most of the expenditures, those occurred in April after the first budget amendment, and are one time charges to the fund. • PenCom Fund #107 — PenCom is operating over budget for expenditures, and slightly under for revenues. Expenditures are over due to the timing of the payment to Tyler Technologies, this is an annual maintenance payment for I.T. services. • Port Angeles Housing Fund #172 — This fund operates much like a capital fund with one-time expenses and grant revenues. These cause large amounts to post in irregular patterns. The annual funding transfers for the facade program are completed along with payments for a large portion of Peninsula Housing project. Debt Service Funds: 2006 LTGO Fund #215 — Property acquisition for the downtown parking structure (AKA-Niichel property). The expenditure line shows "yellow", this is caused when payments are made biannually rather than monthly and is well within normally operations for this fund. Revenues are down significantly due to the waiving of lease payments for the property. Limited Tax General Obligation (LTGO) Bond Fund #216 — This bond provided capital for the Landfill Bluff Stabilization Project. While considered a governmental 08/07/2018 L - 2 Q2 2018 Budget Status Report Page -- 3 -- debt, the debt service is paid via a transfer from the Solid Waste Fund 4404. General Fund contributions are not expected in the future, and the fund is within normal operating parameters at this time. • Limited Tax General Obligation (LTGO) Bond Fund #217 — This refunding bond provided funding for service into the Western Urban Growth Area (WUGA). Approximately 82% of the total debt service is paid for by the Electric, Water, and Wastewater funds. General Government Capital Proiects Funds: • Capital Improvement Fund #310 — The seasonal nature of this fund means the revenues and expenditures won't follow a spending pattern. Revenues are over budget because the funding transfers have been completed for the year. Spending is down as work is paid upon completion and the City just entered the construction season. • Transportation Capital Fund (TBD) #312 — Revenues are low due to grants being received after the work is completed. Additionally only four months of tax revenue has been recorded due to a lag in payment from the State/County. Expenditures are low as project construction season has just commenced. • Parks Capital Fund #314 — Revenues are over budget at this time, rental of facilities and interest earning are the major source of income in this fund typically. There are no expenses expected this year. Utilities & Enterprise Funds: • Electric Fund #401— Revenues continue to be slightly above budget. Residential revenues are slightly higher than anticipated due to colder weather. Expenditures mirror revenues with BPA the major cost, when consumption is lower BPA is lower also. A change in accounting accrual has impacted the BPA expense shown for January, these costs were expensed in December, although paid in January. The other payments are paid in the following month when the invoice is received. • Water Fund #402 — Revenues and expenditures are below expected levels. Industrial water revenues continue to be impacted with the mill start-up delay. Expenses related to negotiations with the National Park Service regarding the impact of the Elwha Dam removal are continuing. Both commercial and residential revenues were lower than budgeted. Year to date expenditures are lower than expected. • Wastewater Fund #403 — Revenues and expenditures are under budget expectations year to date. • Solid Waste Fund #404 — Increased volumes at the Transfer Station resulted in more revenue than expected through June 30th. Corresponding bills from Waste Connections for hauling have not been received, so expenditures are less than budgeted. Solid Waste Collection (CoPA) revenues and expenses are slightly higher than budget. • Stormwater Fund #406 — Stormwater fees are assessed on property tax billings and are affected by Clallam County's collection of those amounts. Revenues and expenses are as expected at this time. • Medic 1 Fund #409 — Revenues and expenditures are on track. Expenditures are under budget due to open positions waiting to be filled. • Harbor Clean -Up Fund #413 — This fund is a part of the Wastewater fund group in our annual report. Harbor Clean -Up has insurance coverage for the majority of costs 08/07/2018 L - 3 Q2 2018 Budget Status Report Page -- 4 -- associated with the Harbor Remedial Investigation/Feasibility Study. Some activity for the placement of a sand cap is occurring. Expenses are paid by insurance reimbursements, so some timing differences are to be expected with expenses occurring before the revenues are collected. Currently the fund has a negative cash balance and a large account receivable balance for outstanding insurance claims. Conservation Fund #421— Contract payment from BPA for conservation activities comprise the revenue for this fund. Expenses are payments made to customers as well as salary and other operating costs. Payments to customers for conservation efforts are below budget at this time. Internal Service Funds: • Equipment Service Fund #501— Revenues are slightly over expectations and expenditure are under budget, due to the delay in vehicle purchases. • Information Technology Fund #502 — Revenues and expenditures are under budget at this time. Some changes due to recent employee changes require amending the budget in the second quarter. • Self Insurance Fund #503 — This fund covers property/casualty, workers compensation, and health insurance coverage. Revenues and expenditures are on track for the year. Permanent & Trust Funds: • Cemetery Endowment Fund #601— A portion of the purchase price for gravesites and related items is collected and placed in this fund for this for the maintenance of the cemetery after it is at capacity. Capacity is not expected to be reached for many years. • Firemen's Pension Fund #602 — This funds pays for retired pre-LEOFF employee medical and salary costs based on existing agreements. The fund currently has four former employees and one surviving spouse covered by this plan. The City funds a portion of expenses using the premium tax on fire insurance collected by the state to offset the costs. A recent change in financial policy allows the General Fund to pay costs directly after the Trust Fund is depleted. 2018 Capital Utility Funds: • The seasonal nature of this fund means the revenues and expenditures won't follow a spending pattern. Revenues are fully realized due to the completion of funding transfers. • Solid Waste Capital and CSO Capital funds also function as debt service funds for the Landfill bonds and the CSO loans respectively. These two funds have surcharge revenues that are collected and placed in the corresponding Capital fund to cover annual payments on debt. Collection of the surcharges are in line with the 2018 budget. • Spending is down as work is paid upon completion and then approved by the project managers. As in prior years the construction season determines when spending will occur. 08/07/2018 L - 4 Q2 2018 Budget Status Report Page -- 5 -- 12 m m• Property Tax Sales Tax--CoPA Regular Sales Tax-- EUGA Shared Electric Utility Tax Water Utility Tax Wastewater Utility Tax Solid Waste -Collect. Tax Solid Waste -Trans. Sta. Tax Stormwater Utility Tax Parking Tax Telephone Tax Leasehold Excise Tax Cable TV Franchise Fee Liquor Excise Tax/Liquor Profits Other General Fund Revenue TOTAL --General Fund Variancefrom Prior Yr. -$ Variancefrom Prior Yr. - % Actual YTD Actual YTD Actual YTD Amend #1 Actual YTD Remain. $ Remain. 6,300,391 6,752,261 6,703,697 12,745,000 6,595,811 6,149,189 48.25% 266,472 246,903 253,237 532,700 275,980 256,720 0 48.19% 333,570 256,761 258,292 498,500 298,048 200,452 f 40.21% 2,954,612 2,819,599 2,941,195 5,057,500 2,522,341 2,535,159 0 50.13% 106,924 17,756 4,057 10,000 3,490 6,510 0 65.10% 86,812 108,523 97,613 206,400 115,744 90,656 43.92% 44,583 168,575 59,902 220,000 174,998 45,002 -5212.80% 20.46% $10,093,364 $10,370,378 $10,317,993 $19,270,100 $9,986,412 $9,283,688 50.20% 48.18% $104,131 1.06% $177,014 1.74% ($52,385) -0.51% 170,000 $331,581 3.11% 75,192 44.23% Actual YTD Actual YTD Actual YTD Amend #1 Actual YTD Remain. $ Remain. 2,415,320 2,457,386 2,520,106 4,553,700 2,406,669 2,147,031 47.15% 1,335,270 1,675,049 1,534,131 3,175,400 1,611,266 1,564,134 0 49.26% 61,747 54,770 77,567 188,900 48,723 140,177 f 74.21% 1,000,349 1,008,479 881,478 1,424,600 822,265 602,335 0 42.28% 282,936 282,441 302,170 670,600 299,647 370,953 0 55.32% 385,186 407,777 448,416 867,400 466,714 400,686 46.19% 137,084 118,328 129,344 323,500 151,813 171,687 -5212.80% 53.07% 230,858 320,113 353,330 536,400 331,609 204,791 50.20% 38.18% 68,805 81,860 94,531 170,000 94,808 75,192 44.23% 7,521 8,711 8,711 36,300 10,961 25,339 69.81% 128,547 108,003 137,439 336,400 109,379 227,021 67.49% 68,447 76,892 72,037 148,500 71,363 77,137 0 51.94% 85,017 83,346 83,232 170,000 84,930 85,070 0 50.04% 105,340 128,489 47,452 95,300 49,338 45,962 48.23% 3,780,937 3,558,734 3,628,049 6,573,100 3,426,927 3,146,173 47.86% $10,093,364 $10,370,378 $10,317,993 $19,270,100 $9,986,411 $9,283,689 48.18% $103,830 1.06% $177,014 1.74% ($52,385) -0.51% $331,581 3.11% Actual YTD Actual YTD Actual YTD Amend #1 Actual YTD Remain. $ Remain. 4,715,231 5,031,249 4,477,295 8,927,300 4,450,312 4,476,988 50.15% 1,769,451 1,748,835 1,774,874 3,752,500 1,715,206 2,037,294 0 54.29% 278,341 345,119 334,599 748,100 352,823 395,277 f 52.84% 1,462,473 1,764,399 1,797,699 3,629,000 1,787,203 1,841,797 0 50.75% 1,386,036 1,435,263 1,712,105 2,798,300 1,565,899 1,232,401 44.04% 0 11,675 0 23,000 1,502 21,498 n/a 846 25,901 19,994 500 26,564 (26,064) -5212.80% $9,612,378 $10,362,441 $10,116,566 $19,878,700 $9,899,509 $9,979,191 50.20% ($580,898) -5.70% $750,063 7.80% ($245,875) -2.37% $117,057 1.15% 08/07/2018 L - 5 Q2 2018 Budget Status Report Page -- 6 -- 2018 mbin Sales ,,,m,,,ax -- Budget v. Actual IN .. . .......... 08/07/2018 L - 6 Q2 2018 Budget Status Report Page -- 7 -- Jain Feb Mar ,AIpir May Juin Ull Aug Seip Oct Nov De 2018 Budget 0 2018 A tuall 08/07/2018 L - 7 Q mgBudget sltusReport Page — a— 08/07/2018 L.8 Q2 2018 Budget Status Report Page -- 9 -- Revenue Expenditure Net --Revenue less Expend. Variance from Prior Yr. -$ Variance from Prior Actual YTD Actual YTD I Actual YTD I Amend#11 ActualYTDI Remain. $1 Remain. % 226,656 241,846 253,907 530,600 265,328 265,272 49.99% 363,392 422,773 533,006 911,500 455,383 456,117 10 50.04% $74,349 1 (544,191) 098,172) (S� Actual YTD I 35.22% 32.32% 54.26% 31.90% 333,000 170,544 162,456 48.79% 729,160 iiiiiiiiiiiiii,immiiiillillillill'I o 1,357,900 a a s 609,884 Ila 44.91% Actual YTD Actual YTD Actual YTD Amend #1 Actual YTD Remain. $ Remain. % 7,452,073 7,864,579 1 7,844,362 15,146,400 7,860,174 7,286,226 10 48.11% 1,309,025 1,319,999 1,459.366 2,986,800 1,459,910 1,526,890 10 51.12% 5.14%1 6.54%1 -2.44%1 1 -0.24% Actual YTD I Actual YTD Actual YTD Amend #1 Actual YTD I Remain. $1 Remain. % 240,002 161,855 157,556 333,000 170,544 162,456 48.79% 729,160 718,675 723,826 1,357,900 748,016 609,884 Ila 44.91% (489,158) (556,820) (566,270) (1,024,900) (577,472) $55,815 ($67,662) ($9,450) $11,202 .10.24%1 13.83%1 1.70% 1 -1.98% Actual YTD I Actual YTD Actual YTD Amend #1 Actual YTD Remain. $1 Remain. % 463,052 370,098 276,568 744,500 418,032 326,468 43.85% 377,891 423,460 369,560 917,800 341,836 575,964 62.75% 85,161 (53,362) (92,992) (173,300) 76,196 $114,166 ($138,523) ($39,630) ($169,188) -393.61% 162.66% 74.27%1 1 181.94% Actual YTD I Actual YTD Actual YTD Amend #1 Actual YTD Remain. $1 Remain. % 399,151 304,932 317,546 609,700 317,705 291,995 47.89% 2,442,694 2,855,735 2,665,900 5,551,900 2,833,614 2,718,286 10 48.96% (2,043,543) (2,550,803) (2,348,354) (4,942,200) (2,515,909) $207,309 ($507,260) $202,449 $167,555 9.21% 24.82% -7.94% -7.13% Actual YTD Actual YTD I Actual YTD I Amend#11 ActualYTDI Remain. $1 Remain. % 66,421 73,357 50,263 114,400 58,044 56,356 1 49.26% 1,241,637 1,337,426 1,542,828 2,833,200 1,354,757 1,478,443 10 52.18% 0.24%1 7.56%1 18.08%1 1 13.12% 08/07/2018 L - 9 Q2 2018 Budget Status Report Page -- 10 -- Actual YTD I Actual YTD Actual YTD Amend #1 Actual YTD Remain. $1 Remain, % 865,310 946,379 534,716 961,600 479,279 482,321 50.16% 1,578,734 1,721,860 1,052,689 1,959,000 1,001,289 957,711 48.89% (713,424) (775,481) (517,973) (997,400) (522,010) $32,444 ($62,057) $257,508 $4,037 4.35% 8.70% -3311% i -0.78% Actual YTD Actual YTD Actual YTD Amend #1 Actual YTD Remain. $1 Remain, % 397,114 407,332 415,833 829,900 417,308 412,592 Ij 49.72% 1,569,845 1,734,074 1,769,538 3,360,600 1,700,704 1,659,896 10 49.39% (1,172,731) (1,326,742) (1,353,705) (2,530,700) (1,283,396) $19,594 ($154,011) ($26,963) ($70,309) -1.64% 13.13% 2.03%1 i 5.19% Actual YTD Actual YTD Actual YTD Amend #1 Actual YTD Remain. $ Remain, % 10,109,779 10,370,378 9,850,751 19,270,100 9,986,414 9,283,686 48.18% 9,612,378 10,362,441 10,116,713 19,878,700 9,895,509 9,983,191 50.22% 497,401 7,937 1 (265,962) (608,600) 90,905 .801,444 ($489,464) ($273,899) ($356,867) -263.60% -98.40% -3450.91% 134.18% 08/07/2018 L - 10 Q2 2018 Budget Status Report Page -- 11 -- General Fund Actual Revenue as of June 30 vs. Yearly Revenue Budget $25,000,000 $20,000,000 $15,000,000 $10,000,000 $5,000,000 $0 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 Budget General Fund Revenue --Year-end 0 General Fund Revenue --As of 06/30 General Fuad Actual Expenditures as of Jure 30 vs. Yearly Expenditure Budget $25,000,000 $ 20,000,000 $15,000,000 $ x.0,000,000 $5,000,000 $0 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 Geneirall Fund Ex peimd Ruires--Yeah-end 0 Geneirall Fund Ex peimd Ruires --As of 06/30 08/07/2018 L - 11 Q2 2018 Budget Status Report Page -- 12 -- neural Fund UnassignedYear-End Fund Balance 8,000,000 7,000 gggggq 35M% y II"' gggq 6 F 000 5,000,000 WhF G.tl1.tl1.tl YNYNYN ........................ ������������������������������������������������ ������������������������������������������������ ����������������������������������������������� ���������������������������������������������������� ���������������������������������������������������� ����������������������������������������������� ������������������������������������������������ ������������������������������������������������ ����������������������������������������������� ������������������������������������������������ ������������������������ 20000 �6 F 3,000,000 y gggqgggqggqq gggqgggqggqq 15M% II"' gggqggqq 6 F F 2,000,000 1,000,000 II gggqggqq 6 Ogq ggpqggpq6 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII Generall Fund UinasM ined Fund Balance %of Generall Fund Exp imdk uir s 08/07/2018 L- 12 Q2 2018 Budget Status Report Page -- 13 -- Revenue Expenditure Net --Revenue less Expend. Variancefrom Prior Yr -$ VariancefromPriot ,-% Actual YTD Actual YTD I Actual YTD I Amencl#11 ActualYTDI Remain. $1 Remain. % 138,669 187,248 165,594 578,600 183,187 1 395,413 lei 68.34% 286,764 203,562 581,909 862,700 564,826 1 297,874 IM 34.53% 1 -36.76%1 -88.98%1 2451.89%1 1 8.33%1 Actual YTD Actual YTD I Actual YTD I Amencl#11 ActualYTDI Remain. $1 Remain. % 871,897 832,745 717,228 1,564,000 1 745,296 1 818,70410 52.35% 921,043 712,569 1,123,582 1,888,500 1 788,434 1 1,100,066 10 58.25% -146.10%1 -344.53%1 438.13%1 1 89.38% Actual YTD I Actual YTD Actual YTD Amend #1 Actual YTD Remain. $1 Remain. % 154,449 77,499 93,328 196,400 133,152 63,248 32.20% 109,150 25,298 228,852 363,000 354,000 9,000 161 2.48% 45,299 52,201 (135,524) (166,600) (220,848) $8,139 $6,901 ($18%725) $85,314 11.90% 15.14% -359.61% -61.96% Actual YTD I Actual YTD Actual YTD Amend #1 Actual YTD Remain. $1 Remain. % 1,284,620 1,303,585 1,321,963 2,839,000 1,403,847 1,435,153 50.55% 1,607,531 1,466,743 1,478,397 2,860,300 1,524,003 1,336,297 46.7291 (322,911) (163,158) (156,434) (21,300) (120,156) ($277,668) $159,753 $6,714 ($36,278) 613.73% 49.47% 4.12% 23.19% Actual YTD I Actual YTD Actual YTD Amend #1 Actual YTD Remain. $1 Remain. % 153,154 77,128 90,213 195,000 133,958 61,042 31.30% 0 60,000 83,644 83,000 82,840 16010 0.19% 153,154 17,128 6,569 112,000 51,118 $191,942 ($136,026) ($10,559) ($44,549) 484.93% -88.82% -61.65% 678.17% 08/07/2018 L- 13 Q2 2018 Budget Status Report Page -- 14 -- Actual YTD Actual YTD Actual YTD Amend #1 Actual YTD I Remain. $1 Remain. % 0 0 0 0 17,369 (17,369) #DIV/0! 0 0 0 0 2,327 (2,327] #DIV/0! 0 0 0 0 15.042 Actual YTD I Actual YTD Actual YTD Amend #1 Actual YTD I Remain. $1 Remain. % 3,092 100,068 6,626 1,048,600 743,825 304,775 29.06% 30,000 30,000 0 1,230,000 1,161,456 68,544 5.57% (26,908) ($47,856) 228.45% 70,068 $96,976 360.40% 6,626 ($63,442) .90.54%1 (181,400) (417,631) $424,257 6402.91% 08/07/2018 L- 14 f i ■ 08/07/2018 L- 14 Q2 2018 Budget Status Report Page -- 15 -- 2018 REE F'- I., i REE F'-2 Combined Actual Revenue gffgjg**� Actual YTD Actual YTD Amend #1 Actual YTD I Remain. $1 Remain. % Expenditure 173,424 173,550 345,700 173,602 172,098 49.78% 171,850 171,850 171,848 344,200 PriorYr.-$ 1 ($14,671)1 $3,860 1 ($2,381) $27,062 Prior IS -618.25Y -31.39% 28.11% 250.16% Remain. $ Remain. % 58,925 91.22% 43,445 49.94% Actual l Actual YTD Actual YTD Amend #1 Actual YTD I Remain. $1 Remain. % 198,490 173,424 173,550 345,700 173,602 172,098 49.78% 171,850 171,850 171,848 344,200 171,8501 172,35010 50.07% 26,640 1,574 1,702 1,500 1,752 95,611 $26,640 ($25,066) $128 $486 ($50) ($1,472) r mvio, -94.09% 8.13%1 0.52% -2.94% -1.5'6%1 08/07/2018 L - 15 Actual YTD Actual YTD Amend #1 Actual YTD Remain. $1 Remain. % 0 111,453 118,097 233,900 117,147 116,753 49.92% 0 17,800 23,958 233,500 21,5361 211,964 90.78% 0 93,653 94,139 400 95,611 $0 $93,653 $486 ($1,472) avlo, r #DwoI 1 0.52% -1.5'6%1 08/07/2018 L - 15 Q2 2018 Budget Status Report Page -- 16 -- Revenue Expenditure Net --Revenue less Expend. Variancefrom Prior Yr. -$ Variance from Prior Yr. -% Revenue Expenditure Net --Revenue less Expend. Actual YTD I Actual YTD I Actual YTD I Amencl#11 ActualYTDI Remain. $1 Remain. % 1,098,691 809,665 1,158,246 944,300 530,972 413,328 43.77% 499,260 133,233 607,049 1,885,100 1,452,886 432,214 22.93% ,346,537 1 $77,001 1 (5125,235) $1,473,111 -180.23%1 11.85% -18.51%1 167.26% Actual YTD I Actual YTD I Actual YTD I Amencl#11 ActualYTDI Remain. $1 Remain. % 0 G 1 01 6,702,700 1 2,438,502 1 4,264,198 18 63.62% 0 G 1 01 5,456,500 1 349,303 1 5,107,197 IG 93.60% Actual YTD I Actual YTD Actual YTD Amend #1 Actual YTD I Remain. $1 Remain. % 3,559 3,609 4,843 6,800 5,060 1,740 0 15.59% 0 0 0 0 0 0 #DIV/0! 3,559 3,609 4,843 6,800 5,060 $1,064 $50 $1,234 1 ($217) 42.65% 1.40%1 34.19% 4.48% Actual YTD I Actual YTD I Actual YTD I Amend#11 ActualY'rDj Remain. $1 Remain. % 16,667,779 16,821,139 15,014,981 24,024,400 13,746,817 1 10,277,583 ja 42.78% 15,385,100 14,460,085 11,234,590 22,950,700 9,264,197 1 13,686,503 113 59.63% Prior Yr .-$ $1,189,809 1 $1,078,375 1 $1,419,337 ($702,229) Priol Yr.-% 1281.15%1 84.07%1 60.11% 18.58% 08/07/2018 L- 16 Q2 2018 Budget Status Report Page -- 17 -- 2018 Industrial I ransmission Electric Revenue Budget vs. Actual % Jai kFe kMa % Jul V1 Aug Selp Oct Nov Dec 2018 Electric Fund #401,,,btal Expenditures -- Budget v. Actual $3,000,000 .......................................................................................................................................................................................................................................................................................................................................................................................... $2,000,000 1,000,000 On Jain Feb Mar ,AIpir May Jun V11 Aug Seip Oct Nov De 2017 u r hPower -- Budget v. Actual ,m eF 000F 000 V' $2,000,000 ..................................................................................................................................................................................................................................................................................................................................................................................................... 1,000,000 $0 Jain Feb Mar ,AIpir May Jun V11 Aug Seip Oct Nov De BPA Purchased Power Amend. #1 -BPA Purchased Power Actuall 08/07/2018 L - 17 Q2 2018 Budget Status Report Page -- 18 -- $800,000 $600,000 $400,000 $200,000 $0 600,000 400,000 200,000 $200,000 $1.50,000 $1.00,000 $50,000 $0 Actual YTD I Actual YTD Actual YTD Amend #1 Actual YTD Remain. $1 Remain. % 2,848,615 2,857,166 3,004,397 6,875,200 3,040,328 3,834,872 55.78% 3,201,487 2,709,803 3,015,738 6,695,100 2,868,837 3,826,263 57.15% (352,872) 147,363 (11,341) 180,100 171,491 $391,670 $500,235 1 ($158,704) ($182,832) 52.61% -141.76% .107.70%1 1 1612.13% 2018 ur Fund 2Ibtal Revenue -- Budget vs. Actual Jan Feb Mar ,Alper May Jun iuull Aug Selp Oct Nov Dec Water Budget 0 Water ,Acturuall 2018 ur Residential Revenue -- Budget vs. Actual Jan Feb Mar ,Alper May Jun iuull Aug Selp Oct Nov Dec WaterBurudget OWaterActuall 2018 ur Commercial Revenue -- Budget v. Actual Jan Feb Mar ,Alper May Jun iuull Aug Selp Oct Nov Dec WaterBurudget OWaterActuall 08/07/2018 L- 18 Q2 2018 Budget Status Report Page -- 19 -- 2018 ur Fund #402 Expenditures -- Budget v. Actual 1,000,000 °.00,000 nnnM11111t Jan Feb Mar ,Alper May Jun VI Aug Selp Oct Nov Dec ■WateirB udget OWaterActuall Actual YTD I Actual YTD Actual YTD Amend #1 Actual YTD I Remain. $1 Remain. % 2,848,613 2,857,166 3,414,676 6,965,300 3,520,275 1 3,445,025 49.46% 3,199,425 3,784,479 2,653,918 6,065,800 2,602,357 3,463,443 10 57.10% (350,812) (927,313) 760,758 899,500 917,918 $690,916 ($5761501) $1,688,071 1 1 ($157,160) 66.32% 164.33% -182.04% 1 -20.66% Actual YTD I Actual YTD Actual YTD Amend #1 Actual YTD I Remain. $1 Remain. % 5,078,732 5,641,243 8,168,946 11,254,700 5,896,570 1 5,358,130 47.61% 4,670,929 3,173,332 7,862,471 10,960,600 4,637,385 6,323,215 57.69% 407,803 2,467,911 306,475 294,100 1,259,185 ($40,176) $2,060,108 ($2,161,436) ($952,710) 8.97% 505.17% -87.58% 1 -310.86% Actual YTD I Actual YTD Actual YTD Amend #1 Actual YTD I Remain. $1 Remain. % 867,026 1,025,301 1,185,337 2,126,600 1,191,732 934,868 43.96% 673,942 1,006,529 667,784 1,726,600 778,987 947,613 0 54.88% 193,084 18,772 517,553 400,000 412,745 $5,914 ($174,312)1 $498,781 1 $104,808 3.16% .90.28%1 2657.05%1 1 20.25% Actual YTD Actual YTD I Actual YTD I Amend#11 ActualYTDI Remain. $1 Remain. % 912,944 895,800 1,291,325 2,791,600 1,365,249 1 1,426,35110 51.09% 850,691 888,007 1,260,834 2,788,500 1,214,820 1 1,573,680 10 56.43% 62,253 7,793 1 30,491 3,100 150,429 ($138) ($54,460) $22,698 ($119,938) -0.22% .87.48%1 291.26% -393.36% 08/07/2018 L- 19 Q2 2018 Budget Status Report Page -- 20 -- Actual YTD I Actual YTD Actual YTD Amend #1 Actual YTD Remain. $1 Remain. % 90,539 207,384 389,733 3,889,500 308,389 3,581,111 92.07% 86,004 100,499 441,163 4,147,800 552,228 3,595,572 86.699" 4,535 ($468,360) -99.04% 106,885 $101,350 2156.89% (51,430) ($158,315) -148.11% (258,300) (243,839) $192,409 -374.11% Actual YTD I Actual YTD Actual YTD Amend #1 Actual YTD Remain. $1 Remain. % 387,056 338,960 479,313 835,900 263,187 572,713 68.51% 288,859 277,386 485,248 1,004,000 395,081 608,919 60.65% 98,197 61,574 (5,935) (168,100) (131,894) ($45,259) ($36,623) ($67,509) $125,959 -31.55% 37.30% -109.64% -1111.31% Actual YTD I Actual YTD Actual YTD Amend #1 Actual YTD Remain. $1 Remain. % 129,295 1,421,015 625,000 1,073,700 1,073,700 0 0.00% 481,650 (13,264) 161,764 1,250,000 35,757 1,214,243 97.14% (352,355) 1,434,279 463,236 (176,300) 1,037,943 ($974,296) $1,786,634 ($971,043) ($574,707) 156.65% 507.06% -67.70% -114.06% Actual YTD I Actual YTD Actual YTD Amend #1 Actual YTD I Remain. $1 Remain. % 6,281 1,138,655 0 556,000 556,000 0 13 0.00% 1,022 0 0 1,042,300 186,462 855,838 10 82.11% 5,259 1,138,655 0 (486,300) 369,538 ($296,743) $1,133,396 ($1,138,655) ($369,538) -98.16% 11551.55% -100.00% #DIV/0! Actual YTD I Actual YTD Actual YTD Amend #1 Actual YTD Remain. $1 Remain. % 4,082 495,000 0 745,000 745,000 0 0.00% 207,193 7,176 116,354 1,345,000 302,791 1,042,209 77.49% (203,111) 487,824 (116,354) (600,000) 442,209 ($709,287) $690,935 ($604,178) ($558,563) -140.13% 340.18% -113.85% 480.05% Actual YTD Actual YTD I Actual YTD I Amencl#11 ActualYTDI Remain. $1 Remain. % 212,015 381,861 626,762 1,217,500 544,960 1 672,540 10 55.24% 426,848 1,923,396 295,217 1,436,500 285,656 1 1,150,844 113 80.11% -81.65%1 617.55%1 .121.51%1 1 21.79% 08/07/2018 L - 20 Q2 2018 Budget Status Report Page -- 21 -- Revenue Expenditure Net --Revenue less Expend. Variancefrom Prior Yr. -$ Variance from Prior Actual YTD I Actual YTD Actual YTD Amend #1 Actual YTD Remain. $1 Remain. 52,113 237,000 0 400,000 400,000 0 0.00% 46,343 0 0 632,000 0 632,000 Ila100.00% 5,770 237,000 0 (232,000) 400,000 ($94,265) $231,230 ($237,000) ($400,000) -94.23% 4007.45% -100.00% 212.18% Actual YTD I Actual YTD Actual YTD Amend #1 Actual YTD Remain. $1 Remain. 4,358,523 3,758,277 1,135,944 2,301,900 1,162,081 1,139,819 49.52% 3,805,947 5,935,907 1,308,082 2,451,900 968,977 1,482,923 10 60.48% 552,576 (2,177,630) (172,138) (150,000) 193,104 $293,625 ($2,730,206) $2,005,492 ($365,242) 113.39% -094.09% -92.10% 212.18% Actual YTD Actual YTD I Actual YTD Amend #1 Actual YTD Remain. $1 Remain. 793,679 824,874 932,174 1,835,500 940,617 894,883 48.75% 719,584 395,726 715,146 2,534,600 760,628 1,773,972 69.99% 74,095 429,148 217,028 (699,100) 179,989 ($49,621) $355,053 ($212,120) $37,039 40.11% 479.19% -09.43% 17.07% I I 4 & 14 B B pp p .1. IIIIIIIIIIIIIIII.-MO-10, Actual YTD Actual YTD Actual YTD Amend #1 Actual YTD Remain. $ Remain. 777,992 868,163 1,470,446 1,968,100 996,140 971,960 49.39% 642,758 542,533 1,346.407 2,474,300 609,852 1,864,448 75.35% -56.67%1 140.79%1 -61.91%1 1 -211.42% Actual YTD I Actual YTD Actual YTD Amend #1 Actual YTD Remain. $1 Remain. 2,701,297 2,486,176 2,716,033 5,536,900 2,485,808 3,051,092 0 55.10% 2,881,300 3,174,585 2,745,568 5,536,900 3,123,831 2,413,069 18 43.58% (180,003) (688,409) (29,535) 0 (638,023) $250,101 ($508,406) $658,874 $608,488 -58.15% 282.44% -95.71% -2060.23% 08/07/2018 L - 21 Q2 2018 Budget Status Report Page -- 22 -- Revenue Expenditure Net --Revenue less Expend. Variancefrom Prior Yr. -$ Variance from Prior Yr. - % Actual YTD Actual YTD Actual YTD Amend #1 Actual YTD Remain. $1 Remain. % 1,790 1,948 2,111 4,000 3,113 88710 22.18% 0 0 0 4,000 0 4,000 100.00% 1,790 1,948 2,111 0 3,113 VariancefromPrior Yr.-$ ($74) $158 $163 ($1,002) -3.97% 8.83% 8.37%1 47.47% Revenue Actual YTD I Actual YTD Actual YTD Amend #1 Actual YTD I Remain. $1 Remain. % 26,593 27,339 47,476 23,900 22,570 1,33010 5.56% Expenditure 38,869 34,773 75,379 62,600 80,710 (18,110) -28.93% Net --Revenue less Expend. (12,276) ($18,678) 291.75% (7,434) $4,842 -39.44% (27,903) ($20,469) 275.34% (38,700) (58,140) $30,237 -108.36% VariancefromPrior Yr.-$ Variance from Prior Yr.-% 08/07/2018 L - 22 PUBLIC WORKS CONTRACT STATUS REPORT June 2018 / July 2018 (COSTS SHOWN INCLUDE APPLICABLE TAXES) ACTIVE CONSTRUCTION CONTRACTS AWARDED BY CITY COUNCIL EXCEEDING $35,000 PURCHASE ORDER CONTRACTS $7,500 - $25,000 AND LIMITED PUBLIC WORKS PROCESS OR SMALL WORKS ROSTER CONTRACTS UNDER $25,000 AWARDED SINCE LAST COUNCIL REPORT (QUOTATIONS AVAILABLE FOR INSPECTION AT CONTRACT SPECIALIST'S OFFICE) CONTRACTOR ORIGINAL ORIGINAL PRIOR JUNE TO JULY REVISED PROJECT TITLE BUDGET CONTRACT CHANGE CHANGE CONTRACT Purchase of 300 -Gallon (Construction) AMOUNT ORDERS ORDERS AMOUNT WW0205 Biosolids $1,435,000 $1,203,119.68 -$2,526.64 $1,200,593.04 Dewatering Project$0.00 WTO1-09 "E" Street $195,000 $177,018.00 $0.00 $7,254.15 $184,272.15 Reservoir PRV Station TRO1-18 8`' Street Bridge $1,400,000 $770,770 4 -$1 57.62 $769 172.38 Protective Screening$0.00 SWO1-18 (CON -2018-01) Metal Recycle Facility $43,953.68 $43,953.68 $0.00 $0.00 $43,953.68 Fence CON -2018-21 Tree $125,000 $125,000 $0.00 $0.00 $125,000 Trimming — 2018 CON -2018-22 Pole Testing $50,000 $50,000 $0.00 $0.00 $50,000 —2018 TR11-00 (CON -2018-31) $2,580 000 $2,523,592.15 $0.00 $2,523,592.15 10`'' Street Reconstruction$0.00 TRO1-11 (CON -2018-32) Marine Drive Channel $739,000 $641,372.61 $0.00 $0.00 $641,372.61 Bridge Improvements WT04-15 (CON -2018-34) Whidby Avenue Water $500,200 $478,225.65 $0.00 $0.00 $478,225.65 Main Replacement CON -2018-27 Beach $55,000 $35,269.13 $0.00 $0.00 $35,269.13 Nourishment CON -2017-61 Craig Avenue Road $106,000 $86,656.60 $0.00 $0.00 $86,656.60 Reconstruction CLO1-18 (CON -2018-13) $200,000 $140,929.56 $0.00 $0.00 $140 929.56 Overhead Reconductorin CL03-16 (CON -2018-14) Underground Cable $200,000 $164,373.30 $0.00 $0.00 $164,373.30 Replacement PURCHASE ORDER CONTRACTS $7,500 - $25,000 AND LIMITED PUBLIC WORKS PROCESS OR SMALL WORKS ROSTER CONTRACTS UNDER $25,000 AWARDED SINCE LAST COUNCIL REPORT (QUOTATIONS AVAILABLE FOR INSPECTION AT CONTRACT SPECIALIST'S OFFICE) CONTRACTOR CONTRACT/ DESCRIPTION DATE AWARDED AMOUNT OR VENDOR PO # Rotational Molding, Inc. P04049104 Purchase of 300 -Gallon July 11, 2018 $13,140.23 Commercial Garbage Containers *Limited Public Works Process 08/07/2018 L - 23 PUBLIC WORKS GRANT & LOAN STATUS REPORT June 2018 — July 2018 PROJECT PROJECT GRANT/LOAN AMOUNT GRANT MATCH/ AWARD STATUS DESCRIPTION COST SOURCE & ID LOAN DATA LISTING Power Systems Emerging Technology Field Test for High $34,007 from BPA Grant agreement Efficiency Pump $5,993 from City approved by Systems Grant with in-kind Council May 2017, 1) Clallam Co. $40,000 BPA contributions of April 2017 Agreement signed. Courthouse #75783 staff time paid from Effective dates of 2) Clallam Co. the Energy Grant: 4/17 - 4/19 Juvenile Family Efficiency Program Project underway. Services Bldg. Stormwater $102,000 from Grant acceptance Stormwater approved by Grant Financial Council Feb 2016, City Hall Parking Lot $102,000 DOE Assistance July 1, Grant awarded Feb LID Retrofit (design only) #WQSWPC-2016- Program; 2015 2018. Staff PoAnPW-00001 No City match awaiting DRAFT required Grant Agreement from DOE $160,000 from Grant acceptance Stormwater approved by Grant Financial Council Feb 2016. 16th Street LID Retrofit $160,000 DOE Assistance July 1, Grant awarded Feb (design only) #WQSWPC-2016- Program; 2015 2018. Staff PoAnPW-00014 No City match awaiting DRAFT required Grant Agreement from DOE $474,300 from Grant acceptance $680,554 Grant Stormwater approved by (including DOE Financial July 1, Council Feb 2016, Decant Facility grant -funded #WQC-2016- Assistance 2015 Grant awarded Feb design) PoAnPW-00368 Program; 2018. Staff $83,700 minimum negotiating Grant City match required Agreement $50,000 from Grant Stormwater Capacity Grant N/A DOE Financial September Agreement in place #WQSWCAP-1719- Assistance 2017 PoAnPW-00121 Program; No City match required Wastewater Transportation Grant agreement Grant $200,000 from approved by Hill Street ODT $200,000 WSDOT Pedestrian and June 2015 Council Sept 2016. (design only) #LA8992 Bicycle Safety Consultant contract Funding signed. 60% design completed. 08/07/2018 L - 24 PROJECT PROJECT GRANT/LOAN AMOUNT AWARD BRAC: DESCRIPTION COST SOURCE & ID GRANT MATCH/ LISTING STATUS Fund or State Revolving Fund FEMA: Federal Emergency Management Agency LOAN DATA Federal Highway Administration NOANet Transportation NOSC North Olympic Salmon Coalition PASD Port Angeles School District $398,540 from WA Grant Agreement $462000 Grant Federal Lands January signed. Alta design Race Street Complete , (design only) FHWA Access Program; 2015 contract signed. #DTFH701E3002 $63,761 City 30% design minimum match completed. Grant award $2,000,000 from notification letter Race Street Complete $2,890,0000 Grant WA Federal Lands June received. This grant will be Phase 1- Lauridsen to (construction FHWA Access Program; 2018 used to construct Olympic Park only) #TBD 13.5% minimum this phase and will City match run from 2021- 2023. $75,000 (design) and $510,000 Signed agreement Grant (construction) from May 2016. Signed Marine Drive Channel $759,583 FHWA/WSDOT S Surface March supplement May Bridge #LA -8898 Transportation 2015 2018. Under Program; 13.5% minimum construction. City match Grant agreement approved at Council Feb 2018. Grant $1,250,001 from Grant Agreement W. 101' Street (S. I $1,990,000 TIB TIB; November signed. Additional Street to S. N Street) #8-1-150(009)-1 $839,999 minimum 2017 $100k awarded City match from TIB and accepted at Council July 2018. Under construction. $350,000 from WA State 2018 Grant acceptance Grant Supplemental approved by 8th Street Bridge $1,000,000 WSDOT Budget March Council Apr 2018. Protective Screening #LA9332 $124,000 from 2018 Signed agreement private donations May 2018. Under $526,000 City construction. funds FEMA List of Acronyms AIP: Arterial Improvement Program BPA: Bonneville Power Administration BRAC: Bridge Replacement Advisory Committee DOE: Department of Ecology DWSRF or SRF Drinking Water State Revolving Fund or State Revolving Fund FEMA: Federal Emergency Management Agency FHWA Federal Highway Administration NOANet Northwest Open Access Network NOSC North Olympic Salmon Coalition PASD Port Angeles School District PSP Puget Sound Partnership PSMP: Pedestrian Safety and Mobility Program PWB: Public Works Board, administers the PWTF Program PWTF: Public Works Trust Fund RCO: Recreation and Conservation Office SRF: Salmon Recovery Funding TIB: State of Washington Transportation Improvement Board WSDOT: Washington State Department of Transportation 08/07/2018 L - 25 ASPECT CONSULTING LLC PSA -2018-08 2018 Landfill Flare Replacement Design Date Agreement Authorized by City Manager: March 29, 2018 Agreement Expires: December 31, 2018 Billings Through: 5/25/18 Task # Task Witiact Billings to 0 Amount Date Remaining Complete 1 Design Services - Landfill Gas Flare $5,000.00 1 $3,273.75 $1,726.25 65% 2 Totals $5,000.001 $3,273.75 $1,726.25 65% 08/07/2018 L - 26 Aspect Consultant Agreement, P',SA-2017-0 Landfill Post Closure Consulting & Engineering Services Date Agreement Authorized by Council: June 20, 2017 Agreement Expires: December 31, 2022 Billings Through: 6/24/18 08/07/2018 L - 27 2018-2019 2018-2019 Billings Amount % Task # Task 2017-2018 2018-2019 2019-2020 2020-2021 2021-2022 to Date Remaining _Complete 1 Monitoring& Reporting $71,000.00 75,000.00 113,991.00 82,886.00 87,030.00 $ 49,050.62 25,949.38 65% 2 Maintenance Support 34,000.00 35,070.00 36,824.00 38,664.00 40,598.00 17,320.12 17,749.88 49.39% Tee mca I 3 Assistance/Directed Services 10,000.00 10,000.00 11,025.00 11,576.00 12,155.00 16,154.03 6,154.03} 161.54% Total 161 840.00 133 126.00 115 000.00 120 070 00 139 783.00 82 524.77 37 545.23 69% $ $ Total Contract Amount 2017-2022 $669,819.00 08/07/2018 L - 27 2016 Water System Plan Update Project Number WT01-2015 (PSA -2015-6) Date Agreement Authorized by City Manager: March 2, 2015 Date Amendment 01 Approved: December 2, 2016 Date Amendment 02 Approved: December 27, 2017 Contract Expires: 12-31-2018 Billing Through: 4/20/18 Task # Task Original Contract Amount Billings to Date Remaining % Complete 1 Description of Water System $11,549.00 $9,363.60 $2,185.40 81.08% 2 Water Use $12,077.00 $10,388.00 $1,689.00 86.01% 3 System Analysis $14,505.00 $13,992.00 $513.00 96.46% 4 WUE Water Ri hts System Reliability, and Interties $3,209.00 $2,756.00 $453.00 85.88% 5 Source Water Protection $8,161.00 $3,737.00 $4,,424.00 45.79% 6 Operation and Maintenance Program $4,149.00 $424.00 $3,725.00 10.22% 7 Design and Construction Standards $1,937.00 $848.00 $1,089.00 43.78% 8 Improvement Program $4,053.00 $2,756.00 $1,297.00 68.00% 9 Financial Analysis $7,561.00 $4,946.00 $2,615.00 65.41% 10 11 Appendices Executive Summary $8,381.00 $3,104.00 $5,995.00 $0.00 $2,386.00 $3,104.00 71.53% 0.00% 12 Hydraulic Modeling $16,781.00 $15,264.00 $1,517.00 90.96% 13 Document Pre aration and Reviews 13.1 Preliminary Draft $13,429.00 $10,109.07 $3,319.93 75.28% 13.2 Final Draft $12,202.00 $0.00 $12,202.00 0.00% 13.3 Final Plan $10,258.00 $17,974.76 -$7,716.76 175.23% 14 Project Management ana Accounfin-g $18,644.00 $8,355.60 $10,288.40 44.82% TOTALS $150,000.00=106,909.031 $43,090.97 71.27% 08/07/2018 L - 28 CH2M HIED 2013 Elwha Project Technical Engineering Services (PSA -2013-6) Date Agreement Authorized by City Manager: August 16, 2013 Original Agreement: August 16, 2013 Amendment No.1: October 11, 2013 Amendment No.2: October 31, 2014 Amendment No.3: December 26, 2014 Amendment No.4: March 11, 2015 Amendment No.5: December 21, 2015 Amendment No. 6: April 20, 2016 Amendment No. 7: August 05, 2016 Amendment No. 8: December 27, 2017 Agreement Expires: December 31, 2018 Billings Through: 003/02/2018 Task # Task Original Contract Amount Amended Contract Amount Billings to Date Remaining % Complete 1 JE1wha Consulting Assistance $4,000.00 $258,500.00 $145,725.39 $112,774.61 56.37% 2 Directed Services $1,000.00 $1,000.00 $0.00 $1,000.00 0.00% 3 JAmendment 1 Assistance $0.00 $15,000.00 $14,208.51 $791.49 94.72% Total Contract Amount $5,000.00 $274,500.00 $159,933.90 $114,566.10 58.26% 08/07/2018 L - 29 Herrera. Environmental Consultants 2015 Elwha River Hydraulic Analysis and Remediation Contract approved by Council July 21, 2015 Amendment 1 approved January 7, 2016 Amendment 2 approved February 16, 2016 Amendment 3 approved December 02, 2016 Amendment 4 approved November 30, 2017 Contract expires December 31, 2018 Billings to Sept. 29, 2017 PSA -2015-4 Task # Task Original Contract Amount on rac Amount through Amend 3 $8,000 Invoiced to Date Remaining i % Authorized 1 Background and Existing Conditions Assessment $9,400 $7,996.00 $4.00 99.95% 2 Field Investigation and Support $9,900 $7,000 $245.88 $6,754.12 3.51% 3 Reporting $9,700 $10,000 $8,778.76 $1,221.24 87.79% 4 Additional Support 1 $4,0001 $56,0001 $50,611.37 $5,388.631 90.38% 5 Intake Infrastructure Inspection $30,000 $28,019.26 $1,980.74 93.40% Totals [-_§95,651.2 $15 -'AAA -73 . �� 86.17% 08/07/2018 L - 30 Kennedy/Jenks Consultants Wastewater Utility Engineering Services Date Agreement Authorized by City Council: June 21, 2016 Agreement Expires: July 31, 2018 Billings Through: 4/27/18 act I Amendedbillings to 0 Task # Task Amount Amount Date Remaining Complete 1 Survey Services $268,040.00 - $228,148.44 $39,891.56 85% Totals $268,040.00 - $228,148.44 $39,891.56 :::85:91j. 08/07/2018 L - 31 Qi", _fl�iilq. 2017-2019 Stormwater ILA Kitsap Outreach Date Agreement Authorized: May 30, 2016 Agreement Expires: December 31, 2019 2017 -2019 Stormwater ILA Kitsap Outreach Billings through: 3/31/18 08/07/2018 L - 32 Layne Christensen Ranney Well Performance Testing Date Agreement Authorized by City Manager: April 20, 2018 Agreement Expires: December 31, 2018 Billings through: 7/2/18 08/07/2018 L - 33 Northwestern Territories, Inc. PSA -2018-05 Surveying & Geotechnical Services Date Agreement Authorized by City Manager: January 17, 2017 Agreement Expires: December 31, 2018 Billings Through: 6/20/18 Task # Task Contract I Amount i1 Date inaffiffiffig Amount o Complete 1 1 st / 2nd Alley Geotechnical Evaluation 1 $17,200.00 1 $13,258.46 $3,941.54 77% 2 Landfill Postosure Surveying Support $4,620.00 $380.00 92% 3 Directed Services Engineering $2,300 $0.00 00/. Totals $24,500.00 $17,878.46 $4,321.54 7739/6 08/07/2018 L - 34 Sergent Engineers, Inc. 2018 Structural and Civil Engineering Services Date Agreement Authorized: January 16, 2018 Date Amendment #1 Authorized by CC: April 03, 2018 Date Amendment #2 Authorized Authorized by CC: May 15, 2018 Agreement Expires: December 31, 2018 PSA -2018-02 Billings Through: 06/30/2018 08/07/2018 L - 35 Amount Original through Billings to % Task # Task Amount Amendment Date Remaining Complete Street Screening - Contract 1 Document Prep $22,102.00 $1,676.26 $20,425.74 8% 8h Street Screening - 2 Construction Services $17,964.00 $72,486.00 $19,705.58 $52,780.42 27% 3 Direct Services $10,000.001 1 $3,132.12 $6,867.88 31% 4 ity ier Load Evaluation 20,283.001 $1,882.11118,400.89 9% Totals 50,066.00 92,769.00 26,396.07 98,474.93 281a 08/07/2018 L - 35 Sergent Engineers, Inc. 2015 Structural and Civil Engineering Services Date Agreement Authorizedr: October 06, 2015 Amendment 1 Approved: February 8, 2017 Amendment 2 Approved: December 28, 2017 Agreement Expires: December 31, 2018 Billings Through 04/30/2018 08/07/2018 L - 36 Amount Original through Billings to % Task # Task Amount Amendment Date Remaining $7,934.88 Complete 79% 1 lBridges Ins ection 248.00 $30,313.12' $14,115.00:$62,941.00 Marine Drive Bridge Approach 2 Design $62,941.00 $68,805.23 -$5,864.23 109% 3 Direct Services $10,000.00600.00 $28,123.21 $9,476.79 75% 4 Francis Street Sewer Trestle 0.00924.00 2,924.00 .Totals 87,056A0 141,713.00 '127,241.56 14,471.44 90% 08/07/2018 L - 36 2016-2018 Database Management Date Agreement Authorized by City Manager: January 12, 2016 Date Option 2 Year Authorized: December 31, 2018 Agreement Expires: December 31, 2018 Billings Through: June 06, 2018 Task # Description Original Contract Amount Billings to Date Remaining % Completed 1 2016 - Base Year $4,000.00 $2,200.00 $1,800.00 55% 2 2017 - Option Year 1 $4,000.00 $2,200.00 $1,800.00 55% 3 2018 - Option Year 2 $4,000.00 $2,700.00 $1,300.00 68% Totals $12,000.00 $7,100.00 $1,800.00 59%11 08/07/2018 L - 37 tstreamkeepers Fecal Coliform Monitoring Clallam County Road Department / Health & Human Services Department Date Agreement Authorized by Council: January 17, 2017 Agreement Expires: December 31, 2021 Billings Through: 04/15/18 Streamkeepers Fecal Coliform Monitoring 08/07/2018 L - 38 Original Contract Billings to Task # Task Amount Date Remaining Completed 1 $16,000.00 $15,227.66 $772.34 95% 2017 Stream Water Quality Monitoring 2 $16,000.00 $3,858.20 $12,141.80 24% 2018 Stream Water Quality Monitoring 3 2019 Stream Water Quality Monitoring $16,000.00 0% 4 2020 Stream Water Quality Monitoring $16,000.00 0% 5 2021 Stream Water Quality Monitoring $16,000.00 0% Totals $80,000.00 $19,085.861 $12,914.14 24% 08/07/2018 L - 38 WENGLER SURVEYING & MAPPING 2018 Surveying Services PSA -2018-03 Date Agreement Authorized by City Manager: February 23, 2018 Date Amendment Authorized by City Manager: July 03, 2018 Agreement Expires: December 31, 2018 Billings Through: 5/7/18 08/07/2018 L - 39 WILLAMETTE E CiULTURALM RESOURCES ASSOCIATES, LTD 2018 Cultural Resource Services PSA -2018-15 Date Agreement Authorized: February 23, 2018 Agreement Expires: December 31, 2019 Billings Through: 08/07/2018 L - 40 #,;;;� 1441WWASH I N G fi d N, U.S. CITY COUNCIL MEMO Date: August 7, 2018 To: City Council From: Stephen R. Clark, Interim Director of Public Works and Utilities, Subject: Draft 2019 Stormwater Management Manual for Western Washington (SWMMWW) Summary: The Washington State Department of Ecology's Draft 2019 Stormwater Management Manual is available for review, with comments due by November 14, 2018. Funding: N/A Recommendation: N/A Background / Analysis: The State of Washington, Department of Ecology, Draft 2019 Stormwater Manual for Western Washington is now available for review at this link: hob019SWMMWW.htm Comments are being accepted until 11:59 pm on November 14, 2018. Go paperless by using the navigation pane for easy access to the manual. This interactive online document contains cross reference links to other sections within the manual and to outside references. It provides the reader with enhanced search capabilities, responsive content for mobile devices, and other features. Instructions are also included for providing the Department of Ecology with feedback and comments. To request ADA accommodation including materials in a format for the visually impaired, call Ecology at 360-407-6457 or visit https://ecologv.wa.gov/accessibility. People with impaired hearing may call Washington Relay Service at 711. People with speech disability may call TTY at 877-833-6341. Funding Overview: N/A 08/07/2018 L - 41