HomeMy WebLinkAboutAgenda Packet 07/24/2018xoj�1�14
BACKGROUND
Why Priority Setting?
Pre -2015 staff decisions on priorities
Allows a strategic approach to be taken.
Determines how we can best serve our community.
Takes an approach that fully evaluates the core
mission of each department.
Is proactive, not reactive, and occurs before the
budget deadline.
If everything is a priority, nothing is a priority
COUNCIL SCORING
Each Councilmember received a scorecard to rank\\\\\\\\\\\\\\\
the programs and services that were resented b
p g p Y
Department Directors.
Four criteria were followed to prioritize
programs and services.
Public Demand for the program or service.
Mandate to provide program or service.
Core mission relationship; and
Alternate Servicep roviders.
HVC`[Y OF
14
1
Eliminate one Firefighter/EMT position
Eliminate Records Management Program
8
16
14
10.5
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16
16
Tu
N L E S_co
16
8
41
x
96
93.5
Legal
7
M
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10.5
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16
15
2018 PRIORITY SETTING
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City Council Scorecard
10
8
16
91
Legal
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Fire
CM Office
14
1
Eliminate one Firefighter/EMT position
Eliminate Records Management Program
8
16
14
10.5
16
15
16
16
12
12
16
8
14
16
96
93.5
Legal
7
Eliminate Assistant City Attorney position
11
10.5
16
16
7
16
15
91.5
CED
8
Eliminate Planning Technician position
15
10
16
16
10
8
16
91
Legal
6
Eliminate Paralegal position
11
10.5
14
16
6
16
16
89.5
Police
11
Eliminate Records Specialist position
7
11
11
16
13
16
13
87
PW & U
16
Eliminate Street Seasonal/Temp. positions
14
12
16
16
7
8
12
85
Fire
13
Eliminate Special Operations funding
15
5
10
16
10
16
7
79
Parks & Ret.
17
Reduce Field maint. for Youth programs
11
9
6
16
7
16
11
76
Finance
3
Reduction of Senior Accountant position
12
7
15
16
4
8
11
73
Parks & Rec.
1
19
Eliminate General Fund tournament support
4
11
12
16
5
16
9
73
PW & U
15
Eliminate part-time Intern positions
7
8
10
16
3
8
16
68
J
Fire
12
Eliminate Emergency Management program
9
7
7
15
6
16
7
67
Finance
4
Online, Mail or Phone payment options
10
5
10
16
9
12
3
65
Police
10
Discontinue contract with Humane Society
10
8
10
16
9
4
8
65
Parks & Rec.
18
Eliminate Beautification program
3
5
16
16
4
10
6
60
Finance
5
Invoice for services provided to PBIA
3
8
8
16
3
4
2
44
CM Office
2
Eliminate Gym Membership Reimbursement
6
1
12
5
3
4
4
35
CED
9
Eliminate Tourism related GF services
1
0
11
5
4
2
4
27
SCORING RESULTS
Council had three clear categories as a result of the
scoring process:
Top Priority — Emphasis on maintaining
personnel resources.
Programs/Services with moderate impact to
citizens quality of life or services provided.
Lowest Priority— Programs/Services with
other funding options.
BALANCING THE BUDGET
Before having to make difficult decisions by
utilizing priorities to balance the Budget, staff will
take several steps first.
Look for internal efficiencies.
Consider creative revenue sources.
Refer to the Council approved Priority Setting
scorecard.
Threshold level to be determined for
items that require Council approval for
budget reduction.
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UPCOMING ITEMS
Priority Setting Resolution
Public Comment
Priority Setting Resolution
2015 RE -PRIORITIZATION RESULTS
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2018 PRIORITY SETTING
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City Council Scorecard
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Numb -r Program
Score
2015 ITEMS FOR REPRIORITIZATION
Police
17 Humane Society Services Agreement
16
9
Finance
7 Customer Service Front Counter
8
Legal
9 Prosecution of Minor Criminal Offenses
11
CED
16 Assistant Planner
10
16
PW&U
27 Contract Asphalt Repair
8
CM Office 4 Human Resource & Records Specialist
16