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Home My WebLink AboutMinutes 07/18/2018CITY COUNCIL MEETING Port Angeles, Washington July 18, 2018 CALL TO ORDER SPECIAL MEETING: Mayor Bruch called the special meeting of the Port Angeles City Council to order at 4:03 p.m. STAFF PRESENT Members Present: Mayor Bruch, Deputy Mayor Dexter, Councilmembers French, Kidd, Merideth Moran, and Schromen-Wawrin. Members Absent: None. Staff Present: City Manager McKeen, Attorney Bloor, Acting Clerk Martinez -Bailey, C. Delikat, K. Dubuc, B. Smith, T. Agesson, N. West, S. Clark, and A. Brekke. EXECUTIVE SESSION: Based on input from Attorney Bloor, Mayor Bruch announced the need for an Executive Session, under the authority of RCW 42.30.110(1)(i) for the purpose of discussing potential litigation with legal counsel, for approximately 20 minutes. The Executive Session convened at 5:31 p.m. CALL TO ORDER SPECIAL MEETING: Mayor Bruch called the special meeting of the Port Angeles City Council to order at 5:22 p.m. ROLL CALL: Members Present: Mayor Bruch, Deputy Mayor Dexter, Councilmembers French, Kidd, Merideth, Moran, and Scln-omen-Wawrin. Members Absent: None. Staff Present: City Manager McKeen, West, Acting Clerk Martinez -Bailey, West, C. Delikat, K. Dubuc, A. Brekke, B. Braudrick. SPECIAL MEETING Community and Economic Director Nathan West shared a brief history of the Lodging Tax Committee. Using a PowerPoint demonstration, he identified Council responsibilities related to the Lodging Tax Committee. He discussed event grants and outlined possible policy considerations. Director West offered several recommendations for Council to consider. Council discussion followed. CALL TO ORDER -REGULAR MEETING: Mayor Bruch called the regular meeting of the Port Angeles City Council to order at 6:00 p.m. ROLL CALL: Members Present: Mayor Bruch, Deputy Mayor Dexter, Councilmembers French, Kidd, Merideth, Moran, and Schromen-Wawrin. Members Absent: None. Staff Present: City Manager McKeen, Attorney Bloor, Acting Clerk Martinez -Bailey, C. Delikat, K. Dubuc, B. Smith, T. Agesson, N. West, S. Clark, and A. Brekke. PORT ANGELES CITY COUNCIL MEETING — July 18, 2018 PLEDGE OF ALLEGIANCE: Mayor Bruch led the Pledge of Allegiance to the Flag. CEREMONIAL MATTERS PROCLAMATIONS & EMPLOYEE RECOGNITIONS 1. City Council welcomed the new Port Angeles School District Superintendent Marty Brewer to speak. Mr. Brewer spoke about the many opportunities he has had to meet with different members of the community. 2. Mayor Bruch read a proclamation naming July 221, 2018 as Patrick Downie Day at Civic Field. Patrick's wife Jayne Downie accepted the proclamation, saying that Patrick would have found it "way cool" to be recognized in this way. PUBLIC COMMENT: Annie O'Rourke, Development Director for the Peninsula housing authority, spoke about 8 homes that were recently finished through the Mutual Self Help Housing Program. She thanked Council for their recognition of the event and thanked City Staff for coming together for a successful conclusion. Marc Abshire, thanked the Lodging Tax Advisory Committee, City staff and council, for taking on the recent request to build an ice skating rink to help during the winter economy. Steve Hopkins, recognized past Mayor Patrick Downie for the work he did as a member of the Clallam Transit Board and spoke about public transportation as a solution to some transportation issues. Susan Hinton, thanked Council for their work on the 811i Street Bridge barriers. She spoke about homeless camps located off Valley Street and suggested Council discuss the needle exchange program. N. Sing Kehl, in Sequim, spoke in disagreement of Uber's intention to operate during peak times and said that because Uber only takes credit and debit cards that it would be hard for the community. LATE ITEMS TO BE PLACED ON THIS OR FUTURE AGENDAS as determined by City Manager or Councilmember — At the request of Director West, the Mayor added the Washington Recreation and Conservation Office Resolution to the agenda under Other Considerations as Item 3. CONSENT AGENDA: At the request of Councilmember Merideth, Mayor Bruch pulled Item 3 from the Consent Agenda. Council discussion followed. It was moved by French and seconded by Dexter to approve the Consent Agenda to include: I . Expenditure Report: From June 23, 2018 to July 6, 2018 in the amount of $2,651,617.61 2. Rainey Well and Support Building Re -Roof Bid Rejection 3. ITEM PULLED 4. Ground Maintenance Service Electric Substations and Water Treatment Plant Contract Award 5. Second Amendment to Agreement for Services Regarding Elwha Dam Removal Project 6. Lodging Tax Advisory Committee Recommendation and Approve Authorization to Execute the Contract Motion carried 7-0. Item 3-2018 Landfill Beach Nourishment Contract Award Due to his employment at Bruch & Bruch, Councilmember Merideth recused himself from the item. It was moved by Kidd and seconded by Dexter to: Approve and authorize the City Manager to award and sign a construction contract with Bruch & Bruch Construction Inc. for the 2018 Landfill Beach Nourishment Project CON -2018-29, for a contract amount of $35,269.13 including applicable taxes. Motion carried 6-0. Page 2 of 4 PORT ANGELES CITY COUNCIL MEETING — July 18, 2018 ORDINANCES NOT REQUIRING COUNCIL PUBLIC HEARINGS: 1. For -Hire Vehicle Licensing Code City Attorney William Bloor provided background and discussed some of the substantive changes that had been made to the ordinance. Council discussion followed. Council decided by consensus to discuss the item but to postpone the second reading until the next meeting. In addition, Council agreed by consensus to have staff remove from the ordinance, section 5.36.110 relating to taxicab company requirements. Council agreed by consensus to move to Item Downtown Contract, before the City Manager selection process. CONTRACTS & PURCHASING 1. Port Angeles Downtown Association Contract Planning Manager Allyson Brekke; provided background on the contract and the financial aspects of the contract. Council discussion followed. Mary Sue French spoke on behalf the Port Angeles Downtown Association. Councilmember French disclosed that he is a Port Angeles Business Association and a member of the downtown association and on the board as the Council representative. It was moved by Kidd and seconded by Merideth to: Council enter under contract with the Port Angeles Downtown Association in support of economic development and tourism efforts and events sponsorship agreement for the Arts and Drafts Festival, in the total amount of $45,000. Motion carried 7-0. OTHER CONSIDERATIONS: 1. City Manager Selection Policy Councilmember Kidd said Council asked Director West if he would accept the position as City Manager and that he accepted. She provided background of Council and staff's efforts to determine if Director West was the best fit, including hiring Greg Prothman from Prothman Recruiting Firm to interview staff, Council, and Nathan. Councilmember Kidd added that Director West would make an outstanding City Manager. It was moved by Dexter and seconded by West to: Move that Council appoint Mayor Bruch and Councilmember Kidd to work with Abbi Fountain in Human Resources and Nathan West in order to come up with a contract for the employment of Nathan West as the City Manager of the City of Port Angeles. Motion carried 7-0. 2. Council Policy Review Committee Mayor Bruch gave a brief background of the agenda item and opened the item for discussion. Council discussion followed. RESOLUTIONS NOT REQUIRING PUBLIC HEARINGS: 1. Washington Recreation and Conservation Office Resolution to Assign Authorized Agent Planning Manager Brekke discussed the late item, saying the, resolution is required by the State of Washington and it authorizes an agent of the City to carry out the grant moving forward. She said that if the City is awarded grant money, that it would be brought back for Council consideration and approval. Council discussion followed. Mayor Bruch conducted a first reading of the resolution by title, entitled, RESOLUTION NO. 09-18 A RESOLUTION of the City Council of the City of Port Angeles, Washington, authorizing the Acting City Manager, Nathan West, identified below (in section 2) to act as the authorized representative/agent on behalf of our organization and to legally bind our organization with respect to the above Projects(s) for which we seek grant funding assistance managed through Recreation and Conservation Office (Office). Page 3 of 4 PORT ANGELES CITY COUNCIL MEETING — July 18, 2018 It was moved by French and seconded by Dexter to: Approve motion as read Motion carried 7-0. CONTRACTS & PURCHASING - CONTINUED 2. Whidby Avenue Water Main Replacement Teresa Reed -Jennings said the project is on the CFP list and spoke about what the project entails. Council discussion followed. It was moved by Dexter and seconded by Merideth to: Approve and authorize the City Manager to sign and award a construction contract with Jordan Excavating, Inc., for the Whidby Avenue Water Main Replacement, Project No. WT 04-15, in the base bid amount of $478,225.65, including applicable taxes. Motion carried 7-0. 3. Marine Drive Channel Bridge Project Contract Award Title Reed -Jennings discussed the project and provided a technical overview of the project. Council discussion followed. It was moved by Moran and seconded by Merideth to: 1) Award the Base Bid Schedules A and B and sign a construction contract with Neptune Marine, LLC of Anacortes, WA for the Marine Drive Channel Bridge Improvements Project TRO 111, for the total base bid amount of $519,402.61 ($377,651.29 + $141,751.32), including applicable taxes; and make minor modifications to the contract, if necessary. 2) Award the Bid Additive 1 to Neptune Marine, LLC of Anacortes, WA, and increase the total construction contract amount to $641,372.61 ($519,402.61 + $121,970.00), including applicable taxes. Motion carried 7-0. CITY COUNCIL REPORTS: Council reports given. INFORMATION: Manager McKeen spoke regarding the report included in the packet and discussed the recent bond rating the City received. SECOND PUBLIC COMMENT: No comments were received during the second public comment period. EXECUTIVE SESSION: It was determined there was no need for an executive session. ADJOURNMENT: Mayor Bruch adjourned the meeting at 8:47 p.m. Sissi Bruch, Mayor Page 4 of 4 Kari Martinez -Bailey, n rty Clerk