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Home My WebLink AboutAgenda Packet 10/23/2018A I A VA U OkA 2 0 ILA I 10 VA oklkvm : 7 :] X OVERVIEW • Introduction • Balancing the Budget • Budget Process ■ 2019 Preliminary Operating Budget • Questions from City Council INTRODUCTION City Manager's Budget Goals: ■ Balance the Budget without implementing Priority Setting results. ■ Examine and discuss needs vs. wants. ■ Equity of review for all Departments and Divisions (no disparity between the General Fund and Utilities) ■ Ensure all expenditures are sustainable — separate ongoing vs. one-time expenses. ■ If expenses is cut in 2019 will it be necessary in 2020. APO INTRODUCTION Process Findings: ■ Overwhelming appreciation for how conservative the vast majority of Departments and Divisions were with their budgets. ■ Excellence in team desire to achieve a balanced budget. ■ Creative solutions were offered by most Departments. INTRODUCTION Thank you to the Finance Department, Department Directors and Council for their support and hard work in balancing the 2019 Preliminary Budget. INTRODUCTION The 2019 Citywide Preliminary Budget is sustainably balanced without reducing the core services expected by our Citizens and Council. Operating Budget $105,635,500 Capital Budget $1094669400 Citywide Total Budget $1 1691019900 Overall a 1.53% increase in comparison to 2018. Due to increases in Cost of Living. INTRODUCTION The General Fund is balanced without the use of reserves or the reduction of services. REVENUES $20,007,600 EXPENDITURES $20,007,600 2019 projected General Fund balance will be 25.5% BALANCINGTHE 2019 BUDGET Early in the Budget process the General Fund had a shortfall of nearly $1.2 million dollars.This was ultimately overcome by staff working together to look at all areas of the budget to make changes in the following categories: ■ Personnel ■ Revenues ■ Allocated costs Additionally, the 2019 Budget was balanced without the need to apply items identified in the 2018 Priority Setting process. BALANCINGTHE 2019 BUDGET Personnel accounts for 23.62% of the City's total budget and 64.79% of the General Fund operating budget. When the budget process began the City had 23 vacancies. This challenge was ultimately turned into a positive outcome by comprehensively looking at our internal structures with limited resources in mind. BALANCINGTHE 2019 BUDGET The result of this analysis can be seen in the 2019 Budget: ■ Prior to individual recruitment salary ranges were re -analyzed. ■ Resulting in cost savings. ■ Records Management and IT were restructured. ■ Records Management absorbed by IT. ■ IT Manager. ■ Moved to City Manager's Office. ■ Lower IT charges to all funds. If BALANCINGTHE 2019 BUDGET ■ As recommended by Council the Street Sweeper position moved to the Stormwater utility. ■ Additional related expenses will now be charged to Stormwater. ■ A 2% Cost of Living increase was built into the proposed budget. ■ CPI Index is 3.6% in June 2018. BALANCINGTHE 2019 BUDGET ■ Increase of two Communication Officers in PenCom to accommodate increasing call volumes. ■ Sustainable revenues support this change due to County reductions in administrative fees charged to the City. ■ PenCom Users approved the change and will contribute to the increase through user fees. If BALANCINGTHE 2019 BUDGET Diversification of dependence on revenue sources. ■ Increases in Permit revenues due to anticipated Construction projects. ■ GEMT revenue received in Medic I to reimburse the City costs for transport. ■ Reducing the General Fund subsidy to the Medic I fund. ■ Other revenues continue to increase. A sign of economic growth. ■ Revenues from taxes have increased. BALANCING THE 2019 BUDGET The ability of our citizens to pay is always heavily considered when balancing the budget and approached with diligence. ■ Utility line items were reviewed for efficiency. ■ Resulted in little to no utility rate increases. ■ Allocations were examined and reduced overall. A detailed approach was taken to determine the costs of allocations to utilities.These amounts only include the cost of work done by General Fund employees for the utilities. These estimates are re-evaluated at the end of each year for actual costs. BUDGET ITEMS- CONTINUED EVALUAT Reducing dependency on utility tax from one business sou rce. ■ Historically $1.2M in revenue. ■ Today the budget is balanced with only $157,000. Elwha Industrial Water Facility ■ Due diligence period. ■ Learning what will be required and the funds necessary to operate. New Council goals that are the result of Strategic Planning will be included in the 2020 Budget. THE BUDGET PROCESS RCW 35.33.031/35A.33.030 ■ Capital Facilities Plan & JANUARY Transportation Improvement - MAY Plan prepared and adopted. ■ Council budgetary direction is received through Strategic Planning, Long-range planning, policy updates and/or retreats. THE BUDGET PROCESS ■ Departments enter revenue and expenditure budgets. (Deadline: JUNE - On or before the second JULY Monday in September to be complete before the fourth Monday in September.) ■ Personnel worksheets reviewed by Department Directors. THE BUDGET PROCESS ■ Departmental Requests delivered to City Manager for review. (Deadline: On or before the first AUGUST — business day in October.) SEPT. 0 City Manager meets with Dept. Directors to review requests. ■ Preliminary Budget is updated based on meetings and City Manager input. THE BUDGET PROCESS ■ Recommended Preliminary Budget complete and posted (Deadline: Before the first of OCTOBER November.) - DEC. ■ Workshops and Public Hearings are held on the Preliminary Budget, Revenue Sources and P ro p e rty Tax. ■ Final Budget is adopted by the 31 St of December. Total Revenue a n d Expenditures for all City Funds. 392018 PRO REVENUES REVENUE Taxes Licenses & Permits Intergovt. Revenue Charges for Goods & Svcs. Fines & Penalties Miscellaneous Revenue Prop./Trust Income Non -Revenues Other Financing Sources Reserves Used TOTAL REVENUE Change from Prior Yr. $$ Change from Prior Year % $15,408,711 $15,444,146 $14,563,225 2018 2015 2016 2017 634,200 5,854,330 4,546,921 6,755,313 BUDGET ACTUAL ACTUAL ACTUAL 64,193,000 205,174 21,101 6,784 AMEND. #2 $15,408,711 $15,444,146 $14,563,225 $14,399,600 764,312 593,876 677,512 634,200 5,854,330 4,546,921 6,755,313 7,197,700 65,736,503 67,640,574 66,690,668 64,193,000 205,174 21,101 6,784 10,000 8,470,828 8,462,021 9,137,759 11,869,500 542,103 397,666 113,594 378,100 9,312,125 2,688,374 - - 7,803,424 6,815,750 5,832,700 9,603,200 16,169,908 2,193,459 - 6,061,600 $130,267,418 $108,803,888 $103,777,555 $114,346,900 ($12,893, 798) ($21,463,530) ($5,026,333) $10,569,345 -9,01% -16.48% -4.62% 10.18% 2019 VARIANCE FROM 2018 PROPOSED BUDGET AMEND. #2 BUDGET $$ $15,085,000 850,500 5,511,700 67,320,900 7,000 11,213,100 90,000 9,855,300 6,168,400 $116,101,900 685,400 4.76% 216,300 34.11% (1,686,000) -23.42% 3,127,900 4.87% (3,000) -30.00% (656,400) -5.53% (288,100) -76.20% - N/A 252,100 2.63% 106,800 1.76% 1,755,000 1.53% 2019 Preliminary Budget Presentation - October 23, 2018 21 D Z LL W 3 r•� LJ REVENUES Intergovt. Revenue 4.75% Licenses & Permits 0.73% TAXES Property 30.22% Sales 22.99% Utility 27.91% Telephone 2.61% Other 16.27% CITYWIDE REVENUES BY CATEGORY (TOTAL $116,101,900) Charges for Goods & Svcs. 57.98% CHARGES Electric 38.61% Water 9.65% Wastewater 10.15% Solid Waste 16.98% Stormwater 3.14% Medic One 2.89% Permits 1.06% Internal Charg 6.67% Other 10.85% Fines & Penalties 0.01% y_ UsedVJ Prop./Trust Income Non -Revenues 0.08% 5.31% 0.00% 2019 Preliminary Budget Presentation - October 23, 2018 22 D Z D LL W 3 EXPENDITURES EXPENDITURES Salaries and Wages Personnel Benefits Supplies Other Services & Charges Intergovmt/Interfund Svcs Capital Outlay Debt Service: Principal Debt Service: Interest Interfund Pmts. for Services Designated for Reserves TOTAL EXPENDITURES Change from Prior Yr. $$ Change from Prior Year % $17,792,376 $18,106,667 $18,085,183 $18,594,600 2018 2015 2016 2017 20,728,788 14,485,463 16,123,800 32,387,792 31,556,794 33,070,865 BUDGET ACTUAL ACTUAL ACTUAL 28,382,801 12,974,793 5,180,527 12,330,700 3,435,390 AMEND. #2 $17,792,376 $18,106,667 $18,085,183 $18,594,600 6,920,984 7,468,648 7,602,133 8,005,700 20,909,603 20,728,788 14,485,463 16,123,800 32,387,792 31,556,794 33,070,865 40,134,100 17,606,971 12,155,559 14,061,072 10,251,200 28,382,801 12,974,793 5,180,527 12,330,700 3,435,390 3,205,446 3,467,313 3,873,200 2,489,918 2,287,056 2,475,116 2,435,400 341,583 320,137 274,636 281,000 - - 5,075,247 2,317,200 $130,267,418 $108,803,888 $103,777,555 $114,346,900 ($5,456,477) ($21,463,530) ($5,026,333) $10,569,345 -4.02% -16.48% -4.62% 10.18% 2019 VARIANCE FROM 2018 PROPOSED BUDGET AMEND. #2 BUDGET $$ $19,290,500 8,127,400 19,146,900 39,523,100 11,093,700 10,671,700 4,226,000 2,321,000 133,000 1,568,600 rml6,101,900 695,900 3.74% 121,700 1.52% 3,023,100 18.75% (611,000) -1.52% 842,500 8.22% (1,659,000) -13.45% 352,800 9.11% (114,400) -4.70% (148,000) -52.67% (748,600) -32.31% 1,755,000 1.53% 2019 Preliminary Budget Presentation - October 23, 2018 23 D Z D LL W 3 Ll EXPENDITURES CITYWIDE EXPENDITURES BY CATEGORY (TOTAL $116,101,900) Intereovin Interfund Svcs 9.56% Designated for Reserves 1.35% Debt Service: Principal 3.64% Debt Service: Interest 2.00% 24 D Z D LL W 0 V Interfund Pmts. for Services 0.11% 0IV �ft 2019 Preliminary Budget Presentation - October 23, 2018 % a I., M w =—� Ilf 25 GENERAL FUND City Council City Manager's Office Finance Legal Community & Economic Development Police Fire Parks & Recreation Public Works & Utilities 2019 Preliminary Budget Presentation - October 23, 2018 REVENUES REVENUE Taxes Licenses & Permits Intergovt. Revenue Charges for Goods & Svcs. Fines & Penalties Miscellaneous Revenue Prop./Trust Income Non -Revenues Other Financing Sources TOTAL REVENUE Change from Prior Yr. $$ Change from Prior Year % $12,875,070 $13,332,073 $13,151,912 2018 2015 2016 2017 532,700 626,213 595,708 557,980 BUDGET ACTUAL ACTUAL ACTUAL 5,069,900 205,174 21,101 6,784 AMEND. #2 $12,875,070 $13,332,073 $13,151,912 $12,745,000 637,714 455,726 542,704 532,700 626,213 595,708 557,980 485,300 5,441, 285 5,468,026 4,905, 848 5,069,900 205,174 21,101 6,784 10,000 183,409 136,673 198,835 207,200 122,000 247,575 106,000 220,000 $20,090,865 $20,256,882 $19,470,063 $19,270,100 $155, 04-1 $166,017 ($786,8-19) ($199,963) 0.78% 0.83% -3.88% -1.03% 2019 VARIANCE PROM PROPOSED 2018 BUDGET BUDGET $A MEND ;EQ$ 431,900 3.39% 186,000 34.92% 214,300 44.16% 13,800 0.27% (3,000) -30.00% 4,500 2.17% - N/A - N/A (110,000) -50.00% 737,500 3.83% 2019 Preliminary Budget Presentation - October 23, 2018 26 0 Z LL J W Z W REVENUES Fines & Penalties 0.03% Prop./Trust Income 0.00% Non -Revenues 0.00% Intergovt Revenue 3.50% Licenses & Permit; 3.59% Miscellaneous Revenue 1.06% Charges for Goods & Svcs. 25.41% Other Financing Sources 0.55% TAXES Property Tax 34.90% Utility Tax 31.95% Sales Tax 26.32% Other Tax 6.83% 2019 Preliminary Budget Presentation — October 23, 2018 27 0 Z D LL J W Z W EXPENDITURES EXPENDITURES Salaries and Wages Personnel Benefits Supplies Other Services & Charges Intergovmt/Interfund Svcs Capital Outlay Debt Service: Principal Debt Service: Interest Interfund Pmts. for Services TOTAL EXPENDITURES Change from Prior Yr. $$ Change from Prior Year % FUND BALANCE Change from Prior Yr. $$ Change from Prior Year % $9,193,566 $9,878,340 $8,758,479 $8,927,300 2018 2015 2016 2017 565,756 748,100 3,157,904 3,418,970 3,595,687 BUDGET ACTUAL ACTUAL ACTUAL 9,610 11,675 9,694 23,000 29,531 1 625782 AMEND. #2 $9,193,566 $9,878,340 $8,758,479 $8,927,300 3,691,702 3,927,724 3,657,950 3,752,500 567,472 628,423 565,756 748,100 3,157,904 3,418,970 3,595,687 3,689,000 2,473,640 2,355,201 3,064,299 2,794,300 9,610 11,675 9,694 23,000 29,531 1 625782 1 405567 1 500 $1951235425 $2052835115 $1956925432 $1959345700 ($810,966) $1,159,690 ($590,683) $242,268 -4.07010 6.06010 -2.9101- 1.23% $5,777,237 $6,089,106 $5,763,314 $5,098,714 $866,388 $311,869 ($325792) ($664600) 17.64% 5.40% -5.35% -11.53% 2019 VAR AN Ch P KUM PROPOSED 2018 BUDGET BUDGET $$ 9,185,700 3,777,200 772,200 3,419,000 2,828,200 24,800 500 $20,007,600 $5,098,714 $0 0.00% 258,400 2.89% 24,700 0.66% 24,100 3.22% (270,000) -7.32% 33,900 1.21% 1,800 7.83% - N/A - N/A - 0.00% 72,900 0.37% 2019 Preliminary Budget Presentation - October 23, 2018 0 Z D LL J W Z W EXPENDITURES Debt Service: Principal Capital Outlay p 0.12% Interfund Pmts. 0.00% for Services Debt Service: Interest ntereovmt 0.00% 0.00% ' Supplies 3.86% Other Services & Salaries and Charges WaLyes 2019 Preliminary Budget Presentation — October 23, 2018 29 0 Z D LL J W Z W CITY COUNCIL $90,000 $80,000 $70,000 $60,000 $50,000 $40,000 $30,000 $20,000 $10,000 CITY COUNCIL 2019 PRELIMINARY BUDGET 2015 Actual 2016 Actual 2017 Actual 2018 Amend. 2019 #2 Proposed Budget W Revenues ■ Expenditures Major Revenue Source: Allocations. Change in Expenditures from 2018: In 2018, budget was increased for training of four new Councilmembers. In 2019 this increase was reduced to historical levels. 2019 Preliminary Budget Presentation — October 23, 2018 30 0 Z D LL J W Z W I&AW -qqw CITY MANAGER'S OFFICE $1,000,000 $900,000 $800,000 $700,000 $600,000 $500,000 $400,000 $300,000 $200,000 $100,000 CITY MANAGER'S OFFICE 2019 PRELIMINARY BUDGET 2015 Actual 2016 Actual 2017 Actual 2018 Amend. #2 2019 Proposed Budget ■ Revenues Major Revenue Source: Allocations. ■ Expenditures 31 0 z D LL J W Z W Change in Expenditures from 2018: IT re -organization process moved the Records Management into the IT Fund. An IT Manager position was created and the Records Management position was closed and absorbed by IT. _ 2019 Preliminary Budget Presentation - October 23, 2018 •� FINANCE FINANCE DEPARTMENT 2019 PRELIMINARY BUDGET $18,000,000 $16,000,000 $14,000,000 00`1 $12,000,000 $10,000,000 L 1 V $8,000,000 Ln $6,000,000 M Ln $4,000,000 r $2,000,000 i . . 2015 Actual 2016 Actual 2017 Actual 2018 Amend. 2019 Proposed #2 Budget ■ Revenues ■ Expenditures Major Revenue Source: Tax Revenues Change in Expenditures from 2018: Decreases in staffing costs due to attrition. Reduced IT allocations 2019 Preliminary Budget Presentation - October 23, 2018 32 0 Z D LL J W Z W LEGAL $1,600,000 $1,400,000 $1,200,000 $ l,o OPO $800,000 $600,000 $400,000 $200,000 LEGAL DEPARTMENT 2019 PRELIMINARY BUDGET 2015 Actual �.rq rq `p ryy un in C M M M 2016 Actual 2017 Actual 2018 Amend. 2019 Proposed #2 Budget Revenues ■ Expenditures Major Revenue Source: Allocations Change in Expenditures from 2018: 3.6% increase to prosecution fees to the County based on the CPI index. 2019 Preliminary Budget Presentation - October 23, 2018 33 0 Z D LL J W Z W COMMUNITY & ECOMONIC DEVELOPMENT COMMUNITY & ECONOMIC DEVELOPMENT 2019 PRELIMINARY BUDGET $1,200,000 $1,000,000 2015 Actual 2016 Actual 2017 Actual 2018 Amend. #2 2019 Proposed Budget Revenues ■ Expenditures Major Revenue Source: Permits and Fees. 0 1 Change in Expenditures from 2018: Savings in personnel as a result of internal promotions. Decreased transfers for Facade Improvement as a result of increased amounts in 2018. 2019 Preliminary Budget Presentation - October 23, 2018 34 0 Z D LL J W Z W POLICE $7,000,000 $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 POLICE DEPARTMENT 2019 PRELIMINARY BUDGET Major Revenue Source: Grants, tax revenue, allocations. Change in Expenditures from 2018: Increases for the COLA and correction in longevity from 2018. As well as a decrease in PenCom User fees. 2019 Preliminary Budget Presentation - October 23, 2018 35 2015 Actual 2016 Actual 2017 Actual 2018 Amend. 2019 Proposed #2 Budget Revenues ■ Expenditures Major Revenue Source: Grants, tax revenue, allocations. Change in Expenditures from 2018: Increases for the COLA and correction in longevity from 2018. As well as a decrease in PenCom User fees. 2019 Preliminary Budget Presentation - October 23, 2018 35 FIRE FIRE DEPARTMENT 2019 PRELIMINARY BUDGET $3,000,000 $2,500,000 $2,000,000 $1,500,000 00 $1,000,000 0 LLn 0 0 00 M `D $500,000 2015 Actual 2016 Actual 2017 Actual 2018 Amend. 2019 Proposed #2 Budget ■ Revenues ■ Expenditures Major Revenue Source: Allocations Change in Expenditures from 2018: Decreases as a result of hiring replacements at a lower step, reduced user fees for Pencom and a decrease in the transfer from the General Fund to Medic 1 based on higher than , anticipated revenues in Medic 1. 2019 Preliminary Budget Presentation - October 23, 201 a 36 0 Z D LL J W Z W PARKS & RECREATION PARKS & RECREATION DEPARTMENT 2019 PRELIMINARY BUDGET $4,000,000 $3,500,000 $350005000 '• — $255005000 $250005000 c c — o a� $155005000 000 o N o $150005000 QOD- US $500,000 2015 Actual 2016 Actual 2017 Actual 2018 Amend. 2019 Proposed #2 Budget 37 0 Z n LL ■ Revenues ■ Expenditures " Major Revenue Source: Rental revenue and allocations. 0 1 L�ft Change in Expenditures from 2018: Reduced liability insurance and spending on capital projects. As well as an increase due to a correction for longevity budgeted in 2018. _ 2019 Preliminary Budget Presentation - October 23, 201 a PUBICWORKS & UTILITIES $ 3,500,000 $ 3,000,000 $ 2,500,000 $ 2,000,000 $1,500,000 $1,000,000 $500,000 PUBLIC WORKS & UTILITIES DEPARTMENT 2019 PRELIMINARY BUDGET � rn o N r+ - 2015 Actual 2016 Actual 2017 Actual 2018 Amend. 2019 Proposed #2 Budget ■ Revenues ■ Expenditures G. Major Revenue Source: Allocations. "I"M Change in Expenditures from 2018: Increased transfers to the Street fund and for capital projects. flQ01, 2019 Preliminary Budget Presentation - October 23, 2018 Lodging Tax Street ■ REETI&II ■ PenCom ■ Business Improvement ® PA Housing Rehabilitation E Code Compliance LODGINGTAX LODGING TAX 2019 PRELIMINARY BUDGET $1,000,000 $900,000 $800,000 $700,000 $600,000 m $500,000 N 6g OO L1) $400,000 o $300,000 c� $200,000 $100,000 2015 Actual 2016 Actual 2017 Actual 2018 Amend. 2019 #2 Proposed Budget Revenues � Expenditures Fund Balance Major Revenue Source: Tax revenues. Change in Expenditures from 2018: Lodging Tax Advisory Committee recommendations have not been included in the 2019 Preliminary Budget. STREET DEPARTMENT $2,500,000 $2,000,000 0 $1,500,000 0 c� $1,000,000 $500,000 STREET FUND 2019 PRELIMINARY BUDGET 2015 Actual 2016 Actual 2017 Actual 2018 Amend. #2 2019 Proposed Budget Revenues Expenditures —Fund Balance Major Revenue Source: Tax revenues as well as General Fund & Utilities support. Change in Expenditures from 2018: Decreases for the costs associated with the Street Sweeper position, including maintenance and fuel costs. Movement of capital expenses to the TBD, as well as an increase in the General Fund transfer to balance the Street budget. REAL ESTATE EXCISE TAX I $700,000 $600,000 $500,000 $400,000 $ 300,000 $200,000 $100,000 REAL ESTATE EXCISE TAX 1 - 2019 PRELIMINARY BUDGET O n M M O Ln sg O M Ln M 6g 5g M 6g ,6SM Ln C1 N-■� 2015 Actual 2016 Actual 2017 Actual 2018 Amend. 2019 Proposed #2 Budget Revenues � Expenditures Fund Balance Major Revenue Source: Tax revenues. Change in Expenditures from 2018: Reduction in capital spending. %'. - z w =-� � 0 0 0 O M O n M M O Ln sg O M Ln M 6g 5g M 6g ,6SM Ln C1 N-■� 2015 Actual 2016 Actual 2017 Actual 2018 Amend. 2019 Proposed #2 Budget Revenues � Expenditures Fund Balance Major Revenue Source: Tax revenues. Change in Expenditures from 2018: Reduction in capital spending. %'. - z w =-� � REAL ESTATE EXCISE TAX I I REAL ESTATE EXCISETAX 2 - 2019 PRELIMINARY BUDGET ��:11 111 �� 11 111 $600,000 n $5009000 $400,000 � M O N $3009000 o N Ln M o0 N $200900000 � N c Ln Ln G's $1009000 M N r" GIs N ■ ■ 2015 Actual 2016 Actual 2017 Actual 2018 Amend. 2019 Proposed #2 Budget Revenues � Expenditures Fund Balance Major Revenue Source: Tax revenues. Change in Expenditures from 2018: Payment of 8" Street Reconstruction. Matures in 2020. As well as increases in capital spending for Facility improvements. PENCOM $ 3,500,000 $ 3,000,000 $295009000 Ln $290009000 c $195009000 US - $190009000 $ 500,000 PENCOM 2019 PRELIMINARY BUDGET 2015 Actual 2016 Actual 2017 Actual 2018 Amend. 2019 Proposed #2 Budget Revenues M Expenditures Fund Balance Major Revenue Source: Taxes and Laser Fees Change in Expenditures from 2018: Increase of 2 full time Communication Officers. %'. - z w =-� � BUSINESS IMPROVEMENT AREA $70,000 $60,000 $50,000 $40,000 $30,000 $20,000 $10,000 BUSINESS IMPROVEMENT AREA FUND - 2019 PRELIMINARY BUDGET 2013 2014 2015 2016 2017 2018 2019 Actual Actual Actual Actual Actual Amend. Proposed #2 Budget Revenues � Expenditures —Fund Balance Major Revenue Source: Fees collected from Downtown Businesses for parking. Change in Expenditures from 2018: Contract changes. 0 0 0 o�on o GOO- /,.s M�} CA- 2013 2014 2015 2016 2017 2018 2019 Actual Actual Actual Actual Actual Amend. Proposed #2 Budget Revenues � Expenditures —Fund Balance Major Revenue Source: Fees collected from Downtown Businesses for parking. Change in Expenditures from 2018: Contract changes. PA HOUSING REHABILIATATION PA HOUSING REHABILITATION FUND - 2019 PRELIMINARY BUDGET $1,400,000 $1,200,000 $1,000,000 $800,000 $600,000 $400,000 $200,000 Major Revenue Source: Grant revenues. Change in Expenditures from 2018: Timing in paperwork filed for CDBG grant. %'. - z W =_� � o _ 0 00 M � M Ln Ln O 00 0 0 0 , o0 �o 2015 Actual 2016 Actual 2017 Actual 2018 Amend. 2019 Proposed #2 Budget Revenues Expenditures Fund Balance Major Revenue Source: Grant revenues. Change in Expenditures from 2018: Timing in paperwork filed for CDBG grant. %'. - z W =_� � mw J Debt Service ffm�.- UL COMBINED DEBT SERVICE COMBINED DEBT SERVICE FUNDS 2019 PRELIMINARY BUDGET $3,000,000 0 $2,500,000 $290009000 7-4 •• M M Ln $195009000Ln N N $1,000,000 2018 Amend. N Ln $500,000 #2 , Budget 2015 Actual 2016 Actual Revenues ■ Expenditures MICHEL PROPERTY — matures in 2021 - $1, 000, 000 "balloon" payment becomes due. LANDFILL — matures in 2029 (1OYears left in 2019) WLIGA — matures in 2025 (6Years left in 2019) 0 `0 E/4 614 6F} 614 6F} 2017 Actual 2018 Amend. 2019 #2 Proposed Budget Revenues ■ Expenditures MICHEL PROPERTY — matures in 2021 - $1, 000, 000 "balloon" payment becomes due. LANDFILL — matures in 2029 (1OYears left in 2019) WLIGA — matures in 2025 (6Years left in 2019) Electric Electric Conservation Water Wastewater Solid Waste Sto rmwate r Medic I 911M.- in ELECTRIC ELECTRIC UTILITY 2019 PRELIMINARY BUDGET $35,000,000 $30,000,000 $25,000,000 Ln $20,000,000 M $15,000,000 $10,000,000 $5,000,000 2015 Actual 2016 Actual 2017 Actual 2018 Amend. 2019 #2 Proposed Budget Revenues Expenditures Cash Balance Significant Changes: Increases include the power purchases expected for the McKinley Paper Mill start date of September 2019. $4.6 million was transferred for the Light Operations Building. And the Shop Foreman position was closed after a planned retirement. & a., z W =_� � ELECTRIC CONSERVATION $1,600,000 $1,400,000 $1,200,000 $1,000,000 $800,000 $600,000 $400,000 $200,000 ELECTRIC CONSERVATION UTILITY 2019 PRELIMINARY BUDGET 2015 Actual 2016 Actual Revenues 2017 Actual 2018 Amend. #2 2019 Proposed Budget Expenditures —Cash Balance Significant Changes: Decreases for Conservation incentives. & 0. - z w =_� � 0 O ■ � • • s�i� .. s~i� � 000 ■ 2016 Actual Revenues 2017 Actual 2018 Amend. #2 2019 Proposed Budget Expenditures —Cash Balance Significant Changes: Decreases for Conservation incentives. & 0. - z w =_� � WATER UTILITY 2019 PRELIMINARY BUDGET $1050005000 $9,000,000 $8,000,000 $750005000 •• $650005000 •• o — o 0 $550005000 M — � •• Ln M $450005000 `c n •• $350005000 � COO- COO - $250005000 Ln Ln � US $1,000,000 2015 Actual 2016 Actual 2017 Actual 2018 Amend. 2019 Proposed #2 Budget Revenues � Expenditures Cash Balance Significant Changes: Reduction in legal fees associated with the Elwha mitigation. WASTEWATER WASTEWATER UTILITY 2019 PRELIMINARY BUDGET $8,000,000 $7,000,000 Ln $6,000,000Ln $5,000,000 N a°qo ^"all `0 0 $4,000,000 N $3,000,000 $2,000,000 $1,000,000 2015 Actual 2016 Actual 2017 Actual 2018 Amend. #2 2019 Proposed Budget Revenues MExpenditures —Cash Balance Significant Changes: Increases are the result of needed outfall inspections that occur on a five year cycle, as well as the installation of sluice gates. SOLID WASTE $16,000,000 $1450005000 $12,000,000 $10,000,000 $8,000,000 $6,000,000 $4,000,000 $2,000,000 SOLID WASTE UTILITY 2019 PRELIMINARY BUDGET 2015 Actual 2016 Actual 2017 Actual 2018 Amend. 2019 Proposed #2 Budget Revenues � Expenditures Cash Balance Significant Changes: Contractual costs for waste transport are expected to increase in 2019. STORMWATER STORMWATER UTILTY 2019 PRELIMINARY BUDGET $2,500,000 $2,000,000 $1,500,000 $1,000,000 0 L, $500,000 2015 Actual 2016 Actual 2017 Actual 2018 Amend. 2019 Proposed #2 Budget Revenues Expenditures Cash Balance Significant Changes: Increases are the result of moving the Street Sweeper position into Stormwater. This was offset by the eliminating the transfer to the Street Department for these services. MEDIC I $3,000,000 $2,500,000 $2,000,000 $1,500,000 $150005000 N $500,000 MEDIC 12019 PRELIMINARY BUDGET 2015 Actual 2016 Actual 2017 Actual 2018 Amend. #2 Revenues M Expenditures Fund Balance Significant Changes: Reduction in capital expenditures. 2019 Proposed Budget FIRE DEPARTMENT & MEDIC I COMBINED FIRE & MEDIC 1 COMBINED 2019 PRELIMINARY BUDGET $5,000,000 $4,500,000 — $4,000,000 o _ o — $3,500,00000 oo N c — � �r $3,000,000 ^ c N N $2,500,000 ,N ^ $2,000,000 '~ $1,500,000 $1,000,000 $500,000 2015 Actual 2016 Actual 2017 Actual 2018 Amend. 2019 Proposed #2 Budget Revenues ■ Expenditures The General Fund transfer for support has been excluded from this chart to more accurately show revenues and expenditures. INTERNAL SERV i fr IL 2019 Preliminary Budget Presentation - October 23, 2018 EQUIPMENT SERVICES EQUIPMENT SERVICES 2019 PRELIMINARY BUDGET $5,000,000 $495009000 0 $490009000 M M $3,500,000Ln $390009000 N $295009000 $2,000,000 $1,500,000 $1,000,000 $500,000 2015 Actual 2016 Actual 2017 Actual 2018 Budget 2019 Amend. #2 Proposed Budget � Revenues Expenditures Fund Balance Significant Changes: Reduction in vehicle replacements. 0 0 `O M 00 0O Ln O oho^ CC 2015 Actual 2016 Actual 2017 Actual 2018 Budget 2019 Amend. #2 Proposed Budget � Revenues Expenditures Fund Balance Significant Changes: Reduction in vehicle replacements. EQUIPMENT SERVICES VEHICLE EXPENDITURE LISTING BY YEAR EQUIPMENT SERVICES CAPITAL 2019 REP. BEG. CASH BUDGET 2018 PROPOSED 2019 Community Development 58,525 - - Conservation 18,037 - - Electric 258,499 266,200 312,000 Engineering 69,595 - - Equipment Services 223,232 95,800 - Finance 77,714 - - Fire & Medic 1 545,152 213,300 33,000 Information Services 23,784 - - Parks & Recreation 120,572 247,500 91,000 Police 412,779 148,500 151,200 Solid Waste 411,322 353,900 45,800 Stormwater 115,732 9,000 - Streets 1,013,002 325,000 156,000 Wastewater 109,046 20,000 62,400 Water 473,495 - 42,000 EQUIPMENT SERVICES TOTAL 3,930,486 1,679,200 893,400 INFORMATION TECHNOLOGIES $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 INFORMATION TECHNOLOGY 2019 PRELIMINARY BUDGET 2015 Actual 2016 Actual 2017 Actual 2018 Amend. #2 Revenues Expenditures —Fund Balance O Qll 2019 Proposed Budget Significant Changes: As part of a re -structure in 2018 the IT Department absorbed Records Management and an IT Manager position was created. As part of this process several contracted services were discontinued. There was also a reduction in capital expenses from 2018 to 2019. All resulted in decreased allocations to other funds. INFORMATION TECHNOLOGIES IT EXPENDITURE LISTING BY YEAR INFORMATION TECHNOLOGY CAPITAL PROJECT TOTAL BUDGET 2018 PROPOSED 2019 IT0118 Redundant 15KVA Power Module UPS System 20,000 20,000 - IT0214 Records Management System Integration 290,589 35,500 - IT0217 SCADA Server Replacements 165,000 90,000 75,000 IT0218 C1ick2Gov3/Fusion 15,000 15,000 - IT0317 Phone System 911 Interface 45,000 45,000 - IT0416 Cemetery Software 62,500 32,500 - IT0418 Electric Building Connectivity 50,000 50,000 - IT0816 Facility & Class Management Scheduling 27,500 17,500 10,000 IT0918 Internal Network Segmentation 170,000 40,000 130,000 IT1016 Remote Access 7,500 7,500 - IT1216 SCADA Virtual Desktop Interface 7,500 7,500 - INFORMATION TECHNOLOGY TOTAL 860,589 360,500 215,000 63 rnmental i Benefit District GENERAL GOVERNMENTAL $4,000,000 $3,500,000 $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 GOVERNMENTAL CAPITAL PROJECTS 2019 PRELIMINARY BUDGET 2015 Actual 2016 Actual 00 Ln N fiR M �4 2017 Actual Revenues ■ Expenditures L N ■ 2019 Proposed Budget 0 O N Ln O �4 O N 00 2018 Amend #2 L N ■ 2019 Proposed Budget GENERAL GOVERNMENTAL PROJECT EXPENDITURE LISTING BY YEAR PROJECT BUDGET PROPOSED GOVERNMENTAL CAPITAL TOTAL 2018 2019 GENERAL GOVERNMENT GG0303 NICE Program (Revolving) 839,320 100,000 100,000 PUBLIC SAFET FDO118 Defibrillator Replacement (Revolving) 165,000 33,000 33,000 FD0215 City Alarm System upgrade 29,363 27,000 - FD0218 Self Contained Breathing Apparatus (Revolving) 150,000 - 25,000 FD0415 Fire Department Turnout Gear (Revolving) 122,500 17,500 17,500 FD0615 Fire Department Hoses (Revolving) 35,000 5,000 5,000 GG0716 Remodel Fire Department Living Area 50,000 50,000 - PD0116 MDT Replacements 141,428 50,000 21,000 PARKS AND FACILITIEmor,=kAw GG0416 City Hall Fire Suppression 75,000 - 75,000 GG1113 Facility Security Projects 161,268 - 60,000 PK0118 BMX Starting Gate 20,000 20,000 - PK0205 Restroom Replacement Program (Revolving) 525,000 75,000 75,000 PK0214 Erickson Field Cameras 40,000 40,000 - PK0216 Facility Improvement (Revolving) 105,000 15,000 15,000 PK0218 Lincoln Park Parking Lot 50,000 50,000 - PK0417 Calisthenic Park 45,000 45,000 PK0418 Civic Field Improvements 100,000 100,000 PKII06 City Pier Float Replacement 268,959 40,200 - GOVERNMENTAL TOTAL 2,922,838 667,700 426,500 9 sh-bq4401b TRANSPORTATION BENEFIT DISTRICT TRANSPORTATION BENEFIT DISTRICT FUND 2019 PRELIMINARY BUDGET $7,000,000 $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 2015 Actual 2016 Actual 2017 Actual Revenues ■ Expenditures 0 0 Ln � o � o 0 O M u n n 2018 Amend #2 2019 Proposed Budget The 0.2% TBD tax is tracked in this fund. These revenues are for use exclusively on capital projects. TRANSPORTATION BENEFIT DISTRICT PROJECT EXPENDITURE LISTING BY YEAR TRANSPORTATION CAPITAL PROJECT TOTAL BUDGET 2018 PROPOSED 2019 TR0111 Marine Drive Channel Bridge Abutment Repair 677,935 635,200 - TRO101 Laurel Street Stairs 400,000 25,000 TR0114 Hill Street ODT Development 1,681,628 45,600 - TR0118 8th Street Bridge Screening 1,000,000 1,000,000 - TR0209 Race Street Complete Design 11,451,457 327,200 - TR0215 Peabody Chipseal Phase 3 200,000 - 200,000 TR0216 Tumwater Street Bridge Expansion Joint 237,028 223,900 - TR0218 Lincoln Street Safety 700,000 - 100,000 TR0314 Ennis Creek Culvert 525,000 - 125,000 TR0315 Peabody Chipseal Phase 2 125,000 - 125,000 TR0405 Alley Paving Revolving Fund 875,000 125,000 125,000 TR0414 Peabody Creek/Lincoln St Culvert Rehab 3,446,300 446,300 - TR0416 1st/2nd/Valley/Oak Green Alleys 470,000 20,000 - TR0515 Lauridsen Blvd Overlay 1,220,000 - 20,000 TR0715 16th Street LID 1,060,000 - 160,000 TR0909 Wayfinding &z Signage 212,013 211,500 - TR1100 10th Street Reconstruction 1,800,000 1,800,000 - TR1118 Revolving Street Repair Fund 30,000 - 30,000 TR1215 City Hall East Parking Lot LID 602,000 - 102,000 TR1216 5th &c Liberty Solar Speed Display 50,000 - 50,000 TR1299 Park Avenue Chip Seal 130,000 130,000 - TR1416 Hamilton School Walking Routes 215,000 - 15,000 TR1516 Peabody Chipseal Phase 1 125,000 - 125,000 TRANSPORTATION TOTAL 27,233,361 4,989,700 1,177,000 9 IN b-qqqftqM0Mw FIDUCIARY FUNDS Fireman's Pension 2019 Preliminary Budget Presentation - October 23, 2018 FIDUCIARY FUNDS FIREMAN'S PENSION 2019 PRELIMINARY BUDGET $500,000 $400,000 0 $300,000 `n $200,000 Ln0 (�j N � `0 N 0 Ln 0 Ln M $100,000 Ln M N bl} 2015 Actual 2016 Actual 2017 Actual 2018 Budget 2019 Proposed Amend. #2 Budget MRevenues Expenditures —Fund Balance 2019 Preliminary Budget Presentation - October 23, 2018 W BUDGET SCHEDULE NOV 2019 Property Tax Presentation, Public 6 Hearing & First Reading of Ordinance NOV TENTATIVE — Budget Worksession 13 2019 Property Tax 2nd Public Hearing & Adoption NOV of Ordinance. 2019 Budget Presentation, Public 20 Hearing & I St Reading of Ordinance 2019 Budget Public Hearing & 2nd Reading of DEC 4 Ordinance QUESTIONS & DISCUSSION 9 IN b-qqftqmmma