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Agenda Packet 08/20/2019
�a August 20, 2019 City of Port Angeles Council Meeting Agenda City Council Chambers, 321 East 5th Street The Mayor may determine the order of business for a particular City Council meeting. The agenda should be arranged to best serve the needs and/or convenience of the Council and the public. The Mayor will determine time of break. Hearing devices are available for those needing assistance. The items of business for regular Council meetings may include the following: A. Call to Order —Special Meeting at 5:00 p.m. —Executive Session to be held under authority of RCW 42.30.140(4), to discuss collective bargaining with an employee organization and under authority RCW 42.30.110(1)(i) to discuss potential litigation with legal counsel. Call to Order — Regular Meeting at 6:00 p.m. B. Roll Call, Pledge of Allegiance Ceremonial Matters, Proclamations & Employee Recognitions C. Public Comment The City Council desires to allow the opportunity for Public Comment. However, the business of the City must proceed in an orderly, timely manner. At its most restrictive, Public Comment shall be limited to a total of 15 minutes for the first Public Comment period and shall be concluded not later than 9:45 p.m. for the second Public Comment period. Individuals may speak for three minutes or less, depending on the number of people wishing to speak. If more than 20 people are signed up to speak, each speaker may be allocated two minutes (Council Rules of Procedure Section 12). D. Late Items To be placed on this or future agendas, including any executive session needed during or at the end of the meeting. E. Consent Agenda I Approve 1. City Council Minutes of August 6, 2019 /Approve Minutes...........................................................................................E-1 2. Expenditure Report: From July 27, 2019 to August 9, 2019 in the amount of $1,664,595.31 /Approve Report ............ E-5 3. Wastewater Utility Updates to the Municipal Code/ Conduct Second Reading and Adopt Ordinance .......................... E-24 4. 2019 Pole Testing Contract /Approve Contract.............................................................................................................. E-28 F. Public Hearings 16:30 p.m. or Soon Thereafter..................................................................................................None G. Ordinances Not Requiring Council Public Hearings 1. For -Hire Licensing Code/ Conduct Second Reading and Adopt Ordinance.................................................................. G-1 2. 2019 Budget Amendment #2 /Conduct Second Reading and Adopt Ordinance........................................................... G-11 H. Resolutions Not Requiring Council Public Hearings.........................................................................None L Other Considerations 1. Compassion Charter Presentation by Marilyn Eash.......................................................................................................I-1 2. IBEW Local #997 Union Contract /Approve..................................................................................................................I-5 August 20, 2019 Port Angeles City Council Meeting Page 1 J. Contracts & Purchasing 1. 2019 Power Line Tree Trimming /Approve....................................................................................................................J-1 2. 2019 Underground Cable Replacement /Approve.......................................................................................................... J-3 K. Council Reports L. Information City Manager Reports: 1. Semi -Annual Update of the Strategic Plan......................................................................................................................L-1 2. Fire Department Community Paramedicine Mid -Year Report ........................................................................................L-4 3. 2020 Lodging Tax Application Submittals /Information...............................................................................................L-14 4. Building Report through July 2019.................................................................................................................................L-15 M. Second Public Comment The City Council desires to allow the opportunity for Public Comment. However, the business of the City must proceed in an orderly, timely manner. At its most restrictive, Public Comment shall be limited to a total of 15 minutes for the first Public Comment period and shall be concluded not later than 9:45 p.m. for the second Public Comment period. Individuals may speak for three minutes or less, depending on the number of people wishing to speak. If more than 20 people are signed up to speak, each speaker may be allocated two minutes (Council Rules of Procedure Section 12). Adjournment PUBLIC HEARINGS Public hearings are set by the City Council in order to meet legal requirements. City Council may set a public hearing in order to receive public input prior to making decisions which impact citizens. Certain matters may be controversial and City Council may choose to seek public opinion through the public hearing process. August 20, 2019 Port Angeles City Council Meeting Page 2 City Council Meeting PUBLIC COMMENT SIGN-UP SHEET August 20, 2019 Page I Are you a City of Port Angeles Print Name Clearly resident orTopic business owner? Yes or No es or No or No 7 (,Yes or No v, es �or No Yes or No s) or No Yes or No Yes or No Yes or No Page I CITY COUNCIL MEETING Port Angeles, Washington August 6, 2019 CALL TO ORDER SPECIAL MEETING Mayor Bruch called the special meeting of the Port Angeles City Council to order at 4:49 p.m. Members Present: Mayor Bruch, Deputy Mayor Dexter, Council Members French Kidd, Moran, and Schromen- Wawrin. Members Absent: Council Member Merideth Staff Present: City Manager West, Attorney Bloor, Clerk Martinez -Bailey, T. Hunter, S. Carrizosa and A. Fountain. EXECUTIVE SESSION Based on input from Attorney Bloor, Mayor Bruch announced the need for a closed Executive Session, under authority of RCW 42.30.140(4), to discuss collective bargaining with an employee organization. Council moved to the Jack Pittis Conference Room for Executive Session for approximately 30 minutes. The Executive Session convened at 4:49 p.m. ADJOURNMENT Mayor Bruch adjourned the Special Meeting at 5:14 p.m. OPEN SESSION Mayor Bruch called the think tank meeting to order at 5:19 p.m. Members Present: Mayor Bruch; Deputy Mayor Dexter; Council Members French, Kidd, Moran, and Schromen- Wawrin. Members Absent: Council Member Merideth Staff Present: City Manager West, Attorney Bloor, Clerk Martinez -Bailey, C. Delikat, K. Dubuc, B. Smith, T. Hunter A. Brekke, and S. Carrizosa. Mayor Bruch spoke about creative districts and proposed resources be put towards the arts in order to create an artist community. Council discussion followed. Council Member French spoke about a business whose property is partially in the Parking and Business Improvement Area (PBIA) boundary and asked what it would take for the business to be a part of the PBIA. ADJOURNMENT Mayor Bruch adjourned the think tank meeting at 5:50 p.m. CALL TO ORDER -REGULAR MEETING Deputy Mayor Dexter called the regular meeting of the Port Angeles City Council to order at 6:00 p.m. ROLL CALL Members Present: Mayor Bruch (arrived at 6:03); Deputy Mayor Dexter; Councilmembers French, Kidd, Merideth, Moran, and Schromen-Wawrin. Members Absent: None Staff Present: City Manager West, Attorney Bloor, Clerk Martinez -Bailey, C. Delikat, K. Dubuc, B. Smith, A. Brekke, T. Hunter, and S. Carrizosa. August 20, 2019 E-1 PORT ANGELES CITY COUNCIL MEETING — August 6, 2019 PLEDGE OF ALLEGIANCE Council Member Moran led the Pledge of Allegiance to the Flag. PUBLIC COMMENT Suzanne Debey, residing outside city limits, spoke about the importance of compassion and how she used compassion in her career as a high school teacher. She recommended Council adopt the Compassion Charter. Susan Hillgren, residing outside city limits, spoke about homeless numbers in the City and asked for porta-potties and garbage cans. LATE ITEMS TO BE PLACED ON THIS OR FUTURE AGENDAS as determined by City Manager or Councilmember - None. CONSENT AGENDA It was moved by Dexter and seconded by French to approve the Consent Agenda to include: 1. City Council Minutes of July 16, 2019 / Approve Minutes 2. Expenditure Report: From July 6, 2019 and July 26, 2019 in the amount of $3,455,592.11 /Approve Report 3. 2019 Landfill Beach Nourishment Project — CON -2019-28 / Approve and authorize the City Manager to award and sign a construction contract with 2 Grade LLC for the 2019 Landfill Beach Nourishment Project CON -2019-28, for a contract amount of $34,911.18 including applicable taxes. 4. 10th Street Reconstruction, Project No. TR1100 — Final Acceptance / Accept the 10th Street Reconstruction Project No. TRI 100 as complete, authorize staff to proceed with project closeout, and release the retainage bond upon receipt of all required clearances. 5. Maintenance Contract Renewal for City Emergency Generators / Approve and authorize the City Manager to sign a contract with Legacy Power, for the 2019 Emergency Generator Maintenance and Load Test, in the amount of $55,235.69, including applicable taxes and to make minor modifications to the contract if necessary. 6. Wastewater Utility Updates to the Municipal Code / Conduct First Reading and Continue to August 20 Motion carried 7-0. ORDINANCES NOT REQUIRING COUNCIL PUBLIC HEARINGS 1. For -Hire Licensing Code City Attorney Bill Bloor spoke about the development of the For -Hire Licensing Code and noted changes that had been made since the Council last saw the proposed ordinance. He shared the new code simplified what had been in place. He stated background checks are still required in the proposed code and shared the rules would apply the same to taxis and to transportation network companies. Attorney Bloor reminded Council the ordinance was on the agenda for a first reading and that at the next meeting, staff would share the final definition of "certified mechanic" as it will be identified in the proposed ordinance. Council discussion followed. Mayor Bruch conducted a first reading of the ordinance by title, entitled, ORDINANCE NO. AN ORDINANCE of the City of Port Angeles, Washington amending provisions of the Port Angeles Municipal Code relating to the licensing of For -Hire Vehicles. The Mayor continued the matter to the August 20 meeting. 2. 2019 Budget Amendment #2 Finance Director Sarina Carrizosa spoke about the agenda item and identified changes. She said the amendment includes cost of living changes as a result of bargaining group contract settlements as well as reductions to the Firemen's Pension fund due to changes required by the Governmental Accounting Standards Board. She stated medical premiums would be moved into the General Fund for reporting. She recommended Council conduct a first reading and continue the matter to the August 20 meeting. Council discussion followed. Page 2 of 4 August 20, 2019 E-2 PORT ANGELES CITY COUNCIL MEETING — August 6, 2019 Mayor Bruch conducted a first reading of the ordinance by title, entitled, ORDINANCE NO. AN ORDINANCE of the City of Port Angeles, Washington amending the 2019 budget and funds. The Mayor continued the matter to the August 20 meeting. CONTRACTS & PURCHASING 1. Professional Services Agreement -Olympic Peninsula Community Clinic Council Member French stated he is a Board member, and as a private citizen would be recusing himself from the discussion. He left the Council Chambers at 6:27 p.m. Police Chief Brian Smith presented the agenda item and shared it was similar to what has been in place. Council discussion followed. It was moved by Dexter and seconded by Kidd to: Approve the professional services agreement between PAPD and OPCC for the 2019-2020 ReDiscovery program and authorize the City Manager upon award of WASPC funding to sign the professional services agreement with OPCC. Motion carried 6-0 with French recusing himself. Council Member French returned to the Council Chambers at 6:30 p.m. CITY COUNCIL REPORTS Council Member Kidd spoke about the compassion charter and her recent interaction with a city resident. She said compassion doesn't need to be formalized in a document. Council Member Merideth shared he attended the William Shore Memorial Pool District Board meeting, a tour of a yacht at Westport Yachts, and a tour of the Cable Innovator and heard from the crew about their positive experience while in Port Angeles. Deputy Mayor Dexter spoke about the Clallam Transit System's strategic planning process and encouraged public attendance at the upcoming meeting. Council Member Schromen-Wawrin shared he will be attending the Washington State Transportation Association Conference. He thanked City Council candidates and their efforts to be a part of the city process. He shared he attended an Association of Washington Cities legislative priorities subcommittee meeting. He spoke about the Department of Ecology and discussed recent permits issued by the department. He reminded Council of recent presentations on trees and encouraged the Council to make trees a priority. He shared he is in support of the Compassion Charter. Council Member French shared he attended a Homelessness Task Force meeting and spoke about the need for affordable housing. He briefed the Council on the work done by the Port Angeles Regional Chamber of Commerce and the status of the Board. Council Member Moran shared he recently drove light house keepers to the Dungeness Lighthouse for their stay. He shared an update about the North Olympic Development Council meeting and spoke about his upcoming participation at a Fairchild Airport event. Mayor Bruch spoke about an upcoming celebration of the sister -city relationship with Mutsu City, Japan, and asked if any members of Council would like to assist her with a letter in support of the event. She shared she watched a webinar on housing presented by the Association of Washington Cities. She spoke about her time at the Farmer's Market and shared a number of suggestions from those who stopped to talk to her while she was there. No other reports were given. Page 3 of 4 August 20, 2019 E-3 PORT ANGELES CITY COUNCIL MEETING — August 6, 2019 INFORMATION Manager West spoke regarding reports included in the packet and made a special note about the stage 2 water conservation status update and encouraged residents to conserve water. He updated the Council on the next work session which will include a Cost of Service Analysis. He shared this change will allow the legal department the necessary time to devote to the Vacant Properties Work Session materials and let Council know it would be placed on a future agenda. SECOND PUBLIC COMMENT John Ralston, city resident, shared his support of the tax measure but recommended a sunset clause. ADJOURNMENT Mayor Bruch adjourned the meeting at 6:58 p.m. Sissi Bruch Mayor Page 4 of 4 Kari Martinez -Bailey, City Clerk August 20, 2019 E - 4 h i I I CITY OF ORT NGELES `- WASH I N G T O N, U. S. A. MEMO August 20, 2019 Finance Department We, the undersigned City Officials of the City of Port Angeles, do hereby certify that the merchandise and/or services herein specified have been received and that these claims are approved for payment in the amount of Sarina Carrizosa Finance Director $1,664,595.31 this 20th day of August, 2019. Trina McKee Senior Accountant MarySue French Senior Accountant Mayor City Manager Linda Kheriaty Financial Systems Analyst Melody Schneider Accountant Jane Perkins Payroll Specialist Julie Powell Accounting Technician Jason Jones Accounting Technician Nicole Blank Administrative Analyst Kathyellen Haney Customer Services Manager Tracy Rooks Utility Billing Specialist City of Port Angeles "w City Council Expenditure Report *!4 Between Jul 27, 2019 and Aug 9, 2019 Vendor BEACON ATHLETICS DREAMSEAT LLC MISC DEPOSIT & PERMIT REFUNDS WA STATE PATROL WASHINGTON (DOL), STATE OF Division Total: Department Total: LEMAY MOBILE SHREDDING City Clerk Division Total: City Manager Department Total: PACIFIC OFFICE EQUIPMENT INC SHI INTERNATIONAL CORP Accounting Division Total: DATABAR INCORPORATED ELAVON, INC -WIRE PACIFIC OFFICE EQUIPMENT INC PAYMENTUS GROUP INC Customer Service Division Total: OLYMPIC PRINTERS INC Reprographics Division Total: Finance Department Total: CLALLAM CNTY COMMISSIONER'S OFFICE Jail Contributions Division Total: LEXISNEXIS Description SUPPLIES OFFICE SUPPLIES, GENERAL CAMPFIRE CLUBHOUSE DEPOSI CAMPFIRE CLUBHOUSE DEPOSI CLUBHOUSE DEPOSIT REFUND VERN BURTON DEPOSIT REFUN CAMPFIRE CLUBHOUSE DEPOSI JULY FINGERPRINT FEES JULY COLS MANAGEMENT SERVICES Account Number 001-0000-237.00-00 001-0000-237.00-00 001-0000-239.10-00 001-0000-239.10-00 001-0000-239.10-00 001-0000-239.10-00 001-0000-239.10-00 001-0000-229.50-00 001-0000-229.60-00 001-1230-514.41-50 FURNITURE, OFFICE 001-2023-514.31-80 COMPUTERS,DP & WORD PROC. 001-2023-514.48-02 COMPUTER HARDWARE&PERIPHE 001-2023-514.31-60 MISC PROFESSIONAL SERVICE 001-2025-514.41-50 MISC PROFESSIONAL SERVICE 001-2025-514.41-50 MISC PROFESSIONAL SERVICE 001-2025-514.41-50 3rd Party Cr Card Fees 001-2025-514.41-50 OFFICE SUPPLIES, GENERAL 001-2025-514.31-01 Transaction Fees 001-2025-514.41-50 Transaction Fees 001-2025-514.41-50 ENVELOPES, PLAIN, PRINTED 001-2070-518.31-01 ENVELOPES, PLAIN, PRINTED 001-2070-518.31-01 ENVELOPES, PLAIN, PRINTED 001-2070-518.31-01 SUPPLIES 001-3012-598.51-23 LEGAL RESEARCH 001-3030-515.49-01 Amount (210.54) (494.05) 50.00 50.00 50.00 250.00 50.00 219.75 414.00 $379.16 $379.16 16.10 $16.10 $16.10 3,024.03 1,873.01 53.26 $4,950.30 2,184.35 2,230.78 2,271.22 8,748.41 151.54 105.50 5,596.00 $21,287.80 492.41 782.64 888.08 $2,163.13 $28,401.23 72,561.44 $72,561.44 375.02 Page 1 of 19 Aug 13, 2019 2:49:51 PM August 20, 2019 E - 5 City of Port Angeles w City Council Expenditure Report Between Jul 27, 2019 and Aug 9, 2019 Vendor Description City Attorney Division Total: City Attorney Department Total: GEOTERRA, INC. AIRCRAFT OPERATIONS SERVS SHI INTERNATIONAL CORP COMPUTERS,DP & WORD PROC Planning Division Total: Community Development Department Total: GALLS CLOTHING & APPAREL LEXISNEXIS MANAGEMENT SERVICES OLYMPIC PRINTERS INC PRINTING,SILK SCR,TYPSET PENINSULA AWARDS & TROPHIES BADGES & OTHER ID EQUIP. PORT ANGELES POLICE WASPC Food DEPARTMENT QUILL CORPORATION SUPPLIES SQUAD ROOM EMBLEMS Police Administration Division Total: LINCOLN STREET STATION MISC TRAVEL PORT ANGELES POLICE DEPARTMENT Investigation Division Total: BLUE MTN ANIMAL CLINIC EVERGREEN TOWING GRAINGER HEWLETT-PACKARD COMPANY LINCOLN STREET STATION OLYMPIC PRINTERS INC PENINSULA AWARDS & TROPHIES PORT ANGELES POLICE DEPARTMENT COMPUTERS,DP & WORD PROC MISCELLANEOUS PRODUCTS EXTERNAL LABOR EXTERNAL LABOR FERGUSON-EVIDENCE PICK-UP KUCH-PROJECT NORTH STAR C Cellphone Battery Crime Scene Supplies MISC PROFESSIONAL SERVICE Re -issue Ck 178305 EXTERNAL LABOR SERVICES EXTERNAL LABOR SERVICES HOSP SURG ACCES & SUNDRIS COMPUTER HARDWARE&PERIPHE EXTERNAL LABOR EXTERNAL LABOR PRINTING,SILK SCR,TYPSET BADGES & OTHER ID EQUIP. Evidence Supplies Evidence Supplies Account Number 001-4060-558.41-50 001-4060-558.48-02 001-5010-521.31-11 001-5010-521.49-01 001-5010-521.31-01 001-5010-521.31-01 001-5010-521.31-01 001-5010-521.31-01 001-5010-521.31-01 001-5010-521.31-01 001-5021-521.42-10 001-5021-521.42-10 001-5021-521.43-10 001-5021-521.43-10 001-5021-521.31-01 001-5021-521.31-01 001-5022-521.49-80 001-5022-521.49-90 001-5022-521.49-90 001-5022-521.49-90 001-5022-521.31-80 001-5022-521.31-60 001-5022-521.42-10 001-5022-521.42-10 001-5022-521.31-01 001-5022-521.31-01 001-5022-521.31-01 001-5022-521.31-01 Amount $375.02 $72,936.46 6,702.50 936.50 $7,639.00 $7,639.00 87.99 54.35 65.22 16.32 25.36 29.25 68.67 320.70 $667.86 36.73 92.87 50.50 361.60 27.57 59.16 $628.43 29.00 370.67 370.67 370.67 471.43 362.58 12.63 58.18 232.62 16.32 3.79 16.20 Page 2 of 19 Aug 13, 2019 2:49:51 PM August 20, 2019 E - 6 City of Port Angeles City Council Expenditure Report xr4 Between Jul 27, 2019 and Aug 9, 2019 Vendor PROFORCE LAW ENFORCEMENT QUILL CORPORATION SOUND UNIFORM SOLUTIONS/BRATWEAR Patrol Division Total: GALLS PORT ANGELES POLICE DEPARTMENT Reserves & Volunteers Division Total: LINCOLN STREET STATION PORT ANGELES POLICE DEPARTMENT QUILL CORPORATION Records Division Total: Police Department Total: GLOBALSTAR USA Fire Administration Division Total: CAPTAIN T'S CURTIS & SONS INC, L N MISC TRAVEL Fire Suppression Division Total: CAPTAIN T'S Fire Prevention Division Total: PUBLIC SAFETY TESTING INC Fire Training Division Total: A-1 PERFORMANCE, INC DREAMSEAT LLC Facilities Maintenance Division Total: Fire Department Total: AMAZON CAPITAL SERVICES GEOTERRA, INC. MISC TRAVEL Description Account Number POLICE EQUIPMENT & SUPPLY 001-5022-521.31-11 SUPPLIES 001-5022-521.31-01 CLOTHING & APPAREL 001-5022-521.31-11 POLICE EQUIPMENT & SUPPLY 001-5026-521.31-11 4th of July food 001-5026-521.31-01 EXTERNAL LABOR 001-5029-521.42-10 Dry Erase Markers 001-5029-521.31-01 SUPPLIES 001-5029-521.31-01 SUPPLIES 001-5029-521.31-01 SUPPLIES 001-5029-521.31-01 SOUND SYSTEMS & ACCESSORY 001-5029-521.31-01 07-16 A/C 1.50018853 CLOTHING & APPAREL FIRE PROTECTION EQUIP/SUP MONTANA-KITTITAS CTY PARA CLOTHING & APPAREL POLICE EQUIPMENT & SUPPLY BUILDING MAINT&REPAIR SER OFFICE SUPPLIES, GENERAL SHIPPING AND HANDLING SUPPLIES AIRCRAFT OPERATIONS SERVS BOEHME-SUPERVISORY SKILLS 001-6010-522.42-10 001-6020-522.20-80 001-6020-522.31-01 001-6020-522.43-10 001-6030-522.20-80 001-6045-522.41-50 001-6050-522.41-50 001-6050-522.48-10 001-6050-522.48-10 001-7010-532.31-01 001-7010-532.41-50 001-7010-532.43-10 Amount 96.36 123.90 514.69 $3,049.71 90.15 46.98 $137.13 18.03 10.10 19.54 39.01 44.96 141.80 $273.44 $4,756.57 87.25 $87.25 881.67 80.62 90.77 $1,053.06 42.40 $42.40 330.00 $330.00 307.25 4,886.05 1,286.67 $6,479.97 $7,992.68 74.56 6,702.50 191.59 Page 3 of 19 Aug 13, 2019 2:49:51 PM August 20, 2019 E - 7 Vendor MISC TRAVEL SHI INTERNATIONAL CORP City of Port Angeles .,w City Council Expenditure Report *._ r *.4 Between Jul 27, 2019 and Aug 9, 2019 Description HANLEY-DBE TRAINING POZERNICK-DBE TRAINING COMPUTER HARDWARE&PERIPHE COMPUTER HARDWARE&PERIPHE SWAIN'S GENERAL STORE INC SHOES AND BOOTS Public Works Admin. Division Total: Public Works & Utilities Department Total: HOME DEPOT PRO-SUPPLYWORKS SUPPLIES Senior Center Division Total: AUTOMATIC WILBERT VAULT CO SUPPLIES INC MATTHEWS BRONZE PA SUPPLIES QUIRING MONUMENTS INC SWAIN'S GENERAL STORE INC THURMAN SUPPLY Ocean View Cemetery Division Total: ALLPLAY SYSTEMS, LLC ANGELES MILLWORK & LUMBER SUPPLIES SUPPLIES SUPPLIES SUPPLIES SUPPLIES SUPPLIES SUPPLIES SUPPLIES SUPPLIES SUPPLIES SUPPLIES SUPPLIES SUPPLIES SUPPLIES SUPPLIES SUPPLIES SUPPLIES SUPPLIES SUPPLIES SUPPLIES SUPPLIES SUPPLIES Account Number 001-7010-532.43-10 001-7010-532.43-10 001-7010-532.31-60 001-7010-532.31-60 001-7010-532.31-01 001-8012-555.31-01 001-8050-536.34-01 001-8050-536.34-01 001-8050-536.34-01 001-8050-536.34-01 001-8050-536.34-01 001-8050-536.34-01 001-8050-536.34-01 001-8050-536.31-01 001-8050-536.31-20 001-8080-576.31-20 001-8080-576.31-20 001-8080-576.31-20 001-8080-576.31-01 001-8080-576.31-20 001-8080-576.31-20 001-8080-576.31-20 001-8080-576.31-20 001-8080-576.31-20 001-8080-576.31-01 001-8080-576.31-20 001-8080-576.31-20 001-8080-576.31-20 001-8080-576.31-20 001-8080-576.31-20 Amount 33.00 33.00 53.26 53.26 86.85 $7,228.02 $7,228.02 141.18 $141.18 3,871.54 340.70 414.07 150.00 150.00 405.00 860.00 169.32 20.39 $6,381.02 2,493.58 2.12 74.57 70.35 13.37 27.37 30.65 27.57 126.69 23.00 20.37 26.63 18.76 76.82 21.38 Page 4 of 19 Aug 13, 2019 2:49:51 PM August 20, 2019 E - 8 - "w - City of Port Angeles City Council Expenditure Report Between Jul 27, 2019 and Aug 9, 2019 Vendor Description Account Number Amount ANGELES MILLWORK & LUMBER SUPPLIES 001-8080-576.31-20 27.65 SUPPLIES 001-8080-576.31-20 29.65 SUPPLIES 001-8080-576.31-20 102.47 SUPPLIES 001-8080-576.31-20 43.32 SUPPLIES 001-8080-576.31-20 26.72 BAILEY SIGNS & GRAPHICS SUPPLIES 001-8080-576.49-90 2,174.00 BEACON ATHLETICS SUPPLIES 001-8080-576.31-20 2,630.54 BSN SPORTS SUPPLIES 001-8080-576.31-20 282.62 COLUMBIA RURAL ELECTRIC SECURITY,FIRE,SAFETY SERV 001-8080-576.43-10 247.00 ASSN, INC HARTNAGEL BUILDING SUPPLY INC SUPPLIES 001-8080-576.31-20 28.98 SUPPLIES 001-8080-576.31-20 11.98 HD SUPPLY FACILITIES MAINT. SUPPLIES 001-8080-576.31-20 172.38 PORT ANGELES POWER SUPPLIES 001-8080-576.31-20 57.17 EQUIPMENT SUPPLIES 001-8080-576.31-20 162.53 SWAIN'S GENERAL STORE INC SUPPLIES 001-8080-576.31-01 156.42 SUPPLIES 001-8080-576.31-20 54.15 SUPPLIES 001-8080-576.31-20 230.34 SUPPLIES 001-8080-576.31-20 31.31 TRAFFIC SAFETY SUPPLY CO SUPPLIES 001-8080-576.31-20 662.60 Parks Facilities Division Total: $10,185.06 Parks & Recreation Department Total: $16,707.26 ANGELES MILLWORK & LUMBER SUPPLIES 001-8112-555.48-10 24.06 HOME DEPOT PRO-SUPPLYWORKS SUPPLIES 001-8112-555.31-20 56.40 Senior Center Facilities Division Total: $80.46 ANGELES MILLWORK & LUMBER SUPPLIES 001-8131-518.31-20 212.15 SUPPLIES 001-8131-518.31-20 136.95 SUPPLIES 001-8131-518.31-20 (47.64) SUPPLIES 001-8131-518.31-20 47.64 SUPPLIES 001-8131-518.31-20 47.64 BACKFLOW APPARATUS & VALVE SUPPLIES 001-8131-518.31-20 566.33 CO DEPT OF LABOR & INDUSTRIES SUPPLIES 001-8131-518.48-10 242.30 GRAINGER SUPPLIES 001-8131-518.31-20 46.56 HD SUPPLY FACILITIES MAINT. SUPPLIES 001-8131-518.31-20 166.32 Page 5 of 19 Aug 13, 2019 2:49:51 PM August 20, 2019 E - 9 City of Port Angeles "w City Council Expenditure Report x Between Jul 27, 2019 and Aug 9, 2019 Vendor Description HOME DEPOT PRO-SUPPLYWORKS SUPPLIES OTIS ELEVATOR COMPANY INC SUPPLIES THURMAN SUPPLY SUPPLIES Central Svcs Facilities Division Total: MISC DEPOSIT & PERMIT REFUNDS CANCELLED CAMPFIRE CLUBHO Facility Rentals Division Total: Facilities Maintenance Department Total: General Fund Fund Total: 34.95 A-1 PERFORMANCE, INC BUILDING MAINT&REPAIR SER ALPINE PRODUCTS, INC PW CONSTRUCTION & RELATED ANGELES MILLWORK & LUMBER PAINTS, COATING S,WALLPAPER CERTIFIED HEARING INC FASTENAL INDUSTRIAL LAKESIDE INDUSTRIES INC MISC EMPLOYEE EXPENSE REIMBURSEMENT PUD #1 OF CLALLAM COUNTY SWAIN'S GENERAL STORE INC PAINTS, COATI NGS,WALLPAPER SUPPLIES SUPPLIES FIRST AID & SAFETY EQUIP. PAINTS, COATING S,WALLPAPER ROAD/HWY MATERIALS ASPHLT ROAD/HWY MATERIALS ASPHLT ROAD/HWY MATERIALS ASPHLT MEAL REIMB FOR 7/4/19 & 7 MEAL REIMB. FOR 7/4/19 & MEAL REIMBURSEMENT MISC PROFESSIONAL SERVICE SHOES AND BOOTS SUPPLIES FIRST AID & SAFETY EQUIP. Street Division Total: Public Works -Street Department Total: Street Fund Total: ANGELES COMMUNICATIONS INC CONSULTING SERVICES CLINICARE OF PORT ANGELES INC HEALTH RELATED SERVICES FORTINO, SONDRA MARIE MISCELLANEOUS SERVICES MISC TRAVEL ROMBERG-APCO INT'L CONF ROMBERG-E911 AUTHORITIES BROOKS -TELECOM 1 EQUIVALE Page 6 of 19 August 20, 2019 Account Number Amount 001-8131-518.31-01 1,343.97 001-8131-518.48-10 1,214.53 001-8131-518.31-20 34.95 $4,011.70 001-8155-347.30-18 120.00 $120.00 $4,212.16 $150,268.64 102-7230-542.41-50 105.13 102-7230-542.31-25 1,457.88 102-7230-542.31-25 44.37 102-7230-542.31-25 19.74 102-7230-542.31-01 (207.07) 102-7230-542.31-01 207.07 102-7230-542.31-01 163.05 102-7230-542.31-25 50.89 102-7230-542.31-20 199.57 102-7230-542.31-20 1,743.87 102-7230-542.31-20 193.70 102-7230-542.31-01 76.00 102-7230-542.31-01 95.00 102-7230-542.31-01 57.00 102-7230-542.47-10 17.82 102-7230-542.31-01 217.26 102-7230-542.31-25 25.88 102-7230-542.31-01 132.07 $4,599.23 $4,599.23 $4,599.23 107-5160-528.41-50 713.07 107-5160-528.41-50 50.00 107-5160-528.41-50 599.87 107-5160-528.43-11 1,821.00 107-5160-528.43-11 318.95 107-5160-528.43-11 10.28 Aug 13, 2019 2:49:51 PM E-10 - xr4 City of Port Angeles City Council Expenditure Report Between Jul 27, 2019 and Aug 9, 2019 Vendor Description Account Number Amount OLYMPIC PRINTERS INC PRINTING,SILK SCR,TYPSET 107-5160-528.31-01 65.22 QUILL CORPORATION COMPUTERS,DP & WORD PROC. 107-5160-528.31-01 86.08 Pencom Division Total: $3,664.47 Pencom Department Total: $3,664.47 Pencom Fund Total: $3,664.47 US BANK -DEBT SVC WIRES FINANCIAL SERVICES 217-2448-591.71-10 193,000.00 FINANCIAL SERVICES 217-2448-592.83-10 19,075.35 2015 LTGO Refunding Division Total: $212,075.35 Debt Service Department Total: $212,075.35 2015 LTGO Refunding Fund Total: $212,075.35 PLATYPUS MARINE, INC SUPPLIES 310-8985-594.65-10 174,394.20 Misc Parks Projects Division Total: $174,394.20 Capital Proj-Parks & Rec Department Total: $174,394.20 Capital Improvement Fund Total: $174,394.20 BUILDERS EXCHANGE OF WA INC COMMUNICATIONS/MEDIA SERV 312-7930-595.65-10 103.10 GF -Street Projects Division Total: $103.10 Capital Projects -Pub Wks Department Total: $103.10 Transportation Benefit Fund Total: $103.10 A/R MISCELLANEOUS REFUNDS REF DUPLICATE PMT GM -1281 401-0000-213.10-90 7,622.83 ANIXTER, INC ELECTRICAL EQUIP & SUPPLY 401-0000-141.42-00 702.20 ELECTRICAL EQUIP & SUPPLY 401-0000-141.42-00 1,426.14 ELECTRICAL EQUIP & SUPPLY 401-0000-141.44-00 6,006.76 CED/CONSOLIDATED ELEC DIST ELECTRICAL EQUIP & SUPPLY 401-0000-141.42-00 91.32 GENERAL PACIFIC INC ELECTRICAL EQUIP & SUPPLY 401-0000-141.41-00 388.06 MISC UTILITY DEPOSIT REFUNDS FINAL BILL REFUND 401-0000-122.10-99 23.74 FINAL BILL REFUND 401-0000-122.10-99 28.46 FINAL BILL REFUND 401-0000-122.10-99 40.61 FINAL BILL REFUND 401-0000-122.10-99 70.04 FINAL BILL REFUND 401-0000-122.10-99 93.31 FINAL BILL REFUND 401-0000-122.10-99 95.45 FINAL BILL REFUND 401-0000-122.10-99 381.77 FINAL CREDIT -1323 MCDONAL 401-0000-122.10-99 385.34 FINAL CREDIT -1323 MCDONAL 401-0000-122.10-99 2,422.17 FINAL CREDIT -2013 W 15TH 401-0000-122.10-99 151.18 FINAL BILL REFUND 401-0000-122.10-99 27.00 Page 7 of 19 Aug 13, 2019 2:49:51 PM August 20, 2019 E - 11 City of Port Angeles "w City Council Expenditure Report x!ti Between Jul 27, 2019 and Aug 9, 2019 Vendor MISC UTILITY DEPOSIT REFUNDS WESCO DISTRIBUTION INC Division Total: Department Total: MISC TRAVEL Power Systems Division Total: A-1 PERFORMANCE, INC AMAZON CAPITAL SERVICES ANIXTER, INC BHC CONSULTANTS, LLC CARLSON SALES METERING SOLUTIONS CED/CONSOLIDATED ELEC DIST Description UTILITY DEPOSIT REFUND FINAL BILL REFUND FINAL BILL REFUND FINAL BILL REFUND FINAL BILL REFUND FINAL BILL REFUND FINAL BILL REFUND FINAL CREDIT -1323 SP #17 OVERPAYMENT -1017 MADRONA OVERPAYMENT -1409 E 4TH ST OVERPAYMENT -2003 W 16TH OVERPAYMENT -2032 W 15TH OVERPAYMENT -316 N RACE ST OVERPAYMENT -735 E 6TH ST FINAL BILL REFUND ELECTRICAL EQUIP & SUPPLY KING -AEE PNW MEETING BUILDING MAINT&REPAIR SER ELECTRONIC COMPONENTS CLOTHING & APPAREL ELECTRICAL EQUIP & SUPPLY ENGINEERING SERVICES ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY Account Number 401-0000-122.10-99 401-0000-122.10-99 401-0000-122.10-99 401-0000-122.10-99 401-0000-122.10-99 401-0000-122.10-99 401-0000-122.10-99 401-0000-122.10-99 401-0000-122.10-99 401-0000-122.10-99 401-0000-122.10-99 401-0000-122.10-99 401-0000-122.10-99 401-0000-122.10-99 401-0000-122.10-99 401-0000-141.41-00 401-7120-533.43-10 401-7180-533.41-50 401-7180-533.31-01 401-7180-533.31-01 401-7180-533.35-01 401-7180-533.41-50 401-7180-533.34-02 401-7180-533.34-02 401-7180-533.34-02 401-7180-533.34-02 401-7180-533.42-10 401-7180-533.34-02 401-7180-533.31-20 401-7180-533.34-02 401-7180-533.31-20 Amount 125.00 40.07 73.61 85.51 142.16 184.26 491.20 146.91 247.42 120.96 24.86 130.13 95.85 30.00 97.83 330.99 $22,323.14 $22,323.14 8.50 $8.50 281.65 1,497.32 50.86 516.33 170.03 407.63 80.64 42.40 163.05 129.17 176.64 16.31 204.77 32.61 Page 8 of 19 Aug 13, 2019 2:49:51 PM August 20, 2019 E - 12 City of Port Angeles "w City Council Expenditure Report `Between Jul 27, 2019 and Aug 9, 2019 Vendor CERTIFIED HEARING INC COLUMBIA RURAL ELECTRIC ASSN, INC FEDERAL EXPRESS CORP GEOTERRA, INC. INSIGHT PUBLIC SECTOR MATT'S TOOLS USA, LLC NORTHWEST PUBLIC POWER ASSN PACIFIC OFFICE EQUIPMENT INC PLATT ELECTRIC SUPPLY INC SECURITY SERVICES NW, INC SHOTWELL CORP, JONATHAN SWAIN'S GENERAL STORE INC TYNDALE COMPANY UTILITIES UNDERGROUND LOC Description FIRST AID & SAFETY EQUIP. SECURITY,FIRE,SAFETY SERV Shipping Charges AIRCRAFT OPERATIONS SERVS COMPUTERS,DP & WORD PROC HARDWARE,AND ALLIED ITEMS EDUCATIONAL SERVICES FURNITURE, OFFICE ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY COMMUNICATIONS/MEDIA SERV SEED,SOD,SOIL&INOCULANT SEED,SOD,SOIL&INOCULANT FIRE PROTECTION EQUIP/SUP FIRE PROTECTION EQUIP/SUP FIRE PROTECTION EQUIP/SUP FIRE PROTECTION EQUIP/SUP MISCELLANEOUS SERVICES CTR Electric Operations Division Total: Public Works -Electric Department Total: Electric Utility Fund Total: FERGUSON ENTERPRISES INC PIPE FITTINGS Division Total: Department Total: BACKFLOW APPARATUS & VALVE CO COLUMBIA RURAL ELECTRIC ASSN, INC FAMILY SHOE STORE FASTENAL INDUSTRIAL FEDERAL EXPRESS CORP GEOTERRA, INC. MISC CITY CONSERVATION REBATES PLUMBING EQUIP FIXT,SUPP SECURITY,FIRE,SAFETY SERV SHOES AND BOOTS PLUMBING EQUIP FIXT,SUPP Shipping Charges AIRCRAFT OPERATIONS SERVS CITY REBATE Account Number 401-7180-533.31-01 401-7180-533.41-50 401-7180-533.42-10 401-7180-533.41-50 401-7180-533.34-02 401-7180-533.31-01 401-7180-533.43-10 401-7180-533.31-01 401-7180-533.34-02 401-7180-533.35-01 401-7180-533.41-50 401-7180-533.31-01 401-7180-533.34-02 401-7180-533.31-01 401-7180-533.31-01 401-7180-533.31-01 401-7180-533.31-01 401-7180-533.49-90 402-0000-141.40-00 402-7380-534.31-20 402-7380-534.43-10 402-7380-534.31-01 402-7380-534.31-20 402-7380-534.42-10 402-7380-534.41-50 402-7380-534.49-90 Amount 163.05 1,974.00 6.38 6,702.50 275.27 30.75 540.00 46.13 82.99 107.42 750.00 425.00 24.97 229.58 90.65 622.04 155.78 31.96 $16,027.88 $16,036.38 $38,359.52 3,284.92 $3,284.92 $3,284.92 154.14 247.00 173.88 39.31 781.09 6,702.50 25.00 Page 9 of 19 Aug 13, 2019 2:49:51 PM August 20, 2019 E - 13 City of Port Angeles City Council Expenditure Report r r.r4 Between Jul 27, 2019 and Aug 9, 2019 Vendor Description Account Num OFFICE DEPOT PAPER & PLASTIC-DISPOSABL 402-7380-534.3 PUD #1 OF CLALLAM COUNTY MISC PROFESSIONAL SERVICE 402-7380-534.4 RH2 ENGINEERING ENGINEERING SERVICES 402-7380-534.4 SHOTWELL CORP, JONATHAN BUILDING MAINT&REPAIR SER 402-7380-534.4 BUILDING MAINT&REPAIR SER 402-7380-534.4 SPECTRA LABORATORIES-KITSAP TESTING&CALIBRATION SERVI 402-7380-534.4 TESTING&CALIBRATION SERVI 402-7380-534.4 TESTING&CALIBRATION SERVI 402-7380-534.4 SWAIN'S GENERAL STORE INC SUPPLIES 402-7380-534.3 PLUMBING EQUIP FIXT,SUPP 402-7380-534.3 TECHNICAL SYSTEMS, INC ENGINEERING SERVICES 402-7380-534.4 THURMAN SUPPLY TAPE(NOT DP,SOUND,VIDEO) 402-7380-534.3 UTILITIES UNDERGROUND LOC MISCELLANEOUS SERVICES 402-7380-534.4 CTR WASHINGTON (DOH), STATE OF ENGINEERING SERVICES 402-7380-534.4 Water Division Total: DM DISPOSAL CO. BUILDING MAINT&REPAIR SER 402-7382-534.4 GROVES CRANE CO RENTAL/LEASE EQUIPMENT 402-7382-534.4 HEARTLINE HARDWARE,AND ALLIED ITEMS 402-7382-534.3 MISSION COMMUNICATIONS, LLC SECURITY,FIRE,SAFETY SERV 402-7382-534.4 Industrial Water Treatmnt Division Total: Public Works -Water Department Total: Water Utility Fund Total: AUTOLINE CONTROLS, INC CONTRL,INDICA,RECORD INST 403-7480-535.3 BACKFLOW APPARATUS & VALVE PLUMBING EQUIP FIXT,SUPP 403-7480-535.3 CO COLUMBIA RURAL ELECTRIC SECURITY,FIRE,SAFETY SERV 403-7480-535.4 ASSN, INC DYKMAN ELECTRICAL, INC WATER SEWAGE TREATMENT EQ 403-7480-535.3 EDGE ANALYTICAL MISC PROFESSIONAL SERVICE 403-7480-535.4 MISC PROFESSIONAL SERVICE 403-7480-535.4 MISC PROFESSIONAL SERVICE 403-7480-535.4 MISC PROFESSIONAL SERVICE 403-7480-535.4 MISC PROFESSIONAL SERVICE 403-7480-535.4 MISC PROFESSIONAL SERVICE 403-7480-535.4 MISC PROFESSIONAL SERVICE 403-7480-535.4 Page 10 of 19 August 20, 2019 Aug 13, 2019 2:49:51 PM E-14 ber Amount 1-01 65.50 7-10 33.64 1-50 12,330.00 8-10 175.00 8-10 400.00 1-50 235.00 1-50 235.00 1-50 235.00 1-01 452.94 5-01 15.19 8-02 2,122.91 1-01 31.68 9-90 31.96 9-90 4,590.00 $29,076.74 7-10 49.12 8-10 1,342.69 1-20 117.34 8-02 281.70 $1,790.85 $30,867.59 $34,152.51 1-20 2,342.10 1-20 341.10 3-10 247.00 1-20 1,362.65 1-50 132.00 1-50 569.94 1-50 333.00 1-50 341.00 1-50 428.53 1-50 368.00 1-50 1,331.00 Aug 13, 2019 2:49:51 PM E-14 - xr4 City of Port Angeles City Council Expenditure Report Between Jul 27, 2019 and Aug 9, 2019 Vendor Description Account Number Amount EDGE ANALYTICAL MISC PROFESSIONAL SERVICE 403-7480-535.41-50 2,296.00 MISC PROFESSIONAL SERVICE 403-7480-535.41-50 2,310.00 FERGUSON ENTERPRISES INC PIPE AND TUBING 403-7480-535.31-20 22.03 GEOTERRA, INC. AIRCRAFT OPERATIONS SERVS 403-7480-535.41-50 6,702.50 HARTNAGEL BUILDING SUPPLY INC EQUIP MAINT & REPAIR SERV 403-7480-535.31-20 48.16 KUBWATER RESOURCES, INC. WATER&SEWER TREATING CHEM 403-7480-535.31-05 3,987.64 LINCOLN STREET STATION Shipping Charges 403-7480-535.42-10 (18.97) Shipping Charges 403-7480-535.42-10 18.97 SNAP-ON TOOLS - CHUGGER EQUIP MAINT & REPAIR SERV 403-7480-535.35-01 171.53 DEANE SWAIN'S GENERAL STORE INC FOODS: PERISHABLE 403-7480-535.31-01 25.70 SUPPLIES 403-7480-535.31-01 40.74 AUTO SHOP EQUIPMENT & SUP 403-7480-535.31-01 39.55 POISONS:AGRICUL & INDUSTR 403-7480-535.31-01 17.36 TEC (TREATMENT EQUIPMENT CO) SUPPLIES 403-7480-535.31-20 224.29 THURMAN SUPPLY PIPE AND TUBING 403-7480-535.31-20 293.50 PIPE FITTINGS 403-7480-535.31-20 44.14 PIPE FITTINGS 403-7480-535.31-20 71.36 TRIANGLE PUMP AND EQUIPMNT WATER SEWAGE TREATMENT EQ 403-7480-535.34-02 3,982.77 INC UTILITIES UNDERGROUND LOC MISCELLANEOUS SERVICES 403-7480-535.49-90 31.95 CTR Wastewater Division Total: $28,105.54 Public Works-WW/Stormwtr Department Total: $28,105.54 Wastewater Utility Fund Total: $28,105.54 ALL WEATHER HEATING & ENVIRONMENTAL&ECOLOGICAL 404-7538-537.48-10 1,858.61 COOLING AMAZON CAPITAL SERVICES SUPPLIES 404-7538-537.31-01 9.34 ANGELES MILLWORK & LUMBER LUMBER& RELATED PRODUCTS 404-7538-537.31-20 211.79 CLALLAM CNTY SOLID WASTE BLDG CONSTRUC. SERVICES- 404-7538-537.49-90 8,441.43 DEPT COLUMBIA RURAL ELECTRIC SECURITY,FIRE,SAFETY SERV 404-7538-537.43-10 247.00 ASSN, INC MATT'S TOOLS USA, LLC HAND TOOLS ,POW&NON POWER 404-7538-537.35-01 71.30 MISC EMPLOYEE EXPENSE MILEAGE REIMBURSEMENT 404-7538-537.31-01 243.40 REIMBURSEMENT NAPA AUTO PARTS AUTO SHOP EQUIPMENT & SUP 404-7538-537.35-01 10.85 Page 11 of 19 Aug 13, 2019 2:49:51 PM August 20, 2019 E-15 City of Port Angeles City Council Expenditure Report xr4 Between Jul 27, 2019 and Aug 9, 2019 Vendor Description PORT ANGELES POWER FIRST AID & SAFETY EQUIP. EQUIPMENT SWAIN'S GENERAL STORE INC SUPPLIES US COMPOSTING COUNCIL MEMBERSHIPS SW - Transfer Station Division Total: A-1 PERFORMANCE, INC BUILDING MAINT&REPAIR SER MISC EMPLOYEE EXPENSE MEAL REIMBURSEMENT REIMBURSEMENT PACIFIC OFFICE EQUIPMENT INC SUPPLIES US COMPOSTING COUNCIL MEMBERSHIPS Solid Waste -Collections Division Total: ANGELES MILLWORK & LUMBER SUPPLIES ASPECT CONSULTING, LLC CONSULTING SERVICES EDGE ANALYTICAL TESTING&CALIBRATION SERVI FEDERAL EXPRESS CORP Shipping Charges N C MACHINERY CO RENTAL/LEASE EQUIPMENT THURMAN SUPPLY PIPE AND TUBING Solid Waste -Landfill Division Total: Public Works -Solid Waste Department Total: Solid Waste Utility Fund Total: AIRPORT GARDEN CENTER NURSERY STOCK & SUPPLIES NURSERY STOCK & SUPPLIES NURSERY STOCK & SUPPLIES ANGELES MILLWORK & LUMBER BUILDER'S SUPPLIES HAND TOOLS ,POW&NON POWER COLUMBIA RURAL ELECTRIC SECURITY,FIRE,SAFETY SERV ASSN, INC EDGE ANALYTICAL FASTENAL INDUSTRIAL FEDERAL EXPRESS CORP GEOTERRA, INC. LEITZ FARMS, INC MISC TRAVEL SHI INTERNATIONAL CORP THURMAN SUPPLY UTILITIES UNDERGROUND LOC MISC PROFESSIONAL SERVICE FASTENERS, FASTENING DEVS Shipping Charges AIRCRAFT OPERATIONS SERVS POISONS:AGRICUL & INDUSTR MCINTYRE-NPDES FORUM COMPUTERS,DP & WORD PROC. HAND TOOLS ,POW&NON POWER MISCELLANEOUS SERVICES Account Number 404-7538-537.35-01 404-7538-537.31-01 404-7538-537.49-01 404-7580-537.41-50 404-7580-537.31-01 404-7580-537.31-20 404-7580-537.49-01 404-7585-537.48-10 404-7585-537.41-50 404-7585-537.41-50 404-7585-537.42-10 404-7585-537.48-10 404-7585-537.31-20 406-7412-538.31-20 406-7412-538.31-20 406-7412-538.31-20 406-7412-538.31-20 406-7412-538.35-01 406-7412-538.43-10 406-7412-538.41-50 406-7412-538.31-20 406-7412-538.42-10 406-7412-538.41-50 406-7412-538.31-20 406-7412-538.43-10 406-7412-538.48-02 406-7412-538.35-01 406-7412-538.49-90 Amount 44.46 54.96 650.00 $11,843.14 105.13 19.00 78.81 415.00 $617.94 59.82 3,617.82 708.00 96.87 820.14 259.79 $5,562.44 $18,023.52 $18,023.52 135.16 41.22 27.11 43.91 29.59 247.00 442.53 11.37 20.58 6,702.50 238.66 16.50 1,873.01 33.02 31.95 Page 12 of 19 Aug 13, 2019 2:49:51 PM August 20, 2019 E - 16 - "w City of Port Angeles City Council Expenditure Report Between Jul 27, 2019 and Aug 9, 2019 Vendor Description Account Number Amount CTR Stormwater Division Total: $9,894.11 Public Works-WW/Stormwtr Department Total: $9,894.11 Stormwater Utility Fund Total: $9,894.11 NATIONAL SAFETY COUNCIL EQUIP MAINT & REPAIR SERV 409-0000-237.00-00 (49.86) Division Total: ($49.86) Department Total: ($49.86) CAPTAIN T'S CLOTHING & APPAREL 409-6025-526.20-80 1,176.44 CLALLAM CNTY EMS MEMBERSHIPS 409-6025-526.41-50 840.00 LIFE ASSIST CONSULTING SERVICES 409-6025-526.31-01 893.32 CONSULTING SERVICES 409-6025-526.31-01 984.46 CONSULTING SERVICES 409-6025-526.31-13 (439.75) CONSULTING SERVICES 409-6025-526.31-13 (34.43) CONSULTING SERVICES 409-6025-526.31-13 351.09 CONSULTING SERVICES 409-6025-526.31-13 418.35 SALE SURPLUS/OBSOLETE 409-6025-526.31-01 492.43 NATIONAL SAFETY COUNCIL EQUIP MAINT & REPAIR SERV 409-6025-526.31-08 622.91 PORT ANGELES POWER CLOTHING & APPAREL 409-6025-526.20-80 30.37 EQUIPMENT SWAIN'S GENERAL STORE INC SHOES AND BOOTS 409-6025-526.20-80 36.90 Medic I Division Total: $5,372.09 Fire Department Total: $5,372.09 Medic I Utility Fund Total: $5,322.23 FOSTER PEPPER PLLC MISC PROFESSIONAL SERVICE 413-7481-535.41-50 54.50 Wastewater Remediation Division Total: $54.50 Public Works-WW/Stormwtr Department Total: $54.50 Harbor Clean Up Fund Total: $54.50 AIR FLO HEATING COMPANY INC CITY REBATE 421-7121-533.49-86 750.00 CITY REBATE 421-7121-533.49-86 750.00 ALL WEATHER HEATING & CITY REBATE 421-7121-533.49-86 3,800.00 COOLING CITY REBATE 421-7121-533.49-86 500.00 DAVE'S HEATING & COOLING SVC CITY REBATE 421-7121-533.49-86 500.00 CITY REBATE 421-7121-533.49-86 500.00 CITY REBATE 421-7121-533.49-86 500.00 ELECTRIC SERVICE INC CITY REBATE 421-7121-533.49-86 510.00 Page 13 of 19 Aug 13, 2019 2:49:51 PM August 20, 2019 E - 17 City of Port Angeles "w City Council Expenditure Report r Between Jul 27, 2019 and Aug 9, 2019 Vendor EVERWARM HEARTH & HOME INC MATHEWS GLASS CO INC MISC CITY CONSERVATION REBATES MISC TRAVEL PENINSULA HEAT INC Description CITY REBATE CITY RBEATE CITY REBATE CITY REBATE CITY REBATE CITY REBATE CITY REBATE CITY REBATE CURRIE-AEE PNW MEETING KAJFASZ-AEE PNW MEETING CURRIE-ENERGY MGR TRAININ CITY REBATE CITY REBATE TRACY'S INSULATION CITY REBATE Conservation Division Total: Public Works -Electric Department Total: Conservation Fund Total: CED/CONSOLIDATED ELEC DIST ELECTRICAL EQUIP & SUPPLY WESCO DISTRIBUTION INC ELECTRICAL EQUIP & SUPPLY Electric Projects Division Total: Public Works -Electric Department Total: Electric Utility CIP Fund Total: WA STATE DEPARTMENT OF FINANCIAL SERVICES ECOLOGY FINANCIAL SERVICES CSO Capital Division Total: Public Works-WW/Stormwtr Department Total: CSO Capital Fund Total: BAXTER AUTO PARTS #15 AUTO & TRUCK MAINT. ITEMS FREIGHTLINER NORTHWEST GCR TIRES & SERVICE HEARTLINE Page 14 of 19 August 20, 2019 HOSES, ALL KINDS Amount AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS Account Number Amount 421-7121-533.49-86 380.91 421-7121-533.49-86 402.24 421-7121-533.49-86 500.00 421-7121-533.49-86 426.00 421-7121-533.49-86 3,800.00 421-7121-533.49-86 321.51 421-7121-533.49-86 500.00 421-7121-533.49-86 500.00 421-7121-533.43-10 8.50 421-7121-533.43-10 22.25 421-7121-533.43-10 567.00 421-7121-533.49-86 500.00 421-7121-533.49-86 500.00 421-7121-533.49-86 924.00 $17,162.41 $17,162.41 $17,162.41 451-7188-594.65-10 810.90 451-7188-594.65-10 3,385.14 $4,196.04 $4,196.04 $4,196.04 463-7489-582.78-10 227,455.13 463-7489-592.83-10 108,350.02 $335,805.15 $335,805.15 $335,805.15 501-0000-141.40-00 13.69 501-0000-141.40-00 30.42 501-0000-141.40-00 27.39 501-0000-141.40-00 168.05 501-0000-141.40-00 (1,587.45) 501-0000-141.40-00 1,587.45 501-0000-141.40-00 782.51 501-0000-141.40-00 260.77 Aug 13, 2019 2:49:51 PM E-18 - "w r,r City of Port Angeles City Council Expenditure Report Between Jul 27, 2019 and Aug 9, 2019 Vendor Description Account Number Amount MASCO PETROLEUM, INC FUEL,OIL,GREASE, & LUBES 501-0000-141.20-00 608.11 NAPA AUTO PARTS AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 9.30 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 26.20 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 47.37 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 47.37 O'REILLY AUTO PARTS AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 28.58 PACIFIC GOLF & TURF AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 33.75 PENINSULA LUBRICANTS AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 1,057.79 WESTERN PETERBILT INC AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 17.63 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 200.36 AIR CONDITIONING & HEATNG 501-0000-141.40-00 325.94 Division Total: $3,685.23 Department Total: $3,685.23 A-1 PERFORMANCE, INC BUILDING MAINT&REPAIR SER 501-7630-548.41-50 130.70 AMAZON CAPITAL SERVICES AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 33.06 ANGELES COLLISION REPAIR AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 934.22 EXTERNAL LABOR SERVICES 501-7630-548.34-02 947.85 ANGELES MILLWORK & LUMBER AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 1.37 ARAMARK LAUNDRY/DRY CLEANING SERV 501-7630-548.49-90 369.35 LAUNDRY/DRY CLEANING SERV 501-7630-548.49-90 144.07 ASSOCIATED PETROLEUM FUEL,OIL,GREASE, & LUBES 501-7630-548.32-13 29.28 PRODUCTS, INC FUEL,OIL,GREASE, & LUBES 501-7630-548.32-13 27.52 CERTIFIED HEARING INC FIRST AID & SAFETY EQUIP. 501-7630-548.31-01 163.05 COLUMBIA RURAL ELECTRIC SECURITY,FIRE,SAFETY SERV 501-7630-548.43-10 247.00 ASSN, INC COPY CAT GRAPHICS AUTO & TRUCK ACCESSORIES 501-7630-548.34-02 651.00 FAR -WEST MACHINE & AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 137.02 HYDRAULICS FASTENAL INDUSTRIAL AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 3.43 HEARTLINE AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 119.52 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 137.99 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 147.78 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 103.21 MASCO PETROLEUM, INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 92.40 MATT'S TOOLS USA, LLC AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-01 27.14 Page 15 of 19 Aug 13, 2019 2:49:51 PM August 20, 2019 E - 19 City of Port Angeles I- W- w City Council Expenditure Report Between Jul 27, 2019 and Aug 9, 2019 Vendor MATT'S TOOLS USA, LLC NORTHWEST INDUSTRIAL EQUIPMENT OFFICE DEPOT OWEN EQUIPMENT PENINSULA LUBRICANTS PORT ANGELES AUTO GLASS PORT ANGELES POWER EQUIPMENT PORT ANGELES TIRE FACTORY PRICE FORD LINCOLN QUALITY 4X4 TRUCK SUPPLY R & S TRANSPORT, INC SNAP-ON TOOLS - CHUGGER DEANE TEREX UTILITIES WEST WESTERN PETERBILT INC Description AUTO & TRUCK MAINT. ITEMS EXTERNAL LABOR SERVICES OFFICE SUPPLIES, GENERAL OFFICE SUPPLIES, GENERAL AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS EXTERNAL LABOR SERVICES EXTERNAL LABOR SERVICES AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS EXTERNAL LABOR SERVICES EXTERNAL LABOR SERVICES AUTO & TRUCK MAINT. ITEMS EXTERNAL LABOR SERVICES RENTAL/LEASE EQUIPMENT AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS Equipment Services Division Total: Public Works Department Total: Equipment Services Fund Total: ANGELES COMMUNICATIONS INC DATA PROC SERV &SOFTWARE CANON USA, INC OFFICE MACHINES & ACCESS CENTURYLINK-QWEST 07-14 A/C 3604570411199B 07-14 A/C 3604570831558B 07-14 A/C 3604570968343B 07-14 A/C 3604571270975B 07-14 A/C 3604571535571 B 07-14 A/C 3604574859247B 07-14 A/C 3604575170121 B Account Number 501-7630-548.35-01 501-7630-548.49-90 501-7630-548.31-01 501-7630-548.31-01 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.31-01 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-594.64-10 501-7630-548.34-02 501-7630-594.64-10 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.48-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 502-2081-518.48-02 502-2081-518.45-31 502-2081-518.42-10 502-2081-518.42-10 502-2081-518.42-10 502-2081-518.42-10 502-2081-518.42-10 502-2081-518.42-10 502-2081-518.42-10 Amount 166.93 233.20 52.80 7.55 260.04 590.84 717.75 398.02 42.54 20.11 104.13 (271.25) 17,256.85 3,206.33 3,119.00 222.08 440.23 1,141.36 717.73 (167.11) 73.15 $32,779.24 $32,779.24 $36,464.47 1,104.39 4,039.94 784.68 52.28 108.69 256.37 87.93 108.27 123.56 Page 16 of 19 Aug 13, 2019 2:49:51 PM August 20, 2019 E-20 City of Port Angeles "w City Council Expenditure Report Between Jul 27, 2019 and Aug 9, 2019 Vendor Description CENTURYLINK-QWEST 07-14 A/C 3604576315689B 07-14 A/C 3604576684085B 108.49 07-16 A/C 206T325585090B 07-16 A/C 206T329544912B 07-16 A/C 206T355724768B 502-2081-518.42-10 07-16 A/C 206T359336570B 07-20 A/C 206T217227465B 54.51 07-23 A/C 206T300675463B 07-23 A/C 206T302306084B 07-23 A/C 206T302424142B 502-2081-518.42-10 07-23 A/C 206T310164584B 07-23 A/C 206T411255315B 57.62 07-23 A/C 206T418577331 B 07-23 A/C 79513296 DUO SECURITY, INC. DATA PROC SERV &SOFTWARE PACIFIC OFFICE EQUIPMENT INC OFFICE MACHINES & ACCESS SHI INTERNATIONAL CORP COMPUTERS,DP & WORD PROC. 57.62 DATA PROC SERV &SOFTWARE COMPUTERS,DP & WORD PROC. COMPUTER HARDWARE&PERIPHE 502-2081-518.42-10 COMPUTER HARDWARE&PERIPHE COMPUTER HARDWARE&PERIPHE 633.73 COMPUTER HARDWARE&PERIPHE VERIZON WIRELESS 07-15 A/C 842160242-00001 07-15 A/C 842160242-00003 502-2081-518.42-10 07-22 A/C 571136182-00001 WAVE BROADBAND DATA PROC SERV &SOFTWARE Information Technologies Division Total: 502-2081-518.42-10 Finance Department Total: Information Technology Fund Total: HSA BANK Employer Contribution Employer Contribution NW ADMIN TRANSFER ACCT INSURANCE, ALL TYPES 502-2081-518.42-10 INSURANCE, ALL TYPES REDACTED Disability Board -July Page 17 of 19 502-2081-518.48-02 August 20, 2019 Account Number Amount 502-2081-518.42-10 108.49 502-2081-518.42-10 631.86 502-2081-518.42-10 54.51 502-2081-518.42-10 54.51 502-2081-518.42-10 57.62 502-2081-518.42-10 489.69 502-2081-518.42-10 57.62 502-2081-518.42-10 92.06 502-2081-518.42-10 633.73 502-2081-518.42-10 102.78 502-2081-518.42-10 489.69 502-2081-518.42-10 64.75 502-2081-518.42-10 57.62 502-2081-518.42-10 14.97 502-2081-518.48-02 1,565.28 502-2081-518.45-31 2,278.78 502-2081-518.48-02 736.99 502-2081-518.48-02 1,482.90 502-2081-518.48-02 941.61 502-2081-518.31-80 994.67 502-2081-518.31-60 159.79 502-2081-518.31-80 1,342.47 502-2081-518.48-10 1,652.24 502-2081-518.42-10 3,032.48 502-2081-518.42-10 905.73 502-2081-518.42-10 154.69 502-2081-518.42-12 14,252.50 $39,076.14 $39,076.14 $39,076.14 503-1631-517.46-30 13, 500.00 503-1631-517.46-30 45,000.00 503-1631-517.46-33 84,089.70 503-1631-517.46-34 5,763.60 503-1631-517.46-35 5.02 Aug 13, 2019 2:49:51 PM E-21 - City of Port Angeles City Council Expenditure Report Between Jul 27, 2019 and Aug 9, 2019 Vendor Description Account Number Amount REDACTED Disability Board -July 503-1631-517.46-35 12.35 Disability Board -July 503-1631-517.46-35 130.07 Re -issue Ck 177516 503-1631-517.46-30 207.01 REIMBURSE MEDICARE -JULY 503-1631-517.46-35 108.00 REIMBURSE MEDICARE -JULY 503-1631-517.46-35 108.00 REIMBURSE MEDICARE -JULY 503-1631-517.46-35 108.00 REIMBURSE MEDICARE -JULY 503-1631-517.46-35 108.00 REIMBURSE MEDICARE -JULY 503-1631-517.46-35 109.00 REIMBURSE MEDICARE -JULY 503-1631-517.46-35 113.00 REIMBURSE MEDICARE -JULY 503-1631-517.46-35 118.50 REIMBURSE MEDICARE -JULY 503-1631-517.46-35 120.00 REIMBURSE MEDICARE -JULY 503-1631-517.46-35 123.00 REIMBURSE MEDICARE -JULY 503-1631-517.46-35 127.50 REIMBURSE MEDICARE -JULY 503-1631-517.46-35 134.00 REIMBURSE MEDICARE -JULY 503-1631-517.46-35 134.00 REIMBURSE MEDICARE -JULY 503-1631-517.46-35 134.00 REIMBURSE MEDICARE -JULY 503-1631-517.46-35 134.00 REIMBURSE MEDICARE -JULY 503-1631-517.46-35 135.50 REIMBURSE MEDICARE -JULY 503-1631-517.46-35 302.80 REIMBURSE MEDICARE -JULY 503-1631-517.46-35 375.50 REIMBURSE MEDICARE -JULY 503-1631-517.46-35 572.50 Reissue Ck 175624 503-1631-517.46-35 108.00 REDQUOTE, INC. HRA CLAIM REIMBURSEMENTS 503-1631-517.46-30 4,593.15 Other Insurance Programs Division Total: $156,474.20 DEPT OF LABOR & INDUSTRIES 2ND QTR L&I QUARTERLY REP 503-1661-517.49-50 1,736.11 WASHINGTON HOSPITAL SVCS AUGUST 2019 FEE CONTRACT 503-1661-517.41-40 750.00 Worker's Compensation Division Total: $2,486.11 MISC CLAIM SETTLEMENTS IN HOUSE LIABILITY CLAIM 503-1671-517.49-98 1,859.86 WCIA (WA CITIES INS AUTHORITY) WCIA LARGE DEDUCTIBLE PRO 503-1671-517.49-98 50,000.00 Comp Liability Division Total: $51,859.86 Self Insurance Department Total: $210,820.17 Self -Insurance Fund Total: $210,820.17 REDACTED REIMBURSE MEDICARE -JULY 602-6221-517.46-35 122.50 REIMBURSE MEDICARE -JULY 602-6221-517.46-35 127.00 Fireman's Pension Division Total: $249.50 Page 18 of 19 Aug 13, 2019 2:49:51 PM August 20, 2019 E - 22 City of Port Angeles City Council Expenditure Report Between Jul 27, 2019 and Aug 9, 2019 Vendor Description Fireman's Pension Department Total: Firemen's Pension Fund Total: AFLAC PAYROLL SUMMARY PAYROLL SUMMARY AFSCME LOCAL 1619 PAYROLL SUMMARY AWC EMPLOYEE BENEFITS TRUST AWC SUPP LIFE INSURANCE BROWN & BROWN OF PAYROLL SUMMARY WASHINGTON CHAPTER 13 TRUSTEE EMPOWER-P/R WIRE FEDERAL PAYROLL TAX FICA/MEDICARE PAYROLL TAX FIREFIGHTER'S LOCAL 656 HSA BANK IBEW LOCAL 997 ICMA-P/R WIRES JOHN HANCOCK LIFE INSURANCE CO LEOFF OFFICE OF SUPPORT ENFORCEMENT PERS Case #14-14948 PAYROLL SUMMARY PAYROLL SUMMARY PAYROLL SUMMARY PAYROLL SUMMARY Employee Contr to HSA PAYROLL SUMMARY PAYROLL SUMMARY PAYROLL SUMMARY PAYROLL SUMMARY PAYROLL SUMMARY PAYROLL SUMMARY PAYROLL SUMMARY PAYROLL SUMMARY POLICE ASSOCIATION PAYROLL SUMMARY UNITED WAY (PAYROLL) PAYROLL SUMMARY WSCCCE AFSCME AFL-CIO PAYROLL SUMMARY Division Total: Department Total: Payroll Clearing Fund Total: Total for Checks Dated Between Jul 27, 2019 and Aug 9, 2019 Account Number 920-0000-231.53-11 920-0000-231.53-12 920-0000-231.54-40 920-0000-231.53-30 920-0000-231.53-40 920-0000-231.56-90 920-0000-231.52-20 920-0000-231.50-10 920-0000-231.50-20 920-0000-231.54-30 920-0000-231.52-40 920-0000-231.54-20 920-0000-231.52-10 920-0000-231.52-25 920-0000-231.51-21 920-0000-231.56-20 920-0000-231.51-10 920-0000-231.51-11 920-0000-231.51-12 920-0000-231.55-10 920-0000-231.56-10 920-0000-231.54-40 Amount $249.50 $249.50 192.31 836.16 580.00 412.10 2,081.08 904.16 19,440.17 70,570.29 81,396.70 2,210.16 3,923.93 1,400.28 18,734.05 3,573.53 34,236.29 253.84 1,339.90 13,473.46 84,306.22 414.00 241.54 1,284.34 $341,804.51 $341,804.51 $341,804.51 $1,664,595.31 Page 19 of 19 Aug 13, 2019 2:49:51 PM August 20, 2019 E - 23 .;,G� POR -T -ANGELES CITY COUNCIL WASH I N G T O N, u. S. MEMO Date: August 20, 2019 To: City Council From: Thomas Hunter, Director ofPublic Works & Utilities Subject: Wastewater Utility Updates to the Port Angeles Municipal Code — Second Reading Summary: This is the second reading of proposed changes to sections of the City's municipal code related to the chromium limit in the City Wastewater Utility Municipal Code. The first reading was conducted June 6, 2019. Updates to all other local limits will be delayed while the City gathers information and analyzes the results. Funding: N/A- No increase to sewer utility rates. Recommendation: 1) Conduct Second Reading; and 2) Approve and adopt the ordinance. Background / Analysis: Update chapter 13.06.045 of the Port Angeles Municipal Code (PAMC) to reflect the following changes: Subsection A: Chromium limit: The City's local limit for chromium (42.2 mg/L) is higher than Washington's Dangerous Waste (DW) threshold (5.0 mg/L, Ch. 173-303-090 WAC); these changes decrease the City's chromium limit to below Washington's DW threshold. Subsection B: These changes allow the imposition of equivalent mass -based limits in lieu of concentration -based limits, as in PAMC 13.06.044. Subsection D: This update amends a typographical error (missing quotation mark). Other limits- As recommended by the Washington Department of Ecology, the City will defer updating the remaining Local Limits table for one year while: • additional sampling data is collected, • industrial flows are recalculated, and • adjustments to the DOE worksheet default settings are investigated. This additional time will allow the City to validate data and ensure the Local Limits table accurately represents City's requirements. Funding Overview: N/A- No increase to sewer utility rates. August 20, 2019 E - 24 ORDINANCE NO. AN ORDINANCE of the City of Port Angeles, Washington amending Chapter 13.06 Industrial Wastewater of the Port Angeles Municipal Code. THE CITY COUNCIL OF THE CITY OF PORT ANGELES DO HEREBY ORDAIN AS FOLLOWS: Section 1. Ordinance 3397 as amended, and Chapter 13.06 of the Port Angeles Municipal Code relating to industrial wastewater are hereby amended by amending Chapter 13.06 as follows: CHAPTER 13.06 - INDUSTRIAL WASTEWATER PRETREATMENT 13.06.045 - Local limits. A. The City has established local limits pursuant to 40 CFR 403.5(c). These limitations are "pretreatment standards" and are enforceable in wastewater discharge permits. The pollutant limits are established to protect against pass through and interference and reflect the application of reasonable treatment technology. No person shall discharge wastewater in excess of the following local limits. Pollutant Local Limit (mg/L) Arsenic 0.21 Inorganic Arsenic{4 0.98 Cadmium 0.14 Chromium 42 2 4.90 Copper 2.43 1 August 20, 2019 E - 25 B. The limits apply at the point where the wastewater is discharged to the POTW. All concentrations for metallic substances are for total metal unless indicated otherwise. The Director may impose equivalent mass based limits in addition to a, or in lieu of, concentration based limits. C. Users discharging BOD or TSS in excess of the concentration limits by more than the threshold amount identified in section 13.06.040, must apply for a permit. The permit will specify a maximum concentration that may not be exceeded. Such users shall be subject to surcharges up to the maximum loading limit established by permit. D. Users shall be subject to "instantaneous limits" (as determined by a grab sample) of equal to twice the "local limit" concentration for any pollutant for which a composite sample is required in a permit. This provision is inapplicable to Users without permits, or without the permit requirement to collect a composite sample for the analyte in question. Section 2 - Corrections. The City Clerk and the codifiers of this ordinance are authorized to make necessary corrections to this ordinance including, but not limited to, the correction of the scrivener's/clerical errors, references to other local, state, or federal laws, codes, rules or regulations, or ordinance numbering, section/subsection numbers and any references thereto. 2 August 20, 2019 E-26 Cyanide Lead Mercury Molybdenum Nickel Selenium 0.50 1.09 0.09 0.17 1.38 0.86 Silver 0.85 Zinc 2.38 B. The limits apply at the point where the wastewater is discharged to the POTW. All concentrations for metallic substances are for total metal unless indicated otherwise. The Director may impose equivalent mass based limits in addition to a, or in lieu of, concentration based limits. C. Users discharging BOD or TSS in excess of the concentration limits by more than the threshold amount identified in section 13.06.040, must apply for a permit. The permit will specify a maximum concentration that may not be exceeded. Such users shall be subject to surcharges up to the maximum loading limit established by permit. D. Users shall be subject to "instantaneous limits" (as determined by a grab sample) of equal to twice the "local limit" concentration for any pollutant for which a composite sample is required in a permit. This provision is inapplicable to Users without permits, or without the permit requirement to collect a composite sample for the analyte in question. Section 2 - Corrections. The City Clerk and the codifiers of this ordinance are authorized to make necessary corrections to this ordinance including, but not limited to, the correction of the scrivener's/clerical errors, references to other local, state, or federal laws, codes, rules or regulations, or ordinance numbering, section/subsection numbers and any references thereto. 2 August 20, 2019 E-26 Section 3- Severability. If any provisions of this Ordinance, or its application to any person or circumstances, are held invalid, the remainder of the Ordinance, or application of the provisions of the Ordinance to other persons or circumstances, is not affected. Section 4 - Effective Date. This Ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum. This ordinance shall take effect forty-six (46) days after notice of the ordinance adoption is given to Department of Ecology. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the day of August, 2019. APPROVED AS TO FORM: William E. Bloor, City Attorney ATTEST: Sissi Bruch, Mayor Kari Martinez -Bailey, City Clerk 3 August 20, 2019 E - 27 -;G� POR -T -ANGELES CITY COUNCIL WASH I N G T O N, u. S. MEMO Date: August 20, 2019 To: City Council From: Thomas Hunter, Director ofPublic Works & Utilities Subject: 2019 Pole Testing, Contract Award Summary: Utilities employing regular pole inspections and treatments find that pole life can be extended by decades. The City is using a regular cycle of inspecting and testing approximately 10 percent of the City's poles each year, cycling through the system once every 10 years. Bids were solicited for the testing of wooden poles owned by the City electric utility. Three bids were received with TK Contractors LLC of Rathdrum, ID the lowest bidder for bids solicited on a unit basis for a fixed number of poles. Funding: The 2019 Light Operations budget 401-7180-533.48-10 includes $50,000.00 for pole testing. Recommendation: Approve and authorize the City Manager to sign a contract with TK Contractors LLC of Rathdrum, ID for 2019 Pole Testing, Contract CON -2019-27, in an amount not to exceed $50,000.00 and to make minor modifications to the contract, if necessary. Background / Analysis: Many of the City's wooden utility poles are over 40 years old. An accurate assessment of their condition cannot be made by visual inspection only. It is necessary to drill test holes and inspect for internal decay. When a pole is still solid, treating the test holes with a fumigant prevents decay from starting and extends the pole life. Projects in previous years have discovered several rotten poles that did not outwardly appear in need of replacement. Utilities employing regular pole inspections and treatments find that pole life can be extended by decades. The City has started a regular cycle of inspecting and testing approximately 10 percent of the City's poles each year, cycling through the system once every 10 years. Funding Overview: Bids for pole inspections were solicited from all companies on the City's Small Works Roster. Bids were solicited on a unit basis for a fixed amount per pole. Three firms responded with bids. Based on the unit prices submitted, the costs and number of poles proposed for testing are shown below: Contractor Transmission Poles Distribution Poles Total Amount, including tax TK Contractors LLC, Rathdrum, ID 0 800 $40,466.29 Mi -Tech Services, Inc., Fond Du Lac, WI 0 800 $43,101.40 Pacific Pole Inspections, Kalama, WA 0 800 $107,802.14 2019 Budgeted (401-7180-533.48-10) Amount $50,000.00 It is recommended that Council approve and authorize the City Manager to sign a contract with TK Contractors LLC of Rathdrum, ID for 2019 Pole Testing, Contract CON -2019-27, in an amount not to exceed $50,000.00 and to make minor modifications to the contract, if necessary. August 20, 2019 E-28 tfM POR-T-ANGELES CITY COUNCIL WASH I N G T o N, u. s. MEMO Date: August 20, 2019 To: City Council From: William Bloor, City Attorney Brian Smith, Chief of Police Kari Martinez -Bailey, City Clerk Subject: For -Hire Vehicle Licensing Code Summary: At its August 6, 2019, meeting, council conducted the first reading of a revised ordinance intended to address the licensing of both taxicabs and transportation network companies (TNCs) such as Uber and Lyft. At that time, two issues were identified. The attached, amended ordinance addresses both of those issues. Funding: In addition to amending the licensing process for For -Hire Vehicle Companies, this Ordinance also adjusts the licensing fees. Recommendation: 1) Conduct the second reading of the attached Ordinance Creating a For -Hire Vehicle Code and adjusting licensing fees; and 2) adopt the ordinance. Background / Analysis: The City's code regulating taxis and other For -Hire vehicles predates the inception of Transportation Network Companies (TNCs) such as Uber and Lyft. The current code was initially adopted in 1980, and because the code is primarily designed to regulate taxicabs, the TNC companies have been unwilling to comply with its terms. For that reason, they do not operate within Port Angeles. Last year staff offered for the Council's consideration a draft ordinance that was intended to update the City code regulating taxicabs and at the same time make allowances for TNC companies. Numerous questions, concerns, and issues were raised about that draft; and that ordinance was abandoned. The attached draft differs in several respects from the one presented last year. First, it replaces entirely the current PAMC Chapter 5.36 with a newer For -Hire licensing system that is modeled on codes adopted by other Washington cities in recent years. Second, it is designed to be uniform. That is, with a few exceptions, taxi companies and TNC companies are all subject to the same conditions and provisions. Third, the licensing process is simplified. At the August 6 Council meeting, only two issues were raised. First, the ordinance requests that all For - Hire vehicles be inspected by a "qualified mechanic." A concern was raised that questioned the criteria used to define who is qualified. This has been addressed by applying a broader definition in this draft. Second, the Council questioned an apparent drafting omission that appeared to require taxi companies, but not TNCs, to adopt a zero tolerance policy for illegal drug use and for driving under the influence of alcohol or other substances that impair driving ability. This has been corrected in the attached draft. The zero tolerance policy is required for both taxi companies and TNCs. August 20, 2019 G-1 For convenience, the two changes made in this draft of the ordinance are shown by strike through and underline. Funding Overview: City Council should consider, and approve, appropriate licensing fees to be charged in view of the new licensing process for For -Hire vehicle companies. August 20, 2019 G - 2 ORDINANCE NO. AN ORDINANCE of the City of Port Angeles, Washington amending provisions of the Port Angeles Municipal Code relating to the licensing of For -Hire Vehicles. THE CITY COUNCIL OF PORT ANGELES, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. Section 3.70.020 of the Port Angeles Municipal Code as adopted by Ordinance 3034, and subsequently amended, is hereby amended as follows: 3.70.020 - City Clerk fees. E. For -l -Hire Vehicle business taxi ab a.a.,licenses. 1. The fee for obtaining the initial f For-hHire Vehicle business taxieab ms's license shall be $50.00 per year.15.00 identifieation Seetion inquify, and the Peliee Depaftment's fee for- fingerprints, photo 1.D., Section 2. Chapter 5.36 of the Port Angeles Municipal Code as adopted by Ordinance 2050, and as subsequently amended, is hereby repealed in its entirety and a new Chapter 5.36 is adopted as follows: Chapter 5.36 For -Hire Vehicles 5.36.010 Definitions. 5.36.020 Vehicle inspection and maintenance. 5.36.030 For Hire driver requirements. 5.36.040 For Hire Business license required. 5.36.050 For Hire Business requirements. 5.36.060 Insurance requirements. 5.36.070 Registered agent required. August 20, 2019 1 G - 3 5.36.090 Audit. 5.36.090 TNC operational requirements. 5.36.100 Nondiscrimination — accessibility. 5.36.110 Revocation, Suspension and Penalties. 5.36.120 Enforcement. 5.36.010 Definitions. For the purpose of this chapter, the following definitions apply: A. "Digital Network" means an internet-enabled platform or application used to connect passengers with TNC Drivers. B. "For -Hire Driver" means any person in physical control of a For -Hire Vehicle, including Taxicabs and TNC Vehicles, who is operating under the authority provided by this chapter. The term includes a lease driver, owner/operator, or employee, who drives For -Hire Vehicles. C. "For -Hire Vehicle" means Taxicabs and TNC Vehicles. The following motor vehicles are excluded from the definition of For -Hire Vehicles: 1. School buses operating exclusively under a contract to a school district; 2. Ride -sharing vehicles under Chapter 46.74 RCW; 3. Limousine carriers licensed under Chapter 46.72A RCW; 4. Vehicles used by nonprofit transportation providers solely for elderly or handicapped persons and their attendants under Chapter 81.66 RCW; 5. Vehicles used by auto transportation companies licensed under Chapter 81.68 RCW; 6. Vehicles used to provide courtesy transportation at no charge to and from parking lots, hotels, and rental offices; 7. Vehicles licensed under, and used to provide "charter party carrier" and "excursion service carrier" services as defined in, and required by, Chapter 81.70 RCW; and 8. Vehicles used to provide Ambulance Service under Chapter 5.08 PAMC. D. "For -Hire Vehicle Company" means a person or entity that represents or owns For -Hire Vehicles licensed by the City that use the same trade name and dispatch services. Taxicab companies and Transportation Network Companies are For -Hire Vehicle Companies under this chapter. E. "Taxi" or "Taxicab" means a chauffeur -driven vehicle available on call to carry a passenger between any two or more points for a fare determined by a taxi meter, zone system or flat rate. F. "Taxicab Company" means any entity operating one or more Taxicabs regardless of the legal form of the entity and regardless of whether the Taxicabs so operated are owned by the company, or leased, or owned by individual members of the entity. August 20, 2019 2 G - 4 G. "TNC Driver" means an individual who uses a personal vehicle to provide transportation services arranged through a TNC's Digital Network. H. "TNC Vehicle" means a personal vehicle used by a TNC Driver to provide transportation services arranged through a TNC's Digital Network. I. "Transportation Network Company" or "TNU means an entity that uses a Digital Network to connect passengers to TNC Drivers who use personal vehicles to transport passengers for compensation between geographical points chosen by the passenger. 5.36.020 Vehicle inspection and maintenance. A. Each For -Hire Vehicle shall pass an inspection prior to commencing services in the City, and annually thereafter, by a qualified mechanic_ s€itifie a by the National lnstittrte—f6r Autei etiv e C,,..v iee &Eeel „r,.,, A "qualified mechanic" means any person who works in an automotive repair facility and that has received certification from the National Institute for Automotive Service Excellence, or other nationally -recognized automotive repair professional certification organization. B. Such an inspection shall, at a minimum, include inspection of the following components: 1. Foot brakes; 2. Parking brakes; 3. Steering mechanism; 4. Windshield; 5. Rear window and other glass; 6. Windshield wipers; 7. Headlights; 8. Taillights; 9. Turn indicator lights; 10. Stop lights; 11. Front seat adjustment mechanism; 12. Doors (open, close, lock); 13. Horn; 14. Speedometer; 15. Bumpers; 16. Muffler and exhaust system; 17. Condition of tires, including tread depth; 18. Interior and exterior rear view mirrors; and 19. Safety belts for driver and passenger(s). C. For -Hire Vehicle Companies shall keep records of all such inspections. August 20, 2019 3 G - 5 5.36.030 For -Hire Driver requirements. A. All drivers shall be at least 21 years of age and shall possess a valid driver's license, proof of motor vehicle registration, and proof of current automobile liability insurance that meets the requirements of this chapter. B. Each For -Hire Vehicle Company shall maintain accurate and up-to-date records for each of its For -Hire Drivers operating within the City. Said records shall include the driver's name, age, address, Social Security number, criminal history, driver's license, motor vehicle registration, and automobile insurance. C. Prior to permitting a person to operate as a For -Hire Driver, and biennially thereafter, each For -Hire Vehicle Company shall conduct, or have a third party conduct, a criminal background check report for such person. The criminal background check shall include a search of no less than seven years of database history, unless prohibited by law, in which case the duration of the search shall be the maximum number of years permitted by law. The criminal background check shall include local, state, and national criminal history databases and publically accessible national sex offender registries. Any person who is on a sex offender registry or who has been convicted, within the past seven years, of crimes involving driving under the influence of alcohol or controlled substances, felony fraud, sexual offenses, acts of violence, acts of terror, or use of a motor vehicle to commit a felony, shall not be permitted to act as a For -Hire Vehicle Driver. The For -Hire Vehicle Company, or its agent, shall maintain records of such criminal background checks for a period of two years. For purposes of this section, the term "conviction" includes convictions, bail forfeitures, and other final adverse findings. D. A For -Hire Vehicle Company shall revoke a driver's authority to operate as a driver for their company if it finds that the standards set forth in this section or section 050 are no longer being met by such person. A For -Hire Vehicle Company shall only reinstate his or her authority upon a finding by the company that all standards are again being met by such person. 5.36.040 For -Hire Vehicle business license required. A. It is a violation of this chapter for any For -Hire Vehicle Company to operate in the City without a current and valid City of Port Angeles For -Hire business license. B. The City Clerk may issue a For -Hire Vehicle Company business license; provided, that the applicant submits an affidavit sworn under penalty of perjury, on a form provided by the City, that to the best of the applicant's knowledge, formed after a diligent inquiry into the facts, the For -Hire Vehicle Company is in full compliance with this chapter, including, but not limited to, all driver, vehicle, insurance, and operational requirements. C. The For -Hire business license shall be effective for one year. D. The annual For -Hire business license fee shall be as set forth in Chapter 3.70 PANIC and shall be paid in full at the time of submitting all initial and renewal applications. 5.36.050 For -Hire business requirements. A. The For -Hire Vehicle Company or its agent shall maintain accurate and up-to-date records for all drivers that provide For -Hire services in the City. Those records shall include the driver's August 20, 2019 4 G-6 name, age, address, criminal history, driver's license, motor vehicle registration, vehicle safety inspection records, proof of at least the minimum automobile liability insurance coverage, and the number, location, and length of trips made each day. The For -Hire Vehicle Company shall implement a zero tolerance policy prohibiting the use by a For -Hire Vehicle Driver of illegal drugs and prohibiting driving under the influence of alcohol or any other substance that impairs driving _ ability. bility. The For -Hire Vehicle Company shall notice of the zero tolerance policy on its website, as well as the procedures to report a For -Hire Vehicle Driver whom the passenger reasonably suspects was under the influence of drugs or alcohol during the course of the ride. The For -Hire Vehicle Company shall immediately suspend a driver upon receipt of a passenger complaint alleging a violation of the zero tolerance policy. The suspension shall last the duration of the investigation. _ 5.36.060 Insurance requirements. The For -Hire Vehicle Company shall comply with the automobile liability insurance requirements contained in Chapter 48.177 RCW as enacted or subsequently amended. 5.36.070 Registered agent required. The For -Hire Vehicle Company shall maintain a registered agent for service of process in the state of Washington. The name, telephone number, and physical address of the registered agent shall be submitted to the City of Port Angeles at the time of license application. The For -Hire Vehicle Company shall notify the City of Port Angeles in writing of any changes to its registered agent during the term of the license. 5.36.080 Audit. A. No more than twice per license year, the City may audit the For -Hire Vehicle Company's records to review compliance with this chapter. Each audit shall be limited to records relating to no more than twenty percent (20%) of randomly selected For -Hire Drivers, up to a maximum of 20 drivers, that have operated within the last 30 days in the City of Port Angeles. In the event the audit reveals discrepancies in the records reviewed, the City reserves the right to audit all of the For -Hire Vehicle Company's records related to For -Hire Drivers operating in the City of Port Angeles. B. The audit shall occur at Port Angeles City Hall, 321 Fifth Street, Port Angeles, Washington; provided, that the City may in its discretion agree to an alternative location. C. Notwithstanding the foregoing, the City may require the For -Hire Vehicle company to produce records directly related to an active investigation of a specific allegation of a violation of this chapter. 5.36.90 TNC Operational Limitation. A. While in service in the City, TNC Drivers shall only transport passengers who have arranged transportation through a TNC's Digital Network and shall not solicit or accept street hails by persons seeking transportation. August 20, 2019 5 G-7 B. While in service in the City, each TNC Vehicle shall display removable trade dress or marks which are visible from fifty feet and clearly associate the vehicle with a licensed TNC company. C. The TNC's Digital Network or website shall display for the passenger the first name and photograph of the TNC Driver as well as the make, model, and license plate number of the TNC Vehicle. D. The TNC's Digital Network or website shall display for the passenger the applicable rates being charged and the option to receive an estimated fare before the passenger enters the TNC Vehicle. E. 5.36.100 Nondiscrimination — accessibility. A. For -Hire Vehicle Companies shall adopt apolicy of nondiscrimination on the basis of destination, race, color, national origin, religious belief or affiliation, sex, disability, age, sexual orientation, or gender identity with respect to riders and potential riders and notify For -Hire Drivers of such policy. B. For -Hire Drivers shall comply with all applicable laws regarding nondiscrimination against riders or potential riders on the basis of destination, race, color, national origin, religious belief or affiliation, sex, disability, age, sexual orientation, or gender identity. C. For -Hire Drivers shall comply with all applicable laws relating to accommodation of service animals. D. For -Hire Drivers shall not impose additional charges for providing services to persons with physical disabilities because of those disabilities. 5.36.110 Revocation, Suspension and Penalties. A. The City Clerk, or on review the Hearing Examiner, may suspend, revoke or refuse to issue a For -Hire Vehicle License if the licensee or applicant has violated any of the provisions of this Title. A violation includes any and all failures to meet or maintain any of the requirements or qualifications set forth in this chapter and / or making of a materially false statement in the application or any statement required under this chapter. The decision to suspend, revoke or refuse to issue a License may be appealed to the Hearing Examiner. B. Upon a violation of this chapter, the City Clerk may assess a penalty of $250.00 per violation, up to a maximum of $10,000.00. The failure of the licensee to pay a penalty assessment automatically suspends the license until such time as it is paid. The City Clerk, City Treasurer and their designee are hereby authorized to use any lawful means to collect penalties assessed under this chapter, including the use of a collection agency. Suspensions, August 20, 2019 6 G-8 revocations and penalties are suspended during the course of hearing, appeal and review unless the City Clerk or Hearing Examiner finds that the licensee or applicant's claim is meritless. 5.36.120 Enforcement. The City Clerk shall have the administrative authority to implement and enforce this chapter, and may adopt rules and regulations for its administration, not inconsistent with this chapter. This provision shall not be construed to abrogate or limit the jurisdiction of the Police Department to enforce any provisions of this chapter or of any other city ordinance relating to motor vehicles or the operation of For -Hire Vehicles. Section 3 - Severability. If any provisions of this Ordinance or its applications to any person or circumstances is held to be invalid, the remainder of the Ordinance or application of the provisions of the Ordinance to other persons or circumstances is not affected. Section 4 - Corrections. The City Clerk and the codifiers of this ordinance are authorized to make necessary corrections to this ordinance including, but not limited to, the correction of the scrivener's/clerical errors, references, ordinance numbering, section/subsection numbers and any references thereto. Section 5 - Effective Date. This ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum. This ordinance shall take effect five (5) days after passage and publication of an approved summary thereof consisting of the title. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the day of August, 2019. ATTEST: Sissi Bruch, Mayor APPROVED AS TO FORM: August 20, 2019 7 G - 9 Kari Martinez -Bailey, City Clerk William E. Bloor, City Attorney PUBLISHED: 2019 By Summary August 20, 2019 $ G - 10 POR -T -ANGELES - r� lww� WASH I N G T O N, U. S. Date: August 20, 2019 To: City Council From: Nathan West, City Manager Sarina Carrizosa, Finance Director Subject: 2019 Budget Amendment #2 CITY COUNCIL MEMO Summary: The 2019 Budget is being amended for the second time to reflect changes in revenues and expenditures that have occurred during the second quarter of 2019. This budget amendment primarily includes capital adjustments resulting from the adoption of the Capital Facilities Plan to ensure consistency with the Budget. This is the second reading of the ordinance. There have been no changes to the amendment since the first reading. As this budget amendment includes new revenues as well as an authorization to use funds from reserves, the ordinance must be approved by a super -majority of the entire Council, or at least five (5) affirmative votes. Funding: Please see the detailed summary attached to this memo. Recommendation: The requested action for this issue is as follows: 1. Conduct the second reading of the 2019 Budget Amendment #2 ordinance; and 2. Adopt the ordinance amending the 2019 Budget. Background / Analysis: The 2019 Budget is being amended for the second time, primarily to bring the budget into alignment with the recently adopted Capital Facilities Plan (CFP), as well as, adjust revenues and expenditures that have higher (or lower) than anticipated year-to-date account activity, or that require minor accounting corrections. This amendment also includes cost of living changes as a result of bargaining group contract settlements to date. Additionally, this amendment includes reductions to the Firemen's Pension fund as a result of changes required by the Governmental Accounting Standards Board (GASB). Medical premiums are now required to be moved into the General Fund for reporting. This is the second reading of the ordinance. There have been no changes to the amendment since the first reading. Attached is a detailed list of proposed budget changes, the budget amendment ordinance, along with Exhibit A which lists total revenues and expenditures by fund for the 2019 Budget Amendment #1 and proposed Amendment #2. Since many of the individual actions require funding to come from reserves (money unspent at the end of the fiscal year automatically rolls into reserves/fund balance), approval of the ordinance will require a super majority of the entire Council, or five (5) affirmative votes. August 20, 2019 G-11 Tonight's meeting will include the second reading of the budget amendment ordinance. If you have any questions or concerns, please contact myself or Nathan West at your convenience. Funding Overview: Please see the "Detailed list of proposed budget changes" attachment to this memo for a full listing of all funding changes. Attached: Detailed list of proposed budget changes 2019 Budget Ordinance — Amendment #2 Exhibit A August 20, 2019 G - 12 BUDGET AMENDMENT ITEM FDO118 - Defibrillator Transfer to Capital Department of Commerce BioChor Analysis Grant BioChor sample testing Clallam Co Sheriff's Dept Reimbursement flotation devices Personal floatation devices Firearms Range Revenue - US Coast Guard Firearms Range Revenue - Washington State Patrol Firearms Range Revenue - Olympic National Park Firearms Range Revenue - Border Patrol Firearms Range maintenance and improvments Washington Association of Sheriffs mental health grant Overtime associated with WASPC mental health grant US Marshals Service overtime reimbursement Overtime associated with US Marshal's task force Overtime associated with US Marshal's task force Asbestos removal to Locomotive #4 Parking Lot Appraisal Reimbursement from Sequim and Clallam Co for BERK BERK consulting services contract Move Pre-LEOFF medical premiums into the General Fund Move Firemen's pension premium tax to the General Fund City Manager's Office - Contract settlement Finance Administrative division - Contract settlement Legal Department - Contract settlement Police Department - Contract settlement Fire Department - Contract settlement TOTAL GENERAL FUND Revenues 10,700 2,800 6,250 750 750 1,150 7,600 3,000 60,000 28,500 121,500 Expenditure Account 2,000 001.6012.597.5991 - 001.1210.334.0420 7,600 001.1210.513.4150 - 001.5022.333.9706 2,800 001.5022.521.3111 - 001.5050.342.1030 001.5050.342.1030 001.5050.342.1030 001.5050.342.1030 8,900 001.5050.521.4810 - 001.5022.334.0110 7,600 001.5022.521.1011 - 001.5022.334.0110 2,000 001.5022.521.1011 1,000 001.5021.521.1011 41,400 001.9029.518.4150 7,800 001.9029.518.4150 - 001.3030.369.9000 90,000 001.3030.515.4150 27,800 001.6010.522.2025 - 001.6010.336.0691 2,200 001.12xx.5xx.10xx 1,500 001.2020.514.10xx 2,100 001.3030.515.10xx 28,700 001.50xx.5xx.10xx 26,900 001.60xx.5xx.10xx 260,300 Notes Reprioritized in the CFP Grant Grant Reimbursed Reimbursement Reimbursable expense Increased Revenue Increased Revenue Increased Revenue Increased Revenue Maintenance Excess grant revenue Grant expenses Reimbursed overtime Reimbursed overtime Reimbursed overtime Council Approved Council Approved Reimbursement for BERK Council Approved Change in GASB requirements Change in GASB requirements Contract Settlement Contract Settlement Contract Settlement Contract Settlement Contract Settlement Marketing Services increase due to excess 2018 revenues 59,100 101.1430.557.4150 Council Approved TOTAL LODGING TAX FUND 59,100 Quality Assurance Service 14,800 107.5160.594.6510 Reimbursable capital expenses ESChotSystem 41,000 107.5160.594.6510 Reimbursable capital expenses Monitor and Mount upgrades - 8,900 107.5160.594.6510 Reimbursable capital expenses Reimbursement from the 911 Capital sales tax 64,700 - 107.5160.337.1020 County 911 capital tax reimbursement PenCom - Contract Settlement - 38,700 107.5160.528.10xx Contract Settlement TOTAL PENCOM FUND 64,700 64,700 TRO519 - Peabody Street Sidewalk Repair transfer to TBD 60,000 160.7841.597.5991 Reprioritized in the CFP TR1100 - 10th Street Reconstruction (1 to N Street) transfer to TBD 85,000 160.7841.597.5991 Reprioritized in the CFP TOTAL REET II FUND 145,000 FDO415 - Fire Turnout Gear FDO118 - Defibrillator Revolving account FD0218 - Self Contained Breathing Apparatus PDO119 - Computer Aided dispatch/Records mgt system PK0219 - Generation 11 Dream Playground PK0819 - City Pier Railing replacement FDO118 - Defibrillator Transfer PK0219 - Generation 11 Dream Playground TOTAL CAPITAL IMPROVEMENT FUND (17,500) 310.5950.594.6510 Reprioritized in the CFP 2,000 310.5950.594.6510 Reprioritized in the CFP (25,000) 310.5950.594.6510 Reprioritized in the CFP 50,000 310.5950.594.6510 Reprioritized in the CFP 200,000 310.8985.594.6510 Reprioritized in the CFP - 165,000 310.8985.594.6510 Reprioritized in the CFP 2,000 - 310.5950.397.1091 Reprioritized in the CFP 125,000 - 310.8985.367.1100 Donations 127,000 374,500 August 20, 2019 G - 13 BUDGET AMENDMENT ITEM Revenues Expenditure Account Notes TRO519 - Peabody Street Sidewalk Repair TR1100 - 10th Street Reconstruction (1 to N Street) TRO515 - Lauridsen Blvd Overlay (Lincoln to Ennis Street) TR1516 - Peabody Street Chip Seal Phase I (Lauridsen Blvd to 8th St.) TR0215 - Peabody Street Chip Seal Phase 111(Ahlvers Rd to Park Ave) TRO315 - Peabody Street Chip Seal Phase I/ (Park Ave to Lauridsen) TRO314 - Ennis Creek Culvert TR0218 - Lincoln Street Safety TRO519 - Peabody Street Sidewalk Repair REET Transfer TR1100 - 10th Street Reconstruction (1 to N Street) REET Tror TRO616 - Francis Street ADA Grant TRO515 - Lauridsen Blvd Overlay (Lincoln to Ennis Street) Grc TRO515 - Lauridsen Blvd Overlay (Lincoln to Ennis Street) Grc TRO111 - Marine Drive Channel Grant TR0209 - Race Street Design Grant TR1100 - 10th Street Reconstruction (1 to N Street) Grant 60,000 85,000 300,000 445,000 585,800 187,000 97,300 515,000 95,000 312.7930.595.6510 156,500 312.7930.595.6510 1,010,800 312.7930.595.6510 (125,000) 312.7930.595.6510 (200,000) 312.7930.595.6510 (125,000) 312.7930.595.6510 (125,000) 312.7930.595.6510 35,000 312.7930.595.6510 TOTAL TRANSPORTATION BENEFIT DISTRICT FUND 2,275,100 722,300 312.7930.397.1091 312.7930.397.1091 312.7930.334.0380 Reprioritized in the CFP Reprioritized in the CFP Reprioritized in the CFP Reprioritized in the CFP Reprioritized in the CFP Reprioritized in the CFP Reprioritized in the CFP Reprioritized in the CFP Reprioritized in the CFP Reprioritized in the CFP Grant 312.7930.334.0380 Grant 312.7930.333.2020 Grant 312.7930.333.2020 Grant 312.7930.331.2020 Accrue grant from 2018 312.7930.334.0380 Grant City Aerial Photography Update 15,000 401.7180.533.4150 Council Approved TOTAL ELECTRIC FUND 15,000 City Aerial Photography Update 15,000 402.7380.534.4150 Council Approved TOTAL WATER FUND 15.000 City Aerial Photography Update 15,000 403.7480.535.4150 Council Approved TOTAL WASTEWATER FUND 15,000 IAFFContract Settlement 41,200 409.6025.526.10xx Contract Settlement TOTAL MEDIC 1 FUND 41,200 Increased shared costs - reimbursable by insurance TOTAL HARBOR CLEANUP FUND 51,800 413.7481.535.4150 Reimbursable by insurance Energy efficiency funds transfer from Whatcom Co PUD #1 60,000 - 421.7121.397.0000 Council Approved Energy efficiency funds transfer - 60,000 421.7121.533.4986 Council Approved TOTAL CONSERVATION FUND 60,000 - CLO414 - Light Operations Building (2,850,000) 451.7188.594.6510 Reprioritized in the CFP CL0916 - "A"St. & Laurel Street Substation Switchgear (500,000) 451.7188.594.6510 Reprioritized in the CFP CL0216 - City/PUD Service Area Capital needs (200,000) 451.7188.594.6510 Reprioritized in the CFP CL0202 - Feeder Tie Hwy 101, Porter to Gold Course Rd (260,000) 451.7188.594.6510 Reprioritized in the CFP TOTAL ELECTRIC CAPITAL FUND (3,810,000) Reprioritized in the CFP WT0118 - Ranney Well Roof 40,000 452.7388.594.6510 Reprioritized in the CFP WT0215 - Marine Drive Channel Water Main Crossing Replacement 23,200 452.7388.594.6510 Reprioritized in the CFP WT0419 - Decant Facility at Transfer Station - Water Soils Bays 25,000 452.7388.594.6510 Reprioritized in the CFP WT0512 - East 4th Street Water Main (16,000) 452.7388.594.6510 Reprioritized in the CFP WT0612 - 3rd and Vine Street Main (7,200) 452.7388.594.6510 Reprioritized in the CFP WT0415 - Whidby Avenue Water Main (25,000) 452.7388.594.6510 Reprioritized in the CFP TOTAL WATER CAPITAL FUND 40,000 WWO308 - Pump Station #3 Replacement (90,000) 453.7488.594.6510 Reprioritized in the CFP WW1218 - 10th Street Sewer Main 3,200 453.7488.594.6510 Reprioritized in the CFP WWO519 - Decant Facility at Transfer Station - Wastewater Soils Bay 25,000 453.7488.594.6510 Reprioritized in the CFP WWO419-WWTPHVAC Replacement 50,000 453.7488.594.6510 Reprioritized in the CFP WWO118 - Marine Drive Sewer Phase 2 (26,000) 453.7488.594.6510 Reprioritized in the CFP WW0915 - Pump Station #6 Improvements (40,000) 453.7488.594.6510 Reprioritized in the CFP TOTAL WASTEWATER CAPITAL FUND (77,800) August 20, 2019 G - 14 BUDGET AMENDMENT ITEM Revenues Expenditure Account Notes SWO112- Decant Facility atTransfer Station 25,000 454.7588.594.6510 Reprioritized in the CFP SWO117- Landfill Operating Software 80,000 454.7588.594.6510 Reprioritized in the CFP SW0217- Landfill flare Replacement 17,400 454.7588.594.6510 Reprioritized in the CFP TOTAL SOLID WASTE CAPITAL FUND 122,400 DR0215 - Francis Street Outfall Repair 2,000 456.7688.594.6510 Reprioritized in the CFP DR0118 - 10th Street Catch Basins 42,600 456.7688.594.6510 Reprioritized in the CFP DR0117- Peabody Street Water Quality Project (600,000) 456.7688.594.6510 Reprioritized in the CFP TOTAL STORMWATER CAPITAL FUND (555,400) WWO316 - CSO 6 & 7 (150,000) 463.7489.594.6510 Reprioritized in the CFP WW0117 - Francis Street Pigging Bypass (190,000) 463.7489.594.6510 Reprioritized in the CFP TOTAL COMBINED SEWER OVERFLOW CAPITAL FUND (340,000) IT0118 - E15KVA Power Module TOTAL INFORMATION TECHNOLOGY FUND 502.2082.594.6510 Reprioritized in the CFP Move Pre-LEOFF medical premiums into the General Fund (27,800) 602.6221.517.4635 Change in GASB requirements Move Firemen's pension premium tax to the General Fund (28,500) - 602.6221.336.0691 Change in GASB requirements TOTAL FIREMEN'S PENSION FUND (28,500) (27,800) #42012004 GMC Envoy 4x4 SUV - Fire 2,500 501.7630.594.6410 Reprioritized in the CFP Hydraulic Wench Add on- Water 600 501.7630.594.6410 Reprioritized in the CFP #5202 - Ford Taurus- Fire (4,500) 501.7630.594.6410 Reprioritized in the CFP #5425 - Pontiac Vibe - Equipment Services (13,800) 501.7630.594.6410 Reprioritized in the CFP 31650 Hydraulic Wench - Electric 3,900 501.7630.594.6410 Reprioritized in the CFP TOTAL EQUIPMENT SERVICES FUND (11,300) August 20, 2019 G - 15 ORDINANCE NO. AN ORDINANCE of the City of Port Angeles, Washington amending the 2019 budget and funds. WHEREAS, the Annual Budget of the City of Port Angeles for the year 2019, was adopted, approved and confirmed on December 4, 2018, in Ordinance 3614, in the manner provided by law. WHEREAS, the first 2019 budget amendment was adopted, approved and confirmed by Ordinance No. 3620 by Council on May 7, 2019. WHEREAS, now there exists an emergency that could not reasonably have been foreseen when the 2019 budget was adopted. WHEREAS, the facts constituting the emergency include, but are not limited to: Unanticipated additional revenue; Unanticipated additional expenditures primarily for changes in planned capital expenditures as previously authorized by Council; WHEREAS, these facts require amendments to the adopted budget in order to meet the expenses of government of the City for the fiscal year ending December 31, 2019. NOW, THEREFORE, the City Council of the City of Port Angeles, Washington, do ordain as follows: Section 1. Pursuant to RCW 35A.33.090, the City Council declares that an emergency exists. S! August 20, 2019 G - 16 Section 2. The 2019 budget appropriation for each separate fund as set forth in Ordinance 3614, is amended as shown in the attached Exhibit A. Section 3. The City Clerk and the codifiers of this ordinance are authorized to correct scrivener's errors, references, ordinance numbering, section and subsection numbers and any references thereto. Section 4. This Ordinance exercises authority granted exclusively to the City Council and is not subject to referendum. It shall be in force and take effect 5 (five) days after publication according to law. PASSED by the City Council of the City of Port Angeles by a vote of one more than the majority of all members of the legislative body at a regular meeting of said Council on the 20th day of August, 2019. Sissi Bruch, Mayor ATTEST: APPROVED AS TO FORM: Kari Martinez -Bailey, City Clerk PUBLISHED: By Summary William E. Bloor, City Attorney IPA August 20, 2019 G - 17 Funds *ri.: Name/Description :NERAL FUND (Note: Divisional totalsfor reference only) 101 Revenue Fund Balance: 001. 1160 City Council 001. 1210 City Manager 001. 1211 Customer Commitment 001. 1220 Human Resources 001. 1230 City Clerk 001. 1390 Community Service 001. 2001 Finance -Revenue 001. 2020 Finance Administration 001. 2023 Accounting 001. 2025 Customer Service 001. 2070 Reprographics 001. 2091 Non -Departmental 001. 9029 General Unspecified 001. 3030 City Attorney 001. 3012 Jail Contributions 001. 4060 Planning 001. 4050 Building 001. 4071 Economic Development 001. 5010 Police Administration 001. 5012 PenCom/Capital Transfers 001. 5021 Police Investigation 001. 5022 Police Patrol 001. 5026 Police Reserves & Volunteers 001. 5029 Police Records 001. 5050 Police Facilities Maintenance 001. 6010 Fire Administration 001. 6012 PenCom/Medic l Support 001. 6020 Fire Suppression 001. 6030 Fire Prevention 001. 6045 Fire Training 001. 6050 Fire Facilities Maintenance 001. 7010 Public Works Administration 001. 7012 Public Works CIP 001. 7032 Public Works Telecommunications 001. 8010 Parks Administration 001. 8012 Senior Center 001. 8050 Ocean View Cemetery 001. 8080 Park Facilities 001. 8112 Senior Center Facilities 001. 8131 Central Services Facilities 001. 8155 Facility Rentals 001. 18221 1 Sports Programs 001 TOTAL General Fund 'ECIAL REVENUE FUNDS 101 Revenue Lodging Excise Tax Fund 102 Balance Street Fund 105 Balance Real Estate Excise Tax -1 (REET-1) Fund 107 178,200 PenCom Fund 160 13,577,400 Real Estate Excise Tax -2 (REET-2) Fund 165 824,900 Business Improvement Area 172 1,022,900 Port Angeles Housing Rehab. Fund 175 48,100 Code Compliance Fund TOTAL Special Revenue Funds CITY of PORT ANGELES 2019 Budget Ordinance - Amendment #2 Exhibit A 2019 Budget - Amendment #1 Beginning Revenue Expenditures Ending Balance 2,000 3,000 Balance 6,575,251 6,546,651 44,000 71,200 215,900 364,800 2,000 3,000 128,700 209,100 90,200 178,200 0 400 13,577,400 0 303,800 824,900 703,000 934,000 1,022,900 1,070,400 45,600 48,100 0 41,900 0 52,000 355,100 537,600 0 870,800 292,500 522,500 628,000 264,000 0 118,300 0 601,800 267,500 328,800 3,500 1,013,200 447,700 3,332,800 0 10,500 17,600 460,500 4,300 9,000 94,500 187,300 0 806,500 0 11200,200 5,500 101,500 14,400 98,300 0 50,000 890,200 2,036,800 0 215,000 30,600 13,500 0 268,500 44,800 160,100 115,000 179,200 30,000 1,765,200 0 56,000 375,900 723,300 98,000 106,300 162,000 203,700 6,575,251 20,010,600 20,039,200 6,546,651 457,804 649,800 713,000 394,604 325,372 1,605,500 1,605,500 325,372 774,182 254,900 93,000 936,082 1,270,301 2,936,800 2,936,800 1,270,301 890,874 249,500 172,200 968,174 24,388 36,000 0 60,388 11,655 793,600 757,000 48,255 50,000 0 0 50,000 3,804,576 6,526,100 6,277,500 4,053,176 2019 Budget - Amendment #2 Beginning Revenue Expenditures Ending Balance 71,200 325,372 Balance 6,575,251 649,800 772,100 6,406,351 325,372 44,000 71,200 325,372 774,182 226,600 373,600 936,082 1,270,301 2,000 3,000 1,231,601 890,874 128,700 209,800 823,174 24,388 90,200 178,500 60,388 11,655 0 400 48,255 50,000 13,577,400 0 50,000 3,804,576 303,800 826,400 3,810,376 703,000 934,000 1,022,900 1,070,400 45,600 48,100 0 41,900 0 101,200 415,100 629,700 0 870,800 292,500 522,500 628,000 264,000 0 118,300 0 603,800 267,500 328,800 3,500 1,019,100 453,500 3,359,500 0 10,500 17,600 461,900 13,200 17,900 123,000 215,400 0 808,500 0 1,226,200 5,500 101,900 14,400 98,500 0 50,000 890,200 2,036,800 0 215,000 30,600 13,500 0 268,500 44,800 160,100 115,000 179,200 30,000 1,765,200 0 56,000 375,900 723,300 98,000 106,300 162,000 203,700 6,575,251 20,124,500 20,293,400 6,406,351 457,804 649,800 772,100 335,504 325,372 1,605,500 1,605,500 325,372 774,182 254,900 93,000 936,082 1,270,301 3,001,500 3,040,200 1,231,601 890,874 249,500 317,200 823,174 24,388 36,000 0 60,388 11,655 793,600 757,000 48,255 50,000 0 0 50,000 3,804,576 6,590,800 6,585,000 3,810,376 August 20, 2019 G - 18 Funds *ri.: Name/Description DEBTSERVICE FUNDS 215 2006 LTGO Bond (Prop. Acquisition) Fund 216 2014 LTGO Bond (Landfill Bluff Stabilization) Fund 217 2015 LTGO Bond - Refunding (W.U.G.A.) TOTAL Debt Service Funds EP ITERPRISE / UTILITY FUNDS 401 Revenue Electric Utility Fund 402 Balance Water Utility Fund 403 Balance Wastewater Utility Fund 404 12,571 Solid Waste Utility Fund 406 917,800 Stormwater Utility Fund 409 2,155,900 Medic 1 Utility Fund 413 389,526 Harbor Clean-up Fund 421 423,526 Conservation Fund TOTAL Enterprise / Utility Funds ENTERPRISE /INTERNAL SERVICE FUNDS 501 Equipment Services 502 Information Technology 503 Self -Insurance TOTAL Internal Service Funds CITY of PORT ANGELES 2019 Budget Ordinance - Amendment #2 Exhibit A 2019 Budget - Amendment #1 Beginning Revenue Expenditures Ending Balance 599,200 168,334 Balance 824,589 9,700 87,000 747,289 165,534 602,000 599,200 168,334 11,871 232,300 231,600 12,571 1,001,994 844,000 1 917,800 928,194 12,854,892 27,334,200 31,065,800 9,123,292 13,907,963 6,673,900 6,846,000 13,735,863 1,969,053 7,032,300 7,032,300 1,969,053 4,761,186 11,619,100 11,473,700 4,906,586 1,330,444 2,155,900 2,149,500 1,336,844 389,526 2,844,200 2,810,200 423,526 (458,510) 2,230,000 2,557,600 (786,110) 1,044,033 477,400 624,800 896,633 35,798,587 60,367,000 64,559,900 31,6051687 4,289,392 1,702,400 2,072,300 3,919,492 1,309,609 1,854,200 2,024,600 1,139,209 1,165,601 5,532,700 5,532,700 1,165,601 6,764,602 9,089,300 9,629,600 6,224,302 2019 Budget - Amendment #2 Beginning Revenue Expenditures Ending Balance 599,200 168,334 Balance 824,589 9,700 87,000 747,289 165,534 602,000 599,200 168,334 11,871 232,300 231,600 12,571 1,001,994 844,000 917,800 928,194 12,854,892 27,334,200 31,080,800 9,108,292 13,907,963 6,673,900 6,861,000 13,720,863 1,969,053 7,032,300 7,047,300 1,954,053 4,761,186 11,619,100 11,473,700 4,906,586 1,330,444 2,155,900 2,149,500 1,336,844 389,526 2,844,200 2,851,400 382,326 (458,510) 2,230,000 2,609,400 (837,910) 1,044,033 537,400 684,800 896,633 35,798,587 60,427,000 64,757,900 31,467,687 4,289,392 1,702,400 2,061,000 3,930,792 1,309,609 1,854,200 2,004,600 1,159,209 1,165,601 5,532,700 5,532,700 1,165,601 6,764,602 9,089,300 9,598,300 6,255,602 FIDUCIARY FUNDS 602 Firemen's Pension Fund 272,343 43,500 167,100 148,74 F 272,343T 15,000 139,300 148,043 TOTAL Fiduciary Funds 272,343 43,500 167,100 148,743 272,343 15,000 139,300 148,043 PERMANENT FUNDS 601 Cemetery Endowment Fund 400,404 5,200 0 405,60 F 400,404T 5,200 0 405,604 TOTAL Permanent Funds 400,404 5,200 0 405,604 400,404 5,200 0 405,604 C kPITAL FUNDS 310 501,500 Governmental Capital Improvement Fund 312 1,567,300 Transportation Capital 316 268,618 Governmental Park Improvement Fund 451 277,918 Electric Capital Fund 452 4,975,800 Water Capital Fund 453 562,000 Wastewater Capital Fund 454 3,032,490 Solid Waste Capital Fund 456 2,360,090 Stormwater Capital Fund 463 1 ICombined Sewer Overflow Capital Fund TOTAL Capital Funds 1,220,128 448,100 501,500 1,166,728 1,190,818 1,567,300 2,812,900 (54,782) 268,618 9,300 0 277,918 5,587,920 4,650,000 4,975,800 5,262,120 3,406,721 562,000 422,500 3,546,221 3,032,490 783,500 1,455,900 2,360,090 2,904,791 1,224,300 1,465,100 2,663,991 1,804,776 900,000 643,000 2,061,776 2,156,356 2,331,900 2,638,100 1,850,156 21,572,618 12,476,400 14,914,800 1 19,134,218 1,220,128 575,100 876,000 919,228 1,190,818 3,842,400 3,535,200 1,498,018 268,618 9,300 0 277,918 5,587,920 4,650,000 1,165,800 9,072,120 3,406,721 562,000 462,500 3,506,221 3,032,490 783,500 1,378,100 2,437,890 2,904,791 1,224,300 1,587,500 2,541,591 1,804,776 900,000 87,600 2,617,176 2,156,356 2,331,900 2,298,100 2,190,156 21,572,618 14,878,500 11,390,800 25,060,318 SUB -TOTAL ALL FUNDS 1 76,190,375 1 109,362,100 1 116,505,900 1 69,046,575 76,190,375 111,974,300 113,682,500 74,482,175 Reserves- Designated 1 912,100 5,467,200 Reserves Used 8,055,900 1 7,175,400 TOTAL CITYWIDE ALL FUNDS 1 76,190,375 1 117,418,000 1 117,418,000 1 69,046,575 76,190,375 119,149,700 119,149,700 74,482,175 August 20, 2019 G - 19 r�P�R-T-ANGELES CITY COUNCIL W a S w I N C, 1 0 FJ MEMO Date: August 20, 2019 To: City Council From: Nathan West, City Manager Subject: Charter of Compassion for Port Angeles Presentation Summary: Marilyn Eash will provide a presentation on the Charter of Compassion for Port Angeles. Funding: N/A Recommendation: Presentation only. Background / Analysis: The attachments to the memo were provided by the Mayor to highlight the benefits of embracing compassion. Funding Overview: N/A August 20, 2019 1 - 1 CHARTER OF COMPASSION FOR PORT ANGELES We, the City Council, on behalf of the residents and citizens of Port Angeles, declare our shared commitment to embrace compassion as a value that we will intentionally build into the culture of our community. By affirming this Charter of Compassion, we agree to use compassionate awareness as we update, create and sustain policies and activities. We invite organizations, businesses, schools, individuals, clubs and community groups to join us in upholding compassion as a primary value. In partnership with other organizations, we will develop and expand our skills in compassion application, critical thinking and discernment. We recognize that these skills will take time to be developed and implemented. Compassion is a lifelong endeavor that will be expanded community -wide through training, sharing personal experiences, services and activities. When our organizations and actions are rooted in compassion, our community becomes resilient and thrives. We can then successfully confront complex situations with innovative solutions, and confidently navigate changes in society, the economy and the environment. Scientific research reveals that early interventions with youth using policies of compassion show great promise for positive change. Shared responsibility for the safety and well-being of those without a place to call home is an act of compassion. We resolve to embrace compassion as a key value and support the exploration and development of policies and activities that integrate compassion into the daily life of our community. August 20, 2019 1 - 2 Compassion Fact Sheet Compassion is the desire to address the needs of another, grounded in care for their well-being. On the most basic level, this requires three skills: 1. Noticing another's needs 2. Experiencing empathic concern for them 3. Feeling empowered to act skillfully and meaningfully The word compassion literally means with feeling. Compassion is the opposite of cold-hearted or callous. Compassion is not pity, and is more than sympathy or empathy. Compassion calls on both your heart and your head. It includes the urge to alleviate the distress or remove whatever may be causing it. Bringing both thoughts and feelings to one's words and actions is a skill, one that can be practiced, learned, and taught. Thus, a compassionate community is not a comfortable one, but one that can recognize when and where there are issues and act heartfully and deliberately to address problems. The goal of Compassion Clallam County (CCC) is to increase the understanding and practice of compassion across all sectors that impact the lives of the people who live, work, study, visit and play here. To create a common understanding of compassion, CCC plans to: • Continue county -wide Book Reads • Provide educational materials for groups and individual study • Involve diverse community sectors (e.g. schools, hospitals, clinics, businesses, local governments) in active training and leadership groups • Identify opportunities to collaborate, practice, innovate and experiment • Celebrate progress CCC will provide community forums for people of diverse groups, beliefs and sectors to get to know each other and explore common needs and goals with: • Community Conversation Meetings, in small and large groups • Sharing personal stories about how compassion arises and is used throughout the community • Compiling stories to expand the narrative of who we are as a community • Recognizes that compassion is integral to ethics and good citizenship Facilitate an Annual Town Hall to focus on compassion issues and assess our progress • Each year CCC will choose a focus for its activities. 2019-2020 CCC has chosen food security, food equity, and food as a celebration of community. • Create action groups to support evolving community goals and objectives (e.g. Food pantry —see packet example) Compassionate Communities Worldwide 440 +629 MILLION 39 . TOTAL METRO AREAS' CITIES CURRENTLY G OPUR lMf ©N ' WITH OVER ACTIVE IN THE OF CITIES 2 MILLION IN CAKNUM M6 ii CURRENTLY ACTIVE IN THE CAMPAIGN POPULATION Compassion Clallam County email is compassionclallamcountyk gmail. com Facebook: Compassion Clallam County August 20, 2019 1 - 3 i, FREE Pa" TAKE � SHARE August 20, 2019 Join the Little Food Pantry Project through P_ Compassion Clallam County's "Everybody Eats!" Program s Can you put one in your yard? Can you help build one or more Little Pantries? Can you donate wood or paint to contribute to this worthy project? Contact us at compassionclallamcounty@gmail.com 0 Compassion 1,.jlves lie, Avll%� - IZ! 0#1' Irr a compass ione lall it i i JI 1,11TIMI.Com Inc i ( 1111passlon Clltallk-wi ounty Change the Story, Change the Future •People collectively deciding on issues that need attention •Citizens working together with elected leaders to create and carry out sustainable plans for the greater good of the community •Local compassionate teams forming networks of partners that are involved in creating new stories and sharing local resources and processes with other compassionate initiatives compassionclasllamcounty@gmail.com Compassion is... •Noticing another's NEEDS • Experiencing EMPATHY for them • Feeling empowered to ACT skillfully and meaningfully compassionclaIlamcounty@gmail.com Facebook: Compassion Clallam County Compassion Clallam County Focus • Create a common understanding of Compassion • Provide community forums, education, training • Facilitate annual Town Hall to assess progress, define needs, choose action • Support compassionate action networks and projects • Maintain link with Charter for Compassion.org com passioncla Ila mcou my@gma i I som Facebook: Compassion Clallam County Policy, Systems and Environment (PSE) Change • Policy — legislative or organizational level • Systems- change made to rules within an organization • Environment- changes made to the physical, social, or economic structure • Policy, systems and environmental change approaches seek to go beyond programming and into the systems that create the structures in which we work, live and play. com passioncla Ila mcou my@gma i I som Facebook: Compassion Clallam County CHARTER OF COMPASSION FOR PORT ANGELES We, the City Council, on behalf of the residents and citizens of Port Angeles, declare our shared commitment to embrace compassion as a value that we will intentionally build into the culture of our community. compassionclasllamcounty@gmail.com e.g. Port Angeles Police Department recognizes its mission to serve in a compassionate, courteous and professional manner, to promote freedom and peace of mind, pride in our neighborhoods, and the safety of our families. compassionclasllamcounty@gmail.com By affirming this Charter of Compassion, we agree to use compassionate awareness as we update, create and sustain policies and activities. compassionclasllamcounty@gmail.com e.g. Announcement at the beginning of all Pomona, CA sponsored meetings: The City Council (or appropriate commission) welcomes everyone and thanks you for your presence. Together, the members elected or appointed to this body, City staff, and the public honor Pomona's important City meeting values: To speak and to listen to everyone with respect and courtesy. To honor fairness and our cherished democratic process. To affirm Pomona's dedication to lead as a Compassionate City. Thank you all for keeping these values and this commitment to act with them ever present in our minds as we proceed with this meeting together. compassionclasllamcounty@gmail.com We invite organizations, businesses, schools, individuals, clubs and community groups to join us in upholding compassion as a primary value. compassionclasllamcounty@gmail.com In partnership with other organizations, we will develop and expand our skills in compassion application, critical thinking and discernment. compassionclasllamcounty@gmail.com When our organizations and actions are rooted in compassion, our community becomes resilient and thrives. We can then successfully confront complex situations with innovative solutions, and confidently navigate changes in society, the economy and the environment compassionclasllamcounty@gmail.com We resolve to embrace compassion as a key value and support the exploration and development of policies and activities that integrate compassion into the daily life of our community. compassionclasllamcounty@gmail.com How can the City of PA support this effort? • Declare a Commitment • Agree to use Compassion when updating, creating or sustaining policies and activities • Encourage community groups and organizations to join in • Develop and expand skills of application, critical thinking & discernment • Embrace compassion as a key value • Integrate compassion into daily life of our community compassionclasllamcounty@gmail.com Lead, support, partner Increasingly, let us be the community we want to give to future generations The World Needs More Compassionate Cities (video) compassionclasllamcounty@gmail.com COituie��, CHARTER OF COMPASSION FOR PORT ANGELES • We, the City Council, on behalf of the residents and citizens of Port Angeles, declare our shared commitment to embrace compassion as a value that we will intentionally build into the culture of our community. • By affirming this Charter of Compassion, we agree to use compassionate awareness as we update, create and sustain policies and activities. • We invite organizations, businesses, schools, individuals, clubs and community groups to join us in upholding compassion as a primary value. • In partnership with other organizations, we will develop and expand our skills in compassion application, critical thinking and discernment. We recognize that these skills will take time to be developed and implemented. Compassion is a lifelong endeavor that will be expanded community -wide through training, sharing personal experiences, services and activities. • When our organizations and actions are rooted in compassion, our community becomes resilient and thrives. We can then successfully confront complex situations with innovative solutions, and confidently navigate changes in society, the economy and the environment. • Scientific research reveals that early interventions with youth using policies of compassion show great promise for positive change. Shared responsibility for the safety and well-being of those without a place to call home is an act of compassion. • We resolve to embrace compassion as a key value and support the exploration and development of policies and activities that integrate compassion into the daily life of our community. ��0�What Is Polic Systems ��x��� Environmental (PSE) Change? Policy, systems and environmental change approaches seek to go beyond programming and into the systems that create the structures in which we work, live and play. These approaches oftenvvorkhand'in'handvvhere,forexmrnp|e,anenvironrnenta|chamgennaybefurtheredbya policy orsystem change. Similarly policy could be put in place that results in additional environmental changes. The process isnot linear. At the end of the day, an effective PSE approach should seek to reach populations and uncover strategies for impact that are sustainable. Efforts may accelerate the adoption or implementation of effective interventions by effectively integrating approaches into existing infrastructures. Such approaches often include advocates, decision and policy makers.' | Chonoctenst�so/Event mrProoro/n of PSE Change One time Ongoing Additive: often results inonly short-term Foundational: often produces behavior behavior change change over time Individual level Community/Population level Not part ofongoing plan Part ofanongoing plan Short term Long term Non -sustaining | Sustaining What is Policy Change? Policy change includes policies at the legislative or organizational level. For example, institutionalizing new rules orprocedures aswell aspassing laws, ordinances, resolutions, mandates, regulations, are all examples Ofpolicy change efforts. Government bodies (federa|, state, local level), school districts and schools, park districts, healthcare organizations (hospitals, health systems), worksites, and other community institutions (jails, daycare centers, senior living centers, faith institutions) all have and make policies. Examples include: ° Changing local zoning ordinances so that corner markets can display produce outdoors • Provision of county or city public land (or previously vacant land) for green spaces or farmers' markets. • Changing community park laws toallow fruit trees w Establishing healthy concession stand policies in local parks Vrrecreation facilities 1 Robert Wood Johnson Foundation Created by: The Food Trust, 2012 • Schools requiring healthy food options for all students. • School policy that prohibits unhealthy food in school fundraising drives. * Passing |avv allowing residents to plant community gardens in vacant lots. • A human resources policy that requires healthy foods to be served at meetings. What is Systems Change? Systems change involves change made hmthe rules within anorganization. Systems change and policy change often work hand-in-hand. Often systems change focuses on changing infrastructure within aschool, park, worksite, orhealth setting orinstitutingpnmCesaesor procedures at the system level that ensure a healthier workplace. Examples are: p Screening for Hunger inHospitals and developing ongoing mechanisms torefer hungry residents to food • Farm toSchool programs • Connecting emergency food providers with local growers inasustainable way • Creating a community plan to account for health impacts of new projects. w Implementing the national school lunch program across the State school systems. • Creating a certification process for school bake sales to ensure they are in line with school wellness policy. What is Envii-onmental Change? Environmental change is change made to the physical environment. Physical (Structural changes orprograms orservice),social (8positive change inattitudes orbehavior about policies that promote health oranincrease insupportive attitudes regarding ahealth practice),and economic factors (presence of financial disincentives or incentives to encourage a desired behavior) influence people's practices and behaviors. While related to the environment, such changes are not isolated h3afew households orindividuals, but instead reflect apopulation- focused effort. Examples ofchanges tothe environment might include: • Incorporating sidewalks, paths, pedestrian friendly intersections, and recreation areas into community design (complete streets po|icy). • Installing signage on already established walking nrbiking routes, • Municipality planning process to ensure better pedestrian and bicycle access to main roads and parks. • Availability of healthy food choices in restaurants Or cafeterias. • Increase in acceptance of limiting candy as rewards in classrooms across aschool district. • Charging higher prices for less healthy products todecrease their use. ~ Provision of health insurance discounts or bonus dollars for those who exercise frequently. Created by: The Food Trust, 2012 2 ^mote:Process * not necessarily linear (policy change 4environmental change onenvironmental change 4policy dmnge); +xdaptedfromthe Environmental Nutrition and Activity Community Tool (EmxcV: Created by: The Food Trust, 2012 Examples of PSE Change in Different Settings Setting Policy Change* Systems Change* Environmental Change* School Los Angeles School District Healthy Form to School: District Gardens: Garden built on Beverage Resolution prohibits the sale switches procurement and vacant water district land ofsoda invending machines, student cooking systems to adjacent toschool exposes stores, and cafeterias atLAUSDschool incorporate fresh, local students tofresh produce sites. produce and other foods into while teaching them about school meals and integrates how food isgrown hwith classroom based education about healthy eating. Community SafeRoutestoScboo|-[ityadupts Local Food toRetail: City Farmer's Markets: Small - policy reducing speed limit near school procurement systems change farmers markets are inorder toencourage safe -routes to tosource only healthy food opened atcommunity school and pedestrian safety. for vending machines. based organizations and clinics in underserved areas Worksite Santa Clara Healthy Food Policy Reimburse Prevention: Healthy Options: Healthy Requires 509&offood and beverages Reimburse employees for food options are available sold inCounty vending machines meet preventive health and for employees during the specific nutrition guidelines and sets wellness activities workday and atall nutrition standards for county meetings sponsored meetings and events. Hospital Hospital adopts apolicy and process Referral Systems: Develop a Farmer's Markets: Onsite for operation of Farmers' Markets referral system to help Farmers' Market enhances onsite atthe County Hospital, and patients access further staff and community access other County properties. nutrition and physical activity to fresh produce. resources. ^mote:Process * not necessarily linear (policy change 4environmental change onenvironmental change 4policy dmnge); +xdaptedfromthe Environmental Nutrition and Activity Community Tool (EmxcV: Created by: The Food Trust, 2012 t2 � P ORTANGELES CITY COUNCIL WASH I N G T o N, u. s. MEMO Date: August 20, 2019 To: City Council From: Abbi Fountain, Human Resources Manager Subject: International Brotherhood of Electrical Workers Local #997 Union Contract Summary: The City has negotiated with the IBEW Local #997 for a four year agreement that includes the following: • Cost of Living Adjustments for all classifications each year of the contract. • Market adjustments for all classification effective May 1St of each year of the contract. • Increase in deferred compensation match. • Vacation accrual restructure. • Increase in compensatory time. Funding: The increased cost to the 2019 budget is approximately $17,200. Recommendation: Staff recommends the City Council approve the terms of the IBEW Local #997 union contract as outlined in this memo. Background / Analysis: The International Brotherhood of Electrical Workers represents all personnel working for the City's electrical utility, conservation, and equipment/fleet services. This groups consists of twenty two members. The Electrical Worker industry is a very competitive job market. The market is regional, not local; and potential employees compare the City's compensation package with the packages offered by electrical companies in Washington and California that offer wages and benefits well above what the City is able to offer. Even our neighboring PUD's are offering four-year contracts with 3% wage increases for every year of the contract. Largely for these reasons, the City currently has three vacant Lineman positions. These positions have been vacant for a long time, and we are experiencing a high level of difficulty recruiting for them. The terms of the proposed contract will bring the City's wages to the comparable average wage of our comparable agencies and provide a more attractive package to our candidates. The City and the IBEW began union negotiations in February 2019. During this time the City and the union negotiated the following items: • Four-year contract: May 1, 2019 — April 30, 2023. • Cost of Living Adjustment (COLA) — 1/1/20 — 2.5%, 1/1/21 —2%,1/1/22 —2% • Wage adjustments effective May 1St of each year of the contract: o Lineman job classes — 2019 - $1.05/hour, 2020 - $0.85/hour, 2021 - $0.85/hour, 2022 - $0.85/hour o Fleet Mechanics —2019 - $0.85/hour, 2020 - $1.58/hour, 2021 - $1.58/hour, 2022 - $1.57/hour August 20, 2019 1 - 5 o Conservation Analysts —2019 - $0.81/hour, 2020 - $1.59/hour, 2021 - $1.59/hour, 2022 - $1.58/hour • Increase in City match for deferred compensation (currently $1950/year): 0 1/1/20 — Increase to $2600 per year 0 1/1/21 — Increase to $2750 per year o 1/1/22 — Increase to $2900 per year • Increase in compensation time cap from 80 hours to 120 hours. • Vacation restructure — Employee begins accruing 3.4 hours per pay period from date of hire. Accrual rate increase each year on anniversary date by 0.31 hours per pay period. • Increase comp time hour cap from 80 hours per year to 120 hours per year. Funding Overview: The increased cost to the 2019 budget is approximately $17,200. The overall cost of the four-year contract is $372,538: 2019 - $17,200; 2020 - $123,625; 2021 - $113,179; 2022 - $118,534. August 20, 2019 1 - 6 AGREEMENT BETWEEN THE CITY OF PORT ANGELES AND INTERNATIONAL BROTHERHOOD OF ELECTRICAL WORKERS LOCAL #997, AFL-CIO May 1,X9-2019 through April 30, 204 32023 August 20, 2019 1 - 7 August 20, 2019 1 - 8 IBEW LOCAL #997 COLLECTIVE BARGAINING AGREEMENT TABLE OF CONTENTS ARTICLE I - GENERAL PROVISIONS Page No. Section A - Purpose 1 Section B - Recognition 1 Section C - Savings Clause 2 Section D - Non -Discrimination 2 ARTICLE II - RIGH'T'S OF PARTIES Section A - Management's Rights 2 Section B - Union Security 3 Section C - Seniority 3-4 Section D - Discipline Procedure 4 Section E - Labor\Management Committee 4-5 Section F - Vacancies 5 Section G - Notice of Changes to Work Rules 5 Section H - Personnel Records 5 Section I - Apprenticeship Program 6 Section J - Overnight Lodging for Travel 6 ARTICLE III - WORKING CONDITIONS Section A - Hours of Work 6 Section B - Safety 6 Section C - Response Time 7 Section D - Meal Breaks When on Overtime 7 Section E - Work Stoppages 7 Section F — Layoff Procedures 7-9 ARTICLE IV - COMPENSATION Section A - Wages 9 Section B - Deferred Compensation 9 Section C - Overtime 9-10 Section D - Compensatory Time Off 10 Section E - High Time Pay 10 Section F - Call Back 10-11 Section G - Higher Class Pay 11 Section H - Tuition Reimbursement 11 Section I - Safety Glasses 11 Section J - Boot Allowance 12 August 20, 2019 1 - 8 ARTICLE V - PAID LEAVE TIME Section A - Vacation 12-13 Section B - Holidays 13 Section C - Sick Leave 13-14 Section D - Injury Subsidization 14 Section E - Industrial Injury 15 ARTICLE VI - HEALTH BENEFITS Section A - Health Coverage 15 Section B - Life Insurance 15 Section C - Long Term Disability Coverage 16 Section D — IRS 125 Account/Flexible Spending Arrangement 16 ARTICLE VII - GRIEVANCE PROCEDURE Section A — Objectives 16 Section B — Definitions 16-17 Section C — Exclusions 17 Section D — Time Limits 17 Section E — The Parties' Rights and Restrictions 17-18 Section F — Grievance Procedure 18-19 ARTICLE VIII - DURATION OF AGREEMENT 20 Addendum "A" 2018/2019 Salary Schedule August 20, 2019 1 - 9 ARTICLE I - GENERAL PROVISIONS Section A — Purpose This Agreement, entered into by the City of Port Angeles, Washington, hereinafter referred to as the City, and the International Brotherhood of Electrical Workers, AFL-CIO, Local #997, hereinafter referred to as the Union, has as its purpose the setting forth of the full and entire understanding of the parties regarding the matters set forth herein, reached as the result of negotiations regarding wages, hours, and other terms and conditions of employment of employees covered by this Agreement. Section B — Recognition The City recognizes the Union as the bargaining representative for purposes of establishing wages, hours, and conditions of employment. The terms and conditions set forth shall apply to regular full-time and regular part-time employees and approved apprenticeship programs in the following classifications: General Foreman Line Foreman Senior Meter/Relay Technician Senior Electrical Inspector Equipment Operator Head Groundman City Electrician Serviceman Senior Fleet Maintenance Mechanic Service Writer Electrical Service Shop Foreman Lineman Meterman Electrical Inspector Warehouse/Storekeeper Groundman Substation Technician Traffic Signal Electrician Fleet Maintenance Mechanic Commercial Energy/Energy Analyst Regular full-time employees are defined as an employee in a represented classification who is budgeted to work full time (2,080 hours per year). Regular part-time employees are defined as an employee in a represented classification who is regularly budgeted as working half time or greater (1,040 hours per year). The City may employ temporary help in the represented classifications who may work up to ninety (90) consecutive days. Such employment beyond this period shall result in the temporary employee being eligible for Union membership and the payment of appropriate dues, assessments, and initiation fees, subject to the Union security provisions of this Agreement. This provision does not apply to work the City elects to subcontract. In the event the City establishes a new classification assigned to perform operational, technical, or maintenance work in the Electrical Utility, the City shall notify the Union of the new class and negotiate to establish wages for the classification. August 20, 2019 1-10 Section C - Savings Clause It is the intention of the parties to comply with all applicable laws and believe that all portions of this Agreement are lawful. All of this Agreement shall be complied with unless provisions are declared invalid or inoperative by a court of final jurisdiction. In such event, either party may request re -negotiation of the provision(s) declared invalid. However, any new provisions shall have no effect on the remaining provisions of this Agreement. Section D - Non -Discrimination The City and the Union agree that they will not discriminate against any employee by reason of race, creed, age, color, sex, national origin, religion, handicapped status, or marital status. The City and the Union agree that if discrimination should happen inadvertently that either party will actively cooperate with the other party to resolve the situation. Wherever notations are used in the masculine gender, they are intended to apply equally to either gender. ARTICLE II - RIGH'T'S OF PARTIES Section A - Management's Rights The City and its management representatives shall retain all customary rights, powers, functions, and authority normally reserved by management consistent with State law, local ordinances, and Department rules and regulations. It is understood that the City retains its right to manage and operate the Department except as may be limited by an express provision of this Agreement. Management's Rights shall include but not be limited to the following: 1. Determine the mission of the City and respective Departments, Commissions, and Boards. 2. Set standards of service and performance standards, establish Department policy/ procedures, work rules/regulations, safety procedures, and personnel policies and procedures. 3. Select, increase, diminish or change equipment, vehicles, machinery, etc., including the introduction of any and all new, improved or automated methods or equipment. 4. The exclusive right to assign work and establish work schedules. 5. Engage in all types of personnel transactions and disciplinary proceedings in accordance with established ordinances, resolutions, and rules, and Department Policies and Procedures. 6. Effect a reduction in authorized positions because of a lack of work, fiscal limitations, organizational changes, or other legitimate reason. 7. Determine the number and classification of personnel. 8. Contract out any work as determined by the City. 9. Take any action necessary to carry out its mission in an emergency. August 20, 2019 1- 11 Section B - Union Securih' thO OMPIOYOO l-;-Atil-;4fi-wtor-y proof to the City and the Union 4iat the obligation of Union DP.Uh 4 ll maup+ho When hiring for classifications represented by this Agreement, the City agrees to notify the Union Shop Steward(s) and IBEW Local 997 Union President in writing ten (10) full working days prior to the employee's start date. The City shall provide a list with employee's name, department, classification, starting step and hourly wage. The City shall remain neutral when communicating with employees about Union membership and direct the employee to discuss Union membership with a representative of the Union. All employees of the City coming within the Classifications covered by this Agreement may choose to (1) share in the cost of maintaining and operating the Union as their collective bargaining agency by paying dues and fees to the Union to maintain membership, (2) pay reduced agency fees that omit expenditures not germane to collective bargaining, or (3) do neither. Within 90 days after the start date of any such employee, the City shall provide the Union access to the new employee for 30 minutes during the new employee's regular work hours at the employee's regular worksite. If agreed ed by the City and the Union, the access may be granted during the new employee's orientation provided by the City, at a location mutually agreed by the City and the Union. Employees electing to participate as members of the Union must submit an Application for Membership to the Union. Additionally, the employee must submit a written authorization in the form of a Dues Deduction Authorization form, hereinafter referred to as Authorization, consenting to monthly payroll deduction of Union dues and fees. Upon the written authorization of an employee within the Union, the City shall deduct from the payments to the employee the monthly amount of dues or agency fees as certified by the Secretary of the Union, and shall transmit the same to the person designated by the Union to receive the dues or agency fee payments. Remittance of dues and fees to the Union shall be in the form of a check mailed to the Union within five (5) business days after the first pay period of the month. Accompanying the monthly dues check, the City shall provide a complete list including, each bargaining unit member's name, classification and step, hourly wage and respective Union -related deductions. The City shall continue to deduct and remit Union dues and fees to the Union until such time as the Union notifies August 20, 2019 1-12 the City that the Authorization has been properly terminated in compliance with the terms of the Authorization executed by the employee. Upon receipt of notice, the City shall discontinue any further deductions within fourteen (14) calendar days. The Union shall indemnify, defend and hold the City, its officers, directors, agents, Council, employees and former employees harmless against any and all claims suits, orders, or other judgments, including all costs and attorney fees involving the City as a result of any dues or agency fee deduction made or not made, or actions taken or not taken by the City so long as the City complies with this article. Section C — Seniori The following seniority rules shall apply separately to each classification. When it is found necessary to add new classifications to this Agreement, the City and the Union shall meet to negotiate wages and conditions for said new classification. Seniority in each classification shall be determined by continuous service in the classification Seniority with the City shall be determined by length of continuous service with the City. It is understood and agreed that in all cases of promotion, the following factors shall be considered. When and where factor (1) is relatively equal, factor (2) shall govern; and where factors (1) and (2) are equal, factor (3) shall be used: Knowledge, training, ability, physical fitness. Length of employee service in classification. Length of continuous service with the City. In cases where two (2) or more employees start to work on the same day, the date of application for employment shall establish priority of position on the seniority list. A seniority list shall be made and posted annually, beginning with the first day of this Agreement. The list shall show length of service: 1. Service in present classification. 2. Continuous service with the City. Seniority status shall terminate upon the following: Discharge, resignation, retirement, failure to return from an approved leave of absence, layoff of more than eighteen (18) consecutive months, or, if recalled from layoff, within fourteen (14) days from notice of recall from layoff should the employee not return to work. Approved leaves of absence and layoff beyond thirty (30) calendar days will not count toward the computation of seniority. Apprentice Seniority: The 1 (one) year position seniority will be awarded upon the start of his/her August 20, 2019 1-13 journeyman status date, and within that journeyman classification. This one-year seniority for apprentices shall be used solely for promotional opportunities or layoff purposes. Section D - Disciplinary Procedures All discipline for employees covered under this Agreement shall be for just cause. In the event of discipline (excluding verbal and written reprimand), the employee's supervisor will provide the employee with written notice of such discipline, including specific violations, prior to the imposition of disciplinary action, unless immediate action is warranted. An employee disciplined, other than verbal, has the right to have a meeting with his Department Head to address the facts of the incident. Such a meeting must be requested by the employee within five (5) working days of the discipline imposed by the employee's supervisor. The meeting is to provide the employee with the opportunity to present his side of the matter. The Department Head, after the meeting, shall either affirm, modify, or cancel the disciplinary action. The employee is entitled to representation at all stages of the disciplinary process. Verbal or written reprimands are not appealable through the grievance procedure. However, if a written reprimand is placed in the employee's personnel file, the employee may submit a written reply for placement in the personnel file. Section E - Labor/Management Committee In the interest of developing and improving trust, communications, and employer-employee relations between the Union and Management, the parties agree to establish a Labor/Management Committee. This committee shall meet on an as -needed basis. In order to determine whether a dispute is subject to the Labor Management Committee or the grievance procedures, the Union President and the Human Resources Manager will discuss the matter in dispute. The members of the Labor/Management Committee shall be no more than four members from the Union and four representatives from Management. The Management personnel will be the Public Works/Utilities Director, the Deputy Director of Public Works/Utilities, the Light Operations Manager, and the Human Resources Manager. The City Manager may attend from time to time, depending on the issue discussed or if the Union requests the City Manager's attendance at the meeting. The Union members of this committee will be the Union shop steward and three others as selected by the Union. The parties shall submit their agenda issues to each other prior to the meeting. The times and frequency of the meetings shall be by mutual agreement of the parties. Issues which are resolved through the Labor/Management process that affect this labor contract will be put in writing in a letter of understanding as an addendum to the contract, subject to approval by the Union. Section F - Vacancies When a vacancy occurs in a position represented by IBEW, the job posting will be posted for three August 20, 2019 1-14 weeks (15 working days) before the recruitment period ends. A copy of the posting notice will the sent to the Union Shop Steward. The City will attempt to make the posting notice available to employees that may be on leave due to vacation, sick leave, or an approved leave of absence, so they are aware of the opportunity to complete the process before the interviews are conducted. Applications must be submitted to the Human Resources Office prior to the closing deadline in the job posting. Temporary assignment to the vacant position may be made during the recruitment period, until the job is filled. Employees promoted to a higher class shall be required to serve a 6 -month probationary period during which time; he/she is required to demonstrate his/her ability to perform the duties of the higher-level position. Should the person fail the probationary period, he/she will revert back to the position held prior to the promotion or reclassification. Section G - Notice of Changes to Work Rules The City agrees to notify the Union in writing of any changes to work rules/regulations at least fourteen (14) calendar days prior to implementation. At the request of the Union during this time period, the City agrees to discuss the proposed changes to such work rules/regulations. Section H - Personnel Records The City and the Union recognize that the employee's official personnel file relative to any personnel actions (i.e., promotion, disciplinary actions, performance evaluations, pay status, etc.) shall be kept and maintained in the Human Resources Office Any employee may review his personnel file in the Human Resources Office or within the Department upon request, with reasonable notice, and may have a copy of any information contained in the file(s). Whenever a Department Head places information concerning the employee in the official personnel file, a copy will be provided to the employee. If such information is the result of disciplinary action or an unsatisfactory performance evaluation, the employee may submit a rebuttal, which shall be made part of the employee's personnel file. Such a response by the employee, however, shall be within thirty (30) days of receipt of the disciplinary action or performance evaluation. Section I - Apprenticeship Program The City conditionally agrees to the establishment of an apprenticeship on-the-job training program as provided within the Washington State statutes, Chapter 49.04 RCW and Chapter 296-04 WAC. The City reserves the right to review and approve the Washington State Apprenticeship Council guidelines prior to implementation of the program. August 20, 2019 1-15 Section J - Overnight Lodging for Travel If an employee is required to travel outside the Puget Sound/ Seattle area in excess of two hours travel time to attend job-related training, the Department Head will consider the need for overnight lodging. The intent of this procedure is to provide a safe work environment for employees traveling over long distances, when it may be advantageous to provide lodging rather than have the employee attend a training workshop and travel additional hours. ARTICLE III - WORKING CONDITIONS Section A - Hours of Work The work schedule and hours of work shall be established by the City and shall consist of five (5) consecutive 8 -hour days on duty with two (2) consecutive days off duty. The normal work week is Monday through Friday, with Saturday, Sunday and holidays as scheduled days off duty. If the City or the Union wishes to establish any other work schedule, the parties may do so by mutual agreement, which shall be in writing as an addendum to this contract. The normal work day will be from 7 AM to 3:30 PM or 8 AM to 4:30 PM, with a 30 -minute lunch period, or 8 AM to 5 PM with a 60 -minute lunch period, scheduled by the supervisor at approximately mid -point in the work day. An employee shall not work for more than twelve (12) consecutive hours (including meal breaks) without a rest period of no less than eight (8) consecutive hours before returning to duty, without the express authorization of the supervisor. Work hours for the part-time mechanic shall be Monday -Friday and the City shall establish a regular schedule for this position. The part-time mechanic may be assigned varying hours to fill in for vacancies and unexpected absences as needed. However, the City will provide at least three day's notice of any shift changes, unless an emergency or unforeseen manpower shortage exists. Section B — Safety The electrical safety rules of the Department of Labor and Industries of the State of Washington, or any amendments thereto, is hereby adopted and incorporated as a part of this Agreement, as if fully set forth herein. If the Washington State Safety Code does not cover a situation, the national Safety Code will be used. The Line Foreman/Shop Foreman will be responsible for the safety of his/her crews. Section C - Response Time Employees hired after April 1, 1985, performing field operations in City Light Division, and Service Garage mechanics shall reside within thirty (30) minutes response time from the shop. Travel time is determined using normal driving conditions. August 20, 2019 1-16 Section D - Meal Breaks When on Overtime Assignment An employee will not be required to work more than five (5) consecutive hours without a meal break. The supervisor shall determine the time for such a meal period, which shall be non -paid time and shall be for 30 minutes in length. During an overtime assignment in which the employee is entitled to a meal period as defined above, the City will pay the cost of the meals based on City policy (IRS rate). Meal time shall be as follows: Breakfast, 3 AM to 9 AM; Lunch, 9 AM to 3 PM; Dinner, 3 PM to 3 AM. An employee is responsible for his/her own meal if overtime is scheduled in advance. In the event an employee working overtime will complete the work within a reasonable period of time after the five (5) hours qualifying for a meal period, in the judgment of the supervisor, the project may be completed without the meal break and the employee will be entitled to the cash payment for the meal, based upon the above meal rates. Section E - Work Stoppages During the term of this Agreement, employees shall not engage in any work actions, including a strike, work slowdown, sick-out, or any interference with the efficient operation of the Light Department or Service Garage. It is further understood that employees who engage in any such actions as noted above shall be subject to disciplinary action as may be determined by the City. Employees who refuse to cross legal picket lines, except where the public safety and welfare are in jeopardy, will not be in violation of this Section. The City will not engage in a lockout of employees during the term of this Agreement. Section F - Layoff Procedures In the event that a reduction in the workforce occurs due to a shortage of work, budgetary reasons, a reduction in budgeted work hours from full-time to part-time for a regular full-time position, a reorganization resulting in reduced staffing levels, or other reasons of business or organizational necessity layoff shall be in accordance with the following: Procedure for Layoff. The City shall determine which classifications and the number of positions that will be affected. The City shall provide employees subject to lay-off with a minimum of thirty (30) calendar days written notice of the lay-off. The layoff letter shall advise the employee of the effective date and his/her recall rights. Any correspondence between the employee and the City shall be through the Human Resources Office. Any regular full-time City employee who is laid off shall have his/her name placed on a recall list for the classification that he/she was laid off from, and for any lower classification in which the employee is qualified and has more seniority than another employee on the list. If the employee has never held status in that classification, he/she will serve a probationary period. The employee's name shall remain on the recall list(s) for a period of twenty-four (24) months from date of layoff. August 20, 2019 1-17 It shall be the responsibility of each person on the layoff list(s) to keep the City informed of his/her current address and telephone number. Persons shall be recalled in the inverse order of layoff. The City shall have the right to remove any name from a layoff list if no response is received from a person on such list within fourteen (14) calendar days after the City has mailed a certified letter (return receipt requested) to the person's last known address. Order of Layoff. The City shall first attempt to achieve the required reduction of the workforce through attrition. If this is not possible, then: a. Layoff shall be by classification for IBEW positions within the department. Prior to a regular full-time employee being displaced within a department in the affected classification, any volunteer (working without compensation in a recognized classification), temporary, part-time, or seasonal position shall be laid off first within the affected department. b. The least senior regular full-time employee in an affected classification shall be subject to layoff, so defined in subsection 4 of this subsection. The employee subject to layoff shall have the right to bump a less senior employee in a lower or lateral classification for only those positions in which the employee meets the minimum educational and technical skill qualifications for the position as indicated in the job description and has experience in the lower and/or similar classification sufficient such that technical on or off the job -site training, other than orientation, shall not be required and assumption of the position shall not result in a loss of productivity or interruption of work. Lateral transfers in lieu of layoffs shall not be subject to an additional six-month probationary period. c. Time served in a different classification: An employee may have had a title change or been involved in a reclass or consolidation of classes during his employment with the City. For purposes of layoff, classification seniority will include time served in another class within the same occupational area and be added to his/her time in his/her present classification. d. In the event of a layoff, the City shall identify the position(s) scheduled for layoff and then meet with the Union to review the seniority for the affected employees. Recall Rights: Any regular full time employee who is laid off shall have his/her name placed on a recall list for the classification that he/she was laid off from, and for any lower classification in which the employee is qualified and has more seniority than another employee on the list. If the employee has never held status in that classification, he/she will serve a probationary period. The employees name shall remain on the recall list(s) for a period of twenty-four (24) months from the date of layoff. It shall be the responsibility of each person on the layoff list(s) to keep the City informed of his/her current address and August 20, 2019 1-18 telephone number. Persons shall be recalled in the inverse order of layoff. The City shall have the right to remove any name form a layoff list if no response is received from a person on such list within fourteen (14) calendar days after the City has mailed a certified letter (return receipt requested) to the person's last known address. 4. Service Time — Layoff. Employees who separated from City employment because of budgetary reasons and returned to City employment within twenty-four (24) months, in accordance with the Layoff Procedures, shall be entitled to count the length of time of their prior City service for purposes of accrual of vacation, sick leave, and longevity pay. ARTICLE IV - COMPENSATION Section A — Wages See Addendum "A" for 20 Q/T7I1� 9 Salary Schedule. 0 0 0 ,46 Q21 Ix c **i 4 .,.,:.,....,.r T-R6,.,f.,, -I ffie *,, 44144,. ffliffliMIMA 1_0f *,, ri ri. 30% The parties agree to the following Cost of Living Adjustments (COLA) for all classifications: • 1/1/20- 2.5% Formatted: Indent: Left: 0.75" • 1/1/71 -7°/ • 1/l/22 - 2% In addition to the COLA's, both parties agree to the following wage adjustments to the Lineman Scale (LINE) Fleet Maintenance Mechanic Scale (FLEET) and the Commercial Energy/Energy Analyst's 70i Step (Conservation): Formatted: superscript 5/1/20- 5/1/? 1 /1/20- 5/1/22 • LINE - $1.05 per hour • FLEET - $0.85 per hour • CONSERVATION - $0.81 per hour • LINE - $0.85 per hour • FLEET - $1.58 per hour • CONSERVATION - $1.59 per hour • LINE - $0.85 per hour • FLEET - $1.58 per hour • CONSERVATION - $1.59 Der hour 10 Formatted: Indent: Left: 0.75" Formatted: Indent: Left: 0.75" Formatted: Indent: Left: 0.75" August 20, 2019 1-19 • LINE $0.85 per hour • FLEET - $1.57 per hour • CONSERVATION - $1.58 per hour Section B - Deferred Compensation: -Avail-Able, to IBEAW M—Lem-WaLefs. Both pla-fts shall off-ef a pfe tffli afid post �wE (ROT -14) aptiati Code. 0 W!0y@@'S 00,14ibiatia is ,.a to of enc P Pay P@F404 to 444 0 • The City shall make three (3) 457 deferred compensation plans (Empower, ICMA-RC and John Hancock) available to IBEW members. All the plans shall offer a pre-tax and a post -tax (ROTH) option for contributions. An employee who elects to participate in the 457 plans) shall contribute his/her elected contributions via 1ayroll deduction. Contributions must be pursuant to IRS Code. • Effective May 1, 2019, the City shall contribute an amount equal to one half (50%) of the employee's contributions per pay period to the employee's elected plan, up to the maximum indicated in table below. Any amounts contributed by the employee in excess of the employee contribution amount required to receive the maximum 50% City match, shall not be matched by the City. Section C - Overtime Pay Overtime hours are those hours which the employee is assigned to work in excess of forty (40) compensable hours in the work week or eight (8) or ten (10) hours in the work day, depending on the work schedule. Overtime hours worked shall be paid at the rate of double the employee's current rate of 11 Formatted: Indent: Left: 0.75" August 20, 2019 1-20 Deferred Compensation Table _ City Maximum Match Employee Minimum Required for Maximum City Match Effective Bi-WeekIv Annuall Bi -Weekly 5/1/2019 $75.00 $1,950 $150.00 1/1/2020 $100.00 $2,600 $200.00 1/1/2021 $105.77 $2,750 $211.54 1/1/2022 $111.54 $2.900 $223.08 Section C - Overtime Pay Overtime hours are those hours which the employee is assigned to work in excess of forty (40) compensable hours in the work week or eight (8) or ten (10) hours in the work day, depending on the work schedule. Overtime hours worked shall be paid at the rate of double the employee's current rate of 11 Formatted: Indent: Left: 0.75" August 20, 2019 1-20 pay. 3. If an employee is called back to work in an overtime situation 4 hours or more before their shift, and the work extends into the regular shift, the employee remains on overtime while they are working, until an 8 -hour rest period is provided. 4. If an employee works on a holiday, the employee shall receive pay at the overtime rate of pay (double time) for those hours worked on a holiday, in addition to the holiday pay. 5. Overtime pay shall not be compounded with any other forms of compensation paid to the employee. 6. Overtime work is a condition of employment, when called upon to meet the operational needs of the Department. However, the Department shall attempt to assign overtime in a fair and equitable manner whenever possible. Section D - Compensatory Time Off An employee assigned to work overtime may, at the option of the employee, receive cash or compensatory time off for such overtime hours worked. Compensatory time shall be earned at the rate of double time for each hour worked, calculated to the nearest 30 minutes. The maximum compensatory time accrual is eighty-one hundred twentyf" 120 hours. Compensatory time taken off shall be scheduled by advanced supervisory approval and such time off will not be permitted if it results in an overtime situation or affects the operations of a crew because of manpower shortage. All overtime worked in excess of the ane hundred twenty—120Icompensatory hours shall be paid in cash at the overtime rate of pay. Compensatory Time for Travel If an employee is required to attend mandatory training and driving time extends beyond the normal work day, such time shall be paid in the form of compensatory time at the rate of straight time and credited to the employee's compensatory time bank accrual, per procedure noted above. Travel time for non -mandatory training shall not be compensable. Section E - High Time Pay All employees who work eighty (80) feet above ground, or higher, shall be paid at the rate of double time while working at such height. This rule does not apply when employees are working on the roofs of buildings where no exceptional hazards exist. Section F - Call Back If an employee is called out to work and receives any combination of four hours or more at the overtime rate, the employee will remain on overtime status until an eight (8) hour rest period is provided. If the rest period is provided during the employee's regular shift hours, the employee 12 August 20, 2019 1-21 will be paid for their shift at the straight time rate. If the eight-hour rest period ends before the end of the regular shift, the employee will return to work for the remaining hours or use vacation or compensatory time. Employees called back for duty less than four (4) hours before the beginning of regular working hours, or their shift hours, shall be paid at the overtime rate (except meal breaks, which are non -paid time) from the time they are called until the beginning of their regular working hours or shift. A minimum of one (1) hour of overtime will be paid. Regular hours or shift hours following shall be paid at straight time. If relieved from duty prior to the start of their regular shift, the two (2) hour minimum of overtime (double time) shall apply. Employees called back to work prior to the beginning of their regular shift, without sufficient time to eat breakfast or prepare a lunch, shall receive compensation for the breakfast and lunch period provided they continue to work. For the purpose of this agreement, meal periods shall be 6:30 am, 12:00 (noon), 6:00 pm, and midnight. Section G - Higher Class Pay Due to WISHA requirements for a supervisor to be present in charge of a Line Crew, when an employee is assigned by management to work in a higher class, the employee will be paid at the salary of the higher class for those hours worked, calculated to the nearest 30 minutes. In the event an employee in the bargaining unit is assigned by management to work out of class in a management position, the compensation shall be a flat 5% premium pay based on the employees regular rate of pay. In order to receive this pay the assignment must be for an 8 -hour shift or longer. Section H - Tuition Reimbursement Any member covered by this Agreement is entitled to 80% reimbursement for tuition and books costs for any course directly related to his job, provided the member has gained the approval of the Supervisor prior to registration for the class of instruction. All members requesting reimbursement for tuition and books will be expected to meet the minimum standards for taking the course and must complete the course with a passing grade or notification of course completion. Section I - Safety Glasses: The City agrees to provide up to $100 per year for the purchase of approved safety glasses, with receipt of purchase. Employees may bank this amount for one year and use up to $200 every other year for safety glasses. 13 August 20, 2019 1-22 Section J - Boot Allowance: The City has implemented safety procedures for the Public Works & Utilities Department for foot protection, including safety boots. The style of the safety boot is subject to approval of the Light Operations Manager. For the Line Crew safety boots, employees have the option of selecting boots that are rated "EH". The amount of payment for the initial purchase of new required boots and annually thereafter, is as follows: For employees in the Line Crew, the City agrees to pay an initial purchase of $500 and each year thereafter, $250. For employees in the classes of Meterman, Warehouse/Storekeeper, and Electrical Inspector, the City agrees to pay an initial purchase of $250, and each year thereafter, $250. For employees in the classes of Mechanic, Service Writer, Commercial Energy Analyst, the City agrees to pay an initial purchase of $250, and each year thereafter, $250. Employees will have the option of receiving the above payment in cash in January of each year, subject to appropriate payroll taxes or use a boot certificate provided by the City for the amount above and the vendor will invoice the Department for payment and this shall not be taxable income. ARTICLE V - PAID LEAVE TIME Section A — Vacation employee's vacation accrual rate will increase by 0.31 hours per pay period (i.e. lsr year —.3.40 hours per pay period, 2nd year 3.71 hours per pay period, 3rd year 4.02 hours per pay period, etc. Vacation leave shall accrue to each employee covered by this Agreement as follows: Annual Hr -s. Days per- Maximum ACF�1 I H 0 0 F S 14 Formatted: Font: Times New Roman, 12 pt Formatted: Left Formatted: Font: Times New Roman, 12 pt Formatted: Font: Times New Roman, 12 pt Formatted: Font: Times New Roman, 12 pt Formatted: Font: Times New Roman, 12 pt Formatted: Font: Times New Roman. 12 of August 20, 2019 1-23 VACATION Accrual Per Pay Year Period Max Accrual Accrual Per Pay Year Period Max Accrual 1 3.40 245 21 9.60 565 2 3.71 22 9.91 3 4.02 23 10.22 4 4.33 24 10.53 5 4.64 25 10.84 6 4.95 325 26 11.15 645 7 5.26 27 11.46 8 5.57 28 11.77 9 5.88 29 12.08 10 6.19 30 12.39 11 6.50 405 31 12.70 725 12 6.81 32 13.01 13 7.12 33 13.32 14 7.43 34 13.63 15 7.74 35 13.94 16 8.05 485 36 14.25 805 17 8.36 37 14.56 18 8.67 38 14.87 19 8.98 39 15.18 20 9.29 40+L .49 Vacation may be taken affly Aef the 6 -month probationary period, with Director approval. Thereafter, vacation credit earned may be taken upon proper authorization, per Department procedures. A request for such leave shall be made in advance and is subject to approval of the Department Head. 15 August 20, 2019 1-24 Employees shall be paid for unused vacation leave at their base hourly rate (i.e., straight time) upon leaving City service, except for terminations during the employee's initial probationary period. An employee may request an extension of the vacation accrual maximum by submitting a written request to the Department Head. The request shall provide justification for the request and a reasonable time in which the accrual will be brought down below the maximum limit. It is understood that an extension will not be authorized to increase vacation payoff, if leaving the City. Section B — Holidays The following holidays will be observed during the term of this Agreement: New Year's Day Martin Luther King, Jr. Day President's Day Memorial Day Independence Day Labor Day Veterans Day Thanksgiving Day Day after Thanksgiving Day Christmas Day Two Floating Holidays The two floating holidays may be taken in 8 -hour increments, subject to Supervisor approval. Whenever the above-named holidays (excluding floating holidays) fall on a Sunday, the following Monday shall be observed as the holiday; when the holiday falls on a Saturday, the preceding Friday shall be observed as the holiday. Section C - Sick Leave Purpose The use of sick leave benefits is considered a privilege and not a right, and may only be used in the event of actual illness or disability to the employee or family members as provided for in this Agreement. Sick Leave Accrual Sick leave shall accrue at the rate of 8 hours per month for all regular full-time employees covered by this Agreement. The accrual of sick leave shall be unlimited, however, payoff shall be limited to 120 days (960 hours). Notification Requirements An employee requesting sick leave usage must provide the proper notice as established by the Department Head. When the Department Head has reasonable cause to believe an employee has misused his/her sick leave benefits, the employee may be required to provide proof of illness from a medical doctor. Any misuse of sick leave shall be considered cause for disciplinary action. Use of Sick Leave: 16 August 20, 2019 1-25 Sick leave may be used for the following: Illness or injury to the employee, on or off the job, resulting in an inability of the employee to perform his/her work. Sick leave may be used, with advance approval of the supervisor to care for members of his/her immediate family, or for bereavement leave. Use of sick leave for bereavement leave is limited three (3) days per incident unless additional time is approved by the employee's supervisor. For purposes of sick leave usage, immediate family member includes spouse, children, parents, grandparents, step -children, brothers, sisters, and other dependent relatives or legally adopted children. Sick leave for family members is limited to care which is medically necessary, with verification required from the attending physician, if requested by the supervisor, to verify proper sick leave usage. Family Leave shall be pursuant to City Personnel Policy and Procedures Manual Section 7.05 and 7.06. Sick Leave Benefit If the employee has ten (10) or more years of service with the City, twenty-five (25) percent of the value of the employee's accumulated sick leave will be paid upon regular retirement. Sick Leave Death Benefit Upon death of an employee, the City will pay fifty percent (50%) of the accumulated sick leave to the estate of the deceased employee or to the employee's designated beneficiary. Section D - Injury Subsidization - Applies only to Light Operations and Mechanic classifications. Any regular employee having six (6) months continuous service with the City who is injured on the job and is unable to return to work, shall be compensated by the City an amount equal to the difference between the employee's regular salary and those moneys paid through the City's Worker's Compensation Plan. However, the combination of the two shall not exceed the employee's regular salary. The first three days of time loss shall be charged to sick leave. Time loss thereafter, up to ninety (90) days, shall be paid by the City at the employee's regular salary. This section shall apply only to full 8 -hour days or longer periods of time lost. It shall not apply to sporadic periods of disability or medical appointments of less than a full day. Section E - Industrial Iniury When an employee is injured on the job and there is time loss, the employee shall go on the City's 17 August 20, 2019 1-26 Industrial Insurance program and draw Worker's Compensation time loss benefits, which is equal to the State of Washington's Worker's Compensation Plan. For employees with less than six (6) months City service who qualify, that portion of sick leave paid shall be deducted from accumulated sick leave. ARTICLE VI - HEALTH BENEFITS Section A - Health Coverage Effective February 1, 2017, the City shall provide family medical coverage for the employee and eligible dependents under the AWC Regence High Deductible Health Care Plan (HDHP). o Annually the City will contribute $1500 for employee only or $3000 for employee and eligible dependents to the employee's Health Savings Account (HSA). An employee may elect to contribute additional funds to his/her HSA via payroll deduction. Contributions must be pursuant to IRS Code. o Annually the City will contribute $2400 for employee only or $4800 for employee and eligible dependents to the Medical Bridge account. The Medical Bridge account will be administered by Berg Andonian (formerly known as Rapport Benefits Group). • Effective February 1, 2017, the City shall continue to pay 87.5% and the employee shall continue to pay 12.5% of the monthly medical premium for the AWC Regence High Deductible Health Care Plan (HDHP) for the employee and eligible dependents. The employee shall pay his/her portion (12.5%) via payroll deduction. If an employee elects to opt out of medical, he/she will be eligible to receive sixty-five percent (65%) of the Regence HDHP premium per month with proof of other coverage. The City agrees to provide family dental and vision coverage for the term of this Agreement. The dental coverage is AWC Plan F, and the vision benefit is the $25 deductible plan through AWC. The City reserves the right to select carriers for health benefits as long as the benefits are not reduced. The terms and conditions of health benefits, eligibility requirements, plan benefits and limitations are provided in the Plan summary, provided to each employee. Section B - Term Life Insurance: The City agrees to provide term life insurance for regular full-time employees, equal to one times annual salary with a maximum of $50,000, rounded to the nearest thousand. Additional optional life insurance is available, paid for by the employee through payroll deduction. Section C - Long -Term Disabilitv Coverage: 18 August 20, 2019 1-27 The City agrees to provide long-term disability coverage for regular full-time employees. The coverage shall have a 90 -day waiting period and benefits are subject to the terms and conditions of the plan booklet, provided to each employee. Section D — IRS 125 Account/Flexible Spending Arrangement (FSA) The City shall provide an IRS Section 125 Account/Flexible Spending Arrangement (FSA) for Healthcare and Dependent Care to each employee who elects to participate. Any cost associated with the implementation or maintenance shall be paid by the City. The employee who elects to participate shall, by payroll deduction, contribute to his/her elected contribution on a pre-tax basis to pay for eligible expenses. Contributions must be pursuant to IRS Code. ARTICLE VII - GRIEVANCE PROCEDURE Section A — Objectives To informally settle disagreements at the employee -supervisor level; to provide an orderly procedure to handle the grievance through each level of supervision; to correct, if possible, the cause of the grievance to prevent future complaints; to promote harmonious relations among employees, their supervisors, and departmental administrators; to assure fair and equitable treatment of employees; and to resolve grievances at the departmental level before appeal to higher levels. Section B — Definitions The following terms, as used in this Article, shall have the following meanings: Grievance: A complaint by an employee concerning the interpretation or application of this Agreement. A grievance may be filed when the employee believes an injustice has been done because of unfair application of a City policy or an alleged violation of any term or condition of this Agreement. Day: Calendar day, exclusive of Saturday, Sunday, and legal holidays. Employee: A regular full-time or regular part-time employee covered by this Agreement. Immediate Supervisor: The Division Manager who assigns, reviews, or directs the work of an employee. Representative: The Union Shop Steward or designee appointed by the Union President. Department Head: The employee reporting to the City Manager, having direct responsibility over a City Department. 19 August 20, 2019 1-28 Section C — Exclusions Work assignments, unless the complaint arises out of an allegation that the employee was required to work in violation of applicable sections of this Agreement or State and/or Federal Safety Regulations. 2. Work performance evaluations, except where disciplinary actions occur. Grievances filed after Twenty-five (25) days from the incident or when the employee had knowledge of the incident. Section D - Time Limits Time limits are established to settle grievances quickly. Time limits may be extended by agreement of the parties. If the grievant is not satisfied with the decision rendered, it shall be the grievants responsibility to initiate the action which submits the grievance to the next level of review within the time limits specified. Failure of the employee to submit the grievance within the time limits imposed shall terminate the grievance process, and the matter shall be considered resolved. Failure of the City to respond within the time limits specified will allow the grievant to submit the grievance to the next higher step of the grievance procedure. Section E - The Parties' Rights and Restrictions 1. A party to the grievance shall have the right to record a formal grievance meeting at the expense of the requesting party. 2. An employee may have representatives present at all steps of the grievance procedure. 3. Reasonable time in processing a grievance will be allowed during regular working hours for the shop steward, with advanced supervisory approval. 4. Only a person(s) selected by the Union and made known to management prior to a scheduled grievance meeting shall have the right to represent or advocate as an employee's representative. 5. Nothing within this grievance procedure shall be construed as limiting the right of management to manage the affairs of the City. 6. Grievances of an identical nature, involving an alleged violation of the same Article, Section, etc., concerning the same subject matter, may be consolidated. 7. The Union, as an organization, may file a grievance alleging that the City has violated specific rights afforded the organization in the Agreement. Such grievance shall be filed directly at the Department Head level. 20 August 20, 2019 1-29 Section F - Grievance Procedure: Sten I - Division Manager: If an employee or the Union wishes to file a grievance, they may do so by completing the grievance form (Union or City grievance form) and submitting the completed form to their Division Manager within the time limits specified above. Any documentation in support of the grievance should be attached to the grievance form. The Division Manager shall meet with the employee and the Union representative to hear the complaint or allegation and provide a written response to the employee/Union within five (5) working days after close of the meeting(s) to discuss the matter. Failure of the Division Manager to respond to the employee/Union within this time period shall automatically elevate the grievance to the next level of the grievance procedure, the Department Head, the Public Works/Utilities Director. A grievance, whether submitted by an employee or directly from the Union, must have a signature of the Union President to be valid. Step 2 - Department Head If the employee/Union is not satisfied with the decision of the Division Manager, they may request that the grievance be advanced to Step 2, the Department Head, within five (5) working days after receipt of the Division Manager's decision. The Department Head shall hold a meeting with the employee and the Union representative within ten (10) days from the date the grievance is received and attempt to settle the grievance. A decision shall be made, in writing, to the employee and the Union representative by the Department Head within ten (10) days from the close of the meeting. Step 3 - City Manager If the employee/Union is not satisfied with the decision of the Department Head, the Union may appeal the decision to the City Manager within ten (10) days from receipt of the Department Head's decision. The City Manager will hold a meeting with the Union President and the employee within ten (10) days of receipt of the grievance or a mutually agreeable time, with all supporting documents, the Department Head's response, and the remedy requested, and issue a written decision within ten (10) work days after the close of the meeting. Step 4 - Binding Arbitration If the Union is not satisfied with the decision of the City Manager, the Union may submit the grievance to binding arbitration, by written request to the City Manager within ten (10) days of receipt of the City Manager's decision. If the grievance is submitted to binding arbitration, the grievant, Union representative, and the City's Human Resources Manager shall, within ten (10) days of receipt of the grievants request, set a date for a meeting to: 1. Agree to any stipulations. Attempt to agree upon an issue statement. 21 August 20, 2019 1-30 Jointly request from the American Arbitration Association, Federal Mediation and Conciliation Service, or other mutually agreed upon source, a list of five (5) arbitrators, and upon receipt of this list, the parties will toss a coin to see who strikes the first name, and then each shall alternately strike a name, to arrive at an arbitrator who will hear the grievance. The parties may, however, mutually agree to an arbitrator without using the above arbitration selection process, or may request another list of arbitrators if both parties are not satisfied with the initial list of arbitrators. The parties agree that the grievance shall be heard before the arbitrator selected at the earliest possible date. The decision of the arbitrator shall be final and binding upon the parties. The arbitrator shall not have the ability to alter, amend, or modify any portion of the Labor Agreement, City policies, or regulations. The cost of the arbitration process shall be shared equally between the parties. Any cost or fees related to the presentation of the case for each respective party shall be the responsibility of that party and shall not be shared as part of the arbitrator's expenses. ARTICLE VIII - DURATION OF AGREEMENT This Agreement shall be effective May 1, ''tel 42019, and shall continue in full force and effect through April 30, 244792023. Should either party desire to modify or terminate this Agreement, it 22 August 20, 2019 1-31 shall serve written notice upon the other party at least sixty (60) days prior to the expiration of this Agreement. IN WITNESS WHEREOF, we attach our signatures this day of May 20�gAugust 2019. CITY OF PORT ANGELES IBEW, LOCAL #997 Sissi Bruch, Mayor D* T�Nathan West, City Manager Abbi Fountain, Human Resources Manager 23 Giles Cobb, President IBEW #997 jiffi Lisa Hainstock, Negotiating Team Member, IBEW #997 August 20, 2019 1-32 2195/1/19 Percentage based Salary Schedule will be added to contract once Council approves. 24 August 20, 2019 1-33 .;G� POR -T -ANGELES CITY COUNCIL WASH I N G T O N, u. S. MEMO Date: August 20, 2019 To: City Council From: Thomas Hunter, Director ofPublic Works & Utilities Subject: 2019 Power Line Tree Trimming, Contract Award Summary: The beauty of the Olympic Peninsula is tied to its lush, abundant trees. However, trees that grow into power lines create real dangers. During storms, limbs and branches can become entangled with or bring down power lines, causing safety risks, fire hazards and power outages. In order to prevent these dangers, the City must regularly inspect trees near its power lines and in some instances trim trees to ensure they are a safe distance from power lines. A recent inspection of the power lines confirmed a need to trim many trees before winter. Two bids were received with Asplundh Tree Expert Co., Woodinville WA the lowest bidder, with no additional mobilization cost. The City has hired Asplundh for tree trimming in the past with excellent results. Funding: The 2019 Light Operations budget 401-7180-533.48-10 includes $125,000 for tree trimming. Recommendation: Approve and authorize the City Manager to sign a contract with Asplundh Tree Expert Co. for 2019 Tree Trimming, Contract CON -2019-26, at the rate of $211.40 per hour, in an amount not to exceed $125,000.00, and to make minor modifications to the agreement, if necessary. Background / Analysis: Trees are a large part of the nature beauty of our area. Port Angeles is fortunate to have thousands of trees within our City, and the City's goal is to have even more. While the City makes every effort to let trees grow naturally, if they are not maintained they can jeopardize the safety of our community. This year, the trees in our area are facing addition stress from the current drought conditions. The low rainfall may have caused trees located near power lines to become unhealthy, making them susceptible to disease and infestation, causing greater risk. It is the City's goal to maintain healthy trees. Unfortunately, it is a fact that trees that grow into or near power lines can become a hazard to public safety, cause downed power lines during storms (as we experienced during the December storm event), and create a fire risk. In order to prevent these dangers, the City regularly inspects trees growing near power lines, and sometimes it is necessary to trim trees to ensure they are a safe distance from power lines. Even though trimming is necessary in some instances to preserve safety, the City takes care to do what it can to preserve the health of the trees that are trimmed. The City requires special trimming procedures and contracts with only qualified companies. The workers are trained and qualified, they trim trees with precision and do not indiscriminately "tree top"; they strive to keep trees healthy while ensuring branches are clear of nearby high voltage lines. For the last several years, regular tree trimming has noticeably reduced the number of tree -related power outages. A recent inspection of the power system confirmed a need to trim trees in proximity to the power lines and identified priority areas of greatest need. Our priorities are to ensure electrical safety and reliability, while also protecting the health of the tree. August 20, 2019 1 -1 Funding Overview: Bids were solicited from all tree trimming companies on the Small Works Roster. The licenses required in the State of Washington for a contractor to be able to do this type of work in proximity to high voltage power lines limit the number of qualified contractors. The following bids were received. This contract complies with the State's prevailing hourly wage rates and is based on the total rate per hour for a three-man crew, with manlift truck, chipper, and all other necessary equipment to perform the work. Asplundh Tree Expert Co.'s hourly crew rate is $211.40 per hour, with no additional mobilization cost. The contract has a cumulative amount not to exceed $125,000.00. The 2019 Light Operations budget 401-7180-533.48-10 includes $125,000.00 for tree trimming. It is recommended that Council approve and authorize the City Manager to sign a contract with Asplundh Tree Expert Co. for 2019 Tree Trimming, Contract CON -2019-26, at the rate of $211.40 per hour, not to exceed $125,000.00, and to make minor modifications to the agreement, if necessary. August 20, 2019 J-2 Bid Amount Contractor Mobilization Effective Rate/Hour Cost/Hour for Cost —800 hours Asplundh Tree Expert Co., Woodinville WA $ 211.40 $ 0.00 $ 211.40 Joaquin's Tree Expert Co., Puyallup, WA $ 264.25 $ 1,200.00 $265.75 This contract complies with the State's prevailing hourly wage rates and is based on the total rate per hour for a three-man crew, with manlift truck, chipper, and all other necessary equipment to perform the work. Asplundh Tree Expert Co.'s hourly crew rate is $211.40 per hour, with no additional mobilization cost. The contract has a cumulative amount not to exceed $125,000.00. The 2019 Light Operations budget 401-7180-533.48-10 includes $125,000.00 for tree trimming. It is recommended that Council approve and authorize the City Manager to sign a contract with Asplundh Tree Expert Co. for 2019 Tree Trimming, Contract CON -2019-26, at the rate of $211.40 per hour, not to exceed $125,000.00, and to make minor modifications to the agreement, if necessary. August 20, 2019 J-2 .;G� POR -T -ANGELES CITY COUNCIL WASH I N G T O N, u. S. MEMO Date: August 20, 2019 To: City Council From: Thomas Hunter, Director ofPublic Works & Utilities Subject: 2019 Underground Cable Replacement Contract Summary: Over the last several years, several underground electric cables installed at Airport Industrial Park have failed. These cables are installed in rigid steel conduit which has corroded and lost structural integrity. This project will replace underground cables installed in non-metallic conduit. Bids were solicited and two bids were received with the lowest responsible bidder Titan Electric, of Casper, WY Funding: 2019 Electric Utility capital budget in the total amount of $200,000 for construction. Recommendation: Approve and authorize the City Manager to sign a contract with Titan Electric, of Casper, WY, in the amount of $151,105.65, including tax, for Underground Cable Replacement, Project CL0219, and to make minor modifications to the contract, if necessary Background / Analysis: Over the last several years, multiple underground electric cables installed at Airport Industrial Park have failed. These cables are installed in rigid steel conduit which has lost its' structural integrity due to corrosion. To maintain reliability and prevent lengthy outages and loss of revenue to the industrial customers located in the area, this project will replace the failing cables with new cables installed in nonmetallic conduit. Funding Overview: An Invitation to Bid was sent to all electrical contractors on the City's Small Works Roster for necessary crew and equipment. Material will be provided by the City. The total bid amount includes the base bid plus tax. Two bids were received and opened on July 24, 2019 with the lowest responsible bidder Titan Electric, of Casper, WY. The bids are summarized in the following table and include sales tax: Contractor Base Bid + Tax Material (Estimate) Total Titan Electric, of Casper, WY $151,105.65 $44,192.96 $195,298.61 Palouse Power, of Quincy, WA $198,145.90 $44,192.96 $242,338.86 Funding for this project was identified in the 2019 Electric Utility capital budget (451-7188-594-6510) in the total amount of $200,000 for construction. It is recommended the Council approve and authorize the City Manager to sign a contract with Titan Electric, of Casper, WY, in the amount of $151,105.65, including sales tax, for Underground Cable Replacement, Project CL0219, and to make minor modifications to the contract, if necessary. August 20, 2019 J-3 fN' (t_ .^.R City of Port Angeles Strategic Plan 2019-2020 — Approved by Council January 15, 2019 Vision: The City of Port Angeles is vibrant and prospering, nurturing a balance of innovation and tradition to create an environmentally, economically, and fiscally sustainable community, accepting and cherishing its social diversity, small-town character and natural setting. 2 years from now, in order to... / we m, / by focusing resources to... / we will... August 20, 2019 L - 1 Prepared by Casey Reeter caseyreeter@yahoo.com 8/15/19 Objectives (Wards) Goals (numbers) Strategies (Wards) Actions / Measures (numbers) 1. Preserve long-term Adopt plans and policies by Implement zoning to A. Increased density and efficient land use: economic, ecological the end of 2020 that pave encourage infill and support 1. Implement City Code Compliance Program; hire necessary staff by Dec 31, 2019 CED, Legal, PD— and social wellbeing the way for: mixed-use development in Updated time Effort continues - delay due to lack of secure revenue source while demonstrating A. Increased density for all existing neighborhoods Evaluate implementation of 311 or similar system in conjunction with code compliance innovative and land uses. •Create process for consistent program December 31, 2020 CM (IT Division) On Schedule desirable urban code enforcement efforts 2. Evaluate vacant property fees/tax by Dec 31, 2019 Legal Behind schedule due new projects design principles. B. Diverse housing options g p being added to Legal Department work plan. g g P in attractive mixed-use Improve transportation 3. Annual Assessment of progress per AIA Urban Design Study Dec. 31, 2019 CM On Schedule neighborhoods. circulation patterns and 4. Leverage city -owned assets for development (list) by Dec 31, 2020 CM, PW On Schedule C. Improved multi -modal amenities for walking, biking, 5. Evaluate feasibility of Volunteer Coordinator by Dec 31, 2020 CM (HR) On Schedule B. Diverse housing options: transportation and connecting corridors. neighborhoods to 1. Complete Housing Needs Assessment by Feb 2019 CED and begin implementation of downtown, commercial assessment Project Complete D. Enhanced aesthetic that districts and trail systems 2. Update subdivision code to encourage infill by Dec 31, 2020 CED On schedule celebrates unique local Improve design and history, climate, and beautification efforts in C. Multi -modal transportation: culture. parks, downtown, and visitor areas 1. Implement Complete Streets Policy for transportation improvements that encourage safe biking, walking, and transit use. _ • Complete 10th Street construction June 30, 2019 PW Project Complete o Complete 90% Construction Drawings for Lincoln Street by Dec 31, 2020 PW On Schedule Y Hill Street Bid Package Dec 31, 2019 PW, CED On Schedule Race Street Complete Design Dec 31, 2020 CED On schedule 2. Provide multi -modal transportation maps by Dec 31, 2019 PW On schedule D. Enhanced aesthetic: 1. Prepare bid -ready Wayfinding Plans by Dec 31, 2019 CED Behind schedule —Prepare by early spring 2. Update Sign Code by Dec 31, 2019 CED, Legal On Schedule 3. Implement form -based techniques into zoning code updates by Dec 31, 2020 CED On Schedule 4. Improve Civic Field ADA sidewalk/entrance by June 30, 2019 P&R Behind Schedule- New Completed Date is Fall of 2019 5. Implement tobacco -free ordinance in parks and public spaces by Nov 30, 2019 P&R On Schedule 6. Replace Erickson Playfield Dream Playground by Dec 31, 2020 P&R On Schedule- New Completed Date is targeted for September 11, 2020 7. Remove unsafe playgrounds and plan for park revitalization: Lincoln Park, Charles Wilson Park, Wolverton Park, and Pirate Ship at City Pier by Dec 31, 2020 P&R On schedule 8. Review and analysis of existing landscape standards and policy, identify gaps in policy and gaps in enforcement for upholding City landscape standards and tree stewardship by Sep 30, 2019 CM & Multiple Departments Behind schedule — postpone until Dec 31, 2019 9. Public Restroom Replacement and assessment of bathroom facility availability by Dec 31, 2019 LA P&R On schedule August 20, 2019 L - 1 Prepared by Casey Reeter caseyreeter@yahoo.com 8/15/19 Prepared by Casey Reeter caseyreeterOyahoo.com 8/15/19 Objectives (Words) Goals (numbers) Strategies (Words) Actions / Measures (numbers) 2. Build financial A. Identify City 5 -year ' Leverage City -owned A. S -year priorities reflecting forecasted revenues, expenses: capacity to provide priorities reflecting assets 1. Update Long Range Financial Plan for 2019-24 by Aug 31, 2019 Finance Updated time -April Uconsistent, quality forecasted revenues, 'Source new revenue 2020. 2• Provide Capital Facilities Plan for 2020-25 by May 8, 2019 Finance Complete M a municipal services expenses, and streams 3. Plan for maturity of L.T.G.O. Bond by July 31, 2019 Finance Complete -Built into 2020 Budget. v and infrastructure Council -driven Evaluate multiple funding 4. Update Affordability Index to assess local taxes, utility rates, and disposable income against 76 improvements. budget goals by year models: regional benchmarks by June 30, 2019 Finance, PW Updated time -September2019- end 2020. State / Federal grants Presented with utility rates. Property and asset sales Special benefit districts 5. Complete COSA by June 30, 2019 Finance Partially complete -methodologies approved by Public-private enterprise Council. Rates for 2020-2021 to Council for approval Sept 2019. Expand tax base 3. Exemplify Adopt plans and policies Upgrade tools and A. Community Awareness: excellence in by the end of 2020 that technology for internal 1. Define Levels of Service Dec 31, 2019 CM, All Departments On schedule government and support and enable: efficiency, transparency, 2. Implement Communication Plan by Dec 31, 2020 CM On schedule 3. Complete a community -driven Climate Action Plan by Nov 30, 2019 Council, FD Behind community A. Identify 3 new or and convenience for schedule, will likely extend into December leadership. improved methods of public use • Identify feasible steps of zero waste, 100% recycling and renewables PW Dec 31, 2020 On promoting Improve external schedule community communication and 4. Continue Community Agenda topics: a) Housing, b) Homelessness issues, c) Schools, d) Opioid awareness of City protocols for managing crisis, e) Creeks Ongoing Council plans, programs and public expectations 5. Continue work on continuity of operations planning by Dec 31, 2019 FD On schedule 6. Mass notification system training by Dec 31, 2019 FD On schedule services by 2020. Leverage community B. Interjurisdictional Collaboration: U B. Increase Council groups to provide for 1. Provide City leadership to facilitate community -driven disaster preparedness (e.g. map your inter -jurisdictional citizen involvement neighborhood) by Dec 31, 2020 FD On schedule collaboration. .Create inter -jurisdictional 2. Implement Community Paramedicine Program in 2019 & secure funding by Dec 31, 2020 FD On U LU C. Taking care of what Community Agendas led schedule 76 3. PEN COM/JEFF COM Regionalization -merge dispatch database and deploy single enterprise 0 we have. by City Council members software solution for both counties Dec 31, 2020 PD On schedule • Collaborate with agencies 4. Emergency Operations Center by December 31, 2020 FD & PD On schedule and organizations 5. Police Explorer Post -deploy police explorer program with vetted youth, trained law enforcement, partnership w/Boy Scouts Dec 31, 2020 PD Completed O 6. Clallam County PUD resolve long term water and electrical agreement concerns by Dec 31, 2020 PW On -Going 7. Dry Creek water agreement resolve long term water concerns by Dec 31, 2019 PW On Schedule C. Taking Care of What We Have: 1. WA Association of Sheriffs and Police Chiefs Re-Accreditations Dec 31, 2019 PD On schedule 2. Identify and evaluate the viability and values of excess properties not being used for municipal purpose by Dec 31, 2019 (e.g. Morse Creek) CM, Legal, PW On schedule 3. Implement life -cycle asset management plan for replacement costs by Sep 30, 2020 Finance, PW, P&R On schedule 4. Manage claims by and against the City relating to Harbor Cleanup Dec 31, 2019 Legal On schedule 5. Analyze response times and fire related impacts to housing development Dec 31, 2020 in Au ust 2U 2 19 conjunction with EOD FD On schedule L-2 Prepared by Casey Reeter caseyreeterOyahoo.com 8/15/19 Department Key: 1. FD: Fire Department 2. PD: Police Department 3. P&R: Parks and Recreation ust 20, 2019 Prepared by Casey Reeter caseyreeter@yahoo.com 4. PW: Public Works S. Legal 6. CED: Community and Economic Development 7. Finance 8. CM: City manager 8/15/19 L-3 Port Angeles Fire Department Community Paramedicine 2019 Mid -Year Report Background In late 2018, the Port Angeles Fire Department (PAFD) took a "leap of faith" and moved forward with the implementation of a pilot Community Paramedicine program. The decision was a result of the recognition that several issues exist locally: Access to primary healthcare providers in Port Angeles is not always easy. Many members of the community depend upon 9-1-1 as their primary medical provider. PAFD call volume has been increasing annually for decades and resources have not been added to accommodate the increased volume. The Port Angeles community is not wealthy. It is well-known that the community simply cannot afford tax increases to pay for additional emergency services. PAFD has been seeing an increase of frequent system utilizers The intent of the pilot program is to proactively address these issues by utilizing an existing Firefighter/Paramedic FTE from within PAFD for a one-year period beginning on January 2019. PAFD Pilot Program Objectives The primary objectives of the Community Paramedicine program are to: Provide an increased level of health care in the community Reduce visits to the ED Reduce 9-1-1 calls for service Provide referral to appropriate alternatives for health care The intent is to meet these objectives by working with community partner agencies to identify patients who might need assistance with chronic disease management, patients who are known frequent ED users, patients who are post -discharge from either the hospital or the ED, patients who need medication management, patients who are homeless persons and other patients who are at risk. Ideally, proactive Community Paramedic interaction with these patients will help guide them to appropriate services instead of 9-1-1 or the local hospital emergency department. August 20, 2019 L-4 Partner Agencies The Port Angeles Fire Department has a long history of providing exceptional emergency medical service. Over the years, PAFD has worked very well with a number of medical service providers within the community. When it came time to identify potential community partners, it was easy to approach organizations that had a strong track record for providing outstanding service: North Olympic Healthcare Network (NOHN) Olympic Medical Center (OMC) Peninsula Behavioral Health PBH) Jamestown Family Health Clinic Lower Elwha Tribal Clinic PA Police Department & Olympic Peninsula Community Clinic (formerly VIMO) Each of these organizations plays a specific and critical role in the provision of care in the Port Angeles Community, and each has a somewhat different potential connection with Community Paramedicine. All of these providers (including PAFD) face the struggle of providing service in a community that is not especially wealthy, and all are challenged to some extent by the limited funding provided by Medicaid and Medicare. Community Paramedic Services Provided Firefighter/Paramedics (FF/PM's) work to provide emergency medical services (EMS) in response to 9-1-1 calls for service. These personnel are highly trained and are accustomed to working independently in the field, often under stressful, emergent conditions. The varied nature of the job exposes medics to all sorts of issues including trauma, cardiac conditions, chronic diseases, geriatric and pediatric conditions, substance abuse, mental health crises — basically anything and everything that can prompt a 9-1-1 call. FF/PM's operate within specific protocols that are determined by a physician Medical Program Director (MPD). These protocols identify the pre -hospital procedures that medics are authorized to perform and they also include a formulary that medics are allowed to utilize. Community Paramedicine is non-traditional care. This is a first step in an effort to move fire service EMS delivery into a proactive mode, versus the traditional reactive mode that has existed for decades. August 20, 2019 L - 5 The Community Paramedic can, working within established protocols, provide a variety of actual services in the field: Holistic 360 degree patient assessment and vital sign determination Minor wound care Medication reconciliation and medication administration Chronic disease management Evaluation of living conditions Referral to appropriate community services Metrics Evaluating the outcomes of the pilot project is critical. The City and partner agencies require data that indicates the efficacy of the program — both from a service delivery aspect and a financial standpoint. Although an accounting of costs and cost savings is important, the evaluation of the program should also consider health outcomes and patient satisfaction. The following data will show the number of patient contacts to date, how those patients were referred into the system, how often they used the system prior to referral and how often they used the system after referral. A conservative estimate of costs is then provided, and potential savings are then inferred based upon the reduced use of the system after Community Paramedic intervention. Since this is a new program, we are still developing a methodology for effectively tracking results. It is anticipated that our next report will be significantly more robust, especially since we will have a much larger data set. Certainly any recommendations for improvement will be welcomed! August 20, 2019 L - 6 Community Paramedic Program 6 Month Summary January 1, 2019 to July 1, 2019 Contacts Throughout the course of the program, the Community Paramedic makes contact with various individuals. Based upon the need of the person contacted, the Community Paramedic will provide appropriate services. In some cases, there is a clear need to provide ongoing support of some kind. In those cases, the individual is "entered" into the Community Paramedic program. Once the needs of the individual have been met, or once a "warm hand-off" has been made to an appropriate agency, the individual will be "released" from the program. Individuals contacted 78 Individuals entered into Community Paramedic program 52 Individuals discharged from Community Paramedic program 18 Individuals re-entered into Community Paramedic program 0 Origin of Referrals Many of the individuals seen by the Community Paramedic have been referred by some agency. To date, the majority of the referrals have come from Fire Department first responders. Before the Community Paramedicine program existed, first responders had little or no options for dealing with patients who they were seeing on a repeated basis, patients who were clearly using the 9-1-1 system inappropriately or patients who needed services that were outside the scope of traditional emergency medical services. Port Angeles Fire Department 26 NOHN 7 PBH 4 Caregivers/Public 3 OMC 1 OPCC 1 Concerned Citizens - DSHS 1 Total Referrals 43 August 20, 2019 L - 7 EMS Utilization Patient use of the EMS system was tracked. We looked at the six months prior to initial contact with the Community Paramedic, and then system utilization after that first contact. We then looked at the change in the amount of EMS system usage after first contact. (A negative number is an improvement!) Patient Number of calls for service prior to CP intervention (6 month period) Times the patient was transported to the ER Number (ytd) of calls for service after CP intervention Number of times the patient was transported to the ER Change In 9-1-1 use after Change in ER use after R.A. 7 5 4 2 -3 -3 J.C. 2 1 0 0 0 0 R. K. 2 1 1 0 +1 -1 D.B. 7 6 2 2 -5 -4 E.Y. 28 0 12 0 -16 0 M.C. 3 0 0 0 -3 0 D.A. 9 4 0 0 -9 -4 P. S. 2 1 1 0 -1 -1 H. L. 2 1 3 1 +1 0 R.M. 5 5 3 1 -2 -4 D.H. 12 4 3 0 -9 -4 P.0 3 1 0 0 -3 -1 J. G. 3 0 0 0 -3 0 W. C. 3 3 3 2 0 -1 D.C. 14 6 7 2 -7 -4 J. M. 3 0 1 0 -2 0 E. R. 2 1 3 1 +1 0 T. K. 11 2 1 0 -10 -2 E. E. 0 0 1 1 +1 +1 J.D. 3 0 10 2 +7 +2 M. S. 1 1 0 0 -1 -1 L. M. 11 8 7 4 -4 -4 B. P. 3 0 0 0 -3 0 C.H. 7 3 0 0 -7 -3 D. S. 4 0 0 0 -4 0 E.H. 1 1 2 2 +1 +1 Z.W. 3 1 2 1 -1 0 I.J. 7 3 0 0 -7 -3 R.R. 0 0 0 0 0 0 Totals 158 59 66 19 -88 -36 Utilizing the numbers from above we are able to show a 59% overall decrease in EMS calls with a 68% overall decrease in transports to the Emergency Room after initial contact with the Community Paramedic. August 20, 2019 L - 8 It is acknowledged that it would be very difficult to prove a direct causal relationship between the contact with the Community Paramedic and the decreased EMS system utilization. For that reason, when attempting to predict savings as a result of the program, we are going to conservatively assume that only 50% of the reduction can be attributed to the Community Paramedic intervention. It is important to point out that there are multiple variables that could affect the overall accuracy of the data, however we need a starting point. This is an ongoing evaluation of the program and since we have only been tracking the information for 6 months, data is limited. The cost of a visit to the emergency room is difficult to predict. Anecdotally, we have heard that it costs the hospital at least $500 every time a patient is seen in the ER. We have also heard that the cost can rapidly rise to an average of approximately $1700 depending on imaging or tests that may be performed. For the purposes of this study, we are going to use a conservative estimate of $750 for each ER visit. Working with the Washington State Health Care Authority (HCA) and an independent third - party consultant, the Port Angeles Fire Department recently completed a comprehensive cost of service analysis. Based upon that analysis, it was determined that it costs the Port Angeles Fire Department $2002 every time a patient is transported to the hospital. This is a known cost. In reality, the Fire Department incurs only a few additional costs when a patient is transported as opposed to when the Department responds to a 9-1-1 call for service that does not result in a transport. Using a very conservative estimate, we have assumed that a 9-1-1 response without transport costs $1000. Considering the above information, we conservatively estimate the savings to date to be: 44 fewer calls for 9-1-1 response x $1000 per response = savings of $44,000 18 fewer transports to the ER x $2002 per transport = savings of $36,036 18 fewer ER admissions x $750 per admission = savings of $13,500 Total mid-vear savinL-s = 595.536 Again, these are very conservative numbers that assume a relatively low ER utilization cost and assumes only 50% of the reduced EMS system utilization is due to the Community Paramedic intervention. The actual savings could easily be significantly higher than those shown. Since the pilot program is using an existing FTE from the Fire Department, the costs for the provision of this service has essentially been $0. In order to continue the program into 2020 and beyond, the FTE would need to be replaced, at a projected cost of approximately $100,000 per year. August 20, 2019 L - 9 Case Studies When it comes to health care, numbers only tell a limited part of the story. Listed below are 5 patients that were entered into the Community Paramedic Program, the issues they were facing, the actions that were taken by the Community Paramedic and the results of those actions. Every patient faces different challenges and the intent is to utilize these as an example to show the impact Community Paramedicine has had in their lives. Patient , Issues 1. Homeless, mobility limited, uncontrolled diabetes, no primary care physician. Prior 6 month history of EMS usage: 911 calls — 5 ER visits - 5 2. Newly diagnosed atrial fibrillation and heart failure. Family began utilizing ER for primary care. Prior 6 month history of EMS usage: 911 calls — 2 _ ER visits - 1 3. Behavioral issues, misuse of Emergency Services Prior 6 month history of EMS usage: 911 calls — 12 ER visits - 4 Action Results Connected patient with a With successful Primary Care Physician who management of his prescribed insulin. chronic medical Gathered the needed conditions his mobility supplies for his medications improved greatly. by utilizing OPCC. Assisted Eventually he was able to patient with managing his find housing and is doing blood sugars, made sure well today. Prior to this that he had a place to store intervention, the patient medications at the shelter had been seen 5 times in a and provided assistance month at the ER, but with follow up while being assisted by appointments at the clinic. the Community Paramedic he did not utilize the ER _once. Patient was quickly Patient has been able to identified by responders and successfully manage his referred to the Community medical conditions Paramedic. Met with the through home care patient and his family and procedures and follow up explained his condition to appointments with his them, what they could primary care physician. expect to see, and how it He has also been able to could be successfully avoid any further ER visits. treated at home. Provided information Through discussions regarding the impact her many with the patient and case actions had on the system manager, we were able to to her case manager and assist her in changing her care services. Worked behavior. EMS has not together in an effort to responded or transported change her behavior. her once since then. August 20, 2019 L - 10 Case Studies (continued) Patient Issues 4. Obesity, chronic lung disease Prior 6 month history of EMS usage: 911 calls — 11 ER visits - 2 5. Colon Cancer, no primary care physician - Patient refused any treatment for her condition but was suffering effects of the disease which required intervention. Prior 6 month history of EMS usage: 911 calls — 1 ER visits — 1 Action Assisted Home Health in managing care of patient's conditions. Currently working with the patient to continuing the exercises provided by physical therapy to improve her health. This particular case is typical of those seen frequently. After being notified of the patient situation, Community Paramedic was able to find her a primary care physician and connect her with hospice services. Results Patient condition has improved greatly. Prior to Community Paramedic intervention she was unable to leave her apartment without the assistance of a wheel chair and care giver. Today she is able to utilize her rolling walker for all of her outside activities. She has not been to the ER once since Community Paramedic began services. Early assessment and referral by the responders helped prevent multiple unnecessary ER visits. Patient was placed into hospice and care has been provided by hospice and her physician. Currently, patient is comfortable at home and has not utilized emergency services since. August 20, 2019 L - 11 Gaps in the System One of the things that we wanted to accomplish with this program was to identify the reasons people are forced to over utilize the 911 system and the Emergency Room. During the past 6 months there were multiple issue we noted in people's lives that would result in them feeling like they had no other option other than to call an ambulance and be transported to the hospital. Listed below are some of these issues the community paramedic has faced and the solutions that have been provided. These are all real situations and the results has saved the system from being unnecessarily burdened. More importantly, the community members were able to avoid unneeded costs and stress connected with use of the emergency medical system. Issues I need help but the health care system is confusing and difficult to navigate. I have a wound or injury that does not require an Emergency Room visit, but I don't know where else to turn. I was just released from the hospital but Home Health services have not yet started and I need help now. My Patient called and I am not sure what medical issues they are experiencing. My only option is to call 911 for a medical transport and Emergency Room evaluation. My patient who suffers from behavioral issues has missed their appointment to receive long acting injectable anti -psychotic medication. This is a concern because without this medication they will make inappropriate decisions resulting in police intervention and transport to the emergency room. Solutions Community Paramedic works as a patient advocate to navigate the system and connect patients with Physicians, In -Home Cares Services, Pharmacies, Home -Health Nurses, Occupational Therapists, Physical Therapists, and Hospice Care_._ Community Paramedic provides in-home assessment and medical treatment without burdening the patient by transporting them to the Hospital. Community Paramedic then determines if the wound or injury requires higher level intervention and as necessary connects the patient with their doctor or Home Health Nursing services. --------------- Encourage clinics to contact the Community Paramedic and ask for help. The CP will respond and stabilize the patient in their home until Home Health is able to begin visits, usually within 2 or 3 days, thereby avoiding unnecessary Emergency Room visits. JI Patient Navigators and Clinical Nurses can call the Community Paramedic to respond and evaluate the patient. The Community Paramedic can make a determination regarding the level of care required and report directly back to the clinic providing information based on a medical assessment. Respond directly to the patient and administer the injectable medication at their home, helping them maintain a level state of mind. Then evaluate and report findings directly to the clinic. August 20, 2019 L- 12 Once again, these are just a few of the gaps that were identified in the last 6 months. The Community Paramedic Program is not intended to replace any services that already exist in our community. Home Health Nurses, Occupational Therapists, Physical Therapists, field social workers, mental health professionals, and in home care givers are all irreplaceable and provide an extremely necessary function in community health. The purpose of this program is to quickly respond to individuals in crisis, identify their needs, and work with the patient to connect them with services. Follow-up assessments can then be made to assure that patients are receiving the assistance they require. The Community Paramedic is able to prevent situations which cause patients to believe they have no other option than to utilize emergency services for their non -emergent needs. We are continuing to work toward finding other areas where gaps exist and how this position can bridge them. End Note The Port Angeles Fire Department is a proud organization. Although relatively small, the organization has a huge responsibility that it takes very seriously. This Department is staffed with exceptional personnel — personnel who genuinely care about the community that they serve, the community that they live in. These personnel are well trained, hard-working, dedicated, compassionate public servants. The Community Paramedicine project has been embraced by the Department, and it is seen as a logical next step in the continuum of care. It is hoped that continued successes of the program will enable the program to exist beyond this first one-year pilot period and, if possible, even be expanded. There is a clear need. August 20, 2019 L- 13 t2 � P ORTANGELES CITY COUNCIL WASH I N G T o N, u. s. MEMO Date: August 20, 2019 To: City Council From: Corey Delikat, Parks & Recreation Director Subject: 2020 Lodging Tax Application Submittals- Information Only Summary: This memo is to provide the City Council a list of 2020 Lodging Tax applications that City staff intends to apply for during City's Lodging Tax Committee submission process this fall. Funding: No funding or expenditures is associated with this update. Recommendation: Information Only Background / Analysis: During the August 6, 2019 City Council meeting, there was a request among the Councilmembers for staff to bring forward a list of 2020 Lodging Tax applications that City staff intends to apply for in the fall of 2019. Below is a list of applications submittals currently planned at this time. Annual Operational Submittals/Estimated Funding Requests: • Parks & Recreation -Youth & Adult Tournament Funding- $60,000 • Parks & Recreation -Athletic Field Maintenance Funds -$20,000 • City of Port Angelesd- Administration of Lodging Tax -$38,000 Capital Project Submittals/Estimated Funding Requests: • Parks & Recreation -CFP PK -0219 Generation II Dream Playground (New Surfacing)- $200,000 • Parks & Recreation -CFP PK -0819 City Pier Railing (Additional Funds)- $75,000 • Parks & Recreation -CFP PK -0205 Restroom Replacement (24 Hour Restroom)- $200,000 Funding Overview: No funding or expenditures is associated with this update. August 20, 2019 L - 14 August 20, 2019 L - 15 2019 Building Report JAN FEB MAR APR MAY JUN JUL Total NEW CONSTRUCTION - 1 - 1 - - 2 4 Comm. REPAIR AND ALTERATION 23 8 19 11 14 10 18 103 NEW CONST. - - - 2 - - - 2 Ind. REPAIR AND ALTERATION 1 1 2 1 1 1 - 7 NEW CONSTRUCTION - - - - - - - 0 Public REPAIR AND ALTERATION - - - 1 - - 2 3 NEW MULTI FAMILY - - - - - - - 0 NEW MANUFACTURED HOME - 1 1 - 2 - - 4 Res. NEW SINGLE FAMILY RESIDENCE 5 1 3 2 1 3 2 17 NEW ACCESSORY STRUCTURE 1 2 1 - 2 1 - 7 REPAIR AND ALTERATION 62 37 48 56 60 43 63 369 DEMOLITION AND MOVING - 2 1 - 3 6 1 13 Total: 92 53 75 74 83 64 88 529 CERTIFICATES OF OCCUPANCY 4 1 1 5 5 8 3 27 Building Report2019 JAN FEB MAR APR MAY JUN JUL Total NEW CONSTRUCTION - $9,000.00 - $54,000.00 - - $6,045,000.00 $ 6,108,000 Comm. REPAIR AND ALTERATION $1,401,903.00 $605,596.00 $1,105,779.00 $239,741.00 $4,483,127.00 $115,673.00 $716,221.00 $ 8,668,040 NEW CONST. - - - $360,000.00 - - - $ 360,000 Ind. REPAIR AND ALTERATION $3,000.00 $500.00 $350.00 $60,000.00 $75,000.00 $7,000.00 - $ 145,850 NEW CONSTRUCTION - - - - - - - $ - Public REPAIR AND ALTERATION - - - $7,000.00 - - $11,909,000.00 $11,916,000 NEW MULTI FAMILY - - - - - - - $ - NEW MANUFACTURED HOME - $209,425.00 $60,000.00 - $455,098.00 - - $ 724,523 Res. NEW SINGLE FAMILY RESIDENCE $664,407.00 $135,130.00 $510,021.00 $505,000.00 $95,200.00 $287,836.00 $374,525.00 $ 2,572,119 NEW ACCESSORY STRUCTURE $29,317.00 $12,775.00 $23,000.00 - $62,000.00 $35,000.00 - $ 162,092 REPAIR AND ALTERATION $717,165.00 $250,059.00 $315,246.00 $519,982.00 $590,491.00 $759,716.00 $517,571.00 $ 3,670,230 DEMOLITION AND MOVING - $0.00 $7,000.00 - $26,000.00 $297,000.00 $2,500.00 $ 332,500 Total: $ 2,815,792 $1,222,485 $ 2,021,396 $1,745,723 $ 5,786,916 $ 1,502,225 $ 19,564,817 $34,659,354 August 20, 2019 L - 15