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Home My WebLink About5.833 Original Contract 5. 8 d.5 STATE OF WASHINGTON DEPARTMENT OF ECOLOGY PO Box 476000 Olympia, WA 98504-7600 0360-407-6000 711 for Washington Relay Service 0 Persons with a speech disability can call 877-833-6341 January 14,2008 Mr. Mark E. Madsen, City Manager City of Port Angeles PO Box 1150 Port Angeles, W A 98362-0217 Re: Amendment Number Three to Interagency Agreement C0700284 Dear Mr. Madsen: Please find enclosed fully executed Amendment Number Three to Interagency Agreement C0700284. This amendment provides an additional three months to the period of performance. The new agreement End Date is March 31, 2008. An additional $20,000 is added to the Agreement Amount; the Agreement Amount is $70,000. Please call me at (360) 407-7213 if you have any questions regarding Amendment Number Three. ~~ ' /vdfwi#tu ~ Katherine Scott Toxics Cleanup Program KS: Enclosures cc: Rebecca Lawson ~'8 @ r'.' ", ,. 5. K.:35 AMENDMENT NUMBER THREE to INTERAGENCY AGREEMENTC0700284 BETWEEN STATE OF WASHINGTON DEPARTMENT OF ECOLOGY AND CITY OF PORT ANGELES PURPOSE: To amend Interagency Agreement C0700284 between the Department of Ecology, hereinafter referred to as "ECOLOGY", and the CITY OF PORT ANGELES referred to as "CITY". IT IS MDT ALLY AGREED that Interagency Agreement C0700284 is amended as follows: The Agreement Period is extended an additional three months. The period of performance will end on March 31, 2008. The CITY shall perform the work set forth in ATTACHMENT "B", the Scope of Work. The Agreement Amount is increased by $20,000. Total consideration under the original Agreement and aU subsequent amendments shaU not exceed $70,000. This Amendment shaU be effective December 31, 2007. AU other terms and conditions of the original agreement and any subsequent amendments thereto remain in full force and effect. IN WITNESS WHEREOF: The parties have executed this amendment. STATE OF WASHINGTON 4:~:r;: CITY OF PORT ANGELES YIf~ z. ~~ 7 ~~2-oo(i MARKE.MADSE DATE 0 CITY MANAGER JAMES PENDOWSKI PROGRAM MANAGER DATE APPROVED AS TO FORM ONLY ASSISNT ATTORNEY GENERAL ATTACHMENT "B" SUPPLEMENTAL SCOPE OF WORK for AMENDMENT NUMBER THREE Prepare Development Concept and Process Analysis Rayonier Property The City of Port Angeles will prepare a development concept for the Rayonier property (the Property) and summarize key process elements required to implement each concept. The development concept will be guided by information from stakeholder interviews and the public meetings conducted by the City. The purpose of the concept plan is to: 1) further develop and refine potential development opportunities for the Property; 2) help to identify assumptions associated with the conceptual plan that will require future verification and clarification; and 3) allow for the identification of the process requirements to achieve the conceptual development scenario. The City will also continue to actively involve the public, local businesses and stakeholders in discussions relevant to the phased approach to Rayonier redevelopment and Port Angeles harbor cleanup. The following are the proposed work tasks to assist the City during this next phase of work: Task 1 - Enter and Review Input from Questionnaires At the October 18th public forum over 300 questionnaires were completed by community members. The data from these questionnaires will be entered and summarized. Task 2 - Continued Public Input The City Manager and Principal Planner will continue efforts to interact with the community on the phased approach to planning for the Rayonier site and the Port Angeles waterfront. Activities will involve presenting and discussing stakeholder summaries with a variety of City business groups, schools, and organizations. The City will also meet individually with local businesses to discuss the opportunity created by planning and cleanup efforts. Information will be shared on potential roles and how they can actively participate in the process. Task 3 - Prepare Conceptual Development Plan This task is focused on preparing a conceptual development plan for the Property. The development concept will be based on information from City staff and key stakeholders and input received from community members at the pubic meeting. This concept is not intended to represent an actual develop plan for the Property but to show potential future uses of the property, to allow for the development of assumptions associated with .,' Property development, and to allow for the evaluation of the process needed to develop the Property. The conceptual plan will take into account a range of development scenarios including: residential, commercial and industrial development, marine oriented development, open space creation or enhancement, habitat restoration, cultural resources protection or acknowledgment, and vehicular and pedestrian circulation. The plan will clearly identify the general and specific assumptions and guiding principles that formed the basis of the development scenarios. The following are the specific work efforts and deliverables for this task: 1. Prepare a GIS compatible conceptual development plan for the Property supported by general and specific assumptions and guiding principles. 2. Internally present, review and refine the conceptual development plan. 3. Prepare and transmit the final concept vision plan and associated assumptions and guiding principles. Task 4 - Prepare Process Analysis Summary The City is interested in beginning to define the best uses for the Property and potential procedural requirements and assumptions associated with different uses. The City will prepare a narrative summary that outlines the regulatory framework and helps the City to identify existing or needed policy actions. The City will also summarize assumptions associated with re-development of the property and prepare a flow chart that helps to illustrate the process required to entitle the Property for future development and re-use. Estimated Budget The City's estimated budget to complete the work outlined above is $20,000. Completion Date Work shall be completed by March 2008. ,h-~\ 5.l?38 RECe-rtED STATE Of WASHINGTON DEe 6 2007 DEPARTMENT OF ECOLOGY PO Box 47600 Q Olympia, WA 98S04-76()O 0 360-407-6000 City of Port Angeles 711 for Washington Relay Service 0 Persons with a speech disability can call 877-833-6341 December 4, 2007 / Mr. Mark E. Madsen, City Manager City of Port Angeles PO Box 1150 Port Angeles, W A 98362-0217 Re: Amendment Number Two to Interagency Agreement C0700284 --- Dear Mr. Madsen: Please find enclosed fully executed Amendment Number Two to Interagency Agreement C0700284. This amendment provides an additional two months to the period of perfOlmance. The new agreement End Date is December 31, 2007. This additional time is provided fot the city to develop a Scope of Work and Budget for the next round of work. Please submit these documents to Rebecca Lawson for review and action. If additional work is needed, please request another amendment by December 21, 2007. Please call me at (360) 407-7213 if you have any questions regarding Amendment Number Two or need additional infOlmation on a possible Amendment Number Three. Sincerely, " ::,\:iZ;~;t'<-~/.4#d- Katherine Scott Toxics Cleanup Program KS: Enclosures cc: Rebecca Lawson o 5.8':3.3 AMENDMENT NUMBER TWO to INTERAGENCY AGREEMENT C0700284 BETWEEN STATE OF WASHINGTON DEP ARTMENT OF ECOLOGY AND CITY OF PORT ANGELES PURPOSE: To amend Interagency Agreement C0700284 between the Department of Ecology, hereinafter referred to as "ECOLOGY", and the CITY OF PORT ANGELES referred to as "CITY". IT IS MUT ALLY AGREED that Interagency Agreement C0700284 is amended as follows: The agreement period is extended an additional two months. The period of performance will end on December 31, 2007. This Amendment shall be effective October 31, 2007. All other terms and conditions of the original agreement and any subsequent amendments thereto remain in full force and effect. IN WITNESS WHEREOF: The parties have executed this amendment. STATE OF WASHINGTON CITY OF PORT ANGELES DEPARTMENT OF ECOLOGY ~~~ DATE\\\~~1n AL'1.I11~~ DATE tifo}? JAMES PENDOWSKI MA~ E. MADSEN PROGRAM MANAGER CITY MANAGER APPROVED AS TO FORM ONLY; ATTEST: &(ljp1 Ej/L-~ ^- BECKyT~y CLER /'. APPRt)VED AS TO FoRM15NL Y:.....) ~ / .~ ,. / // ( / . ,L-:.//;? WILLIAM E. BLOO .,::Q.ITY ATTORNEY ASSISTANT ATTORNEY GENERAL . . 5. R~:3 STATE OF WASHINGTON DEPARTMENT OF ECOLOGY PO Box 476.0.0 · Olympia, WA 985.04-76.0.0 · 36.0-4.07-6.0.0.0 711 for Washington Relay Service · Persons with a speech disability can call 877-833-6341 June 8, 2007 Mr. Mark E. Madsen, City Manager City of Port Angeles PO Box 1150 Port Angeles, W A 98362-0217 Re: Amendment Number One to Interagency Agreement C0700284 Dear Mr. Madsen: Please find enclosed fully executed Amendment Number One to Interagency Agreement C0700284. This amendment provides an additional two months to the period of performance. The new project End Date is October 31,2007. If you have any questions regarding this amendment or need additional information, please call me at (360) 407-7213. Kather ne colt - - ~ - Toxics Cleanup Program KS: Enclosures cc: Rebecca Lawson ......." @ ~ . ~ '-.." .~, 5. ~a3 ) / AMENDMENT NUMBER ONE to INTERAGENCY. AGREEMENT C0700284 BETWEEN STATE OF WASHINGTON DEPARTMENT OF ECOLO~Y AND CITY OF PORT ANGELES PURPOSE: To amend Interagency Agreement C0700284 between the Department of Ecology, hereinafter referred to as "ECOLOGY", and the CITY OF PORT ANGELES referred to as "CITY". IT IS MUT ALL Y AGREED that Interagency Agreement C0700284 is amended as follows: The agreement period is extended an additional two months. The period of performance will end on October 31, 2007. ' The CITY shall perform the work set forth in ATTACHMENT "A", revision to the project schedule of the Scope of Work. This Amendment shall be effective May 14,2007. All other terms and conditions of the original agreement and any subsequent amendments thereto remain in full force and effect. APPROVED AS TO FORM ONLY CITY_O~~RT ANGE~ By:~A-. ~/~- ~ City Attol1ley IN WITNESS WHEREOF: The parties have executed this amendment. CITY OF PORT ANGELES '1'J.r!1f;J/~ M RK E. Mf,DSEN CITY MANA6ER JAMES PENDOWSKI PROGRAM MANAGER DAT APPROVED AS TO FORM ONLY DEPARTMENT OF ECOLOGY By: Assistant Attorney General 4,) ~? DATE G:\Legal_Backup\AGREEMENTS&CONTRACTS\2007 Agrmts & Contracts\AMENDMENTI TOWSDOE5-31-07.doc \j Attachment "A" Outline Port Angeles Harbor and Waterfront City of Port Angeles / DOE Process Phase I - Rayonier Site Reuse and Cleanup Concept The scope of work attached to the City's agreement with DOE defines the end result of Phase I. It requires the City to prepare a report for review by Ecology that addresses the following: · Summary of views on development options at the Rayonier Mill site; · Similarities and conflicts among the views; · Assessment of how local land use and/or state cleanup decision- making may realize or impede such development options; · Recommendations as to how any such impediments can be minimized or removed. Path to accomplish this product: Send letters to stakeholders May 25 . Explanation of the City's intent and an invitation to be a part of the process Finalize Timeline May 25 Establish weekly communication protocols May 25 - . Keep the loca.! media informed through regular I continuing weekly communication as necessary . Consider a guest column/editorial opportunity for the Peninsula Daily News at appropriate time . Prepare fact sheets and background documents for access by media and the public . Post periodic updates on the City's website . Provide updates, in public, at all City Council meetings Establish regular, weekly meeting for information sharing among City officials Establish a contact database May 30 . Keep current to track all outreach efforts 1 \ .' , . Create an instrument (combined script and questionnaire) for May 30 the City Manager . A guide to ensure the same information is gathered from each stakeholder . Used at the time of the initial contact meeting/teleconference with each stakeholder. . Also used to explain the City's role ad measures :for Sl!C~~SS · Also used to manage the expectations of individual stakeholder groups Communicate with local elected officials, state legislators and congressional staff and leadership on grant process and progress Launch individual meetings/teleconferences with Stakeholders . Assess stakeholder values · Assessed each stakeholder's point of view Host a series of small group meetings on specific topics related to issues impacting the site (cleanup, redevelopment, public benefit, etc) · Avoid an atmosphere of group negotiation and confrontation. · Allow stakeholders to gain insight into specific infortnation not usuallY' associated with their own points of view. Meet with Rayonier's prospective purchaser Host more comprehensive public meeting(s) that bring all issues to the table but with a narrowed focus based on work I done in previous small group settings. · Keep the focus of the process on viable and well vetted options going forward · Eliminate rehashing the history of the site and what has not been accomplished to date. I Draft report from the City to DOE and stakeholders May 30 Begin May 31 Mid June Mid June Early July I July 30 2 \. ."':t '- - . The report will address the following: . Views on development options at the Rayonier Mill site; . Similarities and conflicts among the views; . Assessment of how local land use and/or state clearup decision-making may realize or impede such development options; , . Recommendations as to how any such impediments can be minimized or removed. . A list of appropriate uses of site consistent with community view points and A feasible cleanup and reuse plan I' 0 I Final report to DOE 45 Days after DOE Comments on Draft Phase II - Rayonier Reuse Preliminary Design . Translate Phase to a preliminary design o Based on end product of Phase I o Both physical layout and concept for ownership, maintenance, possession . Engage stakeholders in support of Rayonier reuse plan. . Establish link to Harbor Master Plan Phase III - Harbor Master Plan Repeat steps above, but on broader scope to cover entire waterfront G:\LEGAL\Rayonier\Schedule Outline 4.doc 5/31/2007 3 m ~ HI 1m ~ ~~ II ~ I U 2007 1200034 Clallam County RETURN ADDRESS: City of Port Angeles P.O. Box 1150 Port Angeles, WA 98362 DOCUMENT TITLE: INTERAGENCY AGREEMENT Between THE STATE OF WASHINGTON (Department of Ecology) And THE CITY OF PORT ANGELES IAA No. C0700284 (Rayonier Port Angeles Mill Site) 5. 833 rlLEOf'OR/iEC01j!)/l1il~" . . . . , ~ t, t L 11 E 5 T ";co,qO~.PdLg"fr- 2007 APR 23 pn 3: 3l. (j)~ ~ 1M No C0700284 INTERAGENCY AGREEMENT BETWEEN THE STATE OF WASHINGTON AND THE CITY OF PORT ANGELES THIS AGREEMENT is made and entered into by and between the DEPARTMENT OF ECOLOGY, hereinafter referred to as "ECOLOGY" and the CITY OF PORT ANGELES hereinafter referred to as the "CITY." IT IS THE PURPOSE OF THIS AGREEMENT for the CITY to prepare recommendations for a new community-based process to expedite decision-making for the cleanup of the Rayonler Port Angeles MIll Site THEREFORE, IT IS MUTUALLY AGREED THAT. STATEMENT OF WORK The CITY shall furnish the necessary personnel, equipment, material and service(s) and otherwise do all things necessary for or incidental to the performance of the work set forth in Attachment "A" attached hereto and Incorporated herein. PERIOD OF PERFORMANCE:: "I Subject to Its other provIsions, the period of performance of this Agreement shall commence on March 1, 2007, and be completed on September .1, 2007, unless terminated sooner as provided herein PAYMENT Compensation for the work provided In accordance with this Agreement has been established under the terms of RCW 39.34.130. The parties have determined that the cost of accomplishing the work herein Will not exceed $50,000 Payment for satisfactory performance of the work shall not exceed thiS amount unless the parties mutually agree to a higher amount. BILLING PROCEDURE The CITY shall submit properly completed invoices and Progress Reports monthly to Katherine Scott, Contracts and Grants Officer for the Toxlcs Cleanup Program and copies of the inVOices and reports to Rebecca Lawson, Project Manager. Payment to the CITY for approved and completed work Will be made by warrant or account transfer by ECOLOGY within 30 days of receipt of the Invoice Upon expiration of the Agreement, any claim for payment not already made shall be submitted Within 30 days after the expiration date or the end of the fiscal year, whichever IS earlier RECORDS MAINTENANCE The parties to thiS Agreement shall each maintain books, records, documents and other eVidence that suffiCiently and properly reflect all direct and indirect costs expended by either party in the performance of the service(s) described herein These records shall be subject to inspection, review or audit by personnel of both parties, other personnel duly authorized by either party, the Office of the State Auditor, and federal offiCials so authOrized by law. All books, records, documents, and other . , material relevant to this Agreement will be retained for SIX years after expiration and the Office of the State Auditor, federal auditors, and any persons duly authorized by the parties shall have full access and the right to examine any of these materials during this period Records and other documents, in any medium, furnished by one party to this agreement to the other party, will remain the property of the furnishing party, unless otherwise agreed The receiving party will not disclose or make available this material to any third parties Without first giving notice to the furnishing party and giving it a reasonable opportunity to respond. Each party will utilize reasonable security procedures and protections to assure that records and documents provided by the other party are not erroneously dIsclosed to third partIes. RIGHTS IN DATA Unless otherwise provided, data which originates from thiS Agreement shall be "works for hire" as cleflneti oy (he Li S Copynyi It Act vi 197G anJ silaii Lie 0""lled by ECOLOGY Dcta shalllol.;l..lde. but 110t be limited to, reports, documents, pamphlets, advertisements, books magazines, surv'eys, studies, computer programs, films, tapes, and/or sound reproductions Ownership Includes the right to copyright, patent, register, and the ability to transfer these rights INDEPENDENT CAPACITY The employees or agents of each party who are engaged in the performance of thiS Agreement shall continue to be employees or agents of that party and shall not be considered for any purpose to be employees or agents of the other party AGREEMENT ALTERATIONS AND AMENDMENTS ThiS Agreement may be amended by mutua! agreement of the p~rtiE)s Such amendments shall not be binding unless they are in writing and signed by personnel authorized to bind each of the parties , t:~'. J.~ TERMINATION Either party may terminate thiS Agreement upon 30 days' prior written notification to the other party. If thiS Agreement IS so terminated, the parties shall be liable only for performance rendered or costs Incurred in accordance With the terms of this Agreement prior to the effective date of termination. TERMINATION FOR CAUSE If for any cause, either party does not fulfill In a timely and proper manner ItS obligations under thiS Agreement, or If either party violates any of these terms and conditions, the aggrieved party Will give the other party written notIce of such failure or Violation The responsible party Will be given the opportunity to correct the violation or failure within 15 working days. If failure or violation is not corrected, thiS Agreement may be terminated immediately by written notice of the aggrieved party to the other DISPUTES In the event that a dispute arises under thiS Agreement, It shall be determined by a Dispute Board in the following manner. Each party to this Agreement shall appoint one member to the Dispute Board The members so appointed shall jointly appoint an additional member to the Dispute Board The Dispute Board shall review the facts, agreement terms and applicable statutes and rules and make a determination of the dispute The determination of the Dispute Board shall be final and binding on the parties hereto As an alternative to this process, either of the parties may request intervention by the Governor, as provided by RCW 4317.330, in which event the Governor's process Will control 2 GOVERNANCE This Agreement is entered into pursuant to and under the authority granted by the laws of the state of Washington and any applicable federal laws The provisions of this Agreement shall be construed to conform to those laws In the event of an inconsistency In the terms of this Agreement, or between ItS terms and any applicable statute or rule, the inconsistency shall be resolved by giving precedence In the following order a. Applicable state and federal statutes and rules; b. Statement of work; and c. Any other provisions of the agreement, Including matenals Incorporated by reference ASSIGNMENT The work to be provided under this Agreement, and any claim arising thereunder, is not assignable or delegable by either party In whole or In part, without the express prior wntten consent of the other party, which consent shall not be unreasonably Withheld WAIVER A failure by either party to exercise ItS nghts under this Agreement shall not preclude that party from subsequent exercise of such nghts and shall not constitute a waiver of any other rights under thiS Agreement unless stated to be such In a writing signed by an authonzed representative of the party and attached to the original Agreement SF:.YF.RA~'L1T'( If any provIsion of this Agreement or any provIsion of any document incorporated by reference shall be held invalid, such invalidity shall not affect the other provisions of this Agreement which can be given effect Without the invalid proVIsion, if such remainder conforms to the requirements of applicable law and the fundamental purpose of this agreement, and to thiS end the proviSions of this Agreement are declared to be severable All WRITINGS CONTAINED HEREIN ThiS Agreement contains all the terms and conditions agreed upon by the parties. No other understandings, oral or otherwise, regarding the subject matter of this Agreement shall be deemed to eXiSt or to bind any ot the parties hereto. AGREEMENT MANAGEMENT The project manager for each of the parties shall be responsible for and shall be the contact person for all commUnications and billings regarding the performance of thiS Agreement. The Project Manager for ECOLOGY IS: Rebecca Lawson, Section Manager Toxics Cleanup Program Southwest Regional Office Department of Ecology PO Box 47600 Olympia, WA 98504-7600 Telephone' (360) 407-6241 E-Mail rlaw461@ecy.wa.gov 3 The Project Manager for the CITY IS. Mark E. Madsen City of Port Angeles 321 East Fifth Street POBox 1150 Port Angeles, WA 98362-0217 Telephone. (360) 417-4500 E-Mail' cltymanager@cityofpa us IN WITNESS WHEREOF, the parties have executed this Agreement. State of Washington Department of Ecology City of Port Angeles ~,-,~ Ma k E Madsen City Manager ?-//).-' 7007 Date Attest' APPROVED AS TO FORM' ATTORNEY GENERAL'S OFFICE .,,'} r \ ~, { ~ ''\\'. '~ _ ~ ,tt~;itf"t~~' " ,I' ,,'.\\ . fill' r \\ 1= (. 0" 't ,,-,' ,~ \.\ l 'T ,.. t "r')" ....~, ~ ~ ' . ~ .. e ~ .. If. Co ~ C _T ,.~. ;,. " f ....-,;.A'" " ' '" ..-(1 ~ ~ :~ .::~'I"" - ...... ,) '\,.. " J "~v'" ~.... : ::, '-. ' : \.. ': ., CI '; ,1 ::". . .:.. \ :: :;, , ):; f J " ('" I? "Of " 'F- It ,,' - ~ l : ~~- : ~ - 1 it;' \. 1 : ,-. : ': ...1: .... . J;. , " J J .J", J... d' : r 1) :. rr;. .~ ~ ~l ~.. I, J'.C ~$~~~~:<t f#~ (n ,.., <. ~' ,f'\i" ) ,,,.. ":(1;1.1 o. ... "< ~~,' ,,'.;. ',' .,':",'.t:'~:,:~, :':::~' ./ <'''I, ,,;, r. '{11I f' '\ \j . ,--' ....JII~ I r", \,1' "1'":''' 'It I. tP\\\' :~l: ' 4 Statement of Work Attachment A THE DEPARTMENT OF ECOLOGY (Ecology) has identified the Port Angeles area as one of six areas of focus for the Toxics Cleanup Program as part of the Governor's Puget Sound Initiative. There are at least sixty cleanup sites listed on the Agency's Confirmed and Suspected Sites List (Attachment B). As Ecology begins its concerted cleanup efforts in Port Angeles Harbor, the Agency is desirous of approaching the cleanup process with awareness of overall community objectives for preserving or enhancing redevelopment, recreation and cultural opportunities in the Port Angeles area Ecology wishes to engage the City of Port Angeles in a multiple-phased process to consider the impacts of potential cleanup actions on possible development and redevelopment options for the Port Angeles waterfront Phase I of this work will be a consideration of redevelopment impacts from the Rayonier Mill cleanup. This, in turn, will be incorporated into the subsequent Phase II harbor-wide cleanup and development strategy. The City of Port Angeles is committed to working with Ecology on both Phase I, Rayonier Mill Site, and Phase II, harbor-wide redevelopment strategy. This strategy may ultimately guide the sequencing of state led MTCA cleanups and subsequent companion local land use actions. Statement of Work: The Rayonier Mill site is the largest on-going MTCA site in the Port Angeles harbor area. As such, It has the potsr.tia~ to significa:1tly Impact the nature of-other cleanup sites in Por;t~- "i~' Angeles in terms of overall development. And while Ecology controls the MTCA cleanup process, the City of Port Angeles controls the land use planning processes, including Shoreline Master Planning. In addition, the City bears the responsibility for stormwater management, which will be key in protecting cleanup decisions once made and implemented " -J,,::' -If ...~...j~?Lr The City will work with the existing Ecology stakeholder advisory group (Rayonier Technical Advisory Group) for the Rayonier Mill Site as needed. The City of Port Angeles will contact pnncipal interests around the Rayonier Inc. Mill site to determine the development! redevelopment issues concerning cleanup at the site. These principal interests are, but not lim,ted to' . Rayonier Inc . Any prospective purchasers · Lower Elwha Klallam Tribe . Port Angeles business and community groups . Elected local, state and federal representatives Based on these contacts, the City will prepare a report for review by Ecology which addresses the following: . Summary of views on development options at the Rayonier Mill site; , . . Similarities and conflicts among the views; · Assessment of how local land use and/or state cleanup decision-making may realize or impede such development options; · Recommendations as to how any such impediments can be minimized or removed. Additional Research: The City will review similar site and community issues in other states to assess impacts of cleanup decision-making on redevelopment options. Deliverables:. Report with recommendations. Milestones: The City will meet with Ecology no later than April 30, 2007 to discuss the preliminary results of the City's work to date. The City will submit a draft report to Ecology by June 30, 2007. Ecology will have 30 days to provide comments, If any. The City will submit a final report no more than 45 days after receiving comments. G"\LegaLBackup\AGREEMENTS&CONTRACTS\2007 Agrmts & Contracts\Port Angeles- DOE SOW doc 5. 8.:3:3 STATE OF WASHINGTON DEPARTMENT OF ECOLOGY PO Box 47600 · Olympia, WA 98504-7600 · 360-407-6000 711 for Washington Relay Service · Persons with a speech disability can call 877-833-6341 June 8, 2007 Mr. Mark E. Madsen, City Manager City of Port Angeles PO Box 1150 Port Angeles, W A 98362-0217 Re: Amendment Number One to Interagency Agreement C0700284 Dear Mr. Madsen: Please find enclosed fully executed Amendment Number One to Interagency Agreement C0700284. This amendment provides an additional two months to the period of performance. The new project End Date is October 31, 2007. If you have any questions regarding this amendment or need additional information, please call me at (360) 407-7213. Kather ne colt ~ ~ Toxics Cleanup Program KS: Enclosures cc: Rebecca Lawson '\ ~18 o AMENDMENT NUMBER ONE to INTERAGENCY AGREEMENT C0700284 BETWEEN STATE OF WASHINGTON DEPARTMENT OF ECOLOGY AND CITY OF PORT ANGELES PURPOSE: To amend Interagency Agreement C0700284 between the Department of Ecology, hereinafter referred to as "ECOLOGY", and the CITY OF PORT ANGELES referred to as "CITY". IT IS MDT ALLY AGREED that Interagency Agreement C0700284 is amended as follows: The agreement period is extended an additional two months. The period of performance will end on October 31, 2007. The CITY shall perform the work set forth in ATTACHMENT "A", revision to the project schedule of the Scope of Work. This Amendment shall be effective May 14, 2007. All other terms and conditions of the original agreement and any subsequent amendments thereto remain in full force and effect. IN WITNESS WHEREOF: The parties have executed this amendment. CITY OF PORT ANGELES JAMES PENDOWSKI PROGRAM MANAGER DAT 'I'}.?{M/~ M RK E. MADSEN CITY MANAGER t;) ~7 DATE APPROVED AS TO FORM ONLY DEPARTMENT OF ECOLOGY APPROVED AS TO FORM ONLY CITY O~ORT ANGE~,,\ By:~/f ~~- City Attorney By: Assistant Attorney General G \Legal_Backup\AGREEMENTS&CONTRACTS\2007 Agrmts & Contmcts\AMENDMENTITOWSDOES-31-07 doc 5. ~&3 /) '-' , . Attachment "A" Outline Port Angeles Harbor and Waterfront City of Port Angeles / DOE Process Phase I - Ravonier Site Reuse and Cleanup Concept The scope of work attached to the City's agreement with DOE defines the end result of Phase I. It requires the City to prepare a report for review by Ecology that addresses the following: . Summary of views on development options at the Rayonier Mill site; . Similarities and conflicts among the views, . Assessment of how local land use and/or state cleanup decision- making may realize or impede such development options; . Recommendations as to how any such impediments can be minimized or removed. Path to accomplish this product: Send letters to stakeholders May 2S . Explanation of the City's intent and an invitation to be a part of the process Finalize_ Timeline May 2S Establish weekly communication protocols May 2S - . Keep the local media informed through regular I continuing weekly communication as necessary . Consider a guest column/editorial opportunity for the Peninsula Daily News at appropriate time . Prepare fact sheets and background documents for access by media and the public . Post periodic updates on the City's website . Provide updates, in public, at all City Council meetings Establish regular, weekly meeting for information sharing among City officials Establish a contact database May 30 . Keep current to track all outreach efforts 1 \ . 'v , . Create an instrument (combined script and questionnaire) for May 30 the City Manager . A guide to ensure the same information is gathered from each stakeholder . Used at the time of the initial contact meeting/teleconference with each stakeholder. . Also used to explain the City's role ad measures for success . Also used to manage the expectations of individual stakeholder groups Communicate with local elected officials, state legislators and congressional staff and leadership on grant process and progress Launch individual meetings/teleconferences with Stakeholders . Assess stakeholder values . Assessed each stakeholder's point of view Host a series of small group meetings on specific topics related to issues impacting the site (cleanup, redevelopment, public benefit, etc) . Avoid an atmosphere of group negotiation and confrontation. . Allow stakeholders to gain insight into specific information not usualty' associated with their dwn points of view. Meet with Rayonier's prospective purchaser Host more comprehensive public meeting(s) that bring all issues to the table but with a l1arrowed focus based on work done in previous small group settings. . Keep the focus of the process on viable and well vetted options going forward · Eliminate rehashing the history of the site and what has not been accomplished to date. May 30 Begin May 31 Mid June Mid June Early July I Draft report from the City to DOE and stakeholders I July 30 2 ~. .. 't . The report will address the following: . Views on development options at the Rayonier Mill site; . Similarities and conflicts among the views; . Assessment of how local land use and/or state cleanup decision-making may realize or impede such development options; . Recommendations as to how any such impediments can be minimized or removed. . A list of appropriate uses of site consistent with community view points and A feasible cleanup and reuse plan I . I Final report to DOE 45 Days after DOE Comments on Draft Phase II - Rayonier Reuse Preliminary Design . Translate Phase to a preliminary design o Based on end product of Phase I o Both physical layout and concept for ownership, maintenance, possession . Engage stakeholders in support of Rayonier reuse plan. . Establish link to Harbor Master Plan Phase III - Harbor Master Plan Repeat steps above, but on broader scope to cover entire waterfront G:\LEGAL\Rayonler\Schedule Outline 4.doc 5/31/2007 3